SLO Bytes HardCopy - SLO Bytes PC Users Group
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1. Bullets amp Numbering Headers amp Footers Table of Contents Specialty Features Mail Merge Mailing Labels Integration with other Applications President s Message At our 2 May 2004 meeting At 1 PM Alan will moderate a computer question answer session At 2 30 PM our featured speaker will be Lauri Sowa SLO Bytes newest member Our second LCD projector was purchased by Ralph Sutter and used for the first time by Bill Avery in his MS Works SIG in the April Main Meeting presentation In the future Bill will continue to use that projector for his SIG held each month in the dining room You may want to order the FREE MS update CD for W98 W98Se WinME Win2000 amp XP with ALL security updates through Oct 03 It s an ideal CD to have on hand if you ever have to format your drive or reinstall Windows And it s really FREE Go to http snipurl com MS_ order to order Check out the money saving offer that KCB Xnet aka Slonet is extending to all current and future members of SLO Bytes Go to http www slobytes org and click on the KCBX offers special Internet access pricing for SLO Bytes members link BTW KCBXnet has added an accelerated dial up access for their subscribers Basically it permits faster page loading while surfing on the Web Check it out at http www kcbx net products_prices internet_services php Continue to bring any used ink jet printer or toner cartridges to our meeting and t2. button to select the picture for use How do I save an email Once you have selected an email to save from the menu bar click on File Save As You can then choose the location to save the file the name for it and the format to save it in Depending on the email your options will be in the native email format eml as a text file txt or as an HTML file htm How do I save pictures from the Internet Right click on the picture and select Save As You can then choose the location and a name for the file Optionally if you want to use the picture as your Windows wallpaper right click and select Set as Background Great Freebie Burn4Free If you are like me and want a fast easy to use no nonsense program for burning CDs download a copy of Burn4Free Did I mention it is also FREE The URL is www burn4free com The site includes a tutorial FAQ and links to other useful sites There are four methods to use for burning a CD with Burn4Free They are drag files to the Burn4Free main window use the embedded file explorer use the fly windows my favorite see below or right click from Explorer or Desktop to burn files directly to CD The fly window is a mini transparent window You drag files folders to this window where a count of files folders file size audio duration if applicable is displayed When ready to burn simply click on the x in the upper right corner I have been using this little program for a long time an
3. in the CD reader for the Streets amp Trips program to work correctly We experimented with finding a members location down to his exact address location in San Luis Obispo and saving it temporarily to our Win98 desktop The three other featured programs were not installed or demonstrated in our SIG for lack of both hard drive space and practical interest MS Money and Encarta Encyclopedia are basic applications which would not find a lot of use in our SIG IMHO We might try Picture It at a later date because so many members are also digital photography users The system requirements listed on the Works Suite box are Multimedia PC using a Pentium 500 MHz processor or higher Win 98 Win 98SE Win 2000 Professional SP2 or greater Win ME Win XP or higher 64 Mb RAM for Win 98 or Win ME 128 Mb RAM for Win 2000 or Win XP 1 4 Gb hard drive for typical Works Suite installation MS Internet Explorer 6 SP1 required This will not replace your primary Internet browser 4x or faster CD ROM drive VGA 800 x 600 resolution monitor w 4 Mb video RAM 33 6 Kbps or higher modem for Internet connectivity 16 bit sound card with speakers MS Mouse or compatible pointing device We had a request for a spell checker which would work with WordPerfect but the best I could offer is the little add on program recommended by Alan Raul in an earlier FAQ session called WordWeb by x word com at www wordweb co uk Other Win SIG questions will have to
