Belden Project portal - User Manual v1.1
Contents
1. IS Department Belden CD I 2 3 Doc uments 2 3 1 Shared doc uments Here you can find all documentsthat are published mn i EE gr Tj z Hi i zer a E E ba r Hemne Farmers and laks F rste 5 Heiden Prace H nd gt gt gt 23 Shared Documents a Select Vea Shure a dreumeart eh the bear br addrg bo ke dosent trent ram Diran feler Boiu gg Haer Order nim CAE is Datari nak THE it A Hodimi E Typ I z Gere terres cri Artena 1 pr ni Tt 1 Ad Garnaal infermeten p T 3 Geral nrar oe Ee Garai Inorrrakien Merkie art E a Cracirrek wi T rr a Lia zl Hauer al Tekh aj n 3 Dacurast Tara lata j E 3 race ki Terna Lie al Cis curre ot Tarn alata H 3 Dacii Terria byte x rence GY ey Say tg tere oa A normal user can t do much on the shared documents page of the Belden portal homepage Because a normal user doesn t have the nghts to publish documentson the main page A usercan only view orsave the documents by double clicking on them In the navigate frame you have severaloptions Select a View Selecta view gives you 2 options for the layout of the page All Documents Shows all the documents available on one Explorer View page B Explorer view Shows the documents divided in maps of Actions different document types a Alert me Actions gives you three options a Export to B Alert me With this option you can be notified with an e mail den when something has changed on2. e Documents o Shared documents o Project reports e Pictures o Project pictures e Lists o Contacts o Issue list e Discussions o General discussion e Surveys o Lessonsleamed 3 1 Global overview Below you see an example of a project ste Soha NDS ee esau Hama cite Setinge Help afore st and Lee 5 D me uene Mere LPE RTE Tachrical Design BEN Home Hodie fy Page Ehared Cori aries Hias Low Links T Proft Reports Pic tiers Propet Pictures Lists Codarts Bezie Lest Cara ss Be General Maurin Baur ee Lessors Leane d 6 1 2006 im cig Lata foter ar E mail Pletgrm r ster Planar Robert van Comment Luka dekt Oe and orteris Esmek E Mal design renewed from projed Kes de Bruijn Of spac 141200 DD E ind naw tem Project Reperts sll AE Thara arm feb karma ia skar in thin vies ef tha Preja Papera daiman brir Ta Gat nee then Cho hod nep euman bekev E Add naw downers Share Deerns ents E P cument type Presentation 31 H Besumert type Fraduct Infarmatien 7 i Dearcymant type Sraject Document 31 Pecumernt type Werkiag Document 2 Add Adie de ce Belden Project portal User Manual v1 1 doc a Belgen Projects Portal B dai new link Phere b rs Akart van Weel Chs Stralen Han 3 aft Hark Carlsen Henk Jan wan tenk BUD Enperia las Hames laap Puljeratk Jan et noel Kees ie Bur Laari Finse Lets Host Add naia member An m
3. Ejrooean Peete ark Props ot nihii r Ala bas rt wan ELKA Project Ciosun sit Diopirer f 0 1 5 3 Bae ran de NT sj Veoh reaal CeSan IP hunker Plan Aber rt warn 146 KB Working x Earnat orm Dea mar vane Tarmingl coas inf ormatian Hatert warn SLEE Sorting Bae rani la ri Dj mes n j Presentation Teoh raced design Global Fanagement Aatsrt wan BEB Presention Fara ul ner zi 6 1 2006 Belden Project portal User Manual v1 1 doc Page 11 Belden CDT Europe IS Department BENEN POT When you are a contributor on this project ste you can add oredit documents here To add a document click Upload Document The following window will appear Technical Design BEN Shared Documents Upload Document Ld la Save and Close Go Back to Document Library Overwrite existing filefsi fv al fa fe umg ooo lre Document type Project Document indicates a required field Click Browse to select the document you wantto upload For Document type you select the type of document you re going to upload When you re finished click Save and close and yourdocument will be uploaded When you want to edit an existing document you must first check out the document to prevent that two people at the same time are editing it To check outa document you hover over the filename with the mouse pointer and left click the downwardsanow that will appear Type Name Document Technical Design IP Number Plan v WAN
