ZKAccess5.0 Quick Use Guide
Contents
1. Set Database Backup Path to configure the database backup path on the server 3 2 Backup Database 1 Select Immediate Backup and the system will start backing up the database When the value in the column of Whether backup successful is changed from Processing to Yes backup of database was successful If it is changed to No the backup failed MES Notes It is recommended thatthe user backup the dala after setting up personnel information device information and setting access permissions Currently the system does not support the backup of Oracle databases 2 After the system starts normal operations the user can select Scheduled Backup for regular backup to prevent data loss 3 3 Restore Database When the user needs to restore the database files that have been backed up they need to find the backup files to be restored under the backup directory previously set in Service Controller Restore Database on the server and click the Restore button BS Notes 1 Do not close any command window opening up during the restoration process of the database Backup of the database can be operated at any client browser by the user with permission to back up the database The setting of database backup path and restoration of databases shall be operated at Service Controller on the server 2 After the database backup path is set on the server it is recommended that the user do not set up several planned backups at the same ser2. time Monitoring to new users Users can use the Electro Map function to view the current door stale Afer setting the video linkage function in the system if a real time linkage event happens the preview interface will open in the Real time Monitor interface 201 Circle Drive N Suite 116 Piscataway NJ 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com ZKAazzss BS Note The Electro Map and video linkage functions are only available for the professional version of software If you need to use Electro Map and video linkage functions please contact our pre sales or technical support 2 10 Report After entering the Report of Access Control the user can view All Access Control Events and Personnel Access Levels as needed If the user wants to view Access Control Exception Events they can find relevant records rapidly using the search function 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com ZK Access 3 Database Management To prevent damage and loss of data in the database server caused by objective factors it is recommended that the user use the backup and restore functions in the system to manage the data in the system The simple operations for backup and restoration of database is as follows 3 1 Setting of Database Backup Path During the software installation process or when the user needs to use Service Controller
3. way to add the device is by Search Access Control Panel temporarily only access control panel in Ethernet is supported The result after searching is as follows search tac cl panti on the C I ah m Click Add Device in Operation column to open a prompt box to modify the Device Name By default it is an IP address in the system The user can modify it to a concise name as needed After clicking OK the device is added successfully 2 In the Add New Device interface select to add a network video recorder and cli ore inse ten a NER e Ves dc Next The following interface appears 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 www akaccess com 12 6007 Fax 732 412 6008 The user needs to fill in the following information including IP address IP port Username etc After that click OK to finish adding the new device Currently the system only supports Hikvision network video recorder For more detail refer to the software user s manual S Notes This feature is only available for the profesional version of software if you need to use it please contact our pre sales or technical support 2 3 Personnel Management Enter the Personnel module from the menu on the top left comer Click Department to enter the Department Management interface and modify the default department name such as company name or name of enterprise or institution Th
4. CESS ZKAccess5 0 Quick Use Guide Version V 1 0 Software Version For ZK Access 5 0 8 or above Version Date July 2011 This guide is a simplified version of the User Manual It is intended to be a quick reference for the user to get the system up and running as soon as possible For more details please consult the User Manual 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com ZKAczess Table of Contents 1 Overview of System Modules 2 Simplified Process for Use 2 1 Log into the System 3 2 2 Device Management 3 2 3 Personnel Management 5 24 Access Time Zone 6 2 5 Access Control Holidays 7 2 6 Door Setting 7 271 Seting of Access Levels 8 28 Seting of Personnel Access Levels 2 9 Real time Monitoring and Real time Events 2 10 Report 0 3 Database Management 3 1 Setting of Database Backup Path u 32 Backup Database u aR 3 3 Restore Database n 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com ZKAczess 1 Overview of System Modules Personnel Management Personnel Management mainly contains the following three parts Department Personnel and Issue Card After personnel are categorized according to departments privileges can be granted to the personnel of a department in batches in Personnel Access Levels conveniently Device Management Dev
