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GT-400 User Guide for Attendance on Demand

1. GT 400 User Guide for Attendance on Demand Latest update http www attendanceondemand com GT400 userguide pdf Attendance on Demand Inc 2014 All Rights Reserved Attendance on Demand is a registered trademark of Attendance on Demand Inc All other company and product names are registered trademarks or trademarks of their respective holders Information in this document is subject to change without notice 2014 Attendance on Demand Inc All Rights Reserved Document Revision History Date Notes 07 18 14 The following information is updated e Special enrollment process added See Special Enrollment of an Employee on page 12 e The description of the Biometric Calibration menu item is updated See Appendix A GT 400 Menu Structure on page 16 01 17 14 The following information is updated e The threshold can be selected to adjust the sensitivity applied for each individual employee See Adjusting Threshold for An Employee on page 12 e Five menu items are added in the clock menu structure See Appendix A GT 400 Menu Structure on page 16 gt HTTPS and Certificates menu items are available to support security communication between GT 400 and Attendance on Demand gt Special enrollment and Matching menu items are available to support special enrollment and individual threshold adjustment gt The Biometric Calibration menu item is added in the clock to check the camera alignment and calculate th
2. Press the Up or Down Type arrows to choose from the following options e Default The default number of repetitions is 1 and the duration of the sound is 100 milliseconds It means the clock beeps 1 time as a completed or failed transaction response The duration of the beep is 100 milliseconds e Custom Select Custom to specify the number of repetitions and the duration of the sound in the Custom operation Press Right arrow to navigate to Default or Custom selection Ok or Cancel Press Enter to confirm the selection Custom If Custom is selected for the Sound Type specify the number of repetitions and the duration of the sound by answering the question Enter the number of repetitions and the duration of the audio The default value is 1 100 The first number is the number of repetitions The minimum number is 1 The second number is the duration of the beep The minimum number is 100 milliseconds Preview Preview the sound configuration if Default or Custom is selected You can check Custom the number of repetitions and the duration of the sound 2014 Attendance on Demand Inc All Rights Reserved 17 Operation Description Restrict Employees Displays the message Restrict employees not assigned to this clock Press the Up or Down arrows to choose from the following options e Yes Employees not assigned to this clock cannot punch using this clock e No Employees not ass
3. 15 Appendix A GT 400 Menu Structure This appendix describes the GT 400 menu structure menu items and operations Enroll Special Enrollment View Templates Remove Templates Remove All Templates Audio Polling Device 5 OD Operations Communications o Matching o Restart Application Restart Terminal Firmware Version Application Version o Restrict Employees Restrictions P Re Polling Type o Polling Server o By Badge View Employees o By Name Sound Type Custom Preview Custom Positive Sound o Sound Type o Custom Preview Custom Negative Sound o Restrict Transactions DHCP IP Address IP Network IP Gateway IP DNS Address Telnet Server Terminal ID HTTPS Communications Menu Timeout Message Timeout Timeouts Editor Timeout Communication Timeout HTTP Timeout Reader Type Biometric Type Operating Parameters Biometric Calibration Calibrate Firmware Application Certificates Software Update Revert to Factory Defaults Device Type gt IP Configuration o Firmware Version Serial Number Device Info o Number of Employees View Statistics PI o Number of Transactions Clear Transactions Clear Employees Revert to Defaults AOD Locator Query Round Trip Full Syne 2014 Attendance on Demand Inc All Rights Reserved 16 Operation Description Enrollment Menu Enroll Enroll
4. 1 2 Press the function key to perform callback transaction In the Enter Badge ID prompt type the employee s badge number Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection The message Completed Thank you is displayed Multiple Level Workgroup Transfer Supervisors can perform multiple level workgroup transfers for an employee employees can also transfer themselves to other multiple level workgroups See the following process to perform workgroup transfer Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection 1 OR 3 Press the function key to perform multiple level workgroup transfer At the Enter Badge ID prompt type the employee s badge number At the LOCATION workgroup level 1 prompt enter the workgroup identifier for the workgroup level 1 The DEPARTMENT workgroup level 2 prompt is displayed Enter the workgroup identifier for the workgroup level 2 The SHIFT workgroup level 3 prompt is displayed Enter the workgroup identifier for the workgroup level 3 Workgroups are defined in your system The message Completed Thank you is displayed 2014 Attendance on Demand Inc All Rights Reserved 35 Quick Workgroup Transfer Supervisors can perf
5. Press ENTER to confirm the selection The employee badge number and detailed information related to adding punch for example punch date and time is displayed Credit Hours See the following process to credit hours for an employee 1 2 3 Press the Down arrow to highlight the Credit Hours operation Press ENTER to select the Credit Hours operation In the Enter Badge ID number prompt enter the employee badge number to credit hours for Press the left arrow to erase the number and re enter it if needed Press the Left or Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection In the Up Dn Keys Change prompt use the Up and Down arrow to change the employee s credit date Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection In the Enter Hours prompt enter hours to be credited To correct the time type numbers to represent the hours and minutes in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field In the Pay Designation prompt enter the pay designation number Pay designations are defined in your system Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field The employee badge number and detailed information related to crediting hours for examp
6. FN and Alpha keys are not used Maintenance of the GT 400 The GT 400 works well in many kinds of industrial environments Antimicrobial coating embedded in platen keypad and plastics in inhibits growth of bacteria There is no special maintenance requirement 2014 Attendance on Demand Inc All Rights Reserved GT 400 Lifecycle Several steps are required in order to use the GT 400 Customer Steps The customer must also complete several steps before supervisors and employees can use the clock To assist the customer in performing these steps an end user manual is provided P Customer enrolls hand at the clock e Press SPACE e Enter the administrator PIN if the menu is locked D Select Employee Enrollment in the Enrollment Menu e Enter the employee badge number or slide the badge through the barcode reader if the barcode reader is installed D Place the hand firmly on the platen three times a S 4 me erforms a synchronization operation D If Push Local is selected as a polling type perform the Full Synchronization on the clock D If Polled is selected as a polling type force the Communications tab in the Station Properties window or schedule the Task Communications folder a synchronization operation in the system S a Supervisors Employees perform their own functions e Employee punches In Out e Employee uses Function Keys g Supervisor uses Function Keys 2014 Attend
