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Access Control Database User Manual

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1. The arrow buttons at the top and letter tabs at the bottom are two ways to navigate through a selection table Navigating with the arrow buttons The four arrow buttons at the top of the selection table let you move from one record to another You can click the arrow buttons to move trough the table Clicking the inner two arrow buttons moves you through the table one record at a time Clicking the outer two arrow buttons moves you to the end or beginning of the table As you scroll from one record to another the record is displayed in the middle and right panes of the window The small black arrow at the left of the table shows the current record Selecting with the letter tabs Letter tabs at the bottom of the table let you display only those records beginning with an individual letter When you click a letter the system displays all the records that begin with that letter Access Control Database User Manual Basic functions You can display more letter tabs by clicking the left and right arrows adjacent to the letter tabs The tab on the far left displays all records in alphabetical order Access Control Database User Manual 4 5 Basic functions Saving your changes Saving is very important to maintain correct and current data in Tip A tab with an asterisk your access control system Saving is the only way to update the on either side of the tab database with any changes or additions that you make An item n
2. Access Control Database User Manual control panel CPU CR CRC CRCXM database degraded mode delayed egress delayed egress time device device address disable disarm Glossary construction cards for access and for testing An electronics cabinet housing the 3 CPU1 3 LCD and related modules acting as the central controlling point for an integrated system or as one control node of a networked integrated system See Central Processor module Card reader See Card Reader Controller module See Card Reader Controller module This option of the CRC has extended memory and holds a larger database A file composed of records each containing fields together with a set of operations for searching sorting recombining and other functions In this manual database often refers to the access control database that is created by the ACDB and downloaded through the control panel to individual CRCs A mode of operation used when a module has lost communication with its supporting system The CRC can operate when communication with the control panel is disrupted providing enhanced survivability An access control application intended to control shoplifting at retail sites A delayed egress door is fitted with card readers and a request to exit REX button Employees can badge in and out as at any other door In an emergency customers can press the REX to unlock the door Pressing the REX generates a security
3. Chapter 5 Schedules Summary Schedules establish the days and times when cardholders can gain access to your site This chapter provides the information required for creating defining editing and deleting schedules The chapter also defines schedules for holidays and door options Content What is a schedule 5 2 Monday through Sunday schedules 5 2 Holiday schedule 5 3 Door option schedules 5 3 Creating a schedule 5 4 Copying from one timeline to another 5 5 Resetting a timeline 5 6 Editing and deleting a schedule 5 7 Editing a schedule timeline 5 7 Deleting a schedule 5 7 Defining the timeline colors 5 8 Adding a custom color to your pallet 5 9 Access Control Database User Manual 5 1 Schedules What is a schedule 5 2 A schedule is a group of eight timelines one for each day of the week and one for holidays Each timeline is divided into 15 minute increments You select blocks of time on these timelines to define when access is granted Schedules define the days and times when access is granted when doors are unlocked when PIN numbers are required and when normal access events are suppressed Schedules are an integral part of controlling how cardholders access your site You assign schedules to the individual doors of an access level You then assign the access level to individual cardholders You also use schedules to define the days and times when door options are in effect
4. To delete a holiday 1 Click the Holiday tab 2 Inthe left pane select the holiday you want to delete 3 From the File menu click Delete or click the Delete button on the toolbar 4 Click Yes to delete Note If you think that the Holiday may be used again at a later date it is a better to make the holiday inactive rather than deleting it Making a holiday inactive is like putting it on hold It can easily be made active again Access Control Database User Manual 6 9 Holidays 6 10 Access Control Database User Manual Chapter 7 Access levels Summary This chapter describes access levels and shows you how they work It also covers the process of creating access levels and assigning schedules command lists and privileges to an access level A cardholder can not enter through a door until access levels are created Assigning access levels to cardholders defines their access properties Content What is an access level 7 2 Access levels tab 7 2 Icons on the access level tree 7 2 Access level toolbar and view buttons 7 3 States of an access level 7 4 Creating an access level 7 6 Expanding and collapsing an access level 7 7 Assigning a schedule 7 9 Assigning a different schedule 7 10 Removing a schedule 7 10 Assigning a command list 7 12 Assigning a different command list 7 13 Removing a command list 7 14 Setting door privileges 7 15 Setting door privileges 7
5. 8 Click Yes to save changes Access Control Database User Manual Schedules Adding a custom color to your pallet The ACDB lets you define custom colors that can be used to color the timelines of a schedule To add a custom color to your pallet Tip Press Alt T O to L display the Options dialog 2 box 3 4 From the Tools menu click Options Click the Preferences tab Click the General tab In the Access Colors group click the Color Pallet button associated with Access Granted Access Denied or Interval Divider Click the Define Custom Colors button Click anywhere on the rainbow color display to choose your custom color Click Add to Custom Colors button The ACDB adds the custom color to your color pallet and can now be applied to the timeline Access Control Database User Manual 5 9 Schedules 5 10 Access Control Database User Manual Chapter 6 Holidays Summary This chapter provides general information explaining what holidays are and showing how you create and modify them Content What is a holiday 6 2 Creating a holiday 6 3 Setting alternate days off for a holiday 6 3 Projected day calendar 6 3 Sorting your holidays 6 6 Activating and deactivating a holiday 6 7 Activating a holiday 6 7 Deactivating a holiday 6 8 Editing and deleting a holiday 6 9 Editing a holiday 6 9 Deleting a holiday 6 9 Access Control Database User Manual 6 1 Holidays
6. Chapter 3 Interface overview Summary This chapter provides general information about screen layouts and navigation for the ACDB program Included are discussions on the menus functions and procedures of the ACDB Content Interface overview 3 2 Title bar 3 3 Menu bar 3 3 Toolbar buttons 3 6 Tabs 3 8 Selection list or tree 3 10 Left middle and right panes 3 10 Status bar 3 10 Access Control Database User Manual 3 1 Interface overview Interface overview Once you log on as an operator of the ACDB the first screen you see is the main window of the program This window contains the navigation tools that you need for performing tasks within the program The program defaults to the CardHolder tab but you can navigate to any part of the program by selecting the appropriate tab The main window has these features e Title bar e Menu bar Toolbar with buttons e Page tabs Selection list or tree e Left middle and right panes e Status bar Title bar 2 Access Control DataBase Ms Laura Callahan Beles Menu bar Fie Edt View Action Tools Repons Help Toolbar gt xf sf Cal f ae oe fee e e e as Page tabs gt lf CacHolders Wy Access Levels Ril Schedules im Holidays rE Reports Administration Cha Onf J Cardholder Personal System Extra 1 Extra 2 Extra 3 Menloumcnilahod Title First Name I
7. Monday through Sunday schedules You can create custom schedules to meet the specific needs of your company Remember that you can create schedules for any length of time and for each day of the week Several default schedules are provided by the ACDB They are e Monday Friday 24 hours e Monday Sunday 24 hours e Monday Friday 7 a m to 4 30 p m e Monday Friday 8 a m to 5 p m e Monday Friday 9 a m to 5 p m e No Access Schedule You can modify the default schedules to meet your needs or create new schedules You can also create schedules for part time employees with shorter workdays Examples e Monday Friday 8 a m to noon e Monday Friday 1 p m to 5 p m e Monday Wednesday and Friday 5 p m to 9 p m These are only examples of schedules that could meet the needs of your company You can customize your schedules according to whatever times your company requires Note You should normally allow 15 to 30 minutes of access time before opening and after closing This allows for time differences between the cardholder s clock and your access control system It also allows employees who arrive early or leave late extra time to enter and exit the building Access Control Database User Manual Schedules Holiday schedule A schedule contains a holiday timeline in addition to timelines for Monday through Sunday The holiday timeline defines the time when the ACDB grants or denies access for any of the holida
8. New Company command 3 3 New Year See definition under holiday Access Control Database User Manual No alternate day off rule 6 3 No day off rule 6 3 No Expiry filter 8 20 nonintegrated partitions 1 4 notes access level overrides 8 6 activated holiday downloads 6 7 activating cardholders 8 17 adding optional personal information 8 9 alternative day off calendars 6 3 assigning access levels to cardholders 8 6 combined panes 3 10 Cypress interface 8 5 deactivated holiday downloads 6 8 deleting assigned access levels 7 24 deleting assigned schedules 5 7 deleting cardholders 8 21 door filter selections 9 10 downloading changes 4 9 extra access time 5 2 holiday timelines 6 2 inactive cardholder data 8 17 locked holiday lists 6 9 making holidays inactive 6 9 report column widths 9 20 saving edits to cardholder information 8 21 saving information within tabs 4 6 sorting default 9 19 undoing card reissues 8 22 verifying holiday information 6 7 O opening reports See Reports menu operator reports 9 9 Options command 3 6 Options dialog box 9 4 9 21 options system 4 2 orientations report 9 18 overriding access levels 8 6 P Panel Silence privilege Fire Alarm 7 21 panes ACDB window 3 10 passwords changing 2 4 Paste button 3 7 Paste command 3 4 pending states 7 5 personal information 8 9 Personal
9. Selects the individual record that has focus contains the arrowhead Deselects the individual record that has focus Selects all records for the current tab Deselects all records for the current tab Refreshes data from the server to make sure that the most current data is displayed Sends all new and changed information to the CRCs and KPDISPs Lets you communicate with other users of the ACDB in a network configuration Reissues an access card to a new user Clears all cardholder information except for the card information and access level Adds a schedule to an access level Removes a schedule from an access level Sets a specific access level privilege for the selected level Resets a specific access level privilege for the selected level Adds a command list to an access level Removes a command list from an access level Note Command lists are not used for nonintegrated CRCs Access Control Database User Manual 3 5 Interface overview 3 6 Tools menu commands Command Photo Options Troubles Display Set Network Server Description Imports exports or clears a photo of a cardholder or an operator Sets several ACDB options Displays any current troubles with the ACDB For network clients of the ACDB Allows the client to change the location of the Data Server Component Object Reports menu commands Command Database Access Events Presence Resource Usage Help menu co
10. You can see the number of doors currently selected in the Total Doors Selected box on the Access Levels tab Total Doors Selected 2 Access levels By Manager da Company 1 BUILDING 1 tHE KASEY tHE AIGA Tr Partition 1 oE ocr P C Disarm Privilege E GRANTED IRREGULAR T Irregular Entry Privilege ME Mon Sun 24 Hours BE KAD SPT Partitiori 2 E ac 7 Disarm Privilege 2 GRANTED IRREGULAR T Irregular Entry Privilege EF Mon Fri 7 to 4 30 The access level Manager is selected highlighted in blue With Manager selected you can assign a command list to all doors within Manager CRC1 and CRC2 To assign a command list 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the access level name site building partition or individual doors All doors within the selected item are assigned the same command list 3 From the Action menu click Add Access Level Command List or click the Add Command List button on the toolbar 4 Inthe Select Command List select the command list you want to assign 5 Click Select 6 Click Yes to confirm and assign the command list 7 Save the access level record Assigning a different command list If you have assigned a command list and you find that the command list is not correct you can assign a new command list that replaces the existing one Access Control Database User M
11. sf Cal el eases mease HF CardHolders Wy Access Levels Ei Schedules E Holidays 1 Reports 8 Administration I Sort By Holiday Name Inactive Holiday Independence Day m lt gt gt Activate Holiday Name New Years Day Month July Y Week Holiday is a Fixed Date X Memorial Day D Independence Day Day of the Month 4 Labor Day Altemate Day Off Rule Thanksgiving Friday off if holiday falls on Saturday Monday off if holiday falls on Sunday imines C No day off if holiday falls on Saturday Monday off if holiday falls on Sunday NewYearsEve ju Friday off if holiday falls on Saturday No day off i holiday falls on Sunday C No altemate day off Projected Day Projected Alternate Day Off July 2004 July 2004 Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun a ee a ae ee Pere eee ol pele 7 8 sin 12 13 14 15 16 17 18 ia 13 14 45 16 17 18 19 2 2 22 23 24 2 19 2 2 2 23 24 25 2 27 2 29 30 3 2 7 2 23 30 N E ALLA ECD Eel _ lt 2003 2005 gt F Week state on Sunday gvave00328824PM ADMIN The Holiday tab lets you use the default holidays given to by the ACDB or create your own Week starts on Monday or Sunday Your company may begin their workweek on Monday or Sunday If the workweek begins on Sunday select Week start on Sunday If you change the workweek to begin on Sundays the projected day off calendar displays Su
12. 1 5 ACDB building blocks 1 6 Schedules 1 6 Holidays e 1 6 Access levels 1 6 Cardholders 1 7 Access Control Database User Manual 1 1 Introduction Using this manual 1 2 Mouse vs keyboard The ACDB design makes full use of the mouse when performing function commands navigating within forms and making selections You may find it easier to use the keyboard for some functions but be aware that a mouse is required for certain functions Whenever given the choice of using a keyboard or a mouse to perform window functions choose the mouse Most user actions performed in a Windows environment are easier using a mouse or some other pointing device Step by step instructions The table below shows the conventions used in this manual Notation Meaning Ctrl P Simultaneous key press Press and hold Ctrl press and hold P then release both keys Alt P N Sequence of key presses Press and release Alt press and release P press and release N Tip Text of the tip Tips displayed in the left column give keyboard shortcut or alternative method for the particular task Note Text of the note Notes are important facts that can save you time or prevent serious mistakes Access Control Database User Manual Introduction System features The ACDB provides a user friendly environment for entering and tracking access control information and for integrating it into an overall access control syst
