SIS PIMS Child Accounting Learning Guide
Contents
1. Announcements Calendar Grade Advancement Lockers Rooms Schools Cafeteria Transportation artmen District gt Calendar gt Calendar Demo High School vv Calendar Calendar card M Select School Days v School Year 2012 2013 v ssl Bell Time PIMS Calendar T Week 1 F Week 2 T Week 3 T Week 4 week 5 T Week amp Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tu Jul 2012 X 8 201 B 24 A 25 8 26 4 2708 X 8 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 238 24 4 25 amp 26 2718 28 29 30 31 Aug 2012 01 02 9 03 04 05 06 9 07 08 09 10 11 12 13 9 14 15 16 17 18 19 200 21 8 220 23 2409 25 26 a 28 4 298 3014 3108 x Sep 2012 01 02 i 04 950 06 070 08 09 10 11 1204 13 14 15 16 17 18 191 20 210 22 23 24 A 25t 261 2718 28 29 30 bcd E E X a amp x 01 02 03 04 05 06 07 08 09 10 1109 12 13 14 15 16 17 18 19 20 21 22 2314 24 25 26 9 27 28 29 30 31 XX dX XX P A xXx xx p Mov 2012 01 02 03 04 05 9 06 0708 08 09 10 11 12 130 14 15 16 9 17 18 19 20 21 22 23 24 25 26 279 281A 2918 30 Q a E X x xk x xx a 01 02 03 04 05 06 07 08 09 10 110 12 13 14 15 16 17 18 1914 20 21 22 23 24 25 26 27 28 29 30 31 x x x X X X amp 01 02 034 Q4 05 06 07 OBI OO 10 11 12 13 14 15 1618 17 18 19 20 21 222. CENTRAL SUSQUEHANNA INTERMEDIATE UNIT PIMS Reporting SIS PIMS Child Accounting Learning Guide 2015 Central Susquehanna Intermediate Unit USA SIS PIMS Child Accounting Learning Guide o li CENTRAL amp yi J SUSQUEHANNA INTERMEDIATE UNIT Table of Contents Intro duc HON saipe ieee nie aE nied AEEA E OE a EE A A ores 2 Who needs to submit PIMS Child Accounting Files sssssssssesseese meme meme eee 3 How to Create the PIMS files eise pe tun uetekr eek terere kii end rha RR ERR OE ERE REDE Riu EUN RH EET RRDE ERR EE ME 4 PA State Reporting SCregh i iiie ret RE rna RR RR ap RO M ETkRREQAEERrrkweNEDKE NE Rea thds odes ERE DUE ELEME AEN 4 From where is the information pulled ccce cc ceceee eee e ee eee eee nnnm APE aaa hears 5 District gt Calendar gt Calendar gt School Days by school ssseessssse mns 5 District gt Calendar gt Calendar gt Events by school essssssssseeeeee enne memes 5 Student gt Attendance gt Attendance Event Wizard cc ccc cette nemen nnn n nnn 7 Attendance ReasOr icese cecidere hex eu ERE cei de ve vee cee cesad coe RAXRREERYRSE EY RIRYR REA DR ZA YA RaGRIR ener des 10 SCINO Ole METRE I ILIUM 11 ucEe l rl 11 Student Screens soie ere Benda hte cane AK DAE REI Pure EE VN NEU VELU CUN REP ADEM MUN ERER A NUM Eu erate 14 St dent oci read de ssh rhe ea reed cee dae RR RR NEN REG ERREEERERDZKRXR SEERYRSTerR Rr RAG eur RA C
3. Enrollment Foster District Foster Parent SD Enrollment Foster District Host SD where institution located DISTRICT SCHOOLS AUN associated with the School Host SD where institution located DISTRICT SCHOOLS AUN associated with the School Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Page 26 Residency on Student 09 1306 Acknowledged 06 Tuition District Paid nonresident 07 Tuition Parent Paid nonresident 08 Tuition Waiver OOS nonresident 16 Nonresident OOS CSIU DOES NOT HAVE THIS CODE 12 Resident District Paid OOS Revised 2 4 2015 Residence Non resident Tuition Waiver In State CENTRAL SUSQUEHANNA INTERMEDIATE UNIT PIMS Residency Status Description 1306 Institutionalized Non resident Acknowledged Non resident District Paid Tuition Non resident Parent Paid Tuition Non resident OOS Non resident Act 6 specifically Philadelphia City SD Resident includes 1302 Guardianship and resident foster children District Code where found on CSIU Student Educating LEA IU or CTC Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Phil
4. 2308 24 25 26 27 28 298 30 3118 The CALENDAR allows you to define Day Codes and Events for school Days Only school days with both a Day Code and a Bell time will allow attendance data entry District gt Calendar gt Calendar gt Events by school Select Events and New Logged in as demosd Monday June 17 2013 Day A o E 3 ou Calen ment T HET a Transpo n District Calendar Calendar Demo High School v Calendar New Calendar Search e Setup Daycode Select Events v Month Year May V 2013 Assign Bell Time PIMS Calendar Event Type Event Name Date From Date To Legal Holiday Memorial Day no school 05 27 2013 00 00 05 27 2013 00 00 Marking Perlod MP4 Begins 03 29 2013 00 00 06 25 2013 00 00 Other Attendance Day Track Practice Begins 03 07 2013 15 00 05 15 2013 17 00 XX Other Non Attendance Day Prom 05 17 2013 19 00 05 17 2013 23 00 Other Non Attendance Day Long Weekend no school 05 24 2013 08 00 05 24 2013 15 00 x Progress Report MP4 Progress RPT 03 29 2013 00 00 05 01 2013 00 00 Semester Semester 4 03 29 2013 00 00 06 25 2013 00 00 Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 5 SIS PIMS Child Accounting Learning Guide e li CENTRAL i j SUSQUEHANNA INTERMEDIATE UNIT Type Conference Attendance Day Event Conference Non Attendance Day Course Wide Assessment Start Date Extraordinary Conditions Final Exam Local Final Exam End Date
5. Marking Period Mid Term Exam Non Attendance Period Other Attendance Day Show on Parent Portal Other Non Attendance Day Progress Report Show on Student Portal Shortened Sessions Testing Select Type Extraordinary Conditions to record special attendance situations seniors not reporting the last day of school Kindergarten students starting the second day of school etc Entering this data allows the district to record and report Attendance data based on grade levels Example Only Seniors not reporting on a specific date Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 6 SIS PIMS Child Accounting Learning Guide d li CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Calendar Event Seniors not reporting Type Extraordinary Conditions Start Date 06 17 2013 3 End Date 06 17 2013 3 The grade entry start and end dates for Final Exams are tied to the grade entry window of the last Marking Period associated to the course Show on Parent Portal Show on Student Portal The PIMS Student Calendar Fact process uses the Extraordinary Conditions event to determine the number of days present based on grade level Student Attendance Attendance Event Wizard Attendance Events Allows users to record specific dates when a group of students are NOT in
6. Discipline n n m m m m m m Pm m Tm Location Fact The process is to be used by any district using Attendance School Calendar This template is used to identify each unique calendar associated with a student or group of students Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 4 STS PIMS Child Accounting Learning Guide 9 ii CENTRAL amp d J Susovenanna INTERMEDIATE UNIT Student Calendar Fact This template is used to associate a student s membership days with a unique calendar uploaded in the School Calendar file A student will have more than one record in the Student Calendar Fact file if he she was withdrawn and reentered due to a change in one of the following fields Calendar ID District Code of Residence Funding District Code or Residence Status Code Date Range Through Enter your district s first day of school in the first Date Range from date field the snapshot date for the submission period is entered in the through date field The Calendar files use the from date to determine the school year Run Select the Run button to create the PIMS School Calendar and the PIMS Student Calendar Fact templates If errors are detected when the files are being generated a message will display to alert you Error Reports are generated as needed to guide your data correction or completion FROM WHERE IS THE INFORMATION PULLED District Calendar Calendar School Days by school
