Clinical Audit Quick Reference Guide - Version 3.11
Contents
1. button No Allergy View the Allergy Smoking Graph and Export pie segment with status Nothing Recorded Incorrect Diabetes Filter on Type I Yes AND Type II Yes Click the View Pop Button These patients incorrectly have both diagnoses recorded Coding Filter on Undefined Yes AND Type I No AND Type I No Click the View Pop Button These patients do not have a primary diagnosis recorded Missing Coded Use the Condition NO filter with the medications filter to find patients where coded conditions may be missing ie the use of Condition some medications will indicate a patient condition should exist Other Functionality Timeline Allows you to view changes in your data extracts over time The timeline only displays data from the total population Send Data To Allows you to send data to an external location from within CAT Only de identified data is ever sent De identify a dataset creates a de identified copy of the data file which can be shared with practice permission Tools Menu Check for CAT Updates if you have skipped an update Scheduled A CAT add on that allows you to schedule your data collections to run on a regular basis Contact your Division for details Collections Patients Withdrawn Can be set from the patient list to flag where a patient has requested their data not be used for research purposes It removes a Consent patients data from the de identified data file PEN2. lA COMPUTER f SYSTEMS PAGE 5 of 6 PCS Clinical Audit Tool Quick Reference Guide Version 3 11 Other CATS Allows the easy identification of critical missing patient data by providing a set of predefined reports e missing demographic data Cleansing CAT e missing clinical accreditation data e indicated diagnosis where no diagnosis is recorded CKD Diabetes Mental Health COPD A separate licence code is required for this module e Allows users to configure their own customised views from the Classic CAT graph and report tab selections My CAT e Faster data loading faster recalculation when applying filters easier to move between the data tabs relevant to the task e Provides supporting information for practice accreditation and reporting as a training post for Registrars e The range of clinical presentations a Registrar has seen in the practice Registrar CAT e Clinical information that should be recorded in a patient s record A separate licence code is required for this module F T PEN COMPUTER SYSTEMS PAGE 6 of 6
3. segments s of the graph and click this button to get a list of all patients that make up that segment e The column at the far right of the patient list gives you the patient s value for that graph eg BMI Smoking status e The patient list generated using the View Pop or Export buttons can be saved to Excel or PDF format Re identified List e Saving to Excel allows you to sort the list as you choose Note Make sure you delete the header footer rows before sorting Saved Filters Filter Tab 3 e Choose filter options you frequently use Creating a filter e Click Save New Filter and fill in a name that describes your filter Loading existing e Click the name of the filter to load filters e Click the Recalculate button e Filter files are stored in your Preferences Saved Filters Directory They can be emailed to other users who can save them in their Sharing filters ny preferences folder and then access them from the Saved Filters tab TUPEN PAGE 4 of 6 lA COMPUTER f SYSTEMS PCS Clinical Audit Tool Quick Reference Guide Version 3 11 Improving Data Quality Age Filter on No Age ticked Recalculate Click the View Pop button Smoking Status No Age Gender f ses Gender Filter on Gender Other Recalculate Click the View Pop Button Ethnicity Ethnicity Filter on Not Recorded ticked Recalculate Click the View Pop
4. to 2 xml files in your preferred data folder e The practice should note how long it takes to run a collect Practices with large data bases may prefer to run the collect overnight View Hide Extracts e Toggle button to display hide the extracts panel Button e Click on an extract to load it TPEN PAGE 1 of 6 lA COMPUTER f SYSTEMS PCS Clinical Audit Tool Quick Reference Guide Version 3 11 Data Filtering Show Hide Filter Button e Toggle button to display hide the filter panel Demographics e Gender DVA incl color Age Yrs Mths Last Visit Activity Postcode City Suburb Medicare Number Ethnicity e Indigenous Status e Chronic Diabetes Respiratory Cardiovascular Musculoskeletal Bone Disease Renal Conditions e Mental Health High Low prevalence Degenerative Developmental Postnatal Depression e Other Atrial Fibrillation Hyperlipidaemia Pregnancy Drug Abuse STIs e Heart ACE and or A2 Blocker Antithrombotics Aspirin Clopidogrel Dabigatran Warfarin Beta Blockers Calcium Antagonists Diuretics Lipid Modifying Statins Other Medications e Respiratory Antiasthmatics Steroids COPD e Other Antidiabetics Hyperglycaemics Metformin Glitazones Mental Health Cortiocosteroids Pain Relief Musculoskeletal e View results measurements mbs items baby births within a selected period Results Note Results measurements mbs items outside the selected period will be trea
