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FishPro (version 12.04.34)

1. Fishpro Maintain System Codes Samco Power Accounting 6 2 Add Form Code mITC FP Form codes Enter 00 all File Ede AR IC OE SA AP PC GL FA JC PO BA P CL FP PS TC TE PA DX SA SF Heb COU GBeVRwOtt COG AAS 4PB bi te Form codes maintenance Acme Enterprises Inc Add 1 Form code set E 2 Form code 3 Description Enter the data as follows 1 Form Codes Enter the 1 or 2 digit form code supplied by DFO 2 Description Enter up to 25 alphanumeric characters describing the form code At Field number to change 2 make any changes and press ENTER The screen will clear for entry of the next form code When you have entered all the required form codes press Tab at the Form code field and the Form codes maintenance menu reappears Change inquire Form Code From the F P codes maintenance menu select Change Inquire form code A new screen displays for entry of the code you want to change or inquire into Enter the form code or press F1 to display each code in order as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE 2 Make any necessary changes then press ENTER The screen will clear for entry of another form code to be changed or inquired into Fishpro Maintain System Codes Samco Power Accounting 6 3 When you are through with this function press Tab at the Form code field The Form codes maintenance menu reappears Delete Form Codes From the Form codes maint
2. Enter the following data 1 Tax Code Enter up to a 3 character alphanumeric code This is the code which will be entered at ticket entry 2 Species Code If the tax code is to be applied to a certain species enter that species code here or choose F1 for all species 3 Description Enter up to 25 alphanumeric characters describing the tax The description entered here can be used to search for the tax code Fishpro Maintain System Codes Samco Power Accounting 6 15 4 Calculation Method The following prompt will be displayed P percent U unit W by weight Type P U or W Percent Calculation takes a percentage of the gross amount of the catch Unit Calculation takes a given dollar amount per unit of the catch Weight Calculation takes a given dollar amount by weight of the catch 5 Rate Enter the rate to be used by the calculation method Type a percentage dollar value or weight value depending on your answer above If the rate is to be a bonus enter it as a negative rate as instructed at the bottom of the screen 6 Account Number Enter the account number that will be used during ticket posting for tax or royalty amounts This account number should have been setup in the Maintain valid G L accounts function If you did not set the account up in the Maintain valid G L accounts function it can be added here Type in the account number You will be asked THIS ACCOUNT NOT ON FILE WOULD YOU LIKE TO AD
3. Answer Y or N 53 Print crew on fish ticket Answer Y or N depending if you want to print the crew members on a fish ticket 54 Crewpeople have accounts Answer Y if the crew members have accounts with your company Answer N if they are not set up as customers 55 Use expense screen Answer Y if you distribute expenses at ticket entry Otherwise answer N 56 Fisher account inquiry Answer Y if you wish to inquire on fishers accounts Otherwise answer N 57 Allow area add in ticket Answer Y if you wish to add another catch area at time of ticket entry Otherwise answer N FishPro Maintain Fishpro Control Data Samco Power Accounting 5 12 At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER to go to page 6 of the menu You will see Se gwar tea eR aa PO G VEwWtt COG AAO dra EM F P control file maintenance Acme Enterprises Inc 58 Check account number 000 Cash account 13557 59 Next check number a a 60 Print checks default 61 Check printer number HP3800 518 62 Check always mounted Remain Unlimited E 63 Check format 64 Cash account number 1000H000 Cash account 13557 65 Next receipt number a 66 Print receipts default HP3800 518 Remain Un imi ted HP3800 518 Remain Un1 imited 67 Receipt printer number 68 Receipt always mounted 69 Next JV number 70 Journal voucher printer 71 Journal always mounted Press PgUp for
4. Fishpro Maintain Prices Samco Power Accounting 9 6 FA Enter the following data 1 Gear type Enter a valid gear type or F1 for all gear types 2 Delivery location Enter a valid delivery location or F1 for all delivery locations 3 Print packer prices Enter Y for yes N for no or A for all prices At FIELD NUMBER TO CHANGE press ENTER or make any desired changes and then press ENTER The printer window then appears and you can select to which printer the report is to be sent Price list in species order From the Maintain prices menu select Price list in species order and the following screen will display Fishpro Maintain Prices Samco Power Accounting 9 7 FA Enter the following data 1 Start species Enter a valid species or F1 for First 2 End species Enter a valid species or F1 for Last 3 Delivery location Enter a valid delivery location or F1 for all delivery locations 4 Print packer prices Enter Y for yes N for no or A for all prices At FIELD NUMBER TO CHANGE press ENTER or make any desired changes and then press ENTER The printer window then appears and you can select to which printer the report is to be sent To end the Maintain prices function press TAB at the menu selection The Fishpro menu reappears Fishpro Maintain Prices Samco Power Accounting 9 8 SAMCO Building business and technology relationships Chapter 10 Fish Ticket Processing Introduction Thi
5. Packer Delivery loc Fish days Trip days OO Landing status N Catch area W Alternate area A Reference Ww SIm Levy Enter ticket or Fl next ticket on file F2 add next ticket F3 ticket search F4 adjustment ticket F5 reverse a posted ticket Enter ticket press F1 for next ticket or press F2 to add next ticket Press F3 for available tickets F4 for adjustment ticket or F5 to reverse a ticket NOTE The Packer Delivery loc Landing status Area and Alternate area fields will only display on this screen if their respective options were selected in the F P Control file Fields 12 13 and 14 will not display if tax code descriptions were not defined in the F P Control file Refer to the chapter titled Maintain Fishpro Control Data Enter the following data 1 Ticket Enter up to an 8 digit number from your source ticket If you enter 6 or less digits the Fishpro software will preface it with two digits of the current year and zero fill to complete the 8 digit field If you enter a ticket number manually you will have to enter the date when it is the first ticket for the day Fishpro Fish Ticket Processing Samco Power Accounting 10 4 Press F1 if you wish to continue working on a on hold ticket or reactivate a cancelled ticket The fish ticket will be displayed and you will be at the Field number to change prompt Press F2 if you are addin
6. Enter the credit limit default for new fisher entry 32 Credit rating Enter the credit rating default for new fisher entry 33 Finance charges Enter the finance charges default Y N for new fisher entry 34 Terms code Enter the terms code default for new fisher entry 35 A R account number Enter the A R account number default for new fisher entry 36 Tax code Enter the tax code default for new fisher entry Use City Province Enter Y to set default City and Province City Enter the City to set as default Province Enter the Province code to set as default At FIELD NUMBER TO CHANGE make any desired changes then press ENTER to go to page 4 of the menu You will see the following FishPro Maintain Fishpro Control Data Samco Power Accounting 5 8 Fie Ee AR K OF SA AP PC GL IC PO BR PL CL FP PS AP TA OTR PER SM PA OOK SF Hep 8 v A F P control file maintenance Acme Enterprises Inc 47 Create DFO slip file 48 Your DFO company number 49 System name 50 Next DFO batch number 51 DFO data file directory 52 DFO buying station The data entered on this screen will automate your statistical reporting requirements for the Department of Fisheries and Oceans Enter the following data 37 Create DFO Slip File If you want to automate your DFO reporting answer Y to create a DFO slip file If you answer N the rest of the fields will be skipped and page 5 of the menu will be displayed 3
7. From the F P History report menu select Year end price comparison The following menu will appear JTC FP Year end price comparison ome Fle Edt AR IC OE SA AP PC GL FA JC PO A BA POL G VNwWts CFCC Year end price comparison Please enter Current Start date C7 End date 5 Which date N Start species End species go bh Gear type select 9 Delivery location 10 Catch area 11 Plant packers 12 Print each gear type on a new page 13 Print form code detail 14 Exclude prior year adj Press F4 for First aioz Acme Enterprises Inc Previous 3 Start date 4 End date Enter the following information 1 Start date Fishpro History Menu Samco Power Accounting 12 26 Enter the starting date for the current year report in MMDDYY format or press F1 for Earliest 2 End date Enter the ending date for the current year or press F1 for Latest 3 Start date Enter the starting date for the previous year report in MMDDYY format or press F1 for Earliest 4 End date Enter the ending date for the previous year or press F1 for Latest 5 Which date The options are F Fish ticket date P Posted date 6 Start species Enter the starting species number or press F1 for first 7 End species Enter the ending species number or press F1 for last 8 Gear type Enter the gear type code to be included in the report or press F1 for
8. Interest charges Acme Enterprises Inc Add 1 Customert C 2 Date 3 Amount earned 4 Amount charged Enter the data as follows 1 Customer Enter the number of the first fisher customer you wish to add interest charged or payable Fishpro Interest Charges Samco Power Accounting 21 3 2 Date Enter the effective date in MMDDYY format 3 Amount Earned Enter the earned interest amount up to 8 digits including 2 decimals plus an optional minus sign 4 Amount Charged Enter the amount of interest to be charged up to 8 digits including 2 decimals plus an optional minus sign At FIELD NUMBER TO CHANGE 2 make any necessary changes then press ENTER When you have entered all the interest amounts press END at the Customer field The Interest charges menu reappears Change Inquire interest From the Interest charges menu select Change Inquire A screen will appear for you to select the interest charges you wish to inquire into Enter the number of the fisher customer or press F1 for First Make any desired changes to fields 3 and 4 then press ENTER to file the changes The screen will clear for entry of another interest charge to be changed or inquired into When you are finished with this function press END at the Customer field The Interest charges menu will reappear Delete interest From the Interest charges menu select Delete A screen will appear for you to enter the interest charges to
9. When your printing selection is complete you will be returned to the Enter screen for entry of another journal entry When all desired journal entries have been added press END at the Doc field The Process journal entries menu will reappear Changes to unposted documents Any unposted documents created from other functions can be changed or inquired into by entering the document number and type At FIELD NUMBER TO CHANGE make any desired changes The Doc and Doc type fields cannot be changed If you need to make changes to these fields you will have the delete the journal entry using the Delete function then add it again using the Enter function If you need to print the document use the Print documents function in Utility Functions menu When you are finished making changes to the first screen press ENTER You will be asked if you want to make any changes to the 2nd screen reserved for comments If you do type Y in response to ANY CHANGE N If you do not want to make any changes press ENTER to accept the N default If the document type is a cheque you will then be asked if you want to make any changes to the name and address of the person or company who the cheque is to be issued to When you are finished press ENTER at FIELD NUMBER TO CHANGE 2 The screen will clear for entry of another journal entry to changed or inquired into When you are through with this function press END at the Doc field The Process
10. 7 RCT employer number Enter the 9 character RCT employer number for this division 8 DFO company number Enter 3 characters for the DFO company number At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER The screen will clear for entry of another company division When you have completed adding company divisions press TAB at the Division number field The Company division maintenance menu will reappear Change inquire Company division From the company divisions maintenance menu select Change inquire company division A new screen displays for entry of the code you want to change or inquire into Enter the company division or press F1 to display each code in order as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The screen will clear for entry of another company division to be changed or inquired into When you are through with this function press TAB at the Company division field The Company divisions maintenance menu reappears Delete Company divisions From the Company divisions maintenance menu select Delete company division A new screen appears for entry of the code you want to delete Enter the company division to be deleted or press F1 to display each code in order as instructed at the bottom of the screen When the company division is found the description is displayed and you are asked OK TO
11. INVENTORY file This file contains PTD and YTD totals for each species caught Each time tickets are posted these totals will increment FISHER CUSTOMER file The Fisher customer file stores all information in the Maintain Fisher customer function such as name address skipper status gross earnings and El paid TICKET file DIST and HIST This file stores all unposted ticket information Included in this file are two sections One to store ticket catch information the other the deckhand distribution detail Once tickets are posted their related information is cleared from this file BOAT DISTRIBUTION file Stored in this file are records of who was most recently on each boat and what their share of the catch was for that trip This information appears when the next ticket for that boat is entered The default distributions can be changed using the Maintain boat deckhand distributions function in the chapter titled Utility Functions The Accounts Receivable data files A R CONTROL file This file contains certain control information which you must enter This information defines the way you do your accounting and as a result controls some of the features of the SAMCO packages For example one of the pieces of information in the A R Control file determines how you calculate finance charges on past due accounts Another piece of information tells the SAMCO packages whether or not you have Sales Reps in your company Since
12. POX SG VKXwWOtd COCO AAS APO he F P period year end closing menu Acme Enterprises Inc Please select E w 1 Period end closing 2 Purge catch information Purge earnings information Purge boat catch history Purge boat deckhands history Purge inactive fisher 3 4 5 6 Purge fish ticket history 7 8 Customer interest dates update 9 Account clearing checks Make a selection or F11 for help at any time NOTE Make sure that all necessary accounting operations including the printing of all reports have been carried out before you proceed All data needed for these reports will be completely cleared by running these functions It would be a good idea to Fishpro End of Period Year Functions Samco Power Accounting 15 2 archive a copy of the company before doing this if you ever need to go back toa previous year for information 1 Period End Closing Select Period End Closing from the Process end of period year menu The following screen will appear EITC FP Period end closing alo x File Edt AR IC OE SA AP PC GL FA JC PO BA A CL FP PS PA DK POU Ge VXnOt4t COG MAO d gt a ihe F P period end closing Acme Enterprises Inc This function resets the period to date totals for tax code totals and F P inventory species pieces weight and value Are you sure you want to do this N Please enter the new period ending date Confirm whether you are sure that you really want to do this functi
13. This file contains certain control information you must enter This information defines the parameters for tickets El WCB A R accounts DFO information and defaults for frequently entered data such as delivery locations For example one of the pieces of information in the F P Control file determines the number of the next cheque as it is entered during processing BOAT file DIST and HIST This file stores a record of each boat by its CFV HIST file Within the History file there are five sub files Ticket Catch Distribution Detail and Boat history Stored in this file is the history information from all posted tickets This information is used for all reports in the History menu It is also needed for functions such as Automatic Adjustments and Print Records of Employment CODES file There is two sections to the CODES file Accounts Receivable and Fishpro All codes stored in these two files are user defined The A R contains ship via codes terms codes not used by Fishpro and tax codes Stored in the Fishpro codes file are all codes entered in the Maintain system codes function These include form codes species codes valid catch areas tax bonus codes gear types delivery location codes landing status codes boat association codes packers and user codes FishPro Getting Started Samco Power Accounting 2 2 PRICE file The prices defined for each valid species by each valid gear type are stored in this file
14. 1 Tc FP 2819 F P Backup Restore Log 1 2 TC FP 2818 F P Backup Restore Log ay FTG EP 2811 4 TC FP 2810 Fish ticket tally 5 TC FP 2799 6 TG FP 2798 Fish ticket tally 2 1G FP 2795 8 TC FP 2794 Fish ticket tally 9 TC FP 2790 10 Tc FP 2789 Fish ticket tally 11 TC FP 2784 12 TC FP 2783 Fish ticket tally 13 TC FP 2781 14 TC FP 2780 Fish ticket tally 15 TC FP 2723 F P Backup Restore Log 16 TC RW 2733 Update log FPrRFNOFROR ON OF OW O fF Select report or press F4 for next page E If there are more than 16 reports you can press F1 to see the next page of reports From there you can press F1 to see the next page or press F2 to return to the previous page Select each report to be stacked by entering the line number from the left column on the screen which corresponds to the report you want to stack Type Y when the cursor is positioned in the Stacked column Enter the number of copies of that report to be printed or press Enter to select one copy to be printed To unselect a report that has been stacked previously type N or a space when the cursor is positioned in the Stacked column To end stacking reports for this company if you are using multi companies press Tab instead of selecting a line number The Stack reports for later printing screen reappears Fishpro Print Reports from disk Samco Power Accounting 16 8 To end stacking reports press Tab instead of selecting a line num
15. 4 Ads 2 5 City Prov 6 Post cd 7 Phone Entry of these fields is optional at this point but should be entered when it is available Fishpro Fish Ticket Processing Samco Power Accounting 10 31 8 El st Enter the El status code for this fisher or press ENTER to accept the default The valid codes are insurable Company this account is a company exempt lease this account investment income not employment income native foreign 771727 KAM The information may be entered now or can be added later in the Change Inquire function of Maintain fisher customer For more information on these data entry fields refer to the chapter titled Maintain Fisher Customer Data When you have finished adding the new fisher customer press ENTER The Fisher Data window will disappear and the new fisher will appear on the Distribution entry screen Distribution entry Each shares of the catch value must now be distributed among the crew members The amounts to be distributed are displayed in the order determined in the function Maintain gear types Each crew member s portion of the column total can be calculated in either a dollar amount a percentage of the total column value or a share of the total column value You can press F1 to change the column calculation method If the column is set for Dollars and you want the column calculation to be Percent or Share S press F1 You will see the calculation method chan
16. All 9 Delivery location Enter the delivery location code to be included or press F1 for All 10 Catch area Enter the code of the catch area to be included or press F1 for All 11 Plant packers The options are Fishpro History Menu Samco Power Accounting 12 27 P Plant tickets only K Packer tickets only B Both 12 Print each gear type on a new page If you do not want the species detail for each gear type selected on a new page answer N If you do press Enter to accept the Y default 13 Print form code detail To see species form code detail on the report press Enter to accept the Y default or answer N 14 Exclude prior year adj Press ENTER to accept the default of Y or enter N if you want to include the adjustments for the prior year At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Custom Reports From the F P History report menu select Custom reports The following menu will appear Fishpro History Menu Samco Power Accounting 12 28 D a 3 P T 5 F a x B T E ha i A Y With this feature you may design your own report You select the order the information is sorted by up to 5 levels a range of inform
17. ENTER The screen will clear for entry of another gear type When all gear types have been entered press TAB at the Gear type field The Gear types maintenance menu will reappear Change inquire gear type From the F P gear types maintenance menu select Change inquire gear type A screen appears for entry of the gear type you want to change or inquire into Enter the gear type code or press F1 to display each gear type in order as instructed at the bottom of the screen Make any desired changes by selecting the number of the field you want to change You cannot change the gear type code To do so you must use the Delete function to delete the gear type then add it again using the Add function Fishpro Maintain System Codes Samco Power Accounting 6 25 Press ENTER at FIELD NUMBER TO CHANGE to file the changes The screen clears for entry of the next gear type When there are no more changes or inquiries press TAB at the Gear type field and the Gear types maintenance menu reappears Delete Gear Type From the Gear types maintenance menu select Delete gear type A new screen displays for you to enter the gear type code you want to delete Enter the gear type code or press F1 to display each gear type in order as instructed at the bottom of the screen Make the deletion by typing Y or press F1 for the next gear type code or press ENTER to clear the screen for entry of another gear type to delete When there are n
18. Enter Y if you wish to continue or press Enter to accept the default entry of N The screen will display which ticket and deckhand it is processing When the gross amounts are finished being processed the F P Utility functions menu will re display Reset ROE flags When a Record of Employment is printed for a fisher all trips included in that report will be set to Y to indicate they have already been printed This function will reset all trips to a N status so they can be printed again NOTE Record of Employment flags can also be reset through the Trip history screen in Maintain Fisher Customer Data Select Reset ROE flags from the F P Utility functions menu and the following screen will be displayed Fishpro Utility Functions Samco Power Accounting 14 8 Enter the following data 1 Start customer name Enter the first customer fisher name to be selected for reset or press F1 for First Up to a maximum of 25 alpha numeric characters may be entered 2 End customer name Enter the last customer fisher name to be selected for reset or press F1 for Last Up to a maximum of 25 alpha numeric characters may be entered Once the ROE has been printed all trips included on that report will again be set to Y When the ROE flags are finished being processed the F P Utility functions menu will re display Change posted ticket values Select Change posted ticket values from the F P Utility functions menu and you will
19. Enter the company division number as setup under the menu option Maintain Company Divisions 6 DFO buying station Enter the DFO buying station number as assigned by DFO The screen will show Fishpro Maintain System Codes Samco Power Accounting 6 29 i alo x F Edt AR IC OF SA AP PC GL FA JC PO GR Pi CL FP PS TC TB PA OK SA SF Heb BOX G VNEwOtHe COG MAO 4P8 he Delivery locations maintenance Acme Enterprises Inc Add 1 Delivery loc GH 2 Description Grande Haven 3 Check account 10004000 Cash account 13557 4 Cash account 10104000 Cash account 13726 A O 5 Company division 6 DFO buying station e N Field number to change E At FIELD NUMBER TO CHANGE make any desired changes and press ENTER The screen clears for entry of the next delivery location When all delivery locations have been entered press TAB at the Delivery loc field and the Delivery locations maintenance menu reappears Change Inquire Delivery locations From the Delivery locations maintenance menu select Change inquire delivery locations A screen appears for entry of the delivery location you want to change or inquire into Enter the delivery location code or press F1 to display each delivery location in order as instructed at the bottom of the screen The delivery location entered must be on file to be valid Once you enter a valid delivery location the remaining data fields display automati
20. Print quality code detail If you want quality code detail for each ticket answer N or press Enter to accept the Y default At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Fish ticket reprint This function reprints a previously printed fish ticket From the F P History report menu select Fish ticket reprint The following menu will appear Elte EP Eit metet eona a arara aix ARE OE SA AP PC GL FA C PO DR M CL FP PS TC TD PA DK SA SF Hap COL G VEWtt COG MAD Pe Em Fish ticket reprint Acme Enterprises Inc Please enter 1 Start ticket gt 2 End ticket 3 Start date 4 End date 5 Boat CFV 6 Gear type 7 Print format 8 Copies Press F4 for First Enter the following data 1 Start ticket Fishpro History Menu Samco Power Accounting 12 22 Enter the ticket number or press F1 for first 2 End ticket Enter the ticket number or press F1 for last Enter the ticket number to be reprinted If the ticket does not exist in the ticket history file the message History record not on file will be displayed 3 Start date Enter the starting date for this report in MMDDYY format or press F1 for Earliest 4 End date Ent
21. Up to 6 digits are allowed from 0 to 999 999 in whole dollars The entry of 999 999 means unlimited credit Avail credit This field will be calculated based on the credit limit minus the amount of credit extended and will be filled in after entry of the credit rating It cannot be accessed 14 Gear types Gear types will be added to this field as tickets are posted You may want to enter the gear type if this fisher owns a boat or press ENTER to leave blank 15 Message 1 16 Message 2 Fishpro Maintain Fishers Samco Power Accounting 7 6 Enter messages which may have been left for the fisher You can have two messages or use the two to incorporate one message Press ENTER to skip one or both of these fields 17 First Last Fisher name OR Name Company name 18 22 Address and phone fields entered in quick add 23 Fax Enter the fisher company s fax number Up to 12 alphanumeric characters are allowed 24 Parent cust This is the parent customer number for reference only 25 Print cust If the fisher is operating as a company his or her name must appear on T4 s Therefore you would enter his name here For all other fishers you would press ENTER to skip the field 26 Net partnership amt This is the amount that is accumulated for Box 79 of the T4 slip For owners it is equal to the catch value i e the boat gross total Less 25 prescribed amount Less amount to sharepersons Multiplied by the partnership allocati
22. You will now fill in the deductions for each crew member Earnings taxation and El calculation NOTE The cursor will move directly to the El status field The Tax and Demand fields can be accessed if necessary by using the Arrow keys The first fisher you will be dealing with is the skipper Amount This amount is the crew member s earnings from this fish ticket It is taken from the total amount column shown above It cannot be changed Tax If there is an Income tax percentage to be deducted recorded against this fisher then an amount will be displayed here This amount is the calculated by the software This figure is based on information entered in the Fishpro Control file and the Fisher Customer file It can be modified by pressing the F2 key at the El status field until you reach this field Demand If there is a Third Party Demand amount recorded against this fisher then an amount will be displayed here This figure is based on information entered in the Fishpro Control file and the Fisher Customer file It can be modified by pressing the F2 key at the El status field until you reach this field El status Fishpro Fish Ticket Processing Samco Power Accounting 10 20 The El status code set up in the Maintain fisher customer function for this fisher will be displayed This status can be temporarily overridden for this trip or you can press ENTER to accept it You can also press F2 or the UP ARROW to move back to the prev
23. above this field will default to N A and cannot be changed 4 User id Enter your user id or press F1 for AIL At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER A window will appear for you to select how to print the list Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Process journal entries menu will reappear Post journal entries Select Post from the Journal entry menu After entering the posting date usually the default system date you will see the following screen Document types EL eipts H Enter the following data 1 Document type Fishpro Journal Entries Samco Power Accounting 19 7 From the window on the screen select the document type code to be printed or press F1 for All as instructed at the bottom of the screen 2 First document Enter the number of the first document to be included in the list or press F1 for First as instructed at the bottom of the screen If you selected All above this field will default to N A and cannot be changed 3 Last document Enter the number of the last document to be included in the list or press F1 for Last as instructed at the bottom of the screen If you selected All above this field will default to N A and cannot be changed 4 User id Enter your user id or press F1 for AIL At FIELD NUMBER TO CHANGE make any desired cha
24. jump into The function of this key is fully detailed in the SAMCO Installation Guide The F4 key The F4 key is used to display the system identification window The information displayed includes company name company number software release date operating system user id date and time The F5 key The F5 key is used open up the Extended Functions window This window allows access to the following the system gateway a calculator a personal and system notepad and the find functions for customers vendors items g l accounts and employees A full explanation of the Extended Functions window can be found in the SAMCO System Functions User Guide The F7 key The F7 key is used to repaint the screen This is useful if your screen has had other information typed over the SAMCO screen You can hit the F7 key and the original SAMCO screen with existing entries will be re displayed The F8 key The F8 key is used like the ESCAPE key In many places you may press the F8 key to cancel a data entry screen before its normal end The F10 key The F10 key is the Help key At any point in any SAMCO package when a program is waiting for you to enter some data you can press F10 to get Help When you press F10 information about the current function you are using will display on the screen Entering lower case letters Sometimes when you enter lower case letters these will be changed automatically to upper c
25. the screen will look similar to this Boat file maintenance Acme Enterprises Inc Changelinquire 1 CFV 2 Boat name Allied 3 Last trip 4 Skipper 2043 Myers Billy 5 Gear types 6 Owner cust 2044 Johnas Marty 7 Gross amount 93 445 00 8 Total weight 49 700 00 Make changes or press F1 for next boat Field number to change EJ If information appears in fields 3 5 7 8or 9 10 and 11 you will not be able to change it as it is historical data Make any changes by selecting the number of the field you want to change then enter new data Press ENTER at FIELD NUMBER TO CHANGE to file the changes The second screen of boat information will appear Fishpro Maintain Boats Samco Power Accounting 8 4 Boat file maintenance Acme Enterprises Inc Changelinquire CFV 9 Dott ss 10 Length metres 11 Measured on Licenses Area Lic Issued 13 14 15 16 17 18 Field number to change Press ENTER at FIELD NUMBER TO CHANGE 2 to file the changes If there are trips on file for this boat you will see the following screen Boat file maintenance Acme Enterprises Inc Deckhands Allied Page Cust Name Lastticketidate Gross Status 2043 Myers Billy 10003 30 480 60 ACTIVE 2036 ul locks willard 1ooo4 60 102 70 ACTIVE 2041 Myers Eileen _ 10004 2 861 70 ACTIVE N N N N N A N b 2 A D N N N N N N N N N N Press F1 for next page ShF1 fo
26. use the trip shutdown to write out the fish tickets to the device Any customer file changes made in the new fisher window are also put on the device This produces the following files CUSFIP DAT TIKFIP DAT These files must be copied into the data file directory on the main machine The import function on the extra functions menu must be run to load these files At this point tickets entered on the packer appear as unposted tickets in the ticket file Fishpro Packer Extension Samco Power Accounting 20 1 To update the packer again run the export function copy the three files onto a device and then run the trip start up function on the packer machine again To start up a new packer 1 create a directory for the packer programs and data files 2 create a sub directory for the company data file default 00 3 create an empty company file in the company sub directory 4 run rw start bat from the device drive 5 run rw packer from the packer directory and choose the trip start up function To start the packer menu enter FPMENU Process fish tickets This function is identical to the Process fish tickets function on the main Fishpro system with these exceptions packer is automatically defaulted form the packer control file no adjustment type fish tickets can be processed no distribution only fish tickets can be processed no cheque amounts can be entered a crewshare distribution fish tickets are printed immedi
27. Active Enter Y or N depending on whether this export group is active now 5 Len of sequence The sequence number can be from 1 to 8 digits 6 Next sequence This is the next sequence number to be used for next export 7 File name Use the following codes in the file name S sequence C company id u user id y year m month d day 8 Include prior year adj Answer Y or N depending whether the prior year adjustments should be included in the file 9 17 Field 1 to Field 9 Enter the field name and its length At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER The next screen for the entry of the field information will appear Fishpro Maintain System Codes Samco Power Accounting 6 58 TABFexit F4 Press TAB when finished entering the lines and the screen will clear for entry of another species export When you have completed adding species exports press TAB at the Species export number field The Species export maintenance menu will reappear Change inquire Species export From the species exports maintenance menu select Change inquire species export A new screen displays for entry of the code you want to change or inquire into Enter the species export or press F1 to display each code in order as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The screen will clear for entry of another speci
28. At FIELD NO TO CHANGE you may enter the line number and change the following information Trip Date Status insurable ROE issued Days Worked That status column has two pieces of information 1 C or O for whether the fisher was an owner or a crew member for that ticket 2 El status l Insurable C Company X Exempt L Lease N Native F Foreign Press F4 for detail and enter the line number for the ticket information Press F3 to reset the ROE flags from Y to N The ROE flag gets set to Y after the Record of Employment has been printed Resetting to N is uncommon and you are given a warning about the ROE s They are serialized government documents that must be accounted for Press F2 to override Warning all Record of Employments must be accounted for Press F2 to override this warning and reset all the Y flags to N If you enter for OK nothing will happen TAB out of this screen to return to the trip history screen You are asked FIELD NUMBER TO CHANGE Press ENTER and the fourth screen of Maintain fishers appears Fishpro Maintain Fishers Samco Power Accounting 7 9 2047 John Skipper 10034 07 15 19 Fish PAD Digging or Hand 1 000 00cR 1 000 00cR 1003400 07 15 19 EI PAD UIC From 12 010034 8 01 10035 07 16 19 Fish PAD Salmon Gillnet 3 402 00cR 11000 07 18 19 Fish PAD Salmon Troll 2 772 00CR 11001 07 19 19 Fish PAD Salmon Troll 11002 07 20 19 Fish PAD Salmon Troll 1003500 07 16 19 EI PAD UIC From 12 0
29. DELETE COMPANY DIVISION N Answer Y to delete the code press F1 for the Fishpro Maintain System Codes Samco Power Accounting 6 44 next code or press ENTER for N If you answer Y the code is deleted and you can enter another company division to be deleted When there are no more company divisions to be deleted press TAB at the Company division field The Company divisions maintenance menu reappears Print Company division List From the Company divisions maintenance menu select Print company division list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Company divisions maintenance menu will reappear To end the Company divisions maintenance function press TAB as the menu selection The F P codes maintenance menu reappears Maintain catch reports This function is used to add delete and modify user designed catch reports The reports are user definable and print from the fish ticket history file From the Fishpro Codes maintenance menu select Catch Reports You will see SITC FP User det catch reports Enter Fishpro Maintain System Codes Samco Power Accounting 6 45 Press F2 for printout At the Report you can enter the number of an existing report the number of a new report to be created or press F2 to get a listing of a
30. F1 to scan the transactions on file as instructed at the bottom of the screen You will be asked OK TO DELETE TRANSACTION N Answer Y or press Enter to accept the N default If you answer N the screen will clear for entry of another transaction to be deleted When all desired transactions have been deleted press END at the Customer field The Account clearing menu will reappear 5 Clearing edit list Print the Clearing Edit List to verify that the calculated transactions amounts are correct Select 5 from the Account clearing menu A window will appear for you to select how to print the Account Clearing Edit List Refer to the chapter titled General Rules for a detailed explanation for the printing options When the list has finished printing the Account clearing menu will reappear 6 Create cheques Select 6 from the Account clearing menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 14 TEIVO FP Account clearing checks l al Fie Edt AR IC OE SA AP PC GL FA JC PO BA Pi CL FP PS TC TB PA DK SA SF Heb SPO Ge VeXwOtt COG ARO 4P8 ii ke Account clearing Acme Enterprises Inc Create checks Please enter check comments 2 8 SOF Fe eee ad 11 Print checks now Press F2 when finished Enter the following data Please enter cheque comments 1 10 Enter any comments to be printed on the cheques then press F2 when you are finished Up to 10 line of
31. General Rules for a detailed explanation of the printing options When the report has finished printing the Ticket entry menu will reappear Undistributed tickets report This report produces a listing of all tickets that have not yet been distributed The report gives the following information customer fisher number and name ticket number ticket date boat CFV boat name gear type and value of the ticket To print this report select Undistributed tickets report from the Process fish tickets menu A window appears for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the Ticket entry menu will reappear Automatic adjustments This function is used to produce automatic price adjustments on original prices paid for all tickets processed in a specified date range for one or all gear types catch areas delivery locations and species After all adjustments have been calculated based on your selection criteria you will have the option to cancel them if necessary Fishpro Fish Ticket Processing Samco Power Accounting 10 41 The adjusted price can be an amount a percent or to a fixed amount for one or all gear types catch areas delivery locations and species NOTE If you wish to make adjustments to more than one but not all gear types catch areas or delivery locations these
32. IC OE SA AP PC GL FA JC PO GR Pi CL FP PS TC TB PA OX SA SF Heb POX G VROtHt COG MAO d gt aA ih Print reports from disk Acme Enterprises Inc Stack reports for later printing Please enter Reports for which company irq Reports for which package Enter company ID press F1 for next company or F2 for CALEN Enter the following data Reports For Which Company Enter the company code for which you want reports stacked press Enter for the current company press F1 to display the next company in order or press F2 to stack reports from All companies Reports For Which Package From the list of packages displayed at the bottom of the screen type the two letter code of the package you want to stack reports for press Enter for the package you are now using or press F1 for All packages If you select a package which you do not have on your computer you see THIS PACKAGE NOT INSTALLED ON YOUR SYSTEM Press Enter to continue You are asked ANY CHANGE To make changes answer Y Otherwise answer N You then see a screen listing the reports for the company and package you specified Fishpro Print Reports from disk Samco Power Accounting 16 7 PETC SF stack reports T ala Fle Edt AR IC OE SA AP PC GL FA JC PO BR Pi CL FP PS TC TB PA DK SA SF Heb POL Ga VEntHt COG HRO d gt a Em Print reports from disk Acme Enterprises Inc Stack reports for later printing Comp Pkg Rpt Report name Pages Stack Copies
33. Landing status codes To print a list of the valid landing status codes select Print landing status list from the Landing status codes maintenance menu A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the Landing status codes maintenance menu will reappear To end the Landing status codes maintenance function press TAB as the menu selection The F P codes maintenance menu reappears Maintain packers Any boats used as packers must be set up using this function in order to be used at ticket entry From the F P codes maintenance menu select Maintain Packers You will see i BITC FP Maintain packers alaix Fle Edt AR IC OE SA AP PC GL FA JC PO BA P CL FP PS TC TE PA DX SA SF Heb SPO G VNRO FF COG MAO 4P8 ihe Maintain packers Acme Enterprises Inc Please select E 2 Change Inquire packer 3 Delete packer 4 Print packer list Make a selection or F11 for help at any time Add Packer From the Maintain packers menu select Add packer You will see Fishpro Maintain System Codes Samco Power Accounting 6 34 Fle Edt AR IC OE SA AP PC GL FA JC PO BA Pi CL FP PS TC TB PA DX SA SF Heb POL G VEwOtt COG MAO 4P8 ihe Maintain packers Acme Enterprises Inc Add _ Packer code F Packer name 2 Account num
34. Power Accounting 6 27 Etc Fe Maintain deleo locaton a a raaa ald SROs OG8 MKS TC TB PA DX SA SF Heb eos eer tt ooo AR i Emh Delivery locations maintenance Acme Enterprises Inc Add 1 Delivery loc i 2 Description 3 Check account 4 Cash account 5 Company division 6 DFO buying station Enter the following data 1 Delivery location Enter up to a 2 character alphanumeric code to indicate the delivery location of a catch The delivery location for a packer should be where the fish will eventually be delivered 2 Description Enter a 25 alphanumeric character description for the delivery location code 3 Cheque account Enter the G L account number from the valid G L account file from which cheques are issued If the account has not yet been added using the Maintain valid G L accounts function you can add it now Type in the account number You will then be asked THIS ACCOUNT IS NOT ON FILE WOULD YOU LIKE TO ADD IT Answer Y and type in the account description Fishpro Maintain System Codes Samco Power Accounting 6 28 4 Cash account Enter the G L account number from the valid G L account file from which cash is issued If the account has not yet been added using the Maintain valid G L accounts function you can add it now Type in the account number You will then be asked THIS ACCOUNT IS NOT ON FILE WOULD YOU LIKE TO ADD IT 2 Answer Y and type in the account description 5 Company division
35. This function will now initialize the data file used in production Its contents will be fully replaced with data from the converted file Please make sure you want to do this Are you sure Answer Y or N as appropriate The file will now be restored A message will be displayed on the screen showing the count of the records as they are restored When the restoration of the file or files is complete the Restore from an exported file menu will be displayed Fishpro File Utilities Samco Power Accounting 17 8 You may select another file to restore You may continue to restore files or press Tab to print the restore log and then return to the File Utilities menu A window will appear for you to select where to print the restore log A restore log shows the file s restored the number of records per file the date and time Refer to the chapter titled General Rules for a detailed explanation of the printing options NOTE You can use the Export and Restore functions on an entire data file to recover disk space from a file that has been purged or compressed or from a file that has had many deletions First do a full first record to last record Export of the file Then do a full Restore from the exported file using the C Create new data file option Rebuilding Data Files Rebuilding data files can be used for one of two reasons 1 A data file has become corrupted and needs to be recovered 2
