Autotrak Alert + Help Menu - Autotrak Installation and Repair
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1. 14 Setting up Event Notifications The Event Notification Profile will allow you to create a profile and establish specific times to monitor the movement of your vehicles Once these restrictions are in place your vehicles will sms you an event alert if it starts moving during the set profile times NB Please note that these sms will only be sent to you and not the control room but if we are need please give us a call on our 24hr recovery number 08600 25378 and we will gladly help Please follow the below instructions you on how to create your Event Notification Profile and assign an event to your vehicles Step 1 Creating an Event Notification Profile Click on the Event Notification tab seen on the image below Event Notification Profiles Event Notification Profile Add a p As you can see there is no Event Notification Profile created yet so you will need to click on the add button to do so Once you have clicked on add you will be asked for a Profile name For this example created one called Rob 15 Once this has been done you will be able to see the profile as below Event Notification Profiles I Rob Step 2 Editing an Event Notification Profile Now that you have created the profile you will need to edit it To edit the profile click on the Edit button next the Add button When this is clicked it will display the settings for this profile as see2. e The save visibility button will allow you to save the status of the visibility on the map of the area selected 13 Once any area has been created on one vehicle it can be assigned to any other vehicles by using the Multi assign option This feature will save you a lot of time and hassle trying to create the same area on all or selected vehicles manually Follow the easy steps below to learn how to Multi assign on your vehicles 1 Create the area on one of the vehicles you wish to have the area active on 2 Make sure that you have set all the details for that area such as times settings for the Guard areas and max speeds 3 Once you area happy with the area save it 4 Goto the area where your vehicles are displayed and click on the tick boxes next to the vehicle registrations you wish to Multi assign the new area to while still keeping the registration with the original area highlighted in blue 5 Return the area section and click area will now be highlighted in blue and shown on the map on the area that you wish to multi assign to the clicked vehicles 6 Once this has been done click on the Multi assign button and a menu will pop up to explain that the selected area will be multi assigned onto the listed vehicles This pop up menu is shown below Click Ok and the selected area will be assigned to the vehicles Assign Area to Vehicles INPN15115 This action add this area to all listed ia vehi C es Ok Cancel
3. 20 August 2010 00 00 00 20 August 2010 23 59 59 o August 2010 0 August 2010 ident a Exceptions ee ee ie ee on ete Se eh ee ee Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Srat MOVEMENT m 323 Sil y Sil e 7 EL CGAI Bl call Bll 6 7 Jma icici o RAKE HARSH ACCELERATION S 9 30 15 42 323 T4 8 9 10 TE 12 43 14 8 9 10 if 12 13 14 8 9 10 11 12 13 14 isstepiive 15 46 17 18 19 Bae 15 16 17 18 19 20 15 16 17 18 19 20 15 16 17 18 19 20 FUEL THEFT EXCEEDED ROAD SPEED EXCEEDED MAX SPEED Select All Last Month Last Week Last Work Week Last Month Month Last Week Week Last Work Week Work Week This Month This Work Week This Month This Week This Work Week Report data for the last 2 years is available Report data for the last 2 years is available Generate Report Generate Report Tax Logbook SARS Report Below is an example of the Tax Logbook once it has loaded As you can see below you can edit this report to separate the business from the private trips There are two different ways of separating this info Firstly you can set a time bracket that will contain either business or private or you may select whether the trip was business or private on the right hand side of the trip Once you have sorted all your business from your private trips you will see a separate kilometer reading for both Once you are happy you may print email or save the report onto your PC SARS Logbook Updated Business Private Tot
4. other positions popups just click on the arrow icon on the map e Show speed profile To view the speed profile you will need to select a trip Once the trip is selected and loaded on the screen just tick this box to display the speed profile above the map This speed profile will be shown for the current trip through to the start of the next This profile will also show exceptions during the trip such as harsh brake and harsh acceleration Below is an example of a speed profile displaying a Road speed exceeded exception ee Crash Road Speed Exceed am Max Speed Exceed Harsh Movement as Event Fuel Theft 07h23 O7h24 07h25 07h26 07h27 O7h28 07h29 07h30 07h31 07h32 07h33 07h35 07h36 07h37 O7h36 07h39 O7h4 0 O7h44 07h42 07h43 O7h44 O7h44 07h45 O7h46 O7h4 10 Click to view vehicle s ten days of history and Exceptions O m M a EACS ENG Vehicles o E E n27 El Sun 29 08 2010 f Mon 30 08 2010 f Tue 31 08 2010 Wed 01 09 2010 Thu 02 09 2010 fa Fri 03 09 2010 Sat 04 09 2010 Sun 05 09 2010 Bej 11h08 11h30 l 14h56 15h21 The example on the left is the tree view where you will find your Ete ae hi le s i f 16h29 16h53 venic j 19h23 19hS8 Mon 06 09 2010 tenet By clicking on the plus sign it will drop down a list of all the trips driven by gjtght2 14h21 that vehicle in that day along with the times Once you have clicked on eee ee the desired trip it wil