7. Select v Birth State PK Weekly Time Select v Cell Phone State ID Number Is a required field for PIMS If this field is blank the student will appear on the PIMS Student Calendar Fact error report However the CSIU does not have any way to validate the accuracy of the number entered we only validate that a number is entered Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 14 SIS PMS Child Accounting Learning Guide CENTRAL QUI is INTERMEDIATE UNIT Enrollment REGISTRATION STUDENT ENROLLMENT RECORD First Name Jane ID Number 20071 Middle Name Social Security Last Name Abboud Date of Birth 06 08 1995 Gender Female Birth Place Current Grade 10 Race White School NCES City State Start Date End Date Add Grade 3x oeann Grade Start Date End Date Entry Pt Exit Pt Entry Reason Exit Reason Grade 10 Apply ee Ir Begin Date 08 22 2011 m End Date 10 06 2011 s Entry Pt Exit Pt Entry Reason Exit Reason Calendar HO1 High School Default calendar v School NCES City State Start Date End Date Add Grade Start Date End Date Residency Home District Student District Educating District Foster District E 9X 08 22 2011 Resident Buck Run ASD Buck Run ASD Buck Run ASD Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 15 SIS PIMS Child Accounting Learning Guide amp li CENTRAL v
8. Susquehanna Intermediate Unit USA Page 1 SIS PIMS Child Accounting Learning Guide kd li CENTRAL d l j SUSQUEHANNA INTERMEDIATE UNIT INTRODUCTION Child Accounting information is submitted to the Pennsylvania Department of Education PDE through PIMS The PIMS files submitted for this collection contain information on students average daily attendance and average daily membership The emphasis of this Leaming Guide is on how to generate the PIMS School Calendar and the PIMS Student Calendar Fact files The Learning Guide covers the following areas 1 Who needs to submit files How to create the PIMS files How records are selected What edits are performed on your data From where the information is pulled Which reports to run at 0y or see EU d Frequently asked questions Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 2 SIS PIMS Child Accounting Learning Guide e li CENTRAL amp Vd j SUSQUEHANNA INTERMEDIATE UNIT WHO NEEDS TO SUBMIT PIMS CHILD ACCOUNTING FILES According to the latest PIMS manual this domain only applies to the following organizational types School Districts Intermediate Units Career and Technical Education Centers Charter Schools State Owned Schools Special Program Jointures State Juvenile Correctional Institutions Private Residential Rehabilitation Institutions PRRI and Approved Private School APS PIMS School Calendar template
9. b j SUSQUEHANNA INTERMEDIATE UNIT Districts of R ibilit Start Date End Date Residency Home District Student District Educating District Foster District Ei x 08 22 2011 Resident Buck Run ASD Buck Run ASD Buck Run ASD Edit Districts or Responsibilit Home District Buck Run ASD Student District Buck Run ASD v Educating District Buck Run ASD EEIE TEETE Y Institution Residence 6340 Start Date 08 22 2011 C3 End Date C3 Save Cancel Add School Exclude From State Reporting Close Each student can have several historical Status records however only one Status record can be active at any given time The PIMS School Calendar process will evaluate the following fields Exclude from State Reporting records that have this field checked will be skipped by the PIMS Calendar process Edit Grade Enrollment record Grade This field is mapped to the PIMS Student Calendar Fact template and is included to handle students in multiple grade levels per year Begin Date When a student enters or re enters your district enter the date the student entered or re entered the district End Date Enter the date the student leaves your district This field is used by the PIMS Calendar process to determine the number of Days Enrolled Days Enrolled End Date Begin Date looking at School days only on the Calendar Entry Reason Used as selection criteria if 00 that enrollment is not counted
10. for the Student Calendar Fact File Exit Reason Used as selection criteria if 00 that enrollment is not counted for Student Calendar Fact File Calendar Calendar directories are attached to buildings Select the appropriate Calendar The PIMS Calendar process will only select calendars that have students attached Edit District of Responsibility Educating District Select the district where the student received instruction Educating districts are identified in the SYSTEM REGISTRATION DISTRICT OF RESPONSIBILITY Home District Select the students home district based on the parents guardians residence but attends your school select his her home district Home Districts are identified in SYSTEM REGISTRATION gt DISTRICT OF RESPONSIBILITY Residency Select the appropriate residency status from the preloaded list of Residencies Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 16 SIS PIMS Child Accounting Learning Guide li CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Student Status REGISTRATION STUDENT STATUS STUDENT STATUS Student Related Status 2 Student Information Status Type New inr Habitually Truant lv 032 Homeless EP Student has IEP IEPEX2 Student exited IEP less than 2 years r IEPEXIT Student has no IEP or exited greater than 2 years IMMIG Immigrant MIGRANT Migrant Student E MILOPT Opt Out Military Information L POV Economically D
11. gt STUDENT STATUS Student Information Status Type BMMIE TE Search Results vo vu Go to page no of Code Student Status Date From Date To lf XK 032 Homeless 11 29 2011 10 03 2011 08 12 2011 06 30 2012 11 18 2010 E 7X MILOPT Opt Out Military Information 11 18 2010 vow ou Go to page no of Use the REGISTRATION gt STUDENT gt STATUS gt STUDENT STATUS gt Student has IEP Student Exited less than 2 years or Student has no IEP or exited greater than 2 years to maintain records for reporting Special Education Indicator field 15 in the Student Calendar Fact File Student Programs REGISTRATION gt STUDENT gt STATUS gt Program Services Use to track a student s participation in a particular program s during a school year Student Related Status 3 Student Information Status Type Program Services Search Results New wey wu Go to page no of Code Program Date From Date To Service Provider f X 013 Homebound Instruction 11 15 2011 uf X 003 SES Tutoring Federal Reading 10 05 2011 X 032 Homeless 10 05 2011 sf 2X 010 21st Century Tutoring Math 07 01 2011 wes tou Go to page no of Close Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 18 SIS PIMS Child Accounting Learning Guide e i CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Only the Program Homebound Instruction is used when creating the PIMS Student Calendar Fact template For