36. account number you set up for ticket clearing The account description you set up in Maintain valid G L accounts will be displayed If you did not setup the account the message This account not on file would you like to add it Y will be displayed Press ENTER to accept the Y default then type in the account description At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER to go to page two of the menu You will then see gon e M N oyu sjo wj o Eaa ET 8 Im oo i ay wN ps WO Enter the following data 14 Tax Code 1 Description Default 15 Tax Code 2 Description Default 16 Tax Code 3 Description Default FishPro Maintain Fishpro Control Data Samco Power Accounting 5 4 The tax codes can also be used to pay bonuses to fishers If the tax code is entered as a negative number the calculated amount will be added on at ticket entry See the chapter titled Maintain System Codes for more information Any tax code default set up here must be set up exactly the same way in Maintain system codes Tax codes or you will get the TAX CODE NOT ON FILE message at ticket entry NOTE The tax code description s entered here will appear as data entry field s on the ticket entry screen 17 Use El rules Answer Y or N 18 Yearly El maximum Enter the El maximum for current tax year 19 Skipper Ins Expense This is the percentage of the skipper s
37. and year to date statistics A R OPEN ITEM file In A R an open item is any sale credit or debit memo cash receipt finance charge or balance forward transaction on file for any customer The A R Open Item file is simply the collection of all open items for all customers It is arranged by date of transaction for each customer Build the data files You are now ready to build the data files required for the A R and Fishpro packages First study the chapter titled General Rules Then start with the menu according to the instructions in the chapter titled The Menu Follow the next chapters in sequence to 1 Build the VALID G L ACCOUNT file using the chapter titled Maintain Valid G L accounts in the System Functions manual 2 Build the A R CONTROL file using the chapter titled Maintain A R Control data in the Accounts Receivable manual 3 Build the FISHPRO CONTROL file using the chapter titled Maintain Fishpro Control data 4 Build the FISHER file using the chapter titled Maintain Fisher data FishPro Getting Started Samco Power Accounting 2 4 Ol Build the FISHPRO CODES file using the chapter titled Maintain System Codes 6 Build the A R CODES file using the chapters titled Maintain Ship Via codes Maintain Terms Codes and Maintain Tax Codes in the Accounts Receivable manual 7 Build the SALES REP file using the chapter titled Maintain Sales Rep Data in the Accounts Receivable manual 8 Load the A R OPEN ITEM
38. be deleted Enter the number of the fisher customer whose interest charge is to be deleted or press F1 for First Make the deletion by typing Y in response to OK TO DELETE INTEREST N If this is not the correct interest charge to be deleted press ENTER to default to N An empty screen will appear for entry of the next interest charge to be deleted When there are no more interest charges to be deleted press ENTER at the Customer field The Interest charges menu will appear Fishpro Interest Charges Samco Power Accounting 21 4 Calculate interest charges From the Interest charges menu select Calculate charges You will see FA Enter the following data 1 Start Date Enter the date in MMDDYY format you want to start calculating the interest from or press F1 for first 2 Cut off date Enter the cut off date in MMDDYY format for the interest calculation 3 Start customer Enter the number of the first customer fisher you want to calculate interest for or press F1 to default to the First customer on file 4 End customer Enter the Number of the last customer fisher you want to calculate interest for press Fishpro Interest Charges Samco Power Accounting 21 5 F1 for the Last customer fisher or if you did not select First above press ENTER to select only the customer number entered at the previous prompt 5 Customer types Enter up to 5 different customer types to be included for selection to
39. be included in the edit list press ENTER to accept the Y default or type N At FIELD NUMBER TO CHANGE make any desired changes then press ENTER A window will appear for you to select how to print the Ticket Edit list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options Fishpro Fish Ticket Processing Samco Power Accounting 10 38 When the list has finished printing the Ticket entry menu will reappear Post tickets When you have verified that the fish tickets are correct and complete as shown on the Ticket Edit list you are ready to post them to the permanent files Any cancelled tickets will be purged from the Ticket file when posting is complete Tickets on hold cannot be posted Select Post tickets from the Process fish tickets menu and you will see the following screen Enter the following data Are fish tickets OK to post Answer Y or press ENTER to accept the N default If you answer Y you will see Fishpro Fish Ticket Processing Samco Power Accounting 10 39 F1 NOTE In a multi user environment you will not be allowed to post at this time if another user is accessing these fish tickets Once you begin posting other users will not be able to enter other fish tickets until posting is complete Enter the data as follows 1 User identification After login and company ID you were asked for your initials You must type that
40. be printed If you havea pre printed three part form then you may only require 1 copy of the ticket However if you are using plain paper you may require 3 copies of each ticket 7 Ticket Format The choices are 1 plain paper 2 DFO fish slip as displayed at the bottom of the screen Enter the number corresponding to the type of paper you will be printing fish tickets on 8 Print boat owner on tkt Answer Y to print the boat owner on the top of the ticket answer N to print the skipper if available 9 Current Year Enter the last two digits of the current processing year As this number is used by the software to preface tickets adjustment tickets and distributions it should coincide with your accounting year 10 Period Ending Date Enter the date which will be your first period ending date from when you started using Fishpro 11 Settlements payable account Enter the G L account for the Settlements Payable or press to search the G L account listing 12 Default Inventory Account FishPro Maintain Fishpro Control Data Samco Power Accounting 5 3 Enter the inventory account number you set up in the Maintain valid G L accounts The account description will display If the account number you enter is not on file the message This account not on file would you like to add it Y will be displayed Press ENTER to accept the Y default then type in the account description 13 Ticket Clearing Account Enter the
41. be purged from the system 8 Customer Interest Dates Update Select Customer Interest Dates Update from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 9 BITC FP Customer interest dates update 00 alld Fie Edt AR IC OE SA AP PC GL FA JC PO BR OP CL P Te 18 SA SF Heb PS PA Dx BOU G eVXnHtHt COG MAS 4POQ ite Customer interest date update Acme Enterprises Inc This function increases customer start and end interest charged dates by a year Are you sure you want to do this N Enter old year Press Enter to default to N or answer Y and enter the old year At ANY CHANGE N make any desired changes then press Enter All interest dates in the given year will be incremented by one year Any that have been changed are then printed in the Interest Date Update report A window will then appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the Process end of period year menu will reappear 9 Account Clearing Fishpro End of Period Year Functions Samco Power Accounting 15 10 This function is used to create transactions and cheques to pay out credit balances on fishermen accounts Select Account Clearing from the Process end of period year menu The following menu will app
42. comments can be printed with 60 alphanumeric characters per line 11 Print cheques now Answer Y or N to the PRINT CHEQUES NOW 2 question If you choose N the cheques can be printed later using the Print documents function in Extra Functions You will be asked FIELD NUMBER TO CHANGE Make any desired changes and then press Enter Fishpro End of Period Year Functions Samco Power Accounting 15 15 The screen will show each customer fisher number it is processing and then return to the Account clearing menu To end this function Press Tab at the Please select prompt and the F P period year end closing menu will reappear Fishpro End of Period Year Functions Samco Power Accounting 15 16 SAMCO Building business and technology relationships Chapter 16 Print Reports from Disk Introduction Throughout this package when you chose to print a report you were given a choice of printing it right away on a printer displaying it on the screen or printing it to disk Printing to disk When you run a function that prints a report you can specify that you want it to be stored on disk for later printing Doing this you can save reports until a printer is available then print several or all reports at once Printing to disk is faster than printing directly to a printer Printing from disk Later when you wish to print the reports that were stored on disk you can print one or all of them This gives you the a
43. crew This ticket may be settled later with a distribution ticket Refer to the chapter titled Maintain System Codes for gear type setup The Ticket processing function handles two methods of calculating catch values 1 Individual species by unit or weight and gear type 2 Auto piece count by unit and weight based on an average weight by species and gear type At any time during the Process ticket and Process distribution functions press ESC and you will see the following choices Backup Will display the previous screen for changes or inquiries Re do Allows re entry of data on the current screen Hold Will put the current ticket on hold to be completed at a later time Cancel Will cancel current ticket Cancelled tickets can be reactivated until posting at which time they are deleted To begin this function From the Fishpro menu select Process ticket You then see Fishpro Fish Ticket Processing Samco Power Accounting 10 2 Please select il 1 Process ticket 2 Process distribution 5 Tickets on hold report 6 Undistributed tickets report 7 Automatic adjustments Edi ission fi 8 Edit DFO transmission file 9 Maintain export prices Process ticket Select Process ticket from the Ticket entry menu and you will see Fishpro Fish Ticket Processing Samco Power Accounting 10 3 Ticket entry Acme Enterprises Inc Ticket E Entry date Delivery date CFV Gear type For hand picking
44. date P Posted date 5 Start date Enter the starting date or press F1 for Earliest 6 End date Enter the last date to be included in this report or press F1 for Latest 7 Gear type Enter one gear type code or press F1 for All 8 Print ticket detail Type Y if you wish to see detail of the tickets selected or press Enter to accept the N default 9 Print deductions summary Type Y if you wish to see a summary of the deductions on the tickets selected or press Enter to accept the N default 10 Print each fisher on a new page Press Enter to accept the N default or type Y to have each fisher printed on a separate page 11 Include unposted tickets Type Y if you wish to see the unposted tickets in the range selected or press Enter to accept the N default At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the F P History reports menu reappears Fishpro History Menu Samco Power Accounting 12 7 Ticket report Use this report to see the gross amount for tickets in a date range selected by you From the F P History reports menu select Ticket report You will see NOTE If you answered N to USE AREA CODES and USE DELIVERY LOCATIONS 2 in the F P Control file
45. describe the reason for issuing the ROE The choices are A end of season B illness injury C quit D other Press Enter to accept the A default or enter another appropriate code 11 Comments Enter any comments to be printed on the Record of Employment Up to 90 alphanumeric characters can be entered If no comments are to be printed press Enter to skip this field 12 Language The choices are E for English or F for French Press Enter to accept the E default 13 Issuer Phone Number Enter the area code phone number with no spaces and an optional 4 digit extension 14 Issuer Name Type in your name or the name of the person issuing the ROE Up to 20 characters can be entered 15 Issue Date Type in the date you are issuing the report or press Enter to accept the default date At FIELD NUMBER TO CHANGE make any desired changes then press Enter You then see PLEASE MOUNT RECORD OF EMPLOYMENT FORMS ON PRINTER TYPE DONE WHEN READY Mount the Record of Employment forms on the printer so that the print head is at the top of the form Adjust the printing pressure according to the thickness of the forms When you have finished mounting the forms type DONE You are then asked PRINT ALIGNMENT N Fishpro Reporting Menu Samco Power Accounting 13 9 If you want a sample Record of Employment with X s printing so you can check the alignment on the printer answer Y A sample form will be printed and y
46. fields 7 and 8 will not display Enter the following data 1 By ticket or date Enter T for a report sorted by ticket number or D for date order as instructed at the bottom of the screen 2 Start ticket number date The titles of fields 2 and 3 depend on your answer above Enter the ticket starting number date or press F1 for First Fishpro History Menu Samco Power Accounting 12 8 3 End ticket number date Enter the ticket ending number date or press F1 for Last If you did not press F1 above press Enter for a report on all tickets for one day 4 Print species Press Enter to accept the Y default or type N and press Enter If you answer Y you will get species detail for each ticket specified 5 Gear type Enter 1 gear type code or press F1 for All 6 Delivery location Enter 1 delivery location code or press F1 for All 7 Catch area Enter 1 catch area code or press F1 for All 8 Exclude adjustments Answer Y if you wish the adjustment tickets to be excluded from the report or press Enter to accept the default of N At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Catch area report The Catch area history report
47. file using the chapter titled Load A R Open Item Data in the Accounts Receivable manual 9 Set the customer balances using the chapter titled Set Customer Account Balances in the Accounts Receivable manual 10 Run the Print Data Integrity Report function If there is a difference between the actual and calculated values set these equal at this point Regular use When you have finished building your data files as outlined above your are ready to use the FISHPRO in your day to day activities The remaining chapters in this manual show you how to Day to day activities for Fishpro Process ticket entry transactions Make automatic price changes Print various reports Print a Data Integrity Report Close out the period and the year Maintain boats Maintain Fishers Maintain system codes Cheque Receipt entry Day to day activities for A R Enter sales transactions including debit and credit memos and invoice charges Enter and select recurring sales transactions Process journal entries Process cash receipt transactions Change an apply to number or due date Inquire into a customer s account Calculate and process finance charges Calculate and process interest charges Print the A R Aging Report Print Customer Statements Print the Commissions Due Report Print the A R Distribution to G L Report Process cash history FishPro Getting Started Samco Power Accounting 2 5 Main
48. fish ticket If you are using auto piece count the glazed percent will not be deducted until the last species item is entered When you type the last species you type the total number of pieces in the Pieces column press F1 to turn auto piece count on then type the weight for the individual species item in the Total weight column and press ENTER When you press ENTER the software will calculate and proportion the pieces based on the information in the Prices file Amount This field will be automatically calculated for you If no amount is calculated it means there is no price for this species on file Check the price column If auto piece count is used this column will be blank except for the last species entered Enter as many species items as you have on the source document If you require additional lines press F2 for a second page and F2 again for a third page You can enter up to 45 items per ticket If you use all 15 lines on page 1 or page 2 you will be presented with page 2 or page 3 respectively When all species for this ticket have been entered your screen will look similar to the following Fishpro Fish Ticket Processing Samco Power Accounting 10 11 Sockeye fi i 1 85 12000 00 22200 00 Salmon Pink i i 1 60 5200 00 8320 00 0 17200 00 30520 00 Make any desired changes then press ENTER at FIELD NUMBER TO CHANGE NOTE If Y was answered to ALWAYS DISTRIBUTE in Maintain gear types you will byp
49. in balancing debit and credit entries into the General Ledger Let s look at the debits and credits involved when a typical independent business pays for goods or services bought earlier on credit The debit The disbursement payment you make results in a debit transaction which decreases your money owed to others account usually called the accounts payable account This is a debit to accounts payable The credit The payment also causes a credit transaction which decreases one of your cash on hand accounts This is a credit to cash So two entries are made into G L which balance each other These balancing entries form the basis of double entry accounting If you or your accountant ever find your G L accounts out of balance it means that the proper balancing entries were not made No attempt is going to be made in this manual to teach you all about accounting especially about what types of transactions cause what accounts to be debited or credited Unless you re an accountant or fully responsible for maintaining your company s General Ledger don t worry if you don t remember whether a debit increases or decreases a particular type of G L account When using RealWorld A R you will occasionally be asked to enter the G L account to be debited or credited Just refer to the appropriate chapter in this User Manual where you ll find exact instructions about what to enter Within General Ledger Accounts Receivabl
50. inquiry 67 Allow area add in ticket 68 Use tik validation field NOTE Your answers to some options on this screen will define the Maintain system codes menu Enter the following data 43 Use Auto Piece Count FishPro Maintain Fishpro Control Data Samco Power Accounting 5 10 If you answer Y here you will have the option of using auto piece count at ticket entry Auto piece count is used at ticket entry if you have three or four species on one ticket and you know the number of pieces for each species but only the total weight of the catch If you wish to use auto piece count you must have entered each species in the Price file by unit as well as weight Refer to the chapter 12 titled Maintain Prices You enter the number of pieces for each species and the total catch weight for the last species and the total catch weight for the last species on the ticket The software will take the average weight for each species from the Price file and proportion the total weight of the catch as equally as possible Enter Y if you wish to use auto piece count and N if you do not wish to use auto piece count 44 Use quality codes Press Yor N If you choose N the quality code will not be asked for while performing ticket entry 44 Use Landing Status Press Yor N If you choose N the landing status will not be asked for while performing ticket entry You would then enter a 2 character alphanumeric default landing status code
51. instructed at the bottom of the screen Make any desired changes by selecting the number of the field you want to change or inquire into Press ENTER at FIELD NUMBER TO CHANGE to file the changes The screen clears for entry of the next catch area to be changed or inquired into If no more catch areas are to be changed or inquired into press TAB at the Area code field and the Catch area codes maintenance menu reappears Delete Area Code From the Catch area codes maintenance menu select Delete area code A screen will display for you to enter the catch area you want to delete Fishpro Maintain System Codes Samco Power Accounting 6 12 Enter the number or press F1 to display each catch area in order as instructed at the bottom of the screen Make the deletion by typing Y press F1 for the next area code or press ENTER to accept the N default The screen will clear for entry of another catch area to delete When there are no more catch areas to delete press TAB at the Area code field The Catch area codes maintenance menu reappears Print Area Code List From the Catch area codes maintenance menu select Print area code list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Catch area codes maintenance menu will reappear To end the Catch area co
52. not require an entry may be skipped by pressing ENTER For example there may be three lines available for the customer address on the screen but you need only two for the particular customer you are entering When you get to the third line skip it by pressing ENTER Defaults A default is the entry the computer will automatically make if you don t enter something different There are many places in SAMCO packages where you can simply press the ENTER or F1 key and the computer will default to some logical choice For example d date entry FishPro General Rules Samco Power Accounting 3 2 will often default to either today s date or to the last date entered when you press ENTER Questions requiring a yes Y or no N usually show the default answer on the screen in the position where your answer would appear if you typed something Example DISPLAY THIS REPORT N If you wish to accept the default in the example N for No press ENTER If you do not wish to use the default answer enter your chosen answer instead in the example you would enter Y for yes Some defaults are prompted by a message a prompt near the bottom of your screen similar to this PRESS F1 TO DEFAULT TO 0010 020 MISC EXPENSES See explanation of F1 and F2 keys below A common use of the F1 default is when an entry screen first appears A prompt appears stating a choice like ENTER THE ITEM OR PRESS F1 FOR FIRST ITEM Sometimes you are g
53. per fisher Enter the number of copies for each fisher Income tax collected report Select Deductions collected report from the F P Reports menu and you will see Enter data as follows 1 Start Date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 2 End Date Enter the date in MMDDYY format when you want the report to end or press F1 for Latest At FIELD NUMBER TO CHANGE make any desired changes then press Enter Fishpro Reporting Menu Samco Power Accounting 13 17 If there was income tax collected the period a window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the F P Reports menu will reappear 3 Which date Enter F for fish ticket date or P for posted date 4 Deduction type Enter the deduction type code or press F1 for AIL Average weights calculation Select Average weights calculation from the F P reporting menu and you will see Enter data as follows 1 Start Date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 2 End Date Fishpro Reporting Menu Samco Power Accounting 13 18 Enter the date in MMDDYY format when you want the report to end or press F1 for Latest At FIELD NUMBER TO CHANGE
54. press F2 to see a list of all reports for the SAMCO packages used for this company Press F3 to purge a report If you are in the all packages mode you can return to the single package mode by returning to screen 1 of the list of reports then pressing F2 If you are in the single package mode and the package you are running has no reports on the disk you are switched to the all packages mode automatically as long as any other package being used by this company has reports on disk for the company that you are running If you then press F2 to return to the single package mode you see THERE ARE NO SPOOLED REPORTS FOR THE name PACKAGE On the second and later screens showing reports type in the number of the report press F1 to see the next page or press SH F1 to return to the preceding page Fishpro Print Reports from disk Samco Power Accounting 16 3 On the second and later screens showing reports type in the report sequence number which will be printed at the top of that report After you select a report number you see PLEASE SELECT 1 DISPLAY 2 PRINT 3 DELETE Select 1 2 or 3 or press Esc to return to the previous set of choices 1 DISPLAY To display the report type 1 If there is actually nothing on the disk for that report even though it appeared on the list you see REPORT NOT FOUND ON THE DISK TABLE ENTRY WILL BE DELETED AUTOMATICALLY This can happen in unusual circumstance
55. print the list Follow the screen instructions Refer to the chapter titled General Rules for detailed information about the printing options From the Tax codes maintenance menu press TAB as the menu selection The F P Codes maintenance menu reappears Maintain gear types This function allows you to give a description for each gear type code defining catch value distribution information Use this function to add change inquire into or delete a gear type A list of the various gear types can be printed Up to 12 categories can be set for each gear type These categories will determine how the gross catch value is to be distributed and how the allocated amount for each category is to be distributed to the crew members Using gear types Fishpro Maintain System Codes Samco Power Accounting 6 18 In order to provide flexible and accurate accounting by gear type you can set calculations up to reflect requirements of the skipper or company The distribution can be by percent dollars or share Each gear type has its own method of splitting up the catch value but the Seine gear type quite often uses the 7 11 formula This gear type can be set up as follows Code desc Ded type Ded default Boat share Percent 22 727 Net share Percent 17 647 Crew share Remaining 00 This is the same as Boat share 2 5 11 Net share 1 5 11 Crew share 7 11 Typically the distribution types to crew members are set up the following way Boat sha
56. printing options When the list has finished printing the Deduction types maintenance menu will reappear To end the Deduction types maintenance function press TAB as the menu selection The F P codes maintenance menu reappears Maintain expense types Expense types are identified by a 3 digit number and represent expenses that may be used in ticket processing From the Fishpro System Codes maintenance menu select Expense types You will see Fishpro Maintain System Codes Samco Power Accounting 6 53 Maintain expense types Acme Enterprises Inc Please select i 2 Change Inquire expense type 3 Delete expense type 4 Print expense type list Make a selection or F11 for help at any time Add Expense Type To add an expense type select Add expense type You will see Maintain expense types Acme Enterprises Inc Add 1 Expense code LC 2 Description 3 Default type 4 Default amount 5 Pay type Enter the following data 1 Expense code Fishpro Maintain System Codes Samco Power Accounting 6 54 Enter a 3 digit number for this expense type 2 Description Enter up to 25 alphanumeric characters to describe this expense type 3 Default type Enter up to a one digit code for the default type 4 Default amount Enter the default amount for this expense 5 Pay type The options are G G L account A A R customer account 5 This field depends on the selection in Pay type G G L accou
57. scan the boat file as instructed at the bottom of the screen When the correct boat has been located press Enter At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the F P Reports menu reappears Third party demand report The Third Party Demand report will print or display a list of fishers who have a demand issued against their account and the current amount still owing by them This amount Fishpro Reporting Menu Samco Power Accounting 13 13 on the report will decrease as payments are taken from the fisher s share of each posted ticket value From the F P reports menu select Third party demand report and a print window appears for you to select which printer the report is to be sent Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P Reports menu will reappear Inventory report The Inventory report can be printed or displayed at any time to track your period to date and year to date value weight and piece count totals by gear type Select Inventory report from the F P reports menu and the following screen appears Enter the following data 1 Start species Enter the starting sp
58. separate page answer N or press Enter to accept the Y default At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear DFO Species report From the F P History report menu DFO species report The following menu will appear Fishpro History Menu Samco Power Accounting 12 15 FEIT FP DFO species repon aax Fe Edt AR IC OE SA AP PC GL FA JC PO GR OP CL FP TC 18 PA OX SA SF Heb PS POU G VRwOtt COG HAD pea iit DFO species history report Acme Enterprises Inc Please enter 1 Start date 2 End date 3 Gear type 4 Delivery location 5 Catch area Press F4 for First Enter the following data 1 Start date Enter the starting date for this report in MMDDYY format or press F1 for First 2 End date Enter the ending date or press F1 for Last 3 Gear type Enter the gear type code to be included in the report or press F1 for All 4 Delivery location Enter the delivery location code to be included or press F1 for All 5 Catch area Enter the code of the catch area to be included or press F1 for AU Fishpro History Menu Samco Power Accounting 12 16 At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window
59. share that is considered to be used for expenses and will not be included in the skipper s insurable earnings Employment and Immigration Canada currently have set this at 25 This field must be changed whenever there are revisions by Employment and Immigration Canada 20 El Ratio Enter the current El ratio This value is used in El calculations in the ticket entry program This field must be changed whenever there are revisions by Employment and Immigration Canada 21 El employer multiplier Enter the El employer portion ratio for current tax year When the El Report is printed this multiplier is used to calculate the company s portion of the El 22 El Account Enter the El account number you set up in Maintain valid General Ledger accounts The account description from the account file will be displayed FishPro Maintain Fishpro Control Data Samco Power Accounting 5 5 If you did not setup an account for income tax you can set one up here Enter the account number and profit centre if applicable A message will be displayed This account not on file would you like to add it Y press ENTER for Yes then type the account description 23 El based on posted date Answer Y or N depending on what date the El calculation is to apply 24 WCB Maximum Enter the maximum annual income as specified by WCB Any income earned over this amount is declared as an excess on the WCB Report This field must be changed whene
60. steps must be repeated for every extra gear type catch area or delivery location that you want to adjust Select Automatic adjustments from the Process fish tickets menu and you will see Enter the following data 1 Start date Enter the date you want the adjustment price to be effective or press F1 for Earliest 2 End date Enter the last date to be included in the price adjustment or press F1 for latest 3 CFV Enter the CFV press F1 as many times as necessary to locate the boat press ENTER and type the name of the boat or press ENTER again for all boats Fishpro Fish Ticket Processing Samco Power Accounting 10 42 4 Gear type Enter the code for one gear type or press F1 for AU 5 Catch area Press F1 for All or enter areas to include or exclude 6 Exclude areas Enter Y to exclude areas entered in field 5 from the search or N to use the areas for the search 7 Alt catch area Enter one alternate catch area or press F1 for All 8 Delivery loc Enter one delivery location or press F1 for ALl 9 Exclude reductions If you change the effective price of a species to a F ixed amount it is possible that the final price may be reduced if the fisher was paid more than that originally If you answer Y to exclude reductions a price adjustment will not be made if it reduces the price on a particular fish ticket Press ENTER to accept the Y default or type N 10 Print species Print detail
61. the following data 1 Year Enter the year that is to be adjusted The default is the current year 2 Update fisher record Press F1 to accept the default of N Otherwise press Y if you wish the fishers records to be updated At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter When this function is complete it will returns to the Utility functions menu Fishpro Utility Functions Samco Power Accounting 14 14 SAMCO Building business and technology relationships W Chapter 15 End of Period Year Functions Introduction Use this function to clear the period to date fields in the Fisher Salesman and Codes files It is usually run at the end of an accounting period after all accounting operations have been done to set the period to date fields to zero or to the amount if any that has already been accumulated for the next period If this is the last period of the year the function will also reset the year to date fields The current period is determined by the Current period end date kept in the A R Control file Any sale or cash receipt transaction dated on or before this date is added to the period to date and year to date fields in the appropriate data records Any transaction dated after the current period end date is added to a holding field which is not accessible to you directly When this function is run the following happens 1 The amounts stored in the holding fields are transf
62. the import of the packer fish tickets Press Enter and the screen will display a processing message where each fish ticket number being processed will be displayed If a fish ticket number being imported is already on file it is skipped Once the import processing is completed a Processing complete message is displayed on the screen Press Enter and the F P Utility functions menu will be displayed Fishpro Utility Functions Samco Power Accounting 14 6 Rebuild weight pieces history This function will rebuild the history totals You would use this function if any values were added or changed in the Maintain species inventory function Select Rebuild weight pieces history from the F P Utility functions menu and you will see You are then given the opportunity to stop this function before it starts Enter Y if you wish to continue or press Enter to accept the default entry of N When the history totals are finished being processed the Utility functions menu will re display Recalculate ticket gross amounts The Recalculate deckhands gross amounts function must be used if any fishers E I status was changed and any or all trips were changed See Maintain Fisher Customer Change Inquire function Select Recalculate ticket gross amts from the F P Utility functions menu and you will see Fishpro Utility Functions Samco Power Accounting 14 7 You are then given the opportunity to stop this function before it starts
63. this column will be displayed the name of the crew member and one of the following text Cheq cheque for crew member to be printed Dmnd Third party demand cheque to be printed Rcpt Cash receipt to be printed Amount Fishpro Fish Ticket Processing Samco Power Accounting 10 23 The amount of the cheque or receipt will be displayed in this column This field cannot be changed Print Enter the code to determine when the cheque receipt is to be printed The default printing options are set up in your F P Control file or station file The valid codes are N print cheque receipt now L print cheque receipt later M manual cheque receipt Number Enter a document number or press F1 for the next default document number as set up in your F P Control file or station file For any documents given an N print status you will be prompted for the Print device and if you want to print an alignment These questions are asked for each document selected If you want a sample statement with X s printed so you can check the alignment of the forms on the printer answer Y A sample form will be printed and you will be asked again PRINT ALIGNMENT 2 You can print as many alignment forms as you wish When the alignment is correct answer N to the PRINT ALIGNMENT 2 question The document will then be printed When all desired documents are finished printing you will be returned to the Ticket entry screen for entry of another ticket P
64. this information controls many of the options available in other SAMCO packages it is important that you enter it correctly VALID G L ACCOUNT file This file is necessary and common to all accounting functions All General Ledger accounts to which A R activity may be distributed allocated must be entered into this FishPro Getting Started Samco Power Accounting 2 3 file The number and description from your G L Chart of Accounts for each of your sales accounts credit and debit memo accounts freight accounts sales tax accounts finance charges accounts etc must all be entered into this file CODES file This file contains codes for the shipping methods you use to ship goods to your customers the terms you use with them and the sales taxes you must charge them You create these codes For example you could choose the code UPS to mean ship via United Parcel Service N30 to mean 2 10 Net 30 days and CAL to stand for the sales tax you charge California customers SALES REP file If your company doesn t use Sales Reps you don t need to enter any data into this file Otherwise this file contains the codes for your Sales Reps Typically the code is either a number or the Sales Rep s initials For example you might use TQA as the code for Thomas Q Anderson CUSTOMER file This file contains the basic information about your customers such as name address credit status usual shipping method terms sales tax status
65. to be distributed from the gross catch for the distribution type entered above At fish ticket entry this is the default calculation method that will appear on the first distribution screen A Amount A set amount will be taken from the gross catch value for this distribution type P Percent A percentage will be taken from the catch value for this distribution type G of gross A percentage of the gross will be taken from the catch value for this distribution type Fishpro Maintain System Codes Samco Power Accounting 6 22 R Remaining The leftover amount of the catch value will be given to this distribution type Use this method for the last distribution type Deduction Default Enter a default amount for the deduction type entered above If you used percent as the deduction type then enter a percent for the deduction default This amount can be overridden at ticket distribution The field can be set to zero by pressing ENTER Distribution Type Enter a one letter code based on the displayed choices then press ENTER The code entered here will define how the amount of this deduction is to be distributed to the crew members This distribution type can be overridden at ticket entry A Amount Each crew member is given a set amount from this distribution amount P Percent Each crew member is given a percentage of the distribution amount S Share Each crew member is given a share of the distribution amount based on a valu
66. type 2 and a screen similar to the one below will appear Fishpro File Utilities Samco Power Accounting 17 6 H TC FP Fish Processor ulilities Acme Enterprises Inc EZESCONELOL FRC x0 a0 CFPCTLFTC Detail history file CDTLHISTC ORAP codes Filer CFPCODSTC 14 Dist hist detail CDDLHISTC alo 0 ODS A ETT CEPCUSTTG 15 TICKET FITC cccwe nes CTIKFILTC 4 Fisher deductions CFPCUSDTC 16 Ticket distrib file CTIKDISTC Sates SY St a BU EE BOTFILTC 17 Ticket detail file CTIKDTLTC 6 Boat distribution file BOTDISTC 18 Fisher EI file CCUSDIVTC 7 Boat history file CBOTHISTC 19 DFO transmission file CDFOFILTC 8 Species price file CFPPRCFTC 9 Species inventory file CFPINVFTC 10 Ticket history file CTIKHISTC 11 Catch history file CCATHISTC 12 Dist history file CDISHISTC Please enter device for export file Please enter device size in kilobytes Press F4 for All Enter the following data Please select file Enter the file number from the list provided of the file to be restored from an ASCII backup format or press F1 for all Please enter device for export file This is the drive letter of the backup device that the ASCII version of the data file will be read for UNIX Linux users Fishpro File Utilities Samco Power Accounting 17 7 The drive letter entered here will be attached to the fron
67. weight of each species The pieces caught are tracked FishPro Features and Terminology Samco Power Accounting 1 3 throughout the Fishpro system and printed on some reports but the main reason to use this calculation method is the requirement by DFO for DFO statistic reporting to be supplied by Fishpro Boat A boat is identified by a five digit CFV Canadian Fishing Vessel number issued by the DFO On the west coast a boat crew can consist of 1 to 10 people One crew member the first entered on fish tickets is identified as the skipper This skipper may be acompany The money received from a catch is distributed to the crew as determined by the gear type and skipper choice Book fish Book fish and cash fish are used to determine El eligibility duration and El benefit payments A skipper may be exempt if he is a company but deckhands are considered employees and are eligible for El Fishers may book the value of their catch into an account and draw money from the account at a later date Fish processing companies may advance money or expense amounts to Fishers until they have a catch value from which the company can deduct these expenses and El eligibility is based on catch value before expenses El eligibility is considered by deckhand not by fish ticket Cash fish A Fisher can take cash for the catch However as the catch value is used for El determination each member of the crew has his her portion credited to them and then th
68. will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Quality code report From the F P History report menu select Quality code report The following menu will appear Enter the following data 1 Start date Enter the starting date for this report in MMDDYY format or press F1 for First 2 End date Enter the ending date or press F1 for Last 3 Which date Fishpro History Menu Samco Power Accounting 12 17 The options are F Fish ticket date P Posted date 4 Gear type Enter the gear type code to be included in the report or press F1 for All 5 Delivery location Enter the delivery location code to be included or press F1 for All 6 Plant packers The options are P Plant tickets only K Packer tickets only B Both 7 Start catch area Enter the starting catch area code for this report or press F for AIL 8 End catch area Enter the ending catch area code for this report or press F for AIL 9 Start species Enter the starting species code for this report or press F for AIL 10 End species Enter the starting species code for this report or press F for AIL 11 Print all boats Press ENTER to accept the default of Y or enter N to choose a single boat 12 Boat CFV If you answered Y in th
69. you may have entered it as the second item but want to display it as the fourth column at ticket entry You may want the Boat shr Crew shr and Grub amounts to display as columns 1 2 and 3 respectively When you have entered all the distribution descriptions for this gear type press ENTER at the next line item number Setl type Enter the code that applies to this line It may be left blank P Pre crewshare exp C Crewshare E Other earnings O Post crewshare exp Exp type Enter a expense type code that applies to this line These codes are setup in Maintain system codes Expense types It may be left blank The screen will show Fishpro Maintain System Codes Samco Power Accounting 6 24 BITC FP Maintain gear types a al Fle Edt AR IC OE SA AP PC GL FA JC PO GA PI CL FP PS TC TB PA DX SA SF Heb eS vx 74 COG MAO d gt a EM Gear types maintenance Acme Enterprises Inc Add 1 Gear type 2 Description Seine 3 Max fishing days is 4 Use alternate area Ni 6 DFO gear type 20 5 Always distribute M 7 Formcode set 1 Code Join Ded Ded Dist Reuse Inci Incl Disp Setli Exp desc L type default type val ins WCB ordr type types Suet IN o A o Seoat N P22 727 eE a E wa iNet FN PR 647 AS v 5 C T_ ii Crewsnare N A o iss Aao 12 Grub la 00 sy yy 2 13 14 15 16 17 18 19 Field number to change At FIELD NUMBER TO CHANGE make any desired changes then press
70. your price file If the catch value is not being calculated by pieces press ENTER to skip this field Press ENTER to skip the weight column If there is a weight on the ticket you can enter the amount To use the auto piece count capability enter each species with their respective piece counts and no total weight except the last one When you enter the last species press F1 at the total weight column and enter the total weight for the ticket The pieces will be calculated and distributed proportionally and the amount column will be calculated based on the average weight from the price file NOTE The auto piece count capability will only work if you have a species by the gear type on the ticket complete with a price type by unit and an average weight defined in the Price file If auto piece count calculations do not work check the gear type on the ticket and ensure it is valid in your Price file Refer to the chapter titled Maintain Prices Total weight If you deduct a percentage for glazed weight press F3 and type the percentage as instructed at the bottom of the screen Fishpro Fish Ticket Processing Samco Power Accounting 10 10 Enter the total weight from the source document if weight is the method being used to calculate the catch amount If pieces are used to calculate the catch the weight from the source document can be entered If you entered a glazed percent this will be deducted from the weight entered from the