7. New Station Supervisor Station Supervisors 2014 Attendance on Demand Inc All Rights Reserved 26 The Basic area Click the Change link to modify the following properties in the table Property Description Station Name A friendly name given to this station Station Type The type of station L Application v1 0 is selected for the GT 400 Synchronization Interval The number of minutes between clock initiated synchronization operations The default value is 60 Synchronization Offset Determines when the synchronization operation should start For example if the Sync Offset is 21 the first synchronization is initiated at 21 minutes past the hour The Sync Offset balances the hosted system load preventing all synchronizations from occurring simultaneously The Time area Click the Change link to modify the following properties in the table Property Description Time Zone Offset Determines the amount of time offset from the corporate time zone For example if the corporate headquarters is in EST and this company is in CST then choose One Hour Earlier Choose any time up to 5 hours earlier or 5 hours later than corporate Date and Time Synchronized with Host The date and time are synchronized and adjusted with the central hosted server time The Logging area Click the Change link to modify the following properties in the table Pro
8. Simple Worksroup Entry gare veel ae ed inl eet enh ee 34 Callback Transaction EE 35 Multiple Level Workgroup Transfer AA 35 Quick Workeroup Vranster is cece ee eid ch Seed te ean he ee ee 36 Litt Ee ee EE 36 Lift Next Restriction for Employee oo neneiia aiii iere N E a Ee si a i ias 36 A Smgle Day Leave R q st nenene n aet es ee ae a i E 37 Several Days Leave REQUest E 37 Data Collectop Chperatton eege ENEE conde ge aE a EAE a eies E er i Eia 37 Pass Through Operation meien anai a ocd potas eara ees SEENEN 38 Appendix E Printing Badge Labels ccssseeeeeeeeeeeeeeeneeeeeeeeeeeaneeeneeeeeeeeeeeaseeeeneeeeeeeeeeenneees 39 Configuring Badge Label Printing e seeeseseereesseseesesreesesresstssrsstesrestenrestesestteseertestestestessestesseesesseesteset 39 Printing Badge Labels Using a Template 41 Appendix F Issuing a Badge to an Employee cccesseeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeneeeeeeeeeeenneees 42 2014 Attendance on Demand Inc All Rights Reserved 5 Introduction The HandPunch GT 400 time clocks record and store three dimensional templates of the human hand for comparison and verification The GT 400 is an industrial grade time clock It provides eight ATM style function keys hand reader optional barcode reader and can operate in many kinds of industrial environments Employees punch In and Out and perform many comprehensive functions using their badge numbers or optional barcode badges and
9. day off 1 Press the function key to request a single day off 2 Atthe Enter Badge ID number prompt type the employee s badge number or slide a card through the reader Press ENTER to confirm the selection 3 Atthe Enter Date prompt enter the date of the request To correct the date type numbers to represent the month day and year in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection 4 Optional At the Select Benefit prompt select the type of benefit to use Use the Up or Down keys to browse to the last or next benefit Press ENTER to confirm the selection 5 At the Enter Amount of Time prompt enter the number of hours and minutes you need to take off To correct the time type numbers to represent the hours and minutes in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection 6 The message Completed Thank You is displayed Several Days Leave Request Supervisors can perform a several days leave request for an employee employees can also request to take several days off 1 2 3 Press the function key to request several days off At the Enter Badge ID number prompt type the employee s badge number or slide a card through the reader Press ENTER
10. employee hand into the GT 400 Enter employee badge numbers or slide the card through the barcode swipe card reader if the barcode reader is installed before enrolling their hands Special Enrollment Special enrollment allows you to enroll people with disabilities that prevent them from using the GT 400 properly Employees with their badge number can punch in without biometric verification Enter an employee s badge number for special enrollment The messages The badge has been enrolled as a special enrollment is displayed This setting is equivalent to the None selection for the Matching menu item View Templates Displays how many hand templates are available in the system for a specific employee Enter an employee s badge number to display the number of hand templates of this employee Remove Templates Remove the specific employee s hand templates in the clock Enter an employee s badge number to remove his her hand templates Remove All Remove all employees hand templates in the clock Templates Settings Menu Positive Please note Different sounds can be configured for positive or negative transaction status Sound or Positive transaction statuses include transaction complete take action reminder for Negative example enrolling your hand and so on Negative transaction status means transaction Sound failed Sound Displays the question Choose the type of sound to use
11. from the clock Clear Employees Removes employees from the clock Revert to Defaults Clear all existing application settings for example function keys employees transactions templates and so on and returns the clock to original application defaults This operation does not impact the IP Configuration that in the Settings Device then Device Info menu When the clock communicates next time application settings from the software are restored to the clock AoD Locator Displays the Attendance on Demand database URL 2014 Attendance on Demand Inc All Rights Reserved 21 Operation Description Query Round Trip Not used Full Sync Perform full synchronization operation to share employee data transactions and settings between the clock and the hosted system Matching Enter an employee s badge number for individual threshold adjustment and select the one of the following options e Global The system global threshold value is used This is the default setting for all new templates enrolled in the clock It cannot be adjusted This option uses a high reject threshold value and works fine in most cases e None No hand template is required The hand image does not need to be captured Only employee badge number is used e Template only This option accepts any hand The hand image must be captures but not compared to any templates e Low Select this option to use a
12. hands This manual covers installation and configuration of GT 400 time clocks GT 400 Features The GT 400 has a capacity of approximately 1000 employees 5000 transactions and 3000 schedules The GT 400 provides the following key features e Optional barcode reader is supported with the GT 400 Barcode badges utilize the 3 of 9 and 2 of 7 barcodes The employee slides the card through the barcode reader from one side to another e Ease of use Once the GT 400 is installed plugged into the power outlet and Ethernet port and configured it can communicate with the system immediately e Comprehensive function key operations Eight ATM style function keys can be used for employee and supervisor operations Employees can review worked hours check benefits enter tips and so on See Appendix D Employee Menu on page 34 for details The supervisor menu is used to perform transactions on behalf of employees See Appendix C Supervisor Menu on page 29 for details e Employee punch time restriction Using punch restrictions prevent employees from punching In or Out on the GT 400 at unauthorized times e Highly secured GT 400 authority levels help you to control the access to menu items or function keys e Automatic time synchronization and daylight savings adjustments with the system e Easy installation little training and zero maintenance The GT 400 is easy to install Once it is installed and configured it is easy to use so little trai
13. no punch restrictions press the ENTER button for No You can setup the time restrictions on the Punching Restrictions tab of the station properties Lists Menu All Alphabetical Displays employee names badge numbers and the date and time of each employee s last punch sorted by the employee last name Press the Left or Right arrow for navigation Punched IN Only employees who are punched IN are displayed Displays employee names badge numbers and the date and time of each employee s last punch Press the Left or Right arrow for navigation Add Punch See the following process to add a punch for an employee 1 Press ENTER to select the Add Punch operation Press the Right arrow to navigate between OK Cancel and the edit field 2014 Attendance on Demand Inc All Rights Reserved 30 2 In the Enter Badge ID number prompt enter the badge number to add a punch for Press the left arrow to erase the number and re enter it if needed In the Up Dn Keys Change prompt use the Up and Down arrow to change the employee s punch date Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection In the Enter Time prompt enter the employee s punch time To correct the time type numbers to represent the hours and minutes in order Press the left arrow to erase the number and re enter it if needed Press the Left or Right arrow to navigate between OK Cancel and the edit field
