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User Guide - Stenovations

1. basement Replace Where Match Case Here to end Jv Whole words only Whole transcript v Confirm Replacement USING THE FIND AND REPLACE COMMAND Place the cursor on the word to be replaced If you wish to replace multiple words highlight the text you wish to replace e Press the Find amp Replace command or press ALT E to open the Edit menu Then press R for Replace The word the cursor was on or the text that was highlighted will automatically appear in the Text box The same text will also appear in the Replace box beneath it and will be highlighted Begin typing to enter a new word in the Replace box You may also use some of our dialog commands to alter the text in the box In the Replace Where box press ALT H to replace the text from the cursor location to the end of the transcript You may also press ALT W to make the replacement through the entire transcript however you may not wish to let the program make changes to pages you have already edited If capitalization matters press ALT M to mark the Match Case box Replacement of text will be made only when the capitalization is an exact match with the text in the Text box Whole Words Only This box is important when replacing short words Replacing th with the could change the spelling of all words that contain th turning the word with into withe Press ALT O to place a check mark in front of this option Mak
2. To use the default date time name displayed in the File Name box just press ENTER To add more information to the end of the default date time name press the Right Arrow key The highlight will disappear leaving a blinking cursor at the end of the line Add whatever description you would like DO NOT USE PERIODS IN THE NAME Windows may register the periods as a different file extension thus making it more difficult to find or open your files e Press ENTER or click the Save button to save the transcript under this name 2 17 Chapter 2 digitalCAT USER GUIDE If you are translating from a disk or download translation will begin immediately after saving the name The program will display the translated text and steno outlines on your screen If you are translating realtime you may now begin writing on your machine Strokes and translations will appear as you write them If asked to select a recording style choose GSM 6 10 inthe format box and 11 025 kHz Mono 2 kb sec in the attributes box and click OK You should only be asked for this once You MUST stop translation after writing realtime to tell the program where to end Do NOT simply close the program To stop realtime translation e Press ALT T to open the Translator menu Stop Translation will be highlighted e Press ENTER or the letter S to stop translating Translator Statistics After translation is complete or has been stopped the Translator Statistics win
3. A One year Q has it been Standard Keys ALT _ Question Answer Segue This command will place dashes at the end of the Question and also at the beginning of the next Answer Use this command when an answer interrupts the question that was asked and you need to place dashes in the two paragraphs The cursor may be located in either the Q or A paragraph when the command is used Example Q How long did it A One year Becomes Q How long did it A one year CAPITALIZATION digitalCAT has a number of capitalization features A lot of capitalization is automatic The first word of a sentence for example should automatically be capitalized CAPITALIZATION IN DIALOGS digitalCAT allows you to easily capitalize items even in dialog boxes such as the Edit Word dialog or the Add Entry dialog F6 Pressing this key will capitalize the letter the cursor is on If the words are highlighted the first letter will be capitalized 4 28 EDITING F7 Pressing this key will capitalize the first letter of all important words in item shown in the dialog This means that words like of and the will not be capitalized F8 Pressing this key will capitalize every letter of the item typed in the dialog QUICK SHIFT QuickShift allows you to quickly capitalize letters and words by simply tapping the SHIFT key One quick tap of the SHIFT key will capitalize the letter the cursor is currently on Tapp
4. SPELL CHECK DigitalCAT has a number of commands that help to make spell checking your document quick and easy Please see Chapter 8 for more information on using the spell check features efficiently Spell Check Here to End Executing this command will check the spelling of the transcript from the cursor position through the end of the document 4 34 EDITING Spell Check Transcript Executing this command will check the spelling of the transcript starting at the top of the document Spell Check Word Executing this command will check the spelling of the word the cursor is currently on Unless the option is selected under Options gt Spell Checker there will not be a message stating that the word is spelled correctly If the word is found to be correct it will be highlighted If it is found to be incorrect the spell check dialog will appear Standard Keys F9 Batch Spell Check Executing this command will run the Batch Spell Checker Please see Chapter 8 for more information on this feature View Batch Spell Check Executing this command will display the Batch Spell Check list without actually running the spell check Please see Chapter 8 for more information on this feature CUT COPY AND PASTE COMMANDS Copy This command will copy selected text to the clipboard for pasting Please note that any previously copied text will be removed from the clipboard Standard Keys CTRL C Cut This command will cut selected text out
5. CAPITALIZE NEXT Check this box to capitalize the text that follows this steno outline Examples of words that this flag applies to Mr St 4 Dr This flag would apply to most ending punctuation marks such as a period or a question mark Because the words following these marks usually begin a new sentence the first letter will need to be capitalized Checking this flag on a stroke will cause the next translation to be capitalized If you would like to make an entry to capitalize the next word without putting any text into the transcript simply create an entry such as K P and leave the English Translation field blank Check only the Capitalize Next flag Press ALT C to mark the Capitalize Next box ATTACH LETTERS Use this option when defining your finger spelling alphabet s This feature automatically joins the letters together It can be used for regular alphabet letters as well as stitching letters Press ALT L to place a check mark in the Attach Letters box ATTACH NUMBERS This flag should be marked on individual numbers Using this flag will instruct the program to attach any surrounding numbers to this translation For example writing the numbers 1 2 and 3 would generate 1 2 3 if the flag is not checked on their respective entries With the flag checked however it would create 123 without spaces between each number Please note that if you use digitalCAT s 3 8 DICTIONARY ENTRIES Numbers Resolution fe
6. If the ALT key was used to open a menu and you decide to back out from or cancel that operation without using the mouse press the escape key ESC 6 5 Chapter 17 digitalCAT USER GUIDE MOVING THE CURSOR FROM ONE BOX TO ANOTHER When there is a window with fill in boxes simply press the TAB key to move from one box to another Pressing SHIFT TAB will move the cursor to the previous box Margins Margins Dialog Let foo Top 1 50 Right 11 00 Bottom 1 00 Cancel Gutter 0 00 Apply To This Page Here to end Whole Transcript TASKBAR One of the many great features of Windows is the ability to open more than one application at a time However when a second program is opened it will cover up the first The taskbar is a component built into all of the latest versions of Windows that allows you to easily access the covered programs It is a narrow strip of icons usually located across the very bottom of the monitor screen B AM 10 23 AM Windows XP Taskbar The taskbar keeps track of the various applications that are open allows for switching between programs displays the current time and gives access to the Start menu On the far left of the taskbar is the START button By clicking on the start button any program may be started or the computer can be shut down 6 6 WINDOWS REVIEW ES Untitled Digital CAT The middle portion of the taskbar is reserved for listi
7. MENU SELECTION The menu bar that lies horizontally across the top of a program lists the main menus for that application To open one of those main menus two keys must be pressed at the same time Notice that each menu name contains one underlined letter In Windows XP you may need to press the ALT key to see those underlined letters To open the menu hold down the ALT key and press the key that corresponds to the underlined letter in the menu name File Edit Index Format Translator Options Tools Yiew Help 6 4 WINDOWS REVIEW Example To open the FILE menu press ALT F since F is the letter that has the underscore below it SELECTING AN OPTION FROM THE OPENED MENU S 08 30 2004 1019 Monday tr A Edit Index Format Translator New Open Append Copy from Floppy File Menu Save Save As gt New Session Print gt Print Preview gt Print Setup 1 08 30 2004 1019 Monday trn 2 08 26 2004 1556 Thursday trn 3 08 23 2004 1640 Monday trn 4 08 24 2004 1016 Tuesday trn Exit Once a main menu is open simply press the key that corresponds to the underlined letter of the selection you wish to make It is NOT necessary to use the ALT key once the drop down menu has been opened Once the main menu has been opened the arrow keys can also be used to move down the menu Tap the down arrow key until the option you wish to select is highlighted then press the ENTER key ESCAPING FROM MENU SELECTION
8. New File Executing this command will close the currently open transcript if there is a transcript open A new untitled transcript will be displayed If you are currently translating in realtime you will be prompted to save this new realtime file This is a shortcut command for the New item under the File menu Open File Executing this command will close the currently open transcript if there is a transcript open An Open dialog will prompt you to select the transcript that you would like to open Highlight the file that you wish to open and press ENTER The file will be displayed This is a shortcut command for the Open item under the File menu Standard Keys ALT O Save File This command will save any changes that you may have made to the open transcript This is a shortcut command for the Save item under the File menu Standard Keys ALT S Save File As This command will allow you to save the currently open transcript under a new name or file type Pressing this command will display a Save As dialog Simply type in the new name of the transcript and press ENTER This is a shortcut command for the Save As gt Transcript item under the File menu Save Page Image This command will save the currently open transcript under the Page Image ASCII format This is a shortcut command for the Save As gt ASCII gt Page Image item under the File menu Windows Explorer This command will display the Windows Explorer screen This is the f
9. O Hold back translations at a time 2500 Realtime Backup Transcript Folder C Other Location Disk Download Backup Transcript Folder Selecting a COM Port If you are retrieving your steno notes via realtime or download methods you MUST choose the correct COM port To choose a port e Press ALT P to move the cursor to the Port box e Use the Up and Down Arrow keys to scroll through the list of COM Ports to select the appropriate one If you are unsure of which port number to select e Locate the My Computer icon either on your desktop or in your Start Menu Right click that icon My Computer From the menu that appears select Properties The next step varies between different operating systems If you have Windows 98 you will need to click the Device Manager tab at the top of the screen If 2 4 TRANSLATING you have a more recent version of Windows such as XP you will need to click the Hardware tab at the top of the screen then click the Device Manager button under that tab Device Manager File Action view Help c gt mf882 A xg PI Computer See Disk drives 2 Display adapters DYDICD ROM drives Sy IDE ATAJATAPI controllers jy IEEE 1394 Bus host controllers Keyboards B Mice and other pointing devices Modems Monitors B Network adapters Ports COM amp LPT 3 GEE Bridge COMS F Communications Port COM1
10. www stenovations com 2006 by Stenovations Incorporated Allrights reserved digitalCAT User Guide FirstEdition Nopartof this publication may be reproduced stored ina retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise for any purpose other than the purchaser s personal use without the prior written permission of Stenovations Incorporated The information in this guide is furnished for informational use only and is subjectto change withoutnotice The software described in this guide is furnished under a license agreement and may beused or copied on y in accordance with the terms of that agreement Microsoft Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Pentium is a trademark of Intel Corporation InstallShield is a registered trademark and DemoShield is a trademark of InstallShield Software Corporation Zip is aregistered trademark of Iomega in the United States and other countries Allother brands or product names are the trademarks or registered trademarks of their respective holders Printed inthe USA Stenovations Inc 606 Virginia Street East Charleston WV 25301 304 346 8363 Johnny Jay Jackson RPR RMR RDR President Sandra Marie Jackson Technical Support is available 24 hours a day 7 days a week Student Technical Support is available from 8 am t
11. F ECP Printer Port LPT1 MR Processors Sound video and game controllers Se Storage volumes System devices Universal Serial Bus controllers e Click the plus sign in front of Ports COM amp LPT e Locate the device you are using If you are using a USB to Serial adapter you would locate it in the list It will be followed by a COM number in parenthesis This is your COM port setting If you are connected through the serial port in the back of your computer it would be listed as Communications Port followed by a COM number in parenthesis This would be your COM port setting If a symbol such as a yellow exclamation mark appears next to your COM device then the device is not working properly You probably need to install the drivers for the device from the CD ROM that came with it CAT TIP 2 5 Chapter 2 digitalCAT USER GUIDE Steno Source Primary steno device Stentura Realtime C GrandJean Writer Secondary steno device None Output Text Translation Timer The value is in miliseconds A One line at a time 12500 value of zero disables the timer One translation at a time O Hold back translations at a time Realtime Backup Transcript Folder C Other Location Disk Download Backup Output Text There are three options from which to choose in this section of the Steno Source dialog Please read the following descriptions of ea
12. Press ALT E to open the Edit menu Please note that if ALT E is defined as a keyboard command you may need to press and release the ALT key then press the letter E Once the Edit menu is open press the letter I for Insert Include File An Open dialog will prompt you to select the include file you wish to insert Press SHIFT TAB to place focus on the list of include files Use the arrow keys to highlight the include file you wish to insert Press ENTER or click the Open button to insert the include file The include file should now appear on the screen at the location of the cursor Insert Include File Look in Transcripts tts KE EB E Cert inc E Cover inc Sign inc File name Files of type Include Files inc v Cancel FINISHING A JOB SPELL CHECK Spell checking a file is a simple operation that can be accomplished in a number of ways You can spell check a single word the entire document or only part of the document SPELL CHECK DIALOG Correct Spelling Current Spelling Skip fune SF Replace All dun Ignore dune Suggestions dung dunk duns daunt didn t don ts a Lexicons Replacement Spelling Remember Position don t Quit When the spell checker finds something that it thinks may be an error it will report its findings to you in the spell checker dialog This dialog allows you to skip the word ignore it or replace it with another spelling
13. as the speaker identification This command is a toggle which means it will change either paragraph to the other Toggle Answer The Deponent This command will toggle an Answer paragraph with a Colloquy paragraph with THE DEPONENT as the speaker identification This command is a toggle which means it will change either paragraph to the other Toggle Answer The Witness This command will toggle an Answer paragraph with a Colloquy paragraph with THE WITNESS as the speaker identification This command is a toggle which means ti will change either paragraph to the other Standard Key ALT W QuickKey SHIFT W 4 18 EDITING Toggle Question The Court This command will toggle a Question paragraph with a Colloquy paragraph with THE COURT as the speaker identification This command is a toggle which means it will change either item to the other Join Paragraph Executing this command will join the paragraph the cursor is currently in to the preceding paragraph Standard Key ALT J QuickKey Y Number Paragraph This command must be executed on a Colloquy paragraph If you number your Colloquy paragraphs you would execute this command on any Colloquy paragraph that needs to be numbered Please note that the Number Questions in Transcript option must be checked under Options gt Document Please see Chapter 2 for help with this option RESOLVING UNTRANSLATES AND CONFLICTS Even the best writers have untr
14. will be included on the CD ROM The next step of the installation process is to check the contents of the CD to determine if an update has been included and install it Make certain all digitalCAT programs are completely closed Installing an Accompanying Update e From the desktop double click on the My Computer icon Note to Windows XP users If you cannot locate the My Computer icon on your desktop it may be listed on your start menu Click on the Start button then single click on the My Computer icon e Now double click the CD Drive icon e A window will open displaying the contents of the digitalCAT CD that is located in the CD ROM drive If there is an update file listed such as digitalC AT Update 192 exe in E this example double click on that icon to have the latest update ibra installed The same basic installation windows will appear on the 192 exe screen Continue through the windows pressing ENTER to move to the next window in order to complete the update Once the software update has been loaded you will be returned to the CD window DICTIONARY AND THEORY INSTALLATION To install a dictionary or theory FOR PROFESSIONALS If you are installing a dictionary that Stenovations has converted for you it should appear on the digitalCAT CD as YOUR NAME Double click the dictionary file to begin installation FOR STUDENTS If you are installing a theory open the DICTIONARIES folder on the digitalCAT CD You will s
15. 10 FINISHING A JOB ADD The Add button tells the program to add this word to the spell checker lexicons This means that the error is added to the list of correct words and will not be displayed as an error again CLOSE The Close button closes the Spelling Errors dialog With the cursor in the column listing of the dialog you can use your arrow keys to quickly highlight any error that you need to correct Because you can simply press the arrow key again to skip words that you know are correct they do not take up your time during a spell check The batch check therefore can save you time during the final stages of your transcript PRINTING A TRANSCRIPT PRINT SETUP Print Setup Printer Name ET Properties Status Ready Type Canon i9900 Where USBOO1 Comment Paper Orientation Size Letter Portrait Source Auto Sheet Feeder C Landscape Network Cancel Print setup allows you to select the printer and paper you wish to use To use Print Setup Press ALT F to open the File menu 5 11 Chapter 5 digitalCAT USER GUIDE e Press R for Print Setup The Print Setup dialog will appear e Click the down arrow to the far right of the Name box All the printers that have been installed on your system will be displayed Select the one that you would like to use If you wish to use a network printer that does not appear in the list press the Network button Verify that the corre
16. 128K C B C 4MB 256K C 384K Converted Dictionaries Ifyou know the amount of memory in your machine select the correct amounts from the Memory section If you do not know the amount of memory please leave this set to the default values e Set the destination to the A if you have a floppy disk in your A drive Set it to B if you have a floppy disk in your B drive Most often this is left as A e Press ALT A to add a dictionary to the list of dictionaries to be converted e The Open dialog will appear Press SHIFT TAB to move the cursor into the list of dictionaries 3 31 Chapter 3 digitalCAT USER GUIDE Use the ARROW KEYS to highlight the dictionary you wish to transfer to your machine Once the dictionary is highlighted press ENTER or click the Open button to add the dictionary to the list tia Stentura 8000 Disk Builder Stentura 8000 Memory Destination Available Memory 2MB A 2093824 C 3MB C 128K NB C 4MB 256K 384K Converted Dictionaries Remove Set Main Make Disks Close Once dictionaries have been added you may select which dictionary will be the main dictionary by highlighting it and clicking the Set Main button or pressing ALT S You will notice that a letter M will appear under the TYPE column for that dictionary All other dictionaries will be listed as J or Job dictionaries To begin converting the dictionaries press ALT M orclick the Make Disks button This will i
17. Capitalize C Translate into All Caps C Use Misstroke Rule iaia re pe pesci ee L Conflict Resolution C A An Resolution C Numbers Resolution Use D S Z G Rule After Theory C Use D S Z G Rule Before Theory Answer after Colloquy Question after Colloguy Question after Examination Do Nothing Do Nothing v C Program Files Digital CAT Digitext tm lgc Lia Commands C Program Files Digital CAT Realtime Commands rem pr Define Both Banks Simultaneously _ C THE COURT Question 5 C Prefix Suffix Capitalize Next 2 8 TRANSLATING DICTIONARIES The Dictionaries box contains the dictionaries that will be used during this translation You should have at least one dictionary present preferrably your main dictionary to correctly translate steno notes Dictionaries ON Soa ADDING A DICTIONARY Edit Open Remove All To add an existing dictionary to the queue e Press ALT A The Add Dictionary to Translator window will open e Press SHIFT TAB to move the cursor into the file list e Use the Arrow keys to highlight the dictionary you wish to add e Press ENTER to add the selected dictionary to the Dictionary Setup window Add Dictionary to Translator Look in Dictionaries v i eX Ew a job dct a main dct File name Files of type Dictionaries det Cancel DICTIONARY ORDER DigitalCAT will t
18. MOVING THE DIALOG Sometimes the spell check dialog will cover what it is asking you to check If this happens e Click the top blue bar of the spell check dialog where it says Correct Spelling Keep the mouse button held down and drag the mouse in a direction away from the word you want to see You will notice that the dialog follows your mouse This is called dragging the dialog e When the dialog is at the desired location release the mouse button 5 5 Chapter 5 digitalCAT USER GUIDE Correct Spelling Current Spelling Skip dun Ignore dune dun t Suggestions dung dunk duns daunt didn t don ts z Lexicons Replacement Spelling Remember Position don t Quit CURRENT SPELLING This box shows how the word currently appears in the transcript SUGGESTIONS A list of possible replacement spellings appears in this box If you would like to use one of these suggestions you can simply press the number to the left of the item If you would like to pick one of the suggestions that does not have a number beside of it make sure that the item you wish to use is highlighted and press ENTER or click the Replace button REPLACEMENT SPELLING This box will show what the word will look like if it is replaced SKIP The skip button will skip only this occurrence of a spelling REPLACE This button will tell the program to replace the misspelled word with the word that appears in the Replacement
19. Please see Chapter 5 for information on this Conflicts can also be easily resolved during editing First place your cursor at the beginning of the conflict You can then press the number that corresponds to the word that you would like to choose For example if you wanted to select the word too from to too two you would press the number 2 You can also press the letters S D and F to select the correct word Again if you 4 21 Chapter 4 digitalCAT USER GUIDE wanted to select the word too from to too two you would press the letter D Please note that these letters will may only perform this function in the QuickKeys mode if the option is selected under Options gt General Please see Chapter 2 for help selecting this option You may move to another conflict by using the following commands Find Next Conflict This command will find and place the cursor on the next conflict Standard Keys ALT Find Next Conflict Untranslate This command will find and place the cursor on the next conflict or untranslate Standard Keys ALT U QuickKey Find Previous Conflict Using this command will find the previous conflict Find Previous Conflict Untranslate This command will find and the previous conflict or untranslate Standard Keys SHIFT You may also have the program move you to the next conflict automatically By doing this you can easily resolve all of your conflicts at once Once you resolve
