Home

EFNEP Annual Update/5-Year Plan

1. Nutrient dense foods are offered in schools restaurants grocery stores farmers markets worksites food pantries and other locations 40 DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY A family friendly physical activity environment exists as a result of the revitalization of existing parks trails playgrounds and other means Policies supporting increased physical activity at schools worksites and other public buildings are in place and are followed The community infrastructure includes safe walking paths biking trails and school routes readily accessible bicycle racks lighted stairwells etc Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY C Food deserts have been reduced or eliminated Nutritious and affordable foods are more readily available where food is purchased comer stores grocery stores supermarkets gas stations etc Food preparation education is a component of school standard requirements Community members have sufficient food and water supplies and the skills to prepare and use such supplies in the event of an emergency O or disaster Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY f FOOD SECURITY C Food handling factors that negatively impact the safety of foods in a community suc
2. 2 Select Manage Delivery Sites and Partnerships from the WebNEERS Home Page 3 Click Add Institute Level Delivery Site and Partnership Record to create an Institution Level record 4 J o Enter the required data see Section 7 of the User Manual available www nifa usda gov webneers o Click Save to save the record or Cancel to cancel without saving o Use the icon to delete your record a l o Usethe icon to edit your record or the Al icon to preview the record gt Note You will see either the edit or the preview icon The edit icon will only be visible if the record is not associated with a plan that was submitted to the Federal Office If the record has been submitted the preview icon will be visible For Region Level records use the P j If the data is incorrect contact the region and have them log into the system and make updates As soon as they save their changes they will be visible to you icon to preview the record gt Note Institution Level users cannot edit Region Level records Within the Annual Update 5 Year Plan the data can be manipulated but it will not change the original record If you want the actual record to be accurate the Region Level user must make the changes in their system 37 Appendix 1 Environmental Settings Indicators Short Term Indicators Short Term Indicators Organizations and Communities gain awareness knowledge and or interest
3. Section is empty Program Plan amp Results from Previous Year Signature Section is empty Budget Inputs Request Director Signature Required Data Missing Program Priorities Required Data Missing Delivery Sites and Partnerships Contact Information The Contact Info section is completed when you create the plan see above so you may only need to open this section on Annual Update years to review and revise as needed WebNEERS Instructions 1 From the main plan page click on the CONTACT INFO button 2 Enter revise the information as needed 3 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section WebNEERS Instructions 1 From the main plan page click on the SITUATION button Enter revise the narrative description of your Situation Click the checkboxes to select deselect your Geographic Area Enter revise the narrative Description of Geographic Area Enter revise the narrative description of the Target Audience ore ae Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Description of Situation Provide a general description of the situation in your state territory that justifies the need for the program Include any relevant statistics e g poverty l
4. Diet Physical Food Resource Food Food Quality Activity Management Safety Security Hold discussions to identify challenges and opportunities for low income populations that can be addressed from a community context Commit to collaborate to address identified needs Conduct needs assessment to determine the extent of concern and potential for resolution Form partnerships or coalitions Medium Term Indicators Medium Term Indicators Organizations and Communities commit to change DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Partnership Coalition adopts a written plan that contains specific objectives and action steps for diet quality Facilitate the use of more nutritious foods at organization and community events and programs such as food fairs and public meetings Expand nutrition education opportunities through schools community education programs and electronic media Implement consistent messaging and or local branding Increase nutrition education referrals across programs and agencies Develop access to Community Supported Agriculture shares Reduce disparities in policies that encourage healthy eating Change policies practices and physical environment of an organization e g a workplace health care setting school daycare faith organization restaurant or other public eating site to support and improve the quality of foods offered Add Other 38 DIET
5. If the cloned plan has been submitted the preview icon will be visible o Usethe iconto duplicate your cloned plan o Use the icon to delete your cloned plan gt Note The delete icon will only be visible if the plan has not been submitted you cannot delete a plan if it has been submitted to the Federal Office 35 Manage Program Impacts The Manage Program Impacts screen includes all Regional Level and Institution Level Program impacts Regional impacts are only visible at the Institution Level if the Submit for Institution Use box is checked at the Regional Level note this box is checked by default The SEARCH box can be used to quickly find examples by their title type submitter keywords people focus or date Institution Level users can edit Regional impacts if needed Those changes will be visible to the Regional Level user WebNEERS Instructions 1 Login as an Institution Level user 2 Select Manage Program Impacts from the WebNEERS Home Page 3 Click Add Program Impact to create an Institution Level impact o Select whether it is a Program Impact individual level Environmental Settings Qualitative Example or a Sectors of Influence Qualitative Example from the dropdown Click Save to create the impact or Cancel to cancel the impact Enter the required data see User Manual for instructions available www nifa usda gov webneers o Click Save to save the impact or Cancel to cancel wi
6. Program Plan and Results from Previous Year The buttons included under the Program Plan and Results from Previous Year grouping include Budget Inputs Program Priorities and Delivery Sites and Partnerships The buttons under this heading serve a dual purpose They provide an overview of what you intend to accomplish in upcoming years as well as report some of the results you achieved These include fields that need to be reviewed and revised as needed as well as fields that need to be updated each year Figure 2 Main Plan Page Program Plan amp Results from Previous Year General Information amp Program Plan Results from Previous Year Contact Info Environmental Settings Section is empty a Required Data Missing ei srs Sectors of Influence Section is empty Required Data Missing Other Inputs Impacts Section is empty Program Plan amp Results from Previous Year Signature Section is empty Budget Inputs Request Director Signature ae Required Data Missing Program Priorities Required Data Missing Delivery Sites and Partnerships WebNEERS Instructions 1 From the main plan page click on the BUDGET INPUTS button 2 If applicable click on the hyperlinks to preview your most recently approved Federal Budget Sheet or Budget Justifications gt Note Budgets and Budget Justifications are only visible if you have an approved preliminary or final budget submission in WebNEERS When you initi
7. They provide an overview of what you intend to accomplish in upcoming years as well as report some of the results you achieved e Results from Previous Year The buttons under this heading report results from the previous year e Director Signature The button under this heading is used to secure your Extension Director or Administrator s signature Red Asterisk Messages The center section includes red asterisk messages to alert you to sections within which required data is missing and to sections which are empty A plan cannot be submitted if required data is missing If the section is empty the plan can still be submitted Those sections are optional the message serves as a visual cue in case you intended to include something but didn t Red asterisk messages disappear when addressed 3 Required Data Missing i Situation lt Messages to help YOu p TZ complete your plan Required Data Missing e i Other Inputs Lock Feature The lock and the unlock icons on the main plan page help you quickly see the current status of each section locked approved unlocked not approved or not yet approved Situation Locked sections prevent users from making edits For plans that are e Under Review sections are locked because the Federal Office is reviewing the plan e Approved or Need Revision sections are locked because the information contained in that section is approved by the Federal Of
8. You can find the status by clicking Manage Annual Update 5 Year Plan from the WebNEERS Home Page and checking out the Status column or by opening your plan and looking at the top section of the main plan page e Draft This status indicates that you have not submitted your plan It is still in draft form e Pending This status indicates that you have submitted your plan but the Federal Office has not begun its review While your submission is Pending Review you can still make edits to your plan or cancel your submission e Under Review This status indicates that the Federal Office has begun reviewing your plan While your submission is Under Revision you cannot cancel your submission or make edits If you unlock a section make edits and click save the system will generate a cloned version of your plan inclusive of your changes e Needs Revision This status indicates that the Federal Office has reviewed your plan and discovered one or more issues You will need to address the issues and resubmit your plan see Revise and Resubmit Annual Update 5 Year Plan for instructions Hint sections that are locked are approved sections that are unlocked need revision Notes from the reviewer s about your plan and what needs to be revised can be found in the Comments section e Approved This status indicates that the Federal Office has reviewed your plan and has approved it No further action is needed Hint
