NETCENTS Ordering Guide
Contents
1. DPI TCO Calculator i iio BASE MAJCOM Policies e State ALABAMA AL FEDBizOps Zip 36114 VENDOR RESOURCES Country UNITED STATES X Vendor Guide Comm Phone 555 555 1000 Non Contract Vendor Comm Fax Passwords Vendor Surcharge DSN Phone Virtual Small Business Center DSN Fax IT REFERENCES Agency DEPT OF DEFENSE AIR FORCE sd gov mil only MAJCOM AFMC bad Contracts Cellular Base MAFB Gunter Annex X Information Hardware DRA 5853 Help finding your DRA Information R 1 Seen ECAN Help finding your ECAN Information Figure 4 Account Information Permission To Purchase DOD Air Force Customers To obtain permission to purchase contact your Equipment Custodian The EC will need to add you to their EC Workgroup Non Air Force Customers To obtain permission to purchase send an e mail to afway pmo guniter af mil The AFWay Program Office can grant permission to purchase for active duty and federal employees Submit Request For Quote Process Use the Request for Quote Process on AFWay to submit an RFQ RFI RFP The RFQ process begins by going to the User Profile and clicking on the Submit a Request For Quote link within the My Account tab a NOTE If an error occurs stating that you do not have permission to purchase follow the instructions listed in the previous section Page 18 PAGE 19 Change Password Request Waiver ubmit a Request For Quote View Available Contracts View ECAN s Approval Process View Y2. fee and it is based upon the total Government Estimate The fee is to cover the costs of contracting support for orders issued by 754 ELSG HQ 754 ELSG ES NETCENTS PMO 490 East Moore Dr Bldg 892 Maxwell AFB Gunter Annex AL 36114 DSN 596 5070 Option 1 Commercial 334 416 5070 Option 1 Note for Products Reference paragraph 4 2 of the NETCENTS Performance Work Statement and Part II Section contract clauses and regards to certification and accreditation guidance there are two high level security requirements that must be met for all new Information Assurance IA and A enabled products The first is the Common Criteria and the other is Federal Information Processing Standard All IA or A enabled IT hardware firmware and software components or products incorporated into DoD information systems must comply with the evaluation and validation requirements of National Security Telecommunications and Information Systems Security Policy NSTISSP Number 11 IA or A enabled products that employ cryptography must also comply with Federal Information Processing Standard FIPS 140 2 cryptographic module validation program Additionally all networked systems must meet Air Force Network Performance Certificate of Networthiness CON and MAJCOM unique requirements such as Certificates to operate Page 5 PAGE 6 Task Requirement Notice TRN Services For each systems solution requirement a TRN should be issued to the contra
3. Contract Vendors If you would like to send this Request For Quote to a vendor that does not have a contract on AFWay or who has not i gt i i gt below of the person that will be receiving quote notification Recommend the vendor has a cage code registered with Asset Information Management AIM formerly Information Technology Asset Management ITAM before sending this request to them How Many Vendors If only one vendor is selected then you must enter rationale for selecting a single vendor A brand name is not a reason for selecting a single vendor Otherwise this field is optional You may enter up to 00 characters Rationale Enter a detailed description of the item s for which you are requesting a quote Any brand name specific requirements should be coordinated with the Government Purchase Card Holder or the Contracting Officer You may enter up to 5 000 characters eet Description AFITC C e Done A V Trusted sites Protected Mode Off 100 Figure 6 RFQ Page Required Information 2 1 RFQ Name Enter a unique RFQ name 2 1 1 NOTE The word NETCENTS should be at the beginning of all NETCENTS RFQ Names example NETCENTS RFQ For Gunter Services 2 2 AFWay Vendors Select either one NETCENTS vendor or all eight NETCENTS vendors 2 2 1 Toselect one NETCENTS vendor scroll down the list of AFWay Vendors until you find the company and contract needed a
4. Order information and load any attachments and Submit This page allows up to 5 attachments that in total are less than 6MB in size d The CO will utilize their contract writing system to create order Once the CO approves the order it will be sent to the winning vendor to process The vendor will receive an e mail notification that the order is awaiting them in AFWay Page 23
5. Performance e Financial Reporting Attachment 1 HQ 754th ELSG Product Services Task Order Process External Customer ORDERING PROCESS All task orders under this contract will be placed using the procedures under FAR 16 505 Ordering Specific program requirements will be initiated by a Request For Proposal RFP for each task order Each awardee under this multiple award contract will be given a fair opportunity to be considered for each task order award as specified under FAR 16 505 b unless an exception as outlined in FAR 16 505 b 2 or AFFARS 5352 216 9000 applies or you are doing a set aside award E Commerce AFWay The NETCENTS contract provides an e commerce capability for all customers to use and order their products and services through AFWay https www afway af mil Please refer to Attachment 3 PROPOSALS Effective 1 May 2010 and with the exception of active solicitations on the NETCENTS Portal during the 1 May 30 June transition period all contractors will use AFWay for propsals quotes However if AFWay is down the requests can be mailed faxed e mailed to the respective organization conducting the solicitation Responding to the Request for Proposals Quotes is optional for the contract holders Please refer to attachment 3 PROPOSAL PROCESS Page 9 PAGE 10 The Contracting Officer will issue a proposal request to all prime contractors unless a fair opportunity exception applies or the order is
