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WebEOC 7.5 Administrator Manual

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1. Hurricane moon Enter a name for the simulation in the Simulation Name field Home gt Simulations gt Add Simulation Edit Simulation Simulation Name Select the Save button to save the new simulation or select the Cancel button to abort the operation Select the board from the drop down list and select the Add button to add an inject to that board Home gt Simulations gt Add Simulation gt Sporting Event Edit Simulation iee Sporting Event Ada 98 System 6 Enter the ETime using the format hh mm ss for example 01 15 30 or if the entry is to be manually injected at an indeterminate time maintain the default ETime of 00 00 00 It is not necessary to enter a leading zero for single digit entries Home gt Simulations gt Add Simulation gt Sporting Event gt Add Simulation Event Edit Simulation Event ETime Pl Fl Inject Synopsis User SELECT FROM LIST V Position SELECT FROM LIST v Recommendation Name Organization Phone ReplyFromManagement subscribername Comments Cancel Note The ETime is the amount of time that will lapse from the Simulator start time to the time the entry will be auto posted to the status board When the ETime for the entry is reached Simulator will post the entry and the current date and ti
2. 10 In the Edit Report window paste the code from your HTML editor into the HTML text field Home gt Reports gt Add Report gt Custom Report Edit Report HTML 11 Select the Next button to continue building the report or select the Previous button to return to the Edit Report window 93 WebEOC 7 5 Administrator Manual 12 13 Use the Edit Report Sort window to establish the parameters on which entries will be sorted and displayed in the report Single or multiple parameters may be configured for the sort protocol Home gt Reports gt Add Report gt Custom Report gt Sorting Edit Report Sort Available Fields dataid v asc v Add Sort Displayed Fields Down Select the field from the Available Fields drop down list The list is based on the board specified for the report in Edit Report window Sort criteria using fields that have been configured as TEXTAREA in Boards manager are not supported and if configured will not be executed Note If this is an existing report and the board board table was changed you must remove and or add data fields corresponding to the board currently selected Select either ASC for ascending or DESC for descending from the drop down list Select the Add Sort button Repeat the steps for each sort rule added As each rule is configured it is added to the Displayed Fields pane To remove a parameter select
3. 30 Note For additional information on fields located in the Edit Group screen see the Adding a Group section in this topic 4 When you are finished editing the group select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Group Before you delete a group make sure the positions in the group are assigned to another group Users in positions not assigned to a group will be able to log in to WebEOC but they will be unable to access boards menus links or plug ins To delete a group follow the steps below 1 Select the Groups link in the Users section of the admin window 2 Inthe Groups window select the trash can icon next to the grou Home gt Groups Name Process Permissions Comments Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin IAP Edit IAP Read Only IAP Builder Edit IAP Builder Read Only Published IAPs ICS and FEMA Forms Press Release Edit Press Release Read Only Groups FiterbyName Apty Cher ABC OEE G HIJK L MNO FP RS bye ac Delete Y Y SSCS ESCSE ESSE SF ES 12 Total Records 28 Process Permissions Report Manage Process Permissions 31 WebEOC 7 5 Administrator Manual 3 When the delete confirmation dialog box appears select the OK button to permanently delete the group or select the Cancel button to abort the o
4. 8 Select the Save button and select the List of Views tab to return to the Advanced Board Editor window 9 Inthe Input View List select the Editor icon for the view you want to edit 238 HTML Conventions 10 The View Editor window will appear Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor gt New Input View View Editor OB 4 u_u Background O a p gt 77k Color Font Color Font Size OU Vertical Align Width EEF Default v petu v O E O ieta v Jappy 203 Textarea Place Label Here Place Field Here lt gt Comments Notify Assigned Users of Change The input View Editor window is comprised of four sections e Cell formatting tools B F y w Background O e gt gt color Font Color Font Size C U Vertical Align width 202 e Undo and Redo buttons ae e Cell types and properties editing section Textarea 239 WebEOC 7 5 Administrator Manual e Design pane The design pane allows you to create the input view design assign cell and formatting properties and view a visual representation of the input view Place Label Here Place Field Here 7 In the design pane begin constructing the input view layout by selecting one of the baseline cells Place Label Here Place Field Here and applying the Split Horizontal Split Vertical or Merge but
5. Note Use of this option in conjunction with others such as Global means that there might be more than one entry per incident but only one entry will be displayed at a time Static Advanced Board Editor Select the Table Edit Table Options Static Select the Static check box if this status board will be used to store precanned information that will automatically be posted and used in all incidents Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views Section Logs Significant Events Table S X Edit Table Name Section Logs Significant Events Table Options C Form Static Incident Independent v Searchable For example an agency that routinely completes a set of tasks for any incident can configure the status board as Static add the commitments to the specified status board through Setup and with each new incident the precanned entries will be automatically copied to the board Static entries can be updated and processed as in any other board entry A Delete button is enabled in the input view for users with appropriate permissions logged in to Setup This allows users to remove unwanted precanned entries by displaying the data item in the input view for the board and selecting the Delete button Note Entries added to Static status boards through the Setup incident are automatically duplicated
6. posted in those boards for each subsequently created incident Once the board has been built the administrator can log in using Setup and add the precanned data items to the static board 234 HTML Conventions Incident Independent Advanced Board Editor Select the Table Edit Table Options Incident Independent Select the Incident Independent check box anytime the data entered to the status board is more permanent than the incident itself This option allows data to remain in the board even after an incident through which it was entered is archived For example a scenario where the incident independent feature is useful is the Shelters board which tracks status and related details on an ongoing basis When configured as Incident Independent all data entered across all incidents would continue to be maintained in the board when an incident is archived Searchable The Searchable check box is selected by default This enable data on this board to be included in search results when using the WebEOC Search Tool The Searchable column in the Boards list window can quickly show you which boards have this option enabled or disabled Advanced Board Building Dual Commit The Dual Commit section allows you to configure a board to use the dual commit feature The Dual Commit pane will be available if the board has only one input view If the board has more than one input view dual commit servers must be configured in the Edi
7. 6 Locate the file select it and then select the Open button 7 The File field will display the path to your file Select the Import button 8 The Edit Board window will reappear Make any adjustments to the options and select the Save button The board you just imported will appear in the Boards window Exporting a Board To export a board follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Inthe Boards window select the board name you want to share 3 Inthe Edit Board window select the Import Export Board button 4 Select the Export button Browse Export m fl 3 Cancel 5 Save the board to your computer When you save the board to your computer it will appear as a web file If you need to open the file you can use Notepad The file icon will change to a Notepad icon Importing Board Data To import board data follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board where you want the data to appear 121 WebEOC 7 5 Administrator Manual 3 In the Edit Board window select the Import Export Data button Home gt Advanced Board Editor gt Checklist gt Boards gt Damage Assessment Edit Board Board Name Damage Assessment Dual Commit Server List Region List Available Assigned DC47 DCM1 Include C Resource Manager Request M WebEOC Mapper
8. Home gt Groups gt Process Permissions Process Permissions Filter by Name sid A BCDEEGHIJKLMNO QRO City ib ICS Sections ib Requesting ib SEOC ESF Groups ib Tasking ib Total Records 5 34 Users 4 Inthe Edit Process Permission window enter the name in the Process Permission Name field Home gt Groups gt Process Permissions gt Add Process Permission Edit Process Permission Comments 5 Inthe Comments field enter a description or additional information about this process permission and select the Save button Editing a Process Permission To edit a process permission follow the steps below 1 Inthe Process Permissions window select the name of the process permission Home gt Groups gt Process Permissions Process Permissions Filter by Name sd ABCDEEGHIJIKLMN O E OPR Sn ee ee Name Comments Delete City ICS Sections Requesting SEOC ESF Groups Tasking FF E E Add Process Permission 35 WebEOC 7 5 Administrator Manual 2 Inthe Edit Process Permission window edit the name or comments fields as applicable Home gt Groups gt Process Permissions gt SEOC ESF Groups Edit Process Permission Process Permission Name seoc ESF Groups Comments This process permission grants users admin privileges to SEOC ESF Groups 3 Select the Save button Deleting a Process Permission To delete a process permission follow the steps bel
9. In the Edit Checklist window select the Add Item button Home gt Checklists gt PPE Inventory Edit Checklist iame Groups Available Assigned Activity Log All Positions Checklist A Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name IAP Edit Vv IAP Read Only Checklist Items Checklist Attachment File g Browse _ URL eoc7 plugins checklists getfile ashx fileid 228 When the Edit Checklist Item window appears enter the amount of time necessary to complete this checklist task in the ETime HH MM field ETimes are not required If an ETime is not configured a zero value will be automatically inserted to the hours and minutes fields Home gt Checklists gt PPE Inventory gt Add Checklist Item Edit Checklist Item ETime HH MM Instructions 203 WebEOC 7 5 Administrator Manual Note ETimes are calculated from the incident time configured in the Incidents manager If an ETime is assigned the step status will turn red on the user side when it becomes past due For example an incident is created with an incident time of 18 30 A checklist step is configured with an ETime of 30 minutes If the step has not been marked completed previously accomplished or not applicable by 19 00 it will turn red on the user side 5 Enter instructions for the step in the Instructions text box 6 Select the Save button to save the checklist item
10. In the View Filters window select the Add Filter button Home gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt Command Section Log gt View Filters View Filters Position ib Section ib 258 HTML Conventions 6 Inthe Edit Filter window enter the name for the filter in the Name field Home gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt Command Section Log gt View Filters gt Add View Filter Edit Filter Name Applied _ Check to have this filter turned on by default Any V of the following criteria 7 To turn the filter on by default select the Applied check box 8 Select one of the following choices from the criteria drop down list e Any one or more of the criteria must be met e All all criteria must be met 9 Select the Save button to continue creating the filter or select the Cancel button to abort the operation 10 In the Filter Criteria section select a field from the Field drop down list Home gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt Command Section Log gt View Filters gt Add View Filter gt Jurisdiction Edit Filter Name Jurisdiction Applied _ Check to have this filter turned on by default Any of the following criteria Filter Criteria Field Operation Value a originating_position Y Vv Ad
11. In the Edit Dual Commit Server window enter a name for the server in the Name field Enter the URL of the host server in the UAL field Enter the organization name provided by the administrator of the host server in the Organization field Note If WebEOC is installed locally the organization name is EOC Professional If your WebEOC is hosted by ESi contact the Customer Support Center for the appropriate organization information Enter the user name provided to you by the administrator of the host server in the Username field Enter the password provided to you by the administrator of the host server in the Password field Reenter the password in the Confirm Password field Enter the position of the user account provided to you by the administrator of the host server in the Position field Select the Save button to save the Dual Commit server information or select the Cancel button to abort the operation Inthe Dual Commit Server List select the Dual Commit server you just created Inthe Edit Dual Commit Server window select the Test Connection button to verify communication with the host server Login Successful should appear in the admin window Select the Back button 155 WebEOC 7 5 Administrator Manual 14 Now that you have created and tested your new Dual Commit server you must add the remote boards to it and assign groups permission to them In the Dual Commit window select the Remote Boards ico
12. MM DD YYYY The Audit Log can be purged to permanently delete all information 183 WebEOC 7 5 Administrator Manual You can obtain data entry and entry update actions in a status board by generating a report through the Reporter manager See the Incidents topic for detailed instructions on using Reporter Viewing and Sorting the Audit Log By default the audit log is sorted in descending chronological order It can be sorted in ascending or descending order by selecting the desired column heading Date User Position Incident or Message You can also select the numbers in the bottom banner of the Audit Log window to quickly navigate through the list Searching the Audit Log To search and display specific audit log events follow the steps below 1 Select the Audit Log link in the System section of the admin window 2 Inthe Audit Log window enter search criteria in the following search fields as applicable Partial searches can be performed on a field a Inthe User field enter the name of the user you want to find log entries for User Message Position Incident to mmoorrrr Apply Date Range b Inthe Message field enter text that is contained within the event description c Inthe Position field enter the position you want to search for d Inthe Incident field enter the incident name that the user was logged in to when the action was executed
13. To create a link to a file in the File Library follow the steps below 1 Select Links in the Process section of the admin window 2 Select the Add Link button 3 Enter a name for the link in the Link Name field Note The link name should be a proper name or meaningful phrase not an address This is the label that will be displayed on the control panel 159 WebEOC 7 5 Administrator Manual 4 Inthe URL field enter the URL address that you obtained from the user side of WebEOC and select the Open URL button to test the link Home gt Links gt Add Link Edit Link Link Name Cancel 5 Select the Save button to save the link or select the Cancel button to abort the operation Note After you have added the new link you need to set access privileges to the link Access privileges are configured in the Groups manager See the Users topic for detailed instructions on setting access privileges Editing a Link To edit a link follow the steps below 1 Select Links in the Process section of the admin window 2 Inthe Links window select the name of the link you want to edit Home gt Links Links Filter by Name Been crear ABCDEEG HIJK amp MN IBIS WA FEMA www fema org Red Cross www redcross ord ib Report Archived Incident Report eoc7 admin reporter runreport aspx reportid 1 ib State EOC www stateEOC org ib Total Records 4 3 Inthe Edit Link
14. a hexadecimal color code or color from the palette and select the OK button d To set the font for the text select the Text Font drop down list and select the font name e To set the size for the text select the Text Size drop down list to select the point size for all selected cells f Set the style for the text by selecting B Bold I Italic or U Underlined for the selected cell g Select the Left Justify Center Justify or Right Justify radio button to set the text alignment h Set the alignment for the text in the cell by selecting Top Middle Bottom or Default from the Vertical Align drop down list Note The Default alignment setting relates to the alignment specified through the HTML written in an external editor and imported to a board The default setting in this case can be overridden by selecting Top Middle or Bottom in the Edit View window i To set the width of the cell enter a number with a unit in the Width field and select the Apply button Valid units include the percent symbol inches in centimeters cm or pixels px 14 After you have finished building the display view select the Save button You will return to the Advanced Board Editor window Deleting a Display View To delete a display view follow the steps below 1 Inthe Advanced Board Editor window select the trash can icon next to the display view you want to delete 250 HTML Conventions 2 When the
15. ee ye me Uma ps tee Require Additional Login Information If the Require additional login information check box is selected you can set additional options that users are required to provide during the login process These details could be name location email address phone number and or comments When enabled data entered during the login can be accessed in the Sessions manager and viewed for the duration of the user s session A WebEOC board may also be configured to utilize this data 188 Plugins General Manager Security Options The Security Options section in the General manager enables you to configure WebEOC in a manner that matches your organization s security guidelines Home gt General Settings General Settings We e ytore Security Options Allow Selfregistration Allow users to edit their accounts y Enforce strong passwords Password age days O 0 Minimum password length 0 O Enforce password history Password history Account lockout threshold 0 3 Account lockout duration 0 minutes 0 Inactivity lockout threshold days Enforce Maximum File Storage Size v Max File Storage Capacity 200 MBs tlas ee ome In addition to the security features outlined in this section it is strongly recommended that you implement a Secure Socket Layer SSL This ensures that data is encrypted d
16. gt count lt externalexpression gt lt field gt The lt field gt tag denotes fields to search against The parent must be a lt search gt tag e name the name of the field to search lt search gt lt field name RequestltemName gt lt field gt 280 HTML Conventions lt field name RequestorPosition gt lt field gt lt field name City_User_Requestor_Pos gt lt field gt lt field name posNext gt lt field gt lt field name posInCity gt lt field gt lt field name RequestQty gt lt field gt lt search gt lt filter gt The lt filter gt tag displays the text Filter Applied if the board has a filter set lt filter gt lt filterbutton gt The lt filterbutton gt tag places a filter button in a view s user interface This filter button can be used to toggle filter activation from display view You can also group multiple filter buttons together for mutual exclusion radio button behavior e name the name of the view filter e group an id to group filterbuttons as mutually exclusive lt filteroutton name My Requests group priority gt lt on gt lt attribute name disabled gt true lt attribute gt lt attribute name class gt btn bin small lt attribute gt lt b gt My Requests lt b gt lt on gt lt off gt lt attribute name class gt btn btn small lt attribute gt 281 WebEOC 7 5 Administrator Manual My Requests lt off gt lt
17. 1 File Browse URL eoc7 plugins checklists getfile ashx fileid 228 Edit Checklist Groups Available Assigned 4 Select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Checklist To delete a checklist follow the steps below 1 Select the Checklists link in the Plugins section of the admin window 201 WebEOC 7 5 Administrator Manual 2 Inthe Checklist List window select the trash can icon next to the checklist you want to delete Home gt Checklists Checklists Filter by Name Ordering PPE PPE Compliance PPE Inventory ib Total Records 3 Add Checklist 3 When the delete conformation dialog box appears select the OK button to delete the checklist or select the Cancel button to abort the operation Adding an Item to a Checklist WebEOC allows you to add items to a checklist and establish time requirements that users must follow Steps can be ordered and reordered and sub steps can be assigned To add an item to a checklist follow the steps below 1 Select the Checklists link in the Plugins section of the admin window 2 Inthe Checklist List window select the name of the checklist to which you want add an item Home gt Checklists Checklists Filter by Name A Ordering PPE PPE Compliance ib PPE Inventory gt Total Records 3 Add Checklist 202 Plugins
18. Address Location ae Incident Flood Update Record This information is not for public disclosure and is intended for authorized WebEOC users only Record 2 Event Type Hazardous Materials Position Position Name Name Phone Date 09 19 2013 12 41 03 Attachments Map Address Location Incident Collision Update Record This information is not for public disclosure and is intended for authorized WebEOC users only Note You can design or modify a board to display the name of the incident next to each entry This is done in the Advanced Board Editor by including the system field named incident in the board view A board configured in this fashion and displayed through a master view enables users to easily relate each entry to its respective incident See the Basic Board Building topic for detailed instructions on modifying boards Information is entered updated and managed from a master view in much the same way as users do when logged into an individual incident Like board master views the input view contains an incident 82 System drop down list when logged in to a master view Select the incident from the drop down list and complete the data or settings Information is posted and recorded to the incident selected from the list If only one sub incident is assigned to the master view the incident drop down list will not appear in the input view or display view It is assumed that all data will be
19. Admin Comments Locked Delete User Name Y ib WebEOC Administrator Y User Activity Report Administrative Access Report User Position Report 61 WebEOC 7 5 Administrator Manual 3 Inthe User Activity Report window select the View Report button to open the User Activity Report in a new window or select the Export to CSV button to export the User Activity Report in a CSV file Opening the User Activity Report in a new window will allow you to print it as a PDF User Activity Report Export to CSV Viewing the Administrative Access Report The Administrative Access Report shows you which users have full or partial administrative access and which admin managers they have access to Only users with access to the Users manager can access this report To view the Administrative Access Report follow the steps below 1 Select the Users link in the Users section of the admin window 2 Inthe Users window select the Administrative Access Report button Home gt Users Users Filter Clear ABCDEE G HII kK L MENTOR Genesee eee Name Admin Comments Locked Delete User Name Y i WebEOC Administrator Y Options Add User User Activity Report Administrative Access Report User Position Report 3 In the Administrative Access Report window select the View Report button to open the Administrative Access Report in a new window or select the Export to CSV button to export the Administrative Acces
20. Display View Name Table Section Logs Significant Events Table v Default HTML Editor Advanced Plain E HTML E Options E Comments Notify Assigned Users of Change 6 Select a table from the Table drop down list or select the Create Table option 7 Select the Save button and select the List of Views tab to return to the Advanced Board Editor window 246 HTML Conventions 8 In the display View List select the Editor icon for the view you want to edit The display View Editor window will appear Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor gt Display View Name View Editor OB ai O Z Font Color Font CIU Vertical Align Width En Forero peau tema v OF Olpetu v apo 0 Field Sum Field Insert v incidentname Board Name amp Comments The display View Editor window is comprised of four primary sections e Cell formatting tools un 5 x Font Color CTE A E e Undo and Redo buttons 247 WebEOC 7 5 Administrator Manual e Cell types and properties editing section Pop Field Sum Field mse v e Design pane The design pane allows you to create the display view design assign cell and formatting properties and view a visual representation of the display view incidentname filter Board Name Place Head
21. General manager Every position must be assigned to a group A position s group assignments determine the boards links menus and plug ins that will appear on the users control panel Positions assigned to multiple groups will have the most permissive permissions from each Position Access Codes What Is a PAC A PAC serves as a layer of password protection for a position separate from the user s self selected password on a user account A user creates a password for his account but the WebEOC administrator generates the PAC as a way of controlling who can register for a position Why have PACs PACs serve three purposes 1 Implementing PACs reduces the burden on administrators during an emergency After users are given their position name PAC and the URL to their WebEOC they are able to register themselves instead of the administrator having to do so Administrators are then able to focus on more substantive issues during the emergency instead of spending valuable time administering 38 Users users Administrators should define positions and have users register their accounts before an emergency 2 PACs prevent users from registering for unauthorized positions Before users can self register for a position in WebEOC they must have the PAC for that specific position Without the PAC a user will not be able to self register and log in to that position 3 PACs add individual accountability When a
22. In the Positions window select the Add Position button Home gt Positions Positions Fiterby Name alle ABCDEEGHIJK LM 8 O POTRESTI ee Name Comments PAC Delete Select CMD EOC Director CMD PIO FIN Compensation Claims Unit FIN Cost Unit FIN Finance Admin Section Chief FIN Procurement Unit FIN Time Unit LOG Communication Unit LOG Facilities Unit LOG Food Unit LOG Ground Support Unit LOG Logistics Section Chief LOG Medical Unit LOG Supply Unit Y Y Y SSI 123 Total Records 31 Postion Marix Repon _ PAC Repon 44 Users 6 In the Add Position window enter a name for the new position in the Name field Home gt Positions gt Add Position Add Position Name Comments Color o PAC Generate PAC Groups Available Assigned Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name y IAP Edit Users Available Assigned User Name WebEOC Administrator In the Comments field add additional information about this position To assign a background color to the position name click inside the Color field and when the color palette appears use the crosshair icon to select the color This color will be applied wherever the position field is displayed on a board You can also enter a color code in the field To generate a position access code PAC for this pos
23. Individual Board Assignment View Report Export to CSV The Dual Commit Manager Dual Commit and remote boards are tools for agencies that need to communicate with other agencies outside their firewall Dual Commit allows users to avoid the confusion of having to log directly into two or more WebEOC systems thus facilitating information sharing among agencies using WebEOC for example between counties and state EOCs or like agencies Dual Commit allows agencies to automatically or selectively decide which board entries to post to an outside server keeping sensitive information within your organization It is similar to logging into another server and posting information but through a WebEOC administrative configuration the client can post information to more than one server without having to log out of the local server and onto the remote servers This allows for a convenient data sharing solution among multiple WebEOC agencies Individual status boards can be set to either auto or manually Dual Commit If the Auto check box is not selected for the board then each individual entry must be manually pushed to the remote server at the discretion of the user The Dual Commit manager allows you to maintain a list of servers available for Dual Commit This list is updatable allowing servers to be added modified and deleted as needed In order to successfully execute the Dual Commit operation an identical copy of each
24. Note The Input and Display drop down lists contain the views configured in the Boards manager Changes made in the Boards manager will automatically appear in the Groups manager See the Process topic for detailed instructions on features located in the Boards manager 9 The Labelfield defaults to the board name set up in the Boards manager To change the label to an alias to be displayed on the control panel delete the text and type a new name for the board 10 Select the input view from the Input drop down list To disable the board s input view select None If None is selected users in this group will not be able to add information to the board using the input button on the control panel 26 Users Note Data entry may be available through a display that has a data entry feature enabled 11 12 13 14 15 16 Lee Select the display view from the Display drop down list To disable the board s display view select None If None is selected users in this group will not be able to view the board Select the check box next to the filter or filters you want to apply to this board for this group If multiple filters are selected only those entries meeting all of the criteria selected will be applied to the display Select the permissions read only read write or read write delete you want the group to have from the Permission drop down list Select the right arrow to move the board to the
25. O Twitter Plugins O Passenger Data Tools Edit Board Wizard Advanced Board Editor Edit Data Links Import Export Import Export Board Import Export Data LA Reports Individual Board Assignment Resources Manage Resources 122 System Inthe Import Data section select the WebEOC Format or the Comma Separated radio button If Comma Separated is selected a list of fields available for import displays will be displayed Home gt Boards gt Damage Assessment gt Import Export Board Data Import Export Board Data Import Data O WebEOC Format O Comma Separated File Browse Import Export Data O WebEOC Format O Comma Separated Export From the Available list of fields either highlight the field s and select the right arrow or double click each selection in the Available list Selections are removed from the Available list and added to the Assigned list Home gt Boards gt Damage Assessment gt Import Export Board Data Import Data O WebEOC Format Comma Separated Fields Available Assigned Fax SF_Destroyed A SF_Major SF_Minor SF_Aff SF_Loss SF_Flood SF_Prop SF_Owned y SF_Sec File Browse Export Data O WebEOC Format O Comma Separated To remove a field highlight the field in the Assigned list and select the left arrow or double click each selection Selections are removed from the Assigned list and added to
26. Remote Boards Scroller 00000 Links 152 System Remote boards are used just like local boards on a user s control panel Users can add update view sort and filter data as determined by the permissions allowed at the board owner and local server levels Remote boards differ from local boards in that remote board displays do not refresh automatically Remote boards refresh on a timed interval which can take up to 60 seconds to execute Users who are directly logged in to the owner server and viewing the same status board will see automatic refreshes It is strongly recommended that this be emphasized during local training Closing the Remote Boards window will automatically close all remote boards that are currently open If necessary the menu window can be minimized when not in use Remote Board Setup and Configuration Certain setup configurations must be completed on both the host server and the local server Because the server acting as host must be made available across the Internet it is strongly recommended that steps outlined for the host server in the following section be taken to secure the implementation The Dual Commit Server Complete the following on the Dual Commit host server 1 Follow the steps below to secure the implementation a Implement SSL WebEOC should be accessed over the Internet using https b Inthe General manager set parameters for the following security parameters
27. See The Incidents Manager section in this topic for detailed instructions on archiving an incident In the Archives manager archived board data can be turned into a simulation through the Create Simulation feature This feature provides the following capabilities e An archived incident can be replayed as though it were occurring in real time a valuable tool that can aid in post incident critique and evaluation activities e Once simulated an incident can be added to an organization s suite of exercise scenarios edited and run using the Simulator manager for training and evaluation purposes When the archived incident is simulated board data is automatically imported and added to the list of simulations in the Simulations manager Data for Chat Contacts MapTac File Library and NWS Alerts plug ins are not saved when an incident is archived You should consider generating hard copies as necessary to meet record retention requirements for this specific information Viewing an Archived Incident Archived data can be viewed through two admin managers Archives and Reporter Both managers allow data to be presented in its original status board format but viewing data through the Reporter manager requires you to create a custom report The Reporter manager should be used if you need greater filtering capabilities than are present in Archives manager you need to sort archived data or you want the information presented in a
28. See the Basic Board Building topic for detailed instructions on creating importing and exporting boards Dual Commit allows you to share a board with another agency Sharing a board requires the following three processes e Export the board e Send the board to the target server e Configure the board on the host server to use Dual Commit 141 WebEOC 7 5 Administrator Manual Configuring a Board to Dual Commit For a Board with Only One Input View To set a board with only one input view to Dual Commit follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board you want to share Home gt Boards Boards Filter by Name ABC DEE G HIJ K EC MNO POr Searchable Damage Assessment Event Reporting IAP NIMS Publish ICS Forms Incident Action Plan Logged In Press Release Y i v ib Y ib Y i Y ib Y ib Y i Y i Y i Y ib Y ib Y i Y ib Y ib Y i 12 Total Records 20 View Board Resources Board Assignment Report Add Board 142 System 3 Inthe Edit Board window select the Dual Commit servers from the Available list Home gt Advanced Board Editor gt Checklist gt Boards gt Damage Assessment Edit Board Board Name Dual Commit Server List Region List Available Assigned DC47 DCM1 Include Resource Manager Request WebEQC Mapper C Twitter Plugins Cl Passenger
29. Select the Menus link in the Process section of the admin window In the Menus window select the name of the menu you want to edit Home gt Menus Menus Filter by Name Appt Cheer ABcCODEE G HIS KU MN OPENS RIUS EA Name Delete Checklist EM Menu FEMA Forms ICS Forms ICS FEMA Forms Status boards Edit SSeS See Status boards Read Only Total Records 7 In the Edit Menu window make your changes Select the Save button to save your changes or select the Cancel button to abort the operation 176 System Deleting a Menu To delete a menu follow the steps below 1 Select the Menus link in the Process section of the admin window 2 Select the trash can icon next to the menu you want to delete Home gt Menus Menus Filter by Name net ctr ABCODEE G HIS K CM NN O eo MANE Name Delete Checklist EM Menu FEMA Forms ICS Forms ICS FEMA Forms Status boards Edit Status boards Read Only Total Records 7 See See Se 3 When the delete confirmation dialog box appears select the OK button to delete the menu or select the Cancel button to abort the operation Note When a menu is deleted it will also be removed from the Groups manager 177 WebEOC 7 5 Administrator Manual System The Admin Profiles Manager You use the Admin Profiles manager to control access to administrator functions in WebEOC You can turn specific con
30. To extend the functionality of a board created using Board Wizard you will need to utilize advanced board editing tools The Board Wizard button will not be available grayed out if the board has multiple input or multiple display views In this instance you will need to use the Advanced Board Editor Advanced Board Editor The Advanced Board Editor provides all the tools needed for creating and editing input and display views and adding enhanced functionality to a status board The Advanced Board Editor also allows a WebEOC administrator to directly edit the HTML for a board Edit Data Links Data can be pushed from one status board to other boards by establishing data links and properly mapping the fields from and to that will be used to push information in WebEOC One way and two way data linking can be established Import Export Board You can add new boards to WebEOC or export board files for sharing using the Import Export Board feature 117 WebEOC 7 5 Administrator Manual Import Export Data You can import and export board data using the Import Export Data function Individual Board Assignment Report The Individual Board Assignment report contains data for a specific board The report opens in PDF format in a new window You can save or print the PDF file Only users with access to the Boards manager can access the individual board report See the Viewing the Individual Board Assignment Report topic i
31. e Display view options e Global 228 Advanced Board Building e Lock User View e Lock Position View Board designers with advanced knowledge of HTML and WebEOC conventions can customize boards to meet the specific requirements of their organization WebEOC has a built in HTML editor that features line numbers syntax highlighting formatting and contextual auto complete functionality HTML can also be developed in an external HTML editing tool and added to WebEOC using the Advanced Board Editor Board building information presented in this topic is based on the board editing tools available through the Advanced Board Editor Advanced Board Building HTML Options Designers with advanced knowledge of HTML and WebEOC conventions can customize boards to meet the specific requirements of their organization WebEOC 7 4 has a built in HTML editor that features line numbers syntax highlighting formatting and contextual auto complete functionality The Default HTML Editor radio buttons allow you to switch between Advanced and Plain displays in the HTML pane The HTML Editor in Advanced Board Editor provides the following capabilities and features e Add HTML developed in an external HTML editing tool to WebEOC using the HTML editor in Advanced Board Editor 229 WebEOC 7 5 Administrator Manual e Edit HTML directly in the HTML pane This built in HTML editor features line numbers syntax highlighting formatting and c
32. lt attribute name href gt lt expression name href gt url lt expression gt lt attribute gt 272 HTML Conventions A link lt a gt The lt attribute gt tag can also contain other tags such as lt if gt tags for conditional processing lt boardname gt The lt boardname gt tag displays the name of the board to the users If you change the board name in the admin interface it will be updated anywhere the lt boardname gt tag is used It is usually located within the display view of a board You can use it within a lt viewlink gt tag to dynamically name the text within the lt viewlink gt lt boardname gt lt cancelbutton gt The lt cancelbutton gt tag places a cancel button in a view s user interface lt cancelbutton gt lt calendar gt The lt calendar gt is used to place an interactive calendar on a status board The calendar has a day view a week view a month view and a year view that users can navigate through Users can also create appointments that are tied to a WebEOC record in a WebEOC table identified in the lt calendar gt tag e appointmentnamefield the field to be used as the appointment name on the calendar e appointmenttypefield the field to be used for the appointment type on the calendar e starttimefield the field to be used for the appointment start time on the calendar e endtimefield the field to be used for the appointment end time on the calendar e commen
33. or select the Cancel button to abort the operation Reordering Checklist Items After you have entered your checklist items you may want to reorder them In the Edit Checklist window select the Up or Dwn arrow next to a checklist item to move it up or down in the list Home gt Checklists gt PPE Inventory Edit Checklist Groups Available Assigned Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name IAP Edit y IAP Read Only Checklist Items 1 Step 1 v i 2 Step 2 A v gt i 3 Step 3 A p i Checklist Attachment File Browse URL eoc7 plugins checklists getfile ashx fileid 228 204 Plugins Creating Sub Steps In the Edit Checklist window select the Out or In arrows to turn a main task into a sub step Sub steps are lettered Checklist Items nudum Out In Delete 1 Print the PPE Ordering Form v ib a Complete the PPE Ordering Form q ib b Have your supervisor sign the form a q gt 2 Fax the form to headquarters 555 345 4321 A Y gt tb 3 Return the confirmation fax to your supervisor gt e b ib 4 Replace your old PPE with your new PPE mM gt 5 Turn your old PPE in to your supervisor for a gt recycling Editing a Checklist Item To edit a checklist item follow the steps below 1 Select the Checklists link in the Plugins section of the admin window 2 Inthe Checkl