14. type numbers to represent the dollars and cents in order Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection 4 The message Completed Thank you is displayed Simple Workgroup Entry Supervisors can perform workgroup transfers for an employee employees can also transfer themselves to 2014 Attendance on Demand Inc All Rights Reserved 34 other workgroups See the following process to perform workgroup transfer 1 2 Press the function key to perform simple workgroup entry In the Enter Badge ID prompt type the employee s badge number Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection In the DEPARTMENT workgroup level prompt enter the workgroup identifier for the workgroup level to transfer Workgroups are defined in your system Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection The message Completed Thank you is displayed Callback Transaction Supervisors can perform a punch with specified callback tag for an employee employees can also add a callback punch themselves See the following process to perform the callback transaction
15. Logs 11 17 2005 11 15 02AM Sync set for Thu 11 17 2005 11 15a GT 400 11 17 2005 11 15 00 AM Process Logs 11 17 2005 11 15 02AM Next Sync at Thu 11 17 2005 11 15a GT 400 11 17 2005 10 15 02 AM gt Station Logs 11 17 2005 10 15 02AM 0 Users 0 Templates 0 Transactions 3 Events GT 400 11 17 2005 10 15 02 AM 2014 Attendance on Demand Inc All Rights Reserved 28 Appendix C Supervisor Menu Use the following steps to access the supervisor menu and perform supervisor edits for employees 1 Press a function key to access the supervisor menu 2 Type the supervisor s PIN Note This PIN must match one of the PINs with the correct authority level on the PINs tab of the GT 400 s terminal properties L Application 1 0 Device Properties Full Syne Schedule Activity Log Assignments Badges Name Values Prompts Statistics Operation HTTP Sync Setup Communications Employee Review Function Keys PINs Bell Schedule Punching Restrictions Language Supervisor PINs Supervisor Supervisor Add Punch o Credit Hours o Credit Dollars o Add Schedule Lift Restriction Lift Badge Restriction Supervisor Menu Global Time Restr All Alphabetical Punched IN 2014 Attendance on Demand Inc All Rights Reserved 29 Operation Description Adjustments Menu Add Punch The Add Punch operation allows the supervisor to add a punch for an employee See Add Punch o
16. Parameters operation displays the GT 400 exposure and alignment values of the last Calibrate command and helps verify these operating parameter values such as exposure time calibration error row column magnification rotation and the LED status For example Exposure 13008us Exposure 100 Row Error 3 00 Column Error 0 90 Magnification Error 0 20 Rotation Error 0 04 degrees LED Current OmA bal If any error conditions happen in exposure calibration or alignment such as exposure is higher than 140 errors are displayed indicating cleaning needed or factory calibration needed Please note The actual exposure number is not used as an absolute value to determine if the clock is out of exposure It is only used as a guideline 2014 Attendance on Demand Inc All Rights Reserved 20 Operation Description Biometric Calibration Calibrate Execute the Calibrate command the message Calibrating This may take a few seconds is displayed During this process the operating exposure is calculated and the camera alignment is checked It takes approximately five seconds to complete the process Please note The camera exposure is automatically set when power is applied Generally the exposure should only be recalculated after the platen has been cleaned Some customers may wish to recalculate it to overcome a dirty platen or aging LEDs Softwar
17. Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection The employee badge number and detailed information related to adding schedules for example schedule date schedule start time and end time is displayed Lift Restriction A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times When an employee attempts to punch during a restricted period the transaction is denied The restriction can be lifted to allow the employee to punch in the following cases e Employees who are not assigned to this clock e Double punch e The restriction class based restrictions The Lift Next Restriction operation removes any restriction for the next badge or template initiated transaction See the following process to lift the next punch restriction 1 Select the Lift Restriction operation in the Overrides menu 2 The message The Specified restriction has been lifted is displayed 2014 Attendance on Demand Inc All Rights Reserved 32 Lift Badge Restriction A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times When an employee attempts to punch during a restricted period the transaction is denied The restriction can be lifted to allow the specified employee to punch in the following cases e Employees who are not assigned
18. Station Properties in Attendance on Demand This appendix describes the clock settings in the GT 400 properties in the following scenarios e If your customers use Attendance on Demand Professional Edition 1 0 see Attendance on Demand Professional Edition 1 0 on page 24 e If your customers use Attendance on Demand Professional Edition 1 1 see Attendance on Demand Professional Edition 1 1 on page 26 Attendance on Demand Professional Edition 1 0 If your customers use Attendance on Demand Professional Edition 1 0 1 Click System Maintenance in the left hand menu 2 Click Time Clock Stations 3 Click the GT 400 station See the following tabs to help them define the clock properties and view station activities Basic Tab 4 Return to Stations Jo Clear Activity Log Refresh GT 400 gt Basic gt Recent Activity Skip Daylight Savings Name GT 400 Number 5 Type L App 1 0 Serial No 7302726 Sync Mode Default Sync Interval Mins 60 Sync Offset Mins 21 Log Transactions Enabled Log Incorrect Value Enabled Rejections Time Zone Offset Same As Corporate Disabled Property Description Name A friendly name given to this station 2014 Attendance on Demand Inc All Rights Reserved 24 Property Description Number The time clock s internal station number This number cannot be changed It can be re issued if a station is removed and re
19. actions Instead of having to remember a badge number employees simply carry their badges in order to punch Barcode swipe cards utilize the 3 of 9 and 2 of 7 barcodes The employee slides the card through the barcode swipe card reader This section describes how to prepare and use badges with the GT 400 such as Issue badge numbers to employees print badge labels and give badges to employees Issuing Badges to Employees Before badges can be used they must be issued to employees with or without labels This procedure is different depending on whether you are issuing badges to all employees typical when a clock is first being installed or to just one employee typical when a new employee is hired Issuing Badges to All Employees Use the Comprehensive Employee Import or the Simple Employee Import to import employees with their badge numbers in Attendance on Demand See the Learning Center in order to learn how to add employees using imports or to review import formats Issuing Badges to One Employee Use the Add New Employee Wizard to issue a badge to a new employee when he she is added in Attendance on Demand See the Learning Center to learn how to add an employee using a wizard Printing Badge Labels The GT 400 comes packaged with label sheets To print labels from Attendance on Demand see Appendix E Printing Badge Labels on page 39 Changing Badge Assignments Badge assignments must occasionally be changed when an employe