13. 5 Under Storage move the Image Quality slider to the desired quality The higher the quality the larger the image size The image file size is displayed under the slider bar 6 Click OK to import the file 7 Save your changes Exporting a cardholder photo Once the photo has been loaded the photo can be exported for backup storage or use elsewhere Exporting the file does not remove it from the cardholder record To export a cardholder photo 1 In the left pane select the cardholder for whom you want to export a photo 2 Click the Export button in the Photo group 3 Browse to the desired location to export the photo Access Control Database User Manual 8 15 Cardholders 4 Typeaname for the file in the Name field The default is the cardholder s name 5 Click Open to export Clearing a cardholder photo You can also clear a photo after it has been imported This is a useful function for maintaining up to date photos To clear a cardholder photo 1 In the left pane select the cardholder for whom you want to Tip Press Alt C to clear clear a photo the photo i 2 Click the Clear button in Photo group 3 Click Yes to clear 8 16 Access Control Database User Manual Cardholders Activating and deactivating cardholders Tip By using the multi select toolbar buttons or the multi select action menu items you can select multiple cardholders for activating or deactivating All selec
14. Cardholders 8 18 card that is made inactive is removed from your access control hardware CRCs and KPDISPs but not from the database To deactivate a cardholder 1 In the left pane select the cardholder you want to deactivate 2 Click the Deactivate Card button 3 Save the cardholder record The status of the cardholder record changes from Active or Pending Active to Pending Inactive indicating that the information is now ready to be downloaded to the access control system The cardholder is not deactivated until the information is downloaded Access Control Database User Manual Cardholders Filtering cardholder information The ACDB includes two methods for filtering and selecting cardholder records These are the Filter check box and the letter tabs To locate information more precisely you can use both the letter tabs and filters while searching for cardholder information Letter tabs The simplest method is to use the letter tabs at the bottom of the cardholder selection list These tabs let you display only those records beginning with the letter you select Filters You can show specific cardholders by applying various filters to the list To apply a filter you select a field from the Filter Cardholders dialog box then specify or select a value for that field Only records matching the specified value are displayed 3 Filter Cardholders Ioj x I7 Filter actve a inactive ad Apply Hep
15. H handling cardholder operator photographs See Photo command hardware reports See running reports heading styles 9 16 Help Contents button 3 8 Help menu 3 6 Help option 2 3 HID prox cards 8 4 holiday definition 6 2 schedules 5 3 See also schedules under creating timelines 5 3 6 2 weekends 1 6 holidays activating 6 7 creating 6 3 deactivating 6 8 editing 6 9 sorting 6 6 Holidays command 3 4 Holidays tab 3 9 6 4 how to e See under procedures icons access level tree 7 2 identifying the ACDB software version See About option start screen Import command 3 3 importing cardholder photographs 8 14 SDU project modifications See modifications SDU project inactive holidays 6 2 state 7 5 Independence Day See definition under holiday integrated partitions 1 4 interface overview 3 2 Irregular Entry privilege 7 15 issuing new cards 8 23 K keyboard shortcuts clearing photographs 8 16 collapsing trees and branches 7 7 creating new access levels 7 6 creating new cardholders 8 7 creating new holidays 6 5 creating new reports 9 9 deleting access levels 7 24 deleting cardholders 8 21 deleting reports 9 28 deleting schedules 5 7 expanding trees and branches 7 7 2 4 keyboard shortcuts continued exporting photographs 8 15 finding 3 3 launching the Edit Photo dialog box 8 15 launching the Options dialog b
16. Report type Muster Operator Reports Description After the evacuation of a building you can use a muster report to verify that everyone has exited the building During an evacuation everyone exits from the building immediately and goes to a predetermined muster station At the muster station personnel badge their access cards into a card reader The card reader is attached to a CRC designated as a muster station After everyone has badged in at the muster station the security staff runs a muster report The report indicates personnel that have badged into the building but who have not badged out at the muster station For a Muster report to run correctly the CRCs must be configured properly in the SDU An operator report gives a detailed report on all the operators of the ACDB The report includes each operator s privileges photo last login and logout status and other operator information Example of a custom report A TV was reported missing from a controlled stockroom The stockroom showed no signs of physical damage to the lock of the door securing the stockroom Management would like to question the people who entered the stockroom from the time the TV was last seen to the time it was reported missing Management would define and run an access event history report to find the cardholders that entered the room during this time To create a new report 1 Click the Reports tab Tip Press Alt F N to
17. The examples speeds the process of running the reports by eliminating the need to retrieve all access event data from the hardware See Chapter 9 Tasks in the Access Control Database Administrator Manual for further information Access Control Database User Manual 9 5 Reports Default reports 9 6 The ACDB has several predefined or default reports You can use the default reports as they are customize them or create new custom reports The default reports are listed below Default report Access Level Cardholder Detail Cardholder Summary Event History Modcom User ID Translation Muster Operator Presence Projected Holidays Resource Usage Schedule Description Provides a detailed look at the access levels of the ACDB Provides a detailed report on each cardholder including User Defined Fields UDFs Provides a summary report on each cardholder excluding UDFs Provides a report on access events from the hardware CRCs doors and KPDISPs of the access control system Provides a report on each cardholder s central monitoring station user ID Provides a report on who is currently present after cardholders have evacuated and badged in at a muster station For a Muster report to run correctly the CRCs must be configured properly in the SDU Provides a detailed report on the operators of the ACDB and their privileges Provides a report on who is currently present in yo
18. construction cards 8 4 Contents Index command 3 6 controlling access privileges See Set Access Level Privilege command Copy button 3 7 Copy command 3 4 copying from one timeline to another 5 5 CRC Card Reader Controller functions 1 4 privileges 1 7 schedules 1 7 CRC firmware 3 3 Create Default Records command 3 3 Access Control Database User Manual creating access levels 7 6 See also Access Levels tab cardholders 8 3 holidays 6 3 new files See New command report groups 9 17 report headings 9 16 reports 9 8 schedules 5 4 See also Schedules tab cropping photographs 8 15 customizing ACDB features See Administration tab Preferences tab applications and requirements See UDF Labels tab default reports 9 6 Cut button 3 7 Cut command 3 4 Cypress interface 8 5 D database reports 9 2 See also running reports Database command 3 6 date displays See General tab Preferences deactivating cardholders 8 17 See also expiration date lost cards holidays 6 8 defaults activation date 8 7 holiday 6 2 photograph size 8 14 report 9 6 schedule 5 2 sorting 9 19 timeline color 5 8 defining custom labels See UDF Labels tab custom tabs See UD Cardholder Tab Labels tab timeline colors 5 8 Delete Access Level Command List button 7 4 Delete Access Level Command List command 3 5 Delete Access Level Schedule button 7 4 De
19. level access level command list yz Delete access Removes a command list from level an access level command list All View all Displays all CRCs and KPDISPs Granted m View only Displays only CRCs and granted KPDISPs that have a schedule or a privilege assigned to them View only Displays only CRCs and denied KPDISPs that do not have a schedule or a privilege assigned to them States of an access level An access level can have one of six states The system manages these states automatically for each access level A pending state is one that has not been downloaded to your access control system Access Control Database User Manual Access Control Database User Manual Access levels Every access level displays its current state WF CarcHolders By Access Levels GF Schedules E Holidays rE Reports amp Administration Access Level Janitor UVR Ue Pending Active Al A Sample Site H Sample Building BH A Sample Stock Room Partition BE Sample Keypad H JA Arm Away Privilege Total Doors Selected 0 Management Shift 1 Management Shift 2 Senior Management Staff Shift 1 Graff Chift 2 An access level with the state of Pending Active P Janitor Access level states State Description Inactive An access level with no cardholders schedules or privileges assigned Pending Active An access level with assigned cardholders schedules or privileges that has not been downloaded Active An ac
20. report includes data that has been archived out of the ACDB With this checkbox checked the ACDB looks for archived files that include the access event dates specified in the report The ACDB then imports that archived file back into the ACDB database to be included with the report If you want to remove that data after you run the report you must re archive the data by running a database maintenance task To run an access event history report from archived data 1 On the event history report check the Includes Archives checkbox 2 Save the report record You are now ready to run any access event history reports on the current and any archived data that you have Import archive data The second method to include archived data in a report is to import the archived data before you run the report Once imported standard access event history reports can be run on the current and archived data You can only import the access control event history archived files These files are stored in the ACDB gt Export root directory as comma separated value files CSV files The imported archived data is stored in the ACDB database until you run a DB maintenance type task DB maintenance tasks are used to purge old data from the database For more information see Chapter 9 Tasks in the Access Control Database Administrator Manual Access Control Database User Manual 9 23 Reports 9 24 W Please Make a Selection Mi x
21. 2 overrides Access Level 1 check the Second Access Level Overrides First check box 17 Save the cardholder record 8 8 Access Control Database User Manual Cardholders Adding personal information Information can be added to a cardholder s record This information has no bearing on the cardholder s access You can use the Personal tab to store information for easy access Note Remember entering personal information is optional These are not required fields but they can be useful in various applications The additional information you enter depends on your site security manager s requirements Personal information can include an address telephone number and emergency contact information This information is fully searchable Reports can be compiled from the information to create comprehensive listings of employee contact information CardHolder Personal System Extra 1 Extra 2 Extra 3 AddressLine1 1555OrangeAve Address Line 2 fatC 0 ss lt s sSCS City Sarasota ss ss s State Floida Country United States ZIP Code 33333 M Phone Numbers Home jan 555 5555 Business 1941 777 7777 Ext fizi2 ID s Employee 1234 Company College _A Emergency Information Phone 941 599 9999 Ext fi 111 Contact Jane Doe Cardholder s personal information tab Access Control Database User Manual 8 9 Cardholders 8 10 To enter
22. 4 Navigating with the arrow buttons 4 4 Selecting with the letter tabs 4 4 Saving your changes 4 6 Multiple selection 4 7 Selecting multiple records withthe four action commands 4 7 Additional methods to select multiple records 4 8 Downloading information 4 9 When to download 4 9 Exiting from the ACDB 4 10 Access Control Database User Manual 4 1 Basic functions Setting operator preferences 4 2 Operator preferences are set for the current operator of the ACDB Operators can set their own preferences from the Tools gt Options gt Preferences tab The operator s preferences are divided into these subtabs e General e Confirmations Preferences for Operator ADMIN1 and Options Each operator of the ACDB can set their own preferences General tab The General tab has the following fields Time Display Determines whether time is displayed in 12 hour or 24 hour format e Date Display Determines whether dates are displayed in short or long date format Example of long date Thursday January 11th 2001 Example of short date 01 11 01 e Automatic Logout Sets the program to automatically log you off after a specified time Allows changes to be saved or discarded when automatic logout is engaged Access Control Database User Manual Basic functions e Access Colors Defines the colors of the time bars used for schedules See Chapter 5 Schedules for detailed informat
23. 7 commands About 3 6 Access Events 3 6 Access Levels 3 4 Action Send Changes 3 5 Add Access Level Command List 3 5 Add Access Level Schedule 3 5 Z 2 commands continued Administration 3 5 Backup Database 3 3 CardHolders 3 4 Collapse Branch 3 4 Collapse Tree 3 4 Contents Index 3 6 Copy 3 4 Create Default Records 3 3 Cut 3 4 Database 3 6 Delete 3 3 Delete Access Level Command List 3 5 Delete Access Level Schedule 3 5 Deselect All Records 3 5 4 7 Deselect All TreeView Nodes 3 4 Deselect Current Record 3 5 4 7 Discard All Changes 3 4 Exit 3 4 Expand Branch 3 4 Expand Tree 3 4 Holidays 3 4 Import 3 3 Language 3 4 Login 3 5 Message Center 3 5 New 3 3 New Company 3 3 Options 3 6 Paste 3 4 Photo 3 6 Presence 3 6 Print 3 3 Print Preview 3 3 Printer Setup 3 3 Redo 3 4 Reissue Card 3 5 Reports 3 4 Reset Access Level Privilege 3 5 Resource Usage 3 6 Resync with Server 3 5 Save 3 3 Schedules 3 4 Select All Records 3 5 4 7 Select Current Record 3 5 4 7 Set Access Level Privilege 3 5 Set Network Server 3 6 Toggle All Selections 3 4 Troubles Display 3 6 Undo 3 4 communication errors See yellow X symbols conducting a filtered query See cardholder information under filtering configuring auxiliary reader inputs See also Default tab Confirmations tab 4 3
24. 9 Click the circle in front of the numbered condition and continue to add conditions or brackets as necessary This report includes all cardholders with the status equal to Active Additional conditions and brackets can be added or deleted 10 Save the report record Access Control Database User Manual 9 15 Reports Setting the styles for a custom report 9 16 Styling a report lets you create headings group data change fonts and change the print orientation of the report After you create a report you can specify the style of the report Styles can only be set for custom reports Styling a report includes e Headings e Groups e Fonts e Orientation The Style tab lets you customize the look and feel of your report Misno Mica Access Event History F C Style tab for a custom report Creating report headings Report headings are the headings printed on each page of your report They include a main heading and a subordinate heading The main heading and subordinate heading can have up to 132 characters The main and subordinate headings are displayed at the top of the report Missing TY from the Stockroom Main and subordinate headings Access Control Database User Manual Reports To create a report heading 1 In the left pane select the report you want to style Click the Style tab In the Headings group type the Main heading for the report Type the Subordinate head