12. membership or attendance Select Attendance Reason Sending District Closed to record special attendance situations e g Alternative Education students not reporting for a night class because the school closed early due to inclement weather etc Entering this data allows the district to not record or report membership or attendance data based on specific students Registr Program Reports Student Profile Attendance Buses Discipline Groups Health Scheduling Fees Student gt Attendance gt Attendance Event Wizard Demo High School Iv E Attendance Attendance Event Wizard q Attendance Profiles Attendance Event List Select Students Assign Students to This Event Period Attendance Summary Attendance Close Out Defaults Search Attendance Status by Date Event Full Day s v Reason Sending District Closed v Fi 05 14 2014 ra Daily Attendance Status By Date ont r To 05 14 2014 Student Attendance Events Report Sear Clear Dat attendance Recocaton EI Period Attendance Reconciliation Attendance Event Wizard Field Trip Wizard Administrative Reports Enter data and click Search to display any matching results Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 7 Student Profile Attendance Student gt Attendance gt Attendance Event Wizard Attendance Attendance Profiles Period Attendance Summary Attendance Close Out Defaults Attendance Status by Date Daily Attendance Status By Da
13. timeframe of the event Students who do not have scheduled classes for the attendance bearing period default set in closeout process Review absence data to ensure that students have classes scheduled for the attendance bearing period default set in the closeout process Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 22 SIS PIMS Child Accounting Learning Guide a A V CENTRAL C eil SUSQUEHANNA se INTERMEDIATE UNIT PIMS School Calendar Template A 1 District Code Of Instruction Create PIMS Files Process Submitting R Agency 2 School Year Date Create PIMS Files Process June 30th of R the submitting school year C 3 Calendar ID District Calendar PIMS R Calendar gt Calendar ID 4 Calendar Description District Calendar PIMS Calendar Description G 7 Rotation Pattern Code District Calendar PIMS CR Calendar gt Rotation Pattern H Calendar Programs Code District gt Calendar gt PIMS CR Calendar gt Calendar Program Calendar Start Date District gt Calendar gt PIMS Calendar gt Start Date J 10 Calendar End Date District gt Calendar gt PIMS Calendar gt End Date K 11 Instruction Start Date District gt Calendar gt PIMS Calendar gt Instruction Start Date L 12 Instruction End Date District gt Calendar gt PIMS Calendar gt Instruction End Date M 13 Graduation Ceremony Date District gt Calendar gt PIMS CR Calendar gt Graduation Ceremony Date 14 Number Of Scheduled District gt Calendar gt PIMS School Days
14. 2 B i9 10 11 12 13 14 15 D AE AE AE AE AE AE AE AE AE AE AE 10 21 2011 tr ET ET ET ET ET ET ET ET NA MA NMA NA NA Er 10 0 0 0 AU AU Au Au Au AU AU Au AU AU 10 31 2011 7 jT jr UT ur UT UT UT UT Ur SA NANA NA NAP o 10 0 0 AU AU AU AU AU AU AU AU AU AU AU AU 11 15 2011 Gy uv uv uv uv Uv UV Uv Uv Uv uy NA NA NA NLA NA FDA 9 11 0 o AU AU AU AU AU AU AU AU AU AU AU Au 11 16 2011 QE UE UE UE UE UE UE UE UE UE UE MA NANA NANA FDA 9 m V n Grand Total 0 32 0 0 Periods Total 1 2 13 14 5 18 17 18 19 20 11 12 13 14 15 D AE 1 1 1 1 1 i i 1 1 1 0 0 0 0 0 1 AUS 3 3 3 3 3 3 3 j3 3 0 0 0 0 0 2 TE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TU 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 Student List amp Use this option when you need to correct multiple absences for an individual student The absences canbe selected by clicking on any period colurm or the daily column for the appropriate date Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 19 yr SIS PIMS Child Accounting Learning Guide e m i CENTRAL Q E j SUSQUEHANNA INTERMEDIATE UNIT NOTE Any absences with an SDC Sending District Closed reason do not count for attendance or membership in the PIMS Student Calendar Fact File Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 20 STS PMS Child Accounting Learning Guide a il CENTRAL C d J Susovenanna INTERMEDIATE UNIT REPORTS TO RUN PRIOR TO CREATING PIMS TEMPLATES At
15. ATE UNIT Attendance Reason SYSTEM ATTENDANCE ATTENDANCE REASONS Edit Attendance Reason Reason Half Day AM unexcuse Code AM Excused T Alert jsuis LI Daily Present T pes mo Please Select All Relevant Events a Early Dismissal f Full Day s Late Arrival iv Midday save cose The ATTENDANCE REASON allows you to define absence codes for ease and consistency during data entry The PIMS School Calendar process will use the Attendance Length field to determine the number of days present Please note the Code itself is not used in the PIMS process Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 10 SIS PIMS Child Accounting Learning G ide il CENTRAL amp d J Susovenanna INTERMEDIATE UNIT School DISTRICT SCHOOLS School Information General School Code HS School Name Demo High School NCES District of Location AUN 115229003 School Type Public Accreditation State System Street Number 37 Street Name N Main Avenue City Buck Run State PA Zip 17901 Contact Name Dr Cindy Fow Principal Phone 123 555 8181 CEEB Fax Start Time 7 25 AM End Time 2 35 PM Grades 9 10 11 12 SUG AAP County Scheduling Schools Demo High School Demo Middle School Edit The SCHOOL screen allows you to identify buildings with a user defined code which ensures consistency in data entry The codes you establish will be used on the REGISTRATION gt STUDENT AND ENROLLMENT to indicate t
16. Calendar gt Original School Days 15 Instructional Minutes In District Calendar PIMS Standard Day Calendar gt Instructional Minutes Day 16 Total Days In Session Lost District gt Calendar gt PIMS Calendar gt Strike Due To Strike Days 17 Total Days In Session Lost District gt Calendar gt PIMS Calendar gt Act Due To Act80 80 Days 18 Total Days In Session Lost District gt Calendar gt PIMS Calendar gt Other Due To Other Reasons Days S 19 Total Make Up Days District Calendar PIMS Calendar gt Make up Days BEN Tot Instr Mins Lost To District gt Calendar gt PIMS Calendar gt Lost Planned Shortened Days Instructional Minutes Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 23 SIS PIMS Child Accounting Learning Guide amp 4 HW Ln Act 80 CENTR SUSQUEHANNA INTERMEDIATE UNIT U 21 Group District Calendar PIMS Calendar CR Act 80 group PIMS Student Calendar Fact Template A 1 District Code Of Create PIMS Files Process Submitting R Instruction Agency School Year Date Create PIMS Files Process June 30th of R the submitting school year Calendar ID District Calendar PIMS R Calendar gt Calendar ID R Student ID Registration Student State ID Number Oe District Code Of Residence Registration gt Student gt Enrollment gt District R of Responsibility Funding District Code Registration gt Student gt Enrollment District R of Responsibility Residence Status Code
