EasySync User Manual
Contents
1. Adding an Image The method to add an image to the IP phone 1s as follows 1 Check an empty check box in the list and then click the icon to add the desired image J 4 Preview 1 baEmpty 2 imq 3 v lNoImaae 2 If selecting the image the selected image is displayed on the Preview screen Then click the 8 icon to transmit the image to the IP phone e If checking the Use this image as backgroup checkbox the image is set up as the background of the IP phone 28 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus IA Modifying Image The method to modify an image stored in the IP phone 15 as follows 1 Check the check box of the item to modify in the image list and click 7 icon to select the image to modify P OfficeSery EasySync Preview 3232 logged in 2 If selecting the image the selected image is displayed on the Preview screen If clicking the el icon the following confirm message appears Confirmation The phone number To Continue click OF 3 Click the OK button to transmit the image to the IP phone SAMSUNG Electronics Co Ltd 29 Deleting Image The method to delete the image stored in the IP phone 1s as follows 1 Click the 8 icon next to item to del2. This page is intentionally left blank 48 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4348484 1 x F Abbreviations CID Channel Identifier CSV Comma Separated Values IP Internet Protocol IIS Internet Information Server PC Personal Computer SAMSUNG Electronics Co Ltd 49 This page is intentionally left blank 50 SAMSUNG Electronics Co Ltd OfficeServ EasySync User Manual 2005 Samsung Electronics Co Ltd All rights reserved Information in this document is proprietary to SAMSUNG Electronics Co Ltd No part of this document may be copied translated transcribed or duplicated by any form without the prior written consent of SAMSUNG ELECTRONICS
3. EasySync is a program that enables users to use the functions of Internet Protocol IP phones in Personal Computers PC conveniently This document introduces EasySync and describes its main functions and how to log in and set the environment Document Contents and Organization This document consists of four chapters and abbreviations Chapter 1 Getting Started OfficeServ EasySync This chapter introduces OfficeServ EasySync and describes how to install and log in EasySync Chapter 2 Using The Phone Book Among the functions of OfficeServ EasySync this chapter describes how to manage the phone book interwork with the address book of your IP phone and interwork with the outlook address book and external address books Chapter 3 Setting Sound Image This chapter describes the image and bell sound interworking between OfficeServ and IP phones SAMSUNG Electronics Co Ltd Chapter 4 Using Messages Among the functions of OfficeServ EasySync this chapter describes internal message transfer outbox inbox and message box Chapter 5 Setting Environment This chapter describes how to set the environment of EasySync and IP phones Abbreviations Abbreviations frequently used in this document are described Conventions The following types of paragraphs contain special information that must be carefully read and thoroughly understood Such
4. 1 Installing OfficeServ EasySync iii 3 Logging in OfficeServ EasySync iii 6 Chapter 2 Using a Phone Book 8 Phone Book Initial SCr SNMSs 8 Managing Address Book of Phone Book Search 9 Adding an Address Ea RE Ua padri uet ua Rico emma 10 Modifying an Address cese oth tin heit nee 11 Deleting the Address Book ins 12 Managing Phone Book Group ccccceccccseeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeseeeeeeseeeeeeeeaeeeessageeeesaeeeeeaas 13 Managing Speed Dial of Phone Book 14 Adding Speed DA 15 Modifying a Speed Dial is 16 Deleting a Speed Dial 17 Address Book Interface 18 IP Phone Address Book Interface is 18 Outlook Address Book Interface ss 20 External Address Book Interface ss 22 BIETER E TI IIT 24 SAMSUNG Electronics Co Ltd V BEIC omen 25 Chapter 3 Setting up Sound Screen 26 Initial Sound Screen Setup Screen iii 26 Setting up IP Phone Backgroufid ui ie E Ne eb ede 27 AINA GS M C 28 B La it 9a r 6 29 Deletng an MARS men anton nes peut xata dosed uera di a a MER UU ERN VEU De HEURE RE ERRARE n 30 Setting up
5. 000154 OfficeServ EasySync User Manual COPYRIGHT This manual is proprietary to SAMSUNG Electronics Co Ltd and is protected by copyright No information contained herein may be copied translated transcribed or duplicated for any commercial purposes or disclosed to third parties in any form without the prior written consent of SAMSUNG Electronics Co Ltd TRADEMARKS WINDOWS 98 is a registered trademark of Microsoft Corporation In addition product names mentioned in this document may be trademarks and or registered trademarks of their respective companies This manual should be read before the installation and operation and the operator should correctly install and operate the product by using this manual This manual may be changed for the system improvement standardization and other technical reasons without prior notice For further information on the updated manual or have a question for the content of manual contact the address or homepage below Address Document Center 2nd Floor IT Center Dong Suwon P O Box 105 416 Maetan 3dong Yeongtong gu Suwon si Gyeonggi do Korea 442 600 Home Page http www samsungdocs co kr Contact to Call Center at the telephone below if you have any questions or concerns regarding the operation of your system Phone 1588 4141 2005 SAMSUNG Electronics Co Ltd All rights reserved OfficeServ EasySetPlus ZE fr are Introduction
