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RHODE ISLAND PREVENTION - KIT Solutions Support Site

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4. new window Hi z 2 Click these buttons lt 1 of 1 gt to maneuver to other pages in the report The single arrow either forward or backward will move the view to the next page gur 535 or the previous page The arrows with the bar can move the report view to OL RTT E either the first or last page of the report a Served 3 move to a specific page in the report type in a page number into this field igs a EEEE and click the button to move to that page 4 The box with the label 100 can be used to change the level of magnification of the report To change the level of magnification click the black arrow on the right side of the blank and choose an appropriate percentage 5 The report cannot be printed from this screen Select whether you would like to print the report from a Microsoft Word document Microsoft Excel spreadsheet or an Adobe Acrobat Reader PDF file 6 Click the _Bownload button This is a sample screenshot displaying the report viewer This is a partial screenshot Seon Luni Rhode Island Student Assistance Manual 40 2009 KIT Solutions E http demo kithost net ripreventdemo pShowreport aspx FormID 80 amp rptid rp536p1 9998 amp p2 86 amp p3 06SY Windows Int BAX le http demo kithost net ripreventdemo pShowreport aspx FormID 808rptid rp53 amp p1 9998p2 8ap3 0857 20098IsOld N 88
5. RHODE ISLAND PREVENTION STUDENT ASSISTANCE MANUAL VERSION 1 2 December 2009 KIT Solutions LLC Ph 888 600 4777 5700 Corporate Dr support kitsolutions net Suite 530 Pittsburgh PA 15237 TABLE OF CONTENTS GOMEN pee ae er ee ere ee ee ee ee eee ee eee 2 i a Dace 4 TDS FOr USNO RIT Prevention MO CUV ONY ersat cia ba salut etait ee eet Maine santa netial alg wc nie ind ara uae T 5 Recommended 0 56 6 1 5 MV SHEMINI 6 cocoa 7 0 ee a en 8 Dala Fels aNd BUON S 9 BGI 10 OCC 11 Student
6. mmidd yyyy Transfer Student if a student transferred from another school in the current academic year did the student see ii a J TRET a SAC in their previous school Select N A if the student did not transfer schools during the current academic year Referral Source choose only one initial source of referral Primary Issue at Initial Referral identify primary presenting issue at time of initial referral intake This is a screenshot displaying the Initial Contact Form Page This is a partial screenshot 13 2009 KIT Solutions Service Reporting Form oo SS 10 11 12 13 Click Student Assistance from the main menu Click Service Reporting Form from the submenu select the school code from the School Code dropdown list Select the student ID from the Student ID dropdown list Select the reporting quarter from the Report Quarter dropdown list Click Add from the left toolbar Enter the number of contacts in the Number of Face to Face Contacts field Enter the number of sessions attended in the Number of Individual Sessions Attended field Enter the number of parent significant contacts in the Number of Sessions with Parent Significant Contact includes face to face telephone sessions field Enter the number of group sessions in the Number of Group Sessions Attended field Use the L Checkbox to specify the Types of Group Sessions Attended Select all
7. Address City State and Zip Code 3 Inthe Primary Contact Information section select one of the staff members to serve as a contact person for the KIT Prevention Service from i the Choose the Staff Member dropdown list The rest of the information Address will be loaded for you based on what was entered in the Staff User module City state Zip Code 4 Click the button from the left toolbar Web Site Note To exit this screen without saving any of the changes you have made click Cancel This is a sample screenshot displaying the Organization Information Page This is a partial screenshot Tips e Only the state can change ID Name e f one of these items is incorrect for your organization submit a request through the online support site Contact Support link Rhode Island Student Assistance Manual 22 2009 KIT Solutions Staff Information The Staff Information page enables the organization to track staff members hours set up in this module prior to entering event data You will be able to ALL staff members under ALL funding sources A staff member MUST be entered if he she will 1 a ee IN Need access to the database Data Entry Be performing a prevention event Click Administration in the menu Click Staff from the submenu Click the button from the left toolbar Enter in the staff member s Login Information a The User ID will be the login name used by the staff member
8. Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using the KIT Prevention Service Rhode Island Student Assistance Manual 5 2009 KIT Solutions System Navigating The APPLICATION is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Assessment filling in all the information for that area before moving on to the Planning section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description The Cursor The TAB key Hold down the SHIFT key and then press the TAB key The Control Ctrl key Use the MOUSE by pointing and clicking to move the cursor Rhode Island Student Assistance Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 6 2009 KIT Solutions Menu Information The menu for KIT Preventi
9. Rhode Island Student Assistance Manual 28 2009 KIT Solutions Editing Administrative Time After you enter your Admin Time in the form above the information will be saved in a table shown to the right To Edit an Existing Admin Time entry 1 Select the Staff Name to which you would like to edit administrative time entries from Click the button from the left toolbar To edit a specific date click the button to the right of the row with the correct date The fields will open for modification 4 Make any changes need to the details Click the button to save any changes or additions to the staff members administrative time Note To cancel the changes click the button 6 Click Back from the left toolbar Rhode Island Student Assistance Manual This is a sample screenshot displaying the Administration Time Page This is a partial screenshot Staff Name Jones Mary ka This is a sample screenshot displaying the Administration Time Page This is a partial screenshot Update Button 11 05 2006 6 00 This is a sample screenshot displaying the Administration Time Page This is a partial screenshot 29 2009 KIT Solutions Deleting Administrative Time Individual Entry 1 From the Administrative Time screen select the Staff Name to which you N would like to delete administrative time entries from 2 Click the button from the left toolbar 3 delete a specific date click th