20. Right click a program button on the taskbar From the menu that pops up click CLOSE Ifthe file hasn t been recently saved a dialog will prompt you to save the file before it closes 6 7 Chapter 17 digitalCAT USER GUIDE A PROGRAM WON T OPEN If you click a button on the taskbar and the application does not open right click on that button From the menu that pops up click MAXIMIZE The program should fully display on your screen THE SYSTEM TRAY Located at the far right side of the taskbar is the system tray The clock is located here along with additional icons that represent various features of the computer s properties We will cover the most useful ones here Clock By holding the cursor over the time a small box will appear displaying the current day and date You should not change your computer time with digitalCAT installed Doing so may cause your current authorization code to prematurely expire If you need to change your time to synchronize with that of say a videographer please use our TimeStamp feature described in Chapter 3 If you must change your computer time you may have to call our technical support department for another authorization code Speaker Icon Vol sal Click once on the speaker icon and a volume control box will appear Drag the bar to change the volume or click the MUTE box to turn the volume off LI C Mute 6 8 WINDOWS REVIEW Recording Volume Double click on the
21. Spelling box 5 6 FINISHING A JOB REPLACE ALL This button will tell the program to replace every occurrence of this misspelling with the word that appears in the Replacement Spelling box This will replace only occurences within this transcript IGNORE Ignore will tell the spell checker to skip all occurrences of this word throughout this transcript only ADD This button will add this spelling into your lexicon list This means that the spell checker will consider this spelling to be correct throughout this transcript as well as all future transcripts LEXICONS This button will bring up the Lexicons dialog This dialog is explained in the full version of the digitalCAT manual REMEMBER POSITION If you see something that you need to change you may pause the spell checker Click this box to place a check mark in it then click the Quit button The Remember Position box tells the software to remember where the spell checker left off That way you can make your editing changes and when you restart the spell checker it will start at the point it left off instead of going back to the beginning of the transcript Ge It is important to press the Quit button immediately after marking the Remember Position box for this feature to work properly CAT TIP QUIT Quit stops the spell checker and closes the spell check dialog 5 7 Chapter 5 digitalCAT USER GUIDE SPELL CHECK A SINGLE WORD To spell check
22. alter the final punctuation mark without moving your cursor to that location Incomplete Paragraph Places dashes at the end of the previous paragraph regardless of where the cursor is in the current paragraph Insert at Beginning This command will place dashes at the beginning of the current paragraph regardless of what line of the paragraph the cursor is on Standard Keys ALT lt 4 26 EDITING Insert at End This command will place dashes at the end of the current paragraph regardless of what line of the paragraph the cursor is on Standard Keys ALT gt QuickKeys SHIFT _ Interrupted Answer Dashes can be inserted at the end of an interrupted Answer as well as at the beginning of the next Answer paragraph The cursor must be on either the Question paragraph interrupting the Answers or on the second Answer paragraph Example A No I don t Q Okay A Really think so Becomes A No I don t Q Okay A really think so This command is a toggle so pressing it again will remove the dashes and restore the original punctuation Interrupted Question Dashes can be inserted at the end of an interrupted Question as well as at the beginning of the continued Question The cursor must be on either the Answer interrupting the Questions or the second Question paragraph Example Q How long A One year Q Has it been 4 27 Chapter 4 digitalCAT USER GUIDE Becomes Q How long
23. and Answer represent the minimum number of steno keys struck on the left or right bank at one time If an outline contains the minimum number of keystrokes and does not have a corresponding dictionary entry it will be translated into a Q or A symbol and the appropriate paragraph style will begin 2 15 Chapter 2 digitalCAT USER GUIDE Answer after Colloquy Question after Colloquy Question after Examination Answer Do Nothing DEFINE BOTH BANKS SIMULTANEOUSLY An entry can be placed in this box for example C THE COURT so whenever both banks are struck and the outline is not found in the dictionary the assigned text will be placed in the transcript Place a check mark in the boxes below it to make the entry e a prefix meaning no extra spaces added before the next word e a suffix no spaces between this word and the one before it e or to capitalize the next word Note More than one of these options can be checked ANSWER AFTER COLLOQUY During translation this function changes the first Answer after a colloquy paragraph to one of the listed options You can use the Answer bank while writing yet have the proper identification such as THE WITNESS appear after a colloquy statement To set this option press ALT Y to highlight the Answer after Colloquy box Use the UP and DOWN ARROW keys to select the correct designation for an Answer bank that appears after a colloquy statement QU
24. feature utilizes fields that correspond to the line of steno to its left The cursor is again represented by the dotted rectangle when within these fields To move it to the right hand or final side of the Shadows Drops box press the SPACEBAR Press TAB to move the cursor to the next field box Press SHIFT TAB to move the cursor to the previous field box Just as with the Steno field when letters are pressed on the computer keyboard they will be placed into the dotted box Ifa letter already appears in the field pressing it will remove it from the dotted box Misstroke entries will be created when the Add Entry dialog is completed and either the ADD or ADD amp CLEAR button is pressed Once this occurs the Misstroke Entries window will show the entries the program will attempt to 3 6 DICTIONARY ENTRIES automatically create If the entries shown in this window already exist in your dictionary they will be discarded None of the generated entries will replace an existing entry To move down the list press M or the DOWN ARROW key To move up the list press I or the UP ARROW key e Press D to delete the highlighted entry from the list Make sure that you add the misstrokes to the correct stroke The first box should hold all shadows and drops that could occur on the first stroke of this dictionary entry The second box all shadows and CAT TIP drops for the second stroke and so forth FLAGS Flags The flag section
25. formats include ASCII RTF and Microsoft Word 5 21 Chapter 5 digitalCAT USER GUIDE An ASCII file is a simple text only file Some attorneys request ASCII copies of transcripts Transcript Editor allows you to save your file in any of numerous ASCII formats To save an ASCII Press ALT F to open the File menu e Press A for Save As e Press A again for ASCII e You will be presented with a number of different ASCII formats AMICUS AND AMICUS ZX These formats are preferred by certain litigation support software programs Press the letter A to select Amicus or the letter M to select Amicus ZX PAGE IMAGE AND SPECIAL PAGE IMAGE These two formats are somewhat universal and can be used with many litigation support and word processing programs Press the letter P to select Page Image Press the letter E to select Special Page Image CAPITALIZED PAGE IMAGE This ASCII format will save a file in ALL capital letters even if the file was not created in all capital letters Press the letter C for Capitalized Page Image WITH HEADERS AND FOOTERS This format is similar to the Page Image format but it also includes the transcript s headers and footers Press the letter H to select With Headers and Footers SUMMATION This format is preferrred for use with Summation litigation support software 5 22 FINISHING A JOB Press the letter S to select Summation e Once you have made the selection of what
26. keys to highlight Retranslate All A message will appear asking if you are sure you wish to retranslate If you are sure press ENTER or click Yes e After retranslating the software will prompt you with a Save As dialog If you choose to give the file a new name here the original file before retranslating will remain intact as the original name If you choose to overwrite the original name with this file simply press ENTER To retranslate from a specific point e Place the cursor at the point you would like to begin retranslating e Press ALT T to open the Translator menu e Use the arrow keys to highlight Retranslate from Current Location A message will appear asking if you are sure you wish to retranslate If you are sure press ENTER or click Yes e After retranslating the software will prompt you with a Save As dialog If you choose to give the file a new name here the original file before retranslating will remain intact as the original name If you choose to overwrite the original name with this file simply press ENTER 2 19 Chapter 2 digitalCAT USER GUIDE CIC DigitalCAT s CIC features allow you to connect your realtime feed to other computers such as that of an attorney or judge Before you can transmit however you will need to set your CIC options To access the CIC Setup window e Press ALT O to open the Options menu You may have to press and release the ALT key before pressing the l
27. manners Insert mode will allow typed text to be inserted into a transcript Overwrite mode will cause typed text to overwrite existing text Depending upon the task you wish to perform you may type text in either of these modes Toggle Insert Overwrite This command will place you in the Overwrite mode if you are currently in the Insert mode If you are in the Overwrite mode this command will return you to the Insert mode You can determine which mode you are in by checking the bottom right corner of your screen INS stands for Insert OVR stands for Overwrite Standard Keys INSERT STENO COMMANDS Set Steno Font This command will bring up the Steno Font dialog Using this dialog you can control the size and vertical spacing in which the steno is displayed Switch to Editor This command will place cursor focus in the Editor window This is how most editing is done When the Editor window has focus your keys will affect the English text within it Switch to Steno This command will place cursor focus in the Steno window When this window has focus your keys will affect the steno within it Use your ARROW KEYS to move up and down the steno pages Standard Keys CTRL G QuickKeys G View Steno Toggle This command will toggle the display of the Steno window If the Steno window is displayed pressing this command will hide it If it is hidden pressing this command will display it Find The find command when focus is in the St
28. many other Windows based programs POINT Use the mouse to move the arrow around the screen When pointing to an object or word the tip of the arrow should hover directly over that item Arrow A CLICK Press the left mouse button one time when the mouse arrow is directly over the item to be selected DOUBLE CLICK Press the left mouse button twice in quick succession when the mouse arrow is directly over an item LEFT CLICK Same as Click RIGHT CLICK Press the right mouse button one time Oftentimes a pop up menu will appear with various selections pertaining to the item the mouse arrow is presently over 6 2 WINDOWS REVIEW SCROLL A scroll bar on a window means there are more items to view in the window than are currently showing They can be accessed by scrolling up or down on a vertical scroll bar or right and left on a horizontal scroll bar Scroll Bar To scroll e Click on either of the small arrows at the ends of the bar to scroll the window e Orclick and drag the rectangular button on the scroll bar pulling the button in the direction you wish to scroll CLICK AND DRAG After placing the arrow over an item hold down the left mouse button do not let go then move the mouse You are now dragging that item to a new location Release the left mouse button when the item is poised over its new location and it will drop right into place This feature is used extensively when working in Windows Explor
29. one you will be automatically moved to the next one You can do this by selecting the option under Options gt Editor To set this option Press and release the ALT key e Press the letter O to open the Options menu e Press E for Editor e Press ALT N to put a check mark in the Move to next conflict after resolving current conflict option e Press ENTER to save your change Now when you resolve a conflict the program will automatically take you to the 4 22 EDITING next conflict You will receive a message informing you when no more conflicts can be found PUNCTUATION DigitalCAT has a number of artificial intelligence features that will help you punctuate your document properly Manually inserting punctuation marks need not be done at the end of a word and certain commands will allow you to automatically toggle punctuation marks to other marks even if you are relatively far away from them in the transcript MANUAL PUNCTUATION Depending upon your editing settings your punctuation location may be before the current word or after it An example of each is given You may check your punctuation setting under Options gt Editor Please see Chapter 2 for information on changing this setting Whenever punctuation is changed in the transcript the formatting that pertains to the surrounding words is automatically corrected There is no need to move the cursor to the end of a word before inserting or changing punctu
30. strokes are received within fo milliseconds A value of zero will disable this feature Cancel Make sure that the other computers are ready to receive your realtime transmission and that they are set up correctly e Press ALT L to open the Tools menu e Press the letter I for CIC e Press ENTER or the letter S for Start Session Two chevrons should appear in the bottom left corner of your screen If you go back to Tools gt CIC there should be a check beside of Transmitting If you see these chevrons and the check beside of transmitting then digitalCAT software is transmitting tal CAT Translator Editor lt lt Dommandl Li LEGES view Help Spell Checker Sound Sync Start CATnip Session I Word Count Steno Editor Steno Tool Definition Stedman s Medical Definition Windows Explorer adi Y v oF 2 22 TRANSLATING To stop CIC transmission e Press ALT L to open the Tools menu e Press I for CIC e Press ENTER or the letter S for Stop Transmitting This does not stop your realtime session G CIC software settings ask which software it will be receiving You may notice that digitalCAT is not on the list That is because we use an ASCII standard For CaseView set it to receive Other CARTE Software Set all other realtime receive software to receive CaseView 2 23 NOTES CHAPTER 3 DICTIONARY ENTRIES Defining steno in a dictionary DICTI
31. text from the cursor position to the beginning of the current line Select Line End Highlights text from the cursor position to the end of the current line Select Next Steno Selects the next steno stroke usually for a dictionary entry QuickKey SHIFT S Select Next Word Highlights the next word Ifthe cursor is in the middle of a word when this command is executed the part to the right of the cursor is highlighted If you try to add a dictionary entry for this highlighted portion the entire word will appear in the Add Entry dialog Standard Keys CTRL S or SHIFT ARROW RIGHT QuickKey S 4 11 Chapter 4 digitalCAT USER GUIDE Select Page Down Highlights from the cursor position one page down Standard Keys SHIFT PAGE DOWN Select Page Up Highlights from the cursor position one page up Standard Keys SHIFT PAGE UP Select Paragraph Beginning Highlights from the cursor position to the beginning of the current paragraph Select Paragraph End Highlights from the cursor position to the end of the current paragraph Select Previous Steno Highlights the previous steno stroke usually for entry into a dictionary Select Previous Word Highlights the previous word Select Reset Removes all highlighting from text or steno Standard Keys ESC QuickKeys U Select Right Selects one character to the right Select Sentence Beginning Selects from the current caret position to the beginning of the sentence Select Sen
32. the font the less information the buffer can hold With a larger font the buffer would more quickly dump the translations into the transcript Translator Start Stop Pressing this command will start and stop translation If Translation has not been started this command will start it If you are currently translating pressing this command will stop translation By using this command you can easily begin translation as soon as Transcript Editor is open If the program loads with your computer you can press this command to immediately begin writing Standard Keys ALT CTRL S 4 59 Chapter 4 digitalCAT USER GUIDE New Session This command will invoke the New Session item under the File menu This item lets you choose your Steno Source Dictionary Setup and template for the job You may use this command if you find yourself constantly changing steno sources or dictionaries If you work for multiple firms and have a number of templates you can also use the New Session feature to apply the appropriate template before you ever start translation CIC COMMANDS CIC Setup This command will display the CIC Setup dialog From this dialog you can set your CIC Transmit port transmission speed etc CIC Start Stop Using this command will connect to a realtime receive software Please use the menu command under Tools gt CIC to Start or Stop your CIC session Simply press ALT L to open the Tools menu Then press the I key for CIC Fi
33. to make editing much simpler Common mistakes can be corrected by a single key command rather than extensive editing Add Edit Alternate Words This command will display the Manage Alternate Words dialog From this dialog you can add or edit the list of Alternate Words Standard Keys ALT CTRL X Toggle Alternate Words This command will toggle a word with the other words in its Alternate Word list If the word does not have an Alternate Word list you will 4 39 Chapter 4 digitalCAT USER GUIDE be prompted to create one Standard Keys ALT X QuickKeys W To use the Alternate Word feature Place the cursor on a word for which you would like to define an alternate word Press the Toggle Alternate Words command If this word is not currently in your Alternate Words list you will be prompted to define an Alternate Word entry e Ifthis word is in your Alternate Words list it will be transformed into its alternate word Note that a tilde will instruct the program to delete a space when entered into an Alternate Word entry Manage Alternate Words there gt their gt they re to gt too gt two today gt ed to Alternate Words ye 2 PO Cancel 3 Page One 4 PO Page Two 5 ooo OE Page Three 4 40 EDITING Examples To add to too and two as Alternate Words Press the Add Edit Alternate Words command You may also press ALT E to open the Edit menu Then press L to display the Manage Alter
34. you need ASCII page breaks in your file Some production softwares that import ASCII require these breaks whereas others do not Please refer to your production software documentation to determine whether or not you need these breaks When finished making changes to the options press ENTER to save the ASCII file If no changes need to be made to the options you can simply press ENTER to accept the defaults and save the file EXPORTING AN RTF FILE An RTF also known as RTF CRE version of your file may be saved from Transcript Editor This type of file holds a little more formatting information than does an ASCII file It can also be used to transfer files from one CAT system to another provided that system supports RTF import To save an RTF copy of your file Press ALT F to open the File menu e Press A for Save As e Press R for RTF Save Transcript Template New Session RIF Print gt MS Word Document Print Preview gt Archived Transcript Print Setup ASCII gt 5 24 FINISHING A JOB A Save dialog will prompt you to name and save the RTF file Choose the name and saving location of the file If any changes need to be made to the file name do so When done press ENTER or click the Save button to save the file and close the dialog EXPORTING A MICROSOFT WORD FILE Transcripts can also be exported as Microsoft Word files This type of file unlike ASCII and RTF holds all formatt
35. ARROW key to highlight the AM or PM Type A to change it to AM or type P for PM Press ENTER or click the OK button to move the cursor to the designated time stamp NUMBER COMMANDS Toggle Arabic Text Number This command will toggle an Arabic number to its written out version and back For example executing this command on the number 12 would change it to the word twelve Executing it again would change 4 33 Chapter 4 digitalCAT USER GUIDE the word back into the number 12 QuickKeys N Toggle Comma in Number This command will insert or remove commas from a number For example the zip code at Stenovations headquarters is 25301 If that translated as 25 301 you could use this command to remove the comma You can also use this command to add commas in a number The command will place the commas in the correct locations Make Date This command will format a set of numbers as a date This command can be used multiple times to make the correct date appear Example 11999 appears in the transcript First time command is used January 19 1999 1 19 99 Second time command is used November 9 1999 11 9 99 Third time command is used January of 1999 1 1999 Fourth time command is used Formatting removed 1 1999 Standard Keys ALT Make Time This command will format a set of numbers as a time value For example using this command on 1 230 would transform the number into 12 30 Standard Keys ALT
36. BERS This button allows you to control the position and appearance of page numbers on the index pages MARGINS The margin values control how much space exists between the edges of the page and the actual document GUTTER The gutter controls the variable amount of space allowed on pages for binding or hole punching This value can be set to the side if binding will be done on the side It can also be set to the top of the document if the document will be bound or hole punched at the top of the page say if it were printed landscape EXCLUDE WORDS Pressing this button will bring up the Excluded Words dialog You may add or remove words to be left out of the index using this dialog Use the Add button to 5 19 Chapter 5 digitalCAT USER GUIDE add a new word to exclude Use the Delete button to remove the highlighted exclude word Excluded Words EXCLUDE PAGES This box tells the program to not include certain pages in the index This can be used to tell the program to ignore your include files Simply enter the pages that you would like to have excluded in this box Ranges of pages can be entered with a hyphen Separate pages must be entered with a comma separating them For example entering 1 3 5 14 16 will tell the program to ignore pages 1 through 3 page 5 and pages 14 through 16 EXCLUDE NUMBERS If this box is checked then numbers will not be listed in the word index PRINT STENO This feature only exists in t
37. ER GUIDE Bird Cage Bracket Position 50 of printable area 75 of printable area Right side text BRACKET POSITION The bracket position is the position of the parentheses on the page Setting the slide bar to the far left will position the parentheses at 50 or half way across the paper Positioning the slider at the far right will position them at 75 or three quarters across the page to the right RIGHT SIDE TEXT You would type your Case Number and any other information that needs to appear to the right of the parentheses here Any information typed in this area will appear to the right of the Bird Cage EDITING AND REMOVING A BIRDCAGE Place your cursor on any line within the Bird Cage to edit or remove the parentheses To edit the Bird Cage Make sure the cursor is within the cage Press ALT E to open the Edit menu Press the UP ARROW to highlight Bird Cage Press ENTER to display the sub menu Use the DOWN or UP ARROW KEYS to highlight Edit Selection The Bird Cage dialog will again appear Make any changes that you deem necessary Press ENTER when finished 4 46 EDITING To remove the Bird Cage e Make sure the cursor is within the cage Press ALT E to open the Edit menu Press the UP ARROW to highlight Bird Cage e Press ENTER to display the sub menu Use the DOWN or UP ARROW KEYS to highlight Unbracket Selection The parentheses will be removed HEADERS AND FO
38. ESTION AFTER COLLOQUY You can also designate the appearance of a Question bank written after a colloquy This setting can automatically generate your BY lines or BY inserts Press ALT L to highlight the Question after Colloquy box Use the UP and DOWN arrow keys to select the correct appearance of a Question after a Colloquy You may repeat this process for a Question after the word Examination by pressing ALT X and choosing the correct designation When you are finished making changes to the Add Entry window press ALT K or ENTER to save and return to the open transcript Please note that pressing CANCEL or clicking the X in the top right corner will close the window WITHOUT saving your changes 2 16 TRANSLATING STARTING AND STOPPING TRANSLATION To begin translating e Press ALT T to open the Translator menu e Start Translation is already highlighted Press ENTER or the letter S to begin translating at Options Tools Yiew Help Start Translation Dictionaries duna ni Realtime Macros Steno Source Retranslate From Current Location Archive Steno If your steno source is set to translate realtime a Save As dialog will appear If you are translating from a floppy disk or downloading the program will ask which files you wish to translate before displaying the Save As dialog Save in Transcripts ce File name 08 26 2004 1329 Thurs Save as type Transcripts tm Cancel
