SCC Website User`s Manual
Contents
1. a Documents This system library was created by the Publishing featu documents that are used on pages in this site This system library was created by the Publishing featu images that re used on pages in this site lisa Pages This system library was created by the Publishing featu pages that are created in this site Ea Images WE m Baer Version 2 1 Exploring the Page Editing Toolbar 9 Click the Site Action menu and verify that Hide Page Editing Toolbar is listed If Show Editing Toolbar is displayed click it to show the toolbar Note This menu item is a toggle which means that you turn on show or turn off hide the Editing Toolbar by clicking The Page Editing Toolbar now appears at the top of your page Version Published 6 0 Status Published and visible to all readers Publication Start Date 4 7 2009 3 41 AM Page Workflow Tools cad Edit Page ee 10 Click the Page menu on the Page Editing Toolbar and review the menu items Version Published 6 0 Status FL BE Tn MOLEL T TS Solon ght E E Page Settings and Schedule x Delete Page 11 Click the Tools menu on the Page Editing Toolbar and review its menu items Toes EA dit Bae rere F T f Preview in New Window Check for Unpublished Items i Version History l H Compare Text Changes View Page Status 5 View Recyde Bin ii Version 2 1 The Welcome Default Page When a site i2. Pending This item will remain visible to its creator and all users with the Manage Lists permission 14 When prompted about the content approval running click on the OK button to continue Ve val workflow is currently running to approve this item i you continue this action you will cancel the workflow Hame Modified A Modified By 6 2009 2 29PM System Account 4 6 2009 2 30PM System Account bo_tite mew 1 7 2009 1 13 PM Trees NeW Approval Stats Thimbrall Picture Width Picture Height O Che Approved 378 440 Approved 150 27 SEREM Approved 2403 i479 14 Adding an Image to Your Page 1 Return to the training page you created a Click Sites Actions menu b Select View all Site Content option c Click the Pages folder icon to display a list of the pages in this folder d Click the name of the page you are creating Sample new page in this training session to display the page 2 Click on Edit Page in the Page Editing Toolbar to return to the page editing mode 3 Click an insertion point after the last sentence in the Edit Content area and press Enter twice 4 Click the Insert Image icon on the Page Editing Toolbar Des R d e aaa Aem Apply CSS Class Normal This is sa Notice that as you ty I li ake II Il Wel ah ii Z A Qe le text for this page he box expands to fill the space 5 The Image Manager window will appear Double click the Publishing
3. approve the image Put your mouse over the image name Select Approve reject in the menu that appears View Properties Edit Froperties Manage Permissions Edit Document Delete KA Cancel Approval Zd version History Workflows Alert Me 12 If you do not have the necessary permissions you will get an Access Denied error message If you have the necessary permissions you will be able to approve the new image In this training lesson you should have the necessary permissions so an Approve Reject page will display as shown below 13 On the Approve Reject page select Approved This item will become visible to all users and then click on the OK button Note It is not necessary to put any comments in the Comment field during Version 2 1 SS ee a gt Students Ima oe i m E 13 Use this page to approve or reject submissions Note that rejecting an item does not delete it and that users who know the exact URL ofa rejected item can still view it Learn about requiring approval Approval Status Approve reject or leave the status of the item as Pending If you approve or reject this item any cont approval workflow that isin progress for it will canceled Comment Use this field to enter any comments about why the item Was approved or rejected Approved This item will become visible to all users Rejected This item will be returned to its creator and nat appear in
4. option in the Page menu of the Page Editing Toolbar Version 2 1 Uploading an Image into the Images Library Before you can place an image on your webpage you must upload the image into the Images Library 1 Click the Site Actions menu and select View All Site Content 2 Click the Images link that appears under Documents Libraries Santiago Canyon College gt Students gt All Site Content All Site Content ff Create Name Document Libraries Ea Documents ig Images E3 Pages Picture Libraries There are no picture libraries To create one click Create above Lists E Workflow Tasks 3 In the Images Library window that displays select Upload Document in the Upload Menu Unioed multiple documents fri computer to thts library 4 Inthe Upload Document form that appears click Browse and navigate to a graphic image file on your computer then click Open 5 On the Upload Document form that appears leave everything as it is and click OK to upload your image to the Images Library 6 Date set to Immediately and Scheduling End Date set to Never Click the Check In button On the Images Properties form key a title in the Title field Leave the Scheduling Start Version 2 1 The document was uploaded successfully and is checked out to you You must fill out any required properties and check itin before other gt users will be able to access it 10 More informat
