Network Scan Station User`s Manual
Contents
1. eere rrr 62 APPENA vssssesswevauis at esusiwiwaws d xx Ewan s wx wEw ra OS Managing the Address BOOK ssssssssu22225u25 22 25u20u20u20u20u20u20u2uuununnnnnnnnnnnn 63 Adding an E mail Address oso ieoisssessuusuav usussaR E sU Sw E RENS EUR RE RE dene 63 Modifying an E mail Address eeeeeeeee eene nennen nnn nnn 66 Deleting an E mail AddresSsS 1222229022202 9 9099909990828 RRRERREE RU ERNA S RU ERVM ME 68 Adding A New Grou 522552zvas s auaEaVAPRuE daa aua Ea A Ru daa aaa RS RR REC R 69 Modifyindg d GFOUD ies id UA RENE ERRAT REM NRDATENE KERN A ERE BUR TENE RR MA MERE ERU TENE REM ARES 72 Deletng GFOUDScoai ii aei esa i ua EruVU wa ESETE RR UNVU MR ESETE Ar 74 SDECITICATIONS isisa s uui uEXREREKKEEEKFUREAERNE UE ERERQ REA KENKRRAR CU VERERRERCERERIKIKK NEG C CERES 75 INGO X sa secnsinaeccwcisndacuasandaewscterdscussendsewsssatanacsassensneassauaasaessusnearssuaasaeseusneaesaees 78 vi 1 Getting Started Introduction Thank you for purchasing the product a 4 in 1 MFP The product offers an unprecedented document delivery technology transmitting paper documents electronically over the internet With the product you can instantly scan single sided or double sided paper based document and deliver the electronic image to various destinations including e mail addresses printer ftp servers someone else s computer on the network or even a USB flash drive of this machine The new2. Name my partners Search vj E Mail List J mary catherine lee catherine ccc com finance Member john john abe com my distributor mary mary bbb com my customer Description business partner mS 72 Click Update to permanently save all the latest change on the product or 4 Exit to leave the screen without saving any latest change Address Book Manager E mail Group New Delete Modify used ye Group Group Name Description artner my business partner Group counter 1 20 73 Deleting Groups To delete a group In the Address Book Manager screen click the Group icon and choose a 1 group you wish to delete Address Book Manager E mail Group New Delete Modify Update Exit E mail Name E mail Address Description john john abe com distributorinLA NN E mail counter 3 2000 2 Click Delete to erase the group A Confirmation dialog box appears to confirm your deletion Click OK to delete or Cancel to exit Microsoft Internet Explorer 1 Ave you sure you want to delete these items Cancel Click Update to permanently save all the latest data on the product or 3 Exit to leave the screen without saving any latest data Note You can make multiple selections by choosing one group and then pressing the Shift or the Ctrl key to delete them at once 74 Specifications Model Name Sc
3. enn s cu M the IP address of the product from another Please check network settings PC in DOS prompt For example type Ping imn aa in Dos prompt If the product has Please check network settings ino response then perform the following steps Check if the RJ 45 connector is firmly Please check network settings plugged in Check the Ethernet cable Please check network settings 3 Check the product s IP address Connection aborted by the Check the destination IP address server Check Subnet Mask Please check network settings 6 Check Gateway IP Connection reset by the server Please check network setting Connection timed out Please check network setting Unable to reach the destination host Please check network settings Failed to connect mail server Check network environment Please check network environment Connection error Please check network environment Failed to create socket for Check IP address of DHCP server or contact your DHCP network administrator for further help Failed to search DHCP server Failed to get IP from DHCP server Failed to renew IP from DHCP server 50 Information Messages During E Mailing Message Action still there contact your nearest dealer is still there contact your nearest dealer help mail server dealer for further help SMTP server is empty Please specify IP address of the SMTP server by Please specify SMTP s
4. 6 A Preview window appears Rotate the image if the orientation is not correct 7 Touch the Submit button to send your document s 38 Setting Descriptions Description Shared Folder Your scan to destination Except for Flash the destinations including FTP or any computer on the network have to be set via this machine s web page These are predefined scan settings for specific job The profiles have to be defined via this machine s embedded web page A Chose the side of document and its proper image mode Choice Front Color Rear Color Front Gray Rear Gray Front B amp W Rear B amp W Resolution Choose your scanning resolution The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Paper Size Choice Auto Legal Letter A3 A4 A6 A5 A7 B4 B5 B6 B7 Choose a proper file format for your scanned document Choice BMP JPEG TIFF GIF TIFF Auto Adjust Click to enable the function of blank page removal auto orientation and auto crop amp deskew Auto orientation Automatically rotate your document according to the contents Auto crop Automatically crop your scan size according to the size of your original Deskew Automatically deskew a document Factory Default 39 Sending Document to FTP Servers Before sending your document to FTP servers on the network you need to set up
5. Exceeded storage allocation 1 Check To address 2 Check mailbox storage allocation 3 Contact your network administrator for further help Mailbox name is not allowed Check To address Mail action has not been taken Check To address Connection error 1 Check network environment 2 Check if email attachment size is larger than the mailbox quota The transaction has failed Contact your network administrator for further help 52 Information Messages During Filing Meaning tio J subfolder failure contact your nearest dealer Failed to connect Make sure the FTP server is not shut downing and port number is FTP server correct If the error is still there contact your FTP server administrator Unpredicted error Contact your network administrator for further help FTP login name Check your login name and try again error incorrect directory existed or not data transfer type FTP store file error Make sure your have privilege to store file in the server Insufficient storage Check FTP server free storage space and contact your server space in system A administrator allowed denied CIFS User level This account has not right to create new subdirectory can not make subdirectory CIFS Network Check directory in folder and make sure it follows UNC such as share name Computer Share directory incorrect CIFS name error negotiation failed dtm
6. If the DNS server is available on your network you can enter the domain name instead of digits for the IP address LDAP Stands for Lightweight Directory Access Protocol LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution Internet Communication Features Scan to E mail The product allows you to deliver your scanned document to e mail addresses on the network The document is first scanned and converted to a standard PDF J PEG TIFF or MTIFF Multi page TIFF file format and then transmitted to remote recipients simultaneously as an e mail attachment When you send an e mail to someone via the product the product uses Simple Mail Transfer Protocol SMTP to transfer your outgoing e mails to your SMTP mail server and then send these e mails to your recipients through internet n o o o eere com E EN PC Intranet EM Pe 10 Scan to Network Through the intranet with FTP File Transfer Protocol or CIFS Common Internet File System the product allows you to save scanned document directly to a designated server or a personal computer on the network in JPEG TIFF or MTIFF file format CIFS is the sharing system of Microsoft Windows What s unique about this filing function is to let entire corporate users share one machine to send documents to each desired file folder on a designated server or individual comp