39. Example Entries A with Prefix Suffix and Capitalize Next checked Is that correct A with Prefix and Capitalize Next checked A No with Suffix checked C This token represents a Colloquy paragraph When this token is added to a dictionary entry a Colloquy paragraph will be inserted Normally this token has Prefix and Capitalize Next checked SHORTCUT KEY IN ADD ENTRY SCREEN CTRL C Example Entry C MR ATTY1 4 with Suffix and Capitalize Next checked ts This token will insert a continuation paragraph This is used for long Questions Answers or any other style of text that you wish to break up into separate 3 12 DICTIONARY ENTRIES paragraphs For example in a long Question any paragraph after the first would be referred to as a continuation paragraph Normally this token has Prefix Suffix and Capitalize Next checked Example Entry lt with Prefix Suffix and Capitalize Next checked P This token inserts a paragraph of a user specified type For example if you wanted a Center paragraph you would use P Center You would not type the question marks Normally this token has Prefix Suffix and Capitalize Next checked Note that there is a space after the letter P This space is very important Also note that this token requires a parameter That means that something MUST be entered with this token Think of it this way The P in the token says to insert a paragraph The para
40. IFT ENTER the text and steno highlighted will be added to the Job dictionary You can highlight numerous strokes then press one of these commands to quickly make a dictionary entry 4 20 EDITING Once you resolve the current untranslate you may find the next untranslate by using any of the following commands Find Next Untranslate This command will find the next untranslate and place the cursor at its beginning Find Next Conflict Untranslate This command will find and place the cursor on the next conflict or untranslate Standard Keys ALT U QuickKeys Find Previous Untranslate This command will find the previous untranslate and place the cursor at its beginning Find Previous Conflict Untranslate This command will find and place the cursor on the previous conflict or untranslate QuickKey SHIFT Resolve All Untranslates Executing this command will take you to the first untranslate Once you define that untranslate into your dictionary your cursor will be immediately taken to the next untranslate so that you may define it By using this one command you never have to use any of the other Find Next or Find Previous commands to go to the next untranslate The program will automatically move you to the next one once the current untranslate is resolved RESOLVING CONFLICTS Conflicts can be resolved in a number of ways You can even resolve them during realtime by using the Resolve Conflict command
41. Key ALT RIGHT ARROW 4 14 EDITING SpeedSync Slower Executing this command will decrease the playback speed of the audio Standard Key ALT LEFT ARROW PARAGRAPHING This section covers inserting new paragraphs as well as changing a paragraph from one style to another CHANGING PARAGRAPH STYLES If you need to change a paragraph from one style to another like changing a Question to an Answer for example you would want to use the Change Paragraph Style commands Change Paragraph Style Executing this command will display the Change Paragraph Style dialog Select the style that you to which you wish to change this paragraph from the list Standard Key ALT P QuickKey SHIFT P Change Paragraph to A Executing this command will change the current paragraph to an Answer paragraph The Answer symbol A will be placed at the beginning of the paragraph Standard Key ALT A Change Paragraph to C Executing this command will change the current paragraph to a Colloquy paragraph The Speaker list will be displayed Please see the Speaker list section of this chapter for help using this dialog This command can also be used to change the current speaker Standard Key ALT C Change Paragraph to Q This command will change the current paragraph into a Question paragraph A Question symbol Q will be placed at the beginning of the paragraph Standard Key ALT Q 4 15 Chapter 4 digitalCAT USER GUIDE INSER
42. ONARY ENTRIES This chapter is devoted to explaining how to use dictionary entries to define your steno notes as English It also shows you how to use digitalCAT s Shadows and Drops feature to turn a single dictionary entry into multiple entries that cover possible misstrokes This chapter will also explain how to create outlines that incorporate final endings in the same stroke Although the methods for selecting text to define dictionary entries are covered fully in the Editing chapter we will also discuss them here MAKING A DICTIONARY ENTRY MAIN DICTIONARY ENTRIES e From the transcript highlight the text untranslate to be defined and press ENTER OR move the cursor to the beginning of the desired text untranslate and press ALT along with the number of steno strokes associated with the text untranslate ie ALT 1 ALT 2 etc Please note that this is a keyboard command and may not be defined in your current keyboard setup If it is not defined in your current setup please see the Main Entry section of the Editing chapter JOB DICTIONARY ENTRIES e From the transcript highlight the text untranslate to be defined then press SHIFT ENTER e OR move the cursor to the beginning of the desired text untranslate and press CTRL along with the number of steno strokes associated with the text untranslate ie CTRL 1 CTRL 2 etc Please note that this is also a keyboard command and may not be defined in your current k
43. OTERS Header New This command will add a new header to your document You can use this command when changing witnesses or speakers to change how the header appears on the page A transcript may have multiple headers in a document Please see Chapter 7 for more information on adding a header to your document Header Edit This command will let you edit the current header Please note that editing a header will change that header on each page that it appears If you wish to change a header from a specific point in the transcript on please insert a new header Header Delete This command will delete the current header Please note that this will remove the header from any page on which it currently appears Footer Edit Using this command will allow you to edit the footer on this transcript A transcript is currently limited to one footer The footer text can be saved into a template to prevent future changes from being necessary AUTOMATIC APPEARANCES The names of attorneys and information such as their address and phone number can be saved in a database within digitalCAT This information can then be retrieved and inserted into a transcript quickly and easily Press the Insert Appearance command to display the Firms dialog You can also display this dialog by pressing ALT E to open the Edit menu Then press A for Appearances The Firms dialog will appear 4 47 Chapter 4 digitalCAT USER GUIDE Insert Appearance Invoking this comm
44. RY This function will remove the highlighted dictionary from the translation list Removing a dictionary does NOT delete that dictionary It merely removes it from the list of dictionaries to translate against To remove a dictionary e Highlight the dictionary that you would like to remove from the list e Press ALT R or click the Remove button The dictionary will disappear from the list If you would like to add the dictionary back at a later time please see Adding a Dictionary on the previous page 2 10 TRANSLATING Dictionaries ON BE det i ad eis Chet To remove all dictionaries listed e Press ALT M or click the Remove All button All of the dictionaries listed will disappear If you would like to add these dictionaries back at a later time please see Adding a Dictionary in this chapter the dictionary window Removing a dictionary will NOT delete that dictionary It will simply remove it from the list of dictionaries to translate against The dictionary can always be re added at a later time Ge Only dictionaries used during a translation session should be listed in CAT TIP EDITING A DICTIONARY A dictionary can be opened and edited from the Dictionary Setup window To edit a dictionary Highlight the dictionary to be edited and press ALT E or click the Edit button e The Dictionary Maintenance program will open in a separate window displaying the contents of the selected
45. TING NEW PARAGRAPHS Inserting a new paragraph will insert a new line in the style selected If any of these commands are executed in the middle of an existing paragraph the text to the right of the cursor will be moved down to the next line and will be formatted in the style chosen Insert A Paragraph Executing this command will insert an Answer paragraph Standard Key CTRL A QuickKey SHIFT A Insert C Paragraph Executing this command will insert a new Colloquy paragraph The Speaker List dialog will appear Please see the Speaker List section of this chapter for help with this dialog Insert P By Paragraph This command will insert a new By paragraph The Speaker List dialog will appear Please see the Speaker List section of this chapter for help with this dialog Standard Key CTRL B QuickKey B Insert P Center Paragraph Executing this command will insert a new center aligned paragraph Standard Key ALT INSERT Insert P Paren Paragraph This command will insert a parenthetical paragraph Standard Key ALT 9 QuickKey P Insert Q Paragraph This command will insert a new Question paragraph Standard Key ALT Q QuickKey SHIFT Q Insert Continuation Paragraph Executing this command will insert a continuation paragraph A continuation paragraph is any paragraph after the first paragraph in a specified style For example in a long question that has three paragraphs both the second and third paragraph wo
46. a single word you can use the Spell Check Word command To invoke this command place your cursor on the word you would like to check If you are using digitalCAT s default keyboard setup you can then press F9 to spell check the word You can also spell check a single word from the Tools menu e Press ALT L to open the Tools menu e Press ENTER to select Spell Checker e Press W for Check Word Ifthe word was found to be incorrect the spell check suggestion box will appear If the word is typed correctly then it will be highlighted to show you that the spell check is finished Should you wish to see a message confirming the completion of the spell check along with the highlight go to the Options menu and select Spell Checker Place a check in the box for Confirmation message on Completion This will enable a message informing you when the spell check is complete It will also confirm that a word is correct after spell checking a single word SPELL CHECK THE DOCUMENT You may also run a spell check on the entire document To spell check the entire document e Press ALT L to open the Tools menu e Press ENTER for Spell Checker e Press ENTER again for Check Transcript e The spell checker will begin from the beginning of the document SPELL CHECK HERE TO END You can also spell check the transcript from a certain point through the end of the document This allows you to quickly bypass certain areas suc
47. actuate editing commands Please note that Standard Key commands will work in QuickKey mode but QuickKey commands will NOT work in Standard Key mode Turning On Off QuickKeys QuickKeys mode can be entered and exited using an editing command called QuickKeys Toggle digitalC AT comes with this command predefined in both the Standard Key Commands and QuickKeys as the forward slash key Remember this command can be redefined If you do not wish to use QuickKeys at all you may wish to delete the QuickKeys Toggle command from the Standard Key commands list so it is not accidentally switched on The command can be redefined at a later time if you then wish to begin using QuickKeys Please see the Deleting a Command section later in this chapter QUICKKEYS TOGGLE Standard Key Command QuickKey Command or A If the forward slash key will take you in and out of the QuickKeys mode how is it possible to enter a slash into the transcript you are editing One way is to press CTRL A more efficient way is to select highlight the words that require a slash between them Once they have been highlighted press 4 3 Chapter 4 digitalCAT USER GUIDE the forward slash key The slash will be inserted and the space between the words will be deleted OPTIONS KEYBOARD digitalCAT software allows you to customize your keyboard setup By doing this you can use commands you are already familiar with to edit a
48. ag instructs the program to attach the punctuation mark to the end of the previous word CAPITALIZE NEXT Capitalizes the next translation This flag is checked on sentence ending punctuation marks such as periods and question marks Because the following words will need to be capitalized this flag must be checked The Hard Space Token can be inserted after the punctuation in the English Translation field to add one or more spaces after the punctuation when it translates For example adding a caret after a period will instruct the program to put an extra space after the period This will bring the total number of spaces after the period to two Every translation automatically has a space after it unless the prefix flag is checked or the suffix flag is checked on the next translation Adding a single caret after the period will add one additional space Because of the automatic space there would then be two spaces after the period PERIOD To define a period e Place the period and the Hard Space Token in the English Translation window pane Do not leave a space between them or after the token e Make sure the steno outline is correct e Place any letters you may add or drop in the Shadows Drops box e Press ALT U to mark Suffix in the Flags area This feature attaches the period directly to the text preceding it e Press ALT C to mark Capitalize Next in the Flags area This feature ensures the text following the per
49. ample Entries K will insert a blank bookmark K Check Audio will insert a bookmark with the note Check Audio I 22 This token will automatically insert an Include file This token requires a parameter to tell it which include file to insert For example to insert an include file named cover from a dictionary entry you would enter I cover It is important to type the name of the file in this entry EXACTLY as the name of the saved include file Please note the space between the capital I and the name of the file Example Entries I Cover will insert an include file named Cover I Sign will insert an include file name Sign Because this token requires a parameter you should not attempt to use I without a parameter T This token will insert the current time into the transcript If you have to retranslate the document this entry will enter the time of re translation You will have to edit the time to reflect the original time 3 17 Chapter 3 digitalCAT USER GUIDE Mj When doing closed captioning this symbol is used to mean a musical note and I Please note that these commands use a lowercase letter L Do not confuse the symbols with other letters or numbers These commands are used when captioning Most of the time closed captioning is done in all capital letters Sometimes however a lowercase letter is needed such as an ending s For example you may need CDs or Ph D to
50. and will display an Open dialog You may select the file that you wish to append from this dialog This command is a shortcut for the Append item under the File menu Split File This command allows you to split a file into two files You may do this to separate different witnesses from a file or to separate a file into multiple volumes Executing this command will display two Save As dialogs Type the name for the first portion of the file in the first dialog and press ENTER Now type the name for the second portion into the new Save As dialog and press ENTER Please note that you now have three files the original complete file the first portion file and the second portion file This command is a shortcut for the Split item under the File menu Copy From Floppy This command will restore an archived transcript from a floppy disk This command is the same as the Copy from Floppy item under the File menu Copy To Floppy This command will archive the currently open transcript to a floppy disk This command is the same as the Copy to Floppy item under the File menu Insert Include File Executing this command will allow you to easily insert an include file while editing This command will display an Open dialog Select the 4 57 Chapter 4 digitalCAT USER GUIDE include file that you wish to insert from this dialog and press ENTER This command is a shortcut for the Insert Include File item under the Edit menu Standard Keys ALT CTRL I
51. and will display the Firms dialog allowing you to easily insert an appearance of an attorney in your database Standard Keys ALT CTRL A Stenovations Charleston Headquarters Add Edit Remove Attorneys Mr John Doe ESQ Add Edit Remove Insert Attorney Names First Insert into Transcript Cancel FIRMS The Firms section of the dialog lists the firm names in your database Attorneys can be added under the firms that they work for To add a new firm press ALT A To edit the information for an existing firm entry highlight the firm name and press ALT E Name Stenovations Location Charleston Headquarters Address 606 Virginia Street East Charleston WV 25301 Phone 304 346 8363 cr 4 48 EDITING To remove a firm from your database highlight the firm name and press ALT R In the Add Firm or Edit Firm dialog you can enter the name of the firm the location of the firm if perhaps they have a location in one city and a branch in another the address and phone number ATTORNEYS To make adjustments to the attorneys that work for a specific firm highlight the correct name in the Firms box A list of attorneys entered under that firm will be displayed in the Attorneys box Press ALT Y to move the cursor to the Attorneys box To add a new attorney press ALT D To edit the information for an existing attorney highlight the correct name and press ALT T To re
52. anslates or mistranslates These items can be edited in a number of ways You can edit the untranslate directly or define it as a dictionary entry If you are in Standard Key mode with your cursor at the beginning of an untranslate you may simply begin typing the correct word Once you begin typing the untranslate will disappear leaving only the text that you type If you are in QuickKeys you may use the Edit Word feature to perform the same function Please see the description of that feature later in this chapter DICTIONARY ENTRY COMMANDS An untranslate can easily be defined into a dictionary Dictionary Entry 1 10 These commands will place the highlighted text into the corresponding dictionary The dictionaries are numbered based upon their appearance in the Dictionary Setup screen You can get to Dictionary Setup by going to Translator gt Dictionaries The top dictionary would be numbered one The next would be number two and so forth Dictionary 1 will always be the Job dictionary and Dictionary 10 will be the Main dictionary This is because your 4 19 Chapter 4 digitalCAT USER GUIDE Main dictionary must be listed at the bottom of the list and the Job dictionary at the top Standard Keys Dictionary Entry 1 CTRL J Dictionary Entry 10 CTRL M QuickKeys Dictionary Entry 1 SHIFT T Dictionary Entry 10 T Dictionary Entry List This command will place the highlighted text into the dictionary that you select from the li
53. appear with a lowercase letter Because the program automatically turns all letters into uppercase before transmitting you will have to use these tokens in your dictionary entry The token with the plus sign will tell the program that what follows should be transmitted in lowercase The token with the minus sign will signal the program to begin capitalizing as normal again Remember that the program will not know where to resume capitalizing without the second token so don t forget to include it in your dictionary entries Example Entries tH ysils with Suffix checked will attach a lowercase s to the previous translation P 1 h l D will send Ph D with a lowercase letter h COMMANDS Translation commands can also be entered as dictionary entries These commands can range from something like deleting the previous stroke by pressing the Asterisk key on the steno machine to automatically formatting numbers Please refer to the Translation Commands chapter of the full digitalCAT manual for an in depth explanation of all the translation commands digitalCAT offers 3 18 DICTIONARY ENTRIES DEFINING PUNCTUATION Several options in the Flags area can be utilized when defining punctuation PREFIX Attaches punctuation to the next translation This could be used for a hyphen or a special punctuation mark SUFFIX Attaches punctuation to the previous translation This flag is checked on nearly all punctuation marks This fl
54. ary Press ALT B to use Numbers Resolution USE MISSTROKE RULE AND ADVANCED MISSTROKE RULES This option will instruct the program to apply our default misstroke rules to your untranslates If an untranslate contains a frequently shadowed key then that key will be removed from the outline resulting in a new outline DigitalCAT will then search the dictionaries again for this new outline If the new stroke can then be translated the text is put into your transcript If not the original untranslate will appear Press ALT L to use the Misstroke Rule 2 12 TRANSLATING The misstroke rules allow the program to make suggestions or guesses as to what a stroke should be when it appears that could have been mis written The Advanced Misstroke Rules button allows you to customize your rules From this dialog you can pick from our list the common misstrokes that apply to your writing Please note that choosing one of the rules under this button will apply to ALL entries whereas just checking the Use Misstroke Rule option will only apply to untranslates For example Drop L when NLT is stroked will drop the L from all NLT strokes If NLT is part of any translation that entry may no longer translate correctly WHAT IS THE D S Z G RULE This is a feature designed to help eliminate untranslates Ifa stroke containing a final D S Z or G cannot be found in the dictionaries being translated against the software will remove t
55. ated for the current dictionary entry If you use conflicts and would like to make this entry one press ALT F or click the Edit Conflict button to open the Edit Conflict window e The first line will display the word from the Add Entry window Your cursor should appear in the second box Type the second word of the conflict in this box If you need to add more words to this conflict press the TAB key to move down to the following boxes e When finished adding words for this conflict press ENTER The conflict will be displayed in the English Translation field SPELL CHECK ENTRY The spelling of the word s in the English Translation field can be checked before proceeding to the other sections of the Add Entry dialog box You may do this by clicking the Spell Check button or by pressing the F9 key If the spelling is correct a message saying Spell Check is Complete will appear Otherwise a Correct Spelling window will appear allowing you to correct any errors Spelling F9 EDITING THE STENO When finished with the English Translation field press the TAB key to move the cursor to the Steno box When the cursor is in this field it is represented by a dotted rectangle The rectangle can be moved around the steno field with the SPACEBAR or the ARROW KEYS To add letters to the steno that is inside the dotted rectangle press the desired key from your keyboard If the dotted box is on the left side any entered letter
56. ation The punctuation will be placed at the end of the current word or the previous word depending on how the Editor Options are set With your cursor on a word where there is no punctuation pressing a mark will add that punctuation mark There is no need to move the cursor to the location the mark should be placed The software will place the punctuation mark in the correct location and format the surrounding words correctly For example pressing the comma key with the cursor at the beginning of a word will add a comma in the correct location Pressing the period key will place a period in the correct location Surrounding text will be formatted correctly If a punctuation mark already exists at this word pressing another punctuation mark will change the existing mark to the one that you press Again digitalCAT will automatically format the surrounding text This means that if you change a comma to a period the next word will become automatically capitalized To remove the punctuation mark strike the key that corresponds to the punctuation 4 23 Chapter 4 digitalCAT USER GUIDE that appears For example to remove the comma at the end of a word simply press the comma key while the cursor is on that word HYPHEN With the cursor on a word press the hyphen key Either the space before the word or the space after the word depending on your editor settings under Options gt Editor will be replaced with a hyphen This allows you to eas
