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Help - Road Permit System

1. Signed In As Mark Abela Sign Out w Maintenance Permit Reference RWP1 0009 10 Date Initiated 16 April 2010 b User Profile Stakeholders 1 20 04 2010 view b Insurance Agencies b Standard Conditions 2 20 04 2010 View P Works Definitions 7 b Roads Inspectors 3 26 05 2010 View Y Trenching Permits 4 26 05 2010 action was taken accordingly View b Create Permit b New Permits 5 26 05 2010 Defects fixed View b Permits Pending Feedback 6 26 05 2010 a b All Permits Pending Feedback b Permits Pending Feedback Review 7 26 05 2010 H i b Permits Issued but Not Valid b Permits Licenses b Permits Created 7 Permit Reports v Inspections b Inspections Pending b Inspections Completed To view a previously entered WIP report click on the View button To fill in a new WIP report click on the Fill in New WIP Report button This will open up the WIP report screen Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date Initiated 17 May 2010 b User Profile Inspection WIP No 1 oa Length width Depth Remarks House Details b Stakeholders ATTARD SAN GWANN 1 00 1 00 2 00 b Insurance Agencies P Standard Conditions Project Owner 8 Attard Contractor Ac b Works Definitions Work Status b Roads Inspectors v Trenching Permits E Road Excavation E Laying of Services E Compaction E ReI
2. b Insurance Agencies b Standard Conditions Project Owner sill Lokal Attard Contractor Ac enture b Works Definitions Work Status b Roads Inspectors v Trenching Permits E Road Excavation E Laying of Services E Compaction E ReInstatement 4 a sami Acceptable ew Permits E b Permits Pending Feedback Traffic Signs Acceptable ix Site Signs Not Acceptable e Cleanliness Excavation N A b All Permits Pending Feedback Datlestran Ser ee A i z F ns Ef j z Acceptable Flashers Not Acceptable RotarySaw Removal of Kerb Not Acceptable b Permits Pending Feedback Review Y pt z pt z pt z b Permits Issued but Not Valid Barriers Acceptable Hoarding Acceptable e Obstruction ReInstatement N A b Permits Licenses E r e i b Permits Created Approach Signs Not Acceptable Traffic Control N A e Compaction 7 Permit Reports v Inspections b Inspections Pending Action Taken Not acceptable b Inspections Completed Y Defects Found Y Contractor Informed Warning Sent Comments Field Officer Gordon Zammit Photos C Users Mark Abela Desktop Works tiff Insert Report Note that if you insert a WIP report with the Defects Found check box ticked then the permit s status will be set to TEMPORY REINSTATEMENT and you will not be able to file a Works Completion report until a new WIP report is entered with no defects found If you are an administ
3. Address Street MIDDLE SEA HSE FOSOS Locality PostCode Country FLORIANA VLT10 Telephone Fax 21246262 21248195 middlesea middlesea com Email Wy A Be RR Te O al IE N a a A The Save button will save any updated information of the Insurance Agency Page 10 of 30 Road Permit System User Manual 25 Standard Conditions This menu opens the list of Standard Conditions in the system tm Road Permit System Transport Malta Signed In As emdadmin Sign Out b User Profile gt Contractors 25 1 Without prejudice to the obligation srelating to road works under any other regulations in roda force no works shall be executed in or excavations made under a public road without a permit i from the Authority as described hereinafter 2 The application for a permit shall be made to the b Insurance Agencies Authority by the person commissioning the works on the prescribed form and shall be b Standard Conditions accompanied by any information and documents requred by the Authority and by the appropriate b Works Definitions fees as prescribed in the First Schedule to these regulations 3 The permit shall be valid for the b Roads Inspectors period indicated in it and all work shall be fully completed within the completion period specified in Y Trenching Permits the permit 4 The Authority may renew any permit the validity of which has expired upon the submission by the holder thereof of an application for renewal
4. Road Excavation b New Permita A Extension needed Extension Number 0 Permit on Hold b Permits Pending Feedback b All Permits Pending Feedback Extension Start 15 October 2010 Extension End 06 November 2010 Next Inspection 14 October 2010 b Permits Pending Feedback Review Fan b Permits Issued but Not Valid a b Permits Licenses Field Officer John Demicoli Zo ance Se Sent on b Permits Created Permit Remarks b Permit Reports v Inspections E sd Received on b Inspections Pending b Inspections Completed View WIP Reports View Permit Save View all Inspections This screen above is used by the administrator to edit information about the inspections The administrator must set a Next Inspection date and click the Save button This will inform the Field Officer selected in the drop down list of the next inspection date IF it is required an extension may be granted by ticking the Extension needed checkbox You will need to provide the extension start and end dates Click Save to save the extension and the system will automatically send notifications by email to inform the project owner about the extension Page 24 of 30 Road Permit System User Manual 4 1 2 Works in Progress Reports IF you need to fill in a Works in Progress report then click on the View WIP Reports button This will snow all the Works In Progress reports that are associated with the permit Road Permit System Transport Malta
5. 11 May 2010 Valid To 01 February 2013 b Roads neg sii Work Details Insert New Work Detail j vw Trenching Permits x ng Po Locality Street Length width Depth Remarks Commands ew Permits b Permits Pending Feedback AFORE 6 See Serie _ Bi 25 l di s b All Permits Pending Feedback i MEPA Permit Add Road Diagram b Permits Pending Feedback Review b Permits Issued but Not valid 12378421256 C Users Mark Abela Desktop de2vyjkwewww224f tiff b Permits Licenses Requested Start Date 25 February 2011 Request Duration 15 End Date 18 March 2011 b Permits Created b Permit Reports Works Definition Road Remarks Y Inspections commands b Inspections Pending ee WATER MAIN Delete b Inspections Completed edit Delete 3 WATER MAIN y You may add more work details to the permit by repeating the process above Fill in the rest of the application by adding Road Remarks the Start Date and Duration as shown in the screenshot ADOVE Works Definitions may be added to the application by selecting the works definition from the drop down list and clicking the Insert button next to it Works Definitions already added may be removed from the list using the Delete button or simply changed to other works definitions using the Edit button Also do not forget to add a Road Diagram to the application by clicking the Browse button and selecting the diagram from your computer When you have filled in all the details click the S
6. 5 Road works may only be b Create Permit a I s gt eae z executed by a contractor and Local Council utility services providers communications service b New Permits 2 providers and contractors involved shall at all stages follow the Code of Practice 28 3 Where a b Permits Pending Feedback contractor executes works in contravention of any condition attached to the permit or in b All Permits Pending Feedback contravention to any other direction which the Authority may give the Authority if it considers it b Permits With Feedback Ready desirable to do so may revoke or suspend the permit as the case may be and the contractor gt Permits Licenses shall be liable to an administrative fine of 50 for each contravention which fine shall be gt Permits Created withdrawn from the bank guarantee Provided that where the breach is in contravention of any of the traffic management conditions the administrative fine shall be in accordance with any of P Rennit Reports those provided in the Second Schedule hereto 31 1 The Authority shall prior to the granting of v Inspections y permit for road works approve a suitable and safe traffic management plan prepared by the b Inspections Pending rra VI project owner and or the applicant in respect of those works and wnsures teh putting inot effect b Inspections Completed ROAD WORKS and maintenance of the said plan plan shall include but not limited to lighted barricades warning li
