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1. IMPORTING REFERENCES FROM JSTOR IMPORTING REFERENCES FROM THE LIBRARY CATALOGUE IMPORTING REFERENCES FROM MYILIBRARY IMPORTING REFERENCES FROM PROQUEST DATABASES IMPORTING REFERENCES FROM PUBMED IMPORTING REFERENCES FROM SAGE JOURNALS ONLINE IMPORTING REFERENCES FROM SCIENCEDIRECT IMPORTING REFERENCES FROM SCIRUS IMPORTING REFERENCES FROM THE WEB OF SCIENCE IMPORTING REFERENCES FROM WILEY ONLINE LIBRARY IMPORTING REFERENCES FROM ZETOC EndNote X5 September 2012 paged HOW CAN ENDNOTE X5 HELP ME EndNote X5 allows you to Store and manage references to journal articles books book chapters conference papers newspaper articles websites etc References are stored in EndNote Libraries each of which is capable of holding an unlimited number of references Any type of file JPEG images figures Word documents Excel spreadsheets PDF files can be attached to a reference and in EndNote X5 these attachments can be searched along with the references Any reference can be inserted into a word processed document as an in text citation in your preferred style the in text citations subsequently being formatted into a bibliography in that style Gather references from remote bibliographic databases You can search remote bibliographic databases find some references and then import these into EndNote At worst this process may involve saving the retrieved references as a text
2. Bennett Eliz 2005 Gender fisheries and development Bennett Eliz 2005 Social capital and fisheries manage Bennett Eliz 2001 Towards a better understanding of c Bloemhof Ru 1996 An environmental life cycle optimisati Boyd D Du 2001 Exploring spatial and temporal variati Bradbeer Jo 1997 Society nature and place a final yea Bradbeer Jo 1999 Barriers to interdisciplinarity discipli Bray Malcolm 1996 Coastal problems book review Bray Malcolm 1997 Episodic shingle supply and the mod Bray Malcolm 1999 Coastal and estuarine management Bray Malcol 1996 Managing the Wessex coast an inte Bray Malcol 1997 Prediction of soft cliff retreat with acc Bray Malcol 1997 Planning for sea level rise on the Sou hologic Bristow C L 2000 Geomorphological change analysis o algorithm Brookes C 1997 A genetic algorithm for locating opti Brookes C 1997 A parameterized region growing pro Brookes C 2000 Modelling vegetation interactions wit Brown T 2000 AIDS risk and social governance Brown T Du 2000 London s burning recovering other g Brown T Du 2002 Placing geographies of public health Bull L Kirkb 1999 The impact of rainstorms on floods in Bullen N Jo 1997 Modelling complexity analysing betw Cao A Edw 2001 Why China has awakened an institut Cao A Edw 2002 The status and prospects of the offic a ai
3. Clicking on EndNote s Online Search button opens a panel listing all the databases available to you Select PubMed NLM from the drop down list of available databases either by scrolling down the list which is a long one or by typing pubmed into the search box and pressing the lt Return gt key Sadly most of EndNote databases are American and European Library catalogues not the most useful sources of journal articles Having highlighted the database that you want to search click on the EndNote X5 September 2012 Page 1 2 Choose button to open a Z39 50 connection to that database and open the Tab Pane at the bottom of the screen in Online search mode Preview Online Search PubMed MEDLINE at PubMed NLM PDF amp Quick Edit z Title Contains vl chironex fleckeri WOU And Year x Contains v J And v Title x Contains J a Showing of O references in Group All References 266 Hide Tab Pane Confirm Online Search Found 70 records Retrieve records From through 79 Once you have clicked on the Search button the search is passed to the PubMed search engine converted into a form that the PubMed search engine understands and is then executed in the PubMed database Next the Confirm Online Search panel appears displaying the number of references that your search has retrieved in the remote databas
4. turned on EndNote will suggest author names based on the assumption that their names are being entered surname first This being so think it s best to best enter them surname first Enter given names in full EndNote can abbreviate first and middle names so you should enter whole first and middle names if you know what these are If you are entering initials instead of full names be sure to type a full stop or a space between initials e g Fisher J O Fisher J O or J O Fisher But NOT Fisher JO because EndNote interprets unseparated initials as a forename Jo URLS You can use the reference s lt URL gt field to link to an electronic version of the document either on the World Wide Web use the Web page s full URL including the initial http or on your own computer use the full pathname of the document CORPORATE AUTHORS TAKE CARE If you are entering a corporate author an author who is an organisation rather than an individual you must follow the name of the corporate author with a terminal comma e g National Health Service otherwise the last element of the corporate author will be interpreted as a personal author s name followed by a long list of forenames i e entering National Health Service minus the final comma generates the unlikely author Service National Health CASE OF JOURNAL AND BOOK TITLES When entering data manually use sentence case for book titles e g This is a sentence in sentence case Y
5. The University Library EndNote X5 AN ENDNOTE dahan r pa brani ma Mamak kasa neu Andy Barrow Faculty Librarian Science University Library University of Portsmouth PORTSMOUTH PO1 2ST 023 9284 3236 023 9284 3233 fax andy barrow port ac uk Updated September 2012 Table of Contents HOW CAN ENDNOTE X5 HELP ME HELP NEW TO ENDNOTE ENDNOTE USER MANUAL STARTING ENDNOTE CREATING A NEW ENDNOTE LIBRARY OPENING AN EXISTING ENDNOTE LIBRARY COLUMNS ROWS AND PANELS THE ENDNOTE LIBRARY THE TAB PANE ENDNOTE LIBRARIES ARE JUST FILES POPULATING AN ENDNOTE LIBRARY EXPORTING REFERENCES FROM ONLINE DATABASES EXAMPLE EXPORTING REFERENCES FROM THE WEB OF SCIENCE cO O O O O1 O1 Q OG O W IMPORTING TEXT FILES INTO AN ENDNOTE LIBRARY EXAMPLE IMPORTING REFERENCES FROM PUBMED CREATING THE TEXT FILE OF REFERENCES TO IMPORT EFFICIENCY OF IMPORT FILTERS COLLECTING REFERENCES BY ONLINE SEARCHING WEB CACHING ACCESSING ELECTRONIC RESOURCES FROM OFF CAMPUS JOURNAL TITLES IN REFERENCES DOWNLOADED FROM PUBMED WHERE DO THE RETRIEVED REFERENCES GO IMPORTING REFERENCES FROM PDFS CREATING REFERENCES MANUALLY SAVING THE REFERENCE ENTERING PERSONAL AUTHORS CORPORATE AUTHORS TAKE CARE CASE OF JOURNAL AND BOOK TITLES ABBREVIATED JOURNAL TITLES IN VANCOUVER FORMAT EDITING REFERENCES IN AN ENDNOTE LIBRARY SHO
6. Bullets ii iii Sh gt Numbering gt Edit Citation s EndNote X5 September 2012 Pages 8 USING ENDNOTE X5 AND MS WORD TOGETHER SENSIBLY It s all very well being able to link EndNote X5 references to Word documents via the Cite While You Write function but you must still use both pieces of software sensibly otherwise your files will end up in a mess Annoying if you are working on an essay rather more frightening if you are writing your doctoral thesis SINGLE PART DOCUMENTS If you are creating a single document in Word say an essay or an article for submission to an academic journal give both the Word document and the EndNote Library meaningful names e g if you were writing an article on climate change for the Journal of Meteorology you ought to use J_Meteorology_Climate_Change as the name for both the document and the associated EndNote Library MULTI PART DOCUMENTS An essay or a journal article will most probably be just a single part Word document and when its bibliography is generated using Cite While You Write the bibliography will appear at the end of the document A more substantial piece of academic work may well be made up of a number of individual chapters each a separate Word document It makes sense to name these chapters sensibly e g MSc_Chapter1 MSc_Chapter2 and to adopt the same name for the EndNote Library associated with each chapter Why have a separate EndNote Library for
7. Hide the Tab Pane at the bottom of the screen by clicking on the Hide Tab Pane button Suppressing the display of these two panes Groups Pane and Tab Pane gives the whole window over to displaying the contents of the Library The list of references displayed in this window can be restricted to a subset of the entire Library by selecting from EndNote s menu bar either References Search References and then carrying out a search of the Library or ReferencesShow Selected References The Library may also be sorted by clicking the column headers or by selecting References Sort References from EndNote s menu bar THE TAB PANE Once upon a time the Tab Pane had just a single function to display a formatted preview of any reference highlighted in the displayed Library In EndNote X5 this pane now has three functions Preview Search and PDF amp Quick Edit The Tab Pane can Display a formatted reference This display can now be copied from the pane and pasted elsewhere Be used to prepare a search either an online search of a remote database or a search of the open EndNote Library Be used to edit the highlighted reference and now in X5 any attached PDF file EndNote X5 September 2012 page 6 Click on the Show Tab Pane button to open the pane Once open the button s name changes to Hide Tab Pane and you must click on it to close the pane The three screen shots below show the pane in each of its modes Preview Sear
8. Y M 2008 Did the 1918 flu virus cause the Black Death Med Hypotheses 71 76 986 0306 9877 Print 0306 9877 Linking v Inset w Cancel Help 1 items in list g click on the Insert button to insert the chosen reference into our document E mM EE We enter the topic in the search box in this case we are searching for the article about the 1918 flu epidemic and click on the Find button Once the search is complete EndNote displays the reference matching our search word To insert the reference into the Word document highlight the reference and click on the Insert button to insert the chosen reference into our document EndNote will instantly format the citation in the text and produce a list of references at the end of the document in the APA 5 style Our document now looks like below If it irritates you turn off Instant Formatting using the Preferences button on Word s EndNote ribbon If you turn off Instant Formatting then you will need to manually format your bibliography by clicking on Bibliography Format Bibliography on Word s EndNote ribbon The Black Death The Black Death is categorized into three specific types of plague bubonic plague infection of the lymph nodes or buboes pneumonic plague infection of the lungs and septicaemic plague infection of the blood the most deadly of the three Scientists and historians at the beginning of the 20th century assumed that the Black Death was an
9. supported by EndNote EndNote supports Vancouver Format fully but in the case of Harvard Format APA Style the closest you can get to this citation style with EndNote s pre supplied citation styles is to use the citation style called APA 5 or APA ah style depending upon which you are required to use Below is the same journal article showing its appearance when formatted using Vancouver Format and APA 5 style citation formats Vancouver Format Sjoblom T Limits to the Human Cancer Genome project Response Science 2007 315 5813 762 766 APA 5 Sjoblom T 2007 Limits to the Human Cancer Genome project Response Science 315 5813 762 766 DEPARTMENTAL VARIATIONS The History Section in the School of Historical and Literary Studies uses its own variation of Harvard Format APA Style where references are cited as footnotes rather than at the end of the document Other sections in the School of Historical and Literary Studies use unmodified Harvard Format APA Style EndNote X5 September 2012 Page4 2 LINKING ENDOTE X5 TO ENDNOTE WEB There is now a simpler version of EndNote available EndNote Web EndNote Web has the advantage that it is Web based and so your databases of references which EndNote Web confusingly calls Groups rather than Libraries are accessible to you from anywhere with Internet access As you might expect EndNote and EndNote Web can exchange references in either direction An EndNote Web account
10. Because EndNote is so popular this feature is becoming increasingly common in databases Importing downloaded data An EndNote Library can be populated by importing references that have been captured in the form of a text file from a search of a bibliographic database Search the database using its native search interface then having selected a set of references download these onto your computer as a text file If a suitable Import Filter exists EndNote may be persuaded to read this text file and take in the references A large number of Import Filters are provided with EndNote out of the box Connecting to online databases You can use EndNote as the search interface to a number of bibliographic databases e g PubMed Web of Knowledge and Portsmouth University s Library Catalogue But note that databases that require users to authenticate their access to the database are not searchable Searches of remote databases are often called Z39 50 searches because they use a search protocol called Z39 50 Importing references from PDFs EndNote can now scan and extract reference metadata descriptive information from PDF files either singly or in batches Manually entering references If you have just a few references to enter into EndNote typing them in is probably the best way to get them into it Tedious and time consuming but sometimes the only way Unfortunately EndNote cannot read the bibliography in a Word document and automatical
11. FUNCTION Search for an author called Williams and you will also retrieve authors with names e g Williamson in which the search term Williams is embedded Look for a keyword such as state and you will retrieve references containing words with state embedded in them e g statement restatement restated etc This unquestionably increases retrieval for any search term but it can be very confusing You can turn off this feature by ticking the Match Words check box on the Search tab You can also make your search case sensitive by ticking the Match Case check box EndNote X5 September 2012 Page 2 4 USING BOOLEAN LOGIC IN SEARCHES AND OR NOT An understanding of Boolean Logic is essential if you are to search any database effectively including EndNote Libraries Boolean Logic uses three Boolean operators or connectors AND OR and NOT sometimes implemented in other search engines as ANDNOT or AND NOT The effect of these logical operations can be described visually using the Venn diagrams shown above where the shaded area represents the set of references that results from each of the three Boolean operations You can combine search lines in EndNote using the Boolean operators AND OR and NOT to produce the following effects A Boolean AND operation finds references that match the preceding search line s and the following search line AND narrows search results e g searching for triceratops AND extinction finds only those refere
