AxTime™ Software Manual - AxtraxNG Software
Contents
1. Table of Contents Euer etinm Table of Contents 1 MINCE OCU CUIOMA etm 8 1 1 About this Mant ccccccccccccceeecccceeeeeeeceseaeeeeceesaeeeeceseseeseeeeeenenes 8 2 MSO ETE OS T 9 2 1 CURSING I US E TETTE 9 2 1 1 Hardware Requirements cccceccccesseececeeueeeceeeseeeeceeseeeeeeeseeeeeeesaeeeeeesaeeees 9 2 1 2 Software Regulremmel Ms sususaued obese e aba 1L Fade nau V MU dE PR aM UA Rad aa UE aa 9 2 2 RASP KEY 9 2 3 Installation Instructions sssssssssssss 9 3 Accessing the System eere eee 14 4 The AxTime Interface eere rere 15 4 1 Mig e 15 A TOO T ET 15 5 MEE EENEN E ER 16 4 3 1 BCS UNS C C C 16 4 3 2 Time Groups T 16 4 3 3 fel er CEREREM 16 4 3 4 i o aint SONS OCTE 17 4 3 5 seq crt 17 V Ma VIO OF aI ce agerttsae M MR Bares raddmtabtud Qe cum Eda suu UD aaas 17 5 Config ratiOr sssrinin aiaia 18 5 1 LE A E 18 I2 DENE E E E i E E TE 18 5 2 1 Defining Schedule Properties iis iiie er tnter ret teni ri t aa rna 18 D Defining Tinie Ces cR T 21 5 4 Defining Users Time GEOUD sss sensa coorta vd xvprnci bd poa se tape nia Ie E tems oun 22 5 4 1 Changing a User s Time Group ssssssssss menm 222. 14 15 The table shows how the user should work according to his time group and allows you to match the data to your own needs At the top dropdown choose the user you wish to view You can update the fields as follows a Change the Schedule field by selecting a different value from the dropdown b Change the Operator and Comments fields by entering text as needed Click Save From the dropdown select additional users and repeat Steps 8 and 9 When all data is correct click Next The next screen opens v Time amp Attendance Report 4 of 5 doe john Schedule for User doe john Date Day __ Schedule ______ PaidTime Comments JS a 01 2013 Default working E Movements on 31 01 2013 Dut Hours Value Late Leaving Comments 00 00 00 00 00 00 0 00 00 00 00 Absence day The top table is the same table as in the previous screen but the details cannot be changed The table only shows the total user payment for each day Select a row in the top table to view that day s movements in the bottom table Click in any cell to edit its contents Click Save to save any changes made From the dropdown select additional users and repeat Steps 12 through 14 When all data is correct click Next The next screen opens AxTime Software Manual 25 Time amp Attendance Reports v Time amp Attendance Report 5 of 5 View Option Details Report Description Time amp Attendance
3. 5 5 Producing a Time amp Attendance Report ssssssseeee 22 6 Time amp Attendance Reports 23 AxTime Software Manual Ii Table of Contents 6 1 6 2 6 2 1 Creating a Report Viewing a Report Report Toolbar AxTime Software Manual List of Figures SECURITY PRODUCTS List of Figures Figure 1 AxTime Main WindoOw ssssss mee 15 Figure 2 Report Window sssssssssssssssse mme nnne 27 AxTime Software Manual V List of Tables List of Tables iFable T2 Menu Bellis ctt tcl stets tst sooteb etat aute btuetenrbie tud E aed 15 Table 2 Toolbar CERE PR RHRRRERREHPRRCHRRHHREREEREPRREPRRERRORHEREN 16 Tapes Repo TODIDQE S r a a a tet du vua ebat PI wos 27 yi AxTime Software Manual Notice and Disclaimer Sy ey mee Notice and Disclaimer This manual s sole purpose is to assist installers and or users in the safe and efficient installation and usage of the system and or product and or software described herein BEFORE ATTEMPTING TO INSTALL AND OR USE THE SYSTEM THE INSTALLER AND THE USER MUST READ THIS MANUAL AND BECOME FAMILIAR WITH ALL SAFETY REQUIREMENTS AND OPERATING PROCEDURES The system must not be used for purposes other than those for which it was designed The use of the software associated with the system and or product if applicable is subject to the terms of the license provided as part of the purchase do
4. Report 3 16 From the View option dropdown choose the view format for the report 17 In Report Description enter a name for the report 18 Click Finish The new report appears in the main window of the GUI and is now ready to be viewed 6 2 Viewing a Report Once you have created a report using the wizard you can view it When printing a report be sure that the default printer is a standard printer and k not a special printer for printing cards otherwise the reports may not print Note correctly To view a report 1 In the main window choose the report you wish to view 2 On the toolbar click the 3 icon The report window opens An example of a Daily report is shown in Figure 2 26 AxTime Software Manual Time amp Attendance Reports SECURITY PRODUCTS Figure 2 Report Window john doe Date Day Payment Late Leaving Comments 01 09 2013 Wednesday 0 00 0 00 0 00 Absence day 01 10 2013 Thursday 0 00 0 00 0 00 Absence day 01 11 2013 Friday 0 00 0 00 0 00 Absence day 01 12 2013 Saturday 0 00 0 00 0 00 Non working day 01 13 2013 Sunday 0 00 0 00 0 00 Absence day 01 14 2013 Monday 0 00 0 00 0 00 Absence day 01 15 2013 Tuesday 0 00 0 00 0 00 Absence day 01 16 2013 Wednesday 0 00 0 00 0 00 Absence day Total period 0 Working days 00 00 Regular hours Over time hours 0 Early leaves 00 00 Extra time hours 0 Leave days 00 00 Daily average The report window is divided into two panes On the l
