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1. 6 digits with 2 alpha characters e PC software interface version Available on outside of packing box disk label or through the Help screen by selecting About PC Interface version serial Number e Current settings Run the Clock Rules report see Section 9 5 e Description of what happened when the problem occurred and what you did to correct the problem e Exact wording of any message s that appeared on the PC monitor or the terminal display Terminal functions may be tested using one of the Supervisor Badges supplied with the system See Section 12 3 Terminal diagnostics for testing terminal functions Setup 15 BuyOnlineNow com HINT PRINT THIS REPORT FOR FILE COPY HINT USE ON LINE HELP SCREENS TO ANSWER QUESTIONS AND TO ASSIST IN PROGRAMMING 41 Factory settings The Clock Rules report initially contains the default factory settings on the Time C lock terminal It is recommended that you print this report To Print select the report icon under reports select Clock Rules and under report output print manager Click on print Review settings and pencil in settings that fit your work schedule s To return to factory settings enter changes at the PC or reinitialize the terminal using the Supervisor s badge see Section 12 Programming the terminal manually Caution Reinitializing the terminal will remove all punches and employee profiles and reset all selections including date and time to default se2. 2 Weekly overtime thresholds must be in the range of 0 29 999 minutes 3 Edit time totals must be in the range of 29 999 to 29 999 minutes 4 A shift round grace or dock value is out of range 5 A lunch duration is out of range CAN T COMPLETE TASK INVALID NAME The employee s name contains characters that are not capital letters spaces periods or commas Appendix B Error messages at Time Clock terminal 45 BuyOnlineNow com CAN T COMPLETE TASK INVALID NUMBER Attempting to add an employee number to the clock that is outside of the acceptable range 0 999999999 CAN T COMPLETE TASK INVALID SHIFT Attempting to set a shift number that is outside of the acceptable range 1 12 CAN T COMPLETE TASK INVALID TIME An invalid time of day was entered by the users An example of an invalid time is 25 00 00 CAN T COMPLETE TASK MEMORY FULL Employee cannot clock in out The memory is full Reporting previous pay period data will not correct the problem because the old pay period is not old enough to dump or is already empty CAN T COMPLETE TASK NO EMPLOYEES DEFINED 1 Edit employee delete employee or edit time totals selected when there are no employees on clock 2 Submitting a report for individual employees when there are no employees on the clock CAN T COMPLETE TASK NO SUPERVISOR BADGES Delete supervisor selected when there are no user programmed supervisor badges on the clock CAN T COMPLETE
3. 1 0006563 Range 0001 to 9999 2 Can I order badges numbered from 150 to 200 A Extra badges are available in standard packs Nos 26 50 Nos 51 to 100 and Nos 101 to 151 Special badges may be ordered Check with customer service for pricing and availabil ity SAVE TO DISK ARCHIVINGAND EXPORTING 1 Can I archive or save data to disk A Yes Saving data on disk avoids the need to keep hard copies From the Time and Attendance PC software select the Re ports icon from the menu Under Report Output select ASCII File and click on Create At the Save As screen name report and select drive Click on OK Appendix C FAQ S 51 BuyOnlineNow com 2 CanIuseother payroll packages and export data for payroll A Yes Using the generic ASCII output data may be exported to other software accepting ASCII files The Time and Attendance PC software is required See procedure above 3 Q The Time and Attendance software allows for export to national payroll processors Time Plus ADP Paychex s Paylink How do these services work A Theenduser must contact these companies in their local area for pricing and information about the service The Time and Attendance PC software is required to export CONNECTIONS 1 Iwantto connect the Time C lock terminal directly to a printer What type of printer do I need A The Time Clock terminal can support a serial or parallel
4. 6 Unpacking and inspection Open the shipping carton and carefully remove the contents Inspect the Time Clock terminal and accessories for damage Report any damage or shortages to the company from which the unit was purchased IMPORTANT Complete the registration card and return it to Acroprint to ensure warranty registration Time and Attendance System User Manual MECE User Manual uj Aint Atm d 2 Supervisor Employee 4 Screws Badges Badges Time amp Attendance Software 50 of modular cable DB9 Connector NOTE Please keep all the packing materials so they may be used should you wish to transport the system in the future They are specifically designed to protect your product during shipment 8 Introduction BuyOnlineNow com 2 Installing Time amp Attendance PC software 2 1 PC Software for Windows 95 98 NT 2000 workstations installations 1 Start Windows New Office Document d ua Office Document askbar Windows t 5 2 Choose Start gt Settings gt Control Panel 3 Double click the Add Remove Programs Properties option 4 Atthe dialog screen choose the Install Uninstall tab Installing Time and Attendance PC software 9 BuyOnlineNow com 5 Click Install At the dialog screen titled Install Program from Floppy Disk or CD ROM insert the 3 Time and Attendance Software floppy disk into the drive and
5. 98 NT 2000 workstations installations 9 3 Terminal installation me 11 AI rtp 32 Terminal mounting 11 33 Connecting Time Clock terminal to IBM compatible PC 11 3 4 Printer connections Stand alone Operation or with Additional 12 34 1 Parallel printer connection 12 34 2 Serial printer connection Stand alone Operation Only 12 35 Connecting the power cord and securing the access door 13 3 6 Establishing communications between terminal and PC 13 Del Uu NERO MT l4 zd me T P 15 Factory EIS UI RET een a 16 42 e eu M 16 42 1 Juv peri d 16 422 Next period iue Peto cuta Donar 16 223 Maxtimeon clock ti ptite aiis 16 42 4 Daily overtime after esee 17 425 Weekly overtime after 2 17 426 MEER REO a 17 271 Pay interval FOUN 17 428 Click on More button for second screen in setup 17 429 Daylight savings time 18 4 2 10 Time Clock terminal printer type eese I8 AZIL oor sc 18 4 2 12 Time totals format ccccccscscccc
6. SELECT A SHIFT 3 SHIFT RULES DISABLED 3 SHIFT RULES ENABLED SHIFT START TIME SHIFT START ROUND SHIFT START GRACE SHIFT START DOCK SHIFT STOP TIME SHIFT STOP ROUND SHIFT STOP GRACE SHIFT STOP DOCK J__ SHIFT LUNCH RULES DISABLED 3 SHIFT LUNCH RULES ENABLED LUNCH WINDOW BEGIN LUNCH WINDOW END LUNCH DURATION AUTO LUNCH AFTER TIME AND DATE SELECT A TASK SET THE TIME ENTER TIME OF DAY SET THE DATE TIME FORMAT gt 12 HOUR 24 HOUR DATE FORMAT gt DAY MONTH YEAR DAY YEAR MONTH MONTH DAY YEAR MONTH YEAR DAY YEAR DAY MONTH YEAR MONTH DAY TIME TOTALS FORMAT 3 MINUTES HUNDREDTHS Programming the Time Clock terminal manually 37 BuyOnlineNow com MAX TIME ON CLOCK ENTER ELAPSED TIME PAY INTERVAL ROUND SELECT PAY INTERVAL 1 MINUTE S 5 MINUTE S 6 MINUTE S 10 MINUTE S 15 MINUTE S PAY PERIOD LENGTH 9 SELECT PAY PERIOD WEEK PAY PERIOD TWO WEEK PAY PERIOD SEMIMONTHLY PERIOD MONTHLY PAY PERIOD PAY PERIOD START DAY CHANGE 3 ENTER TIME OFFSET OVERTIME RULES 1ST DAILY OT AFTER 1ST WEEKLY OT AFTER 2ND DAILY OT AFTER 2ND WEEKLY OT AFTER 7TH DAY OVERTIME DISABLED DAYLIGHT SAVINGS ENABLED DAYLIGHT SAVE START DAYLIGHT SAVINGS END DISABLED SETUP PRINTER 2 SELECT PRINTER TYPE PARALL
