Printable Instruction Manual
Contents
1. 00 Figure 14 08 00 00 08 00 00 08 00 00 08 00 00 08 00 00 08 00 00 08 00 00 17 00 00 08 00 00 08 00 00 08 00 00 08 00 00 08 00 00 13 00 00 08 00 00 Figure 15 Yes Yes 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 10 2013 13 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 10 2013 17 00 00 01 10 2013 01 11 2013 08 00 00 Page 5 The entry will also show up under the Unassigned Unit section on the top part of the schedule module The entry will list the activity code that was selected for the member when it was entered The entry will also show up under the Unassigned Unit section on the top part of the schedule module The entry will list the activity code that was selected for the member when it was entered2. 00 abst eh Unit 141 L0197 Carico Brad 08 00 00 oS Scheduling Console 01 10 2013 0171172013 08 00 00 01 10 2013 01 11 2013 08 00 00 Unit 171 0224 Bryson Emest SLP 08 00 00 0201 Harris John OD 08 00 00 Station CF2 El Unit 102 0206 Birch Dewayne SLP 08 00 00 0460 Gammel Tery OD 08 00 00 0226 Timinsky Greg OD 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 11 2013 08 00 00 01 10 2013 0171172013 08 00 00 01 10 2013 01 11 2013 08 00 00 Add Exchange Extended Leave Add Personnel Reassign Staff Shift Name Shift Code C Shift Day 1 C Figure 8 Once you are on the correct date highlight the members name and double clicking with the left mouse button open the Shift Personnel Reassignment or Addition screen DF Shift Personnel 1 or Exception Basic Assigned Replacement Assigned Staff This is additional staff not an actual replacement jay Pap Micha Covering Staff For a request only leave this and the checkbox to the right blank No covering staff necessary Start Date Time End Date Time E a eoo poaa e sri Pierer Notes Approved By l Request Date Time Approval Date Time O New ey Save fed Save amp Split XX Delete Alt Close Figure 9 03 Schedule Personnel Exchange for for 0217 Basic Replacement Assigned Staff This is additional staff not an actual replacement jaz Pap Mic
3. FI REHOUSE USER MANUAL Scheduling Multiple Splits During A Shift The schedule module allows for scheduling multiple splits during a shift This manual will explain how to create multiple splits fora member such as moving between different apparatus or stations several times during a shift Because of training classes and personal leave requests by other staff members of his shitt Firefighter Papp will be floating to different apparatus and stations throughout the day on SCENARIO January 10 2013 to meet manning requirements He will be on Engine 101 from 0800 until 1300 He will then go to Station 2 from 1300 until 1700 Finally from 1700 until the end of his shift he will working on Engine 111 back at Station 1 Open the scheduling console by selecting the Sched button on the main Firehouse task bar Figure 1 DE Scheduling Console PE StaffID_ Name Act Code Role s Position Start Time Hours All Shift Normal Shift Start Date_ End Date EndTime a Showing Schedule Filtering E Working Staff on Duty eon Ee CFD 48 96 Hour Shift Unassigned Unit 9999 FIREFIGHTER OD 08 00 00 12 17 2012 12 18 2012 08 00 00 Shifts amp Staff Status At 0235 Nye Eric UT 08 00 00 12 17 2012 12 17 2012 12 00 00 12 17 2012 21 10 06 Unit 101 ie no 0479 Bayless Michael 08 00 00 12 17 2012 12 18 2012 08 00 00 A r RAS Same TIF Any 08 00 00 12 17 2012 12 17 2012 12 00 00 Shift Shift 0223 Black Bob oD 0219 Johnson Dar
4. Role s Position Start Time Hours AI Shift Start Date EndDate EndTime l El Approved Exchanges Before creating a new 0189 Robinson Toby 0224 Bryson Ernest 59 08 00 00 O Yes 01 10 2013 01 11 2013 08 00 00 r 0221 Thorson Tim 0206 Birch Dewayne 57 08 00 00 Yes 01 10 2013 01 11 2013 08 00 00 exchange check in the bottom There are no Unapproved Exchanges box to see if there iS already E Approved Reassignments an approved exchange for the 0223 Black Bob 0223 Black Bob 08 00 00 01 10 2013 01 11 2013 08 00 00 0201 Harris John 0201 Hanis John 08 00 00 01 10 2013 01 11 2013 08 00 00 0217 Papp Michael 0217 D 00 01 10 2013 01 11 2013 08 00 00 staff member 0454 Zacha KC 0454 Zachaly KC 08 00 00 01 10 2013 01 11 2013 08 00 00 There are no Unapproved Reassignments If there is an exchange double on the exchange and open the record Figure 4 DE Shift Personnel 1 or Exception Basic Replacement Assigned Staff Covering Staff For a request only leave this and the checkbox to the right blank T N 0217 Pape Michael Start Date Time End Date Time aa e OARS e shit Pierer Notes Select the Delete button to delete the existing record Approved By 0197 pa Carico Brad Request Date Time Approval Date Time 02 09 2013 _ 21 2209 02 09 2013 a 21 2214 C New E Save fe Save amp Split X Delete hit Close Figure 5 FIREHOUSE Software 2 jJ Are you sure you want to del