20. added Type The type of station L App 1 0 is selected for the GT 400 Serial No The serial number of the time clock Sync Mode The default mode allows the time clock to initiate communications with the hosted system at a frequency defined by the Sync Interval and Sync Offset values Sync Interval The number of minutes between clock initiated synchronization operations Sync Offset Determines when the synchronization operation should start For example if the Sync Offset is 21 the first synchronization is initiated at 21 minutes past the hour The Sync Offset balances the hosted system load preventing all synchronizations from occurring simultaneously Log Transactions When enabled each transaction is logged in the Station Activity Log Log Incorrect Value When enabled records when the time clock rejects an attempt to assign an Rejections employee to a GT 400 station Time Zone Offset Determines the amount of time offset from the corporate time zone For example if the corporate headquarters is in EST and this company is in CST then choose One Hour Earlier Choose any time up to 5 hours earlier or 5 hours later than corporate Skip Daylight When enabled daylight savings time is not observed Savings 2014 Attendance on Demand Inc All Rights Reserved 25 Recent Activity Tab The Recent Activity tab shows the Station Activity Log The Station Activity Log records activity between
21. ance on Demandp Inc All Rights Reserved Customer Steps Using the GT 400 A few procedures are required for customers to begin using the time clock The QuickStart Guide lists the overall procedure The remaining sections describe the steps in further detail Become familiar with these steps in order to guide customers in the installation and use of the GT 400 QuickStart Guide for Using GT 400 To use GT 400 clocks in HTTP mode with the hosted system a few steps are required This gives an overview of the process 1 Enroll employee hand at the clock See Enrolling an Employee on page 11 2 Employees punch In and Out as usual See Punching In or Out on page 12 3 Supervisors and employees use their own function keys to perform transactions For supervisor function keys see Appendix C Supervisor Menu on page 29 For employee function keys see Appendix D Employee Menu on page 34 4 Optional Administrators use menu commands for system management See Appendix A GT 400 Menu Structure on page 16 5 Optional See Recent Activity Tab on page 26 to check clock activities in Attendance on Demand Professional Edition 1 0 See Station Activities on page 28 to check clock activities in Attendance on Demand Professional Edition 1 1 6 Optional Modify the GT 400 station properties such as modifying the synchronization interval or adding a user with the supervisor authority level in Attendance on Demand Professional Edition 1 0 or At
22. ber of seconds after which the HTTP requests time out It can be configured from 30 seconds to 3000 seconds The default value is 120 seconds Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field 2014 Attendance on Demand Inc All Rights Reserved 19 Operation Description Reader Type Press the Up or Down arrows to choose from the following type of polling used by this clock e None Select None if the Barcode reader is not installed and used PIN entry and or biometric reader are used e Barcode Select Barcode if the Barcode reader is used The biometric reader is detected automatically if HPU is selected in the Biometric type menu Press Right arrow to navigate among the selection field Ok or Cancel Press Enter to confirm the selection Select Yes for Restart Terminal in the Reset menu This operation ensures clock settings are saved correctly and taken into effects after the terminal is restarted Biometric Type Press the Up or Down arrows to choose from the following biometric type e None e HPU Select HPU for GT 400 Press Right arrow to navigate to Yes or No selection Ok or Cancel Press Enter to confirm the selection Biometric Calibration Operating Parameters Proper camera alignment is important to accurate identification as is proper setting of the camera exposure time The Operating
23. csaecaeenaeenseens 14 Printing Badge Labelen heh lites neh lg aaa en aides 14 Changing Badge Assignments oeroet iiia R NE T eee eee 14 When an Employee Leaves W Ork c cssicctesecsdeersSetesteiscsceseeseleetebslacebusSolgcestsesceeec N EE EEN E 14 When an Employee Loses a Badge 15 When a Badge Label Becomes Damaged ieee eeseceseceseceseceseceseeeeneeeneeeseeeaeecaaecsaecaeenaeeaeens 15 Appendix A GT 400 Menu Structure cccceseeeeeeeeeeeeeeeeneeeeeeeeeeeaneeeeeeeeeeeeeeeaaeeeeneeeeeeeeeesnneees 16 Appendix B GT 400 Station Properties in Attendance on Demand ccsssssseeeeeeeeeeeeeees 24 Attendance on Demand Professional Edition 10 24 Basic KEE 24 Recent Activity Lab ee he ed case he eae ae 26 Attendance on Demand Professional Edition 1 26 Station ACUVILIES e Eege VEER 28 Appendix C Supervisor Menu cccccccsssesseeeeeeeeeeeeeeeeeeeneeeeeeeeesenseneeeeeeeeeeeeeaseseeeeeeeeeeesnenees 29 PROGR EE 30 Credit Eloge dee EENS tate gates dase Sade ea ede Sonat es Ee se ave 31 Credit Dolar Soene ea eet See SES cats tent SEN SEN 31 Add Schedules nerde ren ea EAE E E eE a e EE A 32 laft Restrict onaniar eE N so ITEN E EE NAE E E E 32 Litt Badge Restriction sanr See ee EEN EE ed aah ENEE AE 33 Appendix D Employee Menge eeh eege eege eeh E ees 34 Employee Review 21 nerenin n E EE E E Eed 34 Enter TIPS ee asset eoet dee EES EEN EE ENEE SEET EAR 34 2014 Attendance on Demand Inc All Rights Reserved 4
24. e v2 GE Remove Created 8 8 2012 3 04 45 PM Last Modified 8 8 2012 3 05 29 PM Verify Threshold Use Device Settings Size 20 gt Messages The following options are available for the Biometric Threshold field e Use Device Settings The system global threshold value is used This is the default setting for all new templates enrolled in the clock It cannot be adjusted This option uses a high reject threshold value and works fine in most cases e Skip Hand Identification No hand template is required The hand image does not need to be captured Only employee badge number is used e None Accept Any Hand This option accepts any hand The hand image must be captured but not compared to any templates e Low Select this option to use a low reject threshold e Medium Select this option to use medium reject threshold e High Select this option to use high reject threshold It is the same as the Use Device Settings option Biometric Template Adjustments Biometric Threshold Use Device Settings Threshold level to apply to employee bi Skip Hand Identification None Accept Any Hand Low Medium High This feature can also be configured in the clock See Appendix A GT 400 Menu Structure on page 16 for Special Enrollment and Matching menu items 2014 Attendance on Demand Inc All Rights Reserved 13 Working with Badges The GT 400 can read barcode badges to punch employees In and Out and perform trans
25. e Upgrade the firmware version first Once the firmware version is selected the Update Firmware clock is updated and reboots Software Upgrade the application version after upgrading the firmware version Once the Jpdate A pplication application version is selected the clock is updated and reboots Software Not used Attendance on Demand servers already have a trusted Server Update Certificates Certificate Revert to Factory Defaults Returns the clock to original factory settings Device Type Displays the clock type for example RSI GT400 IP Configuration Displays the clock IP address Mask Gateway DNS and Mac address Firmware Version Displays the clock flash version Serial Number Displays the clock serial number View Employees By Displays employee name badge number and last punch time sorted by badge Badge number Browse to the last or next employee using the Up and Down keys View Employees By Displays employee name badge number and last punch time sorted by employee Name name Browse to the last or next employee using the Up and Down keys View Displays the number of employees that registered in the clock The maximum Statistics Number of number of employees is 1000 Employees View Displays the number of transactions in the clock The maximum number of Statistics Number of transactions is 5 000 Transactions Clear Transactions Removes employee transactions