7. TASK REPORT IN PROGRESS Attempted to change a setting on the clock while a report was in progress 46 Appendix B Error messages at Time Clock terminal BuyOnlineNow com CAN T COMPLETE TASK SELECT PRINTER TYPE Generating a report when printer type is none CAN T COMPLETE TASK SUPERVISOR FOUND Attempting to add a supervisor or employee badge to the clock that is already programmed as a supervisor s badge CAN T COMPLETE TASK TOO MANY WAITING Attempted to submit a report when the report queue is full Wait for some of the reports to finish printing then try again CAN T COMPLETE TASK TRY AGAIN PLEASE Database access errors while attempting a transaction CRYSTAL RTCTEST FAIL HANDSHAKE INT The real time clock and the crystal are tested by comparing them against each other This indicates a failure in the test DATA MAY BE CORRUPT PRESS A KEY This 1s caused by a power failure while writing to the database Print all reports if possible Reinitialize the system if required DATABASE ACCESS ERROR An internal database access error occurred LOCKED OUT REPORT OLD DATA 1ST Employee cannot clock in The pay periods need to roll over first Before they can roll over the data in the previous pay period must be printed See Section 9 3 Hours summary report Printing report will allow employee s to clock in Appendix B Error messages at Time Clock terminal 47 BuyOnlineNow com MEMORY FULL REPORT OLD D
8. appear on the time card and the totals will automatically update Asterisks will also appear on the Hours Summary report denoting a missed punch Is Time Clock terminal year 2000 compatible Yes How do my employees know they are punched tn without a time card The Time Clock terminal displays the employee name type of punch In or Out and hours worked at each swipe punch of the employee s badge Howis overtime handled on a semimonthly or monthly pay period Daily overtime limits can be set on semimonthly or monthly pay periods Weekly OT does not apply to semimonthly or monthly pay periods Ilivein Arizona and we do not change to daylight savings time Will the Time C lock terminal automatically change the time No feature may be disabled if not required 50 Appendix C FAQ S BuyOnlineNow com 6 Q Whatisthe total number of Supervisors I can assign A Youmay have a total of 10 Supervisors The System includes two Supervisor s badges However you can use employees badges and assign them as Supervisor badges These badges cannot be used as employee badges while assigned as Supervisor BADGES l Q CanIuse my present employee badge A Time Clock terminal badges are magnetic encoded on ABA track 2 with four significant digits If existing badges are encoded the same the badges should work The terminal will read only the last four digits of your current badges
9. cable available at most computer stores The cable requires a 25 pin connector to Time Clock terminal on one end and a 36 pin Centronics type connector to printer on the other end 3 4 2 Serial printer connection Stand alone Operation Only The serial printer cable is unique due to the phone jack interface to the RS 232 port Contact Acroprint to order this cable 12 Terminal installation BuyOnlineNow com 3 5 Connecting the power cord and securing the access door Plug in the power cord coming from the wall mount transformer into the Time Clock terminal To reattach the access door and secure the unit to the reversible bracket screw on the lower front panel of the unit to tighten the access door a a ae a nee f AE ae du oui mu Access Door 2 3 6 Establishing communications between terminal and PC In most cases the software will automatically locate the PC serial port Ifthe software does not locate the serial communications port 1 Fromthe PC start the Time and Attendance program 2 Select the communications icon then select the correct communications port and baud rate NOTE The baud rate on the PC must match the baud rate set on the Time C lock terminal Default setting on the terminal 1s 9600 The baud rate may be changed at the terminal by using the Supervisor s badge see section 12 Manually programming the terminal isIH L qQVad Terminal installation 13 BuyOnline
10. click Next Follow the on screen instructions E Control Panel Iof x File Edit View Help 8 6 System Accessibility Add Add Remove Date Time ptions Hardware Programs Add Remove Programs Properties 2 x Install Uninstall Windows Setup Startup Disk p To install a new program from a floppy disk or CD ROM drive click Install Install Install Program From Floppy Disk or CD ROM Insert the product s first installation floppy disk or CD ROM and then click Next E Cancel 6 Command line A Setup exe Click Finish 7 Default directory C TSIF click OK if you don t want to change 8 When setup has installed the software click on 9 The Read me file may be printed read at the monitor or closed 10 Installing Time and Attendance PC software BuyOnlineNow com 3 Terminal installation 3 1 Electrical connections Wiring connections for power PC interface or printer stand alone mode and mounting bracket can be located by removing the terminal s access door p 1 TIE RR ae DERS E Access Door 3 2 Terminal mounting The Time C lock terminal is supplied with a reversible bracket on back of the unit for desk or wall mounting The unit is shipped with the bracket in the desk mounting position With the access door removed you are able to remove the bracket Reverse the bracket and secure the bracket to the wal
11. employee swiped punch the word Deleted will appear next to the punch If the punch was Inserted it may be deleted without a notation 24 Editing punches BuyOnlineNow com 9 Reports 9 1 Print view archive save to disk There are five 5 standard reports available from the Time and Attendance system To print reports select the Report icon from the main menu 1 Select the report you wish to print or view at the PC monitor Hours Summary Time Card Who s In Who s Out Employee Profiles Clock Rules NOTE The Time and Attendance system 1s designed to hold two pay periods of data A completed Hours Summary report for all employees must be printed after the end ofthe pay period Failure to do so will result in employees attempting to punch in on a third pay period being locked out of the clock This 1s a safety feature to avoid loss or tampering of unreported data 2 Select Report Output 1 Time Clock Printer This is the printer connected directly to the terminal for stand alone operation 2 Print Manager To print reports selected from printer connected to the PC 3 PCscreen If you wish to view report on PC monitor does not print 4 ASCII File savereport to floppy disk Archive to disk save information You will asked to name file and destination drive May require floppy disk 3 Employees Select AIL Individual Employees or Individual shift select shift number Reports 25 BuyOnli