7. destinations remotely By simply typing the machine s IP address in the URL field of your browser the product web page will be prompted This web page allows the administrator to create up to 2000 e mail addresses and 40 scan to network destinations to conveniently deliver the scanned documents to multiple recipients External View The Front View E VES Input Paper Tray and Paper Support 5 Control Panel Paper Stopper 6 LCD display Document Cover 7 ADF Unit Handle The Connection Ports 1 2 3 4 ADF Port To connect a ADF cable USB Port To connect a USB device Power J ack To connect power with a power cable LAN Port To connect network with a network cable nj 5 w N H Power Switch To turn on and off the machine The Control Panel Poser Henu Hesel Sand 000 Baw lt P gt Color Stop Part A Part A LCD Display Used to display current operation Part B Function Keys Used to select a working mode Function Keys Press to make copy Press to send your scanned document to e mail Press to send your scanned document to a designated server Part C The Numeric Keypad Used to enter copy quantity or the fax number Part D Start amp Other Keys Used to select special requirements or the start key to start sending or copying your document s Select to access the user tools to set up the system Select to clear current settings and return to the default
8. settings Press the button for over 5 seconds to return to the factory default settings Select to enter power saving mode The Power LED Used to indicate power on and ready Status The Alert LED Used to indicate error The Sleep LED Used to indicate power saving status Select to stop processing WO Select to start copying e mailing filing or faxing in black f and white mode Select to start copying e mailing or filing in color mode Preinstallation Information The product has to be setup properly on your network to perform e mail and filing functions Before using the product please setup the product properly on your network for e mail and filing function The following network parameters have to be Set Important Make a copy of the following table and ask your Network Administrator to complete the information 1 DHCP Enable 2 IP Address 3 Subnet Mask 4 Gateway IP 5 DNS Server 6 SMTP Server 7 SMTP Port 25 8 LDAP Server 9 LDAP Port Explanation of contents 1 DHCP Enable Choose Yes to obtain P subnet gateway addresses automatically from DHCP server 2 P Address The Internet Protocol IP address assigned to your machine by your network administrator or by DHCP server 3 Subnet Mask The net mask address assigned by your network administrator or by DHCP server 4 Gateway IP The gateway IP address assigned by your network administrator or by DHCP se
9. ADF Release Button ADF Front Cover ADF Snap in Pad Assembling Procedure Take out the ADF pad module from the box Press both arms of the ADF snap in pad inwardly with your two fingers Place it into the holes until it snaps into place Press both sides of the ADF snap in pad holder and insert the pins to the holes Press down the top of the holder until it snaps into place 62 Appendix Managing the Address Book The product s Java Manager is a convenient and effective browser based tool to manage the address book of the product remotely Since only the administrator can manage the address book it is highly recommended that the administrator read this chapter before manage the product Adding an E mail Address To add an e mail address 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below Avision Scan Station 6200 Account Password Login J 3 Type your user name and password and click Login to prompt the following main page 63 4 Click Address Book Manager to prompt the Address Book Manager screen Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description 5 Click the E mail icon and choose New to prompt the following Add
10. Outlook Express 5 0 Microsoft Outlook Express 6 Eudora 4 3 2 Lotus Notes R5 Protocol FTP CIFS File format B W single bit PDF TIFF M TIFF Gray 8 bit PDF JPEG TIFF M TIFF Color 24 bit PDF JPEG TIFF M TIFF Compression Method B W Raw G3 G4 Gray J PEG Color J PEG Supported Resolution 75 100 150 200 300 400 600 dpi Default Resolution B W 200 dpi Gray 200 dpi Color 200 dpi Most Used Folders No of Filing Folders 40 77 Index A ADDING A NEW GROUP 67 ADDING AN EMAIL ADDRESS 61 ADF Automatic Document Feeder 31 ADF snap in pad 60 C Clean the ADF 59 Clean the Glass 57 D DELETING AN E MAIL ADDRESS 66 DELETING GROUPS 72 DHCP server 9 Digital Copying DNS 9 E Energy Saver 15 Ethernet Hub 14 F file format JPEG TIFF MTIFF 11 Internet Communication Features Scan to E mail Scan to Network 10 IP Address 9 L LAN 14 LDAP 9 78 Loading Your Paper In the ADF On the Glass 31 Making Copies 41 Managing the Address Book Adding an Email Address Modifying an Email Address Deleting an Email Address 61 MODIFYING A GROUP 70 MODIFYING AN E MAIL ADDRESS 64 N network parameters DHCP Enable IP Address Subnet Mask Gateway IP SMTP Server SMPT Port 7 P Paper J ams 54 S Scan to Network 11 Sending Multi Page Document 2 SMTP 9 T TCP IP network 12 U unlocked position 13
11. Your new FTP name will be displayed in the main screen 30 To modify a current FTP profile L Repeat Step 1 to 2 from the previous section To Add a New FTP profile by the Product s Web page Choose a FTP profile you wish to edit from the FTP list and click Modify to prompt the Modify A FTP Profile screen Or you may double click the FTP profile to prompt the Modify A FTP Profile screen Modify your filing profile and click Update to save the changes To delete a FTP profile Repeat Step 1 to 2 from the previous section To Add a New FTP Profile by the Product s Web page Choose a FTP profile you wish to delete from the FTP list Click Delete to erase the FTP profile A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit Click Update to save the changes 31 Operation With an intuitive control panel and a large LCD display the product is designed to be easy to use After the administrator has completed the configuration of the machine basically operating the product takes only a few steps as follows 1 Place your paper either in the ADF or on the glass 2 Press Scan to PC Scan to Flash Scan to FTP Mail Copy or Print button on the LCD Touch Panel or the control panel e f you are pressing the Mail button enter an e mail address e f you are pressing the Scan to PC or Scan to FTP choose your desired computer or FTP to save your image e f you are pressing
12. or file format meets your requirement If not change the settings to suit your needs Press the Scan button to start scanning A Preview window appears Rotate the image if the orientation is not correct 7 Touch the Submit button to send your document s 44 Sending Document via E mails Basic Operation Using the Default Setting 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Mail button on the control panel The following Mail main screen appears BCC Subject EE Eii Message Profile p rofilel 3 Enter the e mail address Touch any place on the To field to prompt the on screen keyboard to type your email address Press Enter to type the 2 e mail address and then click Return to return to the E mail main screen Press the Scan button to start scanning 5 A Preview window appears Rotate the image if the orientation is not correct 6 Touch the Submit button to send your document s 45 Advanced Operation If you log in as a system administrator you can change the basic scan settings such as mode resolution paper size and check if you wish to use the auto adjust feature Using Special Setting 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Mail button on the control panel The following Mail main screen appears E Avision Hms BCC Ere L S