6. Phone Book EC search Group Speed Dial Group Name Member Undefined OfficeSery HomeNetwork I Infra Mobile 3232 logged If there is data in phone book 11 1 icons deactivated Click the icon from the Group screen to add a group Then the input field of Group Name is initialized Enter the target group name into Group Name and click the amp icon Then the group is added modify an item select the target item from the Group screen and modify the item in Group Name Click the 8 icon Then the item is modified At the time the group not classified cannot be modified To delete an item select the target item from the lt Group gt screen and click the icon Then the deletion confirmation message appears Click the OK button Then the group is deleted MOTE Deleting a group The group not classified cannot be deleted The groups deleted is set to the group not classified SAMSUNG Electronics Ltd 13 14 Managing Speed Dial of Phone Book Click the Speed Dial tab from the phone book initial screen Then the following lt Speed Dial gt screen appears View Tools Exit Gg amp OG Phone Book Search Group Speed Dial Ca OfficeServ EasySynt Tel Number Lee S H Home Mobile Office
7. The number of displayed messages is not corresponded to that of the whole messages received to the IP phone The number displayed on the screen means that of the message not confirmed among the received ones the login status by EasySync 2 If clicking the displayed information the following dialog box of confirming the message reception 15 displayed Contirmation 23 If clicking the OK button you can check received message via the displayed lt Received Box gt screen SAMSUNG Electronics Ltd 39 Replying Resending Saving Deleting Messages 40 You can reply resend save the message saved at the Received Box by following the procedure below OfficeServ EasySync View Tools Exit _ Lizi xj OG Message 39 Send Received Sent Message Box Count 2 Tel Number Time Message 3220 2006 04 07 2 3220 2006 04 07 2 HI 3232 logged in Select at the received box the message to be replied click the icon and Send Message screen 15 displayed Written out message to be sent and send it The written message 15 replied to the number where the message 15 sent Select the message to be re sent at the inbox click the 0 icon and the Send Message screen 15 displayed Enter the received number and send the message The message 15 re sent t
8. CID the CID number is displayed EasySetPlus Call from Jhon Ramu SAMSUNG Electronics Ltd 25 OfficeServ EasySetPlus 483884 mi c amp on Chapter 3 Setting up Sound Screen This chapter describes image and ring sound interface between OfficeServ EasySync and IP phone Initial Sound Screen Setup Screen If selecting View gt Sound Screen from the main screen of EasySync or clicking the Sound Screen tab on the left of the screen the following Sound Screen window appears M OfficeServ EasySync View Tools Exit 2 Llkariraso 3232 logged in Icons used in the initial Sound Screen Setup screen are described as follows 5 Updates the list al Exports a file Preview a ring sound SAMSUNG Electronics Ltd 26 OfficeServ EasySetPlus 43884 Setting up IP Phone Background This function allows the user to add modify delete IP phone images If clicking the Screen tab on the initial setup screen the following screen appears ery EasySyn ne Preview Preview 1 EE baEmpty 2 EE img No Ima 3232 logged in If executing the screen initially a background image list is displayed the bottom of the screen If there is no image stored in the list The There is no image stored message appears SAMSUNG Electronics Co Ltd 27
9. Ltd 41 42 In the EasySync you can save message used in message sending receiving or the newly made message at the message box Click the Message Box tab on the initial message screen and the following lt Message Box gt is displayed Ir OfficeServ EasySync E B View Tools Exit Qo OY Message Send Received Box Sent Box Message Box di Count 1 Message If clicking the OK button you can check the Xj 3232 logged in If there data remain in the message box the 2 icons are deactivated f you want to set the message box save function check Save Message Box check button on the Send Message screen The successfully sent message 15 saved at the saved box e You can send delete the message saved at the message box For the message send delete see the part of Received Box Message Reply Resend Save Delete If you want to add a new message to the message box click the icon And the input box of Message contents is initialized Enter the message to be added to the input box click the icon and a new message is added SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus ZE Chapter 5 Setting Environment In this chapter the method of setting the environments of the OfficeServ EasySync and the is