9. click the up down arrows in any column to re sort ascending or descending or use the SEARCH option to quickly locate your plan Manage Plan Name Fiscal aa Status Last Modified Example Program Plan 2015 2015 05 06 21 46 49 conto preview your plan Al l o Usethe icon to edit your plan or the gt Note You will see either the edit or the preview icon The edit icon is only visible if the plan s status is draft If the plan has been submitted or returned the preview icon will be visible gt Note If there is a plan you no longer need use the icon to delete the plan The delete icon is only visible if the plan has not been submitted you cannot delete a plan if it has been submitted to the Federal Office General Information and Program Plan The buttons included under the General Information and Program Plan grouping include Contact Information Situation and Other Inputs The buttons under this heading capture the contact information for your program and the overview of what you intend to accomplish in upcoming years These need to be reviewed each year and revised as needed Figure 1 Main Plan Page General Information amp Program Plan General Information amp Program Plan Results from Previous Year Contact Info Environmental Settings Section is empty aor Required Data Missing cca Sectors of Influence Section is empty z Required Data Missing Other Inputs Impacts
10. process and can be disregarded 24 Comments optional The Comments feature button on top right of main plan page allows two way communication between the Institution Level submitter and the Federal Level reviewer You can use this to send any additional comments to the Federal reviewer and they will use this to send you feedback on your plan after they review it WebNEERS Instructions 1 From the main plan page click on the Comments button on the top right of the screen Title Example Program Plan Fiscal Year 2015 Last Modified 05 06 2015 a Print Status Draft gt Comments 2 Enter your comment in the Add Comment field 3 Click the Add Comment button to add the comment After doing so it will look like this On 2015 05 07 20 27 14 you wrote Example comment Publish wo Delete Comment Edit Comment o Click Publish to make the comment visible to the Federal level upon submission o Click Delete Comment to delete the comment o Click Edit Comment to edit the comment gt Note only published comments are visible at the Federal level If you publish a comment by mistake you can click Unpublish This will save the comment but make it invisible to the Federal level upon submission 4 Click the x on the top right of the pop up to close the Comments section return to your plan 25 Plan Submission Understand Submission Status Your plan s status will always be one of the following
11. when the plan is approved all sections are locked Notes from the reviewer s about your plan can be found in the Comments section Submit Annual Update 5 Year Plan for Federal Review After you complete your Annual Update you must submit it to the Federal Office for approval 5 Year Plan are automatically submitted to the Federal Office after your Extension Director or Administrator approves it Instructions for submitting an Annual Update are below Instructions for submitting a 5 Year Plan are in the Request Director Signature Submit 5 Year Plan section above WebNEERS Instructions 1 Select Manage Annual Update 5 Year Plan from the WebNEERS Home Page F 2 Clickthe icon to open your plan 26 3 Scroll to the bottom and click Submit for Federal Review Submit for Federal Review gt Note the submission button will only be visible if you have Director approval of your plan 4 Click OK to submit the plan or Cancel to cancel the submission o If your submission was successful you will receive an EFNEP Alert that your submission was successful You will be returned to the Manage Annual Update 5 Year Plan screen EFNEP Alert Annual Update successfully submitted gt Note Sometimes the alert message is quick if you don t see it move on to step 5 If you your status is still Draft return to step 2 and try again o If your submission failed you will get a red EFNEP Error alert message on the top
12. Annual Update 5 Year Plan screen Plan Name Fiscal Year Status i Example Program Plan Pending o Usethe iconto preview the plan you submitted o Usethe icon to duplicate your plan gt Note The icon will only be visible if the plan has not been submitted If you need to delete a plan that was submitted you will need to cancel the submission first see below for instructions Hint If you notice a mistake before the Federal Office begins its review you can make edits within the plan and save them All saved changes to a Pending plan are automatically visible to the Federal Office after you save Cancel Annual Update 5 Year Plan Submission If your Annual Update 5 Year Plan has a status of Pending you can cancel the submission But before doing so consider if you simply need to make a few edits If you only need to make a few edits open the section you need to edit make the edits and click save All saved changes in a Pending plan are automatically visible to the Federal Office after you save If you need to completely cancel the submission use the instructions below WebNEERS Instructions ul D 1 1 From the Manage Annual Update 5 Year Plan screen click the icon 2 Scroll to the bottom and click Cancel Submission Cancel Submission 3 Watch for an alert message at the top right confirming that it was successful Make edits to your plan as needed 5 When
13. QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Partnership Coalition adopts a written plan that contains specific objectives and action steps for physical activity Expand opportunities for increased physical activity through planned organizational and community games sports programs and competitions Organize and implement neighborhood community walking programs gardens etc Reduce disparities to access and use of community sports and other physical activity programs Change policies practices and or physical environment of organizations and community settings e g worksites schools daycares city planning of businesses neighborhoods etc to increase daily physical activity Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY __ C Partnership Coalition adopts a written plan that contains specific objectives and action steps for food resource management Establish grocery stores farmers markets and neighborhood community gardens in low income neighborhoods Increase food resource management education through schools faith organizations worksites community centers and other public places Change policies practices and or physical environments of organizations e g schools community centers faith organizations and other O public sites to encourage family and community food production preparation and storage A
14. main plan page The main plan page is what you see after you first establish your plan as well as what you see when you open an existing plan The top provides descriptive information about your plan the center includes buttons to access each section of the plan and the bottom includes options for managing the submission and migration of your plan D A ar y Ts TAK Qartinn Wi win ED nn VUaAgGA LIO p 9C ction Mailin Pian i ave L Title Example Program Plan Fiscal Year 2015 s P Plan Information Print Option amp Last Modified 05 06 2015 i Comments Feature Status Draft Comments enter Section Main Plan Page Section Groupings The buttons for each section of the plan are grouped according to the type of information data you need to report Contact Info Environmental Settings Section is empty Required Data Missing Situation f Section is empty Required Data Missing Other Inputs x 7 Impacts Section is empty Section is empty Budget Inputs Request Director Signature Required Data Missing Program Priorities Required Data Missing Delivery Sites and Partnerships e General Information and Program Plan The buttons under this heading capture the contact information for your program and the overview of what you intend to accomplish in upcoming years e Program Plan and Results from Previous Year The buttons under this heading serve a dual purpose
15. of Measure e lf itis a 5 Year Plan year o Enter the actual numeric value for the baseline year o Enter the target values for all five upcoming years e fitis an Annual Update year o Enter the actual numeric value for the year that just ended gt Note only enter numbers in the table o Select No for qualitative narrative measures e lf itis a 5 Year Plan year o Enter the actual descriptive value for the baseline year o Enter the target values for all five upcoming years e If itis an Annual Update year o Enter the actual descriptive value for the year that just ended 7 Enter Comments optional 8 Click Save to save the priority or the x at the top of the popup to cancel without saving 9 Repeat Steps 2 8 until you have added updated all of your priorities 14 10 Check the checkbox in the Select column to include the priority in your submission Options L MA E Example Program Priority gt Note you may add as many priorities as you want but a maximum of five can be selected to send forward to the Federal Office The Federal Office can only see the ones you select 11 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Program Priorities Develop 3 5 SMART specific measurable action oriented realistic timely program priorities to focus on over the ne