6. are registered as a Customer and that your agency is correct a For DOD Air Force Agency customers verify your MAJCOM Base DRA and ECAN are correct b Non Air Force customers only need to verify their agency is listed correctly If any changes are made click on the Update User Information button at the bottom of the page Then select the User Profile option from the left blue pane Page 17 PAGE 18 File Edit View Favorites Tools Help AF Way HOME PAGE a Log Out View Edit Account Information View Edit Account Information Help User Profile QUESTIONAIRE Warning Air Force Users who change their MAJCOM DRA or ECAN will lose their permission to purchase Also Let Us Hear from Air Force Users who change their Agency to something other than Dept of Defense Air Force will lose all of their Yen Air Force roles they currently hold on AFWay Non Contract Vendors who change their Authorization will lose all of their Vendor Information ORDERING TOOL PRODUCTS Order Search Authorization Customer NETCENTS Portal T e HELP Vendor Contract AFWay Help Vendor Non Contract AFWay CBT AFWay User s Rank SSGT Manual First Name JOHN Seb Middle Name Mandatory Use Policies Last Name SMITH IT Commodity Council Email john smith base afmil DoD Software Agreements ESI FPO APO Address ial Microsoft License Agreement Address 1 123 MAIN STREET QEB Documents DPI Lease Address 2 Guidelines
7. requested and not found on contract vendor catalogs may be requested through alternate solutions and additions to catalogs SELECTION OF CONTRACTORS FOR ORDER AWARDS DEC 2003 The procedures for selecting Contractors for order awards under this contract are governed by FAR 16 505 and AFFARS 5352 216 9000 Page 6 PAGE 7 a The Contracting Officer will provide each contract holder fair opportunity to be considered for each services order exceeding 3 000 issued under this contract except as provided in FAR 16 505 b 2 b Each solicitation will explain the selection criteria that the proposals will be graded against and the order of importance of the criteria Price will be a selection criterion for all orders Other criteria on which a selection may be based include but are not limited to 1 Past Performance 2 Minimum Order Requirements 3 Management Approach 4 Technical Approach 5 Qualifications of Key Personnel a c Other considerations include 1 The Contracting Officer is not required to synopsize orders under this contract 2 No protest under FAR 33 1 is authorized in connection with the issuance or proposed issuance of an order under a Task Order contract except for a protest on the grounds that the order increases the scope period or maximum value of the contract 3 The Contracting Officer is not required to request written proposals conduct discussions nor otherwise contact each contract ho
8. 96 5771 for assistance Verify Account Information 1 On the User Profile page click on the option to View Edit Your Account Information Page 16 PAGE 17 File Edit View Favorites Tools Help w k e AFWay Se ae ae ee a News HOME PAGE View Bie Nate User Profile JOHN SMITH pi B Shopping ser Profile Cart QUESTIONAIRE Let Us Hear from My Account You n Change Password Request Waiver Submit a Request For Quote a seme View Available Contracts View ECAN Approval Process View Your Waivers Sites View Edit Account information View Edit Your Role Authority Order Search NETCENTS Portal lt lt lt Click here to View Edit Account Information HELP AFWay Help AFWay CBT A Ta ae AFWay User s Orders Request For Quotes Wishlists Sort by Date Created Order Descending v Eor Manual My Orders RESOURCES No Orders Mandatory Use Policies IT Commodity Council DoD Software Agreements ESI Microsoft License Agreement QEB Documents DPI Lease Guidelines DPI TCO Calculato MAJCOM Policies FEDBizOps VENDOR RESOURCES Vendor Guide Non Contract Vendor Passwords Vendor Surcharge Virtual Small Business Center IT REFERENCES gov mil only Contracts Cellular Information Hardware Information Software Information https 143 158 85 30 User ViewUserlnfo asp S E0FD1690 3F51 4496 9142 3085FFD65AC1 Figure 3 User Profile Verify that you
9. ELSG ES will administer the NETCENTS contract centrally but authorizes its individual users to prepare and place orders directly with the contractor for local Contracting Officers execution This allows local Contracting Officers to use their local processes for order execution HQ 754 ELSG ES also maintains control over modifications that increase contract ceiling HQ 754 ELSG ES is a mandatory recipient through electronic mail distribution copies of all orders and associated modifications Once orders are awarded please send awarded order to the NETCENTS prime contractor winning the award and a notification to include RFQ RFP solicitation number to all unsuccessful offerors so they can close their records Please e mail a copy of awarded orders to netcents qunter af mil Effective 1 May 2010 the NETCENTS Portal solicitation capability will transition to the current AFWay Legacy system https Awww afway af mil Limited capability for NETCENTS Portal will remain through 30 Jun 2010 in order to allow users to complete active solicitations However all New NETCENTS solicitations on or after the aforementioned effective date must use AFWay to conduct solicitations for NETCENTS products and solution services AFWay will afford users contracting officers to award a task or delivery order to the respective NETCENTS prime contractor through the AFWay system Please reference Attachment 3 TASK ORDER TOs ISSUANCE Page 4 PAGE 5 T
10. ENTS contract can continue to be utilized Meanwhile active orders issued against the current NETCENTS contract will be allowed to continue exercising their respective task order options so long as the task order option s are exercised during an active basic NETCENTS contract ordering period Performance under any task or delivery order issued against the current NETCENTS contract must be completed by 9 Sep 2012 It is recommended users stay abreast of NETCENTS II schedule and plan for a transitional period in their existing and or new task orders issued under current NETCENTS contract ELIGIBILITY All DoD agencies including Army and Navy and all Federal agencies departments FUNDING All types of funds may be used PURPOSE This guide provides guidelines and procedures for ordering and administration at decentralized locations The contract terms are identified and explained to ease the purchasing process Attachment 1 contains instructions applicable to non 754TH ELSG customers placing orders through the 754 ELSG contracting office Attachment 2 contains ordering instructions specific to internal 754 ELSG customers Attachment 3 contains the NETCENTS order process using AFWay Page 3 PAGE 4 FEE Currently 1 0 through 10 for all agencies The Contractor shall apply the fee percentage mark up to their product catalog prices and service proposal prices The fee percentage is applied for each new fiscal year beginning 1 Octobe
