Health Sciences Web Calendar User Manual
Contents
1. 10105 Ophthalmolcgy Lecture Series 114172003 11412003 M C D 10104 Ophthalmolcgy Lecture Series 11 10 2003 11 0 2005 M C D 10032 Ophthalmolcgy Lecture Series 11 5 2003 11 5 2003 M C D x 10031 Ophthalmolcgy Lecture Series 11 7 2003 11 7 2003 MC D ECR V 10023 Ophthalmolcgy Grand Rounds 11720038 1172003 MCD ef il le ie 10027 Ophthalmolcgy Lecture Series 11 6 2003 1146 2003 M CD FEE BEER 10025 Ophthalmolcgy Lecture Series 11 6 2003 11 6 2003 M CD x e Internet Z 2 There are Help icons i next to most fields if you have questions 3 Throughout this process all required elements are marked with Required 4 When you are ready to move on in the listing entry process look for the Next Step button If there is no Next Step button on a page this means you have not completed entering required elements on that page Once you complete the process of adding a listing the listing will be submitted for review to the calendar administrator The administrator will then either approve or deny your listing you will receive an e mail confirmation of this If a listing is denied you will be notified why You can then modify your listing and re submit it for approval Step One Part 1 To complete Step One Part 1 complete this form Add Listing Step One Part 1 Listing Unit a Choose Required Listing Type 2 Internal Category i Choose Required Listing Title 2 Required Listing Descript2. NOTE If the listing is recurring any Internet resources you add will appear with each occurrence of the listing Document Add up to three documents per listing You can upload any type of document Microsoft Word Power Point Adobe PDF s etc To do this enter a title for the document Next click on Browse to find the document on your computer The option to enter a description is given You can only upload one document at a time NOTE If the listing is recurring any document you add will appear with each occurrence of the listing Image Add up to three images per listing The image size cannot exceed 150 KB Itis recommended that you only use images with a file extension of jpg or gif To add an image to a listing enter a title for the image Next click on Browse to find the image on your computer You can only upload one image at a time NOTE If the listing is recurring any image you add will appear with each occurrence of the listing Final Confirmation You will be given a final chance to edit your listing on the final confirmation page Edit any part of your listing by clicking on the pencil shaped icon next to that piece of information Once you have completed reviewing your listing click on Submit This Listing This listing will appear under View Listings usually with a Pending status until the Calendar Administrator approves it The listing will be automatically approved if you have these permissi
3. yoo Health Sciences Web Calendar Health Sciences Web Calendar User Manual Table of Contents Contents Chapter 1 Accessing the WebCalendar use 3 Chapter 2 AC IMS Sa LISEInE serapan E ee ee ee 5 EeP ONE PA FEE ER E EET ee E A E 6 EPONE PA 2 ee ee E E 8 PONE PA ee ee ee een 9 NIKOLA EC OA MALE N eaaa Eee 10 SET WO SE SEE ee ee ee ee ee ee ers 10 SED ee ee ee 11 PACON Oe ee a ee ee peers 11 Chapter 3 Moda MS ELISE eek a ee ee ee 12 Chapter 4 Canceling and Deleting Listings u een 13 a CS VS a ISO ee ee eier 13 Deletine G TINE eerie ee ee ee ee ee 14 chanter 52 IVI ROTO EEN E E E eee 15 FN 6 1 0 Gy ee ee een 16 Chapter 1 Accessing the WebCalendar 1 To access the Health Sciences Web Calendar s Administrative Website go to http calendar health pitt edu and click on Administration dj Health Sciences WebCalendar Microsoft Internet Explorer a Oo xj Edit View Favorites Tools Help rn ER ae y i gt gt i rand al te Health Sciences Web Calendar Me October 12 2003 Today Tomorrow This Week This Month Frl CBMI Faculty to Participate in APIN 10 8 2003 to 10 1 2 2003 Event Pediatric Surgery Core Lecture Children s Hospital of Pgh 44496 DeSoto Conference Room Wilms Tumor and Renal Tumors Evan Nadier MD 09 00 AM to Crabtree Hall Room A524 10 00 AM How to Add Information to the Health Science Web Page 2 Next log in using your WebCalendar username
4. and password 3 Calendar Admin Login Microsoft Internet Explorer Eile Edit View Favorites Tools Help Sl ef a Internet a 3 Once you have logged in you will be shown a list of all the calendar listings you have entered previously From this point you can add a new listing chapter 2 modify an existing listing chapter 3 cancel a listing chapter 4 or delete a listing chapter 4 4 To access this page at any time click on View Listings Eile Edit wiew Favorites Tools Help F NE CON FA a Bk Yt N r ee a uns ia my Profile gt Symbols V APPROVED X CANCELLED DENIED PENDING Click the listing title to preview Event Event Title Start Date End Date Action 10108 Ophthalmology Lecture Series 114142003 114142003 MC D 10107 Ophthalmology Grand Rounds and Lecture 114142003 11442003 MC D Series 10106 Ophthalmology Lecture Series 114132003 11432003 M C D 10105 Ophthalmology Lecture Series 1141172003 11412003 M C D 10104 Ophthalmology Lecture Series 114102003 11 0 2003 MCD 10032 Ophthalmology Lecture Series 11 5 2005 11 5 2003 M C D 10031 Ophthalmology Lecture Series 1172003 1172003 MCD 10029 Ophthalmology Grand Rounds 1147 2003 11 7 2003 M C D 10027 Ophthalmology Lecture Series 1146 2003 1162003 MCD 10025 Ophthalmology Lecture Series 11 46 2003 11 6 2003 Mc oD h Internet Z 3 Health Sciences Webcalendar Administra