10. described Initial Screen of Options Select Tools Options on the Login screen or click the 199 icon on Tools gt Options on the EasySync main screen or on the toolbar of the phone book initial screen and the following lt Options gt screen is displayed 4 Options E 15 xl General IP 165 213 110 44 ID 3232 Code Country Code INMARSAT 870 LANGUAGE Setup ENGLISH Yersion V1 1 SAMSUNG Electronics Co Ltd 43 General 44 Set the IP address of the IP phone and the ID necessary for the login to interwork with the IP phone Select General tab on the lt Options gt screen and the following lt General gt screen 1s displayed em Options Iseful Phone IP 165 213 110 44 ID 3232 Code Country Code CHA 82 LANGUAGE Setup ENGLISH Version V1 1 detailed descriptions on the items on each screen are made in the table below Phone Enters the IP address of the IP phone Enters the ID when logged in Code Selects the user s national code LANGUAGE select the language to be used in the EasySync Version Displays the EasySync version Save Button Press the Save button and the modified contents are saved Close Button Press the Close button and the lt Options gt screen is terminated SAMSUNG Electr
11. has the following functions e Phone book Allows you to interwork the address books of EasySync and your phone as well as interwork other programs and the address book Image Sound Allows you to interwork the images sounds of EasySync and your IP phone e Message Allows you to control the transfer of messages between EasySync and your IP phone and manage inbox outbox and message box Installation Environment For the correct installation of OfficeServ EasySync the following installation environment should be provided The minimum computer specifications for the operation of OfficeServ EasySync are listed in th table below SAMSUNG Electronics Co Ltd 1 System Requirements CPU Main Memory Operating System OS Network Intel Pentium IV 1 GHz 256 MB RAM Microsoft Widows 98 or higher Network Interface card required SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 48348484 Installing OfficeServ EasySync The procedure to install OfficeServ EasySync is as follows 1 Run Setup exe file of EasySync to display following screen 12 Setup OfficeServ EasySync E ioj x Welcome to the OfficeServ EasySync Setup Wizard This will install OfficeSery EasySyne 1 1 an your computer It is recommended that vou close all other applications before continuing Click to continue ar Cancel to exit Setu
12. of Phone Book Search gt screen to delete an address book of phone book When the deletion confirmation message appears press the OK button Then the selected address book is deleted M OfficeServ EasySync View Tools Exit i Phone Book iC Search Group Speed Dial dr 8 L Name Home Mobile Office Fax EMAIL Group Memo imjongw 031 2343456 1 016 94354567 82 031 245468 031 2658901 031 2454389 terakan amp hot OfficeServ 82 031 26567 82 016 6545456 82 031 256565 82 031 24556 82 016 9640537 82 031 432678 82 031 23412 82 016 4905680 82 031 279549 82 031 27956 82 016 2785692 82 031 279201 3232 logged in OfficeServ bible hotmail HomeNetw principle hot HomeNetw jwrazenka s OfficeSery Phone Book Initail Senior Engineer Java Programmer Principle engineer of 2011 D P Deleting an item or phone number must exist When deleting an item such as Name and Home Phone click the target item and click the Lal icon If the deletion confirmation message appears oress the OK button Then the selected item is deleted At the time name SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 48348484 Managing Phone Book Group Click the Group tab from the phone book initial screen Then the following lt Group gt screen appears M OfficeServ EasySync E imi xi View Tools Exit SOY
13. 694354567 820312454689 0312658901 0312454389 terakan amp hot OfficeServ Phone Book Initail Lee S H 82031265678 8201665454567 820312565655 OfficeServ Senior Engineer EE Go 5 82031245567 8201696405376 820314326789 bible hotmail HomeNetw Java Programmer Kim 5 82031234123 820164905650 820312795490 principle hot HomeNetw Principle engineer of 5 Jhon 82031279567 820162785692 820312792011 jwrazenka s OfficeSery 2011 D P A 3232 logged in If setting Tools gt Options gt Useful gt Notification as Notify when IP Phone is called gt checked during dialing the following dialing information screen appears 9203127920111 is dialing up SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus EM Click to Dial Block the test to dial using an edit program Notepad MS Word etc and press the hot key to dial automatically Hot Key Setup The user can set up a hot key in Tools gt Options gt Useful Click to Dial gt Key Setup and apply the function in the Use Hot Key item below This function allows popping up Channel Identifier CID information on EasySync when call 15 received If a call is received the following call notification screen appears If clicking the displayed information the CID information is displayed on the main screen of Phone Book If there is no address information on