12. No Translation v Click on the Import button on the EndNote s toolbar see above Doing so will open the window shown above Click on the Choose button which will open a window enabling you to locate the text file of references that you have downloaded Onoe you have selected the file click on the Open button and you will be returned to the window shown above Using the Import Option drop down list select the appropriate Import Filter e g the PubMed Central NLM filter In the Duplicates box select Import All In the Text Translation box leave the default option No Translation in place The window should now look like the one above Now click on the Import button to import the downloaded references into EndNote If the import process is working correctly a progress bar will be displayed in the middle of the screen After the import process has finished only the references which you have just imported will be visible in the Library Window To see all the references in a Library select ReferencesShow All References from EndNote s menu bar CREATING THE TEXT FILE OF REFERENCES TO IMPORT How do you produce an importable text file of downloaded references All bibliographic databases allow to you print email and save the references that you have found Using the database s Save option which might be called something other than this you should be able to save a selection or all of the references that your search has r
13. Updated Zhang DA HT 201 Zebrafish neurotoxicity from aphanto Environ Tox Journal Arti http fwwwwncbi nlm 09 08 2011 vand S PS E 261 Distribution of marine red yeasts in Microb ournal Arti i ebi nim 09 08 2011 Yang Supe 204 Export file name nebi nim 09 08 2011 Wormen L 201 Ee ncbi nlm 09 08 2011 F Wong C K 201 S Ge My EndNote ncbi nlm 09 08 2011 Watanabe 201 3 E Chrionex Data nebi nim 09 08 2011 Wang Z H 201 ES x5_Test Data ncbi nlm 09 08 2011 Wang S L 201 My Recent C X5_Test_0 Data ncbi nlm 09 08 2011 Villegas R 201 Documents ncbi nlm 09 08 2011 van den Top 201 ncbi nlm 09 08 201 Turner A D 201 nebi nim 09 08 20 These A KI 201 ncbi nim 09 08 201 Suzuki T Q 201 ncbi nim 09 08 20 Suffredini E 201 ncbi nlm 09 08 20 Scharer K 201 ncbi nim 09 08 20 Sant Anna 201 My Documents nebi nim 09 08 20 Rodriguez R 201 nebi nim 09 08 20 Putignani Lj 201 nebi nim 09 08 201 Picot C Ng 201 My Computer ncbi nim 09 08 201 Perez S V 201 ncbi nim 09 08 201 Nincevic Gla 201 ncbi nim 09 08 201 Mitra A Ch 201 pone iea ncbi nlm 09 08 20 Mitra A Ba 201 My Network Save as type Text File txt ncbi nlm 09 08 201 Mihali T K 201 E nebi nim 09 08 20 Mesquita J 201 epee sasam ncbi nlm 09 08 20 Ma H J Fu 20
14. Write THE CITE WHILE YOU WRITE TOOLBAR IN ENDNOTE Z Fie Edit References Groups Window Help A X Q LA Harvard format A Search Library Ctrl F E g ta Faj S J B Author Year Me E Return to Word Processor ALT 1 Ref Type URL Last Updated A 2009 Online Search Insert Selected Citation s ALT 2 Journal Arti http fana nebi nim 5 08 20 2009 Format Paper gt Format Bibliography ALT 3 journal Arti http Awww nebi nim 15 08 20 Abouabdellah 2008 Change and Move Fields Import Traveling Library ALT 8 Journal Arti httpvAMww nebi nlm 15 08 20 Abraham 2008 EndNote Web Yw Preferences ALT 9 Journal Arti http iwww ncbi nim 15 08 20 Aligizaki 2008 Open Term Lists jntaminati Toxicon Journal Arti htto wwewenebi nim 15 08 20 Amiard 2008 Define Term Lists ciri4 iland non Food Che Journal Arti http Awwwenebi nim 15 08 20 Link Term Lists c3 in shellfis Pathol Biol Jou http www ncbi nl 15 08 2011 Amzil 2007 Sia th Bans lof pecte Mar Drugs Journal Arti httov Awwwenebi nim 15 08 20 Amzil 2008 Sort Ubrary and yess Toxicon Journal Arti http www ncbi nlm 5 08 20 Apeti 2010 Recover Library coastal c MarPollut Journal Arti htto Awww nebi nim 5 08 20 Apeti 2010 coastal c MarPollut Journal Arti http wwwencbi nim 15 08 20 Arnold 2009 Library Summary r sensitivit Environ Tox Journal Arti http Awww ncbi nim
15. bibliography from the end of the document Once the various chapters subdocuments have been arranged into a single master document the bibliography can be regenerated using the Update Citations and Bibliography command found on the Bibliography group of Word s EndNote X5 tab MERGING THE MASTER DOCUMENT AND SUBDOCUMENTS Create a new folder location in which to save your master document and the documents for each chapter that you will be merging into it the subdocuments Then save copies of each of the chapter documents into this new folder Then create your master document the document into which you will insert all of the other documents It can be either a new blank document using the same Word template that you used for the subdocuments or the document for the first page of your thesis i e the title page Save the master document to the same folder as the subdocuments Gay Home Insert Page Layout References Mailings Review EndNote Web O G Web Layout Ruler Document Map ne Page New Window e by S m En 4 Outline Gridlines Thumbnails 4 Two Pages Arrange All Lea Print Full Screen _ a Zoom 100 _ Switch Macros L pag Me Page Width Split R Windows 7 7 Show Hide Zoom Window Macros Merging the master document and subdocuments is achieved via Word 2007 s View tab Click on this tab and then click on the Outline option in the ribbon s Document Views group Having manipulated your maste
16. button A dialogue will appear for you to name and locate the file Choose the file type name and location for the then click on the Save button Close the Subject Bibliography window by clicking on either the Close button or the X button at the window s top right hand corner when have finished viewing it Page 0 EndNote X5 September 2012 CITE WHILE YOU WRITE WITH WORD 2007 Cite While You Write or CWYW links EndNote with Microsoft Word to cite references figures and tables creating a Word document with properly formatted citations and bibliography In Word 2007 Cite While You Write gives you access to EndNote references and formatting commands via the EndNote X5 tab that appears at the extreme right of the tab bar On inserting a citation into the document the bibliography is reformatted then and there using the Output Style you have chosen This is Instant Formatting but it can be turned off if you find it distracting However if you do turn it off you will need to explicitly update your citations and bibliography at regular intervals but you may find this suits you better than having it done automatically every time you add a new citation to the document TRAVELLING LIBRARY A Travelling Library allows you to reformat references embedded in your Word document even when your EndNote Library is not available Collaborating with other authors You can use the Travelling Library to supply reference info
17. gt fields Check Spelling Not in Dictionary EE Suggestions Add words to a Options Dictionaries Help To initiate spell checking open the reference s you wish to check select Tools Spell Check from EndNote s menu bar Other ways of invoking the spellchecker are to click on EndNote s toolbar s Spell Check button see below or press the key combination lt Ctrl Y gt Any of these actions will invoke the spellchecker If the spell checker finds a suspect word the error is displayed in the spell checker pane which is just like the spell checker in a word processor You can access the spell checker s options and dictionaries by clicking on the appropriate buttons at the bottom of the pane ra EndNote X5 September 2012 Page 1 7 DELETING REFERENCES FROM AN ENDNOTE LIBRARY To delete references from a Library highlight them in the Library Window then select ReferencesMove Reference s to Trash from EndNote s menu bar The reference s you have selected will be moved to the Trash Group where they will remain until this Group is emptied A keyboard shortcut for deleting highlighted references is to use the key combination lt Ctrl D gt DELETING MULTIPLE REFERENCES OR BLOCKS OF REFERENCES Select multiple references for deletion by holding down the lt Ctrl gt key when clicking on references in the Library Window Select a block of references for deletion by clicking on the first member of th
18. new set of references Both these Groups Search Results EndNote Web are deleted when you close the Library or EndNote so you may want to save one or both of them to a Custom Group so that the pointers to their references are available to you during subsequent EndNote sessions EndNote X5 September 2012 paged 2 COPYING REFERENCES BETWEEN ENDNOTE LIBRARIES To copy references from one Library to another you should open both Libraries one after the other The easiest way to copy references between the two Libraries is to tile the Libraries so that their windows are displayed side by side This can be done by selecting Window Tile Vertically from EndNote s menu bar To copy a reference from one Library into another click on the reference to highlight it Then click on it again and drag and drop the reference into the other Library Suppress the display of Groups and hide the Tab Pane for each Library ndNote X5 EndNote X5 Eek dit References Groups Tools Window Help EndNote X5 ography test data edited Seles Annotated JE CO00 S G Author Year Title lt Baily Brian 2003 Comparative assessment of analytic Baily Brian 2002 East Head Spit West Sussex southe Baily Brian 2007 Change detection mapping and anal Baily Brian 2002 Mapping the intertidal vegetation of t Barker Rach 1997 Use of terrestrial photogrammetry for
19. of your document without Cite While You Write field codes The formatted citations and the bibliography are saved as text Convert Citations and Bibliography Convert Word 2007 Citations to EndNote converts any Word 2007 citations in the document to EndNote Cite While You Write citations Click the arrow in the bottom right corner of the Bibliography group to display a tabbed dialogue pane of formatting options When you click on the OK button to leave the dialogue pane EndNote formats your paper according to the rules of the selected style By default Instant Formatting is turned ON so your citations and bibliography are automatically formatted as you work find this irritating so turn the feature OFF EndNote X5 September 2012 Page 2 THE TOOLS GROUP lt Export to EndNote 2 Preferences EndNote Help Tools A number of functions are available from the Export to EndNote drop down Export Travelling Library creates an EndNote Library from the references used in your paper Export Word 2007 Citations creates an EndNote Library from any Word 2007 citations found in the document The Export Word 2007 Master List function creates an EndNote Library from the Word 2007 master list of citations Click on the Preferences button to change general Cite While You Write preferences change the EndNote keyboard shortcuts available in Word change figure and table settings or switch to EndNote Web Cite Wh
20. outbreak of the same diseases caused by the bacterium Yersinia pestis and spread by fleas with the help of animals like the black rat Rattus rattus Once infected by Yersinia pestis it is estimated that victims would die within 60 180 days However this view has recently been questioned by some scientists and historians and some researchers believe that the illness was in fact a viral hemorrhagic fever based on epidemiological interpretation of historical records of the spread of disease Altschuler amp Kariuki 2008 Altschuler E L amp Kariuki Y M 2008 Did the 1918 flu virus cause the Black Death Med Hypotheses 71 6 986 987 EndNote X5 September 2012 Page 5 An alternative to using Citation Insert Citation Find Citation from Word s EndNote ribbon is to click on Citations Go to EndNote on Word s EndNote ribbon and select references directly from your EndNote Library Highlight a reference in the Library Window and then use the Insert Selected Citation s command on EndNote s Tools Cite While You Write CWYW menu option USING A NUMBERED REFERENCING STYLE E G VANCOUVER FORMAT In a numbered referencing style e g Vancouver Format references are indicated by a number in the text often superscripted At the end of the paper references are given in full arranged in order of the number that they have been assigned in the preceding text Using the example that we have already formatted we now change th
21. the references you would like to export to EndNote by clicking on checkbox to the left of each reference Click on the Go button next to Add to the marked list Session Click on the Marked lists link on the left hand menu Click on the Export options link Click on the Export to EndNote Reference Manager link The references in the Marked List will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program IMPORTING REFERENCES FROM ENGINEERING VILLAGE Search the appropriate Engineering Village database Compendex INSPEC GeoBase GeoRef to get some search results on screen Select the references you would like to export to EndNote by clicking in the checkbox next to each search result Select the format you require Citation Abstract Detailed record in the panel at the head of the list of references Click on the Download button in the panel at the head of the list of references Select RIS EndNote ProCite Reference Manager as the format for your download and click on the Download button The File Download window will open Click on the Open button and the selected references will be exported into EndNote and dsiplayed on screen If EndNote is not currently running this action will execute the EndNote program IMPORTING REFERENCES FROM GOOGLE SCHOLAR Before you can import references from Google Scholar you need to have set your Google Scholar preferences to enabl
22. you add a new reference or modify an existing reference EndNote automatically files it in this order Use the Sort Library function to change this order The new sort order will remain in effect until you change it again Select Tools Sort Library Select one or more field names from the lists in the sort options pane shown above Enter the field names in the order you want the references sorted You do not have to use all five options Click the button to the right of each field to indicate ascending or descending sort order With the field names entered as desired click on the OK button Page dD 6 EndNote X5 September 2012 PRODUCING SIMPLE BIBLIOGRAPHIES Bibliographies can be produced from any Library by passing the references through an appropriate Output Style WHAT IS AN OUTPUT STYLE An Output Style converts the references in a Library into formatted references formatted according to one of the many bibliographical styles used by journal publishers or specified in style manuals e g The Chicago Manual of Style 4 605 styles are supplied with EndNote We will now look at using EndNote to produce a simple bibliography To begin we will consider how to use the contents of a Library to generate a reading list a list of references for a colleague or perhaps a list of your own publications for your curriculum vitae EXAMPLE PRODUCING A READING LIST lt EndNote X5 Author Title Journal Ref Type URL Last