5. page Laan t Pr Pier eer ee Apply CSS Class gt Noma jai j BO OU SS SHS EE A Ge This is sample text for this page Notice that as you type the box expands to fill the space Version 2 1 17 Saving and Viewing a Page 1 Click on the Page menu in the Page Editing Toolbar and select the Save EEDA EEn BALE Fi LHM A ise A Save m Save top Editing By Check In Er Discard Cheik Out E Page Settings Agd Schedule Delete Page etnihacco OL J TA A TE 2 ey ioi pa TL 2 Do the following to preview your page in a browser window a Select Preview in New Window from the Tools menu located in the Page Editing Toolbar Note Ensure that any pop up blockers are not preventing the new window from opening Kad Version History L A Compare Text Changes View Page Status View ig MewRecydeBin ge Bin b After previewing close the preview window and return back to your page which is still in Edit Page mode Adding a Link to Your Page 1 Display your training page if it is not displayed 2 Click an insertion point and press Enter twice 3 Key the following text Welcome to Santiago Canyon College Version 2 1 18 4 Highlight the words Santiago Canyon College 5 Click the Link Manager icon on the HMITL Editor toolbar M fa 9 Be ene ei 1 Apply CSS Class Norma es 2 al T
6. All Site Content area notice you have links to a Documents Pages and Images folder These are your site s Document Libraries Santiago Canyon College gt Students gt All Site Content All Site Content Name Description Item Last Modified Document Libraries Documents This system library was created by the Publishing feature to store 0 3weeks ago documents that are used on pages in this site sa Images This system library was created by the Publishing feature to store 2 Odays ago images that are used on pages in this site Pages This system library was created by the Publishing feature to store 1 amp days ago pages that are created in this site Picture Libraries There are no picture libraries To create one dick Create above Lists f Workflow Tasks This system library was created by the Publishing feature to store 7 8days ago workflow tasks that are created in this site Sites and Workspaces There are no subsites or workspaces To create one cick Create above E Recyde Bin Use this page to restore items that you have deleted from this site 0 or to empty deleted items 8 Click the site name to return to the site s welcome page The site name is to the left of the All Site Content path name at the top of the pages In the illustration below the site name is Students All Site Content Santiago Canyon College gt metry gt All Site Content Desoipton Document Libraries
7. Images folder icon the left window to display a listing of your published images Image Manager m Browse Files A Image URL jake me YY OP Oe Ext Name Size Documents Pages 3 Publishingimages insert Close Version 2 1 15 6 Click the name of the image you wish to use An image of the graphic will display in the area to the right of the image names as shown below Notice that the path to the image is shown in the Image URL textbox we pem image URL Students Publshinglmages Trees pg th eet E i LE ba mmen students jpa 33 52 KB mW bg_title gif lt im Scan00 1_img_36 jpa cal Trees Jpg 7 Click in the Image Alt Text box and key a short description of the image 8 Click Insert Your page will display with the image placed on it Note The image will display at the size it was when it was saved You can now adjust the size 9 To adjust the size of the image a Click the graphic to display the popup menu and select Set Image Properties b Click Specify Size if you wish to use the image in a size other the size as it was saved If you select this option indicate the size in pixels for the width and height or enter one dimension and click Constrain then click OK Version 2 1 16 Ki Properties I Image Alt Text Long Description Horizontal Spacing EE Vertical Spacing E m Constrain Height 1479 ee 10 Your image now appears on your
8. Login Procedure SCC Website User s Manual 1 Open Internet Explorer and key the following Web address sccollege edu and press Enter The new SCC Welcome Page will display 2 Click the Faculty amp Staff link in the Quick Links listing in the left column The Faculty amp Staff welcome page displays as shown below Santiago Canyon College am c Faculty amp Staff e Staff Directory e H Drive Webmail Access e Update Your Website Employee Intranet e Administrative Services e Calendar of Events e Accreditation e Educational Master Plan e Academic Senate e RSCCD Santiago Canyon College is a part of the 3 Click the Sign In link in the upper right hand area of the page see arrow above The User Name and Password prompt displays 4 Enter the following Connecting te 192 189 45 77 User name rscibusche don Password Remember my password Canca e User Name RSC your user name You must key the letters RSC and a backslash before your user name Your user name is the same as you use to access your district e mail account e Password password Use the same password that you use for your district e mail account Note user names are not case sensitive but passwords are 5 Navigate the site to the page you wish to edit You can use the Quick Links in the left column or you can key the name of the page in the search copy and click Search The page you wi