34. to access the profile To add a new admin profile follow the steps below 1 Select the Admin Profiles link in the System section of the admin window 2 Select the Add Profile button Home gt Admin Profiles Admin Profiles Filter by Name Clear ABCDEFGHIJKLMN O 8 RAN ee Add Profile 179 WebEOC 7 5 Administrator Manual 3 Enter a name for the profile in the Name field Home gt Admin Profiles gt Add Admin Profile Edit Admin Profile Name Users Available Assigned User Name WebEOC Administrator Admin Managers Available Assigned Admin Profiles Agency Template A Archives Audit Log Boards Checklists Dual Commit ESiWebFusion File Library General 4 Assign a user or users to the admin profile by selecting the user from the Available list and selecting the right arrow to move the user to the Assigned list Assign admin managers and set permissions to those managers by selecting the manager from the Available list When the permissions available for that manager appear select the check box next to the function you want to allow 180 WebEOC 7 5 Administrator Manual Note The List permission is automatically selected for most admin managers It cannot be deselected To remove a manager from the profile select the manager in the Assigned list and select the left arrow The manager is moved back to the Availab
35. 10 00 2 Significant iia Add Disable Events Table nas Deployment deployment of Lasa oisante SETIS Table assistance 20 nn i Ada disable 00 20 00 4 Report Table resolution Add Disable e The Rewind button sets the Simulator clock back to one second before the last ETime and removes the entries matching that ETime from the related boards e The Pause button stops the clock without setting it to zero 105 WebEOC 7 5 Administrator Manual The Reset button stops the simulation resets the clock to 00 00 00 and removes all entries that have been posted up to that point When Reset is selected the Reset the Simulation window will appear advising the user that this feature will remove all posted entries from status boards Select the OK button to reset the clock and remove posted entries or select the Cancel button to abort the operation Note Entries with 00 00 00 ETimes that were manually injected must be individually removed by selecting the Enable button The Play button starts the clock The Fast Forward button advances the clock to the next scheduled ETime and posts the entry or entries configured with the specified ETime Configured entries for the simulation are displayed in the list box and are ordered by ETime Entries with ETimes of 00 00 00 do not auto post to their respective boards The administrator running the simulator must manually inject these entries by selecting the
36. 7 5 Administrator Manual Editing a Tab To edit a tab follow the steps below 1 Inthe MapTac window select the name of the tab that you want to edit from the Tabs list 2 Inthe Edit Tab window make your changes Home gt MapTac gt Add Tab Edit Tab Markers Available Adult Day Care After Shock A Agricultural Laboratory Agriculture and Food Air Accident Air Hijacking Air Incident Air Traffic Control Faci Airport V Ambulance Assigned 3 Select the Save button to save your changes or select the Cancel button to abort the operation 222 Plugins Deleting a Tab To delete a tab follow the steps below 1 In the MapTac window select the trash can icon next to the tab you want to delete Home gt MapTac MapTac Delete County Map Total Records 1 Markers Adult Day Care ATF arr i ATM Total Records 225 Agricultural Hazmat Incidents ib Infestation 12 Total Records 25 2 When the delete confirmation dialog box appears select the OK button to delete the tab or select the Cancel button to abort the operation 223 WebEOC 7 5 Administrator Manual The Scroller Manager WebEOC includes a Scroller utility that enables users to view the most recent data from selected boards on a timed interval and in a single window This feature is useful when users are limited to a single monitor or your agency is l
37. Add button next to them Note Contingency messages and injects with indeterminate post times are excellent candidates for 00 00 00 ETime configuration Each line entry displays the ETime Inject Board name Synopsis and two action buttons with the default settings of Add or Remove and Disable or Enable Button settings associated with each entry line indicate the operation that will be applied to the entry when the button is next selected As button settings are changed the entry status and display color white blue or red corresponding to that entry change If the Add and Disable buttons are available the entry may be injected either manually or automatically or disabled unavailable for posting When the Add button is selected or the entry is automatically posted the Remove button is made available and the Disable button is made unavailable When the Disable button is selected the Enable button is made available and the Add button is made unavailable When the simulation is initially loaded all line entries are displayed in white with default button settings of Add and Disable indicating they are available for posting i e have not been injected As the simulator runs and ETimes are reached or as entries are manually injected individual entry lines change colors and the associated buttons change indicating actions that can be taken 106 System e Before posting to a status board users can modify associ
38. DeKalb 0 A ib View List Report Alphabetize Import Export 4 Inthe Import Export List window select the Browse bution Home gt Lists gt Add List gt Counties gt Import Export List Import Export List Import File Browse Export 5 Locate your file and select the Open button 6 The File field will populate with the location of your file Select the Import button The Edit List window will appear with the List Items section populated from your file Exporting a List You can also export lists from WebEOC and share them with other agencies To export a list from WebEOC follow the steps below 1 Select the Lists link in the Process section of the admin window 170 System 2 Inthe Lists window select the name of the list you want to export Home gt Lists Lists Filter byName e ABCDEESG HES 6 Lo M NO RPGR Ue eee Name Host Publisher Comments Delete ALSBLS Communications Status Event Type Hospital Status Open Closed Divert Power Status Priority Request Task Status Road_Status Sewer Status Shelter Status Water Status Yes No Total Records 13 Se Y SIS 3 Inthe Edit List window select the Import Export button Home gt Lists gt Add List gt Counties Edit List Name Cos Comments List Items Abbeville ib Bishop a v i Clayton a v ib DeKalb a ib View List Repon 171 WebEOC 7 5
39. See the table below for recommended settings and values Parameter Recommended Setting Enforce strong passwords enabled Password age expiration 180 days Minimum password length 8 character minimum Account lockout threshold 3 attempts Account lockout duration 30 minutes 2 Determine the following board permissions Read Read Write or Read Write Delete that will be granted to the local server These permissions cannot be overridden at the local level a Identify or add the board or boards that will be shared b Identify the exact input and display view names for the boards 153 WebEOC 7 5 Administrator Manual 3 c Determine board permissions that will be granted to the local user Read Read Write or Read Write Delete These permissions cannot be overridden by permissions set at the local level d Determine if the board will be Global or Incident Independent 1 If set to Global then all entries posted to the board through any active incident on the host server will be displayed and remain displayed until the incident through which it was posted is archived 2 Data posted to a board configured as Incident Independent will not be removed when the incident through which it was posted is archived Nor will board data be archived 3 If the board is not configured for either Global or Incident Independent then multiple incidents can be rolled up to a mast
40. Time 9 18 2013 23 20 07 i 3 Event Type Select v Priority Select Point of Contact Name Contact Number po i Map Label Aatesshocaion i Lat Long l Attachment 1 E Browse Attachment 2 o Browse Details A v Post to Significant Events Bae Caner Spot eck Record History Display View Below is an example of a display view Shelter Status intermedix Incident Incident Name General Pet Special am Status Name SEU Population Friendly Needs Outreach OPEN Ministries City Shelter FUE Friendship VA CLOSED Capacity Occupancy Availability Details Update 116 System Edit Board Overview Include The Include section provides a list of plug ins or interfaces installed on the WebEOC server that can be integrated into a status board by incorporating specialized fields into the design of the board Refer to the plug in or interface documentation for detailed instructions to implement the specialized functionality Plugins The Plugins section provides a list of WebEOC plug ins that allows you to build boards that integrate with the plug in fields and data Refer to the board plug in integration guide for the specific plug in for detailed instructions to integrate plug in data with a board Tools Board Wizard You can use the Board Wizard to build and edit basic boards that have a single input view and a single display view
41. Y Finance Section Log Y Total Records 13 Table List rterby nome pal ABCDEEGHIS K Ut MN OP QRS rave wee eee Searchable Section Logs Significant Events Table Section Logs Significant Events Table Y Total Records 2 5 Inthe Data Links window select the Add Data Link button Home gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt Operations Input gt Data Links gt Add Data Link gt Operations Input gt Data Links Data Links Filter by o ABCODEE GHJ KE MN PONER Ve x ZAM Data Link Name 1 Data Link Name 2 i Data Link Name 3 ib Total Records 3 Add Data Link 255 WebEOC 7 5 Administrator Manual 6 Inthe Edit Data Link window enter the name of the data link in the Name text field Edit Data Link Home gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt Operations Input gt Data Links gt Add Data Link Name Enable 2 Way O DataLinking Field Mappings Destination View Please Choose userid gt positionid gt entrydate gt subscribername gt originating_position gt None V None V None None V None V Mapped Fields Save Cancel 7 If you want to enable 2 Way Data Linking select the check box Leave it blank to maintain one way data linking for this rule 8 Select t
42. and process permissions for a selected position Only users with access to the Positions manager can access this report To view the Position Report follow the steps below 1 Select the Positions link in the Users section of the admin window 2 Inthe Positions window select the position you want to view the report for Home gt Positions Positions Filter by Name Ap hese ABC DEE G H1iJ KL MON Orar eee A Name Comments PAC Delete Select CMD EOC Director CMD PIO FIN Compensation Claims Unit FIN Cost Unit FIN Finance Admin Section Chief FIN Procurement Unit FIN Time Unit LOG Communication Unit LOG Facilities Unit LOG Food Unit LOG Ground Support Unit LOG Logistics Section Chief LOG Medical Unit LOG Supply Unit SERPS SAS 123 Total Records 31 Position Matrix Report PAC Report Add Position Generate PACs 48 Users 3 4 In the Edit Position window select the Individual Position Report button Home gt Positions gt Position Name Edit Position Name Position Name Comments Color PAC aG 68iA Generate PAC Groups Available Assigned All Positions Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name y IAP Edit Users Available Assigned User Name WebEOC Administrator In the Individual Position Report window select the View Report button to open the Individual Posi
43. associated with the single sub incident When updating board entries in a master view the incident drop down list will not appear in the input view The incident was determined when the entry was initially entered The Reporter Manager In addition to real time access to emergency information WebEOC provides extensive information retrieval and reporting capabilities Agencies can generate an unlimited number of preformatted or ad hoc reports based on individual status boards Preformatted reports can be added as a link to the control panel Use the Reporter manager if e You need greater filtering capabilities than are present in the Archives manager e You need to sort archived data or e You want the information presented in a report format An unlimited number of user defined reports can be developed for both default and locally developed status boards Two types of board reports are available Standard and Custom The Standard Report is built using standard Reporter manager tools The Custom Report is built using HTML and can be developed in an external editor such as Adobe Dreamweaver and then pasted into the Reporter manager A multi board incident report can be generated through the Incident manager Creating a Standard Board Report To create a standard board report follow the steps below 1 Select the Reporter link in the ncidents section of the admin window 83 WebEOC 7 5 Administrator Manual Select
44. attribute If using a lt datalink gt tag you must specify one for each datalink defined because the traditional datalinks section will be completely suppressed lt embedrss gt The lt embedrss gt tag allows an RSS feed to be embedded in a view lt is rendered as a lt div gt tag e class CSS class identifiers displaytime the number of seconds to display pagesize of items 0 no auto paging e feedexpiration how often the server goes to the feed for updates minimum 5 measured in minutes e height container height e omitheader displays the title of the RSS feed or not e pagesize the number of items to display at once 0 all items e quantity the number of items to retrieve from the server 0 all items e scrolling scrollbar or none e src the URL of the RSS feed e style inline style information e updateinterval how often the client goes to the server for updates minimum 5 measured in minutes e width container width lt embedrss src http rss cnn com rss cnn_topstories rss width 100 height 50 scrolling true gt lt embedview gt The lt embedview gt tag is used to embed one view inside another It is rendered as an iframe 276 HTML Conventions The following are valid tag attributes e view This is the name of view to be embedded This is required e board This is the name of the board that contains the view to be embedded If not specified then the current b
45. boards are built and stored in the Advanced Board Editor utility of the Boards manager A board can be linked to as many boards as you have or not linked at all One data link template is added for each board to which it will link data The WebEOC administrator maps the fields in the source board to specified fields in the target boards 253 WebEOC 7 5 Administrator Manual For each data link template that is set up a Data Link checkbox is added to the input view of the source board Adding and Editing a Data Link To add a new data link follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the board in the Boards window 3 Inthe Board Edit window select the Advanced Board Editor button Note If enabled you can select the Edit Data Links button if enabled If the board has multiple input and display views the Edit Data Links button will be grayed out 254 HTML Conventions 4 Inthe Advanced Board Editor window select the Data Links icon next to the input view you want to add a data link Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor Input View List FilterbyName si ABCDEEGHIJIKE MN 2 QS Ss te eee Data Links ENOI History Delete Command Input Finance Input Logistics Input Total Records 8 Display View List Filter by Name e e cies All Section Log Command Section Log
46. cannot receive external emails After you configure the email server and the SMTP service you can send emails via the Messages tool and any board that has been configured to send emails Any external email that is sent from a board within WebEOC will be addressed from the user s primary or secondary email account configured in the Users manager Users will be able to send external emails from a board to any email account An email sent from the Messages tool will be addressed from the sender the user account used to log in to WebEOC Note A user account must have an email address configured in order to send emails 194 Plugins Use SMTP Credentials The Use SMTP Credentials check box enables you to provide an email address user name and password to the SMTP settings allowing for authenticated email sending Configuring Your SMTP Service to Send Emails An SMTP service acts as a relay between WebEOC and other servers to send emails In order for your SMTP service to send emails from WebEOC you may need to include WebEOC s IP address in your allowed relay list This list contains all of the IP addresses that will be allowed to send emails through your server Adding WebEOC s IP address to your allowed list while denying all other IP addresses will also deny spammers the ability to utilize the server as an open relay Follow the steps below if you are using the Microsoft SMTP Service To configure your SMTP
47. completed before posting a record to its status board If so which ones Note Labels may be unnecessary where the field is obvious such as date time source etc Labels take up space on the display that could be used more efficiently for data display If a list is necessary does it currently exist If not the list must be built Is a header row or a footer row required Is the board add only or will users be allowed to update Will the board be Dual Commit enabled If so will entries be dual committed automatically or manually What options will be applicable to this board Will user input and or viewing privileges be restricted 114 System e Will filters be helpful with viewing restrictions e Will information posted to this board be data linked to other boards If so which fields will be linked and to which boards and fields will this data be linked After requirements for the board have been identified you should be ready to begin building the board About Views In WebEOC users enter information that is viewed in a pre defined format Users input information through a data entry window The resulting output is displayed in a status board In the Boards manager the terms input view and display view simply mean in user terms the data entry window input view and status board display view Editing tools to design input and display views are available through the Board Wizard and the Adv
48. configured locally and tailored to almost any process The default status boards that come with WebEOC are summarized in this help system and detailed in the WebEOC User Manual These status boards can be implemented as is or they can be modified locally Status boards can also be built using standard tools within WebEOC or external HTML editors Overview This help system provides detailed instructions on setting up and managing groups positions users incidents links lists master views and menus It explains how to assign and restrict user privileges and details how to build checklists status boards exercise simulations and reports It also covers plug ins such as Checklists File Library Messages and MapTac Board building and HTML skills are also covered Getting Started Intended Audience This manual is written for WebEOC administrators and is not intended for the average user WebEOC users and administrators should refer to the WebEOC User Manual for detailed user instructions However users can be assigned administrative rights and privileges In these cases users with administrative privileges may need to refer to this manual Basic Features As already noted WebEOC is designed to make crisis information available to authorized users everywhere More importantly it is a tool that can be customized based on local requirements while giving agencies the ability to link to a wide assortment of different systems WebE
49. delete confirmation dialog box appears select the OK button to permanently delete the display view or select the Cancel button to abort the operation View History In the Advanced Board Editor window each input and display view includes a History icon Selecting the History icon links you to the history for that view Each time a view is saved an historical copy of the view is stored and added to list on the View History page View History provides the following features e Each historical copy of a view can be viewed deleted or restored e With each save of a view a copy of the view is stored along with a record of the date time comments errors and user that modified the view e Within the View History any record of a view with the exception for the current one can be deleted e Restoring a view makes it the current active view e When auser restores a view a new history record with an updated timestamp is created Viewing History To access the history of a view follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Inthe Boards window select the name of the board for which you want to review the history 3 Inthe Edit Board window select the Advanced Board Editor button 251 WebEOC 7 5 Administrator Manual 4 Inthe Advanced Board Edit window select the History icon next to the desired input or display view The View History window displays a complete list of
50. e Inthe Date Range fields the following formats may be used when including date criteria in the search Enter the from date in the first field and the to date in the second field US date formats 184 System e mm dd yyyy for example 05 27 2010 e Month Day Year for example May 27 2010 International date formats e dd mm yyy for example 27 05 2010 e Day Month Year for example 27 May 2010 3 When you have entered data in any or all of the fields select the Apply button Audit log events matching the values specified in the search will appear To remove search filters select the Clear button at any time This clears the search criteria fields and resets the entry list to display the entire audit log Clearing the Audit Log Warning Clearing the audit log permanently removes all events currently residing in the log from the WebEOC database and event information cannot be retrieved To clear the audit log follow the steps below 1 Select the Audit Log link in the System section of the admin window 2 Select the Clear Log button 3 When the confirmation dialog box appears select the OK button to permanenily delete the audit log or select the Cancel button to abort the operation Windows Internet Explorer 2 Are you sure you ment to clear helog Al sudt informaci n wi be deleted permanently E e The ESiWebFusion Manager If your agency uses ESiWebFusion you can configure
51. each record contained in the board The following is an example lt table gt 278 HTML Conventions lt tr gt lt td gt Data ID lt td gt lt td gt Location lt td gt lt td gt Description lt td gt lt tr gt lt eocrepeatallrecords gt lt tr gt lt td gt lt dataid gt lt td gt lt td gt lt eocfield name location gt lt td gt lt td gt lt eocfield name description gt lt td gt lt tr gt lt eocrepeatallrecords gt lt table gt The lt eocrepeatallrecords gt tag has two attributes rowcount and sort The rowcount attribute changes the default number of returned entries shown per page For example the code lt eocrepeatallrecords rowcount 20 gt will return 20 entries per page Giving the rowcount attribute a value of zero will display all returned entries on the first page Note If a display view where rowcount is set to zero is returning a large set of data entries for example 1000 WebEOC performance could be adversely affected Avoid setting the rowcount to zero where large data input is expected The sort attribute changes the default sorting of returned entries for example lt eocrepeatallrecords sort lastname firstname gt Values of the sort attribute consist of status board fields defined in the input views of the board Multi level sorts are done by including the desired sort fields separated by commas In the above example the
52. edit a Dual Commit region follow the steps below 1 Inthe Dual Commit window select the name of the region you want to edit Home gt Dual Commit Dual Commit Servers FilterbyName Ant crs ABCDEEGHIJKEMNOP ORS eee eee gt Total Records 3 Regions FilterbyName East Georgia North Georgia ib West Georgia ib Total Records 3 Incoming Dual Commit Options Edit Options 2 Inthe Edit Dual Commit Region window make your changes 3 Select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Dual Commit Region To delete a Dual Commit region follow the steps below 1 Select the Dual Commit link in the Process section of the admin window 140 System 2 Inthe Dual Commit window select the trash can icon next to the region you want to delete Home gt Dual Commit Dual Commit Servers Filter by Name Total Records 3 Regions Filter by Mame oem cies East Georgia North Georgia ib West Georgia ib Total Records 3 Incoming Dual Commit Options Edit Options 3 When the delete confirmation dialog box appears select the OK button to delete the region or select the Cancel button to abort the operation Adding Dual Commit Functionality to a Board In order to push data to a target server the board on your server the host server must be configured to use Dual Commit
53. esifileservr 134 System b If you receive the You are not a member of a position error the position configured for the user account may not have the proper permissions on the target server Contact the administrator of the target server c The successful connection message indicates your settings are correct and the settings will automatically be saved Test Dual Commit Server lt Login Successful 12 After you have added the target server you need to set up the queuing option for incoming Dual Commit entries See the Incident Mapping section in this topic 135 WebEOC 7 5 Administrator Manual Editing a Dual Commit Target Server To edit a Dual Commit target server follow the steps below 1 Select the Dual Commit link in the Process section of the admin window 2 Select the name of the server you want to edit from the Server List Home gt Dual Commit Dual Commit Servers Filter by Name Remote Boards Delete gt Total Records 3 Regions Filter by Name East Georgia North Georgia ib West Georgia ib m Total Records 3 Incoming Dual Commit Options Edit Options 3 Inthe Edit Dual Commit Server window make your changes 4 After you have made your changes select the Test Connection button to execute an automated test of the server configuration Note If you receive the You are not a member of a position error contact the admini
54. example you could create a list of states Each state could have a sub list containing counties Each county list could contain a list of cities After you build a multi tiered list you can add it to a board in the Advanced Board Editor See the HTML Conventions topic for detailed instructions on adding a multi tiered list to a board Lists can also be used to implement tasking processes by assigning group permissions to any sub item in a list For example if you want only the controller to set a task status as closed you can assign permissions to a specific group or groups In this scenario the Closed status would be made available to the authorized group configured in the Lists manager 161 WebEOC 7 5 Administrator Manual Colors can be assigned to items in the list When the color is selected it is displayed and saved with the list item configuration Using color codes in a board display helps users interpret data more quickly and determine the importance of the data Other lists in WebEOC Users Incidents and Positions are created and maintained through their respective admin manager The following conditions should be considered when creating modifying or replacing lists e Add Other to each list as a catch all category e If the List Name is edited and that list name is used in an existing board the information currently posted on any board using that list name will not be affected e f a new list
55. from each If a user needs some administrative privileges but not all administrative privileges specific administrative permissions can be configured for the user through the Admin Profiles manager See the System topic for detailed instructions on the permissions features located in the Admin Profiles manager 22 Users Planning a Group Before creating a new group you should determine the group s information and permission requirements Answer the following questions before creating a new group Is there an existing group or set of groups with the proper permissions that would meet the needs of the users Does a new group need to be created Which positions will be assigned to the group Which incidents will the group need to be granted access to Are process permissions to be assigned to the group Which boards links menus and plug ins will the group need access These items will appear on the users control panel For each component the group is granted access what privileges will they require read only read write or read write delete 23 WebEOC 7 5 Administrator Manual Adding a New Group The Edit Group window allows you to create a group and add positions incidents boards plug ins links and menus to the group The group name is the only required field option You can save the group at any point during the group setup process To add a new group follow the steps below 1 S
56. from the Available list and select the right arrow to move the regions to the Assigned list 10 Select the Save button to save the board configurations or select the Cancel button to abort the operation 11 Repeat these steps for each input view Viewing the Board Assignment Report The Board Assignment Report displays which groups and menus all of the boards have been assigned to The report opens in PDF format in a new window You can save or print the PDF file Only user with access to the Boards manager can access this report To view the Board Assignment Report follow the steps below 1 Select the Boards link in the Process section of the admin window 127 WebEOC 7 5 Administrator Manual 2 Inthe Boards window select the View Board Assignment Report button Home gt Boards Boards Fary Name Je Searchable Delete IAP NIMS Publish ICS Forms Incident Action Plan Logged In Press Release ESSE y IS 12 Total Records 20 View Board Resources Board Assignment Report Add Board 3 Inthe Board Assignment Report window select the View Report button to open the Board Assignment Report in a new window or select the Export to CSV button to export the Board Assignment Report in a CSV file Opening the Board Assignment Report in a new window will allow ou to print it as a PDF Board Assignment Report Export to CSV 128 System Viewing the Individual Board Assignment Re
57. is removed from the Incidents window and added to the Archives manager 76 Incidents Running an Incident Report To run a report on an incident follow the steps below 1 Select the Incidents link in the ncidents section of the admin window 2 Select the Report icon next to the desired incident Home gt Incidents Incidents Filter by Name ABC DEE G HIJK LM NO 2 GR Severe eee Archive Reports Searchable Delete Collision 09 19 2013 11 52 13 O ES Y ib Flood 09 19 2013 11 52 24 S ES Y ib Incident Name 09 17 2013 13 39 33 ES Y Train Derailment 09 19 2013 11 51 16 a E Y ib Total Records 4 3 Select the board from the Available list that you want to include in the report and select the right arrow to move the board to the Assigned list Home gt Incidents gt Incident Report Incident Report Select Boards Available Assigned After Action Review AAR Board Name A Checklist Contacts Damage Assessment Event Reporting FEMA Forms File Library Hospitals y IAP NIMS Note Only those selected boards containing data will appear in the report 4 After you have selected the boards to include in the report select the Run button 5 The report will opens in a new window Select the Print Report link to generate a hardcopy or select the Close Window link to close the report preview window 77 WebEOC 7 5 Administrator Manual The Master Views Manager In
58. istan E E E E E NA 184 Clearing the Audit Log ti iets ea Gee one A AN 185 The ESIWebFusion Manager adidas 185 Table of Contents The General Manager ito tacto lr ane eaten ater dadas 187 Accessing the General Manager cit At a 187 General Manager Miscellaneous Options cccccceeceeeeeeeeeceeceeeeeeeaeeeeaeeceeeeeseaeseeaaesseneeseeeeesaeseeaaeesenees 188 General Manager Security Options ainn aa aa aa cnn nn cnn cnc 189 General Manager Email Configuration Options cccccecececeeeeeeeeeeeeeeeceeeeeceaeeesaaeeseeeeseeeesaeeeeeeeeeeees 193 Configuring Your SMTP Service to Send Emails iccocciosdo apar cagete ainia taii 195 Ue a CPAP CO Un A 198 The Ghecklists Ma adeh hs iia as a 198 Adding a Checklist ccccccceceeececeeeeeceaeeeeaeeceeeeeceaeeeeaaeeseaeeseeeeesaaeeecaaeececeeseaeeesaaesseaeeseeeeeseaeeesiaeeseeeeeaes 198 Editing a Checklist st de Ania isha mh he ita aren A a 200 Deleting a CMecklist trsciettsai o ahaa tae etal ae eed ran 201 Adding an Item to a Checklist ovocitos oes 202 Reordering Checklist tensioni A A ea ee 204 Creating SUD OOPS a idad ad ee nee apenas eee 205 Editing a Checklistill Mercadal da cdas ias 205 Deleting a ChecklistltOM oonmoiiina a A dada 207 The File Library Manager ici uscar rs A A A TA 207 Adding a Oli A A AA ea A ARIAS 208 Editing a FO ii i tein eda ae een a ona a aid 209 Deleting a Folder ioocooooniia iii ici tes sUedeveevedeteesededttesuedentessUedite
59. management agencies EMAs at the federal state and local levels Today WebEOC is not only used by government agencies such as the U S Departments of Agriculture Defense Energy Homeland Security CDP FEMA ICE TSA and USCG Health and Human Services EPA and NASA but also by corporations public utilities universities and more Although WebEOC and its product suite provide specialized tools for managing crisis information and emergency response it can be used to manage any and all events agencies organizations etc WebEOC includes a default set of boards and plug ins that enable any agency to begin using it almost immediately An agency can use any or all of the boards as is or build an unlimited number of boards and forms tailored to local requirements Within the context of WebEOC a board is an electronic display that allows you to transmit and share information in real time among other WebEOC users WebEOC boards are the equivalent of large chronological or topical paper based boards that for years dominated every EOC and command center around the world Background WebEOC was one of the first web enabled CIMS systems developed for emergency management WebEOC is designed to make crisis information universally available to authorized users everywhere It is a tool that can be configured based on local requirements while giving agencies the ability to link to a wide assortment of different systems As a web b
60. on the type of attribute you assign to it An input field can be a text field a checkbox a password field a radio button a button and more WebEOC allows you to use the following values for the type attribute of the input tag e text This value creates a text field lt input type text gt e checkbox This value creates a checkbox lt input type checkbox gt e radio This value creates a radio button lt input type radio gt e hidden This value hides the input field lt input type hidden gt e password This value creates a password field lt input type password gt Input fields that have text can have one of three predefined values These predefined values cause the field type to be datetime e _currentdate This value causes the field to be the current date The format will be 101 mm dd yyyy e _currenttime This value causes the field be the current time The format will be 108 hh mm ss e _currentdatetime This value causes the field to be both the date and time The format will be 100 mm dd yyyy hh mm ss e _number This value causes the field to be O and the field type to be int integer The format will be O int For example the code lt input type text value _currentdate gt causes the field type to be the current date 269 WebEOC 7 5 Administrator Manual The code below specifies you want a text field and you want it to be named location lt input t
61. service to send emails follow the steps below 1 Goto Start Control Panel Administrative Tools Internet Information Services IIS Manager 2 Select Internet Information Services Administrative Tools i He Edt es Favorkes Tock Heb i y Qu QJ ideo mindspark search gt Folders x Sp component Seres Y My Computer A 9 Computer Management amp Sf 25 Aoppy a Dake Sources OCC la Se Local Disk C DESKTOP INT E ea CD Orr 1D Sal Evant viewer E E ddrhuatet on est flesw 5 amp contre pans _ BP Lees Securty Pokey iy Admristretive Tools Pip Microsoft NET Framework 1 1 Configuration GD Fonts eT HET Fremework 1 3 Wizards nurk Connections Performance Ej Printers and Faces Bi Sersces a B Scerrers ard Cameras 19 Scheced Tasks I Moroseft Lie Can VX 3000 E WS my Merwork Places lt gt Manages IS tha web server for Internet andi 1 62 KB Y My Computer t 195 WebEOC 7 5 Administrator Manual 3 Inthe Internet Information Services window right click Default SMTP Virtual Server and select Properties E internet Information Services Fie Action Vew Hap es FER H ran Tramet Information Sarcas E BB DORINOWATERPC loes compter Doman ba a Webs Sites Curent Sessions B 4 Are corio Edi the eulhenticetion methods tor this IBA Secure communication thiough the SMTP witual server View asa tha ecule Communicators method usad when this
62. the Add Report button Home gt Reports Apply Clear Reports Filter by Name ABCDEES Hd KLM N 0 tQ RSPAS an Enter a name for the report in the Report Name field Home gt Reports gt Add Report Edit Report Report Name Options Data Source Please Choose V Incident Y Board Table Y Show Updates Custom From the Data Source drop down list select either Active Incident or Archived Incident If you select Active Incident select the board or table from the Board Table drop down list This is the board or table that will be used to generate the report Home gt Reports gt Add Report Edit Report Report Name Active Incident Report Options Data Source Active Incident VY Incident Y Board Table Please Choose Vv Show Updates Custom 84 System 6 If you select Archived Incident select the incident from the Incident drop down list This is the incident that will be used to generate the report Home gt Reports gt Add Report Edit Report Report Name Archived Incident Report Options Data Source Archived Incident V Incident Train Derailment Y Board Table Contacts Table v Show Updates Custom 7 From the Show Updates drop down list select either Yes or No If you select Yes the report will include all updates that have been made to an entry When updates are included the initial entr
63. the Plugins section of the admin window 2 Select the checklist that contains the checklist item you want to delete 3 Select the trash can icon next to the checklist item you want to delete 4 When the delete confirmation dialog box appears select the OK button to delete the checklist item or select the Cancel button to abort the operation The File Library Manager The File Library plug in allows WebEOC users to upload and share documents and files with other users through WebEOC The file could be a standard operating procedure situation report PDF image file or other file type In order to use files and folders you must assign permissions in the File Library plug in to the groups that need access Files are categorized and managed through the use of folders The File Library manager allows you to add edit and delete folders 207 WebEOC 7 5 Administrator Manual Adding a Folder To add a folder follow the steps below 1 2 4 Select the File Library link in the Process section of the admin window Select the Add Folder button Home gt File Library File Library Filter by Name sd Forms Maps ib Templates Total Records 3 Enter a name for the folder in the Name field Home gt File Library gt Add Folder Edit Folder Groups Available Assigned Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Lib
64. the historical copies records for the view Advanced Board Editor Input View List Filter by Name aser cies Command Input Finance Input Logistics Input New Input View Operations Input Planning Input Position Log Input Significant Events Standard aaa taa la YI Significant Events Input Total Records 9 Add Input View Restoring History To restore a historical copy of the view follow the steps below 1 Select the History icon next to the desired input or display view The View History window displays a complete list of historical copies of the view 2 In the Actions column select the down arrow for the historical copy that you want to restore This will take you back to the Edit View window Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt New Input View gt View History View History Date Comments Errors User Actions 09 18 2013 15 50 26 User Name 4 Total Records 1 Return to View List 3 Scroll to the bottom of the Edit View window and select the Restore button This will make the historical copy the current view To abort the operation select the Cancel button After restoring a view a new history record with an updated timestamp is created 252 HTML Conventions Deleting History You cannot delete the history of the current view You must firs
65. the parameter in the Displayed Fields pane and select the Remove button After the sort parameters have been set select the Next button to continue to the Edit Report Filter window or select the Previous button to return to the Edit Report Fields window without saving your changes 94 System 18 Select AND or OR from the Boolean drop down list and select the field from the Field drop down list Where multiple parameters are configured for the query select AND or OR for the second and subsequent parameters If AND OR is not specified AND will automatically be appended to the second and subsequent parameters Home gt Reports gt Add Report gt Custom Report gt Sorting gt Filtering Edit Report Filter Boolean AND Y Field dataid vi Operation v Use percent sign for wildcard searches Value Add Filter Criteria Note See the Query Option Table topic in this section for Boolean descriptions 19 20 21 22 Select lt gt lt gt or LIKE from the Operation drop down list Enter a value in the Value field and select the Add Filter button The query will appear in the Criteria pane To delete a filter parameter select the parameter in the Criteria pane and select the Remove button After filter queries have been set select the Finish button to save the report parameters or select the Previous button to return to the Edit Report
66. vittual serves is rasca accessed A ANA Correction conh Grant or dery access to this resource wing A IP addbesces Inema doman nemas vie Ciel Rely testrictions Grert ce dery permissions to relay emal Agap 5 Select the Relay button in the Relay restrictions section 196 Plugins 6 7 In the Relay Restrictions window select the Add button Helay Restrictions Slleycept the tt balay IP Address Mask Doman Name fe Slow al computers which successtuly authenticate to rely regardless of the hal abore Computer Add ane al the lalening to the Est IP gddiess Enter your WebEOC IP address in the P address field 8 Select the OK button to save the IP address or select the Cancel button to abort the operation Configuring Additional Email Servers If you have an additional email server that stores email calendars folders etc see your network administrator for instructions on configuring the server 197 WebEOC 7 5 Administrator Manual Plug ins The Checklists Manager The Checklists manager is a tool used to create automated checklists For example users who are required to perform specific tasks with multiple steps can use checklists to keep track of the steps that need to be performed Checklist can contain main steps numbered or sub steps lettered and or numbered You can assign completion times or ETimes for each step and control which user groups have ac