14. 82 031 2656789 82 016 65454567 82 031 25656554 Lee S H Lee S H 3232 logged in SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 48348484 Adding a Speed Dial The procedure of adding a speed dial is taken as follows 1 Select the target speed dial from the lt Speed Dial gt screen and click the 151 icon Then the lt Add Speed Dial screen appears Add Speed Dial kimjongwoo Type TelNumber 031 2343456 016 94354567 82 031 2454683 031 2658901 2 Select the target speed dial and enter the target group and name Then the phone numbers that a speed dial is not set are displayed in Phone Number 3 Select the target phone number and click the 8 icon Then the speed dial is added SAMSUNG Electronics Co Ltd 15 Modifying a Speed Dial The procedure of modifying a speed dial is taken as follows 1 Select the target item from the lt Speed Dial gt screen and click the 9 icon Then the lt Modify Speed Dial gt screen appears Modify Speed Dial HomeNetwork T TelNumber 82 016 96405376 82 031 4325783 2 Select target group and name and phone number Click the icon Then the speed dial is modified 16 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4A Deleting Speed Dial The procedure of deleting a speed dial is taken as follows 1 Se
15. CA Program Files 5 amsung Electronics Offices ery Start Menu folder OfficeSern EasySune English SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 48348484 5 Click the Installation D gt button The following screen appears and the program is installed 12 Setup OfficeServ Easy Synce Installing Please wait while Setup installs OfficeServ on your computer Extracting files CAH Program Files 5 amsung Electronics OfficeServ E asyS Image eng tie jpg ae English the installation is completed OfficeServ EasySync installation completion screen appears fl Setup OfficeServ EasySync Completing the OfficeServ EasySync Setup Wizard Setup has finished installing OfficeSery on your computer The application may launched selecting the Installed icons Click Finish to exit Setup 7 Click the Finish F gt button to complete the installation SAMSUNG Electronics Co Ltd 5 Logging in OfficeServ EasySync The procedure to log in OfficeServ EasySync is as follows 1 Execute EasySync The following screen will appear umm ELECTRONICS 2 Enter the extension number and the password of a desired IP phone to the ID Extension number field and Password field respectively Click the icon above screen t
16. SetPlus 4834884 Importing External Address Book The method to import address book information on an external address book to EasySync is as follows 1 selecting Tool gt Import Export the CSV file gt Import from initial screen of the phone book the following lt Import Export the CSV file gt screen appears CA Import the CS Count 5 If Same name exists Modify Skip Name Mobile 0312343456 01694354567 820312454689 0312658901 031 820312656789 8201665454567 8203125656554 820312455678 8201696405376 820314326789 820312341236 820164905680 820312795490 Jhon Ramu 820312795670 820162785692 820312792011 2 Click the icon and select the target file to import the address information stored in the address book Select the address book to store to EasySync and then click the 18 1 icon to store to the EasySync address book SAMSUNG Electronics Co Ltd 23 Dialing 24 The user can dial to the IP phone using EasySync Dialing using Phone Book Select a phone number home mobile office others or fax from the Phone Book Search screen and click the 141 icon to dial to selected number 97 OfficeSery EasySync View Tools Exit 28 OG e Phone Book Search Group Speed Dial faa Se ONE gt o NO Name Mobile Office Etc Fax EMAIL Group Memo kimjonqw 0312343456 01
17. Setup check button the ring transmitted to the IP phone 15 set up as the basic ring MOTE Ring Preview ES To set up the ring preview refer to Tools gt Options in the manual 32 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4834884 Modify a Ring The method to modify a ring set up to the IP phone 1s as follows 1 Check check box of item to modify in ring list and click 7 icon to select the ring fF OfficeServ EasySync INE Lia xl View Tools Exit x Confirmation The ring number 1 To Continue click 23 If clicking the OK button the ring is modified SAMSUNG Electronics Co Ltd 33 Chapter 4 Using Messages In this chapter the OfficeServ EasySync the message sending receiving interwork and the method of managing the outbox inbox and message box are described Initial Message Screen By selecting View gt Message of the menu on the EasySync main screen or Message on the left tab the following initial message screen is displayed n OfficeServ EasySync View Tools Exit OY 3232 logged in 34 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4A You can use the icons shown on the message screen according to the following descriptions Sends messages Adds the numbers received when sending messages Initia
