Todo for iPad User Manual
Contents
1. Mon Sep 20 Focus List Tap here to view all your tasks that fall under your Focus List settings Task count This is the total number of tasks within your list Custom Lists These are the lists you have created Edit button Use this to add edit or delete your custom lists Tap the insert arrow again to hide the list insert Lists Using Lists Lists can be used to group tasks by topics areas companies courses priorities or anything you want You can have lists like the ones shown below Creating Lists 1 Tap the Edit button in the list insert 2 Tap New List 3 Enter the name of your list and choose a color for it Editing Lists 1 Tap the Edit button in the list insert 2 Tap the list you would like to edit Deleting Lists 1 Tap the Edit button in the list insert 2 Tap the of the list you want to delete and tap Delete Tasks Creating Tasks You can use the add or the quick add button The add button allows you to i select the type of task you want to create T j then the name of the task and then the A task details aa a The quick add method allows you to quickly enter several tasks To use this tap the quick add button enter the name of your task and tap the return key to save the current to do and to enter the next one Tap the return key twice to dismiss the quick add form Editing Tasks To edi2. Todo e Outlook Via Appigo Sync Online e Toodledo free and pro accounts _Appigo mm Sync These sync services allow you to Toodllade manage your tasks in your desktop computer or to keep your tasks synced pier erie aris across multiple devices and computers ee Be aware that the only sync service that Hons syncs all of Todo s features is Todo Online You can find detailed information related to syncing Todo with any of these sync services in our support website www support appigo com 13 Settings 4 Completed Tasks on E P Sorting Due Date Priority gt Personalize No Owner gt Cj Theme gt P General oJ Focus List Synchronization nx Information Settings General Application Icon Show Due and Overdue Tasks gt Completed Tasks Show For One Week gt Colors and Themes Priority Theme Mac style gt Color Overdue Dates on E Show List Colors on E Show List Names OFF List Filters Settings Completed Tasks Choose to display or hide your completed tasks Sorting Set your sorting preference Personalize Use this to register your copy of Todo Theme Use this change the feel and look of Todo for iPad We release new themes periodically so check often General Application Icon Show Select what type of task count will be displayed on your Todo s icon badge Completed Tasks Show Select how long your completed tasks will be shown for
3. found in your sync service Information Diagnostics Use this to send your Diagnostic Report when you have a problem with your Todo Help amp Documentation This will take you to our support website www support appigo com Privacy Policy This will take you to our privacy policy page Write a Review This will launch the App Store where you can write about how much you love your Todo About It lists information about your Todo such as the version you are running View Apps It lists all the Todo friendly apps These are apps that can import tasks into Todo 09 27 10 2010 Appigo Inc All rights reserved Todo and the Todo logo are trademarks of Appigo Inc 16
4. the first Monday of every month or on any of the available repeat options e Priority You can set priorities for your tasks and then sort them by priority Todo gt Settings gt Sorting gt Priority Due Date Edit Task Tags No Tags gt Alert 1 1 hour before gt Alert 2 30 minutes before gt Alert 3 5 minutes before gt Alert 4 Tue Sep 21 4 21 PM gt Alert 5 None gt Type Normal gt Add to Move Email Wottioak Delete Task Edit Task Call John Appleseed Notes Due Date Mon Sep 20 2010 gt Due Time None gt Repeat None gt Priority High Med Low J List Inbox gt Context No Context gt No Tags gt None gt e Alerts Global Alert Setting All your tasks that have a due time will automatically have an alert set for them based on your alert settings Todo gt Settings gt General gt Alert Defaults Individual Alerts You can set as many alerts as you need for each of your tasks To set an alert simply tap the next available alert on the Edit Task view of your task e List This is the list your task belongs to e Context This shows the context assigned to your task e Tags This lists any tags associated with your task Special Tasks e Action button Special tasks have an action button which triggers the action associated with them e Call a Contact It will link your task with one of your contacts or with a phone number you enter Tapp
5. Priority Theme Choose the style used to represent your task priorities Color Overdue Date Choose to display the dates of your overdue tasks in red Show List Color Choose to display a dot by your tasks The color of the dot represents the list your task belongs to Show List Names Choose to display or hide the names of your lists for each of your tasks Visible Lists Select the lists that will be displayed in the Main View All List Filter Select the lists that will be part of the All List Tags Filter Choose between And or Or tag filtering Due Date List Context Priority Set default details or properties for your new tasks 14 Settings General New Task Defaults Due Date Today gt List Inbox gt Context No Context gt Priority High Med Low mam Alert Defaults Alert Sound Data gt Default Alert O minutes before gt Privacy Passcode Lock settings Synchronization Service Todo Online gt Switch Services gt a Sync at Startup OFF Resolution Todo gt Completed Tasks One Month gt Determines how long completed tasks are kept on your device Advanced gt Alert Sound Default Alert Set the default values for your alerts These settings will be applied to all your tasks that have a due time Passcode Lock Set a 4 digit code to prevent access to your Todo Third Party Apps Enable or disable the ability to interact with oth