10. adenauiosayctdiad edhe a ouscteeleuesnaucnlotid ead aie seae peas 39 Using he TCI OTIS WOW ie adnate ald ss a ck aa acta need vite ad ghd ive Du ued 40 Rhode Island Student Assistance Manual 3 2009 KIT Solutions INTRODUCTION KIT Prevention is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention events delivered The use of these standards provides a consistent and comprehensive basis to collect and analyze data Also additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application The software is designed to use a Needs Assessment to choose targeted risk and protective factors base goals and objectives on these risk and protective factors track prevention activities aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition KIT Prevention facilitates information sharing and tracking meeting results betwe
11. amp WO g Oe 4am Asm dE Date Printed 12 16 2009 Student Assistance Report by Age Group School Year Student Assistance Age 14 Age15 Ageic Age17 Age 18 a pT oi ee 7 Once you see the report open in a new window click the print button or see tS to print the report 8 Click the disk button or to save the report 9 To close the opened window click on the ks in the upper right hand corner w 8 A A 5 5 8 g E E a a l Female Students Male Students ui U r Female Students Students di Female Students Male Students Students Worken Psychologist emale Student 7 0 0 Unknown Zone This is a sample screenshot displaying the report viewer This is a partial screenshot Tips e f you selected MS Excel or MS Word as your export type to Print or Save the report select Save when the File Download box appears You can print from File T e If you choose to open the document in MS Word and would like to Save or Print place your mouse next to the box that reads Final Showing Markup f2stewea meran and right click A list of toolbars will appear Select Standard The Standard toolbar will appear allowing you to Save or Print e f you have not installed Adobe Acrobat Reader the computer will prompt you asking if you would like to download the program at that time Be aware that the program will take quite some time to download if
12. becomes effective immediately This is a partial screenshot displaying the Change Password Page Tips e It is important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire Rhode Island Student Assistance Manual 31 2009 KIT Solutions TRANSFER TOOLS The Transfer Tools module will allow you to transfer last fiscal year s data to this fiscal year The Transfer Tools must be done in a left to right order Other tools will not work properly until the previous tool has been completed Tips e If you are unsuccessful in transferring multiple data at one time try transferring only one thing at a time to avoid errors Transfer Problem Statements This module allows the user to transfer problem statements from last fiscal year to this fiscal year Click Transfer Tools from the main menu Click Transfer Problem Statements from the submenu Click the button from the left toolbar Select Transfer or Don t Transfer from the Set All Problem Statements To field 5 indicate that all problem statements need transferred click the button 6 To indicate that only selected problem statements need transferred select the box next to the individual problem statement in the list 7 Click the button from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel 8 Once your problem stat
13. categories that you can pick from b The second search filter varies based upon the first choice c The third search filter is the criteria you are searching for i e 10 20 07 as a date of a event 5 If you use the Or Select a Filter option when the Choose Search Category is set to a specific category only the second and third boxes will be present Choosing a filtering means in the second box and then entering the criteria for your search in the third 6 Once you have clicked the Choose From All option or used the Or Select a Filter option you will see a list of data Click the button next to the line that represents the data you would like to edit or view Just Say Rn ae TELE emer eT No to merod A program to help adolescents say no to 71212007 Select Drinking drinking 7 You will then be taken back to the data entry screen Click the button from the left toolbar to open the record for modification 8 Click the IEL button from the left toolbar to save the modification Note To exit this screen without saving any of the changes you have made click Cancel Rhode Island Student Assistance Manual 39 2009 KIT Solutions Using the Reports Viewer When using reports on the KIT Prevention Service reports initially are viewed using a Report Viewer Thus when you click ELH show up in the following screen see example report below 1 Once you have clicked MELLA from the left toolbar the report will open Up in a
14. deleting printing and in some cases adding and editing are a available at the top right of the page See the Data Fields and Button section for additional Save details on the function of these buttons pa eme L Sentis tona 9 Help Count Method e f you clicked the WELLE Add button to enter new information into a form the i Edit Form data fields will be blank Session Length 0 a 0 jg Min e When selecting the Select button to view existing data the Edit form eed SSS ee 3 data fields will display the data entered selected previously These fields may be modified if needed This is a sample screenshot displaying a blank Edit Form This is a partial screenshot Planning Program Activities Reports Evaluation Coalition Knowledge Base Administration e Support MHRH Log Off Funding Source RI Subst Abuse Prevention Act Search Single Form View Add Fiscal Year Cancel Risk and Protective Factors Targeted Save The Single Form View is used when the data entered is updated periodically Only Delete TC Comruntyraligeve compastion Print P C Comprehensive risk focused programs available one form is available and edited The Single Form View displays the fields on the Help ciar iogpeeneitiiy I P C Decreasing substance availability Edit F I P C Increased pricing through taxation orm Heightened family stress e g Loss of