18. UNG Electronics Co Ltd OfficeServ EasySetPlus ZE Message Appearing When Executing the Importing Microsoft Outlook Address E Book Function When executing the Importing Microsoft Outlook Address Book function if the A program is trying to access e mail addresses you have stored in Outlook Do you want to allow this If this is unexpected it may be a virus and you should choose No message appears select the Allow Access For check box to set up the allowed time and then click the Yes button Exporting Address Book to Outlook The method to export the information on the address book set up to EasySync to Outlook is as follows Li selecting Tool gt Import Export the Outlook address gt Export or clicking 98 from the initial screen of the phone book the following lt Export address to the Outlook gt screen appears fF Export address to the Outlook Count 5 Mobile Office Etc kimjongwoo 0312343456 01694354567 820312454689 0312658901 031 5 820312656789 8201665454567 8203125656554 5 820312455678 8201696405376 820314326789 Kim Y S 820312341236 820164905680 820312795490 Jhon 820312795670 820162785692 820312792011 2 If lt Export address to Outlook gt screen appears address book information on the EasySync phone book is automatically displayed If selecting the target address book from the Outloo
19. a Ring on the IP Phone en vx uec te rere een eee 31 ner cree se ret MSti 32 Ezio oe MIENNE TN NU TED cn 6 33 Chapter 4 Using Messages 34 Initial Message Screen 34 sending Messages dines ide usua eon Mou dus ie ia 36 sending Messages ten i cnm a A E M EM LIN DIUI DIU 37 ID OX AEE EP 6 1 e E 39 Replying Resending Saving Deleting Messages 40 aaa Ie aT Message BOX uei asd eq a A e a tu aA Ceara 42 Chapter 5 Setting Environment 43 Initial Screen of Environment Settings 43 Derauli SR o cea Seting a TEES 46 Abbreviations 49 ecce 49 VI SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus ZE Getting Started OfficeServ This chapter introduces OfficeServ EasySync and describes how to install and log Overview of OfficeServ EasySync EasySync is a program that enables users to use IP functions in personal computers conveniently EasySync
20. address book of phone book Then the following lt Add PhoneBook Address gt screen appears re Add PhoneBook Address 60120802 HAA O perm e Enter the target name phone number email memo and group and set a speed dial to the entered phone number Click the amp icon Then an address book is created At the time name or phone number must be entered 10 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus EM Modifying an Address Book Click the icon to modify an address book of phone book Then the following lt Modify PhoneBook Address gt screen appears CA Modify PhoneBook Address kimiongwod 343455 4354567 m je me JE 2454383 Memo OS DataView Engineer Group Offices ery ttt After modifying the target data click the amp icon Then the modified data is saved At the time name or phone number must be entered MOTE Modifying data from Address Book of Phone Book Search gt screen Click the target item from the lt Address Book of Phone Book Search gt screen After modifying the data click the icon Then the modified data is saved SAMSUNG Electronics Co Ltd 11 12 Deleting Address Book Mark the check box of the target item and click the icon from the lt Address Book
21. d the dial mode are set Select Phone on the lt Options gt screen the following lt Phone Setting gt screen is displayed Ca pti ons General Useful Setup FWD C Disable lt Always Busy CNoAnswer C Busy NoAnswer C DND Dial Mode Enbloc Overlap The detailed descriptions on the items of each screen are made in the table below FWD Call forwarding release Releases the call forwarding of the IP phone Call forwarding setting Sets the call forwarding of the IP phone Always Forwards the call unconditionally to the designated number Busy Forwards the call to the designated number during the busy call No Answer Forwards the call to the designated number when there 5 no answer Busy NoAnswer Forwards the call to the designated number during the busy call or no answer DND Forwards the call to the designated number when the call is rejected SAMSUNG Electronics Co Ltd Dial Mode Save Button Close Button SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus AAS EM Enbloc mode Whenever the figures are pressed they are displayed on the screen as they are mode If the figures are pressed the soft menus are displayed on the screen Press the Save button and the modified contents are saved Press the Close button and the lt Options gt screen is terminated 47
22. een appears and the address book is uploaded to the IP phone Now processing the address file 3 If the address book is completely uploaded the above screen disappears and the IP phone address book is modified to the uploaded information SAMSUNG Electronics Ltd 19 Outlook Address Book Interface This function allows exporting information on the EasySync address book to Outlook or importing information on Outlook address to EasySync Importing an Outlook Address Book The method to import the address book in Outlook to EasySync is as follows 1 selecting Tool gt Import Export the Outlook address gt Import or clicking from the initial screen of phone book following lt Import the Outlook address gt screen appears CA Import the Outlook address E x Count 0 If Same name exists Modify Skip v Narne Home Mobile Office Etc 2 clicking 1 the information on address book in Outlook is displayed on the screen through Outlook interface Select an address book to store to EasySync from the displayed address books and click 9 to store to EasySync address book If there is data that has the identical name with the data newly stored select Modify to update the information stored in EasySync or select Skip to store the previous address book information without updating 20 SAMS