9. Tasks are due by a Notity Others To nobtfy other people about this workfow starting without assigning tasks type names on the CC line Be y m_i Start Cancel Version 2 1 21 After clicking Start you will be redirected to your Page Note that Approve and Reject buttons appear in the Page Editing Toolbar s E Sample New Page cp 7 f Version Draft 0 1 Status Waiting for approval Publication Start Date Immediately Page Workflow Tools E Edit Page w Approve X Reject a Reminder Check for Unpublished Items Santiago Canyon Colleg Students This is sample text for t 3 Click on the Approve button The Workflow Tasks window will display as shown below Claim Task X Delete Item This workflow task applies to SampleNewPage Approval Requested From RSC Busche_Don Due by Please approve SampleNewPage Type comments to indude with your response Approve Reject Cancel 4 Click Approve 5 Your page is now published and ready for the world to see You can verify this by selecting to the Show Page Editing Toolbar from the Site Actions menu and then look at the status of the page Version 2 1
10. Toolbar see below will display the top of the Page Content region a e Eea numa Apply cas Class ll Normal TimesNewRomas 2 B JF U A D 2 Add content to the page a Position the cursor so that it is at the starting point of the Page Content area and key the following text This is sample text for this page Notice that as you type the box expands to fill the space Version 2 1 Ba 4 S a a Gb iw jaa Se ee ote Apply CSS Class sd Normal Arial ello Bak Tj i m z z A This is sample text for this page Notice that as you type the bbx expands to fill the space Page content HTML Code ff gt P gt FRONT gt RemoveElement b After keying the text click on the Spelling option in the Tools menu of the Page Editing Toolbar Run the spell check to ensure that there are no typos in the text that you keyed c After the spell check is complete click OK to continue 5 Edit the text as following a Using the mouse highlight the first sentence then in the HTML Editor Toolbar click the font dropdown list and select Arial b Click the undo icon on the HTML Editor Toolbar the arrow curving to the left to return the text to its former style c Click the cursor some place in the first sentence then in the HTML Editor Toolbar click the font size dropdown list box and select the 6 option 6 Save your changes by clicking the Save and Stop Editing
11. e Page form key a Title and Description and select a template type see sample below Version 2 1 ite Sample New Page Descrriptn This page was created as a training document and may be deleted URL Name Pages SampleNewPage Article Page Article page with 1 image on left Article Page Article page with image on right Article Page Article page with summary links Redirect Page Redirect Page Welcome Page Blank Web Fart Page Welcome Page SCC Faculty Page Welcome Page SCC Library Page Welcome Page SCC Menu Page Welcome Page SCC Staff Page 4 Click the Create button that appears at the bottom of the form The page is created and is checked out to you You can verify this by looking at the Page Editing Toolbar Version is set to Checked Out and the Status is set to Only you can see and modify this page The page is in Edit Page mode BS Sample New Page Version Checked Gut Status Only you can see and modify this page Publication Start Date Immediately Page Workflow pols 4 Check share Draft Submit for Approval je Note When a page is Checked Out the page cannot be edited by another person until you check the page in or approve the page for publishing Version 2 1 Adding Content to a Page 1 In the Pencil at the bottom of the Page Content area of the page to display the HTML Editor Toolbar HTML Code Edit Mode o N Pal 4 The HTML Editor
12. e with proper permissio Comments Comments Type comments describing what has changed in this version Low i 9 On the Start Parallel Approval page click the Start button which appears at the bottom of the page Note Itis not necessary to key in a message and due date on this form during this training session However in the real world you may want to do this Request Approval To request approval for this document type the names of the people who need to approve iton the Approvers line Each person will be assigned a task to approve your document You will receive an e mail when the requestis sent and ance everyone has finished their tasks AP OVETS By BH Anprovers M Assign a single task to each group entered Do not expand groups Type a message to indude with your request Due Date Ifa due date is specified and e mail is enabled on the server approvers will receive a reminder on that date if their task is not finished Tasks are due by 10 After clicking the Start button you will be redirected to the Images Library Notice the status of your image is now set to Pending Version 2 1 Actions Settings ss ee ae mame Mache LJ 4 5 2009 2 29 PM bg _mmenu_ students 4 6 2009 2 30 PM TA bg ttle 12 System Account Approved 378 ie System Account Approved 150 TAP es E 4 16 2009 12 01PM R5CBus n Pending E Trees nEw pd a era 11 Next try to
13. his is sample tex Jor this page Notice that as you type the box expands to fill tfre space f sir a a a jor Gate i at ithe T92 169 4577 students la youts a jiii aspi TDefaultAssetlocaton amp DefaultAssetimageloc E Enter a URL and its display properties Selected URL hitp sccollege edu F Open Link In New Window Display tink with icon ce flename doc Tooltip http secollege edu Bookmark Mame Note Use the Browse button to navigate your website if the link is a page document or image on your website Version 2 1 19 7 Your page is display with the link in blue as shown below a Et ta ial by i ii Ml i i We yi Wwe gt q co This is sample text for this page Notice that as you type the box expands to fill the space i aul f a a z J D a td Pis i i a Ai N 7 r oa i ae 7 s Tri D Pr E T ir P A ae oes Sp ear aie Wasa pi de PEP OE MEUNI E eo ee ee y TS 3 ae i rja 5 Eis cry E i cl fer Jo in ten fore oe z pe rae hin iti om Ett p Lelie Trae mihi Fii Welcome to Santiago Canyon College 8 Save the page and test the hyperlink a Click the Page menu on the Page Editing Toolbar and select Save b Click the Tools menu on the Page Editing Toolbar and select Preview in New Window Spelling Brn tae Sey a Ea E Frey Eo Lis ck eres RAEN in Ne ate A T HE Laaa aat al Gheck f