13. the IP information of the FTP servers by this product s embedded web page first Please refer to the preceding section Adding a New FTP Profile By the Product s Web page in the previous chapter on how to set up a new FTP servers Basic Operation Using the Default Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Touch the Scan to FTP button on the main screen This prompts the following Scan to FTP main screen Avision NT Home FTP My FTP oO Profile profiel Mode Front Bew Resolution poo E Paper Size Automatic lt File Format JPEG Auto Adjust e 3 Touch the FTP field to choose your desired FTP server to save your image 4 Press the Scan button to start scanning 5 A Preview window appears Rotate the image if the orientation is not correct 6 Touch the Submit button to send your document s or Cancel to exit 40 Advanced Operation If you log in as a system administrator you can change the basic scan settings such as mode resolution paper size and check if you wish to use the auto adjust feature Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Scan to FTP button on the control panel The LCD display prompts the following FTP main screen Avision FTP TP Ol Profile profile M Mode Front BaW Resolution 200 Paper Size Automatic File Fo
14. Avision ee Network Scan Station User s Manual Safety Information When using this equipment the following safety precautions should always be followed Safety During Operation In this manual the following important symbols are used WARNING Indicates potentially hazardous situations which if instructions are not followed could result in death or serious injury CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property I mportant Indicates operational requirements and restrictions Please read and follow these instructions to ensure a proper operation and to avoid damage to the machine Note Indicates further explanation or clarification Reading this is highly recommended WARNING To avoid hazardous electric shock or fire do not remove any covers or screws other than those specified in this manual CAUTION To reduce the risk of fire use only no 26AWG or larger telecommunication line cord v Disconnect the power plug by pulling the plug not the cable v Do not touch the metal fingers of the ADF pad module The edges are sharp and touching them may result in injury ii Precautions e Do not install the equipment near heating or air conditioning units Do not install the equipment in a humid or dusty place Use only the AC adapter HEG75 S240320 7L by Hitron included with the machi
15. Choose your default resolution for the scanned document The higher the resolution the greater details for the scanned image yet it requires more disk Space Choice 75 100 150 200 300 400 600 dpi Note f you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Paper Size Choose your default document size Choice Auto Legal A4 Letter A5 A6 A7 B6 B7 B5 Note The Legal option is only for ADF scan Choose your default file format Choice BMP PEG GIF TIFF The file name for your scanned document without extension Using Y M D h m s n makes file name change as time goes Y MD h m s andn represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 Auto Adjust Choose to enable or disable auto adjust feature Auto Adjust includes auto crop amp deskew blank page removal Choice ON OFF Rotation Choose your rotation angle Choice 0 90 right 1802 2702 book auto orientation auto rotate based on document contents Choose ON if you wish to remove blank page Removal Choice ON OFF Multi Feed Choose ON if you wish to enable Multi Feed Detection Detection Multi Feed detection means more than one sheet of paper been fed into the auto document feeder Choice ON OFF 23 Multi Feed Choose the action after multi feed is detected Opera
16. Firmware Version The firmware version of this machine OS Version The version of the operating system of this machine Hardware Spec The CPU and RAM information FreeDisk Available disk space of this machine The version of the Ul program 21 User List Used to show current registered users and their privileges Description Click to prompt the Add a New User dialog box to create a new registered user The Add a New User dialog box contains settings such as user name password identify functions such as scan to pc scan to flash scan to ftp scan to copy and scan to print and basic scan settings such as image mode resolution paper size file format auto adjust Modify Click Select and Modify to modify the settings of a currently registered user Click Select and Delete to delete a current registered user Select Click to select a current user The user name of a registered user user perform email or copy function from this machine Factory Default Log List Used to show the login and logout time of all registered users 22 Profile Manager Used to create or edit profile which consists of a set of parameters of basic scan settings Item Description Profile Manager Profile Name Enter your profile name Scan Mode Choose the side of document and type of image Choice F Auto R Auto Front Color Rear Color Front Gray Rear Gray Front B amp W Rear B amp W Resolution
17. a New E Mail Address dialog box Add a New E Mail Address E mail Address Po 6 Enter name e mail address and description and then click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen Add a New E Mail Address E mail Address johni abec com Description 7 Click Update to permanently save the new e mail address or Exit to leave without saving the address 64 Address Book Manager E mail Group New Delete Modify Exit E mail Mame E mail Address Description john johnigabc cam my distributor E mail counter 3 2000 Note Up to 2 000 e mail addresses can be entered in the Address Book 65 Modifying an E mail Address To modify an e mail address 1 Repeat Step 1 to Step 4 from the previous section Adding an E mail Address The Address Book Manager dialog appears Address Book Manager E mail Group New Delete Modify Update Exit E mail Mame E mail Address Description john johni amp amp ab c com my distributor E mail counter 3 2000 Choose the address you want to modify from the list and choose Modify to prompt the Modify an E Mail Address dialog box Or double click the address which you want to modify to prompt the Modify an E Mail Address dialog box Modify an E Mail Address E mail Address 3 Modify your address data 66 4 Click Update to temporarily save the latest data or Cancel to retur
18. a vus a uoa OY Va ERE CON VA VEM E VY NR CR Vi 43 Advanced OperatliOlnisiscvesatesevssaus vvesQuwcevia dr eevEsda bee Rake ruc VvCe E VER 44 Sending Document via E mails eeeeeeee eene eee enun nnn n unu uana 45 Basic ODeratioD s5ixsessvaa eei Coni Ru DR oO KA RO ARD OR KCIORDR CR RA AA GRE RR CC RR 45 Advanced ODeratiOl sess arii a Va gau E SERRE VR E CIE RR REL RECO EE UR MEME FI CE EE ERR 46 5 TroubleShoOoting ccccccccccnnssceesccccsccnnnssesesecesssennssess FO Informati n Message iso ca ia x ui Va deme cu Ca Ea Ou su Va clau p aa ieaiaia 48 Information Messages During Scanning and Copying 48 Information Messages During Networking 1 nennen nnn nn 50 Information Messages During E Mailing nn nnn 51 Information Messages During Filing e oen eene 53 Clearing a Paper Vai ssss es sus uacousuau eade yanaet 16x iE ad a SESEREENE EYE NE NARASNSEERENERSEE 56 Removing the Abnormal Line On Your Scanned mage 58 6 Maintaining Your Machine eeerrreee DQ Cleaning the Glass aiii xir E ELEC EY EEEEAXEREEEEREEEEEPEEXEPIEPE EUN EFE ENSE EFEROSURSEEPEKKNEEE 59 Cleaning the LCD display sssssss2222 22222222u2222u22u22u22u20nnnnnn 60 Cleaning the ADF eee eee me een eee ede d drm Ur dra MU due utra oU dex UE drm Mu UE 61 Replacing the ADF Snap in Pad Module