57. ature you may never need to use this flag Numbers Resolution will format numbers correctly without having number entries in your dictionary If there are no entries you will not need to check the flag This option should also be marked when creating a dictionary entry for a decimal point Any surrounding numbers will automatically be attached to the decimal point Press ALT N to mark the Attach Numbers box SPELL CHECK ON ADD If this item is checked digitalC AT will automatically perform a spell check on the entry before it is placed into the dictionary Press ALT K to mark the Spell Check on an Add box If there is a misspelling you will have the opportunity to correct it before the word is added to the dictionary ADDING THE ENTRY TO THE DICTIONARY Once the Add Entry dialog box has been completed you may add the entry to your dictionary Press ENTER or click the ADD button to add the current entry and close the Add Entry dialog If you need to add another entry you could instead press the ADD amp CLEAR button to add the current entry and leave the Add Entry dialog open for the next entry The dialog will be cleared allowing you to add information for the new entry Press ALT E to use the ADD amp CLEAR button DUPLICATE ENTRIES If digitalCAT finds that this steno outline has already been defined in your dictionary it will present you with a Duplicate Entry dialog This dialog will let you choose what action you w
58. both will drop down to the next line If the same entry used a normal space as Dr Smith the name Smith could drop to the next line leaving the title at the end of the previous line Transcript Editor automatically recognizes some salutations such as Dr It may not automatically recognize some of the less common ones so please be aware of the purpose of a hard space Example Entry Dr With Prefix and Capitalize Next checked gt The chevron also known as a Greater Than sign or a right arrow will tell the program to insert a tab This token symbol is rarely used because paragraph tabbing is handled in your formatting template Special Characters digitalCAT allows you to insert special characters like the accented To insert one of these symbols use the Starburst or press CTRL S to bring up the Special Characters dialog SHORTCUT IN ADD ENTRY SCREEN CTRL S SPECIAL TOKENS K This token will insert a Bookmark Please see the section on Bookmarks at the beginning of this chapter Note that this token can accept a parameter but it does not require one You can therefore insert blank bookmarks by using K alone You can also give yourself notes in bookmarks by using the parameters For example to tell yourself to 3 16 DICTIONARY ENTRIES check the spelling of a word you could use K Check Spelling Please note the space after the letter K and before the note you want to write to yourself Ex
59. ch before making your decision One Line at a Time Before text is sent to the editor window it will remain in a buffer window at the bottom of the screen While text is in the buffer window realtime commands may be used to modify the text such as formatting a series of numbers as a date or deleting an untranslate before the text is displayed in the actual transcript If you are connected to an attorney or judge this can be useful because it allows you to make some changes to the text before it is transmitted to their computers Text is not transmitted to these connected computers until the text is dumped from the buffer window Press ALT L to select this option One Translation at a Time Selecting this option will automatically place text into the editor window as it is written The delay which allows the software to determine multiple stroke translations can be set by the Translation Timer This timer measured in miliseconds determines how long the program will wait to see 1f this stroke is part ofa longer entry before transmitting it to the screen For example writing 2 6 TRANSLATING brown once would simply insert the word brown Writing it twice however could insert a new colloquy paragraph with MR BROWN designated as the speaker Setting this timer to an appropriate value can determine whether your multi stroke translations appear correctly and more importantly transmit correctly to any attorney or ju
60. ct paper size appears in the Size box Make sure the proper orientation is selected Portrait is the normal orientation of transcripts e Press ENTER to accept the settings and close the window PRINT PREVIEW Print Preview shows the information that will be sent to the printer on your screen This preview can be used to make sure you have the correct printer settings It can also show you what your transcript will look like before it is printed out When you request a preview the preview menu appears at the top of the screen PRINT This button will send your document as it appears on your screen to the printer Press P to send the document to the printer NEXT PAGE This button will scroll the preview to the next page of the document Press N to go to the next page PREV PAGE The Prev Page button will scroll the preview to the previous page of the document Press V to go to the previous page ZOOM IN This button will zoom in to or magnify the document Press I to zoom in 5 12 FINISHING A JOB ZOOM OUT This button will zoom out or decrease magnification of the document Press O to zoom out CLOSE This button will close the Print Preview screen and return you to your normal document view Press C to close the Print Preview window FORMATTING IN PRINT PREVIEW Fagan MICER Formatting information can be easily adjusted in the Print Prev
61. cter immediately to the left ofthe cursor Standard Key BACKSPACE QuickKey V Delete Previous Word Deletes the text between the cursor and the previous word or punctuation mark 4 13 Chapter 4 digitalCAT USER GUIDE SOUNDSYNC DigitalCAT s audio synchronization features allow you to easily record play and stop audio When you start audio recording or playback the VU meter will show you if there is sound This is extremely useful when recording audio If the VU meter is moving you know that the program is recording audio If however the VU meter is blank or stays maxed out you may have some sort of audio problem HE pana Blank VU Meter VU Meter with Sound SoundSync Pause Play This command will pause playing audio If pressed again audio will resume playing SoundSync Pause Record This command will pause audio recording If pressed again recording will resume SoundSync Play This command will play the audio SoundSync Play Stop This command will begin playing audio If pressed again audio will be stopped Standard Key or CTRL L QuickKey L SoundSync Properties Using this command will display the SoundSync properties dialog Please see Chapter 2 for help with this dialog SoundSync Record Stop This command will stop audio recording Pressing it again will resume recording Standard Key ALT R SpeedSync Faster Executing this command will increase the playback speed of the audio Standard
62. current style of writing 2 14 TRANSLATING To select the logic file that best suits your writing style e Tap the TAB key until the ellipsis button on the far right of the Theory box is highlighted Press Enter to open the Select Translation Logic window Press SHIFT TAB to move the cursor to the list of files e Use the Up and Down Arrow keys to highlight the name of the logic theory file that matches your steno theory Press ENTER to save your choice and have it placed in the Theory box in the Dictionary Setup window Commands ic Program Files4Digital CAT Realtime Commands rem COMMANDS This box contains the path to the Realtime Commands file This feature was designed to allow different realtime commands to be used when more than one person uses the same computer With the newer versions of digitalCAT however we prefer this situation to be resolved by entering realtime commands into the dictionaries Banks Answer Define Both Banks Simultaneously C THE COURT Question C Prefix Suffix V Capitalize Next BANKS Banks refers to the left and right banks on the steno writer QUESTON ANSWER This feature can automatically determine whether an outline should be a Q or A symbol By using this feature it is not necessary to define multiple misstroke outlines for the Q and A designations in a dictionary The numbers in the boxes following Question
63. d Whole ti ipt a 3 3 Chapter 3 digitalCAT USER GUIDE Add Entry Main Dictionary dct English Translation Commands F4 Spelling F9 Edit Conflict Steno a ee Drops Ending Tags Da Ds O O Flags Di O Prefix C Attach Numbers rr C Suffix C Double Last Cast C Capitalize Next 7 OR Ending Dist Attach Letters 7 Proper Name 109 hu im Ion le did Ino Global O This occurence Here to end O Whole transcript C Spell check on an Add ADDING OR REMOVING TEXT STENO Once text and its associated steno are displayed in the Add Entry dialog box you may realize that you did not select the correct number of steno strokes needed to make the desired entry To add more lines of steno and English e Press SHIFT DOWN ARROW Each time this is pressed one stroke and its associated text will be added to the Add Entry dialog box To remove lines of steno and English e Press SHIFT UP ARROW Each time this is pressed one stroke and its associated text will be removed from the Add Entry dialog box EDITING THE ENGLISH TRANSLATION The English Translation can be the most important part of the entire dictionary entry It is in this field that you will control what the translation will be Type the English here as you would want this steno to translate English Translation E o 3 4 DICTIONARY ENTRIES EDIT CONFLICT A conflict can easily be cre
64. d Word NewWord TAE To use Edit Word Place the cursor on the word that you wish to edit If you wish to alter more than one word highlight the individual words Invoke the Edit Word command The Edit Word dialog will appear OLD WORD This area shows how the text currently appears NEW WORD This area allows you to change how the text will appear Make your changes in the New Word section Press ENTER when finished to apply the changes Press ESC to cancel and discard any changes Edit Word is a very powerful feature The full version of the digitalCAT manual lists commands and functions of this dialog that make it an invaluable addition to anyone s editing commands 4 37 Chapter 4 WORD ENDINGS Endings Suffixes digitalCAT USER GUIDE Word endings can be added changed or even deleted by using the Add Change Word Ending command If necessary when a change is made the root word will be modified to reflect proper spelling Add Change Word Ending Invoking this command will show the Endings dialog From this dialog you can easily alter or add suffixes or endings to a word Standard Keys CTRL E QuickKey E Once the Endings dialog is displayed press the letter to the left of the suffix or ending that you would like to add to the word The suffix will be changed or added Example To change the word run to running Place the cursor on the word run Invoke
65. d or press ALT I to open the Index menu Press E to insert the Exhibit Index The Exhibit Index should now be inserted OBJECTION INDEX Place the cursor at the location where the index should be inserted Invoke the Insert Objection Index command or press ALT I to open the Index menu Press B to insert the Objection Index The Objection Index should now be inserted AUTOMATIC PAGE BREAKS AFTER INDEXES DigitalCAT can automatically insert page breaks after indexes have been inserted Press ALT I to open the Index menu Press P to mark New Page after Examination Index Press N to mark New Page after Exhibit Index USING LEADERS IN THE INDEX Leaders may or may not be inserted in an index To check the current status of the leader feature e Press ALT I to open the Index menu e If there is a check mark before Use Leaders in Indexes then the leaders will 4 53 Chapter 4 digitalCAT USER GUIDE print in the index To not use leaders press L to remove the check mark UPDATING INDEXES If more editing is done after an index has been inserted you may update the indexes to automatically adjust the page numbers You may do this by invoking the Index Update command You can also press ALT I to open the Index menu Then press U for Update Indexes Exhibit New This command will display the Exhibit dialog allowing you to mark a new exhibit Standard Keys ALT CTRL E Exhibit Edit T
66. dard Keys SHIFT F6 or SHIFT F7 QuickKey O FIND Stenovations has implemented a number of Find or Search commands into digitalCAT These commands allow you to easily jump through the transcript to the items that you wish to see Search Text Text to find Green v Match Case Jv Whole Words Only Direction C Up Down USING THE FIND COMMAND Enter the text that you wish to search for in the Text box Ifthe capitalization of the word matters press ALT M to mark the Match Case box This will tell the program to only return words that exactly match in capitalization to your search criteria This for example would prevent the search from returning the color green when you are searching for the name Green If you only want to search whole words press ALT W to mark the Whole Words Only box This for example would prevent a search for the word base from returning words like baseball or basement If you wish to search backwards press ALT U to mark the Up direction If you wish to search down the transcript make sure Down is marked If it is not you may press ALT D to mark it When finished entering your criteria and setting your search options press ENTER to begin the search 4 30 EDITING FIND AND REPLACE The Find and Replace function is a quick way to search for one word or phrase and replace it with another Replace Text base Cancel Replace with
67. dd Entry screen using shortcut keys They can also be entered using the Starburst icon Press the Starburst or the F5 key to see the tokens you can insert with a simple click of the mouse or the press of a key Quick Entry List Answer Question By Paren Bold Italics Underline Subscript Superscript Special Char Cancel PARAGRAPHING TOKENS 10 This token represents a Question paragraph When this token is added to a dictionary entry a Question paragraph will be inserted Normally this token has Prefix Suffix and Capitalize Next checked If text appears before this token in a dictionary entry you should not check Suffix Iftext appears after this token in a dictionary entry you do not wish to check Prefix or Capitalize Next SHORTCUT KEY IN ADD ENTRY SCREEN CTRL Q Example Entries 0 with Prefix Suffix and Capitalize Next checked Yes Q with Prefix and Capitalize Next checked Q Would with Suffix checked 3 11 Chapter 3 digitalCAT USER GUIDE A This token represents an Answer paragraph When this token is added to a dictionary entry an Answer paragraph will be inserted Normally this token has Prefix Suffix and Capitalize Next checked If text appears before this token in a dictionary entry you should not check Suffix If text appears after this token in a dictionary entry you do not wish to check Prefix or Capitalize Next SHORTCUT KEY IN ADD ENTRY SCREEN CTRL A
68. dge connected to your computer A setting between 1500 and 2500 is usually appropriate for working reporters Students may find that they need to increase this number slightly Press ALT N to mark this option Hold Back Translations At a Time This option will display a buffer window as described earlier However this option allows you to set the number of translations the buffer holds For example you can choose to hold five translations back so that you may make limited corrections before the text is transmitted out This would be useful for formatting numbers fixing untranslates and a host of other commands that can make your work appear better when sent to other computers in realtime Press ALT D to choose this option 2 7 Chapter 2 digitalCAT USER GUIDE DICTIONARY SETUP The Dictionary Setup window contains various options that digitalCAT will use during translation This dialog holds the dictionaries to be used during translation the Artificial Intelligence options and the Theory File selected Although you may select various dictionaries for certain jobs most of the other features in this window will never need to be changed after their initial setup Opening Dictionary Setup e Press ALT T to open the Translator menu e Press D to select Dictionaries The Dictionary Setup window will open Dictionary Setup Dictionaries ON job det ON mandi Asterisk Rule None new Nis O Suffix On Off Remove All O
69. dictionary For more information and help on using this program please see the next chapter Dictionary Entries 2 11 Chapter 2 digitalCAT USER GUIDE C Translate into All Caps C Use Misstroke Rule Advanced Misstroke Rules C Conflict Resolution Cl AxAn Resolution C Numbers Resolution Use D 5 Z G Rule After Theory C Use D 5 Z G Rule Before Theory ARTIFICIAL INTELLIGENCE NUMBERS RESOLUTION This feature will automatically format Social Security numbers telephone numbers dollar amounts and standard numbers If Numbers Resolution is not used many of the number formatting commands can be done using realtime commands A listing of these commands can be found in Appendix B anda full explanation of each in the Translation Commands chapter When using Numbers Resolution numbers can be written with the number bar written out or by combining the number bar and written out numbers the proper formatting will still occur If you use this feature it is important to write numbers exactly as they are spoken Do not add commas dollar signs decimal points or parentheses If there are dictionary entries that contain numbers i e four hundred defined as 400 they may translate incorrectly with Numbers Resolution turned on Entries containing numbers should be removed or moved to another dictionary for Numbers Resolution to perform effectively Please refer to the next chapter for help moving entries to another diction
70. dit menu then press A to add an entry Click the Plus sign on the toolbar Djs ele al 3 23 Chapter 3 digitalCAT USER GUIDE There are a number of ways to remove an entry through Dictionary Maintenance e Press the letter D to Delete an entry e Press the DELETE key e Press ALT E to open the Edit menu then press D to delete the entry e Click the Minus sign on the toolbar Das edile There are also a number of ways to edit an existing entry through Dictionary Maintenance e Press the letter E to Edit the highlighted entry e Press the SPACEBAR e Press ALT E to open the Edit menu then press M to modify the highlighted oe D s el 1 Adding an entry through Dictionary Maintenance will open the Add Entry window similar to the one described earlier Editing an entry will display the current entry in the same dialog so that changes can be made or shadows drops and endings may be added MERGING TWO DICTIONARIES To merge a dictionary into another Make sure the target dictionary is open This will be the dictionary to which entries will be added e Press ALT F to open the File menu e Press M for Merge Dictionary e An Open dialog will appear Press SHIFT TAB to move the cursor up into the list of dictionaries Use the ARROW KEYS to highlight the correct dictionary e Once the dictionary is highlighted press ENTER or click the Open button to merge that dictionary into this one e Pleas
71. dow will appear This window shows the total number of strokes the number of untranslated strokes and the percentage of the document untranslated Untranslated Strokes 1 Total Strokes 61 Untranslated APPENDING TO A REALTIME FILE After a realtime session has been stopped you may begin the session again and continue writing realtime into the same file You can even resume writing into a file after it has been closed e Open the transcript that will have additional steno added e Press ALT T then ENTER to start the translation process again Begin writing The transcript will have a continuous steno and audio file It will not be evident where the file was stopped and started again except by the gap in time as noted by the time stamps 2 18 TRANSLATING RETRANSLATING Should it ever become necessary to retranslate a file digitalCAT offers two choices You may retranslate the entire file or from a specific point through the end of the file ECER Options Tools view Help Translator Options Tools View Help i Start Translation Start Translation i Dictionaries si Dictionaries Commands Commands Realtime Macros Realtime Macros Steno Source Steno Source Retranslate All Retranslate All Retranslate From Current Location Retranslate From Current Location Archive Steno Archive Steno To retranslate an entire file e Press ALT T to open the Translator menu Use the arrow
72. e different witnesses or different examinations HEADER The top and bottom boxes are used to position the header on the page The Centered box when checked will tell the program to display the reduced header centered on the page The font button allows you choose in which the font the header should appear The Edit Header button allows you to type in the text of the reduced header 5 16 FINISHING A JOB FOOTER The top and bottom boxes are used to position the footer on the page The Centered box when checked will tell the program to display the reduced footer centered on the page The font button allows you choose in which font the footer should appear The Edit Footer button allows you to type in the text of the reduced footer PRINT ACROSS This setting will tell the program to print the pages consecutively across the paper In other words page number one would be in the upper left corner of the paper Page two would be directly to the right of it in the upper right corner PRINT DOWN This setting will tell the program to print the pages consecutively down the paper In other words page number one would still be in the upper left corner of the paper but page two would now be directly below it in the bottom left corner When done setting your reduced options press ENTER or click the OK button to preview or print the reduced document Once the reduced options have been set they will remain set until you again alter t
73. e first letter of the name of your steno writer or click the drop down arrow as is circled in the image above For example if you are using a Stentura writer you could press the letter S The various options associated with that writer will appear in the Source window each time you press the letter You can also use the Arrow keys or the mouse to scroll through the list If you are using a Grand Jean writer place a check in the box Otherwise please leave this box blank There can be up to three options for your particular writer Disk Download or Realtime Ifyou will be writing realtime or downloading the notes from your machine s memory you must also designate a COM Port You will need to specify how you will be retreiving your notes For example if you wanted to do realtime with a Stentura 8000 you would set the source to Stentura Realtime If you wanted to download the notes from the machine s memory you would set the source to Stentura Download If instead you wish to translate the notes that were saved on the disk you would place the disk into your computer s floppy drive and choose Stentura Disk as your source 2 3 Chapter 2 digitalCAT USER GUIDE Steno Source Primary steno device Stentura Realtime C GrandJean Writer Secondary steno device None Output Text Combesat Translation Timer The value is in miliseconds A oe value of zero disables the timer One translation at a time
74. e line Once the name appears correctly make sure the Add new speaker to list box is checked so that the name will be stored in your Speakers List If you do not want the name to go into your list uncheck this box You may check uncheck this option by pressing ALT A When finished creating the new speaker name press ENTER The paragraph your cursor was on should now appear with the speaker identification you selected 4 17 Chapter 4 digitalCAT USER GUIDE To edit a speaker name e Make sure the Speakers List dialog is open If not you can press ALT E to open the Edit menu then press E again for Speakers e Highlight the speaker identification that you wish to edit e Press ALT E to edit that identification Press ENTER when finished editing To delete a speaker name Make sure the Speakers List dialog is open If not you can press ALT E to open the Edit menu then press E again for Speakers Highlight the speaker identification that you wish to delete Press ALT D to delete that identification Press ENTER when finished editing The Speakers List can also be displayed by executing the Change Speaker command This command will display the list of speakers so that you may easily change the identification of a By paragraph or a Colloquy paragraph OTHER PARAGRAPH COMMANDS Toggle Answer The Defendant This command will toggle an Answer paragraph with a Colloquy paragraph with THE DEFENDANT
75. e marks around text Highlight the text that you wish to have quoted Press the double or single quote key The highlighted text will then be surrounded by quotes If the last highlighted word was followed by a comma or a period that punctuation mark will automatically be added inside the quotes You can move other punctuation marks inside the quotes by pressing the quote key a second time With the words still highlighted press the quote key a third time to remove the quote marks PARENTHESIS To add a set of parenthesis around a word or multiple words e Highlight the text that you wish to have within parenthesis e Press either the open or closing parenthesis key SHIFT 9 or SHIFT 0 Press the parenthesis again to move punctuation within the parenthetical Press it again to remove the parenthesis PUNCTUATION COMMANDS digitalCAT has a number of editing commands associated with punctuation You can of course punctuate by moving your cursor to the correct location as described above but you can also use the following commands Please note that if your formatting information is set up properly most punctuation at the ends of paragraphs will be handled automatically For example a Question paragraph 4 25 Chapter 4 digitalCAT USER GUIDE should automatically generate a question mark when another type of paragraph stroke is written Toggle Comma Dash This command will toggle the next comma dash or semi c