71. 10035 38 93 1100000 07 18 19 EI PAD UIC From 12 011000 31 72 1100100 07 19 19 EI PAD UIC From 12 011001 47 97 1100200 07 20 19 EI PAD UIC From 12 011002 60 01 11004 07 22 19 Fish PAD Salmon Gillnet 1100400 07 22 19 EI PAD UIC From 12 011004 u 11003 07 21 19 Fish PAD Salmon Troll This screen displays the fisher A R account If there is a U beside the document number this means that the document has been entered but not yet posted In this case the company owes the fisher monies for one trip Press F3 to print out a copy of the account Press F4 and the line number to display the ticket details Press ENTER to return to the Maintain fisher entry screen Fishpro Maintain Fishers Samco Power Accounting 7 10 Building business and technology relationships e 4 D Chapter 8 Maintain Boats Introduction This function is used to add change inquire delete or list information about boats A file supplied by DFO contains a listing of every boat within a DFO geographical area From the Fishpro menu select Maintain boats and you will see Please select E 1 Add boat 5 Alphabetic boat list 6 Load boat file Fishpro Maintain Boats Samco Power Accounting 8 1 Add boats Use the Add boat function to add new boats to the boat file Any boats not included in the DFO boat file must be added using this function Select Add boat and the following screen will appear Enter the following data 1 CFV Enter
72. 8 Your DFO Company Number Enter the number assigned to your company by the Department of Fisheries and Oceans 39 System Name If you selected the DFO RAW file creation in the Control File and intend to transmit the RAW to DFO you will to talk to DFO for the name you should enter here You only need to enter information here if you are going to transmit the RAW file 40 Next DFO Batch Number FishPro Maintain Fishpro Control Data Samco Power Accounting 5 9 This is a Sequential number which starts at 1 the first time the RAW file is created and is sequentially incremented each time you process end of period 41 DFO Data File Directory This is the directory where the RAW file is located 42 DFO Buying Station Enter a 2 character code for the DFO buying station At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER to go to page 5 of the menu You will see 5 4 30 FP Control infomation E x Fe W AK OF SA AP PC Gk OK OPO OUR PL Ch UFR OPS PA TA OTR IRM OPA OK OS H exXGevxX A Q F P control file maintenance Acme Enterprises Inc 53 Use auto piece count 54 Use quality codes 55 Use landing status Default 56 Use area codes 57 Verify trip date 58 Default delivery location 59 Use packers 60 Use company divisions 61 Default gear type 62 Use settlement report 63 Print crew on fish ticket 64 Crewpeople have accounts 65 Use expense screen 66 Fisher account
73. BER TO CHANGE 2 make any desired changes When all changes are complete then press ENTER You will see a screen similar to 3 000 00 3 000 00 NOTE The distribution categories displayed will depend on what was set up in the Maintain gear types function Fishpro Fish Ticket Processing Samco Power Accounting 10 28 Press ENTER through these fields and the gross amount will be distributed automatically These amounts can be changed if necessary at FIELD NUMBER TO CHANGE If the Remaining amount does not equal zero check the distributions set up in the Maintain gear types function At FIELD NUMBER TO CHANGE 2 press ENTER Then you will see TAB Enter any expenses that apply to this distribution TAB when finished Then you will see Fishpro Fish Ticket Processing Samco Power Accounting 10 29 11070001 2499 99 mmes Myers llard Bullocks 1234 Pacific Hwy 2036 Pt Edward BC 42 17 163 399 44 Fa NOTE If you used the boat previously the crew and distributions from the last ticket distribution will be displayed If there are any messages for any crew members the word MESSAGES will display under the CFV As you work through these fields there will be an arrow gt beside the fisher customer to show who you are currently working with You are now going to distribute the value of this ticket to the crew and or the boat and or expenses These distributions will depend on
74. C FP Packer report alld Fe Ede AR IC OF SA AP PC GL FA JC PO BA PI CL FP PS TC TB PA OK SA SF Hep POn G VRWtHt COG MAD bea ie Packer report Acme Enterprises Inc Please enter 1 Start date 2 End date 3 Gear type 4 Deliv loc 5 Catch area 6 Start species 7 End species 8 Packer number 9 Print species detail 10 Print each packer on a separate page Press F1 for Earliest Enter the following data 1 Start date Enter the starting date for this report or press F1 for Earliest 2 End date Enter the last date for packers to be included in the report press F1 for Latest or if you did not answer F1 above press Enter to see packer history for one date 3 Gear type Fishpro History Menu Samco Power Accounting 12 14 Enter one gear type code or press F1 for All 4 Delivery location Enter the delivery location code to be included or press F1 for All 5 Catch area Enter the code of the catch area to be included or press F1 for All 6 Start species Enter the starting species code or press F1 for first 7 End species Enter the ending species code or press F1 for last 8 Packer number Enter one packer number or press F1 for AU 9 Print species detail If you want species detail for each ticket answer Y or press Enter to accept the N default 10 Print each packer on a separate page If you do not want each packer on a
75. Calculate export coding From the Species exports maintenance menu select Calculate export coding and you will see Re calculate species export coding Acme Enterprises Inc Please enter 1 Coding group im 2 Start date 3 End date 4 Start ticket 5 End ticket 6 Print detail 7 Do export 8 Reset YTD 9 Transmit all Fishpro Maintain System Codes Samco Power Accounting 6 60 Enter the following data 1 Coding group Enter up to 5 alphanumeric characters for this coding group 2 Start date Enter the start date in MMDDYY format or press F1 for Earliest 3 End date Enter the end date in MMDDYY format or press F1 for Latest 4 Start ticket Enter the first ticket of the range you wish to print or press F1 for First 5 End ticket Enter the last ticket of the range you wish to print or press F1 for Last 6 Print detail Answer N if you do not want ticket detail on the report or press ENTER to accept the default of Y 7 Do export Enter Y to update the YTD file and create an export file or N to only print a report 8 Reset YTD This field in not applicable if you entered N to Do export Enter Y to clear year to date totals or N to keep and add to them 9 Transmit all This field in not applicable if you entered N to Do export Enter Y to export new totals or N to export differences from last export When the report has finished printing the Species exports ma
76. D IT Type Y and press ENTER You will then be prompted to enter the account description Do so then press ENTER The description from the G L account will be displayed 7 Amount PTD Enter the amount of this tax royalty or bonus for this accounting period This field will increment as the tax royalty or bonus is calculated for this period to date If this is the beginning of an accounting period or the start of a new accounting year press ENTER for zero 8 Amount YTD Enter the amount of the tax royalty or bonus for this accounting year This field will increment as the tax royalty or bonus is calculated for this year to date Fishpro Maintain System Codes Samco Power Accounting 6 16 If this is the beginning of an accounting period or the start of a new accounting year press ENTER for zero The screen will show URITC FP Maintain tax codes Se alx Fle Edt AR IC OE SA AP PC GL FA JC PO BR PIi CL FP PS TC TB PA DK SA SF Heb O G VEWOtHt COG HAO d gt Emh Tax codes maintenance Acme Enterprises Inc Add 1 Tax code 1 2 Species code AII 3 Description test 4 Calculation method 5 Rate 1 00 6 Account number 1000 000 Cash account 13557 7 Reconcile fv 8 Amount PTD 00 9 Amount YTD 00 Field number to change At FIELD NUMBER TO CHANGE make any desired changes and press ENTER The screen clears for entry of the next tax code When you have added all the
77. F3 key The F4 key The F5 key The F8 key The F10 key Entering lower case letters Turning off and re booting your computer Data entry errors Correcting data during entry Printing reports Selecting where to print reports Displaying reports in your screen FishPro General Rules Samco Power Accounting 3 1 Menus A menu is a list of things from which something can be selected Nearly all of the functions of this SAMCO package are shown on the package s menu which is displayed when you start the package To perform a function type the number of the function as shown on the menu then press ENTER For example here s a small sample menu Please select 1 Function A 2 Function B 3 Function C To perform function B type 2 and then press the ENTER key ENTER key Always end every entry of data into a field by pressing the ENTER key In this manual every entry you are requested to make is written in bold type After typing that entry you then press the ENTER key on some computers the ENTER key is labelled RETURN or return symbol Because you end every typed entry by pressing ENTER we have omitted the word ENTER or ENT in the typing instructions Thus an instruction to type 2 and then press ENTER is written Type 2 When you use the F1 F2 F8 and F10 keys described later in this chapter you do not have to press ENTER Skipping data items Data items called fields that do
78. Fishpro Fish Ticket Processing Samco Power Accounting 10 21 F2 to page down through the list of fishermen crew members F3 to switch share columns to display F4 to remove a crew member from this fish ticket Once all changes have been completed press ENTER at the Field number to change prompt and the following screen will be displayed if the skippers or crew have any messages posted to their fisher customer record 11010043 2o 1 2044 Marty Johnas This screen is only for viewing the messages Press ENTER to continue and the following screen will appear if any fisher took payment Fishpro Fish Ticket Processing Samco Power Accounting 10 22 Using this screen you will select the N L or M options to print the fish ticket fisher cheques demand cheques and receipts as instructed at the bottom of the screen Enter the following data 1 Print ticket The ticket printing default you set up in the F P Control file or station file will display If you selected the L or M options and there are no cheques or receipts to be printed you will now be returned to the first page of the Ticket entry screen for entry of another ticket Under each of the following headings a list of all crew members who will be issued a cheque receipt or have a demand amount taken from their portion of the catch Each document will be specified with the default printing options you set up in your F P Control file or station file Deckhand Under
79. Print Reports from disk Samco Power Accounting 16 2 iki TC SF Print reports from disk i oe EA ELi K A Acme Enterprises Inc jFishpro reports P Created By Pages Last printed 819 F P Backup Restore Log 09 23 11 10 33 SSI 1 09 23 11 10 3 818 F P Backup Restore Log 09 23 11 10 23 SSI 09 23 11 10 2 811 Species Export Coding 09 22 11 16 15 SSI 09 22 11 16 1 810 Fish ticket tally 09 22 11 16 15 SSI 09 22 11 16 1 799 Species Export Coding 09 21 11 13 46 SSI 09 21 11 13 46 798 Fish ticket tally 09 21 11 13 46 SSI 09 21 11 13 46 795 Species Export Coding 09 21 11 13 34 SSI 09 21 11 13 3 794 ticket tally 09 21 11 13 34 SSI 09 21 11 13 34 90 Species Export Coding 09 21 11 10 58 SSI 09 21 11 10 5 789 Fish ticket tally 09 21 11 10 58 SSI 09 21 11 10 5 784 Species Export Coding 09 20 11 10 51 SSI 09 20 11 10 5 783 Fish ticket tall 09 20 11 10 51 SSI 09 20 11 10 5 781 Species Export Coding 09 20 11 10 48 SSI 780 Fish ticket tally 09 20 11 10 48 SSI 09 20 11 10 4 723 F P Backup Restore Log 08 23 11 13 07 SSI 08 23 11 13 0 NTN PNT Ninn efofufl o r vaflji uw uw N s N N N TR 5 hr ies oO N n N N N Le O K N j ke He H O N End of reports press TAB F2 to select package or select report number m Press F3 for purge options Type in the number of the report you want to print display or delete press F1 to see more reports if any or
80. SAMCO Building business and technology relationships Fishpro Copyright 2014 by Samco Software Inc PROPRIETARY RIGHTS NOTICE All rights reserved No part of this material may be reproduced or transmitted in any form or by any means electronic mechanical or otherwise including photocopying and recording or in connection with any information storage or retrieval system without the permission in writing from SAMCO Software Inc SAMCO Software Inc SAMCO has taken reasonable preventative measure to ensure the accuracy of the information contained in this manual However SAMCO makes no warranties or representations with respect to the information contained herein and SAMCO shall not be liable for damages resulting from any errors or omissions herein or from the use of the information contained in this manual SAMCO is a registered trademark of SAMCO Software Inc Unit 61 Building 6 7789 134th Street Surrey British Columbia V3W 9E9 Canada Telephone 604 597 4211 http www samco com Other product and company names are trademarks of their respective corporations SAMCO Building business and technology relationships Table of Contents Fishpro Features and Terminology sscvsvsiiscnccntenisivnrcnitcewoncdenseresmamonvebisbnenareasunivenmbsieareumec adhe 1 K y Terminology seramentu e e inii et ae toniet reatar e 2 Getting Started rrns anae a e a E aaae a a eA Eaa a aE 1 Fishpro data Fles ccsceossiccassesducab aap
81. To recover disk space and clean out deleted or purged records The Rebuild a file function essentially takes the good records out of a file removes the old file and creates a new file with the good records To begin select Rebuild a file from the File utilities menu You then see Fishpro File Utilities Samco Power Accounting 17 9 IRITO FP Fish Processor utilities a Jj File utilities Fish Processor Acme Enterprises Inc Rebuild a file Please select file B REIR CONECO FIle soere CFPCTLFTC 13 Detail history file COTLHISTC 2s F P codes file CFPCODSTC 14 Dist hist detail DDLHISTC a SS oe Bl OE Ceri rey Loe TIEKOT FITC cc iccccc ces CTIKFILTC 4 Fisher deductions CFPCUSDTC 16 Ticket distrib file CTIKDISTC Stee SY i on BU EEE CBOTFILTC 17 Ticket detail file CTIKDTLTC 6 Boat distribution file BOTDISTC 18 Fisher EI file CCUSDIVTC 7 Boat history file CBOTHISTC 19 DFO transmission file COFOFILTC 8 Species price file CFPPRCFTC 9 Species inventory file CFPINVFTC 10 Ticket history file CTIKHISTC 11 Catch history file CCATHISTC 12 Dist history file DISHISTC Press F4 for All Enter the following information Please select file Enter the number of the file you wish to rebuild or press F1 to rebuild all of the F P data files A new screen will appear showing the status of each file as it is being rebuilt Once comp
82. V of the boat you want to appear first on your listing or press F1 for First 2 Ending boat number Enter the CFV of the boat you want to appear last on your listing or press F1 for Last 3 Print inactive boats Answer Y to include boats not currently fishing for your company but have during the year Type N if you do not want them included in the listing 4 Print production Answer Y to include the total weight and gross total for each boat Type N if you do not want these figures included in the listing At FIELD NUMBER TO CHANGE make any desired changes then press ENTER A window appears for you to select how to print your listing Follow the screen instructions Refer to the chapter titled General Rules for detailed information about printing Fishpro Maintain Boats Samco Power Accounting 8 7 After the report is printed on a printer the Fishpro menu will reappear After the report is printed to disk or displayed on the screen the Maintain boat screen reappears Alphabetic boat list Use this function to get an alphabetic list of the boats that have fished for your company From the Maintain boat menu select Alphabetic boat list and you will see Boat list Acme Enterprises Inc Please enter 1 Starting boat name 2 Ending boat name 3 Print inactive boats 4 Print production Press F1 for First Enter the following data 1 Starting boat name Enter the name of the boat you want to appe
83. a 1 Automatic earnings generationes iania ia ia cas a a o ia a iiia 2 Report on Minni ses Sie soccnnno nenna e a a a a haa a a a 3 R caloulate ELaAMmounts s o rsocolrsisnr atuna iran aa A OERE NEREA ARTARSA iea 4 Pint Record f ETO WME INL oe s renra e e Meee au i oad E E 5 Print TA EOS ee a a a a a a anil A 10 PAN WEB TCO bus secret eatcoturas cass ds cewaptip a e e a e a 12 Third party demand Teportons ieina ada a a aes Bo ateas 13 Inventory repoti egeret niae en arpoa rE ra e TEE O PEEKAA a ESAE oh ITOT AREEN EAA aT ATES 14 Print TS formsa nnd a n a a a a a teens 15 INCOME tax coll cted reporters e teen she a KERER a a ei 17 Average weights calculation se sessssesseseesseesseesesseesseeseesresseesesersstessesrtssressessesstesseeseesessee 18 T4 Summary isting nnec e ao E E EA aE E E E E A s 19 El TS OU cise Sass ak ics a a a a AAE haa A AE T ua T O AT ai 20 Settlement Summary repoti erener E E E E A A E EER 21 Account balances teportiesuri ne aen age aids a A T E a ansehen i 23 Fishers listenn oiro e E KET A E A E E ha acctmktaatis 24 Utility functions MON rie nitieatakecsnaceatinintesliuanteaianttastnadal esSedpadadnaiadinalnd inatedene lakes taiiadtactenicanbates sues tant 1 Print Gata mtegrity reports senrega e a E seed chan aus E EEA auaees 1 Print IOUS TANS ei asc ce cas dla a N ann oeceatns atmo ame 2 Skipper Number report dsrin anna E Antes lavas T E anes eas pea by enous eases 3 Packer file export Pro Oran ohcv seesaesbeadhnsien
84. age 2 of the Boat history screen Enter the following data 13 Print ticket summary If you press Enter to accept the Y default the report will show you each ticket number date and delivery location for the boats selected NOTE If N is answered to this question the next 2 fields will default to N and cannot be changed 14 Print deckhand detail If distribution detail for each ticket is to be included in the report type Y If you do not want it included press Enter to accept the N default 15 Print species detail If you want species detail for each ticket answer Y or press Enter to accept the N default 16 Print deckhand summary Fishpro History Menu Samco Power Accounting 12 4 This option will include deckhand names and numbers in the report Press Enter to accept the Y default or type N 17 Print species summary If the various totals for each species caught are to be included press Enter to accept the Y default If you do not want species summary type N 18 Print each boat on a separate page Answer Y if you want each boat printed on its own page or press Enter to accept the N default 19 Print adjustments The options are N No adjustments Y Adjustments 0 Only adjustments 20 Include prior year adjustments If Y or O was chosen in the previous field the options are N No prior year Y Include prior year 0 Only prior year At FIELD NUMBER TO CHANGE mak
85. ain menu The following menu will display Fishpro Journal Entries Samco Power Accounting 19 1 Journal entries Acme Enterprises Inc Please select ii 2 Edit list 3 Post 4 Cheque Receipt entry Make a selection or press F2 for more selections or F11 for help at any time Select Enter from the Journal Entry menu You will see Process journal entries Acme Enterprises Inc 4 Doc E 2 Doc type 3 Doc date Page 4 Reference Amount Customer Name Account 5 6 T 8 9 10 11 12 13 14 15 Print status Balance F1 for next document F2 for cheque F3 for receipt F4 for journal voucher Fishpro Journal Entries Samco Power Accounting 19 2 Enter the data as follows 1 Doc Enter up to a 6 digit document number or press F1 for the next cheque number F2 for the next receipt number or F3 for the next journal voucher number If you select any of these options as instructed at the bottom of the screen the next field will default to your selection and cannot be changed 2 Doc type From the list at the bottom of the screen enter a 1 letter code for the type of document The choices are Q cheque Select Q when the journal entry involves issuing a cheque R receipt Use the receipt document to record cash advances to fishers payments from fishers or miscellaneous cash payments J journal voucher The journal voucher is used to correct mistakes or transfer amounts from one
86. aintain fishers Maintain boats Maintain prices History menu Reporting menu Maintain system codes Check receipt entry 2 3 4 5 6 F 8 Make a selection or press F2 for more selections or F114 for help at any time Make a selection or press F2 for more selections or F11 for help at any time The functions that you will be using most often such as Process fish tickets Maintain fisher etc are on the first page of the Fishpro menu Fish Processing menu page two To get to the Fishpro menu page two press the F2 key when the first page is showing The following screen appears FishPro The Menu Samco Power Accounting 4 4 t aloj x Fe Edt AR IC OE SA AP PC GL FA JC PO BA Pi CL FP PS TC TB PA DX SA SF Hep POX G VKXWV FtF COO HRO APO EK SAMCO Power Accounting Fish Processor Acme Enterprises Inc Please select E y 9 Control information 10 Utility functions menu 11 Process end of period year 12 Print reports from disk 13 File utilities 14 Change company number Make a selection or press F2 for more selections or F11 for help at any time Make a selection or press F2 for more selections or F11 for help at any time To end use of the Fishpro menu When you have finished using a function press Tab when the cursor is at the Please select field Page one of the Fishpro menu reappears When you have run all the functions you want to run from the Fishpro menu press Tab
87. ameonuices 34 Maintain q ality codes sirsiiinsssseni iiianoe iaa EAEE EA EERTE NE Era a 38 Maintain company divisionS ssessesseeseesseeseeseessesstserssessestsstessesstsseesstestestesseeseesersseessesetst 41 Ma intain CATCH reports eicito snene enea EEE E EAEE EEEE E ENEAS 45 Maintain deduction LY POS varsc se onscent uwnessalewinacverswatensdeussa eas N EN EEE EE EEEREN 49 FishPro Table of Contents Samco Power Accounting TOC 1 Maintain expense Pes sidesse see ane a 53 Maintain SPECIES SXPOLIS orsono srona a EE E EAE EESE EAEN EA A LAET badass 56 Maintain FISNGIS vices ccsacseccestsasrcesceserncsceeviceccusssetacecoseenactoaecneeccsasnenetestasenesanastmausaneeescccareaectens 1 Maintain BOIS nsien ea leben the Sidra N a aE a AEE Eaa Meath a te Eaa 1 Add boats sisss cc geccdcasesecsteye cena Seapine dasedane a a Aaa fees aai a e aia Mae 2 Delet DOA racers catcais cet tsti ts aia e ie nese eae a aad E Race taraame nach N A 6 Load boat Hilesi auaa sia odes bn tea a Bato es paces ons 9 Manta PIC eS a n cnn T a Ea aa a a a e a aa O aa aE ai 1 Update prices for a gear types artsalstis ai caisieosdebdadioalsnednsndale EE A RE 4 Fish Ticket PrOCESSING aen ea a annara a a eg eaaa awardees eee aa SEARE ENKEN emer 1 Process ticketen ae a oda a a N Ais a cit E a OTE fo 3 Print ticket edit iStissriciirsni niare R A Pall aia EE 37 Post TICK Cl onetsia i R a A A E E A E a 39 Tickets on NON teport iieii aa a a aa ai 41 Undistiib ted t
88. an alternate area code is required Integrated FishPro Features and Terminology Samco Power Accounting 1 9 When a set of accounting packages is integrated any data generated in one area and needed in another area is automatically supplied to that other area You don t have to enter the data twice Inventory Control The control of inventory includes being able to regulate or know what goes into inventory and what goes out of inventory This includes knowing the value of what is in inventory at any time Inventory Control is often abbreviated as I C Landing status DFO requires reporting of the landing status of the fish The standard code is 01 for commercial fishing and there are other codes for things such as test fishing and seized fish Maintaining files As used here the word maintain means to keep up to date Therefore file maintenance or maintaining a file means keeping a data file up to date Multi company Multi company refers to the capability to do accounting functions for multiple companies with the same set of packages A user wanting to do accounting functions for more than one company on SAMCO packages can select the multi company option Multiple ticket tax codes Each ticket can have up to three tax codes to represent different taxes applied to a ticket Packer A packer is a boat that goes out to active fishing areas to buy fish directly from fishing boats on behalf of the fish pro
89. and the Main menu reappears FishPro The Menu Samco Power Accounting 4 5 SAMCO Building business and technology relationships Chapter 5 Maintain Fishpro Control Data Introduction This program generates a file containing information that seldom changes and provides default responses for users performing daily tasks The fields that may change are those such as Income Tax or printers You would use this program to maintain those changes You will be required to supply account numbers for various items in the Fishpro Control file To begin this function From the main menu type the number corresponding to Fish Processing Press F2 to move to the second screen of the Fishpro menu select Control Information The following screen appears FishPro Maintain Fishpro Control Data Samco Power Accounting 5 1 FIP control file maintenance Acme Enterprises Inc 1 Next ticket number 10000 2 Next adjustment number 50000 3 Next distribution number 70000 4 Print tickets default Tmmedi atel 5 Ticket printer number H P3800 518 lt 6 Ticket copies fl 7 Ticket format Plain paper 8 Print boat owner on tick 9 Current year 1 10 Period ending date 8 31 19 11 Settlements payable acct 2003 000 12 Default inventory account 1400 000 13 Ticket clearing account 2004 000 Press PgDn for next screen Field number to change El Enter data as follows 1 Next Ticket Number This is an 8 di
90. anged or inquired into deleted and lists of the various codes can be printed NOTE In the Change Inquire function of all codes in this menu the code itself cannot be changed or deleted The code must be deleted then added again using the Add function Forms Codes From the Fishpro menu select Form codes You then see Fishpro Maintain System Codes Samco Power Accounting 6 1 T TC FP Maintain spetem codes mtas POL EnV KY DO _F P codes maintenance menu Acme Enterprises Inc Please select y1 Formcodes 8 Packers 2 Species codes 9 Quality codes 3 Catch areas 10 Company divisions 4 Tax codes 11 Catch reports 5 Gear types 12 Deduction types 6 Delivery locations 13 Expense types 7 Landing status codes 14 Species export coding Make a selection or F11 for help at any time NOTE Some items in the F P codes maintenance menu will appear only if their related option was selected in the F P Control File Maintain form codes This function is used to code how fish are delivered to the fish processor The form codes vary by species and a current listing is available from DFO From the F P codes maintenance menu select Form codes You then see Tin FP Ferm oodges Eater BOLOI DO EIS SE Form codes maintenance Acme Enterprises Inc 2 Change inquire form code 3 Delete form code 4 Print form code list Make a selection or F11 for help at any time
91. ar first on your listing or press F1 for First 2 Ending boat name Enter the name of the boat you want to appear last on your listing or press F1 for Last 3 Print inactive boats Fishpro Maintain Boats Samco Power Accounting 8 8 Answer Y to include boats printed that are not currently fishing for your company but have during the year Type N if you do not want them included 4 Print production Answer Y to include the total weight and gross total for each boat Type N if you do not want these figures included in the listing At FIELD NUMBER TO CHANGE make any desired changes then press ENTER A window appears for you to select how to print your listing Follow the screen instructions After the report is printed on a printer the Fishpro menu reappears After the report is printed to disk or displayed on the screen the Maintain boat menu reappears Load boat file When first setting up your company the first function you need to use is Load the DFO boat file From the Maintain boat menu select Load boat file and you will see Enter the following data 1 DFO filename This is the name of the file DFO supplies and contains all the boats in a geographic area 2 Add new boats Fishpro Maintain Boats Samco Power Accounting 8 9 If this is the first time you are using this function answer Y and all boats will be added If you are loading an updated DFO file press ENTER to accept the N default Only the boat
92. are 1 stub on bottom 2 stub on top 3 short stub on bottom 4 CSS format Check stub stub identical to AP checks 4 SCS format Stub check stub identical to AP checks 64 Cash account number Enter the cash account number you setup in the A R Control file or Maintain Valid G L accounts If you are using profit centres in conjunction with this account type the profit centre number If you are not using profit centres press ENTER The description you entered when you setup the account will be displayed 65 Next receipt number FishPro Maintain Fishpro Control Data Samco Power Accounting 5 14 Enter the receipt number you intend to start with when you start using the system 66 Print receipts default From the choices displayed at the bottom of the screen type the letter which corresponds to your most common ticket printing method 67 Receipt printer number This should be the number of the printer you will use to print receipts NOTE If you use the same printer to print everything on then you will need to change paper to match the print job you are executing 68 Receipt always mounted Answer Y if you do not want to be prompted to load and unload receipts into the printer before and after printing Remain Enter the quantity of receipt forms remaining on the printer The system keeps a count of the number of receipts remaining based on the quantity printed This allows the system to prompt you to load m
93. area code or press F1 to scan the area codes on file The catch area codes must first be set up in the Maintain catch area function The description will be displayed Fishpro Fish Ticket Processing Samco Power Accounting 10 7 12 Alternate area If N was answered to USE ALTERNATE AREA 2 when the gear type being used for this ticket was set up then NOT APPLICABLE is displayed in this field and it cannot be changed If Y was answered to USE ALTERNATE AREA 2 up to 8 alphanumeric digits can be entered Although the alternate area is usually used for a 5 digit herring code this field can also be used for a short comment or other information relating to this fish ticket Whatever is entered here will print on the fish ticket 13 Reference This defaults the gear type description and if the fish ticket is for at packer boat the words to packer will also be entered here This reference only shows in the customer account inquiry and on customer statements 14 Tax Code 15 Tax Code 16 Tax Code NOTE These fields will display only if Tax code descriptions were set up in the F P Control file These three data fields are used for taxes to be deducted from or royalties to be added to the gross catch value If any default tax codes were entered beside the tax code descriptions in F P Control file they will be displayed Press ENTER to accept them or enter the tax codes from the source document If you do not want to u
94. ase This means that lower case letters aren t allowed right there You can continue to enter lower case letters if you wish but they ll be automatically converted to upper case Many data items such as names and addresses can contain lower case letters so feel free to use them if you wish FishPro General Rules Samco Power Accounting 3 5 Turning off and re booting your computer Never shut your computer off or re boot in the middle of a SAMCO function Wait until you are at the operating system prompt before turning your computer off If you shut your computer off or re boot in the middle of a SAMCO function you can cause your data files to become corrupted fouled up Data entry errors There are several types of errors that can be made while entering data in a SAMCO accounting package Nearly all of these errors except typing errors will be caught by your SAMCO software For each error an appropriate message will be displayed at the bottom of the screen Usually the correction will be obvious However if it is not refer to the chapter in this User Manual for the function you are using or to the appendix titled Error Messages Correcting data during entry NOTE The keys described below do not work in the same way on all computers If they do not work in the way described on your computer refer to the chapter of the Installation Guide titled Special Keys You can correct the data you are currently entering before you p
95. ass the following screen and will move directly to the page 1 of the Distribution entry screen If you are distributing the catch later you will see a screen similar to the following Fishpro Fish Ticket Processing Samco Power Accounting 10 12 11010021 31 200 00 Press F1 for next customer F2 to distribute now 1 Distribution type S The catch value may be distributed to the crew now C The total catch value may be credited to the skipper s account and distributed to the crew at a later date G The catch value may be distributed to a general ledger account Enter the following data C Skipper s account Press F2 if you wish to distribute the catch value to various accounts now got to the section on distributing now later in this section Press F1 to scroll through the fishers customer file until you locate the fisher customer who is to receive the total catch value or type the fisher customer number or press ENTER and type the fisher customer name Fishpro Fish Ticket Processing Samco Power Accounting 10 13 NOTE If you type the fisher customer name you must enter it the same way it was set up in Maintain Fisher Customer Data 3 Print ticket Enter the ticket print code option for printing this fish ticket The default is displayed from the Fishpro control file or the station file If you want to change the selection enter one of the following options listed at the bottom of the screen N print now L print
96. at occur before the specified date Are you sure you want to do this N Enter purge date Type Y or press Enter to accept the N default If you answer Y you will then be asked to enter a purge date Type the date in MMDDYY format All fish ticket history up to this date will be purged from the system Since this information is used to produce the Record of Employment do not purge the ticket history if you still need to print any ROE s 7 Purge Inactive Fisher This function should be run before the A R open item purge This removes a customer and all his open items if he has had no account activity since the specified date Select Purge Inactive Fisher from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 8 Tc FP Purge inactive fishermen ae alax Fie Edt AR IC OE SA AP PC GL FA JC PO GR Pi CL FP PS TC TB PA DX SA SF Heb POLG XuUtt OOO HRO 4PO EM Inactive customer purge Acme Enterprises Inc This function purges zero balance customers with no account activity after the specified date There must be no trips on file for the deckhand to be purged Are you sure you want to do this N Enter customer type Enter purge date Type Y or press Enter to accept the N default If you answer Y you will then be asked to enter a purge date Type the date in MMDDYY format All customers will no account activity since this date will
97. at when you want the report to end or press F1 for Latest 4 Detail level The options are Monthly Weekly Daily Ticket detail Fisher detail TmHOgZ At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P reports menu reappears Settlement Summary report From the F P reporting menu select Settlement summary report and you will see Fishpro Reporting Menu Samco Power Accounting 13 21 Enter data as follows 1 Start Date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 2 End Date Enter the date in MMDDYY format when you want the report to end or press F1 for Latest 3 Boat Enter the boat CFV or press F1 for ALL 4 Gear type The options are F1 All F3 Range of boats F4 All except exclusion list At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen Fishpro Reporting Menu Samco Power Accounting 13 22 instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P reports menu reappear
98. ata as follows 1 Start Date Enter the date in MMDDYY format when you want the report to start The date entered will be automatically change to the nearest Sunday date for reporting 2 End Date Enter the last date for earnings to be included in the report The date entered will be automatically change to the nearest Saturday date for reporting At FIELD NUMBER TO CHANGE make any desired changes then press Enter As the report is being generated the data file BP0101 is created in the local directory The data file must then be transferred to a device and sent to the El office If there are earnings for that period a window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the F P Reports menu will reappear Fishpro Reporting Menu Samco Power Accounting 13 2 Report on hirings Use this report to show new fisher who began fishing for your company between the selected dates All posted fish tickets will be checked for fishers whose first trip was within that date range Select Report on hirings from the F P Reports menu and you will see Enter data as follows 1 Start Date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 2 End Date Enter the last date for hirings to be included in the report
99. ately you cannot assign cheque or receipt numbers El calculations are based on a per ticket amount rather than an averaged season amount Change prices This is the same as Maintain prices on main menu of the Fishpro system Trip start up Read load drive letters from the company file and imports information into packer files If the packer data file does not exist it will be created If the packer data file does exist it will be updated Fishpro Packer Extension Samco Power Accounting 20 2 Trip shutdown This assumes the same export data file disks as used in the trip start up function The data files exported are the fish ticket file and customer file Create DFO disk Creates a data file for delivery to the DFO in a format specified by the DFO Not currently used but for a future enhancement Catch summary species codes are the DFO codes and not the company codes the cash on hand is packer boat number Fishpro Packer Extension Samco Power Accounting 20 3 SAMCO Building business and technology relationships Chapter 21 Interest Charges Introduction Use this function to calculate interest charged or paid on fisher customer accounts Calculated interest charges can be changed inquired into or deleted before they are posted and an Interest Charges Edit List and Interest Rate Table can be printed If you answered Y to INT CHARGED or INT EARNED in the Fisher Customer file but did not specif
100. ation of how alphanumeric characters are stored Characters and digits In this User manual if an entry field is specified as up to 3 digits it means up to 3 numeric digits Only numerals and decimal point are allowed If an entry field is specified as up to 3 characters it means up to 3 alphanumeric characters Numerals letters and special symbols are allowed FishPro General Rules Samco Power Accounting 3 3 Entering decimal points If an entry field allows decimal places the decimal point must be entered if the digits to the right of it are not zero For example to enter twelve dollars and fifty cents you must enter either 12 5 or 12 50 and you must type the period If all the digits to the right of the decimal point are zero you do not have to enter either the decimal point or the zeros For example to enter twelve dollars and zero cents you could enter either 12 or 12 or 12 0 or 12 00 If the digits to the right of the decimal point are zero and were not entered the decimal point and the zeros will still display Entering dates Enter all dates in the format MMDDYY six numeric digits with no slashes The date will automatically be re displayed in the format MM DD YY with the slashes Dates are checked to make sure that the month and the day are valid For example for October 9 2005 enter 100905 A date such as February 30 1991 entered as 023091 will not be allowed The END key The END
101. ation to include for each sorting selection and date range plus various criteria to include exclude in the report 1 5 Report Order Choose the fields from the drop down list that you want to report on The report may cascade up to five options you must enter the most detailed level first After entering a sorting selection you will be able to enter the range of information to include Answer Y to New page 2 to insert a page break when the data in this report sorting selection changes 6 Start Date Enter the starting date in MMDDYY format or press F1 for Earliest 7 End Date Enter the ending date in MMDDYY format or press F1 for Latest Fishpro History Menu Samco Power Accounting 12 29 8 Also sort detail by Enter the order to further sort the entry in field 1 Valid answers include V Value W Weight P Pieces N Nothing 9 Descending or ascending If you chose V W or P in the previous field you may sort the date in either descending or ascending order If you chose N the field in not applicable Minimum or Maximum If you select to print in descending order you will be prompted to enter a Minimum cut off Any selection from field 1 that is lower than the minimum entered here will not be included on the report Leave blank for no minimum If you select to print in ascending order you will be prompted to enter a Maximum cut off Any selection from field 1 that is higher than the maximum enter
102. ays Enter the maximum number of allowable fishing days for this gear type At ticket entry the number of fishing days will be checked against the number of trip days for this gear type if you answered Y to VERIFY TRIP in the Fishpro Control file Trip days cannot exceed fishing days 4 Use Alternate Area Fishpro Maintain System Codes Samco Power Accounting 6 21 If you answered Y to USE AREA CODES 2 in the Fishpro Control file you have the option of entering this information Enter Y or N if you wish a secondary area to be entered on the fish ticket This function is usually used for herring 5 Always distribute If you answer Y here the catch values from all tickets will have to be distributed to crew members at the time they are entered If you answer N you will have the option of distributing the catch value Now or Later at ticket entry 6 DFO Gear type Enter the 2 digit DFO code associated with this gear type 7 Form code set Enter the 2 digit DFO code associated with this gear type 8 19 described below Code Description Enter a 9 alphanumeric character description for this distribution entry The sequence of the descriptions here will determine the sequence on the first distribution screen when entering a fish ticket Join L Enter Y if the settlement amount reduces another column Deduction Type Enter one of the letters A P or R to indicate the method to be used to calculate the dollar value
103. ber wo Check account 4 Cash account wo User id Next ticket Next customer N om Enter the following data Packer code 1 Packer code When a boat is identified or designated by DFO as a packer the CFV will begin with a 2 or 8 Enter the CFV of the boat you wish to designate as a packer NOTE The CFV of the boat MUST be used as the packer code or you will get the BOAT NOT PACKER message at ticket entry 2 Packer name Enter the name of the packer as designated by DFO or the name of the boat Up to 25 alphanumeric characters are allowed Fishpro Maintain System Codes Samco Power Accounting 6 35 3 A R Account number Enter the number of the fisher customer to be credited for the catch value or press F1 to scan the fisher customer file 4 Cheque account Enter the cheque GL account number to be credited for funds paid to this packer If the account is not on file you can add it now Enter the account number and press ENTER You will be asked THIS ACCOUNT IS NOT ON FILE WOULD YOU LIKE TO ADD IT Y Press ENTER to default to Y then type in the account description 5 Cash account Enter the cash GL account number to be credited for cash paid to the packer The screen will show Fishpro Maintain System Codes Samco Power Accounting 6 36 i i aloj x Fle Edt AR IC OE SA AP PC GL FA JC PO BA P CL FP PS TC TB PA OK SA SF Heb BOX G VRWOtHt OOO ARO 4PB EM Maintain packers Acm
104. ber The Stack reports for later printing screen reappears To end stacking reports for later printing press Tab The Print reports from disk menu reappears 4 Print stacked reports To print the stacked reports select Print stacked reports from the Print reports from disk menu You then see This screen shows you how many reports are stacked and how many pages will be printed once you start printing Answer Y or N to ARE YOU SURE YOU WANT TO PROCEED If you answer N the Print reports from disk menu reappears If you answer Y and you are using only one printer the stacked reports are printed If you are using more than one printer a window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options The screen shows a display of which report is printing and the number of reports and pages remaining to print Fishpro Print Reports from disk Samco Power Accounting 16 9 C SF Print reports trom disk Acme Enterprises Inc There are fl reports on the print stack The total number of pages to be printed is 3 Are you sure you want to proceed fv NOW PRINTING Company ID Package Rw Report 2733 Name Copy 1 oF 1 Reports remaining on the print stack fo Total pages remaining to print os Printing complete press TAB to return to menu When the reports have finis