17. District or Foster District depending on the value of the Residency field See the Special Information on the Various District Fields on the PIMS Student Calendar Facts Templates section of this Learning Guide for additional information Should Foster District ever be left blank for non resident foster students No Foster District should not be left blank for non resident foster students The Foster District field is used to record the district in which foster parents reside and is used in PIMS reporting Unlike Educating and Home District a blank value is not assumed to be the district defined in the District Parameters directory In the Student Calendar Fact Template Error Report what does Funding District mean The PIMS Funding District is the district that is financially responsible for the student Typically this is the student s Home District however if the student is a non resident foster student the Foster District field on the REGISTRATION gt STUDENT gt ENROLLMENT gt DISTRICT OF RESPONSIBILITY is used instead In this situation you should not leave the Foster District field blank even if your district is the Foster District AVTS CTC Vo Tech As a school district do I need to create a separate calendar for my students who attend a part time AVTS CTC on a half day rotation Yes You are required to create a separate calendar in order to assign the appropriate Rotation and Program You will also need a separate cal
18. Funding District Code Field 6 on the PIMS Student Calendar Fact Template and 189 on the Student and Student Snapshot Templates If a student s Residency on the REGISTRATION gt STUDENT gt ENROLLMENT is 12 Resident District Paid OOS 13 1305 Ward of State District Paid OOS or 14 1306 Ward of State District Paid OOS they should also be assigned a Calendar that has a Program code of OOS Student placed out of state Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 28 SIS PIMS Child Accounting Learning Guide m ii CENTRAL bd j SUSQUEHANNA INTERMEDIATE UNIT FREQUENTLY ASKED QUESTIONS Record Selection and Process FAQs If a student has more than one Enrollment record will they have more than one record on the PIMS Student Calendar Fact template In the PIMS Student Calendar Fact template a student will have a separate record for each combination of Calendar Funding District Educating Home or Foster District depending on Residency Residency code Current Grade Level or Sending Charter School If these all remain the same on multiple Enrollment records the Enrollment record information will be combined into one record in the Student Calendar Fact template General FAQs What if a student is registered for school but never attends Should he she be included in PIMS If a student enrolled in school but never attended no show that students grade enrollmen
19. PERE 14 zum K LITE 15 Student Stat Sisi osoni ensa e EE 17 Student Progtradfris siistae vertes RR E E EERS AOA 18 Absence Cumulative CUSTOM cc cece ccececeeeeeeeeeeseeeneeeeetetaseeeeeeeetetegeugeeeeteteggeteeetttseggggnertentnags 19 Reports to Run Prior to Creating PIMS Templates ssssssseeeesse senem hme nnn 21 Attendance Exceptions Report ees s Ee xn ee xxx nx seen EX XEREE ta sax vee sane EX RERYES IRR RXRXERPIBRWRRYRRGU A URARENA 21 PIMS School Calendar Template rris iie tiora aaa aacccka a gaacccri ak aac ce v VY Rd Pa REP d RR aav va 23 PIMS Student Calendar Fact Template ssssssssseeeeesssssse enses hem ehe nnns 24 Special Information on the Various District Fields on the PIMS Calendar Fact Template 25 Frequently Asked Qiu estiOrS i ciis cerre Ex rti pex e x xxv uel cxXT XR AANEEN TAARA NAANA EENEN NAREN RAA AARE 29 Record Selection and Process FAQS sssseeeeessessee nennen naa ashes sena a a eese n aaa eren aane nn nnn 29 General FAQS EE 29 PIMS Galendait FAQS chere iih RE oe ERKVEYRYR AANEEN ARANA ENER EREIXKKAMEARRR EE RKWERAR RIXRYRAARAE TIR RYRRRRARERXXXXA 29 Funding Residency andi Districts FAQS eise eiesess iua akasuc cce a ya aac ah Eua Ra e SY YVRRR VRRA S RYRRR GR aa Read 30 AVTS CTG Vo Tech isisssties esvsnske xke Ee repr nta ae ERE R EMERR AE E AAAS ERRAN DRE senna ERR R EUR ELO dias KR ERR 30 Revised 2 4 2015 92015 Central
20. Registration gt Student gt Enrollment District of Responsibility Rate OP 4 Bl bl ES H Days Enrolled Calculated from Registration gt Student gt Enrollment End Date minus Start Date if on after the first day of school otherwise End Date minus first school day from District Calendar Percentage Of Time Registration gt Student gt Status gt Student Enrolled For Calendar Status gt PARTMEM otherwise will be 100 Current Grade Level Registration gt Student gt Enrollment gt Grade R Homebound Instruction Registration gt Student Status Student Minutes Status gt Program Service Minutes for program 013 NOTE If more than one record exists for the school year the total will be computed for the year and reported on the student s most current Student Calendar Fact record Days Present Days Enrolled minus sum of the student s absences based on the absence length Sending Charter School Registration Student Enrollment Location Code District of Responsibility Charter School Location Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 24 SIS PIMS Child Accounting Learning Guide E li CENTRAL g M J SusQUEHANNA INTERMEDIATE UNIT District Code Of Sending Charter School AUN of District of Responsibility on Registration gt Student gt Enrollment gt District of Responsibility Sending Charter School NOTE in the R O CR columns indicates the grain of t
21. SIU Student Student Resident Educating Natural Adoptive Natural Adoptive includes 1302 LEA Parent or Legal Parent or Legal 01 Resident Guardianship Enrollment Guardian SD Guardian SD and Resident Educating Enrollment Enrollment Foster District Home District Home District Children Resident Educating Natural Adoptive Natural Adoptive includes 1302 LEA Parent or Legal Parent or Legal 02 Resident Guardianship Enrollment Guardian SD Guardian SD Foster and Resident Educating Enrollment Enrollment Revised 2 4 2015 Foster Children District Home District 2015 Central Susquehanna Intermediate Unit USA Home District Page 25 Residency on Student 10 1302 Guardianship 03 1305 Non Resident 11 1305 District Paid Tuition foster 04 1306 Unknown Residency 05 1306 Detention Unknown Residency 09 1306 Acknowledged Revised 2 4 2015 i CENTRAL i J SUSQUEHANNA INTERMEDIATE UNIT PIMS Residence Status Code PIMS Residency Status Description Resident includes 1302 Guardianship and Resident Foster Children 1305 Non Resident Foster Child Resident Foster Parent 1305 Non Resident Foster Child Non Resident Foster Parent 1306 Institutionalized Non resident Unknown District of Residence formerly referred to as Ward of State 1306 Institutionalized Non resident Unknown District