11. NETWORK CENTRIC SOLUTIONS ORDERING GUIDE Customer Support and Portal Help Sharon Nettles Nicole Looney netcents qgunter af mil or 334 416 5070 Option 1 Contracting Avery Brown 334 416 5633 Avery Brown qgunter af mil or Technical Terry Bergeron 334 416 3963 Terry Bergeron gunter af mil Program Manager Mr John Taylor 334 416 3979 John Taylor gunter af mil HQ 754 ELSG ES 490 East Moore Dr Bldg 892 Maxwell Gunter Annex AL 36114 https www afway af mil NETCENTS Phone 334 416 5070 Option 1 Fax 334 416 3940 DSN 596 5070 Option 1 E mail netcents gunter af mil AFWay Phone 334 416 5771 Opt 1 5 5 DSN 596 5771 Opt 1 5 5 Current as of 31 Mar 2010 able of Contents ORDERING GUIDE i MANDATORY USE 3 EFFECTIVE DATES PERIOD OF PERFORMANCE 3 ELIGIBILITY 3 PURPOSE 3 FEE 4 SOCIO ECONOMIC OBLIGATION GOALS UNDER NETCENTS 4 DECENTRALIZED ORDERING 4 ALTERNATE PRODUCT SOLUTION 6 SELECTION OF CONTRACTORS FOR ORDER AWARDS DEC 2003 6 Attachment 1 HQ 754th ELSG Product Services Task Order Process External Customer 9 ORDERING PROCESS 9 E Commerce AFWay 9 PROPOSALS 9 Attachment 2 HQ 754 ELSG Product Services Task Order Process Internal Customer 12 PHASE REQUIRED DOCUMENTATION TO START TASK ORDER PROCESS 12 PHASE II REQUIRED DOCUMENTATION TO COMPLETE TASK ORDER PROCESS 13 Attachment 3 NETCENTS PORTAL TASK Product ORDER PROCESS 15 NETCENTS Portal Transition to AFWay Legacy Announcem
12. Q Click r computer doc Microsoft Excel xls Microsoft PowerPoint ppt Adobe Acrobat There is a maximum of five files There is a total maximum file size of 6 MB for all attachments ivery of the products you are requesting Enter the quantity requested Enter the he item s requested This amount is used to help verity funding is available for this request When Submit RFG button Day 09 Month August vear 2005 Quantity Requested 0 Antici ice 0 00 Submit RFQ ai A internet Request For Quote RFQ ID 74 Successfully Added Close VVindow Return to User Profile Figure 6 RFQ Successfully Added Page 4 Go to the RFQ Tab on the User Profile page to check the status of any RFQ that has been submitted This tab will also show any RFQ s pending the approval of the current user pending the approval of others in the ECAN Approval Process and RFQ s that have been submitted to the vendors Click on the RFQ ID number to open the RFQ Page 20 PAGE 21 Orders Requests For Quote Vvishlists My Requests For Quote No RFQs Requests For Quote Pending My Approval No RFQs Requests For Quote Pending in the Approval Process No RFQs Requests For Quote Submitted To Vendor No RFQs RFQ Approval Process Figure 8 RFQ Tab Once an RFQ is created and submitted by a DOD Air Force customer it will have to go through the Approval Process for their DRA and ECAN At each step an e mail notificati
13. ask orders may be issued via AFWay by e mail regular mail or facsimile using a DD Form 1155 Order for Supplies and Services SF Form 1449 Solicitation Contract Order for Commercial Items or Government Purchase Card GOVERNMENT PURCHASE CARD GPC ORDERING GPC Government credit card orders may be placed by the Government for purchases of supplies or services up to the card holders credit card purchase limit LEASE ORDERS The Ordering Contracting Officer is responsible for meeting the requirements for leasing set forth in FAR part 7 IAW FAR 7 4 a decision document is required using the acquisition considerations listed in FAR 7 401 a the minimum to be considered and b additional factors as appropriate See FAR 7 4 http farsite hill af mil PLACING ORDERS Orders are placed directly with the contractor IAW published ordering procedures reference FAR 16 5 AFFARS 16 505 etc and this ordering guide Contracting Officers should indicate which CLIN structure the contractor should propose in response to requests but must be IAW the CLIN structure of the basic NETCENTS contract The NETCENTS contract provides a e commerce capability through AFWay Government Purchase Cards DD Form 1155 or SF 1449 may be used for purchases Please refer to Attachment 3 If a customer does not have a contracting office they may contact the PMO to request support in processing their purchase requests there is a point six percent 6
14. ctor to delineate the Government s requirements and standards The Contractor shall use the information contained in this TRN to prepare a proposal for the government s evaluation for meeting the stated requirements and standards The following is a sample of the documentation that may be provided in the TRN This list of documents is representative in that the listed documents will only be included as appropriate and additional ones may be added customer s choice However security requirements must always be addressed IAW clause s H105 and H113 and paragraph 4 2 of the NETCENTS Performance Work Statement found in Section and J of the NETCENTS contract respectively Technical Requirements Document Statement of Objectives SOO Performance Work Statement PWS CDRLs that will be used with this effort System Operational Concept Site Survey Data Requirements Facility System Drawings System Specifications Security Requirements Sparing Requirements Training Requirements Maintenance Requirements DD Form 254 Security Classification Specification On Site Government Quality Assurance Personnel QAP Information List of Materials Products ALTERNATE PRODUCT SOLUTION Products that are not available at the time of research request or order may be substituted with the approval of the issuing Contracting Officer and the original customer provided they are considered within scope of the NETCENTS contract Items