5. last days O Inthe last months Shs O Between and 4 Select the dates for which you want the report and click Next The next screen opens AxTime Software Manual 23 Time amp Attendance Reports s Time amp Attendance Report 2 of 5 Which users would you like to use for this report Departments L sers Selected users HH Genera Hi test 44 Visitors doe john doe jane Remove all lt lt 5 In the left pane select the users for whom you wish to generate a report and click Add You can also use Add All to add all the users at once 6 Click Next It may take several minutes to compute the data you requested At this stage the system processes all the events and builds a table as you can see in the next screen v Time amp Attendance Report 3 of 5 doe john Schedule for User doe john Date Day Schedule 31 01 2013 Thursday Default working Administrator 01 02 2013 Default working Administrator E 02 02 2013 Saturday Default non working Administrator 03 02 2013 Sunday Default working Administrator 04 02 2013 Monday Default working Administrator 05 02 2013 Default working Administrator p 06 02 2013 Wednesday Default working Administrator 07 02 2013 Thursday Default working Administrator Ss Refresh to original data 24 AxTime Software Manual Time amp Attendance Reports SECURITY PRODUCTS 10 11 12 13
6. 866 632 1101 Local 1 817 305 0006 Fax 1 817 305 0069 support na rosslaresecurity com Europe Rosslare Israel Ltd Rosh HaAyin Israel Tel 4972 3 938 6838 Fax 4972 3 938 6830 support eu rosslaresecurity com AxTime Latin America Rosslare Latin America Buenos Aires Argentina Tel 54 11 4001 3104 support la rosslaresecurity com China Rosslare Electronics Shenzhen Ltd Shenzhen China Tel 86 755 8610 6842 Fax 86 755 8610 6101 support cn rosslaresecurity com India Rosslare Electronics India Pvt Ltd Tel Fax 91 20 40147830 Mobile 91 9975768824 sales in rosslaresecurity com ROSSLN SECURITY PRODUCTS www rosslaresecurity com uvo n Co a ON T VRheinland 3 T CERT Z Du e EN ISO 13485 RoHS i S ISO 9001 A T VRheinland E ISO 14001 COMPLIANT CE 0706 0960224 01
7. AxTime Attendance Control System Software Manual gt e CN A gt Time 30S SL AN R SECURITY PRODOUC T 85 Copyright 2013 by Rosslare All rights reserved This manual and the information contained herein are proprietary to ROSSLARE ENTERPRISES LIMITED and or its related companies and or subsidiaries hereafter ROSSLARE Only ROSSLARE and its customers have the right to use the information No part of this manual may be re produced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of ROSSLARE ROSSLARE owns patents and patent applications trademarks copyrights or other intellectual property rights covering the subject matter in this manual TEXTS IMAGES AND ILLUSTRATIONS INCLUDING THEIR ARRANGEMENT IN THIS DOCUMENT ARE SUBJECT TO THE PROTECTION OF COPYRIGHT LAWS AND OTHER LEGAL RIGHTS WORLDWIDE THEIR USE REPRODUCTION AND TRANSMITTAL TO THIRD PARTIES WITHOUT EXPRESS WRITTEN PERMISSION MAY RESULT IN LEGAL PROCEEDINGS The furnishing of this manual to any party does not give that party or any third party any license to these patents trademarks copyrights or other intellectual property rights except as expressly provided in any written agreement of ROSSLARE ROSSLARE reserves the right to revise and change this document at any time without being obliged to announce such revisions or changes beforehand or after the fact