5. settings or delete areas click on the Areas Tab this will redirect you to the Area Settings Page On the Area Settings Page you can select the area you wish to edit and change the settings for it by selecting the Edit Settings menu or by clicking on the area shown on the map Vehicle and Area controls Below are the overviews of the vehicle and area controls that can be found on the left hand side of the map These controls are divided into three sections by the three tabs above the white box where your vehicles will be found By clicking on each tab you will be shown a different set of controls from being able to watch your vehicle s every move to finding a street The tabs are visually marked and are listed below E Show all checked vehicles Follow selected vehicle F Show vehicle popups C Speed profile The tick boxes above can be found at the bottom of the vehicle and area control Ticking the boxes you activate different features for the current trip and position of the chosen vehicle e Show all checked vehicles when this box is ticked it will allow you to view all your vehicles that have been checked in the left tick box of the vehicle registration e Show vehicle popup will show and hide the current vehicles popups These popups display details of the vehicle current position including spot speed maximum speed between the current and previous position date time and vehicle s position If you wish to view any of the
6. 19h48 0d01h31 0d15h21 0d12h09 Od00h08 0d12h20 0d14n16 0d11h47 3d14h16 2d14h03 left at Sat 26 09 2009 10h46 Sun 27 09 2009 10h36 12h49 Mon 28 09 2009 07h53 Tue 29 09 2009 07h51 18h51 Wed 30 09 2009 07h52 Thu 01 10 2009 07h50 Fri 02 10 2009 07h43 Thu 10 09 2009 19h40 Thu 17 09 2009 19h41 Exception Report This report will display all the exceptions that happened on the selected vehicle over the selected dates These exceptions can be viewed on the map by clicking on the trip on the far left or on the exception start date Once the map has loaded it will display the position on the exception An example of this report can be seen below Exception Report Period Starting Wed 18 08 2010 00h00 Period Ending Fri 20 08 2010 23h59 Vehicle FleetDepartment NP162529 ACS JHB Trip Start Exception Exception Exception Driver click to view Start r a Type ve canon Name Wed 18 08 2010 06h49 06h57 00h00m00 HARSH BRAKE Van der Walt Road Denneoord SH 15h42 15h46 00h24m23 START SPEEDING ROAD 140 Verwoerd Road Kliprivier 15h42 16h11 00h11m11 START SPEEDING ROAD 124 Heidelberg Road Sonstraal AH Behaviour Report This report will take the all the exceptions over the selected dates for the selected vehicle s and display them on a user friendly report that will display the behavior of the vehicle and how it has been driven This report will display the number of each type of exception and the total number of exceptions
7. Welcome To Autotrak Alert Help Menu Dear Valued Customer welcome to Alert In this document you will find an easy to follow break down of the Alert website and examples to help you along the way Please enjoy and do not hesitate to contact us on 08600 ALERT 25378 or e mail Info autotrak co za for any further queries Index Navigating the Map e The Panning Control e Zooming In Out Controls e World Map Control Alert Menu Tabs e Log Out e Help e Reports e Maps e Areas e Vehicle Settings Vehicle and Driver Reports Drawing Areas Vehicle and area controls e Viewing Vehicle s e Finding streets and calculating a routes e Map Viewing Settings Setting Up Event Notifications User Manual Navigating the Map Below is an overview of the Alert website once logged in This help file will help you familiarise yourself with the website features LOG OUT HELP REPORTS MAPS DRAW AREAS VEHICLE SETTINGS gt tie EI ACS ENG Vehicles amp ee Sun 29 08 2010 E Mon 30 08 2010 Tue 31 08 2010 Wed 01 09 2010 Thu 02 09 2010 a Fri 03 09 2010 f Sat 04 09 2010 f Sun 05 09 2010 E Mon 06 09 2010 Tue 07 09 2010 07h22 07h35 4 Removed Vehicles F A f AN fs 3 i f 7 Fi V te eS j 5 ON i a a f oye orgs Se Nt Se See oe oN tare AR AN EE M s Se Se SJ Swe Mf a 4 Be ERR A ge NE PRON P
8. als Set all trips starting after 08h00 and before 17h00 as Business Private Apply Vehicle ND327791 Totals For Period Tue 24 08 2010 00h00 to Thu 26 08 2010 23h59 Total Private 136km Total Business 0 Opening Odo 107543km Closing Odo 107680km Total Distance 136km Private Business Date Time Trip Start From Location Trip End To Location Total kms Opening kms Closing kms Private Business Tue 24 08 2010 07h30 Westville Road Dawncliffe 07h43 Work 14km 107543km 107558km Private Business Tue 24 08 2010 09h18 Work 09h22 Village Road Kloof 2km 107558km 107560km Private Business Tue 24 08 2010 09h25 Village Road Kloof 09h30 Work 2km 107560km 107563km Private Business Tue 24 08 2010 16h50 Work 17h29 Amy home 32km 107563km 107595km Movement Report Once the report has been generated it will show you all the trips your vehicle has done for the selected period By selecting View Trip the report will take you back to the map to show you where your vehicle drove geographically The menu bar allows you to change the dates view a printable report email the report or save the report to your hard drive To return back to the main page just click on the back to tracking menu item Movement Report Vehicle Fleet ND327791 Started From click to view Wed 25 08 2010 07h28 Westville Road Dawncliffe 12h31 Work 12h53 Old Main Road Hillcrest 13h02 Paddock Road Hilldene Waypoint Report Once the report has been
