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1. Find existing reservation Find available rooms Find results 5 matching reservations were found Host Purpose Time Room John Baker oard Meeting 09 00 AM AM Friday 19 September 2010 John Baker oard Meeting 09 00 AM M Friday 26 September 2010 John Baker joard Meeting 09 00 AM M Friday 3 October 2010 Find results 2 matches were found Fri 19 Sep 2012 Main _02 Main _01 CHANGING OR DELETING RESERVATIONS If you change or cancel a meeting RoomWizard will update the reservation and communicate to all meeting participants To change your reservation go to the RoomWizard web page and identify the date room and time of your meeting There are three ways to find an existing reservation On any computer on the same network as the RoomWizard enter the RoomWizard web address in a browser and go to the room and the date of your reservation Click the reservation in the timeline to open it e Use the Find menu option If you received an email when you made the reservation click the link in the email to go to the reservation Changing an existing reservation Locate your reservation on a timeline and select it Edit the reservation Click Save to save your changes or click Quit to return to the main reservations page without changing the reservation Deleting a reservation Locate your reservation on a timeline and select it 2 Click the Delete button on the reservation form If RoomWizard is i
2. trademarks and trademarks used herein are the property of their respective owners Order number 10 0003129 2010 Steelcase Inc All rights reserved All specifications subject to change without notice Printed in U S A on 30 post consumer recycled paper Trademarks used herein are the property of Steelcase Inc or of their respective owners
3. O 0 9 O e OL D D D 0 El A ES fellate RoomWizard Il scheduling System Meeting Room John Baker 01 00 pm 03 00 pm Project Meeting 01 00 pm WELCOME Schedule meetings faster and easier with RoomWizard The RoomWizard is a web based scheduling device mounted near a meeting room entrance or group area The interactive touch screen displays room availability and reservation details and allows you to schedule a room or adjust a reservation RoomWizard enables you to e View information about your reservation outside the room at meeting time so participants know they are in the right place e Easily adjust your current reservation Release a room for the benefit of colleagues in need of a space e Quickly determine occupied and available rooms by red or green lights e Grab a room for an uninterrupted impromptu meeting RoomWizard web pages enable you to e Reserve a room when you need it from any network computer Set up meeting reminders for participants e See the room reservations on other RoomWizards in the group About this Quickstart Guide RoomWizards can be set up to operate in Classic Mode using their own built in web based reservation system or in Synchronized Mode integrating reservations with your corporate calendar system Microsoft Office or Lotus Notes This Quickstart Guide introduces the RoomWizard and gives you an overview of how to use your RoomW
4. ailable room for impromptu use Some functions may be disabled by your System Manager The display automatically reverts to the current reservation after a few seconds ROOMWIZARD RESERVATION PAGES OVERVIEW RoomWizard w Reservation Find Help About SN TNT ES Mon 27 Sep 2010 Menu provides links to key menu options The default page is the Reservation page Calendar allows you to view create modify or delete reservations on that date RoomWizard Groups shows the timeline and reservation data for a set of RoomWizards Timeline shows the room s schedule for a selected date Click on any part of a timeline to view add edit or delete reservations 6 Time blocks show reserved red and free blue blocks of time Click any block to view create or modify a reservation Purpose describes the purpose of your meeting Host displays the key person associated with the reservation This might be you or the person you are making the reservation for The Host and Purpose appear on the RoomWizard touch screen Time drop down menus set reservation start and end times Save confirms your reservation A room is not reserved until you click the Save button Quit cancels your reservation request Advanced Reservation link provides access to additional options MAKING A RESERVATION ONLINE The RoomWizard reservation system enables you to use any com