15. d view their response Page 21 PAGE 22 Order Process Once a vendor is awarded the contract for the RFQ it can be used to create an order on AFWay 1 To create an order from an RFQ the originating customer can go to the User Profile and click on the Request For Quote tab Then click on the appropriate RFQ ID number to open the RFQ The next step is to click on the plus sign next to the winning vendor to open their solution Select the Add to Cart button on the right side of the solution The shopping cart will appear with the solution The quantity can be edited if needed If the quantity is changed click on the Update Price button When ready to create the order click on the Checkout button The shopping cart will close and AFWay will go back to the main window to confirm the ship to and mark for addresses 8 Enter any comments to the vendor If the addresses and comments are correct click on the Next button There is also an option for entering multiple addresses see the AFWay User Manual for instructions AF Way aPwP NO Confirm Addresses Multiple Ship To Mark For Addresses Ship To Address Mark For Address Building BUILDING 880 First Name STEVEN Address 515 EAST MOORE DRIVE Last Name KROSS City MONTGOMERY AL Building 856 State AL Room Number 208 Zip 36114 Unit Organization ELSG KS Country UNITED STATES Comm Phone 334 416 6051 Email STEVEN KROSS GUNTER AF MIL Comments to V
16. e CDRLs with a Page Break in the Word Document IGCE Independent Government Cost Estimate along with Certification of Government Cost Estimate This is an in house actual cost estimate to show projected labor categories and hours associated with each labor category based on the nature of your requirement This estimate needs to include a signed letter certifying that the estimate was independently formed no outside help from the contractor and based strictly on the nature of the requirement Certified Funding Document Form 9 The most critical part of your requirement is to have a certified Form 9 showing funds have been administratively reserved in the amount of your IGCE This is because by law AQ cannot award a contract without having the funding to pay for this contract Issuing a contract without the money to pay for it violates the Anti Deficiency Act ADA Also when we officially request proposals in support of a task order and for some reason we do not receive the funding to pay for this effort and cannot make award then we may be responsible for reimbursing all contractors who submitted proposals for all costs associated Page 12 PAGE 13 with generating those proposals Therefore it is crucial to starting and accomplishing your Form 9 during this phase If for some reason the contractor s proposal comes in higher or lower than your IGCE you can always write a Funds Decrease or Increase letter to withdraw add the excess o
17. endor Next Figure 9 Confirm Addresses Page 9 The Process Order page will appear Attach any documents applicable to the order and or select the Next button Page 22 PAGE 23 AF Way 10 11 12 13 14 Process Order You may attach up to 4 documents with your order by clicking the Browse button to find the file s on your computer Valid file formats are Microsoft Word doc Microsoft Excel xls Microsoft PowerPoint ppt Adobe Acrobat pdf and Plain Text txt Would you like to add attachments to your order Attachment 1 Browse Attachment 2 Browse Attachment 3 Browse Attachment 4 Browse Figure 10 Process Order Page AFWay will assign an Order and Tracking number to the order The order and status can be found on the User Profile page under the Order tab Non Air Force customers will enter their funding information and submit the order directly to the vendor For DOD Air Force customers the order will be routed directly to the Contracting Officer The CO will receive an e mail notification to logon to AFWay and approve the order The CO will logon to AFWay which will take them to the User Profile page a The CO will then click on the Tracking number under their Orders tab to open the order b At the bottom of the order page they will select the Approve button and Submit c The CO will then enter the Delivery
18. ent 15 Login to AFWay 15 Verify Account Information 16 Permission To Purchase 18 Submit Request For Quote Process 18 RFQ Approval Process 21 Order Process 22 Page 1 PAGE 2 GENERAL Indefinite Delivery Indefinite Quantity IDIQ contracts were issued to the following Contractors with the appropriate contract numbers on 10 Sept 2004 CONTRACTOR CONTRACT NO The CENTECH Group FA8771 04 D 0002 Harris FA8771 04 D 0003 Northrop Grumman FA8771 04 D 0004 NCI FA8771 04 D 0005 Booz Allen Hamilton FA8771 04 D 0006 General Dynamics FA8771 04 D 0007 Lockheed Martin FA8771 04 D 0008 Telos Corporation FA8771 04 D 0009 denotes Small Business The purpose of these contracts is to provide Network Centric Information technology Networking Telephony and Security Voice Video and Data Communications Commercial off the Shelf COTS products system solutions engineering services systems hardware and software warranty systems management operations and maintenance support configuration management training centralized logistics and inventory management support depot level support spares and or supplies to satisfy the requirements for interoperability compatibility and resource sharing of both Government furnished Equipment and Contractor Furnished Equipment supporting the Global Information Grid GIG architecture The Network Centric Solutions NETCENTS contract is designed as a flexible end u
19. est If unable to perform a requirement contractors should submit a no bid reply in response to the proposal request All no bids should include a brief statement as to why the vendor is unable to perform Technical Proposals The proposal request will state whether an oral proposal is required in addition to or instead of written technical proposals Technical proposal information will be streamlined e g the Government anticipates written proposals consisting of ten 10 pages or less stating compliance or exception to requirements risks assumptions and conflict of interest issues Proposals shall not merely restate SOW SOO or PWS requirements Both oral and written technical proposals should address the following but may be tailored to individual requirements such as Technical Management Approach Key Personnel Assigned Quantities Hours of Personnel by Labor Categories Other Direct Costs ODCs materials and supplies travel training etc Risks Period of Performance Government Furnished Equipment GFE Government Furnished Information GFI Security including clearance levels Teaming Arrangements including subcontracting Other Pertinent Data deemed necessary Other Relevant Information This information shall always be in writing and shall address other relevant information as required by the contract or requested by the TO proposal request The contractor shall assume all costs associated with preparation