9. can scroll up and down with the mouse wheel to zoom in and out you may use the Zoom bar shown below to zoom in and out and when the panning control is active you can hold shift on your keyboard while holding down the left mouse button and dragging the mouse to draw a zoom box This is the picture of the zoom bar found at the top left of the map page Bar can be used to zoom in and out on the map Arrows above the bar can be used for panning around the zoomed in area PAN NORTH PAN WEST mmp c ee PAN EAST q PAN SOUTH ZOOM OUT gt World Map Control To return to the full view of the world while at any zoom level just click on this icon found at the bottom of the map controls Alert Menu The Alert Menu items are simple and easy to use The menu can be found above the map an example of the menu items can be found below LOG OUT HELP REPORTS MAPS DRAW AREAS VEHICLE SETTINGS Log Out The Log Out menu item will log you out of the Alert website and take you back to the log in screen were you can choose to log into another page Help The Help tab will take you to this help file Reports This menu item shows all the reports available to you Move your mouse over this menu item and it will drop down a menu to allow you choose a report Clicking on the report you require will take you to a calendar where you can choose the period for which you would like to generate the report Maps This menu item drops d
10. for the period This information is then calculated as an overall score which is displayed as a Red Amber or Green face Ifa driver has been driving well and has no exceptions he will be rewarded with a green face but if he has been careless on the roads he will be given a Red face This will allow you quickly determine if your drivers need training and in what areas BEHAVIOUR REPORT Period Starting Sun 01 05 2011 00h00 Legend Above 100 Period Ending Fri 13 05 2011 23h59 50 100 Below 50 Exceed Road Speed Exceed Max Speed Harsh Movement Harsh Acceleration Harsh Brake Total Vehicle No of me z No No No No No ore Distance km Speed Overall Score Registration Exceptions km h AT80RVM1 3 0 1 6 6 70 4 23 0 0 14 296 171 577 D AT80AS01 8 27 0 0 2 73 0 0 0 0 10 598 124 92 E AT80SM04 0 0 0 0 0 0 0 0 0 0 0 107 112 0 Blank fields indicate that the corresponding exception is not available for the vehicle Drawing Areas Below you will find all the different area that you can create for your vehicles It is very important that you create areas they will work as early warning systems and will help you manage your fleet of vehicles without having to be in front of the PC Please scroll down to learn about the feature of each area and how they can help you Operational Areas The operational area is used to help us respond quickly in the event that your vehicle is hijacked and leaves the normal operational area Once you
11. generated for the selected vehicle it will display a pie chart showing the Period Starting Wed 25 08 2010 00h00 Period Ending Thu 26 08 2010 23h59 Driving Trip Time Distance 00h12 14 55km 00h11 7 06km 00h05 0 74km 00h09 6 63km Max Spd 144 107 112 Closing Odo 107621km 107628km 107629km 107636km To Work Old Main Road Hillcrest Paddock Road Hilldene Work Arrived 07h40 12h43 12h58 13h11 Time at 0d04h51 0d00h10 0d00h04 0d03h54 percentages of the different waypoints entered by the vehicle over the selected dates below the pie chart your will find a detailed list of the trips If the trip is clicked on it will display the trip on the map An example of this is shown below Waypoint Report Vehicle LANDY001 Totals For Period Tue 01 09 2009 00h00 Arrived at Click to view trip DW home3 DW home3 DW home3 DW home3 DW home3 DW home3 DW home3 DW home3 DW home3 Durban airport Durban airport Durban airport Opening Odo 11438km Closing Odo 12588km P d T DW homes Entries Duration 16d0 gi to Thu 01 10 2009 23h59 Total Distance 1149km Durban airport Entries 3 Duration 7d17h54 on Fri 25 09 2009 22h34 Sat 26 09 2009 14h48 Sun 27 09 2009 11h18 Sun 27 09 2009 16h32 Mon 28 09 2009 19h42 Tue 29 09 2009 18h42 Tue 29 09 2009 19h31 Wed 30 09 2009 17h34 Thu 01 10 2009 19h55 Mon 07 09 2009 05h24 Tue 15 09 2009 05h38 stayed for 0d12h11 0d