5. cation password must be filled in if communication password for the device being added has been set The communication password for all new devices is blank by default 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www akaccess com After adding the device to prevent the malicious access to the system the user can use Modify Communication Password in Access Control Door Setting Door Management to set the communication password Switch to two door and two way mode This is only used when four door and one way access control panel is used as two door and two way access control panel The user does not need to tick it in any other circumstance It is suggested that the user tick auto synchronize device time to ensure the time on the access control panel is consistent with that on the server Clear Data in the Device when Adding By default it is ticked specifically it will clear the data in the device after you have added a device to the system All access levels will be cleared but events logs will be left If you add the device just for demonstration and testing of the system do not tick it Click the OK button If a dialog box appears continue by clicking OK and the system will attempt to connect the device If the system prompts that the connection succeeds click OK and the system starts to add the device Now the newly device can be found on the devices ist Another
6. doors Multi card Opening personnel group is use for the multi card door opening function I this function is not needed just leave it blank If cards are to be issued in batches to those enrolled personnel without cards the function of Issue Cards in Batches can be used Refer to the User Manual for specifie directions BS Notes Two modes for setting of personnel access levels are available in the system The first is to add personnel without setting access level in Personnel Personnel add an access level in Access Control Access Levels and set personnel acess levels in Access Control Personnel Access Levels The second is to add an access level in Access Control Access levels and select an access level directly when adding or editing personnel in Personnel Personnel The demonstration in the later part of the document is the first mode 2 4 Access Time Zone The time zone of 24 hour Accessible is added by default in the system In this time zone there is a time zone for every day and it is accessible for 24 hours Each time zone contains days from Sunday to Saturday and three holiday types Each day contains three intervals Example 1 To set Effective Time Zone of a Door the effective time within this time zone from Monday to Friday is 08 00 12 00 13 00 18 00 19 00 21 00 that on holidays as per Holiday Type 1 is 08 00 22 00 that on holidays as per Holiday Type 2 is 12 00 23 00 and there is no
7. e allocated to individuals in Personnel Personnel Personnel Access Levels Setting Allocate the established access permissions to personnel In short it is to set who has access permission to open which doors in atime zone containing several intervals Real t ime Monitoring The current user in the monitoring system has the permission to manage and view the status of doors and real time events contained in the access control panel including normal and abnormal events alarm events included Report users can be viewed and output through the report Ihe report contains records of real time events and the setting of personnel access permissions Historical records required by the System Setting Administrators with different roles can be allocated and a role refers to the operational permission of the user for the current system nothing to do with access level The user can perform backup and initialization of the database in Database Management Service Controller on the server can only be used for restoration of database click Start Program ZKAccess5 0 Access Management System Service Controller on the server to open it Not In the Windows Vista operating system or above right click the Service Controller icon and select Open It as the Administrator to access the function Data Communication Center After the user operates the system including add edit delete or other functional settings mainta
8. en the user can set up a directory structure for departments with a clear hierarchical level according to need The user can use the categorization of personnel by departments as needed For instance they can categorize the personnel as class dormitory or department of the company Click Personnel to enter Personnel Management Click Add to show the following interface m The upper part is basic personnel information The personnel numbers can be the work card number or student number but the number cannot be duplicated The department is required Other information can be filled optionally by the user as needed The Register Fingerprint must use a fingerprint sensor only used in the IE browser and needs to install the driver first If the user needs to issue a card for the newly added personnel they can input the card number directly in the text box behind the card number or read the card number through a card reader 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com The lower part mainly involves setting of access permissions IF existing access level must be assigned for the user select it directly here 0 there is no access level added in the system you can see the prompt of red words n the above figure Setting of the effective time is essential for visitors and other occasions when personnel have permission to open