105. bility to store reports for one long print run for example overnight Printing from disk is also sometimes called de spooling The word spool is a computer word meaning Save Printer Output Off Line This means that the printer output does not go directly to the printer but is saved somewhere else in this case on the hard disk To begin this function From the main Fishpro menu press F2 select Print Reports from disk NOTE You can access the reports for any company if you are using multi companies and for any package by using this function no matter what company or package you are in at the moment Each of the four options in this function has its own way of accessing these different reports as described below You will then see Fishpro Print Reports from disk Samco Power Accounting 16 1 Print reports from disk Acme Enterprises Inc Please select g t to primi 2 Print list of disk reports 3 Stack reports for printing 4 Print stacked reports 5 Print report log Make a selection or F114 for help at any time 1 Select report to print display or delete To print display or delete a report type 1 If there are no reports on the disk for any packages for the company you are running you see NO REPORTS HAVE BEEN SAVED ON DISK Press Enter to continue If there are reports on the disk for the company and package you are running you see a list of these reports Fishpro
106. cally Fishpro Maintain System Codes Samco Power Accounting 6 30 Make any desired changes by selecting the number of the data field you want to change Press ENTER at FIELD NUMBER TO CHANGE to file the changes The screen clears for entry of another delivery location to be changed or inquired into When no more delivery locations codes are to be changed or inquired into press TAB at the Delivery loc field The Delivery locations maintenance menu reappears Delete Delivery Locations From the Delivery locations maintenance menu select Delete delivery location A screen appears for entry of the delivery location code you want to delete Enter the code or press F1 to display each code in order as instructed at the bottom of the screen Delete the code by typing Y or press ENTER to accept the N default and the screen will clear for entry of another code to be deleted When there are no more delivery locations to be deleted press TAB The Delivery locations maintenance menu reappears Print delivery location list From the Delivery locations maintenance menu select Print delivery location list A window appears for you to select how to print the delivery location list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of printing options When the list has finished printing the Delivery locations maintenance menu will reappear To end the Delivery locations maintena
107. ccounts To begin this function from the Fishpro menu select Cheque Receipt entry Then you will see Fishpro Cheque Receipt Entry Samco Power Accounting 11 1 Enter the following data 1 Type Enter Q if this is a cheque or R for a receipt as instructed at the bottom of the screen 2 Cheque rcpt Enter the number you want on the cheque or receipt or press F1 for the next cheque receipt number 3 Date The current date is the default Press ENTER to accept current date or type the date you want to appear on the cheque receipt 4 Customer Fisher Press F1 as many times as necessary to scan through the fishers on file and press ENTER to select the appropriate one If you know the fisher s you can type it or press ENTER and type the fisher s name The fisher s current A R balance is displayed 5 Amount Enter the amount of the cheque receipt If the amount is over the credit limit for the fisher a message Customer over credit limit by dollar amount You will be asked to press F2 to override 6 Reference Enter up to a 25 alphanumeric character reference for the cheque receipt 7 Cheque receipt Printed There will be a default response displayed based on the information in the Fishpro control file or defined in the Maintain user function You may change this field to one of the following N now L print later M manual cheque receipt Select the appropriate letter for printing the cheque receipt F
108. ccounts needed by a business Part of the definition process involves assigning an account number to each G L account Independent businesses usually use a 3 or 4 digit account number For example you may have a G L account called 100 Cash in the bank one called 200 Sales of Product A and one called 210 Sales of Product B Typically an independent business will have a hundred or more G L accounts Each time any financial activity occurs the dollar amount of the activity is recorded under the appropriate G L account numbers The financial activity in your accounts receivable area must be categorized by G L account number so that your accountant can manually transfer such information into the general ledger he keeps for you Of course if you re also using SAMCO General Ledger this information can be transferred automatically into that package Glazed percent The percentage allowable for water Gross amount The gross amount refers to the value of the catch earned by deckhands The total of all deckhands gross amounts is the gross amount for the boat for that catch Help At any time while running a SAMCO package you can press the Help key F10 on most keyboards A brief explanation of the particular function you are using will then appear on your screen Herring catch area DFO requires a second five digit catch area for herring This field is requested at ticket entry if the gear type for the ticket specifies that
109. cessing company and then brings the fish in themselves Plants Same as delivery or receiving station Post transactions To post transactions means to take transactions from a temporary file and move them to a permanent file where other transactions probably already exist For example sales transactions are initially entered into a temporary transaction file After sales transactions have been entered and edited they are posted to the more permanent A R Open Item file defined below FishPro Features and Terminology Samco Power Accounting 1 10 Often during transaction posting information in other data files in also updated For example when sales transactions are posted the account balance and historical sales figures in the Customer file are also updated Purging files As used here purge means to remove unnecessary items The A R Open Item file is occasionally purged of matching entries Fully paid sales or debit memos and their matching cash receipts and credit memos are deleted from the file Any unpaid sales debit memos and finance charges and any un allocated cash receipts and credit memos are kept on the A R Open Item file even if the file is purged Receiving stations A company may have several locations where Fishers may deliver fish The company assigns codes to each of these locations to enter on the fish ticket Record A record is a collection of one or more related fields For example th
110. ch accepts only letters A through Z Handling Enter only alphabetic characters A through Z ENTRY MUST BE NUMERIC Situation You have entered non numeric characters in a field which accepts only numbers Handling Enter only numeric characters 0 through 9 and a decimal point and minus sign commas are not allowed ENTRY MUST BE POSITIVE Situation You have entered a negative number in a field which accepts only positive numbers Handling Enter a positive number Fishpro Error Messages Samco Power Accounting A 3 END KEY NOT ALLOWED Situation Use of the END key is not allowed at this point in the program Handling Continue to a point where you can use the END key ESC KEY NOT ALLOWED Situation Use of the ESC key is not allowed at this point in the program Handling Continue to a point where you can use the ESC key F1 OR F2 KEY NOT ALLOWED Situation Use of the F1 or F2 key is not allowed here Handling Consult your User Manual for acceptable entries FUNCTION NOT ON THIS DISK Situation This occurs when the function you have selected from the menu is not on your disk Handling Check that the application is on the disk and correct drive INVALID ENTRY TRY AGAIN Situation You have entered data that is invalid for the particular field you are working on Handling Check your User Manual to find out what an acceptable entry would be NO IN RANGE Situation This message means that there is
111. code or press F1 for first 10 End species Enter the ending species code or press F1 for last 11 Print tickets If you want ticket detail for each catch area to be included in the report press Enter to accept the N default If not answer Y 12 Print species If you want species detail for each catch area to be included in the report press Enter to accept the N default If not answer Y 13 Print area species summary If you want area species summary for each catch area to be included in the report press Enter to accept the Y default If not answer N 14 Include adjustments The options are N No adjustments Y Adjustments Fishpro History Menu Samco Power Accounting 12 11 0 Only current year adjustments At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will display for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Species report Using this report you can track species are caught with each gear type used and their total value within a selected date range From the F P History menu select Species report You will then see Enter the following data 1 Start date Enter the starting date for this report or press F1 for First 2 End date Enter the last date to be included in t
112. d are G Gear code Fishpro Maintain System Codes Samco Power Accounting 6 46 Species code Form code Delivery location Landing status Quality code orumm If you adding a new line then you are prompted for the selection criteria used for the line You will see the following screen all Fie Edt AR IC OE SA AP PC GL FA JC PO BA Pi CL FP PS TC TE PA DX SA SF Hep POLGUS COG HAO APB ike General report specification Acme Enterprises Inc Report Catch Report 1 Line Description Include pieces weight value tickets Detail a i Form cd A add D delete S selection criteria ENTER change TAB exit F4 previous page ShF1 next page At this point you can use any of the following keys to do F1 change to the previous page Shift F1 change to the next page A add a new line to the report D delete the line ENTER to change the existing line TAB to exit back to the LINE prompt The UP and DOWN arrow keys are used to move the cursor to a position where the appropriate command can be entered against a given line number If you choose to add or change the existing line the following fields are available to be modified Gear Fishpro Maintain System Codes Samco Power Accounting 6 47 This is the gear type to be included in this report line The gear type is set up under the Maintain Gear Types function Species codes This the species code to be included in this repo
113. d of the year to indicate the earnings of a Fisher over the year for fish sold to the fish processing company Third party demand The government often issues a demand to withhold earnings from a specific deckhand This amount can be entered in the Fisher s A R account file and will automatically be deducted if this Fisher appears on a fish ticket The system will create a cheque payable to the government agency or financial institution specified Ticket entry The process of entering fish tickets into the system Ticket tally This report is a summary of the tickets entered into the system before they are posted It is a means of verifying corrections to tickets before they are posted Transactions As used in accounting transaction means a business event involving money and goods or services For example a transaction occurs each time you gas up your car you pay money in exchange for gasoline goods Or another example you give a television set goods to your neighbor in exchange for the use of his lake cottage services Since computer software deals primarily with business events which have already taken place in SAMCO software transaction means the record of a completed business event involving money and goods or services FishPro Features and Terminology Samco Power Accounting 1 12 The records of sales made and payments received are examples of A R transactions The records of goods and services purchased by you are
114. d on how you set them up in the Maintain gear type function Name Enter the name of the fisher or press F1 to search by fisher number until you locate the correct fisher Fishpro Fish Ticket Processing Samco Power Accounting 10 17 NOTE This first field on the distribution screen is for the skipper If you did not answer Y to SKIPPER in the Maintain fisher customer function then some reports will show the fisher customer name but indicate the person or company is not a skipper If the first few lines are co owners press F7 in any field to and change the ownership percentage The default is 100 ownership for the first fisher If the skipper s name you enter here is different from the one set up in the Maintain boats function you will hear a BEEP and the message WARNING BOAT HAS DIFFERENT SKIPPER ON FILE PRESS F2 TO OVERRIDE PRESS ENTER TO CONTINUE When the correct fisher has been located press ENTER Add new fisher If the fisher is not in your Fisher file you can add him now Press F2 and a window similar to the following will appear on the screen Fisher Data 1 cus I 2 sin 3 Name 4 Ads 1 5 Ads 2 6 City Prov 7 Posted 8 Phone 9 Elst Press F1 for automatic customer number 1 Cust Enter the new customer fisher number or press F1 to use the next customer number from the Fishpro control file Press END to exit without adding new customer fisher Use may also use the fisher s SIN as th
115. des maintenance function press TAB for the menu selection The Fishpro codes maintenance menu reappears Maintain tax codes The system will handle three tax code categories which can be used to calculate either a tax royalty or bonus on species This function is used at ticket entry to calculate tax royalties or bonuses based on catch value in pieces by weight or percent The calculated amount will then be deducted or added to the catch value While there are three categories for tax codes the number of species rates associated with a tax code is unlimited Use this function to add change or inquire into delete or print a list of tax codes From the F P codes maintenance menu select Tax codes and you will see Fishpro Maintain System Codes Samco Power Accounting 6 13 int Please select fl 2 Change Inquire tax code 3 Delete tax code 4 Print tax code list Make a selection or F11 for help at any time Add Tax Code If you select Add tax code you will see Fishpro Maintain System Codes Samco Power Accounting 6 14 BITC FP Maintain tax codes Da e 5 Fie Edt AR IC OE SA AP PC GL FA JC PO BA PI CL FP PS TC TB PA DK SA SF Heb COV G VvEwtt OOO ARO d gt a EM aloj x Tax codes maintenance Acme Enterprises Inc Add 1 Tax code 2 Species code 3 Description 4 Calculation method 5 Rate 6 Account number 7 Reconcile 8 Amount PTD 9 Amount YTD
116. diatashiedieasevgnd dasdns lena endudtda RTE does ATA ATEOA 3 Packer fileamport progtaM asresten niiina n i A R sv se a A 5 R b ild Weighty pieces Distoiyonorrecceriee ane i a i EA EAA A E A 7 Recalculate ticket gross amounts ss seessesseeseesseeseeseesseesresresstesesetsstessesstssressessresresseeseesressee 7 Reset ROE flags Dareia i E a a R A ae R 8 Change posted tick t valties Soranei e a a a a iie as 9 Recale late fisher arningS narren inen a cle dates adele apie ats A aA 11 Salmon tax repayment aeii aaee eR EE E e AE i ES ET E EE RA OTEA 12 Prot yearsettlementicale oi ann a a Raa R Ra a a 13 Recalculate YTD EI ad pistmientccs htt ieisiteny has aioe nieateon aad eae 13 End of Period7 Year FUNCHONS ecco eimai eae esen eneee e Eea aE ER a a Ee eaii 1 FishPro Table of Contents Samco Power Accounting TOC 3 Piatt Reports MOM DISK tersita sii fueled eas arouse uae us eel nla EAE EEE e atau ad eel amas FIG UNIS ce AEA ie tai v aie cc uate enced scat E aks adage cA A N Reb ilding Pata Pitesti exh cen teste tun tesa toute ER el douse ka ele a Rail cal tues Change Current Company sra atrisame uai aa naaa ap eaea EE aaa eTa Ea aina OUI AI m a E E T E E E E E Saati ce Entera journal enti yasi oe 2eh a Changes to unposted documents ssessesseseessesseseesseessesetssresstestsstesseestesesstesestrsstessessessressesne Delete journal entrism eii E E E E ET E E E A ia Print OUR aL edit IS hes ne tonno E EEROR AE ARR Postjourna
117. disk you can print one or allof them This gives you the ability to store reports for one long print run for example overnight How to print menu In every function that prints a report after you have specified the parameters for the report range of items to print order of printing etc you see a window appear similar to the one below FishPro General Rules Samco Power Accounting 3 7 RITC FP Fishpre meas ajoj x Fle Edt AR IC OE SA AP PC GL FA JC PO GR PIi CL FP PS TC TB PA DX SA SF Hep PO G VNOtF COG MAS d gt Pa ih SAMCO Power Accounting Fish Processor Acme Enterprises Inc Please select Printer selection 2 HP3800 Forms 2 Maintain fishers oc cal 3 Maintain boats 10 Boardrm Reports eT 11 Boardroom Forms 4 Maintain prices 16 KCP LOCAL RPTS 5 History menu 17 KCP LOCAL FORMS 6 Reporting menu 7 Maintain system codes cist dati nascan 8 Check receipt entry 20 Recycle Bin F Print to file P Print to pdf H Print to html F4Fselect current Selection fj F2 include optional Make a selection or press F2 for more selections or F411 for help at any time Make a selection or F10 for help at any time NOTE If you specified fewer than fifteen printers in the Maintain System Printers function only the specified printers appear on the menu DISPLAY ON SCREEN does not appear for reports that are required as an audit trail For an audit trail report a printed copy is essential Also t
118. duction type or press F1 to display each code in order as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The screen will clear for entry of another deduction type to be changed or inquired into When you are through with this function press TAB at the Deduction type field The Deduction types maintenance menu reappears Delete Deduction types From the Deduction types maintenance menu select Delete deduction type A new screen appears for entry of the code you want to delete Fishpro Maintain System Codes Samco Power Accounting 6 52 Enter the deduction type to be deleted or press F1 to display each code in order as instructed at the bottom of the screen When the deduction type is found the description is displayed and you are asked OK TO DELETE DEDUCTION TYPE N Answer Y to delete the code press F1 for the next code or press ENTER for N If you answer Y the code is deleted and you can enter another deduction type to be deleted When there are no more deduction types to be deleted press TAB at the Deduction type field The Deduction types maintenance menu reappears Print Deduction type List From the Deduction types maintenance menu select Print deduction type list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the
119. e Accounts Payable Payroll Inventory Control Order Entry Billing Job Cost and Purchase Order SAMCO software automatically takes care of all double entry accounting as you make the required entries on the screen DFO Department of Fisheries and Oceans It is the federal governing body for the fishing industry DFO form code When reporting to DFO either via the DFO RAW file feature or via copies of individual FishPro Features and Terminology Samco Power Accounting 1 7 fish tickets codes for species and form codes as specified by DFO must be used even if they are different than the internal codes used by acompany The form code is a DFO specified code that identifies how the fish was delivered including dressed head on off and initial processing by the Fishers Field A field sometimes called a data field is a collection of one or more characters representing a single piece of data For example a name a date and a dollar amount are all fields Fish processing Most fish processing companies buy fish directly from commercial fishing boats and optionally process this fish into other forms The Fishpro package handles the buying aspect of fish processing Fish days Each fish ticket corresponds to a trip made by a boat The number of days fishing is reported to DFO and should not exceed the limit set by DFO Fish ticket entry This is the process of entering fish ticket information into a computer system Ticke
120. e Cust 2 SIN This number is the fisher Social Insurance Number and the software validates the number 3 Name Enter the new customer fisher name last name first This is a required field Up to 25 alphanumeric characters can be entered Fishpro Fish Ticket Processing Samco Power Accounting 10 18 4 Ads 1 5 Ads 2 6 City Prov 7 Post cd 8 Phone Entry of these fields is optional at this point but should be entered when it is available 8 El st Enter the El status code for this fisher or press ENTER to accept the default The valid codes are Insurable Company this account is a company eXempt Lease this account investment income not employment income Native fisher Foreign fisher 771727 KAM The information may be entered now or can be added later in the Change Inquire function of Maintain fisher customer For more information on these data entry fields refer to the chapter titled Maintain Fisher Customer Data When you have finished adding the new fisher customer press ENTER The Fisher Data window will disappear and the new fisher will appear on the Distribution entry screen Distribution entry Each shares of the catch value must now be distributed among the crew members The amounts to be distributed are displayed in the order determined in the function Maintain gear types Each crew member s portion of the column total can be calculated in either a dollar amount a percentag
121. e Enterprises Inc Add 1 Packer code 2109 Packer name Ente rprise 2 Account number 200 21st Century Enterprises 3 Check account 1000H000 Cash account 13557 sd 4 Cash account 000 Cash account 13726 5 User id 6 Next ticket 7 Next customer 200 i Field number to change a At FIELD NUMBER TO CHANGE make any desired changes then press ENTER The screen clears for entry of the next packer When all packers have been added press TAB at the Packer code field and the Maintain packers menu reappears Change Inquire packer From the Maintain packer menu select Change inquire packer A screen appears for entry of the packer to be changed or inquired into Enter the CFV use F1 to display each packer in order or press ENTER and type the name of the packer Follow the screen instructions Make any changes by selecting the number of the field you want to change then enter the new data Press ENTER at FIELD NUMBER TO CHANGE to file the changes The screen clears for entry of the next packer Fishpro Maintain System Codes Samco Power Accounting 6 37 When no more packer information is to be changed or inquired into press TAB at the CFV field The Maintain packers menu reappears Delete packer From the Maintain packers menu select Delete packer Anew screen displays for entry of the packer you wish to delete Enter the CFV of the boat or use F1 to display eac
122. e F P Control file will be displayed This account number can be changed or press ENTER to accept it and enter a 3 digit profit centre number or press ENTER for no profit centre If you did not previously enter a fisher customer name enter the account number and the name of the account entered will display in the Name column You will be returned to the debit column on the next line for entry of the next debit or credit for this journal entry You will be prompted PRESS F1 FOR REMAINING AMOUNT OF xx xx When all debits and credits are entered press ENTER at the debit and or credit column Print status Enter the print status of this journal entry The default will be taken from the Fishpro control file or the station file The print status codes available are N print now L print later M manual cheque receipt If your debits and credits are not equal you will see the message DISTRIBUTIONS DO NOT BALANCE Press ENTER to continue At FIELD NUMBER TO CHANGE make the necessary changes to the debit and credit columns press F3 to go back a page or press F4 to go forward a page When you are finished making changes to the first screen press ENTER Fishpro Journal Entries Samco Power Accounting 19 4 You will be asked if you want to make any changes to the 2nd screen reserved for comments If you do type Y in response to ANY CHANGE N If you do not want to make any changes press ENTER to accept the N default
123. e Fishpro main menu select Maintain prices Then you will see Fishpro Maintain Prices Samco Power Accounting 9 1 Price maintenance Acme Enterprises Inc Please select i J 1 Add price 2 Changel inquire price 3 Delete price 4 Update prices for a gear type 5 Price list in gear type order 6 Price list in species order Make a selection or F11 for help at any time Add price Select Add price from the Maintain prices menu and you will see the following screen Price maintenance Acme Enterprises Inc Add 1 Delivery location E 2 Packer price 3 Species 4 Gear type 5 Price type 6 Price 7 Average weight 8 Year end price Enter the following data Fishpro Maintain Prices Samco Power Accounting 9 2 1 Delivery location Enter a valid delivery location and the description for the delivery location will be displayed 2 Packer price Enter Y and this price is only used during fish ticket entry if the boat entered is a packer This allows you to set up different prices for fish delivered to a packer 3 Species Enter a valid species code and the description for the species will be displayed 4 Gear type Enter a valid gear type code and the description for the gear type will be displayed NOTE If the species and gear type you enter is in the price file the information for items 5 6 and 7 will be displayed You can change fields 5 7 at FIELD NUMBER TO CHANGE If you do not wis
124. e N if you do not want the skipper s name to printed on the T4 s or press Enter to accept the Y default 4 Print Companies If you want T4 s printed for companies press Enter to accept the Y default If not answer N 5 Print leases If you want T4 s printed for leases press Enter to accept the Y default If not answer N 6 Deduction Name Gear Types If another deduction name is to appear on the T4 form enter the name of the deduction and the appropriate gear type code s will display The deduction entered here will appear on the lower left of the form If you do not enter a deduction name here you will not be allowed to make an entry in the next field 7 Deduction Description Enter up to 25 alphanumeric characters describing the deduction You must enter a description here The description entered here will appear on the T4 s beside the deduction total 8 Company Division Enter the company division number or press F1 for All Fishpro Reporting Menu Samco Power Accounting 13 11 You are then asked FIELD NUMBER TO CHANGE Make any desired changes then press Enter 9 Income tax deduction code Enter the deduction code for income tax or leave blank for no income tax reported 10 Limit insurable to gross Press ENTER to accept the default of Y You then see PLEASE MOUNT T4 FORMS ON PRINTER TYPE DONE WHEN READY Mount the statement forms on the printer so that the print head is at the t
125. e any desired changes then press Enter A window will appear for you to select how to print the report When the report has finished printing the F P History report menu will reappear Fisher report Use this report for a record of all fishers who have fished for your company in a selected date range From the F P History menu select Fisher report You will see Fishpro History Menu Samco Power Accounting 12 5 Fisher history report Acme Enterprises Inc Please enter 1 Print order 4 Which date Start date End date oa a I Gear type ao Print ticket detail Print deductions summary 10 Print each fisher on a new page Include unposted tickets N by customer name C by customer number NOTE The titles of fields 2 and 3 will depend on your answer to field 1 Enter the following data 1 Print order The report can be sorted in alphabetical order by name or in numerical order by the fishers account numbers Enter C or N as appropriate 2 Start customer name number The titles of these fields depend on your answer to the Print order question above Enter the starting customer name number you wish to start with or press F1 for First 3 End customer name number Enter the last customer name number to be included in the report or press F1 for Last Fishpro History Menu Samco Power Accounting 12 6 4 Which date The options are F Fish ticket
126. e cash payment debited Catch area DFO has published maps marking fishing areas This catch area must be reported on fish tickets for government reporting Catch tax Currently no catch taxes exist in Canada at least on the west coast The tax codes for a ticket can automatically calculate an amount to deduct from the catch value by weight or pieces caught and post to specific G L accounts Because the tax rates can be negative this feature can also be used to pay bonuses based on the catch CFV See Boat Cheque reconciliation Reconciliation means bringing into agreement When reconciliation is applied to FishPro Features and Terminology Samco Power Accounting 1 4 chequebooks it means bringing into agreement the balance of your chequebook and the balance shown on your bank statement Customer accounts There are two generally accepted methods of keeping track of customer accounts SAMCO A R allows you to use both methods Open item method Under the open item method each and every transaction made against a customer s account is kept on the computer s disk until you decide to remove the matching debits and credits The open item method allows you to apply each cash receipt payment you receive or credit memo to one or more specific sales invoices debit memos or finance charges You can partially pay or skip specific items applying payments to later items if you wish Of course the SAMCO package
127. e code is deleted and you can enter another expense type to be deleted When there are no more expense types to be deleted press TAB at the Expense type field The Expense types maintenance menu reappears Print Expense type List From the Expense types maintenance menu select Print expense type list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Expense types maintenance menu will reappear To end the Expense types maintenance function press TAB as the menu selection The F P codes maintenance menu reappears Maintain species exports Species exports are identified by a 3 digit number and represent expenses that may be used in ticket processing From the Fishpro System Codes maintenance menu select Species exports You will see Fishpro Maintain System Codes Samco Power Accounting 6 56 Please select ill 1 Add species export Add Species export To add a species export select Add species export You will see Enter the following data 1 Export group Fishpro Maintain System Codes Samco Power Accounting 6 57 Enter up to 5 alphanumeric characters for this species export 2 Description Enter up to 25 alphanumeric characters to describe this species export 3 Export type The options are T Transfer file O Office sales 4
128. e entered on the ticket Reuse val If you answer Y this distribution amount will be included in the gross income for the crew members Press ENTER to accept the Y default or type N For example if the distribution type is for grub expense it should not be included in the fisher s gross income In this case you would answer N Incl ins Enter Y if this distribution amount is to be included in the gross income for El insurable earnings Incl WCB Enter Y if this distribution amount is to be included in the gross income for WCB calculation purposes Where a fishing license permit or quota is allowed an additional 40 of the cost before the WCB assessable is calculated change the WCB The actual WCB amount is calculated when the WCB report is printed Fishpro Maintain System Codes Samco Power Accounting 6 23 Display Order Enter a number for the sequence in which this distribution is to appear on the Distribution entry screen at ticket entry Three columns at a time can be displayed on each ticket distribution screen For example crew share may have been the first distribution type entered in this function but you want it to appear in the third column on the Distribution entry screen at ticket entry You would enter 3 in this field For example you may have entered four distribution categories These categories could be Boat shr Crew shr Expenses and Grub As the expenses may only be applicable to the skipper
129. e fields representing a customer s name address and account balance could be grouped together into a record called the customer record Royalties Another name for catch taxes Seine statements A style of report for the Seine gear type indicating the exact distribution of the catch value to the deckhands and owners of the boat S I N Social Insurance Number Since the Fishpro system is to be used to print T4 and T5 forms for the Fishers the A R account number used must be the Fisher s SIN number Skipper As used here the skipper is the first crew member entered on the ticket during ticket entry Species catch history This is a report provided by the system to detail what has been caught over a period of time FishPro Features and Terminology Samco Power Accounting 1 11 Species codes Each species a company will buy from Fishers is assigned a species code by the company This code can be a number an abbreviation or any other combination of letters digits and or punctuation Since the species determines the default price a species could be split into several codes for example by weight Spool SPOOL is an acronym which stands for Save Printer Output Off Line Spooling is a technique that allows a report to be printed at a later time Instead of a report going directly to a printer when you print from within a function it is saved as a disk file which is much faster T4 forms These are printed at the en
130. e list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the selection you made is complete the F P codes maintenance menu reappears To end the Species file maintenance function press Tab as the menu selection and the F P codes maintenance menu reappears Maintain catch areas Fishpro Maintain System Codes Samco Power Accounting 6 9 This option will only available to you if you answered Y to USE AREA CODES in the F P Control file Catch areas entered at ticket entry will be verified to ensure they are valid Catch areas can be added deleted changed inquired into and printed From the F P codes maintenance menu select Catch Areas Then you will see alax Fie Edt AR IC OE SA AP PC GL FA JC PO BR Pi CL FP PS TC TB PA POLG VEwWt OOO MAS d gt Pa EM Catch area codes maintenance Acme Enterprises Inc Please select E 2 Change Inquire catch area 3 Delete catch area 4 Print catch area list Make a selection or F114 for help at any time Add Area Code Select Add catch area and you will see Fishpro Maintain System Codes Samco Power Accounting 6 10 ITC FP Maintain catch areas eere alax Fle Edt AR IC OE SA AP PC GL FA JC PO GA Pi CL FP PS TC TB PA DX SA SF Hep PO G VRWtt OOO ARO 4PB8 EM Catch area codes maintenance Acme Enterprises Inc Add 1 Area code i 2 Description 3 Valid area Enter the followi
131. e of the total column value or a share of the total column value You can press F1 to change the column calculation method If the column is set for Dollars and you want the column calculation to be Percent or Share S press F1 You will see the calculation method change for that column S If the column is calculated in dollars and the crew member is to receive the total amount enter the amount displayed under the column heading or type the amount this fisher is to receive Fishpro Fish Ticket Processing Samco Power Accounting 10 19 If the column is calculated in percent and the crew member is to receive the total amount then type 100 or enter the percentage this fisher is to receive S If the calculation method is share enter the number of shares this crew member is to receive The first number you enter will change the remaining amount to zero as the system assumes that number to be equal to the total value for the column As you enter additional shares for other crew members the system will calculate the total number of shares and adjust the amounts The Total Amount field will display the gross amount this crew member is to receive It cannot be changed You will then be prompted to enter the next fisher customer who is to receive a portion of this catch value When all crew members have been included in this distribution press ENTER at the Name field and the cursor will move to the lower half of the screen
132. e previous field this field is not applicable If you entered N in the previous field enter the individual boat here 13 Print ticket detail Fishpro History Menu Samco Power Accounting 12 18 Type Y if you wish to see detail of the tickets selected or press Enter to accept the N default At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Price adjustment summary From the F P History report menu select Price adjustment summary The following menu will appear Enter the following data 1 Start date Enter the starting date for this report in MMDDYY format or press F1 for First 2 End date Enter the ending date or press F1 for Last Fishpro History Menu Samco Power Accounting 12 19 3 Start CFV Enter the starting CFV for this report in MMDDYY format or press F1 for First 4 End CFV Enter the ending CFV or press F1 for Last 5 Gear type Enter the gear type code to be included in the report or press F1 for All 6 Delivery location Enter the delivery location code to be included or press F1 for All 7 Catch area Enter the code of the catch area to be included or press F1 for All 8 Print ticket detail Ty
133. ear TC FP Account clearing checks Account clearing Acme Enterprises Inc Please select O 2 Add transaction 3 Change inquire transaction 4 Delete transaction 5 Clearing edit list 6 Create checks Make a selection or F114 for help at any time 1 Calculate amounts Select 1 from the Account clearing menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 11 PRITC FP Account clearing checks 0 a E F Edt AR IC OE SA AP PC GL FA JC PO BR Pi CL Te 18 SA SF Heb P PS PA OK POX G VROtHt COG MAO d gt A ihe Account clearing Acme Enterprises Inc Calculate amounts Cut off amount E Enter a cut off amount of up to 8 numeric digits including 2 decimal places or press Enter for zero You will then be asked ANY CHANGE Answer Y to make a change or press Enter to default to N The screen will then show which customer it is processing When processing is complete the Account clearing menu will reappear 2 Add transaction Select 2 from the Account clearing menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 12 IRITC FP Account clearing cheeks 0 alld Fie Edt AR IC OF SA AP PC GL FA JC PO GA Pi CL FP PS TC TB PA DX SR SF Heb POV BG VROtt COG MAAS 4PB8 i ke Account clearing Acme Enterprises Inc Add 1 Customer 2 Amount Enter customer or press F1 for ne
134. ears at the beginning of the field for a new entry If you hold down the CTRL key while pressing the ENTER key all characters from the cursor position to the right will be deleted NOTE On some computers the left arrow right arrow DEL and INS keys are on the numeric keypad In order for them to function as described above you must not have NUM LOCK turned on If NUM LOCK is on pressing these keys will have the same effect as entering numbers into the field Printing reports At any time while a report is being printed you can press F1 to stop the printer After pressing F1 you can either press F1 again to resume printing or press ESC to cancel the report A number is automatically assigned to each report as it is printed to help you track the repots you have printed Selecting where to print reports Throughout this package when you choose to print a report you are given a choice of printing it right away on a printer displaying it on the screen unless the printed report is required for an audit trail or printing it to disk Printing to disk When you run a function that prints a report you can specify that you want it to be stored on disk for later printing Using this capability you can save reports until a printer is available then print several or all reports at once Printing to disk is usually a lot faster than printing on a printer Printing from disk Later when you wish to print the reports that were stored on
135. ebits Enter Y if you want the debit balance on a fisher s account to be subtracted from the check amount 6 Add account credits Enter Y if you want the credit balance on a fisher s account to be added to the check amount 7 Print checks now Enter Y if you want the checks printed immediately 8 Print by boat summary The options are N No report Fishpro Fish Ticket Processing Samco Power Accounting 10 48 S Summary report 9 Adjustment date Accept the system date enter a different date or press F1 to use original ticket dates 10 Exempt from El Answer Y if these adjustment tickets are exempt from El calculations Edit DFO transmission file Select Edit DFO transmission file from the Process fish tickets menu and you will see j FA F2 You may enter the batch number press ENTER to move to the Ticket number field and enter the ticket number or press F1 for a list of all tickets not yet sent to DFO or F2 for a list of the batches To end this function Press TAB at the Ticket processing menu and you will be returned to the main F P menu Fishpro Fish Ticket Processing Samco Power Accounting 10 49 SAMCO Building business and technology relationships Chapter 11 Cheque Receipt Entry Introduction Use this function to add change or inquire into cheques or receipts not printed at ticket entry This function can be used to print cheques or receipts for advances to fishers a
136. ecies number or press F1 for First 2 End species Enter the ending species number or press F1 for Last At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen Fishpro Reporting Menu Samco Power Accounting 13 14 instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P reports menu reappears Print T5 forms The government requires a T5 form from every fisher customer who earned any interest income during the year This function will issue a T5 to fishers whose interest income for the year is greater than the selected cut off amount From the F P Reports menu select Print T5 forms You will see Enter the following data 1 Start Customer Name Fishpro Reporting Menu Samco Power Accounting 13 15 Enter the name of the first fisher customer to be issued a T5 form or press F1 for First 2 End Customer Name Enter the name of the last fisher customer to be issued a T5 form press F1 for Last or press Enter to print a T5 for only one fisher customer 3 Start Date Enter the starting date in MMDDYY format for the calculated interest to be included in the T5 form 4 End Date Enter the last date for calculated interest to be included in the form or press F1 for Latest 5 Cut off Am
137. ed here will not be included on the report Leave blank for no maximum 10 Number of items to print Press F1 for no limit or enter the number of selections from field 1 to include on the report This allows you to zoom in on the information For example you may want to print the five most common gear types 11 Print detail in columns Enter Y if you want the first selection to be the column headings Enter N if you want it to be a cascading report 12 Export file name Enter the file name if you wish to export this data to a file Press F1 if you want to print out or display the report 13 Print value Enter Y if you want to print the dollar value of the selection Enter N if you do not want this column to appear in the report 14 Print weight Fishpro History Menu Samco Power Accounting 12 30 Enter Y if you want to print the total weight of the selection Enter N if you do not want this column to appear in the report 15 Print pieces Enter Y if you want to print the number of pieces of the selection Enter N if you do not want this column to appear in the report 16 Print of value Enter Y if you want the resulting data to show the of total value for the sub totals and grand totals Enter N if you do not want this column to appear in the report 17 Print of weight Enter Y if you want the resulting data to show the of total weight for the sub totals and grand totals Enter N if you do not want t
138. ed species information on fish tickets selected for adjustment Press ENTER to accept the Y default or type N 11 Exclude packer tickets Press ENTER to accept the N default where the fish tickets with packer boat numbers are not adjusted 12 History company id Enter the company number for fish ticket history information or use to search for the correct company 13 Calculate tax Fishpro Fish Ticket Processing Samco Power Accounting 10 43 Answer Y or N depending on whether there is a tax calculation to be done on the adjustments 14 Reference Enter any reference information here The field will default to Adjustment At FIELD NUMBER TO CHANGE 2 make any desired changes and press ENTER When all changes to this screen have been completed press ENTER and the following screen will be displayed Enter the following data 1 Change type Enter the method by which you want to adjust the fish ticket prices The valid codes are A by amount P by percent F to a fixed amount The following fields are prompted for up to 15 different species codes Species Fishpro Fish Ticket Processing Samco Power Accounting 10 44 Enter the species code to be included in the automatic adjustment The species description will be displayed Old price Low Enter the old price lowest amount to be included in the automatic adjustment or press F1 for Lowest Old price High Enter the old price highest amount
139. ed to SAMCO Cheque Reconciliation to reconcile the chequebook into which payments from customers are deposited Includes password protection and extensive data file integrity checks and backup restore facilities Key Terminology Following are definitions of key Fishpro and Accounts Receivable words used in this manual Accounting Accounting is the methodical collection systematic categorization and organized presentation of financial records Accounts Receivable Accounts receivable is the area of accounting dealing with the sales made by a business and with the money owed to it It is often abbreviated A R or AR As used here account means a record of financial activity And receivable means able to be received or due to you Adjustment ticket FishPro Features and Terminology Samco Power Accounting 1 2 An adjustment ticket is used to adjust various details of a fish ticket which has been posted The most common use is to increase the price paid for one or more species of fish The adjustment ticket appears like a regular ticket except that the prices are then changed from the original ticket When an adjustment is made to an original ticket that ticket plus all corresponding adjustment tickets are merged into one as a reference to adjust against Aging To age means to determine how old In A R customer accounts are aged according to how many days the amount they owe you remains unpaid A R pr