67. who have logged in to a specific incident their position their last successful log in date and their last log out date This report generates in PDF format and will assist you in managing access to incidents To view the Incident Activity Report follow the steps below 1 Select the Incidents link in the ncidents section of the admin window 2 Select the name of the incident you want to view the Incident Activity Report for Home gt Incidents Incidents Fiter byName set csr ABC D EE G HideK LM NO 2 GES Av eee Archive Reports Searchable Delete Collision 09 19 2013 11 52 13 o ES Y ib Flood 09 19 2013 11 52 24 o ES Y ib Incident Name 09 17 2013 13 39 33 E Y Train Derailment 09 19 2013 11 51 16 Y Total Records 4 3 Inthe Edit Incident window select the View Incident Activity Report button Home gt Incidents gt Incident Name Edit Incident Name incident Name Date 09 17 2013 13 39 33 C Default Searchable Groups Available Assigned Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name v IAP Edit Incident Activity Report 75 WebEOC 7 5 Administrator Manual 4 Inthe Incident Activity Report window select the View Report button to open the Incident Activity Report in a new window or select the Export to CSV button to export the Incident Activity Report in a CSV file Openin
68. with a new name or a new list name is created to replace an existing list that field must be updated in any board implementing that field through WebEOC s board builder or an external HTML editor such as Microsoft Expression Web e If alist used in existing board entries is deleted the information currently posted on any board implementing that field will not be affected but the list field will be empty e f anew list with a new name or a new list name is created to replace the deleted list that field must be updated in the board or boards through the Boards manager Note Changes made to lists do not affect incident data that has been archived Adding a List To add a list follow the steps below 1 Select the Lists link in the Process section of the admin window 162 System 2 Select the Add List button 3 4 5 Home gt Lists Lists Filter byName Apes chee ABCODEESG HES K LM SOUR Gee eee Name Host Publisher Comments Delete ALSBLS Communications Status ee Event Type Hospital Status Open Closed Divert Power Status Priority Request Task Status Road_Status Sewer Status Shelter Status Water Status Yes No Total Records 13 PRI In the Name field enter a name for the list Home gt Lists gt Add List Edit List Name Comments In the Comments field enter a description or additional information for this list Select the Sav
69. you will paste in your code To access a board s Edit View window follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board 3 Select the Advanced Board Editor button 266 HTML Conventions 4 Inthe Advanced Board Editor window select the name of an input or display view Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor Input View List Filter by Name Ai Data Links Editor History Delete le ib Command Input Finance Input Logistics Input Total Records 8 Display View List Filter by Name si All Section Log i Command Section Log TI lo ib lo ib Table List For by homo pls Finance Section Log ABCDEEGHISK LM N OCP OR Seve eee Section Logs Significant Events Table Section Logs Significant Events Table Y Total Records 2 267 WebEOC 7 5 Administrator Manual 5 The HTML section is located at the top of the Edit View window Home gt Advanced Board Editor List of Views Working Input ES a Edit View gt Name Working Input Table Checklist Table V Default HTML Editor Advanced O Plain E HTML lt spellcheckbutton gt lt spellcheckbutton gt lt td gt lt tr gt lt tbody gt lt table gt lt div gt lt span style display none gt lt input type text style BORDER none BACKGROUND C
70. 24 Sending a Board to the Target Server cccccceeceeeeneeeeeeeeeeeeeceaeeeceaeeeeaeeseeeeecaeeesaaesseeeeseeeescaeeeseeseenees 125 Viewing the Board Assignment Report ccccceecceeeeeeeceeeeeeeeeeeeneeceeeeeeeeeeneeeeeenneeeeeenneaeeeesneeeesennnaes 127 Viewing the Individual Board Assignment Repott cccccceeesneeeeeeneeeeeeenneeeeeeaeeeeeeaeeeeeenaeeeseenaeeeesenaes 129 The Dual Commit Managers iaa ceed caesarean ee ete 130 Prerequisites iii ll lla 131 Dual Commit Target Servers reeter en arnee ctaden ead aeaa a e aaa latir 132 Adding a Dual Commit Target Serv Y ci icccbectecessetd sebeziscecesyted naaa a aan anaa aiaia 132 Editing a Dual Commit Target SSNV e cinco dai dada edad bid 136 Deleting a Dual Commit Target Server ziedi uni a i t a a N aiaa 137 Dual Commit REGIONS neata a aii a ia aa a a aaa a i a eaa 137 Adding a Dual CommitiRegion ii atten a A ee ties 138 WebEOC 7 5 Administrator Manual Editing a Dual Commit Regi Ne nrinn narinaa a iiae a i aai I eraa iana 140 Del ting a Dual Commit REJON teca id ene inns 140 Adding Dual Commit Functionality to a BOard c oooonnocininicicicononccnnonnnn nan no nc nc ona 141 Gonfiguring aBoardito DUalCOMN Mi Ads 142 Incident MAPPING aair tri ate 148 Mapping Qu ued Messages iris aa ita ari etica 150 Remote Boards coccion tdt dba 151 Using Remote Boards with D alCOmMitsssi niaaa a a a aa a aa N aA aaia 152 Using Remote Boards id 152 Remote Board S
71. 3 the first password may not be reused until three different passwords have been used Account Lockout Threshold You can set the number of failed login attempts allowed before an account is locked using the account lockout threshold field Setting the threshold to zero will allow an unlimited number of login attempts As the administrator you can log in to WebEOC and manually unlock a user account We recommend setting this to 3 Note The built in WebEOC administrator account cannot be locked regardless of the threshold value 192 Plugins Account Lockout Duration After the lockout threshold is exceeded and the account is locked this option sets the amount of time that must elapse before the system will process another login attempt Setting the duration to zero minutes will lock the account until it is manually unlocked by an administrator We recommend setting this to 30 minutes Inactivity Lockout Threshold In this field you can set the number of days an account can be inactive before it is locked If a user exceeds the inactive time period the user cannot log in If left blank or set to zero the user account will remain active until the administrator manually disables or deletes the account Enforce Maximum File Storage Size Use this feature to ensure the total disk space allotted for data files uploaded into the WebEOC database is limited to a specific number of megabytes This includes files and attachmen
72. Administrator Manual 4 5 6 In the Import Export List window select the Export button Home gt Lists gt Add List gt Counties gt Import Export List Import Export List Import File Browse Export Cancel When the File Download window appears select the Save button to save the file to your computer or select the Cancel button to abort the operation File Download Do you want to open or save this file Ra Name let coy Type Micresoft Office Excel Comma Seperated values Fl Fiom Se 800 28 Quen Rave y While Hes hom the Interet can be uss seme files con patanialy hem your computer If pou do mal hurt the sauice do nol open or save this Nex Yeh the ik Select a location to save the file and select the Save button When the Download Complete window appears select the Close button Download complete ta Dowioed Complete let csy from 10 00 0008 CICI Dowrioadad 63 batas hd sec Download to C Dorumerts and Setn tists 63 bytes Sec 172 System The Menus Manager You can use the Menus manager to group and display boards plug ins links and other menus under a single link on the control panel When the link is selected assigned items will open in a new window that is similar in appearance and functionality to the control panel WebEOC 7 5 intermedix User Name as Position Name Incident Name Boards Menus Checkl
73. Assigned list Repeat these steps for each board you want users in this group to have access In the Plugins tab select a plug in from the Available list When a plug in is selected a Label field and Permission drop down list appear between the Available and Assigned lists These fields are installed when the plug in is installed Permissions do not apply to all of the plug ins Items Boards Plugins Links Menus Available Assigned Checklists File Library Label Contacts MapTac Permission All Vv Messages NWS Weather Alerts Remote Boards p Scroller WebEOC Help Vv WebEOC Search The Label field defaults to the plug in name To change the label to an alias to be displayed on the control panel delete the text and type a new name for the plug in 27 WebEOC 7 5 Administrator Manual 18 If the Permission field is available select the permission level from the Permission drop down list Permissions for each plug in will vary Chat Plug in If View Edit is selected for the Chat plug in the user will be able to add a chat room assign and clear passwords and delete a chat room When View Only is selected users can send text messages back and forth but cannot add or delete chat rooms or assign or delete passwords Contacts Plug in In the Permission field for the Contacts plug in select either Restricted or All Restricted allows users to add new contacts modify contac
74. Data Tools Edit Board Wizard Advanced Board Editor Edit Data Links Import Export Import Export Board Import Export Data Individual Board Assignment Resources Reports Manage Resources Cancel Note The servers listed in the Available box are the host servers Moving the host server to the Assigned allows the selected board data to be committed to the target server 143 WebEOC 7 5 Administrator Manual 4 Select the Auto check box if you want all posts to be dual committed by default Leave this box unselected if you want users to selectively decide which entries to Dual Commit Dual Commit Server List Region List Available Assigned he E DCM1 DC67 5 Select the right arrow to move the server to the Assigned list 6 To add Dual Commit regions to the board select the Region List tab 7 Select the region or regions you want to assign from the Available list and select the right arrow to move the regions to the Assigned list 8 Select the Save button to save the board configurations or select the Cancel button to abort the operation For a Board with Multiple Input Views To set a board with multiple input views to Dual Commit follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board you want to share 144 System 3 In the Edit Board win
75. LUTIONS CENTER is your one stop shop to find new Status Boards helpful plugins and software and incredible services and training opportunities 5555555555 123 486 7890 cosas 10638230911 1234567890 STATUS BOARDS SOFTWARE amp PLUGINS SERVICES amp TRAINING Advanced Board Building Training Class Services amp Training gt Training Classes Contacts Manager Software amp Piu tact Management and t cr Volunteer Manager WebEOC Consulting amp Software amp Plugins gt Volunteer Process Development Management s amp Training gt Professional 4 WebEOC 7 5 Administrator Manual Standard Plug ins The following plug ins come with a standard installation of WebEOC See the WebEOC User Manual for detailed instructions on using plug ins Plug in Description Calendar This built in plug in allows users to track drill and exercise schedules training sessions meetings etc Checklists This plug in allows you to enter incident specific checklists that users will complete Steps can be identified as main steps or sub steps and can be easily ordered and reordered using arrow buttons Steps and sub steps can be marked as Complete Open Previously Accomplished or Not Applicable When running a checklist remarks can be added to a step and displayed or hidden as desired Contacts This plug in allows users to maintain
76. List gt Counties gt Bishop Edit Sub List Name Bishop List Items Add Item Alphabetize Import Export 4 After you build your sub list you can build a sub list for that list In the Edit Sub List window select the sub list icon next to the list item you want to add a sub list to 5 Inthe Edit Sub List window select the Add Item button to add items to your sub list Home gt Lists gt Add List gt Counties gt Bishop Edit Sub List Name Bishop List Items Add Item Alphabetize Import Export 6 After you have added your sub list items select the Save button to save the list items or select the Cancel button to abort the operation Home gt Lists gt Add List gt Counties gt Bishop Edit Sub List Name Bishop List Items Sub Name List Up Down Delete Adairsville v Do Berlin a y ib Cecil gt Add Item Alphabetize Import Export Editing a List and List Items To edit a list and the associated list items follow the steps below 1 Select the Lists link in the Process section of the admin window 166 System 2 3 In the Lists window select the name of the list you want to edit Home gt Lists FilterbyName DEEGA_ALIKL MN O errar ee eee Name Host Publisher Comments Delete Communications Status Event Type Hospital Status Open Closed Divert Power Status Priority Request Tas
77. Log Audit Log Date amp User 09 19 2013 16 04 42 User Name 09 19 2013 16 04 34 User Name 09 19 2013 15 57 52 User Name 09 19 2013 15 57 33 User Name 09 19 2013 15 57 16 User Name 09 19 2013 15 20 51 User Name 09 19 2013 14 32 56 User Name 09 19 2013 14 30 05 User Name 09 19 2013 14 29 49 User Name 09 19 2013 14 29 39 User Name 09 19 2013 14 25 34 User Name 09 19 2013 14 25 21 User Name 09 19 2013 14 24 53 User Name 09 19 2013 14 24 37 User Name 09 19 2013 13 28 23 User Name User Message Position Incident Date Range Position Incident Message Position Incident Name Name Position Incident Name Name Position Incident Name Name Position Incident Name Name Position Incident Name Name Position Incident Name Name Position Incident Name Name cmp Pio jrcident ame cmp Pio hcident ame Position Incident Name Name Position Incident Name Name CMD EOC Incident Director Name CMD EOC Incident Director Name Position Incident Name Name Position Incident Name Name Login Successful User logged off successfully New Admin Profile Created Positions Access New Admin Profile Created Users Access New Admin Profile Created Incidents Access New List Created Counties Login Successful User logged off successfully Login Successful User logged off successfully Login Successful User logged off successfully Login Successful User logged off successfully Simulation Updated Wild Fire Total Records 125 to
78. NASA AO 234 Incident Independent wwe wate ee ten ate ede ge eds AAE Mao pi 235 SCAM Cha A ee tere aks ase seals sae tenet tae a ban tate oe ot able de ee Seah oad gate te ed 235 Advanced Board Building Dual Commit irissen raiione daai atiis aiaa aai 235 Advanced Board Building Change Notifications c ccccceeeeeeeeeeeneeeeeeeeceeeesaaeeeeaeeseeeeeseaeeesnaeeeeeeeeaes 236 Adding and Editing an Input View ccceeccceecsecccceeeeeeceeeeeeceeeeeeeeeeeseeeaeesseaeeeesaeaaaeesseeeeeseeeeenseeeeeaeenees 236 Deleting am Input VIEW o teariiaatadaai iaa aaa toa eiii 244 Adding and Editing a Display ViSW ooioninccnicc acia iid daooani ad 244 Deleting a Display VIEW icons caras as a a daa s 250 VIEW HIST EA aces A A AI 251 Viewing HISTON ca A iaa 251 Restoring History ii it ia ida it lead iaa 252 Deleting HISTON oror et le eli Ae a da pda eae 253 DKLNK a ease Aneta Ae ee ee OR ee Ae ne ee ee ee ee 253 Adding and Editing a Data inks cocina iaa 254 Automatic Field Mapping rca aaa ada 256 Custom Field Mapping zerina nea ai daha eat eii di iede aiidas 256 Deleting a Data binkasAne suet amenhie dAneih E due Aes amet Ae duane aanand 257 Adding and Editing a Board Filter ee eeceeee cence cette reer enne ee ee tana ee een ae ee canon rc cnn cnc rra rr 257 Deleting a Board Filter sisi tres Gti titted Attica rte aie eet 260 Configuring a Board for Email teint dian lien ilar eesti 261 Configuring a Board to Display Control Panel Me
79. OC Director CMD PIO FIN Compensation Claims Unit FIN Cost Unit FIN Finance Admin Section Chief FIN Procurement Unit FIN Time Unit LOG Communication Unit LOG Facilities Unit LOG Food Unit LOG Ground Support Unit LOG Logistics Section Chief LOG Medical Unit LOG Supply Unit 123 Total Records 31 3 When the confirmation window appears select the OK button to continue or select the Cancel button to abort the operation cy tae le W X Y Z All Delete Y Y SS SSI Position Matrix Report PAC Report Generate PACs 42 Users 4 The Positions window will populate with PACs for each position Home gt Positions Positions FilterbyName ss Eeer ABCDEEGHIJKLMNOEPQRSTU VY WX YZ Al Select mi2D 9Ax ib CMD EOC Director nH_9 z6Q ib CMD PIO 7n RF5q ib FIN Compensation Claims Unit WS amp 4TEc ib FIN Cost Unit Z2952 gL i FIN Finance Admin Section Chief M c2eG4 ib FIN Procurement Unit 60 PpZ8 ib FIN Time Unit 4r2KgN3 ib LOG Communication Unit x 5M amp 6Li ib LOG Facilities Unit yZ 5E2i ib LOG Food Unit Nj8 6Wg ib LOG Ground Support Unit j5K 7Lo ib LOG Logistics Section Chief Q d9 7Wa ib LOG Medical Unit a amp 7AR3k ib LOG Supply Unit cZ amp 38aP ib 123 Total Records 31 Adding a New Position To add a new position follow the steps below 1 Select the Positions link in the Users section of the admin window 43 WebEOC 7 5 Administrator Manual 2
80. OC can be used during the planning mitigation response and recovery phases of any emergency It can also be used by agencies to manage day to day activities or routine non emergency related events WebEOC includes a default set of status boards and plugins that enable any agency to begin using WebEOC almost immediately An agency can use any or all of the boards as is or build an unlimited number of status boards and forms tailored to local requirements Within the context of WebEOC a status board is an electronic display that allows you to transmit and share information in real time among other WebEOC users WebEOC status boards are the equivalent of large chronological or topical paper based boards that for years dominated every EOC and command center around the world Time Conventions WebEOC stamps all entries with a time and date It also tracks and displays who entered the information Entries appear in status boards in the order in which they are entered into the system For example if a telephonic report is received at 10 00 p m and it is entered into WebEOC at 10 01 p m the system time will be 10 01 p m Agencies can determine whether or not to show system times as part of the displayed entry During setup administrators can add additional time fields to status boards that can be user modified these times could represent a time the incident occurred actual time of receipt etc These additional time fields if used are sepa
81. OLOR fffi lt script language jscript gt var oriqinatorPosition lt xsl value of select data posi Options Dual Commit Notifications Comments Notify Assigned Users of Change v Default HTML Editor By default WebEOC is set to use the Advanced HTML editor which has features like syntax highlighting and auto completion Select the Plain radio button to set the HTML editor to use a plain text editor Supported HTML Tags for Input Views WebEOC allows you to use all HTML tags however the following tags should be used for input views only e lt input gt e lt select gt 268 HTML Conventions e lt textarea gt By default the lt input gt and lt select gt tags are represented in the SQL Server database with a variable character field nvarchar limit of 500 characters Text fields that hold an unlimited amount of data are lt textarea gt fields The underlying database field types can be overridden by the fieldtype attribute Additionally field length for nvarchar fields can be overridden using the fieldlength attribute If the fieldtype is set to datetime then the format attribute can be used to format the output of the field See the SQL Server documentation on the convert function for more information on available datetime formats lt input gt The lt input gt tag is used to create data entry elements An input field varies depending
82. Report Sort window or select the Previous to return to the Edit Report Fields window without saving your changes 86 System 13 Use the Edit Report Sort window to establish the parameters on which entries will be sorted and displayed in the report Single or multiple parameters may be configured for the sort protocol Home gt Reports gt Add Report gt Fields gt Sorting Edit Report Sort Available Fields dataid v Asc v Add Sort Down Displayed Fields 14 Select the field from the Available Fields drop down list The list is based on the board specified for the report in the Edit Report window Sort criteria using fields that have been configured as TEXTAREA in the Boards manager are not supported and if configured will not be executed Note If this is an existing report and the board board table was changed you must remove and or add data fields corresponding to the board currently selected 15 Select either ASC for ascending or DESC for descending from the drop down list 16 Select the Add Sort button 17 Repeat the steps for each rule added As each rule is configured it is added to the Displayed Fields pane To remove a sort parameter select the parameter in the Displayed Fields pane and select the Remove button 18 After the sort parameters have been set select the Next button to continue to the Edit Report Filter window or select the Previous button to return t
83. S Communications Status Event Type Hospital Status Open Closed Divert Power Status Priority Request Task Status Road_Status Sewer Status Shelter Status Water Status Yes No Total Records 13 Add List PR ASAS When the delete confirmation dialog box appears select the OK button to delete the list or select the Cancel button to abort the operation 168 System Importing a List If you already have a list you can import it into WebEOC The file must be a comma separated value CSV file The icon below is an example of a CSV file iz To import a CSV file follow the steps below 1 Select the Lists link in the Process section of the admin window 2 Inthe Lists window select the name of the list you want to upload a list to Home gt Lists Lists Filter byName Apes crear ABcoOEEG HES 6 UL MN O er IN EVE eee Name Host Publisher Comments Delete ALSBLS Communications Status Event Type Hospital Status Open Closed Divert Power Status Priority Request Task Status Road_Status Sewer Status Shelter Status Water Status Yes No Total Records 13 Y SEES S SSS 169 WebEOC 7 5 Administrator Manual 3 Inthe Edit List window select the Import Export button Home gt Lists gt Add List gt Counties Edit List Name Counties Comments List Items Sub Name List Up Down Delete Abbeville v i gt Bishop A v ib Clayton A v ib
84. Sort window without saving your changes Deleting a Board Report To delete a board report you must delete the report in the Reporter manager and delete the link to that report in the Links manager To delete a board report follow the steps below a Select the Reporter link in the ncidents section of the admin window 95 WebEOC 7 5 Administrator Manual 2 3 Note After you have deleted a report in the Reporter manager you must delete the report from the Links Select the trash can icon next to the report you want to delete Home gt Reports Reports Filter by Name ABCDEESG Hd KLM NO PF Ges eee ee Run Create Link Delete Archived Incident Report Total Records 1 When the delete confirmation dialog box appears select the OK button to delete the report or select the Cancel button to abort the operation manager See the Process topic for detailed instructions on deleting links The Simulator Manager Simulator is a tool organizations can use for initial and recurring training drills and exercises Simulator allows you to construct scenarios that can be added to WebEOC and run as needed in support of training or exercises It can simulate inputs that would in an actual incident be generated by an entire team of emergency responders while minimizing during exercises the number of support personnel needed for role play activities With Simulator authorized u
85. TM Total Records 225 Agricultural Hazmat Incidents ib Infestation 12 Total Records 25 2 When the delete confirmation dialog box appears select the OK button to delete the map or select the Cancel button to abort the operation 215 WebEOC 7 5 Administrator Manual Adding a Marker Markers are symbols that users place on a map to mark an item of significance This could be a building the location of resources an incident etc MapTac comes pre loaded with 25 categories of DHS symbology To add a marker follow the steps below 1 Inthe MapTac window select the Add Marker button Home gt MapTac MapTac Maps Delete County Map Total Records 1 Markers Adult Day Care ATF ATM 123456789 10 Total Records 225 Agricultural Hazmat Incidents ib Infestation 12 Total Records 25 2 Enter a name for the marker in the Name field 3 Enter a URL for the marker in the URL field This field is optional Note Select the icon on the map to open the URL 216 Plugins 7 Select the Browse button next to the Image File field Locate the file and select the Open button In the Tabs section select the tab or tabs where you want the marker to appear in the user view from the Available list and select the right arrow to move the tab to the Assigned list Select the Save button to save the marker or select the Cancel
86. User Account The Users window can be filtered by selecting the letter of the alphabet that corresponds to the first letter in the user s first or last name To edit an existing user account follow the steps below 1 2 In the Users window select the name of the user account you want to edit from the Name column Make your changes in the Edit User window 58 Incidents 3 To delete a secondary email address select the email address you want to delete and select the Delete button 4 Toremove an assigned position select the position in the Assigned list and select the left arrow to move the position to the Available list Note If you make position changes in the Users manager those changes will automatically be applied to the Positions manager 5 Select the Save button to save your changes or select the Cancel button to abort the operation Deleting a User Account The WebEOC administrator account cannot be deleted from the system Deleting a user account will remove the user from the Groups and Positions managers To delete a user follow the steps below 1 Inthe Users window select the trash can icon next to the user account you want to delete Home gt Users Users Fite ABCDEEGHIJKLUM N O PORRAS A Name Admin Comments Locked Delete User Name Y i WebEOC Administrator Y Options Add User User Activity Report Administrative Access Report User Position Repor
87. View Filters window select the trash can icon next to the filter you want to delete Home gt Boards gt Event Reporting gt Advanced Board Editor List of Views gt Command Section Log gt View Filters View Filters Name Delete Position ib Section i Sak 3 When the delete confirmation window appears select the OK button to permanently delete the filter or select the Cancel button to abort the operation Configuring a Board for Email Notification type boards can be email enabled to notify users outside of WebEOC When configured for emails email subject and content are created from a status board entry An email server must be configured in the General manager in order to enable the email function See the System topic for detailed instructions on setting up your email server To configure a board for email follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board intended for email configuration 3 Select the Advanced Board Editor button in the Tools section 4 Select the name of the input view to be configured in the Advanced Board Editor window 5 Inthe Edit View window scroll down and select Notifications to expand the field 6 Select the Email check box Notifications Email Control Panel Notification O 75 75 character limit 7 Enter the email addresses of all recipients to whom an email wi
88. WebEOC Administrator Manual Version 7 5 intermedix 2013 Intermedix Corp All rights reserved This document contains confidential or proprietary information of Intermedix Corp and distribution should be limited to authorized persons only Be aware that any disclosure copying distribution or unauthorized use of the contents of this document is strictly prohibited While every precaution has been taken in the preparation of this document Intermedix Corp assumes no responsibility for errors or omissions Neither is any liability assumed for damages resulting from the use of the information contained herein Accurint is a registered trademark of LexisNexis a division of Reed Elsevier Inc Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Bluetooth word mark figure mark and combination mark are a registered trademarks owned by the Bluetooth SIG FedEx is a registered trademark of the FedEx Corporation Google Maps mapping service is a trademark of Google Inc LIFEPAK 12 LIFEPAK 15 and LIFENET are registered trademarks of Physio Control Inc MapQuest is a registered trademark of MapQuest Inc Microsoft Microsoft Windows and Internet Explorer are registered trademarks of the Microsoft group of companies Address any questions comments or suggestions to Intermedix Corporation 6451 N Federal Highway Suite 1000 Fort Lauderdale FL 33308 www interm
89. WebEOC organizations can track individual incidents or combine multiple incidents for viewing in a common master view Once configured by an administrator in the Master Views manager a user logged in to the master view can view the data from all sub incidents together or on a per incident basis by selecting the appropriate incident filter on each board display The ability to view the master view along with its sub incidents is available only to those users with the appropriate group permissions The option to track multiple incidents simultaneously yet separately or rolled up into master views means that a local EOC can track their own ongoing emergency while a district EOC combines several local incidents into a master view and at the same time the state EOC could have a master view of all regional incidents Each tier s information can have a different level of detail based on the information requirements for each organization Users select which incident or master view to participate in when logging in to WebEOC Master views are not themselves incidents instead they are a view of information from selected incidents Incidents are archived to and retrieved from the database on a per incident basis If a member incident sub incident of a master view is archived all information related to the archived incident is removed from all boards and plug ins in the master view when displays are refreshed Logging in to a Master View Master view
90. a Separate Login Policy Page check box This will create a separate page during login with an Accept button Users must select the Accept button in order to continue logging in to WebEOC This is useful if your agency has a policy change that needs to be communicated to staff Below is an example of what this feature looks like during the login process WebEOC 7 5 Login intermedix This is an example of the separate login policy window Text for this area is configured in the Agency Template manager In the System wide Activation Message field enter text indicating the status of your EOC This message is displayed in boards and is applied to a board using the lt agencyinfo gt tag If you do not apply the tag attribute and value to your board the activation message will not appear See the HTML Conventions topic for detailed instructions In the Colors section assign a color to the background of your boards board headers table headers and table rows by entering a color code or selecting inside the field When you select a field a color box will appear for you to make your selection m Colors Board Background Mx Table Header Table Rows Even roo Table Rows Odd jm In the Fonts sections select a font family font size font style and font color for the Board Header Table Header and Table Entry sections When you alter the default settings your settings will change the Sample tex
91. ailed instructions Home gt Agency Template Agency Template Agency Name Primary Logo Browse Secondary Logo Browse Login Policy Message X La WB Fontramiy Fontsze B Z U ae x x ADV B SBE 2 Enable a Separate Login Policy Page System wide Activation Message X 43 A FontFamily FontSize B Z U ax x S i 2 2 Colors Board Background km Board Header Table Header Table Rows Even ooo Table Rows Odd jam SCS Fonts Board Header Font Family Arial v Font Size 24 v Font Style Normal Oltalic Color rr Bold Lorem ipsum dolor sit amet Table Header Font Family Arial v Font Size 12 w Font Style Normal Oltalic Color rrr Bold Sample Lorem ipsum dolor sit amet Table Entry Font Family Arial v Font Size 10 w Font Style Normal Oltalic colr Bold Sample Lorem ipsum dolor sit amet Restore Defaults Save 112 System 10 In the Login Policy Message field enter your agency s login policy message Any text entered in this field will appear on the WebEOC Login window Text can be copied from a Microsoft Word document into this field Formatting is retained If you want the login policy message to appear on a separate page select the Enable
92. anced Board Editor The ability to create multiple input and display views allows an organization to record sensitive information while at the same time restricting unauthorized access For example during design the input view for a Victims status board includes a field to record victim names Two display views are added one view is intended for hospital use only and includes victim names and a second display view used by media personnel hides the sensitive information The display view that includes victim names would be assigned to a Hospital group while the view that excludes victim names would be assigned to a Media group ensuring sensitive information is restricted on a need to know basis WebEOC allows you to create boards that have single or multiple input and display views based on a single table or multiple tables These tables correspond to a table in the underlying SQL Server database This allows an agency to record and filter sensitive information while at the same time restrict unauthorized access It also provides an easy method of implementing processes through WebEOC You must use the Advanced Board Editor to edit boards that have multiple input or display views 115 WebEOC 7 5 Administrator Manual Input View Below is an example of an input view Report As Position Name Log Incident Incident Name Originator Position Name Originated By Location Phone Date
93. and display contact information File Library The File Library allows users to upload and share documents and files with other users through WebEOC Mapper Lite Mapper Lite provides customers and organizations with the tools necessary to create a dynamic geographically based common operating picture MapTac MapTac allows an authorized user to upload an image file of a map dispersion model digital photo etc from any map GIS source or digital camera Users can apply markers labels shapes and or polygons and share the map with other users Messages The Messages plug in allows users to communicate with each other using an internal messaging link that is unique to WebEOC NWS Alerts The NWS Alerts board allows users access to National Weather Service watches warnings and alerts Simulator This plug in allows a training official or an exercise controller to build edit and control delivery of exercise scenario injects into WebEOC status boards manually or auto matically in real time With Simulator you can manage your Master Scenario Events List MSEL Injects can be started stopped reset added or deleted as necessary to meet training or exercise objectives Additionally you can import injects from or export injects to an MS Excel Spreadsheet Reporter Within WebEOC agencies can generate pre formatted or custom reports based on individual status boards They can also generate a compre
94. and manage that feature using the ESiWebFusion manager See the ESiWebFusion Manual for detailed instructions for this feature 185 WebEOC 7 5 Administrator Manual The General Manager The General manager allows you to configure several system options and set a number of security policies for WebEOC Options configured in the General manager will be applied to all WebEOC user accounts Accessing the General Manager To access the General manager follow the steps below 1 Select the General link in the System section of the admin window 2 Inthe General Settings window configure the required settings For detailed information on the features located in this manager see the topics that follow 3 When you have finished configuring setting in the General Settings window select the Save button to save your settings 187 WebEOC 7 5 Administrator Manual General Manager Miscellaneous Options Default HTML Editor By default WebEOC is set to use the Advanced HTML editor which has features like syntax highlighting and auto completion Administrators can select the Plain radio button to set the default for all HTML editing to use a plain text editor Home gt General Settings General Settings Miscellaneous Options Default HTML Editor Advanced Plain Require additional login information Require Name Require Location Require Phone Number Require Email Require Comments
95. as text name Assigning a value of name to the type attribute places your agency s name in a board in WebEOC lt agencyinfo type name gt primarylogo Assigning a value of primarylogo to the type attribute places your agency s primary logo in a board in WebEOC lt agencyinfo type primarylogo gt 271 WebEOC 7 5 Administrator Manual secondary logo Assigning a value of secondarylogo to the type attribute places your agency s secondary logo in a board in WebEOC lt agencyinfo type name gt secondarylogo activationmsg Assigning a value of activationmsg to the type attribute displays the System wide Activation Message created in the Agency Template manager in a board in WebEOC lt agencyinfo type activationmessage gt lt attachment gt The lt attachment gt tag displays a download link for downloading file attachments lt attachment name fileid gt html lt attachment gt The name attribute holds the fileid The table attribute is used for lt attachment gt tags defined within a lt relatedlists gt tag lt attribute gt The lt attribute gt tag is used to add field values within attributes while maintaining valid XML Below is an example of invalid XML lt a href lt eocfield name url gt gt A link lt a gt Note The lt href gt attribute means hyperlink Instead use the lt attribute gt tag to add the href attribute to the anchor tag lt a gt
96. ased product WebEOC ushered in the era of virtual EOCs making it possible to monitor and manage an emergency response from anywhere in the world WebEOC can be used during the planning mitigation response and recovery phases of any emergency It can also be used by agencies during day to day activities to manage routine non emergency operations WebEOC 7 5 Administrator Manual WebEOC s design is based on the following tenets of emergency information management systems CIMS should e Be affordable e Be user friendly e Be easy to maintain by existing EMA staff with access to the vendor s technical support e Be easy to configure and tailor to the conditions of the agency e Allow for remote access by authorized users located outside the local area network LAN e Comply with the provisions for the Incident Command System ICS e Support users who implement both ICS and Emergency Support Functions ESF structure e Integrate with other systems such as mapping and other CIMS and telephonic alert notification systems e Integrate public health into emergency management e Operate within a variety of network configurations e Have a wide range of features consistent with the four phases of emergency management e Have help desk support on a 24 hour basis Initially introduced in 1997 WebEOC was the first web based commercial off the shelf CIMS system used for emergency management As a tool WebEOC can be
97. at entries must meet all parameters linked by AND in order to be included in the report OR OR is used in multi query statements to specify that entries meeting any parameter linked by OR will be included in the report LIKE The query result will include matches containing the parameter entered in the Value field This is comparable to a contains query The wildcard can be used with a like query The query result will include entries that exactly match the parameter entered in the Value field 89 WebEOC 7 5 Administrator Manual lt The query result will include matches that are less than the parameter entered in the Value field numerically or alphabetically gt The query result will include matches that are greater than the parameter entered in the Value field numerically or alphabetically lt gt The query result will exclude those entries matching the parameter entered in the Value field Running a Board Report To run a report using the Reporter manager follow the steps below 1 Select the Reporter link in the ncidents section of the admin window 2 Select the Run icon next to the report to be created Home gt Reports Reports Fterby Name fe ABCDEES Hid KLM NOP GG RSE UA ee Run Create Link Delete Archived Incident Report Total Records 1 Add Report 3 If you are running a report for an archived incident t
98. ated details through the Edit Simulation window After a post has been uploaded to its status board entry updates can only be accomplished through the input view e For the user entries can be added updated sorted and filtered as any other entry e Do not data link entries posted through the Simulator manager This can cause unpredictable results when posts are removed from a board e The simulation will automatically pause once all non zero ETimes for the simulation have occurred e Atthe conclusion of the simulation event information can be archived intact with all injects as well as entries posted by players or deleted per your organization s policies and procedures Note To save all the posted entries with the injects close the Simulation Run window by clicking the red X in the upper right hand corner Do not use the control reset button The reset button will remove all the posted entries from the status boards Exporting a Simulation You can export a simulation and share it with other agencies To export a simulation follow the steps below 1 Select the Simulator link in the Incidents section of the admin window 2 Select the export icon next to the simulation you want to export Home gt Simulations Simulations Filter by Name ABCDEES HIJ KLM NO Barea Created Run Export Delete Hurricane 09 19 2013 13 17 23 EJ ES i Sporting Event 09 19 2013 13 19 14 E3 ES ib Wild Fire 09 19 2013 13 28 21 E ES
99. atuses Incident Action Plan The Incident Action Plan board contains the IAP Builder and Incident Action Plans Published board views Users can create edit and publish plans for specific operational periods in accordance with the ICS forms Logged In This board displays a list of users currently logged in by user name or position Press Release The Press Release board is a repository for press releases that have been published Users can post a description with the attached press release Resource Request Task Assignments This board allows users to enter requests or tasks and post updates on the status of tasks and requests Road Closures This board enables users to document and track specific details on road status location damage and suggested detour Shelters This board allows users to track the status of shelters Situation Report This board provides a standard format for publishing a summary report based on two common methodologies ICS or ESF WebEOC Search Tool The WebEOC Search Tool allows users to search for information contained within boards 21 WebEOC 7 5 Administrator Manual Users The Groups Manager In WebEOC group profiles provide administrators a quick and easy method of assigning access privileges to boards plugins links and menus via the control panel These group permissions are normally based on the duties performed positions ass