23. 1 H Enpott Selected References niebi nim 09 08 20 Liu R Lian 201 epo ONTO COUNT Art parm ncbi nim 09 08 20 Liana C P 201 Assessing and manaqina the health r J Hazard M Journal Arti http www ncbi nl 09 08 20 Make sure that you have a Library open and that you have selected a few references in the Library Window Next select ReferencesShow Selected References from EndNote s menu bar You will now be able to see only those references that you selected Now sort the references into the order you wish them to appear in your bibliography Now you must decide on the bibliographic style that you wish to use for your bibliography To generate the bibliography click on the Export button on EndNote s toolbar This will open the Export file name panel in which you choose a location filename file type and Output Style for your bibliography Clicking on the Save button saves the file with the parameters you have chosen EndNote X5 September 2012 Page 2 7 VIEWING THE BIBLIOGRAPHY To view the bibliography you have just created use a word processor to open the file which you have just saved Below are three references output in Vancouver Format Al Mahmeed A Senok A C Ismaeel A Y Bindayna K M Tabbara K S amp Botta G A 2006 Clinical relevance of virulence genes in Campylobacter jejuni isolates in Bahrain J Med Microbiol 55 Pt 7 839 843 Assmar M Terhovanessian A J
24. 15 08 20 Arnold 2009 Subject Bibliography rsensitivit Environ Tox Journal Arti http wwww ncbi nl 15 08 20 Audemard 2008 Manuscript Templates for Perkin Dis Aquat Journal Arti http Awww nebi nim 15 08 20 Aveiro 2009 Data Visu le shellfish Arch Latino Journal Arti http awww ncbi nim 15 08 20 Avuso 2011 Update on the diagnosis and treatme Curr Alleray Journal Arti http iwww ncbi nlm 15 08 20 In EndNote select Tools Cite While You Write CWYW and a menu of options appears The Insert Selected Citation s command inserts a citation at the cursor point in the currently open Word document the Format Bibliography command re formats the bibliography in the currently open Word document and the Return to Word Processor command returns you to your Word document INSERTING A REFERENCE INTO A DOCUMENT A reference will be entered into the text below and the document will be formatted using the APA 5 style corresponding to the fifth edition of the American Psychological Association s Publication Manual This is a commonly used Author Date style and is the closest of EndNote s out of the box styles to the Harvard Format APA Style used at the University of Portsmouth APA 5 style is closer to the University of Portsmouth s Harvard APA style than is EndNote s Harvard style so use APA 5 style if you need to produce a bibliography in Harvard Format APA Sty
25. 5 September 2012 Page4 STARTING ENDNOTE To start EndNote click on the Windows task bars Start button and select General Applications gt EndNote X5EndNote Program from the resulting menu The first time that you run EndNote you will be presented with an EndNote Web panel which is concerned with setting up an account on EndNote Web You should click on the Cancel button to dismiss this window are we are not considering EndNote Web in this guide CREATING A NEW ENDNOTE LIBRARY Al EndNote X5 New Reference Library ni Edit References Groups Tools Window Save in My EndNote My Recent Documents G Desktop Import gt My Documents Print Setup My Computer File name My EndNote Library Ctrl My Network Save as type EndNote Library enl To create a new EndNote Library select File New from EndNote s menu bar Doing this will open the New Reference Library panel suggesting My EndNote Library as the name of the new Library You may change the Library s name and location if you wish When you are happy with the file name and the location click on the Save button to create the new library OPENING AN EXISTING ENDNOTE LIBRARY To open an existing EndNote Library select FilesOpenOpen Library from EndNote s menu bar Doing so opens a panel allowing you to select the Library to be opened Having selected the Library you want to open click on the Open button to open
26. A SINGLE DOCUMENT WITH A MERGED BIBLIOGRAPHY AT THE END To merge the separate chapters of your document together you must create a master document to hold them all This can be either a new Word file or a document containing the very first pages of the multi part document Once you have a master document you can insert all your separate chapter Gone are the days when your computer s operating system applied severe limitations to filenames A filename can now include almost any character you like with a few exceptions and can be up to 64 characters long It s much easier to link a document to the associated EndNote Library if each has the same name Useful when working with single part documents more important in the case of multi part documents EndNote X5 September 2012 Page 9 documents into this master document as subdocuments Do this in the correct order e g Contents Introduction Chapter 1 and so on Prior to doing this you should unformat the citations in the separate chapter documents otherwise you may end up with mini bibliographies located at the end of each chapter when you compile your subdocuments into the single master document The command to unformat citations can be found on the Bibliography group of Word s EndNote X5 tab Convert Citations and Bibliography Convert to Unformatted Citations This will convert the in text citations to a temporary form surrounded by delimiters usually and also remove the
27. NVERTING OLDER ENDNOTE LIBRARIES TO ENDNOTE X5 FORMAT EndNote 8 9 X X1 X2 X3 and X4 Libraries are all compatible with EndNote X5 You can open any of these Libraries without any conversion being required Furthermore EndNote X5 will automatically convert Libraries created with earlier versions of EndNote Versions 5 6 and 7 to Version X5 format and in most cases the same process will work for Libraries created with Version 4 or earlier OPENING AN OLD ENDNOTE LIBRARY IN ENDNOTE X5 You open an old Library in just the same way that you would open an EndNote X5 Library by selecting FilesOpen Open Library from EndNote s menu bar Locate and highlight the old Library then click on the Open button to open it If the Library was created with EndNote 7 or earlier you must give permission for the conversion to be carried out by clicking on the OK button Name the new Library and click on the Save button Conversion is carried out safely a copy of the old Library is converted to the new format with the original Library being left unchanged EndNote X5 September 2012 Page4 5 USEFUL ENDNOTE WEBSITES University of Queensland Cybrary EndNote homepage Here you can find extra Import Filters Connection Files and Output Styles answers to frequently asked questions journal term lists for the biomedical sciences and a tutorial on writing Output Styles All very useful The website s URL is http www library uq edu au endnote EndNote Devel
28. Note is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session IMPORTING REFERENCES FROM EBSCO DATABASES Search your chosen EBSCO database to get some search results on screen Underneath each reference you will see an Add to folder link Click on this link for each reference you would like to export to EndNote On the right hand side under the legend Folder has items you will see a link to Folder View Click on the Folder View link Select the references you want to export by ticking each box or by selecting all the references Click on the Export icon at the right hand side of the list of results Click in the radio button next to Direct Export to EndNote ProCite CITAVI or Reference Manager You may tick the Remove these items from folder after saving checkbox if you wish Click on the Save button to download the selected references to import them into the currently open EndNote Library The icon for downloaded file Delivery ris will appear at the bottom of your screen Click on the Delivery ris icon and the references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session EndNote X5 September 2012 Page4 8 IMPORTING REFERENCES FROM EMERALD FULLTEXT Search the Emerald Fulltext database to get some search results on screen Select
29. WING OR HIDING EMPTY FIELDS DURING EDITING CHECKING THE SPELLING OF REFERENCES DELETING REFERENCES FROM AN ENDNOTE LIBRARY DELETING MULTIPLE REFERENCES OR BLOCKS OF REFERENCES DETECTING DUPLICATED REFERENCES DELETING DUPLICATED REFERENCES REFERENCES CONSIDERED TO BE DUPLICATES GROUPING REFERENCES IN AN ENDNOTE LIBRARY WORKING WITH GROUPS DISPLAYING OR HIDING GROUPS IMPORTANT POINTS ABOUT GROUPS CREATING A NEW GROUP ADDING REFERENCES TO A GROUP DELETING REFERENCES FROM A GROUP DELETING A WHOLE GROUP RENAMING A GROUP SEARCHING GROUPS TEMPORARY GROUPS COPYING REFERENCES BETWEEN ENDNOTE LIBRARIES SEARCHING ENDNOTE LIBRARIES QUICK SEARCH ADVANCED SEARCH CUSTOMISING THE SEARCH FUNCTION USING BOOLEAN LOGIC IN SEARCHES SORTING AN ENDNOTE LIBRARY SIMPLE SORTING USING COLUMN HEADINGS COMPLEX SORTING USING THE SORT LIBRARY FUNCTION PRODUCING SIMPLE BIBLIOGRAPHIES WHAT IS AN OUTPUT STYLE EndNote X5 September 2012 Page 1 EXAMPLE PRODUCING A READING LIST VIEWING THE BIBLIOGRAPHY PRODUCING A SUBJECT BIBLIOGRAPHY SELECTING THE REFERENCES FOR A SUBJECT BIBLIOGRAPHY CITE WHILE YOU WRITE WITH WORD 2007 TRAVELLING LIBRARY WORD S ENDNOTE TAB THE CITATIONS GROUP THE BIBLIOGRAPHY GROUP THE TOOLS GROUP ENDNOTE S TOOLS MENU ENTERING CITATIONS IN AUTHOR DATE OR NUMBERED ST
30. YLES USING AN AUTHOR DATE STYLE E G HARVARD THE CITE WHILE YOU WRITE TOOLBAR IN ENDNOTE INSERTING A REFERENCE INTO A DOCUMENT USING A NUMBERED REFERENCING STYLE E G VANCOUVER FORMAT EDITING OR DELETING CITATIONS EDITING CITATIONS USING THE ENDNOTE X5 RIBBON DELETING CITATIONS USING THE ENDNOTE X5 RIBBON EDITING OR DELETING CITATIONS BY RIGHT CLICKING USING ENDNOTE X5 AND MS WORD TOGETHER SENSIBLY SINGLE PART DOCUMENTS MULTI PART DOCUMENTS HOW DO I MERGE MY DOCUMENTS INTO ONE TO GET A SINGLE DOCUMENT WITH A MERGED BIBLIOGRAPHY AT THE END MERGING THE MASTER DOCUMENT AND SUBDOCUMENTS UPDATING SUBDOCUMENTS WITHIN THE MASTER DOCUMENT NUMERICAL MISMATCH IN NUMERICAL REFERENCING STYLES TRAVELLING LIBRARIES UNIVERSITY OF PORTSMOUTH REFERENCING STYLES DEPARTMENTAL VARIATIONS LINKING ENDOTE X5 TO ENDNOTE WEB GENERATING BIBLIOGRAPHIES FROM RICH TEXT FORMAT FILES CORRECTING UNMATCHED OR AMBIGUOUS CITATIONS CONVERTING OLDER ENDNOTE LIBRARIES TO ENDNOTE X5 FORMAT OPENING AN OLD ENDNOTE LIBRARY IN ENDNOTE X5 USEFUL ENDNOTE WEBSITES PURCHASING ENDNOTE FOR YOUR PERSONAL USE ENDNOTE WEB COLLECTING REFERENCES FROM SELECTED BIBLIOGRAPHIC DATABASES IMPORTING REFERENCES FROM COPAC IMPORTING REFERENCES FROM EBSCO DATABASES IMPORTING REFERENCES FROM EMERALD FULLTEXT IMPORTING REFERENCES FROM ENGINEERING VILLAGE IMPORTING REFERENCES FROM GOOGLE SCHOLAR
31. ach reference you would like to export to EndNote Click on the Add Citations button on the screen s right hand side Click next to Email Download Save Print My Marked Citations on the right and click on the Go button Select Citation Only or Citation Abstract as the format Click on the EndNote link The icon for downloaded file called endnote_citations enw will appear at the bottom of your screen Click on the endnote_citations enw icon and the references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session IMPORTING REFERENCES FROM SCIENCEDIRECT Search the ScienceDirect database to get some references on screen Click on the box to the left of each article you wish to export Click on the Export Citations link Select Citation only or Citation and Abstracts Select RIS format for Reference Manager ProCite EndNote Click on the Export button A window will open offering EndNote as a destination for the references Click on EndNote and the selected references will be transferred into the currently open EndNote Library and displayed on screen IMPORTING REFERENCES FROM SCIRUS Search the Scirus database to get some search results on screen Click on the checkbox to the left of each article you wish to export You can only export references a page at a time you can check the whole page by clicking in t
32. ahani M R Nahrevanian H Amirkhani A Piazak N et al 2003 Molecular epidemiology of malaria in endemic areas of Iran Southeast Asian J Trop Med Public Health 34 Suppl 2 15 19 Conway D J 2007 Molecular epidemiology of malaria Clin Microbiol Rev 20 1 188 204 PRODUCING A SUBJECT BIBLIOGRAPHY EndNote can also produce subject bibliographies Where a simple bibliography is a continuous listing of citations in a particular order a subject bibliography is made up of smaller listings each appearing under distinct headings e g keywords or authors A subject bibliography can be based on any EndNote field or combination of fields not just on those fields that contain subject content Subject bibliographies have a variety of uses generating lists of journal abstracts current awareness lists subject indexes lists of Library holdings by category Typical subject bibliography headings are Keyword Author or Journal Title You can print entire bibliographic citations information from one or more fields record IDs or even nothing at all under each heading SELECTING THE REFERENCES FOR A SUBJECT BIBLIOGRAPHY Open the Library that you want to use and highlight the references you wish to include in a subject bibliography You can use the search function to find a subset of references from the Library and then select File Select All from EndNote s menu bar to highlight that subset for your subject bibliography If you selec
33. ary instead it removes the reference s pointer from the Group Deleting a reference from a Library deletes it from any Groups that contain it but you cannot delete a reference from a Library while it is displaying in a Custom Group to do this you must highlight the reference go to the All References view and then delete it When you view a Group of references containing highlighted references viewing All References will show the same references highlighted in this view You can drag references from one Library directly into a Group in another open Library The references are copied into the second Library and into the target Group within it Groups are virtual being collections of pointers rather than collections of references CREATING A NEW GROUP There are two ways of creating a new Group From EndNote s menu bar select References 3Groups Create New Group Right click in the Groups Pane of the Library Window to display a contextual menu and select some references in the reference list then select References Add References toNew Group Then enter a Group name between 1 and 255 characters in length ADDING REFERENCES TO A GROUP You can add references to a Group at any time without worrying about putting the same reference into a Group more than once This is because EndNote does not allow duplication of references within a Group To add references to a Group select the references you want in any of the following ways C
34. b EndNot ResearcherlD more options fill Create Citation Report K E 1 Title Two step purification and in vitro characterization of a hemolysin from the venom of jellyfish Cyanea nozakii Kishinouye amp Author s Li Rongfeng Yu Huahua Feng Jinhua et al 3 Source INTERNATIONAL JOURNAL OF BIOLOGICAL MACROMOLECULES Volume 49 Issue 1 Pages 14 19 DOI 10 1016 ijbiomac 2011 03 005 8 Published JUL 1 2011 Times Cited 0 from All Databases ies Full Toate P View abstract At the head of your search results you will see a button marked Save to EndNote Select the references that you want to export to EndNote by marking them ticking in the check boxes adjacent to those references that you want to export Then having selected your set of exportable references click on the Save to EndNote button A request processing screen will appear and you then click on the Export button to export the marked references into EndNote WEB OF KNOWLEDGE oiscovery starts HERE THOMSON REUTERS Sign In Marked List 0 My EndNote Web My ResearcherlD My Citation Alerts My Journal List My Saved Searches Log Out Help Processing Records Please wait while your request is processed Note Depending on the number of records this may take a few moments Product Web of Knowledge Selected action Export to Reference Software Processing 4 records 4 Done Export if the Export process does not start automatically then cl
