Business Computer Information Systems
Contents
1. Z M Business Computer p NASA Information Systems Unit 3 Student Book 8 Alpha Omega Publications UNIT Unit 3 Introduction MAMMA MUMM M MM a antero nntern anneron nnnenn nn 1 Unit 3 Goals and Obiectives nn nnnnnn en nnnannn nn nnnnnn nn nnnnnn enn nnnnn en nnnnnn annan 1 l 440107 120 1870 51 41 E 3 537 072160 1810 AA 3 Keyboarding e e 6 Nad AK AA E i EE 10 Hole MIMO lae A 12 Se Tse We Key lte Le 13 11 Creating BUsINESs DOCUMEN Sia APAN kik t it malai hi aal 16 Writing and Editing a Business Document 16 Project Creating aMemgo 1 1 ee eeee ee eee ee enne ae nne ne nne nn settee eeeeaeeeeae essa setae na nne 22 BU 1055 EE 24 Project Creating a Business Letter aaa Ad GAAN Ann 28 FS CA 29 PROJECT rea KG Ma E 35 BPO Git GS an NEN SET a E EAA AAA 36 sa Credting a SGC AA AA 40 RE CU EE 42 Project Formatting a Research Papel Aa 46 PU E O MAA A M AA 48 Project Creating a Business ROOM WEE 53 Self Test 2 Creating Business Documents 55 HI Review Word Processing 111 12 a AA 59 Unit 3 Test Word Processing nn nnnnanennnnnnne nan Pull Out LIFEPAC Business Computer Information Systems Production Manager Alan Christopherson Editorial Managing Editor Alan Christopherson Copy Editor Laura Messner Art Layout and Design Layout and Design Brian Ring Melissa Fransen Illustration Brian Ring Melissa Fransen Cover Design Ryan Egan Some images that appear in this unit are 2008 J2. 1 3 Select all examples of proper keyboarding technique A B E D E Look at the keys while keyboarding Sit up straight Aim to make no mistakes Relax your fingers Keep your hands higher than your elbows Multiple Choice 1 4 Select the graphic that shows the proper hand position for keyboarding True or False 1 5 True False The cursor is the blinking line that indicates where the next letter number or character will appear Keyboarding Exercises Do you know someone who thinks it s faster to type with only her index fingers Some people call this kind of typing hunt and peck It is difficult to convince people that hunt and peck to keep their hands on home row and use proper keyboarding technique But in fact much research has gone into identifying the fastest way to type on the QWERTY keyboard Using only your index fingers you can type no faster than thirty wpm words per minute However by using the proper technique for touch typing you can type faster than sixty wpm or even as fast as one hundred wpm In this lesson you ll review which fingers should type each key You ll also do some special exercises that will help you increase your dexterity Objectives EE e Use the correct technique and hand position to keyboard e Identify the correct finger used to type a specific key e Improve your keyboarding speed and accuracy Vocabulary Ss dexterity skill and ease
3. Od Se yare ne Warm up exercises Let s start with some brief warm up exercises If you make an error during any of the typing exercises in this section you will hear a soft beep Also your cursor will remain at the same location until the correct letter is typed In other words you will only progress through the exercises when you type the correct letter You will not need to press Enter or Return The cursor will automatically jump to the next line of text Adjust the volume on your computer to an appropriate level Please refer to the media CD to do Warm Up 1 and 2 Timed Test Now that you have completed the warm up exercises let s take a one minute timed test to measure your current keyboarding speed and accuracy During the timed test continue to keep your hands on home row and look up at the screen In the timed test you will not hear a beep when you make a mistake Keep these three rules in mind when taking timed tests in this unit e The cursor must remain in the text box during the test e Do not hit the Enter or Return key at the end of a line e Do not delete mistakes Just type the correct letter Please refer to the media CD to do the Speed Test If you made more than three errors in this timed test please repeat the test If you made less than three errors please write down your keyboarding speed and accuracy You ll need it later to measure how much you improved Review of Proper