22. Wizard Field Trip Wizard Administrative Reports Note Students in red are already assigned to this attendance event Select the Update button to assign students Student Reports istrict System Academic Interoperability Student Profile Attendance Buses Discipline Groups Health Scheduling Fees Student gt Attendance gt Attendance Event Wizard Demo High School Iv ES Attendance Attendance Event Wizard e Attendance Profiles Attendance Event List Select Students Period Attendance Summary Attendance Close Out Defaults Attendance Status by Date Daily Attendance Status By Date Student Attendance Events Report Daily Attendance Reconciliation Period Attendance Reconciliation Attendance Event Wizard Field Trip Wizard Administrative Reports Revised 2 4 2015 Students to be assigned to this attendance event Abramson Joan Alberti Richard Adam Andreozzi Diana Marie Armstrong Brettlyn Marie Note Students in red are already assigned to this attendance event Assign Students to This Event Ess Attendance Full Day s Reason Sending District Closed From 05 14 2014 To 05 14 2014 Following Students have been assigned to this attendance event 2015 Central Susquehanna Intermediate Unit USA Alberti Richard Adam Armstrong Brettlyn Marie Andreozzi Diana Marie Abramson Joan E3 E Page 9 SIS PIMS Child Accounting Learning Guide Hi i CENTRAL b j SUSQUEHANNA INTERMEDI
23. adelphia City SD only Educating LEA Enrollment Educating District SIS PIMS Child Accounting Learning Guide District Code of Residence where found on CSIU Student Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Out of State Code Enrollment Home District NOTE The AUN on this Registration gt District of Responsibility record should be 888888888 Out of State Code 888888888 Natural Adoptive Parent or Legal Guardian SD Enrollment Home District 92015 Central Susquehanna Intermediate Unit USA Funding District Code where found on CSIU Student Host SD where institution located DISTRICT SCHOOLS AUN associated with the School Natural Adoptive Parent or Legal Guardian SD Enrollment Home District School district receiving tuition Enrollment Educating District School district waiving tuition Enrollment Educating District School district either receiving or waiving tuition Enrollment Educating District Out of State Code 888888888 Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Page 27 SIS PIMS Child Accounti
24. contains calendar header information This template is used to identify each unique calendar associated with a student or group of students One School Calendar can be submitted for the same days in session the same number of approved Act 80 days and the same total instructional time Grain key District Code of Instruction School Year Date Calendar ID The Calendar ID provides a unique identifier for each different calendar that will be linked to a student in the PIMS Student Calendar Fact record Therefore it is important to create a Calendar ID that is easily identifiable PIMS Student Calendar Fact template contains student attendance information This template is used to associate a student s membership days with a unique calendar uploaded in the School Calendar file A student will have more than one record in the Student Calendar Fact file if he she was withdrawn and reentered due to a change in one of the following fields Calendar ID District Code of Residence Funding District Code or Residence Status Code Grain key District Code of Instruction School Year Date Calendar ID Student ID District Code of Residence Funding District Code Residence Status Code NOTE Current Grade Level and Sending Charter School Code are also now components of the primary key Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 3 SIS PIMS Child Accounting Learning Guide e i CENTRAL C b J susovenan
25. elect v Year 2013 2014 Calendar ID Description Default Calendar Start Date 3 End Date 3 Instruction Start Date 3 Instruction End Date C3 Graduation Ceremony Date C3 Original School Days 0 ACT 80 Days 0 ACT 80 Group Make up Days 0 Strike Days 0 Other Days 0 Lost Instructional Minutes Rotation Pattern Select v Calendar Program Select v Save Close Calendar ID Required Enter the two character code you will use to identify this calendar The calendar code must be unique within each building school year Enter a description in the adjacent field The code you enter is the PIMS Calendar ID used on both the PIMS School Calendar and PIMS Student Calendar Fact templates Instructional Start Date Required Enter the First Day of School This field is used on the PIMS School Calendar template Instructional Minutes Day 0 0 Instructional End Date Required Enter the Last Day of School This field is used on the PIMS School Calendar template Grad Date Enter the graduation ceremony date used on the PIMS School Calendar template Original School Days Enter the total number of scheduled school days up to three digits This field is used on the PIMS School Calendar template Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 12 SIS PIMS Child Accounting Learning Guide e li CENTRAL amp bd SUSQUEHANNA INTERMEDIATE UNIT Act 80 Days Ent
26. endar to handle the variations in school days minutes per day and minutes lost per year How should we set up a Vo Tech calendar for half day students attending a part time AVTS C TC Add a PIMS CALENDAR directory with the dates in the Detail section of the directory for the entire school year Enter the appropriate Rotation Pattern typically H Half Day Calendar Program typically CTE PT or CTE PT H depending on whether you are the AVTS or the Home School Instructional Minutes Day typically the number of minutes the students attending the AVTS CTC are being educated in your building which for half day students will be approximately half the instructional minutes for your regular non Vo tech students and entries for the additional fields where needed Please note that the Original School Days on this calendar will typically be 180 or the full year equivalent As an AVTS CTC do we need to create different calendars for each of the sending school districts If the students attending the AVTS CTC have different days in session or instructional minutes based on their home or sending district you will need to create different calendars In addition if students are attending based on 90 day semester cycles each cycle will need a different calendar Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 30 SIS PMS Child Accounting Learning Guide CENTRAL amp b i j SUSQUEHANNA INTERMEDIATE UNIT Fo
27. eption Report 2 Close Search From 09 30 2011 3 To 11 16 2011 C3 Search Clear Result e oe o0 Go to page no of E Id Last Name First Name Middle Name Grade Age Exception Date Gp 998547 Abramson Joan 10 15 2 10 26 2011 Gp 10644 Ace Cydni Jo 9 15 1 10 28 2011 Gp 10827 Alabran Otilio Michael 3 14 3 09 30 2011 Gp 13252 Bellovary Ayden Nathaniel 10 16 3 10 11 2011 e 13252 Bellovary Ayden Nathaniel 10 16 3 10 12 2011 amp 13252 Bellovary Ayden Nathaniel 10 16 3 10 13 2011 amp 13252 Bellovary Ayden Nathaniel 10 16 3 10 14 2011 e 13252 Bellovary Ayden Nathanisl 10 16 3 10 17 2011 Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 21 SIS PIMS Child Accounting Learning Guide kd li CENTRAL amp j j SUSQUEHANNA INTERMEDIATE UNIT Exceptions and How to Correct Them 1 Student who is absent for the day but with one of the periods having daily present reason 2 Students who have an event but no scheduled class for the timeframe of the event 3 Students who do not have scheduled classes for the attendance bearing period default set in closeout process Student who is absent for the day but with one of the period having daily present reason This is a warning message and may require no action but data should be reviewed to ensure data integrity Students who have an event but no scheduled class for the timeframe of the event Review absence data to ensure that students have classes for the
