INVITATION FOR BID - Purchasing
Contents
1. PHOTO CELL UNIVERSAL LIGHTING B132IUNVHPNOOOI PHOTO CELL 277V 1LP T8 BALLAST UNIVERSAL LIGHTING B2321IUNVHPNOOOI 2LP T8 BALLAST UNIVERSAL LIGHTING B3321UNVHPNOOOI 3LP T8 BALLAST UNIVERSAL LIGHTING B432IUNVHPAOOOI ALP T8 BALLAST UNIVERSAL LIGHTING M175ML5AC3MOOK 175W MH BALLAST INVITATION FOR BID ITEM MANUFACTURER PART SKU NUMBER DESCRIPTION est yr ttl UNIVERSAL LIGHTING P400ML5AC4M500K 400W MH BALLAST UA COST each QUANTITY 20 WATT STOPPER no substitution LMDM101G DIGITAL WALL DIMMER WATT STOPPER no substitution LMDC100 CEILING MT PIR OC SENSOR WATT STOPPER no substitution PW100G PIR WALL SENSOR WATT STOPPER no substitution LMRC101 20A ROOM CONTROLLER WATT STOPPER no substitution LMSW101G LV DIGITAL DIMMER WATT STOPPER no substitution LMUC1002 DIGITAL CEILING MT SENSOR WEG ELEC MOTOR 7518053 56 5 3 4HP 1800RPM MOTOR NO SUBSTITUTION WIREMOLD 5400CWH WIREWAY COVER WIREMOLD 5400TBWH WIREWAY BASE WIREMOLD 5450WH WIREWAY BRACKET WIREMOLD V500 WIRE RACEWAY WIREMOLD V5747 DEVICE BOX WIREMOLD V5751 BOX EXT THE UNIVEKSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIG2. CFL 41 no substitution AYCL153PLA DIMMER 12 LUTRON 2LP T4 42W DIMMING 42 no substitution EC3DT442KU2 BALLAST 12 UA COST each INVITATION FOR BID ITEM QUANTITY UA COST H MANUFACTURER PART SKU NUMBER DESCRIPTION est yr ttl each LUTRON 6A DUAL VOLT OCC 43 no substitution MSOPS6M2DVGR SENSOR SW 12 LUTRON 44 no substitution NTFTV GR 0 10V LED DIMMER 12 LUTRON 3 BUTTON WIRELESS no substitution PJ3BRLGWHIO1 REMOTE 12 46 MARATHON ELEC B303 1 4HP 1PH MOTOR 12 47 OZ GEDNEY 4SEK 4X4 11 2IN DEEP BOX 400 OZ GEDNEY 8465 4X4 BLANK COVER 49 OZ GEDNEY 8468C 4X4 5 8IN RING 200 50 OZ GEDNEY 15500 1 4IN BEAM CLAMP 200 51 OZ GEDNEY UBC75G 3 AIN RIGHT ANGLE CLAMP 200 52 PHILIPS LIGHTING 429092 19PAR38 LED LAMP GE SYLVANIA OR PHILIPS ONLY 60 53 PHILIPS LIGHTING 433276 10 5W A19 LED LAMP GE SYLVANIA OR PHILIPS ONLY 60 55 PHILIPS LIGHTING PHILIPS LIGHTING 429134 426122 19PAR38 LED 4K LAMP GE SYLVANIA OR PHILIPS ONLY 8PAR20END 27K LED LAMP GE SYLVANIA OR PHILIPS ONLY 72 PHILIPS LIGHTING 426148 8PAR20END40K LED LAMP GE SYLVANIA OR PHILIPS ONLY ELMDT23W41K LAMP GE SYLVANIA OR 57 PHILIPS LIGHTING 414060
3. any work or continuing to perform any on going work and shall remain enrolled throughout the entire course of its performance of the contract awarded pursuant to this RFP By signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire for employment or continue to employ an unauthorized alien within the state of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom To the fullest extent permitted by law the Contractor shall defend indemnify and hold harmless the University from any and all losses consequential damages expenses including but not limited to attorneys fees claims suits liabilities fines penalties and any other costs arising out of or in any way related to Contractor s failure to fulfill its obligations contained in this paragraph or contained in the Alabama Immigration Law Act 2011 535 as amended State of Alabama Immigration Law Act 2011 535 The successful contractor will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 One of the two required documents must be submitted prior to issuance of a University contract or purchase order Please complete and submit the form or document tha
4. as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder 1 8 INVITATION FOR BID State of Alabama Immigration Law Compliance Compliance Notice By submitting a proposal to this RFP a Respondent agrees that it will fully comply with the State of Alabama Immigration Law Act 2011 535 as amended A Respondent also shall enroll in the E Verify Program prior to performing
5. process include but are not limited to size and location of inventory delivery time prompt payment discounts rebates service history to the University ability to deliver specific brands and the overall capability to service the needs of this contract The University of Alabama reserves the right to negotiate pricing during the evaluation process Customer Representative The awarded vendors must recognize and appoint a primary and secondary representative for The University of Alabama account The point of contacts for each company must be familiar with the Bid Proposal and all pricing and agreed to terms of this contract Delivery As specified in 9 3 Bid Evaluation delivery will be a determining factor in the award of this bid Each responder will be required to specify their earliest possible delivery for in stock and out of stock items after receipt of order in Section 10 If the Primary vendor is unable to meet the requested delivery for any order The University reserves the right to contact the Secondary vendor for availability Should both the Primary and Secondary vendor be unable to provide the product in an acceptable period of time then The University will be permitted to purchase elsewhere All orders should be priced at FOB Destination Pre Paid and Allowed The University of Alabama will not pay shipping freight or delivery charges for any order Insurance The successful vendors shall provide the Senior Buyer Tara