5. any listing you create Health Sciences Webcalendar Administrator profile Microsoft I Internet Explorer File Edit View Favorites Took Help My Profile Affiliation University of Pittsburgh School of Medicine Medicine General Internal Medicine User Login Name gensdl First Name Stephanie Middle Initial Last Name flunsford Contact Title dg Contact Address a Ei Phone 412 383 3060 Email Address sdi pittedu Password pan Password Confirm Fr Update My Profile 000 tenet TZ 15 Appendix A Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Internet Resource Document Image Listing Contact Announcement Information Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Sponsor Admission Information Listing Contact Information Date amp Time Listing Location Presenter Information Internet Resource Document Image Brown Bag Luncheon Listing Unit Listing Type Listing Category Sponsor Admission Information Listing Location Presenter Information Conference Listing Title Listing Contact Internet Resource Listing Description Information Document Recurrence Date amp Time Image Listing K
6. that fits your listing Your choice of category determines the information you will be asked to fill in as well as where the listing will be displayed on your selected unit s website if applicable Enter your Listing Title Enter the title for your listing in the space provided Always enter the units name as part of the title i e Urology Grand Rounds or Endocrinology Journal Club Enter a Listing Description The listing description field is used to provide some additional details about the listing Do not enter speaker or location information in this box you will be asked to provide that information later NOTE If you are creating amemo do not complete this section Is the listing recurring Select yes or no A recurring listing is a listing that occurs more than once over time i e a weekly conference monthly journal clubs etc Enter Listing Keywords Each listing is required to have keyword s This enables users to search and find listings of interest within the calendar Type your keyword s in the box provided Separate multiple keywords with semicolons Step One Part 2 Based on your selections in Step One Part 1 you may be offered one or more of the following options see chart Appendix A for a detailed listing Listing Sponsor The sponsor list will automatically list your unit the person entering the listing information as the sponsor You can add additional sponsors affiliated with
7. the University of Pittsburgh UPMC or UPP by clicking the Pick Sponsors button You will then be asked to choose the sponsoring unit from a hierarchy OR you can delete the sponsor by clicking Clear Sponsors If the sponsoring unit is not from the University UPMC or UPP i e a pharmaceutical company you can add sponsor information by typing the sponsor s name in the Other Sponsor field 3 HS Super Admin Add Listing Microsoft Internet Explorer Fie Edt View Favorites Tools Help Sponsor List Required 1 University of Pittsburgh Budget and Controller s Office Disadvantaged Business Enterprise If you cannot find an appropriate sponsor in the list above you can add one hy entering it in the box below Other Sponsor S a EEEN S aN Admission Information In this section choose yes or no for registration fee and or advance registration Enter other details about admission i e registration deadline dress code etc Contact Information Your contact information will be automatically filled in here If you are not the appropriate contact person for the listing edit this form Step One Part 3 e Date amp Time Information Information requested here is based on if you chose this as a non recurring listing or a recurring listing e Non Recurring Listing Select the date using the calendar icon WS or enter the date using the format shown Then select the time NOTE If you are creating a