15. main menu 2 Click Indicators from the submenu Choose Category Community Indicators 3 Use the Choose Category dropdown list to select a document to view i Intermediate Indicators YRBS 4 Click the button from the left toolbar to bring Up the document Intermediate Indicators YTS Outcome Indicators YRBS 5 Anew window will open displaying the document To save or print the document Outcome Indicators YTS see Using the Reports Viewer section 6 To close the open window click on the ES in the upper right hand corner Choose a category and click Show Sutton then This is a partial screenshot displaying the Indicators Selection Page Tips f you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Rhode Island Student Assistance Manual 19 2009 KIT Solutions Library The Library section is a repository of commonly requested documents index code definitions and other general documents that the KIT Prevention Service would like to make available on the application 1 Click Knowledge Base in the menu Library Selection 2 Click Library from the submenu 3 Select a category from the Choose Category dropdown list Choose Category Program Logic Model 4 Click the ELLA button from the left toolbar to display the selected Web Based Program document 5 Anew window will open displaying the d
16. press enter https kitorevention kithost net riprevent The following screen will appear 1 Choose the 2008 2009 application to enter or view previous fiscal year data 2 Choose the 2009 2010 application to complete data collection for 2009 2010 3 Enter in the Organization ID and choose Student Assistance as the Funding Source Enter in the User ID Password 4 Click the Login button Rhode Island lad Department of Mental Health Retardation amp Hospitals MHRH Fiscal Year 2009 2010 To enter data into the RI KIT Prevention system 2009 2010 click on the link below Once redirected to the site you may use your Favorites to add a direct path to the live 2009 2010 site CLICK HERE FOR 2009 2010 PREVIOUS FISCAL YEAR DATA ENTRY Department of Mental Health Retardation amp Hospitals Fiscal Year 2008 2009 To enter data into the RI KIT Prevention system for 2008 2009 click on the link below Once redirected to the site you may use your Favorites to add a direct path to the live 2008 2009 site CLICK HERE FOR 2008 2009 Division of Behavioral Health Care Department of Mental Health Retardation amp Hospitals STATE OF RHODE ISLAND Organization ID 8 Server Maintenance Funding Source vl Normal Maintenance on Sunday 12 13 2009 10PM to User ID 4AM EST ERENER Cust 5 rt Availabl til upport Available un Holiday on Thursday 12 24 2009 Customer Support Unavaila
17. that apply Use the L Checkbox to specify the Issues Select all issues present during the reporting quarter Use the Checkbox button DCYF Referral Suicidal Homicidal Ideation None to specify the Crisis Intervention Rhode Island Student Assistance Manual student Assistance Service Quarterly Reporting Form Funding Source Substance Abuse Block Grant This is a screenshot displaying the Service Reporting Form This is a partial screenshot Number of Face to Face Contacts Number of Individual Sessions Attended Number of Sessions with Parent Significant Contact includes fF face to face telphone sessions Number of Group Sessions Attended fs This is a screenshot displaying the Service Reporting Form This is a partial screenshot Oseniors 2 C Recovery 2 _ Newcomers 2 _ Alcohol amp Drug Free 2 7 Types of Group Sessions Attended _ COA no substance use 2 _ Assessment amp Education Group ka Select all that apply CICOA substance use 2 Project Success ka C Drug and Alcohol Use 2 C Other 2 C Smoking Cessation 2 C Mandatory Referral ka _ C School Problems L_ Initiation of Substance Use 2 Family Problems 2 Issues Select all issues present during C Substance Abuse 9 Ocoa Ww _ the reporting quarter C Mental Health W 7 C Substance Abusing Peers 2 C Behavior Problems W C Other 2 _ Peer Relationship Problems 2 Crisis Intervention ODCYF Referral Suici
18. This may be anything that you choose Choosing a User ID and Password scheme will simplify administration For Example Using first initial and last name for the User ID b The Password field is where the temporary password is created for the staff member This password will be used along with the User ID and Organization ID number to log into the KIT Prevention service Once a user logs in they can use the Change Password module to change the password to one of their liking Rhode Island Student Assistance Manual In order to track staff hours as they relate to specific events the staff members must be Staff Information 23 Login Information User ID Password This is a partial screenshot displaying the Staff Information Page 2009 KIT Solutions 5 Enter in the staff member s General Information a Select the staff member s Salutation from the dropdown list b Fill in the staff member s First Name and Last Name in the appropriate fields Select the staff member s Title from the dropdown list The Status is defaulted to Active Active currently in use can be viewed in other screens li Inactive no longer in use will not appear on other screens or reports 6 Enter in the staff member s Demographic Information a Enter in the staff member s Birth Date as mm dd yyyy i You can also use the or Age Range dropdown list directly to the right of the Birth Date field Once you click on
19. agers say next to the individual program in the list ae Description Program Name 7 Click the button from the left toolbar Program Name 13106 01 ne i Note To exit this screen without saving any of the changes you have made click Cancel 131 06 01 rogram Name 8 Once your programs are transferred they will be grayed out and no further This is a sample screenshot displaying the Programs Transfer Tool Page This is a partial screenshot actions can be made to them Tips Only Model programs can be transferred If you had local programs registered last fiscal year you will have to reenter them Rhode Island Student Assistance Manual 35 2009 KIT Solutions Transfer Groups This module allows the user to transfer groups from last fiscal year to this fiscal year 1 Click Transfer Tools from the menu 2 Click Transfer Groups from the submenu 3 Click the button from the left toolbar 4 Select Transfer or Don t Transfer from the Set All Groups To field 5 To indicate that all groups need transferred click the button 6 To indicate that only selected groups need transferred select the box next to the individual group in the list 7 Click the button from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel 8 Once your groups are transferred they will be grayed out and no further actions can be made to them Tips Groups Transfer Tool LiF 1 di