25. 9 00 17 00 I The Schedule tab To create a schedule 1 Click the Schedules tab Tip The name and description of a schedule 2 From the File menu click New or click the New button on should always reflect the the toolbar Ume eee ciegue 3 Type a name for the schedule grants access For example Mon Fri 8 4 4 Type a detailed description of the schedule 5 For each day click the beginning start time on the timeline and drag the cursor to the desired end time Repeat for multiple blocks 6 Ifthis schedule is to allow access during holidays set the holiday timeline 5 4 Access Control Database User Manual Schedules 7 Save your schedule record Copying from one timeline to another When you create a schedule for a week many of the days will have the same timelines You can copy a timeline from one day to another When you copy a timeline the ACDB pastes it into the current timeline Monday Tuesday ae 5 Wednesday Tuesday lim po EENM Saturday Wednesday IIIIIIIIIIIIIIINNNNNI Sss ODOODUN Holid Thursday MMMMINIIININININI Herrer LAODO TOTON Right clicking on a timeline lets you copy one timeline to another To copy from one timeline to another 1 Right click on the timeline for the day you wish to copy the schedule to 2 Click Copy From 3 Select the day of the week or holiday that contains the schedule you wish to copy 4 Save your schedule record Access Cont
26. Away Disarm Partition on Entry e Armed Away Switch to Armed Stay e Armed Stay Allow Entry Exit e Armed Stay Disarm Partition on Entry e Unlock Schedule Override Arm and disarm privileges only apply to doors that are under a partition Note You must assign a schedule to the door before you can grant any privileges Armed away and armed stay privileges are for CRCs with application code of 1 6 or greater W de xena m EE Normal Operations 7 Common 1 Sf CF 7 Soh 2 fF Armed Away Allow Entry Exit a M Armed Away Disarm Partition on Entry gt C Armed Away Switch To Armed Stay e TO Armed Stay Allow Entry E xit H M Armed Stay Disarm Partition on Entry gt MM Irregular Entry Privilege gt GF Mon Fri 24 Hours lt M Unlock Schedule Override The figure above shows the access level Maintenance The checked boxes show the privileges set for CRC Floor 1 South Irregular entry privilege Occasionally it is desirable to grant a cardholder access during unscheduled entry times Defining a door with an irregular entry privilege allows cardholders to gain access outside the times defined by the schedule Each time a cardholder enters a door outside the assigned time an Access Granted Irregular history event is created Access Granted Irregular history events let the site owners keep track of who is entering the doors during the off hours A report can be printed that shows the irregular entry events See Chapter 9
27. C Re Collect from hardware Cancel An access event report uses data from the database or the hardware of the access control system If you are running a report type other than access event history the report will run as soon as you click Run Now As the report is running its status can be viewed on the Status tab Once all the information for the report is gathered the ACDB displays a preview of the report From the preview window the report can be reviewed saved and printed All reports are stored and can be viewed from the Reports Status tab Access Control Database User Manual 9 21 Reports To run a report 1 In the left pane of the Report tab select the report you want to run 2 Click the Run Now button 3 For access event history reports select a data source by clicking Assemble reports form database or Re Collect from hardware The ACDB displays the report for you 9 22 Access Control Database User Manual Reports Running an access event history report from archived data The ACDB allows you to run a report on access event history data that has been purged out of the ACDB database There are two ways in which to run and access event history report from archived data You can check the Include Archives checkbox or you can import the archived data that was purged out of the ACDB back into the database Include Archive checkbox By checking the Include Archive checkbox an access event
28. Day Off Rule group gives you several options for selecting additional days off for holiday scheduling You can only choose one of the options for any fixed date holiday There are four alternate day off rules e Friday off if the holiday falls on Saturday Monday off if holiday falls on Sunday e No day off if holiday falls on Saturday Monday off if holiday falls on Sunday e Friday off if holiday falls on Saturday No day off if holiday falls on Sunday e No alternate day off Alternate Day Off Rule Friday off if holiday falls on Saturday Monday off if holiday falls on Sunday No day off if holiday falls on Saturday Monday off if holiday falls on Sunday Friday off if holiday falls on Saturday No day off if holiday falls on Sunday No alternate day off The Alternate Day Off Rule group lets you choose one option for each fixed date holiday Projected day calendar At the bottom of the middle pane a box displays calendars for Projected Day and Alternative Day Off These calendars provide a visual representation of where the days you have selected fall on the calendar for the current year as well as for future or previous years Note The ACDB does not display a calendar under Alternative Day Off unless you configure an alternative day off rule Access Control Database User Manual 6 3 Holidays 6 4 ts Access Control DataBase Independence Day of File Edit View Action Tools Reports Help
29. EDWAR DS Access Control Database User Manual P N 270961 REV 05 REB 18JAN13 DEVELOPED BY COPYRIGHT NOTICE TRADEMARKS CREDITS DOCUMENT HISTORY Date Revision 250CT01 1 0 25JUNO02 1 1 20NOV03 2 0 O8SEP04 3 0 01MARO6 4 0 18JAN13 05 Edwards A Division of UTC Fire amp Security Americas Corporation Inc 8985 Town Center Parkway Bradenton FL 34202 USA Copyright 2013 UTC Fire amp Security y All rights reserved You may not reproduce translate transcribe or transmit any part of this manual without express written permission from UTC Fire amp Security This manual contains proprietary information intended for distribution to authorized persons or companies for the sole purpose of conducting business with UTC Fire amp Security Unauthorized distribution of the information contained in this manual may violate the terms of the distribution agreement Microsoft Microsoft Mouse Microsoft Windows Microsoft Word and Microsoft Access are either registered trademarks or trademarks of Microsoft Corporation EPISUITE is a trademark of ImageWare Systems Inc This manual was designed and written by the UTC Fire amp Security Technical Publications Department Bradenton FL Reason for change Initial release Access Levels are displayed individually from a record list New dialog box for creating new card code formats RPM import dialog box no longer requires the selection of existing or new
30. Kenny Fomat EST O Bailey Bemard a mi Facility Z Activate Card _ Cooper Charles 1002 crow Kim ID l Inactive _ Curtis John Pin gt Daugherty John i _ Doe Jane Access Level 1 _ Doe John Level Name Executive bd Fuller Forest a Pe _ Garrett Bruce 2o BEA Gasser Danny Expiration 7 Hewitt Donald AENEA _ Kirk James _ McGee Dan p Access Level 2 Optional _ McGuire Harvey in cecon Access level liveries First _ Neal Jim Level Name hd Ef Rogers Renee no _ Schaefer Richard beat Phot _ Singleton James Eypination 7 ppa jea edge Fee int E ee e22 gt aDMINa Trouble 1 1172072000 3 59 30 PM The Cardholders tab Name The first field in a cardholder record is the cardholder s full name The title Mr Mrs Ms or Miss is optional Status In the interest of controlling building access cardholders are placed in one of three main status categories Employee Visitor or Visitor Requiring Escort One of these categories must be selected for each cardholder Visitor requiring escort means that a visitor can not gain access without an escort a cardholder with access to the door badging in at the same door and at the same time Access Control Database User Manual 8 3 Cardholders 8 4 Disability Cardholders with a disability can be assigned disability privileges by checking the Has Disability check box A disabled cardholder is granted ex
31. You can expand the access level branch by clicking the plus sign icon You can collapse the access level branch by clicking the minus sign icon da Sample Site Sample Building 7 A Sample Stock Room Partition TBE Sample Keppad i amp TE Same Stack Soan Dow l Samat Anw Daw HE Sanab Kaya CFA Disable Privilege iT FA Panel Silence Privilege Ha T FA Reset Alarm Silence Privilege An expanded access level branch To expand and collapse an access level branch 1 Click the plus sign icon next to the access level 2 Continue clicking all plus sign icons until you have extended all branches 3 Click the minus sign icons 4 Continue clicking all minus sign icons until you have collapsed all branches You can expand branches several ways From the View menu click Expand Branch e Click the Expand Branch button on the toolbar e Press Shift F5 e Double click the name of the collapsed access level You can collapse branches several ways From the View menu click Collapse Branch e Click the Collapse Branch button on the toolbar e Press Shift F7 e Double click the name of the expanded access level You can expand the entire tree in one step using any of the following methods e From the View menu click Expand Tree Access Control Database User Manual 7 7 Access levels e Click the Expand Tree button on the toolbar e Press Shift F6 You can collapse the entire tree in one s
32. You can filter cardholders on several different fields Filter Definition Access Level Access Level filters show cardholders that match the specified level of access Active Active filters show cardholders that match the specified status active pending active etc Card ID Card ID filters show the cardholder that matches the specified card ID Derived Card Derived Card Number filters show the Number cardholder that matches the specified card number Last Name Last Name filters show cardholders that match the last name specified Address Address filters show cardholders that match the specified address The address information must be typed exactly as it appears in the database Access Control Database User Manual 8 19 Cardholders Filter City State Province ZIP Postal Code Status Disability No Expiry Second Overrides First User Defined Field To apply a filter Definition City filters show cardholders that match the specified city State Province filters show cardholders that match the specified state or province ZIP Postal Code filters show cardholders that match the specified ZIP or postal code Status filters show the cardholders that match the specified status Employee Visitor or Visitor requiring Escort Disability filters show cardholders that match the specified value for Disability field true for checked or false for unchecked No Expiry filters show cardholders that matc
33. You can program holidays to occur on fixed dates or days of the week Through schedules a holiday schedule alters the access times for a holiday Reports tab The Reports tab is used to generate reports Reports can be generated using cardholders information from the ACDB database and access data gathered from the CRCs Card Read Controllers You can choose reports from templates that have been included or you can customize your own reports to include information that you specify Administration tab The Administration tab includes these subordinate tabs System Operators Command List Tasks Outbound Ports and Routes Only operators with administration privileges have access to the Administration tab Options on the subordinate tabs let your system administrator tailor the features and functions of the ACDB Access Control Database User Manual 3 9 Interface overview 3 10 Selection list or tree Each tab of the ACDB is displayed with a selection list or tree in the left pane The selection list contains the items that have been created for the current tab As more items are created they are added to the selection list The Access Level tab and the Administrator gt System tab contain a tree view The tree displays the components that make up your access control system Left middle and right panes The ACDB window is divided into left middle and right panes The left pane contains selection lists or tree views for t
34. cardholder s state changes from Active to Pending Active Save and download the cardholder s new access card This effectively removes the lost card number from your access control system The lost card can no longer be used to gain access to your site Access Control Database User Manual 8 23 Cardholders 8 24 Access Control Database User Manual Chapter 9 Reports Summary This chapter describes the ACDB reports and shows how to create and run reports You will find that reports are a valuable tool for providing information about your access control system Content What is a report 9 2 The Reports tab 9 2 Reports and tasks 9 3 Default reports 9 6 Customizing a default report 9 6 Creating a report 9 8 Filtering reports 9 10 Filtering doors 9 10 Filtering access events 9 11 Filtering conditions 9 12 Setting the styles for a custom report 9 16 Creating report headings 9 16 Creating report groups 9 17 Setting report fonts 9 17 Setting report orientation 9 18 Adding fields to a custom report 9 19 Running a report 9 21 Running an access event history report from archived data 9 23 Include Archive checkbox 9 23 Import archive data 9 23 Viewing and printing a report 9 25 Deleting a previously requested report 9 25 Editing and deleting a report 9 27 Editing a report 9 27 Deleting a report 9 27 Access Control Database User Manual 9 1 Reports What i
35. company Split the Access Control Database User Manual into two manuals the Access Control Database Administration Manual and the Access Control Database User Manual The administration manual will contain information about the setup and configuration of the ACDB The user manual contains information about the day to day operation of the ACDB The ACDB can now support a nonintegrated access control system By nonintegrated we mean that CRCs can be configured and downloaded directly from the computer running the ACDB Updated to version 1 3 of the ACDB software Updated to version 1 4 of the ACDB software Rebranded manual as Edwards No changes to the cotent were made Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Content Introduction 1 1 Using this manual 1 2 System features 1 3 What is access control 1 4 ACDB building blocks 1 6 Getting started 2 1 Starting the program 2 2 Logging on as an operator of the ACDB 2 4 Interface overview 3 1 Interface overview 3 2 Basic functions 4 1 Setting operator preferences 4 2 Viewing the selection table 4 4 Saving your changes 4 6 Multiple selection 4 7 Downloading information 4 9 Exiting from the ACDB 4 10 Schedules 5 1 What is a schedule 5 2 Creating a schedule 5 4 Editing and deleting a schedule 5 7 Defining the timeline colors 5 8 Holidays 6 1 What is a ho