28. er the total number of days in session lost due to Act 80 This field is used on the PIMS School Calendar template Act 80 Group Enter the Act 80 group This field is used on the PIMS School Calendar template Make up Days Enter the total number of make up days This field is used on the PIMS School Calendar template Strike Days Enter the total number of days in session lost due to strike s This field is used on the PIMS School Calendar template Other Days Enter the total number of days in session lost due to other reasons This field is used on the PIMS School Calendar template Instructional Minutes Day Required This field is used on the PIMS School Calendar template Lost Instructional Minutes Enter the total number of instructional minutes lost for the school year due to planned shortened days up to four digits This should not include minutes lost due to inclement weather This field is used on the PIMS School Calendar template Rotation Pattern Enter select the code to identify the rotation pattern for the calendar Rotation is primarily used by half day kindergarten and most Vo Tech programs This field is used on the PIMS School Calendar template Calendar Program Select a program code for the calendar based on pre loaded values from the PIMS User Manual Volume 2 Programs are primarily used by half day kindergarten and Vo Tech programs This field is used on the PIMS School Calendar template NOTE For the PIMS Sc
29. he building in which each student is educated PIMS Calendar DISTRICT gt CALENDAR gt PIMS CALENDAR Select Scheduling Year and Search Staff District Announcements Calendar Departments Grade Advancement District gt Calendar gt PIMS Calendar Lockers Rooms Schools Cafeteria Transportation Demo High School viy PIMS Calendar List Calendar New Calendar Search Setup Daycode i Assign Bell Time Scheduling Year 2011 2012 v Assign Bell Time PIMS Calendar Clear Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 11 SiS PMS Child Accounting Learning Guide Hi wie i CENTRAL yM j SUSQUEHANNA INTERMEDIATE UNIT This Search enables you to view existing PIMS Calendars to Edit OR add New Staf Studeni Proc Reports District age system Announcements Calendar Departments Grade Advancement Lockers Rooms Schools Cafeteria Transportation District gt Calendar gt PIMS Calendar Demo High School vy PIMS Calendar List 2 Calendar New Calendar Search Setup Daycode Scheduling Year 2011 2012 w Busromper ima PIMS Calendar Clear Result ww wu Go to page no of School Calendar ID Description Eg x Demo High School H01 High School Default calendar Eg x Demo High School CTE 1 Part Time CTE calendar oo oo Go to page no of E New Add PIMS Calendar School S
30. he files i e unique record key IMPORTANT NOTE If the Template files are opened in Excel DO NOT save them as Excel files The file is formatted specifically for submitting to PDE Refer to the eScholar Guide to Manipulating Data in MS Excel adobe procedures on the PDE website to properly manipulate your data files Special Information on the Various District Fields on the PIMS Calendar Fact Template The following table indicates the Administrative Unit Number AUN to be entered in each District field on the PIMS Student Calendar Fact Template and where the data is found within the CSIU Student Information System Definitions District Code The unique 9 digit AUN assigned by the Pennsylvania Department of Education District Code of Residence The AUN for the school district where the natural adoptive parent or legal guardian resides For a foster student with no known school district of residence enter PA State Code of 999999999 Funding District Code The AUN for the school district that is financially responsible for the student This is generally the same as the District of Residence except for Section 1305 non resident foster children and Section 1306 institutionalized non resident students See the table below for further details District Code Funding PIMS where District Code of District Code Residency found on Residence where found Residency on Status CSIU where found on on CSIU Student Description Student C
31. hool Calendar process only students who are educated by the submitting AUN will be included in these templates If a student is not included in this process then verify the REGISTRATION gt STUDENT gt ENROLLMENT gt DISTRICT OF RESPONSIBILITY gt EDUCATING DISTRICT Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 13 Student Screens Student REGISTRATION gt STUDENT Edit Student Abboud Surname gt Student Name Salutation Middle Name Suffix gt Student ID Numbers Lunch ID Library ID Old Student ID Student Information Gender Date of Birth Id Number Social Security Birth City Birth Country Pre K Experience Duration of LEP Years in US Schools Prior to this system Abboud Hi wie i CENTRAL lt b j SUSQUEHANNA INTERMEDIATE UNIT SIS PIMS Child Accounting Learning Guide EE cose View Form Status Enrollment Record Health Contact Portfolio Summer School Transfer Change Family View Household Select Select Female Male 06 08 1995 3 20071 Is the student Hispanic Latino or of Spanish origin Auto Id United States of America Not Provided v 0 2 Date First Entered District 08 22 2011 3 First Name Jane Last Name Abboud Nick Name C Yes No Race White v Dominant Language English vH Multiple Birth
32. isadvantaged SINGPAR Single Parent PEL PELL Grant AAP Student W ADA Qualifies under Americans with Disabilities Act V PARTMEM Partial Membership Time IHP Individualized Health Plan IEPM Student has IEP with medical condition rf a Cancel Use the REGISTRATION gt STUDENT gt STATUS gt STUDENT STATUS gt Partial Membership time to maintain partial membership time for state reimbursement purposes The PIMS School Calendar process will evaluate the following fields Edit Student Status PARTMEM Student Information Status Type Student Status Date From 10 12 2011 3 Date To 3 of Partial Time 0 00 of Partial Days 0 Save Cancel Date From defaults to date record created user may update as necessary Date To enter date record ended 9 o of Partial Time enter partial membership percentage Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 17 SIS PIMS Child Accounting Learning Guide e li CENTRAL amp i j SUSQUEHANNA INTERMEDIATE UNIT of Partial Days enter partial membership days NOTE Enter the total number of days or percentage of time that a partial membership student attended class during the school year DO NOT use this field to indicate time spent in special education Enter a number of days OR a percentage of time but NOT both days and percent The PIMS calendar process will use the for its calculation REGISTRATION gt STUDENT gt STATUS