20. ble Holiday on Friday 12 25 2009 When you log in under a particular funding source you will only be able to view information such as objectives or activities entered for that funding source You will be able to see clients and staff members under all funding sources Rhode Island Student Assistance Manual 2009 KIT Solutions Tips e The User IDs ARE NOT case sensitive e The Passwords ARE case sensitive e Use the button to clear all the fields on the login screen Rhode Island Student Assistance Manual 12 2009 KIT Solutions STUDENT ASSISTANCE Initial Contact Form 1 Click Student Assistance from the main menu 2 Click Initial Contact Form from the submenu 3 Click Add from the left toolbar 4 Enter the Student ID Note The Student ID can be no more that 15 characters numbers letters or special characters in length Select the school code from the School Code dropdown list Select the age from the Age dropdown list 7 Select the race ethnicity from the Race Ethnicity dropdown list Po Note If Other is selected specify the race ethnicity in the text box o gt if you select other please Specify 8 Use the Radio button Yes No or Unknown to specify Is the Student of Hispanic Origin 9 Select the grade in school from the Grade in School dropdown list Note If the grade in school is un graded or unknown choose the grade that most closely applies 10 Enter the date SAC f
21. by clicking the FAQ link a Multimedia If you want a training video to show you step by step how to use Rhode Island KIT Prevention Service KPS click the Multimedia link Copyright 2007 KIT Solutions rms se Internet 4 100 This is a screenshot displaying the Rhode Island Support Page 37 2009 KIT Solutions The MHRH module will allow you to contact the Department of Mental Health Retardation and Hospitals State of Rhode Island directly with any questions you may have while using KIT Prevention Click MHRH from the main menu A new window will open displaying information needed to contact MHRH Fill in the contact information fields fields in gray box Use the Choose the reason for Contact dropdown list to select the reason of contact 5 Select the person you would like to contact from the Desired Contact dropdown list 6 Enter a brief summary of your question or suggestion in the Describe the issue that you have box 7 Click the LS button An email will be sent to the desired contact Tips e Usethe button to clear all of the fields on the contact form Rhode Island Student Assistance Manual Contact MHRH This form allows you to send an email to a person of your choosing at MHRH Your Name Choose the reason for Contact Question w E mail Desired Contact Organization Describe the issue that you have Fhone Number Fax Number Thi
22. ce to Service CSAP Core Measures Intiative Recommendations Drug amp Alcohol Treatment amp Prevention Global Network Drug Strategies Drug Testing News Free Vibe Teen D amp A Info Grantsmanship Center Health amp Human Services Faith Base Community Initiatives Web Site amp bttp www adolescent substance abuse com This is a partial screenshot displaying the Web Resources Page e f you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Rhode Island Student Assistance Manual 21 2009 KIT Solutions ADMINISTRATION The Administration Module is an area that is designed to complete administrative tasks within the application such as Organization Information Staff Registration and Administrative Time Organization Information The Organization Information area has fields that can be filled in with various pieces of information specific to your organization The contact information will be useful to the state in case they have a question on any part of the data that has been put into the application Viewing the Organization Information 1 Click Administration from the main menu 2 Click Organization from the submenu Editing the Organization Information Organization Information 1 Click the button from the left toolbar Organization Information 2 Make any changes needed to the Organization Information including
23. dal Homicidal Ideation None This is a screenshot displaying the Service Reporting Form This is a partial screenshot 14 2009 KIT Solutions 14 Use the L Checkbox or Radio button to specify if the student is involved In Treatment or Case Management Self help 15 Use the L Checkbox or Radio button to specify the Service Referrals 16 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click the Cancel button Rhode Island Student Assistance Manual Service Referrals Select any all types of referrals made to other service providers during the current reporting quarter None 3 In Treatment or Case Management Self help 7 Outpatient Drug Alcohol 2 Inpatient Drug Alcohol Outpatient Mental Health 7 Inpatient Psychiatric 2 Social Services 2 Family Counseling 2 Other School Personnel 1 Medical Other 3 5 5 C if None unchecked please select service referral d O Refused O Refused O Refused O Refused Refused O Refused O Refused O Refused O Refused O Refused O Pending Pending O Pending O Pending Pending Pending Pending Pending O Pending Pending Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete ONA ONA ONA ONA ONA ONA ONA ONA ON A ONA This is a screenshot displaying the Service R
24. e button to the right of the row with This is a sample screenshot displaying the Administration Time Page This is a partial screenshot the correct date 4 A prompt appears stating Are you sure Click the button Note To cancel the deletion click the button 5 The record has been deleted from the application and will no longer appear in the grid Deleting Administrative Time All 1 From the Administrative Time screen select the Staff Name to which you would like to delete administrative time entries from 2 Click the button from the left toolbar 3 A prompt appears stating Are you sure Click the button Note To cancel the deletion click the button 4 All records have been deleted from the application for the staff member Rhode Island Student Assistance Manual 30 2009 KIT Solutions Change Password The Change Password module also allows the user to change the password on the account they are currently logged into Change Password 1 Click Administration in the menu 2 Click Change Password from the submenu 9 Enter the current password in the Current Password field 4 Enter the password you would like to use in the New Password field 5 Retype the password in the Confirm New Password field 6 Click the button from the left toolbar Confirm New Password 7 You will receive a message stating it was successfully changed Glick Save to sunt your new password Your change