100. boards as you want to the Scroller Change the order the boards will be viewed by selecting the board name and selecting the Up or Dn buttons to move the board in the list Delete a board from the list by selecting the board name and selecting the Delete Board button Select a board to customize the data fields and labels that will be displayed Home gt Scroller Scroller Configuration Time Interval seconds 5 Font Size Field Selections Press Release hg Add Boards Checklist File Folder Scroller Boards Delete Board Fields entrydate v Add Current Fields Delete Field 226 Advanced Board Building Note Add the fields in the order in which you want them to appear in the Scroller window 8 Select the field you want to add to the selected board from the Fields drop down list and enter a label for the field in the empty text field Note Labels are optional If a label is not specified it will default to the system name for that field 9 Select the Add button The field will appear followed by the label you gave it in the Current Fields box Note To delete a field select the field name and select the Delete Field button 10 Repeat these steps for each board to complete the Scroller configuration 11 Select the Save button to save your changes Disabling Scroller If you want to discontinue the use of Scroller remove Scroller from the groups you
101. button to abort the operation Editing a Marker To edit a marker follow the steps below 1 In the MapTac window select the marker you want to edit from the Markers list Home gt MapTac MapTac Maps Delete County Map Total Records 1 Markers Adult Day Care ATF m ATM 123456789 10 Total Records 225 Agricultural Hazmat Incidents ib Infestation 12 Total Records 25 217 WebEOC 7 5 Administrator Manual 2 Inthe Edit Marker window make your changes Home gt MapTac gt State Capital Edit Marker Name State Capital URL Image File Browse Tabs Available Agricultural Civil Disturbance A Criminal Occurrences Educational Facilities Emergency Operation Energy Financial Fire Facilities Fire Incidents y General 3 Select the Save button to save your changes or select the Cancel button to abort the operation 218 Plugins Deleting a Marker To delete a marker follow the steps below 1 In the MapTac window select the trash can icon next to the marker you want to delete Home gt MapTac MapTac Delete County Map Total Records 1 Markers Adult Day Care ATF ATM 123456789 10 Total Records 225 Agricultural Hazmat Incidents ib Infestation Total Records 25 2 When the delete confirmation dialog box appears select the OK but
102. c 191 WebEOC 7 5 Administrator Manual Enforce Strong Passwords If enabled user passwords must meet the requirements for a strong password A strong password must contain at least one upper case letter at least one lower case letter and at least one number We recommend enabling this feature Password Age This feature sets the number of days a password will be valid before it expires When the number of days is exceeded and the password expires the user will be required to change it during his or her next login attempt When set to zero passwords will not expire We recommend setting the password age to 180 days Minimum Password Length User passwords can be set to require a specified character length Setting the character length to zero removes the character count requirement We recommend setting the password length to a minimum of 8 characters Enforce Password History This security setting determines the number of unique new passwords that have to be associated with a user account before an old password can be reused If enabled user passwords cannot be reused for the specified number of times configured in the password history field Password History If the Enforce password history check box is selected you can set the number of different passwords a user must exhaust before he or she is allowed to repeat a particular password in the password history field For example if Password history is set to
103. cake E gs ata steve pide dale eves E E tee Se Ae eee A 280 SOXTSMAIXPNSSSION S yee E E TE deena E E T de 280 aE O E EET E A EEE E E E E AAEE E 280 SINS Sii E A A E EET 281 sMerDUO e ici neta tent hualadithiia abans hia anit a Aetna ace 281 TUCASA 282 AO Si ia 282 lt TOPGIGNKeyIETSrONCO gt ici ii id deis 283 lt OrOU pl cui aora 283 Ai a ais dias Perce tr tere eek were reer Pee eer lios 283 SINCIGOMIN AN GS iseer er dicen stederenstedceed see Ldaausiedecedatecengistedicel tierna 284 lt IncidentsolectO gt rin ida 284 DOS A A a DAA Abd ab 284 Mi a AAA AO A AO AA A E AA 285 O O 285 PUTIN eve tics vii E E neediness E E E 286 vii WebEOC 7 5 Administrator Manual related atan aaa 286 lt rolate do xes SiOn pal 286 retr BURON gt caci n ei e ie ii bbdd 286 ESMAS a 287 A ON 287 USC Oria 287 lt VANI ALCS A AN 288 lt Value Olinda nadia diran las o 288 EVIOWIA SAA A A 289 Multizt6re a Lists ota O A e ede 289 Ghartrand Data Tags e e ed ah ano Ae edo do 289 ote la a Ee e A E E ce dev vie cn ev vie cu dev vnc cdvdetecgu dev vnc edocs he cu dv encededv tense devine E 290 lt dataexpression gt SUD Lagi sce eek Sees hae ts Beastie a EE ade eee ee ee 290 Using Ghat ads te ae ea han ee ti erg eect E tae aes deed Bu reenter ete ade 291 viii WebEOC 7 5 Administrator Manual Welcome WebEOC Professional is Crisis Information Management Software CIMS that was developed over a decade ago to meet the needs of emergency
104. cess to a specific checklist If you set up steps with an ETime the steps will turn red on the user side when the due time to perform them has passed See the WebEOC User Manual for detailed instructions Use the Groups manager to enable users to access Checklists from the control panel Checklists will appear as a link in the Tools section of the control panel Adding a Checklist To add a checklist follow the steps below 1 Select the Checklists link in the Plugins section of the admin window 2 Select the Add Checklist button Home gt Checklists Checklists Filter by Name Add Checklist 198 Plugins 3 Inthe Edit Checklist window enter a name for the new checklist in the Name field Home gt Checklists gt Add Checklist Edit Checklist 2 Groups Available Assigned Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name V IAP Edit Checklist Attachment File Browse j Description URL 4 Select a group or groups from the Available list that will have access to this checklist and select the right arrow to move the group to the Assigned list Note Remove a group by selecting it in the Assigned list and selecting the left arrow to move it back to the Available list 5 Adding an attachment to your checklist is optional To add an attachment perform the following a Inth
105. cidents topic contains the following managers e Archives The Archives manager provides access to archived incident data for reporting and viewing It also allows archived incidents to be converted into a simulation and loaded into the Simulator manager You can then run reports to assist with the creation of after action reports improvement plans critique incidents and edit an archived incident to run as an exercise e Incidents This manager allows you to set up incidents to track and relay information specific to the incident e Master Views Multiple incidents can be added to a master view Logging in to a master view allows you to see all the incidents that have been added to that view Use the Master View Manager to add new master views edit existing master views or delete unwanted master views e Reporter The Reporter manager can be used to create pre formatted or ad hoc reports that can then be added as links to the control panel e Simulator The Simulator manager allows scenario injects to be created and manually or automatically posted to the appropriate status boards during a drill or exercise The Process topic contains the following managers e Agency Template The Agency Template feature allows you to define a default template for your board and system options The Board Templates similar to applying a skin allows you to select an agency name logo color and font scheme to apply to each board You can also add a
106. d Z ZANEY 11 Select an operation from the Operation drop down list The contents of the Operation drop down list are determined by the field type configured for the selected field 12 Either enter a value in the Value text box or select the second radio button to select a value from the Value drop down list The contents of the Value drop down list is determined by the field type and operation selected 259 WebEOC 7 5 Administrator Manual 13 Select the Add button to add the filter criteria 14 Repeat steps 11 13 to add additional filters to the display view 15 Select the Save button to save the filter or select the Cancel button to abort the operation Deleting a Board Filter To delete a board filter follow the steps below 1 Inthe Advanced Board Editor window select the Filters icon next to the desired display view Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor Input View List Filter by Name ABC DEEGHIJK tM N PQ eee eee inks Editor History Delete Data L gt Command Input Finance Input Logistics Input Display View List FilterbyName sd All Section Log Command Section Log Finance Section Log Table List FilterbyName Section Logs Significant Events Table Section Logs Significant Events Table Y Total Records 2 260 HTML Conventions 2 Inthe
107. d Body of the email Configuring a Board to Display Control Panel Messages Status boards in WebEOC can be configured to generate a pop up message on the control panel similar to the new message indicator as new entries or updates are posted The advisory can be sent to any users currently logged into WebEOC This is a useful feature that can be added to select boards to alert 262 HTML Conventions users that a new or updated entry has been posted For example this capability could be added to a mission task board to alert users of a new task To add the pop up messages capability to a board follow the steps below 1 2 3 Select the Boards link in the Processs section of the admin window Select the name of the board to be configured for the control panel notification Select the Advanced Board Editor button in the Tools section Note The following steps may also be performed through the Board Wizard if the board has a single input view Select the name of the input view that you want to configure for sending pop up messages In the Edit View window scroll down and select Notifications to expand the field Select the Control Panel Notification check box Notifications Email Control Panel Notification 75 character limit Enter the pop up message text that will appear on the control panel in the text field Select the Save button to save the messages setting o
108. d Incident 5 If you selected Active Incident select the board or table from the Board Table drop down list This is the board or table that will be used to generate the report Home gt Reports gt Add Report Edit Report Report Name HTML Report Active Incident Options Data Source Active Incident VY Incident Y Board Table Checklist Checklist Table y Show Updates Yes Y Custom Yes Y 91 WebEOC 7 5 Administrator Manual 6 If you selected Archived Incident select the incident from the ncident drop down list This is the incident that will be used to generate the report Home gt Reports gt Add Report Edit Report Report Name HTML Report Archived Incident Options Data Source Archived Incident V Incident Flood v Board Table Checklist Table v Show Updates Yes Y Custom Yes Y 7 From the Show Updates drop down list select either Yes or No If Yes is selected the report will include all updates that have been made to an entry When updates are included the initial entry and any updates made will appear in the report If No is selected the report will include only the last update made to an entry 8 From the Custom drop down list select Yes from the Custom drop down list 9 Select the Next button to continue building the report or select the Previous button to return to the Reports window 92 System
109. d will be displayed The default is false e legendplacement A string value that specifies where the legend will be displayed The supported values are top middle and bottom The legend will automatically be placed to the right of the chart e labels Whether or not to label the values when not using a legend The default is true e backgroundcolor This attribute specifies the background color of the chart Any HTML color can be used and the default is white e textcolor The color of text in the legend or labels e font The font of the text in the legend or labels e width The width of the chart in pixels e height The height of the chart in pixels e groupby Causes chart data to be collated by the indicated value and is only specified when the lt chart gt tag is outside of the lt eocrepeatallrecords gt Optional on board and pie charts but is required with line charts In line charts the groupby attribute provides the x axis of the chart e filter Conditional that can be used to filter data Is only applied when the lt chart gt tag is used outside of the lt eocrepeatallrecords gt lt dataexpression gt SubTag The lt dataexpression gt subtag specifies the fields or values that populate the chart and work much like expression tags When the lt chart gt tag is used outside of the lt eocrepeatallrecords gt the data tag must be an aggregate function The lt dataexpression gt subtag supports the following attr
110. d with an offset value in plus or minus days and or minutes These values are added to or subtracted from the calculated ETime For example a simulated entry will post at E 2 hours 02 00 00 but the time displayed on the board should reflect an entry time of one hour 60 minutes earlier than the current time When configuring this entry an ETime of 02 00 00 two hours is entered To offset the date and time leave the date blank the current date will be used and set the time at 60 minutes Simulator is started at 09 32 on 5 12 2004 When the ETime 02 00 00 is reached at 11 32 the entry is posted to the designated board with a date of 05 12 2009 the current date and a time of 10 32 11 32 current time minus 60 minutes offset time Offset days and minutes can be entered as positive or negative values and are added to or subtracted from the post date and time Complete the remaining data fields in the Edit Simulation Event window as applicable Since each board contains a unique set of data field the list of data fields will vary After you have completed all applicable fields select the Save button to save the board to the simulation or select the Cancel button to abort the operation For each additional inject to your simulation you must repeat steps 5 through 12 100 System 13 After you have added all of the injects to the boards selected for your simulation select the Save butto
111. daROWS 4 Columns 0 Required 3 Dropdown Presents a selection drop down list of items You will need to set additional cell values and specify the list to be used Name event_type List Event Type v Apply 4 Checkbox Allows a user to mark a selection or selections You will need to set the value for the checkbox for example Yes Name significant_events Value Significant Apply 5 File Attachment Adds the ability to browse and add an attachment to a board entry 6 Save Button Adds a Save button to the input view 7 Return Button Adds a Return button to the input view When clicked it returns the user to the previous screen 242 HTML Conventions 8 Spell Check Adds the Spell Check button When clicked the WebEOC spell check feature is enabled 9 View Link Adds the View Link button to the input view When clicked it opens the board view specified 16 When you have configured the cells label or field edit the appearance of the fields by using the cell formatting tools a Select the field To change the background color of a selected cell select the Background Color field enter a hexadecimal color code or choose the color from the palette and select the OK button To change the text color of the selected cell select the Foreground Color field enter a hexadecimal color code or choose the color from the palette and
112. dlist gt tag allows a view to display the many related records from another table to a single record It must be used in either an input view or a single record display view that is linked from another display view using a lt viewlink gt tag Functionally similar to the lt eocrepeatallrecords gt tag be sure to set the type attribute to rl and the table attribute to the name of the related table You must use the table and type rl attributes on any eocfields within the lt relatedlist gt tag This tag also uses the sort attribute lt relatedlist table Deployments gt lt eocfield name FieldName table Deployments type rl gt lt br gt lt releatedlist gt lt relatedexpression gt Similar to the lt expression gt tag the lt relatedexpression gt tag allows for calculations across related tables The table and name attributes must be set and must be the many table It may also be used within an lt expression gt tag The name attribute displays the desired name of the lt relatedexpression gt The table attribute displays the name of the table that holds the foreignkey field to the current table Note You can also use a lt relatedexpression gt tag inside an lt expression gt tag lt relatedexpression name totalcost table deployments gt Sum cost quantity lt relatedexpression gt lt returnbutton gt The lt returnbutton gt tag returns the
113. dow select the Advanced Board Editor button Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting Edit Board Board Name Event Reporting Dual Commit Include Plugins Tools Edit Board Wizard Advanced Board Editor Edit Data Links Import Export Import Export Board Import Export Data Reports Individual Board Assignment Resources Manage Resources 145 WebEOC 7 5 Administrator Manual 4 Inthe Input View List section select the input view you want to add Dual Commit to Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor Input View List Filter byName are ces ABCDEEGHIIJKLE MNO 2 QS AIN eee Data Links Editor History Delete Command Input Finance Input Logistics Input Total Records 8 Display View List Filter by Name All Section Log BE E 3 Command Section Log Finance Section Log Total Records 13 Table List rterby nome E ABCDEEGHIJKLMNOPQRS TUVINA Searchable Section Logs Significant Events Table Section Logs Significant Events Table Y Total Records 2 146 System 5 Under the Dual Commit section in the Server List tab select the Dual Commit servers from the Available list Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views Operations Input El Z Edit V
114. e Checklist Attachment section select the Browse button next to the File field b Locate the file you want to attach and select the Open button Note You can replace the existing file by uploading a new file in its place To upload multiple files create a ZIP file c Inthe Description field enter a description for the file you uploaded 6 After you save the checklist the URL area will populate with the location of your uploaded file 199 WebEOC 7 5 Administrator Manual 7 Select the Save button to save the checklist or select the Cancel button to abort the operation After you save the checklist you can add items to the checklist See the Checklist Items topic in this section Editing a Checklist To edit a checklist follow the steps below 1 Select the Checklists link in the Plugins section of the admin window 2 Inthe Checklists window select the name of the checklist you want to edit Home gt Checklists Checklists FilterbyName Ap cies Ordering PPE PPE Compliance ib PPE Inventory gt Total Records 3 Add Checklist 200 Plugins 3 Inthe Edit Checklist window make your changes Home gt Checklists gt PPE Inventory Activity Log Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name IAP Edit IAP Read Only All Positions Checklist Items Checklist Attachment a NA
115. e Edit View window allows you to visually design and edit board display views that users will view from their control panel To add a board display view follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Inthe Boards window select the board you want to edit 3 Inthe Edit Board window select the Advanced Board Editor button 244 HTML Conventions 4 Inthe Advanced Board Editor window select the Add Display View button Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor ABCD EEG HIJ KE MAN Command Input ay Finance Input s Logistics Input Editor Hi All Section Log we Command Section Log Finance Section Log Total Records 13 Section Logs Significant Events Table Section Logs Significant Events Table Total Records 2 Note If you are editing an existing display view select the name of the view Input View List Filter byName reo Clea OP QR S TU NM Wet Y E A Data Links Editor History Delete Add Display View Table List Filter by Name At ter ABCDEEGHIJKLMNOPQRSTUYV WXYZ Al Searchable 245 WebEOC 7 5 Administrator Manual 5 Inthe Edit View window enter a name for the display view to the Name field Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views New Display Edit View Name
116. e allows displaying the entire list of EOC users or positions For Users lt select name FieldName list Users gt lt select gt For positions lt select name FieldName list Positions gt lt select gt 270 HTML Conventions A list of all groups and positions for a process permission can be displayed by using two attributes The processpermission attribute specifies the name of the process permission and the processgroup attribute specifies the group or position lt select name FieldName processpermission Requesting processgroup groups gt lt select gt To see all positions for the Requesting process permission lt select name FieldName processpermission Requesting processgroup positions gt lt select gt lt textarea gt The lt textarea gt tag defines a multi line text input control A lt textarea gt tag can hold an unlimited number of characters and the text renders in a fixed width font The size of a lt textarea gt tag can be specified by the cols columns and rows attributes WebEOC specific Tags WebEOC uses the following special tags These are listed in alphabetical order lt agencyinfo gt The lt agencyinfo gt tag displays the information you created in the Agency Template manager The agency name primary logo secondary logo and activation message can be displayed in a board by assigning those values to the type attribute These items are rendered
117. e below will assist you with implementing multi tiered lists in your boards In the example below from_list is the name of your list and from_sublist is the name of your sublist The from_sub_sublist is the name of your sub sub list Replace these items with the names of the lists you have created lt select name from_list list Multi Tiered List gt lt select name from_sublist list Multi Tiered List parent from_list gt lt select name from_sub_sublist list Multi Tiered List parent from_sublist gt Chart and Data Tags Increasingly WebEOC administrators are seeking to convey information in graphical formats that maximize information transfer while minimizing screen real estate used Dashboard views executive overviews and display view based summary reports all need the ability to display numerical data in chart and graph form WebEOC 7 4 supports this capability through the use of the chart tag and data subtag 289 WebEOC 7 5 Administrator Manual lt chart gt Tag The lt chart gt tag will be supported in any display view and will display in PDFs generated using the lt pdflink gt tag The lt chart gt tag will not be supported in remote boards or on the PDA interface It will support the following attributes e type The type attribute controls the type of chart displayed The supported types are pie line and bar e legend A boolean value that specifies whether a legen
118. e button to save the list or select the Cancel button to abort the operation 163 WebEOC 7 5 Administrator Manual 6 Select the Add Item button If you already have the list you can import it See the Importing a List section in this topic Home gt Lists gt Add List gt Counties Edit List Name Counties Georgia Comments List Items View List Report Add Item Alphabetize IL Import Export 7 Enter a name for the item in the Item Name field Home gt Lists gt Add List gt Counties gt Add List Item Add List Item ltem Name pekalb Color Apply Permissions Group Permissions Available Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name IAP Edit Assigned See Cones 8 To create a blank space in your list as an option hold the Alt button and enter 255 on your numeric keypad Note You must have a numeric keypad to do this operation If you are using a laptop hold the Fn and Alt buttons together and enter 255 9 Assign a color to the item by clicking inside the Color field Use the cross hair icon to select the color You can also enter a color code in the Color field 164 System 10 If the list item is reserved for use by a specific group of users select the Apply Permissions check box If you want the list i
119. e left pane of the Admin window contains the Users Incidents Process System and Plugins sections that house the managers The sections are collapsible and expandable LA Home e Help Solutions Center Support Information Website Intermedix Support Server Information Customer ID ESi Incidents Version 7 5 0 0 Archives Incidents Master Views Organization Name EOC Professional Build Number 7 5 0 0 20130912 1 Reporter Simulator Process Agency Template Boards Dual Commit Links Lists Menus Admin Profiles Audit Log ESiWebFusion General Plugins Checklists File Library MapTac Scroller Each manager is described in detail in a dedicated topic of this web help Following below is a synopsis of each of the admin managers listed by topic The Users topic contains the following managers e Groups This manager allows you to create groups and establish access privileges to boards links menus and plug ins that will appear as links on a user s control panel 14 Getting Started e Positions With this manager you can assign users to positions in WebEOC and create and manage position access codes PACs for self registration by users e Sessions This manager lists users currently logged in to WebEOC and allows you to terminate user login sessions e Users User names and passwords are used to gain access to WebEOC and are configured through the Users manager The In
120. e the data link or select the Cancel button to abort the operation Adding and Editing a Board Filter Board filters can be configured using standard board builder tools Board filters are designed using Boolean logic outside of a view and may be selectively applied or removed through the use of buttons in the board display Filters can be designated as always on or optional and are exported and or imported with the board To add a board filter follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board you want to add a filter to 3 Inthe Edit Board window select the Advanced Board Editor button 257 WebEOC 7 5 Administrator Manual 4 5 In the Advanced Board Editor window select the Filters icon next to the desired display view Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor Input View List Filter by Name Atv Cle ABCDEEGHIS KL MNO Por INEA DataLinks Editor History Delete Command Input ah le gt Finance Input Logistics Input 1 Total Records 8 Display View List Filter by Name Arty Clear All Section Log Y Command Section Log Finance Section Log Table List nar y Mamo ple ABCDEEGH HIK EM ON OUP SOUR ere Aa Searchable Section Logs Significant Events Table Section Logs Significant Events Table Y Total Records 2
121. e trash can icon next to the name of the master view to be deleted Home gt Master Views Master Views FiterbyName py hes ABCDEESG H1iJ K EM NO 2 O RISE AI ee East Side 09 19 2013 12 38 41 North Side 09 19 2013 12 36 40 ib South Side 09 19 2013 12 38 21 i West Side 09 19 2013 12 38 33 ib Total Records 4 81 WebEOC 7 5 Administrator Manual 3 When the delete confirmation dialog box appears select the OK button to delete the master view or select the Cancel button to abort the operation Managing a Master View When status board entries from multiple incidents are viewed collectively in a master view a filter drop down list will be added in the upper left corner of each board To display entries for an individual incident in the master view select the incident from the filter drop down list The board will refresh and display only those entries related to the incident selected Position Name Log intermedix New Record Incident Search Clear Search Collision RO ae Flood Event Type Flood Position Position Name Name Phone Date 09 19 2013 12 42 16 Attachments Map Address Location se Incident Flood Update Record This information is not for public disclosure and is intended for authorized WebEOC users only Record 4 Event Type Flood Position Position Name Name Phone Date 09 19 2013 12 41 48 Attachments Map
122. ebFusion To disable the view so that it cannot be assigned deselect the check box Add Only Advanced Board Editor Select the Input View Edit View Options Add Only Select the Add Only option if all entries including updates are to be displayed on the status board If the Add Only check box remains unselected then only the last update for a record will be displayed on the status board All entries for an incident are recorded in the database including any updates Lock User Input Advanced Board Editor Select the Input View Edit View Options Lock User Input Select the Lock User Input option to set the data entry display to one entry for the specified status board per user Subsequent entries made by a user are entered as updates through the input view for the board If two or more users are logged in to a multi user account only the last entry from either user will appear 232 HTML Conventions Lock Position Input Advanced Board Editor Select the Input View Edit View Options Lock Position Input Select the Lock Position Input check box to set the data entry display to one entry for the specified status board per role Subsequent entries made by a role are entered as updates through the input view for the board Global Advanced Board Editor Select the Display View Edit View Options Global Select the Global check box when information posted to a status board is to be displayed in al
123. ed Press Release Resource Request Task Assignments Shelters Situation Report Chat Checklists Contacts Messages WebEOC Help ER Search Getting Started Within the control panel boards menus tools plug ins and links appear alphabetically in their respective groups The boards can be reorganized using the Board Options feature in the Boards manager The control panel components and functions are described in detail in the WebEOC User Manual All WebEOC windows for example control panel boards links may be resized using standard Windows functions and moved to any position on the desktop The names of boards change to a red font to alert users when new data has been posted to a status board Each time a user logs in to WebEOC the font for any status board containing new data will appear red Once the status board has been opened the font will reset to black until new information has been added or existing information has been updated You can create tiered menus and add them to the control panel Menus can contain status boards plug ins links or other menus When accessed the menu opens in a separate window with the same look and functionality as the control panel Menus are located on the control panel in the Menus section The double arrow symbol beside the menu name indicates the menu contains items Items contained in the menus follow the same convention and behavior as status boards Updates to a stat
124. ed and processed as any other board entry e Pre canned entries can also be used in a shelter board listing the shelter name its capacity or other available features During an annual review if a change occurs to your available shelter you can edit or delete the static entry to keep your pre canned shelter board information current Adding a New Incident To add a new incident follow the steps below 1 Select the Incidents link in the ncidents section of the admin window 2 Inthe Incidents window select the Add Incident button Home gt Incidents Incidents Fiter byName Apo tee ABCDEFGHIJKLMN DO P Q RSet eee ee Archive Reports Searchable Delete Collision 09 19 2013 11 52 13 ES v ib Flood 09 19 2013 11 52 24 oO ES Y ib Incident Name 09 17 2013 13 39 33 ES v Train Derailment 09 19 2013 11 51 16 m E Y ib Total Records 4 Add Incident 72 Incidents 3 Enter a name for the incident in the Name field Home gt Incidents gt Add Incident Add Incident Name Date 09 19 2013 12 18 31 C Default Y Searchable Groups Available Assigned Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name v IAP Edit Cancel 4 The date is automatically set to the current date and time If you want to change the date delete the text and enter a new da
125. edix com 888 735 9559 support intermedix com Table of Contents Table of Contents WAC OME A e e lara a edo 0 add ed 9 DA e a e beaten aes 9 OO Witt A AAA AAA A eatin 10 intended Audience pta eee i ala at dees be ween ee eA Dee ek le 11 Basic Features ics aces ikes de an aA dt A A ede 11 Time Conventions cess O eo ace Rania 11 Getting Started cielo ld titan lenin 12 WebEOC Control Panel OvelrvieW ociiiococi ii ida db 12 AdminManagerOVeVIW acosta dada bs A ds 14 Help and Solutions Ceter oococncoconicconncccnonoconcccnn nn cn conc rn 17 Accessing WebEOC Online Help For Administrators ooonncccnncnnncccnnoccnnncccnoncnn cnn nano carac cnn rr 17 Solutions Cetec AAA AAA ba 17 Standard Plica oia ea 19 Additional PIU INS r a A te tea E AE NE a eat ee 20 Status Boards uta ito tia iaa 20 Us Sii A ai E 22 ThesGroups Manader2tumiatacina idad hrs 22 Planning Group asilo 23 Adding a New GrOUPD ccccinnnnnnnnnnnncccnncccn cc 24 Editing ain Existing Groupin rta 30 Deleting a Groups iis orci sisted id A id 31 Assigning Process Permissions seerder aia ariadna 32 Adding a Process PermissiO austin aid nes 33 Editing a Process Permission essnee ee ea Eaa ae dra 35 Deleting a Process POrmiSSlon ss coincida tea dada KANY ALE Ea KEN 36 Viewing the Process Permissions ROPOMt ccccsscceceesecceeeeeeeceeeeeeeeeeeeneeaeeesneeceeeenseaeeesneeaeeeeneeeeeeeneaees 37 The Positions Manager diia dde a as 38 Position ACCESS CAS ti
126. eeeeaaaeeessaaeeessaaaeaeessaaaaessaaaaeesaaeaeeesaaeaeesaeeaeeeseeeaeenenaes 81 Managing a Master VieWirsiic aa 82 Table of Contents The Reporter Manager e ara 83 Greating a Standard Board Reporta A eet 83 Query Optio Table nsise doi a cobs ss AA de AAA ac aides Ae 89 Running a Board Repollo A ia 90 Adding a C stom ATMO Report bici atea 90 Deleting a Board Repo enar r eean ia E AET E 95 The Simulator Manag t cicinnin ala hited Aiea dnd deny iia ibas 96 Adding a Si UlatlO Lis is a As tae a NRT 97 Editing an Existing Simulation 0 cccccccceeeeeceeeeeeceeeeeeececeeeceaeeecaaeeeeaeeseeeeeeaeeesaaessceeeseeeesaaeeesaeeeeeeeees 101 Deleting avSimulation n2s 03 sida ede Avie ede we ite naga tenga anaes 103 Printing a Mi e lena sae athe ahah hea rade 104 RUNNING a SIMULATION a coi dt ai DO eevee seated ad ve eve leader co 105 Exporting a SIMULA ad 107 Importing a Simulation ia da a iaa eee ed 109 POCOS iictecsistesuden iia da te ta 111 The Agency Template Manager ioomiocininccicncit it hi 111 Me Boards Managers oir AA A A AO ia 114 Planning a Status Board ssri enea cnn nr cnc cnn 114 ADM IS A Aa 115 Edit Board OVerview ici a da a iii 117 Adding a Now BOSA eiii rr ia A a ina 119 Deletingia Boardiia A ee Ae de ie Ae A ee eed 120 liMPOrtIng a BOAL rra 120 Exportingia BOard citrico atada tags 121 Importing Board Datassist nise iiao ati idad tato iba 121 ExportingiBoard Data ducati Ci A ded es ae eee ae ad 1
127. elect the Groups link in the Users section of the admin window 2 Inthe Groups window select the Add Group button Home gt Groups Groups Filter by Name Process Permissions Comments Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin IAP Edit IAP Read Only IAP Builder Edit IAP Builder Read Only Published IAPs ICS and FEMA Forms Press Release Edit FSS IAS Press Release Read Only 12 Total Records 28 Process Permissions Report Manage Process Permissions 24 Users Enter a name for the new group Home gt Groups gt Add Group Edit Group Name Comments Positions Available Select CMD EOC Director A CMD PIO FIN Compensation Claims Unit FIN Cost Unit FIN Finance Admin Section Chi FIN Procurement Unit FIN Time Unit LOG Communication Unit y LOG Facilities Unit Incidents Available Incident Name Setup Items Boards Plugins Links Menus Organizational Group Check to allow this group to have process permissions A l Available After Action Review AAR Checklist A Contacts Damage Assessment Event Reporting FEMA Forms File Library Hospitals IAP NIMS v IAP NIMS Publish Assigned Cancel In the Comments field enter a description or additional information about this group Select the O
128. elete Flood Imported 09 19 2013 12 14 29 Total Records 1 moon When an archive has been simulated it is possible that boards and field data may not transfer intact This will occur if a board has since been deleted from the system or field names in a board have been changed or deleted For detailed instructions on running a simulation see The Simulator Manager section in this topic 69 WebEOC 7 5 Administrator Manual Deleting an Archive Deleting an archive permanently removes the incident and all associated information from the system To delete an archive follow the steps below 1 Select the Archives link in the Incidents section of the admin window 2 Select the trash can icon next to the name of the incident you want to delete Home gt Archives Archives Filter by Name Collision 09 19 2013 11 51 00 Bi ib Flood 09 19 2013 11 50 45 ES ib Train Derailment 09 19 2013 11 51 16 3 ib Total Records 3 3 When the delete confirmation dialog box appears select the OK button to delete the archive or select the Cancel button to abort the operation The Incidents Manager WebEOC is an incident based information management system capable of managing multiple incidents simultaneously yet separately This is critical for organizations that function in an oversight or regulatory role and by the very nature of their business must manage and or track multiple incidents or that has an indu
129. eport Add Position Generate PACs 3 Inthe PAC Report window select the View Report button to open the PAC Report in a new window or select the Export to CSV button to export the PAC Report in a CSV file Opening the PAC Report in a new window will allow you to print itas a PDF PAC Report Export to CSV 50 WebEOC 7 5 Administrator Manual The Sessions Manager Sessions are the period in which a user is logged on to WebEOC Users authorized to access the Sessions manager can see which users are currently logged in to WebEOC and either terminate individual or group login sessions The Session List identifies the user account position the incident the user is currently logged in to the user s name if applicable and the date and time the user account logged in to the system e User logins are added to and removed from the Session List window as they log in and out of the system e Additional detailed information for the user may be available if the Require additional login information check box is selected in the General manager Users who are involuntarily logged out through the Sessions manager receive an advisory on their WebEOC control panel and must log back in to continue using WebEOC Viewing Session Information To view session information follow the steps below 1 Select the Sessions link in the Users section of the admin window 2 Inthe Sessions window select the user record you want to vie
130. eport button to open the Process Permissions Report in a new window or select the Export to CSV button to export the Process Permissions Report in a CSV file Opening the Process Permissions Report in a new window will allow you to print it as a PDF Process Permissions Report Y Y Y RSS Export to CSV 37 WebEOC 7 5 Administrator Manual The Positions Manager In an emergency response organization users traditionally serve specific positions for example director logistics chief safety officer In WebEOC organizations can create an unlimited number of positions for users to fill Multiple users can hold a single position in WebEOC and a user can be assigned to multiple positions When an agency implements the positions feature the user s account is set up with the user s proper name The user s account is assigned to a position or positions which defines the user s role in the response organization If a user can be assigned to multiple positions the user will be prompted to select the specific position during login that he or she is fulfilling Positions and position access codes PACs allow new users to self register and create user accounts for themselves the first time they access WebEOC This reduces the administrator s burden of creating and managing user accounts on an ongoing basis See the System topic for detailed instructions on self registration and security features located in the
131. eps for each remote board To assign the remote board permission to a group select the Groups link in the User section of the admin window This will add the Remote Boards plug in to the control panel of users assigned to the In the Groups window select the name of the group In the Items section select the Plugins tab 157 WebEOC 7 5 Administrator Manual 20 Select Remote Boards in the Available list and select the right arrow to move it to the Assigned list 21 Select the Save button to save the group permissions or select the Cancel button to abort the operation The Links Manager WebEOC allows you to create links to URLs Internet or intranet and other applications systems or databases These links can be displayed on the control panel or within menus and provide direct access to a web page directory file etc in a separate browser window Adding a Link To add a link follow the steps below 1 Select Links in the Process section of the admin window 2 Select the Add Link button Home gt Links Links Filter byName pet cis ABCDEE G HIJK LM N O BORA WIN Name URL Delete FEMA www fema org ib Red Cross www redcross ord ib Report Archived Incident Report eoc7 admin reporter runreport aspx reportid 1 ib State EOC www stateEOC_org ib Total Records 4 3 Enter a name for the link in the Link Name field Home gt Links gt Add Link Edit Link L
132. er Fields Here Place Fields Here 9 In the design pane begin constructing the display view layout by selecting one of the baseline cells and applying the Split Horizontal Split Vertical or Merge button You must have a cell selected in order to apply the operation Aj a To create a horizontal cell select a cell and select the Split Horizontal button This will split the single cell into two horizontal cells b To create a vertical cell select a cell and select the Split Vertical button to split the cell into two vertical cells c To merge cells into a single cell hold down the Ctrl key select adjoining cells to form a rectangle and select the Merge button Note Merging cells will delete the contents of all of the selected cells with the exception of the upper left cell d Display views may be designed to use fixed header and footer rows similar to a spreadsheet To increase or decrease the number of header or footer rows use the 248 HTML Conventions Header Rows and Footer Rows plus and minus buttons located just above the Design Pane If no header or footer rows will be used set the values to O zero 10 Continue to split and merge cells until you obtain your display layout After the layout has been constructed you are ready to assign the field type and properties to each cell 11 If the cell will be used as a label in the display view perform the following a Selec