16. right of your screen and a list of Submission Errors The submission errors represent required fields any outlined in red within your plan that are incomplete These must be fixed before you can successfully submit your plan EFNEP Error i Your Annual Update is incomplete and cannot be submitted please address the following errors Submission Errors Situation Section Situation is empty Situation Section Description of geographic area is empty Situation Section Target audience is empty Priorities Section You must select at least 3 priorities Priorities Section You must select at least 2 priorities with core area selected Other Inputs Section Curricula is empty Other Inputs Section You must define a relationship for each Agency Organization or Other Partner in the Inter Organizational Relationship Chart Delivery Sites and Partnerships Section You must enter a value for Delivery Sites Locations and Community Partnerships Chart Delivery Sites and Partnerships Section Output description is empty To fix submission errors review and make note of items that need to be fixed Click Edit Annual update on the breadcrumb trail to return to your plan Click on the section s with the error s and make corrections Scroll to the bottom and click Submit for Federal Review If the submission fails again complete these steps again 27 5 After you submit confirm your Status is Pending on the Manage
17. whether explicitly stated or not Short Term Indicators Organizations and Communities gain awareness knowledge and or interest Medium Term Indicators Organizations and Communities commit to change Long Term Indicators Organizations and Communities experience improved conditions A culture exists for resolving concerns and taking action at a multi organization community level For complete list of indicators see Appendix 1 Annual Update Years If you migrate your plan this section is unlocked but is pre populated with the information from the previous year You need to read through the items and update them each year WebNEERS Instructions 1 From the main plan page click on the SECTORS OF INFLUENCE button 2 Enter revise the data in the Organizational Involvement chart 3 Click the checkboxes to select deselect the Short Term Indicators you achieved over the past year 18 4 Click on the tab for Diet Quality in the Medium Term Indicators section DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY o Click the checkboxes to select deselect the items you achieved over the past year k al oO Add Other o Clic to enter your own example 5 Repeat step 4 for the Physical Activity Food Resource Management Food Safety and Food Security Click on the tab for Diet Quality in the Long Term Indicators section DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD
18. you are done scroll to the bottom and click Submit for Federal Review to resubmit your plan Submit for Federal Review gt Note The Cancel Submission button will only be visible if the plan is still Pending you cannot cancel a submission if the status is Under Review Needs Revision or Approved 28 Revise and Resubmit Annual Update 5 Year Plan Dlan wmanrwmlscvnn N aarda Diatrryi3e1aAw Pian marked Needs ReVISION _ go If your Annual Update 5 Year Plan submission is marked as Needs Revision you need to determine the issue s with your plan make revisions and resubmit WebNEERS Instructions al i 1 1 From the Manage Annual Update 5 Year Plan screen click the icon to open your plan 2 Note which sections are locked and which aren t Example Locked Sections are approved No further action is needed If you need to make revisions you can unlock the section see Plan Marked Approved section for instructions but if you do so the section will have to undergo another review by the Federal Office for approval Unlocked Sections need revision To see why click the Unlocked gt u Comments button on the top right of the main plan page and review the Federal Comments 3 On sections that are unlocked make revisions based on the Federal Comments see pages yw Comments 4 If needed click the button to add a response or to include additional info
19. Click the checkboxes to select deselect the Short Term Indicators you achieved over the past year 3 Click on the tab for Diet Quality in the Medium Term Indicators section DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY o Click the checkboxes to select deselect the items you achieved over the past year k al Add Other o Clic to enter your own example 4 Repeat step 3 for the Physical Activity Food Resource Management Food Safety and Food Security 17 5 Click on the tab for Diet Quality in the Long Term Indicators section DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY o Click the checkboxes to select deselect the items you achieved over the past year O Click u Add Other to enter your own example 6 Repeat step 5 for the Physical Activity Food Resource Management Food Safety and Food Security 7 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Environmental Settings Check all areas in which you are working within an Environmental Setting Organization Community Level to reduce challenges and increase opportunities for low income individuals families and or households All outcomes should be helpful to the low income audience and should support further the work of low income nutrition education
20. ECE s should not be listed as additional sources of funding unless for example your university received a sub award which will be used for programming as described below Generally when we think about additional sources of funding to support programming we are considering leveraging other resources to increase reach make space available and add resources and teaching opportunities for paraprofessional staff By contrast the RNECE grants will not benefit EFNEP on a day to day basis Rather they are research grants intended to strengthen the program s underpinnings the evidence base and how we might evolve as an entire system 48 If there are side benefits of involvement in the RNECE grants that enhance day to day programming e g people becoming more interested in EFNEP such that they contribute cash and in kind in additional ways that should be counted Otherwise do not count the RNECE funding in support of day to day operations 49
21. S NS arcsec esate cerns E E E arse rncsudsocense aeteee 10 Program Plan and Results from Previous Y ar cccccssssccsosssscssssvescoussscucussscnscussestouessencusscnsoussessensssenensssense 12 BUG Se UPON Sas ate Seacrest eae A E 12 Pro rta PHONG aaan ena psu es rasa ubapanainsaareahpnanecn E enstan a coun E EEE 14 Delivery Sites and Community PartNershipS cccccescccccsseccecesscccceesececsesececeeececeeusecessuecesseeceeeuneceeseeaeeess 15 RESUIES THROM PRC VIOUS TOIT cone E ous cauncssnes coneesuaneonyenatesous E 17 Environm Pet x CUNO eee sar cete tec eae cetera Petes ctea seas Setente ce nce eden sat ndatee eee seen oces vans 17 Sectors OTIM USNE seere E E E E 18 LAAN 2 KEA E PANE E EAEE E E E E A EE A E EA EE T E E E E E 20 eane E i a PET T E EE EE EO AEE AE EAEE PO EET T EE TET E ERAT ATA EE O EEA A AEAT 22 Request Director Signature Submit5 Year PlaNsasuininennenrn i a a TA N A 23 Comment ODLIONAl sea a a a a a eo aelouas ae terdaawenst 25 Pron SCIONS SON ee E E A 26 oder and SUNNI SIONS US eaaa E EE A A EE T E N 26 Submit Annual Update 5 Year Plan for Federal RevieW sssssssssseessssssrrrrrrrrrrrrrrereessssssrrrrrtrrrrereeeeesssesrrrrerrerns 26 Cancel Annual Update 5 Year Plan SUDMISSION ccccccccccccccccceccseeeeeeesceeeececccscseeeeeeeuuaeeeenseeceeeeeeeseeseeeeseeaaenes 28 Revise and Resubmit Annual Update 5 Year Plan ccsssesssssseeecccccccceseeeeeceeeeeeesssseeeeeececcssseeeeeseuueeeesneeeeeee
22. SECURITY o Click the checkboxes to select deselect the items you achieved over the past year k u Add Other o Clic to enter your own example 7 Repeat step 6 for the Physical Activity Food Resource Management Food Safety and Food Security 8 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Sectors of Influence Check all areas in which you are working within and across sectors of influence government media industry agriculture health care and other systems to reduce challenges and increase opportunities for low income individuals families and or households All outcomes should be helpful to the low income audience and should support further the work of nutrition education programs whether explicitly stated or not Our role is to appropriately inform and influence the sectors specifically Keeping in mind the low income population for decisions made Considering what is reasonable and practical in decisions made Thinking through how to incorporate coordinate with what is done through low income nutrition education efforts and Making our nutrition education programs a part of the solution e g increasing visibility and access to our programs as a structural component of solutions and actions taken Note We are not advocating for any specific policy or taking any spec
23. WebNEERS Supplemental Instructions EFNEP Annual Update 5 Year Plan Contents Background on Annual Update 5 Year Plan cccccccccssssssssssecceeccecccsscceeeeeeeeeeeesssseeececeecessseseeeeeuuegusgseeeceecesesseeeess 3 OVErVIEW of the Reporting REQUIPEIN ON iiicnscsescccceascecevesdcsedcanavasancnessenstdeainncs souedesaveasawearceioudeasetneeetansascnteravecsners 3 A ates Ae 1am ales 1 eae E A A a ee ae 3 Top Section Manm Pan PAE E ee E 3 Center Section Main Plan ASS ssercennerro nor an a ET 4 B ktom secion Main Plan Pa E eene 5 UCK TID eee E E E nossa ieinssaauecniesapacasneeecasnie es 5 ECPI DI ee E E E A pent uaainennearacueniseecterarts 5 Cancel Save and Save and Next Buttons ssessssssssssssrrsresrrsresresrrsresrtsrertsrtrstsstrstrstrseeserserserserserseeserereereee 5 VURE USO ara E E evan Gomi saatese cevncurea seein 6 Switching Years Finding Your Plan cc cccosesccncsssscncossueccoussscucussscueousuececussseucussscneosssestouesseneussscneousressenssss 6 Grae NSW PII E A E 7 Enter Revise Plan Information and Data c ccccecccccssecccccssecccccssceccesscecceesececeuseseceesececeesesceseseseesueseeseseseneusesenes 7 General Information and Program Plan ccsscccccsseccccsscccceseccccesececcenscceceusececsueceseeeceeseusecessenecetseeceetenseeeees 8 Contact Inform atON sersan TS TA 8 O e E seeteeeches une canensce ences seoeeussecce oeespecetueansecaeensscadeease ches usecaeee eescceete 9 OT