25. ements are transferred they will be grayed out and no further actions can be made to them oh Rhode Island Student Assistance Manual Problem Statement Transfer Tool To Transfer Short Description Problem Statement Was Transferred test 7 26 2005 No Problem Statement Short Short Description for ae eae identification2 9 05 ia ption for identification 2 No According to the EWG Suey 25 of students in grades 5 12 have tied ATODs Lack of knowledge on ATOD use 1 5 times There is a lack of No knowledge of the consequences of both short and long term use of ATOD of adolescents This is a sample screenshot displaying the Problem Statement Transfer Tool Page This is a partial screenshot 32 2009 KIT Solutions Transfer Outcome Objectives This module allows the user to transfer outcome objectives from last fiscal year to this fiscal year Outcome Objectives Transfer Tool 1 Click Transfer Tools from the main menu 2 Click Transfer Outcome Objectives from the submenu 3 Click the button from the left toolbar 4 Select Transfer or Don t Transfer from the Set All Outcome Objectives To field To Transfer Description Was Transfered sal i By 6302008 decrease 30 day use alcohol among 5 To indicate that all outcome objectives need transferred click the 0 05 2004 02 from 1 to 0 as measured by is button Youth Tobacco Survey a By 6 30 2008 decrease 30 day use alcohol aman 6 To
26. employment RIF Lack of family cohesion Low bonding between parents and children All Risk and Protective Factors List a 3 e The form can be edited any time but you must click the Save button PC Informal social control l 5 0 update the data P C Laws and ordinances are consistently enforced P C Media literacy resistance to pro use messages P C Negative attitudes about ATOD Policies and norms encourage non use informal social control P C Opportunities for youth participation in community activities P C Raised purchasing age and enforcement P C Resources housing healthcare childcare jobs recreation etc are available P C Stricter laws on driving while under the influence v This is a sample screenshot displaying a Single Form View Listing Page Rhode Island Student Assistance Manual 8 2009 KIT Solutions Data Fields and Buttons In the KIT Prevention Service there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box fill in the blank Drop Down List aka Pull Down List select one B uttons oe y lt gt Radio Button SETT O Check Boxes Wf Selected u ne Red A red field and an asterisk denotes a required field Black Black text denotes a suggested but optional field It does not matter the order in which the above field
27. en the Prevention Partners and Coordinating agencies Rhode Island Student Assistance Manual 4 2009 KIT Solutions TIPS FOR USING KIT PREVENTION EFFECTIVELY KIT Prevention is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Starting at Assessment fill in all the information for that area before moving onto the Planning section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields Web Browser The web browser supported by the KIT prevention Service is Microsoft Internet Explorer IE Currently Mozilla Firefox Netscape AOL MSN and other browsers may not be supported by KIT Prevention They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blockers Modern computer
28. eporting Form This is a partial screenshot 2009 KIT Solutions Activities 1 oo a oe IY 10 11 Click Student Assistance from the main menu Click Activities Form from the submenu Select the reporting quarter from the Reporting Quarter dropdown list Select the school from the Schools dropdown list Click Add from the left toolbar Select the activity from the Type of Activity dropdown list Use the Radio button to specify the Activity Session After School During School Enter the date in the Date of Activity field as mm dd yyyy Select the Activity Duration for the number of hours Hrs and minutes Min the activity lasted from the Hrs and Min dropdown lists Enter the of Individuals Involved Attending in the Parent Student Teacher and Other fields Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click the Cancel button Rhode Island Student Assistance Manual Capturing Prevention Education and Outreach Activities Funding Source Substance Abuse Block Grant This is a screenshot displaying the Activities Page This is a partial screenshot Reporting Quarter Schools Type of Activity Activity Session After School During School Activity Duration Hrs Min of Individuals Involved Attending Student fs Teacher fr ome oo This is a screenshot displaying the Activities Page This is a partial screens
29. fered 6 To indicate that only selected intermediate objectives need transferred select the box next to the individual intermediate objective in the list alcohol among Middle and High School Students No 7 Click the E button from the left toolbar from 0 to 4 as measured by Other Note To exit this screen without saving any of the changes you have made click Cancel 8 Once your objectives are transferred they will be grayed out and no further This is a sample screenshot displaying the Intermediate Objectives Transfer Tool Page This is a partial screenshot actions can be made to them oe NY gt By 1 31 2006 increase I F perceived harm risk Tips e You will only be able to transfer the intermediate objectives used in conjunction with the particular outcome objectives that were transferred Rhode Island Student Assistance Manual 34 2009 KIT Solutions Transfer Programs This module allows the user to transfer programs from last fiscal year to this fiscal year 1 Click Transfer Tools from the main menu 2 Click Transfer Programs from the submenu Programs Transfer Tool 3 Click the button from the left toolbar 4 Select Transfer or Don t Transfer from the Set All Programs To field 5 indicate that all programs need transferred click the button _ To Transfer Program Name Description Was Transfered 6 To indicate that only selected programs need transferred select the box ie aono help teen
