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SmartPref V2 PBS User Manual

1. FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO T E 01 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 01 02 F ag On TRIPS DAYS OF on 33 BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 Kl TIME LEFT TO BID 357d 23h 15m OPTION 2 OPTION3 C RESERVE CREWMEMBER MARTINSON L Ei 2 LINE PREFERENCES CLEAR BID TRIPS CLEAR ENTIRE BID C REBUILD 2 amma amp FILE THIS BID BID SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO 29 30 01 02 03 04 06 06 202 08 09 10 11 12 13 14 15 16 127 1619 20 21 22 29 24 265 26 27 28 29 30 31 DAYS Fg ET 857 881 ae mE at E E E EE TRIPS err pe ds E ET EE EE E E EE SE LS s ae bd ddd POD YD RM TRIPS DAYS OFF DEN Bidding Tip A common mistake when entering a range of days off is holding the mouse key down Please click and release each time Duplicating Days Off SmartPref offers a quick way to duplicate a day off entry at various intervals in month The typical example is defining weekend periods off Define your weekend starting at day 1 beginning at 0000 to day 2 ending at 1800 The drag and drop procedure is as follows 1 Click and hold the mouse key down on the blue white area of the first period 2 The day off period will turn dark blue 3 Hold the mouse key down drag the dark blue day off
2. 1hr 2 hrs or 3 hrs around the return time you specified Bidding a Combination of Departure and Return Times These are common criteria used often for commuters who wish to customize their trips to suit their particular commuting needs Once you know your requirements these two criteria can be easily used in trying for the best possible tailored trip sequences Select the Departure Time criterion and select your departure time range Step to the next Criteria Window and select the Return Time criterion with your specific ranges or vice versa You now have told SmartPref that all trips bid for must fall somewhere at or after your selected departure time and will return at or before your selected return time If you desire the very latest departure time to begin your trips but will accept a time somewhat earlier if push comes to shove then select the Departure Time criterion selecting the very latest time you desire and select the earlier than qualifier SmartPref will look first at the latest departure time as you defined it and work backwards towards earlier times To protect your bid from allowing too early a departure time select the next Criteria Window and select the Departure Times criterion again and then select the earliest time you wish to depart using the later than selection This in effect gives SmartPref a range working backwards from the latest departure time to the earliest you would accept for your line Similarly y
3. D Likewise you can feather days off for more than one day off block if that type of bid is important to you Deleting Days Off Again move your cursor over the priority number of the day off period you wish to delete The drop down menu will appear and selecting delete will remove that days off block from your bid Reserve Protect Days Off Global Dynamic Bidding In addition to generating pure and or mixed reserve lines SmartPref allows the crewmember to reserve protect one or more days off For example a crewmember desires to reserve protect Christmas day The crewmember is telling the system that he wants a hard line with Christmas off and if that is not possible he wants a reserve line with Christmas off If neither is possible the system awards the crewmember a line where he she can continue to try and improve upon the awarded trips The terms dynamic reserve bidding or global bidding are other terms that refer to this feature 37 BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 ETME LEFT TO BID 357d 22h 42m BID OF RECORD PARS PIC iP OPTION1 Ch OPTION 2 OPTION CREWMEMBER PAUL J SISIHE eg Bo rus ctearenrine ei G nemno amp FILE THIS BID BID TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 29 30 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 01 02 Em
4. Trip Substitution SmartPref s solver logic in delivering the best possible line award Unrestricted Group Free those bidders who are not under global constraints or unstacking requirements
5. 1 Enter day s off as per current practice and bid trips per normal 2 You probably will have some days off infringement by trips because of seniority legality etc 3 Move mouse pointer over day off priority box 4 Again the drop down menu appears This time click on Toggle reserve protected 5 Note how the day s off turn pink 6 SmartPref will now attempt to award a reserve line with these days off 7 Atthis point click on Rebuild A reserve line will be shown awarded If it is satisfactory then save it and make it your Bid of Record 38 8 If not then return to the workbench and click on the pink days off selection and click again on toggle reserve protected to change the days off back to blue 9 Click on Rebuild once again to take you back to your original line award BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 Ei TIME LEFT TO BID 2670 22h 42m BID OF RECORD OPTION1 cl OPTION 2 OPTION 3 CREWMEMBER PAUL J 555 8 2 bail amp FILE THIS BID BID ee TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 29 30 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 en en en 27 28 29 en 31 01 02 bd dD 92 Dd Hi 00 1 Move up in priority Move down in priority Toggle direction RSV RSV RSV RSV RSV RSV RSV RSV RSV RSV RSV Delete vixi There are 79 trips available for bidding T
6. 43 does not conflict with your days off it will be awarded Then the second trip you bid for if available and does not conflict will be awarded then the third etc continuing directly sequentially down your trip choices until a line can be awarded If some trips cannot fit or are illegal the next trip in order will be considered Thus these trips are awarded in succession with no consideration for lower priority trips to be included in your award that may improve your line though unbeknownst to you the bidder As an example assume an available trip selection was bid of a b c d e f g h With these trips in this order of priority if you select this Line Preference your line will be constructed as follows 1 a being most wanted is selected first then b then c 2 If c is not acceptable due to legality then d is considered and so on 3 The line may end up consisting of trips a b f h for instance 4 The normal SmartPref solver however attempts to build a more satisfactory line for the bidder by trying alternate choices not necessarily in the exact sequence specified to try to complete a line with trips with an overall higher selection rating 5 For example if trip b had not been given but trip c instead in which case trips d and e would be acceptable so as to make the line a c d e that would be considered a better line because it was satisfied by overall higher rated trips Often thousands of such lines exist and are anal
7. blocked time for training in Red Jury Duty Union or Company Business Leaves Medical Military Personal etc These are independently coded and customized for your particular airline Note that some carriers might still choose to have training absences determined prior to the bidding window Thus the live bidding for training events offered with SmartPref may not be active for your carrier Carry in Trips and Reserve These are singular types of pre assignments in that it is work flying or reserve that SmartPref accounts for and you will be able to see on your line while you are bidding These are pairings that carry in from the previous bid period and work into the present bid period This includes carry in of reserve blocks The credit value of the carry in and the time when you are legal are all displayed on the Status Overview page and this credit is applied to your total line credit value calculation 11 Again it is imperative that each bidder verify your individual carry in BEFORE the bidding window opens Review of this carry in is especially important if you have dropped or traded a carry in trip since the bidding window opened Bidding Tip Carry in days DO count as part of a work block that you may be trying to create with your bid 2 GUl SmartPref Crew Bidding Tools Welcome JAMES M ORDCAB767 Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Welco
8. 17 42 AMS e PRIORITY 7 1076 9 insufficient rest after L iol 1 0 26 1458 9 insufficient rest after PRIORITY 2 67 27 1459 9 insufficient rest after PRIORITY 3 0 28 59 02 1014 18 10 00 21 17 11 D 25 27 LAX BOS SFO 46 80 27 32 27 20 57 30 5 07 SIE 21 25 GRU NEUTRAL 149 E INFRINGES 365 1 possibilities were considered AVOID 0 This is a gradient type scale that has two vertical bars within the vertical box The left most vertical bar white in color with green border is based on your bid trips priorities for the bid award being analyzed The higher up the vertical scale your bar is the better you were satisfied based on your bid The legend to the far right reminds the bidder what the different colors of the box scale mean If you are in the green you know SmartPref delivered trips you were seeking If the bar extends to the grey then some awarded trips were neutral trips if 1n the orange some 73 infringed on days off you were seeking and if in the red some are trips you had avoided The right most vertical bar pink in color with a red border Back Up line is also based on the same bid and will indicate where on the scale you would fall if all the existing trips on your awarded line were taken by senior bidders In essence this is a view of whether you bid deep enough to cover yourself in the unlikely event senior bidders bid for and were awarded the exact trips that you were initially awarded to you B
9. 3 Decide on any particular structure you want your line to have using Line Preferences tab 4 Define select the Trip Importance level in the Trip Preferences tab 5 Define bid the trips that appeal to you the most and or avoid certain trips These aspects of bidding form the core of your bids for the month and should be understood before placing your first bid Obviously the seniority 1 crewmember needs only to specify exactly the trips wanted on specific days and there is no need to be bothered with day off bidding This privilege however is only available to seniority 1 All other bidders need to define many more choices 31 Bidding Tip Bidding trips on certain days may seem equivalent to bidding for days off but this may become cumbersome and unreliable and should be used only at the higher seniority levels How to Bid Days Off Since days off are often more important to crewmembers than specific trips we suggest starting your bid by entering your requested days off first However you may start your bid by entering your requested trips and then entering days off The order is not relevant but the importance priority that you associate with your request is extremely relevant and again it is always best to think from the most important to the least in formulating your SmartPref bid As covered in the previous sections on Importance Levels remember if days off are most important enter them on the first line top l
10. 51 with a credit of 10 14 You will have worked 2 day s in the new bid period with a total of 4 consecutive work day s Blk hrs totals last 30 days 79 last 90 days 160 YTD 897 You have no planned absences You have 1 bid s on file bid 1 is the bid of record Bids recorded to date higher rank 89 74 NOTE Your line is subject to global constraints Global solution started at bidder 108 Required line avg 81 00 Current line avg 79 35 Remaining line avg required 78 13 gt gt gt gt gt RESULTS SHOWN ARE AS OF Fri Oct 01 06 31 07 2010 PLEASE COMPLETE YOUR BID BY 11 26 07 AT 14 00 ALL BIDDING CLOSES ON 11 27 07 AT 24 00 Global Constraints and What Does This Mean At every step of the SmartPref building process a feasibility test is made to insure that the inventory of available trips left to be assigned can be allocated to the remaining crew members within the stipulated utilization min max range Trip inventories often get depleted in non uniform fashion due senior bidding requests creating peaks and valleys in the distribution of remaining trips that if left uncontrolled would yield a large open time that cannot produce a legal line and is usually not allowed by managements For instance weekends off being a desirable bid unassigned flying over weekend periods becomes excessive and unmanageable More recently the term SPLAT has entered the PBS arena because of extremes of bidding to th
11. Likewise looking at the search results tab all avoid trips will be listed in red What s more it is important to realize in the visible and transparent environment that SmartPref offers the avoid function is often not needed as it was in the blind 49 conventional PBSs you may be familiar with This is because you will be able to see if certain trips you do not desire surface in your award and you will either change or reformulate your bid to achieve more of what you desire At any rate using the avoid function will conveniently place all your undesired trips at the bottom of the trip stack and may be used only as a last resort when formulating your line Trip Importance Level The Trip Importance Level displays three choices one of which must be selected to tell SmartPref the relative importance you give to trips when bidding relative to the importance of days off see above discussion for details Current Selections Window This window rectangular box to the right of the Criteria menus displays in abbreviated format all search criteria that you have selected and in the order in which you selected them left to right top to bottom Messages There is no bid 3 on file New bid assumed LINE PREFERENCES TRIP PREFERENCES SEARCH RES BID TRIPS BIDANALYSIS SEARCH MODE AWARD AVOID TRIP IMPORTANCE LEVEL 2 7 CRITERIA 1 CRITERIA 2 CRITERIA 3 CUR
12. None but then in your next bid give me 4 day trips that depart on Monday even if they have deadheads AVOID does not allow this selective process and will place all trips with any deadhead to the very bottom of your Trip Preferences In addition realize that the deadhead credit time may or may not be applied towards your total credit for your line depending upon your contractual agreements with your company Also trips that begin or end with deadhead legs are dealt with by SmartPref just as regular trips thus be familiar with your deadhead report brief and release debrief times 58 Bidding for Specific Trip Day or a Range of Days This menu lists the seven days of the week The number in parentheses represents the number of trips available to you beginning on that day of the week for the entire month To bid for trips that only begin on a Monday select MO and SmartPref will bring into your bid all the trips that begin on any Monday during the bid period For a range of work days i e MO TU WE you will need multiple selections so again hold the control key down and click on the days in their order of importance to you Bidding for Specific Trip Date s or a Range This menu lists all the dates in the current bid period For example if the bid period runs from July 1 through July 30 the list will include the dates July 1 30 with the associated day of week To bid for trips that begin depart on any specific date select the d
13. PREFERENCES tab The system has rated and ranked the 74 trips in the order you see them If this rating ranking is satisfactory to you you may add these trips to your bid by pressing the ADD TO BID icon If the trip rating ranking is not satisfactory press the TRIP PREFERENCES tab and either define additional criteria or enter new criteria Crewmembers should interrogate the trip inventory thoroughly to verify what is available and desirable The system moves automatically to the BID TRIPS tab when the pilot presses the ADD TO BID icon In that time the line builder has constructed a tentative line award based on the bidder s preferences If the pilot is satisfied with the tentative award he should file his bid and if desired make that bid his Bid of Record More probably the pilot will want to add additional trips to his bid The pilot then returns to the TRIP PREFERENCES tab where he begins the bid process again SmartPref is an additive bidding process not cumulative like most conventional PBSs The only exception to this rule is the use of the avoid bid which will move all undesirable trips regardless of whether they have been added to your bid or not to the end of the trip ranking and rating order Once trips are selected and added to your bid these trips cannot be selected again except by using the AVOID function Assume your first TRIP PREFERENCES was for two day trips the SEARCH RESULTS tab would show all two day tr
14. add to bid as described later in this manual e The fourth button File This Bid is used whenever you have worked within one of the four option tabs and desire to keep or file your work your bid Just below the Bid box is the horizontal calendar of the bid period the calendar line of days and trips available and the calendar environment for bidding and viewing your days off and viewing your awarded trips In general the bottom half of the screen is where the crewmember selects his Line Preferences bids his Trip Preferences and executes the bid Messages There are 742 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS DEPARTING RETURNING N DY FLT TIME DY FLT TIME BLOCK CREDIT LAYOVERS MO 906 17 52 WE 907 15 25 19 13 19 13 MUC at 10 20 for MO 906 17 52 ME 907 15 25 19 13 19 13 MUC at 10 20 for MO 906 17 52 ME 907 15 25 19 13 19 13 NUC at 10 20 for Th Ea ab Saye SA 907 15 25 19 13 19 13 MUC at 10 20 for Showing 1 4 of 4 results Five tabs control this process and one explains and analyzes your bid and will be discussed later e LINE PREFERENCES tab Select the applicable line characteristics e TRIP PREFERENCES tab Search and bid for available trips 25 e SEARCH RESULTS tab Shows the results of your most recent trip preferences search e BID TRIPS tab Shows trips bid for with highlighted t