8. B s AxTime Software Manual vil Introduction 1 Introduction The AxTime M software user friendly and intuitive graphic interface generates Time amp Attendance reports using events uploaded via the AxTraxNG database from the following Access Control Units ACUS e AC 215 215lIP 8 AC 225 225IP AC 425 425IP AC 525 The AxTime PC client software can be installed on any PC on the same network as the AxTraxNG server and the operator can log in via the AxTraxNG server operator s permission rights Operators must first be defined in the AxTraxNG client 1 1 About this Manual The AxTime manual is intended for anybody installing and or commissioning the AxTime Time amp Attendance control system that interacts with the following ACUS AC 215 215IP AC 225 225IP AC 425 AC 525 This manual is a short guide on how to use and work with the AxTime software 8 AxTime Software Manual I n sta ati O n SEERE ERES 2 Installation 2 1 Requirements 2 1 1 Hardware Requirements Processor Pentium 4 or higher Memory Minimum 256 MB 512 MB recommended Recommended Network or local printer for printing function 2 1 2 Software Requirements Win 7 32 64 bits and Win 8 Windows XP SP2 Windows XP Professional SP2 Windows XP Home Edition SP2 Windows Vista Enterprise 2006 Windows Server 2003 SP1 a Microsoft net 2 0 or higher Framework 2 2 HASP Key AxTime is an A
9. cuments A ROSSLARE exclusive warranty and liability is limited to the warranty and liability statement provided in an appendix at the end of this document This manual describes the maximum configuration of the system with the maximum number of functions including future options Therefore not all functions described in this manual may be available in the specific system and or product configuration you purchased Incorrect operation or installation or failure of the user to effectively maintain the system relieves the manufacturer and seller from all or any responsibility for consequent noncompliance damage or injury The text images and graphics contained in the manual are for the purpose of illustration and reference only A All data contained herein subject to change without prior notice n no event shall manufacturer be liable for any special direct indirect incidental consequential exemplary or punitive damages including without limitation any and all damages from business interruption loss of profits or revenue cost of capital or loss of use of any property or capital or injury All graphics in this manual are for reference only some deviation between the image s and the actual product may occur A All wiring diagrams are intended for reference only the photograph or graphic of the PCB s are intended for clearer illustration and understanding of the product and may differ from the actual PC
10. e interface has the following panes Menu Bar Toolbar Tree View A Main Window 4 1 Menu Bar The available menu options are shown in Table 1 Table 1 Menu Bar Menu Submenu Description File Server Connection Defines the AxTraxNG server IP address Exit Click to exit the application Help About Click to read information about the AxTime version 4 2 Toolbar The toolbar controls key tasks required to manage the application When a new element is selected from the Tree View the toolbar icons change to suit the selected element The available toolbar icons are shown in Table 2 AxTime Software Manual 15 The AxTime Interface Table 2 Toolbar Icon Description Click icon to Add Add a new element of the selected type Edit Properties Edit the selected element Gp gt 5 Delete Delete the selected item Produce Click to produce a Time amp Attendance report 4 3 Tree View The Tree View allows users to configure the application settings When the user selects an element from the Tree View its contents are shown in the main display area 4 3 1 Schedules The Schedules element is used to create work template groups that define work shifts There are two kinds of work templates Working day With three card reader options Once A Day Twice A Day All movements Non working day Two default schedules are automatically created Default working Working day template Default non working N
11. ed the extra time option is enabled allowing you to define an additional work hour option Clicking the L more button allows defining additional parameters The additional parameter window consists of three tabs Working Hours PED Working Hours Start Time End Time Start Time End Time Hours Value Here you can define the Start and End time to define a minimum amount of working hours required and the hour s value in percent Start Time Working Hours Start Time End Time Add auto in 1 Minimum start time no pay 34 when arriving before this time g Maximum start time arriving meme cam after this time is considered late 20 00 AxTime Software Manual 19 Configuration With this tab you can select to activate and define an automatic in time Add Auto in and Minimum Start Time users arriving before the defined time receive pay for that period of time while Maximum Start Time defines the latest time a user can come to work without being considered late End Time Working Hours Start Time End Time hh mm C Add auto out Minimum end time leaving C before this time is considered Here you can select to activate and define an automatic out time Add Auto out The Minimum End Time field defines the earliest time a user can leave work without being considered as leaving early Breaks Section This section is enabled if All movements or T