12. have selected the vehicle for which you wish to create this area select the operational area menu item and then start to draw on the map by clicking each position defining the boundary of the area Double click the last position to complete the area Once this has been done you may name the area in the space provided at the top of the map then click Save to save the area NB only one operational area is allowed per vehicle and if a new area is created it will automatically replace the old one No Go Zones No Go areas are the opposite of operational areas They are areas that your vehicle should never enter The procedure is similar to defining an operational area You may define your No Go areas on the map by clicking each position and on your last position double click to complete the area Once this has been done you may name the area in the space provided at the top of the map then click Save to save the area You may create No Go areas inside your operational areas and may create as many No Go areas as you wish Guard Areas When creating your guard area you must first select the vehicle you wish to create the area for then click on the Guard area menu item Once activated you may start to click on the map to draw points for the perimeter of your area double click the last position to complete the area Once this has been done you may name the area in the space provided at the top of the map then click Save to save the area Once saved
13. i 1 iets E 3 sme EG 7 of 3 Pe eG y l ge Pi z Sands FE a r e N y ri 4 DA KY F loof Falls ig A A me FP f NS Kf NIDE a wage n r 7 A y pma X oaa e ae Ne ele A a 8 M13 Se RAS f __ a Malcolm K fi al PN eae oF oes j g7 Gr 9 21 E 29 47 04 SS fi 30 4 SL P Se ANis 3 Das t on aSSi Basic Control Overview Panning Controls World map control The Panning Control To activate the panning control click on the at the top of the menu Once the panning control is activated the icon will change to Ww Once activated hold down the left mouse button while your cursor is over the map and move the mouse in any direction you wish to pan the map The panning function works at any zoom level Holding down the Shift button while trying to Pan will allow you to draw a Zoom box without changing to the Zoom Control gt Zooming In Out Controls gt When wanting to zoom in on the map or on a vehicle s position click on the zoom icon al The icon will change to hen this control is active once activated just hold down the left mouse button while the mouse cursor is over the map and drag the mouse to draw a box over the area you wish to zoom into You can monitor what level you are on by looking at the map scale bar An example of this bar is shown below There are many other ways of zooming in and out on the map You
14. l display the trip and the start and stop positions 17h16 17h32 _ 19n47 19n48 1952 2003 You will also notice a plus sign next to the trip when this is clicked it will a display all the exceptions that have happened during that trip If the a Exception is clicked on it will display the position in the trip where this 11 Click to Find a Street or calculate a route Springside Drive Grayleigh Grayleigt w A Using the find a street will allow you to search for the streets When you enter the first street name into the space provided click find and it will allow you to select the correct street in the drop down menu below your entered street name Once this has been selected it will mark the street with the A marker seen next to the drop down menu 12 fo Oo o thee Areas for ND327791 1 U Roy Hesketh Guard nat W aypoint Save Visibility St Fe VI St Hs ay Click to view and edit Areas for selected vehicle On the left hand side is an example of the area tab These tick boxes allow you to toggle the display of your areas and routes on the map Please note that the areas displayed here will belong to the highlighted vehicle in the vehicle list section The Edit delete and save visibility options can be found at the bottom of the display box e The edit button will allow you to edit the selected area s settings e The delete button will delete the selected area
15. n below Edit Event Settings SMS Email 07h30 16h45 00h00 23hS9 00h00 23hS9 00h00 23hS9 00h00 23nS9 00h00 23nS9 00h00 23hS9 Event occurring during this time will trigger SMS Event occuring during this time will not trigger SMS Cancel Save As you can see have only activated this profile for Sunday between 7h30 16h45 so if the vehicle triggers an event between these times will receive a sms or email or both if both have been set up for the event that will be chosen You can alter the times by sliding the gray blocks left and right and activate the days by clicking on the tick box next to the day 16 If you wish to invert the times so that the event notification messages are sent before 7h30 and after 16h45 this is possible by simply clicking the invert box next to the day Once this has been ticked the coloured area will change as seen below Edit Event Settings SMS Email 07h30 16h45 00h00 23hS9 00h00 23h59 00h00 23h59 00h00 23h59 Thu 00h00 23h59 Fri 00h00 23h59 Sat l Gagd Event occurring during this time will trigger SMS Event occuring during this time will not trigger SMS Cancel Save Once happy with the settings click on the save button found in the bottom right of the box and you will be returned to the Event Notification Profile tab To assign this created profile to your vehicles you will need to click on the assign button found next