19. achine allows up to 100 match results in a single search The attributes such as cn and mail have been predefined as the search field Therefore if your search text is m the LDAP search engine will search the name or the email address that contains the character m For example you might get the return match results such as mary mary abc com or jack jack abc com 26 Network Setting Used to specify the product s network settings tem Description DHCP Enable If you have a DHCP server available on your network and the DHCP has been enabled the above IP subnet mask gateway and DNS server will be automatically given Choice ON OFF The Internet Protocol IP address assigned to your machine by your network administrator inl fala administrator administrator The Domain Name Server assigned by your network administrator SSL Enable Choose ON to enable SSL protocol SSL Short for Secure Sockets Layer a protocol developed by Netscape for transmitting private documents via the Internet Choice ON OFF Factory Default Printer Setting Used to specify the location of your network printer Description Click to locate the path of your network printer 27 Editing a Filing Profile by the Product s Web Page A Filing destination is normally a computer on the network where you can save the scanned image You can edit a filing destination by creati
20. al or consequential damages in connection with the furnishing performance or use of this material iii FCC Radio Frequency Interference Statement This product has been tested and found to comply with the limits for a class B digital device pursuant to Part 15 of the FCC rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures m Reorient or relocate the receiving antenna ncrease the separation between the equipment and receiver m A Connect the equipment into an outlet on a circuit different from that to which the receiver is connected A Consult your point of purchase or service representative for additional sug
21. anStation 6200 General pene Document mST mode Flatbed and ADF and ADF Color Charged Coupled Technology Device BEES UO Resolution mETGTDEEEE dpi ADF Capacity at Xerox 4024 DP 20 lb 100 sheets at 16lb paper Paper DNE ligB 0 0 USB 2 0x2 Connection Interface Base T LAN Po eee x1 XP Embedded D Dimensions W x D x H 480x475x205 mm Flatbed with ADF Weight J42Kg 75 Document Size Width 5 5 8 5 Length 5 5 14 Paper Feed Face Up Paper Weight 16 Ib 28 Ib 60g m2 105 g m2 0 002 0 006 Recommended Daily Scans Up to 1 000 pages a day Configuration Requirement P address Subnet mask Gateway SMTP server POP3 server FTP server Web server TONEEEEKARR GINE File format B W single bit PDF TIFF M TIFF Gray 8 bit PDF JPEG TIFF M TIFF Color 24 bit PDF JPEG TIFF M TIFF Compression Yes Supported Resolution 75 100 150 200 300 400 600 dpi Default Resolution 200 dpi Address Book Capacity Max Address 2000 Group 100 No of Address in Each Group 99 Multiple Recipients allowed Yes Supported Mail Server Lotus Mail Server 5 0 MS Exchange Server 2000 2003 RedHat 7 0 SendMail Supported LDAP Server Windows 2003 Active Directory with SFU Service for Unix Windows Server 2000 MS Exchange 5 5 Lotus Notes R5 76 Supported Mail Application Microsoft Outlook 2000 Microsoft
22. can be included in one group and a total of 20 groups can be created in the Address Book To add a new group 1 Repeat Step 1 to Step 4 from the previous section Adding An E mail Address The Address Book Manager dialog box appears Address Book Manager E mail Group Ne Delete Modify Update Exit E mail Name E mail Address Description john john abc com distributor in LA E mail counter 3 2000 2 Click the Group icon and choose New to prompt the Add a New Group Set dialog box Add a New Group Set hene Search v E Mail List v catherine lee catherine ccc com finance Member john john abec com my distributor mary mary bbb com my customer Description 69 3 Enter your group name 4 Choose the address from the right side and click to add a member to the group Add a New Group Set Search v Name office staff E Mail List v catherine brown catherine brown catherine brown bbc com linda lindat ccc com engineer mary mary bbb com my customer Member Description office staff 5 Click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen Add a New Group Set Search v Name office staff E Mail List v catherine brown linda li
23. contents Auto crop Automatically crop your scan size according to the size of your original Deskew Automatically deskew a document Factory Default 42 Making Copies Basic Operation Important Before making copies through your network printer please make sure the printer has been properly connected to the network and that the power of the printer has been turned on FIRST Otherwise the copy function may not work properly Using the Default Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Copy button on the control panel to prompt the Copy main screen Avision A profiled Touch the Search button to locate your network printer 4 Press the Scan button to start scanning A Preview window appears Rotate the image if the orientation is not correct 6 Touch the Submit button to send your document s 43 Advanced Operation If you log in as a system administrator you can change the basic scan settings such as mode resolution paper size and check if you wish to use the auto adjust feature Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Copy button on the control panel to prompt the Copy main screen Home profilet Touch the Search button to locate your network printer Click the More Settings button to check if the paper size scanning resolution
24. e button ADF Front Cover Document Paper Jam 1 56 J C ep c 5 U O O Paper Jam 2 57 Removing the Abnormal Line On Your Scanned Image If your scanned image is shown with abnormal lines on it it is probably caused by the dust or toner particle on the strip of document glass To remove the dust or toner particle L Dip a soft clean cloth with isopropyl alcohol 95 2 Wipe the strip of document glass as shown below 3 Close the document cover The product is now ready for use The strip of Document Glass 58 Maintaining Your Machine Cleaning the Glass The product is designed to be maintenance free However it still needs to be cleaned occasionally to ensure optimum image quality and performance To clean the glass L 2 3 Open the document cover as shown below Dip a soft clean cloth with isopropyl alcohol 95 Gently wipe the document glass and the white sheet beneath the document cover to remove the dust or any toner particles Close the document cover The product is now ready for use 1 Document Cover 2 Document Glass 59 Cleaning the LCD display To clean the display surface use a soft cloth either dry or moistened with neutral detergent or ethanol Do not use any organic solvents acid or alkali solution LCD display 60 Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated wit
25. e product 3 Move the lock switch to the Locked Position 13 Connecting the Cables Connecting the Ethernet Cables Connecting to the Network 1 Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub 2 DIDIT e Se LAN Port Connecting the ADF Cable Connect the ADF Auto Document Feeder cable which attached to the document cover to the ADF port at the back of the machine as indicated wo fo HU ADF Port 14 Connecting the Power and Turning on the Machine 1 Press the power switch to the 0 position to turn off the product 2 Connect one end of the power cable to the Power jack of the product Di lo Power J ack Connect the other end to an appropriate power outlet 4 Press the power switch to the position to turn on the product After showing the booting up message the LCD display prompts the preset ready status Note You can press the Energy Saver button on the control panel to switch to the power saving mode f the product is idle for 15 minutes default setting it automatically shuts off the scanning lamp Press any key except the Power Saving button to return to the ready status 15 Configuring the Machine The following settings or destinations must be defined by the system administrator before the product is used to distribute the scanned document on the network Network and E mail parameters Specify you