35. ce manually select Reference New Reference from EndNote s menu bar or by clicking on the New Reference button on EndNote s toolbar EndNote X5 New Reference File Edit References Groups Tools Window Help fX AN Reference Type Joumal Article v w amp tw s Ss Plain Font y Pinsze w B J U P A A Author xe Thubron Colin Thesiger Wilfred Birch John Year 2009 Title The golden age of Arabian exploration Series Editor Series Title City London Publisher Royal Asiatic Society Volume Number of Volumes Series Volume Number of Pages Pages lt EndNote can store the details of many types of bibliographic materials Click on the arrow to the right of the Reference Type box to open up a drop down list from which you can select the correct reference type for the item you are entering EndNote will automatically suggest Authors Journals and Keywords if they already exist in that Library s Term List Red text indicates that the data is not in the Term List for that particular Library and so EndNote is prompting you to check that it is actually new data and not simply a misspelling of an existing name A useful check that you are entering data correctly but a check that is only applied to these three fields If you start to type data into the wrong reference type it is not a disaster Simply change the reference type using the Reference Type drop down list and the data you have alr
36. ch and PDF amp Quick Edit Preview Search PDF amp Quick Edit Zhang D C Hu et al 2011 Zebrafish neurotoxicity from aphantoxins cyanobacterial paralytic shellfish poisons PSPs from Aphanizomenon flos aquae DC 1 Environ Toxicol Preview Search PDF amp Quick Edit Search Search Whole Library v match case Match Words Author Contains g Year Contains J Title Contains Preview Search PDF amp Quick Edit l T we Reference Type Journal Article Show Empty Fields v There are no PDFs attached to this reference ENDNOTE LIBRARIES ARE JUST FILES EndNote Libraries are just files So like any other files they can be copied renamed deleted moved compressed corrupted and LOST Back them up regularly Select File Save a Copy from EndNote s menu bar to make a copy of a Library in the location of your choosing Page 7 EndNote X5 September 2012 POPULATING AN ENDNOTE LIBRARY There are five methods of getting references into an EndNote Library some more convoluted than others You can gather references by Exporting references from an online database Many databases e g Google Scholar and Web of Knowledge support direct export to EndNote Libraries so that having executed a search in the database you can export the retrieved references directly into EndNote
37. d 5 SORTING AN ENDNOTE LIBRARY SIMPLE SORTING USING COLUMN HEADINGS A quick way of sorting an EndNote Library is to click on the appropriate column heading in the Library Window Here the Author column heading has been clicked on to arrange the whole Library in ascending A Z order of author Clicking on the heading again will re sort the Library into descending order Z A Only one heading can be used for the sort clicking on another column heading sorts the Library by the values in that column A EndNote X5 Geography test data edited P Fie Edit References Groups Tools Window Help m x 1 t S Annotated h Bz e e Author J i Bally Bran 20 Baily Brian Baily Brian Baily Brian Mapping the intertidal vegetation of t Journal of Journal Arti 29 C COMPLEX SORTING USING THE SORT LIBRARY FUNCTION Sort Options Use the Following controls to choose up to 5 fields as criteria For custom sorting Sort First by this Year Then by this Author Then by this Record Number Then by this None Then by this None Sort Language English v Cancel More complex sorting is provided by the Tools Sort Library function allowing you to alter the arrangement of the references in an EndNote Library for browsing exporting printing or copying Libraries are typically sorted by the first author s surname and first initial year and record number When
38. d drop down list Click on the Send file button The icon for downloaded file called Zetoc records txt will appear at the bottom of your screen Click on the Zetoc records txt icon and the references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session EndNote X5 September 2012 Page 5 2
39. dD 2002 kaa manaaement of the British 4 Showing 403 of 403 references Show Tab Pane Showing 403 of 403 references Show Tab Pane Remember that you are copying references not moving them from one Library to another You can select a group or block of references and drag and drop them in the same way To select a block of adjacent references highlight the first member of the block then hold down the lt Shift gt key when selecting the last member of the block To select non adjacent references you must hold down the lt Ctrl gt key as you click on each reference that you want to select You can now close each Library by clicking on the lower X button in the top right hand corner of the each Library s window EndNote X5 September 2012 Page 2 3 SEARCHING ENDNOTE LIBRARIES There are two search functions Quick and Advanced which allow you to locate a specific reference or a group of references in an EndNote Library 4 EndNote X5 X5_Test BEE P Fie Edit References Groups Tools Window Help x e A Annotated v D e g ts Fa 8 Author Zhang D H Yang SP Title Journal Zebrafish neurotoxicity from aphanto Environ Tox Journal Arti Distribution of marine red yeasts in s Curr Microb Journal Arti Os 2011 09 08 201 http iwww ncbi nlm yang S Pj 20 Distribution of marine red yeasts ins Curr Microb Journal Arti htto 4wwwencb
40. e Click on the OK button to retrieve them If necessary you can alter the number you want to retrieve by entering different numbers in the Retrieve records from and through boxes JOURNAL TITLES IN REFERENCES DOWNLOADED FROM PUBMED Journal references downloaded from the PubMed database will have abbreviated journal titles So if you use any citation style other than Vancouver Format which is the format developed for PubMed you will need to expand these abbreviated journal titles to their full form in the reference s lt Journal gt field You should also keep the abbreviated form of the journal title in the lt Alternate Journal gt field of each reference so that you can if needed at some future date use Vancouver Format WHERE DO THE RETRIEVED REFERENCES GO They go where you want them to go When you are carrying out a search of a remote database you have two choices as to where the retrieved references go You can put them into a temporary Library in which case they will need be moved to another Library if you want to save them or you can have them put into the currently open Library These options are controlled by the buttons at the top left hand side of the EndNote window Click on the left hand button to retrieve the references into the currently open Library click on the right hand button to retrieve them into a temporary un named Library The advantage of doing this is that you can review the references in the temporary Libra
41. e block and then holding down the lt Shift gt key before clicking on the last member of the block This highlights all the references in that block simultaneously Once you move a reference to the Trash Group it is no longer in the Library which means that it will not appear in any other Group or reference list nor will it be included in your reference count and it cannot be either searched for or cited However until you empty the Trash Group you can still drag the reference from there back into any active Library EndNote X5 September 2012 Page 1 8 DETECTING DUPLICATED REFERENCES EndNote offers a function which searches the references that are currently showing in the Library Window to identify duplicates Duplicates are determined based on the criteria specified in your EndNote preferences To find ALL the duplicates in a particular Library you must select all the references Select References Show All References From EndNote s menu bar select References Find Duplicates EndNote will display duplicate references in a window in which you can compare duplicates and decide which version to keep and which to delete A Find Duplicates Comparing 1 and 2 of 2 duplicates p Cancel Select the record to keep The record not selected will be moved to the Trash Select Skip to go to the next set of duplicates s Keep This Record Keep This Record van Eijk 2004 7 van Eijk 2004 45 Author Author van Eijk A M van Eij
42. e bibliographic style from APA sn style to Vancouver Format The need to change a citation style could well arise if having had your paper rejected by a journal which uses an Author Date style you decided to submit the article to a different journal one requiring a numeric referencing system as many do Changing bibliographic styles is very easy to do From the Style drop down list found on the Bibliography group on Word s EndNoteX5 ribbon select Vancouver EndNote will automatically reformat your document with the new style Our example text now looks like this The Black Death is categorized into three specific types of plague bubonic plague infection of the lymph nodes or buboes pneumonic plague infection of the lungs and septicaemic plague infection of the blood the most deadly of the three Scientists and historians at the beginning of the 20th century assumed that the Black Death was an outbreak of the same diseases caused by the bacterium Yersinia pestis and spread by fleas with the help of animals like the black rat Rattus rattus Once infected by Yersinia pestis it is estimated that victims would die within 60 180 days However this view has recently been questioned by some scientists and historians and some researchers believe that the illness was in fact a viral hemorrhagic fever based on epidemiological interpretation of historical records of the spread of disease 1 i Altschuler EL Kariuki YM Did the 1918 flu vi
43. e this Go to Google Scholar and click on the Revert to old venerable look link at the bottom left hand side of the screen Click on the Scholar Preferences link to the right of the search box Scroll down to the bottom and look for the Bibliography Manager option Click on the drop down arrow next to Show links to import citations into and select EndNote Click on the Save Preferences button at the bottom of the screen to save your preferences temporarily Your preferences will only remain set for the duration of your search session but if you logout of Google Scholar you will need to reset them And so to searching Search the Google Scholar database to get some search results on screen Under each result there will now be an Import into EndNote link Click on this link underneath the journal article you want to export You can only export one reference at a time from Google Scholar into EndNote The icon for downloaded file called scholar enw will appear at the bottom of your screen Subsequent download will be numbered scholar 1 enw schlolar 2 enw etc Click on the scholar enw icon and the reference will be exported into EndNote and dsipalyed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session EndNote X5 September 2012 Page49 IMPORTING REFERENCES FROM JSTOR Search the JSTOR database to get some search results on screen Cl
44. each chapter Although EndNote X5 allows you to create groups for the references in any Library when you search that Library even if you just have one particular group on display it is the whole Library that is searched not just the visible group A case perhaps for putting the references for each chapter into a separate EndNote Library rather than putting them all into a single one To help you manage a multi part document it is helpful to first create a Word template for all the documents master document and subdocuments This template will establish a common layout for page margins line spacing and font sizes styles for headings sub headings paragraph body bulleted indented or footnoted text Sometimes a piece of academic work requires a bibliography at the end of each chapter rather than single bibliography at the end and sometimes it may need both Since EndNote puts the bibliography at the end of a document to achieve multiple bibliographies requires multiple documents Building multiple documents into a single final document is relatively easy using Word s Master and subdocuments functions You can create the document s separate chapters as separate Word documents combining them all into a master document Again it would make sense to name your subdocuments sensibly e g MSc_Chapter1 MSc_Chapter2 etc with the Master document being called something like MSc_Thesis_Master HOW DO I MERGE MY DOCUMENTS INTO ONE TO GET
45. eady entered should be reassigned correctly to the new reference type s fields SAVING THE REFERENCE Save a reference by closing the reference creation window A keyboard shortcut for saving a reference is to press the key combination lt Ctrl W gt Do this twice and you will close the reference and the Library ENTERING PERSONAL AUTHORS A correctly formatted bibliography depends upon you having entered the data correctly in the first place So here are four important points to remember when entering data into a reference EndNote X5 September 2012 Page 1 5 Enter authors and editors names on separate lines Failure to observe this simple rule is one of the main causes of references failing to format properly when creating a bibliography Enter ALL the authors or editors for a particular reference entering each author editor on a separate line If required EndNote will truncate the list of authors with et al or and others as is required by the bibliographic style If you do not know all of the authors names the last author should be et al or and others and yes that final comma must be there Enter authors and editors names correctly An author or editor s personal name can be entered either with the surname followed by a comma a space and the first name s Smith John or with the first name followed by the surname John Smith Both are acceptable to EndNote but if you have the Suggest terms as you type feature
46. ence drop down adjacent to the reference you want to edit This will display a list of operations that you can carry out on the reference chief of which are Remove Citation and Insert Citation If you wish to add a prefix to the in text citation use the Prefix field to hold the text and or if you wish to add a suffix to the in text citation use the Suffix field to hold the text If you wish to add page numbers to your in text citation put these in the Pages field Tick the Exclude author checkbox if you wish to omit the author from the in text citation because the author s name occurs immediately before the in text citation or tick the Exclude year checkbox if you need to exclude the year from the in text citation Once you have edited the in text citation click on the OK button The in text citation will then be replaced with the edited version EndNote X5 September 2012 Pages 7 DELETING CITATIONS USING THE ENDNOTE X5 RIBBON The above method is also used for deleting in text citations of any kind not just Author Year ones To do this open your Word document and click anywhere inside the citation that you want to delete Doing this highlights the whole citation From Word s EndNote Web ribbon select Edit Citation s This opens the pane shown above using which you can delete the highlighted citation by selecting Edit Reference Remove Citation and clicking on the OK button The highlighted in text citation and the corresponding entry wi