76. e menu Print Current Page This command will send only the page the cursor is on to the printer This command is useful when setting up or altering your formatting information You can see how the formatting will look by printing a single page This is a shortcut for the Print gt Current Page item under the File menu Standard Keys ALT F2 Print Setup This command will display the Print Setup dialog From this dialog you can select the printer you wish to use as well as some of your printing options This is a shortcut key for the Print Setup item under the File menu FILES SPLITTING AND APPENDING FILES digitalCAT allows you to split a file into two files It also allows you to merge or append two files together You may need to split a file into multiple volumes or you may need to split a second witness into his own file You may also need to append two files together at some point 4 55 Chapter 4 digitalCAT USER GUIDE To split a file e Place the cursor at the location where the files should be split Everything to the left and above the cursor will be placed in the first file Everything to the right and below the cursor will be placed in the second file With the cursor in the correct location use the Split File command or press ALT F to open the File menu Then press T for Split A dialog will ask you to save the first portion of the file Choose a name for the first part of the file and press ENTER or click
77. e note that the second dictionary will remain intact EXPORT A DICTIONARY You may export a dictionary to two formats RTF and Stentura 8000 Exporting to RTF could be used to transfer files between different CAT systems Exporting 3 24 DICTIONARY ENTRIES to your Stentura 8000 will allow you to see your translations appear on your machine s screen Please see the ConvertSten8000 section of this chapter for information on exporting your dictionary for your Stentura 8000 To export a dictionary to RTF format Make sure the dictionary you wish to export is open e Press ALT F to open the File menu e Press E for Export to RTF Type a name for the RTF copy of your dictionary e Press ENTER or click the Save button to save the RTF file IMPORT A DICTIONARY To import an RTF dictionary e Make sure a blank dictionary is open You may create a new dictionary by going to File gt New e Press ALT F to open the File menu e Press I to Import RTF The entries contained within the RTF dictionary will be added into this previously blank dictionary BACKING UP A DICTIONARY Make sure the dictionary you wish to backup is not open If it is open press ALT F to open the File menu Press C to close the open dictionary To backup a dictionary e Press ALT F to open the File menu e If you wish to backup the dictionary to a floppy disk press F to choose that option If you wish to backup the dictionary to some oth
78. e removed from its current dictionary and placed into another dictionary Press ALT M to move the current entry CLOSE Pressing this button will close the dialog Press ESC or ALT L to close the dialog FORMATTING COMMANDS Stenovations has implemented a number of commands into digitalCAT that help to make formatting particular sections of a job easy Bold Text This command will bold any selected text Pressing this command with bolded text highlighted will return the text to normal Italicize Text This command will italicize any selected text Pressing this command with italicized text highlighted will return the text to normal Standard Keys QuickKeys Underline Text This command will underline any selected text Pressing this command with underlined text highlighted will return the text to normal Standard Keys CTRL U QuickKeys U Subscript Text This command will make any selected text subscript Pressing this command with subscripted text highlighted will return the text to normal 4 44 EDITING Superscript Text This command will make any selected text superscript Pressing this command with superscripted text highlighted will return the text to normal Change Font Executing this command will allow you to change the font of selected text Insert Page Break Pressing this command will insert a manual page break in your text Using this command will automatically cause the next line to begin as the f
79. e sure the Confirm Replacement box is checked If this box is marked a confirmation window will appear at each occurrence of the text found in the transcript This lets you make sure that only the items that you wish to replace 4 31 Chapter 4 digitalCAT USER GUIDE are replaced Any occurrence of a word that is correct can be skipped This also prevents accidental incorrect replacements of words or letters FIND COMMANDS Find This command will open the Search for text dialog allowing you to begin your search If the Steno Window has focus this command can also be used to find Steno This command is a shortcut for Edit gt Search Standard Keys CTRL F QuickKey F Find and Select This command will open the Search for text dialog just as the Find command but when a match has been found it will be highlighted This command is a shortcut for Edit gt Search and Select Find Next This command will repeat the previous search Use it to move the next occurrence of the item for which you searched Standard Keys F3 Find Next and Select Just as with the Find Next command the previous search will be repeated This command will find the next occurrence of the item you searched for but unlike the Find Next command it will highlight the found item Find and Replace This command will display the Find and Replace dialog It allows you to replace found text with new text This command is a shortcut for Edit gt Replace Standa
80. e text after the question mark is capitalized e Press ENTER to add the entry to your dictionary 3 20 DICTIONARY ENTRIES DECIMAL POINT To define a decimal point Place a period in the English Translation window pane Make sure the steno in the Steno box is correct Place any letters you may occasionally add or drop in the Shadows Drops box Press ALT N to mark Attach Numbers This feature will attach any surrounding numbers to the decimal point Press ENTER to add the entry DICTIONARY MAINTENANCE Most dictionary maintenance features and functions can be found in the Dictionary Maintenance program included with digitalCAT OPENING DICTIONARY MAINTENANCE To open Dictionary Maintenance Go to START Pm Place your cursor over PROGRAMS or ALL PROGRAMS Place your cursor over DIGITALCAT Ponary Maintenance Click DICTIONARY MAINTENANCE to open the program Untitled Digital CAT Dictionary Maintenance File Edit Search Tools View Help Dis ele 51 Table is not open A Ready 3 21 Chapter 3 digitalCAT USER GUIDE USING DICTIONARY MAINTENANCE To create a new dictionary from Dictionary Maintenance e Press ALT F to open the File menu e Press ENTER for NEW e Choose a name for the new dictionary e Press ENTER or click the Save button to save the new dictionary To open a dictionary once in Dictionary Maintenance e Press ALT F to open Dictionary Maintenance s File menu e Pr
81. e the Edit Conflict section of the next chapter for further help in defining conflicts Although the dictionary entry will be defined as a conflict the appropriate article will appear in the transcript so long as this resolution option is checked The translation will not appear as a conflict in this regard Press ALT A to check A An Resolution PHONETIC THEORY Outlines not defined in any active dictionary can still be translated into English based on the way you write steno DigitalCAT will first look through all active dictionaries to find a translation If unsuccessful it will attempt to phonetically translate the stroke based on your theory file For more information and help customizing your theory file please see the Logic Editor chapter of this manual Theory Use C Program Files Digital CAT Digitext tm lgc Commands C Program Files Digital CAT Realtime Commands rem ACTIVATING THE THEORY FILE In order to use the theory file it must be turned on e Locate the Theory box approximately halfway down the Dictionary Setup window e Press ALT U to turn on or off the use of the theory file When the USE button appears pushed in and a lighter color the theory file is enabled SELECTING A THEORY FILE There are several logic files included with digitalCAT Select the file that best represents the theory style you learned Modifications can be made to this theory file to better reflect your
82. e the Quick Type command When editing a transcript type the letters assigned to the word or phrase followed by the spacebar For example typing ex then the spacebar could insert the text Exhibit No marked for identification at the position of the cursor QuickKeys Toggle This command will take you in and out of QuickKey mode Standard Keys QuickKeys A UNDO This feature will undo the last actions performed in inverse order Undo Reverses the last actions performed Standard Key CTRL Z QuickKey Z You can also activate the Undo command from the Edit menu Press ALT E to open the Edit menu from the menu bar Then press U or the ENTER key to activate the Undo function and the last function will be reversed NAVIGATING IN TRANSCRIPT EDITOR Moving the cursor or caret in digitalCAT is accomplished by using the Caret commands Most of these commands are pre defined in digitalCAT but they can be redefined to suit your personal editing style The commands that are already defined in the digitalCAT keyboard setup are shown 4 8 EDITING Caret Document Beginning Moves the cursor to the very beginning of the transcript Standard Key CTRL PAGE UP Caret Document End Moves the cursor to the very end of the transcript Standard Key CTRL PAGE DOWN Caret Down Moves the cursor down one line Standard Key DOWN ARROW QuickKey M Caret End of Word Moves the cursor to the end of the curr
83. ee a list of theories Double click on the one with your theory s name Please note that Stenovations does not carry all theories The Self Extractor window will appear as shown on the following page Press ALT U to unzip the file 1 6 GETTING STARTED WinZip Self Extractor My Dichexe E To unzip all files in My Dict exe to the specified folder press the Unzip button Run WinZip Browse Close MV Overwrite files without prompting Unzip to folder am Files Digital CAT Dictionaries About pres presa passi psi Help DIGITALCAT TUTORIAL VIDEOS You may find a number of tutorial or training videos on your CD ROM Double click the Tutorials or Video folder on the disc to see a listing of the videos Double click any of the videos to begin playing it in your default viewer If you notice that you only get audio with no video try installing the codec The codec installation can be found in the listing of videos Simply double click it and click the Install button when prompted TRANSCRIPT EDITOR The following sections of this chapter will guide you through setting up your software in order to quickly get you started All of these settings and options will be found in the Transcript Editor program A full description of these settings as well as many others can be found in the chapters of the full manual available from Stenovations You can find and open the Transcript Editor program by doi
84. en the Index menu Then press ENTER on Witness Press ENTER again on New The Enter New Witness dialog will appear with the highlighted name already typed in Press ENTER to accept the witness name An asterisk will appear before the line number at the left of the screen When you see this asterisk you know that the witness is flagged e Repeat this process for any other witnesses that may appear in your transcript 4 50 EDITING Enter New Witness Witness Name Fonn Doe EE FLAGGING AN EXHIBIT To flag an exhibit as marked e Place the cursor on the line where the exhibit was marked Invoke the Exhibit New command or press ALT I to open the Index menu Press H for Exhibit Press ENTER on New The Insert Exhibit dialog will appear Insert Exhibit Name v Number v Marked C Admitted C Marked and Admitted Description Auto increment number Start With Focus On Name Number Description Capitalize first letter of description NAME This area holds the name of the group to which this exhibit belongs This may be Plaintiff s Exhibits or Defendant s Exhibits Place ALT N to place the cursor in this box NUMBER This area determines the exhibit number For example if this is exhibit four then this item should show the number four Press ALT U to place the cursor in this box 4 51 Chapter 4 digitalCAT USER GUIDE MARKED Select this item to flag where an exhibi
85. eno notes in digitalCAT TRANSCRIPT EDITOR Translating is done in the Transcript Editor program To open this program double click the icon on your desktop or follow these steps to open it from your Start menu e Click the START button at the bottom of your screen e Place your cursor over PROGRAMS e Place your cursor over DIGITAL CAT e Click on the TRANSCRIPT EDITOR icon STENO SOURCE The steno source tells the program where your steno notes will come from Depending upon the choices available for your writer the notes could be stored on a floppy disk held in the writer s memory or they may stream directly to the computer as you write realtime Selecting a Steno Device DigitalCAT is compatible with the vast majority of available steno writers When setting this option you may notice several choices available for your particular brand of writer 2 2 TRANSLATING To Select Your Steno Writer Press ALT T to open the Translator menu then T again for Steno Source Steno Source Primary steno device Stentura Realtime CI GrandJean writer Secondary steno device None Output Text Translation Timer The value is in miliseconds A One line at a time 2500 value of zero disables the timer One translation at a time O Hold back translations at a time Realtime Backup Transcript Folder C Other Location Disk Download Backup older cas e Now press th
86. eno window will search for steno strokes instead of English KEY CTRL F 4 42 EDITING Dictionary Query When focus is in the Steno window strokes may be highlighted by pressing the SHIFT button with the UP and DOWN ARROW keys Once a stroke or set of strokes is selected pressing the Q key on your keyboard will display the Dictionary Query dialog This dialog will tell you how the selected steno is defined and in what dictionary it is defined This is a very useful feature when trying to determine where a bad or incorrect dictionary entry is hiding Dictionary Query Dictionary Name JEnglish Flags C Program Files Digital CAT Dictionaries main dct worked Remove Copy To Move To STENO This area shows the selected steno This is the steno that is defined DICTIONARY NAME This area shows the name of the dictionary in which the steno is defined ENGLISH This area shows how the steno is currently defined FLAGS This area shows any flags that may be checked with the current entry REMOVE Pressing this button will remove this dictionary entry This is useful if it is an incorrect dictionary entry Press ALT R to remove the entry 4 43 Chapter 4 digitalCAT USER GUIDE COPY TO Pressing this button will copy this entry to another dictionary Press ALT C to copy this entry MOVE TO Pressing this button will move this entry to another dictionary Please note that the entry will b
87. ent word Caret Left Moves the cursor one character to the left Standard Key CTRL LEFT ARROW QuickKey SHIFT J Caret Line Beginning Moves the cursor to the beginning of the current line Standard Key HOME Caret Line End Moves the cursor to the end of the current line Standard Key END Caret Next Paragraph Moves the cursor to the beginning of the next paragraph Standard Key SHIFT ENTER QuickKey H Caret Next Steno Moves the cursor to the next steno stroke Caret Next Word Moves the cursor to the next word Standard Key CTRL K or RIGHT ARROW QuickKey K Caret Page Down Moves the cursor down one screen page Standard Key PAGE DOWN QuickKey SHIFT M 4 9 Chapter 4 digitalCAT USER GUIDE Caret Page Up Moves the cursor up one screen page Standard Key PAGE UP QuickKey SHIFT I Caret Paragraph Beg Moves the cursor to the beginning of the current paragraph QuickKey SHIFT B Caret Paragraph End Moves the cursor to the end of the current paragraph Caret Previous Paragraph Moves the cursor to the beginning of the previous paragraph Caret Previous Steno Moves the cursor to the previous steno stroke Caret Previous Word Moves the cursor to the previous word Standard Key LEFT ARROW QuickKey J Caret Right Moves the cursor one character to the right Standard Key CTRL RIGHT ARROW QuickKey SHIFT K Caret Sentence Beg Moves the cursor to the beginning of the current sentence Ca
88. er SELECT and HIGHLIGHT To select an item means to place the mouse arrow directly over that item and left click INSERTION POINT CARET Terms for the cursor which is the blinking bar or box indicating where the next text will be added 6 3 Chapter 17 digitalCAT USER GUIDE KEY COMBINATIONS Windows utilizes key combinations to perform certain steps and eliminate the need to use the mouse to carry out commands Whenever you need to press two or more keys at one time a plus sign will appear between the keys For example ALT F means to press the ALT key AND the F key at the same time Do not press the key File Edit Index Format Translator Options Tools Yiew Help When opening a menu from the menu bar File Edit Index Format etc it may be necessary to press and release the ALT key and then press the associated letter In some keyboard setups a command may be defined as that ALT LETTER If you press that key combination it will execute the command instead of opening the menu For example in the default digitalCAT keyboard setup ALT O is defined as Open File If you press ALT O a dialog prompts you to select a file It does not open the Options menu By first pressing and releasing the ALT key then pressing O the Options menu will open MOVING AROUND IN WINDOWS It is entirely possible to move around in digitalCAT without using the mouse Nearly every command and task can be accomplished with the keyboard
89. er location press B e Press SHIFT TAB to place the cursor in the list of dictionaries Use the ARROW KEYS to choose the dictionary you wish to backup from the list 3 25 Chapter 3 digitalCAT USER GUIDE e Once the dictionary is highlighted press ENTER or click the Open button to begin the backup process e If you chose to backup to another location choose your location from the next window Follow the on screen prompts to complete the dictionary backup A message will inform you when the backup is complete Until you see that message follow any prompts the program may give you If you are backing up your dictionary to floppy disks make sure to keep the disks labeled The order of the disks is very important DynaZIP ZIP Request Please insert the first disk of the Multi volume set Press OK when ready or Cancel to abort cne To restore an archived dictionary e Press ALT F to open the File menu If your dictionary is on floppy disks press S If your dictionary is not on a floppy disk press R e Choose the location of the dictionary and the name of the dictionary you wish to restore e Press ENTER or click Open to begin the restoration process Follow all on screen prompts as they appear A message will tell you when the dictionary has been restored COPYING AND MOVING DICTIONARY ENTRIES Dictionary Maintenance also allows you to easily move or copy entries from one dictionary to another To m
90. es up to 255 characters long CREATING AN INCLUDE FILE To create an include file e Create a new transcript file You can do this by selecting New from the file menu Press ALT F to open the File menu Then press ENTER for New Type the text to be included in the file exactly as you want it to appear when included e Ifyou need to center or single space text Highlight the text that you are going to change if it is multiple lines Press ALT M to open the Format menu Press P for Paragraph Then press ENTER for Change Current Style Select the correct style from the list For example you could select Center or Single Spaced to apply the appropriate formatting SS Center will make text single spaced and centered Don t forget to use Stoppers The Find Next Untranslate command will stop at any text enclosed by square brackets Text within these brackets is called a stopper Stoppers can be used around text such as Defendant Defendants and DATE Stoppers can be easily replaced or filled in after an include is inserted into a transcript 5 2 FINISHING A JOB STOPPERS Place square brackets where text will need to be added or altered The Find Next Untranslate command can find these stopper stoppers This will allow you to easily type in the text that needs to be added here hear If the text will appear in other locations such as DATE you can use the Search and Replace command to replace the s
91. ess O for Open e Press SHIFT TAB to place the cursor in the list of dictionaries Use the ARROW KEYS to highlight the dictionary you would like to open e Once the correct dictionary is highlighted press ENTER to open that dictionary Once a dictionary is open you will notice that the Dictionary Maintenance window is divided into three columns The first column shows the steno The second shows the English that corresponds to that steno The third column uses letters to indicate which flags are checked on the entries You can choose to see a fourth column that displays the entry number by checking the appropriate selection under the View menu Ra Dictionary 10 New StenDictMain dct Digital CAT Dictionary Maintenance File Edit Search Tools View Help Dim STKPWHR FPLT KW TS SC STKPWHR FPLT SKW TS KW TS peas SC STKEWHR FPLT SKW TS 188 sc STKPWHR FPLT STPH FPLD Si sc STKEWHR FPLT Ra sc KW T n PI KW TS i S KW T P KWx TS S PH B t P TKHR R PN TKHR R PN S PH L TKHR R 1 million S0 PH L TKHR R 10 nillion T PH L TKHR R 2 million P PH L TKHR 3 million H PH L TKHR R 4 nillion A PH L TKHR R 5 million F PH L TKHR R 6 million P PH L TKHR R 7 million L PH L TKHR R 8 million T PH L TKHR R 9 million P BGT s Px BGT S PH PBD amp PH PED amp PS AO SL AQx E P SKW TS i S SKU T P SKWx TS S 0 E a S AO E EPL en AOx ER re s ES s S TW EUBGS
92. etter O to open this menu e Press C for CIC The CIC Setup window will appear as is shown on the following page PORT PARAMETERS PORT The port parameter allows you to transmit your realtime feed out to another computer You must set the Port value to the correct COM port number that will be transmitting OUT to the other computer See the Selecting a COM port section of this chapter for help with this BAUD RATE This must be set to the baud rate of the realtime receive software This value is almost always 2400 TRANSCRIPT BUFFER BUFFER LAST LINES OF TRANSCRIPT This setting will hold back or buffer a number of lines of the transcript You may specify the number in the box This allows the reporter a small window of time to make corrections such as asterisk deletions before the software transmits the translations to the CIC software In rare instances a small buffer number may be needed to allow certain formatting information to be passed to the CIC software The default value for this box is zero OUTPUT BUFFERED LINES IF NO STROKES ARE RECEIVED WITHIN MILLISECONDS This setting will tell the program to release any text that may be held within the 2 20 TRANSLATING CIC Setup Port Parameters Page Format Port E Baud Rate 2400 v Tab Space E Maximum Markings 20 CIC Options I Time Stamp Save CIC receive file F Auto Flush T Password Protect Transcript Buffer Buffer last 0
93. eyboard setup If not please see the Job Entry section of Editing chapter Once you have performed one of these methods the Add Entry dialog box will appear 3 2 DICTIONARY ENTRIES Add Entry Main Dictionary dct J English Translation Steno Shadows Drops Ending Tags Og Il 1 2 3 4 5 6 7 8 Flags C Prefix C Attach Numbers CI Suffix C Double Last Cl gs x C Capitalize Next C OR Ending Dist C Attach Letters Proper Name Global C Spell check on an Add 13 asa adat clea cancel O This occurence Here to end O Whole transcript ADD ENTRY DIALOG LOCATING THE DICTIONARY NAME After the Add Entry dialog opens you may confirm that the entry will be placed into the appropriate dictionary The name of the dictionary in which the entry will be placed is located on the title bar enclosed by square brackets In the above graphic the Main Dictionary will receive the entry The area that specifies this has been circled You may change the destination dictionary in a number of ways e Pressing F11 will toggle through the active dictionaries e Pressing F12 will open the Dictionary List allowing you to select in which dictionary you would like to place this entry You may also click the Pick A Dictionary button which is circled below Clicking this button will have the same effect as pressing the F12 key
94. h as include files or to spell check a recently appended or added portion of the transcript 5 8 FINISHING A JOB To spell check a portion of the document e Place your cursor where you would like to begin checking e Press ALT L to open the Tools menu e Press ENTER for Spell Checker e Press H for Check Here to End The spell check will begin from the location of the cursor BATCH SPELL CHECK The batch spell check is an advanced feature of digitalCAT that can save you a lot of time spell checking a file This feature goes through the file and populates a list of all errors it finds Once the list is displayed you can go straight to the errors you need to change ignoring the proper names medical terms and any other items that are not really errors and do not need to be altered Because you are skipping common types of errors that would normally slow you down you will save time when spell checking To run a batch spell check e Press ALT L to open the Tools menu Double Questi e Press ENTER for Spell Checker albe wort e Press B to run the Batch Spell check availabilities Bluefield complaintant Once the Batch Spell check has been done you may bring the box up again without re running the spell check To view the batch spell check e Press ALT L to open the Tools menu Ronceverte runned e Press ENTER for Spell Checker Uh e Press V to view the batch list e Next Suggest dd Clo