9. gging in to the system with the default account number itis recommended to modify the intial password and ensure it is safety After logging in to the system enter My Work Panel interface 2 2 Device Management Click Device on the top left corner of My Work Panel directly to enter the device management module 1 Click the menu Area Setting and modify the area added in the initialization of the system e g fill in the name company and so on To modify the default area there is no need to select the upper area The user can add other areas according to need and the relationship between areas only need to be set in accordance with the structure of the company enterprise or institution at setting 2 Click Device menu Two types of device are supported in the system access control panel and network video recorder 1 For access control panel there two ways for adding the device in the software First the newly added way will be illustrated Click the Add button and select to add the access control panel the following interface appears such as TCP IP mode D s owe sump 2 naa Devico neat Ac Catal aa omnee TEE The user must fill in the device name communication parameters such as IP address IP port number or 485 address serial port number baud rate select a communication mode type of access control panel and the area its belongs to The device name should be as simple and clear as possible The communi
10. holiday with type of holidays set as per Holiday Ricurent winds Neess ort Sytem gt Tne zones Add pe 3 Ihe End Tne ust hose be greater than the stare Tins seep that the tar and end tine are beth ooo me zone nane Qisnesdnee wos Ocana Note the following points when setting 1 Three intervals are available for each day in the system If the user only uses one or two of them he can leave the default value for the remaining intervals as 00 00 00 00 2 Ifthe Holiday Type 3 is not being set keep the default value 00 00 00 00 for the three intervals within the time zone 3 There cannot be any overlapping times between the three intervals After the time zone is set set it as the effective time zone of a door 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www akaccess com ZKAczess 2 5 Access Control Holidays If Access Control Holidays are not required skip this part and keep the default value 00 00 00 00 unchanged for the corresponding intervals in the access time zone To add Access Control Holidays the user selects a holiday type from the three holiday types available in the system Apart from categorization of holidays the function of holiday types is mainly used for days that are set as holidays When the system selects the interval of the holiday from the selected time zones as the effective time by priority including effective door e
11. ice Management is mainly used for adding searching and deleting access control panel The user can divide the device by using the areas reasonably In this way the device can be filtered by areas in monitoring and the user can also set the administrators to manage the device in some areas in System Setting User Door Setting When the user adds an access control panel in the system the system will add the doors of corresponding number according to the parameters of the access control panel automatically so the user does not need to add them manually The user needs to modify the parameters of each door according to actual needs Access Time Zone After an access time zone is added the user can select the time zone when an access level is added in Access Levels At this time the time zone will be used as the door opening time for the personnel within the scope of control privilege Each time zone contains days from Sunday to Saturday with three holiday categories and each day contains three intervals Access Control Holiday fier holidays are newly added and types of holidays are set the user can set the interval for a specific type of holiday in atime zone Access Level Access Level is the core of the system It is a combination of doors and access permissions containing and within access control intervals After the combination is set up besides allocating permissions in batches in Personnel Access Levels access permissions can b
12. in normal communication between the server and the equipment and the system will synchronize relevant information to the device automatically Under normal conditions the user does not need to synchronize the data manually In Device Monitoring the user can visually see if the device communicates normally and see the progress of data synchronization Synchronize All Data in Device Device can only be used in special circumstances During the operation the system will synchronize the data in the target device with the current system 201 Circle Drive N Suite 116 Piscataway NJ 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com ZKAazzss 2 Simplified Process for Use 2 1 Log in to the System The default access port for the system is 80 If the IP address of the server is 192 168 1 8 any client with a network connection can access the system directly through httpi 192 168 1 8 80 or hitp 192 168 1 8 in a browser If this URL is not accessible in the client ensure the 80 port is not disabled by the server firewall If it is disabled add the 80 port to the exception recommended or close the firewall not recommended Enter the assigned user name and the password the initial user name and password are both admin or click Fingerprint Login and then press the administrator fingerprint on the fingerprint sensor need to install the fingerprint sensor driver first to log in to the system After lo