4. in using your hands QWERTY keyboard most common layout of keys on a keyboard The top row of letters includes QWERTY Dexterity Exercises Using the correct fingers to type each of the keys will help you become a more efficient keyboarder Each finger is responsible for a vertical column of keys The column is not straight up and down It slopes up and to the left Refer to the illustration below Both index fingers are responsible for an additional column in the middle of the keyboard The thumbs type the space bar The left hand pinky is also responsible for the left shift key caps lock tab tilde and escape The right hand pinky is responsible for the apostrophe brackets enter key the right shift key the question mark delete and more Take a close look at the illustration below Notice that the color coding signifies which finger types each key 111 i KG UA WUER gin e a TI B 1 KN So Keyboarding Exercises Let s get started with some keyboarding exercises Refer to the illustration and type the keys with the correct fingers Take a short break and stretch your fingers between exercises Please refer to the media CD to complete Exercises 1 2 and 3 For more information To make keyboarding practice more fun try some of the online games by searching for keywords like the following e The Typing of the Ghosts e Space Invaders free typing game Dexterity Now let s try some special
5. would like more practice using the numeric keypad you may retake any of these exercises You may also search Web sites for the key words ten key number pad course to find other practice resources 1 13 The home keys on the numeric keypad are A 123 B 456 C 789 D 0 1 14 The key is used for A addition B subtraction C multiplication D division Multiple Select 1 15 Select all that apply Proper numeric keyboarding technigue includes pressing the keys squarely in the center stiffening your fingers looking at the keys keeping your wrist straight mm Om SG resting your fingers gently on the home keys 11 Ma Multiple Choice 1 16 Which finger types the highlighted keys INSP third first pinky thumb If you needed to add 45 34 and 67 you would type INS 45 34 67 45 34 67 45 34 67 45 34 67 Project Timed Typing Test Please refer to the media CD to complete the Speed Tests 1 10 Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed Enter your Typing Speed A teacher Check WPM WPM WPM WPM WPM WPM WPM WPM WPM WPM Initial Enter your Accuracy Enter your Accuracy Enter your Accuracy Enter your Accuracy Enter your Accuracy Enter your Accuracy En
6. Keyboarding Techniques Keyboarding was a prerequisite to this course Therefore in this section we will only review and practice keyboarding skills in four lessons However if you need basic keyboarding instructions or if you need more practice you may search the following keywords for free online lessons and typing tests e Peter s online typing course e learn 2 type e Keyboarding Practice e Dance Mat Typing Whether you are a beginner typist or if you are advanced it is helpful to review proper technique If you make the extra effort to use the proper keyboarding techniques you are on your way to improving your speed and accuracy Review the following techniques e Keep your hands resting on home row and return your fingers quickly to home row after pressing a key somewhere else Keeping your hands lightly resting on home row keeps your fingers grounded providing a reference point for every other key Therefore returning your fingers to home row will help you remember the keystrokes faster e Keep your hands parallel to the keyboard and fingers comfortably curved e Relax your fingers e Press the keys squarely in the center of the key e Keep your arms level with the keyboard and your elbows close to your side Your hands should be slightly lower than your elbows e Sit up straight e Take some breaks e Stay in control and aim to get 100 percent correct The more you type things correctly the more certain you
7. b for the zero key in ten key technique Check with your instructor for his or her preferred method There are a few additional techniques to keep in mind when using a numeric keypad These techniques include the following e Place your hand over the home keys on the numeric keypad e Relax and curl your fingers e Keep your wrist straight e Avoid resting your palm on the keyboard e Press the keys squarely in the center of the key e Try not to look at the keys 10 Be sure the number lock is on The keys on the number keypad will only work after this key has been pressed Typically a green light will indicate that the number lock is on Next you ll give the numeric keypad a try The first exercise will focus on the home keys The rest of the exercises will progress with other numbers and operations After the last number in each line do press the Enter key Be sure to use good keyboarding technique and be your own coach Between exercises take a short break to relax and stretch your fingers Please refer to the media CD to complete Exercises 1 6 Multiple Choice Please refer to the media CD to complete the Speed lest Lets Review If you d like to work the exercises again refresh your browser page In this lesson you learned about proper keyboarding technigue when using the numeric keypad The exercises in this lesson allowed you to practice typing numbers For more information If you