6. IPTION COOPER CS120GY 20A SP SW OUANTITY est yr ttl 200 COOPER VGF20GY 20 GFCI RECEPTACLE 100 COOPER 93071BOX SS SW COVER 100 COOPER 93101BOX SS PLUG COVER 200 CREE 25 no substitution CR24 40L 35K SHD 2X2 LED FIXTURE 35 CREE 26 no substitution CR24 40L 35K SHD 2X4 LED FIXTURE 50 CREE 27 no substitution CR24 40L 40K SHD 2X4 LED FIXTURE 40 GLOBALGREEN LIGHTING 150W LED POST TOP 28 no substitution LPT AB 150 50 UNP FM X FIXTURE 100 GLOBALGREEN LIGHTING 140W LED STREET no substitution LST BG 140 50 UNP AP X LIGHT GLOBALGREEN LIGHTING 252W LED STREET 30 no substitution LST BG 252 50 UNP AP X LIGHT 50 GLOBALGREEN LIGHTING LPG AWT 75W LED PARKING 31 no substitution 07547UDPPDFC2 DECK FIXTURE 100 GLOBALGREEN LIGHTING LPG BWT 75W LED PARKING no substitution 07547UDPPDFC2 DECK FIXTURE GLOBALGREEN LIGHTING LPG BWT 150W LED PARKING 33 no substitution 15047UDPPDFC2 DECK FIXTURE 100 GLOBALGREEN LIGHTING LPG AWT 150W LED PARKING no substitution 15047UDPPDFC2 DEC FIXTURE 100 ILSCO CP4 H4 LUG ILSCO IK4 H 4 SPLIT BOLT 37 ILSCO PCT22 0 2 WIRE TAP BLOCK 20 38 ILSCO PCT4 20 4 WIRE TAP BLOCK 20 LEVITON 124D LAMP HOLDER LEVITON 5256VY 15A 125V CORD END LUTRON ARIADNI LED
7. IREMENT MAY ELIMINATE YOUR BID FROM CONSIDERATION SHIPPING TERMS MUST BE FOB DESTINATION PRE PAID AND ALLOWED 3 THE UNIVERSITY WILL NOT ACCEPT AN OVERAGE OR UNDERAGE FROM THE QUANTITIES SPECIFIED ON THE PURCHASE ORDER Section 1 Electrical Parts Supplies and Equipment 1 Mark up on First Cost This Markup will be applied to all items outside of the must have product list in Section 7 2 Delivery In Stock Delivery Hours or Days Out of Stock Delivery Hours or Days 3 Re stocking Policy 4 WARRANTY INVITATION FOR BID Section 2 Specific Brands that you must be able to supply for The University of Alabama Please confirm that your company can supply the following manufacturer brands The markup on all items from these manufacturers must remain the same as stated in Section 1 Lutron Yes No Watt Stopper Yes No Global Green Lighting Yes No Phillips Sylvania or GE Yes No Cree Light Fixtures Yes No Section 3 Customer Representative and Customer Service 1 Will your company be able to provide a Primary and Secondary representative to manage this contract Circle one Yes or No Please list their contact information below Primary Contact Name Title Experience Phone Email Secondary Contact Name Title Experience Phone Email 2 Please describe the customer service plan your comp
8. Nicholas with a current certificate of insurance no later than seventy two 72 hours after the notice of award is sent Each bidder should reference The University of Alabama General Terms and Conditions for all insurance requirements Failure to comply with this request may eliminate your bid from consideration For auditing purposes it is required that the first cost and the UA retail cost be included on the quote and or invoice for every order Section 5 5 of Invitation to Bid does not apply to this solicitation Section 6 1 of Invitation to Bid should be amended to read Proposed delivery dates shall be stated in number of calendar days OR hours after receipt of order 9 10 INVITATION FOR BID An Electronic version of the University Terms and Conditions and Instructions to bidders is available through the University of Alabama Purchasing Website http www purchasing ua edu vendors General Terms and Conditions pdf http www purchasing ua edu vendors instructions to bidders pdf INVITATION FOR BID 10 0 QUOTE SHEET The University of Alabama is requesting sealed bids to Furnish amp Deliver Electrical Equipment Parts amp Supplies as per attached specifications or equal 1 ALL INFORMATION REQUESTED BELOW MUST BE COMPLETED FOR YOUR BID TO BE CONSIDERED IN THE BID AWARD 2 THE MARK UP AND OR FIRST COST MUST INCLUDE ALL ASSOCIATED SHIPPING AND OR FREIGHT CHARGES DO NOT LIST SEPARATELY FAILURE TO COMPLY WITH THIS REQU