47. ent window The original file will remain opened and untouched Do you wish to continue You may on occasion need to remove a document s Travelling Library If you wish to submit your paper for publication in a learned journal you will need to remove the Travelling Library field codes as these could interfere with the typesetting software used by the publisher To remove a document s field codes in Word 2007 select Convert Citations and Bibliography Convert to Plain Text from the Bibliography group on Word s EndNote X5 ribbon You will see a warning panel explaining that this will preserve your original document with the embedded field codes and create a new unsaved document lacking these codes Click on the panel s OK button to continue You can now save the stripped document under a new name and send this version the one lacking the embedded field codes for the Travelling Library citations for publication Keep the original document as the master copy as you will need to use it if you wish to add or remove any references from the document EndNote X5 September 2012 Page4 1 UNIVERSITY OF PORTSMOUTH REFERENCING STYLES The University of Portsmouth broadly uses two referencing styles Vancouver Format is used by most students in the School of Pharmacy amp Biomedical Sciences and Harvard Format APA Style is used by most other Departments and Schools A citation style OSCOLA used by Law students is now also
48. erything you will ever need to know EndNote s built in help system is well helpful This can be accessed by clicking on the button on EndNote s toolbar or by selecting Help from EndNote s menu bar NEW TO ENDNOTE If you want training in using EndNote contact Information Service s IT Training team ittraining port ac uk 023 9284 3706 and they will arrange training for you If you are a user who is experiencing problems running EndNote then you should initially contact the Information Services Help Desk servicedesk port ac uk Ext 7777 They may well be able to help you as report known bugs and fixes to them or they may refer you to me If you are not from the Faculty of Science and you are familiar with using EndNote but are having difficulty getting data into EndNote from a particular bibliographic database then you should initially seek help from your Faculty Librarian who will almost certainly be more familiar with the bibliographic database in question than I EndNote X5 September 2012 Page ENDNOTE USER MANUAL EndNote comes with a vast PDF user manual which has been installed on the University network You will need Adobe s Acrobat Reader to read it but any University computer should have this already installed on it Should you want to install a copy of this reader on your own computer a copy of the latest version of the reader can be downloaded free of charge from http www adobe com EndNote X
49. etrieved This data will be saved as a text file and it is this text file that must be located using the File search box above so that it can be imported into EndNote EndNote X5 September 2012 Page 1 0 EFFICIENCY OF IMPORT FILTERS No Import Filter is perfect For this reason it may be best to import references into a temporary Library leaving them there until they can be checked against the text file of downloaded references After checking they can then be transferred to a permanent home EndNote X5 September 2012 Page 1 1 COLLECTING REFERENCES BY ONLINE SEARCHING At the present time it is not possible to carry out an online search of most remote bibliographic databases from within EndNote This is because EndNote cannot authenticate your identity which is required by many databases The only databases which are exceptions to this are PubMed which can be searched via EndNote from both on campus and off campus and the Web of Knowledge Citation Indexes which can be searched via EndNote from on campus only WEB CACHING ACCESSING ELECTRONIC RESOURCES FROM OFF CAMPUS If you are off campus you can access the Web of Knowledge Citation Indexes by Web caching your computer so that EndNote can access these databases from anywhere Web caching is a simple procedure which makes your computer wherever it is look as if it on the University of Portsmouth campus Instructions for setting up Web caching can be found at ht
50. file and then importing that file into EndNote via an Import Filter but increasingly more direct forms of reference gathering are appearing where marked references are exported directly into EndNote at little more than the push of a button Sadly what you cannot do is import references from word processed documents EndNote can only import structured data and the references in such documents possess insufficient structure for EndNote to be able to make sense of them Getting references from a Word document into EndNote can be done but it may have to be achieved by cutting and pasting Build bibliographies EndNote can insert citations into a word processed document and then process them to generate the document s bibliography EndNote integrates with Microsoft Word by adding a toolbar to all versions of Word from Word 97 Word 2003 and adding a ribbon to Word 2007 both the toolbar and the ribbon controlling a feature called Cite While You Write In addition to producing bibliographies linked to word processed documents you can also produce free standing bibliographies e g a reading list or a list of your publications You can also produce subject bibliographies bibliographies in which the entries are arranged by subject headings keywords or authors Note that EndNote for the Mac integrates with Word for the Mac Pages and OpenOffice HELP This guide covers the basic skills needed to use EndNote effectively but it cannot cover ev
51. he checkbox at the head of the search results screen Click on the Export link at the top of the page of search results Select Citation only or Citations Abstracts and Keywords EndNote X5 September 2012 Page 5 1 Select RIS Format Click on the Export button The icon for downloaded file called scirusXXXXXXXXXXXXxX ris will appear at the bottom of your screen Click on the scirusXXXXXXXXXXXXYX ris icon and the references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session IMPORTING REFERENCES FROM THE WEB OF SCIENCE Search the Web of Science database to get some references on screen Tick the checkbox next to each reference that you would like to export to EndNote Click on the Save to EndNote button located at the top and bottom of each page of search results A window will open offering EndNote as a destination for the references Select EndNote and the selected references will be transferred into the currently open EndNote Library and displayed on screen Alternatively you can search Web of Knowledge from within EndNote Click on the Online Search button on EndNote s toolbar Select Web of Knowledge TS from the drop down list Click on the Choose button to open the search pane at the bottom of the EndNote window Do your search using the search boxes a
52. hy window To modify the term selections you have just set adding or removing terms from the selected field s click on the Terms button Subject headings print as they appear in your records No special formatting of author names and no journal title substitution is applied When you have selected your fields click on the OK button to display the terms found in the fields you selected see above You must now select those terms you wish to include as subject headings To quickly select or clear all the terms use the Select All or Clear Selection s buttons You can also EndNote X5 September 2012 Page d 9 click on individual terms to select or deselect them Once you have selected your terms click on the OK button to display the subject bibliography on screen in the Subject Bibliography window To modify the term selections you have just set adding or removing terms from the selected field s click on the Terms button Subject headings print as they appear in your records No special formatting of author names and no journal title substitution is applied Subject Bibliography My EndNote Library enl Output Style APA Sth he Layout Terms REFERENCE LIST Agab W A 1 Senok A C Ismaeel A Y Al Qashar F A amp Agab W A 2009 Pattern of upper respiratory tract infections and physicians antibiotic prescribing practices in Bahrain Meg Princ Pract 1 amp 3 170 174 Al Qashar F A 0 Se
53. i nim 09 08 201 Wormer L 20 First detection of cyanobacterialPS Toxicon Journal Arti httpoviwwencbi nim 09 08 201 Wong C K 20 Cluster analysis of toxins profile patte Environ Res Journal Arti http www ncbi nim 09 08 201 Watanabe 20 Preparation of calibration standards Mar Drugs Journal Arti http iwwnww ncbi nlm 09 08 201 Wang Z H 20 Source and profile of paralytic shellfi Mar Enviro Journal Arti http Awww ncbi nim 09 08 20 Wang S L 2011 Biodegradation of shellfish wastes a Biodegrad Journal Arti htto Mwwwencbi nim 09 08 2011 Villegas R 20 Fish shellfish and long chain n 3 fatt Am J Clin N Journal Arti http iweww ncbinlm 09 08 2011 van den Top 20 Surface plasmon resonance biosens Anal Chem Journal Arti htto Mwwwencbi nim 09 08 2011 Turner A D 20 Comparison of AOAC 2005 06 LC o Anal Bioan Journal Arti htto wwwencbi nim 09 08 20 These A KI 20 Results of a European interlaboratory Anal Bioan Journal Arti httpo Awww ncbi nim 09 08 20 Suzuki T Q 20 LC MS MS analysis of diarrhetic shel Anal Sci Journal Arti http iwww ncbi nlm 09 08 20 Suffredini E 20 Norovirus detection in shellfish using New Micro Journal Arti httpvwww ncbi nim 09 08 201 Scharer K 20 Occurrence of Vibrio spp in Fish an JFoodProt Journal Arti http fwwww ncbi nl 09 08 20 Sant Anna 20 H
54. ick Export Back to Results When you are done exporting the file click Back to Results 2011 Thomson Reuters Acceptable Use Policy Please give us your feedback on using Web of Knowledge EndNote X5 September 2012 paged IMPORTING TEXT FILES INTO AN ENDNOTE LIBRARY Importing references that have been downloaded during a search of a remote database is a quick way of building an EndNote Library but downloaded references need to be passed through an Import Filter to get them into EndNote To import a file of downloaded references the file must be in plain ASCII text and split up into labelled fields but you don t need to worry about doing this yourself as the database will do this for you during downloading Import Filters are specific to particular bibliographic databases If a database is marketed by more than one vendor separate filters are usually required for each version of the database EXAMPLE IMPORTING REFERENCES FROM PUBMED Al EndNote X5 X5_Test File Edit References Groups Tools Window Help Q E Annotated JEJ oO ia Fal S gt 8 Author Year Title Journal Ref Type URL Let s assume that you have downloaded a file of references from a search of PubMed and that this file of references has been placed on your desktop as a file pubmed results txt Import File Import File pubmed_result txt Import Option PubMed NLM E Duplicates Import All v Text Translation
55. ick in the check box by the side of each article you want to export Atthe top of the search results screen you will see an Export Citation link Click on the Export Citation link and select RIS file The icon for downloaded file called citations ris will appear at the bottom of your screen Click on the citations ris icon and the reference will be exported into EndNote If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session IMPORTING REFERENCES FROM THE LIBRARY CATALOGUE You can search our Library Catalogue from within EndNote which makes it easy to import book references from this source Click on the Online Search button on EndNote s toolbar Select U Portsmouth from the drop down list and click on the Choose button to open the Search Pane at the bottom of the EndNote window Carry out your search of the Library Catalogue using the boxes and drop down lists to focus your search Once the number of retrieved references is displayed click on the OK button to retrieve these into the currently open EndNote Library You do not have to retrieve all the references you have found by altering the values in the Retrieve records from and through boxes you can select the number of records you want to retrieve IMPORTING REFERENCES FROM MYILIBRARY Please note that only the author title year and place of publication are imported not the page number
56. icrocystis aeruginosa s Neurotox Res Journal Arti http weww r Rodriguez R 201 Prevalence co occurrence and pred Clin Rheum Journal Arti http www r EndNote Web Putignani L 201 nvestigation of Toxoplasma gondii p Exp Parasitol Journal Arti http www r transfer Picot C Ng 20 Relevant shellfish consumption data f Int J Enviro Journal Arti http iwww r Perez S Y 20 Determination of toxicity equivalent f ChemRes Journal Arti http www r Find Full Text Nincevic Gla 20 Lipophilic toxin profile in Mytilus gallo Molecules Journal Arti http Awww r Mitra A Ch 20 Concentrations of some heavy metal Environ Mo Journal Arti http www r Mitra A Ba 201 Trace elements in edible shellfish sp Ecotoxicol Journal Arti http Awww r Mihali T K 201 A putative gene cluster from aLyngb PLoS One Journal Arti htto Awwn ir Mesquita J 201 Norovirus hepatitis A virus and enter Food Micro Journal Arti http iwww r Ma H J Fu 201 Differentiation of fecal Escherichia c Curr Microb Journal Arti http waww r Liu R Lian 201 First report on the detection of pecte Toxicon Journal Arti http www r Liang C P 20 Assessing and managing the health r J Hazard M Journal Arti http Janw Li A Ma F 20 Dynamic adsorption of diarrhetic she J Chromato Journal Arti http iwww r Lemiere G 20 A general synthetic approach
57. if you email me andy barrow port ac uk will send you a copy of it EndNote X5 September 2012 Page4 7 COLLECTING REFERENCES FROM SELECTED BIBLIOGRAPHIC DATABASES The following section has been written by Lisa Jeffrey to whom my very grateful thanks are due Note that You may still need to edit references imported into EndNote in order to comply with the University s Harvard Format APA Style or Vancouver Format Database search interfaces change and it s hard to keep up with changes The following instructions are correct at the time of writing September 2012 IMPORTING REFERENCES FROM COPAC You used to be able to import references from COPAC using EndNote s online search facility but in EndNote X5 the COPAC Connection File no longer appears so Search the COPAC database to get some search results on screen Click in the check box by each item that you want to import into EndNote Export Selected records All 5 records in results Export as Endnote Zotero v Go to the bottom of the search screen and in the Export box see above select either Selected records or All N records in results where N is the number of results that your search has found Select Export as EndNote Zotero Click on the Export button The icon for downloaded file copac search ris will appear at the bottom of your screen Click on the copac search ris icon and the references will be exported into EndNote and dsiplayed on screen If End