12. printer The parallel printer should be a IBM PC or a PC compatible printer The printer cable not included with system is a standard parallel printer cable with a 25 pin connector and a 36 pin Centronics type connector For serial cable information contact Acroprint 2 CanIusetwo terminals with the software No The software supports only one terminal and is not designed for a LAN environment 52 Appendix C FAQ S BuyOnlineNow com 3 The Time Clock terminal comes with 50 of cable to connect to my computer Can I get a longer cable A Acroprint offers an optional 100 feet low impedance cable This cable is terminated at both ends and inspected to assure proper operation User supplied cable may result in communication problems User s cable 1s not supported by Acroprint s help desk TROUBLESHOOTING 1 Myemployees cannot punch in the display reads Locked out report old data 1st A Runaprevious hour summary report for all employees 2 Q Myemployees cannot punch in the display reads Memory Full Report Old Data 1st I deleted hours and employees and it still won t allow employees to punch A Hours Summary report MUST be run Deleting employees and data does not remove records from this file 3 When I try to print reports I get the message No printer response A Check that the printer 15 configured to communicate with the terminal cable is secured at both ends printer is on lin
13. punch Shift dock stop The minimum minutes the employee will lose from time worked totals 1f punching before the stop time minus grace Without a shift grace stop assigned a 15 minute dock on a 5 00 PM stop time would allow an employee punch at 4 58 to be treated as a 4 45 PM punch 20 Shift rules BuyOnlineNow com 5 11 5 12 5 13 5 14 5 15 Lunch rules enable Click on button to set lunch rules Lunch start time The earliest time of day an employee can punch out for lunch Lunch end The latest time of day at which an employee should punch back in from lunch Lunch duration The number of minutes for lunch which will be subtracted from time worked totals If the Lunch Duration 1 60 minutes and employee punches out at 12 01 PM and punches back in at 12 55 PM 54 minutes one hour will be deducted for lunch Auto lunch deduct after Automatic Lunch deduct Enter the number of hours and minutes following an N punch that the system will deduct for lunch The lunch duration will then be subtracted from the time worked totals An employee N punch at 8 00 AM and an Auto After setting of 6 hours will allow the system to assume the employee has taken lunch and will deduct a lunch duration at 2 00 PM Shift rules 21 BuyOnlineNow com 6 Entering employees into system From the main menu select Employee Profiles icon To enter an employee click on Insert 6 1 Name At the Insert Empl
14. 01 PAY PERIOD ENDING 2 11 01 IN OUT HOURS DAY TOTAL WEEK TOTAL HH m Oo 5NNMN UH NOHBHP BN U dH Hn H 1 0 4 6 M PAY PERIOD REGULAR FIRST LEVEL OVERTIME SECOND LEVEL OVERTIME SUPERVISOR EMPLOYEE ADAMS LINDA TIME CARD STATUS COMPLETE Reports 27 BuyOnlineNow com 9 3 Hours summary report The Hours Summary report list hours worked totals by regular and overtime hours This may be for an individual employee a specific shift or all employees for the current or previous pay period If an employee has a missed punch the HOURS SUMMARY TOTAL will be noted with HOURS SUMMARY ALL EMPLOYEES PAY PERIOD ENDING 2 11 01 NUMBER BADGE SHIFT REGULAR OVERTIME 1 OVERTIME 2 ADAMS LINDA 0000001 ELLIS STEVEN 0000001 0015 JOHNSON JAMES 0000001 0017 JONES CAROL 000000207 0006 MARTIN LARRY 000000213 0011 SMITH ROBERT 000000189 0032 TAYLOR ROBERT 000000151 0023 0 THOMAS KATHERI 000000100 0002 TUCKER DONALD 000000202 0016 WEBSTER BETTY 000000175 0003 WILLIAMS MARTI 000000110 0007 1 WILSON MELVIN 000000182 0012 2 f 5 0 i PAY PERIOD TOTAL HOURS 460 00 PAY PERIOD STATUS COMPLETE TOTAL EMPLOYEES 12 12 PRINTING A PREVIOUS HOURS REPORT FOR ALL EMPLOYEES AFTER PAY PERIOD ENDS AND BEFORE EMPLOYEE PUNCH IN NEW PAY PERIOD WILL PREVENT LOCKOUT IMPORTANT 28 Reports
15. 1 0122 000 NOTE This device is fully powered by the Time Clock terminal no other connections required however the PC Interface Software is necessary to program signal times Ideal for quiet office Battery Back Up UPS 74 0105 000 Allows terminal to operate without AC power for up to six hours 13 Lx S W x 6 H Not for PC Terminal Only Special 100 Communications Cable DB9 72 0176 000 For connecting terminal to PC DB25 72 0176 002 Caution this is a special cable for use with the Time amp Attendance system Appendix E Companion products 55 BuyOnlineNow com ECROPRINT Time for Business 5640 Departure Drive Raleigh NC 27616 Phone 919 872 5800 IN USA 800 334 7190 Fax 919 850 0720 www acroprint com Microsoft Windows Windows 95 Windows 98 Windows 2000 or Windows NT are registered trademarks of Microsoft Corp IBM is a registered trademark of International Business Machines Time Plus is a registered trademark of Time Plus Inc ADP is a registered trademark of Automatic Data Processing Inc Paylink is a registered trademark of PayChex All other trademarks are the property of their respective holders P N 06 0250 000 Rev A BuyOnlineNow com
16. ATA 1ST Employee cannot clock in out Reporting previous pay period will allow the clock to dump that data and free up memory PC COMM ERROR DEVICE SERIAL An error occurred when passing information between the PC and the Time Clock terminal RAM MEMORY TEST FAIL DATA A data error occurred during the RAM test ROM MEMORY TEST FAIL DATA A data error occurred during the EPROM test REPORT OUTPUT ERROR DEVICE PARALLEL An error was detected while printing to the parallel port REPORT OUTPUT ERROR DEVICE SERIAL An error was detected while printing to the serial port REPORT TIMEOUT ERROR No activity was detected on the port for an extended period of time TRY AGAIN PLEASE Errant badge read TRY AGAIN PLEASE FAIL DATA Database access failure when attempting to validate a badge 48 Appendix B Error messages at Time Clock terminal BuyOnlineNow com UNRECOVERABLE ERROR PRESS A KEY Catastrophic database error notification The system will perform a system initialization Appendix Error messages at Time Clock terminal 49 BuyOnlineNow com Appendix C FAQ S FAQ S Frequently Asked Questions GENERALINFORMATION 1 Q A What happens if one of my employees forgets to punch out The word Missed will appear in place of the out punch on the time card When time 15 determined it may then be added to the employee time card under editing in the PC software The word Inserted will now
17. BuyOnlineNow com 9 4 Employee profile report The Employee Profile report lists All employees who have been programmed into the system with their assigned employee number badge number and shift number EMP PROFILES ALL EMPLOYEES ADAMS LINDA ELLIS STEVEN JOHNSON JAMES JONES CAROL MARTIN LARRY SMITH ROBERT TAYLOR ROBERT THOMAS KATHERI TUCKER DONALD WEBSTER BETTY WILLIAMS MARTI WILSON MELVIN NUMBER 000000121 000000176 000000160 000000207 000000213 000000189 000000151 000000100 000000202 000000175 000000110 000000182 BADGE SHIFT us Ui Ed E H d O 93 TOTAL EMPLOYEES 12 12 SYSTEM INFORMATION LAST CHANGE 2 10 99 12 07 PM SOFTWARE REVISION TSW VERSION 3 00 Reports 29 BuyOnlineNow com 9 5 Clock rules report The Clock Rules report lists ALL of the programmed setup shift and lunch rules CLOCK RULES 2 15 01 12 24 PM CLOCK RULES AQOHQ MAX TIME ON CLOCK 12 00 HOURS PAY INTERVAL ROUND 01 MINUTES PAY PERIOD WEEKLY NEXT PAY PERIOD START DATE 2 19 01 DAY CHANGE TIME 12 00 AM FIRST DAILY OVERTIME AFTER 24 00 HOURS FIRST WEEKLY OVERTIME AFTER 40 00 HOURS SECOND DAILY OVERTIME AFTER 24 00 HOURS SECOND WEEKLY OVERTIME AFTER 168 00 HOURS 7TH DAY OVERTIME DISABLED DST START DATE 4 04 01 DST END DATE 10 28 01 PRINTER PARALLEL COM PORT BAUD RATE 9600 SUPERVISOR BADGES NO SUPERVISOR BADGES ASSIGNED SHIFT RULES SHIFT 1 SHIFT 2 S