7. Permits Created Permit Reports v Inspections b Inspections Pending b Inspections Completed VVVVV VY YT EEE EEE e Y Permit Reference Contractor Details RWP1 0032 10 Creator Mark Abela Permit Date 25 May 2010 Insurance Details Project Owner Kunsill Lokali MMS Agency ES Details Policy No e Contractor Polidano Bros Details Valid Valid From To Applicant Joe Borg Details Work Details __ SAN GWANN View Site Plan MEPA Permit Technical Review Requested Start Date Request Duration Actual Actual Start Date Duration Kunsill Lokali Swiegi No Feedback Given 10 06 2010 20 May 2010 End Date GO No Feedback Given 10 06 2010 Kunsill Lokali Attard No Objection 10 06 2010 Thomas Debono Water Services No Feedback Given 10 06 2010 WasteServ No Feedback Given 10 06 2010 Roads Action Particular Conditions Action ACCEPT Inspector John Demicoli The above screenshot shows a permit being issued You also have the option of issuing the permit with a contractor that is Not Valid For Works tm Transport Malta Signed In As Mark Abela Road Permit System Sign Out Y Maintenance User Profile Contractors Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors Trenching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending
8. Email NENNEN b Roads Inspectors vw Trenching Permits Active Y 3 SAES aki Not Valid For Works 7 ew Permits b Permits Pending Feedback Save b All Permits Pending Feedback b Permits Pending Feedback Review Bank Guarantees y b Permits Issued but Not Valid b Permits Licenses A j b Permits Created 12345BV 2345657TF56 09 February 2012 09 February 2011 Edit E aaa a a insert Y cancel v Inspections pes pes b Inspections Pending b Inspections Completed Note that for a permit to have a contractor assigned to it the contractor must Nave both a valid insurance policy and a valid bank guarantee Page 7 of 30 Road Permit System User Manual 23 Stakeholders This menu opens up the list of all the stakeholders in the system Stakeholders can be Utilities Local Councils Architects or Entities tm Transport Malta Signed In As emdadmin Road Permit System Sign Out b User Profile b Contractors Edit b Utility RID sd Lio Dacia Pepi SVR1910 Malta tommy debono transport gov mt 2 elete b Insurance Agencies ne b Standard Conditions S TRIQ IL VITTMI Edit b Works Definitions Utility EMD Vault 13 15 FURJANIZI TAL FLORIANA FRN1913 Malta 22030000 info emd com mt GWERRA Delete b Roads Inspectors v Trenching Permits Enemalta IL MOLL TAL Edit b Create Permit Utility Combie ioh MOLL TAL KNISJA MARSA MALTA 0 carmelo gatt enemalta com mt o b New P
9. Inspections Completed Project Owner Kunsill Lokali Attard Contractor Ac jc VvVvVVVV YY vr un PARE NA ES Print Report Page 29 of 30 Road Permit System User Manual 42 Inspections Completed After a Works Completion Report has been filled in and the permit status is COMPLETED the permit is shown in this list This menu is only accessible to a user with the Compliance User role Road Permit System Transport Malta Signed In As Mark Abela Sign Out y Maintenance Permit Ref Completed Date DU Commands b User Profile RWP1 0021 10 04 06 2010 Close Permit Refer for compliance b Contractors gt Stakeholders RWP1 0022 10 11 02 2011 Close Permit Refer for compliance b Insurance Agencies i i o o i b gt Standard Conditions b Works Definitions b Roads Inspectors v Trenching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports w Inspections b Inspections Pending p VVV VV VV vv From this screen you may decide whether a permit needs to be moved to the compliance stage that was mentioned previously or whether it can be closed permanently Once you have clicked on either button the permit is not shown In this screen anymore Page 30 of 30
10. Manual tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Permit Status COMPLETED Date Initiated 17 May 2010 User Profile Contractors Stakeholders Insurance Agencies Inspection Details Standard Conditions i Works Definitions Project Owner Roads Inspectors enching Permits Create Permit Start Date 20 May 2010 End Date 22 e 2010 Work Status Road Excavation E New Permits Permits Pending Feedback 3 _ lt o o All Permits Pending Feedback Extension Start 15 October 201 Extension End 19 February 2011 Next Inspection 14 October 2010 Permits Licenses Field Officer John Demicol z Compliance Sent Sent on 11 February 2011 Permits Created b Permit Reports v Inspections E Compliance Received Received on b Inspections Pending b Inspections Completed Area PO Engineer po e ee le le vr Extension needed Extension Number 0 Permit on Hold VVVVVV VY Permit Remarks Works Completion Forms Compliance Inspection Reports View WIP Reports View Permit Save View all Inspections Once the compliance certificate has been received and Is verified as compliant you may tick the Compliance Received check box and the Works Compliant check Dox tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out w Maintenance Permit Reference RWP1 0022 10 Pe
11. has been issued as is the case in the above screenshot the permit may be printed using the Print Permit button or the Inspections of the permit may be viewed by clicking the Permit Inspections button Note that if the site plan attached to the permit is a PDF file it will not be printed with the report Instead a warning will be displayed stating that you will need to print the site plan separately To print the site plan separately click on the View Site Plan button and the site plan will be shown in a new window From this window you may print the site plan and attach it to the permit print out if required All the feedback of the permit may be viewed on the screen above along with the Works Definitions Road conditions and Particular Conditions Page 22 of 30 Road Permit System User Manual 3 9 Permit Reports This menu shows a list of reports that are only accessible to NID Users tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance General Permits Report gt User Profile gt Contractors Y Permit Status ISSUED h i b Stakeholders E Permit Type Trenchina E gt Insurance Agencies b Standard Conditions Locality ATTARD Le gt Works Definitions y ALFR AMI RI gt Roads Inspectors W Street A ELF Lv vw Trenching Permits E Project Owner Kunsill Lokali Attard Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits P
12. to the permit simply leave the check box un ticked and provide your conditions in the Conditions text box and click Save 3 4 All Permits Pending Feedback This menu Is only accessible to the NID Users since It shows all the permits that are pending feedback from entities tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance b User Profile RWP1 0036 10 Mark Abela 31 05 2010 VALID Kunsill Lokali Attard Polidano Bros Joe Borg 20 05 2010 28 02 2011 View Feedback Response Review b Contractors gt Stakeholders RWP1 0047 10 Mark Abela 01 10 2010 VALID Kunsill Lokali Attard None None 08 10 2010 gt 13 04 2011 View Feedback Response Review a RWP1 0048 10 Mark Abela 01 10 2010 VALID Kunsill Lokali Attard Ac Joint Venture Charles Attard 08 10 2010 5 27 02 2011 View Feedback Response Review andard Conditions _ 4 b Works Definitions RWP1 0004 11 Mark Abela 08 02 2011 VALID Kunsill Lokali Swieqi None None 19 02 2011 23 14 04 2011 View Feedback Response Review P Roads nepadare RWP1 0005 11 Mark Abela 08 02 2011 VALID GO Polidano Bros Joe Borg 10 02 2011 5 14 04 2011 View Feedback Response Review vw Trenching Permits b Create Permit RWP1 0006 11 Mark Abela 08 02 2011 VALID GO Polidano Bros Joe Borg 09 02 2011 23 14 04 2011 View Feedback Response Review b New Permits gt Permits Pending Feedback RWP
13. 1 0007 11 Mark Abela 08 02 2011 VALID Kunsill Lokali Attard Polidano Bros Joe Borg 10 02 2011 2 24 02 2011 View Feedback Response Review b i RWP1 0008 11 Mark Abela 09 02 2011 VALID Kunsill Lokali Attard Polidano Bros Joe Borg 25 02 2011 15 24 02 2011 View Feedback Response Review b Permits Pending Feedback Review i d b Permits Issued but Not Valid b Permits Licenses b Permits Created b Permit Reports v Inspections b Inspections Pending b Inspections Completed Page 17 of 30 Road Permit System User Manual Any permit may be reviewed and then issued if necessary by the NID User by clicking on the Response Review button The feedback of each permit may be viewed by clicking on the View Feedback button tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out y Maintenance PS Entity Feedback Given Objection _ Condition Deadline Reviewed By Commands b User Profile Go No Feedback Given 13 04 2011 b Contractors oe b Stakeholders Kunsill Lokali Attard i object 13 04 2011 Thomas Debono b Insurance Agencies Water Services No Feedback Given 13 04 2011 b Standard Conditions b Works Definitions WasteServ No Feedback Given 13 04 2011 b Roads Inspectors gt s 4 4 enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Per
14. 17 May 2010 gt User Profile scheduled Date Date rilledin rilledin Defects Found Po Informed works Rectified works Accepted gt Contractors 11 02 2011 b Stakeholders b Insurance Agencies 12 08 2011 b Standard Conditions b Works Definitions 10 02 2012 I dr nn 10 08 2012 renching Permi Create Permit 08 02 2013 New Permits Permits Pending Feedback Back All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created b Permit Reports v Inspections gt Inspections Pending b Inspections Completed b b b b b b b b If the scheduled date of the compliance inspection has passed you may fill in the compliance report by clicking on the Edit button tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date Initiated 17 May 2010 b User Profile Inspection Compliance 11 February 2011 Report C Contractors i gt b Stakeholders A Locality Street Length Width Depth Remarks House Details b Insurance Agencies 1 D SAN GWANN _1 00 1 00 2 00 b Standard Conditions b b ee Project Owner sill Le ttard Contractor Ac Joint Works Definitions Roads Inspectors Field Officer Completion Report vw Trenching Permits Create Permit New Permits Project Owner Provisional Compliance Report Y Permit Details Confirmed Y CheckList Com