58. ighly toxic Microcystis aeruginosa s Neurotox Res Journal Arti http wwww ncbinlm 09 08 20 Rodriguez R 20 Prevalence co occurrence and pred Clin Rheum Journal Arti http Mwwwenebi nim 09 08 201 Putignani L 2011 Investigation of Toxoplasma gondii p Exp Parasitol Journal Arti http www ncbi nim 09 08 201 Picot C Ng 2011 Relevant shellfish consumption data f Int J Enviro Journal Arti http iwwww ncbi nlm 09 08 2011 Perez S Y 2011 Determination of toxicity equivalent f Chem Res Journal Arti http www ncbi nln 09 08 201 Minnanna Ala AG44 Linanbilin tasin menfile in N dilin walle Ranlnn Litton thissers ANNOIN A lasa al A hi nahi nian Preview Search PDF amp Quick Edit Author x Contains v And x Year Contains Title i v Contains QUICK SEARCH Click in the Quick Search box at the right hand side of the main toolbar and enter a search term Pressing the lt Return gt key will carry out a search for the keyword that you have entered It s not very sophisticated but it is quick ADVANCED SEARCH To carry out a more sophisticated search of an EndNote Library click on the Show Tab Pane button at the bottom of the Library Window and select the Search tab You can then carry out your search of the open Library restricting your search to the showing references or the full Library CUSTOMISING THE SEARCH
59. ike to export to EndNote Click on the Send to link at the top of the results page EndNote X5 September 2012 Page 5 0 Select File from the list of destinations Select Medline as the format Click on the Create File button The icon for downloaded file called pubmed_result txt will appear at the bottom of your screen Click on the pubmed_result txt icon and the references will be exported into EndNote and dsiplayed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session Alternatively you can search PubMed from within EndNote which makes it easy to import references from this source Click on the Online Search button on EndNote s toolbar Select PubMed NLM from the drop down list and click on the Choose button to open the Search Pane at the bottom of the EndNote window Carry out your search of PubMed using the boxes and drop down lists to help focus your results Once the number of retrieved references is displayed click on the OK button to retrieve these into the currently open EndNote Library You do not have to retrieve all the references you have found by altering the values in the Retrieve records from and through boxes you can select the number of records you want to retrieve IMPORTING REFERENCES FROM SAGE JOURNALS ONLINE Search the Sage Journals Online database to get some references on screen Click in the checkbox next to e
60. ile You Write How do you know which version of EndNote you are using The legend that appears on the Word 2007 tab indicates which EndNote application is being used by Cite While You Write EndNote X5 your desktop application or EndNote Web EndNote Web covered by a separate guide offers a more limited number of Cite While You Write commands The EndNote Help button displays help about Cite While You Write features ENDNOTE S TOOLS MENU Several Cite While You Write commands also appear on the Tools menu in EndNote To use these commands from within EndNote you must use at least one Cite While You Write command from within Word during the current session EndNote X5 September 2012 Pages 3 ENTERING CITATIONS IN AUTHOR DATE OR NUMBERED STYLES USING AN AUTHOR DATE STYLE E G HARVARD The Harvard referencing style is an example of the Author Date referencing style Within the text of a document a reference is cited in abbreviated form Smith 1993 hence the name Author Date In the list at the end of the document references are given in full listed alphabetically by their first author Where more than one reference is given for a particular author they are arranged in ascending date order Different references by an author written in the same year are treated as 1993a 1993b etc A small piece of text about the Black Death will be used to illustrate referencing using Cite While You
61. is now included in the purchase price when you buy desktop EndNote or is as is the case at the University of Portsmouth free to all University of Portsmouth users by virtue of the fact that we network EndNote X5 to our users desktops EndNote Web Transfer References Web Geology of Oman O Transfer References from Desktop to Web Warning Manually applied text style formatting bold italic etc is not retained using Transfer Web Library Info Cancel Once you have established an EndNote Web account linking to it is carried out from within EndNote rather than from within EndNote Web the linking procedure being invoked by selecting Tools EndNote Web from EndNote s menu bar It should go without saying here that an open Internet connection is necessary for this to work Once connection with EndNote Web has been established and it has been confirmed that you have a valid account on EndNote Web the screen below will be displayed showing a Group the open Group in your EndNote Web account You may change the EndNote Web Group using the drop down list in the Web box and you can also change the direction for the transfer of the references If references are transferred UP to the Web from your desktop they are taken from the currently open EndNote Library if they are transferred from the Web DOWN to your desktop the references are placed in the currently open EndNote Library You may also customise the transfer so tha
62. it 1 N Wy EndNote X5_Test r 2 N Wy EndNote Florence 3 E IR Depositor training data 4 REF refs combined 5 E REF refs Rw 6 E REF refs JP 7 N My EndNote January 2011 gt Import 8 REF refs RW My Documents Print Setup My Computer File name Ctri Q My Network Files of type Libraries enl lib enlx EndNote X5 September 2012 Page 5 COLUMNS ROWS AND PANELS THE ENDNOTE LIBRARY An EndNote Library is displayed as an multi column list each column equating to a field in your references each row equating to a complete reference The left hand pane the Groups Pane displays any Groups associated with that Library These are described elsewhere in this guide Initially you should hide the Groups Pane by selecting Groups Hide Groups from EndNote s menu bar i EndNote X5 X5_Test_0 enl Dek P2 Fie Edit References Groups Tools Window Help ax QH Annotated Mle K e e 4 tu Faj S v My Library B Author Year Title Journal Ref Type URL M All References Unfiled 0 W Trash 0 5 My Groups 5 Online Search O Library of Con O Library of Con LISTA EBSCO PubMed NLM U Portsmouth Web of Scienc more EndNote Web transfer Find Full Text Segoe EE PS EES lt gt Preview Search PDF amp Quick Edit No References Selected Showing 0 of 0 references Hide Tab Pane
63. k A M Ayisi J G Ayisi J G ter Kuile F O ter Kuile F O Slutsker L Slutsker L Otieno J A Otieno J A Misore A O Misore A O Odondi J O Odondi J O Rosen D H Rosen D H Kager P A Kager P A Steketee R W Steketee R W Nahlen B L Nahlen B L Year Year 2004 2004 Added to Library 17 08 2009 Last Updated 17 08 2009 Added to Library 19 08 2009 Last Updated 19 08 2009 DELETING DUPLICATED REFERENCES For each pair of duplicates you have the option to Click on the Keep This Record button to save that particular reference moving the other duplicate into the Trash Group Click on the Skip button to leave both references in the Library They will appear in a temporary Duplicate References group so you can review them later Click on the Cancel button to stop the operation All the references will appear in the temporary Duplicate References group if you wish to review them Before clicking on Keep This Record which will delete the duplicate do check the record number to be sure that you are not deleting a reference already cited in a paper REFERENCES CONSIDERED TO BE DUPLICATES References are considered to be duplicates if they have the same reference type such as Journal Article or Book and the lt Author gt lt Year gt and lt Title gt fields are identical Sometimes references that have been flagged as duplicates based on the criteria above aren t completely identica
64. l e g one may have richer information than the other containing say the full journal title in the lt Journal gt field rather than an abbreviated one Seeing the duplicates side by side enables you to compare the data so that the richer duplicate can be saved and other can be discarded References from PubMed have less rich data than references from other versions of Medline e g the journal title is held in abbreviated form EndNote X5 September 2012 Page 1 9 GROUPING REFERENCES IN AN ENDNOTE LIBRARY Using Groups you can break an EndNote Library into any number of subsets each containing a different subset of the references in the Library There are two types of Groups those that are generated automatically All References Search Results and Transferred References and others Custom Groups that you create to organise your Libraries Remember Groups are virtual Groups just contains pointers to references in the Library They are no more real than the Tooth Fairy WORKING WITH GROUPS Group functions are accessed via the Groups option on EndNote s menu bar 4 EndNote X5 X5_Test P Fie Edit References Tools Window Help Author Journal Ref Type All References 266 Zhang D H 201 1 Z i X Envi ron Tox Journal Arti Unfiled 266 Yang S P 20 Distribution of marine red yeasts ins Curr Microb Journal Arti http Awwwr F Yang S P 20 Di
65. le The Black Death The Black Death is categorized into three specific types of plague bubonic plague infection of the lymph nodes or buboes pneumonic plague infection of the lungs and septicaemic plague infection of the blood the most deadly of the three Scientists and historians at the beginning of the 20th century assumed that the Black Death was an outbreak of the same diseases caused by the bacterium Yersinia pestis and spread by fleas with the help of animals like the black rat Rattus rattus Once infected by Yersinia pestis it is estimated that victims would die within 60 180 days However this view has recently been questioned by some scientists and historians and some researchers believe that the illness was in fact a EndNote X5 September 2012 Page gt 4 viral hemorrhagic fever based on epidemiological interpretation of historical records of the spread of disease To insert a reference at the end of the last sentence of the document place the cursor there and insert a space before the full stop From Word s EndNote X5 ribbon select CitationsInsert CitationFind Citation This opens a search window for searching the open Library We think of the reference which we wish to cite from the Library EndNote X5 Find amp Insert My References v Find Author Title Altschuler Did the 1918 flu virus cause the Black Death lt Reference Type Journal Article 41 Altschuler E L Kariuki
66. le Sedimentary Geology Update Citations and Bibliography K J Convert Citations and Bibliography Bibliography z The Style drop down list allows you to select an Output Style to re format your document according to the rules of the selected style The style showing here is that used by the journal Sedimentary Geology Update Citations and Bibliography reformats your document according to the rules of the Output Style showing in the Style drop down list The formatting process replaces the temporary citations in your paper with formatted citations and builds a bibliography at the end of the document This command also updates your figure and table citations plus the formatted figures and tables found within the body of the document or in a list at the end of the document A number of functions are available from the Convert Citations and Bibliography drop down list Convert Citations and Bibliography Convert to Unformatted Citations either unformats a selected citation before editing or unformats the whole document This removes style formatting for the selected citations leaving temporary citations which usually consist of the author s last name the year and the EndNote Library record number surrounded by delimiters If you unformat the in text citations you must use the Update Citations and Bibliography command see above to format the paper again Convert Citations and Bibliography Convert to Plain Text saves a copy
67. lick on an individual reference to select it Display a list of references such as a set of search results then choose Edit Select All from EndNote s menu bar Hold down the lt Shift gt key and click on two references to select a range of adjacent references Hold down the lt Ctrl gt key and click on a number of individual references to select them Once you have selected your reference s you can add them to a Group in any of the following ways You can drag and drop the selected references into an existing Custom Group in the Groups Pane of the Library Window You can select Groups Add References to from EndNote s menu bar and then select a destination Group for the references You can right click on the reference list to display a contextual menu select Add References to from it and then select either an existing Custom Group or create a new Group for the references DELETING REFERENCES FROM A GROUP To delete references from a Group highlight the references go to the All References view and then delete them by selecting ReferencesMove References to Trash This command deletes the selected references from the Group moving them into Trash DELETING A WHOLE GROUP To delete a Group right click on the Group s name in the Groups Pane Select Delete Group and then confirm that the deletion should be carried out This will delete the entire Group although all of the references from that Group will still exist in the Librar
68. ll both be removed from the bibliography at the end of the document Deleting an in text citation and reference from a Word document doesn t remove the reference from the EndNote Library EDITING OR DELETING CITATIONS BY RIGHT CLICKING You can also edit delete a reference by right clicking in the in text citation This opens up a panel on which the last option is Edit Citation s Select this option to display the same options as you get from the ribbon s Edit amp Manage Citation s function The Black Sea harbours vast quantities of hydrogen sulphide H2S a toxic gas which smells like rotten eggs This noxious gas could be used as a renewable source of hydrogen gas to fuel a future carbon free economy according to Turkish researchers writing in a forthcoming issue of the International Journal of Nuclear Hydrogen Production and Applications The waters of the Black Sea contain very little oxygen As such the rare forms of life that live in the depths of the inland sea so called extremophile bacteria survive by metabolising sulphates in the sea water Sulphates fulfil a similar b Aria u A a Av F in respiration for these microbes allowing them to release the ene B 7 A grow from the nutrients they absorb from the water Mahar amp Escop 1008 Mahar P amp Escobar E 1996 Visual dBase 5 5 dianapolis IN Sams Pub UG Paste E4 Update Field Edit Field Toggle Field Codes Font Paragraph