18. Click Here To View Click Here To View More Information AcroPrint Time Recorders ER ar lt BuyOnlineNow com Time and Attendance System The Time Clock terminal is designed to record employee s arrival and departure times For ease and efficiency in using the Time Clock terminal it is recommended that the system be used with the PC interface software included with 50 interface cable which requires an IBM compatible PC See Minimum system requirements 1 2 The system may also be used as a stand alone terminal and may be connected directly to an IBM compatible printer to print reports Note printer cable not included Two supervisor s badges are supplied for setup in this mode of operation This manual is a confidential proprietary document solely for the use of Acroprint Time Recorder customers Material in this manual is subject to change without notice and does not represent an obligation on the part of Acroprint Time Recorder No part of this manual may be reproduced or transmitted in any form by any means without the express written permission of Acroprint Time Recorder Acroprint Time Recorder and the Acroprint logo are registered trademarks of Acroprint Time Recorder Company IBM is the registered trademark of International Business Machines Microsoft Windows Windows 95 Windows 98 and Windows NT are registered trademarks of Microsoft Corporation Other product names mentioned in this manual
19. EL SERIAL NONE COMM PORT BAUD RATE 2 SELECT BAUD RATE 19200 38400 300 600 1200 2400 4800 9600 REMOVE ALL PUNCHES REINITIALIZE SYSTEM 38 Programming the Time Clock terminal manually BuyOnlineNow com 12 3 Terminal diagnostics The Time Clock terminal has a self testing feature The badge reader display keyboard audio printer and bell program can be tested using a Supervisor s badge At the terminal 1 Swipe the Supervisor badge 2 Scroll up down to Test Features 3 Press ENTER 4 Scroll menu to select test 5 Press ENTER and proceed as instructed Badge reader Display Keyboard Audio Printer Bell TEST DESCRIPTIONS This test will display the badge number that is swiped through the slot This test may help identify a defective badge The display will scroll through the various characters The display will show which key is being pushed Press clear twice to end the test The internal speaker will beep at graduated frequencies for this test Outputs a patterned character string to the printer This test will ring a connected bell or buzzer see Companion products to ensure it is working properly NOTE setting a bell schedule is only possible using the PC Interface Program ANVLIHOdNNI Programming the Time Clock terminal manually 39 BuyOnlineNow com Appendix Error messages at PC monitor Error Reason Error Reason Error Rea
20. HIFT 3 SHIFT RULES START TIME ROUND GRACE DOCK STOP TIME ROUND GRACE DOCK LUNCH RULES START TIME STOP TIME DURATION AUTO AFTER CLOCK RULES SHIFT RULES CONT AQOra SHIFT 4 DISABLED DISABLED DISABLED DISABLED RULES DISABLED RULES DISABLED DURATION SUN MON TUE WED THU FRI SAT SYSTEM INFORMATION LAST CHANGE 2 11 99 12 11 PM SOFTWARE REVISION END CLOCK RULES 30 Reports BuyOnlineNow com TSW VERSION DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED DISABLED 9 6 Who s who s out report The Who s In Who s Out report lists all employees or a specific shift of names by who is punched IN or punched OUT IN OUT SELECTED EMPLOYEES SHIFT 1 ADAMS LINDA THOMAS KATHERI MARTIN LARRY WEBSTER BETTY SMITH ROBERT WILLIAMS MARTI SHIFT 2 ELLIS STEVEN JONES CAROL WILSON MELVIN SHIFT 3 JOHNSON JAMES TAYLOR ROBERT TUCKER DONALD TOTAL EMPLOYEES 12 12 5 IN IN OUT SELECTED EMPLOYEES Reports 31 BuyOnlineNow com 10 Save to disk archiving amp exporting The Time and Attendance system allows you to save pay period data to disk eliminating the need to keep hard copies A generic ASCII export file can be created to export to other programs Check with your computer support consultant Export files for selected national payroll processors have been inclu
21. Now com 3 7 Time and date Select the Time and Date icon from the main menu To set time you may scroll up down or you may enter the time in the AM PM format set month date and year and click on With correct communications established the time and date will be sent to the Time C lock terminal 14 Terminal installation BuyOnlineNow com 4 Setup Setup 1s the set of instructions telling the Time and Attendance system how to calculate employee s hours These Clock Rules along with the Shift Rules will be used to calculate employee s time worked The Time and Attendance Software for Windows provides on line reference to assist you in setting up your Time and Attendance systems to correctly calculate your employee hours worked Help may be accessed from any screen by clicking on the Help Button or selecting Help at the main menu and then choosing Contents Clicking on the Search button at top allows you to select a subject or search for help by a word If you require additional assistance you may contact Acroprint Time Recorder When you call you should be at your computer and have the product documentation Telephone support 1 800 334 7190 To assist us in answering your questions or resolving your problem please have the following information available Record serial numbers here for future reference e Terminal Serial Number Available on outside of packing box or on the back ofthe terminal under bracket
22. UND The badge number is not entered on the clock CAN T COMPLETE TASK BADGE NOT ON FILE The badge number is not entered on the clock as either an employee or a supervisor CAN T COMPLETE TASK DATE OUT OF RANGE The pay period start date must be beyond the current date and time set on the clock and it must be within one pay period s duration from the current time and date CAN T COMPLETE TASK EMPLOYEE FOUND Attempting to add a supervisor or employee badge to the clock that 1 already programmed as an employee s badge 44 Appendix B Error messages at Time Clock terminal BuyOnlineNow com CAN T COMPLETE TASK INVALID BADGE Attempting to add delete a supervisor or employee badge that 1s outside of the acceptable badge number range 1 9999 CAN T COMPLETE TASK INVALID DATE 1 Aninvalid date was entered by the users An example of an invalid date 1s Feb 30 1997 2 When manually entering daylight savings time thresholds the dates must be beyond the current date and time and it must be within 400 days of the current date and time CAN T COMPLETE TASK INVALID DAY For monthly pay periods the pay period start day must be between 1 28 For semimonthly pay periods the two pay period start days must be between 1 28 The second day must be greater than the first CAN T COMPLETE TASK INVALID ELAPSED TIME 1 Max time on the clock lunch after and daily overtime thresholds must be in the range of 0 5999 minutes