15. be difficult to achieve depending on your seniority Consecutive days off Consec Days Off This preference tells SmartPref the selected number of days off is your desire to have somewhere on your line Senior bidders usually can accomplish this by just bidding the exact days off AND where they wish them This preference assists the junior bidders in still possibly having a nice string of time off somewhere in their line but probably at the expense of certain trips etc A None preference will give more freedom to SmartPref to award the trips you desire and is the default used Credit Range This preference allows for your bid request to have your line built within the prescribed credit ranges as selected The credit ranges are pre set but can be reset to other limits and ranges as required through your company and union agreements SmartPref will endeavor to build your line within the prescribed limits The default of none with this preference means the line could be built anywhere from the very minimum to the maximum Bidding Tip Realize and accept that the more junior you are the ability to be awarded a certain credit range will become less likely Thus at junior levels selecting none will yield in general better days off and trip results Bidding to Fly With or to Avoid a Crewmember This preference denotes the ability for First Officers plus augmented crewmembers to bid with or against flying with a specific Captain s Reme
16. contract with the company Thus some 3 day trips may well be 2 duty period trips and some 2 duty period trips may be 4 day trips Select the desired duty period length also selecting the qualifier for equal to greater or less than Carry Over Trips This criterion allows the bidder to bid for or avoid a specific length of carry over trips carry out trips to the next bid period If you want to AVOID any carry over realize you still could be awarded a trip that arrives in the AM of the new bid period as long as the debrief occurs before the company contractually stated days end i e 0200 hrs Selecting the criterion will display 1 2 3 and 4 days of carry over Select the number of days you desire to carry into the next bid month The number in parentheses reflects the number of trips available that have that many days carrying into the next bid month Bid accordingly If you desire to avoid all any carry out trips select AVOID and then by selecting the 1 day criterion SmartPref will bring in all carry over trips from 1 day and greater and they all will be avoided Bidding for Duty Hours Limitation This criterion allows for limiting the duty hours you wish to fly The duty hours selected would be the longest duty hours within any size trip Thus bidding for duty hours limitation of 10 hrs would insure all duty hours within the trip i e every duty period will meet the selected value were no longer than 10 hours 60 Bid
17. designations as well as under the pairing number criterion You may also bid to Award or Avoid any given attribute Note that many trips may have multiple attributes Additional attributes perhaps for charter flying additional regions aircraft types etc can be added or deleted Whatever or however many attributes you bid insure you understand each of their definitions For example one airline defines the attribute for Cross Country trips as a trip that includes a city on Eastern Time and a city on Pacific Time Thus not realizing GRR and IND are on Eastern Time could render a trip or two you do not wish to have 56 Bidding Tip Warning for Multiple Attribute Bidding The AND relationship exists when selecting multiple attributes within a single criteria window I E if you desire Europe trips that are only augmented trips you must click on both attributes within the same criteria window this is unlike bidding for layovers where selecting BOS and JFK layovers means BOS layovers are preferred over JFK and not trips that layover in both BOS and JFK For multiple attribute bidding it is immaterial the order in which attributes are selected within a single criteria Bidding for Back to Back Bidding for Back to Back though actually a line quality type of preference will allow you to have your desired trips built wherever possible in a back to back sequence By specifying a Min Off Line Preference will assure you of a nice cadence o
18. have just submitted to SmartPref On the left you will see a list of all trips from your most recent trip search results pages and the reason why it was not awarded Remember the priority order of your trips requested is the order in which SmartPref looks to 72 award these trips The reasons are primarily self explanatory such as FAR violations insufficient rest Line Preferences not respected hours above maximum etc A complete review and explanation of this tab is forthcoming The Bid Sufficiency Scale To the right you will see a colored long bar type scale called the Bid Sufficiency Scale The purpose of this scale is to give the bidder a straightforward glance as to how his awarded bid compares to the case where all the awarded trips happen to be taken by a senior bidder If this was to occur the scale shows if the bid was sufficient or broad enough to result is a satisfactory line SmartPref refers to this other measure as the backup line Messages There are 510 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS Line award in bid order trips that overlap prior assignments are not shown BID SUFFICIENCY SCALE CHOICE LINE HRS TRIP DEPARTING RETURNING ATTR CR LAYOVERS AWARDED LINE Priority 2 bids m BACKUP LINE 1 15 53 1076 3 8 10 3 14 11 D 5 01 4 33 35 34 9 17 57 11 13 24 EIG
19. lower calendar line labeled Trips How to bid trips is discussed later 29 Importance Levels Days Off Importance Level on the Calendar Line You may bid for days off using any of the first three lines labeled on the left as Days Off These lines are called Lines of Importance and are labeled 1 2 and 3 You may bid for days off on any or all of the three Lines of Importance For instance if days off are the most important aspect of your bid then typically all your days off bids would be on the top line or line 1 If some days off are second in priority relative to your priority to trips then use the second or even the third line to bid those days off requests Thus if all days off take priority over trips you bid them on Line of Importance 1 how to physically do this follows This helps eliminate any confusion to SmartPref as to what is more important the day off or the trip BID PERIOD 12 01 07 2 STATUS Bids OPTION 1 OPTION2 S LINE PREFERENCES NOCIRCADIAN BID attribute E SA SU MO TU WE TF 01 02 03 04 05 OE DIS EE EE ES py Trip Importance Level under the Trip Preferences Tab Just like days off you must decide where the importance of trips falls into your bidding strategy Thus under the Trip Preference tab you will find a selection box where you declare your relative importance of the trips you are bidding compared to your days off for that particular bid Here you may select an I
20. of the trips currently available to you that met all of your bid criteria Looking at the screen below you can quickly determine BR WN Re There are a total of 37 trips that depart 30 minutes of 0700 Trips were bid at Importance level 2 Clicking on any trip will bring up the trips pairing details Trips in conflict with any days off request are included in the search results in the various shades of yellow with associated arrows shown at the far right on the page The trips highlighted in the darkest yellow conflict with priority level 1days off 4 SI and thus will not be awarded if at all possible The arrows at the far right are pointing up towards the small lines above them to signify days off vs this trip are more important The trips highlighted in the lightest yellow color conflict with priority level 3 days off and thus could be awarded because they are of more importance than those days off 22 26th The arrows at the far right are pointing down towards the small lines below them to signify days off vs this trip are less important or this trip is more important than the days off The trips highlighted in the mid yellow color conflict with priority level 2 days off 137 17 and thus could be awarded because they are equal in importance neutral to these days off The arrows at the far right now point horizontally and at the small lines between them to signify this trip is of equal importance to y
21. period to the next weekend and release the mouse key 4 Repeat the operation to cover all weekends This procedure can be used for any range of days off that you wish to repeat throughout the month Single Day Off If you want to specify a single day off just double click on the desired day it is assumed off from 0000 2400 with no priority as to the beginning time off to the ending time off 34 Days Off Priorities BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 Kl TIME LEFT TO BID 357d 23h 15m BID OF RECORD c PII E po formons E RESERVE CREWMEMBERJFAARTINSON L e 2 uwrurmecs O 1 1L OSO OSG dentem Gu e J CH FILE THIS BID E TH FR SA SU MO TU WE TH FR SA SU ak 20 21 22 20 24825202582 7002082930 SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU 01 02 03 04 06 06 07 08 09 10 11 12 13 14 15 16 17 DAYS BS pese a E er Eg RES ETE s pn ees een ear ES EC pee rect res en ee ee Ee TRIPS Tes Ed Ea a E Eu PEE ES E TE ee EE i hd E el Ee ERI E ER E ed 00 3 24 00 4 24 00 2 Move up in priority EA CWE d Move down in priority Toggle direction Toggle reserve protected Delete TRIPS DAYS OFF on In the center of each block of days off is a number This number represents the order in which you entered your blocks of requested days off SmartPref assumes logically that you entered days off in the order of importance to you SmartPref will attempt to give
22. trips stations trip attributes and the varied Line Preferences that can be bid Also the line value credit ranges where bidders are choosing to bid can be very informative for junior bidders Trips most wanted lists the top 10 most popular bid for trips Trips most avoided lists the top 10 most avoided trips Trips of least interest lists the top 10 trips not spoken for or against Specific stations bid most often lists in descending order the top 20 stations most bid for Stations avoided lists the top stations most bid to avoid Trip attributes most wanted self explanatory Trip attributes most avoided self explanatory ine Preferences Options bid gives an indication what line characteristics are most popular during this bid period Bidding Tip The Line Credit Range statistics at the very bottom of this list is very valuable information and can give an early indication where you might expect the overall line averages to be falling among senior bidders and thus where your line range may have to be built to 19 Welcome ROBERT L ORDCAB767 SmartPref Crew Bidding Tools Inventory and Rules 3 vity Announcements Live Bidding Initial Bid Bidding Activity QIR1 QTR2 QTR3 QTR4 TOTAL SENIORITY LEVEL 41 82 123 165 Bids recorded in the last 12hrs 19 14 18 10 61 Bids recorded in the last 12 24hrs 39 26 33 15 113 Bids recorded in the last 24 48hrs 17 39 18 10 84 Bids recorded in
23. 0 D5 13 22 13 22 DEN at 13 47 for 19 33 02 1182 02 02 09 SU 543 20 00 10 MO 150 22 21 D5 8 47 10 00 SFO at 22 56 for 16 19 a2 1186 04 04 09 SU 559 15 00 12 WE 148 16 57 DN5W 21 08 21 08 ODEN at 22 23 for 17 57 SN4 at 21 35 for 02 1192 04 04 09 SU 575 15 15 12 WE 627 18 58 D5 26 53 26 53 LAX at 21 27 for 10 43 BWI at 17 17 for 2 1242 02 02 09 SU 678 11 00 10 MO 843 17 46 D5 13 41 13 41 ODEN at 18 15 for 13 08 02 1258 04 04 09 SU 732 8 00 12 WE 616 12 45 D5 24 12 24 12 SFO at 15 45 for 15 55 EWR at 17 27 for 02 1260 04 04 09 SU 735 15 15 12 WE 938 20 06 DN5 22 20 23 45 SFO at 23 51 for 12 54 JFK at 22 30 for 02 1282 02 02 09 SU 831 6 23 10 MO 870 20 06 OW 14 04 14 04 ODEN at 14 41 for 19 34 02 1306 04 04 09 SU 842 8 10 12 WE 951 18 28 D 26 08 27 57 PDX at 14 52 for 14 14 B0S at 17 31 for 02 1331 04 04 09 SU 907 17 00 12 WE 70 19 45 DW 23 25 See 02 for 11 43 BDL at 21 37 for 02 Showing 1 21 of 48 results Show Trip Audit 12 3 Move Trip to Top 5 Likewise moving the cursor over any awarded trip up in the Calendar line and clicking on that trip a similar pop box will appears e Show Trip Detail displays the usual pairing format of the trip e Show Trip Audit displays the reason the trip was awarded e Remove Trip Will automatically remove the trip from the line remove it from your existing bid and a Rebuild will automatically occur The replacement trip it assigns will be according to what you bid IF you bid de
24. 14 15 17 GRU ORD Trip 30 bid 7 7 7 8 111214 915 19 14 14 16 20111011 610 7 7101418 8 131116 18 9 10 MOST AVOIDED TRIPS SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ORD Tp 1657 bids 8 OR 8 I1 l1 L2 1 31 18 12 1111212 12 12 E ORD Trip 1458 bid 0 11211110 02211212 112111212 00700112021 ORD Trip 1459 bids 00 11112 00112 01001121002 0111101 MUC ORD Trip 33bid s 00 000020102111213210211321110100123100 90 AMS ORD GRU ORD ORD GRU ORD ORD Trip Trip Trip Trip Trip 34 bid 28 bid 1082 bid 32 bid 1076 bid Specific stations bid most often BOS 16 LGA SAN 9 CUN Stations avoided 13 HNL 4 LIH 12 AMS 4 YVR Trip attributes most wanted D Domestic E Europe G Ground school I International T Training H Hawaii W West coast S South America Trip attributes avoided I International Options bid COMMUTE NOSINGLE NOWORK1 NOCIRCADIAN NOSUBS MAXON7 MINOFF3 MINOFF4 CSCOFFS CSCOFF6 CSCOFF7 CSCOFFS CSCOFF9 CR7200 7700 CR7700 8300 CR8300 8900 Announcements Tab N Q 1D J F OD DD oO CO D C H P P m GRU IAD 11 MUC 2 SEA 10 PDX 10 2 BDL 1 SFO DEN 10 LAX 1 EWR 20 This is a convenient location for management and your union to communicate with crewmembers on bid related issues bid period changes or any oth
25. 26 2011 23 47 c TIME LEFT TO BID 358d 1h 54m fono A OPTION2 C OPTION3 RESERVE eee ROSERTL ee BID LINE PREFERENCES 1 9 cLEAR Bio TRIPS F2 CLEAR ENTIRE eg Cv sesms amp iruE ws evo SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 0S 08 OZ 08 09 10 11 12 13 14 15 16 17 18 19 20 271 227 23 24 26 26 27 28 29 30 DAYS Aho aa as aaa a SES aS SSS SS aS n ERR ae TRIPS ag E EH ER fa DE ESCH ERE DECHE EE ae ER ee pa E DECHE EH EE ESCH ES DECH EET see Ye UN 51 v2 3 e a E Directly on top and within each of the first four tabs is the Line Preferences box and Bid box These boxes will always reflect your latest Line Preference choices and your actual Bid in English that you most recently executed Just to the right of these boxes are four buttons e From left to right the first button Clear Bid Trips will clear all your existing Line Preferences and your existing trips that were bid for that specific Bid Option or Reserve tab 24 e The second Clear Entire Bid will clear everything your Line Preferences your trips and your days off you had earlier selected e The third Rebuild is a step saving button which will rebuild your line after you have changed or added a different Line Preference or days off selection Note for changes in trip selections you must still browse trips and review your search results page and then
26. AGG for 1a S9 0EN ot dite fer i 958 14 SEA at 12 EAS Us 04 EH MO SOPH at 16 29 for av at 1250 03 03 7 A eB SFO wt 16 1253 03 03 25 TU 52 27 TH 671 9 19 D 16 28 Uu dent n ieee 1251 04 04 20 TH 52 23 SU 928 16 35 D5W 20 34 22 15 SEA at 12 40 for 18 41 YY2 at 18 41 for ll 1249 03 03 18 TU 9 52 20 TH 671 9 19 DN 16 28 28 SFO at 16 for 13 33 PHL at 21 12 for Showing 127 147 of 470 results 12 34 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 next 20 pages gt gt As you review your Search Results page note your bid is again displayed in the current search box and is good practice to confirm this is actually what you meant to bid If it is not what you intended now is the best time to click back on the Trip Preference tab and from there you can redefine or reselect your trip criteria You will have to hit browse trips again to bring back up the current Search Results page s When you are satisfied with your trip search results click on the ADD TO BID button on the far right of the display 67 The BID TRIPS Tab When you click the ADD TO BID icon the line builder builds your line You are automatically moved to the BID TRIPS tab which displays the results on the Calendar Line The calendar display shows the bid in graphical format The Bid Trips screen is a page in the lower half of the Workbench which provides many details From this screen we can quickly determine 1 Awarded tri
27. DTRIPS BIDANALYSIS DIAGNOSTICS SEARCH MODE AWARD O AV TRIP IMPORTANCE LEVEL 2 7 CRITERIA 1 CRITERIA 2 CRITERIA 3 SE SELECTIONS LAYOVERS TRIP LENGTH TRIP Day lay at SAN SNA SFO SJC trip size 3 on TU WE NONE v Equat None DI OAK 7 4l 2 Day 16 MO 2 066 n 3DYG RESULTING TRIPS AVAILABLE OMA 35 4 DAY 154 PDX 111 5 DAY 15 TH 3 PHL 27 FR 2 J gt BROWSE TRIPS mA si nmm A SEA 62 SU 4 7 UNDO PREVIOUS SEARCH SLC 16 SMF 7 YVR 20 YYZ 1 RESET CRITERIA MENUS Bidding for Specific Pairing Numbers A drop down menu shows all the pairings They are listed in sequential pairing number according to your airlines numbering convention The number in parentheses represents the available number of instances of that pairing at that point in time at your seniority Click on your desired pairing s For multiple selections hold the control key down and click on the pairings in their order of importance to you Bidding Tip Note that the order in which you select the pairing determines their priority to SmartPref Insure you select them in the exact priority you wish them Bidding for Specific Trip Lengths I e 1 day trips 2 day trips etc This menu lists the entire trip lengths specific to your BES for the bid period If you desire only 3 day trips select 3 day trips and insure the qualifier o
28. E 938 20 06 ONS 22 20 23 45 SFO at 23 51 for 12 54 JFK at 22 30 for 02 1282 02 02 09 SU 831 6 23 10 MO 870 20 06 DW 14 04 14 04 DEN at 14 41 for 19 34 02 1306 04 04 09 SU 842 8 10 12 WE 951 18 28 D 26 08 27 57 POX at 14 52 for 14 14 B0S at 17 31 for 02 1331 04 04 09 SU 907 17 00 12 WE 70 19 45 OW 23 25 23 25 SFO at 20 02 for 11 43 BDL at 21 37 for 02 Showing 1 21 of 48 results i 1 2 3 69 Messages There are 510 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS _ SIZE DEPARTING RETURNING TRIP SZ OP DY FLT TIME ON DY FLT TIME ATT BLOCK CREDIT LAYOVERS AUD 1076 01 01 O3 M0 243 8 10 03 MO 244 14 11 D S 01 Lil oo 1457 01 01 03 MO 2950 13 12 03 MO 2951 18 28 D6 4 09 5 00 02 1458 01 01 03 MO 2243 9 00 03 MO 2244 15 01 D6 4 55 5 00 02 003459032702 097r si T gga IAES Deh Eo 17342 A2 ANS at 9A O ton e345 00 1006 02 02 09 SU 107 9 00 10 MO 910 12 20 DN 9 04 10 00 ODEN at 16 11 for 15 49 02 1010 02 02 09 SU 109 10 00 10 MO 442 17 04 DN 13 30 13 30 ODEN at 18 02 for 13 25 02 1076 01 01 09 SU 243 8 10 09 SU 244 14 11 D 5701 5 01 04 1086 04 04 09 SU 245 9 05 12 WE 658 17 05 D5W 25 28 25 28 BOS at 18 23 for 13 37 SEA at 14 43 for 02 1091 03 03 09 SU 247 9 55 11 TU 766 19 55 D5 17 39 17 39 BWI at 21 21 for 18 29 SE4 at 22 03 for 02 1138 01 01 O9 SU 376 15 45 09 SU 519 21 21 D5 4 37 5 00 02 1164 02 02 09 SU 524 6 30 10 MO 543 18 5