15. End Date Instructions w Inspections Start Date Duration b Inspections Pending gt Inspections Completed View Site Plan Local Council BALZAN LOCAL COUNCIL Inspector PAUL CHETCUTI Works Definition Entities Related to Permit DRAINAGE HOUSE CONNECTION Edit Delete Perit Anotinette Conti DRAINAGE HOUSE CONNECTION es Insert LIJA LOCAL COUNCIL Insert Related Entity Once all the relevant entities have been added click the Save button to save the permit application Once this button Is clicked the system will notify all entities that you added to the permit that they must provide their feedback within 10 days of the date that you reviewed the permit 3 3 Permits Pending Feedback This menu is used to view the permits for which your entity needs to provide feedback It is accessible to users with the Entity User role Therefore if you are an Application User of a Stakeholder that needs to provide feedback for a permit that permit will show in this screen Road Permit System Transport Malta Signed In As Mark Abela Sign Out v Maintenance Permit Ref Creator Permit Date Status Project Owner Contractor Applicant Feedback Given Feedback Deadline Objection Commands b User Profile RWP1 0047 10 Mark Abela 01 10 2010 VALID Kunsill Lokali Attard None None 13 04 2011 Leave Feedback P Contractors b Stakeholders RWP1 0004 11 Mark Abela 08 02 2011 VALID Kunsill Lokali Swiegi No
16. FS IN ee Edit b Inspections Pending BROKERS LTD 44 2 NHAR VALLETTA VLT11 MALTA 21224225 21224226 info islandins com el b Inspections Completed IX XATT TA Edit ATLAS INSURANCE AGENCY 47 50 XBIEX TA XBIEXMSD11 MALTA 21344464 21344666 alison said atlas com mt 2 elete Edit NOT APPLICABLE XXX XXX XXXX Delete INTERNATIONAL INSURANCE Edit 12 9 VINCENTI BUILDINGS TRIQ ID DEJQA VALLETTA VLT09 MALTA 21248062 21247402 hayesmb onvol net BROKERS LTD Delete MELITA INSURANCE AGENCY 56 TRANSONTINENTAL Edit LTD HOUSE FLOOR 3 PELEA VALLETTA vn MALTA 21247261 21345029 melitains nextgen net mt ca elete The administrator may delete an Insurance Agency by clicking the Delete button in the row of an Insurance Agency Note that this is only possible if the Insurance Agency is not in use In any of the insurance policies of the stakeholders in the system Clicking on the Edit button will open up a form allowing you to edit the details of an Insurance Agency tm Road Permit System Transport Malta Signed In As emdadmin Sign Out w Maintenance User Profile Contractors Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits With Feedback Ready Permits Licenses Permits Created Permit Reports w Inspections gt Inspections Pending b Inspections Completed Agency MIDDLE SEA INSURANCE
17. Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports vw Inspections b Inspections Pending b Inspections Completed v v vvvvvvwvQJ VVVVVV VY Permit Reference Contractor Details RWP1 0032 10 Creator Mark Abela Permit Date 25 May 2010 Insurance Details PS Policy No 234 Project Owner Kunsill Lokali Attar Agency Details Contractor None Details valid Valid From To Applicant None Details Work Details SAN GWANN _ View Site Plan MEPA Permit Technical Review Requested Start Date Actual Actual Start Date Duration Kunsill Lokali Swiegi No Feedback Given 10 06 2010 Request Duration 20 May 2010 End Date GO No Feedback Given 10 06 2010 Kunsill Lokali Attard No Objection 10 06 2010 Thomas Debono Water Services No Feedback Given 10 06 2010 WasteServ 10 06 2010 No Feedback Given Roads Action Particular Conditions Action ACCEPT Inspector John Demicoli Once this permit above is issued it may be printed but on the print out it will state clearly that the permit is not valid for works You will need to change the contractor to a valid for works contractor for the permit to be considered valid for works Page 19 of 30 Road Permit System User Manual 3 6 Permits Issued But Not Valid This menu is only accessible to the administrator since it shows the list of permits that have been i
18. SVR1910 b Insurance Agencies b Standard Conditions Telephone Fax b Works Definitions Mobile Pager b Roads Inspectors Y Trenching Permits Email MIN transport gov mt b Create Permit Always Required Y b New Permits b Permits Pending Feedback b All Permits Pending Feedback Application Users b Permits With Feedback Ready bY plesk ita Licaness ee u b Permits Created administrator Thomas Debono ME tr ansport gov mt v Permit Reports E RIC gt Temes tiene borgk042 Kylie Borg Marks ee SO transport gov mt b Inspections Pending cardm016 Mark Cardona Es Otransport gov mt RIC b Inspections Completed debot003 Thomas Debono Me Otransport gov mt vassd003 David Vassallo Su tr ansport gov mt Road Permit System Sign Out Type Utility Malta Edit Delete User Roles Reset Password Edit Delete User Roles Reset Password Edit Delete User Roles Reset Password i Edit Delete User Roles Reset Password Edit Delete User Roles Reset Password AAA O The checkbox Always Required is used to indicate that the stakeholder is always required to provide feedback for a permit Therefore any stakeholders with this box ticked will always be added to the list of stakeholders that need to provide feedback for trenching permits and there will be no need to add these stakenolders manually to each permit A stakeholder may be of the type Utility Council User
19. and Private Only one stakeholder of the type Private needs to be added and this stakeholder may be used In a permit when a private Individual Page 8 of 30 Road Permit System User Manual is applying for a trenching permit The individual s actual details can be added in the create permit screen Also each stakeholder has a number of Application Users Note that these are the actual users of the system Therefore to add a user to the system the administrator must add a user to a stakeholder and then assign the relevant permissions to this user The password of each Application User may be reset by clicking the Reset Password button The administrator can assign the roles a user has by clicking the User Roles button which will open the following form tm Transport Malta Signed In As emdadmin Road Permit System Sign Out w Maintenance Mo ee ee ys m vee NE T enching Permits s User Profile Contractors Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors Comoros tea le Edit Create Permit nspections User Edit New Permits Permits Pending Feedback All Permits Pending Feedback Permits With Feedback Ready Permits Licenses Permits Created Permit Reports v Inspections b b Inspections Pending Inspections Completed The system makes use of the following roles Administrator NID User TrPCreator Entity User Council User Inspections User Com
20. ave button to send in the Trenching Permit application The system will display the permit reference that has been assigned to your permit Message from webpage A Permit with reference RWP1 0008 11 has been created lt Page 14 of 30 Road Permit System User Manual 3 2 New Permits This menu may only be accessed by users with the NID User role It is used by these users to view any permits in the system which have been created and need to be reviewed tm Road Permit System Transport Malta Signed In As emdadmin Sign Out y Maintenance Permit Ref Creator Permit Date Status Project Owner Contractor Applicant Requested Start Requested Duration Commands b User Profile RWP1 0006 11 debot003 07 02 2011 CREATED RID ALFRED ATTARD ALFRED ATTARD 14 02 2011 5 gt Contractors SS SSS ee b Stakeholders gt Insurance Agencies b Standard Conditions b Works Definitions b Roads Inspectors vw Trenching Permits b Create Permit b Permits Pending Feedback All Permits Pending Feedback Permits With Feedback Ready Permits Licenses Permits Created Permit Reports v Inspections b Inspections Pending b Inspections Completed VvVVV YY e To review a permit click on the Review button This will open up the Permit Review screen Transport Malta Road Permit System Signed In As emdadmin sign Out Y Maintenance Permit Reference RWP1 0006 11 Creator debot003 Permit Date Mo