5. izard in Classic Mode only Go online to download detailed instructions Visit www steelcase com roomwizard to download the full RoomWizard User Manual There you will also find downloadable System Manager Manuals for Classic Mode Microsoft Exchange and Lotus Domino as well as the Installation Manual and other Quickstart Guides ROOMWIZARD TOUCH SCREEN OVERVIEW Meeting Room John Baker 01 00 pm 03 00 pm Project Meeting Red and green LEDs indicate the space s availability Green means the space is available Red means the space is reserved Room Name displays the assigned room name Reservation Area displays current reservation by default including the meeting s host name duration and purpose Reservation timeline shows blocks of reserved and free time Touch any block to view reservation details Start button verifies that a meeting has begun If you do not touch the Start button the reservation is abandoned and the room becomes available for others to use Monday 27 Sep2q r mm _ _ 00 Details button displays room reservation and meeting attendee information About button displays the network settings and touch screen calibration information Adjust button extends or shortens a reservation Changes are saved only when you have confirmed them End button ends a current reservation D Use Now button grabs an av
6. m 4 Click Save the reservation to save the reservation or Quit to cancel the reservation The reservation is not made until you click Save FINDING EXISTING RESERVATIONS OR AVAILABLE ROOMS Use the Find option to search for an existing reservation or find an available room The Find option searches the group of rooms you see from the Reservation page It does not extend its search to groups of rooms that you would normally access via the drop down list that appears beneath the menu To search in other groups use the drop down list to access that group of rooms then repeat the your search 5 On any networked computer enter the RoomWizard web address to view the web page 6 Click the Reservation menu option 7 Select the appropriate group of rooms from the drop down list 8 Select Find in the menu 9 Click Find existing reservation or Find available room in menu T Find Help About RoomWizard Find existing reservation Find available rooms o gt H Sep 2010 Pio gt Sep 2010 gt 10 In the form that appears enter any information about the meeting or reservation to help narrow your search 11 Click Find 12 If you searched for a reservation click any reservation in the list of results to view the reservation form If you searched for an available room select any open timeline block to access the reservation form Y teservation Find Help About
7. ntegrated with your corporate email server RoomWizard automatically emails changes or deletions to invitees and services you entered CUSTOMER SERVICE AND TECHNICAL SUPPORT In the USA and Canada contact Steelcase USA Technical Support PHONE 1 800 334 4922 24 hour support Monday through Friday EMAIL techsupport steelcase com wEB www steelcase com Outside the USA and Canada contact Steelcase EU Technical Support PHONE 33 3 88 13 36 36 Support available in English French German and Spanish Monday through Friday 7 00 to 19 00 US Central Standard Time EMAIL business center steelcase com WEB www steelcase com Visitez www steelcase com roomwizard pour t l charger ceci et d autres Quickstart Guides en fran ais Besuchen www steelcase com roomwizard auf diese und andere Quickstart Guides in deutscher Sprache herunterladen Entre en www steelcase com roomwizard para descargar esta y otras Quickstart Guides en espanol Steelcase Call 800 333 9939 or visit www steelcase com roomwizard for product demonstrations and documentation firmware downloads and more Information in this document is subject to change without notice Reproduction in any manner without written permission of Steelcase Corporation is forbidden Steelcase Corporation reserves the right to make changes in product design or detail and to discontinue any product or material without notice RoomWizard is a trademark of Steelcase Inc All other registered
8. puter connected to the same LAN to make a room reservation SIMPLE RESERVATION FORM The simple reservation form allows you to make room reservations quickly by entering the minimum information necessary 1 On any computer connected to the LAN open a web browser and go to the link or URL provided by your system manager N Select a date from the calendar If links to other groups of rooms are available choose the group you want from the drop down list A In the timeline of the desired room click an available dark blue time in the timeline Enter the Purpose of the reservation 5 6 Enter the Host associated with the reservation 7 Adjust the reservation start or end time if necessary 8 Click Save to save the reservation or Quit to cancel the reservation The reservation is not made until you click Save ADVANCED RESERVATION FORM Additional reservation options are available by clicking the Advanced Reservation Form link on the simple reservation form page Depending on how your RoomWizard system was configured some of these options may not be available 1 Click an available dark blue time in the room s timeline 2 Ifthe simple reservation form appears click the advanced reservation link 3 Enter the information and select the options you want to include in your reservation You can enter as much or as little information as you choose Some fields may be required by your syste

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