26. e leaves the company no longer punches or loses or damages a badge When an Employee Leaves Work If an employee leaves the company or no longer punches ask the employee to return his or her badge If the badge is returned a label can be reprinted and the badge number reused 2014 Attendance on Demand Inc All Rights Reserved 14 When an employee leaves it is a best practice to release the employee s badge number in the employee Personal Information page of the software Click Release next to the Badge field on the Basic tab Campagna Richard 1 2 1 Last Name FirstName ID Badge Location Departm Campagna Richard 132 45813199 1 2 Bast gt Personal Private Address Rates gt Workgroup gt Active Last Name Campagna First Name Richard Middle Initial ID Number 132 Badge 458 13199 Pay Class Full Time Change Pay Class Eff Date Tue Jan 31 06 Clock Group Clock Group 1 Schedule Pattern None Change Sch Patt Eff Date Tue Jan 31 06 Date of Hire Tue Jan 31 06 Change When an Employee Loses a Badge When an employee loses a badge a new badge number must be assigned in the employee Personal Information in Attendance on Demand See Appendix F Issuing a Badge to an Employee on page 42 When a Badge Label Becomes Damaged If a badge label becomes damaged see Appendix E Printing Badge Labels on page 39 on how to print a badge label 2014 Attendance on Demand Inc All Rights Reserved
27. e name and Transaction Accepted are displayed on the screen If the hand read is not successful error messages are displayed such as Access Denied Customized messages can be displayed for different situations such as Double Punch or Not a member of this unit Make sure the employee is enrolled using the correct badge Adjusting Threshold for An Employee Verify threshold levels can be selected to adjust the sensitivity applied for one employee when a HandPunch reads a hand It does not affect the threshold of other employees 2014 Attendance on Demand Inc All Rights Reserved 12 After enrolling an employee On the Bio Templates tab in the Personal Info Page for that employee click Change for the specific G Series clock The Biometric Template Adjustments window is displayed Pages Personal Info zi Adams Sally v gt Next Empl Location v Department 501600 v Cost Center m y Company PUREM v bevel o4 Supervisor a aC Sick Le v Shift gt v Adams Sally 0110 501B00 M PUREM 04 AAC Sick Leave 2 00178 Last Name FirstName ID Badge Location Department Cost Adams Sally 00178 178 0110 501800 M P Basic Personal Private Address gt Custom Fields Rates Workgroup gt Active Status gt Hourly Status gt Pay Class P Corrective Actions Custom Fields gt Bio Templates gt Transfers Type Hand Templat
28. e operating exposure e Enabling HTTPS operation in the clock prevents the clock from performing the synchronization and version update operations See Appendix A GT 400 Menu Structure on page 16 2014 Attendance on Demand Inc All Rights Reserved IMTFOCGUCTION ze Age gei dien d e Add ese deed Al ue eee Al ug Ae eddi dees E 6 TAO GE 6 Meet the d E RE 7 Maimntenance of the GTAOO getest EEN EE SEENEN eae pase 8 GT AO LCC TEE 9 CuUStOMEr IESSE EE ee 9 Customer Steps Using the GT 400 eeeeeeeeeeeeeeeeseeeeeeeeeeeeeenseeeeeeeeeeeeseneseeeeeeeeeeeeeenenees 10 QuickStart Guide for Using GT 400 ceceeccecesccessseceeeeceeeeecaecesaaecesaeeceeeessaecseaaeceaeeceaeeeeaaeceeaeeesaes 10 Enrollingan EMployee zue ie ok ates E ed EES EENEG Wieden 11 Special Enrollment of an Employee 200 0 ceececesccesssecesececeeeeesaeceeaeeceeneecaecseaaecseaeeceeeeeaeeneaaeceeeees 12 Punching In Or Outs tee eege SA een aaa EE eg 12 Adjusting Threshold for An Employee 0 cccceccscceesseceeececeeeceeaeceeaceceeneecaeeseaaeceeaeeceeeeeeaeceeaaeceeneeees 12 Working with Badges iis cc iene enti chee eins erie Rees 14 Issuing Badges to Employees iisi ccscesiec dene KEEN ENEE scaled a r i iT 14 Issuing Badges to All Employees 0 eccceescceessecesececeseeeeaecesaceceeceecueeeesaecseaeeceeeeecaeeseaaeceeaeeesaes 14 Issuing Badges to One Employee 0 eee eeeeseeessecnseceseceseceseceseceeeeseeseeeecaeeeneeeaeecaae
29. erty Description Description Sheet label template description Layout Indicates the number of labels horizontally and vertically available on a single sheet There are two layouts available 3 by 6 or 2 by 4 Note Properties in the Measurement area are reverted to default values for the selected layout The Measurement area defines properties to adjust the position of the print on the Badge Label report In most cases use default values Property Description Badge Width inches The width in inches of an individual label Badge Height The height in inches of an individual label Left Offset The distance horizontally from the left margin of the page to the beginning of an individual label Top Offset The distance vertically from the top margin of the page to the beginning of an individual label Column Separator Spacing The distance horizontally from the right border of an individual label to the left edge of the label to its immediate right 2014 Attendance on Demand Inc All Rights Reserved 40 Property Description Row Separator Spacing The distance vertically from the bottom border of an individual label to the top edge of the label directly beneath it The Includes area Property Description Include Employee Name on When enabled the employee name is included on the badge Badge Label label The employee s first name and last na
30. fter the message Place your hand firmly on the platen is displayed place the hand on the platen e Remove the hand from the platen after the message Please remove your hand from the platen is displayed The employee is asked to put his her hand three times The message Completed Thank you is displayed if the enrollment is successful Enroll other employees or press Cancel to exit the menu Once the employee enrollment process is completed successfully perform a full synchronization operation to upload hand templates to the system To enroll an employee use the designated function key 1 2 3 Press the function key to access the Enrollment Menu Enroll Employee is highlighted Press OK Follow the instructions on how to enroll an employee using the time clock configuration menu in Enrolling an Employee on page 11 After employees are added to the system the employee s properties can be adjusted in the employee s Personal Information page 2014 Attendance on Demand Inc All Rights Reserved 11 Special Enrollment of an Employee Before employees can use the system they must be enrolled at the GT 400 by a supervisor Sometimes employees are unable to get a good reading from the clock and need to have their individual badge threshold changed 1 Follow the instructions on how to enroll an employee using the time clock configuration menu in Enrolling an Employee on page 11 Once the synchron
31. hy L1 CASHIER 2 Last Name FirstName ID Badge Location Adams Kathy 178 178 Li gt Basic P Personal P Private Address Rates Workgroup gt Active S Last Name Adams First Name Kathy Middle Initial ID Number 178 Pay Class Salaried Employees Change Pay Class Eff Date 11 13 05 Clock Group Schedule Pattern Persona 7 Day Pattern Change Sch Patt Eff Date 11 15 03 Date of Hire 10 05 89 Change 3 Ifan employee has a badge number of zero and inactive badges are available for use in the system the Assign link is available Use the Assign Badge window to assign an inactive badge to an employee Assign Badge Assign Badge 458 13199 E Assignment Date 1 Di 2 2007 y 4 Perform a full synchronization operation or wait until the next automatic synchronization By default the GT 400 synchronizes with the hosted system once an hour 2014 Attendance on Demand Inc All Rights Reserved 42
32. igned to this clock can punch using this clock Press Right arrow to navigate to Yes or No selection Ok or Cancel Press Enter to confirm the selection Restrict Transactions Displays the message Restrict transactions based on the employee s restriction class Press the Up or Down arrows to choose from the following options e Yes Employee transactions are restricted based on the restriction class configured in the software e No Employee transactions are not restricted Press Right arrow to navigate to Yes or No selection Ok or Cancel Press Enter to confirm the selection Polling Type Press the Up or Down arrows to choose from the following type of polling used by this clock e Polled The poll technology is used for a system and GT 400 Not used for Attendance on Demand e Push AoD The push technology is used for Attendance on Demand and GT 400 e Push Local The push technology is used for the locally hosted system Attendance Enterprise 2 1 and GT 400 Not used for Attendance on Demand Polling Server If Polled is selected specify the IP address of the hosted systems Attendance Enterprise 2 1 Not used for Attendance on Demand DHCP Configures whether DHCP is used or not Press the Up or Down arrows to choose from the following options e Yes If DHCP is used select Yes e No If a static IP is used select No Press Right arrow to navigate to Yes or No selection Ok or Cancel Pre