36. create a new report iS Dre Be 1G From the File menu click New or click the New button on the toolbar Type a name for the report Type a detailed description of the report In the Type box select the type of the report Save the report record Refer to Filtering reports Setting Styles for a report and Adding fields to a report in this chapter to finish customizing any report Access Control Database User Manual 9 9 Reports Filtering reports 9 10 Default reports customized reports and new reports can be filtered using the Filter tab Filtering lets you narrow the information provided in a report The Filter tab contains up to three subtabs which can be used to filter a report e Doors e Access events e Conditions Not all report types have the Filter tab or all filter options The following table shows the reports you can filter and the subtabs available Report type Doors Access events Conditions Access event history X X X Cardholder detail X Cardholder summary X Presence X Muster X The following report types do not allow filtering e Resource usage e Projected holiday e Schedule e Access level e Modcom user ID translation e Operator Filtering doors Filtering doors limits reports to specific areas of your site A report can be filtered by selecting your entire building or any combination of partitions and CRCs doors The CRCs that are to be included in t
37. personal information l R OAA ee TE HIS 9 From the left pane select the cardholder for whom you wish to enter personal information Click the Personal tab Type the cardholder s address Type the cardholder s city Select the cardholder s country Type the cardholder s ZIP code Type the cardholder s home and business phone numbers and extension Type the employee ID Type the emergency telephone number extension and contact information 10 Save the cardholder record Access Control Database User Manual Cardholders Naming cardholder UD tabs and UDFs You can add your own custom fields to the cardholder record Custom fields are arranged on three custom tabs ten fields per tab You can name the custom tabs and fields to meet your specific needs Custom fields are referred to as user defined fields or UDFs Custom tabs are called user defined tabs or UD cardholder tabs The default names for the UD cardholder tabs are Extra 1 Extra 2 and Extra 3 Each of the three tabs has ten UDFs The default names for the UDFs are UDF Label 1 UDF Label 2 UDF Label 3 and so on to UDF Label 30 You assign custom names to the tabs and fields in Tools gt Options i Access Control DataBase Mrs Linda Wilson _jorx File Edit View Action Tools Reports Help oleh a ea dene Fes i eae cod ele HP Cardholders Wy Access Levels GF Schedules T Holidays rE Reports 8 Admi
38. progress bar at startup Once the starting sequence is complete the ACDB displays its start screen The ACDB start screen lets you log on to the software Access Control Database User Manual Getting started From the start screen you have four options e LogIn e Exit e Help e About Log In The Log In option is the entry point for using the software Users are issued an operator ID and a password that lets them gain entry to the program and make modifications to their access control system Exit The Exit option lets you exit from the program Help The Help option launches an online version of this manual The online version includes three navigation tabs e The Contents tab provides a table of contents view of the help system The Index tab is an alphabetical list of terms Use the index to find topics associated with each term e The Search tab lets you search for keywords you enter This is generally the fastest method of locating answers to your questions About The About option brings up a box displaying the current version of the ACDB software This information is useful if you decide to upgrade your software and need to know what version you are currently running Access Control Database User Manual 2 3 Getting started Logging on as an operator of the ACDB To log on as an operator of the ACDB you must have an operator ID and password The administrator of the ACDB typically creates all op
39. request for access falls within the parameters of the cardholder s access level and either grants or denies him access based on this assessment Each cardholder can be assigned different levels of access Access levels are customized according to site specifications A photograph of the cardholder can be added for additional security and identification purposes Access Control Database User Manual Cardholders Creating a cardholder record A cardholder record must be created and defined before you can grant access rights to the cardholder All cardholder information is entered via the CardHolders tab The CardHolders tab has several subtabs that are used to define specific cardholder information Note If your access control system has a large amount of cardholders it is recommended that no more than 100 cardholders be created activated and downloaded at any one time Access Control DataBase Mr Kenny Adkins of x File Edit View Action Tools Reports Help e eI eo fea 6 WF CardHolders Wy AccessLevels GF Schedules T Holidays 15 Reports Administration Tree on ra CardHolder Personal System Uniforms Sizes Extra 2 L4 gt Mr Kenny Adkins Title First Name Init Last Name Card ID a Mr z Kenny E Adkins 1002 El a le Ld F Status Employee z T Has Disability Card Number Last Name First Name Card 4026533845 gt
40. stay causes the system to monitor the perimeter devices door and window opening detectors but to ignore the interior detectors motion detectors See armed away Access Control Database User Manual Y 1 Glossary badging in or out bypass bypass time card reader Card Reader Controller module CRC cardholder central monitoring station Central Processor module CMS command list common door company construction card construction mode Y 2 A general term for the process whereby a cardholder presents credentials to a reader in order to request access into or out of a controlled area Devices can be bypassed or disabled When a device is bypassed the system ignores its alarm events but continues to monitor other events When a device is disabled the system ignores all event messages from the device The bypass time is the number of seconds 0 to 255 that the CRC suppresses audible annunciation and alarm notification Any of the different types of credential reader supported by the CRC We use card reader as a general term to refer to proximity Wiegand pin magnetic stripe and smart card readers as well as readers equipped with a keypad CRC A module that performs card access processing decisions for a door and grants or denies access to a cardholder Each CRC stores a complete database and is capable of granting or denying access without external communication A general term used to
41. the existing one To assign a different schedule 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the access level name site building partition or individual doors All doors under the selected item are assigned the same schedule 3 From the Action menu click Add Access Level Schedule or click the Add Schedule button on the toolbar 4 Inthe Select Schedule list select the schedule you want to assign 5 Click Select 6 Click Yes to confirm and assign the schedule 7 Save the access level record Removing a schedule If a group of cardholders no longer requires access to an area in the access level the schedule for that area can be removed To remove a schedule 1 In the left pane select the access level record you want to edit Access Control Database User Manual Access levels 2 Inthe right pane select the access level name site building partition or individual doors All doors under the selected item will have their schedule deleted 3 From the Action menu click Delete Access Level Schedule or click the Delete Access Level Schedule button on the toolbar 4 Click Yes to confirm and delete the schedule 5 Save the access level record Access Control Database User Manual 7 11 Access levels Assigning a command list 7 12 Command lists are defined by your integrated system installer and are imported with the RP file Th
42. the Reset Access Level Privilege button on the toolbar 3 Click the KPDISP privilege you want to remove 4 Click Yes to confirm and remove the KPDISP privilege 5 Save the access level record Access Control Database User Manual 7 23 Access levels Deleting an access level Tip Press Alt F D to delete an access level 7 24 At some point the need may arise to delete an access level Example If an access level required a large number of changes you might find it easier to delete that access level entirely and create a new access level Note You can not delete an access level currently assigned to any cardholders If the access level is assigned to any cardholders you must reassign those cardholders to a different access level before proceeding To delete an access level l In the left pane select the access level record you want to delete From the File menu click Delete or click the Delete button on the toolbar Click Yes to delete the access level The access level state changes to Pending Deletion From the File menu click Send Changes or click the Send Changes button on the toolbar This downloads the database to your access control system After the download the system changes the access level s state to Deleted When you exit from and restart the ACDB the deleted access level is no longer present Access Control Database User Manual Chapter 8 Cardholders Summary This chapte
43. the device is said to be in a normal state If smoke is detected the device goes into an alarm state If the device is damaged it goes into a trouble state Both alarm and trouble are off normal states See normal A type of access control schedule defined with the ACDB that specifies times when a door is unlocked For example access to a building lobby may be determined with an open schedule When the open schedule is active the lobby door is unlocked Users of the ACDB software Operators are controlled by privileges that allow them enter and edit certain areas of the ACDB An outbound port specifies the computer and port you are transmitting from The CRC includes common NO and NC outputs from a Form C relay These can be used to control auxiliary devices such as fans and dampers as well as devices that support handicap functions A physical area that a security system protects with a group of related devices A site may consist of a single partition or of multiple partitions Partitions can be armed and disarmed independently A type of access control schedule that defines when a PIN must be entered to verify the badging in operation and grant access A type of access card containing a microcircuit When placed in close proximity to a card reader the card activates the reader s circuitry and registers a unique code The relay open time is the number of seconds that the auxiliary relay timer stays active when a user
44. the schedule After a schedule has been assigned the associated schedule name is shown below the door WY Manager Shift 1 d Hotel A Lobby wing I Arm Away Privilege I Arm Stay Privilege p O Bypass Disable Privilege l MM Disarm Privilege West Wing fl oe i I Irregular Entry Privilege A Mon Fri to 4 30 In the access level Manager Shift 1 Partition 1 is selected highlighted in blue With Partition 1 selected you can assign a schedule to all doors within this partition CRC1 and CRC2 To assign a schedule 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the access level name site building partition or individual doors Access Control Database User Manual 7 9 Access levels 7 10 All doors within the selected item are assigned the same schedule 3 From the Action menu click Add Access Level Schedule or click the Add Schedule button on the toolbar 4 Inthe Select Schedule list select the schedule you want to assign 5 Click Select 6 Click Yes to confirm and assign the schedule 7 Save the access level record The access level s state changes to Pending Active indicating that the access level must be downloaded to your access control system before it goes into effect Assigning a different schedule If you have assigned a schedule and you find that the schedule is not correct you can assign a new schedule that replaces
45. visitor and escort Wiegand pin card zone Y 8 information contained in the EST3 system Tasks are used by the ACDB to update hardware purge old data from the database retrieve access history for reports and automate the running of reports Used in a schedule to define the time when access is granted and when access is denied An access control application that ensures that no staff member can be in the controlled area alone A CRC operating under two person rule prevents the entrance of a single person into the controlled area When two people are present in the area one cannot exit without the other Define times when a door is unlocked to allow free access An access control application where a visitor is issued a temporary access card Access to specific doors is granted only when an employee escort with a permanent access card badges in with the visitor This application may make use of multiple card readers to handle different types of visitor and employee access card A type of access card embedded with encoded ferromagnetic wires A physical area that a fire alarm system protects with a group of related devices A site usually consists of two or more zones Access Control Database User Manual A About command Help menu 3 6 About option start screen 2 3 AC access control history requests 9 3 access colors See General tab Preferences control systems 1 4 event history reports 9 8 e
46. who is designated as handicapped badges in RP A file that defines the system security and access control devices for the ACDB program RPM Part of the SDU that uses the project database to create a separate resource profile for each company that uses the access control system Access Control Database User Manual REX route RP RPM RS 232 RS 485 Rule schedule SDU Security Access Control module security alarm security partition security system security trouble standard unlock time stay strike suppression schedule System Definition Utility Glossary Request to exit button Routes define how the ACDB connects to the hardware of your access control system There are two different types of route modem connection and direct connection RS 232 See Resource Profile See Resource Profile Manager tool An asynchronous communication format used to communicate between a PC and a control panel A serial differential communications format used to communicate between the panel and some remote annunciators A logical relationship between objects defined in the network s object list Rule format rule label input state input device type input label Output command output device type priority output label comments Identifies specific times in 15 minute increments and days when access is granted See System Definition Utility 3 SAC An EST3 module that supports
47. your card ID plus a four digit PIN number Card Format fest OO an OOO ID 0001878123 e PIN p The KPDISP password for the cardholder above is 123 The four s are the cardholder s four digit PIN number Access levels An access level defines access properties for cardholder groups Properties of an access level consist of the following e Schedules for doors e Command lists for doors Access Control Database User Manual 8 5 Cardholders 8 6 e Privileges for doors e Privileges for KPDISPs Normally you give each access level a name based on the job function of a group of cardholders Cardholder groups that need different access properties are assigned a different access level An access level defines the doors and times at which cardholders are granted access It also defines what privileges a cardholder has at each door and each KPDISP A command list can be assigned to a door so that each time the CRC grants access the attached command list is activated Access Level 1 Level Name lt No Access Level gt 2 Accountant Cleaning Crew Engineer Executive Level Fire Brigade Activation Expiration Maintenance Manager aval Name Access Level 1 list contains all the access levels you created earlier using the Access Level tab Level name Cardholders access properties are determined by assigning the appropriate access levels You can a