5. to see only Diabetes patients e Diabetes SIP Worksheet is available from Items Completed Per Patient e Indicator Sets can be submitted to the Improvement Foundation e APCC Report of the APCC monthly measures required for 1 CHD Diabetes and COPD patient registers 2 Prevention measures 3 Manually entered measures Standard Reports e QAIHC Queensland Aboriginal and Islander Health Council Indicators e Healthy for Life Reports toggle Summary Extended e National KPI e NPI Reports for the National Performance Indicators e Data Summary Report A snap shot of GP Data Quality e Versions of this report are also available for Pap Smear and Mental Health TVPEN PAGE 3 of 6 lA COMPUTER f SYSTEMS PCS Clinical Audit Tool Quick Reference Guide Version 3 11 After Hours Reports e Reports that are 1 displayed through the CAT interface and 2 saved in Excel format under Visits tab e By MBS Item number and Reason for Visit e Find patients who appear on more than one graph to identify target population risk groups Cross Tabulation e Select multiple graph segments Click the Report button Re identifying Patients View Population e This button is found in the top panel of the Clinical Audit user interface Button e Click this button to get a list of all patients that match your filtering criteria e This button is found on each graph in Clinical Audit Export Button e Highlight
6. PCS Clinical Audit Tool Quick Reference Guide Version 3 11 Installation _ e Refer to the Pre installation checklist 512MB RAM Latest Windows updates Microsoft NET Framework 3 5 SP1 Pre requisites e Divisions to set up the user account licence for logging in e Simply click the link you are given and follow the prompts Installation e Divisions need to check if the user has terminal services citrix or a proxy server if yes refer to the User Manual Preferences e Use the Edit gt Preferences option to select your clinical system from the drop down list Clinical Billing e Click the tab for that clinical system and enter further values System e Billing is compatible when the clinical and billing systems are provided by the same vendor MD Pracsoft3 BO Pracsoft3 and BP BP Management users must configure billing software e Decide where to store your data snapshots If there are a few clinicians in the practice that are using CAT then choose a network drive that is accessible to all Data Folder e Use the Edit gt Preferences option to set the Data Folder Location for each user Note More than 1 user can work with the same snapshot at the same time Data Collection e Active patient data is collected patients that are deceased or inactive are ONLY collected if required for reporting and the practice has set this option on available MD BP only Collect Button e Saves snap shot data
7. ted as Not Recorded View patients for e Practice All providers ticked Providers e One or more providers e No provider Note providers with no patients attached are hidden by default Un tick check box to display all practice providers Recalculate Button ALWAYS REMEMBER to click the Recalculate button after you have changed the filter PEN lA COMPUTER f SYSTEMS PAGE 2 of 6 PCS Clinical Audit Tool Quick Reference Guide Version 3 11 Classic CAT Graphs and Reports e Allergies Smoking Measures Waist BP Spirometry Physical Activity Screening Pap Smear Mammogram FOBT Pathology Lipids eGFR ACR MALB HbA1c FBG INR Creatinine Serum Medications Medications per Patient previously under HMR Immunisations Maternal Health Care Visits eHealth PCEHR IHI SHS e MBS Items for MD Pracsoft3 and BP BP Billing only Pie Charts e Demographics Measures BMI Disease Medications Count Diabetes SIP CKD Management Musculoskeletal CV Event Risk Bar Charts Visit Types e MBS Items when the clinical and billing systems are provided by the same vendor e A suite of reports to review the completeness of patient data for patients with 3 visits in the last 2 years Data Quality e Duplicate Patient Report e A breakdown of the Diabetes care items where a SIP payment can be claimed for a completed cycle of care Diabetes SIP e You must filter on Condition Diabetes Yes
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