21. chable using any of the following fields e Permit Reference e Creator e Permit Date e Status e Project Owner e Contractor e Applicant e Requested Start Date e kequested Duration To view all the details of a permit click on the View button tm Transport Malta Signed In As emdadmin Y Maintenance Permit Ref RWP1 0003 11 b User Profile Contractor Details b Contractors pre b Stakeholders pre Ene RIE b Insurance Agencies Contractor CROSS ROADS CORPORATION b Standard Conditions Kuss b Works Definitions b Roads Inspectors Work Details vw Trenching Permits b Create Permit ATTARD b New Permits b Permits Pending Feedback Permit Details b All Permits Pending Feedback E b Permits With Feedback Ready MEPA Reman b Permits Licenses Actual Start Date b Permits Created 7 Permit Reports Works Definitions w Inspections b Inspections Pending b Inspections Completed Particular Conditions Back Details Creator Deta Road Permit System Sign Out administrator Status ISSUED Insurance Details Permit Date Tuesday January 25 2011 Agency Details ails Policy No Valid From Valid To 1 00 Local Council IC View Site Plan Actual Duration End Date 5 5 Roads Conditions Permit Inspections Print Permit The above form shows a static representation of the permit Therefore no details may be changed from this screen However if the permit
22. ctor III Details Policy No b Standard Conditions gt Valid gt Works Definitions Applicant Details Valid From 2 To b Roads Inspectors Work Details nn tongth wisth Den Remarks House Details b Create Permit de New Permis ATTARD A CARUANA GATTO 20 00 2 5 b Permits Pending Feedback Permit Details b All Permits Pending Feedback a b Permits Pending Feedback Review HEPA Permi b Permits Issued but Not Valid Requested Request t Permits Licenses Start Date Duration WATER MAIN b Permits Created End Date v Permit Reports w Inspections b Inspections Pending b Inspections Completed T Extension Deadline 24 February 2011 El Objection Approving Entity Report Conditions Reviewed By Mark Abela Entity Reference E Attach Diagram IF you require an extension to the deadline you may tick the Extension box and click the Save button This will grant you an extension of 5 days to the deadline to provide feedback Note that this extension may only be applied for once for a permit Therefore if another entity has already asked for this extension you may not request a further extension If you need to attach a diagram tick the Attach Diagram check box and click the Browse button to select a file on your computer to attach to your feedback To place an objection you must tick the Objection check box and click the Save button This will extend the deadline by 45 days Alternatively if you find no objection
23. cy Details b Stakeholders ae rom el DEREN b Insurance Agencies Contractor Please Select gt Details Policy No b Standard Conditions z y gt Works Definitions Applicant x Details Valid From Valid To b Roads Inspectors 4 a enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports v Inspections b Inspections Pending b Inspections Completed VVVVVY9 Y Y Y Please select a contractor As is shown in the screenshot above the form is disabled until a contractor Is selected from the list of active contractors in the system Once a contractor is selected and the contractor has a valid insurance policy and bank guarantee the contractors insurance details are shown and the form Is enabled To add a work detail to the permit application click the Insert New Work Detail button This will show the fields required to add a work detail Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance User Mark Abela Permit Date 09 February 2011 b User Profile Contractor Details Insurance Details b Contractors E ee er E i Project Owner Kunsill Lokali MN Agency Details b Stakeholders y el u m b Insurance Agencies Contractor AAA Details Policy No 345 b Standard Conditions 5 y 7 z b Wor
24. dback If the details of the permit are acceptable select VALID from the Action drop down list If NOT VALID Is selected the permit will be invalidated once you click the Save button Page 15 of 30 Road Permit System User Manual First it is important to select a Local Council to be associated with this permit from the drop down list Local Council Then other entities may be added to the permit by selecting the entity from the drop down list under Entities Related to Permit and clicking the Insert Related Entity button Transport Malta Signed In As emdadmin Sign Out v Maintenance Permit Reference RWP1 0006 11 Creator debot003 Permit Date Monday February 07 2011 b User Profile Contractor Details Insurance Details b Contractors Proj e jett orr 5 I b Stakeholders Owner IC Agency Details b Insurance Agencies INEK 2 7 a Ciconia Contractor ALFRED ATTARD Details Policy No b Works Definitions Applicant ALFRED ATTARD Details Valid From woe b Roads Inspectors o v Trenching isp wore Insert New Work Detail b Create Permit etalls b New Permits Po oaliy Street Length width Depth Remarks House Details Commands b Permits Pending Feedback BALZAN ANNUNZJATA 6 00 1 00 1 50 Delete b All Permits Pending Feedback l b Permits With Feedback Ready Permit Details Roads Action b Permits Licenses a s A VA b Pernik Created MEPA Permit i VALID b Permit Reports Requested 7 Request
25. e 3 a O E in m i VvVV VV Vy OY Fach Work Condition may be added edited or deleted from this screen as required by the administrator 2 7 Roads Inspectors This menu opens up the list of all the Roads Inspectors in the system tm Road Permit System Transport Malta Signed In As emdadmin Sign Out Y Maintenance _InspectorName __ Inspector Email User Profile PAUL CHETCUTI MEA E PE b gt Contractors gt Stakeholders DD rset cance gt Insurance Agencies gt Standard Conditions gt Works Definitions gt Roads Inspectors vw Trenching Permits gt Create Permit gt New Permits gt Permits Pending Feedback gt All Permits Pending Feedback gt Permits With Feedback Ready gt Permits Licenses gt Permits Created gt Permit Reports v Inspections gt Inspections Pending gt Inspections Completed Each Roads Inspector may be added edited or deleted from this screen as required Page 12 of 30 Road Permit System User Manual 3 Trenching Permits Section 3 1 Create Permit This menu is only accessible by users with the TPCreator role assigned to them It opens up the screen that Is used to create a Trenching Permit application Road Permit System Transport Malta Signed In As Mark Abela Sign Out v Maintenance User Mark Abela Permit Date 11 February 2011 b User Profile Contractor Details Insurance Details b Contractors j Project Owner Water Services Agen
26. ending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created E Contractor Polidano Bros IA AEN S S EN b v Inspections gt Inspections Pending gt Inspections Completed Various Reports may be viewed by selecting the required report from the drop down list filling in the required parameters and clicking on the Generate button All reports including the Permit Printout will open in a new window in your browser and will have the following toolbar at the top of the report BSH 4 gt WM Lf it G Main Report A 100 The first button is the Export button and is used to export your report to various formats Simply click the button select the format to export to and the number of pages and click OK The second button is the Print button used to print your report Page 23 of 30 Road Permit System User Manual 4 Inspections Section 4 1 Inspections Pending This menu Is only accessible to users with the Inspections User role It snows all the permits that are IN the inspections stage tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out b User Profile b Contractors RWP1 0007 10 Trenching 20 04 2010 23 04 2010 COMPLIANT 27 05 2010 27 05 2010 Edit Pe RWP1 0009 10 Trenchi 6 04 2010 29 04 2010 COMPLIANT 27 05 2010 27 05 20 di b Insurance Agencies WPi 10 Trenching 1 1 1 LI 1 10 Edit b Standard Co
27. ermits b Permits Pending Feedback EN i Edit b All Permits Pending Feedback Utility WSC TRIQ TRIQ HAL QORMI LUQA MALTA 0 0 ivan mifsud wsc com mt Tr b Permits With Feedback Ready A b Permits Licenses a UR TRANSPORT TRIQ G F AGIUS SANTA Edit b Permits Created Utility SER MALTA DE SOLDANIS VENERA MALTA 0 0 domenic vella transport gov mt b Permit Reports SEE ER ee nn a ee PAWL SAYDON ZURRIEQ ZRQ1030 MALTA 21689111 0 zurrieq lc gov mt b Inspections Completed Q Local SWIEQI LOCAL SILVER TRIQ a Edit Council COUNCIL DAWN TRIQ SANT ANDRIJA SWIEQI SWQ3030 MALTA 21373939 21374555 swieqi lc gov mt Local B KARA LOCAL B KARA CIVIL SQAQ TUMAS BIRKIRKARA BKR2527 MALTA 21442626 21442644 birkirkara lc gov mt Edit Council COUNCIL CENTRE TRIQ FENECH ata Delete ee Edit Utility GO Ple TELGHA TA sama MARSA MALTA 0 0 john dougal go com mt elete Edit Private PRIVATE 0 0 0 0 0 xxx xxx com ca ete The administrator may delete a stakeholder by clicking the Delete button in the row of a stakeholder Note that this is only possible if the stakeholder is not in use in any permits in the system Clicking on the Edit button will open up a form allowing you to edit the details of a Stakeholder tm Transport Malta Signed In As emdadmin v Maintenance Stakeholder RID b User Profile gt Contractors Address Street TRANSPORT MALTA G F AGIUS DE SOLDANIS b Stakeholders Locality PostCode Country SANTA VENERA