23. ete in the list gt Preview 2 If the following confirm message appears click the OK button Then the selected image is deleted Confirmation B x lagin img will be deleted Are you sure 30 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4834884 Setting up a Ring on the IP Phone The function allows the user to add modify delete a ring on the IP phone If clicking the Sound tab on the initial setup screen the lt Sound gt screen appears E OfficeServ EasySync View Tools Exit 1 5 5 5 your 2 3 karira Seeva 3232 logged in If executing the screen initially ring list stored in the IP phone appears on the bottom on the screen If there is no ring stored in the list There is no ring stored message appears SAMSUNG Electronics Co Ltd 31 Adding Ring The method to add a ring to the IP phone 15 as follows 1 Check the check box of the item to add in the ring list and click icon to a ring M OfficeServ EasySyne View Tools Exit 1 M unISES I m your airl 2 IO 3232 logged in 2 f selecting a ring and clicking the icon the user can preview the ring Then click the 81 icon to transfer the ring to the IP phone If checking the Basic Ring
24. information may or may not be enclosed in a rectangular box separating it from the main text but 15 always preceded by an icon and or a bold title CHECK CHECKPOINT This paragraph contains information that users must check in order to guarantee stable system operation WOTE NOTE This paragraph contains supplementary information that should be read as a reference SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4A References IP Phone User Manual ITP 5112L Describes how to install IP phones ITP 5112L and use the basic functions of IP phones IP Phone Technical Manual ITP 5112L Describes how to install IP phones ITP 5112L and use the detailed functions of IP phones and set the environment of IP phones Revision History 00 2005 Original Draft 01 Feb 2006 Modification SAMSUNG Electronics Co Ltd Hl This page is intentionally left blank IV SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 483884 Table of Contents Introduction Document Contents and Organization reu e HOIOTENC S Revision 7 OT Chapter 1 Getting Started OfficeServ EasySync 1 Overview of OfficeServ EasySync iii 1 NS TANGO ENVTONMEN met
25. k address book and clicking the 9 1 icon the selected address book is registered to the Outlook address book SAMSUNG Electronics Co Ltd 21 External Address Book Interface This function allows exporting information on the EasySync address book to an external address book Comma separated values CSV file or importing the address book information on an external address book Comma separated values CSV file to EasySync Exporting to an External Address Book The method to export the address book information set up to EasySync to an external address book 15 as follows 1 if selecting Tool gt Import Export the CSV file gt Export from the initial screen of the phone book the following lt Export address to the CSV file gt screen appears Count TA Name kimjongwoo v Lee S H Go 5 Kim Y S Jhon Ramu Home 0312343456 820312656789 820312455678 820312341236 820312795670 Mobile Office Etc 01694354567 820312454689 0312658901 031 8201665454567 8203125656554 8201696405376 820314326789 820164905680 820312795490 820162785692 820312792011 file 22 If selecting the address book to store and clicking the 1 icon a screen for file storage appears Enter the target CSV file name and click the Store button to store the address information to the CSV SAMSUNG Electronics Co Ltd OfficeServ Easy
26. lect the target item from the lt Speed Dial gt screen and click the icon e OfficeServ EasySync View Tools Exit Tel Number 82 031 2656789 82 016 65454567 82 031 25656554 Name Lee S H Home Lee S H Mobile Lee S H Office 3232 logged in A When the following deletion confirmation message appears click the OK button Then the speed dial is deleted Confirmation Are you sure you want to delete the selected speed dial s SAMSUNG Electronics Co Ltd 17 Address Book Interface EasySync provides a function of interworking with the IP phone Outlook address book and external address book IP Phone Address Book Interface This function allows exporting information on the EasySync address book to the IP phone or importing information on an IP address book Importing IP Phone Address Book The method to import IP phone address book EasySync 15 as follows NOTE Importing Phone Book Data on IP Phone If the phone book data of the IP phone is imported the existing data in the phone book of the The OfficeServ EasySync program is all deleted and the phone book data of the IP phone is saved in the phone book of the OfficeServ EasySync program Pay attention to protect important data is deleted 1 selecting Tool gt Import Export Phone book from to IP Phone gt Import or clicking from ini