48. your site You can enter activation and expiration dates by selecting them from the calendar tool that opens when you click the list drop down arrow You can edit dates using this tool or by typing in the list box Example If you had a telephone technician in your facility he could be classified as a visitor requiring escort If he needed to be there for two days you could set the expiration date so that the assigned access level would expire in two days To create a new cardholder 1 Click the CardHolders tab 2 From the File menu click New or click the New button on the toolbar Select the appropriate title Type the name of the cardholder Select the cardholder status 3 4 5 6 If applicable click the Has Disability check box 7 Select the appropriate card format 8 Ifapplicable select the appropriate facility name 9 Type the card s ID or swipe the card to obtain the card s ID 10 If applicable type a PIN number for the cardholder 11 In Access Level 1 select an access level for the cardholder 12 Select an activation date 13 If the cardholder s access level needs to have an expiration date clear the Does not expire check box and select an expiration date 14 If the cardholder requires an additional access level select a second access level in Access Level 2 15 Repeat steps 11 and 12 for Access Level 2 Access Control Database User Manual 8 7 Cardholders 16 If Access Level
49. 16 viewing See running reports Reports command 3 4 Reports menu 3 6 Reports tab 3 9 9 2 Reset Access Level Privilege button 7 4 Reset Access Level Privilege command 3 5 Reset privilege Fire Alarm 7 21 resetting fire alarms See fire alarm privileges KPDISP timelines 5 6 Resource Usage command 3 6 resource usage reports 9 6 9 8 restoration settings See General tab Preferences Resync with Server command 3 5 Re synchronize with Server button 3 8 retrieving information about logged on operators See Operator tab Preferences for Operator ADMIN1 and Options reviewing project data See View menu reports See running reports right pane description 3 10 rotating shifts 8 6 rules alternative day off 1 6 Run Now button 9 21 running reports 9 21 S Save button 3 7 Save command 3 3 save information prompts 4 6 saving your changes 4 6 scaling photographs 8 15 schedule reports 9 6 9 8 schedules assigning 7 9 CRC e 1 7 creating 5 4 defined 5 2 deleting 5 7 editing 5 7 Schedules command 3 4 Schedules tab 3 9 Second Overrides First filter e 8 20 security privileges KPDISP e 1 7 7 19 Select all records button 3 7 Select All Records command 3 5 Select current record button 3 7 Select Current Record command 3 5 selecting alphabetical entries See letter tabs doors Card Reader Controllers See Toggle All Selections command entir
50. 17 Setting door privileges for multiple doors 7 17 Removing door privileges 7 17 Setting KPDISP privileges 7 19 KPDISP security privileges 7 19 KPDISP fire alarm privileges 7 21 Setting KPDISP privileges 7 22 Setting KPDISP privileges for multiple KPDISPs 7 22 Removing KPDISP privileges 7 22 Deleting an access level 7 24 Access Control Database User Manual 7 1 Access levels What is an access level 7 2 An access level determines access properties for cardholder groups Properties of an access level consist of the following Schedules for doors e Command lists for doors e Privileges for doors e Privileges for KPDISPs Normally you give each access level a name based on the job functions of a group of cardholders Cardholder groups that need different access properties are assigned a different access level You can define up to 255 access levels Each cardholder can be assigned up to two access levels An access level defines the doors and times at which cardholders are granted access It also defines what privileges a cardholder has at each door and each KPDISP A command list can be assigned to a door so that each time the CRC grants access the attached command list is activated For example you could define one access level that grants all employees access to a retail area but denies them access to a stock room A second access level could grant mangers access to the retail area and the st
51. 2 type your name for the tab In Tab 3 type your name for the tab Click OK Click Yes to save your custom names UDF labels The UDF Labels tab is where you name the thirty custom fields on the UD cardholder tabs You can create custom fields to store such information as internal company training dates pay levels or family information ID numbers 1 10 are on Extra Tab 1 ID numbers 11 20 are on Extra Tab 2 and ID numbers 21 30 are on Extra Tab 3 Access Control Database User Manual Cardholders Options amp Preferences for Operator ADMIN3 X Company Information Card Code Formats Facility Codes Operator UDF labes UD CardHolder Tab Labels Preferences User Defined Field Labels 1 UDF Label 1 2 UDF Label 2 3 UDF Label 3 4 UDF Label 4 5 UDF Label 5 6 UDF Label 6 7 UDF Label 7 8 UDF Label 8 3 UDF Label 9 10 UDF Label 10 11 UDF Label 11 12 UDF Label 12 13 UDF Label 13 14 UDF Label 14 15 UDF Label 15 16 UDF Label 16 17 UDF Label 17 UDF labels 1 10 are for tab one 11 20 are for tab two and 21 30 are for tab three To name UDFs Tip Press Alt T O to 1 From the Tools menu click Options oe the Options dialog 2 Click the UDF Labels tab OX 3 Select UDF Label 1 4 Type your label for the field ID 1 is the first field on Extra Tab 1 5 Repeat steps 3 and 4 for as many of the 30 fields you want to customize 6 Click OK 7 Click Yes to save your custom na
52. 5 000 access events 20 000 for CRCXMs Once the CRC meets its storage limit of access events the oldest access events are replaced with new events The Tasks tab a subtab of the Administration tab provides a method to gather and store access control events from the CRCs Once stored in the ACDB these can be used for reports An Access Control AC History Request task takes the AC event history from the CRCs and stores it in the database for later use When you run an AC history report the ACDB prompts you asking if you want to run your report from the ACDB database or from the hardware of your access control system If you choose to retrieve your data from the hardware all data is retrieved and stored in the ACDB The data is then used for your current report and is available in the database for later reports Access Control Database User Manual 9 3 Reports 9 4 Options x Choose one of the following Assemble report from database Re Collect from hardware i Cancel The first step in running an access event report is to tell the ACDB where to get its information for the report Associating a report with a task A task can be used to automatically run a report based on the task s schedule The report types of Presence and Access Event History can be associated with a task When the task activates a report is generated and placed on the report s Finished Reports tab Preferences set
53. M Irregular Entry Privilege EE Mon Fii8 to 5 gs AEVFADI pD Arm Away Privilege gt 7 Arm Stay Privilege pe I Bypass Disable Privilege Disarm Privilege H West Wing HM Irregular Entry Privilege BE Mon Fri8 to 5 A keypad display KPDISP with disarm privileges for Partition 1 KPDISP fire alarm privileges When a KPDISP is configured to allow fire alarm command privileges it appears within its building This lets you set fire alarm privileges for the access level The fire alarm privileges for the KPDISP are e Disable e Reset and alarm silence e Panel silence Disable privilege The fire alarm disable privilege allows a cardholder to disable a fire alarm device from a keypad Reset and alarm silence privileges The fire alarm reset and alarm silence privilege allows the cardholder to reset a fire alarm system or silence the audible devices in an alarm mode This privilege is the same as pushing the corresponding buttons on the fire alarm panel Panel silence privilege The fire alarm panel silence privilege allows the cardholder to silence a fire alarm panel from a keypad This privilege is the same as pushing the Panel Silence button on the fire alarm panel Access Control Database User Manual 7 21 Access levels 7 22 Setting KPDISP privileges To set KPDISP privileges 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the KPDISP for which you want to set a
54. Reports for more information Access Control Database User Manual 7 15 Access levels 7 16 Example Irregular entry privileges may be required for cardholders working after hours or weekends This allows access to the door outside the normally scheduled time Armed Away Allow Entry Exit With this privilege a cardholder is allowed to enter or exit a partition that is in the armed away condition The entry and exit of a cardholder does not change the armed away condition of the partition Armed Away Disarm Partition on Entry With this privilege a cardholder is allowed to enter an armed away partition and the partition is disarmed upon entry Armed Away Switch to Armed Stay With this privilege a cardholder is allowed to enter an armed away partition and the partition is changed to the arm stay condition upon entry Armed Stay Allow Entry Exit With this privilege a cardholder is allowed to enter or exit a partition that is in the armed stay condition The entry and exit of a cardholder does not change the armed stay condition of the partition Armed Stay Disarm Partition on Entry With this privilege a cardholder is allowed to enter an armed stay partition and the partition is disarmed upon entry Unlock Schedule Override With this privilege a cardholder is allowed access to a door that has had its unlock schedule overridden Example The front door of an office building has an unlock schedule During the unlo
55. Select 48 01 PM Cancel dai Help Archived access event history files are named based on the date and time that each file was archived When importing these files into the ACDB select the archived file you want to import based on the files date and time To run an access event history report from archived data 1 From the File menu click Import gt Archived Data 2 Select the access event history file from the selection list that you want to import 3 Click the Select button You are now ready to run any access event history reports on the current and the newly imported archived data Access Control Database User Manual Reports Viewing and printing a report La View button x Delete button Each report that you run is saved in the ACDB and listed on the Status gt Finished Reports tab This lets you review and print previously requested reports The window displays all requests for the report You can view these reports at any time The display for each report shows the name of the report date and time requested status status description report ID and request ID a Access Control DataBase CardHolder Detail lolx File Edit View Action Tools Hepots Help oleh ex ed ale i a ele el lel HF Cardholders By Access Levels F Schedules T Holidays 1 Reports Administration m lt gt gt i Report AI Name Cardholder Deta Descrip
56. What is a holiday 6 2 Holidays are exceptions to the normal seven day workweek schedules A holiday automatically changes a timeline schedule for the given day to the holiday timeline The holiday timeline in a schedule typically has different access granted and access denied times Timelines for holidays are defined by your company or organizational requirements Note Holiday timelines are defined on the bottom of the Schedules tab see Chapter 5 Schedules Each schedule contains one holiday timeline that applies to all holiday dates Active holidays will occur yearly on their specified date Inactive Holidays will not occur until you make them active Here are the default holidays e New Years Day e Memorial Day Independence Day e Labor Day e Thanksgiving e Christmas e New Years Eve You can modify the default holidays to your needs or create new holidays Access Control Database User Manual Holidays Creating a holiday To facilitate the creation of holidays you will want to have your company s holidays determined before getting started Holidays can occur on a fixed date or a numbered week of the month and a numbered day of the week see Week starts on Monday or Sunday in this chapter for details about day number Setting alternate days off for a holiday When entering fixed date holidays it is important to consider what will happen when the holiday falls on the weekend The Alternate
57. alarm but does not unlock the door immediately The delayed egress time is the number of seconds that egress is delayed when a Request to Exit button with delayed egress is pressed Any detector or module Devices are electronic sensing units that monitor an area for unwanted conditions and report those conditions to the system control panel Devices are also referred to as points Typical fire alarm devices are heat detectors smoke detectors and pull stations Security devices include door status sensors motion detectors and broken glass detectors A number which uniquely identifies a detector or module in an integrated system Devices can be bypassed or disabled When a device is bypassed the system ignores its alarm events but continues to monitor other events When a device is disabled the system ignores all event messages from the device Arming a partition means advising the system to monitor the devices for burglar alarm events Conversely when you disarm a partition you are advising the system to stop monitoring for burglar alarm events Note that all other types of event are monitored continuously so as to maintain the integrity of the security system Access Control Database User Manual Y 3 Glossary door ajar time door contact download elevator control emergency exit door emergency exit sounder time enable FireWorks handicap access door handicap unlock time holiday holiday schedu
58. ame shows that is not recognized as a permanent record until it is saved information on the tab has been modified but not To save your changes saved When the information is 1 On the File menu click Save or click the Save button on the saved the asterisks are toolbar removed oe Note When you save data within a tab of the ACDB only the T Holidays information in that tab is saved If information is not saved and you try to exit from the ACDB a Tip Press Alt F S to dialog box is displayed reminding you to save before exiting save 46 Access Control Database User Manual Basic functions Multiple selections You can select two or more items at once and make a single change to all selected items Most tabs with selection tables allow this functionality When you have selected multiple records some fields can not be changed The ACDB automatically hides fields that can not be changed with multiple selections a Access Control DataBase New Years Day ol x File Edit View Action Tools Reports Help cole 2 Ca feta fates S a Le ls al i CardHolders BY Access Levels T Schedules a Holidays 5 Reports Administration I Sort By Holiday Name Holiday New Years Day Activate Holiday Inactive F gt al Holiday a J 4 P New Years Day Month January _ Good Friday Week Holiday is a Fixed Date Easter Monday y p
59. an RS 485 line for security and access control devices When a security device goes into alarm it generates a security alarm event This triggers programmed responses from the system control panel and may result in a message being sent to a central monitoring station or a telephone pager The end result will be the dispatch of a police or security officer to investigate the problem See partition Part of an integrated system intended to monitor and report unauthorized access to specific areas of the site thereby preventing vandalism and burglary When a security device goes into trouble it generates a security trouble event This triggers programmed responses from the system control panel and may result in a message being sent to a central monitoring station or a telephone pager The end result will be the dispatch of maintenance personnel to investigate and resolve the problem The standard unlock time is the number of seconds that the door stays open before relocking when a user badges in See armed stay A type of lock A strike unlocks the door when power is applied A type of access control schedule that defines times when the CRC does not log normal events This reduces the number of events that would otherwise be stored in the CRC during normal business hours A Windows based program used to enter and modify Access Control Database User Manual Y T Glossary task timeline two person rule unlock schedule