23. cccceeecesesessssneseeeeeeceeeeeseeeeees 18 4213 OF day TOMA 18 42 14 Day change OI SS duc sd edad eins 18 NIB NIU er 19 M UU eat asst gear eee 19 2 2 OU TUTTI DOT E E E E A TE E A 19 39 SM SAG ME scsi 19 DG Suf Pu E CET 19 Table of contents 3 BuyOnlineNow com ME uc UP TU MT 19 30 PI SEI E 20 34 UA OU ATi SU PI ION UE 20 26 Sbit round Stop eesin esie tta ed acu bee ieu 20 39 DE ORAS 20 SU SD CS OO e PRU Spe Mes 20 SIL UME MASS edle Np Nato e CUIR T ADI te NERIS 21 24127 L nch start ETHIC sesend 21 e E E 21 BAIN AE AMON es 21 515 Avto lunch deduct after 21 6 Entering employees into system sssssssceccocosssssceccosssssseseeesso 22 OU E T HO 22 62 Rico E U U t 22 O3 rd 4 RETE 22 64 Shift can be used as 22 DIU 23 MEME IOS NORNOINOOOUEONSc 23 DEDA DUCI S ouest ei Ee uoee E T 24 DI Pu nctli Cdi Mea aM MM MEME 24 25 91 Print view archive SAVE to disk oth k
24. ded Check with one of these companies in your area for pricing and information about their services 10 1 Save to disk To save payroll data on disk select the Reports icon from the main menu Select the Report you wish to save Under Report Output select ASCII File Then select Employees Pay Period and Sort By preference Click on Create At the Save As screen enter a File Name and select a drive Click on OK READ THIS 10 2 Exporting To export data click on the Export icon at the main menu At the Data Export screen select output format Choosing one of the national payroll processors will put data in the format required by that processor If you select the generic ASCII file you must determine the format needed at the import program Check with your computer support consultant Next select the current or previous pay period Click on the Group Selection required Click on the Export button 32 Save to disk archiving amp exporting BuyOnlineNow com 11 Bell schedule The Time and Attendance system includes a signal schedule allowing for 24 program signal times with individual durations from 1 to 25 5 seconds and individual day of the week selection An optional external signal buzzer is available for office environments See Appendix D Optional bells horns may require relay box Call Acroprint for details Bell schedule 33 BuyOnlineNow com 12 Programming terminal with
25. e 4 Ican t delete an employee I keep getting the message Can t complete task employee punches on clock A Youmust wait until there are no employee punches on the clock normally two complete pay periods Appendix C FAQ S 53 BuyOnlineNow com Appendix D Support agreement Acroprint offers a hassle free support agreement for your peace of mind You can call our support department for more details and pricing on this support plan Without Support Agreement With Support Agreement Unlined opa After 30 days calls are billed per incident Free software and version You must purchase software upgrades upgrades We repair or exchange clock at After warranty period you will NO CHARGE PRIORITY be charged for parts and labor STATUS to repair unit 54 Appendix D Support agreement BuyOnlineNow com Appendix E Companion products Contact the Acroprint distributor from which you purchased this product to see if companion products are offered You may purchase directly from Acroprint using your Visa or MasterCard Sorry no COD s Description Illustration Part Number 40 Pocket Badge Rack Plastic 81 0117 000 2 12 Pocket Badge Racks Plastic 81 0116 003 Head Cleaning Badges 14 0111 002 10 cleaning badges Extra Magnetic Identification Badges 25 badges encoded 26 50 14 0122 002 50 badges encoded 51 100 14 0113 002 50 badges encoded 101 150 14 0113 003 External Buzzer 85 dB 1 0
26. ed near a standard electrical outlet Power cord 1 approximately 6 in length The PC Interface 1 supplied with 50 of cable The distance from the terminal to the PC must also be taken into consideration No special wiring or cooling is required However DO NOT use the Time C lock terminal under following conditions e Extremely high or low temperature temperature range 0 50 32 122 F e Extremely high or low humidity humidity range 0 90 RH e Areas of high dust concentration e Areas of chemical fume concentration e Areas of extreme vibration or when placed on an unstable or unlevel surface 1 5 Data protection employee lockout The Time and Attendance system is designed to hold two pay periods of data As a safety feature the terminal will not allow employees to punch in on a third pay period without printing a completed previous HOURS SUMMARY report for ALL EMPLOYEES AFTER the end of the pay period The pay period ends on the last day at the day change time set in the clock rules default time Midnight Employees attempting to punch before the report is printed will be prompted at the display Locked out report old data Ist After the report s are printed the data stored in the terminal will be deleted from memory allowing employees to punch in on the current pay period Once data 1s deleted 1t cannot be recovered Introduction BuyOnlineNow com INVLYOdII QV38 i LNV LHOdMI 1
27. gain 2 Check connections between PC and terminal 3 Insure communications cable does not exceed recommended length in specifications located away from other wiring and is not coiled 4 Try lowering baud rate This must be done at both the PC and the terminal Error Creating Opening File File Name Check and reenter valid file name Next Pay Period Date exceeds limit of Pay Period length Specified Start of Next Pay Period beyond parameters Reenter valid date No employees have been Define Selected An attempt to execute an employee based report without employee s being defined or selected Define select employees and try again Unable to initialize the connection to Print Manager The PC interface was unable to open the Windows default printer Check printer settings using the Windows Print Manager and check hardware printer port settings Appendix A Error messages at PC monitor 41 BuyOnlineNow com Error Reason Error Reason Error Reason NOTE Unable to open any COM port lt p gt PC interface unable to open a COM port Check hardware settings and connections Unable to start a timer Windows unable to initiate a timer Close some programs and try again Clock Terminal not responding Terminal did not respond to a communication packet sent by the PC 1 Check all connections between terminal and PC Make sure terminal 15 powered up Chec
28. hich employee punches will be treated as 1f they occurred exactly on the start time A 15 minute round would allow an employee punch at 7 45 AM to be treated as an 8 00 AM punch for the purpose of calculation Shift grace start The minutes after the start time during which the employee punches are treated as 1f they occurred exactly on the start time 3 minute grace would allow an employee punch at 8 03 to be treated as a 8 00 AM punch for the purpose of calculation Shift rules 19 BuyOnlineNow com 5 6 S 5 8 3 9 5 10 Shift dock start The minutes the employee will lose from time work totals if punched in after the Start Time plus Grace 1f used 1 8 00 AM start 3 minute grace 15 minute dock employee punch at 8 04 AM would be treated as a 8 15 punch Shift stop time The time of day the employee would normally stop work To select time scroll up down or enter in either the AM PM format 5 00 PM or military format 17 00 Shift round stop The minutes after the stop time during which employee punches are treated as they occurred exactly on the stop time A 15 minute round would allow an employee punch at 5 15 PM to be treated as a 5 00 PM punch Shift grace stop The minutes before the stop time which employee punches are treated as if they occurred exactly on the stop time Caution A 3 minute Grace on a 5 00 PM stop time would allow employees to punch out at 4 57 PM and be treated as a 5 00 PM