12. efining Time Groups The Time Group is a combination of readers and schedules Each user must belong to a time group that has a specific work schedule To define a time group 1 On the toolbar click the F icon The 7 me Group Properties window which consists of three tabs opens v Time Group Properties Description im Schedule Reader In Reader Qut Day Schedule Template Sunday Default working Monday Default working Tuesday Default working Wednesday Default working Thursday Default working Friday Default working Saturday Default non working Holiday Default non working AxTime Software Manual 2 1 Configuration 2 n Description enter a description for the new Time Group 3 n the Schedules tab use the dropdown in the Schedule column for each day and holiday to set the schedule template 4 n the Reader In tab select the readers to be considered as In action 5 n the Reader Out tab select the readers to be considered as Out action 5 4 Defining Users Time Group Creating new users or modifying existing users can only be done from the AxTraxNG software directly Modifying a user s details within the AxTime software is limited to Time Group association 5 4 1 Changing a User s Time Group To change a user s time group 1 Inthe Tree View expand the Department Users element 2 Select an available department The complete list of users belonging to the department chosen open
13. eft the Group Tree pane shows the entire report group and on the right the Main Report pane shows the report You can then view print or export the report shown using the icons in the Report toolbar 6 2 1 Report Toolbar Table 3 presents the various icons available to manage the main report Table 3 Report Toolbar Icon Description 4 Go to First page Jumps to the first page of the report Go to Previous page Goes to the previous page of the report W h Go to Next Page Goes to the next page of the report Y Go to Last Page Jumps to the last page of the report Go to page Jumps to a specific page in the report Close Current View Closes the current report view Print Report Prints the current report Refresh refreshes the report view from the database Export Report Exports the report to a file select a file type between Adobe Acrobat Microsoft Excel Microsoft Word and Rich Text Format a E e Qo e Toggle Group Tree Toggles the group tree between visible and hidden Zoom Select a zoom view for the report EB GE Find Next allows you to search for specific text within the report AxTime Software Manual 27 n Asia Pacific Middle East Africa Rosslare Enterprises Ltd Kowloon Bay Hong Kong Tel 852 2795 5630 Fax 852 2795 1508 support apac rosslaresecurity com United States and Canada Rosslare Security Products Inc Southlake TX USA Toll Free 1
14. he AxTimeClient setup file The Preparing to Install screen opens InstallShield Wizard Preparing to Install AxTime Client Setup is preparing the InstallShield Wizard which will quide vou through the program setup process Please wait Extracting AxTime Client msi _ Cancel A first time installation may result in a pop up asking if you want to install Microsoft Net Framework if Microsoft Net Framework is not installed on the Note PC You must install this application for AxTime to run The Preparing to Install screen runs until the Welcome window is displayed ig AxTime Client InstallShield Wizard Welcome to the InstallShield Wizard for AxTime Client The InstallShieldi Ri Wizard will install amp xTime Client on your computer To continue click Next WARNING This program is protected by copyright law and international treaties cone mes ccm 10 AxTime Software Manual Installation cpm 3 Click Next The License Agreement screen opens T AxTime Client InstallShield Wizard License Agreement Please read the following license agreement carefully Software of any kind provided with or as part of the product is provided explicitly as is within an explicit denial of all warranties expressed or implied including without limitation warranties of merchantability non infringement or Fitness For a particular purpose but nevertheless R