95. h to use that command Please note that when you delete a command there will NOT be a confirmation dialog asking if you are sure 4 6 EDITING To delete a command e Highlight the command that you wish to delete e Press ALT D or click the Delete button to delete the highlighted command QUICK TYPE Keyboard Setup Standard Key Commands Quick Keys Quick Type Current Quick Type Wherupon Plaintiff s Exhibit No was marked for identification Macros V Quick Type commands are case sensitive The Quick Type feature is the third tab in the Keyboard Setup window By using this editing feature letters can be assigned to a word or phrase When the assigned letters followed by the spacebar are typed the word or phrase will be inserted into the transcript at the location of the cursor To add a Quick Type command Make sure the Quick Type tab is the active tab If it isn t press CTRL TAB until it becomes the active tab e Press ALT A to add a new Quick Type command Type the letters to be assigned to the text in the Command box Add Quick Type Command Sea Cancel 4 7 Chapter 4 digitalCAT USER GUIDE Press TAB to move the cursor to the Text box Type the desired text Press ENTER to save the new Quick Type command To edit the text of a Quick Type command Highlight the active Quick Type command e Press ALT E or click the Edit button to edit the text To us
96. he Print menu It allows you to print the steno notes from a file This feature can also be used to print the notes even if they come from a paperless machine With the Print menu open press the letter S for steno The Print Steno dialog will appear 5 20 FINISHING A JOB Steno Printing Setup PAGE MARGINS Page Margins The margins are the Left 0 07 Top 0 07 ee ee eee distances from the Right 007 Bottom 0 07 edges of the page to _ the area where the C Print Page Numbers steno will actually C Print Header print Print Footer PRINT PAGE Columns per page 13 NUMBERS aa This setting when asia checked will print O Strokes From To page numbers at the bottom of each page of steno notes PRINT HEADER This setting when checked will print the transcript header associated with the page from which the steno is pulled PRINT FOOTER This setting when checked will print the transcript footer associated with the page from which the steno is pulled COLUMNS PER PAGE This setting controls the number of columns of steno notes that will be printed on each page PRINT RANGE You can either print all of your steno notes or just a specific portion To print a specific portion select Strokes and enter the beginning and ending strokes that you would like to print EXPORTING TO ASCII Transcript Editor offers a number of file formats in which you may save a file These
97. he suffix key and search the dictionaries again for a matching outline If the outline now matches a dictionary entry the Translator will assume the final D S Z or G was meant to be a suffix stroke so it will first translate the word according to the dictionary entry then add either at the appropriate ending It will also apply any necessary grammatical rules USE D S Z G RULE BEFORE THEORY If this option is marked the D S Z G Rule will be applied to untranslates before digitalCAT attempts to use the Phonetic Theory File to translate the outline Press ALT Y to check Use D S Z G Rule Before Theory USE D S Z G RULE AFTER THEORY This feature will apply the D S Z G Rule after digitalCAT refers to the Phonetic Theory File to translate the stroke into English Ifthe theory file is unsuccessful in finding a translation then the software will apply the D S Z G Rule to attempt to translate the outline Press ALT G to check Use D S Z G Rule After Theory 2 13 Chapter 2 digitalCAT USER GUIDE A AN RESOLUTION If you write a and an the same way checking this option will instruct the program to automatically select whichever is appropriate The steno outline for a and an must be defined as a conflict in your dictionary in order for digitalCAT to select the correct article You would need to define the conflict as a an with the a coming first Please se
98. headers on reduced pages Margins Header Footer Top 50 Top 0 20 Top 1050 Bottom g50 Bottom 0 50 Bottom 10 80 Left 25 M Centered MV Centered Right T Font Font Edit Header Edit Footer Gutter Side C Top Print Across Print Down 0 25 5 15 Chapter 5 digitalCAT USER GUIDE TRANSCRIPT FONT This setting allows you to set which reduced print font you wish to use Some fonts are larger than others and may cause the reduced print to become misaligned Please preview the reduced transcript before printing Some fonts are listed multiple times with numbers following them The number is the size or pitch of the font The larger the number the larger the size MARGINS Margins are the distances from the edges of the page to the actual document These values control the position of the document on your paper GUTTER The gutter is the amount of space to allow for binding or hole punches The gutter should be used to measure this instead of the left margin for duplex printing purposes The gutter can be set to the side of the page if the binding or holes will be on the side It can also be set to the top of the page if the binding or holes will be at the top PRINT TRANSCRIPT HEADERS ON REDUCED PAGES This setting will tell the program to show the headers that appear on each page at the top of each page in the reduced document This can be used if you use multiple headers in a document say to denot
99. hem Because the software gives you the freedom to move your header and footer it is possible to move them BEHIND the reduced document If your header and or footer do not appear on your reduced document it may be hidden behind the text Adjust the position until it becomes visible PRINT OR PREVIEW A LANDSCAPE REDUCED TRANSCRIPT This feature will print two reduced pages of transcript sideways across a standard sheet of paper With the menu open press the letter L to print or preview a landscape reduced transcript The Landscape Reduced dialog will appear 5 17 Chapter 5 digitalCAT USER GUIDE This dialog allows you to control how the landscape reduced transcript will appear As this dialog is very similar to the previous please refer to the previous comments for a full explanation of each item on this dialog PRINT OR PREVIEW A NOTESCRIPT TRANSCRIPT A NoteScript version of the transcript resembles the reduced or four to a page version It however only has two reduced pages per page The rest of the space is taken up by lines used for writing notes With the Print or Print Preview menu open press the letter N to display the EcoNote dialog PRINT OR PREVIEW A WORD INDEX Transcript Editor can automatically create a word index for you With the Print or Print Preview menu open press the letter I for Index The Create Index dialog will appear Create Index Print Words Using Exclusions Z Exclude Words Columns Excl
100. his command will display the Exhibit dialog allowing you to edit a marked exhibit Standard Keys CTRL SHIFT E Exhibit Delete This command will remove a marked exhibit Witness New This command will allow you to mark a new witness Witness Edit This command will allow you to edit the name of a marked witness Witness Delete This command will delete a marked witness Objection New This command will mark a new objection Objection Delete This command will delete a marked objection Insert Examination Index Invoking this command will attempt to insert an Examination Index at the location of the cursor Insert Exhibit Index Invoking this command will attempt to insert an Exhibit Index at the location of the cursor 4 54 EDITING Insert Objection Index Invoking this command will attempt to insert an Objection Index at the location of the cursor Index Update This command will update the page numbers included in an index This command is useful if further editing or insertion of indexes may have altered the page numbers PRINT COMMANDS Preview Transcript Using this command will display the Print Preview of the transcript This command will show you the transcript exactly as it should print This is a shortcut for the Print Preview gt Transcript item under the File menu Standard Keys ALT FI Print This command will send the transcript to the printer This is a shortcut for the Print gt Transcript item under the Fil
101. iew display Doing this allows you to see your formatting changes before you print them out Please see the Formatting chapter for specific instructions on using these features PRINT AND PRINT PREVIEW MENUS There is basically only one difference between the Print and Print Preview menus listed under the File menu The Print menu will send the document information straight to the printer The Print Preview menu will display that same information directly to the screen To open the Print menu e Press ALT F to open the File menu e Press P for Print e Press the letter that corresponds to what you would like to print Print Preview gt Current Page Print Setup Capitalized Transcript Reduced Landscape Reduced NoteScript Index Steno 5 13 Chapter 5 digitalCAT USER GUIDE To open the Print Preview menu e Press ALT F to open the File menu e Press V for Print Preview e Press the letter that corresponds to what you would like to print Print gt Print Preview Transcript Print Setup Capitalized Transcript Reduced Landscape Reduced NoteScript Index PRINT OR PREVIEW TRANSCRIPT This selection will send the entire transcript to the printer or to be previewed If you are previewing the transcript the preview will begin at the page the cursor is currently located With the menu open press the letter T to print or preview the entire transcript You can easily print the current transcript f
102. ile management screen Please see Chapter 9 for more information on file management This is a shortcut command for the Windows Explorer item under the Tools menu Standard Keys ALT CTRL W 4 58 EDITING SPECIAL COMMANDS Word Count This command will display the number of words in the document Definition If you have Microsoft Encarta or Bookshelf installed and linked to digitalCAT pressing this command will show you the definition of the word the cursor is currently on Please see General Options in Chapter 2 for more information on linking Encarta or Bookshelf to digitalCAT Standard Keys SHIFT F9 Stedman s Medical Definition If you have Stedman s Medical dictionary installed on your computer pressing this command will show you the medical definition for a word the cursor is on TRANSLATING COMMANDS Translator Commands This command will display the Command Editor You can use the Command Editor to setup and alter your realtime commands Please see Chapter 5 for more information on the Command Editor Translator Dictionaries This command will display the Dictionary Setup dialog From this dialog you can add or remove dictionaries and set your artificial intelligence preferences Please see Chapter 6 for more information on this dialog Standard Keys ALT CTRL D Translator Set Font If translation is being done in the buffer you can use this command to set the font of the text within the buffer The larger
103. ily hyphenate two words without having to move the cursor to the space between the words To hyphenate multiple words highlight them using one of the Select commands then press the hyphen key Example semi transparent STITCHING Highlight the word that you would like to stitch With the word highlighted press the hyphen key The word will then be stitched You may press the hyphen key again to undo this action You can also use the Stitch Word command as is described below Stitch Word This command will stitch the word the cursor is on whether the word is highlighted or not Pressing this command again will remove the stitch and return the word to normal DASH Just as mentioned above you can place a hyphen between two words by simply pressing the hyphen key There will be no space between the words and the hyphen Pressing the hyphen key again will change the hyphen into a dash There will be a space between the words and the dash Example Did you strike that SLASH In most keyboard setups the slash key will take you in and out of QuickKeys mode To place a slash between two words highlight those words and press the 4 24 EDITING slash key The space between the words will be replaced with a slash You can also type a slash key by pressing and holding the CTRL key with the slash key This will insert a slash into your document however it will not automatically remove any spaces QUOTES If you wish to place quot
104. ing information A Word file will hold your border page numbers line numbers and other formatting information exactly as it appears in your transcript To save your transcript in Microsoft s Word format you MUST have Microsoft Word installed on your computer To save a transcript as a Word file e Press ALT F to open the File menu e Press A for Save As Now press W for MS Word Document Save Transcript i Template New Session RTF Print gt MS Word Document Print Preview Archived Transcript Print Setup ASCII The Save As dialog will appear e Ifneeded change the name or saving location of the file e Press ENTER or click the Save button to save the file and close the dialog 5 25 NOTES Reviewing Terms Properties amp Settings 2 WINDOWS REVIEW Whether you are completely new to using Windows based applications or just need a quick refresher on the basic fundamentals this Windows review should be quite helpful This chapter will describe the basic Windows terms give a general overview of the desktop tools and explain the taskbar This is just a brief summary of the many Windows features It is not meant to replace or substitute for any Microsoft Windows manual For a more in depth discussion of any terms or techniques discussed here please refer to an authorized Microsoft Windows manual TERMS amp DEFINITIONS These terms apply when using digitalCAT as well as
105. ing once again will return the letter to lowercase Tapping the SHIFT key twice in rapid succession will capitalize the word the cursor is currently on Tapping the SHIFT key twice again will return the word to lowercase Tapping the SHIFT key three times rapidly will capitalize the entire line the cursor is on Again tapping three times will return the line to lowercase CAPITALIZATION COMMANDS Capitalize Current Letter This command will capitalize the letter the cursor is currently on This command can be used to capitalize letters in the middle of words such as the name McAdams If the letter is already capitalized using this command will return it to lowercase Standard Keys F6 Capitalize Entire Transcript This command will capitalize all text within a transcript Please note that if more text is added it will not be automatically capitalized Capitalize First Letter Capitalizes the first letter of the current word regardless of where in the word the cursor is If the first letter is already capitalized using this command will return it to lowercase Standard Keys F7 Capitalize Whole Line This command will capitalize the line the cursor is on 4 29 Chapter 4 digitalCAT USER GUIDE Pressing this command again will return the line to lowercase Standard Keys F8 Capitalize Whole Word This command will capitalize the word the cursor is on Pressing the command again will return the word to lowercase Stan
106. into two categories Standard Keys and QuickKeys Editing commands can be assigned into either of these groups Standard Key mode is the normal typing and editing mode Because of this most keys pressed on the keyboard will actually type words Standard Key commands are key combinations that execute commands as opposed to typing text Because these keys are pressed in the normal typing mode they must be pressed in conjunction with the CTRL ALT or SPACEBAR to execute the command You can also press the keys with the SHIFT key so long as the CTRL ALT or SPACEBAR is also included This means that CTRL S can execute one command and CTRL SHIFT S can execute an entirely different command Please note that some commands in this mode can be executed with a single key 4 2 EDITING such as pressing the DELETE key QuickKey mode is the quick editing mode QuickKeys perform the same functions as do Standard Keys but with a single key press or a single key in conjunction with the SHIFT key To use QuickKeys one MUST be in QuickKey mode The slash is the default key used to enter and exit this mode When the cursor is the traditional vertical bar the keyboard functions normally and you can use the Standard Key Commands If the cursor becomes a square black box a QuickKey mode is active Once QuickKeys are active the keyboard no longer performs as a normal keyboard entering text one letter at a time instead the keys
107. iod will be capitalized e Press ENTER to add the entry 3 19 Chapter 3 digitalCAT USER GUIDE Add Entry Main Dictionary dct English Translation A Commands F4 Spelling F9 Edit Conflict Shadows Drops AEE gi 2 Og 3 3 4 5 6 O Zz 8 ia Flags C Prefix C Attach Numbers Suffis C Double Last Cost C Capitalize Next 7 OR Ending Pen Attach Letters 7 Proper Name _ I Global Spell check on an Add Te Add amp Clear O This occurence Here to end O Whole transcript COMMA To define a comma e Place the comma in the English Translation window pane There must not be any spaces after the punctuation Make certain the steno is correct e Place any letters you may add or drop in the Shadows Drops box e Press ALT U to mark Suffix in the Flags area This flag ensures the comma is attached to the text that precedes it e Press ENTER to save the entry QUESTION MARK e Place the question mark and the Hard Space Token in the English Translation window pane Do not leave a space between them or after the Hard Space token Make sure the steno outline appears correctly e Place any letters you may add or drop in the Shadows Drops box e Press ALT U to mark Suffix in the Flags area This flag attaches the question mark directly to the text preceding it e Press ALT C to mark Capitalize Next in the Flags area This flag ensures th
108. irst line of the next page An automatic page break appears in the transcript as a dashed line A manual page break appears as a solid line across the screen Standard Keys CTRL ENTER Insert Hard Space A hard space is a space between two items that should remain together For example in the name Mr Smith the space between Mr and Smith would be a hard space The name Smith should never wrap to the next line without Mr wrapping with it By using this command you can glue words together so that they will always remain together even at the end of a line Insert Special Character Using this command will let you insert special characters into your document This is very useful when trying to write words of foreign origin such as resume Accented letters can be easily added making your transcript appear more professional and appealing Standard Keys CTRL BIRD CAGE FEATURE DigitalCAT includes an automatic Bird Cage feature This feature will put the closing parentheses on your title page These parentheses will be in perfect alignment and will stay in alignment even if you change the text To insert a Bird Cage e Highlight the text that will be within the Bird Cage e Press ALT E to open the Edit menu Press the UPARROW KEY to highlight Bird Cage Press the ENTER key to display the sub menu e Press ENTER again on Bracket Current Selection The Bird Cage dialog will appear 4 45 Chapter 4 digitalCAT US
109. lines of transcript Output buffered lines if no strokes are received within fo milliseconds value of zero will disable this feature Cancel transcript buffer if no strokes are written with the specified time limit This will allow writing followed by a pause or break to be transmitted to the CIC software without waiting on further strokes to push them out of the buffer NOTE A value of zero disables this feature Press ENTER or click OK when finished to save your settings and close this dialog Please note that clicking the CANCEL button or the X at the top right of this dialog will close the dialog WITHOUT saving your changes STARTING AND STOPPING CIC TRANSMISSION To transmit realtime feed from your computer you must first be translating realtime Once you have a realtime translation started the following instructions will show you how to begin transmitting your realtime feed to the computers connected to yours e First make sure that you are in a realtime session e Make sure that all realtime cables including those connected to the other computers are connected securely 2 21 Chapter 2 digitalCAT USER GUIDE CIC Setup m Port Parameters Page Format Port 5 Baud Rate 2400 v Tab Space 5 Maximum Markings 20 CIC Options T Time Stamp Save CIC receive file TT Auto Flush T Password Protect Transcript Buffer Buffer last 0 lines of transcript Output buffered lines if no
110. mater tells the program what type of paragraph You should never leave out the parameter when using a token that requires one Example Entries P BY with Prefix Suffix and Capitalize Next checked will insert a By paragraph SHORTCUT IN ADD ENTRY SCREEN CTRL Y P Paren with Prefix Suffix and Capitalize Next checked will insert a Parenthetical paragraph SHORTCUT IN ADD ENTRY SCREEN CTRL P P Center with Prefix Suffix and Capitalize Next checked will insert a center aligned paragraph 3 13 Chapter 3 digitalCAT USER GUIDE Add Entry Main Dictionary dct English Translation Commands F4 Spelling F9 Edit Conflict Steno a ee Drops Ending Tags Da Ds O O Flags Di O Prefix C Attach Numbers rr C Suffix C Double Last Cast C Capitalize Next 7 OR Ending Dist Attach Letters 7 Proper Name foo hu im Ion le did Ino Global C Spell check on an Add Tm Add amp Clear Cancel O This occurence Here to end O Whole transcript Do not use lt or gt in your dictionary entries Other programs may have used these symbols to designate tokens or different paragraphs but digitalCAT uses the French Brackets You must use these brackets for proper translation of tokens FORMATTING TOKENS b Words to be bolded b The b token will bold text Note that the words that need to be in bold type are between two tokens The fir
111. move an attorney from this firm listing highlight the correct name and press ALT M Add Attorney Name Mr John Doe ESQ Bar Number Email Other core 4 49 Chapter 4 digitalCAT USER GUIDE INSERT ATTORNEY NAMES FIRST Checking this box will display the attorney name before the firm name when the appearance is inserted If this box is unchecked the firm name will be displayed first INSERT INTO TRANSCRIPT Clicking this button or pressing the ENTER key will insert the highlighted attorney into the transcript To insert an appearance Press the Insert Appearance command or press ALT E to open the Edit menu Then press A to open the Firms dialog Select the firm for which the attorney works e Press TAB or ALT Y to move the cursor to the list of attorneys Use the ARROW KEYS to highlight the attorney you wish to insert Press ENTER once the correct name has been highlighted AUTOMATIC INDEXING digitalCAT can automatically generate and insert indexes for the examination of witnesses identification and admitting of exhibits and the location of objections During the editing process flag the witnesses exhibits or objections to be included in the indexes as you move through the transcript FLAGGING A WITNESS To flag a witness e Go to the area of the transcript where the witness is sworn in e Highlight the witness name Invoke the Witness New command or press ALT I to op
112. nally press ENTER to Start or Stop your session CIC Transmit Start Stop This command will begin or end transmission of translations to a realtime receive software Please use the menu command under Tools gt CIC to Start or Stop your CIC session Simply press ALT L to open the Tools menu Then press the I key for CIC Finally press ENTER to Start or Stop your session MACROS Macros are combinations of commands executed at once They can be very powerful features If you notice that you are constantly using the same series of commands you may wish to combine those commands in a macro That way you can execute the same series of commands with only one keystroke Macros and how to create them are explained completely in the full version of the digitalCAT manual 4 60 NOTES 4 62 Putting on the final touches FINISHING A JOB You have finished editing your job and now you are ready to put on the final touches This chapter will help you insert your include files like your cover pages and certificate pages It will also show you the different ways to run a spell check and save as ASCII RTF or Microsoft Word documents INCLUDE FILES Include files contain text and fomatting information Examples would include cover pages and certificate pages Once an include file has been created it can be inserted into a transcript while writing or while editing As can all Windows files includes can be saved with descriptive nam