133. er view if desired Set up user accounts in the Users manager that will be used for the remote board feature The user name will be posted if displayed in the remote board In the Edit User window select the Multiple User Login and Dual Commit User options Add the user account created in the previous step to a position and assign that position to a group Set permissions Read Read Write or Read Write Delete for each board that the remote users will have access to Record the information determined and or created in the preceding steps You must provide the following information to the administrator of the local server to complete the remote board configuration a URL of the host server b User name password and position name for the account to be used for the remote board feature c Exact name of the board or boards d Exact name of both the input view and display view for the board to which users will have access e Permissions assigned for each board in the group profile 154 System The Local Server Before you begin you must have the URL of the host server and user account and board information You must also determine which groups on the local server will have access to the remote boards To create a Dual Commit server for the remote board function complete the steps below on the local server Select the Dual Commit link in the Process section of the admin window Select the Add Server button
134. ete 00 05 00 a Logs Significant Events report of event 4 00 10 00 me Logs Significant Events request for assistance 2 ib 00 15 00 Deployment Table deployment of assistance 3 ib 00 20 00 Situation Report Table resolution 4 ib 4 The simulation details will appear in a new window Right click in the window and use your browser options to print the simulation 104 System Running a Simulation You cannot use the Setup incident to run a simulation Log in to an incident created for the drill or exercise before starting Simulator Users groups and positions are assigned as with an actual incident To run a simulation follow the steps below 1 Select the Simulator link in the ncidents section of the admin window 2 Select the run icon next to the simulation you want to run Home gt Simulations Simulations Filter by Name ss ABCDEEG HIJKLMN OP QRS EUROEN Name Created Run Export Delete Hurricane 09 19 2013 13 17 23 i ES ib Sporting Event 09 19 2013 13 19 14 ES ES ib Wild Fire 09 19 2013 13 28 21 E EJ i Import Add Simulation The control window uses DVD like controls complete with buttons and digital elapsed time display The buttons on the control are left to right Rewind Pause Reset Play and Forward ETime inject Board Synopsis Action Section 00 05 00 1 Logs Significant report of event Add Events Table Section Logs 40 ae request for i 00
135. etup and ConfiguratiON ooocccnnncnnnnnnnnccnonccnnncnnnnnnn nano cnn nc cnn rra rana rana 153 TACOS MM e e ed e ae ate 158 Adding a LINK coco ci n cir TENOS TEA PON EE NSA VECANT TEA AVEA FeS EEN OEA Eose VAADET TENES VEA 158 Creating a Link to a File in the File Library sinari iraina anaana sieaa eaa ae aaan paaa ade hae iaaa a ERARE hinia 159 Editing E ENK soriire da E S EEA EEEE E E IE EREN OEA A 160 Deleting a inusitada aia da ada E 161 The Lists Manager ici ce he Gi 161 Adama lbn criar A AA A ai 162 Adding Sub lists oo A A a aa aaa i a AES 165 Editing a List and List Hems WA E O E 166 PA nri eiea e iaon eainiie Deia EEANN ra ATONA aLaaa eat AOE Vaaia ea A DOET raakaa Tead Delara 168 Importing ALISE sesa e aa Ea EE a A N ise dp eed 169 Exporting a St E E eee Ale a ee O a 170 The Menus Manager 0d a anda 173 AGGING A MeNe rine aeee pz cedinitedens ede 173 Editing a Mont iisas nokare earns ie eiei atte S iaoa tato iba 176 Deleting a Menai dues arts A A A 177 SM seh tla tate E eta oes nts Tote Daten Tate Min tate eee ed eee e dl 178 The Admin Profiles Manag er titi Aliada 178 Planning an Admin Profile oonocoooconiiiinn ici cita iii lied idad dt ciao 178 Adding an Admin ProfilO cia a idad 179 Editing an Aqmin Protein dal des dia ido 181 Deletingian AdMin Profile ociosa iii E 182 ThesAudit Log MAN agen reina 183 Viewing and Sorting the Audit LOG coccion as aiara idaig edes aidia ededed i ia 184 Searching the Audit EOG oratie
136. evedaiesseleliteeusdatteesledetease 209 The Map Tae Managot micos dak sh naval cat exon Seated cd 210 Adding a Map rev icin A A Ban a Renae Aiea nee HR eae Ree eee 210 Editing Map acti tr 213 peleng a MaDo ictericia 215 Adding a Markl ccoo tt eiod ainan eaei A A 216 Editing a Marker sie cirios A AA AA eee aang 217 Deleting a Mark oooocconncccconnnocccnnonccnnnnnnccrn nn 219 Adding aabt A dete natin Aia ante 220 EIA Tab iii ii ida idad iii da ciao 222 Deleting a Tab coa a ic 223 The Scrollor Manager 202 id lia did lla 225 Gonfiguring Boards for Scroller ect casnsbadves Viel aeaa aeaa aaa Eaa aaRS 225 Disabling Scroller asecasrarniotaia lala tdt atacan citada 227 Advanced Board BuIldiNg weona idad EARS Taani dida di 228 Advanced Board Building ATMEL Options tecate nara tratas 229 Advanced Board Building OptiONS oononccinnccnnccnnnnonnnccnnnnccnnonccnnrr cnn nana 231 Board Options i aa a de dd LOS 231 WebEOC 7 5 Administrator Manual eaa 10 ca tata ee racer A N E AN E ce terre EET rer cretrr ree arenes 232 AA Jo harper A Der Perrier erent eee re errr creer ear Decor rece ee reer oer ree er reece rere 232 Lock User Mputa siose ii e deddvvesedudvteneudev van id 232 Lock Position input ee ee eee ade eee DA ee eee A 233 A teats Eea caterer OE AE e A A saeeteas tu EEE AA e E A E bee a 233 Lock User Vi Wiener ri il li 233 LOCK POSITION VICW cieie niita e oea ie 233 FO eeno adas a a A aed Ame Akal AA ta di 234 SICA AAN
137. figuration permissions on and off for specific users and create sub administrators Sub administrators can perform only those administrative tasks that you enable This allows non system administrators some degree of administrator privileges in order to help them fulfill their job duties in the EOC for example creating and or editing user accounts You can grant system permissions based on the need and permission level required For example a profile could allow a group to manage users for their agency by assigning selected permissions to the Users and Groups managers only while a different set of administrator permissions to build boards and checklists are defined and applied through another profile Similarly as members of the controller organization User A is responsible for building drill scenarios while User B conducts emergency management training While job responsibilities require both have access to the Simulator manager specific permissions based on need can be assigned allowing User A full permissions to edit delete run and export simulations while User B is only allowed to run the simulator In turn User A can assign permissions to other users that are equal to or less than his or her own User B can only assign run permissions to another user Users that are designated WebEOC administrators through the Users manager have full system access and configuration authority regardles
138. filterbutton gt lt filterdropdown gt The lt filterdropdown gt tag provides the same functionality as multiple lt filterbutton gt tags using the group attribute but in a more convenient drop down format The defaulttext attribute is the first option in the drop down that represents no filters applied Underneath the lt filterdropdown gt tag you must have lt filter gt tags with the name attribute set lt filterdropdown defaulttext All gt lt filter name Open Filter gt Open lt filter gt lt filter name Closed Filter gt Closed lt filter gt lt filterdropdown gt lt foreignkey gt The lt foreignkey gt tag is used to create a one to many relationship between tables A lt foreignkey gt tag must appear in any input form for a table that forms a one to many relationship to another table For example the Resources board has two tables Resources and Deployments Resources is the parent table in the parent child relationship When setting up a parent child relationship within WebEOC the input view for the child table will always have a lt foreignkey gt tag pointing back to the parent table This causes WebEOC to create a field in the child table that stores the id of the parent record that each child record is related to In this example the Deployments input view has a lt foreignkey gt tag that links many deployments to a single resource The lt foreignkey gt tag must have a table attribute t
139. g the Incident Activity Report in a new window will allow you to print it as a PDF Incident Activity Report View Report Export to CSV Archiving an Incident Archiving an incident moves all of the incident information entries checklists messages and some plugin data to the history tables in the system After an incident is archived administrators may at a future date view information in its original display format through the Archives manager or run reports through WebEOC Reporter Note Entries marked Incident Independent are not archived To archive an incident follow the steps below 1 Select the Incidents link in the ncidents section of the admin window 2 Select the Archive icon next to the incident name Home gt Incidents Incidents Fiter byName a cta ABC DEE G HIJK LM A OPR GRES eee eee Archive Reports Searchable Delete Collision 09 19 2013 11 52 13 ES Y ib Flood 09 19 2013 11 52 24 o EJ Y ib Incident Name 09 17 2013 13 39 33 ES Y Train Derailment 09 19 2013 11 51 16 Ea Y ib Total Records 4 Note You cannot archive the incident you are currently logged in to If you are currently logged in to the incident that you wish to archive you must log out of WebEOC and log back in to a different incident 3 When the confirmation dialog box appears select the OK button to archive the incident or select the Cancel button to abort the operation The incident
140. ges or select the Cancel button to abort the operation 181 WebEOC 7 5 Administrator Manual Deleting an Admin Profile To delete an admin profile follow the steps below 1 Select the Admin Profiles link in the System section of the admin window 2 Select the trash can icon next to the profile you want to delete Home gt Admin Profiles Admin Profiles Filter by Name ABCDEFGHIJKLMNOPGQRSTUY WXY Z A Delete Incidents Access Positions Access ib Users Access ib Total Records 3 Add Profile 3 When the confirmation dialog box appears select the OK button to delete the selected admin profile or select the Cancel button to abort the operation 182 WebEOC 7 5 Administrator Manual The Audit Log Manager The Audit Log tracks records and displays administrative events that have occurred in the WebEOC system This information allows you to monitor assess and troubleshoot system activities You can search the Audit Log based on user message position incident and date range or a combination of those Examples that are recorded in the Audit Log include successful and or failed logins forced logouts account lockouts and add delete update actions performed in an admin window The date time user position if configured and a brief synopsis of the action is provided and displayed in descending chronological order Home gt Audit
141. h appropriate admin profile permissions can lock or unlock a user account In The General Manager section in the System topic the administrator can set a limit to the number of times a user can log in unsuccessfully If a user exceeds the number of log in attempts allowed his or her user account will be automatically locked and a lock icon will appear next to his name in the Users window To manually unlock a user account follow the steps below 1 Select the Users link in the Users section of the admin window 60 Incidents 2 Select the lock icon next to the user account that has been locked Home gt Users Users ABCDEEFGHIJEK LM NO 2 Sk Sees ee Admin Comments Locked Delete User Name Y Y ib WebEOC Administrator Y Total Records 2 User Activity Report Administrative Access Report User Position Report 3 Select the OK button to unlock the user account or select the Cancel button to abort the operation Viewing the User Activity Report The User Activity Report lists users their last attempted login date and time and their last successful login date and time This report assists you in managing user accounts To view the User Activity Report follow the steps below 1 2 Select the Users link in the Users section of the admin window In the Users window select the User Activity Report button Home gt Users Users Fiter gt wm cem ABCDEE GHISJKI M NO POr EA
142. has two types of views input views and display views Data is entered and updated in the input view and displayed in the display view The data resides in one or more tables created specifically for that board based on the input fields defined in the input form s HTML Input View Below is an example of an input view Report As User Name Y Position Name Log Incident Incident Name Originator Position Name Originated By Location Phone Date Time 9 18 2013 23 20 07 EX Event Type Select v Priority Select V Point of Contact Name Contact Number Map Label Address Location Lat Long Attachment 1 Browse Attachment 2 Browse Details Post to Significant Events Cancel Spell Check Record History 265 WebEOC 7 5 Administrator Manual Display View Below is an example of a display view Shelter Status intermedix Incident Incident Name General Pet Special Capacity Oc 1C aila SETS E Population Friendly Needs Capacity Occupancy Availability Details Update Name Status Outreach Ministries OPEN City Shelter FULL a Friendshi VA CLOSED Pp Edit View Window Board code changes are entered in the HTML section of the Edit View window If you are using an external HTML editor this is the area where
143. hat specifies the name of the table to be related Below is an example of a Deployments input view lt foreignkey table Resources gt In this case the tag produces no visible output and the view must be accessed using a lt viewlink gt tag from a resources view Another option is to have an attribute called type that can be set to select When this is set a drop down list appears allowing the user to pick the record The option text is based on the 282 HTML Conventions content of the lt foreignkey gt tag If an lt eocfield gt tag is used set the type attribute to fk and the table attribute to the name of the related table The lt foreignkey gt tag can use the following attributes e filter e sort lt foreignkeyreference gt The lt foreignkeyreference gt tag replaces a child s eocfield reference to a parent s data ID with a reference to the parent s table name wrapped within an expression Since expressions in related lists are not supported in WebEOC this cannot be used in a parent to pull the child s data ID The lt foreignkeyreference gt tag can use the following attributes e filter e sort e table the name of the parent table lt grouplist gt The lt grouplist gt tag adds the list of groups the user and or position belongs to the XML for the board to be used in conditional processing lt grouplist gt lt if gt The lt if gt tag allows for conditional processing
144. have it assigned to using the Groups manager 227 WebEOC 7 5 Administrator Manual Advanced Board Building There are two tools you can use to create and edit board input and display views the Advanced Board Editor and the Board Wizard Basic boards that have a single input and single display view can be built using the Board Wizard Once the input and display views are built you must go to the Advanced Board Editor to directly edit the board HTML or add additional functionality such as data links filters control panel alerts email capability etc The Advanced Board Editor can be used to create and edit status boards with single input and display views and must be used to build boards with multiple input and or display views and add enhanced functionality Using the Advanced Board Editor administrators can e Create add and customize input and display views e Set up data linking between boards e Add email functionality to a board e Seta control panel notifications when data is added to a board e Configure status board display filters e Perform HTML editing When more than one input or display view exists for a board the following board options must be configured through the Advanced Board Editor These functions listed below are described in the Edit Board Overview topic in The Boards Manager section e Input view options e Add Only e Lock User Input e Lock Position Input e Dual Commit server and region lists
145. he Dual Commit target or remote board WebEOC server must be accessible by the WebEOC server executing Dual Commit or Remote Board functions This network access must support TCP IP If SSL is implemented access over port 443 is required If SSL is not implemented access over port 80 is required Status boards configured as Dual Commit on the local server must also be available on the target server When a new board is added or an existing board is modified on the local server the same changes must be performed on the target server Board names and field names on the target server must be identical to the board names and field names configured for the board on the local server User Accounts A user account password and position name must be established on the target server and your local server to implement the Dual Commit and Remote Board features in WebEOC These user accounts should only be used for Dual Commit purposes We recommend that you distinguish the accounts from normal user accounts by selecting the Dual Commit User checkbox in the Edit User window This will remove the user accounts from the users list This means the account will not appear in the user name selection list wherever utilized in WebEOC i e input views display views etc 131 WebEOC 7 5 Administrator Manual The user account must also be set as Multiple User Login so multi user access conflicts do not occur when executing these features Dual Comm
146. he report is automatically generated and displayed in a report preview window Skip to step 5 If you are running a report for an active incident continue to step 4 4 Inthe Run Report window select the incident from the ncident drop down list 5 Select the Run button to preview the report or select the Previous button to return to the Reports window 6 When the report opens select the Print Report link to generate a hardcopy or select the Close Window link to close the report preview window Adding a Custom HTML Report Custom board reports developed in an external HTML editor or WebEOC s board builder can be imported directly into the Reporter manager The Reporter manager employs HTML tags in addition to several special tags for displaying data A user must know HTML standards to fully understand the functionality of 90 System special HTML tags supported for the Reporter manager See the HTML Conventions topic for detailed instructions on using tags To add a custom report follow the steps below 1 Select the Reporter link in the Incidents section of the admin window 2 Select the Add Report button Home gt Reports Reports Filter byName Fele ABCDEEGHIJSKLMNOPQRSTUV WXYZ Al Run Create Link Delete Archived Incident Report Total Records 1 3 Enter a name for the report in the Report Name field 4 From the Data Source drop down list select either Active Incident or Archive
147. he target display view from the Destination View drop down list 9 Once the destination view is selected you can map the fields in the source board to available fields in destination view you selected The fields that are available to data link from a source board to any text type field in a destination board are considered Field Mappings Automatic Field Mapping If your destination field names match the source field names select Mapped Fields to automatically data link those fields Custom Field Mapping In some cases you will want to map a field that has a different name on the destination board than it had on the originating board To map a custom field follow the steps below 1 For each field in Field Mappings select the field in the drop down list to which the data will be mapped 256 HTML Conventions 2 If you do not wish to map a field use the default selection None in the drop down list 3 Select the Save button to save the rule or select the Cancel button to abort the operation Deleting a Data Link To delete a data link follow the steps below 1 Inthe nput View List section of the Advanced Board Editor window select the data link icon of the input view from which you want to delete a data link rule 2 Inthe Data Links window select the trash can icon next to the data link you want to delete 3 When the delete confirmation window appears select the OK button to permanently delet
148. heir Accounts Administrators can allow WebEOC users to edit and maintain their own user accounts If this feature is not enabled the account name appears as static information on the control panel and all changes to user accounts must be performed by a system administrator When selected the user WebEOC 7 5 User Name as Position Name Incident Name intermedix account name appears as a link on the control panel Selecting the link opens the User Account edit window When enabled users can update their own account information for example password and email address alleviating the administrator s burden to update user accounts with current information Users can also add data to the Additional Information section This feature does not allow users to change their assigned permissions or access privileges User Name Old Password New Password Confirm Password Primary Email Secondary Email Locale Time Zone Additional Information Real Name Location Office Phone Mobile Phone Department Organization Supervisor Attachment Comments User Name coveceeeeee username email com Ooo y 7 Remove CO Override Server Locale English United States bd O Override Server Default Time Zone EEE 00 Eastern Time US amp Canada v Use Daylight Saving Time Default Default Browse cn
149. hensive incident report consisting of individual or all status boards in an agency s WebEOC Because WebEOC uses Microsoft SQL Server for the database customers can use Access Crystal or other tools to generate reports WebEOC Help WebEOC Help is a plug in available for all users It can be accessed from the control panel in the Tools section No administrative instructions or information can be accessed in this plug in A separate WebEOC Help icon located at the top of the Admin manager window is available to administrators 19 WebEOC 7 5 Administrator Manual Additional Plug ins The following plug ins are available separately for purchase from Intermedix to add additional functionality to WebEOC Plug in Description Mapper Professional Mapper Professional is the geographic information system GIS interface between Intermedix s WebEOC and ESRI ArcGIS that allows users to view data from WebEOC status boards on the same map This plug in is built in to WebEOC Passenger Data With the Passenger Data users can record administratively track and maintain passenger information within their organization during and after a response Resource Request and Deployment Module The Resource Request and Deployment Module enables users to catalog track and deploy resources in a man ner that complies with FEMA s National Incident Management System NIMS Team Manager Tea
150. his forces the user to update the newer record lt enablerecordlocking gt Note This tag will not work with subscription boards 277 WebEOC 7 5 Administrator Manual lt eocfield gt This tag is used inside the lt eocrepeatallrecords gt tag to display information from the database This tag is used only on a display view The lt eocfield gt tag uses the name attribute to specify the field from which the lt eocfield gt tag is to pull its information See the example below The following keywords can be used for specific values of the name attribute lt eocfield name FieldName gt e dataid functionally equivalent to the lt dataid gt tag e positionname the name of the position filled by the user who posted the record e rolename the name of the role filled by the user who posted the record e username the name of the user who posted the record The name in the lt eocfield gt tag must match the name in the lt input gt tag exactly You can only use any given lt eocfield gt tag once in the display The following eocfields are available on every board e dataid e entrydate e username e rolename e incident The lt eocfield gt tag can also use the following attributes e filetype e disableclick e type lt eocrepeatallrecords gt The lt eocrepeatallrecords gt tag should only be used for display views and instructs WebEOC to repeat an area of the board s display for
151. ib Total Records 3 Add Simulation 107 WebEOC 7 5 Administrator Manual 3 Select the Save button to save the simulation file to your computer or select the Cancel button to abort the operation File Download Do you want to open or save this file R Name let csy a Type Micrcsoft Office Excel Comma Separated Values Fi Frome 2 1 00 28 Wie Hes hom the Interret can be ussid some files can portal ig haim your computer If you do net hurt the source do nol open or sare this la nals thee iik 4 Enter a name for the simulation in the File name field and select the Save button Savein 3 Deskop Kady coments B My Compter My Reser Sony Network Places Doosnents a Dasktop My Documents My Computer Fla gama gemdalicnaim Mp Hebwoik Save as lipe am Document Dewnload complete Cormivad Complete simdebon smfroam W A Corrivaded 01 brtes in sec Dowioad tor C ADocumerts and Sat simulation sim Trarcfer rare sel bytes Ser 108 System Importing a Simulation When sharing simulations among WebEOC agencies it is possible that boards and field data may not import intact This could occur if the board does not exist in your system or if the imported board data fields are not the same as the board in your system To import a simulation follow the steps below 1 Select the Simulator link in the ncidents section of the admin window 2 Select
152. ibutes e label The text of the label or legend for this value e color The color of the value in the chart 290 HTML Conventions Using Chart Tags Below are three basic examples of charts that can be created using lt chart gt and lt dataexpression gt tags Pie Chart This example is a theoretical overall shelter availability pie chart that would be specified outside of the lt eocrepeatallrecords gt tag lt chart type pie filter status Closed gt lt data label Occupied color red gt sum occupancy lt dataexpression gt lt data label Available color green gt sum capacity occupancy lt dataexpression gt lt chart gt Occupied 291 WebEOC 7 5 Administrator Manual Bar Chart The following bar chart uses the groupby attribute to show the number of tasks in a Mission Task board for each status lt chart type bar groupby status legend true labels false gt lt dataexpression gt count lt dataexpression gt lt chart gt E Assigned _ InProgress 8 Completed 292 HTML Conventions Line Chart The next example uses a line chart to show the number of position log entries over time lt chart type line groupby convert varchar orginating datetime 101 gt lt dataexpression gt count lt dataexpression gt lt chart gt 0 1 1 2010 1 2 2010 1 3 2010 1 4 2010 1 5 2010 1 6 2010 293
153. iew Name Operations Input Table Section Logs Significant Events Table v Default HTML Editor A Advanced O Plain E HTML Options Dual Commit Server List Region List Available Assigned E Notifications E Comments Notify Assigned Users of Change 6 Select the Auto check box if you want all posts to be dual committed by default Leave this box unselected if you want users to selectively decide which entries to Dual Commit 7 Select the right arrow to move the server to the Assigned list 8 To add Dual Commit regions to the board select the Region List tab 147 WebEOC 7 5 Administrator Manual 9 Select the region or regions you want to assign from the Available list and select the right arrow to move the regions to the Assigned list 10 Select the Save button to save the board configurations or select the Cancel button to abort the operation 11 Repeat these steps for each input view Incident Mapping Before data can be shared using Dual Commit the way in which incidents will be handled and synchronized must be configured on the target server The target server can either automatically create a matching ad hoc incident for incoming Dual Commit entries or incoming entries can be queued until manually mapped to an existing incident After an incident has been mapped all queued dual commit entries will automatically be posted to the mapped i
154. imited in display capability Scroller reduces the need to individually open and or close multiple boards in order to obtain the most current information In addition to selecting the boards that will be added to Scroller you must decide which fields to display and determine how long each board will be visible before the window scrolls to the next board in the queue Use the Groups manager to enable users to access Scroller from the control panel Scroller will appear as a link in the Plugins section of the control panel Configuring Boards for Scroller To configure boards for Scroller follow the steps below 1 Select the Scroller link in the Plugins section of the admin window 2 Enter a time interval in seconds in the Time Interval field This is the amount of time a board will be displayed for example 5 10 15 before scrolling to the next board Home gt Scroller Scroller Configuration Time Interval seconds 5 Font Size Save Field Selections After Action Comments and Recommendations V Add Boards Scroller Boards Delete Board 225 WebEOC 7 5 Administrator Manual From the Font Size drop down list select the font size that labels and data will be displayed in on the user side In the Field Selections section select a board from the drop down list and select the Add button The board name will be added to the Scroller Boards box Repeat this step to add as many
155. ings cannot be changed 150 System Remote Boards Dual Commit can be configured to allow access to boards residing on other WebEOC servers directly from your control panel Rather than maintaining copies of the board and posting data directly to every WebEOC server a single board on one server can be accessed by multiple WebEOC instances Users can view sort filter add and update entries as they normally would Remote boards can be implemented in several ways e One of the local WebEOC servers can act as the host for the remote boards In the example below the state s server is the host porron ropas era ae rr sac MELEDC MBNEOC UserLogun User Log n e A separate server can be implemented to act as the host for the remote boards In this configuration information from each of the local WebEOC instances is posted to the dedicated regional or host server as depicted below This approach has the advantage of avoiding problems associated with data crossing firewalls 1 mam dd tetas eT teta Agency Firewalls Network Yoo ono o om Do WebEDC WEEDS WibEOC WetEno User Login User Log User Log in User Log in 151 WebEOC 7 5 Administrator Manual In either configuration data flow is in one direction from the local servers to the host server The local instances of WebEOC can view data posted by all local WebEOCs to the host server Using remote boards allows all WebEOC
156. ink Name URL Open URL Cancel Note The link name should be a proper name or meaningful phrase not an address This is the label that will be displayed on the user s control panel 4 Inthe URL field enter the URL address for the link 158 System Note The address can include a domain name or IP address as well as directory or file names Be sure to follow URL conventions i e specify the protocol htip and use the forward slash not the back slash to separate directory names 5 Select the Open URL button to test the link 6 Select the Save button to save the link or select the Cancel button to abort the operation Note After you have added the new link you need to set access privileges to the link Access privileges are configured in the Groups manager See the Users topic for detailed instructions on setting access privileges Creating a Link to a File in the File Library Users may upload a file in the File Library that could be useful to other users Instead of recreating that file you can create a link to the file in the File Library Before you create a link to the file you need to open the file on the user side to obtain the URL See the Help located on the control panel or the WebEOC User Manual for detailed instructions on using the File Library File Browse Description Progress Report URL eoc7 plugins filestore getfile ashx fileid 227 Save Cancel
157. instances to view the same set of data from the same board Everyone has all the information available to them and a common operational picture is maintained Data is stored on the server that is hosting the remote boards If connectivity to that server is lost data contained in the remote boards hosted on that server cannot be viewed except by those users directly connected to the server until connectivity is restored Board permissions set at the host server define the highest permission set that can be assigned at the local level Users granted higher permissions at the local server will not be able to execute boards tasks for which permissions have not been granted at the host server Using Remote Boards with Dual Commit If you implement Dual Commit you can use remote boards to allow users access to boards residing in another WebEOC system directly from their control panel Entries may be viewed sorted filtered added and updated as though they reside on the local server See the Remote Boards section in this topic for detailed instructions Using Remote Boards On the control panel remote boards are grouped in the Plugins section under a single link named Remote Boards The Remote Boards link on the control panel when accessed will list the boards the user Can access WebEOC 7 5 intermedix User Name as Position Name Incident Name Boards Menus Tools Plugins File Library MapTac NWS Weather Alerts
158. ions agency name and logo policy information and activation messages and colors and fonts schemes When exporting boards that use your agency template the theme is not exported Adding an Agency Template To add an agency template follow the steps below 1 Select the Agency Template link in the Process section of the Admin window 111 WebEOC 7 5 Administrator Manual 2 Inthe Agency Template window enter a name in the Agency Name field Your agency s name is displayed in boards and is applied using the lt agencyinfo gt tag If you do not apply the tag attribute and value to your board your agency s name will not appear in the board See the HTML Conventions topic for detailed instructions 3 Select the Browse button next to the Primary Logo field to upload your agency s logo The current default logo appears under the Primary Logo field This logo is displayed in boards and is applied to a board using the lt agencyinfo gt tag If you do not apply the tag attribute and value to your board your logo will not appear See the HTML Conventions topic for detailed instructions 4 Select the Browse button next to the Secondary Logo field to upload an additional logo This logo is displayed in boards and is applied to a board using the lt agencyinfo gt tag If you do not apply the tag attribute and value to your board your logo will not appear See the HTML Conventions topic for det
159. iors for an input and or display views and board tables in the Edit View and Edit Table windows Depending on the options you want to configure you go to the Edit View window or the Edit Table window e The Edit View window is accessed by selecting the name of the input or display view in the respective View List section of the Advanced Board Editor window e The Edit Table window is accessed by selecting the name of the table in the Table List section of the Advanced Board Editor window Each board option discussion provides the path to the area in Advanced Board Editor to help you navigate to the correct configuration screen for example Advanced Board Editor Input View Edit View Options Input View Options Options Add Only Lock User Input Lock Position Input Assignable Display Views Options Global Lock User View Lock Position View Assignable y 231 WebEOC 7 5 Administrator Manual Table Options Options Form Static Incident Independent Searchable Assignable Advanced Board Editor Select the Input or Display View Edit View Options Assignable This view option allows you to define if a view can be assigned to a group By default it is selected which means that the view can be assigned in the Groups manager This is particularly useful when sharing boards via import export or ESiW
160. is the choose when otherwise tag that works much like the lt if gt tag but provides the otherwise tag that renders whenever none of the when tags evaluate to true The test attribute is the Boolean test to evaluate lt choose gt lt when test status Open gt Open lt when gt lt when test status Closed gt Closed lt when gt lt otherwise gt Full lt otherwise gt lt choose gt lt clearsearchbutton gt The lt clearsearchbutton gt tag places a clear search button in the Advanced Board Editor user interface lt clearsearchbutton gt lt clicktoedit gt Any text inside the lt clicktoedit gt tag will be available to select for opening up the input view This is useful for expressions lt clicktoedit gt Some stuff here lt clicktoedit gt lt dataexpression gt The lt dataexpression gt tag specifies fields or values that populate a chart e color the color of the value in the chart e label the text of the label or legend for this value lt dataid gt The lt dataid gt tag is used to display the dataid for the record and create a link users can select to update the record It has no attributes lt dataid gt 275 WebEOC 7 5 Administrator Manual lt datalink gt The lt datalink gt tag suppresses the datalinks section and displays a checkbox for the specified datalink lt datalink name Significant Events gt The lt datalink gt tag uses the name
161. ist EM Menu ICS FEMA Forms Tools Plugins Links 000 As each board link plug in or menu is added to the menu access permissions must be assigned to each in the same way as group permissions are assigned Users assigned to a group that provides access to the menu will inherit the permissions established for the menu For example a menu called Resources includes the Resources Board Read Write permissions File Library View Only and MapTac Edit Markers or View Only The Resources menu is added to the Logistics group Any user who is a member of Logistics has access to the Resources menu with the permissions assigned during menu setup Menu items are grouped together on the control panel appended with a double arrow icon Sub menus are accessed by selecting the menu title which acts as a link Menus are closed by selecting the X button next to the menu title Once a sub menu is open the X will appear in red to confirm the menu is active lf a menu contains a board the board link on the sub menu and the link on the control panel will change to red when new information has been posted to the board This will prompt the user to open the menu When the board is opened the board link will turn from red to black assuming there is no new data on other boards that may be assigned to the menu Adding a Menu To add a menu follow the steps below 1 Select the Menus link in the Process section of the ad
162. ist List window select the name of the checklist you want to edit 205 WebEOC 7 5 Administrator Manual 3 In the Edit Checklist window select the checklist item that you want to edit Home gt Checklists gt Ordering PPE Edit Checklist k ame Groups Available Assigned Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name IAP Edit IAP Read Only Checklist Items Item Up Dwn Out In Delete 1 Print the PPE Ordering Form v i a Complete the PPE Ordering Form q i b Have your supervisor sign the form an q gt 2 Fax the form to headquarters 555 3454321 e w gt tb 3 Return the confirmation fax to your supervisor Y gt tb 4 Replace your old PPE with your new PPE aw gt tb 5 Turn your old PPE in to your supervisor for iz gt recycling Checklist Attachment File Browse URL eoc plugins checklists getfle ashx fileid 206 Plugins 4 Inthe Edit Checklist Item window make your changes to the checklist item Home gt Checklists gt Ordering PPE gt Print the PPE Orderi Edit Checklist Item ETime HH MM 0 blo Print the PPE Ordering Form Instructions 5 Select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Checklist Item To delete a checklist item follow the steps below 1 Select the Checklists link in
163. it Target Servers Before you add a Dual Commit server you must obtain e The user name password and position name of the user account on the target server the server you want to log in to and e The URL of the target server The URL will be a DNS name a host name or an IP address along with the directory where WebEOC is located The following are several examples of typical URLs e http www webeoc com eoc7 e http webeocserver eoc7 e http 10 25 35 1 e0C7 Note You must add the forward slash at the end of the URL for it to be valid Adding a Dual Commit Target Server To add a Dual Commit target server follow the steps below 1 Select the Dual Commit link in the Process section of the admin window 132 System 2 Select the Add Server button Home gt Dual Commit Dual Commit Servers FilterbyName Total Records 3 Regions Filter by Name Aly Clea East Georgia North Georgia ib West Georgia ib Total Records 3 Incoming Dual Commit Options Edit Options 3 Inthe Edit Dual Commit Server window enter the name of the target server Home gt Dual Commit gt Add Server Edit Dual Commit Server Name oo w oo O onni sd usema SS Password Confirm Password po O Note You can enter any name for the server 133 WebEOC 7 5 Administrator Manual 4 Enter the URL of the target server in the UAL field 5 Inthe Organiza
164. ition select the Generate PAC button Note For additional information on PACs see the Position Access Codes section in this topic 45 WebEOC 7 5 Administrator Manual 7 When the confirmation dialog box appears select the OK button to continue or select the Cancel button to abort the operation 8 To assign the position to a group or groups select the group from the Available list and select the right arrow to move the group to the Assigned list To unassign a group from the Assigned list select the group in the Assigned list and select the left arrow to move the group to the Available list Note A position s group assignments control the access level and permissions the position will have to boards menus plugins etc from their WebEOC control panel 9 To assign a user or users to the position select the user s name from the Available list and select the right arrow to move the user to the Assigned list To remove a group from the Assigned list select the group in the Assigned list and select the left arrow 10 Select the Save button to save the information or select the Cancel button to abort the operation Note Changes made to user assignments in the Positions manager will automatically be applied to parameters set in the Users manager Editing an Existing Position To edit an existing position follow the steps below 1 Select the Positions link in the Users section of the admin window 2 In