15. i AxTime Client InstallShield Wizard Installing 4xTime Client The program Features vou selected are being installed Please wait while the InstallShield wizard installs amp xTime Client This may take several minutes Status Validating install Cancel When the installation is complete the nsta Shield Wizard Completed screen opens 12 AxTime Software Manual Installation iy AxTime Client InstallShield Wizard InstallShield Wizard Completed The InstallShield Wizard has successfully installed 4xTime Client Click Finish to exit the wizard 7 Click Finish to complete installing the AxTime Client software AxTime Software Manual 13 Accessing the System 3 Accessing the System The AxTime system is case sensitive The default operator is administrator To access the AxTime System 1 On the desktop double click the AxTime icon to open the login dialog box Logon AxTime Client v 0 22 2 y Flease check name and enter password Operator name Administrator v Password oo O 2 n the Operator Name select administrator and in the Password field enter admin 3 Click OK 14 The main AxTime window opens AxTime Software Manual The AxTime Interface ecd n Em 4 The AxTime Interface Figure 1 presents the AxTime main window Figure 1 AxTime Main Window CN Ax meae ttendance Control System BY ROSSLAR The AxTim
16. on working day template 4 3 2 Time Groups The Time Groups module associates the Schedules and Access control readers For each Time group you define a weekly schedule and select the relevant readers A default weekly schedule is automatically created defining Sunday Saturday and Holidays as non working day 4 3 3 Holidays Holidays cannot be added or changed with the AxTime software This data is taken from the AxTraxNG database during the Refresh database action It is used to set the time groups performance on days that are defined as holidays 16 AxTime Software Manual The AxTime Interface Pr 4 3 4 Department Users Each user must be a member of a department and attached to a time group Users cannot be added with the AxTime software This data is taken from the AxTraxNG database during the Refresh database action Within the user properties screen you can only change the time group field 4 3 5 Reports The Reports option allows you to produce and print or export a Time amp Attendance report 4 4 Main Window Pane The main window pane changes depending on the option selected Here all actions are performed and viewed AxTime Software Manual 17 Configuration 5 Configuration 5 1 Workflow The following four step workflow is suggested for configuring the application 1 Defining Schedules 2 Defining Time Groups 3 Defining Users Time Group 4 Producing a Time amp Attendance Repor
17. osslare guarantees that the software to be Free From defects Far a period of ninety 90 days after delivery IF any defect appears within the warranty period vou can contact Rosslare to receive replacement software free of charge at the discretion of Rosslare Rosslare does nok warrant and has no responsibility Far the accuracy or completeness of any information text graphics links ar other items contained within the software 1 accept the terms in the license agreement I do not accept the terms in the license agreement 4 Accept the agreement terms and click Next The Destination Folder screen opens i AxTime Client InstallShield Wizard Destination Folder Click Next to install to this Folder ar click Change to install to a different Falde Install AxTime Client ba CI Pragram FilesiR asslarelAxTime Client 5 Select the required installation location by clicking Change or click Next to use the default destination AxTime Software Manual 11 Installation i AxTime Client InstallShield Wizard Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation IF vou want Eo review or change any of your installation settings click Back Click Cancel to exit Ehe wizard InstallShield 6 Click Install The nstalling AxTime Client screen opens and the installation begins
18. s in the main window pane 3 Double click on any user to open the User Properties window for that user e User 1 Properties EFE User description Cancel 4 n the Time group dropdown select an available time group 5 Click OK 5 5 Producing a Time amp Attendance Report The Reports option allows you to plan your data events and then create Time amp Attendance reports The reports are built according to the entire system definitions including Schedules Time Groups and Holidays See Chapter 6 for details on how to generate a report 22 AxTime Software Manual Time amp Attendance Reports SECURITY PRODUCTS 6 Time amp Attendance Reports The Reports option allows you to produce a Time amp Attendance report The report integrates all data to produce a report that includes schedules time groups users operators and holidays The report is extremely flexible and allows you to plan your data events in any way wish and according this to make calculations for the generated report 6 1 Creating a Report Use the report wizard to create a time and attendance report To create a report 1 In the Tree View expand the Reports element and select Time amp Attendance On the toolbar click the SF icon The Time amp Attendance Report wizard opens v Time amp Attendance Report 1 of 5 This wizard will quide you through the process of building a Time Attendance report for each user Dates Inthe