69. ly generate EndNote references from it EndNote X5 September 2012 Page EXPORTING REFERENCES FROM ONLINE DATABASES Many bibliographic databases allow you to search for references and then send selected references so called marked references directly into EndNote by direct export The bibliographic database will detect your EndNote software and will export the references into the open Library and if no Library is open will ask you to select one as a target for the exported references With some databases Google Scholar ScienceDirect Web of Science this works very well but with others references may not transfer completely accurately In such cases it may be better to download the records and use an Import Filter see page 11 to import them or even search the database directly from within EndNote using a Connection File if one exists EXAMPLE EXPORTING REFERENCES FROM THE WEB OF SCIENCE Access the Web of Science databases at http wok mimas ac uk authenticating your access if necessary Enter your search terms into the Web of Science search screen and click on the Search button to execute the search The search results will be displayed as shown below n gt we k web of Knowledge v 5 3 All Databases Results a B dh i Page Tools Results 231 Page or24 Go gt Pi Sort by Publication Date newesttooliest_v z ty 0 BH Save to EndNot We
70. nce cited Multiple references within the same First Author s Surname Year Second Author s Surname citation Year Anonymous reference with unique year Ik Year Anonymous reference with non unique lt Year Title or any other field unique to the reference year cited When you are ready to format your citations and bibliography save a copy of the file in Rich Text Format Select EndNote s Format Paper function choose the Rich Text Format document to be scanned and the temporary citations will then be converted into in text citations and the bibliography will be produced After the formatting is complete confirm the location and file name to save the newly formatted document If your newly formatted file does not contain spacing between the last line of the original document and the bibliography this must be added manually after formatting CORRECTING UNMATCHED OR AMBIGUOUS CITATIONS To correct unmatched citations open the original Rich Text Format document Locate the unmatched citation s and correct the author s last name or year for each unmatched citation so that it matches the appropriate reference s in your EndNote Library To correct ambiguous citations open the original Rich Text Format document Locate the ambiguous citation s and add information from any other field after the year such as title e g Barrow 2011 Learning to Use EndNote for each ambiguous citation EndNote X5 September 2012 Page4 4 CO
71. nces that mention both terms A Boolean OR operation finds references that match either the preceding search line s or following search term OR broadens the search e g searching for triceratops OR extinction finds all the references that include either term or both terms A Boolean NOT operation finds all references containing the preceding term s and then omits references that contain the subsequent term NOT narrows search results e g a search for triceratops NOT extinction finds all references that contain the word triceratops but discards any references that mention extinction You can use the Boolean operators AND OR and NOT in sequence with as many as nine search lines to build your search strategy The Boolean operators are selected from drop down lists at the start of the second and subsequent search rows Items in combination searches are executed from the top to the bottom of the search window For example if you have entered four search lines in the search window EndNote carries out the search by combining the results of the first two items with the third search line Those results are combined with the fourth search line to produce the final search results 2 Invented as an abstract concept by the British mathematician and philosopher George Boole 1815 1864 Taken up by the American engineer Claude Shannon 1916 2001 and applied to the design of electrical and electronic circuits EndNote X5 September 2012 page
72. nd drop down lists to help focus your results Once the number of retrieved references is displayed click on the OK button to retrieve these into the currently open EndNote Library You do not have to retrieve all the references you have found by altering the values in the Retrieve records from and through boxes you can select the number of records you want to retrieve IMPORTING REFERENCES FROM WILEY ONLINE LIBRARY Search Wiley Online Library to get some references on screen Click in the checkbox next to each reference you would like to export to EndNote Click on the Export Citation button at the top of the screen An Export Citation window will open in which you should select the Format EndNote and Export type Citation amp Abstract Click on the Submit button The icon for downloaded file called citations enw will appear at the bottom of your screen Click on the citations enw icon and the references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program Clear your Downloads folder at the end of the session IMPORTING REFERENCES FROM ZETOC Search the Zetoc database to get some references on screen Click in the box next to each reference that you would like to export to EndNote Click on the Download button at the top of the screen Select Short Labels from the Format drop down list Select Just tagged records from the Downloa
73. ndNote X5 September 2012 Page 1 6 EDITING REFERENCES IN AN ENDNOTE LIBRARY In the Library Window double click on a reference This displays the reference ready for editing You can now change any of the reference s details adding say some text to the lt Notes gt field or correcting any spelling mistakes When you have finished editing the reference close the window and click on the Yes button to save it You can save changes as you make them by pressing the key combination lt Ctrl S gt regularly This saves the data but keeps the reference on screen to allow further editing Alternatively pressing the key combination lt Ctrl W gt closes the reference displaying the confirmation panel shown here EndNote Save changes to the record A Once navigating off this record Revert Reference will not be available C Do not display this message again SHOWING OR HIDING EMPTY FIELDS DURING EDITING Show Empty Fields The Show Hide Empty Fields button at the top right hand side of the reference editing window allows you to show or hide the empty fields in the reference that you are currently editing CHECKING THE SPELLING OF REFERENCES EndNote can spell check references that are open so the spell check command is available only when you have a reference open for editing At other times the Spell Check button will be greyed out Spelling is checked in all the fields of a reference except the lt Author gt and lt URL
74. nok A C Ismaeel A Y Al Qashar F A amp Agab W A 2009 Pattern of upper respiratory tract infections and physicians antibiotic prescribing practices in Bahrain Meg Princ Pract 1 amp 3 170 174 Al Thukair A A 0 Mohamed L F Ebrahim S A amp Al Thukair A 4 2009 Hazardous healthcare waste management in the Kingdom of Bahrain Waste Manag 2X8 2404 2409 Altamirann limenez A ay k Help Print Preview Print Save J Close To modify the layout click on the Layout button Verify the settings on the References Terms Page Layout and Bibliography Layout tabs particularly these items on the References tab Output style which determines the bibliographic style used to format each reference Reference List Title which prints at the top of the bibliography and Reference List Order which determines the order of references under each subject heading Click on the Terms tab to set options specifically for subject headings Click on the OK button to save changes to all of the Layout tabs Once your subject bibliography is set up the way you want it you can do one of the following things Print an on screen preview by clicking on the Print Preview button Print to your printer by clicking on the Print button A print dialogue window will appear Verify the settings and click on the OK or Print buttons Print to a disk file Text Rich Text Format or HTML by clicking on the Save
75. ocument Insert Citation Insert Selected Citations inserts a citation for each reference currently selected in the open Library you can insert up to 50 consecutive in text citations Insert CitationFind Figure searches for an EndNote reference that contains a figure and inserts that figure or table citation in your Word document 3 Any version of Word from Word 97 onwards EndNote X5 September 2012 Page 1 Go to EndNote brings EndNote to the front of your screen This command launches the EndNote program if it is not already running Edit Citation s is used when you want to edit existing citations Using this command you can omit the author and or year from Author Date style citations or add prefix text or suffix text such as page numbers to Author Date style citations Once you have inserted a citation into the text of a Word document any subsequent editing of that citation must be done through the Cite While You Write function or through EndNote itself If there is an error in the text of a reference say a spelling mistake you should not correct this using Word Go to EndNote correct the error in the reference in the EndNote Library and then reformat the bibliography Or use the Edit Library Reference s command mentioned immediately below Edit Library Reference s enables you to highlight an in text citation and directly edit the corresponding reference in the linked EndNote Library THE BIBLIOGRAPHY GROUP Sty
76. opers homepage Here you can find updates and patches for the EndNote software extra Import Filters Connection Files and Output Styles etc The website s URL is http www endnote com UK EndNote homepage Here you can find updates and patches for EndNote extra Import Filters Connection Files and Output Styles and you can join an EndNote discussion list The website s URL is http www endnote co uk EndNote X5 September 2012 Page4 6 PURCHASING ENDNOTE FOR YOUR PERSONAL USE The University of Portsmouth s EndNote site licence only allows EndNote to be installed on University owned computers If you would like to purchase a copy of the latest version of EndNote for your own computer you must buy this from the UK vendor Adept Scientific http www adeptscience co uk Currently our site licence allows individuals to buy their own copy of EndNote at a cost of around 70 But note that if you purchase a discounted copy of EndNote from Adept Scientific you will not be able to rly on them for technical support you will need to apprioach the University for that initially in the first instance requesting help from the Information Services Help Desk servicedesk port ac uk or ringing 023 9284 7777 ENDNOTE WEB If you don t want to spend 70 buying your own copy of EndNote you can use the free Web based version of EndNote EndNote Web to which all University of Portsmouth users have access have written a guide to this and
77. ou should not use title case e g This is a Sentence in Title Case for book titles Firstly for some citation styles it is incorrect and even if that s not the case title case looks deeply unappealing That said do use a modified form of title case for the titles of journals e g Journal of Invertebrate Zoology ABBREVIATED JOURNAL TITLES IN VANCOUVER FORMAT Vancouver Format the referencing style used by the School of Pharmacy and Biomedical Sciences requires journal titles to be abbreviated so you will need to enter the abbreviated journal title in the lt Alternate Journal gt field of the reference Local policy dictates that if the journal title can be found in an abbreviated form in Medline then you should use that form e g the British Medical Journal was cited in Medline as Br Med J up to the end of 1987 but as BMJ from the beginning of 1988 onwards If there are different abbreviated titles like this always cite the correct abbreviated title for the article s year of publication If you cannot find the abbreviated title in Medline then give the title in full rather than attempting to create your own abbreviation If you are using Vancouver Format it s a good idea to enter the journal s unabbreviated name in the lt Journal gt field just in case you need to format your references in another citation style one requiring full journal titles 1 Accessed by selecting Edit Preferences gt Term Lists from EndNote s menu bar E
78. r document and subdocuments you can return to a normal view of your document by clicking on the Print View icon at the bottom of the screen If your bibliography needs formatting it can now be done from anywhere within the master document the in text citations within the document will be reformatted but the individual chapter bibliographies will not be reformatted If you need to format the bibliographies for each individual chapter they can only be formatted from with the subdocuments themselves UPDATING SUBDOCUMENTS WITHIN THE MASTER DOCUMENT To update subdocuments you must first use the Collapse subdocuments button to display the subdocuments as hyperlinks lt Cirl Click gt on these one at a time to open them and once each subdocument is open reformat its bibliography Make sure you close and save each one after reformatting When all the chapters have been updated use the Expand subdocuments button and the chapters will be automatically updated Finally format the master document s bibliography and save the resulting document You will now have an up to date bibliography at the end of each chapter with an up to date cumulative bibliography at the end of the document NUMERICAL MISMATCH IN NUMERICAL REFERENCING STYLES If you are using a numerical referencing style e g Vancouver Format there will be a mismatch between the numbers used in the individual chapters each of which will be numbered afresh beginning with 1 and the final c
79. rmation without needing to supply the EndNote Library as well WORD S ENDNOTE TAB Ca HB2 JU X5_transfer Microsoft Word ox Home Insert Page Layout References Mailings Review View Add Ins EndNote X5 EN Go to EndNote Style APA 5th X s Export to EndNote J Edit amp Manage Citation s Update Citations and Bibliography ff Preferences Insert Citation Edit Library Reference s 4 Convert Citations and Bibliography EndNote Help Citations Bibliography fa Tools When Cite While You Write is installed several EndNote commands appear on an EndNote X5 tab in Word 2007 When you click on this tab the EndNote program starts if it is not already running and a Cite While You Write submenu also becomes active on EndNote s Tools menu displaying some of the EndNote commands that are available on Word s EndNote X5 tab Below are brief descriptions of the Cite While You Write commands that are found on the EndNote X5 tab in Word 2007 The commands are arranged into three groups Citations Bibliography and Tools THE CITATIONS GROUP 2 EN Go to EndNote X Edit Citation s Insert F Citation 34 Edit Library Reference s Citations A number of functions are available via the Insert Citation drop down menu Insert Citation Find Citation is used to search for references to select and insert as in text citations in your Word document Insert Citation Insert Note adds custom text citations to your Word d