165. k Status Road_Status Sewer Status Shelter Status Water Status Yes No PSSS Total Records 13 In the Edit List window make your applicable changes To rename the list enter a new name in the List Name field Home gt Lists gt Add List gt Counties Edit List Name Counties Comments List Items Abbeville v i Bishop a v i Clayton a v i DeKalb A ib View List Repor Import Export In the Comments field change the description or additional information if applicable To change a list item name select the name of the list item To edit a sub list item select the sub list edit icon next to the sub list you want to edit 167 WebEOC 7 5 Administrator Manual e To organize the items alphabetically select the Alphabetize button f To move an item up or down select the Up or Down arrows g To delete an item select the trash can icon Note For Import Export see sections on Importing a List or Exporting a List in this topic 4 Select the Save button to save your changes or select the Cancel button to abort the operations Deleting a List To delete a list follow the steps below il 2 3 Select the Lists link in the Process section of the admin window Select the trash can icon next to the name of the list you want to delete Home gt Lists Lists Filter by Name Apply clear ABCDEEG HELE LM NTRA C ENETEEEER ALSBL
166. l Commit Dual Commit Server List Region List Available Assigned Auto DCM1 DC67 5 Select the right arrow to move the server to the Assigned list 6 To add Dual Commit regions to the board select the Region List tab 7 Select the region or regions you want to assign from the Available list and select the right arrow to move the regions to the Assigned list 8 Select the Save button to save the board configurations or select the Cancel button to abort the operation For a Board with Multiple Input Views To set a board with multiple input views to Dual Commit follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board you want to share 3 Select the Advanced Board Editor button 4 Inthe Input View List section select the name of the input 126 System 5 Inthe Edit View window select the Dual Commit servers from the Available list Dual Commit Server List Region List Available Assigned DC47 DCM1 6 Select the Auto check box if you want all posts to be dual committed by default Leave this box unselected if you want users to selectively decide which entries to Dual Commit 7 Select the right arrow to move the server to the Assigned list 8 To add Dual Commit regions to the board select the Region List tab 9 Select the region or regions you want to assign
167. l active incidents For example assume the Significant Events board is configured as Global Anytime an EOC is managing two separate incidents for example Hostage Situation and HazMat Spill and data is posted to the Significant Events board users logged into either incident for example Hostage Situation or HazMat will see all data related to both incidents Lock User View Advanced Board Editor Select the Display View Edit View Options Lock User View Select the Lock User View option if you want the user to see only entries he or she adds to that status board If two or more users are logged in to the same multi user account both see each other s entries but not those of any other user Lock Position View Advanced Board Editor Select the Display View Edit View Options Lock Position View Select the Lock Position View check box to restrict the users view to only those entries added through the position they are currently filling 233 WebEOC 7 5 Administrator Manual Form Advanced Board Editor Select the Table Edit Table Options Form Select the Form option to allow the board to behave like a form This enables the update only function A form like board displays only the last update made to the board per incident The ICS and ESF Situation Reports that come standard with WebEOC are examples of the form boards All updates to a form board are saved in the database for auditing purposes
168. le list Sub administrators will only have access to the admin managers and permissions that they have been assigned Sub administrators cannot elevate their permissions to another profile Users assigned WebEOC administrator privileges through the Users manager have full configuration permissions in the Admin Profiles manager and therefore override any permissions set in the Admin Profiles manager A sub administrator will only be able to see those permissions that have been assigned Unless his or her user account has been assigned WebEOC administrator privileges he or she will be able to enable and or disable all permissions for all managers Admin Managers Available Assigned L Delete Links MapTac Ji List Master Views Menus Reporter Scroller Sessions Simulator Vv Users d 6 Select the Save button to save the admin profile or select the Cancel button to abort the operation Editing an Admin Profile To edit an admin profile follow the steps below 1 Select the Admin Profiles link in the System section of the admin window 2 Inthe Admin Profiles window select the name of the profile you want to edit Home gt Admin Profiles Admin Profiles Filter by Name ABCDEFGHIJKLM N O PO RANIA Delete Incidents Access Positions Access ib Users Access ib Total Records 3 Add Profile 3 Make your changes in the Edit Admin Profile window 4 Select the Save button to save your chan
169. lect the Back button to return to the Archive window 6 If you select Messages all of the messages for the archived incident will appear in the Messages window 7 To generate a hardcopy of the preview window right click in the display window and use the print option in your browser Note Complex boards or extensive data sets can be printed through the Reporter manager where specific data fields can be specified filtered and sorted 68 Incidents Simulating an Archive To simulate an archive follow the steps below 1 Select the Archives link in the Incidents section of the admin window 2 Select the Create Simulation icon next to the name of the incident Home gt Archives Archives Fier byName A es A B Collision 09 19 2013 11 51 00 Flood 09 19 2013 11 50 45 a ib Train Derailment 09 19 2013 11 51 16 Total Records 3 When the confirmation dialog box appears select the OK button to create the simulation or select the Cancel button to abort the operation 4 Select the Simulator link in the ncidents section of the admin window to confirm that the simulation was created in the Simulator manager The newly created simulation will reflect the same name assigned to the archive and appended with Imported The simulation can now be edited as required Home gt Simulations Simulations Fier by Name Apo ees ABCDEFGHIJKLMN O BP Go RS eee Created Run Export D
170. lect the right arrow to add the link to the Assigned list 29 WebEOC 7 5 Administrator Manual 23 In the Menus tab select the menu from the Available list When the menu is selected a label field appears between the Available and Assigned lists Items Boards Plugins Links Menus Available Assigned Checklist EM Menu ICS Forms Label FEMA Forms ICS FEMA Forms Status boards Edit p Status boards Read Only Note The menus available for selection are created in the Menus manager See the Process topic for detailed instructions on the Menus manager 24 The Label field defaults to the name set up in the Menus manager To change the label to an alias to be displayed on the control panel delete the text and type a new name for the menu 25 Select the right arrow to add the menu to the Assigned list 26 Select the Save button to save the group or select the Cancel button to abort the operation Note To update the contro panel a user must log out and then log back in to WebEOC Editing an Existing Group To edit an existing group follow the steps below 1 Select the Groups link in the Users section of the admin window 2 Inthe Groups window select the name of the group you want to edit 3 To remove a board plug in link or menu from the group select the item in the Assigned list in each item s tab and select the left arrow to move the item to the Available list
171. ll automatically be sent as each new or updated entry is posted to the board Multiple email address can be entered separated by a comma only Do not enter spaces You can also use an email distribution list 261 WebEOC 7 5 Administrator Manual 8 Select the Save button Note The following steps may also be performed through Board Wizard if the board has a single input view 9 Inthe Advanced Board Editor window select the Editor icon for the input view 10 For each field that will be used to enter ad hoc email addresses in the Data Entry window follow the steps below Multiple email addresses or distribution lists can be entered separated by a comma a Select the field b Select the Recipient check box c Select the Apply button 11 For each field that will be part of the subject line of the mail follow the steps below a Select the field b Select the Subject check box c Select the Apply button 12 For each field that will be part of the email message follow the steps below a Select the field b Select the Message check box c Select the Apply button d Select the Save button Note If multiple fields are configured as Subject or Message specified fields will be respectively concatenated combined together to form the Subject or Message portion of the email as applicable Multiple email options can be applied to a field for example a single field can be part of both the Subject an
172. m Manager allows users to accurately manage and deploy response personnel within their organization Status Boards The WebEOC User Manual explains how to use WebEOC status boards The following table summarizes a typical set of status boards The set of status boards outlined in the table below is available with the Professional Air ST and WebEOC for Hospitals versions of WebEOC Board Description Activity Log The Activity Log gives users a method of documenting actions taken by the personnel in the EOC After Action Review The After Action Review AAR board allows users to document comments and recommendations after an event and track resolution of items Agencies can implement chat rooms within WebEOC thereby providing users Chet with an informal method of communication With the Checklist board users can create edit and view a chronological list Checklist e hee of specific items they have completed during an incident The Contacts board allows users to enter detailed contact information that can Contacts be shared or kept private Damage Assessment Users can track detailed information on the cumulative dollar loss due to damage to private and public properties File Library The File Library allows users to upload organize and share documents and files 20 Users Hospitals This board provides user detailed information on hospital st
173. me will appear on the board 7 Enter an Inject identifier if applicable 8 If desired enter a short summary in the Synopsis field This synopsis in conjunction with an Inject if applicable is displayed in the Events list in both the Edit Simulation window and Simulation Run window These two pieces of information can help locate a specific entry easily in the Simulation Run window 9 Select the user and position from the drop down lists 10 Some boards contain date and time fields These field will have Offset Days or Offset Hours next to them If the board you are configuring does not include an offset day or time skip to step 99 WebEOC 7 5 Administrator Manual Simulated entries can display either the actual date and time posted or if different an offset date and time may be configured for the entry To specify the actual post date and time leave the date and time fields blank When the ETime for the entry is reached Simulator will post the entry and the current date and time will appear on the board For example if an entry is added to a simulation with an ETime of 00 15 00 15 minutes and the date and time fields remain blank Simulator is started at 10 00 hours on 05 12 07 At E 15 minutes i e 15 minutes has elapsed the entry is posted to the board with a post date of 05 12 2007 and post time of 10 15 Entries whose date and time are not the same as the current date and time are configure
174. min window 173 WebEOC 7 5 Administrator Manual 2 Select the Add Menu button Home gt Menus Menus Filter by Name Clear ABCODEEG HIJ KTM N O ROPAS AEREA Name Delete Checklist EM Menu FEMA Forms ICS Forms ICS FEMA Forms Status boards Edit Y SIS Status boards Read Only In the Name field enter a name for the menu Home gt Menus gt Add Menu Edit Menu Items Boards Plugins Links Menus Available Assigned After Action Review AAR Board Name Checklist Contacts Damage Assessment Event Reporting FEMA Forms File Library Hospitals v IAP NIMS Cancel In the Boards tab select a board from the Available list When the settings appear between the Available and Assigned lists you have the option to rename the label in the Label field Select the input view you want to appear from the Input drop down list Select the display view from the Display drop down list System Select the check box next to any filters you want to appear in the View Filters section Select the permissions from the Permission drop down list When you have finished configuring settings for the board select the right arrow to move the board to the Assigned list Select the Plugins tab to assign plug ins to this menu Select the right arrow to move the plug in to the Assigned list You can rename a plug in as it appears i
175. minate all user login sessions simultaneously follow the steps below 1 Select the Sessions link in the Users section of the admin window 2 Select the Clear All button at the bottom of the Sessions window Home gt Sessions Sessions Fiter by User Ant ctr ABCDEFGHIJKLM N COTAS eee eee User Position Incident Name Time In Clear User Name Position Name Incident Name 09 17 2013 16 56 03 x WebEOC PTE Aimeri CMD EOC Director Incident Name 09 17 2013 22 44 11 x Total Records 2 3 When the confirmation dialog box appears select the OK button to terminate all sessions or select the Cancel button to abort the operation Note When terminating all login sessions the Sessions window will be purged with the exception of the session performing the operation Users who have been forcibly logged off will receive a message at the bottom of their control panel These users must log back in to continue using WebEOC 52 WebEOC 7 5 Administrator Manual The Users Manager The Users manager allows WebEOC administrators to create and edit basic user settings user names passwords permissions email addresses etc for user accounts You can also build user reports in the Users manager The User Activity Report lists users their last attempted login date and time and their last successful login date and time Each user account must be assigned to a position each position must be assigned to a group and each grou
176. n 6 Select the Save button in the File Download dialog box to continue 7 Navigate to the location where the file will be saved enter a name in the File Name field and select the Save button Sending a Board to the Target Server In order to share a board with another agency you must send the board file to them We recommend creating a ZIP file for the board data and emailing the board It is necessary to create a ZIP file because some email servers may strip out board code they deem malicious This will corrupt the board file After the agency receives the board it must be unzipped and then imported on the target server See the Importing a Board section in this chapter for detailed instructions on importing a board For a Board with Only One Input View To set a board with only one input view to Dual Commit follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the name of the board you want to share 3 Inthe Edit Board window select the Dual Commit servers from the Available list 125 WebEOC 7 5 Administrator Manual Note The servers listed in the Available box are the host servers Moving the host server to the Assigned allows the selected board data to be committed to the target server 4 Select the Auto check box if you want all posts to be dual committed by default Leave this box unselected if you want users to selectively decide which entries to Dua
177. n or select the Cancel button to abort the operation Home gt Simulations gt Add Simulation gt Sporting Event Edit Simulation Simulation 5 Name Sporting Event After Action Review AAR After Action Comments and Recommendations Table V Synopsis Inject Delete 00 05 00 ae Logs Significant Events report of event 4 00 10 00 oa a request for assistance 2 ib 00 15 00 Deployment Table deployment of assistance 3 ib 00 20 00 Situation Report Table resolution 4 i Editing an Existing Simulation To edit an existing simulation follow the steps below 1 Select the Simulator link in the Incidents section of the admin window 2 Inthe Simulations window select the name of the simulation you want to edit Home gt Simulations Simulations Filter by Name ABCDEEG Hid K EM N OP a RISA Al Created Run Export Delete Hurricane 09 19 2013 13 17 23 E ES ib Sporting Event 09 19 2013 13 19 14 2 En ib Wild Fire 09 19 2013 13 28 21 E EJ ib Import Add Simulation Note If you are editing an archived simulation that has been created empty data fields indicate changes have been made to the board since the incident was archived 101 WebEOC 7 5 Administrator Manual In the Edit Simulation window all the injects for each board are listed according to the latest Etime Select the name of the inject that you want to edit Home gt Simulations gt Add Simulation gt Sporting Event Edit Sim
178. n next to the server you just created Home gt Dual Commit Dual Commit Servers Filter by Name si ey Remote Boards D Delete Total Records 3 Add Server Regions Filter by Name A East Georgia North Georgia ib West Georgia Total Records 3 Incoming Dual Commit Options Edit Options 15 From the Remote Boards List window select the Add Remote Board button Remote Boards List Fitter by Name Name Delete Press Release Total Records 1 156 System 16 In the Edit Remote Board window perform the following Enter the name of the board in the Name field This name must match the name of the board on the host server Edit Remote Board Name Input View Display View Groups Available Assigned Command Staff EOC Director Finance Permission Read Write Delete 7 Operations Planning Section Chiefs b Enter the exact name of the input view in the Input View field Enter the exact name of the display view in the Display View field Select a group from the Available list that you want to assign to the list item From the Permissions drop down list select Read Only Read Write or Read Write Delete and select the right arrow to move the group to the Assigned list Select the Save button to save the assigned remote board or select the Cancel button to abort the operation Repeat these st
179. n the menu in the Label field optional Select a permission from the Permission drop down list a Restricted allows users to add new contacts modify contacts that they have added and view contacts set as Do not hide from restricted users in the Contacts plug in Contacts set as Hide from restricted users will not display in the Contacts list for users given restricted permissions b All gives users full access and capability to add new contacts modify contacts they have entered and view contacts designated as either Hide from restricted users or Do not hide from restricted users Note Hide from restricted users and Do not hide from restricted users settings are configured in the Contacts plug in 14 15 18 Select the Links tab Select the right arrow to move the link to the Assigned list You can rename a link in the Label field optional Select the Menus tab Select the right arrow to move a menu to the Assigned field You can rename the menu in the Label field optional Select the Save button to save the menu or select the Cancel button to abort the operation Note After you add a new menu you need to set access privileges to it Access privileges are set in the Groups manager See the Users topic for detailed instructions on setting group permissions 175 WebEOC 7 5 Administrator Manual Editing a Menu To edit a menu follow the steps below 1 2 3 4
180. n this section for additional information Manage Resources The Manage Resources feature allows you to upload static files that can be referenced within status boards Those files are exported and imported with the board For example if you have a logo or custom field in your board those files can be stored here When you export a board to share it the logo and custom field is exported with the board file 118 System Adding a New Board To add a board follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the Add Board button Home gt Boards Boards Filter by Name ABCGCODEE G Hid K E MN MP QRO Searchable Damage Assessment Event Reporting IAP NIMS Publish ICS Forms Incident Action Plan Logged In Press Release AEREAS SISI 12 Total Records 20 View Board Resources Board Assignment Report Add Board 3 Inthe Board Name field enter a name for the board Home gt Advanced Board Editor gt Checklist gt Boards gt Add Board Add Board Board Name Cancel 4 Select the Save button to add this board or select the Cancel button to abort the operation When Save is selected the Edit Board window will appear Note The next section Board Edit Window Overview provides an overview of the features and functions that are available from or accessed through the Board Edit window When you are ready
181. ncident To set the incoming queuing option follow the steps below 1 Select the Dual Commit link in the Process section of the admin window 148 System 2 In the Incoming Dual Commit Options section select the Edit Options button Home gt Dual Commit Dual Commit Servers Filter byName le Remote Boards Delete Total Records 3 Regions Filter by Name Av i East Georgia North Georgia ib West Georgia ib 2 J Total Records Incoming Dual Commit Options Edit Options In the Edit Incoming Dual Commit Options window perform one of the following options Home gt Dual Commit gt Incoming Dual Commit Options Edit Incoming Dual Commit Options Queue all incoming dual commits until the incoming incident has been mapped to a local incident Dual commit data and data from remote boards will not post until the incoming incident is mapped Unmapped Dual Commit Incidents View Mapped Incidents Create incident if it does not exist All dual commits will be posted immediately cme e Tocreate a new incident on the target system with the same name as the host server select the radio button for Queue all incoming dual commits until the incoming incident has been mapped to a local incident Dual commit data and data from remote boards will not post until the incoming incident is mapped 149 WebEOC 7 5 Administrator Manual Note If you select thi
182. nd log off the other user The user logged out of WebEOC will receive an error message on his control panel 7 Select Account Disabled to disable an existing account 8 If you want to force the user to change his password the next time he or she logs in select the Change password at next login check box Note This feature is useful if an administrator has set an initial password for a user or has re set a user s password 9 If this user account will be used for Dual Commit purposes select the Dual Commit User check box You can select the Multiple User Login check box for Dual Commit user accounts See the Processes topic for detailed instructions on the Dual Commit feature Note When the Dual Commit User check box is selected this user account will not appear in the Users drop down list 10 If the user will need to be able to send emails enter an email address in the Primary Email field See the Systems topic for detailed instructions on how to enable the email feature As long as your SMTP server is configured in WebEOC emails can be sent from within the WebEOC Messages plug in or an email enabled status board to any external email enabled device If an 57 WebEOC 7 5 Administrator Manual 11 email address is not set for a user the email capability will not be available for that user in the Messages plug in If the user has a secondary email address enter the email address in the Secondary Email field a
183. nd select the Add button Note An unlimited number of email addresses may be configured for a user When an email is generated in WebEOC the message is sent to the primary and any secondary email addresses that have been configured 12 To assign a background color to a user name click in the Color field and when the color palette appears use the crosshair icon to select the color You can also enter a color code in the field Note Background colors can be useful to distinguish between user names that are displayed on a status board 13 14 15 16 17 In the Additional Information section complete the fields as applicable Fields in this section are optional Information in this section will populate the Additional Login Information window You can change the information that is displayed by default The Disable User Update check box will disable the update between the Additional User Information screen displayed during the logging in process and the data stored in the Edit User screen In the Attachment field you can attach a file for example JPEG or PDF to this user account Assign a position to the user account by selecting the position from the Available list and selecting the right arrow to move the position to the Assigned list When you have completed the Add User window select the Save button to save the user account or select the Cancel button to abort the operation Editing an Existing
184. ndow _ 2 Select the name of the incident you want to edit from the Incidents window 3 Inthe Edit Incident window make your changes 4 Select the Save button to save the incident or select the Cancel button to abort the operation Deleting an Incident If you delete an incident all information associated with the incident will be deleted from the system and cannot be retrieved Therefore if an incident contains useful data consider archiving it rather than deleting it To delete an incident follow the steps below 1 Select the Incidents link in the ncidents section of the admin window 2 Select the trash can icon next to the incident you want to delete Home gt Incidents Incidents Filter by Name ABCDEEGHIIK LMN OPAR S TENE Archive Reports Searchable Delete Collision 09 19 2013 11 52 13 o ES Y ib Flood 09 19 2013 11 52 24 o ES Y ib Incident Name 09 17 2013 13 39 33 ES Y Train Derailment 09 19 2013 11 51 16 O ES Y ib Total Records 4 Note You cannot delete the incident you are currently logged into If you want to delete the incident you are logged in to log out of WebEOC and log back in to a different incident 3 When the delete confirmation dialog box appears select the OK button to delete the incident or select the Cancel button to abort the operation 74 Incidents Viewing the Incident Activity Report The Incident Activity Report lists the users
185. ndow select the board you want to edit 236 HTML Conventions 3 4 In the Edit Board window select the Advanced Board Editor button In the Advanced Board Editor window select the Add Input View button Home gt Boards gt Event Reporting gt Advanced Board Editor Advanced Board Editor Input View List Filter by Name sid ABCDEEGCHIKLM NO Pr ARNO Command Input Finance Input Logistics Input Total Records 8 Add Input View Display View List Filter by Name All Section Log Command Section Log Finance Section Log Table List Filter by Name Section Logs Significant Events Table Total Records 2 Note If you are editing an existing input view select the name of the view Section Logs Significant Events Table Y 237 WebEOC 7 5 Administrator Manual 6 Inthe Edit View window enter a name for the input view in the Name field Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views New Input ES Edit View NN Name Create Table Default HTML Editor ME F Options mm H Dual Commi 57 Notifications _ O A H Comments Notify Assigned Users of Change _ 7 Select a table from the Table drop down list or select the Create Table option
186. nline help welcome page Only users with administrative privileges can access this online help feature A separate WebEOC Help is available to all other users Home Help Solutions Center Users Support Information Website Intermedix Support Server Information Incidents Process Customer ID ESi Version 7 5 0 0 System Organization Name EOC Professional Build Number 7 5 0 0 20130912 1 Solutions Center The Solutions Center is an online storefront that contains Intermedix certified status boards that can be downloaded directly into your WebEOC In addition to status boards you can browse the catalog of standard and enterprise plug ins and solution services Select the Solutions Center link in the admin window to open the Solutions Center in the information pane From the admin window you can browse Solutions Center or log in to Solutions Center and download status boards 17 WebEOC 7 5 Administrator Manual The Solutions Center link will appear red if new offerings have been added to the storefront since your last visit some Solutions Center E SOLUTIONS CENTER e Help Users Incidents Process System Contacts Manager Store and access a detailed contacts directory through WebEOC a Hospitals Status ICS and FEMA Forms Collection September 2010 Update Status Boards gt ICS and FEMA Forms WebEOC Mobi Report Info Board Status Boards ESI SO
187. o the Edit Report Fields window without saving your changes 87 WebEOC 7 5 Administrator Manual 19 The Edit Report Filter window allows you to create a single query using one or more criteria to filter board entries included in the final report The last filter configuration for an existing report is displayed in the Edit Report Filter window Home gt Reports gt Add Report gt Fields gt Sorting gt Filtering Edit Report Filter Boolean AND V Field dataid y Operation V Use percent sign for wildcard searches Value Add Filter Criteria Remove Note If this is an existing report and the board board table was changed you must remove and or add the corresponding data fields to the board currently selected 20 Select AND or OR from the Boolean drop down list and select the field from the Field drop down list Where multiple parameters are configured for the query select AND or OR for the second and subsequent parameters If AND OR is not specified AND will automatically be appended to the second and subsequent parameters Note See the Query Option Table topic in this section for Boolean descriptions 21 Select lt gt lt gt or LIKE from the Operation drop down list 22 Enter a value in the Value field and select the Add Filter button 23 The query will appear in the Criteria pane To delete a filter parameter select the paramete
188. oard is assumed e style This is a pass through attribute that allows the resulting HTML container s style to be specified e class This is a pass through attribute that allows the resulting HTML container s class to be specified e id This board builder specified id is used with the target attribute in the lt viewlink gt tag e enablefooter This is a true false attribute that specifies whether or not to display the board footer as part of the embedded view to allow paging The default is false e width This attribute determines the width of the embedded view in pixels or percentage e height This attribute determines the height of the embedded view in pixels or percentage e scrolling This is an autoltruelfalse attribute that determines whether or not to allow scrolling if the content is bigger than the embedded view The default is set to auto lt embedview name details board Objective Test width 100px height 1 00px gt lt embedview gt lt enablerecordlocking gt The lt enablerecordlocking gt tag can be placed anywhere in the HTML for an input view to enable record locking for the designated input With record locking enabled if two or more users open a record for editing and one user saves the record while the other user has the record open this user will receive a warning message if or when the user attempts to save the record The warning gives the user the opportunity to cancel T
189. on to abort the operation 209 WebEOC 7 5 Administrator Manual The MapTac Manager MapTac is a briefing tool that allows an authorized user to publish an image file of a map dispersion model digital photo etc from any map GIS source or digital camera The user can place markers and labels on the image from the MapTac palette add shapes and polygons to mark hot zones or other areas of interest and share the map with authorized users instantly With MapTac GIS professionals can use GIS tools to add layers to maps and then present the user with the desired level of detail by saving the map as a JPEG GIF or PNG After the map is published in MapTac any authorized user can select the map file from a drop down list and the map will be displayed on the screen Similar to maps marker images JPEG GIF BMP etc are saved in the database and then configured through MapTac During configuration URLs can be added to icons that allow users access to related information In addition to general map icons MapTac includes DHS symbols that are now considered the standard in emergency management agencies Use the Groups manager to enable users to access MapTac from the control panel MapTac will appear as a link in the Plugins section of the control panel Users with the appropriate permissions can view and or add markers such as push pins emergency vehicles roadblocks etc Adding a Map To add a map file follow the s
190. ontextual auto complete functionality To manually edit the HTML type directly into the HTML pane Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views Finance Input A Edit View Name Finance Input Table Section Logs Significant Events Table Y Default HTML Editor OO Advanced Plain HTML L xmlns xsl http www w3 org 1999 XSL Transform gt zad gt iscript type text javascript gt 5 zion AppendTimeStamp orgRecord document forms 0 description value rewRecord document forms 0 description_update value stamp r n lt xsl value of select data positionname gt lt xsl value of gt locument forms 0 descrivtion undate value A n A ___ Dual Commit M N tificaions zL a E Conte lt aaa Notify Assigned Users of Change v e Change the name and table used for a view e Open multiple input views display views and tables and use the tab feature at the top of the Edit View screen to quickly switch between the views you have open and the complete list of board views 230 WebEOC 7 5 Administrator Manual Advanced Board Building Options This section details specialized and advanced features and functions that you can add to your status boards Board Options You can configure certain behav
191. ort Unit LOG Logistics Section Chief LOG Medical Unit LOG Supply Unit Y Y Y SSI 123 Total Records 31 Postion Marix Repon _ PAC Repon 40 Users Select the Generate PAC button Home gt Positions gt LOG Communication Unit Edit Position Name LOG Communication Unit Comments Color Groups Available Checklist Activity Log Contacts Admin A All Positions A EM Menu Contacts All File Library Admin File Library Group Name IAP Edit IAP Read Only IAP Builder Edit Section Command y Section Finance Admin IAP Builder Read Only Publis ICS and FEMA Forms Press Release Edit Press Release Read Only Resource Requests and Task Ay Section Logistics Users Available WebEOC Administrator User Name The PAC will appear in the PAC field Select the Save button to save this PAC for this position or select the Cancel button to abort the operation 41 WebEOC 7 5 Administrator Manual Generating PACs for All Positions Simultaneously When generating PACs for all positions simultaneously existing PACs will also be updated To generate PACs for all existing positions simultaneously follow the steps below 1 Select the Positions link in the Users section of the Admin window 2 Inthe Positions window select the Generate PACs button Home gt Positions Positions ABCDEEGHIJIKLM HN O C OR ORU Name Comments PAC Select CMD E
192. ould exit the system by selecting the Log Off button and contact the WebEOC administrator for assistance 54 Incidents Adding a User Account To add a new user account follow the steps below 1 2 In the admin manager window select the Users link in the Users section In the Users window select the Add User button Home gt Users Users ABCODEE SG H1I3 K L M NO PROPER Admin Comments Locked Delete User Name Y ib WebEOC Administrator Y Total Records 2 User Activity Report Administrative Access Report User Position Report 55 WebEOC 7 5 Administrator Manual In the Add User window enter the user name the user will use to log in to WebEOC in the User Name field Home gt Users gt Add User Add User Username O E pas Confirm Password Administrator Multiple User Login Account Disabled Change password at next login Ieee at Dual Commit User Primary Email men Delete Color Additional Information Disable User Update Reaname 7 al Office Phone Default Movie Prone Opt Department 77 Organization L a Supervisor Attachment Browse Comments Positions Available igned Select CMD EOC Director A CMD PIO FIN Compensation Claims Unit FIN Cost Unit FIN Finance Admin Section Chi FIN Procurement Unit FIN Time Unit LOG Communication Unit y LOG Facili
193. ow 1 Inthe Process Permissions window select the trash can icon next to the process permission ou would like to delete Home gt Groups gt Process Permissions Process Permissions Filter by Name Ape er ABCDEEGHISK LM AO 8 222 Name 2 Comments Delete City ICS Sections Requesting SEOC ESF Groups Tasking Y e E Add Process Permission 2 Inthe confirmation window select the OK button to delete the process or select the Cancel button to abort the operation 36 Users Viewing the Process Permissions Report The Process Permissions Report lists all of the groups in your organization and the process permission assignments configured for them To view the Process Permissions Report follow the steps below 1 Select the Groups link in the Users section of the admin window 2 Inthe Groups window select the Process Permissions Report button Home gt Groups Groups Filter byName Apt Cree A BCDEEGHIJKEMN O P See ee ee Name Process Permissions Comments Delete Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name Ed process permission IAP Edit IAP Read Only IAP Builder Edit IAP Builder Read Only Published IAPs ICS and FEMA Forms Press Release Edit 12 Total Records 29 Process Permissions Report Manage Process Permissions 3 Inthe Process Permissions Report window select the View R
194. p must be assigned to an incident Without a position a user cannot log in to WebEOC Without a group a user does not have permission to any incidents and without being assigned to an incident a user does not have permission to any boards plug ins etc Position assignments made in the Users manager are automatically applied to the Positions manager Changes made in the Positions manager are automatically applied to the Users manager The Administrative Access Report shows you which users have full or partial administrative access and which admin managers they have access to If you the WebEOC administrator provide a position name position access code PAC and your agency s WebEOC URL users can set up their own accounts If users will be setting up their own accounts provide them with the instructions in this section Users cannot grant themselves WebEOC administrator permissions User accounts configured as administrators must be created by a WebEOC administrator Granting users WebEOC administrator privileges through the Users manager automatically enables them to perform all administrative functions in WebEOC Sorting the Users List The Options button in the Users window allows you to choose which columns of additional information fields are displayed in the Users list Home gt Users Users Fier ale ABCODEEG HI KK UL WM N O e RASO Admin Comments Locked Delete User Name Y i WebEOC Administrator Y U
195. pTac maps and process permissions Only users with access to the Positions manager can access this report To view the Position Matrix Report follow the steps below 1 Select the Positions link in the Users section of the admin window 2 Inthe Positions window select the Position Matrix Report button Home gt Positions Positions Filter by Name ABCD EEG HIS KL M NO P OTRE eee eee eee Name Comments PAC Delete Select ib CMD EOC Director i CMD PIO ib FIN Compensation Claims Unit ib FIN Cost Unit ib FIN Finance Admin Section Chief ib FIN Procurement Unit ib FIN Time Unit ib LOG Communication Unit ib LOG Facilities Unit i LOG Food Unit ib LOG Ground Support Unit ib LOG Logistics Section Chief ib LOG Medical Unit i LOG Supply Unit ib 123 Total Records 31 Position Matrix Report PAC Report Add Position Generate PACs 47 WebEOC 7 5 Administrator Manual 3 In the Position Matrix Report window select the View Report button to open the Position Matrix Report in a new window or select the Export to CSV button to export the Position Matrix Report in a CSV file Opening the Position Matrix Report in a new window will allow you to print it as a PDF Position Matrix Report Export to CSV Viewing the Position Report The Position Report lists the boards the level of access to each board and the access to Menus Links Plugins Incidents File Library folders chat rooms Checklists MapTac maps
196. peration Assigning Process Permissions If you selected the Organizational Group check box when adding or editing a group process permissions will need to be defined for the group To assign process permissions for an existing group follow the steps below 1 Select the Groups link in the Users section of the admin window 2 Inthe Groups window select the process permissions icon next to the group you want to assign permissions to Home gt Groups Groups Filter by Name e c A B C D EE GHIJKE MH OP NERAL Name Process Permissions Comments Delete Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name Ed process permission IAP Edit IAP Read Only IAP Builder Edit IAP Builder Read Only Published IAPs ICS and FEMA Forms Press Release Edit 12 Total Records 29 Process Permissions Report Manage Process Permissions Note Only groups that have the Organizational Group check box selected will be able to be assigned process permissions The Organizational Group checkbox is located in the Edit Group window Y Y Y ASS 32 Users 3 The process permissions window contains process permission categories created by selecting the Manage Process Permissions button See the Adding a Process Permission topic in this help system for detailed instructions on adding a process permission category To assign any of these items
197. policy message to the WebEOC Login window e Boards The Boards manager allows you to locally design create and maintain an unlimited number of displays boards and forms e Dual Commit This manager allows for the setup and configuration of remote WebEOC servers to which data from the local WebEOC server can be posted 15 WebEOC 7 5 Administrator Manual Links In the Links manager you can set up and configure hyperlinks to URLs other systems or files Lists This manager creates and manages lists of items that users can select when updating certain fields on status boards and forms Menus This manager allows you to group boards links plugins or other menus in any combination under a single link menu on the control panel The System topic contains the following managers Admin Profiles Admin profiles establish a predefined set of specific administrator privileges that can be applied as a template to a group of users You can add edit or delete admin profiles in the Admin Profiles manager Audit Log The Audit Log tracks records and displays in a predefined format events that have occurred in the WebEOC system The Audit Log manager allows you to view user login Information and clear the Audit Log The search feature allows you to search for specific log ins ESiWebFusion The ESiWebFusion manager allows you to set up and manage your ESiWebFusion connection General The General manager p