30. hot 16 2009 KIT Solutions REPORTS student Assistance Report 1 Click Reports from the main menu 2 Click SA Report from the submenu Report Selection 3 Select a year from the School Year dropdown list Funding Routes Siueni Adie 4 Select the report of interest from the Choose A Report dropdown list 5 Click the WELGA Show button from the left toolbar to display the selected ChooseAReport S y O report a Anew window will open displaying the report Note For information on saving or printing this form see the Using the Reports Viewer section This is a screenshot displaying the Reports Page This is a partial screenshot 6 To close the open window click on the 533 in the upper right hand corner Tips If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Rhode Island Student Assistance Manual 17 2009 KIT Solutions KNOWLEDGE BASE The Knowledge Base module is a warehouse of prevention related documents web sites and KIT Prevention service design information Expert Help The Expert Help section contains helpful information regarding prevention for KIT Prevention E pHelp Windows Internet Explorer provided by Yahoo ole E http derma kithosk net ripreventdemo pHelp aspx FTitle General amp FormID 3 Expert Help General Click Knowledge Base from the main menu 2 Click Expert Help from
31. ick the button Note To cancel the deletion click the button Rhode Island Student Assistance Manual 27 2009 KIT Solutions Administrative Time The Administrative Time area is an optional area that allows users to indicate time spent on prevention that is not directly related to an event Time spent during trainings meetings general planning or even entering information into KIT Prevention can be classified as administrative time Click Administration in the menu Staff Administration Time 2 Click Administrative Time from the submenu rint Admin Time Descriptions 3 From the dropdown list select the Staff Name to which you would like to eo add administrative time entries for Staff Name 4 Click the button from the left toolbar This is a sample screenshot displaying the Staff Administration Time Page This is a partial screenshot 5 Enter the Date as mm dd yyyy 6 Enter the number of hours the administrative time took place in the Hours field select a Category describing the administrative time from the dropdown list Click the ie lentoelbal This is a sample screenshot displaying the Staff Administration Time Page This is a partial screenshot Note To exit this screen without saving any of the changes you have made click Cancel Staff Name By clicking the Print Admin Time Descriptions button a new window will open displaying a list of descriptions for the reported Administrative Time
32. indicate that only selected outcome objectives need transferred select tg 2004 02 fram 1 to 0 as by au No the box next to the individual outcome objective in the list Tobacco Survey By 6fS0 2006 decrease 30 day use cocaine among 7 Click the button from the left toolbar age 18 to 24 from 3 to 1 as measured by YRBS No Note To exit this screen without saving any of the changes you have made click Cancel By 6 30 2008 decrease 30 day use alcohol among 8 Once your outcome objectives are transferred they will be grayed out and a no further actions can be made to them This is a sample screenshot displaying the Outcome Objectives Transfer Tool Page This is a partial screenshot Tips You will only be able to transfer the outcome objectives used in conjunction with the particular problem statements that were transferred Rhode Island Student Assistance Manual 33 2009 KIT Solutions Transfer Intermediate Objectives This module allows a user to transfer intermediate objectives from the previous fiscal year Click Transfer Tools from the main menu Click Transfer Intermediate Objectives from the submenu Intermediate Objectives Transfer Tool Click the button from the left toolbar select Transfer or Don t Transfer from the Set All Intermediate Objectives To field 5 To indicate that all intermediate objectives need transferred click the set All On This Page button To Transfer Description Was Trans
33. ion you will not be able to delete the staff member but you can make the Inactive to remove their names form forms and prevent the staff member from entering the application e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive e Passwords do not expire Rhode Island Student Assistance Manual 25 2009 KIT Solutions Modifying Staff Permissions Once you have saved the new staff entry click the LETEO button set the staff member s permissions You can tailor a specific user s access level to areas of the KIT Prevention service The permissions are defaulted to a normal access level for a particular user but anyone that has access to the Staff area can modify access levels for any user on the application The different levels of access can be set as follows 1 Click the button from the left toolbar 2 Set the permissions for the each module according to the level of permission the staff should have see below a No Permission No access to a particular module b Read Only Staff can only view information Read and Write Staff can add new information view and edit existing information d Full Control Staff can add new information view edit and delete existing information 3 Once you have set the staff permissions for this account click the button from the left toolbar Note To exit this screen without saving any of the changes you have made click Ca
34. ions regarding the application click the FAQ link 6 view training videos to show step by step for using the Rhode Island KIT Prevention Service click the Multimedia link Rhode Island Student Assistance Manual ERI Support Site gt Home Windows Internet Explorer BAX http kitusers kithost net Support Default aspx aliaskitusers kithost net support ri hode Island lt gt U 8 DO iL OILS Home Contact Support Manuals What s New FAQ Multimedia Wednesday December 16 2009 Home Welcome to the Rhode Island Support Site Welcome to Rhode Island KIT Prevention Service KPS support site The purpose of this site is to enhance the support services we provide you You have a number of resources here to help you resolve problems report bugs and suggest improvements to products and services a Contact Support If you need to contact Support to ask a question report a bug or make a suggestion click on the Contact Support link a Manuals Use the Manuals link to view the online support documents e g User Manual etc for the Rhode Island KIT Prevention Service KPS a What s New Occasionally check out the What s New section to see what has been recently added to Rhode Island KIT Prevention Service KPS by clicking the What s New link a FAQ Search the frequently asked question section or FAQ for a list of commonly asked questions that will help you use Rhode Island KIT Prevention Service KPS