29. E COMPLETE YOUR BID BY 11 26 07 AT 14 00 ALL BIDDING CLOSES ON 11 27 07 AT 24 00 2010 Crewing Solutions LLC Patent Pending Status Overview Tab This tab contains your personal information for the current bid period Check this personal information for correctness It is imperative that each bidder verify his individual absences BEFORE the bidding window opens to allow for an accurate and valid line award This verification is made on the Status Overview page described below Pre assignments and Absences The information relating to your carry in and planned absences would come directly from your company s Crew Management System CMS This information will be updated by your company at regular intervals during the bid period if it would change for any reason If you are due training the screen displays it under the line Training Requirements Pre assignments and absences are those aspects of your line that are pre determined or known before the bidding window opens Obviously trips you bid for must not conflict with these pre assignments or absences and SmartPref will not assign them if you do happen to try Depending on your particular contract provisions some absences may have a credit value attached to them SmartPref will compute and build your line accounting for this credit Some typical pre assignments and absences are as follows Vacation Training Simulator including travel days Ground Schools IOE or
30. JFK and BWI note that BOS is viewed as your first and highest priority layover with JFK second and so on This criterion bid does not mean trips will have all of these layovers in them but they will contain one and possibly more Bidding for Departure Times could use report brief times This menu lists the entire 24 hour clock in one hour increments To bid for specific departure times of your pairings just select the time you wish the trips bid to depart Again there are qualifiers which are important to tell SmartPref if you wish to have trips that depart at that time default is always 1 hr unless selected otherwise or earlier than and equal to that time or later than and equal to that time Other qualifiers are offered and can be selected which give a range of Ihr 2 hrs or 3 hrs around the depart time you specified 54 Bidding for Return Times could use release debrief times This menu also lists the entire 24 hour clock in one hour increments and reacts just like the departure time criterion To bid for specific return times of your pairings just select the time you wish the trips bid to return Again there are qualifiers which are important to tell SmartPref if you wish to have trips that return at that time default is always 1 hr unless selected otherwise or earlier than and equal to that time or later than and equal to that time Other qualifiers are offered and can be selected which give a range of
31. N2 Cl OPTIONS RESERVE CREWMEMBER GEORGE W 58930 LNE PREFERENCES G5 canso ms O cus eene C nesu CH FILE THIS BID TH FR E SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 29 30 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 01 02 DAYS TRIPS 51 390309305 D HI 00 Dia ot SB 223 07 2 o2 amp 3 e 1160 gt gt gt g n back gag BOS SFO ORD OMA SFO MCO ORD CR 77 44 BLK 59 22 DAYS OFF 16 BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 e TIME LEFT TO BID 356d 23h 53m OPTION 1 OPTION2 OPTIONS C RESERVE CREWMEMBER ANDREW W ZBE une prerenences id BID work on 03 on 09 on 18 on 27 TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 29 30 01 02 03 04 705 06 07 70809 10 11 12 13 14 16 16 17 18 19 20 721 22 23 24 265 26 27 20 29 30 31 01 02 DAYS Litt eS Ee EE E RET REESE TEE es eer DERE ad ee RET TRIPS eur E gr is pan d oes s pa rs je e n assa E mt 51 5937022 31 ER pd gt D2 J 33 bd gt YD Dd F 076 34 gt gt 1014 gt gt gt SEI gt gt E CH IRD AMS ORD LAX BOS SFO ORD GRU ORD CR 80 27 BLK 69 35 DAYS OFF 16 SEARCHRESULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS Messages There are 510 trips available for bidding TRIP P
32. Note these are searches that are complete and you have already added to bid The Bid box detailing your various bids will have the word NEXT following each successive bid The undo button will remove the most recent bid without having to type in your complete bid again Criteria Windows You are now ready to make your trip selection and learn how SmartPref guides and helps you in making the right choices The first step is to click on the top box of Criteria 1 the primary menu The Criteria menu will open and expose more than twenty trip criteria for your selection You will use these criteria choices to select and search for your desired trips from the available inventory and ultimately you will define those trips that you want to add to your bid The drop down menu reveals all the possible criteria that can be associated with the trip s that interest you Move the cursor over the criterion you wish to select which will become highlighted in yellow and then click on it A list of characteristics and information corresponding to the criteria will be displayed The 51 number in parentheses is the number of trips that are available to you at your seniority within that criterion The following discussions will cover individually each of the Criteria available for bid Bidding combinations of trip criteria and further steps in bidding trips will be explained after the general criterion discussion that follows Additionally with most tri
33. PARTING RETURNING TRIP SZ DP ON DY FLT TIME ON DY FLT TIME A CREDIT LAYOVERS AUD 0033 03 MO 906 17 52 WE 907 15 25 19 13 MUC at 10 20 for 24 20 00 0033 10 MO 906 17 52 WE 907 15 25 19 13 MUC at 10 20 for 24 20 00 0033 17 MO 906 17 52 WE 907 15 25 g 19 13 MUC at 10 20 for 24 20 oo 0033 re Ue Ia abe eye SA 907 15 25 P 19 13 MUC at 10 20 for 24 20 00 Showing 1 4 of 4 results 23 General Overview The top half of the workbench displays tabs for bidding several bid options a reserve line and your Initial bid At the very top is some date and timing information that repeats what you saw on the welcome tabs but gives you a continuous look at the bid window and time to go until closing The time left to bid is always good to keep an eye on especially if nearing the close of the bidding window Just below the time left to bid is the bidder s name and to the right of that are four icons e Pairs will bring up the bid package or all trips for your base and fleet and can be minimized for repeated reference during your bid e Print will print the current display you have before you e will take the bidder to the help desk contact information and or Q amp As e Exit Door will take the bidder out completely form the SmartPref system and back to the login screen If you have not filed your bid you will be prompted before it will let you exit BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04
34. RD MUC ORD MUGORD MUG ORD TRIPS DAYS OFF CR 76 52 BLK 76 52 DAYS OFF 18 Messages Your bid has been saved TRIP PREFERENCES SEARCHRESULTS BIDTRIPS BIDANALYSIS DEPARTING RETURNING DY FLT TIME DY FLT TIM CREDIT LAYOVERS SA 906 17 MO 907 i Ej 19 13 WUC at SA 908 17 MO 909 17 42 AMS at S 942 18 NO 943 17 53 CDG at ES HESE TH 907 B S 19 13 MUC at TU 908 17 TH 909 17 42 AMS at TU 942 18 TH 943 P 17 53 CDG at TU 906 17 TH 907 E i 19 13 MUC at TU 908 17 TH 909 17 42 AMS at TU 942 18 TH 943 R 17 53 CDG at SAU Ge MO 907 B S 19 13 MUC at Showing 1 10 of 10 results 1 vann When you have constructed a bid on an Option tab not currently the BID OF RECORD and you want that OPTION considered as the BID OF RECORD you must click on the button FILE THIS BID icon in the upper right of the workbench When you click on FILE THIS BID you must answer Yes or No if you want this bid to be the BID OF RECORD If you click Y ES the bid will become the BID OF RECORD and the red border will now appear around this bid 27 Option When the bidding period ends this new BID OF RECORD is processed If you click No the bid option will be saved but will not become the BID OF RECORD Bidding Warning If the current Bid Option has changed and you exit through the door icon in the upper right corner or you click on another Bid Option wit
35. REFERENCES SIZE DEPARTING RETURNING ccr TRIP SZ DP ON DY FLT TIME ON DY FLT TIME ATT BLOCK CREDIT LAYOVERS AUD 1076 01 01 03 MO 243 8 10 03 MO 244 14 11 DEES 00 1457 01 01 03 MO 2950 13 12 03 MO 2951 18 28 06 4 09 5 00 02 1458 01 01 03 MO 2243 29 00 03 MO 2244 15 01 06 4 55 5 00 02 0034 03 02 09 SU 908 17 57 11 TU 909 13 24 Ee 17 42 17 42 AMS at 9 40 for 23 45 00 1006 02 02 09 sU 107 9 00 10 MO 910 12 20 OW 9 04 10 00 DEN at 16 11 for 15 49 02 1010 02 02 09 SU 109 10 00 10 MO 442 17 04 OW 13 30 13 30 DEN at 18 02 for 13 25 02 1076 01 01 09 SU 243 8 10 09 SU 244 14 11 D6 5 01 5 01 04 1086 04 04 09 SU 245 9 05 12 WE 658 17 05 D5W 25 28 25 28 BOS at 18 23 for 13 37 SE at 14 43 for 02 1091 03 03 09 SU 247 9 55 11 TU 766 19 55 D5 17 39 17 39 BWI at 21 21 for 18 29 SEA at 22 03 for 02 1138 01 01 09 SU 376 15 45 09 SU 519 21 21 D5 4 37 5 00 02 1164 02 02 09 SU 524 6 30 10 MO 543 18 50 D5 13 22 13 22 DEN at 13 47 for 19 33 02 1182 02 02 09 SU 543 20 00 10 MO 150 22 21 D5 8 47 10 00 SFO at 22 56 for 16 19 02 1186 04 04 09 SU 559 15 00 12 WE 148 16 57 DN5W 21 08 21 08 DEN at 22 23 for 17 57 SN at 21 35 for 02 1192 04 04 09 SU 575 15 15 12 WE 627 18 58 D5 26 53 26 53 LAX at 21 27 for 10 43 BWI at 17 17 for 02 1242 02 02 09 SU 678 11 00 10 MO 843 17 46 D5 13 41 13 41 DEN at 18 15 for 13 08 02 1258 04 04 09 SU 732 8 00 12 WE 616 12 45 D5 24 12 24 12 SFO at 15 45 for 15 55 EWR at 17 27 for 02 1260 04 04 09 SU 735 15 15 12 W
36. RENT SELECTIONS TRIP LENGTH a 4 D trip size 4 EQUAL PAIRINGS la D 4 DAY 133 TRIP LENGTH zero X RESULTING TRIPS AVAILABLE 3 DAY 152 DEPART TIME RETURN TIME 5 DAY 29 TIME AWAY FROM BASE b erowsemais BROWSE TRIPS ATTRIBUTES 4 BACK TO BACK AVG DUTY PERIOD CREDT 2 UNDO PREVIOUS SEARCH UNDO PREVIOUS SEARCH TOTAL TRIP CREDIT FLIGHT TIME RATIO DEADHEADING TRIP DAY TRIP DATE DESTINATIONS DUTY PERIODS iz RESET CRITERIA MENUS J 50 Resulting Trips Available Box This window displays the decreasing running total of trips still available as you filter your trip search from one criterion to another Thus as you add criterion to your bid you will have firsthand knowledge as to how many trips are actually possible to be awarded After browsing trips you will see further if some conflict with your days off selections This information is useful for deciding that you may want to broaden your bid Browse Trips Button After selecting and building your trip search through the criteria windows clicking on Browse Trips will automatically take you to the Search Results tab and display all your trips in the order you bid them Undo Previous Search Button This button will undo your most recent search from which you added to bid Thus it actually is undoing your most recent bid and displays the bids from that point forward Successive clicks will undo the next most recent bid etc
37. RIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS SIZE DEPARTING ETURNING TRIP SZ DP ON DY FLT TIME ON bY FLT TIME ATT BLOCK CREDIT LAYOVERS AUD 10 You can try different days off protection choices for reserve protection or remain as line holder status Just insure to make your eventual line choice the Bid of Record 39 How to Bid Line Preferences Line preferences are powerful since they create the mold for your line into which your trips must fit Line Preferences tell SmartPref how the crewmember wants his line structured or ordered They are not used for bidding trips but because of their nature and inherent strength can possibly limit or affect the trips that are chosen from your bid and ultimately placed on your line Line Preferences most always override your Trip Preferences Bidding Tip If for some reason your trips are not awarded as you feel they should try changing or deselecting one or more Line Preferences and observe the influence it has on your line Then adjust your days off trip selections and or Line Preferences as you see fit The default for all Line Preferences is None That is if you make no selection under the tab labeled Line Preferences all preferences will remain unselected and will not be specified to SmartPref If one or more Line Preferences are desired click on the Line Preference tab which will take you to the table After selecting o
38. RS OFF IN 7 DAYS REST AFTER OVER 8 IN 24 DOUBLE BLK TIME RULE APPLIES MAXIMUM BLK IN 7 DAYS 24 HRS OFF IN 7 DAYS REST IF OVER 12 IN 24 REST IF OVER 20 IN 48 REST IF OVER 24 IN 48 ALLOWED OPEN TIME hrs MAX OPEN TRIP ON A DAY CRITICAL HOURS BUFFER 32 00 24 00 18 00 Yes 180 17 e The critical hours buffer is shown in number of minutes i e 180 3 hours This represents the number of minutes from the bidding extremes 1 e 72 hours min line the limits or 89 hours max line which when the line average reaches at either the lower or upper line value SmartPref will insure all remaining lines will be built between 72 75 hours or 86 89 hours from this example This buffer is used to minimize a time stack SPLAT and it s affects on line quality The larger this buffer the more line improvement can be achieved in the junior lines e The last value is the Incremental Bid value Once your bid builds your line to the example of 60 hours credit value SmartPref will continue to complete your line see Incremental Bid discussion This value is variable and can be set differently for each BES if desired Bidding Activity Tab The information this tab presents is important to review It reflects the current bidder activity displaying various percentages of bidders that have entered the system changed their bids or have not yet logged in at all The other data reveals what is most popular this bid period as far as
39. SmartPref V2 PBS User Manual Table of Contents cccccccccccccccccccccccccccccece 1 4 SmartPref A Live Approach to Building Your Monthly Line 5 TN GUC MOM EE 5 Bidding in a Live Environment 2e ska deine cua sd vibe ee 6 Great VISTOS Dia cooper SERRE E 6 But What You See Is Not Always What You Can Hold 7 Setting Up SmartPref for the First Time eere eene 8 Ent rine He System gists ege Ue et UR 8 Status Overview alteren ee ee 9 Pre Assignment and Absences is espe EN SEN ENEE e ees ened 10 Carry in Trips EE 10 CrlOBalC OMS EEN gege adh eats alate Seet 13 Other Entry E 13 et een E EE 14 Bidding Activity KEE 18 Announcements E e EE 20 Live Bidding and Wiitial E 21 SmartPref Live Workbench Where you build your net 22 General OVErvieW nierien a a e E A alten tnl e b o 23 ET M EE 25 Bid Options and Bid eg EE 25 Available Days and Trips Lmes 00 cesses 27 The Calendar EE 28 Import nc E EE 29 Days Off Importance E EE eei tente hb mede co Ede 29 Trips Importance E E E 29 General Bidding Mechanics cccccsscccscccsscccccccesccccccessssccceeees 30 How to Bid Days Off iere breve eege 31 Ran CC Of Days EE 3 Duplicatmp Day D EE 33 Single Day Op EE 33 Dass OF ee 34 Change Direction of Infrumgement sss 34 Feathering Days EE 35 Deleting Days EE 36 Reserve Protect Days Off Global Dynamic Biddung 36 How to Bid Li
40. When selected this bid will be applied to all subsequent requests as well Bidding Warning If you set up depart and return times with a trips selection BUT do not select Commute SmartPref will sort and rank the trips according to those given trip times will attempt to return a line with those trip times but will not necessarily build you a commute pattern line Additionally the Commute preference automatically strives for the fewest hotels at base Thus if you desire more time between trips at base and hotels are not an issue to you please refer to the Trip Preferences sections for how to bid this preference Avoid single day off This preference means no single day off between work blocks or even a single trip In other words you want at a minimum at least two days off between all work blocks This preference does not apply to the first day and last day of the bid period Avoid single work day This preference tells SmartPref to not place a one day trip or a one day training event in the middle of a period of days off Realize the larger the period of days off and the more junior you are can limit the usefulness of this preference 42 Waive circadian limits SmartPref acknowledges and obeys the circadian and WOCL limits as prescribed by the FAR s and by contractual provisions Variances in what contractually bidders waive can be preset to be waived if deemed appropriate In this Line Preference the bidder may waive adjacent dut
41. YS OFF LJ Fly by FAR rules only Csc days off 8 days D comma separated Exclude training credit H CREDIT RANGE C No trip substition allowed None MI Show all trips Credit range 72 00 77 00 Credit range 77 00 83 00 Commute This Line Preference is very powerful because it strives to reduce the number of commutes to a base but at the possible cost of some desired trip criteria i e layovers line value etc When the Commute preference is used SmartPref uses the crewmember s desired trips AND trips that the pilot has not asked to avoid neutral trips With this greater pool of desired neutral trips the line builder has more opportunity to minimize commutes to the base As an example a bid asking for one day trips to a half dozen desired cities may generate a line that includes these desired trips in three or four blocks of work 41 However if the Commute Line Preference is selected the number of desired trips awarded may drop to accommodate fewer commutes When bidding the Commute Line Preference SmartPref recognizes this and asks that you bid a sub sequence of depart and return times AND follow it with some type of trip selections This will usually require at least 5 criteria bids to build your desired commute times and type of trips Thus SmartPref then has all the info it needs to sort and choose the trips available in order to build the best possible commute patterns Note