20. lder before selecting an order awardee if the Contracting Officer has information available to ensure that each awardee is provided a fair opportunity to be considered for each order 4 Performance based work statements shall be used on all service task orders 5 The Contracting Officer for each order is responsible for closing out the contract action that they issue Notification that a closeout of an order is complete must be provided to the Procuring Contracting Officer the Basic Contract via netcents qunter af mil once closeout has been accomplished The Contractor shall work in partnership with the Government to closeout orders as soon as possible after they are physically complete by using the Quick Closeout procedures described in FAR 42 708 as much as practical STANDARDS As Specified in individual task orders and or consistent with IDIQ Contract Terms DELIVERY As Specified in individual task orders and or consistent with IDIQ Contract terms PERIOD OF PERFORMANCE The period of performance for orders is governed by Fiscal Law and FAR regulations The issuing Contracting Officer is responsible for ensuring the period of performance for each order is IAW all laws regulations and policies All performance must be completed by 9 Sep 2012 FPDS NG formerly known as DD350s A copy of the basic contract FPDS can be found at http public gunter af mil aq netcents 1 documents aspx 1279 REPORTS Page 7 PAGE 8 1279 reports a
21. nd click on it to select 2 2 2 To select all NETCENTS vendors click on the drop down list by the Categories field Select NETCENTS and all eight NETCENTS vendors will be selected automatically 2 3 Non Contract Vendors DO NOT select any vendors under the Non Contract Vendor list 2 4 Rationale Enter an explanation if only one vendor is selected 2 5 Description Enter a full description of the item needed Page 19 PAGE 20 2 6 Attachments Attach any related documents specifications SOO PWS etc First enter the quantity of attachments Then select Browse to attach the document s The RFQ page allows up to 5 attachments that in total are less than 6MB in size 2 7 Desired Delivery Date Select a desired delivery date that is later than the current date This date will also be the RFQ expiration date 2 8 Quantity Requested Enter the exact quantity of the item needed 2 9 Anticipated Price Enter an approximate price This price will NOT be seen by the vendors 2 10 Click on the Submit RFQ button to create the RFQ File Edit View Favorites Tools Help LJ Ow O AAG Plh ferm Que O 2S aA amp Otherwise this field is optional a You may enter up to 500 characters Rationale Enter a detailed description of the item s for which you are requesting a quote You may enter up to 6 000 characters Select the number of attachments you wish to associate with the RF
22. of proposals for task order awards under the fair opportunity process as an indirect charge The Government will not reimburse awardees for fair opportunity proposals as a direct charge Page 10 PAGE 11 Task Order Issuance Task orders may be issued by e mail regular mail or facsimilie using a DD Form 1155 Order for Supplies and Services SF Form 1449 Solicitation Contract Order for Commercial Items or a Government Purchase Card TOs may also be issued as an unsigned Electronic Task Order ETO via electronic commerce It is anticipated that eventually all TO s will be issued as ETOs via electronic commerce Initially ETOs will be issued via electronic mail and eventually via Electronic Commerce Electronic Data Interchange Extensible Markup Language EC EDI XML Unauthorized Work The contractor is not authorized at any time to commence task order performance prior to issuance of a signed TO or other written approval provided by the contracting Officer Government Purchase Card GPC Ordering Procedures GPC Government credit card orders may be placed by the Government for purchases of supplies or services up to the card holders credit card purchase limit Other Direct Costs ODC Products or services that are not currently available on the contract can be included in the solution as ODCs ODCs shall be incidental to items on the contract and required for efficient compatible use of the basic contract supplies and ser
23. on is sent to the approver and the originator NOTE RFQ s created and submitted by Non Air Force customers will go directly to the vendors for responses 1 The RFQ will go through the following steps in the Approval Process vi Equipment Custodian The EC will need to approve without review Base Review Base Equipment Control Officer The BECO will need to approve without review Approval Official The AO will need to choose to send the RFQ to the Resource Advisor Resource Advisor The RA will need to choose to send the RFQ to the Contracting Officer Contracting Officer The CO will need to enter a Vendor Response Due Date and approve to submit the RFQ to vendors 2 Once the RFQ is approved by everyone in the approval process it is then submitted to the vendor The vendor receives an e mail notification of the new RFQ awaiting their action Any e mail collaboration will need to be done using regular e mail outside of AFWay and BEFORE the solution is submitted Once the vendor submits a solution it cannot be re done 3 When the vendor responds with a solution or chooses to decline an e mail notification is sent to the originating customer 4 The originating customer can view a vendor response to an RFQ a From the User Profile click on the Request for Quotes tab b Click on the RFQ ID number to open the RFQ page c Scroll down to view the status for each vendor Click on the plus sign next to the vendor to expand an