24. a oy Saw This Request Director Signature option is only available after you complete all required sections of your plan A signature can be requested if section is empty messages are displayed these sections are optional Annual Update Years If you migrate your plan this section is locked and is pre populated with the signature from the previous year Only unlock it if you need to get a new signature per your university requirements or per a special request from the Federal Office otherwise it is pre approved WebNEERS Instructions 1 From the main plan page click on the REQUEST DIRECTOR SIGNATURE button 2 Enter your Extension Director or Administrator s email address Make sure it is accurate 3 Click Send to Director for Approval to send an email to your director requesting his her approval of the plan or Cancel to return to the main plan page without sending Hint Notify your Director that he she should watch for a message from EFNEP Admin with a request to review and approve your plan You can also provide him her with the instructions on p 24 to assist with the process 4 Ifyou need to resend the email or request a signature from someone different click the Cancel Request for Signature button and then repeat steps 1 3 5 If your plan comes back as Needs Revision contact your Director to see what changes you need to make update your plan and click the Resubmit with Changes and repeat steps 1 3
25. ally submit your plan your preliminary budget and justification may not be visible but they will appear once approved Later when you submit your final budget and justification and they are approved they will be visible in place of the preliminary files For instructions on budget submission see Budget and Justification Instructions available http nifa usda gov efnep reporting requirements 12 3 Enter data on the amount received and the source of funds for each type of Other Funds Received Enter revise the narrative Description of Other Funds Received 5 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Federal Budget Sheet Nothing is required here This is simply a way to preview the most recently approved budget sheet Budget Justification Nothing is required here This is simply a way to preview the most recently approved budget justification Other Funds Received Please enter other sources of funding received during the last Fiscal Year Do not include funds captures in the Federal Budget Sheet Other Federal includes funding from other Federal programs agencies not EFNEP Examples are other Federal grants and contacts Other Public includes non Federal funds Examples are State and Local government and university grants contacts and cash contributions Other Private
26. an that has been approved by the Federal Office You are essentially creating a new one WebNEERS Instructions al re 1 From the Manage Annual Update 5 Year Plan screen click the icon to open your Approved plan 30 a SS Locked amp Open the section you need to modify and click the button at the top of the screen o Click Ok on the warning message to confirm that you want to unlock and edit the section o Click Cancel to cancel the action and keep the section locked Make any edits you need to make Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Click OK to confirm the changes and to create a cloned copy of your plan The cloned plan will have the same file name but will have cloned on xx xx xxxx appended to it Make any additional edits Click on the makeba G button on the top right Enter a comment explaining the change in the Add Comment field Click the Add Comment button to add the comment After doing so it will look like this On 2015 05 07 20 27 14 you wrote Example comment Publish wD Delete Comment Edit Comment Click Publish to make the comment visible to the Federal level upon submission Click Delete Comment to delete the comment Click Edit Comment to edit the comment gt Note only published comments are visible at the Federal level If you pu
27. blish a comment by mistake you can click Unpublish This will keep the comment but make it invisible to the Federal level upon submission 10 Click the x on the top right of the pop up to close the Comments section return to your plan 11 Scroll to the bottom and click Submit for Federal Review Submit for Federal Review 12 Click OK to submit the plan or Cancel to cancel the submission 31 Migrate an Annual Update 5 Year Plan Overview of Migration On Annual Update years you have the option to migrate your plan into the new reporting year This allows you to work from your existing plan rather than starting from scratch This is the preferred method but please note that the migration affects each section of the plan differently This chart explains which sections carry their data forward when you migrate whether or not the section is locked pre approved and whether you need to fully update a section or simply need to review it and make revisions where needed Table 1 Overview of Migration GENERAL INFORMATION amp PROGRAM PLAN Contact Info Review Revise Review Revise Review Revise PROGRAM PLAN amp RESULTS FROM PREVIOUS YEAR Budget Inputs Chart No Update Description Yes Program Priorities YES NO Update _ Partnerships Description Yes RESULTS FROM PREVIOUS YEAR Environmental Settings YES NO Review Revise Sectors of Influence YES NO Review Revise Im
28. dd Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY C Partnership Coalition adopts a written plan that contains specific objectives and action steps for food safety Establish a monitoring evaluation and prevention system based on a systematic preventative approach such as HACCP to improve food safety education for organizations and community partners that serve low income individuals families and or households C Conduct an audience appropriate social marketing campaign on family and community food safety in low income communities Add Other 39 DIET QUALITY i PHYSICAL ACTIVITY i FOOD RESOURCE MANAGEMENT i FOOD SAFETY FooD SECURITY Partnership Coalition adopts a written plan that contains specific objectives and action steps for food security Increase quantity and quality of foods in emergency food programs Increase visibilty and access to non emergency food assistance programs Monitor changes in household and community food security and the conditions that impact food secunty such as unemployment and housing costs in order to implement targeted programs Facilitate increased support and involvement in community anti hunger programs Add Other Long Term Indicators Long Term Indicators Organizations and Communities experience improved conditions A culture exists for resolving concerns and taking action at a multi organization community level
29. e environments that support physical activity Communicate the respective actions taken by sectors of influence to improve physical activity and the public s response Work together to increase safe and affordable facilities for walking and bicycling such as sidewalks greenways bike lanes etc that are accessible to low income populations neighborhoods Adapt national initiatives to state and local situations Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY A O Adopt an informed written plan that contains specific objectives and action steps for food resource management Use local or statewide food policy councils to inform key decision makers and to facilitate change across sectors of influence Work together to improve food availability and food handling practices purchasing preparation storage etc Develop social marketing campaigns that promote more resilient families and communities Communicate the respective actions taken by sectors of influence to improve food resource management and the public s response Adapt national initiatives to state and local situations Add Other 44 DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SECURITY Adopt an informed written plan that contains specific objectives and action steps for food safety Facilitate safer food practices by patrons and food handlers wherever food is offered Develop social
30. ear after you finish what you are doing Create New Plan WebNEERS Instructions 1 Login as an Institution Level user Select Manage Annual Update 5 Year Plan from the WebNEERS Home Page Click Add New Plan to create a new Annual Update 5 Year Plan file Enter a Plan Name example Clemson University Annual Update Enter the appropriate Fiscal Year format YYYY Enter the First Name and Last Name of the Program Contact typically this is the Program Coordinator Enter the Phone Number Fax Number Email Address and Program Website for the person listed as ae e the Program Contact optional Enter the First Name and Last Name of the Extension Director or Extension Administrator 9 Click Save to create the plan or Cancel to return to the Manage Annual Update 5 Year Plan screen aa without saving gt Note You can create multiple plans if needed but you should only submit one to the Federal Office Enter Revise Plan Information and Data If you just created the plan you will automatically land on the main plan page Please skip ahead to the General Information and Program Plan instructions below If you are accessing a plan you created earlier follow these steps to open your plan WebNEERS Instructions 1 Login as an Institution Level user 2 Select Manage Annual Update 5 Year Plan from the WebNEERS Home Page 3 Locate your plan in the table The table displays the most recently updated plan at the top but you can