140. en fully printed you see THIS REPORT MUST BE FULLY PRINTED BEFORE IT CAN BE DELETED Press Enter to continue then either use option 2 to print the report and then return here to delete it or press Esc to select another report Audit trail reports must be fully printed before they can be deleted using 1 for the starting page and Last for the ending page If this is not an audit trail report or if the report has been fully printed you see ARE YOU SURE If you answer N the Report selection screen reappears If you answer Y the report is deleted and removed from the Report selection screen 2 Print list of disk reports To print a list of reports stored on the disk type 2 You then see ITO SF Print list at disk reports 000 alja F Edt AR IC OE SA AP PC GL FA JC PO GR Pi CL FP PS TC TB PA DX SA SF Heb POX GeV Xutt COG HAAS d gt a m Print reports from disk Acme Enterprises Inc Print list of disk reports Please enter Reports for which company TA Reports for which package Show only stacked reports Enter company4 D press F1 for next company or F2 for wat SL toy NOTE If you are not using multi companies REPORTS FOR WHICH COMPANY does not appear Reports For Which Company Enter the company code for the reports you want to list press Enter for the current company press F1 to scan the company file or press F2 to print a list of reports for All companies Fishpro Print Reports f
141. enance menu select Delete form codes A new screen appears for entry of the code you want to delete Enter the form code to be deleted or press F1 to display each code in order as instructed at the bottom of the screen When the form code is found the description is displayed and you are asked OK TO DELETE FORM CODE N Answer Y to delete the code press F1 for the next code or press ENTER for N If you answer Y the code is deleted and you can enter another form code to be deleted When there are no more form codes to be deleted press Tab at the Form code field The Form codes maintenance menu reappears Print Form Code List From the Form codes maintenance menu select Print form code list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Form codes maintenance menu will reappear To end the Form codes maintenance function press Tab as the menu selection The F P codes maintenance menu reappears Maintain species codes This function is used to code species You can give each species your own code but the proper DFO code must also be assigned for DFO statistical reporting purposes Refer to Appendix 8 titled Catch Statistics Coding Summary A current list of species codes is available from DFO From the F P codes maintenance menu select Speci
142. ents but select more After viewing the report you decide to cancel the adjustments this will return you to the Automatic adjustments Ticket selection screen 3 Accept these adjustments and continue When you have verified that all calculated adjustments are correct as shown on the Automatic Adjustments report you are ready to create the adjustment tickets 4 Reject these adjustments and continue Use this feature to reject the latest selection but continue with the earlier selections and create the adjustment tickets Fishpro Fish Ticket Processing Samco Power Accounting 10 46 5 Discard all adjustments If the adjustments are not correct select Discard all adjustments All adjustments will be cancelled If you have selected an option to continue you see the next screen Please select 1 Create normal tickets or non specific adjustments A 2 Print fish tickets now 3 Paid to skippers only 4 Create bonus checks 5 Subtract account debits 6 Add account credits 7 Print checks now 8 Print by boat summary 9 Adjustment date 10 Exempt from EI 1 Create normal tickets or non specific adjustments A One adjustment ticket will be created for every original ticket that matches the value set up on the previous screen The adjustment value will then be distributed to the various deckhands according to the boat deckhand distributions These distribution amounts can be changed if desired N This creates o
143. er the ending date or press F1 for Latest 5 Boat CFV This field is for display only It shows the boat CFV and name from the original fish ticket 6 Gear type Enter the Gear type or press F1 for All 7 Print Format Enter the format of fish ticket to print Enter either 1 to use the Plain paper form or 2 to use DFO fish ticket form The default is taken from the Fishpro control file 8 Copies Enter the number of copies to print of the reprinted fish ticket The default is 1 At ANY CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear User defined reports From the F P History report menu select User defined reports The following menu will appear Fishpro History Menu Samco Power Accounting 12 23 EITC FP User detinea reports aiiz Fie Edt AR IC OE SA AP PC GL FA JC PO BA A CL FP PS TC TE PA X SA SF Hep POU G VRwOtt COG ARO 4PB i User defined catch reports Acme Enterprises Inc Please enter 1 Report number i 2 Start date 3 End date Enter the following data 1 Report number Enter the report number of the report to be printed The title of the report will be displayed to the right of the report number 2 Start date Enter the starting date for this repo
144. er up to 3 digits plus 2 decimal places or press ENTER for the default minimum weight of 00 4 Max Weight This field in conjunction with field 3 above is used at ticket entry to ensure the weight entered for this species is within the range Enter up to 3 digits plus 2 decimal places or press ENTER for the default maximum weight of 00 5 Pieces Enter up to 7 digits for the year to date piece count for the species This field can be set to zero by pressing ENTER Each time a ticket is processed for this species this piece count will increment 6 Weight Enter the total weight for this species delivered to date Each time a ticket is processed this weight field will increment This field can be set to zero by pressing ENTER 7 Value Enter the total year to date amount paid out for this species Each time a ticket is processed this dollar value will increment by the value on the ticket for this species This field can be set to zero by pressing ENTER 8 Inventory Account If you are NOT using Inventory Control enter the G L account number for inventory receiving If you are using I C enter the same inventory receiving account number here that was used in I C You must enter an account number in this field 9 Include weight Press ENTER to accept the Y default if the weight for this species is to be included in the period and year to date totals The only time you would answer N is if packaging was set up as a s
145. erred into the period to date fields so that the period to date fields are now accurate for the new period 2 The current period end date in the A R Control file is set to the ending date of the new period 3 If this is not the end of the year the amounts in the holding field are added to the year to date amounts 4 If this is the end of the year the year to date amounts are set equal to the amounts in the holding fields Fishpro End of Period Year Functions Samco Power Accounting 15 1 5 The holding fields are all set to zero NOTE Your period to date and year to date figures will be accurate as long as your sales and cash receipts transactions never span more than 2 periods the current period and the next period If you delay running this Process end of period function until you have transactions dated in the period after the next period you should not enter these transactions Don t enter them until after you have run this function For example if the current period end date is 3 31 19 and you use monthly periods it is all right to enter transactions dated as late as 4 30 19 However it is not all right to enter any transactions dated 5 01 19 or later until after you run this function To Begin These Functions Select Process end of period year from the second page of the Fishpro main menu You will see the following menu all File Edt AR IC OF SA AP PC GL FA JC PO BA Pi CL FP PS TC TE PA DX SA SF Heb
146. es codes and you will see Fishpro Maintain System Codes Samco Power Accounting 6 4 Acme Enterprises Inc 2 Change Inquire species code 3 Delete species code 4 Print species code list Make a selection or F11 for help at any time Add Species Code If you select Add species code from the Maintain system codes menu you will see Fishpro Maintain System Codes Samco Power Accounting 6 5 EITC FP Maintain species ostes arara i Fe ES AR IC CE bA AP PC GL FA JC PD BR FI CL FP PS TC TB PA OK SR SF Heb CO SrVKRwott COO MAO APO kE Species file maintenance Acme Enterprises Inc Add 1 Species code 2 Description 3 Min weight 4 Max weight 5 Pieces 6 Weight 7 Value 8 Inv account 9 Include weight 10 DFO species code 11 DFO form code 12 Default quality code NOTE If you did not answer Y to CREATE DFO SLIP FILE 2 in the F P Control file fields 11 and 12 will not appear Enter the following data 1 Species code Enter up to a 6 character alphanumeric code for each species This code can be the same as the DFO code or a code specific to your organization 2 Description Enter the species description up to 25 alphanumeric characters 3 Min Weight This field in conjunction with field 4 below is used at ticket entry to ensure the weight entered for this species is within a specific range Fishpro Maintain System Codes Samco Power Accounting 6 6 Ent
147. es export to be changed or inquired into When you are through with this function press TAB at the Species export field The Species exports maintenance menu reappears Delete Species exports From the Species exports maintenance menu select Delete species export A new screen appears for entry of the code you want to delete Enter the species export to be deleted or press F1 to display each code in order as instructed at the bottom of the screen Fishpro Maintain System Codes Samco Power Accounting 6 59 When the species export is found the description is displayed and you are asked OK TO DELETE SPECIES EXPORT N Answer Y to delete the code press F1 for the next code or press ENTER for N If you answer Y the code is deleted and you can enter another species export to be deleted When there are no more species exports to be deleted press TAB at the Species export field The Species exports maintenance menu reappears Print Species export List From the Species exports maintenance menu select Print species export list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Species exports maintenance menu will reappear To end the Species exports maintenance function press TAB as the menu selection The F P codes maintenance menu reappears
148. essing F1 2 SIN Enter the SIN number of the fisher or leave blank 3 Name Press F2 to enter an individual s name by Last name First name or enter a company s name In some cases the fisher may operate as a company The name can be a combination of upper and or lowercase to a maximum of 25 characters NOTE When deciding upon the naming convention you should consider the following e the fisher s name will appear on ROE s T4 s labels and reports invoices statements cheques and receipts as typed here e many of the fields throughout the package will allow for searching by the first five characters The alphabetic customer list uses the first five characters for ordering names Fishpro Maintain Fishers Samco Power Accounting 7 3 You could skip this field and enter it at ticket entry At ticket entry the first person entered on a boat is considered to be the skipper You may want to enter all your skippers at this time and add deckhands at ticket entry Also some of the information requested here is not requested at ticket entry 4 Address 1 Enter the first line of the fisher customer address up to 25 alpha numeric characters If you do not need 2 lines for the address press ENTER for the lines you don t need 5 Address 2 Enter the second line of the fisher customer address up to 25 alphanumeric characters 6 City Prov Enter the name of the city up to 15 alphanumeric characters Enter a 2 character pos
149. est Rates From the Interest rates menu select Change Inquire A screen appears for entry of the interest rate you want to change or inquire into Enter the start date or press F1 to scan the interest rates on file Make any desired changes be selecting the number of the field you want to change then entering the new data Press ENTER to FIELD NUMBER TO CHANGE to file the changes The screen will then clear for entry of another interest rate to be changed or inquired into Delete Interest Rates From the Interest rates menu select Delete A screen will appear for entry of the interest rate you want to delete When all desired interest rates are deleted press END at the first field The Maintain interest rates menu will reappear Print Interest Rate List From the Interest rates menu select Print The following screen will appear Fishpro Interest Charges Samco Power Accounting 21 9 Enter the following data Starting date Enter the date you wish the report to start in MMDDYY format or press F1 for Earliest as instructed at the bottom of the screen Ending date Type the last date to be included in the list or press F1 for Latest You will then be asked ANY CHANGE N If you wish to make any changes answer Y or press ENTER to default to N A window will then appear for you to select how to print the list Refer to the chapter titled General Rules for a detailed explanation of the printing options When the l
150. fisher account to another M miscellaneous The miscellaneous document is similar to a journal voucher Used for Third Party demands U El premium Usually created by the fish ticket posting function at ticket entry X Income tax Usually created by the fish ticket posting function at ticket entry 3 Doc date Enter the correct date in MMDDYY format or press ENTER to accept the default date 4 Reference Enter up to 25 alphanumeric characters describing this journal entry If the document is a cheque receipt or a journal voucher this field will be filled in for you Press ENTER to accept it or the default reference can be changed if desired Debit Enter the debit amount or press ENTER to leave blank If a debit amount is entered here the credit field below will default to zero and cannot be changed Credit Fishpro Journal Entries Samco Power Accounting 19 3 Enter the credit amount If a debit amount was entered above this field will be skipped Customer Name If the debit or credit is to be applied to a fisher customer enter one of the following enter the customer number press F2 for no customer skip to account field press F1 for next customer press ENTER and type the fisher customer name You can scroll through the customers by using the F1 key at both the customer number and customer name fields Account If you entered a fisher customer name above the default account number which was set up in th
151. fishers all boats since last export all deckhand distributions the Fishpro control file the company file NOTE If the export of data to a packer is not done regularly it is recommended that the last load date be set to Never so that you are assured of transferring all data Select Packer file export program from the F P Utility functions menu and you will see Fishpro Utility Functions Samco Power Accounting 14 3 F1 Enter the following data 1 Packer number Enter the CFV of the boat you have designated as a packer or press F1 for next packer boat number 2 Last load date Enter the date of the last load of data to this packer in the format MMDDYY or press F1 for Never 3 Packer user id Enter the unique user id to be assigned to all fish tickets created on the packer This is to allow processing and reporting of the packer fish tickets separately 4 Device size in Kbytes Enter the size of the device that the packer export information is to be copied to in the packer company file The default is C Fishpro Utility Functions Samco Power Accounting 14 4 5 Start ticket Enter the starting ticket number to be used on the packer for fish ticket entry 6 Next automatic customer Enter the first number to create for new customers 7 Default gear type Enter the default gear type to be used on the packer during fish ticket entry The default is 10 8 Default delivery location Enter t
152. function resets the fisher earnings information This includes El amounts and deductions collected totals Are you sure you want to do this N Type Y and press Enter This function will reset the various earnings and El totals for each Fisher to zero 4 Purge Boat Catch History This function will purge previous years catch history for boats This information is tracked separately from the ticket history and can be kept for many years You will only need to run this function if the BOTHIS file becomes too large Select Purge Boat Catch History from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 5 PRIT FP Purge baat coton niso l aix Fie Edt AR IC OE SA AP PC GL FA JC PO BR OP CL P Te Te SA SF Heb Ps PA DM SPO G WXnOt4t COG MAO 4P8 ie Purge boat catch history Acme Enterprises Inc This function purges boat catch history information for previous years All catch history for each boat up to and including the year selected will be purged Are you sure you want to do this N Enter purge year Once you are sure that you want to do this type Y in response to ARE YOU SURE YOU WANT TO DO THIS You will then be prompted to enter a purge year All boat catch history will be purged up to the year entered 5 Purge Boat Deckhands History The Fishpro system maintains a list of who was most recently on each boat This function allo
153. g the F P Reports menu reappears 7 Print Totals Enter Y to print the totals at the bottom of the report or press ENTER to accept the default of N Print Record of Employment Record of employment forms can be printed for one or All fisher with one or All gear types Fishpro Reporting Menu Samco Power Accounting 13 5 From the F P reports menu select print Record of Employment and you will see ITO FP ROEPEI ajoj 3 sole e TA E E T AM IG E NE PO G VKRWOtt COG HAO 4PO0 ie Print record of employment Acme Enterprises Inc Please enter 1 Fisher 2 Gear type 3 Exclude fisher with other gear types 4 Company division Press F4 for All or press ENTER for fisher boat search NOTE Records of Employment must be printed before T4 forms Enter the following data 1 Fisher Press F1 for All enter the fisher s SIN press ENTER and type the fisher s name or press F2 to scan the fisher file as instructed at the bottom of the screen 2 Gear Type If you wish to produce ROE s for only one gear type enter a gear type code or press F1 for All 3 Exclude Fisher With Other Gear Types If you specified only 1 gear type above you can include all fishers who use that gear type as well as other gear types by answering N If you answer Y you will only get ROE s for fishers who use the selected gear type only If you answered All in field 2 above this question will automatically default to N and cann
154. g the first new ticket of the current processing session the next ticket number The message NEW TICKET will display beside the ticket number If you wish to accept the default ticket number and date press ENTER to continue Press F3 to get a window displayed of all unposted tickets The ticket number boat name and ticket status will be shown As with all find windows you can scroll up and down through the window and then copy your selected ticket to the ticket number field Press F4 to make a price adjustment to a posted ticket The adjustment tickets are for the change in prices not the new price The original ticket number is required for a price adjustment You are also able to press F2 if it is a non specific adjustment ie an adjustment is required but does not apply to a specific ticket Press F5 to a reverse a posted ticket The ticket may be cancelled completely or an amended ticket may be entered The original ticket number is required for a reversal The original ticket date will be used If an amended ticket is entered a new fish slip is printed with the heading Amended NOTE If you enter a ticket number previously used the original ticket number will move to the right of the screen and you will be asked for an adjustment number Refer to the section in this chapter titled Adjustment tickets 2 Entry Date The system date will be displayed If you type a date different from the system date the date you
155. ge for that column S If the column is calculated in dollars and the crew member is to receive the total amount enter the amount displayed under the column heading or type the amount this fisher is to receive If the column is calculated in percent and the crew member is to receive the total amount then type 100 or enter the percentage this fisher is to receive S If the calculation method is share enter the number of shares this crew member is to receive The first number you enter will change the remaining amount to zero as the system assumes that number to be equal to the total value for the column As you enter additional shares for other crew members the system will calculate the total number of shares and adjust the amounts Fishpro Fish Ticket Processing Samco Power Accounting 10 32 The Total Amount field will display the gross amount this crew member is to receive It cannot be changed You will then be prompted to enter the next fisher customer who is to receive a portion of this catch value When all crew members have been included in this distribution press ENTER at the Name field and the cursor will move to the lower half of the screen You will now fill in the deductions for each crew member Earnings taxation and El calculation NOTE The cursor will move directly to the El status field The Tax and Demand fields can be accessed if necessary by using the Arrow keys The first fisher you will be dealing w
156. git field for the ticket number which will be entered during ticket processing If you use 6 or less digits the software will preface the number with a two digit year based on the current year you enter for item 14 of this menu and zero fill to make an 8 digit ticket number Once you enter a number then at ticket entry you can press the F1 key and the program will supply the number automatically based on the last number The prefaced year date and zero fill will not be displayed here 2 Next Adjustment Number During ticket processing an adjustment number based on the LAST ticket number entered will be displayed and can be accepted by pressing the F1 key Adjustment tickets will be marked with an asterisk 3 Next Distribution Number This is an 8 digit field for the distribution number which will be used when distributing the gross catch value to the crew If you use 6 or less digits the software will preface FishPro Maintain Fishpro Control Data Samco Power Accounting 5 2 the number with a 2 digit year based on the current year entered for item 14 and zero fill to make an 8 digit distribution number 4 Print Tickets Default From the choices displayed at the bottom of the screen type the letter which corresponds to your most common ticket printing method 5 Ticket Printer Number Enter the number of the printer the tickets are to be printed on 6 Ticket Copies Enter any digit between 0 9 for the number of tickets to
157. h CFV in order or press ENTER and type the name of the boat or press F1 to display each boat in order Follow the screen instructions When you press ENTER in response to the OK TO DELETE BOAT question the boat is deleted and the screen clears for entry of the next CFV to delete When there are no more packers to be deleted press TAB as the menu selection and the Maintain packers menu reappears 4 Print Packer List From the Maintain packers menu type 4 A window appears for you to select how to print the packer list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the Packer List has finished printing you will be returned to the Maintain packers menu To end use of the Maintain packers function press TAB as the menu selection The F P codes maintenance menu will reappear Maintain quality codes This function is used to code the quality of the fish that are delivered to the fish processor This is a user defined code From the F P codes maintenance menu select Quality codes maintenance You then see Fishpro Maintain System Codes Samco Power Accounting 6 38 EITC FP Maintain quality codes Acme Enterprises Inc oO Please select Add quality code 2 Change Inquire quality code 3 Delete quality code 4 Print quality code list Make a selection or F11 for help at any time Add Quali
158. h to make any changes to the information press ENTER at FIELD NUMBER TO CHANGE 2 5 Price type Enter one of the following codes to define what the single unit price is to be for each species W by weight U by unit T by ton If you going to use the auto piece count capability at ticket entry the price type must be by unit 6 Price Enter the amount you will pay for a single unit measurement for each species 7 Average weight Press ENTER for the default of 00 or enter the average weight for this species If you are going to use the auto piece count capability at ticket entry you must enter an average weight for the species 8 Year end price Fishpro Maintain Prices Samco Power Accounting 9 3 At FIELD NUMBER TO CHANGE press ENTER or make any desired changes and then press ENTER The screen clears for the next price code When there are no more prices to add press TAB at the first field and the Maintain prices menu reappears Change Inquire prices From the Maintain prices menu select Change Inquire prices Anew screen displays for entry of the species code price you want to change or inquire into Enter the code or press F1 to display next price or F2 for next species code as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE Make any desired changes to fields 3 5 then press ENTER The screen clears for entry of the next species code price When all desired price c
159. hanges inquires have been made press END as the menu selection The Price maintenance menu reappears Delete Price From the Maintain prices menu select Delete prices A new screen displays for entry of the species code price you wish to delete Enter the code or press F1 to display each price in order as instructed at the bottom of the screen Make your decision by typing Y pressing F1 to see another code or pressing ENTER to bring up any empty screen for entry of another species code When there are no more prices to be deleted press TAB at the first field The Maintain prices menu reappears Update prices for a gear type From the Maintain prices menu select Update prices for a gear type and the following screen will be displayed Fishpro Maintain Prices Samco Power Accounting 9 4 F4 Enter the following data Delivery location Enter the delivery location for this price or press F1 for next delivery location and confirm correct delivery location For packers Enter Y if this price is for a packer or press ENTER to accept the default of N Gear type Enter the gear type for this price or press F1 for the next gear type and confirm correct gear type At this point you can use any of the following keys to do ENTER to change the existing species price F2 add a new species price F3 delete the species price END to exit to the REPORT prompt PGUP change to the previous page PGDN change to the next page Fi
160. have interest calculated on or press F1 to default to All 6 Cut off amt Enter the minimum cut off amount to have interest calculated on 7 Zero balance customer cut off amount Enter the minimum cut off amount to have interest calculated on for currently zero balance customers 8 Compound interest Enter Y if you wish to calculate compound interest or press F1 to default to N 9 Interest Charged Is interest to be charged on debit daily balances Enter N if interest is not to be charged or press ENTER to accept the default of Y 10 Interest earned Is interest to be paid on credit daily balances Enter N if interest is not to be paid or press ENTER to accept the default of Y 11 Print calculation Press ENTER to accept the default of N Otherwise press Y to print the calculation results At FIELD NUMBER TO CHANGE 2 make any necessary changes then press ENTER When you have entered all the interest amounts press END at the Customer field The Interest charges menu reappears Interest charges edit list Select Edit list from the Interest charges menu and a window will appear for you to select how to print the list Refer to the chapter title General Rules for a detailed explanation of the printing options When the list has finished printing the Interest charges menu will reappear Fishpro Interest Charges Samco Power Accounting 21 6 Post interest charges Select Post from the Interest charges men
161. he Local print option is only available for Linux users Reports which are classified as special forms can only be immediately printed so DISPLAY ON SCREEN or PRINT TO DISK do not appear Special forms include payroll cheques A R statements invoices quotations purchase orders etc 1 SEND TO PRINTER 1 From the how to print menu type 1 to print the report on printer 1 2 thru 15 SEND TO PRINTER 2 thru 15 FishPro General Rules Samco Power Accounting 3 8 From the how to print menu type 2 3 4 thru 15 if printers 2 3 4 thru 15 are displayed to print the report on the selected printer L LOCAL PRINT From the how to print menu type L to print the report on the terminals local printer S DISPLAY ON SCREEN From the how to print menu type S to display the report on the screen D PRINT TO DISK From the how to print menu type D to store the report on disk After you select one of the options above you are asked ANY CHANGE Answer Y and change your selection or answer N to execute your selection Displaying reports on your screen Instead of printing on a printer or to disk you can display on your screen any report not required for an audit By displaying a report you get faster access to the information especially when the printer is not available To display a report on the screen instead of printing it choose DISPLAY ON SCREEN from the how to print menu If you press the F1 ke
162. he Print reports from disk menu will reappear To end this function To end the printing reports from disk function press Tab when at the Print reports from disk screen The package menu reappears Fishpro Print Reports from disk Samco Power Accounting 16 12 SAMCO Building business and technology relationships SEHN Chapter 17 File Utilities Introduction This function is intended to be used ONLY to convert the data files from their internal indexed format to a flat ASCII format They can also be used to restore flat ASCII files into internal indexed format It is not intended to be used for daily or periodic backups for off site storage There are other utilities available which are much more efficient and less time consuming To begin this function From the Fishpro main menu press F2 to get to the second screen and select File Utilities You will see a screen similar to the following Fishpro File Utilities Samco Power Accounting 17 1 TRITC FP Fith Processor utilities alo x Fle Edt AR IC OE SA AP PC GL FA JC PO GA Pi CL FP PS TC TB PA DX SA SF Hep COL G VKRwOtd COG MAO d gt ite File utilities Fish Processor Acme Enterprises Inc Please select E 2 Restore from an export file 3 Rebuild a file Make a selection or F11 for help at any time 1 Export a file This function is used to convert the listed data files from the internal format to a flat ASCII file The Fishpro data fi
163. he default delivery location to be used on the packer during fish ticket entry 9 This machine s device Enter the device for this machine The software will automatically transfer the export data to this device once the export data file has been created You may press F1 to bypass copy to the device At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter The screen clears and several messages display as this function processes each of the files to be exported to the packer system When this function is complete it will returns to the Utility functions menu Packer file import program This function reads an import file of data created on a packer using a restricted version of the Fishpro software The information imported is changes to customers fishers fish tickets created on a the packer Select Packer file import program from the F P Utility functions menu and you will see Fishpro Utility Functions Samco Power Accounting 14 5 Enter the device from where the packer import data files are to be read The default drive letter is A You are then prompted Are you sure if you answer Y then a report of all tickets and updated customers fishers will be printed Any fish ticket number to be imported is already on file a warning message will be printed and the fish ticket will not be imported After the report is printed you are prompted Load tickets The default is Y and you can enter N to terminate
164. he report or press F1 for Last Fishpro History Menu Samco Power Accounting 12 12 3 Which date The options are F Fish ticket date P Posted date 4 Start species Enter the starting species code or press F1 for first 5 End species Enter the ending species code or press F1 for last 6 Gear type Enter one gear type code or press F1 for All 7 Delivery location Enter the code for the delivery location to be included in the report or press F1 for AU 8 Catch area Enter one catch area code to be included in the report or press F1 for All 9 Plant packers The options are P Plant tickets only K Packer tickets only B Both 10 Print each gear type on a new page If you do not want the species detail for each gear type selected on a new page answer N If you do press Enter to accept the Y default 11 Print form code detail To see species form code detail on the report press Enter to accept the Y default or answer N Fishpro History Menu Samco Power Accounting 12 13 At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Packer report From the F P History menu select Packer report You will then see IT
165. hed printing the Print reports from disk menu will reappear 5 Print report log Select Print report log from the Print reports from disk menu The following screen will appear Fishpro Print Reports from disk Samco Power Accounting 16 10 IRITC SF Print rapon tog ee alld Fle Edt AR IC OE SA AP PC GL FA JC PO GA Pi CL FP PS TC TB PA DX SA SF Heb PO GVW tt COG HAS pba Em Print report log Acme Enterprises Inc Please enter 1 Start date E 2 End date 3 Include ordinary reports 4 Purge file Press F1 for Earliest Enter the data as follows 1 Start Date Enter the date for the report to start or press F1 for Earliest as instructed at the bottom of the screen 2 End Date Enter the last date to be included in the report or press F1 for Latest 3 Include Ordinary Reports An ordinary report is one that is not required for an audit trail Press Enter to accept the Y default or type N to exclude ordinary reports 4 Purge File If the report file is to be purged type Y If it is not press Enter to accept the N default Fishpro Print Reports from disk Samco Power Accounting 16 11 At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When all printing has completed t
166. his column to appear in the report 16 Print of pieces Enter Y if you want the resulting data to show the of total pieces for the sub totals and grand totals Enter N if you do not want this column to appear in the report To end this function When you are finished with the History reports function press END as the menu selection The main Fishpro menu will reappear Fishpro History Menu Samco Power Accounting 12 31 Building business and technology relationships j Chapter 13 Reporting Menu Introduction You will use these functions to produce T4 s ROE s T5 s Inventory reports a Third Party Demand report a Worker s Compensation report and a Report on Hirings The Recalculate El amounts function is used to adjust the El eligibility dates and amounts and should be run before printing Records of Employment and T4 forms To begin this function From the main Fishpro menu select Reporting menu and you will see Please select 1 Automatic earnings generation 6 Print WCB report 4 Settlement summary report 7 Third party demand report 15 Account balances report 8 Inventory report Fishpro Reporting Menu Samco Power Accounting 13 1 Automatic earnings generation This function creates a data file of the weekly fisher earnings for a range of dates This file can then be sent to the El office on disk Select Automatic earnings generation from the F P Reports menu and you will see Enter d
167. how you set them up in the Maintain gear type function Name Enter the name of the fisher or press F1 to search by fisher number until you locate the correct fisher NOTE This first field on the distribution screen is for the skipper If you did not answer Y to SKIPPER in the Maintain fisher customer function then some reports will show the fisher customer name but indicate the person or company is not a skipper If the skipper s name you enter here is different from the one set up in the Maintain boats function you will hear a BEEP and the message WARNING BOAT HAS DIFFERENT SKIPPER ON FILE PRESS F2 TO OVERRIDE PRESS ENTER TO CONTINUE When the correct fisher has been located press ENTER Fishpro Fish Ticket Processing Samco Power Accounting 10 30 Add new fisher If the fisher is not in your Fisher file you can add him now Press F2 and a window similar to the following will appear on the screen Fisher Data Lo Press END to exit without adding new customer Enter the following data 1 Cust Enter the new customer fisher number or press F1 to use the next customer number from the Fishpro control file This number is the customer fisher Social Insurance Number and the software validates the number Press END to exit without adding new customer fisher 2 Name Enter the new customer fisher name last name first This is a required field Up to 25 alphanumeric characters can be entered 3 Ads 1
168. ice press F2 to back up from the pieces field and then type the new price You will be asked MAKE PRICE CHANGE PERMANENT N Press ENTER if you do not wish to permanently change the price or type Y and press ENTER if you do If you answer Y the price will be changed in the Price file Fishpro Fish Ticket Processing Samco Power Accounting 10 9 From the Price field you can change the Form code field by pressing F2 to back up and typing a new form code From the Pieces field the form code can be changed by pressing F2 twice and typing another form code or pressing F1 to display the next form code on file as instructed at the bottom of the screen From the Price field you can change the Form code field by pressing F2 to back up and typing a new form code From the Pieces field the form code can be changed by pressing F2 twice and typing another form code or pressing F1 to display the next form code on file as instructed at the bottom of the screen From the Pieces field the quality code can be changed by pressing F2 three times and typing another quality code or pressing F1 to display the next quality code on file as instructed at the bottom of the screen However the quality code and form code must be a valid code on file Press ENTER to accept the information displayed Pieces If the catch value is being calculated by pieces enter the number of pieces from the source document You must have a price by unit for this species in
169. ickets rEPOrtnn srera iaia a ARER NR AT aA ia 41 Automatic adjustments canen ninne nani Todo a cee a a tee wa a 41 Edit DFO transmission flessioni a meses e a a a 49 Cheque Receipt ENa a at tele a a a aa Aa a aa eee aia 1 Histoiy MENU sisirin iee rensa er EENE AUK Saa ETAU NE ENNEA SEKSIE P EEOSE TAn ENEs 1 Boat report nnani a E E RR R A Wau R a A E GO 2 Fisher report onein a a aE a E E E A A T E E en E RR AR 5 Tieket reportera a cedars a A a A N a EA R 8 C teh area rePOrt cnnan a a a ER ale E N AR oe N R 9 Species Tepot aracin e a a a i a e A a a aS 12 Packer TOD OM 5 nonn t R A E a a A EEE E a R 14 DFO Species Tepor urni aE EE R E A AEE AE OEA RRA OA 15 UMA COT NE a a e caus a vats cdi a a a a eons a ve Ee 17 Prce adjustm nt SUMIMOALY 2c S cthaeinctein e e E E T R 19 Boat performance report 4 stirs cata aacovanso ae candozetenpadzende ade caannateateasiomatceunteatenenaeesaceamageeateon nes 20 Fish tick t reprint cesses tae esa Se anata eye Sua esl ate a hie Nh ehh As 22 User defined TEP OMS xyiccssccheeiaesbacieiass ndactascevteestzton deseo eabavteatasarsiad ich a a aoi aet tan ainsa 23 Fish Tax History Reports orin ii ss aaa a a a ects a A ews 24 Year end price COMI ALISON aie taro aisas ines a ia aig E O AR RT 26 FishPro Table of Contents Samco Power Accounting TOC 2 Custom RepottS enni i easel Gideon Nai Dea ene ataa 28 Reporting Menu eisai te sienna aa a ade Eaa e E caad never times ete t au cin nam a cna a a Eaa a
170. if you answered Y This will be the default used in ticket entry Type the code for one of the delivery locations you will set up in your Maintain delivery locations This default should be the delivery location used most often 46 Use Area Codes Enter Y or N These are the DFO catch area codes for a geographic location A current list is available from DFO 47 Verify Trip Date Type Y or N If you answer N then the trip date of the boat will not be checked If you answer Y then the number of fishing days will be checked against the days for the current trip 48 Default Delivery Location Enter the delivery location to be used as the default delivery location This is the deliver location used most often The Fishpro control file maintenance routine defaults this to 1 FishPro Maintain Fishpro Control Data Samco Power Accounting 5 11 The default delivery location of 1 must be set up in the Maintain delivery locations function This should be the delivery location used most often 49 Use Packers Enter Y if you use packers and N if you do not use packers 50 Use Company Divisions Enter Y if you use company divisions and N if you do not 51 Default Gear Type Enter the code to represent the most common gear type used by your company This code can be overridden at ticket entry NOTE This gear type code must be set up using the Maintain gear types function to be valid at ticket entry 52 Use settlement report
171. information here If you do not enter exactly the same information you will get the message NO TICKETS SELECTED as you are not a recognized user You can press F1 for All users 2 Gear type To post tickets for one specific gear type enter the gear type code or press F1 for ALl 3 Delivery location To post tickets with one delivery location enter the code or press F1 for AIL 4 Include adjustments If adjusted tickets are to be included in the posting press ENTER to accept the Y default or type N Fishpro Fish Ticket Processing Samco Power Accounting 10 40 At FIELD NUMBER TO CHANGE 2 make any desired changes and press ENTER A window appears for you to select how to print the Ticket Tally Posting If you selected only one printer in the customer file you will not be offered a printer choice Follow the screen instructions When the Ticket Tally Posting has finished printing the posting is complete and you will be returned to the Ticket entry menu Tickets on hold report This report produces a list of all tickets on hold for any reason The report gives the following information ticket number ticket date boat CFV boat name gear type value of the ticket user id that created the ticket and the ticket type To print this report select Tickets on hold report from the Process fish tickets menu A window appears for you to select how to print the report Follow the screen instructions Refer to the chapter titled
172. ing enter the function for adding missing data and then re enter the function you were originally using ALL 999 s IN A FIELD ON A PRINT OUT OR ON THE SCREEN Situation A number has exceeded its allowed maximum size Handling Enter the data as two or more transactions instead of one BEEP Fishpro Error Messages Samco Power Accounting A 2 Situation You will occasionally hear a beep from your computer when you are entering data This means either 1 You have entered too many characters or 2 You have entered data in the wrong format For example you have attempted to enter letters when numbers should have been entered Handling Refer to your User Manual for the maximum number of characters that can be entered and the required format then correct your entry CALCULATION OVERFLOW Situation An arithmetic calculation in the program has resulted in an answer which is too large for the field that it is to be placed in Handling Refer to the applicable chapter in the User Manual If necessary get technical software support CHANGE NOT ALLOWED Situation You are attempting to make a change where changes are not allowed Handling Refer to you User Manual for instructions See also the section entitled Allow Protected Change in the Maintain Company Data chapter of this User Manual and in the Installation Guide ENTRY MUST BE ALPHANUMERIC Situation You have entered non alphabetic characters in a field whi
173. ing Menu Samco Power Accounting 13 24 3 Ending fisher Enter the fisher ID where you want the report to end or press F1 for Latest 4 Starting CFV Enter the boat number where you want the report to start or press press F1 for Earliest 5 Ending CFV Enter the boat number where you want the report to end or press press F1 for Latest 6 Starting last trip date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 7 Ending last trip date Enter the date in MMDDYY format when you want the report to end or press F1 for Latest 8 Format Full All the fields plus credit limit found on first page of the fisher Brief Customer number Name SIN and El status only 9 Include Amounts Y All the T4 and T4A amounts found the first page of the fisher N No T4 and T4A amounts At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P reports menu reappears To end this function To end use of the Reporting menu press Tab at the Please select field The F P Main menu reappears Fishpro Reporting Menu Samco Power Accounting 13 25 SAMCO Building business and technology relationships Chapter 14 Utility functio
174. ing business and technology relationships Chapter 12 History Menu Introduction The reports included in this menu will provide you with historical information for your current processing year Fish tickets can also be reprinted through this function All reports can be printed on a printer displayed on the screen or printed to disk for later printing From the main Fishpro menu select History menu Then you will see Please select M 6 Packer report 14 Year end price comparison 7 DFO species report 15 Custom report 8 Quality code report Fishpro History Menu Samco Power Accounting 12 1 Boat report Using the Boat report you can track inventory received from one or all of your boats over a selected period of time If selected ticket summary detail can also be shown which includes deckhand distribution and species detail From the F P History menu select Boat report You will then see the first page of the two page screen Enter the following data 1 Sort order The boats included in the report can be sorted in three ways C by CFV or N by boat name or G by boat gross or S by skipper name as instructed at the bottom of the screen 2 Start ticket date Enter a date in MMDDYY format when you want the report to start or press F1 for Earliest Fishpro History Menu Samco Power Accounting 12 2 3 End ticket date Enter the date in MMDDYY format for the last day boats are t