19. t 5 2 Defining Schedules This option characterizes work templates by defining shift parameters The application comes with two default schedules are integrated in the software Default working schedule and Default non working schedule These default schedules can be edited but cannot be deleted 5 2 1 Defining Schedule Properties To define Schedule properties 1 In the Tree View select the Schedules element 2 On the toolbar click the F icon The Schedule Properties window opens d Schedule Properties Schedule Description Shift Type Schedule 4 WorkingD ay Read Card Paid Time All movements Working Hours Twice a day first entry last exit C Overtime Once a day Breaks C Overnight shift Break 1 from 12 00 PM to 11 58 AM 3 In Schedule description enter a description for the new schedule 18 AxTime Software Manual Configuration SECURITY PRODUCTS 4 In Shift type select the type of work template Working day Non working day 5 Define the templates as described in Sections 5 2 1 1 and 5 2 1 2 6 Click OK o2 1 1 Working Day Template Define the Working Day template using the following options Read Card Section This defines how many times the user needs to pass his card during the day Select between All movements default Twice a day first entry last exit or Once a day Paid Time Section This defines regular and overtime working hours If Overtime is select
20. wice a day is chosen in the Read card frame It allows you to define one or two breaks Click the Es more button to define additional parameters The additional parameter window consists of three options Minimum start time Maximum end time in hours and If worked pay by in percent Overnight Shift Checkbox You can select this checkbox to define an overnight shift In this case when computing Time amp Attendance reports the working day begins at 12 00 00 PM to 11 59 59 AM instead of 12 00 00 AM to 11 59 59 PM When setting the night shift which is up to and including 12 00 AM the shift is included in the previous day s work hours As a result the report generated No displays the exit time as the previous day s EXIT Hours clocked after 12 00 PM are part of the current working day s hours 20 AxTime Software Manual Configuration SECURITY PRODUCTS 5 2 1 2 Non working Day Template Define the Non working Day template using the following options amp Schedule Properties Schedule Description Shift Type Schedule 4 NoriworkingDay E If not worked If worked pay by Automatic pay 00 00 s hr Schedule Default working If not worked Section This defines automatic pay during hours for non working days when users did not do any work If worked pay by Section This determines the schedule template for users who worked in days defined as non working days 5 3 D
21. xTraxNG Time amp Attendance client that requires a licensed HASP key from Rosslare You can see view your HASP key license information by opening the About screen in the AxTraxNG software GUI AxTraxNG Access Control System Versions License D Software 0 23 0 HASP Order Number 0000 Axo Firmware ac215v04 05 xx HASP key index AxTraxNG 0000 0065 07 12 255 ac225v04 05 xx Den Enable ac525v04 05 xx Maximum number of AC panels 65 ac425v04 05 3x Maximum number of Hik Vision DVR Servers 12 ac215IPv04 05 xx Maximum number of HikVision Cameras 255 Bootloader btl ac225v01 02 btl ac425v 02 01 btl ac215IPv3 00 btl ac825v 00 SQL Server Data base 13 Current operator Administrator Copyright 2013 Rosslare Enterprises Ltd Waming This computer program is protected by copyright law and intemational treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law For more information about HASP licensing please refer to the Ax7raxVG Software Installation and User Manual or contact Rosslare 2 3 Installation Instructions This section describes how to install the AxTime software AxTime Software Manual 9 Installation To install AxTime 1 Insert the AxTime CD into your computer s CD drive 2 From the CD provided double click t
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