8. ED ven en PRNWDING E User Manual Click the listing title to preview i 7e 7 Tes HE Ps SN ANER cap ay an ES Fate k a ee Event Event Title Start Date End Date 58749 Nation s Preeminent Biodefense Strategic 9 29 2003 9 29 2005 0 Sign Off Planning and Policy Group Joins UPMC 8716 Introducing the New Web Calendar 6 19 2003 6 19 2003 M CD 8700 Call for Nominations 2004 Dickson Prizein 87 2003 6 7 2003 M CD Fee Medicine September2003 4 8699 Nick s Dissertation Defense 8 8 2003 9620083 MCD aS Ca REE 8697 Big money received by big kahuna 6 6 2003 6 8 2003 M CD SE aa 4 a I 8696 Advancing Pathology Informatics Imaging and 8 25 2003 8 28 2003 McC D z 11 the Internet a ame ie 3 You are given one final option to modify your listing To continue click on Cancel This Listing at the bottom of the page 4 Enter a reason for the cancellation When finished click on Process the Cancellation NOTE If a listing is recurring you will be given the choice to Cancel All occurrences at one time or to cancel each occurrence individually 5 Canceled listings will appear on the Web Calendar with a Canceled notation next to it 13 Deleting a Listing This process cannot be reversed 1 To delete a listing click on the View Listings icon 2 Next click on the D next to the listing title in the action column E Health Sciences Webcalendar Administration Y istin
9. dmission Information Listing Contact Information Date amp Time Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Presenter Information Internet Resource Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Workshop Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords 19 Sponsor Admission Information Listing Contact Information Date amp Time Listing Location Presenter Information Internet Resource Document Image
10. eywords Sponsor Listing Unit Admission Information Listing Type Listing Contact Listing Category Information Internet Resource Demonstration Listing Title Date amp Time Document Listing Description Listing Location only Image Recurrence available if you choose to Listing Keywords Edit it from final confirmation screen 16 Dissertation Defense Event Forum Grand Rounds Journal Club Lecture Meeting Memo Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Sponsor Admission Information Listin
11. g Microsoft Internet Explorer Br ioj xj File Edit View Favorites Tools Help D a oho we Health Sciences Web Calendar Wolrama Stephan ER vewusnss View My Listin s Listed below are all the listings you have submitted as a endar Administrator Listings E Add Listing are ordered chronologically starting with today s date Use thinks in the right column to perform Modification M Cancellation C or Deletion D Ki My Profile Symbols APPROVED X CANCELLED DENIED PENING L User Manual Click the listing title to preview SR are Event Event Title Start Date End Date Acti Eh 8749 Nation s Preeminent Biodefense Strategic 9 29 2003 9 29 2003 M D O sinor Planning and Policy Group Joins UPMC A 8716 Introducing the New Web Calendar 8 19 2003 6 19 2003 M CD 8700 Call for Nominations 2004 Dickson Prize in 8 7 2003 6 7 2003 M CD gt Medicine September 2003 8699 Nick s Dissertation Defense 8 8 2003 9 5 2003 MCD sim T w T Fr EN v 8697 Big money received by big kahuna 8 6 2003 6 8 2003 M CD Fresse 8696 Advancing Pathology Informatics Imaging and 8 25 2003 68 28 2003 MCD Mena _ treintemer 3 You will be shown the details regarding your listing To continue click on Delete This Listing at the bottom of the page 4 Click Delete this Listing to permanently delete the listing NOTE If a listing is recurring you will be given the choice to Delete Al
12. g Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Memo Information Listing Contact Information Date amp Time Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Listing Location Presenter Information Internet Resource Document Image Internet Resource Document Image News Professional Development Course Public Committee Meeting Reception Retreat Seminar Special Event Symposium Listing Unit Listing Type Listing Category Listing Tit
13. ion gt Is the listing ai C Yes No Required recurring lt Listing Keyword s Plesse separate multiple keywords with semicolons Required Next Step gt gt 1 Choose your Listing Unit Select your unit from a series of pull down menus If you are unsure what to select click on the magnifying glass icon and you can search for your unit Example If you are adding a listing for the Division of General Internal Medicine you would select University of Pittsburgh gt School of Medicine gt Medicine gt General Internal Medicine E Health Sciences Webcalendar Administration Add Listing Microsoft Internet Explorer Eile Edit view Favorites Tools Help De Health Sciences Web Calendar Welcome Lisa Denham View Listings 7 oe Listing Unit A University of Pittsburgh School of Medicine 4 My Profile f Medicine Search Clinical Pharmacology un et FEER i Endocrinology amp Metabolism Listing Type 2 2 Help Category General Internal Medicine p f j Geriatric Medicine Sign of Hematology Oncology Infectious Diseases a gt Pulmonary Allergy and Critical Care Medicine Listing Title lt November 2003 g Renal Electrolyte v IA werd ese eer bess bes Get Rheumatology and Clinical Immunolog v xf Done Internet 2 Choose Your Listing Type There is only one listing type available Internal which is selected by 3 default Category Choose the category