9. PHILIPS ONLY 300 F17T8TL841 LAMP GE SYLVANIA OR 58 PHILIPS LIGHTING 281899 PHILIPS ONLY 2700 PHILIPS LIGHTING 281550 F32T8TL841 LAMP GE SYLVANIA OR PHILIPS ONLY F54T5841HO LAMP GE SYLVANIA OR 60 PHILIPS LIGHTING 290833 PHILPS ONLY 360 FB32T8TL8416 LAMP GE SYLVANIA OR 61 PHILIPS LIGHTING 379024 PHILIPS ONLY 1000 PHILIPS LIGHTING 426023 MH400UED28 LAMP GE SYLVANIA OR PHILIPS ONLY INVITATION FOR BID ITEM QUANTITY UA COST MANUFACTURER PART SKU NUMBER DESCRIPTION est yr ttl each PLC26W414P LAMP GE SYLVANIA OR 63 PHILIPS LIGHTING 383372 PHILIPS ONLY 600 PLS13W41 LAMP GE SYLVANIA OR 64 PHILIPS LIGHTING 146852 PHILIPS ONLY 1000 PLT32W414P LAMP GE SYLVANIA OR 65 PHILIPS LIGHTING 268722 PHILIPS ONLY 850 PHILIPS DAYBRITE CAX6M90 2 HEAD EM LIGHT 60 PHILIPS DAYBRITE CXXL3RW EXIT SIGN 30 RAB LIGHTING FFLED18 LED FLOOD LIGHT 69 RAB LIGHTING FZH400SFPSQ 400W MH FLOOD LIGHT 10 RAB LIGHTING WPLED20 20W LED WALL PACK 71 TOPAZ 130 3 8 BX CONN 200 72 TOPAZ 151 1 2 BX CONN 200 73 TOPAZ 602 3 4 CONDUIT HANGER 50 TOPAZ 3 4 LB CUNDULET 1 2 EMT CONN 1 2 EMT COUP 3 4 EMT CONN 3 4 EMT COUP PHOTO CELL 120V
10. RATION LAW The undersigned officer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or individuals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE ni SE Up f w XN 7a W VISTWN f 4 N J M SY SAND Str Employment Eligibility Verification Welcome User ID Last Login Log Out Click any Bro help ill Company Information My Cases New Cases o View Cases Company Name View Edit Search Cases Company ID Number Doing Business As DBA My Profile Edit Profile Name Change Password DUNS Number Change Security Questions Edit Company Profile Physical Location Mailing Address Add New User Address 1 Address 1 View Existing Users Address 2 Address 2 Close Company Account City City State State View Reports Zip Code Zip Code View Essential Resources County Take Tutorial View User Manual Additional Information Contact Us Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites Total Points of Contact View MOU U S Department of Homeland Security www dhs gov U S Citizenship and Immig
11. S Due to the importance of maintaining a safe University environment it is imperative that the successful bidder meet certain gualifications that will guarantee The University of Alabama the successful Bidder is gualified to furnish and deliver products eguipment and services or furnish deliver install service and or repair eguipment whichever is applicable as reguired in this Solicitation In order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder if requested must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be required in the amount of one hundred 100 percent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating that if the bidding company is the successful bidder said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the contract period Sa
12. THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully INVITATION NO T054170 RETURN ALL COPIES OF BIDS TO Issue Date 09 03 2014 THE UNIVERSITY OF ALABAMA PURCHASING DEPARTMENT Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Tara Nicholas OR Mailing Address Box 870130 Phone 205 348 5035 Tuscaloosa Alabama 35487 Email tnicholas fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 09 23 2014 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages 1 Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening 2 The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purposes of this Solicitation the Solicitation documents shall consist of the following components a Inv
13. The University of Alabama in response to this request for quotation must be submitted in duplicate THE ORIGINAL BID AND ATTACHMENTS WITH ORIGINAL SIGNATURE AND ONE EXACT COPY OF THE ENTIRE BID RESPONSE Bidders who fail to follow this format may be disqualified from the evaluation and award phase of this bid The stated reguirements appearing elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition shall be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation
14. al agreement between the awarded vendor s and The University of Alabama this contract may be renewed for four 4 additional twelve 12 month periods During years two 2 through five 5 The University will consider adjustment clauses necessary to ensure the most aggressive pricing structure There should be no price adjustments for inflation cost of living fuel insurance or profit enhancements A documentable publication or report that is agreeable to both parties and recognized as reliable and consistent with the market must support all proposed clauses Adjustments can be made no more than once per year and only at the time of the contract renewal All other terms conditions and delivery reguirements will remain the same as the original bid document A written reguest including but not limited to price adjustment clauses must be submitted by the successful vendor sixty 60 days prior to the expiration date of the bid in order to be considered for change Bid Evaluation It is the intent of The University of Alabama to award this contract to a Primary and Secondary vendor who is deemed to be the most gualified cost effective responsible suppliers In order to be considered in the bid evaluation bidders must complete all sections included in the Ouote Sheet Section 10 0 of this bid packet While price is important in this bid evaluation it is not the only determining factor for the award Other factors to be considered during the evaluation