28. ghts or warnings devices and signage as needed in order to prevent damage or injury to persons vehicles and property and to minimize the inconvenience and danger to the public by the said road works 32 A contractor executing road works shall compensate third parties in respect of any damages or loss suffered by third parties as a result of the execution of those road works The administrator may delete a Standard Condition by clicking the Delete button in the row of a Standard Condition Note that this is only possible if the Standard Condition is not in use in any of permits in the system Clicking on the Edit button will open up a form allowing you to edit the details of a Standard Condition tm Road Permit System Transport Malta Signed In As emdadmin Sign Out Y Maintenance Condition Header Legal Notice 29 2010 PART VI ROAD WORKS gt User Profile b Contractors Standard Condtion 25 1 Without prejudice to the obligation srelating to gt Stakeholders road works under any other regulations in force no works gt Insurance Agencies shall be executed in or excavations made under a public gt Standard Conditions road without a permit from the Authority as described b Works Definitions hereinafter gt Roads Inspectors vw Trenching Permits 2 The application for a permit shall be made to the b Create Permit Authority by the person commissioning the works on the b New Permits prescribed form and shall be accompanied by an
29. how the details of the permit 3 8 Permits Created This screen Is accessible to any user in the system and it shows a list of all the permits that have peen Created Inne System tm Road Permit System Transport Malta Signed In As emdadmin Sign Out Y Maintenance bo11 Search By Permit Date e b User Profile D Contractors Permit Ref Creator Permit Date Status Project Owner Contractor Applicant Requested Start Requested Duration b Stakeholders RWP1 0001 11 administrator 14 01 2011 ISSUED WSC CENTRAL ASPHALT JOE VELLA 17 01 2011 4 View b Insurance Agencies RON eet se ae RWP1 0002 11 administrator 14 01 2011 ISSUED RID C amp R CONTRACTORS LTD JASON CAMILLERI 31 01 2011 25 RT A TAN b Works Definitions RWP1 0003 11 administrator 25 01 2011 ISSUED RID CROSS ROADS CORPORATION JOE BUSUTTIL 30 01 2011 10 View b Roads Inspectors x w Trenching Permits RWP1 0004 11 administrator 29 01 2011 ISSUED PRIVATE ALFRED ATTARD ALFRED ATTARD 31 01 2011 5 4 en ei RWP1 0005 11 mifsudi 04 02 2011 VALID WSC WATER SERVICE CORPORATION CHARMAINE CUTAJAR 07 02 2011 60 View ew rermits b Permits Pending Feedback RWP1 0006 11 debot003 07 02 2011 CREATED RID ALFRED ATTARD ALFRED ATTARD 14 02 2011 5 b All Permits Pending Feedback i o b Permits With Feedback Ready b Permits Licenses b b Permit Reports v Inspections b Inspections Pending b Inspections Completed Page 21 of 30 Road Permit System User Manual The list is sear
30. ing on the Edit button will open up a form allowing you to edit the details of a contractor Transport Malta Signed In As Mark Abela Sign Out Road Permit System v Maintenance User Profile Contractors Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports v Inspections gt Inspections Pending b Inspections Completed Polidano Bros Polidano ARPA Locality PostCode Country RABAT RBT0234 Malta Contractor Address Street Telephone Mobile 21mm 2 5 EEE Email Active 4 a Not Valid For Works Applicants Ly E a TTY O E gu Joe Borg 33377m joe OM com mt Edit Delete RATA SE RR NT Y Page 6 of 30 Road Permit System User Manual The above screenshot shows the details of a contractor If the Active checkbox Is not ticked that means this contractor will not appear in the list of contractors which may be assigned to a permit This allows the administrator to blacklist a contractor if it is required The Not Valid For Works checkbox is used to indicate that if a permit is issued with this contractor then it will not be valid for works Therefore a permit may be created with this contractor but when the permit is
31. ing permits as well as print permits that have been Issued Finally the inspections section is used to update information about the inspections of a permit Here the inspections users can assign the next inspection date fill in works In progress forms and compliance reports Page 4 of 30 Road Permit System User Manual 2 Maintenance Section This section is used to edit information used by the system All pages within this section are only accessible to the administrator of the system with the exception of the User Profile screen 2 1 User Profile This screen Is accessible to any user that has access to the system since It is used to edit information about the user that Is logged In tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out v Maintenance User Profile for Mark Abela b mac Full Name Mark Abela Stakeholders Email myemail email com Insurance Agencies Standard Conditions Change Password Works Definitions Roads Inspectors enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created gt Permit Reports v Inspections gt Inspections Pending gt Inspections Completed VV VV OY 4 4 Re ee ee A From this screen you may change your full name as you want it to be displayed along with your email address If you require you may also change your pass
32. ions BONNICI 36 CHARTESS SINISKALK ZEJTUN MALTA 21800804 99474903 grg onvol net b Roads Inspectors v Trenching Permits CROSS ROADS PUMPING crossroadco Edit b Create Permit CORPORATION STATION WIED IL KBIR QORMI MALTA 21228140 99407722 op hotmail com b New Permits b Permits Pending Feedback TRIQ TAL f Edit gt All Permits Pending Feedback CENTRAL ASPHALT LABOUR NAXXAR NXR9027 MALTA 21437067 21412061 info centralasphaltitd com sail b Permits With Feedback Ready b Permits Licenses A Edit gt Permits Created RENELL CO LTD 57 ARZELLA TRIQ TAL KLERKU FGURA 0 MALTA 21660674 21660674 renell2007 live co uk b Permit Reports v Inspections TRIQ VINCENZO Edit gt Inspections Pending ALFRED ATTARD 15 STARLIGHT ADRARIO ZEBBUG MALTA 21466324 21467946 alfred_attard hotmail com b Inspections Completed ALFRED TAR RANZDA Edit SCHEMBRI amp INDUSTRIAL TRIQ HAL FAR BIRZEBBUGA BBG06 MALTA 21658157 21659493 sas ltd global net mt SONS LTD ESTATE ANTHONY TRIQ IL ji Edit AQUILINA 41A MADLIENA SWIEQI MALTA 21370292 21378764 tal onvol net VIAL IL WIEHED Edit ANTHONY VELLA ANTPAUL U GHOXRIN TA NAXXAR MALTA 21412485 0 XXX QXXX XXX SETTEMBRU Delete p Edit ASFALTAR LTD TRIQ HAL FAR BIRZEBBUGA MALTA 21650995 21654900 asfaltar melita net mt a o m The administrator may delete a contractor by clicking the Delete button in the row of a contractor Note that this is only possible if the contractor Is not in use In any permits in the system Click
33. issued works cannot start until the NID assign a contractor that is valid for works Each contractor also has a list of Applicant Insurance Policies and Bank Guarantees These can be viewed by selecting the required list from the drop down list as follows Insurance Policies Road Permit System Transport Malta Signed In As Mark Abela Sign Out w Maintenance b User Profile Contractor Polidano Bros bs Contractors Address Street Polidano ARPA A b Stakeholders Locality PostCode Country RABAT RBT0234 Malta b Insurance Agencies f gt Standard Conditions Telephone Mobile ar b Works Definitions Email b Roads Inspectors vw Trenching Permits Active Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports v Inspections b Inspections Pending P Inspections Completed Not Valid For Works 11 May 2010 01 February 2013 Edit Delete Insurance Policies VVVVVV VY Y Bank Guarantees tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Contractor Polidano Bros b User Profile be Contractora Address Street Polidano ARPA b Stakeholders Locality PostCode Country RABAT es RBTO234 Malta b Insurance Agencies f b Standard Conditions Telephone Mobile II E b Works Definitions
34. ks Definitions Applicant Joe Borg Details Valid From 11 May 2010 Valid To 01 February 2013 P Roads BEIDEN ARE Work Details Insert New Work Detail vw Trenching Permits he Wee Permita Locality ATTARD Street A CARUANA GATTO b Permits Pending Feedback a b All Permits Pending Feedback Remarks House Details b Permits Pending Feedback Review t b Permits Issued but Not Valid Trench Details b Permits Licenses Length 20 Width 2 5 Depth 2 5 b Permits Created b Permit Reports Insert Cancel v Inspections P Inspections Pending b Inspections Completed MEPA Permit Add Road Diagram Requested Start Date Request Duration End Date Works Definition Road Remarks All Standard Conditions Page 13 of 30 Road Permit System User Manual Choose the correct locality and street of the works and fill in the details about the trench and click the Insert button This will add the work details to the permit application tm Transport Malta Road Permit System Signed In As Mark Abela Sign Out w Maintenance User Mark Abela Permit Date 09 February 2011 b User Profile Contractor Details Insurance Details b Contractors S j x Project Owner Kunsill Lokali MM Agency MN Details b Stakeholders z mae es u b Insurance Agencies Contractor EEE e Details Policy No 345 b Standard Conditions gt F 2 2 f b Works Definitions Applicant Joe Borg Details Valid From