198. port If you want a report that only contains data for a specific board you can access the Individual Board Assignment Report Select the board you want to view a report for In the Edit Board window select the Individual Board Assignment Report button The report will open in PDF format in a new window You can save or print the PDF file See the Basic Board Building topic for detailed instructions on the Individual Board Assignment Report To view the Individual Board Assignment Report follow the steps below As 2 3 Select the Boards link in the Process section of the admin window In the Boards window select the board name Home gt Boards Boards FiterbyName e e ABCDEEGHIJKEMN OPEO RSF UNENEE EN Searchable Delete Damage Assessment Event Reporting Y i v i Y ib Y ib Y i Y i Y i Y ib Y ib Y ib Y ib Y i Y i Y i Y ib Press Release 12 Total Records 20 View Board Resources Board Assignment Report Add Board In the Edit Board window select the Individual Board Assignment Report button 129 WebEOC 7 5 Administrator Manual 4 Inthe Individual Board Assignment Report window select the View Report button to open the Individual Board Assignment Report in a new window or select the Export to CSV button to export the Individual Board Assignment Report in a CSV file Opening the Individual Board Assignment Report in a new window will allow you to print itas a PDF
199. priority gt lt on gt lt attribute name disabled gt true lt attribute gt lt attribute name class gt btn btn small lt attribute gt lt b gt My Requests lt b gt lt on gt lt off gt lt attribute name class gt btn btn small lt attribute gt My Requests lt off gt lt filterbutton gt 284 HTML Conventions lt on gt The lt on gt tag contains text to display when a viewfilter is on The parent must be a lt filterbutton gt tag lt filteroutton name My Requests group priority gt lt on gt lt attribute name disabled gt true lt attribute gt lt attribute name class gt btn btn small lt attribute gt lt b gt My Requests lt b gt lt on gt lt off gt lt attribute name class gt btn btn small lt attribute gt My Requests lt off gt lt filterbutton gt lt pdflink gt There are two ways to use the lt pdflink gt tag You can use it to add a button to the board lt pdflink type button gt Print PDF lt paflink gt You can also use it to add the feature as a link to a board lt pdflink gt Open as PDF lt paflink gt The lt foreignkeyreference gt tag can use the following attributes e enablejs e board e view 285 WebEOC 7 5 Administrator Manual lt printbutton gt The lt printbutton gt tag creates a print button where ever the tag is located The button itself is not printed lt printbutton gt lt relatedlist gt The lt relate
200. r combination of Dual Commit servers and regions on a board by board basis You only need a single Dual Commit server to create a Dual Commit region 137 WebEOC 7 5 Administrator Manual Adding a Dual Commit Region To add a Dual Commit region follow the steps below 1 Inthe Dual Commit window select the Add Region button Home gt Dual Commit Dual Commit Servers Filter byName lee ABCDEE GHIJK E MN O POOR TUNS S Remote Boards Delete Total Records 3 East Georgia North Georgia ib West Georgia ib Total Records 3 Incoming Dual Commit Options Edit Options 138 System In the Edit Dual Commit Region window enter a name in the Name field Home gt Dual Commit gt Add Region Edit Dual Commit Region Name Servers Available Assigned DC47 DC67 DCM1 Save Cancel Select the servers from the Available list that you want to assign to the list item and select the right arrow to move the servers to the Assigned list Select the Save button to save the Dual Commit region or select the Cancel button to abort the operation After you have created a Dual Commit region it can be assigned to the appropriate boards through the Boards manager See the Basic Board Building topic for detailed instructions on assigning Dual Commit regions to a board 139 WebEOC 7 5 Administrator Manual Editing a Dual Commit Region To
201. r in the Criteria pane and select the Remove button 24 After filter queries have been set select the Finish button to save the report parameters or select the Previous button to return to the Edit Report Sort window without saving your changes 88 System 25 To create a link for the report select the Create Link icon next to the report in the Reports window Home gt Reports Reports Fiterby Name eee ABCDEEG HiJ KEM N OP QRS few aes Run Create Link Delete Archived Incident Report Total Records 1 The link is created and added to the Links manager and will also appear in the Available list in the Groups and Menus managers Home gt Links Links Fiterby name Gal ABCDEES Hid K LE MNO FG Res eee www fema org Red Cross www redcross ord ib oi eae leoc7 admin reporter runreport aspx reportid 1 ib www stateEOC org ib Total Records 4 State EOC After you create the report you need to add the report link to each group profile or menu as applicable Query Option Table If all board entries are to be included in the report leave the Criteria pane blank A combination of criteria may be configured using simple query statements Queries are constructed based on the parameters Boolean and Operation selected The table below describes each query parameter Symbol Query Option AND AND is used in multi query statements to specify th
202. r select the Cancel button to abort the operation In the Advanced Board Editor window select the Editor icon for the input view you just added the messages capability to Configure each field that will be designated as a receiver of the control panel notification to Receiver To designate a field as a Receiver field follow the steps below a Select the field you want to designate as a Receiver field b Select the Receiver check box c Select the Apply button Note The Receiver can be a WebEOC user It is customary to designate a drop down field that utilizes the built in users list so users do not have to enter the user name If the pop up advisory is to be sent to multiple users you must add the appropriate number of fields 263 WebEOC 7 5 Administrator Manual 10 Configure each field that will be included in the text portion of the notification to Notification To designate a field as a notification follow the steps below a Select the field you want to designate as a notification field b Select the Notification check box c Select the Apply button Note If multiple fields are configured as Notification specified fields will be concatenated combined together to form the pop up advisory on the control panel 11 Select the Save button to save the messages settings or select the Cancel button to abort the operation 264 HTML Conventions HTML Conventions Board Components Every board
203. rary Admin Group Name v IAP Edit Select a group in the Available list 208 Plugins 5 Select the appropriate permission level from the Permission drop down list Read Only Read Write or Read Write Delete a With Read permissions a user can only view files in that folder b With Read Write permissions a user can view all files residing in that folder and add a file to the folder c With Read Write Delete permissions a user can view add edit and delete files in the folder 6 Select the right arrow to move the group to the Assigned list 7 Select Save button to save the folder or select the Cancel button to abort the operation Editing a Folder To edit a folder follow the steps below Select the File Library link in the Process section of the admin window 4 2 Inthe File Library window select the name of the folder you want to edit 3 Inthe Edit Folder window make your changes 4 Select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Folder To delete a folder follow the steps below 1 Select the File Library link in the Process section of the admin window 2 Select the trash can icon next to the folder you want to delete Note If you delete a folder all the contents in that folder are deleted as well 3 When the delete confirmation dialog box appears select the OK button to delete the folder or select the Cancel butt
204. rate from the unalterable system time Normally agencies enter a time of receipt time of occurrence etc in the narrative description 11 WebEOC 7 5 Administrator Manual Getting Started WebEOC Control Panel Overview The control panel is the information hub in WebEOC It contains boards menus tools plug ins links message notifications and more Users will only see items on their control panel that you B have granted them access to The control panel is the interface to administrator functions and lists the boards menus tools plug ins and links a user has access to The features that are available are determined by the version of WebEOC and the plug ins that you have installed The control panel provides access to the following Status boards menus tools plug ins and links can be opened by selecting the name which acts as a link The input button the blue plus sign next to a status board opens a New Record window This New Record window is called the input view It contains tools to manage and post information to a board The admin link allows you access to WebEOC administrator functions Only users with administrative privileges will have the Admin link on their control panel Use the Log Off button to exit WebEOC WebEOC 7 5 WebEOC Administrator as WebEOC intermedix Contacts Activity Log Significant Events File Library Incident Action Plans Publish
205. rchived board data is automatically imported and added to the list of simulations The newly created simulation will reflect the archived name and will have Imported added to the end of the name i e Process Facility Security Breach Imported Note When sharing simulations with other WebEOC agencies or when an archive has been turned into a simulation it is possible that boards and field data may not import intact This will occur if a board has been deleted from or does not exist in the system or when field names in a board have been changed or deleted ETimes are calculated based on the elapsed Simulator run time ETimes are calculated and entered to the Simulations manager in hours minutes and seconds Before creating a simulation users may want to draft board entries or inject numbers and ETimes to be used in the scenario If developed in an external application scenario designers can cut and paste entry details from the external file while editing the simulation Adding a Simulation To add a new simulation follow the steps below 1 Select the Simulator link in the Incidents section of the admin window 97 WebEOC 7 5 Administrator Manual Select the Add Simulation button Home gt Simulations Simulations Filter by Name ABCDEEG HIS KLM NO PF arar ENE Created Run Export Delete 09 19 2013 13 17 23 Sporting Event 09 19 2013 13 19 14 E 3 ib Wild Fire 09 19 2013 13 28 21 E a ib Total Records 3
206. rd at the time the incident was archived select the view from the View drop down list and select the Next button Home gt Archives gt Flood gt FEMA Forms Select Archived View View FEMA 90 120 Detail V 5 Inthe Archived Board window enter search criteria into the query fields available for the selected board view If you wish to view all data leave all query fields blank Narrow the search by entering search values in the appropriate query fields Partial searches can be performed on a field Home gt Archives gt Flood gt FEMA Forms gt FEMA 90 120 Detail Archived Board FEMA Forms FEMA 90 120 Detail dataid prevdataid applicant pa_id_no entrydate From To Query The following formats may be used when including date and or time criteria in the search e US Date formats mm dd yyyy for example 05 27 2007 or Month Day Year for example May 27 2007 e International Date formats yyyy mm dd for example 2007 05 27 or Year Month Day for example 2007 May 27 e Time formats hh mm ss for example 21 35 or hh mm ss AM PM for example 8 00 15 AM 8 00 15 PM Note A 12 or 24 hour clock may be used AM PM designation may be entered as lower or upper case 66 Incidents 6 Select the Back button to return to the Archive window or select the Query button to execute the search Data matching the c
207. records are sorted by a field called lastname then by a field called firstname for example the phone book 279 WebEOC 7 5 Administrator Manual lt expression gt The lt expression gt tag allows you to do calculations on the data in a board The expression is translated into a SQL Server expression The lt expression gt tag can use the following attributes e Name e Omitalias e useboardlevelfilters e usegrouplevelfilters e useuserlevelfilters A name attribute is required and the contents of the tag must be the expression to be evaluated by the SQL Server If more than one lt expression gt tag is used in the same display view each must have a unique name lt expression name total gt sum quantity lt expression gt If you use this tag outside the lt eocrepeatallrecords gt tag it performs the calculation on all data within the board This is useful for summing rows and other aggregate functions If you use this tag inside the lt eocrepeatallrecords gt tag it performs the calculation on only one record at time lt externalexpression gt The lt externalexpression gt tag is used to pull data from a table within the same board that is unrelated to the current table The name attribute displays the alias name of the external expression The table attribute displays the name of the table you want to pull data from lt externalexpression name extExpr table Other Table
208. report format See The Reporter Manager section in this topic for detailed instructions If you want to view status board information in its original format use the Archives manager Note The date displayed in the Archives window is the date that was configured when the incident was added to the Incidents manager 64 Incidents Viewing Board Data for an Archived Incident To view board data for an archived incident follow the steps below 1 Select the Archives link in the Incidents section of the admin window 2 Select the name of the archived incident that you want to view Home gt Archives Archives Filter by Name OOOO O O ABCDEEGHIJKLULUMN ORGRES ae yew ee Create Simulation Delete Collision 09 19 2013 11 51 00 Flood 09 19 2013 11 50 45 a ib 09 19 2013 11 51 16 Train Derailment Total Records 3 3 To query and display historical data for a board select the name of the board from the Boards list Home gt Archives gt Flood Archive Name Flood Date 09 19 2013 11 50 45 Boards Fier by Name ape ter After Action Review AAR Board Name Checklist Contacts Damage Assessment Event Reporting FEMA Forms File Library Hospitals IAP NIMS Pugin Fite by Name rae ABCDEFGHIJKLMNOPQRSTUVWXYZ Al Checklists Messages Total Records 2 65 WebEOC 7 5 Administrator Manual 4 If multiple views were configured for the boa
209. rganizational Group check box if the group will participate in the local process of creating reviewing assigning and tracking mission and task requests 25 WebEOC 7 5 Administrator Manual In the Positions section assign a position to the group by selecting the position from the Available list and selecting the right arrow to move the position to the Assigned list To remove a position from the Assigned list select the position in the Assigned list and select the left arrow In the Incidents section assign an incident to the group by selecting the incident from the Available list and selecting the right arrow to move the incident to the Assigned list To remove an incident from the Assigned list select the incident in the Assigned list and select the left arrow In the tems section select the Boards tab and select the board from the Available list When the board is selected label input display filter and permission options appear between the Available and Assigned lists Filters do not apply to all of the boards Items Boards Plugins Links Menus a i Available After Action Review AAR Assigned Label After Action Review AAR Checklist A Contacts Input Input vi amaga a ope cae Display Details Management v Event Reporting P y FEMA Forms View File Library Filters Hospitals IAP NIMS IAP NIMS Publish Permission Read Write Delete v
210. riteria specified in the query will open in a separate window and display in the original view format for the board or plug in Viewing Plug in Data for an Archived Incident Archived plug in data can only be viewed for the Checklists and Messages plug ins To view plug in data for an archived incident follow the steps below 1 Select the Archives link in the Incidents section of the admin window 2 Select the name of the archived incident that you want to view Home gt Archives Archives Fiter byName Asi ctr ABC DEE G HEJK LM N O PF QRS IA Create Simulation Delete Collision 09 19 2013 11 51 00 Flood 09 19 2013 11 50 45 E ib Train Derailment 09 19 2013 11 51 16 E ib Total Records 3 67 WebEOC 7 5 Administrator Manual 3 Select the Checklists or Messages from the Plug ins list Home gt Archives gt Flood Archive Name Flood Date 09 19 2013 11 50 45 Boards Fier byName An em ABCDEEGHIJVK LM N OP ORS Uw wee ye Name After Action Review AAR Board Name Checklist Contacts Damage Assessment Event Reporting FEMA Forms File Library Hospitals IAP NIMS 12 Total Records 19 Plug ins Fiter by Name An cen Checklists Messages Total Records 2 4 If you select Checklists select the checklist from the drop down list If you selected Messages skip to step 6 5 When you select the checklist it will appear in the window Se
211. rovides access to security options email servers and more The Plugins topic contains the following managers Checklists Procedures and checklists can be automated and used from within WebEOC during the course of an incident Use the Checklist manager to add checklists assign groups to checklists or attach files to checklists File Library The File Library manager allows you to manage folders and assign permissions MapTac The MapTac manager allows you to choose maps markers and tabs that will be available to users using the MapTac plug in Scroller The Scroller feature enables users to view the latest data for a select set of boards on a timed interval in a single window The Scroller manager allows administrators to select the boards they want to scroll and set the time intervals for those boards WebEOC 7 5 Administrator Manual Help and Solutions Center Accessing WebEOC Online Help For Administrators A WebEOC Help file system is available for you to access specific instructions or information on all the WebEOC features the standard plugins and detailed instructions on the Admin managers As with most online help systems you can select a specific topic or task use an index and search on a keyword or search on any topic or word to find the information or instructions you need To access WebEOC Help select the Help icon located at the top on the left pane of the Admin window A separate window will open to the o
212. s Report in a CSV file Opening the Administrative Access Report in a new window will allow you to print itas a PDF Administrative Access Report Export to CSV 62 Incidents Viewing the User Position Report The User Position Report lists every user and the positions they are assigned to To view the User Activity Report follow the steps below 1 Select the Users link in the Users section of the admin window 2 Inthe Users window select the Administrative Access Report button Home gt Users Users ABCDEE GHUI S K L MNO 2 ORs eee eee Name Admin Comments Locked Delete User Name of 5 WebEOC Administrator Total Records 2 Options Add User User Activity Report Administrative Access Report User Position Report 3 In the User Position Report window select the View Report button to open the User Position Report in a new window or select the Export to CSV button to export the User Position Report in a CSV file Opening the User Position Report in a new window will allow you to print it as a PDF User Position Report Export to CSV 63 WebEOC 7 5 Administrator Manual Incidents The Archives Manager The Archives manager allows you to store query and view archived incident data Incidents are archived through the Incidents manager and are retrieved through the Archives manager When archived data is retrieved board and plug in data are viewed in their original display format
213. s and assigned sub incidents are easily identified when logging in to WebEOC e Master views and incidents that have not been assigned to a master view are displayed left justified in the Incident drop down list WebEOC75Logn Intermedix Position Position Name v Incident Collision Flood Incident Name Setup e Sub incidents assigned to master views are grouped together immediately under the master view and preceded by three short dashes e f an incident is assigned to more than one master view it will appear under each master view to which it is assigned 79 WebEOC 7 5 Administrator Manual e Amaster view with no assigned sub incidents will not appear in the login window Adding a Master View To create a new master view follow the steps below Select the Master Views link in the ncidents section of the admin window 2 Select the Add Master View button in the Master Views window 4 5 Home gt Master Views Master Views Filter by Name ABCODEE G HAJ K EM NAO error AA Add Master View Enter a name for the master view in the Name field Home gt Master Views gt Add Master View Edit Master View Name Date 09 19 2013 12 36 40 Incidents Available Collision Flood Incident Name Assigned Cancel The date is automatically set to the current date and time If you
214. s of permissions assigned through the Admin Profiles manager Planning an Admin Profile Before adding an admin profile consider the following points in determining specific permissions the profile will grant e What permissions should be enabled for each manager assigned i e edit delete clear search run export unlock etc e ls there an existing profile with the proper permissions that will meet the needs of the user or does a new admin profile need to be created When adding and editing an admin profile consider the following points e f you want the sub administrator to maintain the capability to access the profile he or she must be added as auser to the new admin profile 178 System e Anadmin profile sub administrator can exercise his or her assigned permissions to any profile to which he or she belongs regardless of who created the profile e You can assign the same or more restrictive privileges to users assigned to the profile users cannot elevate their assigned permissions within the admin profile e In order for the Admin link to appear on the control panel a user must belong to at least one admin profile e Belonging to an admin profile does not give you access to the Admin Profiles manager only the manager or managers you have been given rights to Adding an Admin Profile When adding a new admin profile you should add yourself as a user to the profile if you want the ability
215. s option when using remote boards other WebEOCs will not be able to post messages to those boards or see those boards until their incidents have been mapped e To create a new incident on the target server with the same name as the incident on the sending server select the radio button for Create incident if it does not exist All dual commits will be posted immediately Messages will be posted under the newly created incident 4 Select the Save button to save the queuing options or select the Cancel button to abort the operation Mapping Queued Messages If you have opted to queue incoming messages you now need to map the messages to a specific incident Queued messages generate a popup message on the control panel advising that new Dual Commit entries have been received To map queued messages to an incident follow the steps below 1 Select the Dual Commit link in the Process section of the admin window 2 Select the Edit Options button 3 Select a local incident from the drop down list 4 When the Map this Incident window appears select the OK button to map messages to the chosen incident or select the Cancel button to abort the operation Note Once assigned the incident you have chosen to map messages to cannot be changed or undone Select the Cancel button to select a different local incident A list of mapped incidents can be viewed by selecting the View Mapped Incidents button This is a view only window mapp
216. select the OK button To set the font for the text select the Text Font drop down list and select the font name To set the size for the text select the Text Size drop down list to select the point size for all selected cells Set the style for the text by selecting B Bold I Italic or U Underlined for the selected cell Select the Left Justify Center Justify or Right Justify radio button to set the text alignment Set the alignment for the text in the cell by selecting Top Middle Bottom or Default from the Vertical Align drop down list Note The Default alignment setting relates to the alignment specified through the HTML written in an external editor and imported to a board The default setting in this case can be overridden by selecting Top Middle or Bottom in the Edit View window To set the width of the cell enter a number with a unit in the Width field and select the Apply button Note Valid units include the percent symbol inches in centimeters cm or pixels px 243 WebEOC 7 5 Administrator Manual Deleting an Input View To delete an input view follow the steps below 1 In the Advanced Board Editor window select the trash can icon next to the input view you want to delete 2 When the delete confirmation dialog box appears select the OK button to permanently delete the input view or select the Cancel button to abort the operation Adding and Editing a Display View Th
217. select the group name from the Available list and select the right arrow to move the group to the Assigned list 4 Select the Save button to save the permissions or select the Cancel button to abort the operation Adding a Process Permission Administrators can manage as many processes as they need to support their organization With the Manage Process Permission feature administrators can add edit or delete any process a group will need Situation reporting publishing a press release making requests or assigning tasking are only a few examples of the many processes that can be managed through WebEOC To add a process permission follow the steps below 1 Select the Groups link in the Users section of the admin window 33 WebEOC 7 5 Administrator Manual 2 Inthe Groups window select the Manage Process Permissions button Home gt Groups Groups Filter byName m Cher ABCDEE SG HIJSKL M SB Of 2 aoe eee Name Process Permissions Comments Delete Activity Log All Positions Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name ES process permission IAP Edit IAP Read Only IAP Builder Edit IAP Builder Read Only Published IAPs ICS and FEMA Forms Press Release Edit 12 Total Records 29 Process Permissions Report Manage Process Permissions e Y SARA 3 Select the Add Process Permission button in the Process Permissions window
218. ser Activity Report Administrative Access Report User Position Report 53 WebEOC 7 5 Administrator Manual Select the Options button to choose the columns of data to display Options Real Name Department C Location C Organization Office Phone Supervisor Mobile Phone _ Planning a New User Account Before creating a user account you should determine the user s information and permission requirements Answer the following questions before creating a user account e What will be an appropriate user name and password for the user account e What position or positions will the user be assigned to Does the position already exist e Will the user be a WebEOC administrator e Will the user need to be able to send emails e Will multiple users be assigned to the account Single user or Multi user Accounts Login accounts can be configured as either single or multi user Multi user accounts allow more than one user to log in using the same user account at any one time Single user accounts allow only one person to be logged in to a particular account If a user logs in to an active single user account the active user is logged out If your account is configured as single user and someone else is logged into that account when you select the OK button the other user who is involuntarily logged off receives a pop up message on his or her control panel When involuntarily logged off the logged off user sh
219. ser Position REPOM ss cciste tecczecseters ens seth sdecedensdes dia qn aia d 63 e ces cence E E E E anes ete cede Peace feels A ede a E EE E E 64 The Archives Manager is ads cota cces sscigecidact ees ina io ds 64 Viewing an Archived INCICONt cece cece ee eeeeee erecta eter eee cnn arras 64 Viewing Board Data for an Archived Incident cccecceeceeeeeeeceeeeeeeceeeeneeeeeeeneneeeeeneeeeeeneeaeeeeneeaeeeennaees 65 Viewing Plug in Data for an Archived Incident 0 e cece ccecceceeeeeceeeeeeeeeeeeneeceeeeaneeeeeneeeeeeneeeeeeeneeaeeeennaees 67 Simulating an Archer en 69 Deleting ad Archive 20 a Ae A ee eee Wa i 70 The Incidents MAN AGC Meas cSs ee adie r van comedy sa oe ta 70 Setup INCIDENT OVEMVIOW sez ite ceetetesetats lan it rior iaa iaa 71 Static Entries in Setup si tein eisai aa taa Rita ias 71 Adding New Medo iescigets caer gacetida ces aia ai 72 Editing ATINA di A ie eal ane aie eae ae eae 74 Deleting an INGidenits iste nicht a Bardi aaa aaa aaa Riad eins 74 Viewing the Incident Activity Report ccciioociicincciciaii ii i 75 Archiving an Medans areia aa baii 76 Running an Incident Repo damas dita AR E Th The Master Views Manager xsara lala 79 Logging intoa Master ViGw O OPE OOO stdecetay fecchectugentsdy EA 79 Adding a Master View a ocooomioii ninct cir e kataia da da ai a da n 80 Editing a Masten Vi Wir ras AO eee eee 81 Deleting a Master View cccccescccceeeeeceeeseeeceeeeeae
220. sers can ETime exercise play unfolds board e Disable an entry from being posted e Delay inject of a scheduled entry e Selectively remove entries already posted to status boards 96 Develop system generated inputs that are automatically injected at specified intervals based on Develop contingency inputs for which ETimes cannot be determined but may be input later as Modify scenario inputs if the edit occurs before the item appearing on the designated status Pause the simulation if a drill is temporarily suspended and restart when the drill resumes System e Import and or export simulation data in XML formatted text files e Generate hardcopies of the timeline and injects and e Archive the incident intact with entries posted by the Simulator as well as those added by players A unique feature in WebEOC is the ability to create a simulation from an archived incident e turning archived board data into a simulation This feature executed through the Archives manager provides the following significant capabilities e Through the Simulator manager an archived incident can be reviewed as though it were occurring in real time an invaluable tool that can aid in post critique and evaluation activities e An archive that has already been created as a simulation can be edited and run using the Simulator manager for training and drill purposes After creating a simulation of an archived incident a
221. signed list 8 If groups are not assigned the map will not be available in MapTac 9 Select the Save button to save the map file or select the Cancel button to abort the operation 212 Plugins Editing a Map To edit a map follow the steps below 1 In the MapTac window select the Name of the map that you want to edit from the Maps list Home gt MapTac MapTac Delete County Map Total Records 1 Markers Adult Day Care ATF arr ib ATM Total Records 225 123456789 10 Agricultural Hazmat Incidents ib Infestation 12 Total Records 25 213 WebEOC 7 5 Administrator Manual 2 3 In the Edit Map window make your changes Home gt MapTac gt County Map Edit Map Name County Map A Image File Browse Scale Map v Groups Available Assigned Activity Log Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name IAP Edit y IAP Read Only All Positions Select the Save button to save your changes or select the Cancel button to abort the operation 214 Plugins Deleting a Map To delete a map follow the steps below 1 In the MapTac window select the trash can icon next to the map you want to delete Home gt MapTac MapTac Delete County Map Total Records 1 Markers Adult Day Care ATF arr i A
222. solution 4 ib 6 Inthe Edit Simulation Event window enter the data in the appropriate fields and select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Simulation To delete a simulation follow the steps below 1 Select the Simulator link in the Incidents section of the admin window 2 Select the trash can icon next to the simulation you want to delete Home gt Simulations Simulations Filter byName Eee ABCDEEG HIJK EM NOP a RSE ANA ee Created Run Export Delete 09 19 2013 13 17 23 Sporting Event 09 19 2013 13 19 14 EJ ES ib Wild Fire 09 19 2013 13 28 21 E EJ ib Total Records 3 Hurricane Import Add Simulation 3 When the delete confirmation dialog box appears select the OK button to delete the selected simulation or select the Cancel button to abort the operation 103 WebEOC 7 5 Administrator Manual Printing a Simulation To print a simulation follow the steps below 1 Select the Simulator link in the Incidents section of the admin window 2 Inthe Simulations window select the name of the simulation you want to print 3 Inthe Edit Simulation window select the Print button Home gt Simulations gt Add Simulation gt Sporting Event Edit Simulation Simulation aci Sporting Event After Action Review AAR After Action Comments and Recommendations Table V Synopsis Inject Del
223. ssages cocccccocccnnoniconoccnoncnnnonanano nana no cnn nn anna cnn 262 HIME CONVENTIONS Nacida add beta ld 265 Board COMpPONeMmtS uma tl aii lia leas 265 APOL VICON oiscado tidad atada 265 Display VIEW iiie tt ita tete dde ada daba 266 Edit View WindOW ise cdo Acie di a etait nee eo da 266 Default HTML EdIIO tt ia sitet ane ni oe ia en a ee ee 268 Supported HTML Tags Tor Input VIEWS Add atte 268 vi Table of Contents SUMO tas 269 SSCIS CUS att 270 SLOXTAN CAS s vis ceshvac aee auar aaea vue e taiea cde band ade Yh cadei vas cauldi va4 cdush ban sedeuVau sdocevag Sede vallgdudstandedesvanddacetande 271 WebEOC specific aia a A ee eect Pete cae eee 271 SACOG VINO aa ra Oran vid 271 SALLACHIMS MS cette 272 Sab Sei de ects edocs E E eed evened di 272 spoar ame aa 24 Anata Mit ha daban ana ndnat kia aid a 273 lt cancelbutton gt Aa 273 calendar ia hee 273 NI e teed e iets Sead 275 eclearsearehDUONS neiiv tornes ce de ii diri iodo dd 275 LOLI OS a seid ee A 275 lt data expression ud rt ii EA A a S td 275 dal sido da i rinda lie a 275 lt dl gt E E E e A E E E 276 SOMDCOISS gt aron na e a E ER OT E A E E OE A 276 lt OIMDEQVIOWS 0civt sas iae E aAa eE Nee aint eee Hane Anise ANNONE eat AO 276 Senablerecordlocki mG s si ves iscvii A Ai 277 SOOCH OID gt ici ii ged ev ine cdedvvhesedeveesededvisu sede E 278 lt eocrepeatalirecordss i i 4 iaehiie in Auta ada aaa eben 278 SOX PLOSSION Scien Sevan nica dea he dee oi Pa
224. status board designated for Dual Commit must reside on each source and each target Each time a new board is added and configured for Dual Commit the board must be added to the target servers This can be accomplished using the Import Export Board tool in the Boards manager Once the new board is added to the target server remember to set applicable group permissions on the target server as well 130 System If changes are made to a Dual Commit board identical changes must be made on the target servers either manually or by copying the HTML of the input and display views for the board to each target server through the Advanced Board Editor Alternatively the Import Export Board tool may be used If this utility is used to update a board on a target server import the updated board and then reset group permissions for the board See the Advanced Board Building topic for detailed instructions on using the Advanced Board Editor and Import Export Board tools The Test Connection feature in the Dual Commit manager executes an automated test between the local server and the target server to verify configuration parameters during setup Prerequisites You must meet the following requirements in order to implement the Dual Commit and Remote Boards features You must have a licensed copy of WebEOC 7 0 or higher Note Dual Commit may not be possible between dissimilar versions of WebEOC for example v6 2 5 and v7 0 T
225. strator of the target server If you receive any other error contact the Customer Support Center The successful connection message indicates your settings are correct and the settings will automatically be saved 136 System Deleting a Dual Commit Target Server To delete a Dual Commit target server from your WebEOC follow the steps below 1 Select the Dual Commit link in the Process section of the admin window 2 Select the trash can icon next to the server you want to delete Home gt Dual Commit Dual Commit Servers FilterbyName Avelv cies ABCDEE GHIJK LM N O P QR SUMA 2 Remote Boards Delete a Total Records 3 Regions Filter byName Apel cier ABCDEE GHAVK LM N O Pe Ree TUNNE East Georgia ib North Georgia ib West Georgia ib Total Records 3 Incoming Dual Commit Options Edit Options 3 When the delete confirmation dialog box appears select the OK button to delete the target server or select the Cancel button to abort the operation Dual Commit Regions Dual Commit servers configured in the Dual Commit manager are displayed in the board s input view in list format If a board is being pushed to a large number of other agencies WebEOC systems this list can be simplified by grouping servers to display as a single checkbox in the input view These server groupings are called Dual Commit regions Dual Commit allows you to selectively assign a single o
226. stry structure involving multiple operating sites Each new incident or event is set up or an existing incident modified through the Incidents manager in the Admin window and is maintained as an active incident until it is archived At the start of an incident users create the new incident in the system and assign applicable groups During log in the Incident drop down list will be filtered based on the group permissions of the responder Responders can begin posting information after the incident is selected and the responder successfully logs in to the system With WebEOC agencies and users can track individual incidents or include multiple incidents in a common master view This master view feature is discussed in detail in The Master Views Manager section in this topic 70 Incidents Users with access to the Incidents manager have the ability to run comprehensive incident reports to include all boards or any combination of boards as determined by the user All data fields for each board selected will be included in the report WebEOC is automatically configured with a Setup incident that can be used to access and set up configurations for any admin manager and configure and manage static data in a board The Setup incident is not displayed in the Incidents manager list and therefore cannot be deleted from the system Setup Incident Overview Although the Setup incident does not appear in the Incidents manager lis
227. t amp Comments Notify Assigned Users of Change _ 13 If the cell will be used as a label in the input view perform the following a Select the cell b Enter a name for the label in the cell contents text field c Select the Apply button You will see the label appear in the Place label here cell 14 If the cell will be used as a data field in the input view name the cell by performing the following a Select the cell b Enter a unique name for the field this will be used in the database in the field properties section 241 WebEOC 7 5 Administrator Manual Note Ensure all field name declarations are unique so that you can easily identify them when building your display view c Select the Apply button 15 When the name for the field is set perform one of the following to set the field type for each cell a Select the field b Select a field type and set any additional cell properties required The type of field selected determines what field properties are available 1 Text Displays a single line of text You will need to set additional cell values for the text field originating _user Size 40 Value Session Name Required 2 Textarea Displays multiple lines of text A scroll bar is available to view inputs that exceed the row count set for the field You will need to set additional cell values for the textarea field Name description_up
228. t Note The WebEOC Administrator account cannot be deleted 2 When the delete confirmation window appears select the OK button to permanently delete the user account or select the Cancel button to abort the operation Locking a User Account Only a WebEOC administrator or a user with appropriate admin profile permissions can lock or unlock a user account In The General Manager section in the System topic the administrator can set a limit to the number of times a user can log in unsuccessfully If a user exceeds the number of log in attempts allowed his or her 59 WebEOC 7 5 Administrator Manual user account will be automatically locked and a lock icon will appear next to his name in the Users window To manually lock a user account follow the steps below 1 Inthe Users window select the user account you want to lock 2 Inthe Edit User section select the Account Disabled check box Home gt Users gt User Name Edit User User Name User Name Password secccccccee Confirm Password eeecececceccce Administrator y Multiple User Login Account Disabled y hange Pasveors af red OOA J rr e sny wee gt s gt Qo e we rd y mas aw Save Cancel 3 Select the Save button to save your changes or select the Cancel button to abort the operation Unlocking a User Account Only a WebEOC administrator or a user wit
229. t Select the Save button to save the agency template or select the Restore Defaults button to abort the operation 113 WebEOC 7 5 Administrator Manual The Boards Manager A status board is a display used to transmit and share crisis information in real time Although pre built status boards are included in WebEOC the Boards manager allows you to create status boards modify status boards or delete boards that are no longer needed After a board has been developed specialized options and functions can be assigned or modified using the Advanced Board Editor This section will give you an overview of board building and the basic anatomy of a board Because board building is a lengthy process an entire topic has been dedicated to it See the Basic Board Building topic for detailed instructions on building a board Planning a Status Board Before building a status board in WebEOC sketch a design of the layout on paper or a whiteboard Consider the following points before creating or modifying a board What s the purpose of the board What should be the name of the board What type of board standard tasking resource tracking etc am creating What information will be recorded on the board What fields will be needed to capture data What should name and label the fields What types of field will need i e system field or custom field text drop down list etc Are any of the fields required to be