26. ent s with text FACE UP in the ADF or FACE DOWN on the glass 2 Touch the Scan to PC button on the main screen This prompts the following Scan to PC main screen Avision Share Folder My PC Profile profile1 Mode Resolution Paper Size File Format JPEG Auto Adjust 3 Touch the Shared Folder field to choose your desired computer to save your scanned image 4 Press the Scan button to start scanning 5 A Preview window appears Rotate the image if the orientation is not correct 6 Touch the Submit button to send your document s or Cancel to exit 37 Advanced Operation If you log in as a system administrator you can change the basic scan settings such as mode resolution paper size and check if you wish to use the auto adjust feature Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Scan to PC button on the control panel The LCD display prompts the following Scan to PC main screen Avision N Home Share Folder mc 0 oO Profile profiel M Mode Resolution Paper Size File Format JPEG Auto Adjust u 3 Touch the Shared Folder field to choose your desired computer to save your scanned image 4 Check if the paper size scanning resolution or file format meets your requirement f not change the settings to suit your needs 5 Press the Scan button to start scanning
27. erver in pressing the User Tools button on the panel User Tools Please check SMTP server dealer for further help help SMTP service extension help SMTP login authentication SMTP login option SMTP login error Check your login user name Mailbox Unavailable Check To address I your network administrator for further help Temporary authentication Contact your network administrator for further failure help on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Command error Reboot the machine and try again If the error is still there contact your nearest dealer Parameters or argument error 1 Check if the Device Name is valid The Device Name can be found in User Tools gt General Check From address Check To address Contact your network administrator for further help 51 Command parameters not Check if the Device Name is valid The Device implemented Name can be found in User Tools gt General Or you may contact your network administrator for further help Authentication requires Contact your network administrator on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Mailbox unavailable Check To address User not Ogak Check To address help SMTP service extension help
28. gestions CE Warning This product satisfies the Class B limits of ENB5022 EN55024 and safety requirements of EN 60950 iv Table of Contents 1 Get ng Started osa pu Vi RE FalOEID REN DN CR MMC V M KD E Maungejelllerd olnbmNam t E TT ET IUD T DIRE 1 iu dT T E IL IT IUIUS 1 External I A TEILT eee es ee See se ee eee eee eee eee i 3 The Front VICW ucisuiscaduMs dicsisaKudEDUEsENCUsE Ed SEIEN SEE DESI SUME DIESE EU USE DIN SUE 3 The Connection POLES aie cies hi cece heehee SERERE DECRE wee EE RES EZ Gece EE EM EE 4 Ane Control Panel icr ve cee seiner Uc VEFE s Rau VE Gowen SERRE eee eee cote M Eus 5 Preinstallation nformation c nc ooheuuhuhuuuuhunuuuuRuuruRuRuRHRRRRRERRERSRSERERRES 7 Internet Communication Features n nonunuuuunuuuuhuRrRRRRRRRERRRSRRRERRERAA 10 Scan tO E mall iii iv lvi de alissd N 10 Scan t NetWOFK sions ex aa RR a a a RE daUESSssdE s Ea 11 2 Installing Your Machine e erre 12 Minimum Configuration Requirements o soon ennnnn nnn n nnn n nuno 12 Unlocking the Scan Unit i i22s2522sussu agas suas ran sua aaa PUuR EyA CES EDEN PEE R REGE 13 Connecting the Cabl6S ieisssrevissuntsussP E Eu KP EISE NUN UM E FNEPNU NEN MM MEIEN NU NEDEE 14 Connecting the Ethernet Cables 14 Connecting the ADF Cable ecscesEE suus ex eEanEs uus sEs CES EUR VERO Ed EE ERR 14 Connecting the Powe
29. h ink toner particles or paper dust In this case the product may not feed documents smoothly If this occurs please follow the cleaning procedures to return your machine to its original state 1 Moisten a clean lintless cloth with isopropyl alcohol 9596 Pull the ADF Release button 3 Gently open the ADF front cover Wipe the feeding rollers from side to side Rotate the rollers forward with your finger and repeat the above cleaning procedures until the rollers are clean Be careful not to snag or damage the pick springs 4 Wipe the black part of the ADF snap in pad Close the ADF unit Your machine is now ready to use s ADF Rollers C w Pick Spring ADF Pad 61 Replacing the ADF Snap in Pad Module After scanning approximately 30 000 pages through the ADF the pad may be worn out and you may experience problems with document feeding In this case it is highly recommended to replace the pad module with a new one For ordering the pad module please consult your nearest dealer and follow the procedure below to replace it Disassembling Procedure 1 2 3 4 Pull the ADF Release button and open the ADF front cover to the left Press the top of the ADF snap in pad as illustrated to raise the holder Press both sides of the holder inwardly to remove it from the slot Press both sides of the ADF snap in pad inwardly with your fingers to pull out the ADF snap in pad from the slot TES EERE EE a
30. login name and password and try again login fail 53 file error file attribute has correct authorization HTTP Check whether that server supports HTTP connection found for help but forbidden help HTTP MKCOL Contact server administrator to change permission on this method not privilege allowed HTTP MKCOL HTTP server does not support MKCOL to create directory Give method not up creating a new directory or create directory at server in implemented advance not allowed privilege server error HTTP PUT method That server does not implement HTTP PUT method This product not implemented can t store file on this server contact your system administrator for help HTTP server Contact your server administrator for help unavailable HTTP server does That server does not support HTTP version 1 1 the product not support HTTP uses contact your server administrator for help version 1 1 address is wrong POP3 server POP3 server 54 error error administrator for help LDAP port error Check if the port number is correct LDAP user Check if the password is correct password error 55 Clearing a Paper Jam In the event of a paper jam follow the procedures below to remove the paper 1 Pull the ADF Release button 2 Gently open the ADF front cover to the left 3 Carefully pull the paper out of the ADF unit 4 Close the ADF front cover The product is now ready to use ADF Releas