4. prodtechnol winxppro maintain winxpsp2 mspx http snipurl com 5hny Windows XP SP2 Technical Preview Newsgroups http communities microsoft com newsgroups default asp icp xpsp2 amp slcid us http snipurl com 5hnw Microsoft Windows XP 64 Bit Tablet PC 2004 Windows XP SP2 is set to be released on June 23 2004 April 2004 Main Meeting Reviews Alan Raul s SIG Review Our Computer Hardware and Software Components SIG yielded a lot of new information on technology which has come out or will be coming out in 2004 Just some of the topics discussed were Serial ATA devices and cabling DDR2 RAM Intel Socket 775 BTX form factor cooling power supply changes and PCI Express the replacement for AGP and PCI slots It seems like IEEE 1394b and USB 2 0 were the only standards not to change in the near future as they both have become very successful T We also discussed the advantages of moving your Windows Paging File into another partition either on your main hard drive or a secondary hard drive The advantages of this move are a more efficient OS easier and faster deranging smaller and faster backups Bill Avery s SIG Review Our SIG discussion and demonstration of Microsoft Works Suite Ver 7 0 began with an overview of the programs built in tour We used our new computer projector very effectively throughout the presentation It was great There are 6 parts to the Suite MS W
5. SLO Bytes HardCopy A publication of the San Luis Obispo PC Users Group Vol 20 No 5 May 2004 Alan Raul s General SIG Review Our April meeting started out with a demo of the newly released Apple iPod Mini for MAC and Windows This is the hottest item from Apple in quite some time http www apple com ipodmini Imagine your entire music library contacts and schedule all in the palm of your hand All this and more is possible with the Apple iPod Mini Set up your iPod connect it to your computer and install the software Play music from your iPod through your car stereo home stereo headphones or computer Use your iPod as a portable backup device for those vital documents Put news notes recipes and any other text on your iPod The Apple iPod Mini has a lot of PDA Personal Digital Assistant functionality We next demonstrated the AIDA32 replacement from EVEREST You will find this product to be almost identical in features as AIDA 32 http www lavalys com index php page product amp view l http snipurl com 5hnt Security is the main focus for the upcoming Windows XP Service Pack 2 Some of these features were demonstrated with more information to be found at the following URLs windows XP SP2 Release Candidate 1 Fact Sheet March 2004 http www microsoft com presspass newsroom winxp WindowsXPSPFS asp hetpr snipurl com 5hnx Resources for IT Professionals http www microsoft com technet
6. ake advantage of the four learning CDs Learn Windows XP Excel Word amp Power Point available for our members to check out at Marvin s table Ray Miklas Nate Wallenstein s Recommended Readings From the March issue of the HAL PC Magazine titled Tips and Tricks by M L Giggleman This article contains a dozen of the most asked questions of the past month a couple of really good free utilities and several useful Internet resources What is the Windows Key The Windows Key is usually located on either side of the spacebar and is imprinted with a tiny window icon similar to the icon on the Start button Pressing the Windows Key by itself opens the Start Menu While this is normally opened with a mouse click it is nice to know in case the mouse is not working The Windows Key can be used with other keys to accomplish a variety of tasks Key Combination Action Windows Key Start Menu Windows Key F1 Windows Help Windows Key Tab Cycle through TaskBar buttons Windows Key E Open Windows Explorer Windows Key F Find Files Ctrl Windows Key F Find other computers on Network Windows Key D Minimize or restore all windows Shift Windows Key M Undo minimize all windows How do I change the speaker volume or how do I get the volume control icon on the TaskBar In Windows XP click on Start select Control Panel click on the Sounds Speech and Audio Devices icon and check the box Place Volume Icon in TaskBar Click OK t
7. be deferred until next month though the group said they were glad to have a chance to ask This concluded our tour through the mini Office world of MS Works Suite Ralph Sutter s SIG Review Ralph Sutter gave a short demonstration on how to create a web page using Microsoft Word He first opened a new Word document and gave it a title Next he inserted links to other web sites by clicking on the insert tab and then scrolling down to the hyperlink He also demonstrated how to link between various areas within the document He further formatted the document placing the links within a table and inserted a graphic by clicking insert picture Finally Ralph saved the document as html by clicking on Save As and selecting web page from the drop down save as type window Many sites offer free web pages One such site is TopCities www topcities com Freeware FTP programs for uploading your page to the Internet are available at http www sofotex com download FTP_Software Sutter cautioned that while Word allows novices to easily create html those interested in creating more elaborate web sites are advised to consider using a dedicated html editor A Google search for html editor will yield numerous freeware and commercial products readily available for download He also reminded those creating a web page that the appearance of that page on the web is determined by factors beyond their control the screen size browser browser setting