31. eeeeeeeeeeas 48 Background on Annual Update 5 Year Plan The Annual Update 5 Year Plan is the program plan each Land Grant University must write and submit for approval It is one of the Expanded Food and Nutrition Education Program s EFNEP yearly reporting requirements Each year either an Annual Update or a 5 Year Plan is due not both The Annual Update 5 Year Plan is completed through the Web Based Nutrition Education Evaluation and Reporting System WebNEERS The Annual Update 5 Year Plan is important because without approval Federal Funds will not be released to the university Overview of the Reporting Requirement po Year Plan Annual Update Brief Description A strategic plan of what you hope An update revision to what you to accomplish over the next five reported through the 5 Year Plan years includes some reporting of includes some reporting of results from the previous year results from the previous year July 1 Frequency of Submission Once every five years FY2016 Once per year except years in FY2012 etc which a 5 Year Plan is due Information Required Narrative information and data Same as the 5 Year Plan related the situation inputs outputs program priorities outreach in environmental settings outreach in sectors of influence and program impacts Review Process Formal Federal review Federal review for accuracy and completeness The Main Plan Page The Annual Update 5 Year Plan has a
32. essed wherever food is served Add Other i DIET QUALITY l PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT i FOOD SAFETY FOOD SECURITY Healthier foods are provided at food pantries and soup kitchens statewide Add Other 47 Appendix 3 Clarifications on Plan Items Selecting Indicators for Environmental Settings and Sectors of Influence e SELECT APPROPRIATE INDICATORS Checking an indicator in WebNEERS is a judgement call You should consider the context of your situation Is the work a significant change or moving in a new direction Is it expanding the scope or gaining traction toward a larger change Is it representative of what is happening as a result of what the university or state territory is doing EFNEP and others working together If so then you should check off the related indicator Overall the intent is to show the work being done to support the greater good not simply to check off as many items as you can e RECOGNIZE WORK ISN T DONE IN ISOLATION Indicators for Environmental Settings and Sectors of Influence should not be work of a specific person or one group So it s not just what results from the work of EFNEP but from the combined efforts of EFNEP and others This means items in this section may be reported to multiple stakeholders The important thing is to consider whether EFNEP s voice is at the table in the actions that are taken and in the changes that are
33. evels obesity rates etc as well as external factors or assumptions that may impact programming now or in upcoming years The situation should be written so a person unfamiliar with the program can understand It may include a public value statement 2000 characters or less External Factors elements in the environment which may positively or negatively influence programming Examples include cultural differences the economy politics the media etc Assumptions principles ideas or beliefs that may influence decisions Examples include theories about the program the people involved or the way we think the program will work Geographic Area Select the counties parishes your program will provide education in during the upcoming fiscal year If you do not provide education but you have an important partnership in a location do not check the box in this section Instead describe it in brief in the Description of Geographic Area section below Description of Geographic For the locations selected above please briefly describe the reasons they Area were selected If there are locations you have partnerships with but you did not select them above because you do not provide education there you can briefly describe them here Please include any plans to expand eliminate or relocate programming in upcoming years along with an explanation of how and why 2000 characters or less Target Audience Define your target audience wit
34. f specifically requested by the Federal Office You will only be able to request your Director s signature if you have completed all required sections of the plan And you should only send your plan to your Director after your plan is finalized because any changes you make to your plan after it is approved will have to be reapproved i e they will negate your approval status After your Director approves your plan the submit button will appear Note Your Director does not need access to WebNEERS to review and approve your plan He she will receive an email from EFNEP Admin with a link to an html onscreen view of your plan At the bottom he she will have the option to Approve or to send the plan back as Needs Revision 22 Figure 1 Main Plan Page Signature General Information amp Program Plan Results from Previous Year Contact Info Environmental Settings Section is empty ae Required Data Missing assests Sectors of Influence Section is empty z Required Data Missing Other Inputs Impacts Section is empty Program Plan amp Results from Previous Year Signature Section is empty Budget Inputs Request Director Signature 3 Required Data Missing Program Priorities Required Data Missing Delivery Sites and Partnerships Submit 5 Year Plan i D eae 5 h YES a a a PF Iragyiithrract DIr AOLA T gt ry _cEaT Buwesgr KCUUCSL DIri aC Ll JIP
35. fice and does not need further editing e Migrated into the next programming year sections are locked because the data was approved the year prior and if still accurate can be resubmitted without any additional edits Locked sections should only be unlocked if you need to make edits Instructions for unlocking a section are in the Plan Marked Approved section below Pp ATthrrm Larr a Wh NA Pe hb D yy a D aara bottom section Main Pian Page This section of the plan changes based on the status of your plan This is an example from a plan in draft form that has Director approval Back Submit for Federal Review Note the submission button will only be visible if you have Director approval of your plan Quick Tips Entering Data The Annual Update 5 Year Plan was set up so you can enter all of your information at once or enter it at various times This means you can save a section within your plan and return later even if some fields even required ones are incomplete This is different than other data entry screens in WebNEERS a hr rh i C AETA aware C AETA Ar A i T ah r D ruttnrnnc Cancel save and save ahd Next buttons a The Cancel Save and Save and Next buttons are located at the bottom of each section The Cancel and Save buttons will cancel or save edits made in the section and return you to the main plan page The Save and Next button saves any edits made in the section and advances you to the next secti
36. fthe icon is visible and you need to make edits uncheck the checkbox in the Select column click Save and click the IMPACTS button to reopen the section gt Note If you edit a regional impact at the Institution level those edits are also visible to the Regional Level user o Use the icon to hide the impact or example if needed gt Note If you hide an example by mistake return to the WebNEERS home screen click on Manage Program Impacts click on the View Hidden Program Impacts button and click the wj icon to unhide it gt Note If no impacts or examples exist for one of the sections the table will be empty gt Note You will see either the edit and delete icon or the preview icon The edit and delete icons are only visible if the impact is not associated with a plan that was submitted to the Federal Office If the impact has been submitted only the preview icon will be visible 20 3 Ifthe example is in the Program Impacts section and is related to a Program Priority o Scroll to the Program Priorities section o Check the box to select the priority the impact relates to o Click Save to save changes or click the x on the top right of the pop up to close without saving the changes 4 Check the checkbox in the Select column to include up to three 3 Program Impacts one 1 Environmental Settings Qualitative Example and one 1 Sectors of Influence Qualitative Example Example Progra
37. h as selling or distributing unsafe foods have declined C Environmental factors that negatively affect the safety of foods in a community such as contamination residue etc have declined Foodborne illness outbreaks among low income populations especially those at increased risk such as pregnant women and young children have declined Add Other 41 DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY C Emergency and non emergency food assistance programs are well known and used as needed C Emergency and non emergency food assistance programs have sufficient healthy food resources Information is available on selecting and preparing foods provided through emergency and non emergency food sources for a healthy and adequate diet C Emergency and non emergency systems coordinate efforts to increase access and participation Add Other 42 Appendix 2 Sectors of Influence Indicators Short Term Indicators Short Term Indicators Sector representatives identify and define social structure and policy relevant issues Diet Physical Food Resource Food Quality Activity Management Safety Participate in discussions with sector representatives regarding the potential impact of practices structures regulations and policies on low income O C O O audiences Convene taskforces expert committees or advisory groups to determine the extent of concem and potential for re