27. lizes the messages to be sent Sends answers Saves messages in the message ZA Delivers messages Hi OX lu Deletes the selected e Adds the message box information SAMSUNG Electronics Co Ltd 35 sending Messages You can send messages to IP phone using this function If clicking the Send tab on the initial message screen the following lt Send Message gt 15 displayed OfficeServ EasySync View Tools Exit 3232 logged in the send screen you can write messages and can enter the special characters by clicking the special character table on the right side 36 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 483884 Sending Messages You can send your messages by following the procedures below 1 Enter your message into Receive Number enter the received number and click the icon fF OfficeServ EasySync ES Lini xj View Tools Exit GG OY Message Send Received Box Sent Box Message Box using this function you can I save the msg received via the 3232 logged in 2 By clicking the 1 icon the received number is added to the Received Number List At this time click 49 icon and Receive Number is initialized f you want to delete a number in the received number list select the number to be deleted and click the ic
28. o authenticate the IP phone When the authentication is completed the OfficeServ EasySync main screen appears ES nm ao LL Em IC logged 6 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 4348484 This page is intentionally left blank SAMSUNG Electronics Co Ltd T OfficeServ EasySetPlus 4A Chapter 2 Using a Phone Book This chapter describes the phone book management the interface between a IP phone and an address book and the interface between outlook address book and an external address book among OfficeServ EasySync functions Phone Book Initial Screen Select View gt Phone Book from the menu of the EasySync main screen or select the Phone Book tab from the left tabs Then the following the phone book initial screen appears M OfficeServ EasySync View Tools Exit 28 OG Phone Book Search Group Speed Dial Mobile Office EMAIL Group Memo 82 031 23434 82 016 9435456 82 031 245468 terakan hot OfficeSery Phone Book Initail 82 031 26567 82 016 6545456 82 031 256565 OfficeServ Senior Engineer 82 031 24556 82 016 9640537 82 031 432678 bible hotmail HomeNetw Java Programmer 82 031 23412 82 016 4905680 82 031 279549 principle hot HomeNetw Principle engineer of 82 031 27956 82 016 2785692 82 031 279201 j
29. o the designated number Check the check button of the message to be saved at the message box click the icon and the message is saved at the message box You can check the message at the EasySync message box Check at the outbox the check button of the message to be deleted click the icon and checked message is deleted in inbox SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus 48348484 Sent Box By using EasySync send message when EasySync is logged in the IP phone you can save the sent message at the outbox 4 OfficeServ Easy Sync nj xj View Tools Exit ti Message a Send Received Box Sent Box Message Box Count 1 Number Time Message 3220 2006 04 07 lf clicking the clicking the OK button you can check the received message via the displaye 3232 logged in Click the Sent Box tab on the initial message screen and the following lt Sent Box gt screen 15 displayed e If there no data remain in the outbox the 0 8 and 171 icons are deactivated If you want to set the Sent Box save function check Save Sent Box on the lt Send Message gt screen The successfully sent message 15 saved at the Sent Box e You can resend save delete the message saved at the outbox For the message resent save delete see the part of Received Box gt Message Reply Resend Save Delete SAMSUNG Electronics Co
30. on You can enter up to 80 bytes for the messages and can send your message to 20 persons at one time 3 clicking icon your message is sent to the IP phone of the received number At this time check Received Box Message Box check button the sent messages are saved at the Received Box and Message Box SAMSUNG Electronics Co Ltd 37 38 using this function you can save message received via IP phone at the Inbox when the EasySync 15 logged in the IP phone If clicking the Received Box tab on the initial screen for messages the following lt Received Box gt screen 15 displayed fF OfficeServ EasySync View Tools Exit OY qa Message sen son ount v Tel Number Time Message 3220 2006 04 07 LKK 3220 2006 04 07 HI HI 3220 2006 04 07 HI 3232 logged in If there no data remain in the Received Box the amp 154 1 and icons are deactivated SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus EM Receiving Messages You can check if the messages are received by following the procedure below 1 When a message is received to the IP phone following message indicating the message arrival 15 displayed EasySetPlus Message 2 Count