230. t it does appear as a selection in the Incidents drop down list to either WebEOC administrators or users with admin profile permissions when they log in to WebEOC WebEOC 7 5 Login intermedix Position Position Name y Incident Incident Name Setup a RE a The Setup incident can be used to perform administrative and configuration functions in WebEOC Setup is also used to configure pre canned information that will be duplicated in a static status board for each subsequent created incident Data linking is not available in the input view in the user interface when logged in to the Setup incident Also you cannot run drills or exercises through the Setup incident Use the Simulator manager to create and run drills or exercises Static Entries in Setup When administrators are logged in to the Setup incident pre canned or static entries can be added updated or deleted using the standard data entry functions through the applicable input view Two examples where static entries are used e An agency that routinely completes a set of tasks for any incident can configure the status board as static through the Boards manager and add the tasks to the specified status board through Setup Whenever a new incident occurs the precanned entries will be automatically displayed on 71 WebEOC 7 5 Administrator Manual the board If any of the tasks need to be changed the static entries can be updat
231. t View screen of the input view Dual Commit servers are assigned by moving the server from the Available list to the Assigned list See the Processes topic for details on setting up Dual Commit servers for use Dual Commit Server List Region List Available Assigned DC47 DCM1 235 WebEOC 7 5 Administrator Manual Advanced Board Building Change Notifications When a change is made to a board you can select the Notify Assigned Users of Change check box and enter a notifications message in the Comments field Every user that has permission to the board will receive a control panel message alerting them to the change This option is not selected by default Home gt Advanced Board Editor gt Checklist gt Boards gt Event Reporting gt Advanced Board Editor List of Views Finance Input amp a Edit View Name Finance Input Table Section Logs Significant Events Table V Default HTML Editor Advanced Plain oF HTML HH Options Dual Commit E Notifications Comments Notify Assigned Users of Change Adding and Editing an Input View The Edit View window allows you to visually design and edit data entry input views that users will see and use to enter data To add a board input view follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Inthe Boards wi
232. t restore a different view To delete an historical copy of a view follow the steps below 1 Inthe View History window select the trash can icon next to the historical copy of the view you want to delete 2 When the delete confirmation window appears select the OK button to permanently delete the historical copy or select the Cancel button to abort the operation View History Date Comments Errors User Actions 09 20 2013 11 47 47 Adding to history list WebEOC Administrator 09 20 2013 11 44 27 imported b otal Records 2 Return to View List Data Linking Data linking streamlines the process of posting data to multiple status boards by allowing you to send information from one status board to another It also ensures information integrity across multiple boards One way and two way data linking are supported in WebEOC By default data linking is set to 1 Way Data Linking e One way data linking In this scenario Board A is linked to Board B Updates to data linked in Board A update Board B but updates to data linked fields in Board B do not update in Board A e Two way data linking In this scenario Board A is linked to Board B Updates to data linked in Board A update Board B and updates to data linked fields in Board B will update the linked entry in Board A Changes made to a data linked entry will be replicated on each board to which that data item has been linked Rules for linking data between
233. t tal 38 Adding amp New Position cirio dato Edad ea EIA En RAR 43 Editing an Existing Position ico ii dot aaa decia 46 Del ting a PositiON cuida a ea 46 Viewing the Position Matrix RepoOlt ooccccinnnicinnnnnoconoccccnnnncanornnn cnn 47 Viewing the POSItION Repor siverecsceduececeelecs szecesteteeevecessneauted loan raid ido 48 Viewing the PAC RED OM xiii ara areas 50 The Sessions Manager its tddi 51 WebEOC 7 5 Administrator Manual Viewing Session Information c ccccccceeeeececeeeeeeeeeceeeeceaeeeeeeeceaeeecaaeeeeaaeseeeeeseaeeesaaeeseaeeseeeeeseaeeesaeeeeeeeee 51 Terminating Login SESSION 2 23 eects Bestel hehe fee A ea a eee 51 Terminating All Login Sessions Simultaneously cccceceeeeeeeeeeeeeeeeeeeeeceeeeeceaeeesaaeseeeeeseaeeeseaeeseeeeeeeees 52 The Users Manag er ci ias 53 Sorting the Users Listin lead tia ch el 53 Planning a Now User Accor add ra 54 Single user or Multi user ACCOUNTS cio dba ia 54 Adding a User ACCOUMM sica ria a Aa 55 Editing an Existing User ACCOUNd oooocccconoccccnonocccccononcncnnnoncncnnnon cnn nano cnc cnn nr r EAEAN EAEAN EAEAN EE rn r EAEan Ennan ennnen 58 Deletng a User Accor td eee na eee eh ee eek eee 59 Locking a User ACCOUNT cit R meee eo 59 Unlocking a User ACcO0UNE lt cioiooccooi ri di o ii ori obert ced 60 Viewing the User Activity Repo ivan aaa 61 Viewing the Administrative ACCESS ROPOFliocinnnccinonococinonononcnnnono nano nnnn cnn narran 62 Viewing the U
234. t the cell b Enter a name for the label in the cell contents text field c Select the Apply button You will see the label appear in the Place label here cell 12 If the cell will be used to display information in the display view perform the following a Select the cell b Select the field for which data will be displayed in the cell from the Field drop down list Insert dataid entrydate Sum Field PI c Select the Apply button globalid originating_position significant_events routing_command routing_planning routing_finance routing_logistics routing_operations originating_user originating_location originating_phone record_date phone_no attachments attachments2 description_update description _sys_latitude _sys_longitude event_type label address latitude longitude status v removed record point_of_contact EM Rows 0 lime filter Board Name d Repeat steps a through c for each data field 249 WebEOC 7 5 Administrator Manual 13 When you have configured the cells label or field edit the appearance of the fields by using the cell formatting tools a Select the field b To change the background color of a selected cell select the Background Color field enter a hexadecimal color code or choose the color from the palette and select the OK button c Tochange the text color of the selected cell select the Foreground Color button enter
235. te formatted mm dd yyyy hh mm ss month day year hour minutes and seconds The incident time is used to calculate the due times of checklist items configured with an ETime Note If an invalid format is used or the Date field is left blank the incident will not save and an error message will appear in red next to the Date field 5 Select the Default check box if you want the incident to appear as the default when users are logging in to WebEOC When logging in a user can select a different incident if he or she is a member of a group assigned to that incident Note The last incident selected as the default will override the previously selected default 6 In order for users to access an incident a WebEOC administrator must assign it to their group or groups Select the group from the Available list that you want to assign to the incident and select the right arrow to move the group to the Assigned list Note If there are no master views set up in your instance the Master Views section will not appear in the Edit Incident window 7 Select the Save button to save the incident or select the Cancel button to abort the operation 73 WebEOC 7 5 Administrator Manual Editing an Incident As the scale nature or cause of an incident becomes apparent it might be necessary to edit the incident in WebEOC To edit an incident follow the steps below Select the Incidents link in the Incidents section of the admin wi
236. tem to be available to all users do not select the Apply Permissions check box 11 Select the group from the Available list that you want to assign to the list item and select the right arrow to move the group to the Assigned list 12 Select the Save button to save the list item or select the Cancel button to abort the operation Repeat these steps to build your list Adding Sub lists After you create a list you can add a sub list to the list You can even add a sub list to your sub list For example if you created a list called Georgia and added every county in the state of Georgia as a list item you could create a sub list for every city in every county After you have added the cities you can add subdivisions within those cities To create a sub list follow the steps below 1 Select a list from the Lists window 2 Inthe Edit List window select the sub list icon next to a list item Home gt Lists gt Add List gt Counties Edit List Name Counties Comments List Items Sub Name List Up Down Delete Abbeville v ib Bishop ti v i Clayton A v i DeKalb A gt View List Report Add Item Alphabetize Import Export 165 WebEOC 7 5 Administrator Manual 3 Inthe Edit Sub List window select the Add Item button to add items to your sub list and complete the fields in the Add List Item window as you did when adding a list Home gt Lists gt Add
237. teps below 1 Select the MapTac link in the Plugins section of the admin window 210 Plugins 2 In the MapTac window select the Add Map button Home gt MapTac MapTac Maps Markers Adult Day Care ATF ATM 3456789 10 Total Records 225 Agricultural Hazmat Incidents Infestation 12 Total Records 25 211 WebEOC 7 5 Administrator Manual 3 Enter a name for the map in the Name field This name will appear in the Maps drop down list in the MapTac user s window Home gt MapTac gt Add Map Edit Map Name Image File Browse Scale Map Groups Available Assigned Activity Log All Positions A Checklist Contacts Admin Contacts All EM Menu File Library File Library Admin Group Name y IAP Edit Cancel 4 Select the Browse button next to the Image File field 5 Locate your map file and select the Open button 6 Select the Scale Map check box if you want to scale the image to fit the MapTac display window This option cannot be changed once the map is saved Note It is recommended that large high resolution images such as digital photos not be set to scale in order to maintain the correct aspect ratio of the image being viewed 7 Inthe Groups section select the group or groups that will have access to the map in MapTac from the Available list and select the right arrow to move the group to the As
238. the Available list Select the Browse button locate the board data you want to import and select the Import button 123 WebEOC 7 5 Administrator Manual Exporting Board Data To export board data follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Select the board name you want to export in the Board window 3 Select Import Export Data button in the Tools section Home gt Advanced Board Editor gt Checklist gt Boards gt Damage Assessment Edit Board Board Name Damage Assessment Dual Commit Server List Region List Available Assigned DC47 DCM1 Include Resource Manager Request M WebEQC Mapper Twitter Plugins O Passenger Data Tools Edit Board Wizard Advanced Board Editor Edit Data Links Import Export Import Export Board Import Export Data Reports Individual Board Assignment Resources Manage Resources Cancel 124 System 4 Inthe Import Export Board Data window under the Export Data section select WebEOC Format or the Comma Separated radio button Home gt Boards gt Damage Assessment gt Import Export Board Data Import Export Board Data Import Data WebEOC Format O Comma Separated File Browse Export Data O WebEOC Format O Comma Separated Back EJE ye o a 5 Select the Export button in the Export Data sectio
239. the Import button 3 Home gt Simulations Simulations Filter by Name ABCDEE G q1iJkLMN OB arre UNA Created Run Export Delete Hurricane 09 19 2013 13 17 23 ES BB i Sporting Event 09 19 2013 13 19 14 E ES ib Wild Fire 09 19 2013 13 28 21 El ES ib Add Simulation In the Import Simulation window select the Browse button Home gt Simulations gt Import Simulation Import Simulation File Browse en 109 WebEOC 7 5 Administrator Manual 4 Select the file you want to upload and select the Open button The file should have a sim file extension for example HazMat Spill sim Choose file Lookin Dek sf a es El 13 My Documents j My Compter hy Roca dy Network Places desktop Shortcut bo Documentation on Es ffesery My Documents ES My Computer My Hetwxk Fie game sm alon Placas Fies ol jipe Alles 5 Select the Import button to upload the file to the Simulations window The simulation and the date and time it was imported is added to the list and appended with Imported 110 System Processes The Agency Template Manager The Agency Template manager allows you to define a default template for your boards and WebEOC You can apply your agency s name logo and color and font scheme to boards You can also add a login policy message that will appear on every user s login window Agency Template is divided into three sect
240. the Positions window select the position you want to edit 3 In the Edit Position window make your changes Note For additional information on fields located in the Edit Position screen see the Creating a New Position section in this topic 4 Select the Save button to save the information or select the Cancel button to abort the operation Note Changes made to user assignments in the Positions manager will automatically be applied to the Users manager Deleting a Position Before deleting a position make sure all users currently assigned to the position have been reassigned to another position otherwise they may not have access to WebEOC components from their control panel To delete a position follow the steps below 1 Select the Positions link in the Users section of the admin window 46 Users 2 Inthe Positions window select the trash can icon next to the name of the position you want to delete 3 Select the OK button to delete the position or select the Cancel button to abort the operation Note Changes made to user assignments in the Positions manager will automatically be applied to the Users manager Viewing the Position Matrix Report The Position Matrix Report lists the positions in your organization the boards those positions have access to the level of access to each board and the position s access to Menus Links Plugins Incidents File Library folders chat rooms Checklists Ma
241. ties Unit 56 Incidents 4 Enter the password the user will use to log in to WebEOC in the Password field and reenter the password in the Confirm Password field If the passwords do not match a red error message will appear next to the Confirm Password field Passwords are case sensitive are limited to 50 characters and can contain any character for example alpha numeric and or special characters such as a space 8 The only exception to this rule is the single quotation mark symbol which for security reasons cannot be used in passwords 5 Select the Administrator check box to allow the user unrestricted access in WebEOC The Administrator check box will not be available for users who do not have WebEOC administrator privileges even if they have access to the Users manager through an admin profile Administrator permissions are permanently assigned to the WebEOC administrator system account and cannot be modified WebEOC administrator privileges override any permissions set up in the Admin Profiles manager 6 If multiple users will use this account simultaneously select the Multiple User Login check box If you do not select the Multiple User Login check box and multiple users use this account the last user successfully logging in will cause the user currently logged in to be logged out of WebEOC When this occurs the user attempting login will be asked to confirm if they want to continue the login sequence a
242. time A valid date and time e date A valid date e time A valid time e integer A valid whole number e decimal A valid number with or without a decimal point lt input type text name due_date validate datetime gt lt value of gt The lt value of gt tag is used to display a field a second time after having already displayed it using an lt eocfield gt tag lt value of select fieldname gt 288 HTML Conventions lt viewlink gt The lt viewlink gt tags provide a mechanism to jump to another view within a board For example a summary list view may have a lt viewlink gt tag that allows users to select a single record and view a detail view that contains more information for that record The name attribute should be the name of the view you want to link to and if the view is for another table you must include the table attribute If the type attribute is set to button the link appears in the form of a button Otherwise a standard HTML link is displayed The contents of the tag are displayed on the button or the link lt viewlink name Detail type button gt View Detail Page lt viewlink gt Multi tiered Lists Multi tiered lists are created and defined in the Lists manager See the Processes topic for details on creating and defining lists After you create the lists in the Lists manager the lists can be added to a board using the Advanced Board Editor The example cod
243. tion Report in a new window or select the Export to CSV button to export the Individual Position Report in a CSV file Opening the Individual Position Report in a new window will allow ou to print itas a PDF Individual Position Report z View Report Y Export to CSV 49 WebEOC 7 5 Administrator Manual Viewing the PAC Report The PAC Report provides a quick list of positions and their associated PACs You can save the PDF to your desktop email it within your agency import this list into Microsoft Excel or upload the PDF to the File Library Only users with access to the Positions manager can access this report To view the PAC Report follow the steps below 1 Select the Positions link in the Users section of the admin window 2 Inthe Positions window select the PAC Report button Home gt Positions Positions FilterbyName eee ABCODEE G Hid K LM NOOR ara Name Comments PAC Delete Select mi2D 9Ax ib CMD EOC Director nH_9 z6Q ib CMD PIO 7n RFSq ib FIN Compensation Claims Unit rWw84T8c ib FIN Cost Unit 7z9 2 gL ib FIN Finance Admin Section Chief M c2eG4 ib FIN Procurement Unit 60 Ppz8 ib FIN Time Unit 4r KgN3 ib LOG Communication Unit x 5M86Li ib LOG Facilities Unit yZ 5E2i ib LOG Food Unit Nj8 6Wg ib LOG Ground Support Unit 5K 7Lo ib LOG Logistics Section Chief Q d9 7Wa ib LOG Medical Unit a amp 7AR3k i LOG Supply Unit cZ amp 38aP ib Position Matrix Report PAC R
244. tion field type EOC Professional Be sure to include the space Note Agencies that target a WebEOC system hosted on an ASP server should contact the Customer Support Center for the appropriate organization information 6 Enter the user name and password of the Dual Commit user account on the target server in the Username and Password fields 7 Reenter the password in the Confirm Password field 8 Enter the position of the Dual Commit user account in the Position field 9 Select the Save button or select the Cancel button to abort the operations 10 From the Dual Commit window select the name of the server 11 Select the Test Connection button to execute an automated test of the server configuration Home gt Dual Commit gt Target Server Edit Dual Commit Server Name Target Server URL http esifileservr Organization Intermedix Username Username Password eeeeeeeeece Confirm Password eeeeeeeeeee Position Emergency Manager Test Connection Cancel a If you have entered any information incorrectly you will receive an error Some of the errors include The remote name could not be resolved sevr Invalid URL Invalid Organization Name Invalid Username or Password User account on target server is not set to Multiple User Login or You are not a member of a position Test Dual Commit Server o The remote name could not be resolved
245. to add and design new input and display views for your board proceed to the section Adding an Input View 119 WebEOC 7 5 Administrator Manual Deleting a Board Before deleting a board archive any active incidents utilizing the board to ensure existing data is stored in the database Also if an archived incident is simulated and the board has since been deleted archived information residing in the board will not be available in the simulation when it is imported to the Simulator manager To delete a board follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Inthe Boards window select the trash can icon next to the board you want to delete 3 When the delete confirmation box appears select the OK button to permanently delete the board or select the Cancel button to abort the operation Importing a Board To import a board follow the steps below 1 Select the Boards link in the Process section of the admin window 2 Inthe Boards window select the Add Board button 3 Inthe Add Board window enter the name of the board in the Board Name field 4 Select the Save button to save the board or select the Cancel button to abort the operation In the Edit Board window select the Import Export Board button 5 Inthe Import Export Board window select the Browse button next to the File field Import File Browse Export Export Cancel 120 System
246. ton You must have a cell selected in order to apply the operation wie a To create a horizontal cell select a cell and select the Split Horizontal button This will split the single cell into two horizontal cells b Tocreate a vertical cell select a cell and select the Split Vertical button to split the cell into two vertical cells c Tomerge cells into a single cell hold down the Ctrl key select adjoining cells to form a rectangle and select the Merge button Note Merging cells will delete the contents of all of the selected cells with the exception of the upper left cell 240 HTML Conventions 12 Continue to split and merge cells until you obtain your input layout Once you have the layout constructed you are ready to assign the field type and properties to each cell Home gt Boards gt Contacts gt Advanced Board Editor gt Input View View Editor Background O p O 34 Color Font Color Font Size Z U vertical Align Width Y jan FFFFFF Defautt Y Default v O E O Defaut V l Apply th e il Callas lt textarea name textarea1 rows 4 cols 40 gt lt textarea gt Apply Re Text Textarea Dropdown Im Checkbox Name textarea 4 Columns 40 Required fay Press Release Document Information Current Folder File Name Priority For Public Release Description l
247. ton to delete the marker or select the Cancel button to abort the operation 219 WebEOC 7 5 Administrator Manual Adding a Tab Tabs allow you to place markers into categories In creating a tab you can select those symbols that fit a particular category Categories assist users in quickly locating symbols they need to place on a map To add a tab follow the steps below 1 Inthe MapTac window select the Add Tab button Home gt MapTac MapTac Delete County Map Total Records 1 Markers Adult Day Care ATF ATM 12345678910 Total Records 225 Agricultural Hazmat Incidents Infestation Total Records 25 220 Plugins 2 Enter a name for the tab in the Name field Home gt MapTac gt Add Tab Edit Tab Name Markers Available Assigned Adult Day Care After Shock A Agricultural Laboratory Agriculture and Food Air Accident Air Hijacking Air Incident Air Traffic Control Faci Airport Vv Ambulance 3 Inthe Markers section select the marker or markers you want to be available in this tab from the Available list and select the right arrow to move the marker to the Assigned list Note Remove a marker by selecting it in the Assigned list and selecting the left arrow to move it back to the Available list 4 Select the Save button to save the tab or select the Cancel button to abort the operation 221 WebEOC
248. ts added through the File Library MapTac Messages and status boards We recommend you enable this feature Max Storage Size If the option to enforce a maximum file storage size is selected you can set the maximum storage disk space in megabytes that can be used to store uploaded files in the WebEOC database We recommend setting the maximum storage capacity to 500 megabytes General Manager Email Configuration Options Sending External Emails Using WebEOC In order to send emails externally using WebEOC you must e Enter a valid email address e Enter the IP address of the email server and e Configure the SMTP service You only have to configure an SMTP service if your email server does not have an SMTP service already installed 193 WebEOC 7 5 Administrator Manual To configure your email server to send emails enter the host name or IP address of your email server The host name will look similar to this companyname exch com The IP address will look similar to this 195 55 55 55 General Settings Default HTML Editor Advanced Piar Security Options _ Al ow Sell regisiration y Alos users to edi hek accounts y Enforce strong passwords Email Configuration Sever SMTP Pons Use SSL Cl Use SMTP Credentials Email Address User Name Password Use of SMTP Credentials will cause all emails to originate from the specified address Note WebEOC can only send external emails it
249. ts that they have added and view contacts set as Do not hide from restricted users in the Contacts plug in Contacts set as Hide from restricted users will not display in the Contacts list for users assigned Restricted permissions All gives users full access and capability to add new contacts modify contacts they have entered and view contacts designated as either Hide from restricted users or Do not hide from restricted users Note Hide from restricted users and Do not hide from restricted users are settings that can be selected when adding a contact in the Contacts plugin MapTac Plug in In the Permission field for the MapTac plug in select either View Only or Edit Markers 19 When options for each plug in has been set select the right arrow to add the plug in to the Assigned list 28 Users 20 In the Links tab select the link from the Available list When the link is selected a label field appears between the Available and Assigned lists Items Boards Plugins Links Menus Available Assigned FEMA PES State EOC LabelRed Cross Note The links available for selection are created in the Links manager See the Process topic for detailed instructions on the Links manager 21 The Label field defaults to the name set up in the Links manager To change the label to an alias to be displayed on the control panel delete the text and type a new name for the plug in 22 Se
250. tsfield the field to be used for the appointment comments on the calendar e displayview the display view to be shown when the user clicks on an appointment lt tr gt lt td gt Name lt input type text name name gt lt td gt lt tr gt 273 WebEOC 7 5 Administrator Manual lt tr gt lt td gt Type of Appointment lt input type text name type gt lt td gt lt tr gt lt tr gt lt td gt Start Time lt input type text name starttime gt lt span style cursor pointer onclick OpenBoardDateTimePicker event starttime true gt lt img src lib cal gif width 16 height 16 border 0 alt Pick a date gt lt img gt lt span gt lt td gt lt tr gt lt tr gt lt td gt End Time lt input type text name endtime gt lt span style cursor pointer onclick OpenBoardDateTimePicker event endtime true gt lt img src lib cal gif width 16 height 16 border 0 alt Pick a date gt lt img gt lt span gt lt td gt lt tr gt lt tr gt lt td gt Comments lt textarea name comments id cols 30 rows 10 gt lt textarea gt lt td gt lt tr gt To create a calendar on the display view lt calendar width 500px height 500px appointmentnamefield name appointmenttypefield type commentsfield comments endtimefield endtime starttimefield starttime displayview Test gt 274 HTML Conventions lt choose gt This
251. ulation Simulation 5 Kai Sporting Event After Action Review AAR After Action Comments and Recommendations Table V Synopsis Inject Delete 00 05 00 Section Logs Significant Events Table report of event 1 ib 00 10 00 ora a request for assistance 2 ib 00 15 00 Deployment Table deployment of assistance 3 ib 00 20 00 Situation Report Table resolution 4 ib In the Edit Simulation Event window edit the data fields that need to be revised and select the Save button to continue or select the Cancel button to abort the operation For each subsequent inject that needs editing repeat steps 3 and 4 Home gt Simulations gt Add Simulation gt Sporting Event gt request for assistance Edit Simulation Event ETime o ho o Synopsis request for assistance User User Name gt Position significant_events 102 System 5 To add more injects to your simulation select the board from the drop down list and select the Add button Home gt Simulations gt Add Simulation gt Sporting Event Edit Simulation ee Kaiia Sporting Event After Action Review AAR After Action Comments and Recommendations Table V Board Synopsis inject Delete Section Logs Significant Events 00 05 00 Table report of event 1 i 00 10 00 Si hi eins request for assistance 2 ib 00 15 00 Deployment Table deployment of assistance 3 ib 00 20 00 Situation Report Table re
252. umed and information required during the course of an incident Each user in WebEOC is assigned to a position which can then be assigned to a group Because group privileges also determine what is displayed on the control panel boards menus tool plug ins and links even single user positions must be assigned to a group In addition to defining the contents of the control panel a group profile provides administrators an additional method to set up apply and manage user permissions read only read write or read write delete that are applied to the positions assigned to the group When a position is assigned to two or more groups with differing permissions the users assigned to that position will inherit the combined least restrictive privileges of the groups Organizational groups allow system administrators to establish a local process for creating reviewing assigning and tracking mission and task requests in WebEOC Members of these internal organizational groups can be assigned process permissions which give them tasking and or requesting capabilities Since administrators can place limits on who the user can task and what they can view utilizing organizational groups can eliminate structural miscommunication and duplication of tasks Permissions for a user are also determined by the administrator profiles to which they belong Users assigned to multiple groups and administrator profiles will have the least restrictive permissions
253. uring the data transfer See your system administrator or hosting provider to set up this feature You should also consider enabling Windows authentication This allows you to identify and validate the identity of users accessing WebEOC See your system administrator or hosting provider to set up this feature Allow Self registration This feature enables users to self register and set up their own user accounts in WebEOC When you activate this feature a New User Click here to create an account link appears in the WebEOC Login window 189 WebEOC 7 5 Administrator Manual Then self registration is activated the Forgot User Name Password link becomes available This can be used to email a user their user name if they have forgotten it or a link to change their password if they have forgotten that WebEOC 7 5 Login Mtermedix User 7 Password New User Click here to create an account Forgot Username Password Note If you enable the self registration feature you must provide your users with a position name and a position access code PAC PACs are configured in the Positions manager See the Users topic for detailed instructions on creating PACs WebEOC7 5Login intermedix Create Account Please enter the position name and access code provided by your WebEOC Administrator Position Name Position Access Code E Ca 190 Plugins Allow Users to Edit T
254. us board contained in a menu cause the font of the name to turn red Once the status board containing new data has been opened through the menu window the font on the control panel will reset to black Users may close a status board menu window plug in or link by either selecting the X in the upper right corner of the window or by selecting the X next to the status board name on the control panel WebEOC remembers the position and size of the board and menu windows when closed allowing them to appear in the same position and size when reopened Multiple status boards and or multiple copies of a status board plug in or link may be opened for simultaneous display This feature allows you to display these windows on one or more monitors or displays Only one instance of a Menu can be opened at a time After a display has been opened additional copies can be opened by selecting the board name once for each additional copy These displays can then be positioned as desired WebEOC 7 5 intermedix Sections on the control panel can be collapsed in order to save space on your desktop 13 WebEOC 7 5 Administrator Manual Admin Manager Overview The Admin link is available in the Tools section of the control panel See the WebEOC Control Panel Overview topic When this link is selected the Admin window opens providing access to managers The right pane of the Admin window contains support and server information Th
255. user logs in to WebEOC he logs in to a specific position This allows administrators through the Position Log to track the actions of multiple users that have filled one position during an emergency Administrators are able to track individuals and positions independently PACs and User Self registration PACs are only used when the WebEOC administrator enables the Allow Self registration feature in the General manager located in the System section For detailed instructions on enabling the self registration feature see The General Manager section in the System topic Creating and Managing PACs PACs are randomly generated by WebEOC The following are examples of PACs e Wx9 z B7 e 2d WK4i e L amp c34eD PACs can be created on a position by position basis or for all positions simultaneously Generating a PAC for a Single Position To create a PAC for a specific position follow the steps below 1 Select the Positions link in the Users section of the Admin window 39 WebEOC 7 5 Administrator Manual 2 In the Positions window select the name of the position Home gt Positions Positions Fterby Name alla ABCDEEGHIJK LM 8 O POTRESTI ee Name Comments PAC Delete Select CMD EOC Director CMD PIO FIN Compensation Claims Unit FIN Cost Unit FIN Finance Admin Section Chief FIN Procurement Unit FIN Time Unit LOG Communication Unit LOG Facilities Unit LOG Food Unit LOG Ground Supp
256. user to the previous view lt returnbutton gt Return to List lt returnbutton gt 286 HTML Conventions lt search gt The lt search gt tag enables administrators to add searching capabilities to the display view The field attribute displays the name of the field to be searched The exact attribute says that the search must be an exact match The lt search gt tag can use the following attributes e cleartext e range e rangetext e searchtext e showcalendar e showclear lt search field description exact false gt lt Space gt The lt space gt tag inserts an amp nbsp where the tag is located Note amp nbsp means non breaking space lt space gt lt userinfo gt lt userinfo gt displays information about a user renders as text in a pre formatted div User info will allow you to select a type of information to pull from user information The lt userinfo gt tag can use the following attributes e realname e location e phonenumber e officephone e mobilephone 287 WebEOC 7 5 Administrator Manual e department e organization e supervisor e primaryemail e type lt userinfo type realname gt lt validate gt The lt validate gt tag can be applied to any input type text or textarea When applied WebEOC verifies that the user supplied value matches the specified format The following formats are available e board e view e target e date
257. w Home gt Sessions Sessions Filter by User Eo ABCDEE G HIS KL MON O Bea RIERA User Position Incident Name Time In Clear User Name Position Name Incident Name 09 17 2013 16 56 03 x TA CMD EOC Director Incident Name 09 17 2013 22 44 11 X Total Records 2 Clear All 3 Inthe Session Information window select the Back button to return to the Sessions window Terminating a Login Session To terminate a user s log in session follow the steps below 1 Select the Sessions link in the Users section of the admin window 51 WebEOC 7 5 Administrator Manual 2 Select the X icon next to the user session you want to terminate Home gt Sessions Sessions Filter by User ABCDEEGHIJIKL MN OPGROEIEN oe Position Incident Time In User Name Position Name Incident Name 09 17 2013 16 56 03 xX WebEOC oP Administrator 09 17 2013 22 44 11 x CMD EOC Director Incident Name Total Records 2 3 When the confirmation dialog box appears select the OK button to terminate the user s session or select the Cancel button to abort the operation Users who have been forcibly logged off will receive a message at the bottom of their control panel These users must log back in to continue using WebEOC Terminating All Login Sessions Simultaneously Warning Terminating ALL user login sessions will end every user s WebEOC session This process should only be used in extreme cases To ter
258. want to change the date delete the text and enter a new date formatted mm dd yyyy hh mm ss month day year hour minutes and seconds Select the incidents from the Available list that you want to assign to the master view and select the right arrow to move the incidents to the Assigned list Any changes you make to incident assignments in the Master Views manager will automatically update in the Incidents manager 80 System 6 Select the Save button to create the master view or select the Cancel button to abort the operation Editing a Master View To edit a master view follow the steps below 1 2 Select the name of the master view you want to edit from the Master Views window Select the Master Views link in the ncidents section of the admin window Home gt Master Views Master Views Fitter by Name _ aeem oca ABCDEESG HiJdJ K EM NO 2 0 RISE AI ON East Side 09 19 2013 12 38 41 North Side 09 19 2013 12 36 40 ib South Side 09 19 2013 12 38 21 i West Side 09 19 2013 12 38 33 ib Total Records 4 3 Make your changes in the Edit Master View window 4 Select the Save button to save your changes or select the Cancel button to abort the operation Deleting a Master View Deleting a master view does not delete the incidents To delete a master view follow the steps below 1 Select the Master Views link in the ncidents section of the admin window 2 Select th
259. window make your changes Home gt Links gt Red Cross Edit Link URL www redcross ord Open URL 4 Select the Save button to save your changes or select the Cancel button to abort the operation 160 System Deleting a Link To delete a link follow the steps below 1 Select Links in the Process section of the admin window 2 Select the trash can icon next to the link you want to delete Home gt Links Links Filter by Name Arey Clear ABCODEE G HII KE MN OUR Gea oe eee Name URL FEMA www fema org Red Cross www redcross ord Report Archived Incident Report eoc7 admin reporter runreport aspx reportid 1 State EOC www stateEOC org Add Link 3 When the delete confirmation dialog box appears select the OK button to delete the link or select the Cancel button to abort the operation The link will be removed from the user s control panel the next time he logs in to WebEOC The Lists Manager The Lists manager lists all of the default lists in WebEOC and allows you to create additional pre defined sets of choices from which to select when entering data to status boards Lists make data entry easier for the user and reduce typographical errors and inconsistent naming schemes Lists can also be used to filter a status board display to show only those entries related to a specific list item Multi tiered lists can be created allowing you to define multiple levels For
260. within the HTML The lt if gt tag maps directly to an XSL lt if gt tag and similar syntax should be used Set the test attribute to conduct the test you wish to perform The contents should be the output that results if the test is true Use the symbol in front of field names Any WebEOC field referenced in the if statement must have a corresponding lt eocfield gt tag somewhere in the view lt td gt lt attribute name bgcolor gt lt if test overdue true gt red lt if gt lt if test overdue false gt green lt if gt 283 WebEOC 7 5 Administrator Manual lt attribute gt lt td gt lt incideniname gt The lt incidentname gt tag displays the name of the incident the user is currently logged in to or if logged into a master view a drop down list of incidents that allow the user to filter the board by incident lt incidentname gt lt incidentselector gt The lt incidentselector gt tag allows you to select a different incident for a board entry It does not show on incident independent or form views It is disabled for existing board entries when part of a regional incident in a subscription board This tag suppresses the master view drop down list in boards lt select id incidentselector name incidentselector gt lt off gt The lt off gt tag contains text to display when a viewfilter is off The parent must be a lt filterbutton gt tag lt filteroutton name My Requests group
261. y and any updates made will appear in the report If you select No the report will include only the last update made to an entry 8 From the Custom drop down list select No This feature is detailed in the Adding a Custom HTML Report section in this topic 9 Select the Next button to continue to the Edit Report Fields window or select the Previous button to return to the Reports window 10 The Edit Report Fields window allows you to add the data fields that will be included in the report Select a field from the Available Fields drop down list and select the Add Field button The 85 WebEOC 7 5 Administrator Manual Available Fields list is populated from the board you selected in the Edit Report window Home gt Reports gt Add Report gt Fields Edit Report Fields Available Fields dataid v Add Field Displayed Fields EN Note If this is an existing report and the board table was changed you must remove and or add data fields corresponding to the board currently selected 11 Repeat step 10 for each data field you want to include in the report After adding the fields you can change the order the fields will display in the report by selecting the field and selecting the Up or Down button To delete a field select the field and select the Remove button 12 When you have finished selecting and ordering the data fields select the Next button to continue to the Edit
262. ype text name location gt lt select gt The lt select gt tag is used to create a list of selections typically a drop down list The lt select gt tag can be populated with lists contained in WebEOC The lists are entered using the List manager To populate a lt select gt tag with a WebEOC list use a list attribute on the lt select gt tag to set the name of the list See the example below lt select name FieldName list ListName gt lt select gt When using hard coded lt select gt lists with lt option gt tags each lt option gt tag must contain a value attribute where the value of the value attribute matches the text between the opening and closing lt option gt tag Otherwise the selected list value will be saved to the WebEOC database as an empty string lt select name FieldName gt lt option value Yes gt Yes lt option gt lt option value No gt No lt option gt lt select gt WebEOC allows for a select element to display the entire list of EOC users or positions The syntax for this lt select gt tag is as follows For Users lt select name FieldName list Users gt lt select gt For positions lt select name FieldName list Positions gt lt select gt processpermission and processgroup Attributes WebEOC extends the select element with a few WebEOC specific attributes to display a partial or complete list of EOC users or positions The list attribut

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