42. aining Training is biddable in the SmartPref live PBS environment and can be customized to fit your particular airline and contractual requirements Crewmembers who are in their base due B month or late mandatory M month are considered mandatory which means that SmartPref will assign the required training regardless if you bid for training or not Thus clicking on the Attribute Criterion and further selecting Training T will display a menu of all the training slots simulator periods Selecting the Attribute Criterion and then further selecting Ground School G will bring in all the ground school periods but not how many positions are available Prioritize the periods you wish to fit into your bid line by selecting Criteria 2 and further selecting Trip Date All the dates left available at your 62 seniority will be shown just as trips are shown Or you can let SmartPref assign it as necessary Presently we prescribe you check the training dates available and then proactively bid your training by prioritizing the dates Realize this way you have told SmartPref your desires in case senior bidders bid for and are awarded some of your more desired training dates Then continue your Trip Preference bids to work around your training SmartPref assigns simulator training in seniority order SmartPref will award simulator periods to the mandatory pilots first If simulator periods remain SmartPref awards simulator periods to pilots who are
43. ate s you desire for your bid The secondary menu is available to bid in which you can specify a date equal to or on that specific date common For a range of work dates bidding July 10 and greater than would bring in all trips from July 10 through July 30 and would build a line with those trips on or after July 10 Bidding Tip This criterion can be used alone but is mostly used in conjunction with other criteria Thus only bidding for trips starting on July 5 would bring in ALL trips available that begin on that day Bidding Warning Only very senior bidders should bid by trip pairing number on specific trip dates This type of bid easily can result in not enough choices for SmartPref to build a line and neutral or undesired trips may have to be used Check your bid results cover yourself with adequate and in depth bid choices and adapt your bid accordingly Bidding for Specific Destinations Airports This criterion allows for bidding destination s that you wish to fly to or avoid It is not necessarily a layover but each destination flown to within a pairing This criterion is often used to avoid certain airports crews desire not to fly into Again 59 for multiple selections hold the control key down and click on the destinations in their order of importance to you Bidding for a Specific Number of Duty Periods This menu lists all the trips by the use of duty periods These are duty periods as defined per your individual
44. ce cence eeeeee enna 60 Maximum Legs per Duty Period Beleg eet obe ie lone 60 Equipment Changes in a Duty period cece cece reece eee ene enna en nes 60 Departing Flight H Inbets 4o ao rere aon GE 60 Returning Flight numbers cet EEN ae Dae teen panim Rel 61 WA VOVERIVIADS Gas DE ee 61 How to Bid for Trainin ege ee ee 61 How to Bid for Reserves eneen eene 63 How to Bid the Initial Bid Standby Bid eese 64 Search Results TAD ssi ioo tx ERAN eege 65 BiG Trips Fabio itin aa ron eee EUR LEN X ee sss FEY east nsi STENE ESEESE 67 Trip Rating Ranking and How Your Line is But 70 The Incremental Bids ode tras etude Eu etae cuc ctt te petias e beste 70 Bid SIEILII MICI mr 71 Bid SUTMCICNCYSCAle EE 72 More on the SmartPref Solver eese ee see n eno ei Rho s eden NN ENNEN 73 Bid Results To Substitute or NOt ccccccccccccccccccccccccceccseessceees 75 Final Bid AA Wal WEE 76 General Live Bidding Procedures eee eeee eee eee eene enne 77 IBLAGIN OS Ee EE 71 Building Your Bid heet ees ee ee EES Ease pd ve 77 E DE EE 81 As of Oct 31 2011 SmartPref A Live Approach to Building Your Monthly Line Introduction Welcome to the SmartPref Users Manual which will explain what you need to know about the SmartPref Preferential Bidding System PBS software its many great innovative features and how to use each feature to its fullest possible advantage To help
45. d run from the 2 to the 7 If however the 7 is most important and the 2 is least important then click on the toggle direction line from the drop down menu that appears when the mouse is moved over the priority number as described in Days Off Priority The blue and white arrows will reverse direction indicating your desires for the change in direction of importance BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 Ki TIME LEFT TO BID 357d 23h 2m OF RECO Pans 5 9 Gyr Porron OPTION2 OPTION3 C RESERVE CREWMEMBER PALMER M ESS 2 amp une prerenences 95 sitam mrs eun emm uo Ges MM Ji m uz amp FILE THIS BID BID FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 3 30 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 01 02 Et nz es pee pes Ee ess E peer est E pem jon e e E esc d ER Ee E ee Er e c pr e e e TRIPS EREECHEN EECHER ERE LS EE EECH ER EET ER ET S OFF 00 DC Move up in priority Ba COC EE EE EE EE Move down in priority esl ci EE Lf elt CC aes P SE E E E E EES ER EE Delete wn TRIPS DAYS The directional directives associated with blocks of days off is all the more important when defining long periods since it indicates to SmartPref how to infringe on days off if it is necessary to do so in order to complete a l
46. d the other information you should then proceed to one of the other tabs or enter the system for bidding 14 1 Inventory and Rules tab to review your base equipment seat BES scheduling statistics work inventory grid and the rules your award is being built on 2 Bidding Activity tab to review how many bidders have accessed or worked on their bids to date as well as useful stats as to what is popular in the present bid period i e trips attributes days bid line values etc 3 Announcements tab to review pertinent announcements related to your BES 4 LIVE BIDDING icon to enter the bidding arena and begin the live bidding process Click on the Settings icon to access the Crew Notification requirements Click on the HELP icon to go to the Customer Support Portal 7 Click SIGN OUT icon to end your SmartPref session QN CA Inventory and Rules Tab Work Inventory The values that populate the Work Inventory screen come directly from your Crew Management System and or are calculated values by SmartPref Listed on the top half of the pages are dates and times particular to the bid period monthly PBS parameters some rules base statistics and crew pairing statistics Note the number of line holders and number of reserves will be shown on this screen Also of particular interest should be the Stipulated Line Average as this average ultimately will determine the number of lines management desires 15 42 GUI SmartPre
47. dding is additive That is the crewmember adds trips to his bid in the exact order he would like the line builder to use them Bidding Tip It is generally considered good practice to begin your trip preferences criterion with the most specific and move towards the more general thus ensuring you ll bring in all the potential trips you desire Bid Results To Substitute or Not When you click ADD TO BID SmartPref builds your tentative line and the trips are displayed on the Trips line of the Calendar Line The larger boxes above the smaller boxes for each calendar day are a graphical need for possible overlapping trips on the same day and have no other contrived meaning SmartPref awards the line to the crewmember when the bidding period ends If the pilot bid for reserve or is too junior to receive a hard line SmartPref awards a reserve line More specifically SmartPref processes and awards the crewmember s Bid of Record identified by its red border See also Reserve protect section The no trip substitution allowed line is the first line that SmartPref builds It can be the same as the system s customized normal line especially in the higher seniority ranks Following this initial build the SmartPref line builder seeks to improve your line using a legal combination of trips and using your highest rated trips The customization or substitution logic that takes place is such that the solver uses trips only when the reorde
48. ding for Layover Hours This criterion allows you to bid for a range of layover hours that may suit your situation If for instance you desire layovers of at least 24 hours or longer select that from the drop down list As with all Criteria selections you will be able to view the pairings that are available to you for that selection Use the qualifiers shorter than or longer than as applicable Bidding for Ground Time sit time Less Than This criterion allows bidding for or avoiding ground time less than x hours and is displayed in one hour increments This typically is the time between legs within a duty period from block in to the next block out Contractual rules can be adjusted for this criterion So note trips that offer a day room for 5 hours or greater than of sit time will be included when bidding this criterion Bidding for Maximum Number of Flying Legs Per Duty Period This criterion allows the bidder the ability to bid for a maximum number of legs flights in a duty period In a multi duty period trip the number is the highest found in any of the duty periods Bidding for Number of Equipment Changes Per Duty Period This criterion allows for bidding of Equipment changes That is the number of times that the crew has to change aircraft in a duty period In a multiple duty period trip the number is the highest found in any of the duty periods That is all duty periods will meet the selected value or better Obviously this is
49. e Flash 7 0 Current version 1024 x 768 screen resolution High speed connection recommended If your computer lacks Macromedia Flash or you wish to install the latest version recommended go to the following address and get the free download http www adobe com Additionally any PC or Mac is compatible with SmartPref Bidding Tips The F11 key will remove the Windows Explorer banner from the top of your screen giving you more SmartPref viewable space Press F11 again to return to normal status SmartPref follows Windows standard conventions for selecting multiple list items Enter Shift Enter for inclusive range and Enter CTRL Enter for multiple items After entering the relative seniority number of the desired crewmember the system will take you to the welcome screen and the first of five tabs A12 GUI SmartPr ef Crew Bidding Tools Welcome ROBERT L ORDCAB767 Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Welcome ROBERT L Seniority 39 system i base You have no carry in Blk hrs totals last 30 days 387 last 90 days 154 YTD 771 You have no planned absences You have 3 bid s on file bid 1 is the bid of record Bids recorded to date higher rank 1 100 Required line avg 81 00 Current line avg 76 52 Remaining line avg required 79 12 gt gt gt gt gt RESULTS SHOWN ARE AS OF Fri Oct 01 06 31 07 2010 lt lt lt lt lt PLEAS
50. e and for the workbench to surface The SmartPref Workbench screen is the next screen to appear Here is the environment where you will enter your bid see your bid results by choosing the Line Preferences interrogating your Trip Preferences and electing your days off choices The SmartPref Workbench screen below displays your BID OF RECORD red border with the Bid of Record in white on label It will look something like this BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 Kl TIME LEFT TO BID 358d th 54m BID OF RECORD OPTION1 Oi EEEHENE GE CREWMEMBER ROBERT L SBHH LINE PREFERENCES CLEAR BID TRIPS ZO CLEAR ENTIRE BID Jie REBUILD CH FILE THIS BID BID trip 0033 on MO NEXT trip 0033 on 27 H FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SUM 28 30 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 at pei tapes ioc ie Jr asap as a tta Jem a m rai ae Ee e eas ee cae ecc aat rs el ES ES EE E ERE E ERES E EE EE DES EE EE es E ES a EE Ed EET IET E EE EE FERE ea ERE 00 1P toi j r 85 an en 33 gt gt BEE kat TRIPS DAYS OF MUC ORD MUC ORD CR 76 52 BLK 76 52 DAYS OFF 18 Messages mere are 742 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS DE
51. e builder has attempted to assign the last trip through this sequential process 4 Thus if the number 2 or 3 occurs in your line it is advised to uncheck the No trip Substitution Allowed Line Preference and Rebuild We believe in most cases your line will improve Final Bid Award Your last Bid of Record will be viewable after bids close but SmartPref will be shut down when the bid closing time is reached and no further changes will be considered by the system Depending on your contractual agreements with your company there may be a review and or dispute resolution time allotted for a day or two This time period and clock is noted in the upper right corner of the SmartPref workbench after bids have closed After this predetermined time your line will be posted via your company procedures for inclusion into your company s crew management system Once the bid awards are made final access to SmartPref will open again and you will be able to play with and practice different scenarios based on that bid period s data to analyze and test different bidding approaches that may interest you You will also be asked to designate your Initial Bid at some point or have your last Bid of Record become your next month s Initial Bid Follow the bidding details in the Initial Bid section for entering the next bid period s bid if you desire to change anything TI General Live Bidding Procedures We previously covered the concept and t
52. e high or low line value and not predicted or planned on effectively Thus for these and other stack constraint problems when the feasibility test fails the program will go back to the last step where in did fail and derive a global solution independent of bidder choices to insure the remaining mandated trips can be covered This is only the first step SmartPref does and only to insure it can complete and get a feasible solution The global constraint solution is the optimized solution for bidder choices in seniority just as with the bidders not under global constraints However an additional requirement exists being that whatever change is made typically a series of exchanges to improve trip selection and or days off that this changed solution remains a feasible solution I e no open time or equally distributed stipulated line average met staffing requirements satisfied etc per your contract Thus if when entering into the SmartPref system you see the message you are subject to Global Constraints on the welcome page it is imperative you look at the statistics for the month and purview the critical days and trip requirements because of your junior position The better you understand this position on the totem pole the more improved and informed bids you will be able to construct Other Entry Tabs and Icons To continue if you agree that the carry in information planned absence information is correct and have rea
53. ence to eliminate some aspect of your line you do not like clicking on the Rebuild button the line will be rebuilt based on your first bid and now your new Line Preference bid Evaluating the differences and effects of adding Line Preferences can prove valuable in structuring your bids How to Bid Trip Preferences To bid for Trips click on the Trip Preferences tab The very top line when this tab opens contains a Search History box the Search Mode buttons the Trip Importance Level box Criteria selection boxes the Current Selections box and the resulting trips available box Time Zulu Local or Base domicile A brief discussion on time and its relationship with and influence on your bidding is important for you to understand Your contract should have established when the day starts ends for your airline This time is stated in the Rules and Inventory tab This time is critical to be known by you the builder of your line for throughout the bidding process it can make a difference on days off counts what 48 time pairings begin and end layovers at destination many time zones away from base etc Another way of thinking of this is to consider when your airline ends its contractual work day For instance does your duty day end and new day begin at 0100 hrs local or maybe 0200 hrs base time anywhere you fly or is everything based on 0700 hrs Zulu Thus are your trips based on local time at the base local time at destination or is
54. ep enough and senior bidders have not already exhausted those trips 6 To complete the line above the system used selections down to the 48 rated trip which is on Bid Trips tab page 3 not displayed 70 BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 Ki TIME LEFT TO BID 356d 23h 53m Puro OF RECORD PAIRS a 9 far OPTION 1 OPTION 2 OPTION3 c _ RESERVE CREWMEMBER ANDREW W ES 5 2 CLEAR BID TRIPS CLEAR ENTIRE BID Q REBUILD d J Oae FILE THIS BID SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU DOHIER ee Ome Gin r a e E e e a y ome 2268 2612527 D HES LINE PREFERENCES BID work on 03 on 09 on 18 on 27 DAYS Heg e rer es c eue rng pest ae rund e Re El Fe E be uet ee Eeer ap 3 ees scat ese reus peer uen pest TRIPS xpeqe gEJpEr ppesegsE xpenmg p rIz E 51 bd dD POY DD BI 92 p i2 A2 KS 33 bO 1 D 25 D 2 SS e 076 34 gt Show TripDetal 1014 gt gt gt 32 gt gt gt CH f E IRD AMS ORD Show Trip Audit LAX BOS SFO ORD GRU ORD Remove Trip CR 80 27 BLK 69 35 DAYS OFF 16 Messages There are 510 trips available for m Trip Rating Ranking and How Your Line is Built The first step that the SmartPref solver takes before building your line is to zero out preferences for or against the remaining trips by the previous crewmember The next step that the so