31. onics Co Ltd Useful OfficeServ EasySetPlus Aj In this menu the additional useful functions of the EasySync are set Select the Useful tab on the lt Options gt screen the following Useful screen 15 displayed General Useful Phone Click to Dial Key CONTROL SHIFT 0 Use shortcut key Use confirm message before you call Sound playback Device C Program Files YAMAHA MidRadi Search Notification Notify when IP Phone is called Notify when Click to dialing detailed descriptions on the items of each screen are made in the table below Click to Dial Sound playback Notification Save Button Close Button SAMSUNG Electronics Co Ltd Key setting Sets the hot key necessary for the Click to dial Using shortcut key Selects whether to use the hot key or not Use confirming message before you call Shows the confirming message to the user before making calls Sets the path necessary for the bell sound pre listening Select the path by clicking the Search button Selects whether the phone displays the notifying message in the Send Receive Press the Save button and the modified contents are saved Press the Close button and the Options screen is terminated 45 setting a Phone 46 In this menu the call forwarding function of the IP phone an
32. p Cancel Click the Next N gt button to display screen for the selection of installation folder 12 Setup OfficeServ EasySync Select Destination Location Where should OfficeSery EasySyne be installed Setup will install Offices er inta the following Folder To continue click Next IF you would like to select a different folder click Browse Browse Al least 17 2 MB of free disk space is required English lt Back Cancel SAMSUNG Electronics Co Ltd 3 J Click the Next N gt button In the following screen you can change the program installation folder by clicking the Retrieve R button E Setup OfficeServ Easysync Select Start Menu Folder Where should Setup place the program s shortcuts m Setup will create the program s shortcuts in the following Start Menu folder continue click Next IF you would like to select a different folder click Browse OfficeSen E asy Sunc Browse English lt Back Cancel 4 Click the Next N gt button to display the installation ready screen if Setup OfficeServ Easysync Ready to Install Setup is now ready to begin installing Offices er E asySync on your computer Click Install to continue with the installation ar click Back if you want to review change any settings Destination location
33. tial screen of phone book the following confirm message appears Confirmation Phonebook data will download from the base lP Phone You cant not use phonebook until the download is over 2 1 clicking the OK button the following screen appears and the address book is downloaded from the IP phone eich Now processing the address file 18 SAMSUNG Electronics Co Ltd OfficeServ EasySetPlus TEA 23 If the phone book is completely downloaded the above screen disappears and the EasySync phone book is modified to the downloaded information Exporting the Address Book to an The method to export the EasySync address book to the IP phone 15 as follows WOTE Exporting the Phone Book Data on the IP Phone If exporting the phone book data in the OfficeServ EasySync program to the IP phone the existing data stored in the IP Phone Book is all deleted the book data in the OfficeServ EasySync program is stored in the phone book of the IP phone Pay attention to protect important data is deleted 1 selecting Tool gt Import Export the Phone book from to IP Phone gt Export or clicking 6 from the initial screen of the phone book the following confirm message appears Confirmation B xl Phonebook data will upload to the base IP Phone You can not use phonebook until the upload is over 2 1 clicking the OK button the following scr
34. wrazenka s OfficeServ 2011 D P 722 3232 logged in The icons used in the phone book initial screen are described as follows Adds a phone book Deletes a phone book Modifies a phone book Saves a phone book SAMSUNG Electronics Co Ltd 8 OfficeServ EasySetPlus AF S 4A Managing Address Book of Phone Book Search Click the Search tab from the phone book initial screen Then the following the Address Book of Phone Book Search screen If there is no data in the address book of phone book the 11 and 139 icons are deactivated M OfficeServ EasySync View Tools Exit pte Phone Book Search Group Speed Dial i NO Name Home Mobile Dffice Etc Fax EMAIL Group Memo BENI kimjongw 82 031 23434 82 016 9435456 82 031 245468 terakan hot OfficeSery Phone Book Initail ME 2 Lees 82 031 26567 82 016 6545456 82 031 256565 OfficeServ Senior Engineer 5 82 031 24556 62 016 9640537 82 031 432678 bible hotmail HomeNetw Java Programmer Kim Y 5 82 031 23412 82 016 4905680 82 031 279549 principle hot HomeNetw Principle engineer of thon 62 031 27956 82 016 2785692 82 031 279201 jwrazenka s OfficeServ 2011 D P 3232 logged in SAMSUNG Electronics Ltd 9 Adding an Address Book Click the 1 icon to add an
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