60. and Branch 3 7 Z 1 Index buttons continued Expand Tree 3 7 Help Contents 3 8 Message Center 3 8 New 3 7 Paste 3 7 Print Preview 3 7 Redo 3 7 Reissue 3 8 Re synchronize with Server 3 8 Run Now 9 21 Save 3 7 Select all records 3 7 4 7 Select current record 3 7 4 7 Send Changes to Access Equipment 3 8 Toggle Selection of Eligible Tree Nodes 3 8 toolbar 3 6 Undo 3 7 Bypass privilege 7 20 C calendars 6 3 canceling data entry mistakes See Undo command card ID numbers 8 4 information 8 4 number ranges 8 4 types 1 5 Card ID filter 8 19 cardholder reports 9 6 9 8 cardholders defined 8 2 deleting 8 21 editing 8 21 filtering 8 19 introduced 1 7 sorting and searching See cardholder information under filtering CardHolders command 3 4 CardHolders tab 3 9 8 3 categorizing specific data See reports under filtering caution reduced security 7 20 changing multiple items simultaneously 4 7 passwords 2 4 Christmas See definition under holiday City filter 8 20 clearing cardholder photographs 8 16 Collapse Branch button 3 8 Collapse Branch command 3 4 Collapse Tree button 3 8 Collapse Tree command 3 4 collapsing access levels 7 7 See also Collapse Branch command Collapse Tree command Color dialog box 5 8 colors 5 8 5 9 column widths report 9 20 command lists 1 7 7 12 privileges 1
61. and access granted event types You can use the selection buttons Toggle All Select All and Deselect All to aid in your selection of access events Note The Access Denied Unknown check box reports all unknown badges at the card readers The report includes the derived access card number Access Control Database User Manual 9 11 Reports 9 12 Example A TV is missing from the stockroom You would filter to select access events from 1 15 to 1 17 The report should include entry card readers and all access granted events 2 Access Control DataBase Missing TY Locked by ADMIN2 Modified Loix File Edit View Action Tools fepois Help Petes Wen creer ere Eme i CaidHolders Bly AccessLevels Si Schedules T Holidays 1S Reporte 8 Administration Fn Repo I tite hissing TV Desctpton Stockroom is missing a TV Access Level CardHolder Detail Type Access Event History 7 M Custom E Run Now CardHolder Summary Event History Status Filter Style Fields Missing TV Madcom User ID Transl Description TV missing from stockroom between 1 15 and 1 17 Muster Projected Holidays Doors Access Events Conditions Resource Usage Schedule Assess Date Range gt Start fJan 15 2001 00 00 z End Jan 17 2001 00 00 z FARTA M Access Granted Toggle All V Access Granted Irregular ranted Antipassback Select All Granted Muster enied Unk
62. anual 7 13 Access levels To assign a different command list l In the left pane select the access level record you want to edit In the right pane select the access level name site building partition or individual doors All doors within the selected item are assigned the same command list From the Action menu click Add Access Level Command List or click the Add Command List button on the toolbar In the Select Command list select the command list you want to assign to the door Click Select Click Yes to confirm and assign the command list Save the access level record Removing a command list Ifa door no longer requires the command list assigned to it the command list can be removed from the door To remove a command list 1 7 14 In the left pane select the access level record you want to edit In the right pane select the access level name site building partition or individual doors All doors within the selected item will have their command list deleted From the Action menu click Delete Access Level Command List or click the Delete Command List button on the toolbar Click Yes to confirm and delete the command list Save the access level record Access Control Database User Manual Access levels Setting door privileges In each access level each door has the following check box privileges Irregular entry privilege e Armed Away Allow Entry Exit e Armed
63. ar 4 Click the door privilege you want to assign 5 Click Yes to grant the door privilege 6 Save the access level record Removing door privileges Just as a door privilege can be added it can also be removed You can also remove the privileges by simply clicking the check box of the privilege at each door removing the check To remove door privileges 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the access level name site building partition or doors that need to have privileges removed Access Control Database User Manual 7 17 Access levels 7 18 All doors within the selected item will have door privileges removed From the Action menu click Reset Access Level Privilege or click the Reset Access Level Privilege button on the toolbar Click the door privilege you wish to remove Click Yes to confirm and remove the door privilege Save the access level record Access Control Database User Manual Access levels Setting KPDISP privileges The Keypad Display KPDISP is a control and display module used in security and fire alarm systems It includes an LCD display and a telephone type keypad The KPDISP is menu driven and lets the system user e Arm and disarm partitions e Review off normal points e Bypass or disable points e Execute fire alarm and security panel commands If your access control system uses KPDISP modules they are display
64. arm Silence privilege 7 21 alphabetical queries See filtering cardholder information Alternate Day Off Rule group 6 3 alternative day off calendars 6 3 rules 1 6 Arm Away privilege 7 19 Arm Stay privilege 7 19 Armed Away Allow Entry Exit privilege 7 16 Armed Away Disarm Partition on Entry privilege 7 16 Armed Away Switch to Armed Stay privilege 7 16 Armed Stay Allow Entry Exit privilege 7 16 Armed Stay Disarm Partition on Entry privilege 7 16 arrows navigation 4 4 assigning command lists 7 12 default card formats and facility codes See Default tab different command lists 7 13 different schedules 7 10 disability privileges See disabilities cardholder privileges e See Access Levels tab schedules 7 9 associating reports with tasks 9 4 attaching command lists to access levels e See Add Access Level Command List command schedules to access levels See Add Access Level Schedule command automatic logout settings See General tab Preferences B Backup Database command 3 3 Boolean filters e See brackets and conditions brackets and conditions 9 13 branches access level 7 7 building blocks ACDB 1 6 buttons access level tab 7 4 Activate Holiday 6 7 Collapse Branch 3 8 Collapse Tree 3 8 Copy 3 7 Cut 3 7 Delete 3 7 Deselect all records 3 7 4 7 Deselect All Tree View Nodes 3 8 Deselect current record 3 7 4 7 Discard All Changes 3 7 Exp
65. ccess level defines when and where this cardholder can gain access Access Control Database User Manual 1 7 Introduction Cardholder records also include access card numbers photos personal information and activation and expiration dates 1 8 Access Control Database User Manual Chapter 2 Getting started Summary This chapter defines the process of logging on to the ACDB as a user for the first time It also explains how to change an operator password Content Starting the program 2 2 Logging on as an operator of the ACDB e 2 4 Changing the operator password 2 4 Access Control Database User Manual 2 1 Getting started Starting the program 2 2 The ACDB uses the familiar Windows interface If you are familiar with the Windows environment you should have no problems using the ACDB To run the ACDB program you must have a software key installed on your computer No software key is needed for the KPDISP CF and ACDB KE versions If no software key has been installed follow the instructions in the Access Control Database Software Installation Guide P N 3100136 that comes with the software To start the program 1 Click Start gt Programs gt Access Control DataBase gt Access Control DataBase or double click the Access Control DataBase icon on your desktop The ACDB displays a progress bar indicating that the program is starting Application loading 81 EARATANAONANARETANA ACDB
66. cess level with assigned cardholders schedules or privileges that has been downloaded Pending Inactive An access level that was previously Active from which you have removed all cardholders schedules and privileges The access level has not been downloaded Pending Deletion An access level that has been deleted but has not been downloaded Deleted An access level that was previously Pending Deletion and has no cardholder assigned this access level 7 5 Access levels Creating an access level Tip Press Alt F N to create a new access level 7 6 Before creating your access levels make sure you have created schedules for your access control system Part of creating an access level is assigning finished schedules The ACDB assigns a unique default name to each new access level you create When naming your access level it is helpful to use a name that can be associated with a group of cardholders The group of cardholders should share the same access properties Examples Managers Janitors Customer Service or Marketing A new access level initially denies access at all levels indicated by the red X over the icons Assigning a schedule or privilege removes the red X If an individual door or KPDISP has not been assigned a schedule or privilege then the red X remains over it All newly created access levels have the state Inactive Access Control DataBase Management Shift 1 Bigs File Edt View Action To
67. ck schedule time the receptionist see a suspicious looking person walking towards the front door The receptionist activates the unlock schedule override locking the front door and calls security The security guard is allowed access to the front door because his access level has the Unlock Schedule Override checkbox checked No other cardholders are aloud access to the front door unless their access level has the Unlock Schedule Override checkbox checked Access Control Database User Manual Access levels Setting door privileges To set door privileges 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the door which you want to set a door privilege 3 Check or clear the desired door privilege check boxes for the door 4 Save the access level record Setting door privileges for multiple doors You can save time by setting door privileges for all doors within the selected item The Set Access Level Privilege command assigns all the doors within the selected item the same door privileges To set door privileges for multiple doors 1 Inthe left pane select the access level record you want to edit 2 Inthe right pane select the access level name site building partition or doors All doors within the selected item will be granted the door privilege 3 From the Action menu click Set Access Level Privilege or click the Set Access Level Privilege button on the toolb
68. ction cards used when the system is being set up installed and programmed Number 000 000 001 Access Control Database User Manual Cardholders e EST prox cards have a number preprinted on the card Number range 000 000 002 to 129 999 999 When a card is assigned to a cardholder the card ID number is entered into the cardholder record You can do this by manually typing the information into the cardholder record or by scanning the card using a Cypress interface This allows a card reader to directly enter the card number into the ACDB The Cypress interface connects to a serial port on the PC running the ACDB See Chapter 5 Administrator operations in the Access Control Database Administrator Manual Note Check with your integrated system installer to find out how to acquire the Cypress interface option Access card PIN numbers For added security some card readers also have a PIN keypad that allows a PIN number to be entered in addition to the card code For these applications the users must be assigned a PIN number of four digits PIN numbers can only be used at doors that have card readers with keypads In addition a PIN schedule must be selected for the door This schedule identifies when a PIN is required KPDISP password The PIN number is also used to log on to the Keypad Display KPDISP The password to log on to a KPDISP must consist of seven digits The password consists of the last three digits of
69. e Command List tab shows all the commands that have been defined for your company You can view your command lists by clicking Administration tab gt Command List tab The name and description of the command list shows you what the command list controls Refer to your installer for more information about individual command list functions Typical uses of command lists include Transmission of access events to a central monitoring station e Activation of remote gates e Activation of CCTV e Activation of relays for elevator control For a command list to be activated it must be added to an individual door in an access level The command list is activated when access is granted to a cardholder at that door A command list can be assigned to an access level site building partition or an individual door Assigning a command list to an access level site building or partition assigns the same command list to all the doors shown within the selected item This is the quickest and easiest way to assign the same command list to multiple doors To assign a command list to single door simply select the individual door and assign the command list After a command list is assigned the associated command list name is shown below the door Access Control Database User Manual Tip You can make multiple selections of single doors by pressing Ctrl and clicking the doors All selected doors can be assigned a command list in one step
70. e exact time for each block is shown in a pop up display as you roll your mouse over the timeline The time is also displayed in the bottom status bar When you drag the mouse along the timeline the schedule blocks you select change from red to green This indicates that the selected time period is enabled Red bars indicate disabled times You can define as many blocks on a timeline as needed Woes Pee alee Wee 2s el le HIF CardHolders Wy Access Levels F Schedules T Holidays r8 Reports R Administration C ee Schedule Name Mon Fri 9 to 5 Description Monday to Friday 9am to Spm Mon Fri 24 Hours Mon Fri 7 to 4 30 Mon Fri 8 to 5 0 i 4 6 8 10 12 4 16 18 r 22 a mmm CUTUTLTTLTTTTTETLTLTTUTITTTCTCTETE TATTLE Tuesday INNUUULNNNNNUUUUNNANNU0N0NSQ00000000000000000000000000000000000000000NHANE TUOTTI Wednesday IINIIINIIIININIINNNN0N0000000001100011000 0110000070 000110 0000000000111 Toworsctoy JI TVINITIUVLUNUNNUOAUUNUONUONUOGU000000 00000000000 UTOTO OOTO Friday AUOUOUUUUUUOUOUUOUUUUUOOUOOTOUUUUUUUUOUUOUUOUUOUU OVO OUU OOU OVU OTOU OUUU OVU TTUTU SSoturdey MUOOTUNUOOUOOUOUUUOUOOTUOTOUUOOUOUTOOUOUUOUUOUUOUUOOUOOOOVUUOUOUUOUU OTOOTO OUUU OUTOU OTUNUN Sunday PUVITTOVETIETTOETOTETTOTIOETOETOETOTETOCTTOETTOETOTETOETTOETTETOEET TET NN Uf FE CAO AE Tete A OLADELE ANDEDAN gt _ Mon Sun 24 Hours ADMINI OK a 10 31 2000 11 30 13 AM Access Granted
71. e images 8 15 multiple records 4 7 4 8 printer options See Printer Setup command report source options See running reports selection lists 3 10 Send Changes to Access Equipment button 3 8 sending new information to CRCs and KPDISPs See Action Send Changes command Set Access Level Privilege button 7 4 Set Access Level Privilege command 3 5 Set Network Server command 3 6 Access Control Database User Manual setting alternate days off for holidays 6 3 door privileges 7 15 KPDISP privileges 7 19 operator preferences See Options command report fonts 9 17 report orientation 9 18 styles for custom reports 9 16 system preferences and options 4 2 silencing fire alarms See fire alarm privileges KPDISP sizing photographs 8 14 8 15 Sort By Holiday Name checkbox 6 6 sorting cardholders See cardholder information under filtering holidays 6 6 specifying workweek start days 6 4 start screen ACDB 2 3 starting ACDB programming sessions 2 2 start on days See General tab Preferences State Province filter 8 20 states access level 7 5 Status bar 3 10 Status filter 8 20 status cardholder 8 3 Style tab 9 7 9 16 subordinate headings 9 16 Sunday workweeks 6 4 suppression schedules 5 3 system features 1 3 systems access control 1 4 T tabs Access Levels 3 9 7 2 Administration 3 9 CardHolders 3 9 8 3 Confirmations 4 3 Extra S