55. er communications deemed necessary for your live bidding Some information could be particular just to your BES 21 Live Bidding and Initial Bid Tabs These tabs will be green when active and black when not active Clicking on either will take you into the respective bidding environment where you will then bid and build your line Settings Clicking on settings will bring up the crew notification settings you can select to be notified of changes to your line via your personal email Welcome ROBERT L ORDCAB767 SmartPref Crew Bidding Tools Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Notification Settings When a new solution is processed these settings will be used to notify you Email smartbidder PBS com Notification Level Level 0 Do not notify Level 1 Notify after any new build even if no change Level 2 Notify only if results are deemed better Level 3 Notify only if results are deemed worse 2010 Crewing Solutions LLC Patent Pending Help This icon will get you to the help desk for your airline Sign Out Signing out from here will take you back to the login screen within your company s system 22 SmartPref Live Workbench Where you build your line A click on the green LIVE BIDDING icon located on your welcome page begins the live bidding process It will take a few seconds for the SmartPref system to initializ
56. es bids have been refreshed Note the critical days could possibly change for the better or for the worse as more crews change or alter their bids As a result the associated seniority level of holding such days could then change as well Rules These are the rules your present bid period will be operating under and SmartPref will enforce in building your line They are mostly self explanatory and should include any company or contract buffers that are used to minimize illegalities when the actual flying occurs Rules DAYS OFF WORKDAYS FAR DOMESTIC FAR INT L FAR 3 PILOTS OPEN TIME WHEN YOU REACH A LINE VALUE OF 60 00 LINE WILL BE COMPLETED TO THE MIN MAX REQUIRED PRIOR TO THIS VALUE YOU WILL BE PROMPTED TO BID ON MORE TRIPS The last few rules are maybe the most important e Open time is the maximum open time allowed for this bid period and the maximum number of trips allowed on any given day The lower these values the more restrictive the bidding for junior bidders MINIMUM DAYS OFF REQUIRED 1 IN 7 AT HOME domestic 1 IN 7 AT HOME int l SINGLES DAY OFF ALLOWED DAY OFF STARTS AT DUTY DAYS MAX DOMESTIC DUTY DAYS MAX INT L MINIMUM OFF PERIOD days ALLOW 1 DAY WORK PERIODS CIRCADIAN INTERVAL begin CIRCADIAN INTERVAL end BLK IN 24 MAX BLK IN 24 gt 8 MAX BLK IN EVERY 7 DAYS MAX BLK IN EVERY 168 HRS 24 HRS OFF IN EVERY 7 DAYS 24 HRS OFF IN EVERY 168 HRS MAXIMUM BLK IN 7 DAYS 24 H
57. everything in Zulu or UTC Whatever the case knowing this significant bit of information could be very important to your bidding outcomes The clock for purposes of SmartPref is generally set to the clock that is on the server being used This time is displayed on the top of the SmartPref workbench and may differ slightly from your own PC clock or time pieces The time used local base domicile etc will be determined by your company and contract provisions In most airlines this clock time will be what is used to determine bid closing time TRIP PREFERENCES Tab Search Mode Award or Avoid Trips This mode tells SmartPref your particular desire to either Award trips or Avoid trips When choosing the Award trips button you are telling SmartPref to rank the trips in the order that you prescribe This will include the characteristics that you will define and the associated Importance Level of your demand Thus the trips you are presently bidding are the ones you really want to have and will be prioritized in the exact order in which you choose When choosing the Avoid trips button you are telling SmartPref to avoid these trips at all cost and the trips falling under that category are put at the very bottom of your trip preference list Please note when using Avoid the trip importance level is of no significance and is disabled Also when searching for the avoid trip within the criteria menus the highlighted criterion will always be in red
58. f equal to is also selected This tells SmartPref to use only 3 day trip lengths in forming your award If for example you desire 3 day trips AND trips greater than 3 days in length then select the appropriate qualifier which would be 3 day trips greater 53 than The current selections box will show the greater than AND equal to signs to reflect 3 day trips and above are being bid for Bidding Tip Remember even in criteria selections as simple as these the order in which you select them become the prioritized order that SmartPref will use Thus bidding for 3 day trips greater than tells SmartPref to bring in all 3 day trips first then 4 day trips and then 5 day trips in that priority order Bidding for Specific Layovers This popular criterion tells SmartPref what layovers you desire in priority order Select from the list displayed when you select this criterion remembering that the order in which you select them is the order SmartPref uses them in building your line Again for multiple selections hold the control key down and click on the layovers in their order of importance to you Also beware that when asking for a layover on a specific date you must know where and when that layover begins in the pairing This is especially true for European layovers many time zones away from base for the layover may be a day or two later than you specified Bidding Tip When bidding multiple layover stations such as BOS
59. f Crew Bidding Tools Welcome ROBERT L ORDCAB767 Status Overview Ir nd Rules Bidding Activity Announcements Live Bidding Initial Bid Work Inventory BASE ORD POS CA EQPMT B767 BID PERIOD 12 ELIGIBLE CREW MEMBERS ON FILE 184 Bid window from 11 22 07 00 00 to 11 27 07 24 00 11822 trip credit hours 437 C I hrs 412 C O hrs 779 operations 507 pairings Projected no of line holders 163 Last line holder 165 RSV bids D Absent 2 Minimum Line hrs 72 00 Maximum line hrs 89 00 Stipulated line avg 81 00 Reserve lines 19 Allowed open time 0 hrs Max no open positions per day 0 Total credit 13730 Credit applied to line holders 13204 Actual line average 81 00 1 day trips 132 2 day trips 122 3 day trips 164 4 day trips 290 5 day trips 34 Duty periods 1998 DP avg 6 12 Duty days 2198 Day avg 5 57 Avg per line 14 55 Planned absences 1630 hrs Days VA 304 SR 60 SL 37 T6 25 SA Mo zu we TH FR SA SU MO TU WE TH FR pa Eu e H IWE TH FR SA SU MO TU WE TH FR EA SU Critical days 24 25 30 Critical days off for projected line holders Day 24 becomes critical at seniority level 119 Day 25 becomes critical at seniority level 117 Day 30 becomes critical at seniority level 157 NEW TRIP FILE LOADED TRIPS CHANGED none The color coded matrix above shows the number of available days off on any given day including projected critical days off Projected critical days off occ
60. f work to the month You may also set a date range in which you desire the back to back function to apply and the other half of the month you may desire no back to back trips using a completely different bid Bidding Tip Generally trips of 4 days or longer will not be legal to be used in a back to back fashion unless they are International and the required rest is given Thus be somewhat logical in your trip choices and always base it on your relative seniority Bidding for Average Duty Period Credit This criterion allows for the bidding of average duty period credit of your pairings Thus if you desire high time trips that average high credit per duty period this is where you bid For instance by bidding for an average credit of 6 hrs and greater than SmartPref will bring into your bid all trips available that average at least 6 hours of credit per duty period Note this is per duty period and not per duty day Bidding Tip Remember SmartPref has to be told the priority of all your bids Thus in the case above it assumes you want 6 hrs credit first and then 6 1 credit average etc If you desire the highest time trips first and foremost then bid for instance 8 hrs credit and the qualifier less than which tells SmartPref you want 8 hr average trips first then 7 9 hrs then 7 8 hrs etc 57 Bidding for Trip Credit This criterion allows for the bidding of credit as it applies to trips in general That is you can specify that you only
61. he default but throughout the bidding period you may define any Bid Option to be the BID OF RECORD When the bidding window closes SmartPref processes the BID OF RECORD the one with the red border The option that is your BID of RECORD is stated on the Status Overview tab for your review You also will be brought to your last most recent BID OF RECORD whenever you first enter the workbench 26 Your BID OF RECORD is the bid that generates your line of time for the upcoming bid period The red border identifies the BID OF RECORD and the tab is labeled with Bid of Record in white Bid Option 2 shown below is the BID OF RECORD BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 g TIME LEFT TO BID 358d 1h 54m OPTION 1 OPTION 2 ei CREWMEMBER ROBERT L ese LINE PREFERENCES INOCIRCADIAN SS RCADIAN IMocpoAnan L CLEAR BID TRIPS X CLEAR ENTIRE BID Jie REBUILD CH FILE THIS BID BID attribute E work on 01 on 04 on 18 on 15 TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU M 30 01 02 03 04 05 06 07 08 OS 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 esi Te Et E ca Er Tie n pe Rer E EE E ES ES EH E e E e TET i ea e rat E FEE EE EE IRE ER EE T ee E a ES is LES 71 E PR E Ded LET E E EE E EE REST E83 ES E89 Ee Ee BE 4 COC 4 4 6302 0 3 PD 9 1 Sg EE won EX EST SS EE EE Ex PRES 7 G57 FRET ES ES MUG O
62. heory of bidding in the live environment Now that you have some idea of how to utilize the tools of SmartPref let s work through how in general bidders should go about building their line Remember that in this arena where you can see more than ever before things can and will change We will give some advice on general bidding practices how to protect yourself from some common mistakes and generally show you how to bid safely and with confidence to get the most out of your seniority number Bidding Etiquette But first a short discussion is required on what we term Bidding Etiquette or courtesy towards your fellow bidders Blind conventional PBS only required you to have your bid complete by the close of the bid period This is still true with SmartPref however with the many advantages SmartPref gives the bidder with this new technology come new and different aspects the bidder should consider As noted on the status overview page the please complete your bid by date is there to remind you that if you are senior the sooner you have bid and rebid to achieve the line you want makes bidding all the better relaxed and more accurate for everyone junior to you Of course there is no restriction on how late you can make a change to your line and often this may be impossible to avoid Yet in general the sooner senior bidders take their pick the sooner the junior bidders know what is left in the pot so to speak Building your Bid Check
63. hout filing that bid a prompt will appear asking you to save cancel or remain on the current Option Bid Select the appropriate choice Available Days and Trips Lines These two lines of boxes just below the calendar show the number of available days off and originating trips available at your seniority during that most recent build This data is similar to the updated data on the Initial Work Inventory tab described earlier when you first enter SmartPref Drag the mouse over these boxes to see the specific number of available days off and originating trips at that point in time If the box is e RED the number will be 5 or less e YELLOW the number is between 6 and 10 e GREEN the number will be 11 or higher BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 Kl TIME LEFT TO BID 358d 1h 33m tg CREWMEMBER JOHN R 255 S 2 Mr f SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU Mo WE D 0i 02 03 04 D6 08 07 08 09 te sii t2 alee aes Sls Ws 17 aes 19 20 21 22 29 24 20 20 27 20 29 30 3 01 B2 989 gt gt gt 1232 gt gt gt 1375 gt gt gt LAX BDL BOS ORD PDX BWI SJC ORD PDX BWI SFO ORD CR 73 51 BLK 66 48 DAYS OFF 17 3 E 28 Bidding Tip Knowledge of the current inventory of days off and trips is the difference between bidding smart and bidding in the dark Rather than bidding for days off where it is clear that the system will assign tr
64. idding Warning The Back Up bar on the right is not available for Restricted Group bidders The colors on the scale correspond to the trip colors and are reviewed in the colored boxes just to the right of the scale More on the SmartPref Solver If no trips or days off are bid uncommon the default rating and ranking process is to order the remaining trips in such a way that best facilitates the unstacking process This has the advantage of doing no harm to the non bidder and benefits the junior pilots who have a better chance of being awarded what they want given the stack of open trips is now more balanced To see how the system rates and ranks trips in your BES clear any days off Messages There are 742 trips available for bidding LINEPREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS CURRENT SEARCH trip size 4 App To Bip Three tabs are used in relation to Trips TRIP PREFERENCES SEARCH RESULTS and BID TRIPS The first two help the crewmember find the trips he desires and he can interrogate the trip inventory for as long as he desires In the TRIP PREFERENCES tab you enter criteria for or against trips as described earlier After selecting some trip criteria clicking the BROWSE TRIPS icon moves the crewmember automatically to the SEARCH RESULTS tab The SEARCH RESULTS tab will display all the trips that match all of the criteria entered in the TRIP
65. in their early E grace months and have bid for training Then if excess simulator periods still remain and need to be filled SmartPref can assign these excess periods to crewmembers in reverse seniority in their early month this function is presently turned off Bidding Warning If you do bid for training in your early month realize it could be taken by a senior bidder but more importantly used by SmartPref if it needs it for a senior bidder who has not actively bid for any training but is either due or mandatory Likewise with mandatory periodic Ground School Crewmembers in their base or grace month are assigned Ground School training in seniority order If there are any remaining ground school slots available the system will award them in seniority order to those crewmembers in the early month who bid for them and then in reverse seniority for any remaining training periods Also note the trip numbers used to denote ground schools have more than one position available to bid based on your companies requirements The trip available count will show 1 and will remain 1 until all ground schools have been awarded and then will display 0 This is element of SmartPref is easily adjusted for differing airline needs and contractual requirements When crewmembers bid for specific training dates it is important to realize that if you fail to bid SmartPref automatically considers your general bid in the assignment of training For example if yo
66. ine Feathering Days Off If you wish to protect days off around a specific date you may do so by feathering days off To accomplish this you just double click on the day off you wish to be number one then on either side of it double click again for your second priority day off then double click on the other side of the number one day off for day off priority number 3 and continue similarly as you deem necessary for that block of days off up to 20 individual day off blocks may be bid Thus by double clicking on the various days off and specifying the order that reflects their relative importance to you you can more or less protect specific days off you really need all depending of course on your seniority 36 BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 Kl TIME LEFT TO BID 357d 22h 45m OF RECORD f OPTION 1 OPTION2 OPTION3 C RESERVE CREWMEMBER MARTINSON L 262 LINE PREFERENCES J CLEAR BID TRIPS CLEAR ENTIRE BID G nEBuiLD J Gee E FILE THIS BID H BID f SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SUM 1102 03 04 05 06 07 087 09710 i 12 19 14 15 16 I7 19 19 20 21 22 293 24 26 26 2 7 20 29 30 DAYS mel EE pa rs aa aa ama E LEE EE E EE pe RES EE ERES EE EE ET ESI ee TRIPS a a nen HEH en pem EE e uan pn es per pe p e on en pen ess jpeg ea Ind 51 DO 69 7 22 075 9 89 2 77 9 SZ 33 ao
67. ine 1 and choose Importance Level 2 later when bidding under the Trip Preference tab If some days off are equal to potential trips enter those days off on Line of Importance 2 and further if some days off are just nice to have but less important than bid trips enter those days off on Line of Importance 3 It is very important to understand that the system will try to build a line that meets ALL of your requirements it is only when push comes to shove that importance levels dictates the outcome Bidding Tip Define your days off to make sure that SmartPref recognizes your priorities SmartPref can only act on what it knows the more it knows the better the outcome and more importantly the more reliable and predictable the outcome becomes Days Off Bidding Procedures Range of Days Off Let us start an entirely new bid by defining and working with days off Entering a period or range of days off requires four 4 mouse clicks and no holding down of the mouse key 32 1 Point the cursor to the most important day off i e the ie and click the mouse once A TIME drop down menu appears to allow you to select an hour in six hour increments at which you want the day off to begin 2 Assume further that you want to be off not later than 6am 0600hrs thus click on 06 00 A box appears with 06 00 in the middle 3 Move the mouse pointer backwards or forwards from the 12 A blue line will follow the mouse pointer Move the mouse poin
68. ine builder than a bidder Formerly all you had to build your line with was deficient and untrustworthy information in which to try and build your line And you had to do it all with no fore knowledge of what senior bidders are bidding In the end the superior and accurate knowledge SmartPref gives you will result in improved schedules for you Access to information is the key to a better way of working SmartPref gives the bidder this pertinent information so he can bid and build his line easily safely and with some sense of control We at Crewing Solutions believe SmartPref is plainly the future of crew PBS scheduling Bidding in a Live Environment Another designation for the acronym PBS could be Pairings Blindly Selected And yes this is true of all conventional PBSs It is basically bidding blind and hoping you have bid as many eventualities as possible in attempting ultimately to gain a Satisfactory line award This one particular aspect has been the primary reluctance skepticism and caution that crews have had when moving from a hard line environment to a conventional PBS environment Not only is it a major change in thinking and bidding but it truly takes on a seemingly negative experience all its own We at Crewing Solutions realize that all conventional PBSs suffer from these blind bidding shortcomings because they do not and cannot offer the tools that allow for transparency in bidding and building your month