33. lberti Richard Adam Alu Jr Jared Mark gt gt All Andreozzi Diana Marie Andreozzi Jan Aquilone Darth Aquilone Marianne Armstrong Brettlyn Marie August Marquise John Bacchi Jerri lt lt All Demo High School B Group a Iv Course gt Section v cntenia Al v The Select students screen allows the user to enter search criteria for the Source Students list This information will populate students in the Source Students list that meet all the criteria entered Single click on the student s name to move them to Selected Students or click on the All button to move all students Revised 2 4 2015 2015 Central Susquehanna Intermediate Unit USA Page 8 r SIS PMS Child Accounting Learning Guide CENTRAL SUSQUEHANNA INTERMEDIATE UNIT erability Student Profile Attendance Buses Discipline Groups Health Scheduling Fees Student gt Attendance gt Attendance Event wizard Demo nigh schoo O IvlEB Daily Attendance Status By Date TA FACT Group All ivl Student Attendance Events Report Student Status Pa UUU Course Daily Attendance Reconciliation Program Status AI Ml Section v Period Attendance Reconciliation contents entera ai Tv Home District Select Tv Attendance Event Wizard rl a Administrative Reports Source Students Selected Students Abramson Joan August Marquise John Alberti Richard Adam Bacchi Je
34. na INTERMEDIATE UNIT HOW TO CREATE THE PIMS FILES PA State Reporting Screen REPORTS EXPORTS PA STATE REPORTING Select Scheduling Year and New Run Logged in as demosd Monday November 14 2011 2 Ko E Attendance Custom Reports Roster Exports Grade Reporting Journal Registration Enrollment Scheduling Label Birthdays Special Education Reports gt Exports gt PA State Reporting Demo SD vi State Reporting State Reporting File Generation 2 Exports Scheduling Year 2011 2012 v PA State Reporting Search NY eScholar Requests New Run Delete Transportation Export ERC Extract Date Run Staff Parameters Contents r 11 07 2011 07 56 49 ES Demo SD 2011 2012 Course Course Instructor Course Enrollment 11 10 2011 15 49 51 Later ir Demo SD 2011 2012 Special Ed Snapshot This screen is used to create the two tab delimited calendar files These files meet the specifications outlined in the most recent revision of the PIMS Manual Volume 1 available on the PIMS site ss I Exclude Student SSN Date Range 3 Through 3 6th Grade Courses Pk through 5th Grade Courses Educated only for Student Snapshot Run 11 14 2011 Demo SD 2011 2012 Student Student Snapshot School Enrollment Programs Fact CTE Student Fact CTE Student Industry Credential Course Course Instructor Course Enrollment Special Ed Snapshot School Calendar Student Calendar Fact
35. ng Learning Guide e CUT SS INTERMEDIATE UNIT District Code Funding PIMS PIMS where District Code of District Code Residence Residency found on Residence where found Status Status CSIU where found on on CSIU Code Description Student CSIU Student Student Residency on Student 1305 Non Educating Natural Adoptive Foster Parent 13 1305 resident Foster LEA Parent or Legal SD Unknown Child Resident Enrollment Guardian SD Enrollment Resid District Foster Parent Educating Enrollment Foster District Paid OOS District Home District 1306 PA State Code Host SD where Educating Institutionalized LEA Enrollment institution Non resident Enrollment Home District located 14 1306 Unknown Educating NOTE The AUN on DISTRICT Unknown District of District this Resid District Residence Registration gt District SCHOOLS me AUN associated Paid OOS formerly of Responsibility with the referred to as record should be School Ward of 999999999 State NOTES PIMS Residence Status Code Field 7 on the PIMS Student Calendar Fact Template and 10 on the School Enrollment Template District Code Typically the first field on the PIMS templates indicating the submitting LEA District Code of Residence Field 5 on the PIMS Student Calendar Fact Template and 117 on the Student and Student Snapshot Templates
36. of Residence Detention formerly referred to as Ward of State 1306 Institutionalized Non resident Acknowledged District Code where found on CSIU Student Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA Enrollment Educating District Educating LEA School District Enrollment Educating District SIS PIMS Child Accounting Learning Guide District Code of Residence where found on CSIU Student Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Natural Adoptive Parent or Legal Guardian SD Enrollment Home District PA State Code Enrollment Home District NOTE The AUN on this Registration District of Responsibility record should be 999999999 PA State Code Enrollment Home District NOTE The AUN on this Registration District of Responsibility record should be 999999999 Natural Adoptive Parent or Legal Guardian SD Enrollment Home District 92015 Central Susquehanna Intermediate Unit USA Funding District Code where found on CSIU Student Natural Adoptive Parent or Legal Guardian SD Enrollment Home District Foster Parent SD
37. r students who spend percentages at Vo Tech and home school other than a 50 50 split do we track their district time in percentages If you are a school district or other LEA that has students attending a part time AVTS CTC use the PARTMEM field on the REGISTRATION gt STUDENT gt STATUS gt STUDENT STATUS to record the amount of time the student is attending Has CATS been replaced by PIMS Yes CATS has been replaced by PIMS Two submission templates are being used in place of CATS The two files are the CTE Student Fact template and the CTE Student Industry Credential template Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 31
38. rri Andreozzi Diana Marie Bacican Aeyisha Frances Armstrong Brettlyn Marie Bahnemann Linh Bahnemann W Paul James Ballard Hal James Barkley Laima Vanessa gt gt AN Barrios Krystallyn Olivia Bellovary Ayden Benonis Tyson Eugene Bense Janene Rose Bergamini Brigid Marla Betts Michaeleen Elizabeth Bimba Sunny Cane Bohannon Linh Bolden Gregg Keith v Bozart Millard Ray Note Students in red color are already selected LE Once all students who should have this event are selected click the Next button to move to the Assign students to this event screen Student Prograr strict My Page Schedi Acai Interoperability Student Profile Attendance Buses Discipline Groups Health Scheduling Fees Student gt Attendance gt Attendance Event Wizard Demo High School v B Attendance Attendance Event Wizard Attendance Profiles Attendance Event List Select Students Assign Students to This Event Period Attendance Summary wn st eas Attendance Full Day s Reason Sending District Closed Attendance Status by Date From 05 14 2014 To 05 14 2014 Daily Attendance Status By Date Students to be assigned to this attendance event Following Students have been assigned to this attendance event Abramson Joan Student Attendance Events Report Alberti Richard Adam Andreozzi Diana Marie Daily Attendance Reconciliation Armstrong Brettlyn Marie Period Attendance Reconciliation Attendance Event