8. contained the letters s w e Z r v and t what section of the keyboard are you practicing A right B left C upper D lower Keyboarding Exercises In sports athletes repeatedly practice moves to improve their performance For example if you were a basketball player you would repeatedly practice your most frequent shot in order to master it To improve at keyboarding it makes sense that you should practice the most frequently used words to master them In this section you ll complete keyboarding exercises that focus on Improving speed by mastering frequently used words and frequently used letter combinations Now you ll jump right into keyboarding exercises The keyboarding exercises below are meant to drill the top three hundred most frequently used words Take a short break between each exercise If you d like you can repeat any of these exercises Please refer to the media CD to complete Exercises 1 2 and 3 Practicing the most freguently used keys and the most freguently used combination of keys will also help you to become a more efficient keyboarder Can you guess which letter is typed most often Let s see Please refer to the media CD to complete Exercise 4 Now you are ready to see how much you have improved Take the following timed test Please refer to the media CD to complete Speed lest Ws True or False 1 11 True False To improve at keyboarding it is a good idea to ma
9. developers have designed this unit to apply to word processing programs in general Some of the demonstrations in this unit were created using Open Office Writer Your word processing software may use a different process than the one demonstrated If this is the case you will need to learn the process used by your software to complete the projects L Keyboarding Skills Keyboarding Pretest Suppose you ran a race one year ago If you remembered your time you could run another race and compare your times to see if you improved In this lesson you ll do that very thing with keyboarding First you ll review some keyboarding techniques and get some practice Next you ll take a timed test to measure your skills Finally you ll wrap things up with some additional practice exercises Objectives Ca e Measure your current keyboarding speed and accuracy e Identify good keyboarding techniques e Identify home row Vocabulary SSS cursor blinking line that indicates where the next letter number or character will appear home row component in the body of the computer that stores all your Tiles and folders Let s start with some warm up exercises followed by a timed test to measure your current speed and accuracy During this timed test your hands should rest lightly on home row When your hands are on home row your left hand is on asdf and your right hand is on jkl with both of your thumbs on the space bar Mo Pil Fig
10. e on learning the standard applications of word processing spreadsheets database management and graphical presentation packages In addition skills in personal and interpersonal communications and in communication technologies will be studied The course is intended to help students arrive at the following understandings e Effective communication skills and productive work habits can increase employees success e Technology solutions can help employees be more productive and effective Keyboarding is a stated prerequisite for this course While there are some keyboarding reviews in the course there is no keyboarding instruction Business Computer Information Systems covers topics trom TEKS 120 23 and 120 64 Business Computer Information Systems contains the following units Unit 1 Communication Skills Unit 2 Business Technology Unit 3 Word Processing Unit 4 Spreadsheets Unit 5 Databases Unit 6 Telecommunications Technology Unit 7 Desktop Publishing Technology Unit 8 Presentation Technology Unit 9 Computer Networks Unit 10 Computer Operating Systems Unit 3 Word Processing Introduction This unit will focus on keyboarding and word processing skills You ll review keyboarding techniques and work toward improving your speed and accuracy You ll then turn your attention to word processing skills You ll first study the correct format used by business professionals t
