NDOT iCX User`s Manual - Nevada Department of Transportation
Contents
1. 00 Bid Guaranty Vault Clock Bid Amount A Guaranty Amount 350 00 Date February 02 2015 Bid Total 7 000 00 i Time 09 56 32 AM Pacific Time Surety Type Q Bond or Checks Bid Reports Bid Submissions Subcontractor and Supplier E Certifications Lobbying Activities Suspension or Debarme Prime Contractor Stat Enterprise Confirmation Good Faith Effort Enterprise Uniform Bid Date Submitter aae eo eae for eee Confirmation Pood Fath Affidavit OF 2 Letter s 2 Certification No records to display Submitted Documents Items In the Items selection in the Contract Tree you can review a summary of item information export and import bid items and create a Subcontractor Quote request The Base Items selection will provide you with your items to bid 1 Right Click on Items to Export Import and create a Subcontractor Quote request 4 Import Items Export Items Subcontractor Quote ce Certifications Updated 2 18 2015 Page 5 a iCX allows you to export to a spreadsheet HCSS Bid2Win Export Items File Format and Hard Dollar Choose the program to which you want to ceci M export and click on Export onn s Click on Import Items to load your item list back into iCX Hard Dollar c To Create a Subcontractor Quote request click on Subcontractor Quote A list of bid items will display Check the box to the left of the bid item s and click OK The2. 00 Good Faith Effort 9 2060110 STRUCTURE EXCAVATION CUYD 2 180 000 0 00 0 00 Updated 2 18 2015 Page 6 Addenda Clicking on the Addenda will allow you to view Addenda information All addenda must be acknowledged before bid submission E 3606 m Manis Seq Date Issued Type View Addenda Acknowledged by LE Base Items 1 02 02 15 Bid Open Date Change http www nevadadot com NDOT Contractor Ex Subcontractor and Supplier E Certifications Subcontractor and Supplier Information about Subcontractors and Suppliers will be entered in this window El 3606 Enterprise Required 182 273 90 Enterprise Actual 0 00 Bid Amount 6 075 796 79 do not intend to use Subcontractors or Suppliers O El Items er License Lice se License not Enterprise Non Enterprise Work L iae ens Subcontractor and Supplier Supplier Bid Am unt Unlimited License Limit Required Type Used M Description em s No records to display eof orn B Certifications Lobbying Activities i Suspension or Debarme Prime Contractor State Enterprise Confirmation Good Faith Effort All Enterprise subcontractors and suppliers must be submitted before bid opening to count towards your Enterprise participation All subcontractors which will exceed 5 of the total bid amount must be submitted before bid opening All subcontractors which will exceed 196 of the total bid amount
3. contracts in the iCX application The Dashboard is specific to the user logged in Welcome CXWeb My Recent Contracts Projects LEE Contract Number Bid Open Date Description 1 5 IN COLDMILLING WITH 2 IN PLANTMIX BITUMINOUS SURFACE WITH 3 4 IN O WIDEN SHOULDERS FLATTEN SLOPES INCLUDING DRAINAGE IMPROVEMENTS Not Submitted 2 2 2015 4 00 00 PM Contract Status Contract Number Description Status 1 5 IN COLDMILLING WITH 2 IN PLANTMIX BITUMINOUS SURFACE WITH 3 4 IN OPEN GRADE WIDEN SHOULDERS FLATTEN SLOPES INCLUDING DRAINAGE IMPROVEMENTS Unacknowledged addendum Updated 2 18 2015 Page 2 Task Bar The task bar is specific to the person logged into iCX Welcome 1 User Specific Menu all the menu options available to you can be accessed 2 User Name Your name will be displayed 3 Logout Logout of the system Since iCX is a web application it is recommended you logout of your session instead of simply closing the window 4 Options Change your password and set the Save as you Go option 5 Help Menu l es l aA The Menu is role specific Users and Authorized Signers can access the Bidding and Contract Preview Sections To see the menu access for a Company Administrator please gigging see the Company Administrator section starting on page 9 Click on the down arrow to open the menu and click Bidding anywhere inside the menu to close it Cuna Prec Options In Options you can chan
4. NDOT iCX User s Manual Table of Contents General Information ICXVV ED Help COITU I Sede mmt S nO een Ode e etrEt UD Ond Ari n Est SystemiReqgulremerits sese uite pui en et hon n eye pip nan ACCOUDCROIBS cota hp edic tunbe nete i radi ata Deleted un Wey ed 24 qao rm Overview DIETS 01 S107 de ERR PEE E E AN o eee tert tian M MEME MM TERRE Bidding Contract Previews aaae aaa Select OO E M PE MM LL Subcontractor and Supplier ueste ex Ea e Fee o eua efe deed rev un CertilicatiOfiS aim coerce eise ebtu nd nde tian ctawed Pato cune ed a LE erc PEE Company Administration General Information iCX Help Contacts iCX Help Desk NDOT Contract Services Phone 775 888 7070 Option 3 Email ndotcontractservices dot state nv us To register for electronic bid bonds Surety2000 Phone 800 660 3263 Website www surety2000 com E mail help surety2000 com SurePath InSure Vision Technologies Phone 818 783 3460 Website www insurevision com Email support insurevision com Electronic Plan Room The electronic plan room can be accessed from the Department s website at www nevadadot com For assistance with the Plan Room please call NDOT Contract Services ICX System Requirements The iCX application has been tested to run on the following browsers e Internet Explorer 9 and higher e Mozilla Firefox e Chrome Account Roles in iCX There are 3 different account roles in iCX 1 User An administrative acc