35. mit Reports v Inspections b Inspections Pending b Inspections Completed VVvVVVVVV E Y The feedback of each entity that must provide feedback is shown on the above form Any diagrams which have been attached may be viewed y clicking on the View Diagram button 3 5 Permits Pending Feedback Review This screen is only accessible to NID Users since it shows those permits for which the feedback deadline has passed or for which feedback has been provided by all the entities tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Ref Creator Permit Date Status Project Owner Contractor Applicant Requested Start Requested Duration Deadline Commands b User Profile RWP1 0024 10 Mark Abela 25 05 2010 VALID Kunsill Lokali Attard Ac Joint Venture Charles Attard 05 05 2010 5 24 07 2010 Response Review gt Contractors gt Stakeholders RWP1 0025 10 Mark Abela 25 05 2010 VALID Kunsill Lokali Attard Ac Joint Venture Charles Attard 20 05 2010 3 24 07 2010 Response Review b Insurance Agencies RWP1 0026 10 Mark Abela 25 05 2010 VALID Kunsill Lokali Attard Ac Joint Venture Charles Attard 05 05 2010 4 24 07 2010 Response Review b Standard Conditions b Works Definitions RWP1 0027 10 Mark Abela 25 05 2010 VALID Kunsill Lokali Attard Polidano Bros Joe Borg 14 05 2010 4 24 07 2010 Response Review eee RWP1 0028 10 Mark Abela 25 05 2010 VALID Kunsill Lokali Attard Ac J
36. nday February 07 2011 b User Profile Contractor Details Insurance Details b Contractors Proj ject Sr IDDLE SEA SURANCE i b Stakeholders Owner Ee Agency Details b Insurance Agencies a 3 f andado Contractor ALFRED ATTARD Details Policy No b Works Definitions Applicant ALFRED ATTARD Details Valid From day Janua eu day Janu b Roads Inspectors al aaa i 0 vw Trenching Permits We Insert New Work Detail b Create Permit Details b New Permits Locaiy Street Length width Depth Remarks House Details Commands b Permits Pending Feedback BALZAN ANNUNZJATA 6 00 1 00 1 50 Delete b All Permits Pending Feedback Delete b Permits With Feedback Ready Permit Details Roads Action b Permits Licenses 2 z y A gt VA RT TEE MEPA Permit ction V LID y b Permit Reports Requested e er Request End Data Instructions v Inspections Start Date Duration 3 b Inspections Pending b Inspections Completed View Site Plan i Local Council ZURRIEQ LOCAL COUNCIL w Inspector PAUL CHETCUTI Works Definition Entities Related to Permit DRAINAGE HOUSE CONNECTION DRAINAGE HOUSE CONNECTION m EMD Insert Related Entity Back From this screen the NID User may view and modify the details of the permit To check the road image sent in by the applicant click the View Site Plan button This screen is also used to add entities to the permit so that they may provide fee
37. nditions RWP1 0019 10 Trenching 17 05 2010 25 05 2010 COMPLETED 02 02 2011 Edit b Works Definitions P Roads Inspectors RWP1 0020 10Trenching 17 05 2010 30 05 2010 COMPLETED Edit v Trenching Permits RWP1 0021 10Trenching 17 05 2010 30 05 2010 COMPLETED Edit b Create Permit b New Permits RWP1 0022 10 Trenching 17 05 2010 14 10 2010 ISSUED Edit b Permits Pending Feedback hi di b All permite Bording Feedback RWP1 0031 10 Trenching 09 08 2010 23 10 2010 ISSUED Edit b Permits Pending Feedback Review AwP1 0034 10 Trenching 09 08 2010 09 10 2010 ISSUED Edit b Permits Issued but Not Valid E Parnita Licanad RWP1 0037 10 Trenching 02 06 2010 10 06 2010 ISSUED Edit D Permita Created RWP1 0038 10 Trenching 09 06 2010 11 06 2010 ISSUED Edit b Permit Reports v Inspections RWP1 0039 10 Trenching 09 06 2010 24 06 2010 ISSUED Edit gt y b Soenens Completed RWP1 0041 10Trenching 14 10 2010 ISSUED Edit When a permit has been issued and is valid for works it will show up in the list above To edit the inspections of a permit click on the Edit button 4 1 1 Edit Inspection Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance User Profile Contractors Stakeholders Insurance Agencies Inspection Details Standard Conditions j Works Definitions Project Owner Roads Inspectors enching Permits VVVVVV Vv Area PO Engineer 4 E gt Create Permit Start Date 201 End Date 2 Work Status
38. ne None 14 04 2011 Leave Feedback b Insurance Agencies RWP1 0005 11 Mark Abela 08 02 2011 VALID GO Polidano Bros Joe Borg 14 04 2011 Leave Feedback b Standard Conditions b Works Definitions RWP1 0006 11 Mark Abela 08 02 2011 VALID GO Polidano Bros Joe Borg 14 04 2011 Leave Feedback gt gt Roads Inspectors RWP1 0008 11 Mark Abela 09 02 2011 VALID Kunsill Lokali Attard Polidano Bros Joe Borg 24 02 2011 Leave Feedback Trenching Permits b Create Permit RWP1 0007 11 Mark Abela 08 02 2011 VALID Kunsill Lokali Attard Polidano Bros Joe Borg 24 02 2011 Leave Feedback b New Permits b b All Permits Pending Feedback b Permits Pending Feedback Review b Permits Issued but Not Valid b Permits Licenses b Permits Created b Permit Reports v Inspections b Inspections Pending b Inspections Completed Page 16 of 30 Road Permit System User Manual The screen will also show any permits where you have placed an Objection so that you may return to the permit and remove your objection if you so wish To leave feedback for a permit click on the Leave Feedback button This will open the following form tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0008 11 Creator Mark Abela Permit Date 09 February 2011 b User Profile Contractor Details Insurance Details b Contractors Project Owner Kunsill Lokali MA Agency Details b Stakeholders b Insurance Agencies Contra
39. nitions s 6 y Valid b Raade Masda Applicant Joe Borg Details Valid From To vw Trenching Permits Work Details elias DONNA EEN CT ETA b New Permits ATTAR AN WANN b Permits Pending Feedback ATTARD SANG b All Permits Pending Feedback View Site Plan b Permits Pending Feedback Review o Ig E EE lt j gt y y p gt A t e dd d III I I III IIM b Permits Issued but Not Valid MEPA Permit Technical Review b Permits Licenses b Permits Created Requested m Request b Permit Reports Start Date _ Duration v Inspections Actua Actual 5 b Inspections Pending Start Date 20 May 2010 D rstions End Date a Zn a A BR zT ET TT TE TT Kunsill Lokali Swiegi No Feedback Given 10 06 2010 GO No Feedback Given 10 06 2010 Kunsill Lokali Attard No Objection 10 06 2010 Thomas Debono Water Services No Feedback Given 10 06 2010 WasteServ No Feedback Given 10 06 2010 Roads Action Particular Conditions Action ACCEPT Inspector John Demicoli Back Note that once you click the Save Dutton with a contractor that is valid for works the permit printout will not state that the permit is not valid for works and works may commence The permit will also be moved to the Inspections stage Page 20 of 30 Road Permit System User Manual 3 7 Permits Licenses This menu Is only accessible to those users that are Council Users since it shows the list of issued permits which do
40. not have the license paid tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out v Maintenance Permit Ref Permit DatelLicense Paid __ Commands b User Profile RWP1 0031 10 25 05 2010 Details b Contractors b Stakeholders RWP1 0034 10 26 05 2010 Details 4 Se ae RWP1 0037 10 02 06 2010 Details andar onditions gt Works Definitions RWP1 0038 10 09 06 2010 Details b Roads Inspectors P Teanching Permita RWP1 0039 10 09 06 2010 Details b Create Permit RWP1 0041 10 10 06 2010 Details gt New Permits b Permits Pending Feedback RWP1 0042 10 10 06 2010 Details gt All Permits Pending Feedback RWP1 0043 10 11 06 2010 Edit b Permits Pending Feedback Review b Permits Issued but Not Valid RWP1 0044 10 28 07 2010 Details t Details r aereo RWP1 0046 10 13 08 2010 Details gt Permit Reports v Inspections gt Inspections Pending b Inspections Completed If you are a Council User and you are an Application User of a local council you will be able to see the permits that are related to the local council that you are an Application User of Once you receive the license fee from this screen click the Edit button near the permit required and tick the License Paid check box and click the Update button Once you Nave ticked this box and update the permit will not show up any longer in this list Clicking the Details button will s