39. students with this Program the Minutes will be included in field 12 of the template The Minutes are to be the total instructional minutes the student received The Minutes can be updated by selecting Edit in front of the Homebound Instruction record NOTE If more than one record exists for the school year the total will be computed for the year and reported on the student s most current Student Calendar Fact record Edit Homebound Instruction Student Related Status Status Type Program Services Edit Program Services Date From 11 15 2011 3 Date To C3 Service Provider Minutes Comments Save Cancel Absence Cumulative Custom STUDENT gt ATTENDANCE gt ATTENDANCE PROFILE gt Cumulative Custom Profile Attendance Buses Discipline Groups Health Scheduling Fees Student Program Student gt Attendance gt Attendance Profiles Demo High School viy Student Details 2 Attendance ID Number 20071 Full Name Jane Abboud Attendance Profiles end gs fexus Period Attendance Summary Daily Weekly Monthly Attendance Close Out Defaults Student List amp Attendance Status by Date From Date 07 18 2011 3 To Date 11 16 2011 3 Daily Attendance Status By Date Display All Student Attendance Events Report Clear Daily Attendance Reconciliation Result Period Attendance Reconciliation Attendance Event Wizard Day Attendance AE AU TE TU Field Trip Wizard 1 2 3 44 15 6 7
40. t record begin and end date must be prior to the first day of school PIMS Calendar FAQs If a student started the school year in August exited in January and then returned in February would we need two separate calendars No If a student starts at the beginning of a school year exits and then returns there will be two Enrollment records for that student to represent the two spans of time the student was enrolled for that school year The student can be assigned to the same calendar in each Enrollment record as long as they are in the same group defined by the calendar same overall school days minutes per day rotation etc Will we need different calendars for AM and PM half day kindergarten so that we can account for delays and early dismissals due to weather No According to the PIMS User Manual instructional minutes lost due to delays and early dismissals because of inclement weather should not be included in the Lost Instructional Minutes lost to planned shortened days field in the PIMS School Calendar template Therefore you do not need different calendars for AM and PM half day kindergarten programs solely to account for these minutes However you may need separate calendars for other reasons If the Original School Days Instructional Minutes Day Lost Instructional Minutes Strike Act 80 Make up Days or Other Days fields differ between the AM and PM half day programs then you will need different calendars An example of
41. te Student Attendance Events Report Daily Attendance Reconciliation Period Attendance Reconciliation Attendance Event Wizard Field Trip Wizard Administrative Reports e i CENTRAL amp Sd J Susouenanna INTERMEDIATE UNIT Buses Discipline Groups Health Scheduling Fees Attendance Event Wizard Attendance Event List Event Full Day s v From 05 14 2014 nm To 05 14 2014 nm Result we ve No Results ww vu Select Students SIS PIMS Child Accounting Learning Guide Mr eA Demo High School VB Assign Students to This Event Reason Sending District Closed v Go to page no Go to page no of gt If there are no results please select the Next button to access the Select Students screen Student Profile Attendance Buses Discipline Groups Health Scheduling Fees Student gt Attendance gt Attendance Event Wizard Period Attendance Attendance Close Out Defaults Attendance Status by Date Daily Attendance Status By Date Student Attendance Events Report Dally Attendance Reconciliation Period Attendance Reconciliation Attendance Event Wizard Field Trip Wizard Administrative Reports Search Grade Student Status Program Status Students Home District Source Students AI Iv am TINI v v Select Selected Students Abboud Jane Abboud Thomas a Abramson Jr Arlis Abramson Joan Ace Tanya Adorante John Ancheff Robert A
42. tendance Exceptions Report STUDENT gt ATTENDANCE gt ATTENDANCE PROFILE gt Attendance Exceptions Use the Attendance Exceptions report to validate that data is correct or to detect in order to correct data that is in error on status records and or absence records It is also recommended that this report be periodically generated during the school year in order to correct errors in a timely fashion Student Profile Attendance Buses Discipline Groups Health Scheduling Fees Student gt Attendance gt Attendance Profiles Demo High School viy Attendance Profiles 2 Attendance Attendance Exception Late Arrival Quick Scan Early Dismissal FulDay Mid Day Attendance Profiles Home District Select v Period Attendance Summary Location Code Select Counselor All v Attendance Close Out Defaults Search All v Attendance Status by Date s Si Search Clear Daily Attendance Status By Date Result x Student Attendance Events Report Choose Search Criteria Above Daily Attendance Reconciliation Period Attendance Reconciliation Attendance Event Wizard Field Trip Wizard Attendance Exception Late Arrival Quick Scan Early Dismissal Full Day Mid Day The report will list each student for whom absence exceptions exist in the specified Buildings and Date Range These exceptions may not necessarily be considered errors Attendance Exc
43. this might be if a PM half day kindergarten group does not go to school on scheduled half days but the AM half day group does What should be entered for the Graduation Date on the PIMS Calendar Graduation Ceremony Date on the PIMS CALENDAR is the actual graduation ceremony date for the 12th grade students in your district during the specific Calendar School Year It is a conditionally required field and is only needed for calendars that will be assigned to 12th grade students I made a new calendar for seniors since their last day was a Saturday 6 11 2011 and made their last day of instruction Saturday 6 11 2011 Is this correct Yes If your seniors have a different number of Days in Session or different dates for attendance you will need a separate calendar for them Revised 2 4 2015 92015 Central Susquehanna Intermediate Unit USA Page 29 SIS PIMS Child Accounting Learning Guide CENTRAL CX SUSQUEHANNA INTERMEDIATE UNIT Does lunch time get included in your percentage No Typically lunch should not count as instructional minutes on your Calendars Please refer to Basic Education Circular 24 P S 15 1504 Instructional Time and Act 80 Exceptions for a list of activities which may be included in the calculation of instructional time Funding Residency and Districts FAQs Which field is used for the Funding District in PIMS The Funding District in the PIMS templates comes from the Home District Educating
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