113. nate Words dialog e Press ALT A to add a new Alternate Word entry Enter the word to in the first box Press the TAB key to move the cursor to the next box Enter the word too into that box Press the TAB key to move to the third box Enter the word two into that box Press ENTER when finished Then press ENTER again to close the Manage Alternate Words dialog Now when you use the Toggle Alternate Words command on the words to too or two they will be changed into the next word Some reporters stack the final D with the word to When that happens it could translate as the word today So the sentence She wait today go should read She waited to go To add ed to as an alternate word for today e Place the cursor on the word today Press the Toggle Alternate Words command Ifthe word today is not in your Alternate Words list you will be prompted to create a new Alternate Words entry for it The Alternate Words dialog will be displayed The cursor will be in the second box Type ed to in the second box Press ENTER when finished The word today should have changed to the word to The ed ending should have also been added to the previous word You can eliminate a number of stacking and common writing errors by utilizing the Alternate Words command 4 41 Chapter 4 digitalCAT USER GUIDE INSERT OVERWRITE Typing can be done in two
114. nd The list of commands will automatically scroll to attempt to find the command that you are typing PRINTING THE CURRENTLY DEFINED COMMANDS Once the Keyboard Setup dialog is open you may print the list of currently defined commands Take note of the tabs across the top of the dialog If you wish to print the Standard Key commands make sure that tab is selected or in front If you would like to print the QuickKey commands make sure that tab selected or in front Once you have selected the tab you would like to print press ALT P or click the Print button to send the list of commands to your printer ADDING A COMMAND The Standard Key tab lists all of the currently defined Standard Key commands From this tab you can print the list add a new command or delete a command You can also specify whether you would like to use the SPACEBAR to execute commands The QuickKey tab lists all of the currently defined QuickKey commands From this tab you can print the list add a new command or delete a command To add a command Make sure the correct tab Standard Keys or Quick Keys is active If it isn t press CTRL TAB until it becomes the active tab Press ALT A or click the Add button to add a new command The Add Keyboard Command dialog will be displayed If you know which command you wish to add simply begin typing the name of that command The list will scroll down to match the letters that you type You can als
115. nd dictionary entries that end with the English written in the box below the option This allows you to send only entries that contain certain suffixes Once you have made your selection press ENTER to continue moving or copying the entries to another dictionary A Choose Dictionary dialog will appear e Press SHIFT TAB to place the cursor in the list of dictionaries Use the ARROW KEYS to highlight the dictionary to which you wish to add the entry or entries e Once the correct dictionary is highlighted press ENTER or click the Open button to send the entries to the selected dictionary THE SEARCH MENU The Search menu allows you to sort the dictionary by English or by steno find a particular entry or replace English or steno with other English or steno Press ALT S to open the Search menu ESSEN Tools View Help GO TO ENGLISH i lecting this item from th ill Go to English Ctri E Selec ing this item from the menu wi sort the dictionary alphabetically to Go to Steno Ctrl S the English selected The cursor will be placed at the first occurrence of Search English the English requested Search Steno Search Partial Steno With the Search menu open press E for this option Without the menu open press the letter F Replace English Replace Steno Replace Partial Steno GO TO STENO Selecting this item from the menu will sort the dictionary by steno to the steno requested The cursor will be placed at the first occ
116. ng programs that have been opened Once an application is opened a rectangular button appears on the taskbar listing the program s icon and name The button that appears to be a lighter color and pushed in is showing which program is currently active SWITCHING BETWEEN APPLICATIONS To switch between programs that are open and listed on the taskbar simply click on the rectangular button that lists the name of the application you wish to make active Switching between programs can also be done from the keyboard by pressing ALT TAB This will bring up a window that lists all programs on the taskbar The last program that was used will be highlighted To switch to that program simply release the ALT and TAB keys To choose another program keep the ALT key pressed down and tap the TAB key again The next application will be highlighted Keep tapping the TAB key until the program you wish to make active is highlighted Then release both keys at once ALT TAB can be very useful when there is a lengthy pause in proceedings Another transcript can be opened and you can be working on it When you need to go back to the current transcript simply press and release ALT TAB CLOSING PROGRAMS ON THE TASKBAR Before shutting down the computer take a quick look at the taskbar All programs listed on the taskbar should be saved and closed before the computer is turned off to prevent accidental loss of data To close and save programs quickly e
117. ng the following e Click on the Start button e Put your cursor over Programs NOTE TO WINDOWS XP USERS Your screen may say All Programs e Put your cursor over Digital CAT e Click on Transcript Editor 1 7 Chapter 1 digitalCAT USER GUIDE ADJUSTING YOUR VOLUME To adjust your volume you would click on the sound icon in your system tray Windows XP hy Se he 9 10 AM Windows 98 K wizy 10 00 4M Double clicking these icons will open the volume control dialog This screen controls the playback volume and will allow you to easily adjust your volume levels Simply drag the sliders up or down the vertical bar to adjust the volume To adjust your recording volume With the Volume Control window open go to Options e Click Properties In the window that appears select Recording e Click OK The Recording Control window will appear In this window Microphone needs to be selected and its volume up ii Recording Control Options Help Mono Mixer Stereo Mixer Line In Microphone Balance Balance Balance Balance Po Pit oF git oP abo Volume Volume Volume Volume C Select C Select C Select Select Conexant AMC Audio 1 8 NOTES 1 10 CHAPTER 2 TRANSLATING Translating steno notes 2 TRANSLATING One of the tasks that you will be performing often with the software is translation This chapter covers the aspects of translating your st
118. nstruct the program to begin converting the dictionary If you receive a message that there will not be enough memory on your machine for all of the entries please try removing one or more of the dictionaries from the list 3 32 NOTES 3 34 Editing your transcripts EDITING Stenovations has incorporated hundreds of powerful editing features into digitalCAT that are designed to make the job of transcript production simple and fast To open a transcript that has already been created e Press ALT F to open the File Menu Ifthe transcript you wish to open has been used recently it will be listed at the very bottom of the menu in the Recent Files section If the file is listed here press the number that appears before the file such as 1 2 3 or 4 Doing this will open the file You may skip the rest of these instructions If the transcript is not listed at the bottom of the menu please continue through these steps e Press O for Open The Open File dialog will appear Press SHIFT TAB to move focus to the list of files Use the arrow keys to highlight the name of the transcript to be opened Once the correct transcript is highlighted press ENTER to open it Ifthe transcript has already been opened before it will reopen to the location the cursor was located when the file was closed This will allow you to resume editing where you left off STANDARD KEYS AND QUICKKEYS Editing commands are grouped
119. o 8 pm Eastern Time Monday through Friday Phone 304 346 8363 Fax 304 346 8376 Email support stenovations com TECHNICAL ASSISTANCE Phone 304 346 8363 Fax 304 346 8376 Email support stenovations com WEBSITE www stenovations com Please note that this guide is not the full software manual The comprehensive software manual may be obtained through Stenovations or their website at the contact details above CHAPTER 1 GETTING STARTED Getting Started with digitalCAT Software GETTING STARTED WELCOME TO digitalCAT Welcome to the digitalCAT User Manual This chapter will help you quickly get started on your new software It covers the installation of the software as well as how to get started on your first job Thank you for using digitalCAT and again Welcome digitalCAT is a 32 bit Windows only application Before installing Stenovations digitalCAT software you may want to check our list of recommendations MINIMUM REQUIREMENTS digitalCAT only requires that you have Windows 98 Second Edition Windows ME Windows 2000 or Windows XP installed and running on your computer MINIMUM RECOMMENDATIONS Windows 98 SE e 64 megabytes of RAM memory e 400 MHz Pentium or 100 Pentium compatible processor e 100 megabytes of free hard disk space for installing digitalCAT Windows ME and Windows 2000 e 128 megabytes of RAM memory e 400 MHz Pentium or 100 Pentium compatible processor e 100 megab
120. o use the PAGE UP PAGE DOWN and ARROW KEYS to move through the list 4 5 Chapter 4 digitalCAT USER GUIDE e Once the command that you wish to define is highlighted press the TAB key or ALT Y to place the cursor in the Keys box Press the key that you wish to associate with this command or use the PAGE UP PAGE DOWN and ARROW KEYS to highlight the keyboard key you wish to use to execute this command e Select either CTRL ALT or SPACE or a combination to be used with the keyboard key to execute this command Press ALT H to mark the SHIFT box Press ALT T to mark the CTRL box Press ALT L to mark the ALT box Press ALT S to mark the Space box Press ENTER or click the OK button to add this command and key combination to the list of active Standard Key commands KEY COMBINATION IN USE If the key combination you have selected is already defined as a command the Key combination in use dialog will be displayed Key combination in use p Defined as Insert A Paragraph we Overwrite current definition Press Y to overwrite the existing command with the one you have just made e Press N to keep the current command and return to the Add Keyboard Command dialog to select a new key combination DELETING ACOMMAND When an active command is deleted it will be deactivated and removed from the list of active commands It can always be added back to the list at a later time if you should ever decide you wis
121. ocument This command will also cut the steno and audio link allowing you to paste the steno and audio for the copied text into another area or another transcript This command should be used with the Media Paste command Media Paste Just as the Paste command mentioned above this command will paste or insert the text from the clipboard into the current document at the cursor location This command will also paste any steno or audio link that was also placed on the clipboard If you wish to cut or copy media you must use the Media Paste command to paste the media with the text TRANSPOSE WORDS Transposing or altering the order of words can be accomplished automatically Transpose Words This command will invert the order of the two words right after the cursor Capitalization changes will be made where appropriate Standard Keys CTRL O QuickKeys X Example You have becomes Have you 4 36 EDITING EDIT WORD Edit Word is one of the most powerful commands included with digitalCAT This command allows you to quickly make many editing and typing changes If you use QuickKeys for editing you can use the Edit Word feature to avoid going in and out of QuickKeys mode to insert text Edit Word Very similar to a single replace command the Edit Word command allows you to make changes to selected text These changes will only be applied to the text selected Standard Keys CTRL W QuickKeys R Edit Word Ol
122. of the Add Entry dialog allows Prefix AttachNumbers you to specify characteristics assigned to an entry Suffix f Double Last The flags that are checked will control the way the Capitalize Next OR Ending text is handled when translated For example if Attach Letters Proper Name the Prefix flag is checked on an entry then when translated or globaled this translation will attach to the text that follows it More than one flag may be checked on any entry PREFIX An entry flagged as a prefix will connect to the text immediately following it eliminating the space between the two words Examples of words that this flag would apply to anti circum con inter pre Mr trans and un Press ALT P to place a check in the Prefix box SUFFIX An entry flagged as a suffix will connect to the text immediately in front of it to the left eliminating the space between the two words Examples of possible suffixes are tion ary ed ing cation ectomy emia and ful It is also important to note that the Suffix flag will also automatically perform any applicable grammatical rules For example attaching the ing ending to the word 3 7 Chapter 3 digitalCAT USER GUIDE Flags I Prefix Attach Numbers TO Suffix l Double Last Capitalize Next OR Ending P Attach Letters Proper Name run would automatically double the letter n to correctly spell running Press ALT U to mark the Suffix box
123. of the current transcript The text will be placed on the clipboard Please note that any previous text on the clipboard will be removed Standard Keys CTRL X Cut Line This command will cut the line the cursor is on out of the current transcript This line will be placed on the clipboard Please note that any previous text on the clipboard will be removed Cut Paragraph This command will cut the paragraph the cursor is on out of the current transcript This paragraph will be placed on the clipboard Again any previous text on the clipboard will be removed Cut Word This command will cut the word the cursor is in regardless of whether 4 35 Chapter 4 digitalCAT USER GUIDE or not that word is capitalized This word will be placed on the clipboard Any previous text on the clipboard will be removed Paste This command will paste or insert the text from the clipboard into the current document It also has the ability to paste formatting information Standard Keys CTRL V Media Copy Just as the Copy command mentioned above this command will place selected text on the clipboard This command will also copy the steno and audio link allowing you to paste the steno and audio for the copied text into another area or another transcript This command should be used with the Media Paste command Media Cut Just as the Cut command mentioned above this command will place selected text on the clipboard and remove it from the current d
124. olon to the next item on that list A comma will be changed into a dash a dash to a semi colon and a semi colon to acomma This command will find the next occurrence of one of these punctuation marks to toggle meaning you can be a number of words away from the actual occurrence of the mark This allows you to easily alter punctuation without moving your cursor Standard Keys SHIFT lt QuickKeys SHIFT lt Toggle Period Question Mark This toggle command will find the next period question mark or dash That punctuation mark will be toggled to the next one A period will become a question mark a question mark a dash and a dash a period This command allows your cursor to be relatively far away from the punctuation mark that you wish to change Because this command will search for the next punctuation mark that it can alter it can be used to alter punctuation without moving the cursor Standard Keys SHIFT gt QuickKeys SHIFT gt Toggle Last Period Question Mark This command will toggle the last period question mark or dash to the next item even if there is another punctuation mark between the cursor s location and the end of the paragraph The final period will become a question mark a question mark will become a dash and a dash will become a period This command because it alters the final punctuation mark in the paragraph allows you to be a number of words away from the location of the punctuation You can easily
125. ould like to take with the duplicate entry 3 9 Chapter 3 digitalCAT USER GUIDE Duplicate Entry R UPBG Cancel Is currently defined as rung Rio The new definition is running What would you like to do Replace the old definition Keep the old definition Create Conflict The top box of this dialog shows the steno that is duplicated IS CURRENTLY DEFINED AS This area shows you the current English definition in the top box and the flags if any that are checked on the current entry in the lower box THE NEW DEFINITION IS This area shows the new English definition in the top box and the flags if any that are checked on the new entry in the lower box Select one of the following options e Press R to replace the old definition with the new one e Press O to keep the old definition e Press C to create a conflict between the two entries Press ENTER to tell digitalCAT to handle the duplicate entry in the manner selected TOKENS Tokens are special types of dictionary entries that tell the program it has some sort of task to perform This task can be as simple as inserting a new type of paragraph to inserting a certificate include file 3 10 DICTIONARY ENTRIES Add Entry Main Dictionary dct English Translation Commands F4 Spelling F9 Edit Conflict Steno Shadows D tops Ending Tags A number of tokens can be entered into the A
126. ove or copy an entry to another dictionary e Press ALT E to open the Edit menu e Press V to Move an entry to another dictionary or press C to Copy an entry to another dictionary The following dialog will appear 3 26 DICTIONARY ENTRIES Copy To Another Dictionary Selected entry Entries that contain Ta ance C Briefs Single Strokes with English longer than letters Partial Steno Words that begin with Words that end with SELECTED ENTRY This item will only send the highlighted entry to the other dictionary ENTRIES THAT CONTAIN Selecting this item will allow you to send only dictionary entries that are Phrases entries that consist of multiple words Numbers entries that contain numbers Conflicts conflict entries Proper Names entries with the Proper Name flag checked BRIEFS Selecting this item will allow you to send single stroke dictionary entries that have an English translation longer than the number specified in this box PARTIAL STENO Selecting this option will allow you to send dictionary entries that contain the steno specified in the box below this option WORDS THAT BEGIN WITH This option will allow you to send dictionary entries that begin with the English written in the box below the option This allows you to send only entries that contain certain prefixes 3 27 Chapter 3 digitalCAT USER GUIDE WORDS THAT END WITH This option will allow you to se
127. ow by default To select another keyboard file click on the down arrow to open the list of available keyboards Click the one you wish to use Press ENTER to move to the next installation window Startup Menu This window asks if you would like digitalCAT s Translator Editor to start automatically each time the computer is started This shortcut is quite handy when 1 4 GETTING STARTED writing realtime since once the Translator Editor has been started you are merely a couple of keystrokes away from being able to write into a file If you are uncertain whether you would like digitalCAT to start automatically you may leave this setting checked If you should desire this feature can always be disabled at a later time Digital CAT Installation x Ready to Install You are now ready to install Digital CAT Fress the Next button to begin the installation or the Back button to reenter the installation information Ready to Install DigitalCAT is now ready to be installed on the computer Press ENTER to begin the installation A status bar will appear on the screen showing the progress of the digitalCAT software installation Installation Completed When digitalCAT has been successfully loaded onto the computer the Installation Completed window will appear Press ENTER to finish the installation 1 5 Chapter 1 digitalCAT USER GUIDE INSTALL UPDATE FROM CD ROM Sometimes an update or build
128. previous windows in case changes need to be made before the software is installed on your computer For those who are new to the Windows environment we invite you to look over Chapter 12 for a basic Windows review 1 3 Chapter 1 digitalCAT USER GUIDE Select Destination Directory Digital CAT Installation Xi The Select Destination Directory Select Destination Directory screen as shown is the first screen that appears after the Welcome ce ione screen As this window shows digitalCAT will be placed on the C drive by default This destination can C Program Files Digital CAT Browse be changed to suit your computer s internal configuration or merely to meet your personal preferences If you are unsure about the correct placement of the software please Lie leave it as the default location Changing the Destination Directory Press R for the BROWSE button The Select Destination Directory window will open Highlight the location or folder where the digitalCAT software should be installed e Press ENTER to save the new destination path and return to the previous window e If you are satisfied with the new destination path press ENTER to move to the next installation window Choose Keyboard Command DigitalCAT comes with several keyboard command setups to choose from including the command setups used by other CAT systems The digitalCAT keyboard is displayed in the wind
129. ranslate each stroke by searching the dictionaries listed in the Dictionary Setup window The search begins with the dictionary that is at the top of the list To insure proper translation the JOB dictionary must be listed first and the MAIN dictionary must be listed last 2 9 Chapter 2 digitalCAT USER GUIDE Ge It is VERY important that the Job dictionary be listed as the first dictionary and the Main dictionary as the last All other CAT TIP dictionaries may be listed between these two dictionaries CHANGING THE DICTIONARY ORDER If the dictionaries are not listed in the proper order JOB dictionary first and MAIN dictionary last they can be rearranged To move a dictionary e Use the Up or Down Arrow keys to highlight the dictionary to be moved e Press ALT V or click the Move Up button to move the dictionary upwards in the list e Press ALT D or click the Move Down button to move the dictionary down CREATING A NEW DICTIONARY This button will create a new dictionary and place it at the top of the Dictionaries window To create a new dictionary e Press ALT N or click the New button The Save As window will open e Type in a name for the new dictionary then press ENTER e The new dictionary will now be listed at the top of the Dictionaries window Remember that the order of dictionaries is important If the dictionary needs to be moved down the list use the Move Down button or press ALT D REMOVING A DICTIONA
130. rd Keys CTRL R QuickKeys SHIFT F Find Next Punctuation This command will place your cursor on the next punctuation mark Find Previous This command will repeat a Find or Search up the transcript It will tell the program to find the previous occurrence of the word you searched for Find Previous and Select Just as the Find Previous command this command will find the previous occurrence of the word you searched for This command will 4 32 EDITING also highlight the occurrence once it is found Find Previous Punctuation This command will place your cursor on the previous punctuation mark GO TO COMMANDS Go to Page Line Using this command will display the Go to Page Line dialog This is a shortcut command for Edit gt Go to Page Line Standard Keys ALT G Type the page number in the first box then press the TAB key to move to the next box Enter the line number on that page of the transcript that you would like the cursor to be placed Press ENTER or click the OK button to move the cursor to that page and line number Go to Time If you would like to be taken to a specific time within a transcript use this command The program will place your cursor at that time This is a shortcut for Edit gt Go to Time Use the up or down arrow keys to change the time stamp or enter the numbers from the keyboard pressing the right or left arrow keys to move past each colon displayed in the box Press the RIGHT
131. ret Sentence End Moves the cursor to the end of the current sentence Caret Up Moves the cursor up one line Standard Key UP ARROW QuickKey I SELECTING OR HIGHLIGHTING Many editing features are performed on text that has been selected or highlighted Once text has been highlighted editing features can be used on that text such as fast deletion of multiple words copying or cutting text making multi word dictionary entries and much more Unselected words 4 10 EDITING Every Select command can be repeated or used in combination with other Select commands to highlight additional text Once a letter or word has been selected only cursor movement will adjust the selection To remove highlighting hit the Escape key or use the Select Reset command Select Document Beginning Highlights from the location of the cursor to the beginning of the transcript Select Document End Highlights from the location of the cursor to the end of the transcript Select Down Highlights text to the right of the cursor and down one line Standard Keys SHIFT DOWN ARROW Select Left Selects or deselects one character to the left Use this command after a word has been selected to deselect characters at the end of the word This allows for a dictionary entry to be made for the root word to look up a definition or perform a Find function Standard Keys CTRL SHIFT S or SHIFT ARROW LEFT Select Line Beginning Highlights