5. RE OF LOBBYING ACTIVITIES form LLL must be completed and submitted to NDOT prior to the bid opening If this form is not submitted the bid may be declared non responsive The form can be found here http www whitehouse gov omb grants sflllin pdf 2 Suspension or Debarment Read the statements and then select yes or no to the confirmation statement If the Yes box is checked additional information will need to be added to the window and additional information uploaded 3 Prime Contractor Statement of Performance Both statements must be acknowledged before a bid can be submitted 4 Enterprise Confirmation Letter s Upload confirmation letters for Enterprise subcontractors and suppliers Updated 2 18 2015 Page 8 5 Good Faith Effort Upload Good Faith Effort documentation 6 Uniform Affidavit of Certification State contracts only This is the Preference Bidding Certification Affidavit must be acknowledge within 2 hours after bid opening The Certificate of Eligibility must be on file in the system for validation For information on submitting the COE please see the Company Administrator section starting on page 9 Company Administration Menu Company Administrators have the Profile Company Information available in the Menu Zl Bidding Profile Bidding Company Info Contract Preview Company Info 1 Company details can be updated on the Details tab 2 Administrators will add edit and deactivate author
6. ge your password and set the Save as you Go option To activate Save as you Go click on the radio button to the Change Password left of the option until it turns green Save as you Go Bidding in iCX Contract Preview The Contract Preview window allows users to view and download contract information for all contracts that are currently available for bidding from the Department including contracts for which a contractor is not authorized to bid To access Contract Preview select the Preview from the Bidding menu Updated 2 18 2015 Page 3 Selecting a Contract Once you purchase a set of plans and are prequalified to be a prime bidder you will be given rights to bid on a contract To access an authorized contract for bidding select Bidding from the Bidding menu To open a particular contract you can either type the contract number into the Select Contract Field or use the drop down and select a contract Dashboard Bidding Select Contract f Q WI Show Current Contract s Contract Location A Estimate Range Contract N C Enterprise Goal Bid Date amp Time Contract Tree The contract tree structure in the left column provides access to different parts of the contract bid package The Contract Tree can also give you an at a glance status of your bid by showing completed items in black and yet to be completed items in red Contract Number Contract Summary 1 Item
7. ized signer and user accounts in the Employees tab All Administrator accounts must be added by NDOT a To add an employee right click in the window Details Employees Certificate of Eligibility First Name Last Name Username Contractor ndotcontractor Add Employee b Complete all the required fields and save C To edit or deactivate and account click on the pencil icon to the right of the user i Edit any fields passwords will be reset here by overwriting any information in the window ii To deactivate the account click on No next to Account Active Updated 2 18 2015 Page 9 3 COEs must be uploaded in the Certificate of Eligibility tab Details Employees Certificate of Eligibility Enable COE e Contractor License 112345 COE Expiration Date 3 31 2016 s COE Certificate Upload Descnption No records to display a Checkthe Enable COE box b Enter the Contractor License associated with the COE c Enter the Expiration Date from the COE d Upload an electronic copy of the COE by right clicking in the window and selecting Upload File e Browse for the file to upload and click on continue f Notes can be added to the COE by clicking on the pencil icon to the right of the uploaded file COE Certificate Upload Description TEST pdf Updated 2 18 2015 Page 10
8. lier ii Enter the bid amount provided by the subcontractor or supplier iii Enter the License Number the License Limit or check the License Unlimited box or if a license is not required check the License not Required checkbox iV The Enterprise Type will display automatically v Checkif you will be using the subcontractor or supplier vi Enter any Non Enterprise Bid Amount any amount which will be contracted to a 2 tier sub or supplier of an Enterprise entity where the 2 tier is not a certified Enterprise entity through the State of Nevada vii Enter a work description viii Enter bid items for each subcontractor and supplier 1 Click on the item box 2 In the item window right click and select Add Item 3 Check the box to the left of each item the subcontractor or supplier will be providing and click continue 4 In the next window check for any items that will be partially supplied and click continue d To enter a subcontractor or supplier which is not listed in the dropdown right click to add New enter the required information and click on save Complete the fields as above Certifications All Certifications should be acknowledged or submitted by an individual who is authorized to submit bids on behalf of the company 1 Lobbying Activities Federal Aid contracts only Read the statements and then select yes or no to the confirmation statement If the bidder checks the Yes box the federal DISCLOSU