4. a part of this site B Modify settings R Exportto spreadsheet Exports the list of documents to an and columns excel web query sheet B Modify settings and columns Here an administrator can change the settings and columns that are displayed A user can see those settings but cannot change them 6 1 2006 Belden Project portal User Manual v1 1 doc Page 7 Belden CDT Europe IS Department Belden CD j 2 4 Pictures 2 4 1 Belden Comorate Here you can find all the logo sand pictures of Belden CDT 2 5 Lists 2 5 1 Contacts In the contacts you can find al list of information about people that your team works with Adding a new contact o Youcanadda contact by clicking on the button New item o 6Fillin atleast the required fields o Clickon save and close and your contact is saved 2 5 2 Portal improvementand FAQ All Frequently Asked Questions and there answersare displayed in this section Ideas for portal improvements and new questionscan be added here Adding a new item o Youcanadda contact by clicking on the button New item o Fillin atleast the required fields o Clickon save and close and your contact is saved 2 5 3 Announcements Allannouncementsare displayed here also the announcements that are expired A nomal user with rights doesnot have the ability to add a new announcement 2 5 4 Overall task list All the tasks of all project and userscan be found here A normal user
5. baan stup Far tha SOM MOB project teem Ker cote ganer have beer idad ari nie Ere the main charge in that alec al project teams of ba SeldeCOT US ard ARR cater val uee Hie portal WL ale arpa ted ee tas en to hans Gouri sid information Lealu TM EAI EZ ET En Descuselo ees el old Bacimant Type Getume at Template 5 dunken 2 BaldenCOT 5 memanise Ternplisis Hj Default Tarn plat A005 11 41 AM BEOOR 12 23 PA W206 11155 H Maat dias FM Ars 32015 12 23 FA Ora 12009 12 23 FA EF E KIAS 12 23 FA S220 12123 PA VL LENE iis AH Document Type Orsa Infssmatten 2 B haken COT Intemational address wnforrmatice Lay os 2 13 FA fl Baklen Proper pata tac Misra ales ise Dd d1 A7 F The page is split up in to three frames In the left frame you will find the quick launch with this frame you can navigate through the portal In the main frame an overview of the announcements contactsand shared documents module is displayed To go to the complete module with all options you can click the linkin the quick launch In the right frame below links you will find some shortcuts to important or often used sites Below Project links the projects you re subscnbed to are displayed For every project there isa specific project site More about project sites will be discussed in chapter 3 At the top of the page there is another button bar Asa nomal user the only thing you use isthe home button and the help button With th
6. doesn t have the nghtsto add a task In the navigate frame you have several options Selecta view givesyou one option forthe layout of the page o My tasks Displays all your tasks Actions givesone new option o View reports You can view and create reports with the status of tasks 6 1 2006 Belden Project portal User Manual v1 1 doc Page 8 Belden CDT Europe IS Department Belden CD T 2 6 Disc ussions 2 6 1 Project management improvement Here you can discuss improvements conceming the project management To add a new thread you mut clickon New item The following windows appears here you fill in the subject and the message If you re finished click the Save and Close button to submit your thread Belden Projects Portal Project management improvement New Item lid Save and Close Attach File Go Back to Discussion Board Subject indicates a required field 2 7 Surveys Thisoption isnot active 6 1 2006 Belden Project portal User Manual v1 1 doc Page 9 Belden CDT Europe IS Department Belden COT 3 Project sites portal The project sites work the same asthe main portal Here you can haven two kinds of users the readersand the contnbutors If you re a readerona project ste you can only view the documents on the ste If you re a contnbutor you can also add oredit documents on the ste The following subjects are explained in this chapter e Global overview