6. Todo for iPad User Manual Version 4 0 Build 7213 2010 Appigo Inc All rights reserved Todo and the Todo logo are trademarks of Appigo Inc Table of Contents G41 ore 6 1 od 6 C0 eea a Te AVS ee ee ee 3 USEF TNCETIACE rinin cheat shat cae pc ee 3 Main View List Insert View List Insert View in Portrait Mode Using Lists Creating Lists Editing Lists Deleting Lists Using Tasks Creating Tasks Editing Tasks Deleting Tasks Special Tasks Projects and CHECKIISES aoire T E TE 9 Using Projects and Checklists Creating Projects and Checklists Editing Projects and Checklists Deleting Project and Checklists CONTE XES inii a A een bonaatennawaerans 11 Using Contexts Creating Contexts Filtering your tasks by a Context Editing Contexts Deleting Contexts Using Tags Creating Tags Filtering your tasks by Tags Editing Tags Deleting Tags Managing your Tasks on your Desktop Computer or Laptop 13 SCN eS ne E O 14 Introduction The objective of this manual is to help you become familiar with all the features that Todo for iPad offers As you go through this document you will be given examples of how each feature can be used to help you become more productive If you have any questions that are not addressed in this document please visit www support appigo com User Interface Main View Lists insert All your lists Search button Use this Quick add button Use will be displayed here to search tasks this
7. as a quick way to add tasks cee oping List to add tasks to your LJ Tue Sep 14 lists Today a Get a haircut Mon Sep 20 4 30 PM a TE East Side Renovation Multi edit button Mon Sep 20 Use this to delete reschedule or move multiple tasks or to arrange your tasks manually Fi E Pi F p E F F Tasks area All your tasks projects and checklists of your selected list will be displayed here grouped by your sorting setting i Sync button Tap Context button Use Tag button Use Settings button here to sync your this to add filter by this to add filter Tap here to access tasks edit or delete your by edit or delete your Todo s contexts your tags settings Lists Insert View All List Tap here to view all vour tasks Starred List Tap here to view all your starred tasks Inbox List Tap here to view all your tasks that don t have a list assignment or that have been imported into Todo w E F p a E Overdue task count This is the total number of overdue tasks within your list E A E Vv E E 7 Lists Insert View in Portrait Mode In portrait mode you can tap the arrow on the left or anywhere on the insert to flip the insert and make your lists visible Bl Get a haircut Mon Sep 20 4 30 PM amp al East Side Renovation
8. enovation Due Mon Sep 20 Pick up light fixtures Tue Choose office paint color Tue Sep 21 Call John Appleseed Tue Sep 21 To exit out of your project or checklist tap anywhere on the left page of the binder Overdue Shopping List te Tue Sep 14 Norma Get a haircut te Project Mon Sep 20 4 30 PM amp East Side Renovation Checklist Mon Sep 20 Call John Appleseed Mon Sep 20 Call a Contact Email Anna Haro Mon Sep 20 Email a Contact P SMS a Contact Visit a Location Visit a Website display its subtasks or checklist items 2 Tap the name of your project or checklist to bring the Edit Task view where you can edit the name and details of your project or checklist Deleting Projects and Checklists e Simply swipe your finger left to right over the project or checklist you want to delete Be aware that deleting a project or checklist will also delete all of its subtasks or checklist items Creating Projects and Checklists 1 Tap the add button 2 Select Project or Checklist 3 Once you have entered a name for your project or checklist you will be taken to the Edit Task view Tap outside this view and tap your project or checklist to open it Once inside you can start adding subtasks or checklist items with the quick add or add button Editing Projects and Checklists 1 Tap your project or checklist This will open your project or checklis
9. er apps that work with Todo Focus List All the settings listed here allow you to control what tasks are displayed in your Focus List Remember that only one of these settings must be met for a task to be part of your Focus List Synchronization This option allows you to setup the sync between Todo and one of the available services Once you have successfully setup the sync then you will have the following settings Service The sync service you are currently syncing with Switch Services It allows you to switch to another sync service Sync at Startup Choose to sync your tasks every time your Todo is launched Resolution Select whether your Todo or your sync service will take precedence when the same task is edited in more than one place in between syncs Be aware that this setting does not determine the direction of regular sync tapping the sync button Completed Tasks Select how long your completed tasks will be stored in Todo 15 Settings Information Diagnostics Help amp Documentation Privacy Policy Write a Review About Third Party Apps View Apps Be more productive Use these Todo friendly apps Advanced O Perform Full Synchronization This is not a regular sync option This sync will merge all your data from Todo with the data in your sync service O Reset Synchronization Data This is not a regular sync option This will replace all your data from Todo with the data