35. irst received referral in the Referral Date field as mm dd yyyy 11 Enter the date of first face to face meeting in the Date of First Contact field as mm dd yyyy 12 Use the Transfer Student Radio button N A Yes or Unknown to specify if the student saw an SAC in their previous school Note Select N A if the student did not transfer schools during the academic year 13 Select the initial source of referral from the Referral Source dropdown list Note If Other is selected specify the referral source in the 14 Select the primary presenting issue from the Primary Issue at Intake Referral dropdown list Note If Other is selected specify the referral source in the 15 Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click the Cancel button Rhode Island Student Assistance Manual Initial Contact Form Funding Source Substance Abuse Block Grant Student ID School Code Age Gender Race Ethnicity if you select other please Specify This is a screenshot displaying the Initial Contact Form Page This is a partial screenshot Is the Student of Hispanic Origin OvYes No OUnknown Grade in School if student is in an un graded classroom choose the grade that most closely appplies Referral Date date SAC first received referral for the student Date of First Contact date of first face to face meeting with student mmi dd yyyy
36. ncel 4 Click the line Elia Crier button to return to the Staff Information screen Rhode Island Student Assistance Manual Staff Permission Assessment Choose Targeted Factors Planning Problem Statement Local Objective Program Program a A Hetum to Stai Information Full Control RS Ra i T n Noa Permission Read Only Full Control Full Control Read and Write This is a partial screenshot displaying the Staff Permission Page 26 2009 KIT Solutions Editing Staff Information 1 From the Staff Information screen click the button from the left toolbar See Using the Search Feature for instructions to locate a staff member that has already been entered into the application 2 Once the desired staff member is displayed click the button from the left toolbar 3 Make any changes needed to the details 4 Click the button from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting Staff Information 1 From the Staff Information screen click the button from the left toolbar See Using the Search Feature for instructions to locate a staff member that has already been entered into the application 2 Once the desired staff member is displayed click the EEE button from the left toolbar 3 A prompt appears stating Are you sure Cl
37. ng Source vider rovider Name RI Test Provider iL b a aa ale Incentl ce state Incentive Grant Set All Groups To Set All On This Page To Transfer Group Name Program Name Was Transferred L Ms Smith Class Rm 102 F 2nd Grade No This is a sample screenshot displaying the Groups Transfer Tool Page This is a partial screenshot You will only be able to transfer the groups used in conjunction with the particular programs that were transferred Rhode Island Student Assistance Manual 36 2009 KIT Solutions KIT SUPPORT On the Support Site you will find information about how to contact Support an online version of this manual and frequently asked questions regarding the application 1 To reach the Support Site click KIT Support from the main menu A new window will open displaying the Support Site 2 Tosubmit a problem question or suggestion for improvement to KIT Solutions Customer Support team click the Contact Support link a Fill in the appropriate fields b Click the Submit button Your request will be sent to the KIT Solutions Customer Support team and MHRH 3 find this manual in an online version click the Manuals link A new window will open displaying the various documents pertinent to the RI Prevention Service 4 To see a list of new features improvements or announcements for the KIT Prevention Service click the What s New link 5 view frequently asked quest
38. ocument To save or print the yey ae aarp eae document see Using the Reports Viewer section 6 To close the open window click on the ES in the upper right hand corner This is a partial screenshot displaying the Library Page Tips e f you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Rhode Island Student Assistance Manual 20 2009 KIT Solutions Web Sources The Web Sources area of the Knowledge Base section allows users and prevention workers to have a wealth of prevention links organized by the type of organization agency or topic they represent 1 Click Knowledge Base in the menu 2 Click Web Sources from the submenu 3 Select a category from the Choose Category dropdown 4 Browse the Web Source List for the website you would like to visit 5 Select the Web Source you are interested in to highlight it 6 Click on the link at the Web Site located underneath the Web Source List box corresponding to the Web Source 7 Anew window will open displaying the website you chose 8 To close the new website window click on the Ed in the upper right hand corner Tips Prevention Web Sites This is a partial screenshot displaying the Web Resources Page Web Source List Adolescent Substance Abuse Knowledge Base Alcohal Related Injury amp Violence ariv Community Toolbox Connecting Scien
39. on is located across the top of the screen Each Main Menu category is broken down into Submenu categories to choose from 1 Main Menu 3 Submenu Category Constant unchanging Available at all times Varies depending on which Main Menu category is selected MHRH Log Off Transfer Tools Assessment Planning Program Activities Reports Evaluation Coalition Knowledge Base DEMM CEE Support Orjianizaton Staff Administrative Time Data Export Change Password Organization Information anization Information ID 1 Status Active Name Address City Web Site RI Test Provider Zip Code 02908 Delete Print Help Capitol Hill Providence Staten Primary Contact Information Edit the information on the Staff Information form Choose the Staff Member Charnes Edmond First Name Charles Work Phone j X Last Name Ed mond Email This is a sample screenshot displaying the Main Menu 1 and the Sub Menu 2 Rhode Island Student Assistance Manual 7 2009 KIT Solutions _ Assessment Planning Program Reports Evaluation Coalition Knowledge Base _ Administration _Transfer Tools Support Log Off Edit Forms Single Service Copy Service Data Collection Form Demographics The Edit Form contains the fields for entering and editing data The buttons for a eee saving canceling