7. Date Project Author Andor Klink Version 1 1 BeldenCDT IS Portal User manual Belden COT Addressee Belden CDT Europe B V attn K de Bruijn P O Box 9 5900 AA Venlo Belden CDT Europe IS Department BEIDEN CD j Index 1 Jargore Denoo gn 3 1 1 Biskjlenellgsie ie CEE 3 2 Homepage Belden poral snie nennen sns 4 2 1 DN 5 2 2 First 1O GIA EE denied alah iene 6 2 3 PONNI 7 2 3 1 Saed 0 060 10 S eee en E EE EE 7 2 4 PIC IIG S ee ennen 8 2 4 1 Delen Oleg Nr 8 2 5 Un 8 2 5 1 BY 175 0 gt EE EE 8 2 5 2 Portal improvement and FAQ 2 ccssecccccccceseesseeeeeeeeeeaaesseeeeeeeesssaaasseseeeess 8 2 5 3 ANNOUNCE NUS ccceccecceceeeeeeeeeeeseuceuecueeueuueueeueeuseeeeusaueuueuueueeusauseeseusaneanes 8 2 5 4 Ore En 8 2 6 BE USSID EE EE 9 2 6 1 Project management Improvement sssssseeeceeeeeseesseeeeeeeeeeseaesseseeeess 9 2 7 SUI EE ES neden eenden 9 3 Project SHES poral asss deke dn deden dede senen dende dede dndens neden 10 3 1 Global Over PTE EEE NT NE NE 10 3 2 DOCUMEINUS cccccecceccecceceeeeeeeeceueeeeeeeeueneeueeuseuseuseuseuseuseusaueueauseusensanseunansanes 11 3 2 1 NET 11 3 2 2 Project 0 0s eee ee 13 3 3 PICIU 13 3 3 1 POS CIC U errs erneer Sannn rer ESE EN EEEE TE NEEESE ENEE E EEEE 13 3 4 EE ee 13 3 4 1 CO AEA 13 3 4 2 ESU SA E PO E E 13 3 5 DIC O EEE 14 3 5 1 General ks Hosle EEE 14 Verzen Bate Author 19 01 2006 Andor Klink 01 06 2006 Robert van Benne
8. Ontwerp Basic view Properties En Edit Properties Technisch Design BEN Proxy Servers K Delete Document Technical Design Back Office al Cheek Out i SJ Version History Document Technical Design Global Des Alert Me Document Technical Design W Ah m Discuss Document Technical Design Workplace Create Document Workspace Then click Check out and the document will be checked out to your na me 6 1 2006 Belden Project portal User Manual v1 1 doc Page 12 Belden CDT Europe IS Department Belden CD I When you click on the document name this document will open asread only by default To edit the document you hover overthe filename with the mouse pointer and left click the downwardsanow that will appear Project Reports EN ienaa log VFOWS wig Software Vir Vor Properties Bi B Project meel Edit Properties Ri MW venio FODR 3 Edit m Microsoft Office Excel Pi Wj Venlo FODR A Delete Ri ETAT docur IN Check out ll verdien History Project Shared l Alart Me DiS Dacumnrnt type AO Foanbiliu d prate Donnant Wark ipia Select the option Edit in Application name dependson type of document 3 2 2 Project reports All minutes and reports are stored here 3 3 Pictures 3 3 1 Project pictures All project related picturescan be stored here 3 4 Lists 3 4 1 Contacts In the contacts you can find al list of information about people that your team works with Addin
9. d questions can be added in the portal improvement list on the Portal home page e Every Project team member is held responsible for the tasks and issues which are assigned to his her name e Use MS Office 2003 product for optimal functionality 2Homepage Belden portal In sharepoint there are many methodsto manage the content In this chapterthe most common methodsare explained with some help of examples The homepage is used to share general information and documents and the project sites are used for project specific information and documents This chapter explains how to use the homepage of the Belden portal The subjects that are discussed in this chapter are e Global overview e FrstLogin e Documents o Shared documents e Pictures o Belden corporate e Lists o Contacts o Portal Improvement and FAQ o Announcements o Overall task list e Discussions o Project o Management o Improvement e Surveys 6 1 2006 Belden Project portal User Manual v1 1 doc Page 4 Belden CDT Europe IS Department Belter POT 2 1 Global overview Below you see how the homepage looks like fever der rete Freie Ge GA od farm BE hiro oral aerae nikita bekien kia yui oane D zumeansis and Lists Create Site S etlisgs Help Balten Promicts Portal Home har gum ae Heeren pe for Bakan 18 projecte Shared Dia panier Pires Haw GOE Fartal Lesa ren Eris DiE 10 25 AM by Bobet van Banrakar K A ram GOW partal has