69. ip bids Assume the trip preferences of the First Officer and the avoid fly Captain are the same In this situation the SmartPref line builder will put the trips awarded to the avoid Captain at the bottom of the available trips for the First Officer If the line builder needs to go beyond the First Officer s preferred trips to complete the line the line builder will use neutral trips and even trips that violate the First Officer s days off request all in the effort to avoid using any of the trips assigned to the avoid Captain 47 Bidding for a Combination of Line Preferences Many Line Preferences could be selected in concert with others but note that some may also conflict with others It is usually best to pre determine what line structure or the composition you would like to achieve and use only the Line Preferences that suit those needs SmartPref does not put a higher weight on one Line Preference or another therefore it is wise to choose only those that are meaningful to the line you are trying to build The extraordinary aspect of SmartPref is you can test and attempt different scenarios and see what affect certain Line Preferences have on the outcome of your line Choose the one or ones that best suit your needs realizing that often by just bidding days off will present enough structure to build you a good line without needing any Line Preferences Note also after you review your line by just simply choosing another Line Prefer
70. ips Pressing the ADD TO BID icon will move all of these two day trips into your bid If your second TRIP PREFERENCES criteria was layovers in DFW and the only DFW layovers happened to be two day trips the SEARCH RESULTS tab would be empty and a popup window would advise you that all trips matching your bid criteria DFW layovers have already been added to your bid If the bidder wants the two day DFW layovers first and then any two day layovers secondly the proper way to bid is to first search for all trips matching these two criteria DFW layovers and trip length of two days The SEARCH RESULTS tab would show only these trips which the bidder would then add to his bid The bidder would return to the TRIP PREFERENCES tab and now request all trips that are two days in length The SEARCH RESULTS tab would show all available and when added to his bid these trips would follow the DFW two day trips After the bid trips the remaining trips are rated and ranked in a specific but logical order set by SmartPref Another example if the only TRIP PREFERENCES criteria was one day trips and greater all trips will be displayed in the SEARCH RESULTS tab with one day trips being rated and ranked higher than two day trips two day trips before three 75 day trips etc The message All trips matching this new criterion have already been added to your bid appears if you attempt to define additional TRIP PREFERENCES criteria Remember SmartPref bi
71. ips on those days the smart bidder looks for trips that minimize personal conflicts Examples could be bidding for a trip departing late Sunday afternoon or a trip that returns to base early Saturday morning even though weekends off appear unachievable TI n e The Calendar Line BID PERIOD 12 01 07 2 STATUS Bids Open BID CLOSE 04 26 2011 23 47 Ki TIME LEFT TO BID 358d 1h 29m f OPTION 1 OPTION2 C OPTION 3 RESERVE CREWMEMBER MARTINSON L EZ SL w e C3 FILE THIS BID BID trip cr 31 00 J U WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MC 9 30 OU 02 03 04 05 06 07 08 09 10 11 127 13 14 15 16 17 19 19 20 21 22 23 24 25 20 27 20 293 JW J DAYS E FEH A A TF FEE FF ee Eid 3 0 TRIPS ES Tes rz pem Fe ee ems pe TELE em 51 2 Jou I D DD gt ER 5 332 2 33 00 s 23 o 1360 gt gt gt 1459 1311 gt gt gt gt 1430 gt gt gt 3 PDX BOS SEA ORD ORD OGG LAX DEN ORD SAN OMA SEA ORD CR 84 12 BLK 77 19 DAYS OFF 16 All bid results that is days off and trips are displayed on the two calendar lines below the colored Days and Trips lines You will bid for days off using the upper calendar line labeled Days Off How to enter your days off requests is discussed below The three Days Off lines labeled 1 2 and 3 are called Days Off Levels of Importance and that central discussion follows Your trips will be placed by SmartPref on the
72. list 1 Verify your known data information e Have month s bid package pairings available e Check absences carry in training due etc 2 Bring up your Bid of Record e Review the initial line award 3 Bid for days off first Decide on your Days Off Importance Level Bid your days off as you desire e Check their start end times placement priorities and direction of infringement 78 4 Bid your Line Preferences next e Check that you haven t bid conflicting Line Preferences e Check these against your absences and days off you ve bid so they make sense 5 Bid your Trip Preferences next Decide on Award or Avoid for trips Decide on your Trip Importance Level e Select your first Trip Criterion and continue your Criteria bid string until you have a trips bid ready e Check your current selection box as you add Criteria to insure this is the order you wish them e Iso click on the Browse trips button This will take you automatically to the Search Results page e Review the trips that come up in the window under the Search Results tab e If satisfied click on the Add to Bid button This will take you automatically to the Bid Trips page AND will add trips to your line Review the trips that were added to your line e Review all the trips on the Bid Trips page under the Bid Trips tab e If some trips are not to your liking and you wish to start over you can either click on the Clear Bid Trips button to clear your line or ju
73. lver takes is to rate all of the trips based on your preferences and rank them in order from most desirable to least desirable Visualize this process as putting a jumble of trips into a ranked single file order The trips are then fed into the SmartPref solver in that exact order Thus it is important to understand the rating and ranking of the trips This process is transparent in SmartPref all other PBS vendors keep this rating and ranking internal and hidden from the crewmembers With other systems the crewmember must assume that the system rated and ranked the trips as he himself rated and ranked the trips The pilot and the system are rarely matched All of which leads to the common question why did the system award me this trip over the one I really wanted The Incremental Bid Normally when bidding SmartPref will complete your line even if after you bid and there are not enough trips available matching your request With incremental bidding you can now bid for trips that may only build your line to a value well under the line credit minimum When this occurs you will be given a message in the message box stating YOUR BID IS INCOMPLETE ADD TO BID TO AVOID UNWANTED TRIPS 71 You must then reenter another bid for whatever additional trips you desire to allow the system to build your line above the stipulated line credit minimum The line value at which the incremental bid is activated is set in the rules parameters a
74. ly schedules As we will explain and demonstrate the ample number of SmartPref tools and methods will significantly help you the individual line builder achieve a much more realistic and understandable line of time Again it is incumbent on each individual to become more than just acquainted with these tools If you are coming from a hard line system of bidding pre constructed lines or one of the old blind conventional PBS systems you will need to abandon some of your old habits of bidding As with any new system you must practice become engaged in the new system and learn how best to use SmartPref especially relative to your respective seniority number Great Visibility Thus it must be said and understood that with the advent of SmartPref which is a live PBS and employed in an interactive real time environment all items bid for or avoided such as trips days off training events reserve periods etc are in a constant state of flux In the conventional PBS you do not ever get a chance to see what is left in the pot or what might have changed because of a bidder modifying his bid Typically senior bidders fare well in any PBS environment because so much is still in the pot at their levels of seniority But just as in hard line bidding as the bidder moves down the seniority ladder what remains to bid for diminishes significantly It can be reasonably demonstrated and proven that in any PBS environment
75. mber that this preference can significantly influence your line award as you have in essence limited your trip selections to that of the Captain for a fly with selection or 46 have thrown some possible desired trips to the bottom of the list for an avoid Captain Bidding to Fly With a Captain As a First Officer if you decide that you want to fly with a specific Captain enter the Captain s employee number in the box It does not matter whether the SEARCH MODE selected is AWARD or AVOID The trips that the Captain is tentatively assigned are put at the top of the First Officer s bid Bidding to Avoid a Captain As a First Officer if you decide that you want to avoid flying with a specific Captain enter the Captain s employee number in the box It does not matter whether the SEARCH MODE selected is AWARD or AVOID The trips that the Captain is tentatively assigned are put at the bottom of the First Officer s bid The likelihood of a senior First Officer flying with an avoid Captain is extremely low because many trips remain available at the senior ranks to build a line for the senior First Officer Conversely a junior First Officer who wants to avoid flying with a junior Captain may fly one or more trips with the junior Captain because relatively few trips are left in the pool for the F O to choose from Bidding With Avoid General Considerations Flying with or to avoid a Captain always take precedence over IMPORTANCE LEVEL tr
76. me JAMES M Seniority 616 system 35 base Your carry in status is Legal on day 1 at 14 14 with a credit of 0 44 You will have worked 1 day s in the new bid period with a total of 3 consecutive work day s TRAINING REQUIREMENTS SI B Blk hrs totals last 30 days 87 last 90 days 164 YTD 817 You have no planned absences You have 2 bid s on file bid 1 is the bid of record Bids recorded to date higher rank 27 77 Required line avg 81 00 Current line avg 78 43 Remaining line avg required 79 19 gt gt gt gt gt RESULTS SHOWN ARE AS OF Fri Oct 01 06 31 07 2010 lt lt lt lt lt gt PLEASE COMPLETE YOUR BID BY 11 26 07 AT 14 00 gt ALL BIDDING CLOSES ON 11 27 07 AT 24 00 2010 Crewing Solutions LLC Patent Pending Make sure you read everything on the Status Overview page thoroughly whenever you first log in If you do NOT agree with the carry in information and planned absence information as posted contact your company Crew Scheduling immediately Your Status Overview page lists additional critical bidding information you should review each time you enter the system e Seniority number typically for your airline seniority and your base equipment seniority 12 e You have X bids on file and bid X is the Bid of Record confirms the bids you have stored and designated the Bid of Record for the latest run e Bids recorded to date higher rank This reflects the n
77. mm aS WR Wm SE nns pn in ze mr en EE EE EH EE p ee ee irn Mn Sete nee meer Ei bd gt DD Dd n9 1 23 eon 1382 gt gt gt ECKER 1105 gt gt gt oe e cn gt SFO EWR SFO ORD SNA PDX DTW ORD lap SFO SLC ORD SFO MCI ORD LAX ORD CR 88 40 BLK 88 07 DAYS OFF 13 TRIPS DAYS OFF Messages There are 79 trips available for bidding TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BIDANALYSIS RETURNING TRIP SZ DP ON DY FLT TIME DY FLT TIM ATT BLOCK CREDIT LAYOVERS 1405 949 MO 496 D5W SEA at 31 IA4D 1255 709 MO 958 i D5 SEA at 30 PHL TINT 265 MO 709 D5w SNA at 33 U0FW 1276 799 SA 944 A D5 i LAX at i 236 1166 524 S 870 D DEN at 28 1082 243 FR 1272 D6 A 1379 929 TU 1112 H D5 PDX at 00 PHL 1162 496 654 D5 i SAN at 04 SAN 1422 1084 107 IAD at 18 SF0 1268 755 1119 SFO at 1415 950 624 DN SEA at 1343 907 i 766 A SEA at 1432 1201 654 DEN at 1071 149 E 722 i PDX at 1320 842 830 POX at 1168 524 252 i DEN at 1298 831 122 R E DEN at 1457 2950 1331 907 70 E A SFO at 43 BDL at 21 37 for 1259 735 150 SFO at 54 SF at 21 44 for 1126 365 i 530 H H SNA at 56 PDX at 13 20 for Showing 1 21 of 89 results Eet SET Ze Si The process for Reserve Protect bidding is simple and follows
78. more of what is considered senior flows further down the seniority ladder and often now comes within reach of junior bidders who never had an opportunity for these trips or days off In SmartPref this not only holds true as well but now the bidder has the time and tools to view and examine more of what is available at his her seniority level This is the significant difference and preeminent benefit of a live interactive PBS versus the archaic blind bidding of conventional PBS But What You See Is Not Always What You Can Hold Indeed because of the fluid state of live bidding there will always be trips and days off that may appear available but you will not be able to hold due to legality days off other conflicts or due to global constraints Remember you are now able to see these potential choices unlike ever before and in most cases you will be able to readily discern the reasons why you cannot hold certain choices But at very junior levels where lines are globally constrained your options will be significantly narrowed What is left in the pot will be minimal and what is left in the pot AND will fit on your line AND is not required to complete a more junior line will be even less so Thus as you learn and participate in SmartPref you will be able to see what your former PBS never could show you because of this new clearness Again as in any scheduling assigning process you may not be able to hold everything y
79. mportance Level of 1 2 or 3 Thus assuming you bid trips at Importance Level 2 common any day off bid on Line of Importance 1 is viewed by SmartPref as more important than those trips and any day off bid on Line of Importance 3 is less important than the trips bid at Importance Level 2 If you bid for days off on line 2 as well as trips on line 2 you re telling SmartPref that getting the trip or the day off are of equal value or equal importance to you 30 Messages There are 738 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH BH BIDTRIPS BID SEARCH MODE S AWARD AVOID TRIP IMPORTANCE LEVEL 2 gt CRITERIA 1 CRITERIA 2 CRITERIA 3 ui A H 2 a zj Thus it is important to distinguish and chose the priority or importance of days off relative to trips This will become very clear as you begin bidding but in the initial stages of learning SmartPref it will behoove the bidder to think through and understand the relationship between days off requests and trip requests General Bidding Mechanics The following sections guide the crewmember through the process of entering SmartPref bids Again to repeat there are several distinct aspects in entering a bid 1 Determine your personal relative importance of days off relative to trips for each bid 2 Define select the days off you wish to have on the appropriate Days Off Importance line
80. nd can be adjusted to most any value determined by your contractual and management provisions Presently the incremental bid is set at 60 hours credit Thus any line built from your bid to less than 60 hours credit will generated and thus the ensuing message will be displayed after you add to bid Once subsequent trips are bid and take the line above 60 hours SmartPref will then complete your line as it normally would do Therefore an incremental bid line built to 65 hrs 7 hours below the minimum line credit value of 72 hours will result in SmartPref adding an additional trip or two This is to ensure it builds your line above the prescribed line credit minimum As always you can continue to bid for other trips to replace those that SmartPref added depending on availability Note bidders with vacation credit or other credit which counts towards line value will reach the incremental bid hours limit sooner because of that additional credit already assigned to your line Bidding Warning The Incremental Bid is not available will not function with the Commute Line Preference the Back to Back Trip Preference nor for any Restricted Group Global Constrained bidders The BID ANALYSIS Tab The Bid Analysis Tab The large white box to the left is where an analysis for the existing bid is described for the bidder This tab is essentially each individual bidder s reasons report for the latest bid It is immediate and relates to the bid s you
81. ne Preferences ou ere eege EE EENS 39 COIIIULO oer aU ve D Gate et RA E esa beetle Rn 40 Avoid Single Day EE 41 Avoid Single Work DAV E 41 Waive Cir adian ee EE 42 Flyby FAR EE 42 Exclude Tramits Credit uo ves on EEN EE 42 No Trip Substitution Allowed sssssssssssssee e 42 SHOW AN TAPS cals Oke bene tind ba truci e Nee 43 Max Day ss CODI coute echo desse dod Ed 44 Min Days E EE 44 Consecutive Days RE 45 Credit Raben EE 45 EB EE 45 ee RE E EE 46 How to Bid Trip Preferences ccccssccsccccsscccccccsscccccccsscccccecssecs 47 Time Cocal Zulu or B ase ait ee hia ad Res anh ul ade eebe 47 Trp Prerterences EE 48 Search Mode Award Avoid Ins 48 Trip Importance EE 49 Current Selections MIR d etee ek d edere eege 49 Resulting Trips Available Box mas Reese Seele RENE 50 Browse Trips Eeer ee ee eg 50 Undo Previous Search Button ee eebe 50 Le MIEL 50 Specific Pairings by number 1 eror tess Eae ENEE dreien bie 52 Prip EE 52 EE 53 Depart EE 53 Reti ken 54 Time Away Prom EE 55 JATECIDULES Us cooks See EE reest 55 Back OAC EE 56 Average Duty Period Credit a dasecainnis CERE Va Eu e ER e drea 56 Total Trp s secesteloddetem mien E d cau tied xdi 57 Flight Time Ratio EE 57 ET EE 57 Hp Day of Week EE 58 Tiip Date Eemere 58 Destinations ENT 58 Duty EE e 59 Carry Over ATID EE 59 D ty Res LEE se odes de sic ee EE E 59 Layover Eet eebe Pune hema need 60 Ground Time Less Than Sit Tmme cece ce