80. rus cause the Black Death Med Hypotheses 2008 Dec 71 6 986 7 EndNote X5 September 2012 Page 6 EDITING OR DELETING CITATIONS EDITING CITATIONS USING THE ENDNOTE X5 RIBBON Occasionally in an Author Year citation style e g Harvard Format APA Style you may need to edit a citation perhaps to omit the author from the in text citation or include additional information in the in text citation e g page numbers for a book reference You can edit the existing citation as follows Open your Word document and click anywhere inside the citation that you want to edit This will highlight the whole citation On Word s EndNote X5 ribbon click on Edit amp Manage Citation s Doing this will open the EndNote X5 Edit amp Manage Citations Citation window using which you can edit the highlighted citation E a2 ug Home Insert Page Layout References Mailings Review View Add Ins EndNote X5 EndNote X5 Edit amp Manage Citations waw e TheBlad Citation Count Library D1 0 peaking Feri 2010 have beg Alfani 2010 0 2 Traveling Library a supporte Arrizabalaga 2006 j of schold arrizabalaga 2006 0 2 Traveling Library Edit Reference w Adams Elliot Algar amp Brazell 2008 Adams 2008 15 1 Traveling Library Edit Reference w lil Arrizaba History qj Totals 3 Citation Groups 3 Citations 2 References Page 1 of 1 Words 256 Click on the Edit Refer
81. ry before moving them to a more permanent home If you retrieve the references into the currently open Library make sure if you have created more than one EndNote Library that it s the correct target for the references you are about to retrieve It s not a disaster if you import the references into the wrong Library as you can easily move references between Libraries but you will save yourself time if you have the right Library open to receive the references at the outset EndNote X5 September 2012 Page 1 3 IMPORTING REFERENCES FROM PDFS Search a full text database e g ScienceDirect which allows you to save the full text of your references as PDFs and EndNote can read these PDFs scanning and automatically extracting the bibliographic metadata author article title journal title etc from the PDF without you having to type this into EndNote Hurrah Select File ImportFolder from EndNote s menu bar and in the window shown below select the source folder containing your downloaded PDF files Click on the Import button and EndNote will bring in the bibliographic metadata and the PDF placing each ina new Journal Article reference type with a link to the full text PDF Import Folder Import Folder N EndNote 4 PDFs i C Include files in subfolders Import Option PDF Duplicates Import all EndNote X5 September 2012 Page 1 4 CREATING REFERENCES MANUALLY To painfully create a new EndNote referen
82. s or place of publication required for Harvard Format APA Style Open the book that you would like to export into EndNote Click on the Bibliographic details link at the left hand side of the screen On the subsequent menu click on the Export to EndNote link in the top right hand corner of the reader screen The File Download window will open Click on the Open button and the selected references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program IMPORTING REFERENCES FROM PROQUEST DATABASES Search your chosen CSA database to get some search results on screen Click in the checkbox next to each reference that you want to export to EndNote Click on the Export Save button at the top of the list of search results Inthe Export Save window select EndNote Reference Manager or ProCite In the subsequent window Export Save window select the correct file formats Citation abstract indexing Text only and click on the Continue button A processing window will open followed by File Download window Click on the Open button and the selected references will be exported into EndNote and displayed on screen If EndNote is not currently running this action will execute the EndNote program IMPORTING REFERENCES FROM PUBMED Search the PubMed database to get some references on screen Click in the checkbox next to each reference you would l
83. stribution of marine red yeasts ins Curr Microb Journal Arti http iwww r W Trash 1 Wormer L 20 First detection of cyanobacterial PS Toxicon Journal Arti http iwww r My Groups Wong C K 20 Cluster analysis of toxins profile patte Environ Res Journal Arti http www Watanabe 20 Preparation of calibration standards Mar Drugs Journal Arti http www r Online Search Wang Z H 201 Source and profile of paralytic shellfi Mar Enviro Journal Arti http fwww r Library of Con 0 Wang S L 201 Biodegradation of shellfish wastes a Biodegrad Journal Arti http fwww r a Villegas R 201 Fish shellfish and long chain n 3 fatt Am J Clin N Journal Arti http iweww r Library of Con 0 van den Top 20 Surface plasmon resonance biosens AnalChem Journal Arti http www LISTA EBSCO 0 Turner A D 20 Comparison of AOAC 2005 06 LC o AnalBioan Journal Arti http www r PubMed NLM 0 These A KI 20 Results of a European interlaboratory Anal Bioan Journal Arti http www 2 Suzuki T Q 20 LC MS MS analysis of diarrhetic shel Anal Sci Journal Arti http iwww r U Portsmouth 0 Suffredini E 20 orovirus detection in shellfish using New Micro Journal Arti httpAwww r O Web of Scienc 0 Scharer K 201 Occurrence of Vibrio spp in Fish an JFoodProt Journal Arti http iwww r more Sant Anna 201 Highly toxic M
84. t before alphabetic subject headings To quickly select all fields or clear all fields use the Select All or Clear Selection s buttons You can also click on individual fields to select or deselect them Subject Terms Records Select All Clear Selection s iy tomy and physiology i xins n kinematics diovascular effects tomy and physiology Toxins harmfuil effects 17 Term s Selected Select the boxes to determine whether an entire field is to be used as a heading or whether a field should be split into multiple headings When ticked the List each author separately option will list each author name as a separate heading If not checked all authors from a single field will appear as a single heading When ticked the n other fields list each entry that is separated by slash carriage return or line feed option separates any non author field into multiple headings Terms in the lt Keywords gt field are always listed as separate headings When you have selected your fields click on the OK button to display the terms found in the fields you selected see above You must now select those terms you wish to include as subject headings To quickly select or clear all the terms use the Select All or Clear Selection s buttons You can also click on individual terms to select or deselect them Once you have selected your terms click on the OK button to display the subject bibliography on screen in the Subject Bibliograp
85. t duplicate references are not transferred from EndNote Web to the desktop EndNote or vice versa Once you have customised the transfer process click on the Transfer button to initiate the transfer of references You can get information about your EndNote Web account by clicking on the Web Library Info button but note that an EndNote Web account can only hold 10 000 references EndNote X5 September 2012 Page4 3 GENERATING BIBLIOGRAPHIES FROM RICH TEXT FORMAT FILES If you don t have Microsoft Word on your computer can you use Cite While You Write Well no you can t but happily that s not the end of the story If your word processor can produce Rich Text Format files you can format a document s citations and bibliography using EndNote s Format Paper function select Tools Format Paper Format Paper This will scan a Rich Text Format document for temporary citations and process these into in text citations and a bibliography saving the formatted version separately from the original document When citing a reference in your Rich text format document type the information as shown below using curly brackets and to delimit the temporary citations Suggested formats are shown in the table below Library Reference Contains In text Temporary Citation Layout Single reference from author RAuthor s Surname Year Multiple references from author with same RAuthor s Surname Title or any other field unique to the year refere
86. t individual references select the ReferencesShow Selected References function to view a list containing only those references that will be used to create the subject bibliography If no references are selected all the references in the Library will be used for the subject bibliography Subject Fields Selected Fields Select All Reference Type ruakunan Clear Selections Year Title Secondary Author Secondary Title Place Published Publisher volume Number of Volumes Number Pages Section Tertiary Author Tertiary Title Edition List each author separately of other fields list each entry that is separated by slash carriage return or line feed Keywords entries are always listed separately Select ToolsSubject Bibliography from EndNote s menu bar to display the Subject Fields window listing EndNote fields by their default field names see below Highlight the field s whose contents you wish to use as subject headings A common selection is the lt Authors gt field which will create a subject bibliography based on the references authors EndNote X5 September 2012 Page dD 8 Subject Terms Records Select All Clear Selections vv gt Cancel 22 Term s Selected If you build the list of headings from more than one field the subject headings generated from these fields are combined into a single combined list If you mix date fields with other fields dates will sor
87. to the a Chem Com Journal Arti http www Huang H H 20 Study of cytoskeletal changes induce Environ Tox Journal Arti http www a Hindar Cl 3044 Tavin marina micraalaaa and challfi Enviran Ha laurnal Arti ttn thansaae r Showing 266 of 266 references Show Tab Pane DISPLAYING OR HIDING GROUPS The left pane of the Library Window lists the Groups in the current Library The first Group listed All References is always available This displays all the references in the Library Custom Groups Groups that you have created are listed alphabetically click the header to toggle between A Z or Z A order under the My Groups heading When you click on a Group s name the name is highlighted and the reference list displays that Group s references You can move the separator between the Groups and Reference List panes to adjust their relative sizes but you may not always want to display the Groups Pane as it can take up a significant amount of the screen Select Groups Hide Groups from EndNote s menu bar to hide the Groups Pane Redisplay the pane by selecting Groups Show Groups EndNote X5 September 2012 Page 2 0 IMPORTANT POINTS ABOUT GROUPS You can create up to 500 Custom Groups in a single Library You can add a reference to a particular Group only once although a reference can be a member of any number of different Groups Deleting a reference from a Custom Group does not delete it from the Libr
88. tp www port ac uk library help problems yourpc 7 The procedure for setting this is simple and requires only basic IT skills but it is slightly different for different Web browsers Instructions for customising the major Windows and Mac Web browsers can be found on the above web page We ll look at the example of searching PubMed one of the few databases which can be searched using EndNote To search PubMed click on the Online Search button which can be found on the EndNote toolbar EndNote X5 X5_Test File Edit References Groups Tools Window Help x O erases a dep OG Su 29 0 __ 4 B Author Year Title Journal Ref Type URL Last Updated Choose Connection Name Information Provider PapersFirst OCLC OCLC Pennsylvania State U Library Catalogs Periodical Abs OCLC Philosophers Index EBSCO EBSCO Portsmouth Library Catalogue Library Catalogs Pre CINAHL EBSCO PreMedline OvidSP OvidSP Princeton U Library Catalogs Proceedings OCLC Project MUSE Johns Hopkins University ProQuest ProQuest PsycINFO CSA PsycINFO OvidSP PubMed NLM Purdue U Calumet Library Catalogs Vike ners Cabalane pin LI Miau Camby a v Findby gt Less Info File Name PubMed NLM enz Created 14 July 2011 11 00 34 Modified 28 March 2011 11 43 22 Based On Category NLM Comments This js an HTTP based connection file for the National Library of Medicine s PubMed J Showing 499 of 499 connection files
89. umulative bibliography This problem can be solved by setting the start number of the second and subsequent chapter bibliographies using the Layout option on the Format Bibliography pane which you can get access to via the Bibliography group on Word 2007 s EndNote X5 tab Set the value in the Start with bibliography number box to the number of the last item in the previous chapter 1 i e if the last item in Chapter 10 was numbered 213 start the bibliography for Chapter 11 with 214 EndNote X5 September 2012 Page4 0 TRAVELLING LIBRARIES Although a Word document associated with an EndNote Library looks normal it is not The Word document contains invisible field codes which include most of the data from the Library relating to the references which you have cited This invisibly stored data is called the Travelling Library Useful if you are collaborating with colleagues who also use EndNote and who are also using a version of Word compatible with EndNote s Cite While You Write function since you can send them your formatted Word document and they can add text and references to it from their own EndNote Libraries They can then reformat the completed document because all the data relating to your references are stored in the document s Travelling Library EndNote X5 This command will create a new copy of your Word document and remove all special EndNote markers from it The new document will appear in a new unsaved docum
90. y EndNote X5 September 2012 Page dD 1 RENAMING A GROUP To rename a group right click on the Group s name in the Groups Pane You can now rename it by selecting Rename Group from the menu You cannot rename All References Unfiled and Trash SEARCHING GROUPS You can search your Groups for references limiting your searching to a specific Group in the EndNote Library in the following way Click on the Group name in the Groups Pane to display the Group s references in the Library Window Next open the Tab Pane at the bottom of the screen and select the Search tab When you carry out your search it will be restricted to the selected Group Execute your search and the retrieved references will appear in the Library Window placed in an automatically created Group Search Results For more detail about searching a Group refer to the section of this guide entitled Searching EndNote Libraries TEMPORARY GROUPS Two Groups exist only while their EndNote Library is open and closing the Library will delete these Groups One is Search Results which holds the results of the last search performed on that Library Each time you execute a new search in the EndNote Library the contents of this Group will be overwritten with the new search results The other is the EndNote Web Group which contains references transferred into the desktop Library from EndNote Web Each time you bring in new references from EndNote Web this Group is replaced with the

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