14. l occurrences at one time or to delete each occurrence individually 5 The listing will no longer appear on the Web Calendar once it is deleted 14 Chapter 5 My Profile To edit your personal profile click on the My Profile icon on the navigation bar 3 Health Sciences Webcalendar Administration Yiew Listing Micros t Internet Explorer File Edit View Favorites Tools Hel Gala EEE f Pittsb argh H ealtbhf cieni REN S R Shem Bye cy Healt Sciences Web ite Welcome Stephanie Lunsford View My Listings f Listed below are all the listings you have submitted as a Calendar Administrator Listings are ordered chronologically starting with today s date Use the links in the right column to A perform Modification M Cancellation Cj or Deletion D Symbols V APPROVED X CANCELLED WS DENIED PENDING Click the listing title to preview Event Event Title Start Date End Date Action 8749 Nation s Preeminent Biodefense Strategic 9 29 2003 9 29 2003 M CD Planning and Policy Group Joins UPMC f 8700 Call for Nominations 2004 Dickson Prize in 8 7 72003 8 7 72003 M CD Medicine http dev health pitt AN SERN oF REY OEY RG SER PEST NG sspilID 86948date 9 29 2003 enddate 9 29 2003 e hen pE ra ry RS L On the profile screen you can update all of your personal information EXCEPT your affiliation and your user login name The information on this page is used as the default contact information for
15. le Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Unit Listing Type Listing Category Listing Title Listing Description Recurrence Listing Keywords Listing Contact Information Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor Admission Information Listing Contact Information Date amp Time Sponsor A
16. n Announcement Download Memo or TYNTK you will not be asked for a listing time For these listing types the start and end date should be the same e Recurring Listing Select a start and end time a recurrence pattern i e weekly monthly certain day of the week and select the date using the calendar icon HS or enter the date using the format shown for the range of recurrence Example A conference occurring from 10 AM 11 AM every Wednesday from October 12 February 2 would be entered in this way Health Sciences Webcalendar Administration Add Listing Microsoft Internet Es lalx File Edit View Favorites tools Help Links Ea Es Recurring Event Start Time 10 oo am End Time 11 oo AM gt Recurrence pattern Weekly Recur every fi week s on Monday Tuesday M Wednesday T Thursday Friday Saturday I Sunday C Monthly Day of every month s C The First Monday ofevery month s Range of recurrence Start Date 10 12 2009 EE End By 02 27 2004 ES es 4 Ey Done Internet Zt NOTE If your recurring event does not begin or end at the same consistent time or happen on the same day of the week you can edit the individual occurrences at the end of the listing entry process Midpoint Confirmation Once you have completed Step 1 you will be shown a midpoint confirmation page This page will show all the informatio
17. n you have entered so far If you find errors at this point you can either click the browser s back button and edit your listing or wait until the end of the listing entry process to edit Information Click Confirm Step One Data when you are ready to continue Step TWO Based on what you have selected in Step One you may be offered one or more of the following options see chart Appendix A for a detailed listing Listing Location Use the pull down menu to find the location then enter other detail i e room in Location Description If you cannot find the location in the list select Other from the pull down menu and use the location description box to enter the official location NOTE If the listing is recurring you will be offered the choice to make this location information the default information for all listings To do this check the box next to this choice Then click Add Information at the bottom of the page This information will be added to each occurrence of the listing Speaker and Presentation Information You can enter an unlimited number of speakers and presentation information for any occurrence of a listing or any individual presentation within a listing NOTE Ifthe listing is recurring you will be asked to add speaker and presentation information for each occurrence of a listing You can make this presentation information default for all occurrences of your listing by checking the box next to this ch