38. hin programmatic guidelines and briefly describe how you are targeting them If you intend to change your target audience or your approach to reaching them in upcoming years briefly describe how and why 2000 characters or less gt Note for EFNEP this must include programming to low income families and low income youth For further information see EFNEP s Policy Document WebNEERS Instructions 1 From the main plan page click on the OTHER INPUTS button 2 Enter revise the narrative description of your Curricula 3 Select revise the type of Inter Organizational Relationships Make sure you select one option for each row even if the relationship is None o Use the Add Other button to add additional organizations not listed in the chart 4 Enter revise the narrative Description of Inter Organizational Relationships 5 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Curricula Name and briefly describe the key university approved curricula for adult and for youth programming Describe curricula with respect to audience appropriateness behavior change emphasis and evidence base Make sure it is clear that each core area is addressed with adults and with youth If you intend to change or revise curricula in upcoming years briefly describe how and why 2000 characters or le
39. ick on the REQUEST DIRECTOR SIGNATURE button Enter your Extension Director or Administrator s email address Make sure it is accurate Click Send to Director for Approval to send an email to your director requesting his her approval of the plan or Cancel to return to the main plan page without sending Hint Notify your Director that he she should watch for a message from EFNEP Admin with a request to review and re approve your plan You can also provide him her with the instructions on p 24 to assist with this process o If you need to resend the email or request a signature from someone different click the Cancel Request for Signature button and then repeat the steps above o If your plan comes back as Needs Revision contact your Director to see what changes you need to make update your plan and click the Resubmit with Changes and repeat the steps above to resend to your Extension Director or Administrator o Once your plan is approved by your Extension Director or Administrator it is automatically submitted to the Federal Office If needed you can cancel the submission E Ti py 1 1 la iG YY Y J o J l J Ye VU r S LA YE IC iG If your Annual Update 5 Year Plan submission is marked as Approved but you need to make a change you have to unlock the section you need to modify make revisions and resubmit gt Note modifying an Approved plan will create a clone of the plan you cannot edit a pl
40. ific position The examples below are only examples of what you could be doing Different actions approaches and solutions may be appropriate depending on the situation Organizational Involvement For the examples you select indicate the number of other organizations involved Indicate all that apply 19 Short Term Indicators Sector representatives identify and define social structure and policy relevant issues Medium Term Indicators Sector representatives influence action Long Term Indicators Conditions improve within and across states For complete list of indicators see Appendix 2 This section displays all program impacts and qualitative examples entered by Region Level and Institution Level users If you want to quickly review each region s submission or if you need to add additional ones return to the WebNEERS home screen and click Manage Program Impacts see the Manage Program Impacts section for instructions You cannot add impacts or examples from within the plan Annual Update Years If you migrate your plan this section is unlocked and is empty You need to update this information every year WebNEERS Instructions 1 From the main plan page click on the IMPACTS button 2 Inthe Program Impacts Environmental Settings Qualitative Example and the Sectors of Influence Qualitative Example sections al D 1 o Usethe icon to preview edit the impact or the icon to preview the impact or example I
41. includes funds from the private sector Examples are grants and contracts from foundations and non profits and cash contributions from businesses individuals and others in the private sector In Kind includes cash estimates of non cash donations Examples are food transportation and agency staff time Description of Other Funds Please discuss any plans strategies to maintain or to increase other sources Received of funds in upcoming years 13 Annual Update Years If you migrate your plan this section is unlocked but is pre populated with the information from the previous year You need to update the actual value in the data chart each year and revise other sections as needed WebNEERS Instructions 1 From the main plan page click on the PROGRAM PRIORITES button l Add Priority Ea EO O E 2 Click to add a new priority or the _ icon open an existing priority gt Note If needed use the icon to delete a priority The delete icon is only visible if the priority is not part of submitted plan you cannot delete a priority if it has been submitted to the Federal Office 3 Enter revise the Title for the Priority Check the boxes to select deselect the Focus Areas o Click See to add an additional focus area 5 Enter revise the narrative Description Use the dropdown to select verify the Measurement type o Select Yes for quantitative numeric measures e Select verify the Unit
42. itions to them and click save These undergo Federal review for approval 33 Migration Steps WebNEERS Instructions 1 Login as an Institution Level user 2 Use the year dropdown on the top right to select the year containing the Annual Update 5 Year Plan you wish to migrate forward into the new year Federal Test Institute 2013 Y 2014 gt Note the years listed in your dropdown may vary from the screenshot above 3 Click OK to confirm that you want to switch years 4 Select Manage Annual Update 5 Year Plan from the WebNEERS Home Page 5 Click on the icon or the icon to open the plan you wish to edit gt Note You will see either the edit or the preview icon The edit icon is only visible if the plan has not been submitted to the Federal Office If the plan has been submitted the preview icon will be visible 6 Click the Migrate button 7 Use the dropdown to select the reporting year you wish to migrate Annual Update 5 Year Plan into 8 Click Migrate to migrate the plan into the selected year or click Cancel to return to the plan without migrating 9 Watch for a message in the top right that the migration was successful x NEP Alert Annual Update Successfully Migrated gt Note Sometimes the alert message is quick if you don t see it move on to step 10 If your plan isn t listed in the year you tried to migrate it into return to step 2 and try again 10 Use the year dropdown on the
43. m Impact gt Note an Environmental Settings Qualitative Example can only be selected for submission if a medium or long term indicators is reported in the Environmental Settings section same for Sectors of Influence Qualitative Examples 5 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Program Impacts Submit up to 3 qualitative narrative descriptive examples highlighting the impact of your program Program impacts are related to work at the individual level i e work with participants or collaborators Choose ones which show behavior change provide evidence of improved quality of life and best represent the work of your program Consider tying qualitative program impacts to program priorities This can be done by clicking the wrench icon to open the impact and checking the box to select the related program priority in the Program Priorities Section Make sure you check the boxes in the select column to include impacts in your submission Only checked items will be visible at the Federal Level gt Note this option is only available within the program plan To add a program impact return to the home screen and go to the Manage Program Impacts section gt Note if your program impact is selected for use at the Federal level the text may be edited to fit the space 21 E
44. marketing campaigns that promote safer food handling environments Communicate the respective actions taken by sectors of influence to improve food security and the public s response Reinforce safer food handling at schools daycares worksites universities hospitals faith organizations social events etc Develop practices and policies to ensure safe food handling in local food service and temporary food service offerings i e church dinners fairs etc Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY C Adopt an informed written plan that contains specific objectives and action steps for food security Coordinate among emergency and non emergency food assistance agencies and anti hunger organizations and with other sectors to improve program access and participation Facilitate the availability of resources to efficiently and effectively support food security needs C Adapt national initiatives to state and local situations Add Other 45 Long Term Indicators Long Term Indicators Conditions improve within and across states DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Adequate age appropriate food and nutrition education is available for all students K 12 statewide State sponsored events reflect a shift to offering more of nutrient dense foods Nutrient dense foods are more readily available statewide where food i
45. nvironmental Settings If you checked any of the boxes in the list of medium or long term Qualitative Examples impacts in the Environmental Settings section you can include up to 1 qualitative example here To add a qualitative example return to the home screen and go to the Manage Program Impacts section Make sure you check the box in the select column to include the example in your submission Only checked items will be visible at the Federal Level gt Note if your qualitative example is selected for use at the Federal level the text may be edited to fit the space Sectors of Influence If you checked any of the boxes in the list of medium or long term Qualitative Examples impacts in the Sectors of Influence section you can include up to 1 qualitative example here To add a qualitative example return to the home screen and go to the Manage Program Impacts section Make sure you check the box in the select column to include the example in your submission Only checked items will be visible at the Federal Level gt Note if your qualitative example is selected for use at the Federal level the text may be edited to fit the space Signature The section included under the Signature grouping is Request Director Signature This is used to secure your Extension Director or Administrator s signature a requirement for 5 Year Plan years The signature only needs updating Annual Update years if required by your university or i