31. n to the Address Book Manager screen Modify an E Mail Address E mail Address Description Click Update to permanently save all the latest changes or Exit to leave without saving any latest change 4ddress Book Manager E mail Group Mew Delete Modify Exit E mail Name E mail Address Description jenn john abe com distributor in LA E mail counter 3 2000 67 Deleting an E mail Address To delete an e mail address 1 Repeat Step 1 to Step 4 from the previous section Adding An E mail Address The Address Book Manager dialog appears 4ddress Book Manager E mail Group Mew Delete Modify Update Exit E mail Mame E mail Address Description john john abe com distributor in LA E mail counter 3 2000 2 Choose the address you want to delete from the list and then choose Delete to erase the address A Confirmation dialog box appears to confirm your deletion Click OK to confirm or Cancel to exit Microsoft Internet Explorer 1 Aye you sure vou want to delete these items J Cancel 3 Click Update to permanently save all the latest changes or Exit to leave without saving any latest change Note You can make multiple selections by choosing one email and then pressing the Shift key to delete them at once 68 Adding A New Group To send multiple addresses simultaneously at one time you can create address group to speed up the process Up to 99 addresses
32. nda ccc com engineer mary mary bbb com my customer Member Description office staff 70 6 Click Update to permanently save all the latest changes or Exit to leave without Saving any latest change Address Book Manager E mail Group New Delete Modify Update Exit Group Group Name Description office staff office staff Group counter 1 20 71 Modifying a Group To modify a group 1 Inthe Address Book Manager screen click the Group i Modify to prompt the Modify a Group Set dialog box con and choose Or you may double click the group to prompt the Modify a Group Set dialog box Address Book Manager Modify a Group Set E mail Group New Delete modiy Update Exit Name E mail Name E mail Address Description john john abc com distributor in LA office staff Member Description office staff E mail counter 3 2000 Search v E Mail List v catherine lee catherine ccc com finance john john abe com my distributor mary mary bbb com my customer 2 Modify your group information Choose the group member you wish to add and then click to add the new member or click 3 to delete an old member from the group 3 Click Update to temporarily save the latest data or Cancel to return to the Address Book Manager screen Modify a Group Set
33. ne Using other AC adapters may damage the machine and void the warranty Place the equipment securely on an even flat surface Tilted or uneven surfaces may cause mechanical or paper feeding problems Retain the box and packing materials for shipping purposes Notice I mportant Do not make copies of any item for which copying is prohibited by law e Copying the following items are normally prohibited by the local law Bank bills revenue stamps bonds stock certificates bank drafts checks passports driver s licenses This machine is equipped with a function that prevents making counterfeit bank bills Due to this images similar to bank bills may not be copied properly Copyrights and Trademarks Ethernet is a registered trademark of Xerox Corporation Microsoft Windows Windows NT Windows XP and Windows Vista are registered trademarks of Microsoft Corporation in the United States and or other countries Other product names used herein are for identification purposes only and may be trademarks of their respective companies We disclaim any and all rights to those marks Warranty The information contained in this document s is subject to change without notice The manufacturer makes no warranty of any kind with regard to this material including but not limited to the implied warranties of fitness for a particular purpose The manufacturer shall not be liable for errors contained herein or for incident
34. ng a new filing profile modifying or deleting a current filing profile To add a new filing profile 1 Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page 2 The Login dialog box is prompted Click Login since the machine is shipped with no specific login name and password and then click Filing Setting to prompt the Filing Setting screen Filing Setting New Madify Delete SharedFolder List My PC SharedFolder Counter 1 50 3 Click New to prompt the Add a New Filing Profile dialog box Add a New Filing Profile Filing Name Filing Address Port 139 Account Password 4 Enter your filing name filing address IP address of the specified computer and folder name if necessary for example 10 1 20 35 test account name and password respectively 5 Click Update to save the setting or Exit to leave without saving any change Your new filing name will be displayed in the main screen 28 To modify a current filing profile 1 Repeat Step 1 to 2 from the previous section Add a New Filing Profile by the Product s Web page 2 Choose a filing setting you wish to edit from the filing list and click Modify to prompt the Modify A Filing Profile screen Or you may double click the filing profile to prompt the Modify Folder screen 3 Modify your filing profile and click Update to save the changes To delete a curre
35. nt feeder and try again ADF cover Close cover and press the OK button opens M oe cover Clear paper in the ADF and press the OK opens button Check If the code still appears contact your nearest dealer Error If the code still appears contact your nearest dealer Home Position If the code still appears contact your nearest dealer Error Pick Up fthis occurs during previewing split your multi page Roller document to smaller batches and try again If this occurs during scanning the pick up roller may not work properly Contact your nearest dealer for a replacement error If the code still appears contact your nearest dealer If the code still appears contact your nearest dealer ADF paper jam ADF paper jam Open the ADF cover and remove the paper from the ADF If the code still appears contact your nearest dealer Lock error Scanning unit is locked 1 Turn off your product 2 Find the lock switch underneath the machine and unlock the machine 3 Restart your product If the code still appears contact your nearest dealer 48 Check printer Check if the printer cable has been correctly connected cable or status 2 Check if the printer is turn on Restart the product and your printer If the message still appears contact your nearest dealer error scanner on Supported printer HLT and are not supported 49 Information Messages During Networking Message Acton
36. nt filing profile L Repeat Step 1 to 2 from the previous section Add a New Filing Setting by the Product s Web page 2 Choose a filing profile you wish to delete from the filing list 3 Click Delete to erase the filing profile A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit 4 Click Update to save the changes 29 Editing a FTP Profile by the Product s Web Page A FTP profile is your FTP server where you can save the scanned image on the network You can edit a FTP destination by creating a new FTP profile modifying or deleting a current FTP profile To add a new FTP profile 1 Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page 2 The Login dialog box is prompted Click Login since the machine is shipped with no specific login name and password and then click FTP Setting to prompt the FTP Setting screen FTP Setting New Madify Delete FTP List My FTP Mitch FTP newftprrr FTP Counter 3 50 3 Click New to prompt the Add a New FTP Profile dialog box Add a New FTP Profile FTP Mame FTP Address Port 21 Account Password 4 Enter your FTP name FTP address IP address of the FTP server and folder name if necessary for example 10 1 20 35 test account name and password respectively 5 Click Update to save the setting or Exit to leave without saving any change