82. ne or more Line Preferences your selection s will be verified in the box displayed just above the BID box labeled Line Preferences These choices will remain selected for ALL subsequent bids until you deselect them or by using the Clear Bid Trips button Please deselect them individually as appropriate if not desired for other bids After clicking on the Line Preferences tab the page will display all the Line Options presently available for the bidder 40 BID PERIOD 12 01 07 STATUS Bids Open BID CLOSE 04 26 2011 23 47 ETME LEFT TO BID 357d 22h 33m OF RECO f OPTION 1 OPTION 2 oPTiON3 C RESERVE CREWMEMBER MARTINSON L 23 6 2 2 LINE PREFERENCES eon TRIPS DAYS OFF MAXON4 MINOFF4 CSCOFF8 NOSINGLE SHOWALL TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO Bx 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 01 02 PE FEES ES el a TEST ed EA E HEN ERE ER EE EE E EST RE Ed Epi E ESRB ee FEET ee ERE EE ee ee eee ER ES Deano TU WE 3 FILE THIS BID 1 02 LINE PREFERENCES TRIPPREFERENCES SEARCHR SULTS BIDTRIPS BIDANALYSIS DIAGNOSTICS LINE OPTIONS MAX ON FLY WITH J Commute Max of 4 days on D V Avoid single day off MIN OFF comma separated O Avoid single workday Minimum off 4 days M DO NOT FLY WITH C Waive circadian limits CONSEC DA
83. only available if the company s pairing data include this information Bidding for Specific Departing Flight Numbers This drop down menu shows all originating departing flight numbers of all the pairings They are listed in sequential order Select as before those departing flights you wish to bid Click on your desired flight number s For multiple 61 selections hold the control key down and click on the flight numbers in their order of importance to you Bidding for Specific Returning Flight Numbers This drop down menu shows all returning flight numbers of all the pairings They are listed in sequential order Select as before those returning flights you wish to bid Click on your desired flight number s For multiple selections hold the control key down and click on the flight numbers in their order of importance to you Bidding for Layover Maps Not displayed in this version This criterion when selected will display a drop down menu of all the trips but in the format of their particular layovers For example if a 4 day trip lays over at BOS LAX DFW the layover map will display that choice in the sequence BOSLAXDFWEWR with EWR being the final ending base Again the number in parentheses represents the available number of instances of that layover map at that point in time For multiple selections hold the control key down and click on the layover map in the order of importance to How to Bid for Training Bidding for Tr
84. ou can do the same bracketing of your Return Times using the same techniques 55 Bidding Tip Putting return times first and then depart times tells SmartPref the return times selected are of higher priority than the depart times selected It will however try to achieve both Bidding for Time Away from Base TAFB Time away from base is the time calculated from report to debrief at the end of the trip It can be bid in 5 hour increments from 10 hours to 115 hours The secondary menu is available to bid less than or greater than your desired TAFB hours Bidding for Trip Attributes All trip attribute codes listed are displayed under the trip criterion Attributes when bidding for trips Attribute codes are defined by you and your company They are used to group pairings that have common characteristics and thus provide an all inclusive way of combining many pairings under one category or attribute For example if you want to fly European trips you can easily do this by bidding for trips with that attribute for instance E as opposed to going through the entire bid package identifying the European trips and bidding each of those trips individually Or attribute W may designate all west coast layovers which would include any layover from Seattle SEA to San Diego SAN Thus these codes can be set in a variety of ways depending on your airline s desires Additionally training trips can be found under the T or G attribute
85. ou desire Nevertheless in bidding and trying for the best possible schedule to fit your monthly needs SmartPref offers the greatest flexibility the most transparent system and contains a great number of tools for you to achieve that desired schedule Finally throughout the bidding process SmartPref continually updates its files from the latest crewmember entries and produces immediate and visible results A crewmember may review their line at any time throughout the bidding process to see if changes have occurred and if they need to adjust their bidding accordingly The result of this approach is far superior crewmember satisfaction based on realistic expectations Consequently we at Crewing Solutions feel SmartPref PBS can and should be called the first true Preferential Building System Setting up SmartPref for the First Time Entering the System The SmartPref website address is http www csxxxpbs com pbs Accessing this website will bring up this screen SmartPref Crew Bidding Tools Crewmember Sign In Username Password Not Required Send SR 9999 Enter the relative seniority number of the pilot you wish to access This will be secure and password protected in the production environment If you experience problems the likely cause is either screen resolution or Adobe Flash is not installed on your computer The requirements are e Web Browser Internet Explorer 5 0 Netscape Firefox 1 0 Safari Adob
86. our days off selection Note If you selected Show All Trips under the Line Preferences tab these already taken trips will also be shown lightly in a subdued grey color The trips not highlighted and that remain white in color are those that will fit cleanly into the line 66 BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 TIME LEFT TO BID 3560 23h 53m Tase geng oPnows C RESERVE CREWMEMBER ANDREW W asa ume ES OOOO O O OOOO ms mE BID TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 29 30 01 02 03 04 05 06 07 06 09 10 11 12 13 14 16 16 17 18 18 20 21 22 23 24 25 26 27 28 29 30 31 01 02 DAYS TRIPS 1 bd dd OD Bi ER zJ J10 J a3 bd gt YD 9 KZ g ch E Messages There are 510 trips available for bidding TRIP PREFERENCES SEARCH RESULTS BID TRIPS BID ANALYSIS SIZE DEPARTING RETURNING TRIP SZ DP ON DY FLT TIME DY FLT TIME ATT BLOCK CREDIT LAYOVERS AUD 1458 01 01 09 SU 2243 9 00 SU 2244 15 01 D6 4 55 cR 00 1458 01 01 10 MO 2243 9 00 MO 2244 15 01 4 55 1458 0l 01 11 TU 2243 9 00 11 TU 2244 15 01 1458 01 01 06 TH 2243 9 00 06 TH 2244 18 01 pe 488800 1458 01 01 09 SA 2243 9 00 08 SA 2244 RN 1458 01 01 03 MO 2243 9 00 03 MO 2244 15 01 06 4 55 5 00 DU 04 04 92 SU 2 9 05 12 ME 65o 17 05 DN 25 28 25 28 BOS at 18 23 for 13 a7 SEA at 14 43 for 1252 03 em E E 0a Toy E00 UTD UG at
87. p criteria a second box the secondary menu just below the criterion selection will display another drop down menu to provide further definition For example the DEPART TIME criteria the default is EQUAL and includes all trips plus or minus 30 minutes of the selected time Or by clicking on the secondary menu other choices will appear such as Earlier Than Later Than and 1 2 3 Thus your departure time selection can be Equal Earlier Than and equal to Later Than and equal to or plus or minus 1 2 and 3 hours of the hour you selected Lastly the large arrow to the far right of the first 3 criteria windows allows for bidding up to a string of ten 10 criteria within one bid If you make a mistake in one of the criteria windows and wish to erase all work select the button on the bottom to reset the criteria menus If you make a mistake within one criterion just unclick and move to the characteristic or secondary menu you wish and click again To undo or delete the last criteria you selected hold the control key down when selecting the criteria and just move the cursor off that criterion You can and should view your selection after each criteria selected in the current selections box to the right just to insure that criterion was accepted and is the trip bid you really desire 52 Messages Your entire bid has been cleared Now starting __LINE PREFERENCES TRIP PREFERENC bid SEARCH RESULTS BI
88. ps are green in the BID TRIPS page screen Conversely trips not highlighted were not awarded The pages of trips come directly from your Search Results pages 2 Several screens below display some of the trip colors used on the Calendar line when trips are awarded Importance level trips are a dark green level 2 are a medium green and level 3 a very light green Neutral trips those not bid for and pose no conflict are displayed in grey Trips that infringe on any selected days off are orange And if for some reason an Avoid trip has to be awarded it will appear in red 3 To the far right under the label AUD for Audit is a code which is the reason specific trips were not awarded 4 Moving the cursor over any trip will highlight that trip in dark yellow If you stop on a trip and click a popup box with the following detail appears Your choices to select are the following e Show Trip Detail displays the usual pairing format of the trip e Show Trip Audit displays the reason the trip was or was not awarded e Move Trip to Top will automatically move the selected trip to the top of your Bid Trips page In essence this is saying you would rather try and have this trip awarded before another that was awarded Clicking this option will automatically rebuild your line trying this new trip order 68 BID PERIOD 12 01 07 Z STATUS Bids Open BID CLOSE 04 26 2011 23 47 ETME LEFT TO BID 356d 22h 56m OPTION 1 OPTIO
89. r reserve bid the BID OF RECORD The BID OF RECORD is your primary bid all other bid options are what if scenarios for flying lines If you normally fly reserve but are on the bubble for a regular line of time you may want to bid both a line bid and a reserve bid Also do not forget to refer to the How to Bid Days Off section for Reserve Protect Global Dynamic bidding procedures You should make the bid option for a line your BID OF RECORD If you cannot hold a line of time the system will generate a reserve line for you based on your reserve bid If for some reason you did not bid a reserve line SmartPref will try and honor the days off you bid for in your attempt to hold a line when it builds your mandatory Reserve line 64 How to Bid for the Initial Standby Bid Your Initial Standby Bid is important because if for any reason you fail to bid during the bidding period your bid for the current period defaults to the Initial Bid In the older blind PBS systems this bid may have been called a Standby Bid SmartPref defines this bid as the Initial Bid because even though it acts as a Standby Bid it is only the first bid of many you may make during the bidding window It is the bid that initially launches the SmartPref program resulting in the first of many possible line awards You may update your Initial Bid 24 7 throughout the month not just during the bidding period To enter your Initial Bid click on the Initial Bid Tab af
90. ring of the trips improves one or more desired line quality features Some features that could improve the line are days off fewer operations replacing trips not bid for with trips bid for replacing lower priority trips with higher priority trips etc SmartPref will ALWAYS award the customized line the substituted line unless the bidder has selected the One can follow the award process in the No Trip Substitution Allowed Line Preference to understand why a particular trip was or was not awarded Most crewmembers will agree that the customized line bid 76 generates a more preferable line As discussed earlier under Line Preferences what you bid determines the rank order of the trips visualize the trips in single file order from your most desired to your least desired Taking this rank order the SmartPref line builder constructs a legal line by assigning the first pairing and the next pairing unless the combination is illegal and so on until the line is complete The result of this non substitution line build is either 1 A satisfactory line for the very senior crewmember who knows exactly the trips he wants and is confident these trips are available to him 2 A less than satisfactory line for the senior crewmember who is awarded trips deep into his rank order i e trip choices 1 5 11 345 402 3 An illegal line because the line does not fall within the minimum maximum credit windows after the lin
91. rips tentatively awarded to you e BID ANALYSIS tab Describes and analyzes the reasons for your trips awarded and those not awarded Bid Options Near the top of the workbench are four tabs Three Bidding Options as well as the Reserve tab You may evaluate totally different bidding scenarios using Options 1 2 and 3 You bid reserve using the Reserve tab and this will be discussed in the reserve bidding section Option 1 2 3 and Reserve The crewmember may enter a separate bid in each of the three options With these three separate bid options evaluations of alternative bid solutions are easily made As an example you may use Option 1 to define your desired flying for next month However you have two additional what if options that can be used to evaluate alternative scenarios For example bidding Option 2 for a week off at the beginning of the month and Option 3 for certain weekend flying but only with selected trips As the bidding progresses you will see which Bid Option performs best at your seniority level and you can alter or change them at any time during the bidding window All bid options are processed separately No connection exists between them To compare your Bid Options simply click on the desired tab The bid results you see for that particular option are the results you would get if the bids were to close now Bid Options and Bid of Record Bid Option 1 begins as the preliminary BID OF RECORD is t
92. s Two differing sets of Importance levels the bidder must predetermine relative to days off importance vs trip importance There are 3 specific levels for each Initial Bid Synonymous with Standby bid Used to initially set the SmartPref system in motion at the beginning of the bid period window Line Preferences Where bidders select and bid for various line aspects in which to mold or shape their line Line Options Certain options available within the Line Preferences tab Rebuild SmartPref s one step way to rebuild your line after changing one or more Line Preferences or Days Off Preferences 82 Reserve Protect Ability for a bidder to test and bid a reserve line to protect certain selected days off If he finds that reserve line unacceptable he can return back and be awarded a hard line of flying RG Restricted Group those bidders who will be under possible global constraints when building their line SPLAT Seniority Produced Line Average Trend where typically many senior bidders bid either very high or very low within the credit range and thus force the remaining bidders to be required to have line awards at the extreme other end of the line credit range Trip Attributes Set by the crews and or company to classify and group trips with similar and common characteristics Such trips are assigned a code or Attribute and thus make biddable categories Trip Preferences Where bidders select and bid for trips
93. s better now because of what senior bidders released 4 Recall SmartPref bidding is additive 80 5 It is always best to bid from the more specific to the more general as you move down through your bids This way you ll be sure to include many of the trips in the various criteria you have chosen 6 If you have changed any absences or dropped a carry in to free up the first part of the bid month insure that data was successfully completed and entered by your company 81 Glossary BES Base Equipment Seat Bid vs To Bid e A Bid is the total combination of your days off choices your Line Preference choices and your Trip Preference choices This is what is fed into the SmartPref solver for building your line e To Bid is to perform the actions required in SmartPref to tell it what and how you d like your line built Bid Options The three independent place on the workbench to bid and try different scenarios in the live environment Carry in The trip duty time duty days block time and credit time a bidder brings into the new bid period from the preceding bid period Carry out Also Carry Over trips that carry out into the next bid period Criteria 1 2 3 Trip criteria in order of the bidder s filtering and sorting under the Trip Preferences tab The many choices given for selecting various trip types dates to work operations and variety of characteristics of trips Importance Level
94. st go back to the Trip Preference tab and click on Previous Search button to clear your bid e Ifsome trips awarded were fine but others not so good return to the Trip Preferences tab and set up another bid second bid either by expanding it making the bid more general and bidding for something completely different e This process adds to your existing bid which remember has higher priority and will hopefully add some trips different trips more to your liking and will leave all those it can from the first bid e Recall if this second bid is stronger or more generic or maybe more trips of that bid are available SmartPref will possibly substitute more of these trips onto your line because it satisfies overall more of what you have asked for including more days off you have bid for e If you like the line you see and are satisfied it is about the best you can do for now then File this bid and make it your Bid of Record 6 Review and Bid Other Scenarios 79 e At this point if you never entered the system again and several days later the bids closed SmartPref will always be using this B of R in building your line As long as you bid generic enough in your later bid s to cover yourself SmartPref will continue to award that line or a very similar line throughout the bidding window e Now as a good habit click on the Bid Option 2 tab and construct another bid along the same lines as your first bid trying maybe different departure return