33. ing Add Badge Report Template Revert to Defaults Badge Report Templates Options Badge Numbering Format EM4100 3 digits 5 Change digits Preferred Label Template Standard 3x6 Badge Label Layout Standard 3x6 Badge Label Layout Basic 3 thoriz by 6 vert Change Remove Print Measurements Badge Width 2 5000 Change Badge Height 1 6100 Left Offset 0 1000 Top Offset 0 2000 Column Spacing 0 1250 Row Spacing 0 1250 Includes Incdude Employee Name Yes Change Include Company Name No 2014 Attendance on Demand Inc All Rights Reserved 39 See the following table to set up badge report templates The Option area defines global properties used to print badge labels Property Description Badge Numbering Format Determines how badge numbers are rendered on the badge label e Standard up to 9 digits Badge number is rendered up to 9 digits For example 1234 e Standard 9 digits Padded Badge number is rendered as 9 digits For example 000001234 e EM4100 3 digits 5 digits Badge number is rendered as a 3 5 digit number For example 123 456789 Preferred Template Select one of the Badge Label Templates to use as the preferred template for the Badge Label Report Layouts are named by the number of labels horizontally and vertically available on a single sheet e Standard 3x6 Badge Label Layout e Standard 2x4 Badge Label Layout Basic area Prop
34. ization has completed Press the SPACE key to access the clock menu If the menu is locked enter the administrator s PIN to access the GT 400 menu Choose the menu item Operations and then select Matching Oe ee Ge ES Type in the badge number that you wants to make the individual threshold adjustment for and select the one of the following options Global None Template only Low Medium or High See Appendix A GT 400 Menu Structure on page 16 for detailed descriptions of each option Once the employee individual threshold adjustment process is completed exist the clock menu and perform a full synchronization operation to upload hand templates to the system Please note If the employee badge number is not in use in the system select the Accept new Enrollments as New Employees into System checkbox on the HTTP Sync tab to accept new hand enrollments at the HandPunch You can also use Simple Employee Import or Comprehensive Employee Import to import employees in the system first enroll employees with their badge numbers on the GT 400 later Punching In or Out After employee hands are enrolled in the system they can punch In Out 1 Enter the employee badge number or slide the badge through the barcode swipe card reader if the barcode reader is installed 2 Place the enrolled hand on the platen It is important that the hand is placed on the platen in the same manner every time 3 Ifthe hand is read successfully Employe
35. le credit date hours and pay designation is displayed Credit Dollars See the following process to credit dollars for an employee 1 2 3 Press the Down arrow to highlight the Credit Dollars operation Press ENTER to select the Credit Dollars operation In the Badge ID number prompt enter the employee badge number to credit dollars for Press the left arrow to erase the number and re enter it if needed Press the Left or Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection In the Up Dn Keys Change prompt use the Up and Down arrows to change the day on which to credit the employee dollars Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection In the Enter Dollars prompt enter dollars to be credited The maximum amount that you can enter is 2014 Attendance on Demand Inc All Rights Reserved 31 999 99 To correct the amount type numbers to represent the dollars and cents in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field 6 In the Pay Designation prompt enter the pay designation number Use pay designations with Dollars type in your system Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field The employee badge number and de
36. low reject threshold e Medium Select this option to used medium reject threshold e High Select this option to use high reject threshold It the same as the Global option The following table lists the one to one correspondence between options for the Matching operation in the clock and selections for the Biometric Threshold field in the system Matching Biometric Threshold Global Use Device Settings None Skip Hand Iedntification Template only None Accept Any Hand Low Low Medium Medium High High Biometric Template Adjustments Biometric Threshold Use Device Settings Use Device Settings Skip Hand Identification None Accept Any Hand Low Medium High Threshold level to apply to employee Restart Application Select Yes to reload the application 2014 Attendance on Demand Inc All Rights Reserved 22 Operation Description Restart Terminal Select Yes to restart the terminal after exists the menu or the menu times out Select No to not restart the terminal If any clock settings are modified select Yes to ensure changes are saved correctly and take effect after the terminal is restarted Otherwise select No Firmware Version Displays the clock Flash version Application Version Displays the clock Application version 2014 Attendance on Demand Inc All Rights Reserved 23 Appendix B GT 400
37. me are printed on two separate rows Include Company Name on Badge Label When enabled the company name is included on the badge label The company name is printed after the employee name if included and before the badge number Company Name Text Optional replacement text for the company name Print employee badge labels using the preferred Badge Label Template Printing Badge Labels Using a Template 1 2 3 4 5 Click System Reports in the Reports menu group Click the Employee Lists tab Click the Badge Labels link Choose Employees Type the number of labels to skip This allows you to skip previously printed labels starting from the top of the page It applies only for the first page if the report is a multi page report Note If this report is saved to the My Reports area and is re executed from this area the same number of labels is skipped Click Run Report to generate a PDF file 2014 Attendance on Demand Inc All Rights Reserved 41 Appendix F Issuing a Badge to an Employee The following procedure is used to assign an unregistered badge to an employee in Attendance on Demand 1 Obtain a barcode proximity badge 2 Inthe employee s Personal Information click the Basic tab The Badge and Clock Group fields affect the employee s ability to punch at the clock Pages Personal Info v Adams Kathy v Location All v Dep Adams Kat
38. mple a GT 400 with a terminal id of 86 has a host name of gt400 86 HTTPS There are three communication protocol options available e HTTP HTTP protocol is used e HTTPS The clock uses HTTPS protocol with a trusted server certificate e HTTPS No Trust Not used Please note If you want to downgrade the Firmware or the Application version Disable HTTPS first Enabling HTTPS prevents the clock from performing the synchronization and version update operations Menu Timeout Enter the number of seconds after which the menu display times out Press the left arrow to erase the number and re enter it if needed Use arrows to navigate among OK Cancel and the edit field Message Timeout Enter the number of seconds after which the displayed message times out Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Editor Timeout Enter the number of seconds after which the display for entering information times out Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Communication Enter the number of seconds after which the communication between the system Timeout and the clock times out Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field HTTP Timeout Enter the num