15. any will offer The University of Alabama INVITATION FOR BID 3 Does your company have any delivery restrictions or limits in terms of price guantity or number of trips per day to UA Campus or Job Sites Circle one Yes or No If you answered yes please explain 4 Are you willing to deliver directly to all job sites across campus other than the Facilities shop Circle one Yes or No 5 Please rate your current performance level e On Time Delivery e Order Fill Rate same day Section 4 Purchasing Systems The awarded vendors must have the ability to accept the University s Visa Purchasing Card as well as Purchase Orders The University prefers Level 3 reporting be available for University Purchase Card purchases Please indicate if Level 3 reporting is available from your company Circle one Yes or No Section 5 General Information 1 If you do not have local facilities how many delivery vehicles will your company utilize in the Tuscaloosa area on a daily basis 2 Can your company offer any prompt payment discounts ex 2 10 Days Net 30 1 Net 20 etc Circle one Yes or No If you answered yes please state your offer below INVITATION FOR BID 3 Can your company offer a rebate based on annual total spend Circle one Yes or No If you answered yes please state your offer below Section 6 Additional Information Please use the below space to prov
16. hipping and handling charges Any freight claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this installation to campus No direct shipments will be accepted 5 3 It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation 5 4 The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation 5 5 Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote the term for which your prices will remain firm may eliminate your bid from consideration 6 0 7 0 8 0 INVITATION FOR BID 5 6 The guoted price must include but not be limited to all cables wires connectors etc to make a complete functioning unit unless specifically stated in the special conditions 5 7 Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amo
17. id bond shall be subject to the approval and acceptance of The University of Alabama The Letter and Bond shall be submitted to the University Purchasing Department and must be furnished within forty eight 48 hours after request The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response PRICE QUOTATION 5 1 IMPORTANT It is required that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid from consideration in the bid award 5 2 All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all s
18. ide any additional information about your company that you would like to be used in the evaluation process INVITATION FOR BID Section 7 Must Have Product List Please state your UA Cost on all items listed below You must be able to provide all items on this list or egual No substitutes allowed on Lutron Watt Stopper Global Green Lighting and Cree products If you do not list a price it will be presumed that the item is not available through your company OUANTITY UACOST MANUFACTURER PART SKU NUMBER DESCRIPTION est yr ttl each 20HP 1800RPM BALDOR ELEC MOTOR EM2515T G MOTOR BALDOR ELEC MOTOR EM3218T 5HP 1800RPM MOTOR 71 2HP 1800RPM BALDOR ELEC MOTOR EM3311T MOTOR BALDOR ELEC MOTOR RL1310A 1HP 1800RPM MOTOR B LINE B2209 3 4 STRAP B LINE B2211 11 4 STRAP B LINE NBB4 6 BOX SUPPORT B LINE BG812U24 CONDUIT CLAMP B LINE BW12 ROD amp WIRE SUPPORT B LINE N228 3 8 NUT B LINE B104ZN 4 HOLE ELL BRK ELECTRONICS 9120B SMOKE DETECTOR FAN REPLACEMENT BROAN 58000000 MOTOR BROAN 678 50CFM FAN FAN REPLACEMENT BROAN 97006939 MOTOR FAN LIGHT ASSM W BROAN 97014212 SOCKET BROAN QT 200 EXHAUST FAN BLOWER ASSEMBLY BROAN 597006024 3 4HP 1800RPM CENTURY MOTORS C426V1 MOTOR COOPER CR20GY 20A 125V RECEPTACLE INVITATION FOR BID ITEM MANUFACTURER PART SKU NUMBER DESCR
19. itation for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles Title Standing Contract to Furnish amp Deliver Electrical Equipment Parts amp Supplies CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any membe