175. intenance menu will reappear To end the Species exports maintenance function press TAB as the menu selection The F P codes maintenance menu reappears Fishpro Maintain System Codes Samco Power Accounting 6 61 SAMCO Building business and technology relationships Chapter 7 Maintain Fishers Introduction This function is used to add and maintain information about your fishers The Fisher Customer file is shared by Accounts Receivable and Fishpro To begin this function From the Fishpro menu select Maintain fishers You will then see Fishpro Maintain Fishers Samco Power Accounting 7 1 A p m lt sss S 820500702 Bobby Angus i i 820 500 702 T 999999 Boat 999999 405 12 f 100 First Avenue N ss Insurable calc Pt Hardy vom ipo canada 5 79 EO O b Regular iili moun None ings 78 fio 455 75 nt 24 fivo5s 75 500 00 79 EUO Make ch isher F3 for delete PgUp PgDn Field number to 1 Customer You may find a fisher customer that already exists by entering a or by pressing ENTER to search by the following fields Customer searcl If you want to enter a new customer press F2 for quick add You will see the following window Fishpro Maintain Fishers Samco Power Accounting 7 2 Use the fisher s SIN number as the customer number or automatically assign the next customer number by pr
176. ion 4 Print company division list Make a selection or F114 for help at any time Add division To add a company division select Add division You will see Fishpro Maintain System Codes Samco Power Accounting 6 42 EITC FP bain company divisions alls File Edt AR IC OE SA AP PC GL FA JC PO BA PI CL P ps Te 1 PA DX SA SF Hep PSO G VRwOFtt COG MAO APB ie Company division maintenance Acme Enterprises Inc Add 1 Division number 2 Division name 3 Address 1 4 Address 2 5 Address 3 6 Phone number 7 RCT employer number 8 DFO company number Enter the following data 1 Division number Enter a 3 digit number for this company division This is the number used to search for the division in the Print ROE s and Print T4 functions 2 Division name Enter up to 30 alphanumeric characters to describe the name of this division 3 Address 1 Enter the first line of the address for this division Up to 30 alphanumeric characters are allowed You can skip this field by pressing ENTER 4 Address 2 Enter the second line of the address up to 30 alphanumeric characters You can skip this field by pressing ENTER 5 Address 3 Fishpro Maintain System Codes Samco Power Accounting 6 43 Enter the third address line You can skip this field by pressing ENTER 6 Phone number Enter the 12 alphanumeric character telephone number for this division You can skip this field by pressing ENTER
177. ion on each species If you make changes to these fields your historical information will no longer be correct From the Species file maintenance menu select Change Inquire species code A screen appears for entry of the species code you want to change or inquire into Enter the code or press F1 to see each code in order as instructed at the bottom of the screen Make any desired changes by selecting the number of the field you want to change then entering the new data At FIELD NUMBER TO CHANGE 2 make any desired changed then press ENTER The screen clears for entry of another species code When no more changes or inquiries are to be made press Tab at the Species code field The Species file maintenance menu reappears Delete Species Codes From the Species file maintenance menu type 3 A screen displays for entry of the code you want to delete Enter the species code or press F1 to display the species codes in order as instructed at the bottom of the screen Make the deletion by typing Y in response to OK TO DELETE SPECIES N or press ENTER to accept the N default The screen will clear for entry of another species code to be deleted When there are no more species codes to be deleted press Tab at the Species code field The Species file maintenance menu reappears Print Species Code List From the Species file maintenance menu select Print species code list A window will appear for you to select how to print th
178. ious field El If the fisher has a El status of l the El amount will be automatically calculated based on the trip days and the El ratio set up in the F P Control file This amount can be changed If the fisher has already paid his maximum amount for the week or year no El deduction will be calculated If the fisher s El status is C X L N or F no amount will be calculated here Refer to the chapter titled Maintain Fisher Customer for information on El status Account Press ENTER to accept the gross amount or enter the balance to be put on this fisher s account Cash Enter the amount of cash the fisher wants paid to him Cheque Enter the amount of the cheque to be issued to the fisher NOTE If any amounts are entered in the Cash or Cheque fields the Account field will be automatically adjusted The remaining fields will have historical information displayed which cannot be changed Your screen should now look similar to the following When you have finished press ENTER You will then enter the deductions for the next fisherman customer When you have completed the distributions and deductions for all crew members make any desired changes at FIELD NUMBER TO CHANGE 2 then press ENTER At FIELD NUMBER TO CHANGE 2 enter the number of the field you want to change Choose the field to change and press ENTER You can also choose one of the following options F1 to page up through the list of fishermen crew members
179. is always capable of calculating the total balance due from an open item customer and does so upon request But the ability to look at older not fully paid invoices from back months can be helpful especially for highly active customers who pay by specific invoice number Balance forward method The balance forward method of keeping a customer s account typically results in all entries being summarized into a single balance brought forward amount When a payment is received from a balance forward customer that payment is always applied to the oldest unpaid item s The balance forward method of controlling a customer s account is often useful for customers who buy only occasionally and whose accounts usually contain only a few entries Data organization The information you enter is stored on your disk In order for the programs to be able to locate specific pieces of data within large masses of data and to be able to process it logically data must be organized in some predictable way Fishpro and the Accounting software organizes your data for you automatically as it stores it on your disk There are three terms you should understand about the way the data is organized Character a character is any letter number or other symbol you can type on your keyboard Field a field sometimes called a data field is one or more character s representing a single piece of data For example a name a date or a dollar amount a
180. ishpro Cheque Receipt Entry Samco Power Accounting 11 2 If you select M when you press ENTER at FIELD NUMBER TO CHANGE the screen clears for entry of the next cheque receipt When you select this option a cheque receipt will never be printed as the option assumes the cheque receipt was already issued At FIELD NUMBER TO CHANGE make any desired changes If you select L or N and press ENTER at FIELD NUMBER TO CHANGE 2 you will see the following screen es You can use this 20 line screen for any comments or information you want to appear on the cheque receipt At FIELD NUMBER TO CHANGE 2 make any desired changes then press F2 You will see page 3 of the Cheque Receipt entry Cheque Receipt Entr Fishpro Samco Power Accounting 11 3 John Skipper 85 Pacific Hwyl The information from the fisher customer file will be displayed At FIELD NUMBER TO CHANGE make any desired changes then press ENTER You will be asked for the print device and whether you want to print an alignment for each cheque entered Refer to the chapter titled General Rules for a detailed explanation of the printing options When the cheque or receipt has finished printing you will be returned to the Cheques receipts entry screen When you are finished with the Cheque receipt entry function press END as the menu selection The main Fishpro menu will reappear Fishpro Cheque Receipt Entry Samco Power Accounting 11 4 SAMCO Build
181. ist has finished printing the Interest rates menu will reappear To end this function When you have finished using the functions in the Interest rates menu press END as the menu selection The main A R menu will reappear Fishpro Interest Charges Samco Power Accounting 21 10 Year End Procedures These steps must be done before entering in new fish tickets for the new calendar year ROE s go to Fishpro Reporting menu Print record of employment Print all fisher Records of Employment T4 s and T4A s go to Fishpro Reporting menu Print T4 T4A forms Print all fisher and company T4 s and T4A s Produce XML file for T4 remittance to government T4 and T4A Summary go to Fishpro Reporting menu Print T4 T4A summary listing Print T4 and T4A Summary for company records WCB report go to Fishpro Reporting menu Print WCB report Print WCB report Start fishers at zero for new tax year go to Fishpro F2 Process end of period year and Purge earnings information This function resets the fisher earnings fields to zero for the new tax year Purge fisher accounts If all fisher accounts are zero go to AR F2 Purge fully paid open items Purge all customers fishers with statement cycle of F This will remove last year s account detail and leave a balance forward amount This should be zero as all fisher accounts should be settled by year end Go to Fishpro F2 and Control Information Change the curre
182. istributed to the skipper and crew You can change these amounts if you desire At FIELD NUMBER TO CHANGE enter the number of the field you want to change Make any changes and press ENTER NOTE The remaining amount must be zero before you can continue When you are finished press ENTER at FIELD NUMBER TO CHANGE and you will see the crew section of the Distribution entry screens Fishpro Fish Ticket Processing Samco Power Accounting 10 16 Distribution entry Acme Enterprises Inc Crveio Distribution Amount Page 1 Jess e Total Name 00 Amount b afiliard Bullocks EO 0 2499 99 2 T so E C 3 4 5 6 7 8 Remain E 0 0 0 fwillard Bullocks 1234 Pacific Hwy Cust 2036 Pt Edward BC Gross amt 163 441 61 var 5U7 El amt 42 17 163 399 44 Fi change column type F3 change set of distributions F4 edit fisher Freownership gt This is the crew section of the distribution entry screens Balance NOTE If you used the boat previously the crew and distributions from the last ticket distribution will be displayed If there are any messages for any crew members the word MESSAGES will display under the CFV As you work through these fields there will be an arrow gt beside the fisher customer to show who you are currently working with You are now going to distribute the value of this ticket to the crew and or the boat and or expenses These distributions will depen
183. ith is the skipper Amount This amount is the crew member s earnings from this fish ticket It is taken from the total amount column shown above It cannot be changed Tax If there is a Income tax percentage to be deducted recorded against this fisher then an amount will be displayed here This amount is the calculated by the software This figure is based on information entered in the Fishpro Control file and the Fisher Customer file It can be modified by pressing the F2 key at the El status field until you reach this field Demand If there is a Third Party Demand amount recorded against this fisher then an amount will be displayed here This figure is based on information entered in the Fishpro Control file and the Fisher Customer file It can be modified by pressing the F2 key at the El status field until you reach this field El status The El status code set up in the Maintain fisher customer function for this fisher will be displayed This status can be temporarily overridden for this trip or you can press ENTER to accept it You can also press F2 or the UP ARROW to move back to the previous field El Fishpro Fish Ticket Processing Samco Power Accounting 10 33 If the fisher has a El status of the El amount will be automatically calculated based on the trip days and the El ratio set up in the F P Control file This amount can be changed If the fisher has already paid his maximum amount for the week or year no El deduc
184. iven a choice of defaults one being shown in the field which you can select by pressing ENTER and the other being an F1 prompt which you can select by pressing F1 A common use of a choice of defaults is when you are selecting a range of numbers to print You may enter either a starting or press F1 to default to First first number on file After you have done some the cursor moves to the ending field and a prompt appears stating a choice of entering an number pressing F1 for Last last number on file or pressing ENTER to choose the same number as the starting You can press ENTER only if you had entered a number for starting instead of pressing F1 for First First and Last Often a message like ENTER ACCOUNT OR PRESS F1 FOR FIRST ACCOUNT appears First refers to the first account in the Account file Last is treated similarly If the entry field ACCOUNT in this example requires a number entry then First means the lowest numbered account on file as you would expect However if the entry field requires an alphanumeric entry characters such as letters numbers and special symbols as in a customer number or item number then First means the customer number or item number that would appear at the beginning of a list sorted alphanumerically Last refers to the customer number or item number that would appear at the end of such a list Refer to the appendix titled Technical Notes for an explan
185. journal entries menu will reappear Delete journal entries Enter the document or press F1 to scan the journal entries on file as instructed at the bottom of the screen You will be asked OK TO DELETE JOURNAL ENTRY N If this is not the correct journal entry to be deleted press ENTER to accept the N default or type Y to delete the entry Follow the screen instructions Fishpro Journal Entries Samco Power Accounting 19 5 When all desired entries have been deleted press END at the Doc field The Process journal entries menu will reappear Print journal edit list Print the Journal Edit list prior to posting to make sure all entries are complete and correct Select Edit list from the Journal entry menu The following screen will appear ocument types Receipts D T Enter the following data 1 Document type From the window on the screen select the document type code to be printed or press F1 for All as instructed at the bottom of the screen 2 First document Enter the number of the first document to be included in the list or press F1 for First as instructed at the bottom of the screen If you selected All above this field will default to N A and cannot be changed 3 Last document Fishpro Journal Entries Samco Power Accounting 19 6 Enter the number of the last document to be included in the list or press F1 for Last as instructed at the bottom of the screen If you selected All
186. key is used to end a function and return to the previous screen display On some computers there is no key labelled END If this is the case with your computer or if the END key does not produce the expected results refer to the chapter in your SAMCO Installation Guide entitled Special Keys On some computers the TAB key performs the END key function The ESCAPE key In many places you may press the ESCAPE key labelled ESC to cancel a data entry screen before its normal end You may also use the F8 key to do this On some computers there is no key labelled ESC If this is the case with your computer or if the ESC key does not produce the expected results refer to the chapter in your SAMCO Installation Guide entitled Special Keys The F1 and F2 keys The F1 and F2 keys function 1 and function 2 are used for various purposes Wherever F1 and F2 are allowed either this manual will explain their use or their use will be clearly explained on the screen On some computers there are no keys labelled F1 and F2 If this is the case with your computer or it the F1 F2 keys do not produce the expected results refer to the chapter in your SAMCO Installation Guide entitled Special Keys FishPro General Rules Samco Power Accounting 3 4 The F3 key The F3 key is used to jump from one module to another A jump window will be opened and all you need to do is enter the two character designator for the module that you want to
187. l files at the Please select file prompt Fishpro File Utilities Samco Power Accounting 17 4 RITC FP Fish Processor utilities ald x File Ede AR IC OE SA AP PC GL FA JC PO BR PI CL FP PS TC TE PA DX SA SF Heb SSO G VEwOtt COG AAS a wt File utilities Fish Processor Acme Enterprises Inc Export a file Creating new export file for BOTFILTC 1 Starting file key 2 Ending file key Press F4 for First Enter the following data 1 Starting file key Enter the starting file key for the data file selected for conversion or press F1 for First Up to 37 alphanumeric characters may be entered Unless you know the exact key for the records in the data file it is recommended that you press F1 2 Ending file key Enter the ending file key for the data file selected for conversion or press F1 for Last Up to 37 alphanumeric characters may be entered Unless you know the exact key for the records in the data file it is recommended that you press F1 At the Field number to change prompt enter the field number you wish to change and press ENTER When you have completed all changes press Enter and the following prompt will appear C create new converted file or A add records to existing converted file Fishpro File Utilities Samco Power Accounting 17 5 Enter C to create a new backup file and over write any pre existing ASCII backup for this data file or enter A to add the rec
188. l re display Fishpro Utility Functions Samco Power Accounting 14 11 Salmon tax repayment From the F P Utility functions menu select Salmon tax repayment and you will see Enter the following data 1 Start date Enter the start date in MMDDYY format or press F1 for Earliest 2 End date Enter the end date in MMDDYY format or press F1 for Latest 3 Update history Press ENTER to accept the default of N if you do not want to update the history file Otherwise enter Y At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter When this function is complete it will returns to the Utility functions menu Fishpro Utility Functions Samco Power Accounting 14 12 Prior year settlement calc From the F P Utility functions menu select Prior year settlement calc and you will see Enter the following data 1 Prior year company number Enter the company number that holds the prior year data The default is the current company 2 Reset flags first Press F1 to accept the default of Y Otherwise press N if you do not wish the flags to be reset At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter When this function is complete it will returns to the Utility functions menu Recalculate YTD El adjustment From the F P Utility functions menu select Recalculate YTD El adjustment and you will see Fishpro Utility Functions Samco Power Accounting 14 13 Enter
189. l entries iieri ari A T AA A EES A E AERA TS CATES RE COUN BIER meri a a a tote a e A waren eh EL AEO M E E A E EE A E To install the Packer Progr tiinien n E i A E ERE ees Tostat Up ame WW packet oa oe are anes a e a a aa E a a aas Process fish tickets ina li oe E AE A S ES Change Prices iiini u E EE E TET AAE O E E E O Ea Trip st upore eny n i E E chute a ands a E e a ARAE 2 Trip sh td Wie io aen a Ea E T A ERER ATER EA EEY Create DFO disk aioe eh Mod a a E a a aa Meee a N Cateh summa y nani n a a Al Sih ora ta eal EA R So Interest Charg S eiei a a e E E e a Dawid eee E Aaa a a aint eects Addinterest esete aena a a a a a Shades a a a oan Cha nge Inguire imteresteinoeonii peie eek e A R AR oe R ae 4 Delete terest naien a eo EEE E E E O a A A E E EE 4 Calc lateint rest Charges aoaiina a a a a iaraa 5 Interest charges edit listoi nui a ao AAT AEAEE A EEA ARA ESEG 6 POSUITIGSPE SE CHAT Oe aici nna a Seas vies a E a eos cane inca E a S 7 TATE ROSE ALCS so oid clanes acta ta sees ata atetenes at Sauer Ee E I TE neat gua ane 7 Addinterestrates ninure en a n a a a aE Change inq ir Interest Rates snnierend eni nin e A AR E E A E 9 Delete Interest Rat Ssirri anisses tatei e a A A aAA T R R PEAS a iaa a eia 9 Print Interest Rate Bist sa sds ze anina e a a tl acts a e a aaia 9 RO Ee GS xs E E wie ualanmaie sont won teewater nace FishPro Table of Contents Samco Power Accounting TOC 4 FishPro Table of Contents Samco Power Acco
190. later M manual ticket You screen should look similar to the following 11010022 16 670 55 Port Fishing You will then be asked FIELD NUMBER TO CHANGE 2 Make any desired changes and press ENTER The total catch value of this ticket will be credited to the account selected and you will be returned to the Ticket entry screen for entry of another fish ticket The ticket can be distributed at any time through Process distribution Fishpro Fish Ticket Processing Samco Power Accounting 10 14 S Settle now If the catch value is to be distributed now select F2 You will be asked FIELD NUMBER TO CHANGE 2 Press ENTER You will then see a screen similar to 16 590 60 16 590 60 This is the first page of the distribution entry screens NOTE The information on this screen will depend upon the distributions set in the Maintain gear type function Refer to the chapter Maintain System Codes Press ENTER at each share field will be calculated and displayed The remainder will not change until you press ENTER to accept the amount As you press ENTER through these fields the remaining amount should equal zero If it does not equal zero check the distributions set up for this gear type in Maintain gear types Once the distributions are completed your screen will look like the following Fishpro Fish Ticket Processing Samco Power Accounting 10 15 16 590 60 oo 00 These are the total amounts that are to be d
191. le is read in and an output file is created in the Fishpro root directory with the name xxxxxxnn BAK Where xxxxxx is the file name and where nn is the company number the file came from If you are not using multiple companies the company number will be 00 From the Backup file utilities menu type 1 and a screen similar to the one below will appear Fishpro File Utilities Samco Power Accounting 17 2 i TC FP Fish Processor utilities Acme Enterprises Inc EZP SCONELOL FRO oc o0 ns CFPCTLFTC Detail history file CDTLHISTC ORAP codes Filerio CFPCODSTC 14 Dist hist detail CDDLHISTC ala Ro ODS of BC CEPCUSTTG 15 TICKET FITC cccwe ees CTIKFILTC 4 Fisher deductions CFPCUSDTC 16 Ticket distrib file CTIKDISTC Stes SY i on BU EE CBOTFILTC 17 Ticket detail file CTIKDTLTC 6 Boat distribution file BOTDISTC 18 Fisher EI file CCUSDIVTC 7 Boat history file CBOTHISTC 19 DFO transmission file CDFOFILTC 8 Species price file CFPPRCFTC 9 Species inventory file CFPINVFTC 10 Ticket history file CTIKHISTC 11 Catch history file CCATHISTC 12 Dist history file CDISHISTC Please enter device for export file Please enter device size in kilobytes Press F4 for All Enter the following data Please select file Enter the file number from the list provided of the file to be converted to an ASCII backup for
192. leted you are returned to the Rebuild a file screen To End this function To end the File Utilities function press Tab at the Please select prompt You will be returned to the FISHPRO menu Fishpro File Utilities Samco Power Accounting 17 10 SAMCO Building business and technology relationships BEHN Chapter 18 Change Current Company Introduction If more than one company has been set up in the Fishpro software this function will provide the operator with a method for moving in and out of the different companies without having to exit the system This function can be accessed through either the Fishpro or Accounts Receivable menus To begin this function From the Fishpro menu press F2 select Change company number The following screen will appear Fishpro Change Current Company Samco Power Accounting 18 1 URITC SF Change company alo File Edt AR IC OE SA AP PC GL FA JC PO BA P CL FP PS TC TB PA DX SA SF Heb PO Ge VKnOtt COG ARO 4PQ it SAMCO Power Accounting Fish Processor Acme Enterprises Inc Please select 14 9 Control information 10 Utility functions menu 11 Process end of period year 12 Print reports from disk ei Please enter company D Company ID must be two characters A Z 0 9 Please wait Company ID must be two characters A Z 0 9 Enter the two character ID for the company you wish to switch to then press Enter Answer Y to ARE YOU SURE or N if yo
193. ll reports currently available You are then prompted for the report title which will be printed in the heading of the printed report Press ENTER if you wish to leave it unchanged At this point you can use any of the following keys to do F1 change to the previous page F2 change to the next page A add a new line to the report S change the selection criteria for the line D delete the line ENTER to change the existing line TAB to exit to the REPORT prompt The UP and DOWN arrow keys are used to move the cursor to a position where the appropriate command can be entered against a given line number If you choose to add or change the existing line the following fields are available to be modified Line The line number determines what order the report lines will be printed on the report The line number is not printed on the report It is suggested that you Enter the line numbers in increments of 10 to allow lines to be inserted later Description Enter the description to be shown on the report for this line Up to 34 alpha numeric characters are allowed Include pieces weight value tickets These four columns determine whether the totals for these fields are printed on the report The default for each column is Y Detail Enter the code corresponding to the type of detail you want printed on the report for each line or enter for NONE The valid codes are displayed on the bottom of the screen an
194. make any desired changes then press Enter T4 Summary listing Select T4 summary listing from the F P reporting menu and you will see Enter data as follows 1 Start Date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 2 End Date Enter the date in MMDDYY format when you want the report to end or press F1 for Latest Fishpro Reporting Menu Samco Power Accounting 13 19 3 Fisher type The options are A All X Exclude companies natives C Only companies natives 4 Sort order Enter A for alphabetic or N for numeric order 4 Tax deduct code Enter the code that was used to deduct income tax from the fishers tickets or accounts At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P reports menu reappears El report Select El report from the F P reporting menu and you will see Fishpro Reporting Menu Samco Power Accounting 13 20 Enter data as follows 1 Which date The options are D Entry date P Posted date E Earnings date 2 Start Date Enter the date in MMDDYY format when you want the report to start or press F1 for Earliest 3 End Date Enter the date in MMDDYY form
195. mat or press F1 for all Please enter device for exported file This is the drive letter of the backup device that the ASCII version of the data file will be written for UNIX Linux users Fishpro File Utilities Samco Power Accounting 17 3 The drive letter entered here will be attached to the front of the file name The letter A is recommended for consistency The ASCII backup file name in the Fishpro root directory will read A xxxxxxnn BAK Please enter the device size in kilobytes Enter the size of the diskette the ASCII backup files are to be written to The following table shows some of the more common device sizes in kilobytes 1440 Normally high density 3 1 2 F1 Unlimited Hard disk drive If you enter a specific device size once the device is filled you will then be asked for another device This process will be repeated until all the data is written to the device The screen will then prompt you Any change Enter Y and all the entries that you have made will be cleared and you will be returned to the Please select file prompt Press Enter to accept the default of N NOTE If you choose to export All files the screen will move immediately into displaying the file and record being backed up It skips past the C CREATE NEW CONVERTED FILE OR A ADD RECORDS TO EXISTING CONVERTED FILE STARTING FILE KEY and ENDING FILE KEY prompts The following screen will be displayed only if did not select Al
196. mber beside the document you wish to print and type Y The cursor will move down through all fields below the one selected on that screen Type Y for each document to be printed or press Enter to accept the N default Press F2 to view the next screen of documents as instructed at the bottom of the screen Fishpro Utility Functions Samco Power Accounting 14 2 When you have selected the documents to be printed press Enter at FIELD NUMBER TO CHANGE 2 You will be asked to enter the print device and whether or not you want to print an alignment for each document you selected When the documents have finished printing you will be returned to the F P Utility functions menu Skipper Number report This report will show a list of boats with no skippers or more than one skipper It will also print a list of deckhands for the boat If there are no such boats the report will be blank Select Skipper Number report from the F P Utility functions menu A window appears for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When all printing is complete the F P Utility functions menu reappears Packer file export program This function creates an export file of data for use on a packer using a restricted version of the Fishpro software The files exported are all Fishpro system codes all current prices all
197. mbers The terms debit and credit refer to the types of transactions which must be recorded in G L accounts to accurately reflect the activity occurring in all accounting areas See the Glossary for exact definitions of these terms In A R a debit memo issued by you to a customer increases what that customer owes you and a credit memo decreases what is owed Unfortunately debit doesn t always mean a increase in an account and credit doesn t always means a decrease in an account In some accounting areas a debit increases a G L account and a credit decreases a G L account In other areas a debit decreases and a credit increases a G L account This occurs because of the system called double entry accounting also called double entry bookkeeping which is the standard method of accounting used today Directory An index that operating systems such as Linux maintain on disk The directory contains an entry for each file FishPro Features and Terminology Samco Power Accounting 1 6 Document As used in A R a document is the paper record of a transaction Invoices credit memos and debit memos issued by you are all examples of A R documents A debit memo is a transaction which increases a customer s account He owes you more as a result of the transaction The opposite is true of a credit memo Double entry accounting The concept behind double entry accounting is that every transaction results
198. nce function press TAB as the menu selection The F P codes maintenance menu reappears Maintain landing status codes This function provides maintenance of the DFO landing status codes and gives a description for each valid landing status code If you answered N to USE LANDING STATUS 2 in the F P Control file this function is not available to you A list of the DFO landing status codes is available in Appendix 8 titled Catch Statistics Coding Summary A current list is available from DFO Fishpro Maintain System Codes Samco Power Accounting 6 31 From the F P codes maintenance menu select Landing status codes Then you will see Acme Enterprises Inc Please select Oo Add landing status code 2 Change Inquire landing status 3 Delete landing status code 4 Print landing status code Make a selection or F11 for help at any time Add Landing Status Select Add landing status from the Landing status codes maintenance menu and you will see Acme Enterprises Inc Fishpro Maintain System Codes Samco Power Accounting 6 32 Enter the following data 1 Landing status Enter a two digit code to represent the DFO landing status 2 Description Enter a 25 alphanumeric character description of the landing status At FIELD NUMBER TO CHANGE make any desired changes and press ENTER When all landing status codes have been entered press TAB at the Landing status field The Landing
199. ndow for ticket numbers 5 Amount Enter the amount of the catch value to be distributed from this fisher s account 6 CFV Press F1 as many times as necessary to locate the boat used for this catch type the CFV or press ENTER and type the name of the boat In response to RIGHT BOAT Y press ENTER if it is the right boat If not type N and press ENTER then press F1 to scan through the boat file 7 Start date Enter the date in MMDDYY format that the boat started fishing on this trip 8 End date The current date will be displayed Press ENTER to accept this default or type the date in MMDDYY format that the boat completed fishing 9 Gear type Fishpro Fish Ticket Processing Samco Power Accounting 10 27 The default gear type specified in the F P Control file will be displayed You can press F1 as many times as necessary to locate the appropriate gear type used for the catch or press ENTER to accept the default 10 Delivery loc The default delivery location specified in the F P Control file will be displayed You can press F1 as many times as necessary to locate the appropriate delivery location for this catch or press ENTER to accept the default 11 Reference Enter a comment or a reference text or number to be associated with this distribution ticket This reference will be displayed on the customer fisherman account and in the journal entry Up to a 25 alphanumeric character reference can be entered At FIELD NUM
200. ne adjustment ticket which summarizes all the adjustments made for all the fish tickets selected onto one adjustment ticket It also creates cheques for the skipper only 2 Print fish tickets now Enter Y if you want the tickets produced to be immediately printed Enter N if you want to print them later Fishpro Fish Ticket Processing Samco Power Accounting 10 47 3 Paid to Skippers only The options are Y This option will also create adjustment tickets but the total adjustment value will be given directly to the skipper N Adjustment tickets will include skipper and crew from original ticket B This option will also create adjustment tickets but the total adjustment value will be given directly to the boat skipper NOTE These adjustments will affect each fisher s earnings information The adjustment tickets that are created can be edited and posted like normal tickets You will be asked ARE YOU SURE Answer Y or N If you answer N you will be allowed to select another option If you answer Y the screen will show which ticket it is processing and the adjustment tickets will be created 4 Create bonus checks This option will create a cheque for the amount of the adjustment payable to the skipper The screen will show which ticket it is processing and the Reporting menu will reappear The cheques can then be printed when desired through the Print documents function in F P Utility Functions menu 5 Subtract account d
201. ng 10 25 can scroll up and down through the window and then copy your selected distribution ticket to the ticket number field 2 Entry Date The current date will be displayed Press ENTER to accept this default or type another date in the format MMDDYY 3 Source type C Customer G G L account T Tax withholding M Multiple tickets Customer Enter the number of the fisherman from whose account the catch value will be distributed or press F1 as many times as necessary to locate the correct fisherman customer or enter a to search for a fisher In response to RIGHT CUSTOMER Y press ENTER if this is the correct fisherman customer or type N and press ENTER and press F1 to scan through the fishermen customers again Follow the screen instructions G L account Enter the G L account or press to search for the correct G L account Tax witholding For a tax withholding distribution you will be asked for the original ticket number Multiple tickets For M type distribution a window will appear as follows Fishpro Fish Ticket Processing Samco Power Accounting 10 26 Tickets to settle Ticket Amount You may enter the ticket numbers in or press F5 for a list of undistributed tickets 4 Account number Original Ticket number Ticket numbers Depending on the answer in field 3 you will be prompted for Customer Customer account G L account G L account Tax withholding Original ticket number Multiple tickets Wi
202. ng data 1 Area Code Enter up to an 8 character alphanumeric area code for the catch area A reference map of catch areas is available from DFO 2 Description Enter up to 25 alphanumeric characters describing the catch area 3 Valid Area Enter Y or N If you answer N here a warning message will display during ticket entry warning that you are attempting to use an invalid area If an area becomes invalid you will need to update this item using the Change Inquire function to ensure the warning message is displayed during ticket entry The screen shows Fishpro Maintain System Codes Samco Power Accounting 6 11 EITC FP Mastaie catod oat orere x Fie Eg AR IC CE GA AP PE OGL F IC PO BR CL FP OPS TC TB PO OK SR SF Heb SOL Grn VKRwWtt COO ARQO APB at Catch area codes maintenance Acme Enterprises Inc Add 1 Area code 19 2 Description Victoria 3 Valid area vi Field number t change At FIELD NUMBER TO CHANGE make any desired changes then press ENTER and a new screen is displayed for entry of the next catch area When you have added all the catch areas needed press TAB as the menu selection The Catch area codes maintenance menu reappears Change inquire Area Code From the Catch area codes maintenance menu select Change inquire area code A screen appears for entry of the catch area you want to change or inquire into Enter the number or press F1 to display each catch area in order as
203. nges then press ENTER A window will appear for you to select how to print the list Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Process journal entries menu will reappear To end this function Press END at the Please select prompt and the main menu will reappear Cheque Receipt Entry Please see Chapter 11 for an explanation of this function Cheques and receipts may be entered in Journal Entry or from the Fishpro menu Fishpro Journal Entries Samco Power Accounting 19 8 SAMCO Building business and technology relationships Chapter 20 Packer Extension Introduction This program is used on each packer boat to allow them to enter their own fish tickets All data is then brought to the main processor to update the system To install the Packer Program Install the required programs make a new directory such as C packer change to that directory put the program disk in drive A and type a rw start This will load in the required object code When you are asked for the device and hard drive letters insert the data file disk created on the main machine and complete the screen This sets up the company file on the packer machine To run this program type RW MENU and then select the trip start up function This loads the various files into the packer machine After fish tickets have been processed on the packer machine
204. no data in the range you specified For example if you asked to print customers from numbers 100 to 200 and there are no customers with numbers between 100 and 200 you will get this message Handling Enter different starting and ending limits or refer to your User Manual for more detailed instructions NO ON FILE Situation This message means there is no data of this type on file For example if you try to print out customers before any customers have been entered you ll get this error message Fishpro Error Messages Samco Power Accounting A 4 Handling Enter some data before retrying the same function NOT PROCESSED Situation This message usually appears if you press the ESC key during data entry It means that the data you entered on the screen will not be processed Some functions have more than one screen for data entry In most cases the ESC key will not affect the previous screens See the User Manual for data on the ESC key for the function you are using Handling Press ENTER to continue POSTING OUT OF BALANCE Situation This appears if you attempt to post general ledger entries which cause one or more accounting period totals to be out of balance Handling Check the entries you are attempting to post to make certain that they are the correct amounts and that they are being assigned to the proper accounting periods Make any corrections necessary SELECTION INVALID FOR PASSWORD Situation The func
205. ns Menu Introduction These functions will be used mainly by Systems Administrators They are for identifying and correcting specific fields calculated in other functions From the Fishpro menu press F2 then select Utility functions menu and you will see Please select 1 Print data integrity report 9 Change posted ticket values 2 Print documents 10 Recalculate fisher earnings 3 Skipper number report 1 Salmon tax repayment 4 Packer fe export program 5 Packer fe inport proram 6 Rebuild weight pieces history 7 Recalculate ticket gross amts 8 Reset ROE flags Print data integrity report This report is used to show you if there are any incomplete tickets or adjustment tickets or missing ticket information From the Utility functions menu select Print data integrity report A window will appear for you to select how to print the report For a complete explanation of the printing options refer to the chapter titled General Rules Fishpro Utility Functions Samco Power Accounting 14 1 When the report is finished printing the Utility functions menu will reappear Print documents This function would be used to print many documents at one time Documents that have a Manual status can be printed and documents that have already been printed can be reprinted From the Utility functions menu select Print documents and a screen similar to the one below will appear At FIELD NUMBER TO CHANGE select the nu
206. nt A Customer account At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER The screen will clear for entry of another expense type When you have completed adding expense types press TAB at the Expense type number field The Expense type maintenance menu will reappear Change inquire Expense type From the expense types maintenance menu select Change inquire expense type A new screen displays for entry of the code you want to change or inquire into Enter the expense type or press F1 to display each code in order as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The screen will clear for entry of another expense type to be changed or inquired into When you are through with this function press TAB at the Expense type field The Expense types maintenance menu reappears Delete Expense types Fishpro Maintain System Codes Samco Power Accounting 6 55 From the Expense types maintenance menu select Delete expense type A new screen appears for entry of the code you want to delete Enter the expense type to be deleted or press F1 to display each code in order as instructed at the bottom of the screen When the expense type is found the description is displayed and you are asked OK TO DELETE EXPENSE TYPE N Answer Y to delete the code press F1 for the next code or press ENTER for N If you answer Y th
207. nt year on the first page of the Control Information Change the Yearly El maximum El ratio El employer multiplier WCB maximum and WCB rate for the New Year Start fish slips for the New Year Fishpro Error Messages Samco Power Accounting A 1 Appendix A Error Messages Explanation When you are using the accounting packages various messages may display for incorrect entries or incorrect use of functions This appendix is provided to give you a quick reference for these messages NOTE In this Appendix in an error message represents a place where a word will be substituted depending on what function you are using at the time Words like CUSTOMER VENDOR OR EMPLOYEE will appear where occurs in an error message For example if you are using a function dealing with customer codes the message would read CUSTOMER CODE NOT ON FILE CODE NOT ON FILE Situation The code you entered is not on file Handling Enter a different code or add the code you need To add a code you may have to exit from the function you are in enter the function for adding codes to make the addition then re enter the function you were originally using NOT ON FILE Situation The data you are attempting to access is not on file Handling Try another entry or put the data you want on file before you attempt to access it To put the data on file at this point will require that you exit from the function you re currently us
208. nter the year limit or press ENTER to leave blank for no limit 10 Calc on adjusted value Answer Y or N depending on whether the deduction applies to the adjusted value 11 Pay type The options are Q Check R Receipt G G L account A A R customer account 12 This field depends on the selection in Pay type Q n a R n a G G L account A Customer fisher account 13 A R doc type This field depends on the selection in Pay type Q Defaults to Check R Defaults to Receipt G Options are J journal voucher X tax M miscellaneous A Options are J journal voucher X tax M miscellaneous Fishpro Maintain System Codes Samco Power Accounting 6 51 If the pay type entered above is either Q for cheque or R for receipt another screen is displayed to enter the Payee information Fill in the address fields for the Payee if it applies to this deduction i e it is a demand on the fisher s account and must be remitted by your company At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER The screen will clear for entry of another deduction type When you have completed adding deduction types press TAB at the Deduction type number field The Deduction type maintenance menu will reappear Change inquire Deduction type From the deduction types maintenance menu select Change inquire deduction type A new screen displays for entry of the code you want to change or inquire into Enter the de