29. id reos 28 02 Titi PEP OW usse ie trt dene p PASS atn Een esu MERO Ee a 2 93 tod nica rus 28 94 Employee profile report ener ener nrbe nouo inta 29 D Clock rales Tepo Los camem darum 30 96 Who s in who s 31 10 Save to disk archiving amp exporting 32 IOI Save tO diS a 32 OZ D DUREE mE 32 isle 33 12 Programming terminal without software 34 TAI atto UE LIOELo eoo 34 122 Supervisor s tieni MAD einna inigi 35 123 TerminstdiagnostiCS 39 Appendix Error messages at PC monitor 40 Appendix B Error messages at terminal 44 Appendix 50 Appendix D Support 54 Appendix E Companion products e eeeeeeee 55 4 Table of contents BuyOnlineNow com 1 Introduction 1 1 Product overview The Time and Attendance System of tomorrow The Time and Attendance system is designed for small businesses to make payroll processing easy and accurate This microprocessor based clock uses magnetically encoded badges to record employee times The system can handle up to 120 employees See 1 3 Employee
30. k baud rate 1s the same at PC and terminal 2 Make sure communication cable is the recommended length and to specifications Check that cable 1s not coiled or running through switches over fluorescent lights or other sources of electromagnetic noise 3 Try a slower baud rate Terminal baud rate can be accessed using the Supervisor s badge Then change baud rate in the PC program to match the terminal 4 Check for IRQ Interrupt request line conflicts on the PC Make sure the number assigned to the Time Clock terminal COM port 1 not the same used on other ports If you are uncertain about changing system settings please consult a computer technician Acroprint DOES NOT support operating system software and provides this information only for your convenience 42 Appendix A Error messages at PC monitor BuyOnlineNow com To check if an IRQ conflict on the COM port supporting the Time Clock terminal exists on your computer you can run a Resource summary Report Windows 95 a Under My Computer icon click on Control Panel b Click on the System icon c Click on tab Device Manager d Click on Print e Click on OK again to exit The Resource Summary Report contains an IRQ Usage Summary If the port attached to the Time Clock terminal uses the same IRQ as another device this could cause a problem The Device Manager can be used to change a device s configuration Identify a free IRQ set
31. k terminal manually BuyOnlineNow com 12 2 Supervisor s menu map TEST FEATURES SELECT A TASK BADGE READER TEST DISPLAY TEST KEYBOARD TEST AUDIO TEST PRINTER TEST BELL TEST REPORTS ADD EDIT EMPLOYEE EDIT TIME TOTALS EDIT SHIFT RULES SUPERVISOR CARDS TIME AND DATE SETUP TEST FEATURES REPORTS SELECT A REPORT HOURS SUMMARY TIME CARDS WHO S IN WHO S OUT EMPLOYEE PROFILES CLOCK RULES SELECT REPORT FILTER ALL EMPLOYEES INDIVIDUAL SHIFT SELECT A SHIFT INDIVIDUAL EMPLOYEE SELECT AN EMPLOYEE SELECT REPORT FILTER ALL EMPLOYEES SELECT PAY PERIOD INDIVIDUAL SHIFT CURRENT SELECT A SHIFT PREVIOUS INDIVIDUAL EMPLOYEE SELECT AN EMPLOYEE gt REPORT SUBMITTED Programming the Time Clock terminal manually 35 BuyOnlineNow com ADD EDIT EMPLOYEE SELECT ATASK ADD AN EMPLOYEE 5 SELECT AN EMPLOYEE EMPLOYEE DELETE AN EMPLOYEE ENTER BADGE NUMBER EMPLOYEE NAME EMPLOYEE NUMBER SHIFT NUMBER EDIT AN EMPLOYEE gt SELECT AN EMPLOYEE EMPLOYEE NAME EDIT TIME TOTALS SELECT AN EMPLOYEE 3 CURRENT REGULAR HRS CURRENT OVERTIME 1 CURRENT OVERTIME 2 PREVIOUS REGULAR HRS PREVIOUS OVERTIME 1 PREVIOUS OVERTIME 2 SUPERVISOR CARDS SELECT A TASK ADD SUPERVISOR BADGE J ENTER BADGE NUMBER DELETE A SUPERVISOR 36 Programming the Time Clock terminal manually BuyOnlineNow com EDIT SHIFT RULES
32. l with the four screws Recommended distance from floor to top of bracket is 54 The bracket has molded wire routing slots and a center hub for securing wires using nylon ties After the bracket is fastened to the wall mount the terminal on to the bracket Complete wiring connections and replace the access door 3 3 Connecting Time Clock terminal to IBM compatible PC 1 Make sure power is off at both the Time Clock terminal and the PC and the access door on the terminal is removed 2 Using the cable supplied with the terminal 50 connect the A RJ 11 modular connector to the RS 232 port on the lower __ left corner 3 Connectthe other end ofthe RJ 11 to the 9 pin adaptor Terminal installation 11 BuyOnlineNow com supplied with the system If your computer has a 25 pin serial port you will need a 9 pin to 25 pin adaptor available at most computer stores 4 Connectthe adaptor to the RS 232 serial port located on the rear of your computer 5 Replace the access door PP on the terminal i 3 4 Printer connections Stand alone Operation or with Additional Printer The Time Clock terminal may be connected directly to an IBM PC compatible printer Reports can be printed without a PC 3 4 1 Parallel printer connection The terminal can accommodate a standard parallel printer
33. may be trademarks of their respective companies and are hereby acknowledged FCC Radio Frequency Interference Statement USA This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to part 15 of FCC Rules These limits are designed to provide reasonable protection against harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his or her own expense Warning Changes or modifications to this unit not expressly approved by the party responsible for compliance could void user s warranty and authority to operate this equipment Time and Attendance System User s Manual Acroprint Time Recorder Company 5640 Departure Drive Raleigh North Carolina 27616 IN USA 800 334 7190 919 872 5800 e mail national acroprint com Fax 919 850 0720 www acroprint com BuyOnlineNow com Table of contents koda Oon 5 1 5 12 Minimum system requirements eene enne nnns 6 ES capacity aidian 6 Ido SHE TOequite 7 1 5 Data protection employee lockout 7 1 6 Unpacking and inspection sense 8 2 Installing Time amp Attendance PC software 9 2 PC Software for Windows 95
34. may select employees total hours to print in Minutes half past the hour 30 or Hundredths half past the hour e 5 o 4 2 13 Time of day format You may select hours to print in the AM PM format 5 00 PM or in the military format 5 00 PM will print 17 00 4 2 14 Day change offset The time a new day begins Default is set at midnight Day change can be moved forward or backward of midnight so time worked can be credited to the day intended 18 Setup BuyOnlineNow com 5 Shift rules Shift Rules defines shift start time stop time lunch periods round grace and dock times Employees worked time will be calculated based on the Clock Rules and the rules of the Shift the employee is assigned The Time and Attendance system allows for 12 shifts or different schedules Note When using Round Grace and Dock features actual punched time will always be shown on time card Features are used for hours worked calculations 5 1 2 2 5 3 5 4 Suo Shifts At the main menu select the Shift icon Shift number Select the number you wish to assign to the shift You may choose between and 12 shifts Click on box to enable shift rules Shift start time The time of day employees would normally start work To select time scroll up down or enter in either the AM PM format 5 00 PM or military format 17 00 Shift round start The minutes before the start time during w