11. keyboarding exercises Completing the following exercises will help you improve your dexterity and in the long run your speed and accuracy Some of the exercises were specially created to help with finger coordination and other exercises have been chosen to help you remember where keys are located Please refer to the media CD to complete Vertical Keys 1 2 and 3 Please refer to the media Return A Multiple Choice 1 6 Which finger presses the H key on the keyboard index finger on the left hand pinky finger on the right hand index finger on the right hand thumb on the left hand INS 1 7 The second finger on the left hand types 3EDC 1QAZ 7UJM Sik Got 1 8 The pinky finger on the right hand types AQZ1 SW2X SEET MJU 7 Got CD to complete Reach and Please refer to the media CD to complete Index Fin ger Next you ll have a chance to see how much you have improved Take the following timed keyboarding test Please refer to the media CD to complete Speed Test Lets Review In this lesson we took a close look at which fingers type each key We also used some special exercises to improve our dexterity In the problem set you will be asked to identify which finger types a specific key A True or False 1 9 True False Multiple Choice The OWERTY keyboard is the most common layout of keys on a keyboard 1 10 If you were practicing keyboarding and the exercise
12. o create business documents and then using a word processor you ll create several different types of these business documents Your goals for the unit include the following e Improve keyboarding speed and accuracy e Input data using the ten key number pad e identify correct format of business documents e Utilize hardware and software to produce business documents e Edit a variety of written documents The objectives for this unit include the following S e Use a keyboard with proper finger placement and posture e Improve your keyboarding speed and accuracy e Type numbers using the numeric keypad e Prepare a variety of effective written documents including memos business letters resumes newsletters research papers and business reports e Edit and revise business communications for spelling punctuation and capitalization e Make stylistic changes to business communications e Add graphics tables and charts to word processing documents Note to Students S53 The lessons in this unit are intended to provide general information about using word processing programs to organize and work with text and graphics You will learn the basics of entering formatting and editing text You ll also learn how to create some commonly used business documents There are many different word processing applications on the market and some programs have commands that are unique to their design For this reason the course
13. ster frequently typed words A Multiple Choice 1 12 To improve your keyboarding skills you should INS concentrate on typing as fast as you can practice typing the most frequently used keys and key combinations use the fingers that you are most comfortable with type slowly so you won t make mistakes Number Keypad In certain Jobs employees need to be quick and accurate at typing numbers For example a bank teller who receives thirty checks needs to total the value of these checks accurately and rapidly For another example a cashier at the end of the day needs to total the cash in the cash register drawer These employees would probably use a calculator with a numeric ten keypad to enter these numbers and calculate a total Others may use the numeric keypad on the right side of a standard keyboard Objectives SS e Use the correct technique to type numbers on the numeric keypad e Improve your speed and accuracy when typing numbers Vocabulary E ten keypad numeric keys on a calculator or the numeric keys on a keyboard In the regular keyboard exercises when you typed a number you probably reached to the numbers at the top of the keyboard This works and is the recommended method when you re typing a few numbers But when you need to type many numbers it is much faster to use the numeric keypad On a standard keyboard numbers appear on a keypad at the right side of the keyboard Take a closer look at your ke
14. ter these numbers she should use the l INSP numbers across the top row of the keyboard numeric keypad on the right side of the keyboard mouse modem Multiple Select 1 012 Select all examples of proper keyboarding technigue TOODD Rest your fingers gently on the home row or home keys Slouch in your chair Rest your palms on the keyboard Relax your fingers Keep your hands lower than your elbows Score Teacher Initial Date Each Answer 1 point Essay and Paragraph Questions 5 10 Points
15. ter your Accuracy Enter your Accuracy Enter your Accuracy Enter your Accuracy Date 12 Vo Vo Vo Vo Vo Vo Vo Vo Vo Vo Self Test 1 Keyboarding Skills 1 01 True False Being fast and accurate at keyboarding will help an employee do a job more efficiently A Multiple Choice 1 02 While your hands are on home row your right hand rests lightly on JKL ASDF ZXCV QWER ONDD 1 03 Which finger types the Return or Enter key forefinger on the right hand thumb pinky finger on the right hand pinky finger on the left hand INS 1 04 The index finger on your right hand types the FRV4 JUM7HY6N LO 9 JU7MGT5B INSP 13 1 05 Write the letters T R N M Y and U on the keyboard in the proper position Ma Multiple Choice 1 06 The key on the number keypad is used for A B C D 1 07 The home keys on the numeric keypad are A B C D 1 08 If you need to multiply 400 2 and 1 72 what would you type on the numeric keypad A B GA D addition subtraction multiplication division 123 258 789 456 400 2 1 5 400 2 1 5 400 2 1 5 400424172 14 Ws True or False 1 09 True False On the numeric keypad your pinky types the Enter key Ma Multiple Choice 1 010 Which finger types the highlighted keys INSP third first thumb pinky Multiple Choice 1 011 Lisa is a tax accountant She needs to enter many numbers To en