5. change for for 0217 Basic Replacement Activity Code Activity Type i Ee r Position f Medical C E Firefighter Rescue Role s V Other lw e Station Shift Unit Hours Worked Credit Points Leaving these fields blank will allow scheduling to use the values from the original assignment e Payroll Calculation Hours Paid Pay Scale E l Elr I Include This Staff Member In The On Duty Activity You only need to fill out these fields if you want to override the values from the original assignment Create Exchange for Replacement he Save amp Split Delete his Close Figure 11 EE Shift Personnel 1 or Exception Assigned Replacement Assigned Staff f This is additional staff not an actual replacement o7 Pap Michael Covering Staff For a request only leave this and the checkbox to the right blank No covering staff necessary _ __ Start Date Time End Date Time onama m oaa o0 Notes Shift Picker Approved By OT EEE ee Request Date Time Approval Date Time 12 18 2012 22 00 23 Bil O New fel Save Figure 12 03 Schedule Personnel Exchange for for 0217 Basic Replacement Activity Code Activity T ype P Fire Position Medical ss Firefighter l Rescue Roles V Other ece ae Station Shift Unit Hours Worked Credit Points CFT ja e ja e E Leaving these fields blank will allow schedu
6. ctivity code from the schedule definitions Complete the Position Station Shift and Unit to reflect where the staff member is being assigned during this part of his shift Next select the Save button to save the current exchange and close the exchange screen Page 4 Assigned ID Assigned Name Replacement ID Replacement Name Role s Position Start Time Hours AN Shift Start Date EndDate EndTime El Approved Exchanges 0189 Robinson Toby 0224 0221 Thorson Tim 0206 There are no Unapproved Exchanges E Approved Reassignments 0223 Black Bob 0223 0201 Harris John 0201 0217 Papp Michael 0217 0454 Zachay KC 0454 Bryson Ernest Birch Dewayne Black Bob Harris John Papp Michael Zachary K C There are no Unapproved Reassignments StatfID Name Act Code Role s Position Start Time Hours AI Shift Normal Shift Stat Date EndDate EndTime E Working Staff on Duty Station CF1 Unassigned Unit 0223 Black Bob SL 9999 FIREFIGHTER amp OD 0454 Zachary K C SL Unit 101 0479 Bayless Michael OD 0219 Johnson Darr OD 0235 Nye Eric OD 0217 Papp Michael OD j Unit 111 L217 Papp Michael OD Unit 141 L197 Carico Brad OD J Unit 171 0224 Bryson Ernest 0201 Harris John Station CF2 Unit 102 0206 Birch Dewayne 0460 Gammel Terry 0217 Papp Michael 0226 Timinsky Greg SCH_005 docx FI REHOUSE USER MANUAL 08 00 00 O 08 00 00 0 08 00 00 08 00 00 08 00 00 08 00
7. ete Shift Personnel 1 or Exception A confirmation screen will open asking if you are sure you want to ves delete the exchange Select the Yes button Figure 6 03 Schedule Personnel Exchange for Basic Assigned Replacement Assigned Staff E Covering Staff For a request only leave this and the checkbox to the right blank T SS Start Date Time SuSE Tine After the record has been deleted select the Close paaa e a a sri Piore button to continue Notes If there are multiple exchanges listed in the bottom box follow the previous three steps until all exchange records for the staff member have been Approved By deleted A ree Request Date Time Approval Date Time zasa a E m ew ave ave amp Split ose N 5 Save amp Spli Cl Figure 7 Page 2 FI REHOUSE USER MANUAL Sales Showing Schedule Fitering _ E Working Staff on Duty Co a CFD 48 96 Hour Shift H Unassigned Unit Shifts amp Staff Status At 01 10 2013 01 11 2013 08 00 00 E Black Bob SL 08 00 00 9999 FIREFIGHTER A OD 08 00 00 01710 2013 21 10 06 0454 Zachary K C S 08 00 00 01 10 2013 01 11 2013 08 00 00 Ki Now j Unit 101 my EYA Dek Same os ES Any 0479 Bayless Michael 08 00 00 01 10 2013 01 11 2013 08 00 00 Shift Shift 0219 Johnson Darr 08 00 00 01 10 2013 01 11 2013 08 00 00 0235 Nye Eric 08 00 00 01 10 2013 01 11 2013 08 00 00 ae 0217 Papp Michael OD 59 080000 Yes Yes 01 10 2013 01 11 2013 08 00