18. na 6 6 2003 68 87 2003 M CD SS Se l 8696 Advancing Pathology Informatics Imaging and 8 25 2003 8 28 2003 MCD ze lo oln HZ the Internet gt So Zr ii cs el 3 Click on the pencil shaped icon ww next to the information you would like to edit Listing Title 68 Listing Description Listing Unit SS Listing Type 28 Contact Information Listing Keyword s Welcome Faculty Member Jones Center for Lifetime Learning Off Campus Internal Memo Andrew Menzies 2 ajm183 pitt edu welcome faculty 4 When you have completed the changes click on Update this Listing at the bottom of the page 12 Chapter 4 Canceling and Deleting Listings Canceling a Listing 1 To cancel a listing click on the View Listings icon 2 Next click on the C next to the listing title in the action column Health Sciences Webcalendar Administration Vir Listing Microsoft Internet Explorer m iol x Links Ith S tagces UPMC About Calendar Home Administration File Edit view Favorites Tools Help Universi Ent oh T Health FIRE Web Calendar View My Listi as a Listed below are all the listings you have submitted as a endar Administrator Listings are ordered chronologically starting with today s date Use tifJinks in the right column to perform Modification M Cancellation C or Deletion D E Add Listing a My Profile Symbols APPROVED X CANCELL
19. oice Health Sciences Webcalendar Administration Add Listing Microsoft Inte JE x Ele Edt view Favorites Toos Hepe O Lins gt e Prese ntation Title Enter the prese ntation title with the Speaker s Aman a Note If you oy a net oe he to er allthe 5 i i speakers in your list OR you can edit the speakers in the final step You z first letter of all major words capitalized and no cannot edit this field directly quotation marks The software automatically adds quotation marks zi clear e Presentation Detail Use for additional information about the presentation i e display an abstract e Speakers To add speakers click on the Add Speaker button Enter speaker s name You have the option of entering an e mail address and or details for the Speaker e Once you have added all the information about a speaker click on Upload to Speaker Field to add the speaker to the list 10 Step Three This is an optional step Add web links images and or documents to your listing for more value When finished adding resources click the Add Resources button at the bottom of the page NOTE To skip this step scroll to the bottom of the page and click on Next Step Internet Resource Enter up to three links to Internet resources per listing To do this enter a title for the link and then enter the full Internet address The option to enter a description is given You can only enter one link at a time
20. ons 11 Chapter 3 Modifying a Listing You can modify a listing at any time once it is added to the Web Calendar 1 To modify a listing click on the View Listings icon 2 Next click on the M next to the listing title in the action column Health Sciences Webcalendar Administrativ View Listir Microsoft Internet Explorer ee Oj x jf SSS a Add Estir me Profile m User Manual File Edit View Favorites Tools Help ag 7 EJ 5 ealth Sciences Web Calendar Sd z Ry i n d Boy v2 x Dr AF Tad Links A Hedh Sciences UPMC About Calendar Home Administration View My istings a Calendar Administrator Listings e the links in the right column to Listed below are all the listings you have submittec are ordered chronologically starting with today s date perform Modification M Cancellation Cj or Deletion D Symbols APPROVED X CANCELLED DENIED PENDING Click the listing title to preview u nep Event Event Title Start Date End Date ion 8749 Nation s Preeminent Biodefense Strategic 9 29 2003 9 29 2003 D oO Sign Off Planning and Policy Group Joins UPMC 8716 Introducing the New Web Calendar 8 19 2003 8 19 2003 CD 8700 Call for Nominations 2004 Dickson Prize in 8 7 2003 8 7 2003 McD Medicine September 2003 8699 Nick s Dissertation Defense 8 8 2003 952003 MCD is m t wlitl els Y 8697 Big money received by big kahu
21. tion View Listing Mi osoft Internet Explorer IP are Sores gt A I Te ys Bae Calendar Home gt Hez th Sciences Web Calendar View My Listings Listed below are all the listings you have submitted as a Calendar Administrator Listings are ordered chronologically starting with today s date Use the links in the right column to perform Modification M Cancellation C or Deletion D Chapter 2 Adding a Listing 1 Click on Add Listing Health Sciences 4 ebcalendar Administration Yiew Listing Microsoft Internet Explorer el FS Links 7 File Edit view Fpvorites Tools Help FRE i Swoi Health Sciences Web Calendar Welcome Lisa Denam View My Listings Listed below are all the listings you have submitted as a Calendar Administrator Listings are ordered chronologically starting with today s date Use the links in the right column to perform Modification M Cancellation C or Deletion D bo p LE i My Profile i Symbols APPROVED X CANCELLED DENIED PENDING Click the listing title to preview er Event Event Title Start Date End Date Action i eu 10108 Ophthalmolcgy Lecture Series 114142003 11442005 M C D a Hep 10107 Ophthalmolcgy Grand Rounds and Lecture 11442003 11442003 M C D 9 amp Series O sonor 10106 Ophthalmolcgy Lecture Series 1171372003 114132003 M C D ias
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