41. nstatement en Bir Acceptable ew Permits gt Permits Pending Feedback Traffic Signs z Site Signs Cleanliness N Excavation N A b All Permits Pending Feedback Pedestrian Security El Flashers RotarySaw Removal of Kerb N A b Permits Pending Feedback Review gt Permits Issued but Not Valid Barriers E Hoarding Obstruction N ReInstatement N A b Permits Licenses 4 z 5 a Dri Created Approach Signs e Traffic Control Compaction z Permit Reports v Inspections b Inspections Pending b Inspections Completed E Defects Found Comments Field Officer John Demicoli Insert Report IF any defects were found tick the Defects checkbox You can then tick the required boxes if the contractor has been informed of defects or action has been taken If you require a written warning to be sent tick the Written Warning checkbox This will send a notification email to the administrator informing him that a written warning needs to be sent Five photos may be attached to the report of necessary Click Insert Report to save the report Page 25 of 30 Road Permit System User Manual tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date Initiated 17 May 2010 b User Profile Inspection WIP No 1 b Conant Length width Depth Remarks House Details b Stakeholders ATTARD SAN GWANN 1 00 1 00 2 00
42. oint Venture Charles Attard 15 05 2010 2 24 07 2010 Response Review v Trenching Permits b Create Permit RWP1 0029 10 Mark Abela 25 05 2010 VALID Kunsill Lokali Attard Ac Joint Venture Charles Attard 14 05 2010 3 24 07 2010 Response Review b New Permits b Permits Pending Feedback b All Permits Pending Feedback b b Permits Issued but Not Valid b Permits Licenses b Permits Created b Permit Reports v Inspections b Inspections Pending b Inspections Completed To review the permit and the feedback click on the Response Review button This will bring up the Response Review form which allows you to review the permit application along with the feedback that has been provided by the approving entities You may then set the Actual Start Date and Duration of the permit and add any particular conditions that will be added to the permit To issue the permit select ACCEPT from the Action drop down list Selecting DO NOT ACCEPT will invalidate the permit permanently Finally click the Save button Page 18 of 30 Road Permit System tm Transport Malta Signed In As Mark Abela User Manual Road Permit System Sign Out Y Maintenance User Profile Contractors Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses
43. pleted Y Declaration Signed Y Photos Correspond with Area Permits Pending Feedback Y Permit Details Confirmed Y Inspection Report Completed Y Certification Signed Attachments Correspond with Area All Permits Pending Feedback b b b b b Permits Pending Feedback Review Action gt b b Permits Issued but Not Valid Y Defects Found Y Project Owner Informed Correspondance Attached N A Permits Licenses Permits Created Date Informed 12 February 2011 Notifications Sent b Permit Reports m Inspections _ Works Rectified Works Accepted b Inspections Pending Comments b Inspections Completed Save Once a compliance report is filled in you can view this report by clicking on the Edit button The form will not be editable but you will be able to print the report by clicking on the Print Report button tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date Initiated 17 May 2010 b User Profile Inspection Compliance 11 February 2011 R Contractors Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports v Inspections b Inspections Pending b
44. pliance User User Roles for administrator Delete The roles that a user has will determine which menus will be able to be accessed by the user It Is important that the administrator does not remove the role Administrator from his own User Roles Page 9 of 30 Road Permit System User Manual 2 4 Insurance Agencies This menu opens the list of Insurance Agencies in the system tm Transport Malta Signed In As emdadmin w Maintenance b User Profile Road Permit System Sign Out b Contractors Edit gt Stakeholders MIDDLE SEA INSURANCE MIDDLE SEA HSE TRIQ IL FOSOS FLORIANA VLT10 MALTA 21246262 21248195 middlesea middlesea com E ete b b Standard Conditions ALLCARE INSURANCE TRIQ i Edit b Work Definitions ee a RE MSIDA MSDO4 MALTA 21334600 21347947 info allcare com mt aa b Roads Inspectors Y Trenching Permits ELMO INSURANCE AGENCY TRIQ L ABATE e s Edit b Create Permit LTD TRIQ RIGORD TA XBIEX 0 0 21345020 21345029 chris cuschieri elmogroup com RTE b New Permits b Permits Pending Feedback x Edit gt All Permits Pending Feedback GASAN MAMO INSURANCE TRIQ L IMSIDA GZIRA GZRO3 MALTA 21345123 21345377 cdelicata gasanmamo com un b Permits With Feedback Ready b Permits Licenses y Edit CITADEL INSURANCE 36 CASA BORGO TRIQ IS SUQ FLORIANA VLT15 MALTA 21246152 21241301 info citadelplc com b Permits Created Delete b Permit Reports v Inspections ISLAND INSURANCE TRIQ NO
45. rator and you need to send the warning email then find the WIP report reguiring the email and open it The screen will show a textbox for you to type the required email Click Send to send the email to the contractor tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date Initiated 17 May 2010 b User Profile Inspection WIP No 1 ee Length width Depth Remarks House Details b Stakeholders ATTARD SAN GWANN 1 00 1 00 2 00 b Insurance Agencies b Standard Conditions Project Owner sill Lokal Attard Contractor Ac Joint Venture b Works Definitions b Roads Inspectors 4 4 enching Permits Create Permit New Permits Permits Pending Feedback Traff c Signs Acceptable Al Site Signs Not Acceptable cleanliness N A 6 Excavation N A All Permits Pending Feedback y Eo Permits Pending Feedback Review a Permits Issued but Not Valid Sarriers Acceptable arding Acceptable bstructior IA elnstatement N A Permits Licenses r Permits Created Permit Reports v Inspections b Inspections Pending b Inspections Completed ty Acceptable v Flashers Not Acceptable RotarySa IA Removal of Kerb Not Acceptable ans Not Acceptable Traffic Control N A VVVVV VV VY Warning Email Please note that there are defects in the works done for permit RWP1 0022 10 Print Repor
46. rmit Type Trenching Permit Status COMPLETED Date Initiated 17 May 2010 User Profile Contractors Stakeholders Insurance Agencies Inspection Details Standard Conditions j Works Definitions Project Owner Roads Inspectors renching Permits Create Permit Start Date 20 May 2010 End Date 22 June 2010 Work Status Road Excavation E New Permits Permits Pending Feedback All Permits Pending Feedback Extension Start 15 October 2010 Extension End 19 February 2011 Next Inspection 14 October 2010 Permits Pending Feedback Review Permits Issued but Not Valid s Permits Licenses Field Officer John Demicoli lxi Compliance Sent Sent on 11 Feb Permits Created Permit Reports v Inspections Y Compliance Received Received on 11 b Inspections Pending b Inspections Completed SAN GWANN Area PO Engineer 4 devvvvvy Extension needed Extension Number 2 Permit on Hold Completion Date 11 Februar 11 Compliance Neede Y works Compliant Permit Remarks VVVVVVV VY Works Completion Form compliance Inspection Reports Miew WIP Reports View all Inspections Once this is done and you click the Save button the compliance inspections will be scheduled One will be scheduled immediately and the next four will be scheduled over the next two years tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Permit Sta
47. s been designed to be accessed through a web browser To access the system open your web browser and go to the following address https www roadpermits gov mt The following login screen will appear tm Road Permit System Transport Malta vw Maintenance User Name User Profile Contractors Password Stakeholders Login Insurance Agencies Standard Conditions Works Definitions Roads Inspectors enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created gt Permit Reports v Inspections gt Inspections Pending gt Inspections Completed IJyvvvvvvv 2 237373 7 57 IF you are logging in for the first time you must use the default password 123456 However the system will Immediately ask you to change your password to something more secure Change your password to anything 6 characters or longer that is not the default password The menu on the left side of the screen shows that the system is split into three main areas e Maintenance e Irenching Permits e Inspections The maintenance section can only be accessed by the system administrator and Is used to maintain all the data needed by the system such as contractors stakenolders and Insurance agencies The trenching permits section Is used to create and view trenching permits This section also allows entities to provide feedback for trench