37. r and Turning on the Machine 15 3 Configuring the Machine rre LO Specifying the Product s Network Settings 17 Specifying More Administrator Settings by the Product s Web Page 20 Editing a Filing Profile by the Product s Web Page 28 Editing a FTP Profile by the Product s Web Page 30 4 Operaatio petet Me a Loading Papers x indasa RN Ma a MU M RM MEE MA MEM MERE MU MM RM LEVE E ETE 33 Notice on Using the ADF iecsassusussa Mua REA M RRR EA MRRSENASMRERFEFNEENES RE ME 33 Placing Document s in the ADF 222 o nonno nnn 34 Placing Document s on the Glass 1 o ooo eene nnn nnn nnn 36 Sending Document to Your Computer on the Network 37 Basic ODeratioll ssistvisiudi co dixavE CEenFEKECA ZEE EELE REY FRETI EVE VEORIEFFCEPE LE CER ERERUCE ETE 37 Advanced ODerdatiOhD cnsceaasud d ER RI OEPEE Eu VOE TI EMRET LE VERRE EE EN TETEREPERETR FREE 38 Sending Document to FTP Servers eeeee nennen nnn nnn n uu uuuuuuu uuu u uuu uuu 40 Basic ODeratioli ocurre xeakaexnt ek E DOE vx EA Aa KE E Kx E ERA EE VR RR REN M UE 40 Advanced OberatiOlboissee exea du dus sink EE VP EUN ERN VERRE E VES MU MU RO RE 41 Making CODIeS niii cir ra a tested URRART SA aS 43 Basic ODE ALON xi oaxeaveavda eva ckkxakea
38. r network settings such as TCP IP and SMTP protocols to send your scanned document to e mail addresses Scan to parameters Specify your scan to destinations such as your computer FTP server or network printer to send your scanned document to your computer FTP servers or printer on the network Note v v If the system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically given When installing the product for the first time it is recommended that the Administrator retain the default system settings The settings can be customized at a later date once you are familiar with the operation and functionality 16 Specifying the Product s Network Settings 1 Turn on the machine A Login dialog box appears Avision ca User Login ID Password 2 Touch anywhere on the ID field to bring up the following on screen keyboard Ss BEEN Sars APERSPISSDPI nnnnnnn 3 Enter root as the administrator s login name and press the Add button to return to the login screen 17 4 5 6 Touch anywhere on the Password field to bring up the on screen keyboard Enter root as the administrator s password and press the Add button to return to the login screen Avision User Login System Option 1072 50 017 LID LS Sy 10 1 30 254 18 Enter your network information via the on sc
39. reen keyboard Touch anywhere on the IP Address Subnet Mask Gateway I P DNS Server field to bring up the keyboard screen and then enter the relevant value Touch Apply to save the settings Touch Quit to return to the main screen Avision 19 Specifying More Administrator Settings by the Product s Web Page The administrator can specify more network settings and other default settings either via the LCD touch panel or via the product s embedded web page For convenience sake it is recommended that the administrator specify these settings via the product s web page To specify more administrator settings by the product s web page After the TCP IP settings have been specified via the on screen keyboard on the LCD touch panel type the IP address of this product in the URL field of your browser for example http 10 1 30 149 and then press Enter The product s web page appears Model SS6200 System F W Version 0 02 Home Page Version 0 53 Best viewed with 1024 768 IE 5 0 or higher Netscape 6 0 or higher or Mozilla Firefox Copyright C 2008 Avision Inc All Rights Reserved 2 Click each item on the menu to enter relevant value For details on each setting please refer to the subsequent section Summary of the Menu Items 20 Summary of the Menu Items Scanner Information Used to show the product s basic information Item Description machine by your network administrator
40. rmat JPEG Auto Adjust u 3 Touch the FTP field to choose your desired FTP server to save your image 4 Check if the paper size scanning resolution or file format meets your requirement If not change the settings to suit your needs 5 Press the Scan button to start scanning A Preview window appears Rotate the image if the orientation is not correct 7 Touch the Submit button to send your document s 41 Setting Descriptions Description Shared Folder Your scan to destination Except for Flash the destinations including FTP or any computer on the network have to be set via this machine s web page These are predefined scan settings for specific job The profiles have to be defined via this machine s embedded web page uM Chose the side of document and its proper image mode Choice Front Color Rear Color Front Gray Rear Gray Front B amp W Rear B amp W Resolution Choose your scanning resolution The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Paper Size Choice Auto Legal Letter A3 A4 A6 A5 A7 B4 B5 B6 B7 Choose a proper file format for your scanned document Choice BMP JPEG TIFF GIF MTIFF Auto Adjust Click to enable the function of blank page removal auto orientation and auto crop amp deskew Auto orientation Automatically rotate your document according to the
41. rver or by DHCP server 5 DNS server The IP address of DNS server assigned by your network administrator 6 SMTP Server The IP address of your SMTP mail server assigned by your network administrator 7 SMTP Port The port number of your SMTP Mail Server 8 LDAP Server The IP address of your LDAP server 9 LDAP Port The port number of your LDAP server Note Ls DHCP server With DHCP Dynamic Host Configuration Protocol a host can automatically be given a unique IP address each time it connects to a network making IP address management an easier task for network administrators If the DHCP server is available from your network you do not need to enter TCP IP subnet mask gateway and DNS information Instead this information will be automatically given for the product IP Address An IP Internet Protocol address uniquely identifies a host connection to an IP network System administrator or network designer assigns the IP address The IP address consists of two parts one identifying the network and the one identifying your node The IP address is usually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address SMTP Stands for Simple Mail Transfer Protocol It is the main communication protocol used to send and receive e mail on the internet DNS Stands for Domain Name System The DNS server identifies hosts via names instead of IP addresses
42. tead 33 Placing Document s in the ADF 1 Make sure your document is free of staples paper clips and is not tore out 2 If you have multiple pages fan your document s to avoid occasional paper jam The ADF holds up to 50 pages at one time 3 Place your document s with the text FACE UP in the ADF and make sure that the top of each page feeds in first quip tt Paper Guide 4 Adjust the Paper Guides to center the document s in the ADF 34 Using the Paper Stopper If you are using legal size paper move the paper stopper to the right end as shown below The paper stopper is designed to keep your document from falling to the floor during operation Paper Stopper Document 35 Placing Document s on the Glass 1 Open the document s cover to reveal the glass 2 Place your document with the text FACE DOWN on the glass and align the document in the upper left corner Document Cover Document with Text Face Down 3 Close the document cover 36 Sending Document to Your Computer on the Network Before sending document to your computer on the network you need to set up the IP information of the computer by this product s embedded web page first Please refer to the preceding section Adding a New Filing Profile By the Product s Web page in the previous chapter on how to set up a new filing destination Basic Operation Using the Default Settings 1 Place your docum