24. our Waivers View Edit Account Information View Edit Your Role Authority Figure 5 RFQ Link 2 The RFQ page is used to input all information that is required to submit a RFQ to the approval process AFWay Internet Explorer provided by USAF alt Py SARA E https www afway af mil 3 m Ch gt Gy aby E Page v G Tools v AFWay Request For Quote Hel Return to User Profik Request For Quote Please enter a unique name for your RFQ RFQ Name Please select the vendors to whom you would like this RFQ sent If only one vendor is selected then you must enter M rationale for selecting a single vendor In accordance with FAR 8 405 1 and 8 405 2 3 Sources are required to compete for a Request for Quote Select NETCENTS here and AFWay Vendors will automatically be selected Categories To select multiple contracts hold down the Ctrl key F01620 96 D 0004 GCSS AF IDIQ LB AFWay Vendors FA8771 04 A 0302 MRO SOFTWARE LB FA8771 05 A 0601 EMTEC COMPUTERS SB VO WO FA8771 05 A 0602 IGOV COMPUTERS SB To select multiple contracts hold down the Ctrl key E Waconia 4 STAR TECHNOLOGIES dan doherty 4star tech com gt 4 STAR TECHNOLOGIES INC larry ebeling 4star tech com By A8 E TECHNOLOGIES LLC armand 2 elechnologies com Disregard these for NETCENTS A RUGGED COMPUTERS WWW RUGGEDNOTEBOOKS COM salesteam Click here to view more information about the Non
25. ow status reporting will be accomplished what status reporting will be required and how contractor performance evaluation will be accomplished FAR Subpart 46 4 Government Contract Quality Assurance addresses the type and extent of Government contract quality assurance required for contracts at or below the simplified acquisition threshold It will be the responsibility of the contracting officer issuing the order s against the NETCENTS contract to comply with the FAR surveillance requirements Surveillance Report It should be noted that unsatisfactory performance should be addressed early on through the decentralized ordering CO or PCO in order for them to give the support contractor an opportunity to resolve any on going issues Some areas of interest for monitoring and reporting are given below but surveillance should be tailored to the respective agency s Performance Work Statement PWS requirements Management Performance e Project Management and Administration e Task Planning and Staffing e Task Implementation and Management e Compliance with Performance Standards and Metrics e Communications e Scheduling Schedule Control e Contract Reports Technical Performance Page 8 PAGE 9 e Quality of the Work Performed e Timeliness of Performance e Use of Resources Contractor and Government e Efficiency e Ingenuity e Thoroughness e Compliance with Performance Metrics Financial Performance e Cost Control e Cost
26. r requirements packages The asterisk items indicate documents that may or may not be required depending on the customer s requirement The points of contact for Services contracts are Mr Avery Brown and Mrs Maria Jones They can be reached at 416 5633 and 416 4076 respectively PHASE I REQUIRED DOCUMENTATION TO START TASK ORDER PROCESS Before Request for Proposals JON A JON is required for ELSG ES to direct charge hours to in support of task order requirements Requirement The actual requirement s you need accomplished by the contractor These are identified through either a Statement of Objectives SOO or Performance Work Statement PWS with signed CDRLs if applicable Your SOO PWS should clearly state the performance objectives you want the contractor to achieve not tell the contractor how to accomplish the actual work to achieve this performance CDRLs Any deliverable required from the contractor will be identified on a DD Form 1423 1 Contract Data Requirements List CDRL using the template below Each deliverable will require a separate CDRL unless the deliverables can be logically grouped together under one CDRL An example of a logical groupings would be Monthly Status Report in which the contractor would be required to provide a deliverable at the end of each month that the task order is in effect Each CDRL will reference the paragraph in the related SOO PWS Note If additional CDRLs are required separate th
27. r additional funds needed If there are legitimate circumstances that prevent you from obtaining a certified Form 9 for your requirement you need to contact the applicable Contracting Officer for your contract action immediately In certain cases AQ may accept a planning Form 9 contingent on a certified AF Form 9 being received This planning Form 9 must be certified by FM prior to submission to AQ so they are aware of all proposed contracting actions that are being worked Some personnel may think that a planning Form 9 is only used at end of year for planning actions that start in a new FY That is not the case A planning Form 9 can and should be used throughout the year to accomplish any and all contracting actions in advance of receipt of funding Once approved by the CO please check with your FM matrix personnel located in your organization for guidance and help in preparing this document Once again if a planning Form 9 is being used it must be certified Manpower Approval Every time you want contractors to perform work instead of using military civilian personnel assigned to 754 ELSG you are required to fill out the below questionnaire and provide it to the Manpower office This is because the manpower office in coordination with 754 ELSG EV needs visibility on the type and amount of work we are using contractor support to accomplish here at 754TH ELSG The Manpower office then sends back an e mail stating whether your request has been appro