9. must be submitted within 2 hours of bid opening time If the total bid amount exceeds 25 000 000 00 all subcontractors which will exceed 250 000 00 must be submitted within 2 hours of bid opening time 1 Atthe top of the Subcontractor and Supplier Window is the Enterprise Required Total the Enterprise Actual Total and the Total Bid Amount All of these fields will update as you change your bid or Subcontractor and Supplier information 2 If you do not intend to have any subcontractors or suppliers on the job you can check this box The rules for submitting subcontractors and suppliers are listed here 4 In this section of the window you will enter your subcontractors and suppliers a Right click to add a sub or supplier To No records to display choose from the list choose Add Subcontractor Supplier b In the Subcontractor and Supplier field type a few letters of any part of the company name all Enterprise eligible companies have their Enterprise type listed to the right of the company name x Add Subcontractor Supplier Add New Subcontractor Supplier Delete Subcontractor Supplier Updated 2 18 2015 Page 7 c Enter the information for each Subcontractor and Supplier License License License not Enterprise Mon Enterprise Work PP Number Unlimited Required Type Bid Amount Item s 100 000 00 00 000 00 12345 s000 00 DBE SBE dli 66 DAA ae Check this box for each supp
10. ount Can enter information into a bid in iCX but cannot sign for certifications or submit a bid The User account is set up by a Company Administrator 2 Authorized Signer Has all the same rights as a user and can sign for certifications and submit bids The Authorized Signer account is set up by a Company Administrator 3 Company Administrator Has all the same rights as a User and an Authorized Signer can edit company profile information and can set up both User and Authorized Signer accounts The Company Administrator account is set up by NDOT Updated 2 18 2015 Page 1 Logging into ICX You must first obtain a username and a temporary password from your company s Administrator To obtain an administrator account please contact NDOT Contract Services When you first login into your account you should change your password To change your password access the Options menu Click on the Options link in the upper right corner of the screen Click on Change Password Enter your current password Enter a new password which meets the following criteria pU Ep Must be at least 8 characters long Must contain 1 uppercase letter Must contain 1 lowercase letter Must contain 1 number Must contain 1 special character Overview Dashboard Once you log into iCX you will be brought to the Dashboard The dashboard provides information and navigation tools to help contractors review high level information and quickly access
11. s Er a Base Items s 2 Addenda 7 Base Items 3 Subcontractor and Supplier Addenda 4 Certifications a Lobbying Activities Federal Aid contracts only ee Subcontractor and Supplier Bc ertifications Suspension or Debarment Lobbying Activities Prime Contractor Statement of Suspension or Debarment Performance ms Prime Contractor 5tatement of Performance d Enterprise Conformation P gt Enterprise Confirmation Letter s Letter s Good Faith Effort Good Faith Effort f Uniform Affidavit of Certification State contracts only Updated 2 18 2015 Page 4 Contract Summary Clicking on the Contract number at the top of the Contract Tree will display the Contract Summary screen From the Contract Summary screen you can View Contract information Provide the Bid Guaranty View the Vault clock View bid reports Submit and withdraw bids View your bid history View a list of submitted documents QUUM EE ur MN DE Welcome CXWeb Bidding Select Contract 3606 MShow Current Contract s Contract Number 3606 District DISTRICT 1 Status Active Estimate Range R27 6 600 000 01 to 7 950 0 tien 1 5 IN COLDMILLING WITH 2 IN PLANTMIX BITUMINOUS SURFACE WITH 34 IN OPEN GRADE WIDEN A County CLARK Description SHOULDERS FLATTEN SLOPES INCLUDING DRAINAGE IMPROVEMENTS v Bid Date amp Time PST 2 2 2015 4 00 00 PM Funding Type FEDERAL Enterprise Type DBE Enterprise Goal 3
12. system will create a quote page which you can print or export to another program E 5 F of 1 gt eee el Export ES E Request for Subcontractor Quote 02 02 2015 A from NDOT Contractor 1263 South Stewart Street Carson City Nevada 6912 Contract Number 3606 Bid Opening Date February 02 2015 Subcontractor _Seq Description Unit Quantity Unit Price ExtPrice O5 ROADWAY EXCAVATION CUYD 83300 6 bRANAGEEXCAVATEN ew wme Total Quote E Mail Address ndotcontractservices dot state nv us Close 2 Clicking on Base Items will show the Bidding Window which displays the list of bid items and provides fields to enter unit prices for each item Item Number Description Quantity Unit Price Extended Price 1 2000100 SURVEY CREW HOUR 10000 X 100 100000 2 2 2010100 CLEARING AND GRUBBING LS 1009 1500000 15 000 00 Ls cuceuraciar and Supplier 3 2020585 REMOVAL OF FENCE LINFT 6000 15000 39 000 00 il Certifications 4 2020990 REMOVAL OF BITUMINOUS SURFACE COLD MILLING SQYD 65 720 000 40 00 2 628 800 00 Lobbying Activities 5 2030140 ROADWAY EXCAVATION CUYD 93 300 000 0 00 0 00 Suspension or Debarme 6 2030160 DRAINAGE EXCAVATION CUYD 9393620 0 00 0 00 Prime Contractor State 7 2030550 V TYPE DITCHES STA 91700 0 00 0 00 Enterprise Confirmation 8 2030680 GEOTEXTILE SQYD 21 427 000 0 00 0
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