8. count will be described Our speaker at the June 6th SLO Bytes meeting will be Lauri Sowa a new member whose presentation Discover the Secrets of Microsoft Word should be of interest to all of us Lauri is Microsoft Certified and has a solid track record in business and personal computing She travels throughout the United States teaching Microsoft and Accounting Seminars and she shares some of the pitfalls and tips of computerization in her bi weekly column in the Nipomo Adobe Press In addition to training she operates her local business Wise Owl Opportunities with her husband which specializes in computer training and repair She has received top training awards and is considered one of the nation s leading experts in the areas she covers Lauri proposes to highlight the implementation and differences between the MS Word in Office XP and Office 2003 Not wanting to discuss things too far a field from those we have in the use of these applications she has asked that we send her questions regarding MS Words features either related to the topics she has listed below or to other features problems that you might have had Please respond directly to her directly at lauri wiseowlops com Questions should be sent to her on before May 5th Customizing Word Creating Templates Customizing the Toolbar Personal Options Utilizing Automatic Features AutoCorrect AutoFormat AutoText Shortcuts to Formatting Tabs and Margins
9. d love it Great Resource for Windows Users MaleKTips For a truly useful collection of tips go to malektips com a website created in 1998 by Andrew Malek offering free computer help hints and tips to the Internet populace Topics include Windows 95 98 2000 XP Internet Explorer 4 0 through 6 x Word 97 2000 XP DOS General and versions specific to Windows Software Access Filemaker Pro Media Player WinZip HTML General Fonts Tables Check out the Basics Digital Cameras General Tips Internet Email There is also a forum and a newsletter available Another Great Resource Webopedia Go to www webopedia com for the website billed as The only on line dictionary and search engine you need for computer and Internet technology This site is fascinating You can search by keyword or category In addition there is a Term of the Day and a list of the top fifteen terms There is also a Quick Reference area with information on everything from BIOS beep codes to file size conversions to TCP Ports The Did You Know section covers everything from Birth of the Internet to What s Inside a Hard Drive Need a Calendar Sign Card or Picture Try PrintFree com PrintFree was created so that visitors to be able to print free common useful items they would normally have to pay for At http www printfree com you will find a site full of useful items you can print for only the cost of paper and ink There are 2004 calendars with color pic
10. ir V P Programs Publicity gkuncir charter net Marvin Baxendale Treasurer Membership Publishing mbaxendale charter net Ralph Sutter Secretary Webmaster HTML Internet SIG rsutter cuesta edu Bill Avery Contributing Columnist Win95 98 SIG wavery slonet org Alan Raul General SIG Linux SIG Nancy Vrooman Refreshments Peter Stonehewer Refreshments Nate Wallenstein Contributing Columnist Ken Stilts Set up Clean up Cliff Buttschardt Set up Clean up John Enos Set up Clean up Bill Palmerston Set up Clean up SLO Bytes Website www slobytes org
11. o close In Windows 98 in Control Panel click on the Multimedia icon Check box Place Volume Control on the TaskBar click on Apply and then on OK What version of Windows am I running Right click on My Computer select Properties click on the General tab System to see version and number This can also be accessed via Control Panel System and the General tab How do I set my computer clock Those using Windows XP can set up their computer to automatically set the computer clock to the correct time Double click on the clock lower right hand corner click on the Internet Time tab and check the box titled Automatically Synchronize With An Internet Time Server When the computer is connected to the Internet it will check and adjust the time as necessary In Windows 98 you are restricted to manual time setting Again right click on the clock display select Adjust Time Date and you can then enter a new time and or date There are several good third party utilities for automatically setting computers via the Internet A good freeware utility is SP TimeSync which had a multilingual interface and allows you to synchronize the computer clock with any Internet time server For more information and to download go to www spdialer com How do I use business symbols trademark copyright in Microsoft Word There are two ways to insert copyright and trademark symbols in text of a Word document The first uses AutoCorrect by typing c for