28. r each year to all products and services ordered through this contract The contractor will include the fee in all proposal prices The contractor will remit the payment back to the Air Force SOCIO ECONOMIC OBLIGATION GOALS UNDER NETCENTS 754TH ELSG internal customers See Attachment 2 Non 754 ELSG customers Considering the overall success of Small Business and in the best interest of maximizing a greater amount of competition PO0014 modification of the NETCENTS contract updated Clause H107 IAW FAR 16 505 to ensure fair opportunity is given for all orders exceeding 3 000 and removed all references to small business set aside Orders must be competed providing fair opportunity to all of the contract holders unless the issuing contracting officer determines the requirement meets an exception outlined in FAR 16 505 If 754 ELSG places the order and awards to a small business 754 ELSG will receive small business credit for that award Ifa decentralized order is awarded to one of the NETCENTS Small Business primes the organization issuing the order will receive credit for the award See Selection of Contractors for Order Awards paragraph below for further guidance DECENTRALIZED ORDERING Decentralized Ordering is authorized for NETCENTS Task Delivery Orders in accordance with Air Force FAR Supplement AFFARS 5316 505 90 Maintenance and Closeout of decentralized orders stays with the decentralized office unless assigned otherwise HQ 754
29. re not required IAW FAR DFARS 205 303 A i B For indefinite delivery time and material labor hour and similar contracts report the initial award if the estimated face value excluding unexercised options is more than 5 million Do not report orders up to the estimated value but after the estimated value is reached report subsequent modifications and orders that have a face value of more than 5 million The total estimated face value was reported and therefore individual orders do not have to be reported SMALL BUSINESS COORDINATION FORM DD Form 2579 The small business coordination form must be accomplished for each order PERFORMANCE METRICS Each Task Order issued under the NETCENTS contract should have provisions in place to monitor and report the NETCENTS contractor s performance The NETCENTS Program Management Office will no longer be writing Contractor Performance Assessment Reports CPARs at the contract level and reporting is the requiring agencies responsibility effective 23 October 2007 The NETCENTS PMO will monitor the contract to ensure agencies are reporting CPARs for their order s in accordance with the DoD CPAR Guide dated June 2007 The threshold reporting requirements are identified in the DoD guide and is available at https cpars navy mil as is the DoD s central repository for writing and submitting the CPARs Site Surveillance Plan A Site surveillance Plan documents how Task Orders will be monitored h
30. rer File Edit View Favorites Tools Help Q sax gt x a EA P Search Se Favorites QP Media K 2 g jw rel Address https 143 158 85 159 NETCENTS Email Address Password Hew User Forgot Password Figure 1 User Login Page 2 If the password has been forgotten select the Forgot Password link This screen will be displayed AF Way Microsoft Internet Explorer File Edit View Favorites Tools Help Q ex X x a EA Search Sip Favorites media 2 LJ ga a m a Contact Us Did You Forget Your Password Enter your Email Address in the text box below and click the Email My Password button below After you click the Email My Password button a temporary Password will be emailed to you Once you have successfully logged into AFYVay using your temporary Password you will be prompted to change your password Email Address Email My Password Figure 2 Forgotten Password 2 1 Enter User Name E mail address and click on the Email My Password button 2 2 A temporary password will be mailed to the E mail address provided during registration If a mistyped or invalid E mail address is entered during registration the e mail will be undeliverable After a successful login to the system you will be required to change the password 3 If the User Name is forgotten please contact the FAS Team 5 at DSN 5
31. ser solution to embrace diverse current and future network centric information technology requirements ensure interoperability through standards based technology using both GFE and CFE and implement the constant evolution of state of the art technology and systems solutions It is not the intent of the NETCENTS contract to compete with other agency and Air Force non Network Centric Page 2 PAGE 3 commodity contracts BPAs and other agreements for non net centric oriented products standalone hardware software and services unless they are required as a part of a total network system engineering service or system solution MANDATORY USE This contract vehicle is mandatory for all Network and Network Centric support obtained by the Air Force Use of any other contract vehicle by Air Force personnel will require prior written approval by the MAJCOM or Agency CIO For 754TH ELSG customers any request for such approval must be coordinated through 754 ELSG ES and 754 ELSG JA EFFECTIVE DATES PERIOD OF PERFORMANCE Orders may be placed against the NETCENTS contracts through 9 Sep 2010 unless ordering is extended by exercising the remaining 4 quarterly options which would enable extended ordering through 9 Sep 2011 NETCENTS PMO fully intends to exercise all quarterly options However as NETCENTS II contracts begin to be awarded New requirements falling within scope of those contracts will be directed accordingly else current NETC
32. set aside for only small businesses to propose on in which case the proposal request will be issued to just one contractor or to the small business contract holders respectively The proposal request will include a due date for proposal submission and either a SOW SOO or PWS that will include a detailed description of the work to be accomplished a listing of deliverables a description of the evaluation criteria and any additional data as appropriate The proposal request will also include specific instructions for the submission of proposals and other information deemed appropriate Davis Bacon Act DBA and or Service Contract Act SCA Contracting Officers should be aware that SCA and or DBA will apply depending on the agencies specific requirement services or construction Include appropriate clauses FAR Part 22 and wage determinations www wdol gov in proposals and contracts when either of these labor laws is applicable to acquisition Davis Bacon Act covered contracts require additional contract administration such as contractor submission of certified payrolls payroll review and labor interviews to validate wages Classification and hours worked If additional information is necessary contact AF Labor Advisors Contractors should be allowed at least seven 7 calendar days to prepare and submit proposals However more or less time may be requested based on the individual requirement The due date will be set forth in each proposal requ