14. ion on content approval q Items on this list require content approval Your submission will not appear in public views until approved by someone with proper rights nicki cate x Delete Item S Spelling Hame Title Scheduling Start Date Scheduling End Date Version 0 1 Trees Trees Logol Immediately Fion the following date i Never Ei On the following date Created at 4 16 2009 11 56 AM by RSC Busche Don Last modified at 4 16 2009 11 36 AM by RSC Busche Don indicates a required field jpg You have successfully uploaded your image and checked it in Now you need to publish it so other authors in this site will have access to this image should they wish to use it 7 In the Images Library which appears after checking in your image put your mouse over the name of the image you just uploaded click the down arrow then select Publish a Major Version from the menu that appears View Properties A Edit Properties Manage Permissions Edit Document Delete Send To i Version History Gj Workfiows Alert Me 8 On the Publish Major Version form leave the Comments field empty and click the OK button Version 2 1 11 Use this page to publish the current version of this document Items on this ist require content approval Your submission will not appear in public views untl approved by someon
15. or Unpublished Ite og Submita Variation i Version History ES pi ial bel E ia Eng X aa Compare Text Changes View Page Status View Recyde Bin 9 After previewing the page close the preview window and return to your page which is still in Edit Page mode Version 2 1 20 Publishing a Page A page must be approved before it can be viewed by others 1 Click on the Submit for Approval button in the Page Editing Toolbar _ Sample New Page ai Y D 7 e y Page v Safety v Tools y Welcome RSC Busche_Don 7 Mi Version Checked Out Status Only you can see and modify this page Publication Start Date Immediately Page Workflow Tools ty Check In to Share Draft iX Submit for Approval 4 u Santiago Canyon College mm mmam r gt Sample New Page 2 Onthe Start Parallel Approval page click on the Start button mia HN l Request Approval To request approval for this document type the names of the people who need to approve iton the Approvers line Each person will be assigned a task to approve your document You will receive an e mail when the requestis sent and once everyone has finished their tasks iy Assign a single task to each group entered Do not expand groups Type a message to include with your request Due Date If a due date is specified and e mail is enabled on the server approvers will receive a reminder on that date if their task is not finished ii
16. s created the first page of the Site which is called the Welcome Page is also created The Welcome Page is a special page because it is the first page a visitor will see when they visit your site and therefore should not be deleted or renamed As with all pages the Welcome Page is stored in the Pages Document Library which is accessed via the Site Actions menu View All Site Content option which you explored above You use the HTML Editor to add and revise content on your pages The HTML Editor gives you many text editing tools and is very similar to a word processor You can also copy content from MS Word Excel and other programs and then paste the content into the HTML Editor Most of the time copy and paste procedures work well However sometimes minor or major reformatting of the pasted content is required in order for your content to look good Creating a New Page 1 Verify that you are in the site where you wish to create a new page 2 In the Site Actions Menu click the Create Page option Welcome RSC Busche_Don Site ACLS COOOL LOO EU Le Oo Don oOo ete e ooo Ooo L oriental lt ELLET LLET View All Site Content View alllibraries and Wikis in this site View Reports View reports on documents pages d and tasks Site Settings p Manage site setings on ts site re Manage Content and Structure coe a Reorganize content and structure in this Sea Gases ste covection 3 On the Creat
17. sh to edit should be displayed All pages that you have permission to edit will have a blue Site Actions button and a welcome line to the left of it as shown below Note Your display window should show the page to which you have navigated not the SCC main page as shown below Welcome RSC Busche_Don Site Achions Santiago Canyon College mamm Students Blackboard Access Online Classes J O TN E Library j a on i 2a i Admissions amp Records oti ear i 4 s Programs and Courses lh iy iad Tos NON PAYMENT POLICY Athletics f EN y stfertive sammester 200 1 re ae l o w Continuing Education 1 i SGA 6 Click the Site Actions menu and review the options in the menu i Edit Page Change the content A Wiehe Dart A E Change the content and Web Parteon amp 1 pee fis Dage F ie _ Create Page Create a page in this site ms Create Site ome Add anew site under this site Hide Page Editing Toolbar Hide the page status and editing options for this page TTE View All Site Content View all ibra es and lists in this ste View Reports View reports on documents pages and tasks Site Settings Manage site settings on this site re Manage Content and Structure py Pier ere a oe Sa TrA Peorganize content ana structure in this DRA site collection Version 2 1 The Site Actions Menu 7 In the Site Actions menu select the View All Site Content option In the
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