13. led BS Notes The access time zone selected here is preset in Access Control Access Time Zone which means that the time zone selected here can be the same as the effective time zone for doors and normally open time zone for doors also includes access time zone selected for normal opening with first card selected in Door Setting Door Management above For instance if the effective time zone for the control panel in the current system and door opening time for all people to be allocated are all day long select the time zone 24 hours 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www akaccess com ZKAazzss accessible by default in the system If the user needs to use a special time zone in the access levels the user needs to add specific access time zones in Access Time Zone 2 8 Setting of Personnel Access Levels Enter Access Control Personnel Access Levels Display with Access Levels click the Add Personnel button to add personnel to the currently selected access level view or delete the personnel existing in the current access level When the user is switched to Display as Personnel when the user clicks a person on the left side the access level for the person can be seen Perform the operation of Add Access Level to add persons to the group with more access permissions and perform Delete Access Level to delete persons on the left side f
14. n be seen in Door Setting Door Management 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com ZHKAzzzss Aavanesd Solitons Tola cur Door Name is the combination of Device Name and Door Number by default and it can be modified by the user Door Sensor Type can be selected according to the needs of the user The other parameters can be filled in as needed The default value can be used if there is no special need The two check boxes on the bottom are used for the user to apply the current door settings to other doors to avoid having to repeat the operation for the same settings BS Notes If the user needs to use the function of normal opening with first card opening with multiple cards anti pass back interlock and linkage they can enter from the relevant buttons on Access Door Setting Please refer to the User Manual for detailed setting methods as there is not a detailed description in this document 2 7 Setting of Access Levels Before assigning access permission to personnel add the access levels allocated for specific groups Access Levels mainly consist of a combination of access time zones and doors to identify which time zone is set to open which doors Enter Access Control Access Levels and click Add to show the edit interface The user needs only to select the time zone to be set and the door to be control
15. rom the specific access level 2S Notes The system can assign access permissions in batches or separately When the user is performing the operation he can use the search function in the system to find the required access level or personnel to accurately and rapidly assign permissions 2 9 Real time Monitoring and Real time Events Enter Access Control Real time Monitoring Monitor all as shown in the following figure The system provides monitoring of door status and that of real time events The user can change the options in the drop down boxes in Area Control Panel and Door to narrow or enlarge the monitoring scope The default setting in the system is to monitor all the doors under the control panel that the current user has permission to view When the user switches to Alarm Event the system will only monitor the alarm events generated after the current time A Notes 1 Please referto Real time Monitoring in the User Manual for all real time events and their detailed descriptions 2 Remote door opening and closing are emergent door opening and closing operations and are not restricted by effective time zones of doors namely the door can be opened with this operation at any appropriate time Make sure to operate with caution When a super administrator is assigning a new user System Setting User to prevent other users from faulty operations do not assign the permissions in Access Control Real
16. vents and effective door opening time for personnel the priority level of holiday types 1 2 and 3 is higher than intervals from Sunday to Saturday Click Add to show the following interface m Each holy type cannot contain more than 32 holidays A holiday cannot lst more than 365 days Sa hales laata arly ane day set tg and data he same are atar Gate sane start Oates 1683 endoate recur Ne z Bsmeainew Vox Ocana The legal holiday of International Labor Day is added here After combining it with Time Zones Demo in the above example when the time is between Starting Date and Ending Date because the holiday type of Labor Day is Holiday Type 1 when the Time Zones Demo is used for the door effective time zone and itis effective from 8 00 to 22 00 the door is forbidden at other times Access Holidays in a broader sense contain other holidays requiring special treatment apart from legal holidays such as the door remaining open as usual on weekends due to adjustment of rest The user needs only to set these special dates as the holidays of a Holiday Type in the system BS Notes 1 Starting Time and Ending Time of the set holidays cannot be over a year 2 The number of holidays contained in each Holiday Type cannot exceed 32 2 6 Door Setting After adding a device in Device enter Access Control and the newly added information for control panel and corresponding list of doors ca
17. ver which will increase load of the server 3 In case of failure of backup and restoration please refer to directions in Service Controller and System setting in the User Manual and relevant parts in FAQ 201 Circle Drive N Suite 116 Piscataway NI 08854 Tel 732 412 6007 Fax 732 812 6008 www 2kaccess com
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