72. ed in your access level tree KPDISPs can be displayed within buildings or within partitions Your integrated system installer defines where each KPDISP appears when he configures your system A KPDISP appears within its building if it is configured to permit fire alarm command privileges A KPDISP also appears in each partition for which it is configured to permit security privileges KPDISP security privileges A KPDISP can be assigned to one or more partitions Security settings define which functions a KPDISP can perform for each partition Each KPDISP has four security privileges e Arm away e Arm stay e Bypass and disable e Disarm Note If no privileges have been set for the keypad it is displayed with a red X Arm away privilege Security systems distinguish two types of arming arm stay and arm away A KPDISP with arm away privileges allows cardholders to arm the partition so the system monitors all perimeter and interior devices in the partition Arm stay privilege A KPDISP with arm stay privileges allows cardholders to arm the partition so the system monitors the perimeter devices door and window opening detectors but ignores the interior detectors motion detectors This protects the site but lets you move about freely inside Access Control Database User Manual 7 19 Access levels 7 20 Bypass and disable privilege You can not arm a partition when devices in the partition are in an active state No
73. ee UD CardHolder Tab Labels tab Fields 9 7 9 19 General Preferences 4 2 Holidays 3 9 6 4 Personal 8 10 Preferences 4 2 Reports 3 9 9 2 Schedules 3 9 Style 9 7 9 16 Tasks 9 3 UD CardHolder Tab Labels 8 11 UDF Labels 8 12 8 13 task report associations 9 4 Tasks tab 9 3 Thanksgiving See definition under holiday time displays See General tab Preferences timelines See schedules under creating times access 1 6 tips clearing photographs 8 16 creating new access levels 7 6 creating new cardholders 8 7 creating new holidays 6 5 creating new reports 9 9 deleting access levels 7 24 deleting cardholders 8 21 deleting reports 9 28 Access Control Database User Manual Index tips continued deleting schedules 5 7 exporting photographs 8 15 finding keyboard shortcuts 3 3 launching the Edit Photo dialog box 8 15 launching the Options dialog box 2 4 8 12 multiple selection 4 8 quickening field navigation 8 7 save information prompts e 4 6 saving information 4 6 schedule names and descriptions 5 4 5 7 selecting multiple cardholders 8 17 8 21 selecting multiple doors 7 9 7 13 selecting multiple holidays 6 9 Title bar 3 3 Toggle All Selections command 3 4 Toggle Selection of Eligible Tree Nodes button 3 8 toolbar buttons 3 6 toolbar Access Level 7 3 Tools menu 3 6 tracking cardholder movements See pr
74. election functionality is available on the following tabs e Cardholders e Holidays e Administration gt Outbound ports e Administration gt Routes Additional methods to select multiple records In addition to using the four action commands you can also select multiple records by using the keyboard and the mouse To select Do this A single Hold down Ctrl and select the record record Nonadjacent Hold down Ctrl and select the individual records records A large range Hold down Ctrl and select the first record of the of records range and then hold down Shift and click the last record in the range Access Control Database User Manual Basic functions Downloading information Once information has been entered into the ACDB the data must be downloaded to your access control system Only after the information has been downloaded will cardholders be able to gain access Any time changes are made to the ACDB that affect your access control system the revised data must be downloaded to your access control system No changes will be active in the CRCs or KPDISPs until they are downloaded Note You can download changes to your system at any time or from any tab within the software Make sure all information has been saved before downloading To download changes to CRCs and KPDISPs 1 From the File menu click Send Changes or click the Send Changes button on the toolbar Note For integrated systems verify that the da
75. em It makes managing your access control system easier and more efficient The ACDB includes these features Data import from several commonly used databases Filter defined cardholder search capability Cardholder photo import export Cardholder import from an external file Operator defined options PIN schedule unlock time Administrator definable operator privileges Access history event log Database and access event reports Predefined and user defined reports Task manager to automate routine functions Encrypted external communications Access Control Database User Manual 1 3 Introduction What is access control 1 4 An access control system controls access to your site by controlling who can open the site doors and when they can open them An access control system can also record specific types of access events This means you no longer need to issue new keys or change locks when staff join or leave your company An access control system lets you monitor traffic within your site showing who went where and when You can use an access control system to determine the current location of staff as in an emergency In this manual when we use the term access control system we mean the access control functions and hardware of your system plus the ACDB and the access control database it maintains What is the ACDB program The Access Control Database ACDB program is the software component of your company s ov
76. er importing holidays 6 9 reports 9 27 schedules 5 7 ending an ACDB session See exiting the ACDB event history reports 9 6 events access granted irregular history 7 16 exchanging network information between operators See Message Center command Exit command 3 4 Exit option 2 3 exiting the ACDB e 4 10 Expand Branch button 3 7 Expand Branch command 3 4 Expand Tree button 3 7 Expand Tree command 3 4 expanding access levels 7 7 See also Expand Branch command Expand Tree command expiration dates 8 7 exporting cardholder photographs 8 15 Extra tabs See UD CardHolder Tab Labels tab F facility codes 8 4 Fields tab 9 7 9 19 File menu 3 3 filtering access events 9 11 cardholder information 8 19 conditions 9 12 doors 9 10 reports 9 10 finding current status See Status bar fire alarm privileges KPDISP e 1 7 7 21 fixed date holidays 6 3 fonts configurable report 9 17 formats cardholder 8 4 Friday off rule 6 3 G gathering access control events See Tasks tab General tab Preferences 4 2 2 3 Index generating reports See Reports tab getting more information from the status bar 3 10 online help 2 3 See also Contents Index command reader trouble summaries See Status bar graphic file types importable 8 14 grouping cardholder fields See UD CardHolder Tab Labels tab similar report items See report groups under creating
77. erall access control system It provides a means for defining schedules holidays access levels and cardholders to control access to your company The ACDB manages a collection of information about your company that specifies who should have access to the site and when that access should be granted The access control system uses this information to control access through doors and into or out of integrated partitions during specific times Integrated partitions are physical areas that a security system protects with a group of related devices See Chapter 3 Setting up an integrated access control system in the Access Control Database Administrator Manual for more information Each controlled door at your site has a Card Reader Controller CRC mounted nearby Cardholders badge in at card readers connected to the CRC The CRC controls the door lock and grants or denies the cardholder access Keypad Displays KPDISPs are used to arm and disarm integrated security partitions select system functions and display event messages They are located conveniently throughout your site usually near a door The data from the ACDB is downloaded to the individual CRCs and KPDISPs The CRCs and KPDISPs store their own databases which allow them to operate without continuous support from a network connection The ACDB lets you search sort edit and print access control data The data includes information on cardholders schedules Acc
78. erators with an assigned operator ID Each operator should log on using the assigned operator ID and the default password PASSWORD After logging on each operator should change his password Tip Operator IDs and To log on to the ACDB asswords are not case ave so it makes no 1 Click Start gt Programs gt Access Control DataBase gt Access difference whether you Control DataBase or double click the Access Control type in all caps in Database icon on your desktop lowercase or ina combination of both 2 Click Login on the ACDB splash screen 3 Type your Operator ID given to you by the administrator 4 Type your Password e g PASSWORD 5 Click OK to log on to the ACDB Note The password PASSWORD should only be used the first time you log on to the ACDB Once you log on we strongly recommend that you change the password Changing the operator password The ACDB recommends that you change your password after your initial log on Make sure to record the new password in a safe place To change the operator password From the Tools menu click Options Click the Operator tab Click Password Modify button Type your current password PASSWORD Tip Press Alt T O to launch the options dialog box Type the new password Retype the new password to confirm it Click Modify to change the password G0 r AON ee SN aa Click OK to accept the new password 2 4 Access Control Database User Manual
79. erical worker would not Each access level consists of the following e Schedules applied to CRCs e Privileges Schedules applied to CRCs Each access level contains all the CRCs in your site Initially these do not have a schedule attached When defining the access level you assign a schedule to each CRC requiring access If no schedule is attached to a CRC then no access is allowed at that particular CRC Note If the CRC detects ten access denied events in a two minute interval it ignores any further badging attempts The cardholder must wait two minutes for the CRC to reset its attempt counter This feature slows any brute force attempt to gain access by trying various cards and PINs Privileges In addition to access rights as defined by schedules you can define additional privileges for an access level Command privileges determine which security commands the cardholder can execute Example Arming or disarming a partition Access privileges determine when access also disarms a partition or when access is permitted outside of scheduled times Example A manager might have irregular entry privileges while a clerical worker would not For a CRC the following privileges apply e Disarm privilege Irregular entry privilege Cardholders Each cardholder record you create has an access level The access level contains the CRC schedules command lists and privileges that define the cardholder s access The a
80. ers to monitor and control several networks of multiplex signaling systems card access systems and CCTV systems An access control application for a door that provides mechanical assistance and extended access time for a handicapped cardholder The handicap unlock time is the number of seconds that the door stays open before relocking when a cardholder designated as handicapped badges in An exception to the normal way of operating an access control system Exceptions to normal schedules when different access times are desired Each CRC has two input circuits for use with access control and security devices These are typically used for a door position sensor and a request to exit device The input circuits can also be used as security input points A panel based system that can integrate fire alarm security and access control functions Typically an employee of the company that installed the access control system Access Control Database User Manual irregular entry keypad Keypad Display module KPDISP KPDISP password LED lock lockout maglock magnetic stripe card manual open time manual unlock time minimum unlock time MODCOM Modem Communication module muster Glossary Entry into a building outside the cardholders normal access time Some card readers are equipped with a keypad to allow entry of a PIN number in addition to the access card We do not use the term keypad to refer
81. esence reports CRC events See event reports under access database queries See reports under database modified records See Title bar tree view 3 10 Troubles Display command 3 6 U UD CardHolder Tab Labels tab 8 11 UDF Labels tab 8 12 8 13 Undo button 3 7 Undo command 3 4 Unlock Schedule Override privilege 7 16 unlock schedules 5 3 unsaved information reminder 4 6 unscheduled access See Irregular Entry privilege User Defined Field filter 8 20 V View All button 7 4 view buttons access levels 7 3 See also Action menu View menu 3 4 View Only Denied button 7 4 View Only Granted button 7 4 viewing ACDB software version information See About command Help menu ACDB troubles See Troubles Display command command lists See also command lists under assigning reports 9 25 See also Access Events command Database command Presence command Resource Usage command running reports selection tables 4 4 WwW Wiegand compatible formats 8 4 workweek start days 6 4 Z Zip Postal Code filter 8 20 Z T Index 28 Access Control Database User Manual
82. ess Control Database User Manual Introduction holidays and access levels The ACDB also lets you run reports to track access event history from all CRCs Card types The ACDB lets you use several types of cards and card readers to restrict access to a site Cards and readers can be any of the following e Proximity e Wiegand pin e Magnetic stripe e Keypad e Smart card A cardholder can only gain entry to an area by presenting a valid card at a card reader located at a specific entry point Using cards and card readers lets the ACDB and your access control system uniquely identify and monitor individuals as they enter or leave controlled areas Other methods of restricting access such as door locks and keys don t provide a record of access events Access Control Database User Manual 1 5 Introduction ACDB building blocks 1 6 The ACDB program grants and restricts access to employees and visitors based on building blocks defined in the ACDB such as Schedules e Holidays e Access levels e Cardholders Schedules Schedules let you grant or deny access based on the time of day Any controlled door of your facility can be assigned a schedule Schedules include access times for working days nonworking days and holidays Example General office staff working from 8 a m to 5 p m require access during those hours Janitorial staff working from 5 p m to 11 p m require a different schedule than the office s