35. neNow com 4 Select Pay Period Current or Previous Sort By Allows you to select reports sorted by Name Badge Number Employee Number or by Shift 6 Clickonthe button in the upper right hand corner of the report screen to Report Output Button Time Clock Printer Send Print Manager Print PC Screen View ASCII File Create 26 Reports BuyOnlineNow com 9 2 Time card report The Time Card report is a listing by employee of all IN OUT punches along with hours worked totals This may be for the current or previous pay period The report may be for one employee employees on a specific shift or for all employees 61 2 gt When a Time Card report has punch times with an exclamation mark beside them this indicates that the punch is either too early or too late to conform to shift or lunch rules that were enabled If the words TIME CHANGE are printed underneath a punch in time that indicates the real time clock in the Time C lock terminal was changed while that person was punched in Note A Daylight Savings Time adjustment will cause this if someone is on the clock at 2 00 a m The word missed followed by asterisks will appear in the place of a punch out time 1f MAX TIME ON CLOCK has been exceeded Note that the asterisks will also appear beside the totals and summaries of any employees who have missed a punch TIME CARDS SELECTED EMPLOYEES ADAMS LINDA 000000121 SHIFT
36. out software 12 1 Introduction The Time Clock terminal is primarily self prompting to supervisors The Main Menu is activated by swiping a Supervisor Badge The headings for each group on the next four pages are the choices which appear in the Main Menu The menu key either up or down is used to reach the menu subject desired Pressing ENTER opens the specific task menu The following Supervisor s Menu Map shows menus and choices available All branches in the menu can be reached by simply using the ARROW and ENTER keys The CLEAR key will move you to the previous menu A prompt for further input may appear after a function has been selected The ARROW keys can still be used but the Time Clock terminal provides the convenience of a numerical pad If prompted for a Badge Number or to select an employee the option of swiping the badge may be used After a critical function or data has been entered an gt ENTER TO CONFIRM prompt is used to protect against unwanted entries Typically the Time Clock terminal will display the programmed data on the bottom line of the display as the selections are being scrolled through on the top line The data programmed into the Time Clock terminal can be reviewed in this fashion If there are any doubts about what has been programmed simply print the appropriate report HINT PROGRAM TERMINALAT PC USING SOFTWARE AND CABLE SUPPLIED BEFORE USINGAS STAND ALONE TERMINAL 34 Programming the Time Cloc
37. oyee screen enter employee s name Employee name field has 21 characters including spaces Note Enter employee s last name first 1f reports are to be sorted by last name 6 2 Badge Enter 4 digit badge number see Badge assigned to employee 6 3 Number You may enter up to a 9 digit employee number not required 6 4 Shift can be used as departments Enter Shift number assigned Note Employee time totals will be calculated based on these shift rules Hint Shifts can also be used to define department numbers Shift 1 could be used as department 1 assigning employees to a department called shifts for reporting 22 Entering employees into system BuyOnlineNow com 7 Supervisor s badges Supervisor s badges are used to access setup information and reports at the Time Clock terminal The system includes two Supervisor s badges Supervisor s badges will not allow access to the Punch Editing the Bell program or Data Export features These can only be accessed through the PC Interface software Up to 10 employee badges may be designated Supervisor Badge Employee badge s assigned as a supervisor badge may not be used as an employee badge Once an employee badge designated as a supervisor badge has been deleted it may be used as an employee badge To assign additional supervisor badges follow the procedure described below 7 1 Supervisors To designate an employee badge as a supervisor s badge or to dele
38. punch capacity The terminal may be connected directly to an IBM compatible printer to print reports or used with the PC Interface supplied with the system The system eliminates the need to buy prepare distribute and calculate employee time cards No more need to store and save bulky time cards for years to meet government regulations Employee time cards can be saved on 3 floppy disk and easily stored for future reference Each employee is assigned an dentification Badge The employee swipes the badge in the terminal when arriving and departing work the same as punching IN and OUT time clock The Time Clock terminal needs to be set only once The system offers battery backup in case of power failures Auto Month Date Year advance and Automatic Daylight Savings changes At each swipe the employee sees his or her daily and pay period totals on the terminal display The system can handle Weekly Bi Weekly Semi Monthly and Monthly payroll periods The system calculates employee s hours worked based on your company s pay policies Regular and overtime hours are totaled fast and accurately eliminating costly payroll errors Employee hours can be exported to payroll packages accepting ASCII file output for generating payroll checks Itis recommended that the Time C lock terminal be used with the included PC Interface The PC Interface for Windows allows for easy setup of clock rules and employee data edi
39. son Error Reason Error Reason A change has occurred in the Primary database Database changed since PC last communicated with the terminal Punches may have occurred or supervisor changes may have been made at the terminal New data must be reloaded at the PC Unsaved changes made at PC will be discarded A Field Validation Error Has Occurred on Field Field Name gt Invalid value entered in the field indicated Reenter data according to the rules applied to the indicated field A Report Error Has Occurred An error occurred while attempting to execute a report Check printer and printer connections Cannot Export Data The following employee has an incomplete time card Name Badge Number gt Incomplete time card data Correct all missing punches and make sure all employees have completed pay period Cannot insert punch Punch is lt before after gt pay period lt start end gt date Attempted to insert punch outside of pay period parameters Correct punch Date Time or Pay Period 40 Appendix A Error messages at PC monitor BuyOnlineNow com Error Reason Error Reason Error Reason Error Reason Error Reason Error Messages regarding Clearing lt Cummunicating gt lt Deleting gt lt Inserting gt Loading Marking lt Updating gt Clock Terminal not responding Error occurred in communication between the PC and terminal 1 Try a