33. tart this process as early as possible 754TH ELSG EV s schedule gets booked up fast QASP Quality Assurance Surveillance Plan due to AQ NLT 10 days after Task Order Award This details how you intend to monitor and record the contractor s performance while they are working under your task order Page 13 PAGE 14 A amp AS Certification Statement that the proposed work is or is not advisory and assistance services DD 254 A DD 254 is required whenever a contractor is going to have access to classified information The responsibility for completing this form rests with the program manager However the program office must also coordinate this form with both Security offices at 754TH ELSG and Maxwell AFB The points of contact for 754TH ELSG and Maxwell are Ms Fay Hardy and Ms Betty Barton respectively For instructions on how to complete this form correctly you can access the AETC security handbook AFI 31 60 and DD 254 instructions online at https www aetc af mil sf SFI1_files SFlpage htm Page 14 PAGE 15 Attachment 3 NETCENTS PORTAL TASK Product ORDER PROCESS NETCENTS Portal Transition to AFWay Legacy Announcement As we begin to ramp up for NETCENTS II contracts and smooth the transition to a more robust AFWay II i Procurement system implementation end of FY10 for conducting solicitations effective 1 May 2010 NETCENTS solicitations must be submitted using the current AFWay Legacy system https ww
34. ved This e mail is the formal document that shows AQ you have manpower approval for your requirement Please remember just because you have completed the survey doesn t necessarily mean your request has been approved QAP Quality Assurance Personnel Appointment Letter Official letter from Functional Area Chief Division Chief identifying to the Contracting Officer personnel within the program office that will be performing contract surveillance QAP functions Program managers should normally not be the QAP Waiver A waiver must be obtained from Mr Weber if you plan on using a non 754 ELSG 754 ELSG contract vehicle to place your requirement An example of this would be using GSA or Open Market procedures instead of the established 754 ELSG vehicles PHASE II REQUIRED DOCUMENTATION TO COMPLETE TASK ORDER PROCESS After Proposals Received before award of task order Technical Evaluation You are required to review the contractor s proposal and provide a technical evaluation to 754 ELSG ES explaining and justifying how the contractor s proposed hours will meet your requirements Your explanation should also tie back into the rationale and hours estimated through the Independent Government Cost Estimate i e ls proposal more or less than the IGCE if so why Facilities Waiver Needed only if contractor will be performing on site here at 754TH ELSG Facilities Waiver must be coordinated and signed by 754TH ELSG EV Please s
35. vices Alternate Product Solution Products that are not available at the time of research request or order may be substituted with the approval of the Contracting Officer and the customer Items requested and not found on contract vendor catalogs may be requested through alternate solutions and additions to catalogs EVALUATION Evaluation proposal procedures and other information specific to particular requirements will be articulated in the individual task order RFPs Past performance of earlier orders under the IDIQ contract may be considered prior to task order award Price Cost analysis should be performed at the task order level A technical evaluation particular to the task will also be accomplished Task orders may be Firm Fixed Price Labor Hour or Cost type procurements Incentives and option periods may be offered on task orders and will be addressed as CLINS identified on individual task orders Option periods on task orders must be IAW the basic contract terms and conditions Page 11 PAGE 12 Attachment 2 HQ 754 ELSG Product Services Task Order Process Internal Customer The following process and attachments identify what documentation is required for our customers to complete and submit in order to place a service task order on contract thru HQ 754 ELSG ES Included below with the service task order process are some sample documents to help assist our customers in providing the necessary documentation for thei
36. w afway af mil Users will have limited functionality via NETCENTS Portal for active solicitations with close out dates from 1 May 30 Jun 2010 after which all functionality will be lost Meanwhile New NETCENTS Request for Quotes Proposals must be submitted using the AFWay Legacy system effective 1 May 2010 Transitioning to AFWay Legacy now negates disruption of NETCENTS Portal non availability during peak end of year ordering season and affords a more streamlined transition to AFWay II i Procure system anticipated sometime after end of FY10 For questions related to NETCENTS Portal please continue to direct them to NETCENTS Customer Support DSN 596 5070 Option 1 Comm 334 416 5070 Option 1 or netcents qgunier af mil For AFWay Legacy support please contact AFWay helpdesk Field Assistance Service at DSN 596 5771 option 1 5 5 Comm 334 416 5771 option 1 5 5 or afway pmo qunter af mil Login to AFWay 1 To login to AFWay enter the User Name E mail address established during registration and Password that was sent via e mail and click on the Login button NOTE If an incorrect User Name or Password is entered 3 times the account will be locked At this point contact the Field Assistance Service FAS and a new password will be automatically generated and sent via e mail After a successful login to the system you will be required to change the password Page 15 PAGE 16 AFWay Microsoft Internet Explo
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