12. of the screen select Office and Home Applications There are many files available for download among them are service packs security upgrades drivers and the viewers for Microsoft Office files To view and print Excel 97 2000 files go to www microsoft com downloads details aspx FamilyID 4eb83 149 9 1da 41 10 8595 4a960d3elc7c amp displaylang en To view and print Word 97 2000 files go to www microsoft com downloads details aspx FamilyID 9bbb9e60 e4f3 436d a5a7 da0e543 le5c1 amp displaylang en To view and print PowerPoint presentations go to www microsoft com downloads details aspx FamilyID 7c404e8e 55 13 46c4 aa4f 058a84a37df1 amp displaylang en How do I set my printer to draft quality to save on ink Go to Control Panel Printers or select Printers from the Start Menu Settings Select the printer to change go to Printer Properties select the Setup tab and check the selection Draft Don t forget to click on Apply and then OK to save the change This can also be changed within an application from the menu bar Select File Print then Properties Under the Setup tab click on Draft then on Apply and finally OK At the same time if you don t want to use color ink for everyday printing select the Advanced tab Click on Print in Grayscale If you want to adjust for the lowest amount of ink slide the button all the way to the left under Ink Volume to the lowest setting Finally click on Apply and then OK
13. orks v 7 0 MS Word 2002 Upgrade v 6 MS Picture It Photo Editor Encarta 2004 Encyclopedia Streets amp Trips 2004 Map Program Money 2004 Personal Finance Program Within the Works v 7 0 there are also the basic computer Tools Works Database similar to MS Access Works Spreadsheet like MS Excel Works Word Processor similar to WordPad in MS Windows 98 a Scheduler Calendar program and Internet Explorer v 6 SP1 with Outlook Express email reader There was some confusion about whether or not Word was included as a component of the Suite or if Works v 7 had it s own word processor Two of the members at the SIG had two different experiences and they were in conflict with each other We had installed the Suite package as a gift from the MS Mindshare group to SLO Bytes and did not need MS Works added to the SIG Computer we were using for our demonstration So I do not know if the Word 2002 version included in the Suite is just an Upgrade or a complete program It appeared to replace the word processing tool in Works v 7 within our SIG Computer but that might not be the case if an installation were done with Works as a stand alone program including it s own word processor As part of the SIG we also installed the Streets amp Trips Travel Planner as a demonstration of the installation process The Maps Data CD ROM is different from the installation CD so if there is not enough room to copy it onto the hard drive that CD ROM must be
14. s and font availability of the visitor who views the page More information about creating html pages can be found on the SLO Bytes HTML SIG web site http htmlsig slobytes org or by attending the monthly meeting which always takes place the Monday immediately following the SLO Bytes General Meeting Details are available on the web site Guy Kuncir s Featured Speaker Programing Schedule In May 2nd meeting SLO Bytes are trying something different for us As our main event we will be using a Presentation in a Box provided to us by the Association for PC Users Groups APCUG of which we are a member Software Cinema www software cinema com has developed a series of digital imaging training sessions featuring Adobe Photoshop 7 The first of the series a CD ROM training product to be shown at the meeting is an introduction to the use of Photoshop 7 featuring six instructors demonstrating various imaging techniques These include Eddie Tapp showing the Liquify tool Todd Morrison showing some advanced cropping Jim DiVitale duplicating fire and Jack David providing Photoshop first aid with the Healing Brush Other Photoshop 7 CD ROM developed by Software Cinema feature single instructors doing more advanced work on specific facets of digital photo enhancement Software Cinema is offering User Group members their largest discount ever 25 on all Photoshop training CD titles The procedures that have been set up for members to utilize this dis
15. the copyright symbol r for the registered trademark symbol and tm for the trademark symbol AutoCorrect must be enabled for this to work from the menu bar select Tools AutoCorrect and place a check in Replace text as you type The second method is to use keyboard shortcuts Use Alt Control C for the copyright symbol Alt Control R for the registered trademark symbol and Alt Control T for the trademark symbol I m having trouble viewing the screen Can I make the items bigger You can increase the size of icons and text via the screen properties Right click on a blank portion of the Desktop and select Properties Click on Effects and check the box marked Large Icons To enlarge the text again select Properties and click on the Appearance tab In the field marked Scheme click on the down arrow to see all the selections Near the bottom are two marked Windows Large and Windows Extra Large Another solution would be to use the Windows Magnifier which is a display utility to make the screen more readable for the visually impaired Open the Start menu click on Programs then Accessories Choose Accessibility then Magnifier You will be presented with a list of options such as the degree of magnification and color choices I don t have Microsoft Word or Excel or PowerPoint is there a way to view and print these files Check out the Microsoft Download Center at www microsoft com downloads In the menu on the left side