8. hal Covering Staff For a request only leave this and the checkbox to the right blank No covering staff necessary 0217 Papp Michael Start Date Time End Date Time mnom s0000 omoa 170000 Notes rm Shift Picker Change the start time end date and time to the time the firefighter will be assigned to a different station or apparatus E Approved By O Request Date Time Approval Date Time 12718 2012 a 21 39 17 O New fel Save Figure 10 Ww Save amp Split X Delete hls Close Once the Shift Personnel Reassignment or Addition screen opens there are fields on the Basic tab that will need to be completed Note the Start Date Time and End Date Time are for a 24 hour time period This will be changed in the next step as you complete the Basic tab The Approved By field will be disabled at this time but later in the process will open and be updated automatically The Covering Staff field needs to be entered in this case the staff ID will be the same as the Assigned Staff When the staff ID is entered the Assigned tab will be disabled and does not need to be completed Next change the Start Time to 13 00 The End Date needs to be changed to match the Start Date as the requested time off is on the same day in our scenario the date needs to be 01 10 2013 Change the End Time to 17 00 Next select the Replacement tab Page 3 FI REHOUSE USER MANUAL EE Schedule Personnel Ex
9. ling to use the values from the original assignment Payroll Calculation Hours Paid Pay Scale a You only need to fill out Iv these fields if you want to override the values from the original assignment Create Exchange for Replacement I Include This Staff Member In The On Duty Activity Save amp Split X Delete his Close Figure 13 he Save amp Split X Delete hls Close Since the staff member is on duty and only being moved to Station 2 we can leave the Activity Code blank Firehouse will default the on duty activity code from the schedule definitions Complete the Position Station Shift and Unit to reflect where the staff member is being assigned during this part of his shift Next select the Save amp Split button to save the current exchange and open a new exchange screen After selecting the Save amp Split button a new exchange screen will open Enter the staff members ID in the Covering Staff field If this is the last split that needs to be generated the Start Date Time and End Date Time will have the correct values If you have additional splits to create change the Start Date Time and End Date Time to the correct values Once you have completed the Basic tab select the Replacement tab Since the staff member is still on duty and is now being moved back to Station 1 we can leave the Activity Code blank Firehouse will default the on duty a
10. r aD 08 00 00 12 17 2012 12 18 2012 08 00 00 L Coi Pepe Michael 0D 0g 00000 24 Yes Yes 12 17 2012 12 18 2012 00000 care cy torson bet UOLT T A O E O RE ka Haris om OD 00 24 12 17 2012 12 18 2012 06 00 00 AddEchange EvendedLeave 0189 Robinson Toby OD 59 08 00 00 24 12 17 2012 12 18 2012 08 00 00 0454 Zachary K C OD 57 08 00 00 24 12 17 2012 12 18 2012 08 00 00 med Paranna F ee Unit 141 p L 0197 Carico Brad OD 08 00 00 12 17 2012 12 18 2012 08 00 00 Station CF2 ShittName ShiftCode B Unit 102 C Shift Day 1 C 0460 Gammel Tery OD 08 00 00 12 17 2012 12 18 2012 08 00 00 0221 Thorson Tim OD 08 00 00 12 17 2012 12 18 2012 08 00 00 0226 Timinsky Greg OD 08 00 00 12 17 2012 12 18 2012 08 00 00 Figure 2 When the scheduling console opens your screen should be similar to the one shown above hift Normal Shift Start Date EndDate EndTime Js Showing Schedule Fitting cFDoT CFD 48 96 Hour Shift Shifts amp Staff Status At 12 17 2012 21 01 40 ei Now Same Any 24h gt lt Shift 2a ES Shift gt Create Edit Activity Add Exchange Extended Leave Using the calendar button on Shifts amp Add Personnel Staff Status At go to the date where you ELT need to schedule the multiple splits on C Shift Day 1 C Calendar Figure 3 Page 1 FI REHOUSE USER MANUAL Assigned ID Assigned Name Replacement ID
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