10. ing the action button will display the entire list of phone numbers associated with that contact Cancel Task Type Z Normal 5 Project Checklist Call a Contact Email a Contact gt SMS a Contact Visit a Location Visit a Website Email a Contact It has the same functionality as the previous special task but it works with emails rather than phone numbers SMS a Contact It links your task to a contact or phone number you enter Visit a Location It will link your task with one of your contacts your current location or to an address you enter Visit a Website It will link your task to an URL you enter Tapping the action button will bring the address which you can tap to launch Safari Projects and Checklists Using Projects and Checklists You can use projects and checklists to create a 2 level structure for your tasks The difference between a project and a checklist is that checklist items don t have any details they just have names Whereas project subtasks are regular tasks that can have details due date due time notes etc You can use checklists things such as shopping lists or packing lists Opening a project or checklist To do this simply tap your project or checklist The page will flip and you Geta haircut 1 will see all your subtasks or checklist cece ae items Call John Appleseed Mon Sep 20 Shopping List Tue Sep 14 Email Anna Haro Mon Sep 20 East Side R
11. s You can assign as many tags as you want to each of your tasks Creating Tags 1 Tap the tag button to Joseph 2 T ap E di t o Sue Sep B00 3 Tap New Tag iore a paint color Call John Appleseed Filtering your tasks by Tags Tue Sep 21 1 Tap the tag button 2 Select the tags you want to filter by and then tap Done Notice that there is a small banner at the top that shows you what tags you are filtering by For more granular filtering tap each of your lists to see which tasks within each list are associated with the tags you are filtering by You can choose between AND or OR tag filtering Todo gt Settings gt General gt Tags Filter Editing Tags Overdue 1 Tap the tag button MAMET Som Select Tags j 2 Tap Edit Aci a nell Any Teg 3 Tap the tag you want to edit Mon Sep 20 East Side Re g Mon Sep 20 Deleting Tags Call John Api New Tag Mon Sep 2 1 Tap the tag button mail Anna H Assigned to Jose won Spf j 2 Tap the to the left of the tag you Tomorrow o Assigned to Pick up light i want to delete 3 Tap Delete No Tag Choose offic Tue Sep 21 Call John Ap Tue Sep 21 12 Managing your Tasks on your Desktop Computer or Laptop Todo allows you to sync your tasks with any of the following sync services Synchronization Service ad Todo Online e iCal Via Appigo Sync Vy
12. t and a Overdue Shopping List Tue Sep 14 Today Get a haircut Mon Sep 20 4 30 PM East Side Renovation Mon Sep 20 Call John Appleseed Mon Sep 20 Email Anna Haro Mon Sep 20 10 Contexts Using Contexts This feature can be used to organize your tasks by geographical locations not ina map Keep in mind that you can only assign one context to each of your tasks Context Home Pick up light fixtures Tue Sep 21 10 00 AM Choose office paint color Tue Sep 21 Call John Appleseed Tue Sep 21 Q All Overdue Done Contexts D Creating Contexts 1 Tap the context button 2 Tap Edit 3 Tap New Context Filtering your tasks by a Context 1 Tap the context button 2 Select the context you want to ilter by Notice that there is a small banner at the top that shows you what context you are filtering by For more granular filtering tap each of your lists to see which tasks within each list are associated with the context you are filtering by Editing Contexts 1 Tap the context button 2 Tap Edit 3 Tap the context you want to edit Deleting Contexts 1 Tap the context button 2 Tap the to the left of the context you want to delete 3 Tap Delete 11 Tags Using Tags This feature can be used to associate ideas places people companies or whatever you seem fit to associate with your task
13. t one of your tasks simply tap it This will bring the Edit task view To edit the name of your task tap its name Edit Task ge oe while you are on the Edit task view Gat ai haironi Shopping List Tue Sep 14 Notes You can also edit any of your task s Eeun Due Date Mon Sep 20 2010 gt JENE details due date due time alerts etc on Due Time 4 30 PM gt this view Mon Sep 20 4 30 PM East Side Renovation Repeat Every 2 Weeks gt Mon Sep 20 Priority High TPE Low List rome iM Deleting Tasks Context Mall gt No Tags gt To delete multiple tasks tap the multi None gt edit button select the tasks you want to delete tap Move and then tap Delete Tasks To delete a single task swipe your finger left to right over it and tap Delete Edit Task 4 Get a haircut Notes Due Date Mon Sep 20 2010 gt Due Time 4 30 PM gt Repeat Every 2 Weeks gt Priority High ME Low List Home gt Context Mall gt No Tags gt None gt Task Details e Notes You can use this field to add notes relevant to your task e Type You can change your current task into any of the available task types project checklist call a contact visit a location etc e Due Date You can set a due date for your task e Due Time You can also set a due time for it e Repeat You can set your task to repeat every day every other day only on weekdays
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