10. e home button you can always go backto the home page With the remaining buttons you can see the settings of the site but you can t change them although it seemsthat you can You must have administrator nghts 6 1 2006 Belden Project portal User Manual v1 1 doc Page 5 Belden CDT Europe IS Department Belden CDT 2 2 First login If it is the first time that you login to the Belden portal you should change your password Normally the standard for your usema me is the first letter of your first name and the first two letters of your last name Your default password is belden lt usemame gt y To change your default password you must click the link change password as shown in the picture below EN Belden COT ronic archiving and ed The autorization 11 17 2004 11 46 4M s Belden CDOT Home page document older e vensus Home page p em Change Password 11 17 2004 11 46 AM AE ae a List of IS projects y Anew window appears asshowed below here you must insert your old password Then type yournew password and retype it for confirmation blink SH 2 Change Password cms NyA F rrapi n ppt nd CHAE Passar far ner ee Pe 1 ri firm tr a Peis LI BI LIE nil oR tye Spears pa dd EEN val BET ee ee Yourpassword isnow changed you should use it the next time you logon to the site 6 1 2006 Belden Project portal User Manual v1 1 doc Page 6 Belden CDT Europe
11. g a new contact o You canadda contact by clicking on the button New item o Fillinatleastthe required fields o Clickon save and close and your contact is saved 3 4 2 Issue list In the issue list you can find all former issues To add an issue o You can add an issue by clicking on the button New item o Fillinatleastthe required fields o Clickon save and close and your issue is saved 6 1 2006 Belden Project portal User Manual v1 1 doc Page 13 Belden CDT Europe IS Department Belden CDT 3 5 Disc ussions 3 5 1 General discussions Here you can start or follow discussions about subjectsrelated to the project To starta new discussion o You can add a discusson by clicking on the button New discussion o Fillinatleastthe required fields o Clickon save and close and your discussion is saved 3 6 Surveys 3 6 1 Lesson leamed You can let a message behind what your team have leamed from this project orwhat yourteam could do better next time To leave a message o To leave a message behind click respond to this survey o Fillin the required fields o Clickon Save and close and your response is saved 6 1 2006 Belden Project portal User Manual v1 1 doc Page 14
12. het tesen be ceding ba thes desi nes ni Near Cai Doamne Har Document Upload Document jan Folder Vgriter Jed in Ostesheat Eapkrar ver hud Di co m ant T acten rzal Daril Plumber Flan Hari Tat 2 KE Frost Deum Aiiki re aj MAR Carda br De Barsk Fa bet rh wit Tab EB Working mi Wart rien Ber sk orn Cate Mrs P m Export te aj Tushrarsh Casen BER gt Prozy Servers Ratar wan WIED Working Ap reread a beet Baran ike orn Coma rra NE mtr setiingr Dimmer Tehn esn Bak Oos Agbert war FRR KE Projet D gan gert ard coun Ear et ormi he Di aag mesen T ester onl Cie Segre do bo Deer Arad Pa ee eres n ho odt Au beset san ijt Ka Profet Osis ent Earn eho jeg Cramant Teml Geen KAN Rabat wan 197 KB Fr st Geeument Bann ori Tt Dieu rat enil Desgnr Markplace Eten dare Pua keg rt u r 1023 HE Propet Orau ari Be nnekonm Ta a CL ee ete nt fak Jan Wamu 4 KB Proguct Ercanlar eel a m m Li Teh rd eg KO es pr BEH LH i n bo Ryg bes it s n coc KB Working Pannskom Desc rr nt 0 ce reer T Shari al De skam LAK sende Pl bes rt s n 155 Eb Profet Document Bae ran da a My Presentation Technical deig LAH Verdo Absit wan 151 KB Presents or Barn el nm Pipit STO PATCH CABINETS DETALL Aon bent oar LE EB Siorkirg Eannskom Deez rr nt hud POSE P ab Cab met Preto Fug beg rt warn 1492 KE Werkiry fue ra d orn Cam mes r tl PREST A Kebagri ntrstruotuire Bellen werd 041 105 2128 Robert wan DYER Working Banak omi C rea rt PIRES A Tech mann Belden