20. nce with Code of Alabama Section 41 16 25 amended 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition 2 The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 have fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY FEDERAL EMPLOYER ID NO ADDRESS FAX PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or
21. print the information requested in the spaces provided An Equal Opportunity University Revised December 6 2013 INVITATION FOR BID The University of Alabama reguests sealed bids as per attached general and technical specifications or egual unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 3 1 4 1 5 1 6 1 7 Any contract resulting from this reguest will be made available to other eligible entities This may include but is not limited to The University of Alabama System comprised of The University of Alabama The UAB Enterprise consisting of The University of Alabama at Birmingham the UAB Health System and their related foundations and affiliates and The University of Alabama in Huntsville Huntsville AL and other state entities Contracts resulting from the award of this reguest cover shipments by any entity listed above Each entity will generate its own purchase orders payments etc and delivery must be made according to the instructions on the purchase order The thrust of the contract is to obtain greater volume price discounts by combining the volume of purchases from participating entities within the State of Alabama bid responses technical information and any other attachments furnished to
22. r of their households is an employee of The University of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting from this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that 1 In accorda
23. ration Services www uscis gov Accessibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contract Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
24. t applies to your company Complete this document only if your company is not located in Alabama and your company does not have employees or subcontractors that work in the State of Alabama e Certification of Compliance and affidavit forms included with this solicitation see Appendix Certification of Compliance Complete the E Verify document online if your company is located in Alabama or your company has employees working in Alabama o Contractor s one page E verify Employment Eligibility Verification form see example included in Appendix E Verify If you have previously enrolled in E Verify follow these instructions e Log onto www uscis gov everify e Click Edit Company Profile and print this one page document e This one page document must be submitted prior to a contract or purchase order being issued If you are not currently enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Getting Started for information about the program requirements and enrollment process Click Enroll in E Verify and begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued For further assistance please consult the E Verify Quick Reference Guide 2 0 3 0 4 0 5 0 INVITATION FOR BID QUALIFICATIONS AND STANDARD
25. tion of the contract period 7 5 The umbrella policy must be listed on the insurance certificate with an explanation of the coverage RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From the issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator faculty staff members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation INVITATION FOR BID 9 0 SPECIAL CONDITIONS 9 1 9 2 9 3 9 4 9 5 9 6 9 7 9 8 9 9 The University of Alabama is reguesting sealed bids to Furnish and Deliver Electrical Eguipment Parts and Supplies as per attached specifications quote sheet or equal All orders will be placed on an as needed basis during the contract term of November 1 2014 through October 31 2015 The University does not guarantee any purchase will be made as the result of this bid Renewal Option Pricing for this contract must be firm for an initial twelve month 12 period beginning November 1 2014 through October 31 2015 Upon mutu
26. unt of any restocking fee reguired procedures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do reguire this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REOUIREMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Reguirements Additional Insurance reguirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the reguired types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Conditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may eliminate your bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the dura
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