40. te the employee badge from supervisor status click on the Supervisors icon in the main menu To add a supervisor badge click on Insert and assign the employee badge number you want to be a supervisor To delete an employee badge from supervisor status click on the badge number and then click on the Delete button You will be prompted Are you sure Yes will delete the badge Supervisor 5 badges 23 BuyOnlineNow com 8 Editing punches The Time and Attendance system allows you to edit employee punches in the current or the previous pay periods Punches may be added or deleted Employees who missed punching times can be added so that the system will calculate total hours worked Punches outside of the shift parameter will be noted with an exclamation mark The Punch Editor screen also allows you to edit totals in Regular and Overtime categories Clicking on the Details button in the punch editor will show the system calculations of hours worked 8 1 Punch editing At the main menu click on Punch Editing In the Punch Editor screen select the employee to edit Click on the Pay Period current or previous To add a punch click on Insert Enter time in either AM PM format 5 00 PM or military format 17 00 Enter date as needed Next to punch the word Inserted will appear To Delete a punch select the punch and click on Delete If the punch was an
41. ting and assign the device to that setting Disable the conflicting device to determine if it 15 causing a problem Rearrange settings used by another device or devices to free a setting needed by the device with the conflict Change jumpers on your hardware to match the new settings NOTE Ifthe device uses hardware jumpers switches to change settings and you use Device Manager to change the settings you must also change the settings on the hardware Device Manager does not change hardware settings Windows 3 xx While Windows 3 xx does not include Device Manager it does allow you to change settings at each COM port Access to Setup for Ports 1s obtained through the Control Panel No two devices can use the same IRQ setting If necessary change COM port to a nonconflicting IRQ setting Appendix A Error messages at PC monitor 43 BuyOnlineNow com Appendix B Error messages at terminal These are error messages you may encounter while using the clock BADGE OUT OF RANGE The badge number is not 1 9999 or one of the three special supervisor badges BADGE READER TEST INVALID DATA Errant badge read during badge reader test CAN T COMPLETE TASK 1 Response when database failed to remove all punches 2 Record verification prior to deleting an employee failed Simply try again 3 Database access problem 4 Anattempt was made to modify a setting to an invalid value CAN T COMPLETE TASK BADGE NOT FO
42. ting employee punches reviewing reports at the PC monitor exporting to payroll packages and a signal control program Signal not included The Introduction 5 BuyOnlineNow com IMPORTANT 6 PC Software offers On line Help for quick assistance and answers to your questions 1 2 Minimum system requirements IBM PC compatible computer Pentium or higher processor with a minimum of 4 MB of RAM Microsoft Windows 95 Windows 98 Windows 2000 or Windows NT Workstations e MBavailable hard disk space e 3 5 floppy disk drive e Available serial port 1 3 Employee punch capacity The system can handle up to 120 employees It has a capacity of storing over 21 000 transactions employee punches The chart below is a guide to the maximum number of punches allowed when 120 EMPLOYEES are assigned on the clock EMPLOYEE EMPLOYEE PAY MAX PUNCHES MAX PUNCHES PERIOD PER PAY PERIOD PER DAY Weekly 7 84 12 Biweekly 14 112 8 Semimonthly 16 128 8 Monthly 31 144 4 Maximum punches are based on employees punching everyday of the pay period Additional daily punches may apply if not punching each day of the pay period NOTE Themaximum number of punches for any employee regardless of the configuration 1s 240 punches per pay period Introduction BuyOnlineNow com 1 4 Site requirements The Time C lock terminal can be installed in any typical office environment The terminal does require 120VAC 60 Hz and should be locat
43. ttings 4 2 Clock rules Select the Setup icon from the menu 4 2 1 Pay period The length of time during which time worked totals will accumulate for a time card Select and click on type of pay period 4 2 2 Next period start date The date the VEXT pay period will start select date Caution Changing date after pay period could result in lockout 4 2 3 Max time on clock The system assumes the employee has missed a punch after the maximum time on clock has been exceeded Select time with arrow keys After Max Time has been reached the system will automatically punch out the employee 16 Setup BuyOnlineNow com 4 2 4 4 2 5 4 2 6 4 2 7 4 2 8 Daily overtime after The amount of time worked in a day after which overtime will begin to accumulate Note Leave at the default setting 24 hours if you pay overtime based on a weekly setting only 1 e 40 hours Daily overtime may be set to 2 levels 1 8 00 and 12 00 Click on time window to change time Weekly overtime after The amount of time worked in a week after which overtime will begin to accumulate Note Weekly overtime does not apply to semimonthly or monthly pay periods Weekly overtime may be set to 2 levels 1 e 40 00 and 48 00 Click on time window to change time 7th Day Overtime When this feature 1s enabled all hours worked on the seventh consecutive worked day will be promoted to the next highest pay level provided that the se
44. ven consecutive days start at the beginning of the first or second week of the weekly or biweekly pay period This feature does not affect weekly overtime calculations and will not override weekly overtime thresholds The default setting for this feature 1 disabled Pay interval round Increment of time used to calculate time worked totals as 1f the punch occurred at the interval division selected Selecting 1 minute calculates employee time on a minute to minute basis Options include 1 5 6 10 or 15 minute increments Click on More button for second screen in setup Setup 17 BuyOnlineNow com 4 2 9 Daylight savings time If enabled the system will automatically assign the first sunday in April and the last Sunday in October as beginning and ending dates of daylight savings This will occur each year without resetting Time change will occur at 2 00 AM on these dates Dates may be changed in countries where dates may be different If not enabled automatic daylight change will not occur 4 2 10 Time Clock terminal printer type Used in the stand alone mode when the terminal 1s to be connected directly to a printer to print reports Options include None Serial or Parallel When using the PC interface select type None May be used to print reports from terminal when using interface 4 2 11 Date format Select one of six date formats 1 DDMMY Y 2 digit date month year 4 2 12 Time totals format You
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