13. kom 6 1 2006 Belden Project portal User Manual v1 1 doc Page 2 Belden CDT Europe IS Department Belden CDT 1 Inttoduc ton In this manual we will describe the basc operations that are necessary to add or view information in the Sharepoint portal of Belden Many operationsare also descnbed in the help option of the site SharePoint is an intranet portal with the advantage of indexing data without copying it locally We recommend using MS Office 2003 products for optimal functionality of the ste There are two different parts on the ste the main page and the project sites Both are going to be discussed in this manual The URL of the site Is http portal avensus nl stes belden default asox 1 1 Basic directions We already made clearthat there are two different sites The home or main page and the projects stes There isa project site dedicated to each project The information on those stesonly concemsthe specific project The main page is for general information only On both stes you have two kindsof users a readerand a contnbutor On the main page everybody isa reader when you re a reader your rights are limited If you try to perform an action that is not permitted you can get two different error messages Access denied p g WES Da arn d mL var pici bt ae EE E L ch r r BLES Hia Homi LE D bes Dobe EAH on Error Ames denied Tou do not have permission te perform this schon or access this resource Yo
14. u can request below that the owner give you aras to the Pe a Le Request Access You are currentie logged in as SPADE S ol Leese tr mre t Send Request If you get the last error message you can fill in the form if you want to request permission to perform this action When you click Send Request an e mail with your request will be send to the administrator The administrator then decides if you re entitled to perform that action On the projects sites you can be a reader or contributor If you re a reader on a project site you only have rights to read documents on the site If you re a contributor you also can edit or upload documents on the site This will be explained further in chapter 3 Project sites portal 6 1 2006 Belden Project portal User Manual v1 1 doc Page 3 Belden CDT Europe IS Department Belden CD j Some of the basic directions Change the default password on your first visit Access for a specific project site can be applied for to the project manager The project manager is responsible for the content of the project site Project member are held responsible for using the document templates Finalized documents are stored under Shared documents in the PDF format Minutes and reports are stored in the Project reports folder Shared documents which are editable should get the status checked out to by the person who is editing the document e Portal improvements an
15. us coon te a Ti Projet Started 11 4 2004 m Ad n Maare ek Mehdi Page 10 Belden CDT Europe IS Department Belden LOT The page is split up in to three frames In the left frame you will find the quick launch with this frame you can navigate through the portal In the main frame an overview of the issue log project reports and shared documents module is displayed To go to the complete module with all options you can click the link in the quick launch In the nght frame below links you will find some shortcutsto important or often used sites Below Project links the members who subscnbed to this project site are disolayed To get more information about a person you can click hisname in the membess list At the top of the page there is another button bar Asa nomal user the only thing you use isthe home button and the help button With the home button you can alwaysgo backto the home page With the remaining buttons you can see the settingsof the ste but you can t change them although it seemsthat you can You must have administrator nghts 3 2 Documents 3 2 1 Shared documents When you click on the Shared documents link in the quick launch a new window will appear Here you can view all shared documents for this specific project G O 2 23 sr EN i tt et W Home Gorceenents awd Lists Croatie Site Settings Hein Tatki Design BER EEE s Shared Documents A So ltr 5 sa Share SDT RAE t
Download Pdf Manuals
Related Search