46. observed If so report it e PARAPROFESSIONALS SHOULD FOCUS ON DIRECT EDUCATION As mentioned at the National EFNEP Conference EFNEP educators should continue to focus on direct education The direct education is what gives EFNEP strength It is the core of what we do and legislatively it is KEY to what makes our program distinct If we lose it we lose EFNEP e ASSURE STAFF THAT THEIR WORK IS CRITICALLY IMPORTANT Please make sure your staff know that the work that they do with families and youth is important and valued Policy System and Environmental Change PSE work may have the potential to reach more people but at this point the true impact hasn t been confirmed We want to build PSE work into what we do but we don t want to dilute EFNEP We need to make sure our educators understand the significance of what they do As the research base and the definitions of PSEs evolve we will continue to explore how best to reflect PSE changes within EFNEP We are beginning with the role of professionals with respect to PSE Including Regional Nutrition Education Centers of Excellence RNECEs If you are involved with Regional Nutrition Education Centers of Excellence RNECEs you can add them as an Other relationship in the Inter Organizational Relationships Chart and you can briefly describe your involvement or your planned involvement as it relates to EFNEP programming in the Inter Organizational Relationships Description section RN
47. on so you can keep working All required fields must be complete to submit the plan but as mentioned above they do not have to be complete to save your changes Multiple Users The Annual Update 5 Year Plan can be edited by any Institution Level user who has permission to access the Manage Annual Update Section If someone is already editing a section a message will display at the top of the screen When this happens close the section and wait for the other user to finish Do not make edits when someone else is in the section This is important because changes made by one user may override change made by another user if edits are made at the same time The following users are currently accessing this page sblake csrees usda gov Any changes you make here could be overwritten by modifications they make Years FINGINS You tae UL r Plan Qwitchino aD VV l L Ci ql I I F Your plan may reside in a different year than the current reporting year When this happens use the year dropdown on the top right of the WebNEERS home screen to change years This is particularly important for the migration process 1 Ifyou are not in the year that contains your plan select the correct year in the dropdown Federal Test Institute 2013 Y gt Note the years listed in your dropdown may vary from the screenshot above 2 Click OK to confirm that you want to switch years 3 Remember to switch back to the current y
48. pacts NOT NO Update SIGNATURE Request Director Signature None unless university requires or Federal Office specifically requests gt Note The migration process also brings forward your approved final budget justification It is visible from the Manage Budget Files Justification screen in WebNEERS gt Note You can migrate multiple plans if needed but you should only submit one to the Federal Office 32 The Contact Situation Other Inputs and Request Director Signature sections are pre approved locked from your previous year s submission They only need to be unlocked if something has changed and you need to make revisions If you leave them locked it indicates to the Federal Reviewer that nothing changed If you unlock them they have to undergo Federal review for approval To unlock a section 1 Click the button to open the section Locked 6 2 Click the button on the top right of the screen 3 Click Ok on the warning message to confirm that you want to unlock and edit the section or Cancel to return to the preview of the page without unlocking it gt Note if you unlock a section by mistake you can still cancel the change by clicking cancel at the bottom of the screen The Budget Inputs Program Priorities Delivery Sites and Community Partnerships Environmental Settings Sectors of Influence and Impacts sections must be revised each year These sections are unlocked You can simply make edits add
49. rmation o Enter a comment explaining the change and click the Add Comment button to add the comment After doing so it will look like this On 2015 05 07 20 27 14 you wrote Example comment Publish wD Delete Comment Edit Comment Click Publish to make the comment visible to the Federal level upon submission Click Delete Comment to delete the comment Click Edit Comment to edit the comment gt Note only published comments are visible at the Federal level If you publish a comment by mistake you can click Unpublish This will keep the comment but make it invisible to the Federal level upon submission o Click the x on the top right of the pop up to close the Comments section return to your plan o Make sure you click Publish to make your comment visible to the Federal reviewer 29 5 Determine if your plan requires a new director s signature If the signature status is approved the plan does not have to be re signed if the button to Request Director Signature is visible it does SIGNATURE STILL LISTED AS APPROVED o Scroll to the bottom and click Submit Revisions for Federal Review to resubmit your revisions Submit Revisions for Federal Review o Click OK to resubmit the plan or Cancel to cancel the resubmission o If your resubmission fails follow the instructions in the Submit Annual Update 5 Year Plan for Federal Review section to make corrections and resubmit NEW SIGNATURE NEEDED Cl
50. s 29 Plali Marked Needs REVISION cinirenen ieren e N TN NS 29 Plan marked Approved but changes are NECCEA cscccccsssccecesseceecesececceecceseusececausecesseneceessnsecesseneces 30 Migrate an Annual Update S Vear PlaMrasierenianrnn e a a a avacdadets 32 Overview OF Miera iON serine a aa aa aa a a a a 32 Pre Approved SCCTIONIS nesieme an E A a E id tories date dois 33 Sections you need to Update Each Cal aranesi a T E 33 MISON CS 0S aa a a a R 34 Clone av AnnUal Updates 5 7 eal Plain tesinak a a a 35 Manabe P FOC Fant IND a CUS saeisacneiwencsueteicacit ee weed cteetai caste lane detention a Na be wentabe tole aesevncecsvarauagihebamecauntet 36 Manage Delivery Sites and Community PartNershipS cccccssseccccsscceceseccceesececeeecceseusecessueceseeneeceseesecetseneess 37 Appendix 1 Environmental Settings INGICATOFS vicccseeieiteesiacoiacsneaiedesate aaa ities as achwieda aas ea ee 38 Appendix 2 Sectors of Influence INGICATOLS scsccscssescncoussecconsvscuenssscnecussscucuesseneussestoussscueussscneoussessenssseneues 43 Appendix 3 Clarifications ON Plan IteMS ccccccsesccsosssscnsonsvecconssscuessscseousseceoussseneusesessoussscueussscneoussessenssseneues 48 Selecting Indicators for Environmental Settings and Sectors of INFIUCNCE ccccccessseccceeseceeeeeceeeeeseeeseeseces 48 Including Regional Nutrition Education Centers of Excellence RNECES ssssccccccessseceeeeeeeeceeee
51. s purchased served Smaller portions and lower calonries options are more readily available statewide where food is purchased served Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Adequate physical activity education is available to all students K 12 statewide Physical activity options for low income populations are inviting safe and readily available and are reinforced through zoning and land use policies and practices Non motorized transit is supported through transportation policies and infrastructure development Add Other DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Fruit and vegetable stands farmers markets etc more readily available statewide in low income areas through incentives zoning taxation and other policies and practices C Food deserts are reduced or eliminated through taxation and other incentives zoning and land use policies etc C Food resource management education is broadly available through schools and adult learning programs Add Other 46 i DIET QUALITY PHYSICAL ACTIVITY i FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY O Public venues such as festivals and fairs use safe food handling practices O Food safety certification in food service establishments is more universally implemented O Hand washing facilities and hand sanitizers are more readily available and acc
52. solution Commit to collaborate and communicate within and across sectors to address identified needs and determine respective roles of responsibility Medium Term Indicators Medium Term Indicators Sector representatives influence action DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Adopt an informed written plan that contains specific objectives and action steps for diet quality Establish local or statewide food policy councils to inform key decision makers and to facilitate change across sectors of influence Conduct social marketing campaigns that promote healthy eating environments Communicate the respective actions taken by sectors of influence to improve diet quality and the public s response Make healthier food options more available and accessible to low income populations Bring affordable grocery stores farmers markets etc to low income neighborhoods Provide healthier food options at schools daycares worksites universities hospitals faith organizations social events etc 2 Adapt national initiatives to state and local situations 43 DIET QUALITY PHYSICAL ACTIVITY FOOD RESOURCE MANAGEMENT FOOD SAFETY FOOD SECURITY Adopt an informed written plan that contains specific objectives and action steps for physical activity Adopt statewide policies for providing physical activity education in schools and daycares Conduct social marketing campaigns that promot