132. rom the menu bar by clicking the button that looks like a printer psa see You can also easily preview the current transcript from the toolbar by clicking the Preview Transcript icon psa see PRINT CURRENT PAGE This selection only exists under the Print menu This selection will send only the page the cursor is on to the printer This will allow you to see how formatting information such as borders and margins will appear By only printing a single page you can also print a corrected page without wasting a lot of paper or ink on a full transcript 5 14 FINISHING A JOB With the Print menu open press the letter C to send only the current page PRINT OR PREVIEW CAPITALIZED TRANSCRIPT This selection will print or display a version of the transcript in all capital letters even if the transcript doesn t appear in all capital letters Press the letter A to print or preview a capitalized version of the transcript PRINT OR PREVIEW A REDUCED TRANSCRIPT A reduced transcript is sometimes referred to as a mini transcript or a condensed transcript It is a transcript printed as four small pages on one page To print or preview a reduced transcript press the letter R The Reduced dialog will appear We suggest that you preview the reduced transcript before printing it for the first time to make certain all of your settings are correct Preview Reduced Transcript Transcript Font Courier New 8 J Print transcript
133. s item will allow you to replace occurrences of steno with other steno even if it exists with other steno With the Search menu open press P to open the Replace Partial Steno dialog DETERMINING THE NUMBER OF ENTRIES To get an entry count e Press ALT T to open the Tools menu Press E for Entry Count The number of entries contained within this dictionary will be displayed Dictionary Maintenance Entry Count 60268 SPELL CHECK ON ADD To keep the Spell check on add box checked on every Add Entry screen e Press ALT T to open the Tools menu e Press S for Spell Checker eee view Help Compact and Repair Entry Count Spell Checker 3 30 DICTIONARY ENTRIES COMPACT amp REPAIR These two options can help with some dictionary issues If your dictionary experiences problems please contact our technical support department for assistance Compact and Repair should only be performed on a dictionary that has been backed up and only when instructed by one of our techinicians CONVERTSTEN8000 To convert your dictionary for use on your Stentura 8000 machine Open the START menu at the bottom of your Windows screen e Place your cursor over PROGRAMS or ALL PROGRAMS TR e Place your cursor over DIGITALCAT ConvertSten8000 e Click ConvertSten8000 to open the Stentura 8000 Disk Builder ta Stentura 8000 Disk Builder Stentura 8000 Memory Destination Available Memory 2MB of 0 A 2096640 C 3MB C
134. se i 6 1 1 1 1 1 2 1 2 3 1 2 5 1 1 iw 5 9 Chapter 5 digitalCAT USER GUIDE BATCH SPELL CHECK DIALOG The batch spell check will display the Spelling Errors dialog to show you the errors it has found lt Double Questi 1 WORD lt Double Word gt 6 alot 1 This column shows how the word s currently appear availabilities 1 ithi i ree within the transcript complaintant 1 1 1 E jiojoi 2 CUR i a This column shows the current number of the item you anawna Lewisburg 3 are working on For example if an incorrect spelling elas appears three times throughout the transcript and you Ronceverte GR are checking the second appearance this number ie would indicate two Uh 1 di f M u T l TOT Previous Net This column shows the total number of occurrences of Add Close this error For example if an error appears three times throughout a transcript this column would indicate a three PREVIOUS This button will take you to the previous error found This would either be the error above the current error in the list or the previous occurrence of the current error NEXT This button will take to you the next error found This would either be the next occurrence of the current error or the next error down the list SUGGEST This button displays the normal spell check dialog It allows you to correct the error by offering suggestions or allowing you to type in your own correction 5
135. speaker icon and the Volume Control window will appear The window you see represents the playback volume ii Volume Control Options Help Volume Control Wave SW Synth CD Audio Line In PC Speaker Balance Balance Balance Balance Balance Balance gt 4 gt dd 9 dip 3 404 4 0 Volume Volume Volume Volume Volume EIET C Mute all Conexant AMC Audio To switch to the recording volume window e Click the Options menu e Click Properties e Click the option button in front of RECORDING Adjust volume for Playback Recording Other e Click OK The recording volume controls will appear Microphone Make sure there is a check mark is in the Select box under alance Microphone If there is not click once in the Select box place a p 4 check in it Microphone must be selected before recording can occur Volume e Once you have adjusted your volume you may close the dialog Select 6 9 Chapter 17 digitalCAT USER GUIDE This icon appears on laptop computers only when they are using battery power By holding the mouse arrow over the battery icon a small box will appear displaying the current amount of battery charge and the estimated amount of time that charge can operate the computer Battery Icon FILES For help finding and controlling files please see Chapter 9 File Management 6 10 NOTES
136. st it displays Once this command is pressed a list of active dictionaries will appear Select the dictionary into which you wish to place the entry from this list Standard Keys CTRL T Job Entry 1 Stroke Job Entry 4 Stroke These commands will place entries of the corresponding stroke count into the Job dictionary For example pressing the command for Job Entry 4 Stroke will bring up the Add Entry dialog with the next four steno strokes ready to be defined This allows you to quickly define multiple stroke entries without having to highlight anything Remember to add more strokes press SHIFT DOWN ARROW when the Add Entry dialog is open To take away strokes press SHIFT UP ARROW Standard Keys CTRL 1 4 Main Entry 1 Stroke Main Entry 4 Stroke These commands will place entries of the corresponding stroke count into the Main dictionary For example pressing the command for Main Entry 3 Stroke will bring up the Add Entry dialog with the next three steno strokes ready to be defined This allows you to quickly define multiple stroke entries without having to highlight anything Remember to add more strokes press SHIFT DOWN ARROW when the Add Entry dialog is open To take away strokes press SHIFT UP ARROW Standard Keys ALT 1 4 ENTER amp SHIFT ENTER If you have text selected you can press the ENTER key to quickly add all of the English and steno you have selected to the Main dictionary If you press SH
137. st token orders the program to begin bolding The second shows the program where to stop bolding If you forget to put the second token in the dictionary entry the program will not know where to stop bolding and may continue to bold written text Remember to close the bolding by placing the second token at the end of the entry Also note that the letters are lowercase in this token Case is important when using tokens SHORTCUT IN ADD ENTRY SCREEN CTRL B Example entry b These words will appear bolded b 3 14 DICTIONARY ENTRIES i Word to be italicized i SHORTCUT IN ADD ENTRY SCREEN CTRL I Example entry 1 These words will appear in italics i U Words to be underlined U SHORTCUT IN ADD ENTRY SCREEN CTRL U Example entry U These words will appear underlined U B Letters to be subscript B SHORTCUT IN ADD ENTRY SCREEN CTRL T Example entry B 2 B S Letters to be superscript S SHORTCUT IN ADD ENTRY SCREEN CTRL R Example entry S 2 S SYMBOLS A Inserting a caret in a dictionary entry SHIFT 6 will tell the program to insert a hard space This type of space unlike the space bar will not denote separate 3 15 Chapter 3 digitalCAT USER GUIDE words Therefore it will not allow words to separate at the end of a line For example an entry for Dr Smith would keep the name Smith with it s title If there isn t enough room at the end of the line for both items
138. t has been marked Press ALT M to select this item ADMITTED Select this item to flag where an exhibit has been admitted If an exhibit has been marked then admitted on another page you will need to create a NEW exhibit Do not edit the existing exhibit Press ALT A to mark this item MARKED AND ADMITTED Select this item to flag where an exhibit is both marked and admitted Press ALT R to mark this item DESCRIPTION This area will hold the description of the exhibit This description will appear in the index For example you may enter the word Photograph to denote that exhibit 5 was a photograph Press ALT D to place the cursor in this box FLAGGING AN OBJECTION To flag an objection Place your cursor in the colloquy paragraph that contains the objection Press the Objection New command or press ALT I to open the Index menu Press O for Objection Press ENTER on New The asterisk should appear to the left of the line number When it does the objection has been marked 4 52 EDITING INSERTING THE INDEXES EXAMINATION INDEX e Place the cursor at the location where the index should be inserted Invoke the Insert Examination Index command or pressALT I to open the Index menu Press X to insert the Examination Index The Examination Index should be inserted EXHIBIT INDEX e Place the cursor at the location where the index should be inserted Invoke the Insert Exhibit Index comman
139. tence End Selects from the current caret position to the end of the sentence Standard Keys ALT Select Up Selects from the cursor position up one line Standard Keys SHIFT ARROW UP DELETING digitalCAT has a number of deleting commands that can make removing incorrect text a simple and easy process 4 12 EDITING Delete Last Letter This command will delete the last letter of the word the cursor is currently on It can be pressed multiple times to remove more letters This command is useful for removing suffixes such as an s It is more efficient to use the Add Change Word Ending command to alter suffixes Standard Key SHIFT BACKSPACE QuickKey SHIFT O Delete Line This command will delete the current line Standard Key ALT D Delete Line Beginning This command will delete from the current cursor position to the beginning of the line Delete Line End This command will delete from the current cursor position to the end of the line Delete Next Character Deletes the character immediately to the right of the cursor Standard Key DELETE QuickKey SHIFT D Delete Next Space Deletes the next space joining the current and next words together Standard Key SHIFT SPACE or CTRL N QuickKey SHIFT N Delete Next Word Deletes the text between the cursor and the next word or punctuation mark Standard Key CTRL D or SHIFT DELETE QuickKey D Delete Previous Character Deletes the chara
140. the Add Change Word Ending command When the dialog appears press G for the ing ending The suffix ing will be added to the end of the word Note that the letter N will be doubled to correctly spell the word running To add a new ending With the Endings dialog open press ALT A or click the Add button The Add Ending dialog will open e Enter the Quick Selector you would like to use This will be the letter you press once the Endings dialog is open to add or remove this ending from a word e Press the TAB key to place the cursor in the Ending box Enter the new ending here Press ENTER when done The new ending will be added to your list 4 38 EDITING Add Ending Quick Selector Du Ending To edit an ending With the Endings dialog open highlight the ending you wish to edit e Press ALT E or click the Edit button to display the Edit Ending dialog Make any changes necessary e Press ENTER when done to save your changes To remove an ending With the Endings dialog open highlight the ending you wish to remove e Press ALT D or click the Delete button to remove this entry ALTERNATE WORDS Alternate Words allow you to quickly correct common mistakes and change a word or phrase to another word or phrase For example using the Toggle Alternate Word command on the word their could transform it into the word there Alternate Words is a powerful feature that can help
141. the Save button Choose Filename for First Part Savein QTranscipts v agm 09 30 2004 1038 Thursday trn AutoSaveUntitted trn Save as type Transcript Files trn v Cancel Another dialog will ask you to save the last portion of the file The name you gave the first file will still be typed in If you simply wish to add Vol II or something similar to the end press the RIGHT ARROW KEY and type your addition If you wish to completely rename the file begin typing to overwrite the highlighted name with your typed text Press ENTER or click the Save button when finished Choose Filename for Last Part Save in Transcripts ssi me 09 30 2004 1038 Thursday trn s AutoSaveUntitted trn File name file vol 2 trn Save astype Transcript Files tm v Cancel 4 56 EDITING To append a file e Make sure that the first file is currently open Press the Append File command or press ALT F to open the File menu Then press the letter D for Append An Open dialog will appear Press SHIFT TAB to place focus in the list of files Use the ARROW KEYS to highlight the file that you wish to append e Once the correct file is highlighted press ENTER or click the Open button Regardless of cursor position the file will be appended to the end of the first document FILE COMMANDS Append File This command allows you to append another file to the end of the current file Executing this comm
142. topper with the correct text Place a pipe SHIFT BACKSLASH is a pipe between two or more words within a stopper such as Plaintiff Plaintiffs When the cursor is at the beginning of the stopper or conflict press the number one on your keyboard to select the first word the number two for the second word and so on Up to four words can be easily selected from the keyboard To save an include file e Highlight the portion of text that you wish to save as an include file If you would like to save all text as an include file you do not need to highlight anything e Press ALT F to open the File menu e Press A for Save As Press I for Include file The Save As dialog will appear Save As Save in Transcripts o ct Ee E Cert inc E Cover inc E Sign inc File name Save as type Include Files inc M Cancel 5 3 Chapter 5 digitalCAT USER GUIDE Type a descriptive name for the include file such as Cover or Title Press ENTER or click the Save button to save this include INSERTING AN INCLUDE FILE Include files can be inserted while editing or when writing a document The following section will explain how to insert an include while editing To learn how to insert includes while writing please see the Include File token in the Dictionary Entry chapter To insert an include file 5 4 Position your cursor where you would like to insert the include file
143. transcript You can even set your commands to mimic those that you may have learned while using another CAT system To see your current keyboard configuration Press and release the ALT key to place focus on the menus e Press the letter O to open the Options menu Press ENTER on the Keyboard selection The Keyboard Setup dialog will appear Keyboard Setup Standard Key Commands Quick Keys Quick Type Current Key Commands AddiChange Word Ending Ctrl E AddiChange Word Ending Space W Add Edit Alternate Words Alt Ctrl X Apply Template Alt Ctrl T Bookmark Add Alt F5 Bookmark Find Next Shift F5 Bookmark Find Previous F5 Bookmarks View Alt Ctrl F5 Delete Capitalize Current Letter pi Capitalize First Letter Capitalize Whole Line Capitalize Whole Word Shift F6 Capitalize Whole Word Shift F7 Caret Document Beginning Ctrl Page Up Caret Document End Ctrl Page Down Caret Down Arrow Down Macros Use Space Spacebar Delay 13 THE TABS The Keyboard Setup dialog is divided into three tabs Standard Keys QuickKeys 4 4 EDITING and Quick Type Select the tab that you would like to see by clicking on it with the mouse The currently selected tab will appear as if it is in front of the other tabs The tab that appears closest to you is the currently active tab You can also toggle the active tab by pressing CTRL TAB To find a specific command simply start typing that comma
144. twixt EF ve s PR PB P STPH FPLT PL KA EUGT Indicating TPHO RPS No response W EUBGS itness excuse DZ Witness nods PR PBZ s PR PBS S TPH FPL SL STPH FPLTS S STPH FPLTS S a Ready 3 22 P indicates the Prefix flag is checked You can toggle this flag by pressing CTRL P S indicates the Suffix flag is checked You can toggle this flag by pressing CTRL U C indicates the Capitalize Next flag is checked You can toggle this flag by pressing CTRL C L indicates the Attach Letters flag is checked You can toggle this flag by pressing CTRL L N indicates the Attach Numbers flag is checked You can toggle this flag by pressing CTRL N Or indicates the OR Ending flag is checked Pr indicates the Proper Name flag is checked DICTIONARY ENTRIES NAVIGATING IN DICTIONARY MAINTENANCE Moving around in Dictionary Maintenance is easy Use the following commands to do so Press the UP ARROW or the letter I to move up one entry Press the DOWN ARROW or the letter M to move down one entry Press the PAGE UP key to move up a page of entries Press the PAGE DOWN key to move down a page of entries Press the HOME key to move to the top of the dictionary Press the END key to move to the bottom of the dictionary There are a number of ways to add an entry through Dictionary Maintenance Press the letter A to Add an entry Press the INSERT key e Press ALT E to open the E
145. type of ASCII file to save a Save As dialog will appear Save As Save in 34 Floppy amp ea File name Save as type Page Image txt Cancel P Choose a name for the ASCII file and press ENTER If you would like to keep the name the same as your transcript file simply press ENTER e Once you have chosen a name the ASCII Options dialog will appear ASCII Options Page Range Copies All Number of copies O Pages l 1 Enter page numbers and or page ranges Insert form feeds on page breaks seperated by commas Fore example 1 2 5 12 PAGE RANGE If All is selected then all of the pages of the transcript will be saved as the ASCII file If you would like to specify pages to be saved e Select Pages by pressing ALT G Then press the TAB key to place focus in the Pages box Enter the page s you would like to save in the ASCII box Separate pages or ranges must be separated by a comma For example typing in 1 15 17 20 25 5 23 Chapter 5 digitalCAT USER GUIDE would tell the program to save pages through 15 page 17 and pages 20 through 25 to the ASCII file COPIES You can specify how many copies of this ASCII disk you would like to save here If you need to make more than one copy of this ASCII file enter the number you need in this box The program will prompt you when it is time to insert the next disk INSERT FORM FEEDS ON PAGE BREAKS Check this box only if
146. ude Pages Example Word Font Exclude Pages v __Word Font I 1 3 9 11 means skip DI pages one three and 3 Position Font nine through eleven Ca Eroi M Exclude Numbers Margins Header Footer Lowercase Top oso Top fozo Top fios Bottom oso Bottom fase Bottom jioso Left joas Centered I Centered Right ozs Font Font Gutter Edit Header Edit Footer Joso Side C Top Cancel PRINT WORDS USING This setting controls how words appear in the word index The options are Lowercase Uppercase and First Occurrence Lowercase This option will print all words in lowercase letters 5 18 FINISHING A JOB Uppercase This option will print all words in uppercase letters First Occurrence This setting will print the words as they first appear This setting is useful for names as they will appear capitalized in both the transcript and the index This setting however will cause words that make their first appearance at the beginning of a sentence to also be capitalized in the index COLUMNS This setting controls how many columns of words appear on each page The higher this number usually the more words that appear on the page This is very useful in large transcripts as it cuts down on the amount of pages the index takes up WORD FONT This setting controls the font for the words listed in the index POSITION FONT This setting controls the font for the locations where the words can be found PAGE NUM
147. uld be continuation paragraphs 4 16 EDITING Insert Paragraph Style This command will display the Choose Paragraph Style dialog A paragraph of the type you select will be inserted Select Replacement Text SPEAKER LIST Speakers LTA Toa The Speaker List allows you to 3 THE DEPONENT quickly select speakers for Colloquy pe THECOURIT and By paragraphs This lets you quickly correct dropped or mis stroked speaker identifications When the dialog first opens you will notice that the first 10 names have Edit Delete New Speaker o Edit numbers in front of them You may select any of these names by pressing V Add new speaker to list Cancel the number in front of the one you would like to insert This dialog has a dynamic list meaning the numbers will change depending upon the transcript The first speaker you identify in a transcript will be listed as number 1 The second will become number 2 the third number 3 and so forth You may also use the arrow keys to scroll through the list of names You could do this if you wanted to choose a name that was not in the top 10 You may need to create a new speaker If so please follow these steps e Once the dialog is open press TAB to place the cursor in the New Speaker box Type the name of the speaker just as you want it to appear Do NOT type the colon in the name Please note that if you type the name in lowercase you can press the F8 key to capitalize the entir
148. urrence of the Steno requested 3 28 DICTIONARY ENTRIES With the Search menu open press S for this option Without the menu open press the letter S SEARCH ENGLISH Selecting this item will find the occurrences of the English words requested With the Search menu open press N for this feature Without the menu open press SHIFT F To repeat the last search and find the next occurrence press F3 SEARCH STENO Selecting this item will find the occurrences of the Steno requested To select this item press S under the Search menu To repeat the last search and find the next occurrence simply press F3 SEARCH PARTIAL STENO Selecting this item will find the occurrences of the Steno requested even if it the steno exists with other steno To select this item you may use the ARROW KEYS to highlight the menu item Press ENTER once it is highlighted To repeat the last search and find the next occurrence simply press F3 REPLACE ENGLISH This item will allow you to replace occurrences of English with other English With the Search menu open press G to open the Replace dialog From this dialog selecting flags will also check the flags of the entries in which the English is being replaced 3 29 Chapter 3 digitalCAT USER GUIDE REPLACE STENO This item will allow you to replace occurrences of steno with other steno With the Search menu open press O to open the Replace Steno dialog REPLACE PARTIAL STENO Thi
149. will be placed as it would be written from the initial side of the steno machine For example pressing the letter J here would add SKWR to the steno If however the dotted box is on 3 5 Chapter 3 digitalCAT USER GUIDE the right side any entered letter will be placed as it would be written on the final side of the steno machine For example pressing the letter N here would place PB on the final side Pressing a vowel key will move the cursor from the initial side to the final side This allows you to easily add final keys without having to press the SPACEBAR or ARROW KEYS to move from one side to the other To remove letters from the steno inside the dotted rectangle in the Steno box press the corresponding key from your keyboard For example to remove the L from FPLT with the cursor on the final side you would simply press L Pressing a letter that does not currently appear in the steno will add that letter Pressing a letter that does currently appear will remove said letter SHADOWS DROPS Shadows Drops 1 n ani This feature of the Add Entry dialog is designed to 2 automatically generate multiple entries for every 3 possible misstroke you can make while writing the e ee text shown in the English Translation field This e TTT feature effectively eliminates the need to manually 7 make individual dictionary entries for the inevitable 8 misstrokes that will occur in the future The Shadows Drops
150. ytes of free hard disk space for installing digitalCAT Windows XP e 256 megabytes of RAM memory e 1 GHz Pentium or a 100 Pentium compatible processor e 100 megabytes of free hard disk space for installing digitalC AT 1 2 GETTING STARTED INSTALLATION FROM CD ROM You may have received a CD ROM with this manual If so please follow the steps outlined in the next few sections to install the digitalCAT software onto your computer e Close all programs that may be running on the computer Place the digitalCAT CD graphic side up into the CD drive e From the desktop double click on the My Computer icon Note to Windows XP users If you cannot locate the My Computer icon on your desktop it may be listed on your start menu Click on the Start button then single click on the My Computer icon Double click on the CD Drive icon e A window will display the contents of the CD Double click the Install Build icon that has the lowest number after it In the example shown you would choose digitalCAT Install Build 182b exe The installation process will now begin Baie la Welcome This Welcome window is the first window that will appear on your screen The following sections will step you through the rest of the installation screens When you have finished the task requested by each window press ENTER or click the NEXT button to move to the next one Clicking the BACK button will allow you to return to

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