39. n 2 The message The Specified restriction has been lifted followed by Completed Thank You is displayed Lift Next Restriction for Employee A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times When an employee attempts to punch during a restricted period the transaction is denied The restriction can be lifted to allow the specified employee to punch in the following cases e Employees who are not assigned to this clock e Double punch e The restriction class based restrictions The Lift Next Restriction for Employee operation removes any restriction for the specified badge The badge number must be provided when performing this operation or the template associated with the employee badge when the badge or the finger is used next time See the following process to lift the next punch restriction for the specified employee 1 Press the function key to perform the Lift Next Restriction for Employee operation 2 Atthe Enter Badge ID number prompt type the employee s badge number Press ENTER to confirm the selection 2014 Attendance on Demand Inc All Rights Reserved 36 3 The message The Specified restriction has been lifted followed by Completed Thank You is displayed A Single Day Leave Request Supervisors can perform a single day leave request for an employee employees can also request to take a single
40. n page 30 for detailed process Credit Hours The Credit Hours operation allows the supervisor to credit hours for an employee See Credit Hours on page 31 for detailed process Credit Dollars The Credit Dollars operation allows the supervisor to credit dollars for an employee See Credit Dollars on page 31 for detailed process Add Schedule The Add Schedule operation allows the supervisor to add a standard schedule for an employee The new schedule replaces any previous schedules the employee had on the selected date See Add Schedule on page 32 for detailed process Overrides Menu Lift Restriction The Lift Restriction operation allows the supervisor to remove any restriction for the next badge or template initiated transaction See Lift Restriction on page 32 for detailed process Lift Badge The Lift Restriction operation allows the supervisor to remove any restriction for Restriction the specified badge or the template associated with the employee badge when the badge or the finger is used next time See Lift Badge Restriction on page 33 for detailed process Settings Menu Global Time Restr Displays the question Enable Time Restrictions Press the Left or Right arrow to navigate between Yes No and Cancel Press ENTER to confirm the selection e If there are punch restrictions that prohibit employees from punching at the clock press the ENTER button for Yes e If there are
41. ning is required and no special maintenance is required 2014 Attendance on Demand Inc All Rights Reserved 6 Meet the GT 400 The GT 400 is an industry grade time clock with streamlined technology that is easy to use and easy to configure Here are the basic parts of the time clock Function keys Cancel Navigation arrows Enter Synchronization Menu Hand Reader 2014 Attendance on Demand Inc All Rights Reserved e Display It displays time information and instructions for the user e F to F8 function keys They are used to perform comprehensive employee functions or supervisor functions Label abbreviations can be specified to appear on the GT 400 to support ATM like function keys e Navigation arrows They are used to browse configuration menus in the time clock switch between Yes and No in the menus scroll down to view the long messages on the screen or erase numbers entered using the keypad e ENTER It is used to indicate acceptance or move processes forward e Hand reader Place the hand on the platen to punch e ESC It is used to indicate lack of acceptance halt a process or go back a menu e SPACE Press to access configuration options e Synchronization If the Push communication is used press CAPS to perform full synchronization operation and other operations such as navigate among options OK Cancel and an edit field e Optional barcode reader Please note The
42. orm quick workgroup transfers for an employee employees can also transfer themselves to other workgroups Depends on the settings the Quick Workgroup Transfer support both simple workgroup entry and multiple level workgroup transfer See the following process to perform quick workgroup transfer 1 Press the function key to perform quick workgroup transfer 2 At the Enter Badge ID prompt type the employee s badge number 3 The specified workgroups are displayed and scrolled line by line on the screen Select the number that associated with the workgroup to transfer to If and or are configured for quick workgroup transfer select CAPS for and SPACE for on the clock keypad 4 The message Completed Thank you is displayed Lift Next Restriction A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times When an employee attempts to punch during a restricted period the transaction is denied The restriction can be lifted to allow the employee to punch in the following cases e Employees who are not assigned to this clock e Double punch e The restriction class based restrictions The Lift Next Restriction operation removes any restriction for the next badge or template initiated transaction See the following process to lift the next punch restriction 1 Press the function key to perform the Lift Next Restriction operatio
43. orted later 1 2 3 4 Press the function key to collect data At the Enter Badge ID number prompt type the employee s badge number or slide a card through the reader Press ENTER to confirm the selection A set of prompts are customized based on the configuration Read the prompt text and enter the information The message The Specified restriction has been lifted followed by Completed Thank You is displayed Pass Through Operation Supervisors or employees can use the function key for the pass through operation to simply present a splash message or trigger the relay 1 2 3 Press the function key for the pass through operation The splash message maybe displayed or the relay is triggered based on the configuration The message Completed Thank You is displayed 2014 Attendance on Demand Inc All Rights Reserved 38 Appendix E Printing Badge Labels To print badge labels in Attendance on Demand configure the badge label template first and then print labels Configuring Badge Label Printing 1 Click Global Setup in the Configuration menu group in Attendance on Demand 2 Click the Badge Printing tab You can click Add Badge Report Template link to add a new badge report template or click Revert to Defaults link to use modify existing badge report template Global Setup gt General Clock Groups Kiosk ESS ESS Profiles gt IP Filtering Processes Badge Print
44. perty Description Log Transactions Received When enabled each transaction is logged in the Station Activity Log Log Loading Rejections When enabled records when the time clock rejects an attempt to assign an employee to a GT 400 station The Supervisor area This area presents a list of employees that have the authority to access the menu items or function keys Property Description Supervisor ID Supervisor unique identification number Authority Authority levels PIN Number Personal identification number to access the menu items or function keys 2014 Attendance on Demand Inc All Rights Reserved Station Activities To view the communication activities between the GT 400 and the hosted system 1 Click Station Logs in the left hand menu 2 Select GT 400 station name from the Station drop down menu 3 Select options from the Activity drop down menu and Periods drop menu Last Three Days o l Daily Operations Scheduling Station Activity Log 11 17 2005 Interactive Summaries Reports Timestamp Description Station EffDateTime Operations 11 17 2005 4 18 31PM Station 5 Added to the System GT 400 11 17 2005 4 18 31 PM Employee Lists 11 17 2005 11 15 02AM 0 Users 0 Templates 0 Transactions 3 Events GT 400 11 17 2005 11 15 02 AM Logs 11 17 2005 11 15 02AM Next Sync at Thu 11 17 2005 12 15p GT 400 11 17 2005 11 15 00 AM gt Event
45. ss Enter to confirm the selection IP Address Enter the IP address if static IP is used Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among the edit field OK and Cancel IP Network Enter the IP Mask if static IP is used Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among the edit field OK and Cancel IP Gateway Enter the IP Gateway if static IP is used Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among the edit field OK and Cancel 2014 Attendance on Demand Inc All Rights Reserved 18 Operation Description IP DNS Address Enter the DNS IP address if static IP is used Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among the edit field OK and Cancel Telnet Server Configures whether you allow the clock to be accessed remotely Through Telnet specific application and data can be loaded on the clock for maintenance and troubleshooting Press the Up or Down arrows to select Yes or No Press Right arrow to navigate to Yes or No selection Ok or Cancel Press Enter to confirm the selection Terminal ID Enter a number with a range of 1 to 999 This number combined with host name gt400 is used to differentiate multiple terminals on the same network For exa