43. the Copy or Print button choose the location of your network printer to copy or print your image 3 Press the Start button to start scanning and press Process to send the scanned document to your specified destination The following sections describe the advanced steps on how to make copy of your scanned document and how to distribute your document over the internet 32 Loading Paper The product can scan and send document s either in the ADF Automatic Document Feeder or on the glass If you need to send multiple pages please load your papers in the ADF The ADF can hold up to 50 pages at one time If you need to send pages from books newspaper clippings or paper with wrinkles or curls please place your paper on the glass Notice on Using the ADF Before using the ADF please make sure that your paper meets the following specifications e Document s can range in size from 4 5 by 5 5 inches to 8 5 by 14 inches Legal e Document s can range in weight from 16 to 28 Ibs 0 002 to 0 006 e Document s should be square or rectangular and in good condition not fragile or worn e Document s should be free of curl wrinkle tears wet ink or punch holes e Document s should be free of staples paper clips paper sticky notes e Keep the glass clean without document placed on it Note To transmit irregular types of document s place the document s on the glass or make a copy first and then transmit the copy ins
44. tion Choice Stop scan after multi feed continue scan after multi feed Choose if you wish to reverse the right side and left side of your scanned image Choice ON OFF Color Dropout Choose if you wish to remove the background color of your original to sharpen your text Choice None Remove Red Remove Green Remove Blue Choose your scan source Choice Auto ADF Flatbed Book Compression Choose if you wish to compress your scanned image Choice ON OFF Choose if the above scan settings are optimal for the application Choice Scan to PC Scan to Flash Scan to FTP Mail Print Copy Factory Default Address Book Manager Used to create or edit your address book Options include Add Modify Delete Group FTP Setting Used to enter the information of your FTP server Item Description FTP Server Setting Enter you filing name Filing Address Enter the IP address of your FTP server Enter the port number of the FTP server 139 Enter the account for the FTP server Enter the password for FTP server Factory Default 24 E Mail Setting Used to specify the product s mail server information Item Description E mail Server Setting I P Address Enter the IP address of your SMTP server Enter the port number of the SMTP server 25 Login Name Enter the login name for SMTP authentication Password Enter the password for SMTP authentication Maximum Enter the maximum allowed file size of yo
45. ubject IJ Message a Profile profile1 3 Enter the e mail address Touch any place on the To field the empty box in the center to bring up the soft keyboard to type your email address Press Enter to type the 2 e mail address and then click Return to return to the E mail main screen 4 Click the More Settings button to check if the paper size scanning resolution or file format meets your requirement If not change the settings to suit your needs 7 Press the Scan button to start scanning 8 A Preview window appears Rotate the image if the orientation is not correct 9 Touch the Submit button to send your document s 46 Note v If you make a mistake during the process press the Stop button on the control panel to cancel the operation The machine allows you to send the scanned document s to multiple e mail addresses After finishing entering your first e mail address simply press Enter to type your next address in the next line Up to 64 characters can be entered in the File Name of Attachment To From Subject and the Message fields If you wish to scan a multi page document and convert it to a single image file choose your output file format to be MTIFF or PDF 47 5 Troubleshooting Information Message Information Messages During Scanning and Copying Message Action dL aliii the OK button Reload your document on the auto empty docume
46. ur Attachment Size attachment Authentication Enter the email authentication method Method Choice None SMTP LDAP Server Setting LDAP Enable Choose to enable or disable LDAP server Choice Enable Disable LDAP Server IP Enter the IP address of your LDAP server Enter the port number of the LDAP server 389 Login Name Enter the login name of the LDAP server Note 1 In Microsoft Active Directory some servers may require you to add domain name as your full login name For example if your domain name is company and your user name is administrator then your full login name is company administrator When your LDAP server requests an anonymous login please leave your login name and password blank instead of typing anonymous as your login name and password Enter the password of the LDAP server 25 Base DN Enter your base DN Base DN distinguished name identifies the starting point of a search A dn indicates what record to view in an LDAP tree The top level of the LDAP directory tree is the base referred to as the base DN For example you could indicate a base of dc com dc net for a search that starts at the top and proceeds downward Factory Default Note T The login name and password are case sensitive and are up to 28 characters 2 LDAP Search This machine supports two types of authentication simple and anonymous to login your LDAP servers This m
47. uter FTP server Intranet CIFS server Windows 17 2 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the product It is recommended that the administrator read this chapter before installing the machine Minimum Configuration Requirements To make the best use of the product the following configuration is required To send e mails from the product e TCP IP network e A SMTP server To file document s via intranet e FTP CIFS protocol environment e Windows 98SE Windows NT Windows 2000 Windows Me Windows XP Windows Vista FTP server 12 Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged Be sure to unlock the scan unit before using the machine 1 Open the document cover Locate 2 Move the lock switch to the the lock switch at the left side unlocked position Document i 4 Cover Locked Position Unlocked Position The scanning unit at this position before locking the m scanner um BEA vu Q SS Note If you need to move the product for repair or any other reason be sure to lock the product before moving To lock the product please do the following 1 Turn off the product 2 If the scan unit is not located at the front of the glass turn on the product After the scan unit returns to the front end turn off th
48. way to distribute documents is faster more cost effective and safer than any traditional methods such as mail or courier Features Digital Copying Since the product includes a laser printer it is able to perform digital copies with outstanding copy quality With an intuitive control panel and a quality LCD display making digital copy becomes fast and easy E mailing Connected to an ethernet network and a SMTP server the product allows you to transmit document s to your e mail as attachment With a touch of the e mail key and the selection of your recipients e mail addresses the document s is are first scanned and converted into an image file and then transmitted to remote recipients within minutes Scan to Network The product allows you to send the scanned documents to a FTP File Transfer Protocol server an USB flash drive or a personal computer on the network The scan to network feature off loads the mail server from handling large attachments Duplex Scanning Through the auto document feeder the product allows you to scan double sided documents to digitize your documents more effectively Sending Multi Page Document With the Auto Document Feeder the product allows a stack of 50 page document s to be continuously scanned at one time in reliable quality to increase your efficiency Managing the Product Remotely The product provides a convenient way to manage your e mail address book and scan to network
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