40. s are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Rhode Island Student Assistance Manual 9 2009 KIT Solutions Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Notice that if the button is not in bold print see the Delete button in the table below and then it is not selectable at this time Search searches for information on the criteria e g client name that you specify Add Must be pressed first before new information is added to a form Edit Allows you to change the information currently on the form Save Adds the information on the form to KIT Prevention database Print Prints the information currently on the form Help Displays the Expert Help screen Delete Removes the information currently on the form from KIT Prevention database After you u press Add or Edit a Cancel button will replace the Add or Edit button Cancels the Add or Edit without saving any information entered those keys Rhode Island Student Assistance Manual 10 2009 KIT Solutions LOGIN PROCEDURE Connect to the Internet using your Internet browser Internet Explorer In the Address Location box enter in the following address and
41. s is a partial screenshot displaying the MHRH Contact Page 38 2009 KIT Solutions APPENDIX Using the Search Feature When going into any area where the search option is available the application will default the view to data that was entered previously or blank fields if there have not been any data entered To edit or view data that has already been entered you will need to use the button located on the left toolbar and use the following instructions to find this data search Program Choose Search Category All Categories Choose From All O Or Select a Filter Find 1 The Search area has many options to order and display the data Change the Choose Search Category to one of the options in the dropdown list to only see those categories come up in the search results or leave the setting All Categories to indicate that you would like to see all of the information available in the search results 2 Click the Choose From All radio button to see all of the data depending on the area you are searching in your organization listed 3 The Or Select a Filter radio button can allow you to limit search results based upon two search criteria To change the search filters click on the black arrow at the right hand side of the blanks and choose an option 4 Ifthe Choose Search Category is set to All Categories the three search filters are used in the following method a The first search filter will display the search
42. security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like KIT Prevention require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that KIT Prevention may not function or appear properly You should either disable the pop up blocker while using the KIT Prevention while remembering to enable it if desired when not in KIT Prevention or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add the KIT Prevention links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from KIT Prevention You will want to add https kitorevention kithost net for the live application and http demo kithost net for the demo application
43. the black down arrow a list will appear showing different age ranges Select an age range and the service will automatically fill in a birth date within the age range the date is estimated from today s date Note Do not enter a Birth Date and then select an Age Range you will lose the original birth date that you entered a Select the staff member s Gender from the dropdown list b Select the staff member s Race Ethnicity from the dropdown list 7 If known enter the staff member s Education Information and or Contact Information 8 Click the button from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel General Information Salutation First Name Last Name This is a partial screenshot displaying the Staff Information Page Demographic Information Enter the birth date or choose an age range and a birth date will be generated Birth Date or Age Range Gender This is a partial screenshot displaying the Staff Information Page The permission levels for the staff member must now be set For detailed instructions on setting staff permissions see Modifying Staff Permissions Rhode Island Student Assistance Manual 24 2009 KIT Solutions Tips Setting the Status to Inactive is used to keep the staff member in the database for history purposes but removed from all of the staff lists on forms When a staff member leaves your organizat
44. the Submenu Choose Topic What is Prevention a A new window will open Prevention is the sum of our efforts to ensure healthy safe and productive lives for all Americans Prevention promotes constructive lifestyles and discourages 3 Select the topic you d like to view from the Choose Topic dropdown list a Facilitate drug free lifestyles As applied to Alcohol Tobacco and Other Drugs The answer will appeal In the box below ATOD prevention means keeping the many problems related to the use and abuse of these substances from occurring 4 To close the Expert Help window click on the kas in the upper right hand corner Internet This is a screenshot displaying the Expert Help Page Tips e If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Rhode Island Student Assistance Manual 18 2009 KIT Solutions Indicators Indicators are variables that relate directly to some part of a program goal or objective Positive change on an indicator is presumed to indicate progress in accomplishing the larger program objective For example a program may aim to reduce drinking among teens An indicator of progress could be a reduction in the number of drunken driving arrests or the number of teens found to be drinking underage in clubs Indicators Selection 1 Choose Knowledge Base from the
45. you are connecting to the internet on a dialup connection e lf you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Rhode Island Student Assistance Manual 41 2009 KIT Solutions

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