46. tailed information related to crediting dollars for example credit date dollars and pay designation is displayed Add Schedule See the following process to add a standard schedule for an employee Use arrows to navigate among OK Cancel and the edit field 1 Press the Down arrow to highlight the Add Schedule operation 2 Press ENTER to select the Add Schedule operation 3 In the Badge ID number prompt enter the employee badge number to credit dollars for Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection 4 In the Up Dn Keys Change prompt use the Up and Down arrow to change the day to add a schedule Press the left arrow to erase the number and re enter it if needed Press the Left or Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection 5 In the Schedule Start prompt enter the scheduled start time To correct the time type numbers to represent the hours and minutes in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection 6 In the Schedule End prompt enter the scheduled end time To correct the time type numbers to represent the hours and times in order Press the left arrow to erase the number and re enter it if needed
47. tendance on Demand Professional Edition 1 1 See Appendix B GT 400 Station Properties in Attendance on Demand on page 24 2014 Attendance on Demand Inc All Rights Reserved 10 Enrolling an Employee Before employees can use the system they must be enrolled at the GT 400 by a supervisor 1 2 Press the SPACE key to access the clock menu If the menu is locked enter the administrator s PIN to access the GT 400 menu The Enrollment menu is highlighted Press ENTER Enroll is highlighted In the Enter Badge ID number prompt enter the employee badge number or slide the badge through the barcode swipe card reader if the barcode reader is installed Press the left arrow to erase the number and re enter it if needed Press the right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection If templates exist for this badge number a message This employee already has 1 templates s Do you want to remove the existing template and reenroll Press the right arrow to navigate between OK Cancel Press ENTER to confirm the selection An employee places his her hand on the platen three times It is important that the hand is placed on the platen in the same manner every time Follow the following instructions on the display to place or remove the hand on or from the platen for the finger enrollment e First a notification message such as Prepare to enroll is displayed e A
48. the GT 400 and the hosted system gt Basic gt Recent Activity Timestamp Description Station EffDateTime 11 17 2005 4 18 31 PM Station 5 Added to the System GT 400 11 17 2005 4 18 31 PM 11 17 2005 10 15 02AM 0 Users 0 Templates 0 Transactions 3 Events GT 400 11 17 2005 10 15 02 AM 11 17 2005 10 15 02AM Next Sync at Thu 11 17 2005 11 15a GT 400 11 17 2005 10 15 00 AM 11 17 2005 10 15 02AM Sync set for Thu 11 17 2005 10 15a GT 400 11 17 2005 10 15 00 AM 11 17 2005 10 15 02 AM Next Sync at Thu 11 17 2005 10 15a GT 400 11 17 2005 9 15 04 AM 11 17 2005 9 15 04 AM 0 Users 0 Templates 0 Transactions 9 Events GT 400 11 17 2005 9 15 04 AM 11 17 2005 9 15 04 AM Next Sync at Thu 11 17 2005 10 15a GT 400 11 17 2005 9 15 00 AM 11 17 2005 9 15 04 AM Sync set for Thu 11 17 2005 9 15a GT 400 11 17 2005 9 15 00 AM 11 17 2005 9 15 04 AM Next Sync at Thu 11 17 2005 9 15a GT 400 11 17 2005 9 13 21 AM Attendance on Demand Professional Edition 1 1 If your customers use Attendance on Demand Professional Edition 1 1 1 Click System Maintenance in the left hand menu 2 Click HTTP Clocks tab 3 See the following instructions to help define the clock properties in the GT 400 station area Name GT 400 Model L Application 1 0 Serial Number 7302726 Synchronize every 60 minutes Time Zone Offset Same As Corporate Change Date and Time Synchronized with Host Transaction Logging Enabled Change Rejection Logging Enabled Add
49. to confirm the selection At the Enter Date prompt enter the start date of the request To correct the date type numbers to represent the month day and year in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection At the Enter Date prompt enter the end date of the request To correct the date type numbers to represent the month day and year in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection Optional At the Select Benefit prompt select the type of benefit to use Use the Up or Down keys to browse to the last or next benefit Press ENTER to confirm the selection At the Enter Amount of Time prompt enter the number of hours and minutes you need to take off To correct the time type numbers to represent the hours and minutes in order Press the left arrow to erase the number and re enter it if needed Press the Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection The message Completed Thank You is displayed Data Collection Operation Use a function for tracking the specific information entered from the clock The collected data can be 2014 Attendance on Demand Inc All Rights Reserved 37 reported or exp
50. to this clock e Double punch e The restriction class based restrictions The Lift Next Restriction for Employee operation removes any restriction for the specified badge The badge number must be provided when performing this operation or the template associated with the employee badge when the badge or the finger is used next time See the following process to lift the next punch restriction for the specified employee 1 In the Overrides menu press the Down arrow to highlight the Lift Badge Restriction operation 2 Press ENTER to select the Lift Badge Restriction operation 3 At the Enter Badge ID number prompt type the employee s badge number Press the left arrow to erase the number and re enter it if needed Press the Left or Right arrow to navigate between OK Cancel and the edit field Press ENTER to confirm the selection The message The Specified restriction has been lifted is displayed 2014 Attendance on Demand Inc All Rights Reserved 33 Appendix D Employee Menu The employee menu is available using the function key defined on the Function Keys tab in the system The Employee menu is maintained for active employees only Use the following steps to access the employee menu and perform employee edits Employee Review Supervisors can review an employee s information employees can also view their own information See the following process to review employee information 1 Press the function key to re
51. view employee information 2 Inthe Enter Badge ID prompt type the employee s badge number Press the left arrow to erase the number and re enter if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection The following employee personal information is displayed and updated one line at a time on the screen Press the left right up or down arrow for navigation e Last punch Displays the date and time of the employee s last punch since a synchronization whether this punch is an In or Out punch e Schedules Displays the employee s standard schedules with schedule date scheduled start time and scheduled end time for the current week e Pay Designations Displays pay designation summaries hours that defined on the Employee Review tab e Benefit balances Displays benefit balances that defined on the Employee Review tab Enter Tips Supervisors can enter tips for an employee employees can also enter tips for themselves See the following process to enter tips 1 Press the function key to enter tips 2 In the Enter Badge ID prompt type the employee s badge number Press the left arrow to erase the number and re enter it if needed Use the right arrow to navigate among OK Cancel and the edit field Press ENTER to confirm the selection 3 Inthe ENTER TIPS prompt enter dollars to be credited The maximum amount that you can enter is 999 99 To correct the amount

GT-400 User Guide for Attendance on Demand

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