53. ss Core areas EFNEP Diet Quality Physical Activity Food Resource Management Food Safety Food Security gt Note this should not be an exhaustive list of curricula but rather a list of the primary curricula used across the state territory gt Note some grades do not cover food resource management or food security So if you are only working with K 2 or 37 5 grades your youth curricula may not include all core areas 10 Inter Organizational Review the list of agencies organizations and other partners in the table Relationships For each partner you work with think about the relationship at the state territory level If you have more than one type of relationship with a particular agency organization or partner determine which type of relationship is primary Check the radio box in the appropriate column of the table to indicate the primary type of relationship Options are Network Cooperator Coordinator Partnership Coalition or Collaborator If no relationship exists select none Network getting together Cooperator building trust and ownership Coordinator Partnership developing strategic plans Coalition taking action Collaborator establishing long term commitment Description of Inter Summarize any plans to change develop enhance or expand inter Organizational organizational relationships in upcoming years Briefly describe with whom Relationships how and why 1000 characters or less 11
54. thout saving u Bo icon to 4 For Region Level impacts examples use the icon to preview edit the impact or the preview the impact Institution Level users can make edits to Region Level impacts examples and those edits become visible to all users after they are saved gt Note You will see either the edit or the preview icon The edit icon will only be visible if the impact is not associated with a plan that was submitted to the Federal Office If the impact has been submitted the preview icon will be visible 5 If needed use the icon to hide Region or Institution Level impacts or examples from your view gt Note The icon will only be visible if the impact has not been submitted you cannot hide an impact if it has been submitted to the Federal Office o If you hide an example by mistake click the View Hidden Program Impacts button D View Hidden Program Impacts o Clickthe o Click the View Active Program Impacts button to return to the list of active impacts D View Active Program Impacts icon to unhide the impact 36 Manage Delivery Sites and Community Partnerships The Manage Delivery Sites and Community Partnerships screen includes all Regional Level and Institution Level Delivery Site and Community Partnership records There is only one record per region but the Institution Level can add as many records as needed WebNEERS Instructions 1 Log in as an Institution Level user
55. to resend to your Extension Director or Administrator 6 Once your plan is approved by your Extension Director or Administrator it is automatically submitted to the Federal Office If needed you can cancel the submission 23 Director Instructions 1 Watch for an email from EFNEP Admin EFNEP admin webneers net 2 Click on the link within the email message to access the plan You have been identified as the Director who is responsible for approving Federal Test Institute s EFNEP 5 Year plan In order to approve the 5 Year plan please click the link below review the plan and if it meets with your approval click the Mark Plan as Approved button at the bottom of the page If it doesn t click the Needs Revision button at the bottom of the page http beta webneers net annualupdate director approval 91 12 130 95751ace0126ab2b0956337513a82fc46fecb2f1 Note if the request for signature was cancelled by the plan preparer the link will no longer work you must request a new one 3 Review the plan 4 If itis acceptable click Approve at the bottom of the plan if not click Needs Revision Approve v Needs Revision Note this director approval feature was designed for people without WebNEERS accounts If you have an account and are logged in when you clicks Approve or Needs Revision a red error message may flash and you may see a page that says page cannot be found This does not affect the approval
56. top right to switch to the year you migrated your plan into Federal Test Institute 2013 Y 2014 gt Note the years listed in your dropdown may vary from the screenshot above 11 Click OK to confirm that you want to switch years 34 12 Click on the icon to open the migrated plan The migrated plan will be tagged Migrated and have the date it was migrated 13 Follow the instructions in the Enter Revise Plan Information and Data to complete your plan Clone an Annual Update 5 Year Plan The clone option allows users to duplicate or make a copy of a plan without having to retype all the information It maintains the lock unlocked status of each section This option will not move the plan into the new reporting year To do so use the Migration Steps above to migrate your plan WebNEERS Instructions 1 Login as an Institution Level user 2 Select Manage Annual Update 5 Year Plan from the WebNEERS Home Page 3 Locate the plan you want to make a copy of and click the icon to duplicate your plan The duplicate plan will be listed on your Manage Annual Update 5 Year Plan screen and will have Cloned on DD MM YYYY appended to the plan name ul D 1 Al l o Usethe icon to edit your cloned plan or the icon to preview your cloned plan gt Note You will see either the edit or the preview icon The edit icon is only visible if the cloned plan has not been submitted to the Federal Office
57. ude in your Delivery Sites Locations and Community Partnerships DSP submission gt Note you cannot add an Institution Level record within a plan see the Manage Delivery Sites and Community Partnerships section below for instructions 3 If needed manually update the data in the chart gt Note if you manually update the data and then check or uncheck a checkbox the manual changes are lost overridden If possible it is better to contact your Region Level users and have them make updates edits Enter revise the narrative Description of your Delivery Sites Locations and Community Partnerships 5 Click Save to save and close this section Cancel to close the section without saving or Save and Next to save this section and automatically advance to the next section Description of Fields Delivery Sites Locations Report the total number of delivery sites and the total number of community and Community partnerships for each type of site location listed below If you wish to include Partnerships DSP Chart the data submitted by your regions select them from the list below You can manually change the data if needed but you must click save to save the changes If you later check uncheck a region your manual changes will be lost To enter the data at the institution level return to the home screen click on Manage Delivery Sites and Partnerships and select add a new Institution level record After saving the Institution level record
58. will appear in the list below Description of DSPs Summarize any plans to expand eliminate or relocate program delivery sites locations or to change develop enhance or expand community partnerships in upcoming years Briefly describe with whom how and why 1000 characters or less 16 Results from Previous Year The buttons included under the Results from Previous Year grouping include Environmental Settings Sectors of Influence and Program Impacts The buttons under this heading report results from the previous year These need to be reviewed revised and updated each year Figure 3 Main Plan Page Results from Previous Year General Information amp Program Plan Results from Previous Year Contact Info Environmental Settings Section is empty Required Data Missing Moret Sectors of Influence Section is empty Required Data Missing Other Inputs Impacts Section is empty Program Plan amp Results from Previous Year Signature Section is empty Budget Inputs Request Director Signature Required Data Missing Program Priorities Required Data Missing Delivery Sites and Partnerships Annual Update Years If you migrate your plan this section is unlocked but is pre populated with the information from the previous year You need to read through the items and update them each year WebNEERS Instructions 1 From the main plan page click on the ENVIRONMENTAL SETTINGS button 2
59. xt five years 2 3 must directly measure Core Areas others may focus on Secondary Areas You may create more than 5 priorities but a maximum of 5 may be submitted to the Federal office Make sure you check the boxes in the select column for those priorities you want to submit to the Federal Office Only checked items will be visible at the Federal Level Core areas Diet Quality Physical Activity Food Resource Management Food Safety Food Security Secondary areas Family Interpersonal Relationships Management Leadership Sectors of Influence Environmental Settings gt Note Secondary areas should not be the focus of your nutrition education program They can support program goals but should not be programmatic content areas This section displays a list of all of your regions If they entered Delivery Sites and Community Partnership DSP data you can include it in your submission The list also includes any DSP data added by Institution level users If you want to quickly review each region s submission or if you need to add additional examples return to the WebNEERS home screen and click on Manage Delivery Sites Partnerships see the Manage Delivery Sites and Community Partnerships section for instructions 15 WebNEERS Instructions 1 From the main plan page click on the DELIVERY SITES AND PARTNERSHIPS button 2 Click the checkboxes to select deselect the region s and or the Institution Level record s you want to incl

EFNEP Annual Update/5-Year Plan

Contents

Download Pdf Manuals

Related Search

Related Contents