48. ssued with a contractor that is not valid for works tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out v Maintenance Permit Ref Creator Permit Date U Status Project Owner Contractor Applicant Requested Start Requested Duration Commands User Profile RWP1 0032 10 Mark Abela 25 05 2010 ISSUED NOT VALID FOR WORKS Kunsill Lokali Attard None None 14 05 2010 2 Review Contractor Contractors E TE Som Stakeholders Insurance Agencies Standard Conditions Works Definitions Roads Inspectors vw Trenching Permits b Create Permit b New Permits b Permits Pending Feedback b All Permits Pending Feedback b Permits Pending Feedback Review b a ad de T b Permits Licenses b Permits Created b Permit Reports v Inspections b Inspections Pending b Inspections Completed To make the permit valid for works you must click the Review Contractor button This will show the Response Review form enabling you to change the contractor to one that is valid for works tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out ki Maintenance Permit RWP1 0032 10 Creator Mark Abela Permit Date 25 May 2010 b User Profile Reference b Contractors Contractor Details Insurance Details b Stakeholders Project Owner Kunsill Lokali MENEE Agency en Details b Insurance Agencies z gt Standard Conditions Contractor Polidano Bros e Details Policy No b Works Defi
49. t The WIP form above is editable since It has already been filled in but you will be able to print the report by clicking on the Print Report button Page 26 of 30 Road Permit System User Manual 4 1 3 Works Completion Reports When the works have been completed a Works Completion Report must be filled in This can be accessed by clicking the Works Completion Form button in the Edit Inspection screen The following form will be displayed Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date 17 May 2010 User Proma __ Locality Street Length width Depth Remarks House Details 1 00 1 00 2 00 7 Contractors ATTARD SAN GWANN Stakeholders un 7 Insurance Agencies Project Owner Lokali Attard Contractor Ac Joint Standard Conditions Acceptable Works Definitions i Roads Inspectors z Footpaths Reinstatement N A x Cleanliness N A e Structure of Trench N A enching Permits Sealing Joints Acceptable x Road Markings N A Road Signage N A x Areas Reinstatement N A Create Permit Sr x New Permits Manholes Acceptable w Permits Pending Feedback x All Permits Pending Feedback Comments Works are acceptable and completed a Field Officer John Demicoli Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports v Inspections b Inspec
50. tions Pending b Inspections Completed VvVVVV YY 4 a VVVVV VV F 7 Insert Report Fill in the required details and attach any photos if necessary Click the Insert Report button to file the works completion report The permits status will now be COMPLETED Once a works completion report is filled in you can view this report but the form will not be editable However you will be able to print the report by clicking on the Print Report button tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance Permit Reference RWP1 0022 10 Permit Type Trenching Date 17 May 2010 gt User Profile locality street U Length width Depth Remarks b Contractors ATTARD SAN GWANN 1 00 1 00 2 00 b Stakeholders gt gt Insurance Agencies Project Owner La Atte Contractor Ac Joint b Standard Conditions b Works Definitions b Roads Inspectors 4 enching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits Pending Feedback Review Permits Issued but Not Valid Permits Licenses Permits Created Permit Reports w Inspections b Inspections Pending b Inspections Completed Print Report VVVVV VV v 4 1 4 Compliance Reports If a permit has been sent to the compliance stage you may tick the Compliance Sent check box to indicate that you Nave sent for the compliance certificate Page 27 of 30 Road Permit System User
51. tm Transport Malta Network Infrastructure Directorate Road Permit System User Manual Road Permit System User Manual Title Transport Malta Network Infrastructure Directorate Road Permit System User Manual Version 1 0 Release Date 09 02 20 1 Document Name User Manual Page 2 of 30 2 Road Permit System User Manual Contents O iehe A IV UIA SP eI 0 1 ie NON A KREE KARENIE HAT 5 2 1 DE al op 90 A e ERT ne OT NENNEN Ot Om Ont ETD NONE NERV NENNE OTT nee Te ere Cee ed 5 22 SAP e o Ue O 6 2 A Sue mn ee ne een eee eee en ee ee ern er een 3 2 EE EE RNa o ARNO en mt NEE ER oe een NR INH BR a NER NE ee E ne eee ee 10 2 SAINI ANG CANAS e al ae ados AO Br E Seen vee ene me ea eer or een enn EU eT NT Cen ete Teer en ere ene ee ene ee 12 ZI NOE SO PPP ee een EZ Saa NG st STINGS O O e Neca ace emcee ES 3 1 MA EEE BR anes oasis ogee waa aks eae 13 JZ NEE EEE he gt ina ein 31930 ee ee 16 Sr AECA Bea Vs CUNO a 7 Bw FELDES EC HUNG CEOIDECK KAUF Win nenne ae 18 20 E SS UE EINS Yen E een 20 Def PP IA Z 3 0 EEK antici tit ee ee ee ee 2 a7 SP EI nn E 23 MSDS SU o o e ed a a 24 a eea e 1a ela Ia e e meee E E A A A tere A E ee eer ere eee 24 Aall EA O CUON iee ee ee ee ee 24 aeh WO SE ES A ppp p p Eee 25 elo OSITO ADS ZI Are a Tr O oo III EEENEREE 2i 2 A O ENGER one NTE nr ne Te 30 Page 3 of 30 Road Permit System User Manual System Overview The new Road Permit System ha
52. tus COMPLIANT Date Initiated 17 May 2010 User Profile Contractors Stakeholders Insurance Agencies Inspection Details Standard Conditions Works Definitions Project Owner Roads Inspectors renching Permits Area PO Engineer Iyvvvvvvv 4 gt Create Permit Start Date 20 May 2010 End Date 22 June 201 Work Status Road Excavation b New Permits A Extension needed Extension Number Permit on Hold b Permits Pending Feedback b All Permits Pending Feedback Extension Start 15 October 2010 Extension End 19 February 2011 Next Inspection 14 October 2010 b Permits Pending Feedback Review Completion Date 11 F b Permits Issued but Not Valid ee r b Permits Licenses Field Officer John Demico zj Compliance Sent Sent on b Permits Created PermtiRemarko b Permit Reports v Inspections Complia Received Received on 11 Feb b Inspections Pending b Inspections Completed Works Completion Form Compliance Inspection Reports View WIP Reports View Permit Save View all Inspections Page 28 of 30 Road Permit System User Manual Only users with the Compliance User role can fill in compliance reports by clicking on the Compliance Inspection Reports button which is now enabled in the screenshot above The 5 compliance reports for the permit will be displayed tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out vw Maintenance Permit Reference RWP1 0022 10 Date Initiated
53. word by ticking the Change Password check Dox tm Road Permit System Transport Malta Signed In As Mark Abela Sign Out Y Maintenance User Profile for Mark Abela Contraciora Full Name Mark Abela gt Stakeholders Email myemail email com gt Insurance Agencies a gt Standard Conditions Change Password W gt Works Definitions New Password eeeeee gt Roads Inspectors vw Trenching Permits gt Create Permit Save gt New Permits gt Permits Pending Feedback gt All Permits Pending Feedback gt Permits Pending Feedback Review b b b Confirm Password eeeeee Permits Issued but Not Valid Permits Licenses Permits Created gt Permit Reports v Inspections gt Inspections Pending gt Inspections Completed Page 5 of 30 Road Permit System User Manual You may change your password to anything as long as It is 6 characters or longer and Is not the default password which is 123456 Clicking the save button will save any information you have edited 2 2 Contractors This menu item will open a list of all the contractors in the system along with some of the details of each contractor In a table tm Road Permit System Transport Malta Signed In As emdadmin Sign Out b User Profile gt SILVER Edit SOAS SPRINGS CRT TRIQ NIKOLINA cicctewr o 0 21463315 annjas onvol net Edit b Stakeholders LTD FLAT 3 TRIQ CARUANA P Insurance Agencies b Standard Conditions CHARLES TRIQ IS Edit Dd Works Definit
54. y information b Permits Pending Feedback and documents requred by the Authority and by the gt All Permits Pending Feedback appropriate fees as prescribed in the First Schedule to gt Permits With Feedback Ready gt Permits Licenses CEAC REQUISELODO gt Permits Created 3 The permit shall be valid for the period indicated gt Permit Reports hea v Inspections in it and all work shall be fully completed within the b Inspections Pending completion period specified in the permit gt Inspections Completed Is Memorandum 9 The Is Memorandum checkbox is used to indicate that the condition will be added to every permit that is Issued This means that when the permit is issued the condition will be automatically attached to the permit Page 11 of 30 Road Permit System User Manual 2 6 Works Definitions This menu opens up the list of Works Conditions in the system tm Road Permit System Transport Malta Signed In As emdadmin Sian Out w Maintenance b Works Definitions IRRIGATION PIPES gt Roads Inspectors v Trenching Permits Create Permit New Permits Permits Pending Feedback All Permits Pending Feedback Permits With Feedback Ready Permits Licenses Permits Created Permit Reports w Inspections b Inspections Pending gt Inspections Completed GO CABLES Edit Delete b User Profile DRAINAGE HOUSE CONNECTION b ecos WATER MAIN gt Insurance Agencies Pb Standard Conditions NA _Delet

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