209. o be included in the report or press F1 for Latest 4 CFV One CFV can be entered or you can press F1 for All Enter the CFV of the boat for which you want the history report or press F2 then F1 to scan the boat file as instructed at the bottom of the screen 5 Boat gross minimum If all boats are to be included regardless of their gross catch value press Enter for zero Otherwise enter a minimum gross value Only boats with a greater catch value than the amount entered will be included in the report 6 Gear type Enter the code for the gear type to be included in the History report or press F1 for AU 7 Delivery location Enter one delivery location code to be included or press F1 for All 8 Landing status Enter one delivery landing status code to be included or press F1 for All This field only appears if the F P control file option to Use landing status has been set to Yes 9 Catch area Enter one catch area code or press F1 for All This field only appears if the F P control file option to Use area codes has been set to Yes 10 Plant packers The options are P Plant tickets only K Packer tickets only B Both 11 Start species 12 End species Fishpro History Menu Samco Power Accounting 12 3 Enter a single species or a range of species or press F1 for All At FIELD NUMBER TO CHANGE make any desired changes then press Enter You will see p
210. o more gear types to delete press TAB at the Gear type field The Gear types maintenance menu reappears At FIELD NUMBER TO CHANGE 2 press ENTER then press TAB at the Gear type field The Gear type maintenance menu reappears Print Gear Type List From the Gear types maintenance menu select Print gear type list A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Gear types maintenance menu reappears From the Gear types maintenance menu press TAB as the menu selection The F P codes maintenance menu reappears Maintain delivery locations Use this function to set up and maintain the valid delivery location codes used to track tickets when using more than one receiving station If you answered N to USE DELIVERY LOCATIONS 2 in the F P Control file this function is not available to you From the Codes maintenance menu select Delivery locations You then see Fishpro Maintain System Codes Samco Power Accounting 6 26 Acme Enterprises Inc Please select B Add delivery location 2 Change Inquire delivery loc 4 Print delivery location list l Make a selection or F11 for help at any time Add Delivery Locations If you select Add delivery location you will then see Fishpro Maintain System Codes Samco
211. o start recalculating El Fishpro Reporting Menu Samco Power Accounting 13 4 2 End Customer Press F1 for Last or enter the customer for whom you want to stop recalculating El 3 Update El Amounts This option will update the amount of El premiums owed by each fisher based on the El regulations The program will calculate the total required and compare it to what has already been paid The changed amount which could be a debit or a credit is then created as a journal voucher The journal voucher can then be printed and posted as an open item onto the fisher s account Answer Y or press Enter to accept the N default 4 Print suggested changes If you enter Y in field 3 this field will default to Y and skip to the next field If you enter N in field 3 enter Y to print the report of changes or press ENTER for the default of N 5 Effective Date Enter the date to begin recalculating El or press Enter to accept the default 6 Company Division Enter the company division number or press F1 for All You will be warned if the last time this function was run the company division setting was different Press F2 to override At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printin
212. on Accounts Receivable The SAMCO Accounts Receivable package is designed for use by independent businesses FishPro Features and Terminology Samco Power Accounting 1 1 The package includes those features most asked for by thousands of users whose experiences over the past eleven years with earlier versions of this package have helped refine it to its current mature level These features are described on the next page Handles both open item and balance forward customers Provides maintenance and lists on both the salesman and customer files Allows sales transaction entry editing and posting with edit list and journal Allows for entry editing and selection of recurring sales transactions Allows cash receipts entry editing and posting with edit list and journal Prints an aging report and statements in several different formats Allows on line customer account inquiry Allows reports to be stored on disk to save computer time then printed later at your convenience Allows use of multiple printers Automatically calculates and posts finance charges with edit list and journal Controls sales commissions due and prints a commissions due report Prints a report showing A R distributions to the General Ledger Prepares deposits Prints deposit slips and a deposit summary Prints a cash history report May be interfaced to the SAMCO General Ledger Job Cost Order Entry Billing and or Sales Analysis systems or used stand alone May be interfac
213. on Then enter the new period ending date in the format MMDDYY The period to date totals for tax codes and inventory species pieces weight and value will be reset to zero 2 Purge Catch Information Select Purge Catch Information from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 3 JTC FP Purge catch information Ghia alix Fie Edt AR IC OE SA AP PC GL FA JC PO BR Pi CL FP PS TC TB PA DK SA SF Heb POL G lXHtHt COG MAO 4PBQ Em Purge catch information Acme Enterprises Inc This function resets the fisher and boat gear types fished accumulated boat weight and gross boat tax amounts species totals tax code totals and the F P inventory file Are you sure you want to do this N Type Y and press Enter The various catch totals in the Fisher boat and species files will be reset to zero 3 Purge Earnings Information Make sure all T4 forms and the WCB report are printed before running this function This would normally be done before entering any tickets in for the new year Select Purge earnings information from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 4 siox Fe Edt AR IC OE SA AP PC GL FA JC PO BA PI CL FP PS TC TB PA DK SA SF Hep POLG J XuUtt COG MAO 4P8 i te Purge earnings information Acme Enterprises Inc This
214. on percent For crew this field is not applicable 27 Share person amt This is the amount that is accumulated for Box 80 of the T4 slip For owners this field is not applicable For crew it is equal to their catch share You are asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The second screen of Maintain fishers appears Fishpro Maintain Fishers Samco Power Accounting 7 7 Maintain fisher Acme Enterprises Inc Customer 2047 John Skipper Deduct type Demand Collected YTD YTD Limit Trip Limit of gross PgUp previous screen PgDn next screen If you have set up Deduction types in Maintain system codes you may set up any deductions that apply to this fisher and record the payee if you have received a demand note or garnishee notice You are asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The third screen of Maintain fishers appears Maintain fisher Acme Enterprises Trip history Customer Name John Skipper Page Ticket CFV Tripdte DL stat ROE Income amt El amt Dys Insurable 1 19000259 Tik 268 07 15 19 2 Holi 1 000 00 8 01 4f 450 00 Aoo i e e ENE o ea r A A a E E E a a a E A aA a EE n A E E 7 19000422 Tik 7211 _ 07 22719 2 fol E N 4 950 00 66 08 3 3 712 50 Fishpro Maintain Fishers Samco Power Accounting 7 8 This screen tracks the trip history for this fisher
215. op of the form Adjust the printing pressure according to the thickness of the forms When you have finished mounting the forms type DONE You are then asked PRINT ALIGNMENT N If you want a sample statement with X s printing so you can check the alignment on the printer answer Y A sample form will be printed and you will again be asked again PRINT ALIGNMENT 2 You can print as many alignment forms as you wish When the alignment is correct answer N to the PRINT ALIGNMENT question The statements will then be printed After statements are printed you are asked to mount regular paper on the printer Do so then type DONE The F P Reports menu then reappears Print WCB report The WCB report will list the WCB gross for each fisher in your company and will calculate any amount in excess of the user defined WCB maximum Refer to the chapter titled Fishpro Control Data The Print trip detail option will include individual ticket values skipper status and each fisher s gross earnings for each ticket Select Print WCB report from the F P reports menu and you will see Fishpro Reporting Menu Samco Power Accounting 13 12 Enter the following data 1 Start Date Enter the starting date for the report or press F1 for Earliest 2 End Date Enter the last date for WCB earnings to be included or press F1 for Latest 3 CFV Enter the CFV press F1 for All or press F2 for the next boat on file then press F1 to
216. ords selected for conversion to any pre existing ASCII backup file on the device specified After selecting which type of backup file to create the screen then clears and the ASCII backup file name is displayed along with a counter of the number of records converted If you had selected ALL at the Please select file it is assumed that you wish to create anew converted file After the Any change 2 prompt the screen clears and the ASCII backup file name is displayed along with a counter of the number of records converted for all files The Export a file menu reappears after the file or files selected have been exported so that you may export another file After you have completed running the convert routine press Tab at the Please select file prompt A window will appear for you to select how to print the backup log A backup log shows the files s backed up the number of records per file the date and time Refer to the chapter titled General Rules for a detail explanation of the printing options Once the report is printed you are returned to the File Utilities menu 2 Restore from an export file This function is used to restore one of more of the listed data files from the flat ASCII file format to the internal Fishpro format The ASCII backup file is read in and an output file is created in the Fishpro company sub directory with the name xxxxxx DAT Where xxxxxx is the file name From the File utilities menu
217. ore receipts when it thinks you are running out If you do not want the system to track the quantity of Receipt forms in the printer press F1 69 Next JV number Enter next journal voucher number 70 Journal voucher printer Enter the printer number that you print the journal vouchers on 71 Journal always mounted Answer Y if you do not want to be prompted to load and unload journal forms into the printer before and after printing Remain Enter the quantity of journal forms remaining on the printer The system keeps a count of the number of journals remaining based on the quantity printed This allows the FishPro Maintain Fishpro Control Data Samco Power Accounting 5 15 system to prompt you to load more journals when it thinks you are running out If you do not want the system to track the quantity of journal forms in the printer press F1 FishPro Maintain Fishpro Control Data Samco Power Accounting 5 16 SEUN Chapter 6 Maintain System Codes Introduction The system codes included in this function must be set up before normal fish ticket processing can begin as many other functions draw from the Codes files for their information Once these codes have been entered the Maintain system codes function will be used to maintain any changes to this information on an ongoing basis This chapter describes the codes files and initial entry of required information All codes maintained by this function can be added ch
218. ot be changed Fishpro Reporting Menu Samco Power Accounting 13 6 4 Company Division Enter the company division number or press F1 for All Your screen will look similar to At FIELD NUMBER TO CHANGE make any desired changes then press Enter You will then see the second page Fishpro Reporting Menu Samco Power Accounting 13 7 lt a alld ee ae OR IC RCE IIE BOL G VRwWOtHt COG HAO 4PO he Print record of employment Acme Enterprises Inc Please enter 5 Employer name Acme Enterprises Inc 6 Employer address 1 7789 134th Street 7 Employer address 2 8 Employer postal code 9 RCT employer account 123456789 E 10 Reason for issuing 11 Comments 12 Language English 14 Issuer name 13 Issuer phone number 1604 5974211 extn 15 Issue date Enter the following data 5 Employer Name The company name you set up in Maintain company data will be displayed Press Enter to accept it 6 Employer Address 1 7 Employer Address 2 The company address you entered in Maintain company data will display Press Enter to accept it 8 Employer Postal Code Press Enter to accept the postal code which was set up in Maintain company data 9 RCT Employer Account Fishpro Reporting Menu Samco Power Accounting 13 8 The RCT account number set up in the F P Control File will display Press Enter to accept it 10 Reason For Issuing Enter a one letter code to
219. ou will again be asked again PRINT ALIGNMENT You can print as many alignment forms as you wish When the alignment is correct answer N to the PRINT ALIGNMENT question The Record of Employments will then be printed After ROE s are printed you will be asked ARE RECORDS OF EMPLOYMENT OK Y If you answer N you will be returned to the first Print records of employment screen to start again If you press ENTER to accept the Y default you will also be returned to the first screen for entry of another ROE to print After Record of Employments are printed you are asked to mount regular paper on the printer Doso then type DONE The F P Reports menu then reappears Print T4 Forms Use this function to issue the T4 s to fishers You will have to mount the forms on the printer prior to running this function NOTE Records of Employment must be printed before T4 forms From the F P reports menu select Print T4 Forms and you will see Fishpro Reporting Menu Samco Power Accounting 13 10 Enter the following data 1 Is this a restart Press Enter to accept the N default You would only change this to Y if you had started printing T4 s and had to stop for some reason such as adding more forms 2 Fisher You can either press F1 for All type the fisher s SIN press F2 to scan the fisher file or press Enter and type the fisher s name as instructed at the bottom of the screen 3 Print Skipper s Name Typ
220. ount Enter a cut off amount or press Enter for 00 If any fisher s total interest during the selected time period does not add up to the amount entered here no T5 form will be printed for him At FIELD NUMBER TO CHANGE make any desired changes then press Enter If there is no earned interest in the ranges specified you will see the following message NO EARNED INTEREST TO PRINT PRESS ENTER TO CONTINUE If there is earned interest to be printed you will see PLEASE MOUNT T5 FORMS ON PRINTER TYPE DONE WHEN READY Mount the statement forms on the printer so that the print head is at the top of the form Adjust the printing pressure according to the thickness of the forms When you have finished mounting the forms type DONE You are then asked PRINT ALIGNMENT N If you want a sample T5 form with X s printed so you can check the alignment on the printer answer Y A sample form will be printed and you will again be again PRINT ALIGNMENT N You can print as many alignment forms as you wish When the alignment is correct press ENTER to accept the N default The T5 forms will then be printed After the T5 forms have finished printing you are asked to mount the regular paper on the printer Do so then type DONE The F P Reports menu then reappears 6 Use laser forms Fishpro Reporting Menu Samco Power Accounting 13 16 Press ENTER to accept the default of N or enter Y to use laser forms for T5 s 7 Copies
221. our data files are located Then type MENU to go to the main menu In either case a title and copyright screen appears To release this screen press ENTER NOTE VMS is the name of the operating system for users of VAX model machines produced by Digital Equipment Corporation Where VMS procedures are different alternate text appears such as For VMS users If you are using the multi company feature of the SAMCO packages see the System Functions User Manual chapter titled Maintain Multi Company Data you will next be asked to enter the Company ID This is a 2 character code specifying the company you want to process FishPro The Menu Samco Power Accounting 4 1 NOTE This code must have been previously set up in the Multi Company file described in the System Functions User Manual Enter the code then press ENTER You are then asked RIGHT COMPANY 2 If it is press ENTER to default to Y if not answer N and enter the Company ID of the right company If you enter an incorrect code or a code which has not been setup in the Multi Company file the message COMPANY NOT FOUND will be displayed and you will be prompted for another company number Next you may be asked to enter your initials If so simply enter your initials up to three characters then press ENTER If you re not asked for your initials go on to the next paragraph You may then be asked to enter your password If no password is requested go on to
222. ovides four different categories into which a customer s account can be aged These categories called aging periods are typically set up as Current 31 60 days 61 90 days Over 90 days Although you can define different periods if you wish Each amount owed to you by a customer then falls into one of these categories and the categories can be totaled for each customer and then for all your customers Alphanumeric When this manual refers to an alphanumeric entry it means that the entry can be letters of the alphabet numerals numbers special symbols amp etc or any combination of all three kinds In contrast if an entry is specified as numeric or stated as 5 digits for example only numbers can be used A R Open Item file The more permanent file into which the transactions are posted is called the A R Open Item file This file contains every sale debit memo credit memo cash receipt and finance charge for every customer It is the file which holds the complete itemized current record for all of your customer accounts Association Fishers may belong to one of a number of fishing association groups Auto piece count This is used when the weight of two or more species delivered is known but only a count of fish for the group is taken If selected the auto piece count will look at each species average weight in the price file to distribute the count among the various species based on the total
223. ow in this message means Press the Down Arrow key If you do you will see more specific Help text that you just left Fishpro Help Samco Power Accounting B 2
224. pe N if you do not wish to see detail of the tickets selected or press Enter to accept the Y default 9 Print each boat on a separate page Type N if you do not want each boat printed on it s own page or press Enter to accept the Y default At FIELD NUMBER TO CHANGE make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Boat performance report From the F P History report menu select Boat performance report The following menu will appear Fishpro History Menu Samco Power Accounting 12 20 Enter the following data 1 Start year Enter the starting year for this report in MMDDYY format or press F1 for Earliest 2 End year Enter the ending year or press F1 for Latest 3 Boat One boat can be entered or you can press F1 for All Enter the boat for which you want the history report or press F2 then F1 to scan the boat file as instructed at the bottom of the screen 4 Print gear type detail If you want gear type detail for each ticket answer N or press Enter to accept the Y default 5 Print species detail If you want species detail for each ticket answer N or press Enter to accept the Y default Fishpro History Menu Samco Power Accounting 12 21 6
225. pecanted nanei aea e EE a E E E 2 The Accounts Receivable data tiles 2 c3 ccsisiassins sein puasadacesntdeaninancsenasasecnssibedarnsstasexdsaeiatemacaaaes 3 General RUMGS vcs oenen aa EE e EEE REEE a a AE EE EEEE ETa SE 1 MENUS nenn E E A Se E E ected ER 2 The Men seiirns ndena ne aE A EE EEE E AEREA E aaa 1 Maintain Fishpro Control Data ccccccececeeeeeeeeeee eee eeeeeeaaeeeeeeaeeeeeeeeeaaeeeessaaeeseesaeeeeeessaaeees 1 Maintain System Codes ces iesneticen seeds sdvanpiacinenacananacnniicinsnasinanunniuadrencddmandoananinseadebnanadannanaine 1 Forms OCS erore Ee E eE ETE stax E EE E EEE l M intain form COMES o c5scitassisscssssniecnsdidccaineiatcctessntecebsteacdiastssaansabanestenianscuesbadacastapespalatoctiagsnions 2 Mainta sp cies Cd eSis pes aer arnee er E E A r REE ES 4 Maintain catch areas aise oa sivewiercecenantvasus anbaccuaminneencauptavvesanen eres olaces curse cecuateacmnantreansenntaranaarentereteaes 9 Maintain tax CNS gdavis dc raien ianea uae cc san ean vaca dc eee 13 Maintain g ar ypes ssa yeasspacsesasptnauasnasaesontaduiu peasy AE EEEE E EA ASEE ERE 18 Maintain delivery locations s ssnssenseeseesseesreseesssessesersstessesrsstessesstsstesseesrestesseesesensseessesetst 26 Maintain landing status COWES ss casnatcaccedandioncassiwererouncasseastanseussbucesustiedesnamesresdarnasduebocss tiene 31 Ma i tain packers seta cnsancaeus escasioscsnesuresiesaieumea eena E ae EE ERE ESEE exameentovneceecwsexviatuseanecien
226. pecies code This would ensure that the packaging weight is not included in the inventory totals 10 DFO Species Code Enter the code specified by DFO for this species or press ENTER to leave blank 11 DFO Form Code Fishpro Maintain System Codes Samco Power Accounting 6 7 Enter the DFO form code for this species code or press ENTER to leave blank 12 Default quality code Enter the quality codes assigned to this species of fish Your screen should look similar to the following x Fe ER AR IC CE SA AP PE GL F JC PO BR PI CL FP PS TCE OTB P OK SR SF Hep SOLGrVKOtt OQO MRO APO ae Species file maintenance Acme Enterprises Inc Add 4 Species code 2 Description test 3 Min weight 4 Max weight 5 Pieces 6 Weight 12 00 7 Value 8 Inv account 1400 000 Inventory 9 Include weight ly 10 DFO species code 1 11 DFO form code a 12 Default quality code fi At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER The screen clears for entry of the next species code When all the species codes have been added press Tab as the menu selection The Species file maintenance menu reappears Change inquire Species Code Once the species code information has been added it is unlikely you will need to make any changes to it Fishpro Maintain System Codes Samco Power Accounting 6 8 NOTE Fields 5 6 and 7 increment as fish tickets are processed and supply year to date informat
227. pes function Refer to the chapter titled Maintain System Codes The description from the gear type file will be displayed 6 Packer NOTE This field will display only if Y was answered to USE PACKERS 2 in the F P Control file If a packer was used on the last ticket of this processing session it will be displayed If the boat displayed is correct press ENTER If not type N and enter the correct packer If no packer is displayed you can press F1 as many times as necessary to locate the correct boat type the CFV or press ENTER and type the boat name This field is optional and can be skipped by pressing ENTER You will then be asked APPLY CHEQUES AND RECEIPTS TO PACKER ACCOUNT N Answer Y or press ENTER to accept the N default If you answer Y any cheques or receipts issued from this ticket will be applied against the selected packer s AR account The boat entered here must have previously been added to the Packer file or you will see the message BOAT IS NOT A PACKER Refer to the chapter titled Maintain System Codes 7 Delivery loc NOTE This field will display only if Y was answered to USE DELIVERY LOCATIONS 2 in the F P Control file Fishpro Fish Ticket Processing Samco Power Accounting 10 6 If a default delivery location was entered in the Fishpro Control file or the station file it will be displayed and the field will be skipped This field can be changed if necessary at FIELD NUMBER TO CHANGE 2 If
228. press F1 for Latest or if you did not press F1 above press ENTER to see hirings for one date At FIELD NUMBER TO CHANGE make any desired changes then press Enter If there are no hirings between the selected dates you will see the message NO HIRINGS IN RANGE SELECTED PRESS ENTER TO CONTINUE If there are new fishers for that period a window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options Fishpro Reporting Menu Samco Power Accounting 13 3 When the report has finished printing the F P Reports menu will reappear Recalculate El amounts At the end of the fishing season the calculated El premiums may not necessarily be correct The Recalculate El amounts function will look at all trips made by each fisher during the year and establish the correct El premiums payable NOTE This function should always be run before Records of Employment are printed to ensure correctness Type Recalculate El amounts from the F P reports menu and you will see El recalculation Acme Enterprises Inc Please enter 1 Start customer it 2 End customer 3 Update El amounts 4 Print suggested changes 5 Effective date 6 Company division 7 Print totals Press F1 for First Enter the following data 1 Start Customer Press F1 for First or enter the customer for whom you want t
229. previous screen Field number to change IE Ti At FIELD NUMBER TO CHANGE make any desired changes then press ENTER to return to the main menu 58 Check Account Number Enter the check account number you setup in the A R Control file or the Maintain valid G L accounts function If you are using profit centres in conjunction with this account type the profit centre number If you are not using profit centres press ENTER The description you entered when you set up the account will be displayed FishPro Maintain Fishpro Control Data Samco Power Accounting 5 13 59 Next Check Number Enter the check number that you intend to start with when using this system 60 Print Checks Default From the choices displayed at the bottom of the screen type the letter which corresponds to your most common check printing method 61 Checks Printer Number Enter the number of the printer the checks are to be printed on 62 Checks always mounted Answer Y if you do not want to be prompted to load and unload checks into the printer before and after printing Remain Enter the quantity of check forms remaining on the printer The system keeps a count of the number of checks remaining based on the quantity printed This allows the system to prompt you to load more checks when it thinks you are running out If you do not want the system to track the quantity of check forms in the printer press F1 63 Check format Options
230. r previous page ENTER to exit 0 This screen is for viewing only Press ENTER to continue Fishpro Maintain Boats Samco Power Accounting 8 5 An empty screen will appear for entry of the next boat When no more boat information is to be changed or inquired into press END at the CFV field The Maintain boat menu reappears Delete boat From the Boat file maintenance menu select Delete boat A new screen displays for entry of the boat you wish to delete Enter the CFV or use F1 to display each CFV in order or press ENTER and type the name of the boat or use F1 to display the boat names in order Follow the screen instructions Answer Y or press ENTER to respond N to the OK TO DELETE BOAT N question The screen clears for entry of another CFV to delete Depending upon whether you started your search by CFV the boat name or the customer name and the whereabouts of this information in the numeric or alphabetic sequence using the F1 key will display the next CFV boat name or fisherman name in order from that point on When there are no more boats to be deleted press END The Boat file maintenance menu reappears Numeric boat list You use this function to get a numeric list of the boats that have fished for your company From the Maintain boat menu select Numeric boat list and you will see Fishpro Maintain Boats Samco Power Accounting 8 6 Enter the following data 1 Starting boat number Enter the CF
231. re Percent Net share Percent Crew share Share NOTE The boat share net share and crew share deduction types are required for the 7 11 formula More can be added if necessary Some other deduction types are Fuel Allows the skipper to be reimbursed for the fuel expense Other Allows the skipper to be reimbursed for other expenses usually for cost of gear purchased Grub expense Entered as a negative number to reduce the deckhands pay for the cost of food Grub credit Balancing entry for grub expense Allows the skipper to be reimbursed for the food expense From the F P codes maintenance menu select Gear types You will then see Fishpro Maintain System Codes Samco Power Accounting 6 19 1 Add gear type Add Gear Type If you select Add gear type you will then see Fishpro Maintain System Codes Samco Power Accounting 6 20 Gear types maintenance Add 1 Gear type L 2 Description 3 Max fishing days 6 Hand picking 4 Use alternate area 7 DFO gear type 5 Always distribute 8 Form code set Code Join Ded Ded Dist Reuse Incl Incl WCB Disp Setl Exp desc L type default type val ins WCB ordr type types 9 10 ii 12 13 14 15 16 Fe 18 19 20 Enter the following data 1 Gear Type Enter a 3 character alphanumeric gear type code You can use the DFO code or a convention of your own 2 Gear Description Enter up to a 25 character description for the gear type 3 Maximum Fishing D
232. re all fields FishPro Features and Terminology Samco Power Accounting 1 5 Record a record is a group of one or more related fields For example the fields representing a Fisher s name SIN address and other pertinent information might be grouped together into a record called the Fisher record Data files A data file is a collection of one or more related records It is often referred to simply as a file without the word data The Employee file is an example of a data file Such a file could be made up of several records each of which contained the name address social insurance number birth date marital status pay rate etc for one employee Each file is kept separately from other information on the diskette or disk There are other types of files in addition to data files For example programs are stored on the diskette or disk as program files However references to file in this User Manual mean data file unless specifically stated otherwise Debits and credits In addition to handling a particular area of accounting as described above such as accounts receivable or accounts payable each SAMCO package also keeps track of the effect of those transactions on G L When you make sales to or receive payment from your customers this activity affects not only A R but also G L These transactions must be recorded both in the proper A R customer accounts and in G L under the proper G L account nu
233. ress the ENTER key by using the left and right arrow keys If you are entering data in a field and you notice you have made an error earlier in the field you can use the left arrow key to return to the point of the error and make the correction then use the right arrow key to return to where you were When you select a data field using FIELD NUMBER TO CHANGE the previous entry will often continue to appear in the field You can correct the entries that continue to appear by using the arrow keys and the keys described below When you are at the point of the error you can do these things Delete the character at the cursor using the DEL delete key When you do this the characters immediately to the right of the cursor all shift over to the left Delete the character immediately to the left of the cursor by pressing the BACKSPACE key top right hand part of the keyboard Type over the characters that appear starting from the cursor position and going to the right This is called overtype mode Insert characters in front of the character the cursor is under Todo this press the INS key on the numeric keypad This takes you out of overtype mode and puts you into insert mode If you press the INS key again you will return to overtype mode FishPro General Rules Samco Power Accounting 3 6 If you decide to erase all contents of a field press CTRL and X at the same time This clears the field and the cursor app
234. rinted Dmnd Third party demand cheque to be printed Rcpt Cash receipt to be printed Amount The amount of the cheque or receipt will be displayed in this column This field cannot be changed Print Enter the code to determine when the cheque receipt is to be printed The default printing options are set up in your F P Control file or station file The valid codes are N print cheque receipt now L print cheque receipt later M manual cheque receipt Number Enter a document number or press F1 for the next default document number as set up in your F P Control file or station file For any documents given an N print status you will be prompted for the Print device and if you want to print an alignment These questions are asked for each document selected If you want a sample statement with X s printed so you can check the alignment of the forms on the printer answer Y A sample form will be printed and you will be asked again PRINT ALIGNMENT 2 You can print as many alignment forms as you wish When the alignment is correct answer N to the PRINT ALIGNMENT 2 question The document will then be printed When all desired documents are finished printing you will be returned to the Ticket entry screen for entry of another ticket Fishpro Fish Ticket Processing Samco Power Accounting 10 36 Print ticket edit list Use the Ticket Edit list to verify the accuracy of all tickets before posting From the Process fish
235. rocess distribution Use this function to distribute catch values not distributed at ticket entry From the Fishpro menu select Process distribution and you will see Fishpro Fish Ticket Processing Samco Power Accounting 10 24 Enter distribution press F1 for next dist or press F2 to add next dist Press F3 for available distributions Enter the following data 1 Distribution Enter up to a 8 digit number from your source distribution ticket If you enter 6 or less digits the Fishpro software will preface it with two digits of the current year and zero fill to complete the 8 digit field If you enter a distribution ticket number manually you will have to enter the date when it is the first ticket for the day Press F1 if you wish to continue working on a on hold distribution ticket or reactivate a cancelled distribution ticket The distribution ticket will be displayed and you will be at the Field number to change prompt Press F2 if you are adding the first new distribution ticket of the current processing session the next ticket number The message NEW TICKET will display beside the ticket number If you wish to accept the default distribution ticket number and date press ENTER to continue Press F3 to get a window displayed of all unposted distribution tickets The distribution ticket number and boat name will be shown As with all find windows you Fishpro Fish Ticket Processing Samco Power Accounti
236. rom disk Samco Power Accounting 16 5 Reports For Which Package From the list displayed at the bottom of the screen type the two letter code for the package whose reports you want to list press Enter to default to the package you are now using or press F2 for All packages If you are not using multi companies press F1 for All packages If you select a package which you do not have on your computer you see THIS PACKAGE NOT INSTALLED ON YOUR SYSTEM Press Enter to continue Show Only Stacked Reports A stacked report is one which you have selected using option 3 Stack reports for later printing below to put in a stack to be printed as part of a group at a later time Type N to show all reports or type Y to show only reports in the stack There is only one stack of reports A window appears for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options After printing the Print list of disk reports screen reappears When you are through printing lists of reports press Tab at the first field The Print reports from disk menu reappears 3 Stack reports for later printing To stack reports for later printing type 3 from the Print reports from disk menu You will see the following Fishpro Print Reports from disk Samco Power Accounting 16 6 BITC SF Stack reports for printing 0 alax F Ed AR
237. rt in MMDDYY format or press F1 for Earliest 3 End date Enter the ending date or press F1 for Latest At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the History menu will reappear Fish Tax History Report From the F P History report menu select Fish tax report The following menu will appear Fishpro History Menu Samco Power Accounting 12 24 AITO FP Fish tax report 5 x lm 3 run Fish tax history report Acme Enterprises Inc 1 Fish tax typ 0 2 Start date 3 End date 4 Which date 5 Gear type 6 Delivery location 7 Catch area Enter the following information 1 Fish tax type Enter the Fish tax type 2 Start date Enter the starting date for this report in MMDDYY format or press F1 for Earliest 3 End date Enter the ending date or press F1 for Latest 4 Which date The options are F Fish ticket date P Posted date 5 Gear type Fishpro History Menu Samco Power Accounting 12 25 Enter the Gear type or press F1 for All 6 Delivery location Enter the delivery location code to be included or press F1 for All 7 Catch area Enter the code of the catch area to be included or press F1 for All Year end price comparison
238. rt line There are two fields to be entered which represents the start and end of the range to be selected The gear type is set up under the Maintain Species Codes function Form This the form code to be included in this report line There are two fields to be entered which represents the start and end of the range to be selected The gear type is set up under the Maintain Form Codes function Dlv This is the delivery location to be included in this report line The delivery location is set up under the Maintain Delivery Locations function LS This is the landing status to be included in this report line The landing status is set up under the Maintain Landing Status function Area This the area code to be included in this report line There are two fields to be entered which represents the start and end of the range to be selected The gear type is set up under the Maintain Area Codes function Qlty This is the quality code to be included in this report line There are two fields to be entered which represents the start and end of the range to be selected The gear type is set up under the Maintain Quality Codes function Multiple lines can be set up with different codes and ranges in each They will all be considered in the fish ticket selection To end this function Hit TAB and you will be return to the LINE prompt Hit TAB again and you will be returned to the REPORT prompt Fishpro Maintain System Codes Samco Po
239. s Account balances report Select Account balances report from the F P reporting menu and you will see Enter data as follows 1 Cutoff amount Enter the dollar amount for the accounts that you want the report to start at or press F1 for None 2 Print sub accounts Press ENTER to accept the default of N or enter Y to include sub accounts if you are using the parent child feature of the A R module 3 A R subledger Enter the G L account number or press F1 for All Fishpro Reporting Menu Samco Power Accounting 13 23 At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter A window will appear for you to select how to print the report Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report is finished printing the F P reports menu reappears Fishers list Select Fishers list from the F P reporting menu and you will see Fishers Print Please enter 1 Sort by 2 Starting fisher Ending fisher w 4 Starting CFV 5 Ending CFV 6 Starting last trip date N Ending last trip date 8 Format 9 Include amounts F Fisher number N fisher Name S SIN number Cj CFV number Enter data as follows 1 Sort by Fisher Name SIN number or CFV number 2 Starting fisher Enter the fisher ID where you want the report to start or press F1 for Earliest Fishpro Report
240. s For example the report was accidentally erased Press Enter to continue If the report is on disk you are asked PRINT PAGES TO___ Enter the range of page numbers to print You can press Enter at the first field to begin with page 1 You can press F1 at the second field to end with the Last page Press Esc to return to the previous set of choices The report displays Follow the screen instructions 2 Print To print the report type 2 If you are using more than one printer enter the number of the desired printer in answer to WHICH PRINTER You then see PRINT PAGES TO Enter the range of page numbers to print You can press Enter at the first field to begin with page 1 You can press F1 at the second field to end with the Last page You are then asked HOW MANY COPIES Enter the number of copies you wish to print or press Enter to print one copy The report is then printed The report selection screen re displays with the word PRINTING shown opposite the selected report If you are printing more than one copy the number of the copy which is being printed displays at the bottom of the screen Follow the screen instructions When the report finishes printing the LAST PRINTED field on the screen changes to the current date and time 3 Delete To delete a report from the disk type 3 Fishpro Print Reports from disk Samco Power Accounting 16 4 If this is an audit trail report and it has not be
241. s currently in your boat file will be updated At FIELD NUMBER TO CHANGE press ENTER The screen will show a count of boats as they are being updated or added When the process is complete the message PROCESSING COMPLETE PRESS END TO RETURN TO BOAT MENU appears NOTE You will only use Load boat file initially or when DFO issues a new file To end the Boat file maintenance function press END as the menu selection The Fishpro menu reappears Fishpro Maintain Boats Samco Power Accounting 8 10 SAMCO Building business and technology relationships Chapter 9 Maintain Prices Introduction This application provides the prices by species and gear type at ticket entry The price types can be by single unit measurements of weight or unit The species and gear type codes will be validated against the ones you set up in Maintain species codes and Maintain gear types If you see the message SPECIES gear type NOT ON FILE you must use the Add option of the respective Maintenance function in Maintain System Codes Use this function to add change or inquire into delete or print a list of prices for species by gear type NOTE If a price does not exist and is needed during fish ticket entry a price of zero dollars is assumed The price can be overridden and the user will be prompted to make the price permanent If the price is made permanent during fish ticket entry a new price item is created in the price file From th
242. s field is optional Enter the owner of the boat s customer number as stored in the customer fisherman file or press ENTER to leave blank 7 Gross amount This field will be calculated as fish tickets are processed If you have a year to date amount to bring forward enter it here or press ENTER for zero 8 Total weight This field will be calculated as fish tickets are processed If you have a year to date amount to bring forward enter it here or press ENTER for zero Taxes YTD These fields are only displayed if the Fishpro control file has the tax codes and literals set up 9 literal from control file 10 literal from control file 11 literal from control file These fields are the Year To Date accumulators for taxes on fish caught by this boat Fishpro Maintain Boats Samco Power Accounting 8 3 At FIELD NUMBER TO CHANGE 2 press ENTER and the screen clears for entry of the next CFV When you have added the information for all the boats you want press END at the CFV field and the Maintain boats menu reappears Change Inquire boat From the Boat file maintenance menu select Change Inquire boat A screen appears for entry of the boat to be changed or inquired into Enter the CFV use F1 to display each CFV in order press ENTER and type the name of the boat or use F1 to display the boat names in order Follow the screen instructions If you inquire into a boat after tickets have been processed for that boat
243. s function is used to setup header information for new tickets make adjustments to tickets reverse a posted ticket process tickets distribute catch values to fishers process distributions print ticket edit lists produce a tickets on hold report post tickets print a report of undistributed tickets make automatic adjustments to prices for completed tickets The default for many of the fields is either information in the Fishpro Control File System Code files or the information entered on the last ticket Therefore it is suggested you group your tickets so you can input tickets with similar information one after another An example would be gear type You would group all tickets with the same gear type codes together so you do not have to change this field for every ticket entered If you wish to adjust the price paid on a ticket you can make adjustments to the original ticket There are three methods one for individual tickets one for a date range by Fishpro Fish Ticket Processing Samco Power Accounting 10 1 gear type catch area delivery location and species code and a non specific catch adjustment ticket If there are corrections to be made to a posted ticket i e changes in species or for changes to the distribution between owner and deckhands it is best to reverse the original ticket and issue an amended one If the gear type is set to Always distribute No a ticket may be posted without a settlement to the