95. ter over the last day of the desired range of days off assume the 855 and click once 4 Another TIME drop down menu will appear click once on the hour you wish the day off period to end You now have defined a period of days off from the 12 to the 18 Also notice the blue arrows chevrons some subdued from left to right they indicate a relative importance within this sequence of days off In this case the bidder is saying the 12 is more important than the 18 see Change Direction of Infringement BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 ETME LEFT TO BID 357d 23h 15m OPTION L OPTION2 oPnons EI RESERVE CREWMEMBER MARTINSON L HAEN cua ra S EET seess E FILE THIS BID BID TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU M 29 30 01 02 03 04 05 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 01 02 DAYS sre ee m eee e ep emi exe re ee eec een ee e e i ec dee rer ene Ir mt s m ec Feel aen TRIPS he ESSET EET wh ES EET ee EEN ee ee ER DER ERR ES ESI ES ERE ERI ee TIME on TRIPS DAYS OFF BID PERIOD 12 01 07 DI STATUS Bids Open BID CLOSE 04 26 2011 23 47 S TIME LEFT TO BID 357d 23h 15m fu m Ce OPTION 2 OPTIONS c RESERVE CREWMEMBER MARTINSON L oasis S 2 MD EFERENCES gt CLEAR BID TRIPS CLEAR ENTIRE BID J REBUILD EE 2 emm amp FILE THIS BID BID
96. ter you have logged in to SmartPref SmartPref moves a copy of your Initial Bid to Option 1 when the bid period opens and uses it as the Initial Bid in each new bid period To some extent this insures that the trips and days off the junior crewmembers see are roughly approximate to what they might receive in the final award Thus the bidding starts with the Initial Bids These bids generate the bid award that sets in motion each bidding period activities Your Initial standby Bid preferences will carry forward each month to the next bid period Therefore you should ensure on a periodic basis they reflect your needs If no Initial Bid is entered there are provisions for generic bids to be entered to insure a successful initial run The process of entering an initial standby bid is the same as entering a regular bid with some exceptions The exceptions are e Trips are not shown in the calendar display data not normally available yet e The reserve protect function will not be available e The more generic your Initial Bid the better for carrying over month to month All non specific pairings layovers and other generic preferences etc will be available to the pilot when he places his Initial Bid Additionally your Initial standby Bid may also be a bid for reserve 65 The SEARCH RESULTS Tab After you have defined your criteria in the TRIP PREFERENCES tab and clicked on the BROWSE TRIPS icon the SEARCH RESULTS tab displays all
97. the last 48 72hrs 17 31 14 29 91 Bids recorded more than 72hrs ago 24 14 16 29 83 Bidders that have never bid 10 11 at 24 56 Bidders that have bid once 18 16 17 22 73 Bidders that have bid twice 2 3 3 5 13 Bidders that have bid 3 times 6 10 7 6 29 Bidders that have bid 4 times 5 1 3 4 13 10 MOST WANTED TRIPS SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CDG ORD Trip 36 bid 35 42 46 48 45 48 51 38 61 45 53 56 60 62 56 68 70 70 55 62 57 61 48 40 61 46 55 49 47 36 MUC ORD Trip 33 bid 57 66 71 70 59 55 64 37 60 69 54 54 45 62 41 48 43 49 57 50 56 36 39 47 42 45 56 48 38 38 ORD Trip 1457 bid 43 45 48 44 47 47 45 30 56 39 38 50 50 52 55 49 46 48 44 53 58 52 48 32 34 49 48 48 47 55 ORD Trip 1458 bid 31 56 49 41 58 45 58 33 57 50 55 39 40 47 41 33 36 50 46 55 51 49 37 51 51 53 44 39 48 33 ORD Trip 1459 bid 27 49 44 41 40 42 42 29 53 44 52 42 46 37 38 38 52 40 45 39 41 41 27 35 47 44 42 42 39 41 AMS ORD Trip 35 bid 25 30 30 22 31 19 22 27 21 20 44 25 28 29 30 30 27 30 31 29 34 31 16 23 23 30 27 34 24 24 AMS ORD Trip 34 bid 18 34 28 31 36 27 39 29 31 28 23 21 19 24 34 23 23 23 26 23 20 20 23 20 19 23 19 23 15 16 GRU ORD Trip 28 bid 39 29 25 30 21 20 17 14 13 25 18 12 17 19 17 21 20 15 16 12 13 12 10 15 18 16 13 11 11 11 DEN ORD Trip 1164 bid 25 7 14 14 17 6 22 6 16 15 15 15 12 16 10 8 18 11 13 11 12 6 9 12 10 21 17
98. times if you commute expand or alter your days off and their priorities e Do the same with the Bid Option 3 tab if you wish This allows you to play with and test SmartPref and learn more of what you can and cannot accomplish at your seniority In the meantime your Option 1 tab has been saved as the B of R and will remain so until you elect to go with one of your other scenarios for your next month s line e If for some reason you are in the system very near or at the bid closing time a few item you should be aware of 1 There is some lag time from when you click on the box to make a bid your Bid of Record 2 If you are in the system near the closing time a warning message will come up stating you have x minutes to finish and lock in a bid 3 If you have not filed the bid option you want and made it the B of R when SmartPref closes the last bid you had designated as the B of R is what will be processed 4 There may be a very small grace period of X minutes depending on your contract which will in essence give you time to finish a bid file it and make it your new B of R Other Live Bidding suggestions Enter the system early to check your initial bid results 2 As a courtesy to your fellow and junior bidders try your best to honor your complete your bid by date 3 After making a new bid your Bid of Record realize some trips could change by being taken by senior people or trips could be added or fulfill your bid request
99. to be as long as 6 days i e a 4 day trip with a 2 day trip one 6 day trip two 3 day trips etc All legalities and contractual rules will of course be met In essence you are saying you will work up to 6 days in a row for any given work block A none preference will give more freedom to SmartPref to award the trips you desire and is the default used The max on default is set by your company contract rules and is presently 6 days domestic 15 days international Minimum days off Min Off This preference will tell SmartPref of your request for a minimum number of days off between work blocks By selecting for instance Minimum off 3 days you could expect 3 days off between any work block including training a 1 day trip etc The Min Days Off bid also takes into consideration the beginning of the bid period as well as selected or prior days off existing on the Calendar line A None preference will give more freedom to SmartPref to award the trips you desire and is the default used e Cycle Bidding Combining the use of Maximum Days On and Minimum Days Off can assist in emphasizing a cycle bid of your choosing I e request a 6 on 6 off type schedule or a 3 on 4 off type of schedule etc 45 Bidding Tip Be careful not to bid for trips that conflict with a cycle or do not fit into the cycle you are trying to create Remember by bidding these two preferences in concert sets a cadence or pattern to your line that may
100. u bid for pairings with early morning departures departing on Monday Tuesday and or Wednesday SmartPref will strive to assign training that matches as closely as possible to your early morning request and that operates on Monday Tuesday and Wednesday 63 When initially logging on the SmartPref Status Overview tab discussed earlier will highlight any training required in the base or mandatory months will be displayed in red as a reminder to the crewmember Also note that only those bidders due training will be able to access the T and G Attributes Non training due bidders will be shown zero 0 How to Bid for Reserve Bidding for Reserve Trips At the bottom of the criteria menus is the include Reserve Trips choice Clicking the Reserve Trips criterion brings up a drop down list of all the reserve periods needing coverage as pre determined by management These are the various reserve periods available for bidding The number in parentheses represents the available number of reserve days of that particular reserve period Any pilot regardless of seniority may bid for reserve The process for bidding reserve is the same as bidding for a regular line Click on the reserve type desired for instance R1 R2 and or R3 when offered and specific to your airline requirements With the exception of the last reserve line all reserve lines will be pure reserve and pure in type If you are a senior pilot who wants to bid reserve you must make you
101. umber of crewmembers senior to you that have changed something from their original initial bid The higher the percentage of these active bidders the more accurate your preliminary bid award results will be In the case of the bidder above Captain 161 it shows 0 thus the 160 pilots senior to him have not accessed the system and or cast a new Bid of Record since the start of the bidding period If it showed 100 it would indicate everyone senior to him has changed his bid since bids opened e Required Line Average set by management for each bid period e Current Line Average where the line average is at the latest build at your seniority e Remaining line average required the line average required from your line and below if bids were to close now Thus this gives the bidder an early indication as to how senior bidders are bidding their line credit values e Results shown are as of the date and time of the most current run build e Please complete your bid by a courtesy date and time to finish your bidding to assist those junior to you e All bidding closes date and time for total closing of the bid period GUI SmartPref Crew Bidding Tools Welcome MICHAEL B ORDCAB767 Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Welcome MICHAEL B Seniority 1440 system 120 base Your carry in status is Legal on day 3 at 11
102. ur when the bid days off in the crewmembers Initial standby bids are greater than the projected available days off On these critical days the number of crewmembers bidding for these days off surpasses the number of available days off Hence it is very probable that junior crewmembers cannot hold these days off 16 The colors are very much like the color weather radar returns where green is less critical moving to yellow more cautionary then to red which is serious and finally to magenta which is highly critical and in this case a negative value The terms below are described in detail ABS All absences on each day they occur during the bid period DUTY All duty days being operated on that day of the bid period beginning of trips down line in hotels and last days of trips etc RSV All Reserve requirements known for each day of the bid period OFF Number of possible off days remaining after the ABS DUTY and RSV days are accounted for BID Days off bid for from the initial standby bids NET Number of days off that remain difference of OFF and BID days off Critical Days Those days that have a negative difference in the NET row Critical Days of for projected line holders Lists each critical day and at which seniority number it begins This matrix gives a general first look at what to possibly expect in the current bid period But more importantly it is updated after each new build and the lin
103. want trips at specified credit totals equal to greater or less than In general remember bidding for higher credit trips will usually mean they are longer in length Thus a bid for 23 credit hours and less than will tell SmartPref to bring in all trips at 23 0 credit hours first then those at 22 9 then those at 22 8 etc Combination of this and other criterion will be discussed later in the manual Flight Time Ratio Flight time ratio is trip rig type ratio of a trip s total TAFB divided by the credit time for the trip Thus the lower the ratio the more productive the trip in terms of gaining more credit for fewer hours away from base If you are looking for possibly more days off and are less concerned with the type or destinations of your trips this can be a strong preference to use A current list in order of FTR can be obtained for each month s pairings if desired Bidding for Deadheading This criterion allows for the bidding of trips with deadhead leg s Select the Deadhead criterion and SmartPref will bring in all trips still available with deadhead anywhere within the pairing You can also specify more exact deadhead requirements by selecting only the trips that Begin with deadhead or End with deadhead Note there is a None selection which acts differently than an Avoid bid The None selection is to allow the bidder to be selective in his choice of trips as for example give me 4 day trips that depart on Monday without deadheads
104. y periods that may conflict with keeping to the same or similar circadian pattern Clicking this box will allow such trip sequences as back to back to back Europe augmented trips etc The actual parameters for this preference are set in the Rules are displayed in the Rule Inventory Tab and can be adjusted depending on your company and contractual provisions Fly by FAR Rules Only This Line Preference basically disables any buffers or restrictions placed on bidding trips and allow you to build lines right up to the FAR limits It is mainly used for testing and comparing line solutions for the positive or negative effects of such parameters Exclude training credit Depending on your contract provisions checking this box will not add the credit given to training events to your line value SmartPref will not consider it in bringing your line above the line minimum but will consider it as far as minimum days off count No trip substitution allowed This is a powerful Line Preference and it will be worth your while to test this preference when you bid to gather insight into what it can and cannot do Simply stated bidding this preference tells SmartPref to award trips in the exact order you have chosen them under your Trip Preferences selections That is as you bid trips and place them in your particular prioritized order SmartPref will start at your first trip and if it is available and does not conflict with all the rules as set forth and
105. you ALL days off requested but if it cannot it will try to honor the priority 1 period first then priority 2 etc This priority level is not to be confused with the importance level discussed above and should be viewed as a priority ordering within the days off blocks you are bidding You may change the priority of the day off In the example above move your mouse cursor over the number 2 You will notice a drop down menu appear Thus select the appropriate choice to either move up in priority or move down in priority After clicking on your choice note the other defined days off periods will automatically change keeping your priority order intact of the other days off selections Also note this priority number is for the entire block of days off Changing Direction of Infringement When you define a range of days off say from the 17th to the 14th you are declaring that the 17th is more important than the 16th the 16th is more important than the 15th etc see below example with vacation The SmartPref line builder will try to honor all of the days but if the builder must infringe on the day off period the builder will infringe on the least important day off in this case the 14th But because this group of days off are at priority 1 preceding vacation SmartPref will infringe if it has to on the second priority days off first because of its lower 35 priority overall Below the second range of days off are bid at priority 2 an
106. you understand what we re talking about we ll be illustrating our descriptions with screenshots wherever possible and offering tips as well as some warnings on the best way to bid but more aptly build your line using the SmartPref software We recommend you have your computer on and be looking at the SmartPref PBS system as you read this manual It will make understanding SmartPref much easier if you can observe things on your own PC screen as we go along If you have any questions you can email SmartPref Customer Support or you can head on over to your company s SmartPref Support portal and post a query look through the FAQs and or download additional information Crewing Solutions created SmartPref The primary purpose of SmartPref is to generate better schedules for crewmembers by taking the crewmember s preferential bidding experience into real time To the crewmember this means clearness and a visibility of the PBS process virtually immediate information and control that you have never before witnessed With SmartPref you ll have a better idea on how the crewmembers senior to you are bidding You ll know what trips and what days off are still available to you as well as the days when the system is critical and will force an assignment With the dynamic up to the minute status that SmartPref provides throughout the multi day bidding process you can and will bid more knowledgeably But most important is now you the bidder are more a l
107. yzed by SmartPref to improve bid satisfaction These logic is very powerful in finding solutions that protect days off 6 Thus by selecting this Line Preference you are abandoning the SmartPref solver logic which in most cases builds higher satisfaction lines But again this falls into the eyes of the line beholder and gives you the ability to test and choose what fits for you alone Bidding Warning This Line Preference is not functional for Restricted Group bidders Show all trips This preference is a basic method of telling SmartPref to display all the trips when you bid for selected trips The trips that conflict with absences will not be shown but those others that would have been possible but are presently on senior lines will be displayed in a light grey font and are subdued relative to the darker available trips 44 Bidding Tip If after Add to Bid you would like to confirm and show all trips that you just bid the Rebuild button will not function in this case Click on show all trips in the Line Preference tab go to the Trip Preference tab and click on browse trips and the search results will display in light grey those trips already taken by senior bidders at this point in time Maximum days on Max On This preference will tell SmartPref to build specific max days on or max length work blocks throughout the bid period By selecting for instance Max of 6 days on you could expect to some or all of your work block

SmartPref V2 PBS User Manual

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