16. upiterImages Corporation Screen capture s created using OpenOffice org 2 4 1 courtesy of Sun Microsystems Inc Copyright 2000 2008 Sun Microsystems Inc All trademarks and or service marks referenced in this material are the property of their respective owners Glynlyon Inc makes no claim of ownership to any trademarks and or service marks other than its own and its affiliates and makes no claim of affiliation to any companies whose trademarks may be listed in this material other than its own LIFEPAC Business Computer and Information Systems Unit 3 Word Processing 2010 Glynlyon Inc Alpha Omega Publications 804 N 2nd Ave E Rock Rapids IA 51246 1789 Foreword Business Computer Information Systems is a ten unit high school elective that explores the use of technology applications in both business and personal situations Occupations have transitioned from those that primarily produced things to those that manipulate and manage information Whether it is at home in a factory at a school for a business or in an office almost everyone today uses many forms of technology on a daily basis This course will explore the software applications and information technologies that everyone is likely to use in business situations In this course the students will learn computer terminology hardware software operating systems and information systems that relate to the business environment The units will concentrat
17. will be and the faster you will keyboard e Try not to look at the keyboard If you must look at the keyboard find the key quickly and look away before typing the key A ZZ i G iti Now that you have reviewed good keyboarding techniques here are some exercises to start improving your speed and accuracy It is important that during these exercises you become your own coach A good coach helps you stay focused and disciplined and encourages you If you make an error during the following exercises you will hear a soft beep and your cursor will remain at the same location until the correct letter is typed There is no need to press Return or Enter at the end of the line of text The cursor will automatically return Please refer to the media CD to complete Exercises 1 2 and 3 Lets Review During this lesson you took a timed pretest and reviewed proper keyboarding technique Remember home row is the row in the middle of the keyboard and is the correct placement for your hands while they are waiting to type the next letter Using proper technique when keyboarding will help you improve your speed and accuracy Multiple Choice 1 1 1 2 While your hands are on home row your left hand rests lightly on JKL ASDF 2 XC V QWER INS While your hands are on home row both of your thumbs are on the space bar the return key the mouse B and N INS Ma Multiple Select
18. ypad It has numbers operation keys a decimal point and Enter You are probably familiar with most of the symbols on the key pad The key with an asterisk is used to multiply numbers The key with the forward slash is used when you want to divide numbers Make Note If you are working on a laptop computer you probably do not see this keypad at the right side of the keyboard Some laptop keyboards have the numeric keypad embedded in the letter part of the keyboard This means that some letter keys may also function as number keys You may need to press and hold the function key for these keys to type numbers Refer to your user s manual for directions for activating this keypad There is a home row or home keys on the numeric keypad as well These keys are where your fingers should rest when waiting to type the next number Your index finger should rest on the 4 key Your middle finger should rest on the 5 key And your ring finger should rest on the 6 key Most keypads have a raised bump on the 5 key to help guide your hand back to the home keys Each of these fingers is responsible for typing the keys directly above and directly below the home keys Refer to the illustration and color coding The thumb is not used and the pinky finger doesn t rest on a key However the pinky finger does type the subtraction key the addition key and the Enter key Make Note Some sources encourage using the thum
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