16. nt Notification Profile tab An example of this is below ge HES Areas for ND327791 Operational No Go Guard Waypoint Event Curfew Alert Delete Save Visibility You will find your event name Curfew Alert under the event section as seen above Click on the area as have above so it highlights it blue and then click on edit Once you have done this it will display the settings for your profile again but the Users tab third tab will now be selectable Click on the Users tab and you may select which users you wish to receive the event notifications as seen below 18 Edit Event Setttings for ND327791 Movement Alert SMS Email Users J rob david autotrak co za Once you have done this click Save and you would have successfully set up your Event Notification for your first event type Movement Alert Curfew Alert User Manual After a Alert unit has been fitted in a vehicle a user manual will be give to the owner of the vehicle In this user manual is a description of the unit and the process that will take place installation and how to log into the Alert website 19
17. own a selection that allows you to use either the standard map set or a number of Google map sets You can not follow your vehicle when using the Google map sets due to bandwidth limits imposed by Google Google satellite maps show a more detailed picture including buildings trees parks and other interesting features Draw Areas This menu item will drop down a list to create operational no go and guard areas Click on the area you would like to create for the selected vehicle and this will activate the control Once activated you may draw the area and then save it by double clicking the last position and clicking the Save button Vehicle Settings This menu item will let you change the maximum allowed speed of the vehicle highlighted in blue This will set the vehicle s maximum speed and if it travels over the set speed a Max Speeding exception will be generated and displayed Vehicle Reports Once you have chosen the report you wish to view the calendars will be displayed as seen below with the normal calendar on the left and the exception report on the right A quick select allows you to choose an entire month an entire week or a single day of information Once you have selected the dates you wish to view click on the next button to show the desired report Scroll down to view the different available to you Report Dates Vehicle Detailed Exception Report From To Report Dates 20 August 2010 00 00 00 20 August 2010 23 59 59 From To
18. proceed to the area section to change the guarding times The settings for a guard area configure the time range that your vehicle should not leave the area For example if you define a guard area around your house the time range might be before 05h00 or after 23h00 as you typically never leave home before five in the morning or after eleven at night If your vehicle leaves your guard area before or after the designated time a sms will be sent to your cell phone as well as to our control room were a controller will then call you to check up on the event Below is an example of the Guard area settings HPH29118 Home Settings Guard area Both you and the control room will be notified if your vehicle leaves this area during the specified times Before And After 05h00 22h00 on a M Sunday 05h00 22h00 on a M Monday 05h00 22h00 ona W Tuesday O5h00 22h00 ona MWednesday 05h00 22h00 ona M Thursday 05h00 22h00 ona El Friday 05h00 22h00 ona M Saturday Ok Cancel Waypoint Areas Waypoint areas are used for the areas that drivers visit frequently If you create a waypoint area around that area it will display it in the reports as the waypoint you have named it For example if the driver frequently visits a Spar in your area you may create a waypoint around the spar and label it Spar If you pull up any report it will display Spar on the report indicating that they have visited this area Edit Area Settings To edit an area s
19. to the delete button The section on assigning this profile is described below Step 3 Assigning an Event Notification Profile to Vehicles i ACS ENG Vehicles if Removed Vehicles 7 NPN15115 Please select the vehicles you wish to assign to your profile by clicking the tick box next to the vehicle registration as seen above Once this tick box has been ticked it will highlight the selected registration in green 17 Once the vehicles have been selected you will need to allocate an event type to these vehicles currently movement alert is the only event type available but keep a close eye on this as new events are currently in the pipe line The Movement Alert event will alert you and any selected user of movement within the restrictions created on your profile This is also known as the Curfew Alert The event name section allows you to name the event as many events can be added to one profile and this will help you distinguish between different events This has been named Curfew Alert for this example After the vehicles have been selected and the event chosen you must save this profile by clicking on the Save button Step 4 Assigning Users to an Event Notification Now that you have created your profile edited the settings assigned it your vehicles and assigned an event you will need to allocate which users will receive the notifications To do this you will need to go to the Areas tab found next to the Eve
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