16. tion related to the use of PCs and various Operating Systems Membership Dues are 25 per year Full membership entitles you to our monthly newsletter via e mail technical assistance raffle gift drawing at the end of the meetings a voice in the affairs of the club and comradeships Article Submission Deadline for submission of articles is the 20th of each month Articles should be E mailed to the editor rmiklas bigfoot com Disclaimer Neither SLO Bytes PC Users Group its officers editors or contributors to this newsletter assume liability for damages arising out of this publication of any article including but not limited to the listing of programming code batch files and other helpful hints Articles from this newsletter may be reprinted by other user groups if credit is given to both the author and newsletter from which it was taken Reproduction of articles with a specific Copyright notice is prohibited without prior permission from the original author Outside Special Interest Groups SIGs HTML Internet SIG normally meets at 6 30 PM on the Monday following our Sunday General Meeting at Ralph Sutter s home in Arroyo Grande Call Ralph at 805 489 8678 for directions Linux SIG normally meets on Thursday at 6 30 PM following our Sunday s General Meeting at KCBX net a k a SLONET Training Center 4100 Vachell Lane SLO SLO Bytes Officers Volunteers Ray Miklas President HardCopy Editor rmiklas bigfoot com Guy Kunc
17. to save the settings I didn t get aWindows manual with my computer While Windows does not come with a user manual there is an excellent help system built in complete with manual guided tours and tips The Help feature also gives you access to the Troubleshooting Wizards here s hoping you never need them While I would have liked a hard copy manual the on line version is great for fast searches To access the Windows Help system use the Windows Key see 1 above plus Fl It can also be accessed from the Start button and select Help How do I send a picture in my email Once in Create Mail using Insert allows you to position pictures using a variety of formatting options To begin click the position in the message where the picture should appear Select Insert from the menu click on Picture and then use Browse to find the picture file Use Layout and Spacing options as needed If the Picture command is grayed out meaning it is unavailable from the menu make sure that HTML formatting is turned on To do this select Format from the Create Mail menu and click on Rich Text HTML to select If your recipients cant view the pictures on the Tools menu click Options and select the Send tab Click HTML Settings and make sure Send pictures with messages is selected Then try resending the email By the way if you want to use a background picture in a message from the Format menu select Background then Picture Again use the Browse
18. tures in six themes There are customizable calendars office forms lined and graph paper schedules and flyers Need a card No problem there is a wide variety of cards in quarter fold half fold etc designed to fit a standard sized envelope PrintFree also has a number of printing tips with pictures for getting the best result Treasurer s Report March 15 2004 April 15 2004 Income Membership Dues 125 00 Refreshments 34 15 Expenses Rent 75 00 New Projector 949 99 Checking Account Balance 2 692 29 Savings Account Balance 930 81 New Members Lauri Sowa Club Information and Meeting Times SLO Bytes a PC Users Group dedicated to educate its members in the use of personal computers digital devices and software meets on the first Sunday of each month at the Independent Order of Odd Fellows IOOF Hall at 520 Dana Street San Luis Obispo All meetings are open to the public at no cost Special interest groups meet from 1 to 2 00 PM and guest speaker presentations begin at 2 30 PM Contact Guy Kuncir 489 1395 gkuncir charter net or visit www slobytes org for additional information about SLO Bytes and the scheduled presentation HardCopy is a monthly publication of SLO Bytes PC Users Group located in San Luis Obispo California Information in this Newsletter is derived from both our own membership and other PC User Group Newsletters The purpose of this publication is to inform our members of meetings and provide informa
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