244. s the F10 key to get the Help function The Help function is available at any time while you are running a package except during printing and posting and while files are being processed in File Recovery Utilities There are three levels of Help ranging from Function Help a very specific description of the function you are running through System Help a description of the general capabilities of the package you are running to General Help a description of the functions of special keyboard keys Using Help To see the Help text press the F10 key The level of Help text that you see depends on what you are running at the time If you have a main menu General Ledger Inventory Control etc displayed you will get System Help If you already selected a function from a main menu and are running a function such as Add you will get Function Help Along with the text you see a message ENTER FOR MORE FOR MORE GENERAL OR PRESS END If you press ENTER you will see more text at the same level If you press END you will return to the function you were running Fishpro Help Samco Power Accounting B 1 in this message means Press the Up Arrow key If you do you will see more general Help text For example if you were seeing Function Help text you will see System Help text You will also see a message ENTER FOR MORE FOR MORE SPECIFIC OR PRESS END ENTER and END give the same results as above down arr
245. se the default tax codes they can be deleted Select the number of the field to be deleted press the space bar then press ENTER If you see the TAX CODE NOT ON FILE message you will have to use the Add function of Maintain tax codes in Accounts Receivable At FIELD NUMBER TO CHANGE 2 enter the field number you wish to change and then press ENTER When you are finished making changes press ENTER to go to the second screen of the fish ticket Page one of three screens where you can list up to a total of 45 species items will be shown as follows Fishpro Fish Ticket Processing Samco Power Accounting 10 8 Ticket entry Acme Enterprises Inc Page Species description QI F Price Pieces Total weight Amount 1 2 3 4 5 6 T 8 9 10 11 12 13 14 15 o Lines Totals o 0 o0 Enter the data as follows Species description Enter the 2 digit species code from the source document This code will be checked against the species codes on file and validated If this is a valid code the description will be filled in by the software If it is not a valid code the message Species code not on file Press ENTER to continue is displayed Ql quality code Enter the quality code of this species on this fish ticket or press F1 for next quality code Form code and Price The Form code and Price fields for the species code will be displayed and the fields will be skipped If you want to change the pr
246. see Fishpro Utility Functions Samco Power Accounting 14 9 Enter the following data 1 Ticket Enter the number of the ticket to be changed The current information associated with the ticket will be displayed 2 CFV The current boat number and name on the fish ticket is displayed 3 Date The current date of the fish ticket is displayed 4 Landing status The current landing status of the fish ticket is displayed 5 Delivery location Fishpro Utility Functions Samco Power Accounting 14 10 The current delivery location of the fish ticket is displayed 6 Catch Area The current catch area of the fish ticket is displayed 7 Alt catch area The current alternate catch area of the fish ticket is displayed At FIELD NUMBER TO CHANGE 2 make any desired changes then press Enter All fields can be changed with the exception of the Ticket The message TICKET HAS BEEN UPDATED will appear Press Enter to continue When there are no more posted ticket values to be changed press Tab at the Ticket field The Utility functions menu will reappear Recalculate fisher earnings Select Recalculate fisher earnings from the F P Utility functions menu and you will see You are then given the opportunity to stop this function before it starts Enter Y if you wish to continue or press Enter to accept the default entry of N When the history totals are finished being processed the Utility functions menu wil
247. shpro Maintain Prices Samco Power Accounting 9 5 The UP and DOWN arrow keys are used to move the cursor to a position where the appropriate command can be entered against a given species price If you choose to add or change the existing species price the following fields are available to be modified Species Enter a valid species code If the species code is not set up the message Species code not on file will be displayed You will be re prompted for a species code Description The species description will be displayed If this description is not correct it should be changed under the Maintain species function of the Maintain system codes menu Type Enter the unit pricing type code to use for this species The valid type codes are W by weight U by unit T by ton Price Enter the price for the unit specified in the previous field Maximum of 99999 999 per unit Avg weight Enter the average weight for this species This weight is used during fish ticket entry to determine number of pieces under the auto piece count process When all changes and additions have been completed the press TAB and the screen will be cleared and you will be returned to the delivery location field If all pricing changes have been completed then press TAB and you will be returned to the Maintain prices menu Price list in gear type order From the Maintain prices menu select Price list in gear type order and the following screen will display
248. status codes maintenance menu reappears Change inquire Landing Status From the Landing status codes maintenance menu select Change inquire landing status A new screen appears for entry of the landing status code you want to change or inquire into Enter the number or press F1 to display each landing code in order as instructed at the bottom of the screen Make any desired changes by selecting the number of the field you want changed then enter the new data Press ENTER at FIELD NUMBER TO CHANGE to file the changes The screen clears for entry of another landing status code to change or inquire into When you are through with this function press TAB at the Landing status field and the Landing status codes maintenance menu reappears Delete Landing Status From the Landing status codes maintenance menu select Delete landing status A screen appears for entry of the landing status code you want to delete Enter the number or press F1 to display each landing status code in order as instructed at the bottom of the screen Make deletions by typing Y or press ENTER when asked OK TO DELETE LANDING STATUS N to accept the N default The screen will clear for entry of another landing status code to delete When there are no more landing status codes to be deleted press TAB at the Landing status field The Landing status codes maintenance menu displays Fishpro Maintain System Codes Samco Power Accounting 6 33 Print
249. t of the file name The letter A is recommended for consistency The ASCII backup file name in the Fishpro root directory will read A xxxxxxnn BAK Please enter the device size in kilobytes Enter the size of the device the ASCII backup files are to be written to The following table shows some of the more common device sizes in kilobytes 1440 Normally high density 3 1 2 F1 Unlimited Hard disk drive If you enter a specific device size once the device is filled you will then be asked for another device This process will be repeated until all the data is written to the device NOTE If you choose to restore All files the screen will move immediately into displaying the prompt THIS FUNCTION WILL NOW INITIALIZE see below It skips past the C CREATE NEW DATA FILE OR A ADD RECORDS TO EXISTING DATA prompt The screen will then prompt you Any change 2 Make any necessary changes then press ENTER in response to Any change C Create New Data File Or A Add Records To existing Data File If you answer C Create new file all of the existing data records in the original file will be destroyed and the data records contained in the converted file will be transferred to the original file If you answer A Add records to file all of the existing records in the original file will remain and the data records contained in the converted file will be added to the original file The following message will display
250. tain bank accounts Prepare deposits Print deposit slips Print the cash history report and deposit summary Functions for purging the A R Open Item file and performing the period end procedures are explained in the chapters titled Purge A R Open Item File and the chapter titled Process End of Period Appendix A contains most of the error messages that can occur when using SAMCO Fishpro The separate SAMCO Installation Guide contains an appendix listing a few additional error messages that can occur Appendix B explains how to use the Help feature built into the packages Help provides descriptions of functions and can be viewed on the screen while you are running those functions In each chapter you are told in more detail what the function does how to select from the menu and how to enter the data required for the function Examples of data entry are given for almost every possible entry on the screen FishPro Getting Started Samco Power Accounting 2 6 SAMCO Building business and technology relationships Chapter 3 General Rules Introduction This chapter contains a description of the rules that apply throughout the functions in the SAMCO packages The rules are described in this order Menus The ENTER key Skipping data items Defaults First and Last Characters and digits Entering decimal points Entering dates The END key The ESCAPE key The F1 and F2 keys The
251. tal service code for the province 7 Post code Enter the postal code 8 Phone Enter the fisher customer s telephone number Up to 12 alphanumeric characters are allowed 9 EIC status This field is used to define whether or not El will be deducted insurable calculation These three categories are usually used for a skipper The skipper may own the boat operate the boat as a company or operate a boat owned by another company Generally speaking the skipper s share of the catch value is exempt from El payment C company exempt X exempt L lease For customers other than fishers use X For Native fishers use N Fishpro Maintain Fishers Samco Power Accounting 7 4 For foreign fishers use F You will then be returned to the Maintain fisher window and enter any other information that is necessary for the fisher 3 CFV Enter a to search for the boat to be associated with the fisher NOTE You must have previously used the Load boat file function or have entered the boat information in Maintain boats 4 Last trip Enter the date of the last trip for this fisher If there is no last trip date press ENTER for NONE 5 Skipper Answer Y if he or she is a skipper and press ENTER to accept the default N if he or she is a deckhand 6 El status The options are l Insurable C Company X Exempt L Lease N Native F Foreign 7 El paid Enter any El contributions paid for the year
252. tax codes press TAB as the menu selection the Tax codes maintenance menu reappears Change inquire Tax Codes From the Tax code maintenance menu select Change inquire tax codes A screen appears for entry of the tax code you want to change or inquire into Fishpro Maintain System Codes Samco Power Accounting 6 17 Enter the tax code or press F1 to display each tax code in order as instructed at the bottom of the screen Make any desired changes by selecting the number of the field you want to change Press ENTER at FIELD NUMBER TO CHANGE 2 to file the changes The screen clears for entry of the next tax code to be changed or inquired into When there are no more changes or inquiries press TAB at the Tax code field and the Tax code maintenance menu re appears Delete Tax Codes From the Tax code maintenance menu select Delete tax codes A new screen will display for you to enter the tax code you want to delete Enter the tax code or press F1 to display each tax code in order as instructed at the bottom of the screen Make the deletion by typing Y or press F1 for next tax code or press ENTER to default to N The screen will clear for entry of another tax code to delete When there are no more tax codes to delete press TAB at the Tax code field The Tax code maintenance menu reappears Print Tax Code List From the Codes maintenance menu select Print tax code list A window appears for you to select how to
253. the Canadian Fishing Vessel Number as provided by DFO If you enter a CFV of a boat in the DFO file the name will be displayed along with either the NONE defaults for Last trip and Clearance date or the year to date figures for the Gross amount and Total Weight will be displayed You will not be able to change the CFV If you need to make a change to the CFV the boat must be deleted then re added 2 Boat name If this boat is new since the DFO file was received enter the registered name of the boat Fishpro Maintain Boats Samco Power Accounting 8 2 NOTE This field is not entered as stored in the customer fisherman file and is only used here for search purposes with the F1 key 3 Last trip Enter the last trip date for the boat This field is optional you can press ENTER to skip the field or enter the date in MMDDYY format 4 Skipper This field is optional You can enter the skipper fisherman number or name This must be in your fisherman customer file Press F1 to display the fishermen in order as directed at the bottom of the screen or type the fisherman s SIN or press ENTER and type the skipper s name You can skip this field by pressing ENTER 5 Gear types This field is optional Enter the gear type code s associated with this boat or press ENTER to leave blank Youcan enter up to five different gear type codes for each boat This field will be updated as tickets are posted 6 Owner cust Thi
254. the next paragraph Be sure to press ENTER after typing your password If you enter the wrong password an error message will display and you ll be given another chance to enter the correct password You may end at this point by pressing TAB The main menu now appears FishPro The Menu Samco Power Accounting 4 2 ite SF Samco main menu alo POL G VXuUts COO HAO 4 SAMCO Power Accounting Acme Enterprises Inc Please select E E 1 Accounts Receivable 12 Professional Invoicing _ 2 Inventory Management 13 Custom Labels 3 Billing 14 Fish Processor 4 Sales Analysis 15 Point of Sale 5 Accounts Payable 16 Time and Attendance 6 Payroll 17 Time amp Billing 7 General Ledger 18 Purchasing 8 Fixed Assets 19 Global DX 9 Job Cost 20 Scheduler 10 Purchase Order 21 System Functions 41 Bank Reconciliation Make a selection or F11 for help at any time The packages listed here will depend upon the selections defined for this company data in the Maintain Company data function Refer to the chapter titled Getting Started Fish Processing menu page one From the main menu select the number corresponding to Fish Processor and press ENTER The following screen will appear FishPro The Menu Samco Power Accounting 4 3 Ae EE PA OX SA SF Heb POL G VRWV td OOO MAO APO ah SAMCO Power Accounting Fish Processor Acme Enterprises Inc Please select Ed M
255. there is no previously entered delivery location enter the 1 or 2 digit code for the location of where the fish were delivered or press F1 to scan the delivery locations on file The delivery location must be a valid location on file 8 Fish days This is the number of fishing days during this trip This cannot exceed the number specified in the Gear type file If you type a number greater than the allowed fishing days you will hear a BEEP and the message FISHING DAYS GREATER THAN ALLOWED FOR GEAR TYPE PRESS F2 TO OVERRIDE PRESS ENTER TO CONTINUE 9 Trip days This is the number of days the boat was on this trip This cannot be less than the fish days 10 Landing status NOTE This field will display only if Y was answered to USE LANDING STATUS in the F P Control file DFO supplies a list of landing status codes If a default landing status code was setup in the Fishpro Control file it will be displayed and the field will be skipped This field can be changed if necessary at FIELD NUMBER TO CHANGE 2 If no landing status code is displayed press F1 as many times as necessary to locate the correct landing status or type the applicable landing status code 11 Catch area NOTE This field and the Alternate area field below will display only if Y was answered to USE AREA CODES 2 in the F P Control file This is a DFO statistical catch area code These statistical code maps are available from DFO Enter the catch
256. tickets menu select Print ticket edit list The following screen will appear 1 Process ticket 2 Process distribution 3 Print ticket edit list 5 Tickets on hold report 6 Undistributed tickets report 7 Automatic adjustments 8 Edit DFO transmission file 9 Maintain export prices Print summary edit list You will be asked PRINT SUMMARY EDIT LIST Y The Print ticket edit list function will give you two options The Ticket Entry Summary Report and the Ticket Entry Edit List The Ticket Entry Summary Report will summarize each unposted ticket on file The Ticket Entry Edit List will give species and deckhand distribution detail for each ticket Type N to see Ticket Entry Edit List or press ENTER to accept the Y default You will see a screen similar to Fishpro Fish Ticket Processing Samco Power Accounting 10 37 FA Enter the following data 1 User identification After login and company ID you were asked for your initials You must type that information here If you do not enter exactly the same information you will get the message NO TICKETS SELECTED as you are not a recognized user You can press F1 for All users as instructed at the bottom of the screen 2 Gear type Press F1 for All or type one gear type code you want printed in the list 3 Delivery location Press F1 for All or type one delivery location code you want printed 4 Include adjustments If you want adjustment tickets to
257. ting 10 34 F4 to remove a crew member from this fish ticket Once all changes have been completed press ENTER at the Field number to change prompt The following screen will appear if any fishers are taking payment at this time Willard Bullocks CHQ Billy Myers RCT If any fishers have message lines recorded in the Maintain fisher function they will be displayed now This screen is only for viewing Press ENTER to continue N print now L print later M manual ticket Using this screen you will select the N L or M options to print the fish ticket demand cheques and receipts as instructed at the bottom of the screen Enter the following data 1 Print ticket The ticket printing default you set up in the F P Control file or station file will display If you selected the L or M options and there are no cheques or receipts to be printed you will now be returned to the first page of the Ticket entry screen for entry of another ticket Under each of the following headings a list of all crew members who will be issued a cheque receipt or have a demand amount taken from their portion of the catch Each Fishpro Fish Ticket Processing Samco Power Accounting 10 35 document will be specified with the default printing options you set up in your F P Control file or station file Deckhand Under this column will be displayed the name of the crew member and one of the following text Cheq cheque for crew member to be p
258. tion will be calculated If the fisher s El status is C X or L no amount will be calculated here Refer to the chapter titled Maintain Fisher Customer for information on El status El weeks When you are at the El amount field you will see PRESS F1 TO CHANGE El WEEKS If you want to override the calculated El weeks press F2 to changed the number The new El amount will be calculated based on the new El weeks When you have finished press ENTER Account Press ENTER to accept the gross amount or enter the balance to be put on this fisher s account Cash Enter the amount of cash the fisher wants paid to him Cheque Enter the amount of the cheque to be issued to the fisher NOTE If any amounts are entered in the Cash or Cheque fields the Account field will be automatically adjusted The remaining fields will have historical information displayed which cannot be changed When you have finished press ENTER You will then enter the deductions for the next fisher customer When you have completed the distributions and deductions for all crew members make any desired changes at FIELD NUMBER TO CHANGE 2 then press ENTER Choose the field to change and press ENTER You can also choose one of the following options F1 to page up through the list of fishers crew members F2 to page down through the list of fishers crew members F3 to switch share columns to display Fishpro Fish Ticket Processing Samco Power Accoun
259. tion you are trying to select cannot be accessed by the password you are using Handling Enter the correct password for the function you wish to enter or don t attempt to select this function TOO LONG ENTER IN FORMAT Situation You are attempting to enter too many numbers in a field Handling When entering the data follow the exact format indicated in the User Manual TOTAL PERCENTAGE CAN T BE MORE THAN 100 Situation Your entries total more than 100 Handling Re enter correct entries WARNING DISTRIBUTIONS ARE OUT OF BALANCE Situation Your distribution amounts do not total the transaction amount Handling Enter distribution amounts which total the transaction amount Fishpro Error Messages Samco Power Accounting A 5 WINDOWS EXE NOT LOADED Situation The executable program WINDOWS EXE could not be loaded into memory Handling 1 Put the file WINDOWS EXE onto the current directory if it is not there 2 There may be insufficient memory to load the file Memory resident programs could be taking up needed memory Reboot the system and try again If there is still a problem make sure that no memory resident programs are loaded by start up batch files then try again Fishpro Error Messages Samco Power Accounting A 6 SAMCO Building business and technology relationships Appendix B Help Summary To view text describing the highlights of part of a SAMCO package while you are running it pres
260. to be included in the automatic adjustment or press F1 for Greatest S increase increase New price Enter the appropriate amount based on which change type you chose at the Change type prompt At FIELD NUMBER TO CHANGE make any desired changes and press ENTER A window appears for you to select how to print the report Refer to the chapter titled General Rules for a detailed explanation of the printing options Follow the screen instructions When the report is finished printing or displaying on the screen you will see the following Fishpro Fish Ticket Processing Samco Power Accounting 10 45 Please select E 1 Accept these adjustments and select more 2 Reject these adjustments but select more 4 Reject these adjustments and continue 3 Accept these adjustments and continue 5 Discard all adjustments Select 1 Accept these adjustments and select more Since one selection screen may not be enough to select everything required for example different prices for selected species for two different delivery locations this option will return you to the Automatic adjustments screen for entry of more adjustments Another report will print for the second selection The adjustments entered will be added to the previous set of adjustments The grand total on the report prints the total adjustment value so far This selection printing process can be repeated as many times as necessary 2 Reject these adjustm
261. to date This field will be updated automatically as El contributions are deducted from the fisher s portion of the catch value You may set this entry to zero by pressing ENTER 8 El adjustment This field will be updated automatically by the Recalculate YTD El adjustment function Any adjustment calculated will be entered here This amount plus the El paid amount will be the figure printed on the T4 Fishpro Maintain Fishers Samco Power Accounting 7 5 9 WCB status The options are X exempt R regular subject to yearly limit N no limit 10 Income amount Enter any monies paid for the year to date This field will be updated automatically by the fisher s portion of the catch value You may set this entry to zero by pressing ENTER 11 Gross earnings This is the amount that is accumulated for Box 78 of the T4 slip For owners it is equal to the catch value i e the boat gross total For crew it equal to their share of the catch 12 Insurable amt Enter any monies paid that are El insurable for the year to date This field will be updated automatically by the fisher s portion of the catch value You may set this entry to zero by pressing ENTER For owners i e Type 1 fishers it is equal to the boat gross less 25 less crew share up to the maximum insurable earnings For crew i e Type 2 fishers it is equal to the catch share up to the maximum insurable earnings 13 Credit limit Enter the fisher customer s credit limit
262. to follow all the steps in this manual If you are automating your fish processing accounting only then follow the instructions for Fishpro only In order to use Fishpro you must first enter information describing your company and how you want the package to handle your information If you intend to use the A R package for all your accounts receivable you will need to enter certain data regarding your current accounts receivable status First you must study the chapter titled General Rules Your accountant We advise that you consult with your accountant before using SAMCO software He or she is a professional in the accounting area and should understand your computer accounting software if he she is to continue to serve you well Moreover because of his her expertise your accountant may have some good advice for you regarding converting from your old system to SAMCO software FishPro Getting Started Samco Power Accounting 2 1 The Fishpro and Accounts Receivable data files In order to use this package you first need to enter certain data specific to the fishing industry your company and how accounting functions are to be handled There are 9 different Fishpro and 8 different A R data files if necessary see the definition of data files in the chapter titled Understanding A R and Fishpro which you must enter information into before you can begin using the package on a regular basis Fishpro data files FISHPRO Control file
263. transactions which are found in the accounting area called accounts payable The records of quantities of goods received are transactions you find in the area of accounting called inventory control In SAMCO software transactions are usually entered into the computer and stored ina temporary file where they can be edited until completely correct then moved into more permanent areas See the definitions of File Record and Posting later in this chapter Trip history The Fishpro System retains a history of tickets posted which feeds many of the reports in the system Trip days The number of days spent on a trip which must be reported to the government FishPro Features and Terminology Samco Power Accounting 1 13 SAMCO Building business and technology relationships Chapter 2 Getting Started Introduction We assume at this point that the Fishpro package has been installed on your computer according to the SAMCO Installation Guide If not refer to that manual and install the package on your computer We also assume that you have familiarized yourself with the main features of this package by reading the chapter titled Understanding SAMCO Fishpro If you have not done so read that chapter and return to this chapter The Fishpro package not only allows you to automate your fish processing accounting but all your accounts receivable If you wish to make use of all the capabilities of the package you will need
264. ts can be entered changed and deleted up to the point where they are posted The posting makes them permanent and updates the various Fishpro history and A R files Gear types A gear type is the type of gear used on a fishing boat to catch fish or other products Often prices differ for the same species caught using different gear types and fish processing companies usually prefer history information reported by gear type General Ledger When your company makes sales and receives payments this activity affects not only accounts receivable but also the area of accounting called general ledger General ledger is the area of accounting where the records from all areas of accounts are brought together to be classified and summarized thereby creating a financial statement of the overall condition of the company s finances As used here general means pertaining to many areas General ledger is often abbreviated G L or GL FishPro Features and Terminology Samco Power Accounting 1 8 Ledger means a book where accounting records are kept This term evolved from pre computer times when account records were kept exclusively by hand in large books called ledgers General ledger account A general ledger account is a specific category under which all financial activity of a certain kind is classified General ledger account is often abbreviated G L account Accountants are experts at defining the various G L a
265. ty Code If you select Add quality code from the Quality Code maintenance menu you will see the following Fishpro Maintain System Codes Samco Power Accounting 6 39 Enter the data as follows 1 Quality Code Enter the 1 or 2 digit form code supplied by DFO 2 Description Enter up to 25 alphanumeric characters describing the quality code At Field number to change make any changes and press ENTER The screen will clear for entry of the next quality code When you have entered all the required quality codes press TAB at the Quality code field and the Quality codes maintenance menu reappears Change inquire Quality Code From the quality codes maintenance menu select Change inquire quality code Anew screen displays for entry of the code you want to change or inquire into Enter the quality code or press F1 to display each code in order as instructed at the bottom of the screen You will be asked FIELD NUMBER TO CHANGE Make any necessary changes then press ENTER The screen will clear for entry of another quality code to be changed or inquired into Fishpro Maintain System Codes Samco Power Accounting 6 40 When you are through with this function press TAB at the Quality code field The Quality codes maintenance menu reappears Delete Quality Codes From the Quality codes maintenance menu select Delete quality code A new screen appears for entry of the code you want to delete Enter the quali
266. ty code to be deleted or press F1 to display each code in order as instructed at the bottom of the screen When the quality code is found the description is displayed and you are asked OK TO DELETE QUALITY CODE N Answer Y to delete the code press F1 for the next code or press ENTER for N If you answer Y the code is deleted and you can enter another quality code to be deleted When there are no more quality codes to be deleted press TAB at the Quality code field The Quality codes maintenance menu reappears 4 Print Quality Code List From the Quality codes maintenance menu type 4 A window appears for you to select how to print the list Follow the screen instructions Refer to the chapter titled General Rules for a detailed explanation of the printing options When the list has finished printing the Quality codes maintenance menu will reappear To end the Quality codes maintenance function press TAB as the menu selection The F P codes maintenance menu reappears Maintain company divisions Company divisions are identified by a 3 digit number and represent separate identities when dealing with fisher in terms of T4 forms records of employment and El Each delivery location has a company division From the Fishpro System Codes maintenance menu select Company Division Maintenance You will see Fishpro Maintain System Codes Samco Power Accounting 6 41 2 Change Inquire division 3 Delete divis
267. type will be displayed on the next ticket Use the MMDDYY format 3 Delivery Date The system date will be displayed If you type a date different from the system date the date you type will be displayed on the next ticket Use the MMDDYY format Press ENTER to accept the default date or change the field to the date you want on the ticket If you enter a date in the future you will hear a BEEP and a warning message TICKET IS INTHE FUTURE PRESS F2 TO OVERRIDE is displayed Similarly if you enter a date which is more than 15 days before the current date you will hear a BEEP and the warning message TICKET DATE IS MORE THAN 15 DAYS IN THE PAST PRESS F2 TO OVERRIDE is displayed 4 CFV Fishpro Fish Ticket Processing Samco Power Accounting 10 5 Enter the CFV of the boat used press F1 as many times as necessary to locate the correct boat or you can press ENTER and type the name of the boat You will see the message PRESS F1 FOR NEXT BOAT PRESS F2 TO ADD NEW BOAT If you press F2 you will be asked to enter the new boats CFV Enter the 5 digit number and press ENTER You will then be asked to enter the name of the new boat 5 Gear type If a default gear type code was set up in the Fishpro Control file or the station file it will be displayed Press ENTER to accept it or type the gear type code from the source document NOTE The gear type code you enter here must have been previously set up using the Maintain gear ty
268. u The following screen will appear Answer Y or N as appropriate If you answer Y a window will appear for you to select how to print the interest charges journal Refer to the chapter titled General Rules for a detailed explanation of the printing options When the report has finished printing the A R main menu will reappear Interest rates Select Interest rates from the Interest menu and you will see Fishpro Interest Charges Samco Power Accounting 21 7 Interest rates Acme Enterprises Inc Please select 2 Change Inquire 3 Delete 4 Print Make a selection or F11 for help at any time Add interest rates Select Add from the Interest rates menu and you will see Interest rates Acme Enterprises Inc Add 1 Start date hz 2 Earned rate 3 Charged rate Enter the following data Fishpro Interest Charges Samco Power Accounting 21 8 1 Start date Enter the date in MMDDYY format you want to start calculating the interest 2 Earned rate Enter the percentage amount to be earned or press ENTER for zero 3 Charged rate Enter the percentage of interest to be charged or press ENTER for zero At FIELD NUMBER TO CHANGE 2 make any desired changes then press ENTER The screen will clear for entry of another interest rate to add When there are no more interest rates to be added press END at the first field The Interest rates menu will reappear Change inquire Inter
269. u wish to re enter it You will be asked on subsequent screens for your initials and a password Both are dependant on whether or not you answered Y to USE CHANGE LOG and ARE PASSWORDS USED in the Maintain company data function of the company you are about to enter You will then see the menu of the package you were in before the Change current company function was run For example if you changed the company number through Fishpro the first menu of the new company to appear will be the Fishpro main menu To end this function If you wish to return to the company you were originally in or move to another company repeat the steps Fishpro Change Current Company Samco Power Accounting 18 2 SAMCO Building business and technology relationships Chapter 19 Journal Entries Introduction Various types of documents are included in this function to handle a variety of transactions although it is mainly used when handling transactions to and from fisher accounts as no Sales information is required It will also facilitate having several fishers customers associated with one transaction Catch values can be manually distributed if desired Journal entries can be added changed and inquired into deleted and a Journal Entries Edit list can be printed Once transactions have been entered and verified as correct you can post them to the A R Open Item file Enter a journal entry Select the Journal Entry option from the m
270. unting TOC 5 SAMCO Building business and technology relationships a Chapter 1 Fishpro Features and Terminology Fishpro is designed for use by independent fish processing businesses A customized Accounts Receivable package is incorporated to handle the tracking of Fishers accounts The package includes features required most by fish processing companies These features include May be used either independently or integrated with General Ledger Order Entry Billing Inventory Control Point of Sale Purchase Order and or Job Cost Supports multiple companies Provides for multiple warehouses Supports multiple tax codes Provides for modification and deletion of tickets before posting Optionally provides use of DFO information Reports are available for tracking of area codes landing status delivery locations packers gear types Fisher species and users Multiple tickets for gear types Fifty species can be entered on one ticket Prices can be temporarily or permanently overridden Creates automatic adjustment tickets based on user selection criteria Will automatically calculate El and Third Party Demands Will print Records of Employment T4F and T5 Forms and a WCB report Prices can be by weight or auto piece count Distribution to Fishers can be by dollars percent or share Includes optional password protection and backup restore facilities Will calculate interest charged or earned on Fishers accounts Product descripti
271. ver there are revisions by the Workers Compensation Board 25 WCB percent Enter the percent as specified by WCB 26 Business number Enter the business number assigned to your company by Revenue Canada Taxation This number along with the name and address from the Company file will appear on ROE s At FIELD NUMBER TO CHANGE make any desired changes then press ENTER to go to page 3 of the menu You will see FishPro Maintain Fishpro Control Data Samco Power Accounting 5 6 4 38 FP Control infomation Fle E AR K OF SA AP PC Gt OK FO BR Pl Ch OFP OPS P TA TM ER OPA OK OS H TERE i F P control file maintenance Acme Enterprises Inc New customer default information 34 Next automatic customer l 35 Sales representative 36 Customer type 37 Statement cycle 38 Credit limit 39 Credit rating 40 Finance charges 41 Terms code 42 AJR account number 43 Tax code 44 Use city and province 45 City 46 Province Enter the following data 27 Next Automatic Customer This is the next customer number to be assigned using the F1 key when adding a new fisher during fish ticket entry 28 Sales representative Enter the sales rep default for new fisher entry 29 Customer type Enter the customer type default for new fisher entry 30 Statement cycle Enter the statement cycle default for new fisher entry 31 Credit limit FishPro Maintain Fishpro Control Data Samco Power Accounting 5 7
272. wer Accounting 6 48 Hitting the TAB key one more time will return you to the F P codes maintenance menu Maintain deduction types Deduction types are identified by a 3 digit number and represent deductions that may be used in ticket processing From the Fishpro System Codes maintenance menu select Deduction types You will see Please select E 1 Add deduction type 2 Change Inquire deduction type 3 Delete deduction type 4 Print deduction type list Add Deduction Type To add a deduction type select Add deduction type You will see Fishpro Maintain System Codes Samco Power Accounting 6 49 Enter the following data 1 Deduction code Enter a 3 digit number for this deduction type 2 Description Enter up to 25 alphanumeric characters to describe this deduction type 3 Short desc Enter up to 8 alphanumeric characters to provide a short description for this deduction type 4 When to deduct The options are D When demanded E When entered A Always 5 Deduct on adjustments Answer Y or N depending on whether this deduction applies to adjustment tickets Fishpro Maintain System Codes Samco Power Accounting 6 50 6 Deduct on debit accts Answer Y or N depending on whether this deduction applies to debit accounts 7 Default percent Enter the percentage that applies to this deduction 8 Trip limit Enter the trip limit or press ENTER to leave blank for no limit 9 Year limit E
273. will show all boats that have fished in the selected area and the species caught in those areas From the F P History menu select Catch area report You will see Fishpro History Menu Samco Power Accounting 12 9 Catch area history report Acme Enterprises Inc Please enter 1 Start date lz 2 End date 3 Which date gt Gear type oa Delivery location D Plant packers N Start catch area had End catch area Start species 10 End species 4 12 Print species Print tickets 13 Print area species summary 14 Include adjustments Press F1 for Earliest Enter the following data 1 Start date Enter the date for the report to start or press F1 for Earliest 2 End date Enter the last date to be included in the report or press F1 for Latest 3 Which date The options are F Fish ticket date P Posted date 4 Gear type Enter one gear type code to be included in the report or press F1 for All 5 Delivery location Fishpro History Menu Samco Power Accounting 12 10 Enter one delivery location to be included in the report or press F1 for AU 6 Plant packers The options are P Plant tickets only K Packer tickets only B Both 7 Start catch area Enter the starting catch are number or press F1 for first 8 End catch area Enter the ending catch are number or press F1 for last 9 Start species Enter the starting species
274. ws the user to purge this list for boats that have not had activity since a certain date This function is only required to be run if the BOTHIS file grows too large Select Purge Boat Deckhands History from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 6 Ritc FP Purge boat deckhands history Acme Enterprises Inc This function purges boat distribution history information This information records the most recent deckhands for each boat and what their share of the earnings were This information is purged to save disk space but can be re entered the next time the boat delivers Only history for boats with no trips after the selected date will be purged Are you sure you want to do this NI Enter purge date Type Y or press Enter to accept the N default If you answer Y you will then be asked to enter a purge date All boat deckhand information up to this date will be purged from the system 6 Purge Fish Ticket History Select Purge Fish Ticket History from the Process end of period year menu The following screen will appear Fishpro End of Period Year Functions Samco Power Accounting 15 7 TRITC FP Purge fish ticket history 0 alax F Ed AR IC OE SA AP PC GL FA JC PO ER Pi CL FP PS TC TB PA DX SA SF Heb POLG XuUtE OOO AAS d gt a km Purge fish tickets Acme Enterprises Inc This function purges fish tickets th
275. xt customer Enter the following data 1 Customer Enter the customer number for the transaction or press F1 for next Fisher The Fisher s name will appear to the right of the number Press Enter if this is the correct Fisher or press F1 for the next Fisher 2 Amount Enter the amount of the transaction and cheque to be produced The maximum amount on one cheque is 999999 99 You will be asked FIELD NUMBER TO CHANGE 2 Make any desired changes and then press Enter You will then return to the customer prompt When all desired transactions have been entered press Tab at the Customer field The Account clearing menu will reappear 3 Change Inquire transaction To change or inquire into account clearing transactions select 3 from the Account clearing menu A screen will appear for you to select the customer Enter the customer number or press F1 to see the transactions in order as instructed at the bottom of Fishpro End of Period Year Functions Samco Power Accounting 15 13 the screen You will be asked FIELD NUMBER TO CHANGE Make any desired changes to the Amount field When you are finished press Enter at FIELD NUMBER TO CHANGE 2 to file the changes Press Tab at the Customer field to return to the Account clearing menu 4 Delete transaction From the Account clearing menu type 4 A screen will appear for you to select the transactions to be deleted Enter the customer number or press
276. y a rate or date then the interest calculation will be based on the rates in the interest rate table If you did specify a date and rate in the Fisher Customer file the interest will be calculated using those parameters You can override the information in the Fisher Customer file with a different rate and time You can use this function to set various rates for various times You can also use it if you make a special arrangement for a fisher customer In the Fisher Customer file the interest will be included in the gross amount If you have paid interest or interest has been charged in your old system you can enter the amount This function uses the rate start and end dates as specified for each fisher customer in the customer file Interest charges will be calculated on the credit or debit fisher customer account balance for the date range specified Fishpro Interest Charges Samco Power Accounting 21 1 To begin this function From the Accounts Receivable menu select nterest You then see Please select il 1 Interest charges Select Interest charges from the Interest menu and you will see Fishpro Interest Charges Samco Power Accounting 21 2 Interest charges Acme Enterprises Inc Please select i 2 Changelinquire 3 Delete 4 Calculate charges 5 Edit list 6 Post Make a selection or F11 for help at any time Add interest From the Interest charges menu select Add You then see
277. y at any time the screen freezes The bottom line on your screen then shows PRESS F1 TO CONTINUE F2 TO SHIFT DISPLAY ESC TO CANCEL Pressing F2 lets you see the 80 columns on the right instead of the 80 in the left Using F2 you can shift back and forth as many times as you like Pressing F1 again will cause the report to continue displaying A report number is automatically assigned to each report as it is printed However when you display a report it appears on your screen without a report number and a report number is not used When you post transactions you are not allowed to display the report It must be printed in order to preserve the audit trail FishPro General Rules Samco Power Accounting 3 9 SAMCO Building business and technology relationships a Chapter 4 The Menu Introduction The menu displayed on the screen depends on the SAMCO modules you have installed or which one of the modules you are using to perform your tasks The menu is used to select the functions you wish to perform To begin this function If you re running LINUX or UNIX You must change directories to the directory where you installed your software For example type cd space usr ssi This changes the current directory to ssi or usr ssi where the package is installed Then type MENU and then select Fish Processor from the menu which appears If you re running VMS You must set the default directory to the one where y

FishPro (version 12.04.34)

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