83. fixed date click the appropriate Alternate Day Off Rule for the holiday Example Christmas Day is a fixed date holiday on December 25 If your organization allows observance of the holiday on an alternate day when the holiday falls on a Saturday or Sunday you would need to select this Alternative Day Off Rule Save your holiday record Access Control Database User Manual 6 5 Holidays Sorting your holidays If you desire to sort the holiday list by name select Sort By Holiday Name The ACDB displays the holiday record list in alphabetical order If Sort By Holiday is not checked then the ACDB displays the holiday record list in chronological order T Sort By Holiday Name Name New Years Day Memorial Day Independence Day P Labor Day Thanksgiving Christmas New Year s Eve The ACDB displays the holiday record list in chronological order if the Sort By Holiday Name check box is not checked 6 6 Access Control Database User Manual Holidays Activating and deactivating a holiday Activating a holiday After you have entered all holidays for your company you must activate each holiday before the ACDB will recognize the holiday All holidays are initially inactive When you click the Activate Holiday button the holiday changes from inactive to pending active Only the pending active holidays are downloaded to your access control system For downloading information see Chapter 4 Basic functions A
84. for the report component you want to style The font dialog box opens 4 Inthe font dialog box select the font 5 Click OK 6 Save the report record Setting report orientation You can specify the orientation of your report Orientation determines how the report is displayed and printed There are two orientation options portrait and landscape If your report has many columns you can use the landscape option Portrait ome Orientation Portrait C Landscape To orient a report 1 In the left pane select the report you want to style 2 Click the Style tab 3 Under Orientation click Portrait or Landscape 4 Save the report record Access Control Database User Manual Reports Adding fields to a custom report For a custom report you specify which fields you want to display in the report On the Fields tab you move each field into your report one at a time Once a field is moved into your report it can be sized to make sure the text in the field is displayed correctly You can sort each field in ascending or descending order t Access Control DataBase Missing TY BEE File Edit View Action Tools Hepots Help 5 2 ose le sl ellie HF CacHolders Wy Access Levels F Schedules T Holidays rE Reports Administration m a gt Lal Tile Missing TV Description Stockroom is missing a TV Access Level CardHolder Detail Type Access Event H
85. formation is now ready to be downloaded to your access control system Note Holidays are not deactivated until they are downloaded to the CRCs See Chapter 4 Basic functions for information regarding downloading to the CRC Access Control Database User Manual Holidays Editing and deleting a holiday Tip By using the multi select toolbar buttons or the multi select action menu items you can select multiple holidays for editing and deleting All selected holidays can be edited or deleted at one time Only limited editing functionality is available when selecting multiple holidays Tip Press Alt F D to delete the holiday Editing a holiday To meet the changing demands of holidays and how your organization develops policy regarding specific dates you may have to edit existing holidays The ACDB lets you edit holidays at any time To edit a Holiday 1 Click the Holiday tab 2 Inthe left pane select the holiday you want to edit 3 Edit the holiday 4 Save the holiday record Note If you are unable to navigate and select a specific holiday the list may be locked You need to save the changes to the holiday currently being modified before you can select a different holiday Deleting a holiday The need may arise for you to remove a holiday Example Your organization may have an employee appreciation day that has been given annually but this holiday has been eliminated and will no longer be used
86. from the ACDB Note Before deleting a schedule make sure the schedule is not assigned to an access level The ACDB will not allow you to delete a schedule that is assigned to any door of any access level To delete a schedule 1 Click the Schedule tab In the left pane select the schedule you want to delete From the File menu click Delete or click the Delete button on the toolbar 4 Click Yes to delete Access Control Database User Manual 5 7 Schedules Defining the timeline colors Tip Press Alt T O to display the Options dialog box 5 8 You can change the colors used on timelines for access granted access denied and the interval divider The default timeline colors are red for access denied green for access granted and white for the interval divider Color 21x Basic colors ea Hue 87 Red 121 Sat 12 Green 134 Blue 123 Color pallet dialog box for customizing the timeline colors To define the timeline colors From the Tools menu click Options Click the Preferences tab Click the General tab Pee E In the Access Colors group click the Color Pallet button associated with Access Granted Access Denied or Interval Divider 5 Click a color from the color pallet You can choose a basic color or a custom color You must define custom colors before they can be selected 6 Click the OK button on the color pallet screen 7 Click the OK button on the preference screen
87. fter you download the holiday to your access control system the holiday changes to active Note Verify that you have entered all of the holiday information and that it is correct before downloading Holiday Labor Day Activate Holiday Inactive The ACDB displays the state of the holiday Labor Day as inactive To activate a holiday 1 In the left pane select the holiday you wish to activate 2 Click the Activate Holiday button 3 Save the Holiday record The description of the holiday changes from inactive to pending active indicating that the information is now ready for you to download to the your access control system Note Holidays are not active until they are downloaded to the CRCs See Chapter 4 Basic functions for information regarding downloading to the CRCs Pending Active Holiday Labor Day A pending active holiday will become active after the next download to your access control system Access Control Database User Manual 6 7 Holidays 6 8 Deactivating a holiday Any holiday that you can activate you can also deactivate Inactive holidays do not affect the ACDB schedules until you make them active To deactivate a holiday 1 In the left pane select the holiday you wish to deactivate 2 Click the Deactivate Holiday button 3 Save the Holiday record The description of the holiday will change from active or pending active to pending inactive indicating that the in
88. h the specified value for the Does not expire field True shows cardholders that have no expiration date and false shows cardholders that have an expiration date Second Overrides First filters show cardholders that match the specified value for the Second Access Level Overrides First check box True means second overrides first and false means no override User Defined Field filters show cardholders that match the specified value for the selected user defined field 1 At the top of the cardholder record list in the left pane check the Filter check box 2 Inthe Filter Cardholders dialog box use the top box to select the desired filter 3 Inthe bottom box to select or type the desired value 4 Click the Apply button Cardholders that meet the filter criteria are shown in the left pane 8 20 Access Control Database User Manual Cardholders Editing and deleting cardholder records Tip By using the multi select toolbar buttons or the multi select action menu items you can select multiple cardholders for editing and deleting All selected cardholders can be edited or deleted at one time Only limited editing functionality is available when selecting multiple cardholders Tip Press Alt F D to delete a cardholder Editing cardholder records There are many reasons why you would need to edit cardholders Cardholders may need to have their access level changed or may need to be issued a new access ca
89. he current tab Examples Cardholder name list schedule list or tree view of access control hardware The middle pane displays information about the selected item You use the middle pane when creating cardholders access levels holidays and schedules The right pane contains the activation status or other special functions for the current tab Note Depending on the tab you have selected one or more of these panes may be combined into a single large work area Status bar The status bar is located at the very bottom of the ACDB window The ACDB displays the following information in the status bar The operator that is currently logged on e A summary of device troubles The number of operators currently logged on e Who the currently selected record is locked by The current state of the record e The last date and time the record was modified e The current help message To obtain additional information about any of the status bar information click on the information in the status bar The ACDB displays a dialog box with additional information Access Control Database User Manual Chapter 4 Basic functions Summary The ACDB makes use of several basic functions Learning these basic functions will help you use the ACDB more effectively and save you time in your day to day work This chapter introduces you to the basics of the ACDB Content Setting operator preferences 4 2 Viewing the selection table 4
90. he report are highlighted in gray when selected Note Selecting no doors includes all doors in the report This is the default Access Control Database User Manual Reports Status Filter Description Fiter on Stock Room Door Doors Access Events Conditions P Sample_Company da Sample Site Sample Building TE 4 Sample Stock Room Partition iil bas fa Sample Front Door This report includes the CRC Sample Stock Room Door To filter doors in a report In the left pane select the report you want to filter Click the Filter tab for the report Click Doors Hold down Ctrl and click to select the sites buildings partitions and doors you want to include in the report er ea Selecting a site building or partition includes all doors within the selected icon 5 Save the report record Filtering access events Access events can be filtered in three ways e By access date range e By reader e By access event type The access date range filter lets you specify the dates and times for your report Only the access events that occurred during the specified date and time range are included in the report Times are displayed in military or 24 hour format Tip For an access event report make sure to specify the Access Date Range The reader filter lets you create a report for specific exit or entry card readers The access event filter lets you filter any number of the possible access denied
91. in the task take precedence over the preferences of the report Only task types of AC History Request and Presence Request can have a report associated with them The table below shows the task types and reports that can be associated with each other Task type Report type AC History Request Access Event History Presence Request Presence AC History Request task and Access Event History report Example You need to know which employees entered a door during a late night shift First create and define an event history report Then create an AC history request task and schedule it to run after that shift Only the data required for the report is gathered and stored as a finished report The task is limited by the dates times and event types you specify for the report You can then preview the report at your convenience from Report tab gt Status tab gt Finished Reports Access Control Database User Manual Reports Presence Request task and Presence report Example You need to know if employees are present during a late night shift First create and define a presence report Then create a presence task and schedule it to run during that shift Assign the report to the task by selecting the presence report from the Report Event Types selection list Only the data required for the report is gathered and stored as a finished report You can then preview the report at your convenience from Report tab gt Status tab gt Finished Reports
92. ing for the report Ser tS Save the report record Creating report groups You can group report records so they total and break on a change in the first or first and second fields These fields must be sorted either ascending or descending using the fields tab Groups No groups Group by first selected field Group by first and second selected fields Note Apply ascending or descending sorting to fields being grouped T Count records in each group To group a report 1 In the left pane select the report you want to style 2 Click the Style tab 3 Under Groups click either Group by first selected field or Group by first and second selected fields 4 If you would like a count of each group displayed check the Count records in each group check box 5 Save the report record Setting report fonts You can specify the fonts used in your report Fonts can be selected for the following sections e Main heading e Subordinate heading e Font of first group heading e Font of second group heading e Field heading font e Field font Access Control Database User Manual 9 17 Reports 9 18 r Fonts Main Heading Al Font of first group heading Al Field Heading Font Al Subordinate Heading Al Font of second group heading Al Field Font Al To set report fonts 1 In the left pane select the report you want to style 2 Click the Style tab 3 Under Fonts click the font button
93. ion In addition there is a group of fields called Miscellaneous options This includes e Weeks Start On Sunday Determines the starting day Sunday or Monday for calendars e Restore to Last Context For future use e Restore Last Operator ID at Login Retains your login ID when logging on to the software Confirmations tab For some actions the system displays a confirmation dialog box You can choose whether or not the system displays confirmation dialogs for the following actions e Deleting photos e Adding schedules to an access level e Deleting schedules to an access level e Setting privileges to an access level e Resetting privileges to an access level e Adding command lists to an access level e Deleting command lists to an access level Access Control Database User Manual 4 3 Basic functions Viewing the selection table 44 Each tab of the ACDB uses a selection table to list its records except for Access Levels tab and Administration gt System tab The selection table is displayed in the left pane of the tab The table contains all of the current records that have been created for that tab There are two primary methods for navigating through a selection table e Arrow buttons at the top of the table e Letter tabs at the bottom of the table H lt gt me Schedule P Mon Fri 24 Hours Mon Fri 7 to 4 30 Mon Fri 8 to 5 Mon Fri 9 to 5 Mon Sun 24 Hours Zi ALLAA AB AC AD AE El ll
94. istory F Custom E Run Now CardHolder Summary Event History Status Fiter Style Fields D Missing TV AVENA Modcom User ID Transl Column Heading Sorted Width Field LastName Not Sorted 64 Name DefautSot Door Muster i DefaultSortAccessType uar FirstName Not Sorted 64 First Name Projected Holidays DefaultSort AccessTime AccessTime Not Sorted 64 EventTimeStamp Resource Usage PN ome AccessType Not Sorted 64 Description Schedule if lestName Door Not Sorted 64 Name LastName Set Report Column widths E LastName FistName AocessTime AccessType Door TIATA aimi E aDMIN2 ox a e a1v0111 06 23AM Custom reports need to have fields added to the report To add fields to a custom report 1 Inthe left pane select the report you want to add fields to 2 Click the Fields tab 3 Select the field you want to include in your report and click the large right arrow to add the field Fields must be selected and added one at a time 4 If you want to sort a field select the field from the right pane and click the sorting arrow Select Not sorted Ascending or Descending Note Not Sorted is the default setting The first item sorted takes priority over any items that follow Access Control Database User Manual 9 19 Reports at Not Sorted Ascending Descending Example For the TV example you would sort on the Cardholder
95. l Database User Manual Reports Editing and deleting a report Editing a report Reports can be edited as needed If a report needs a lot of editing it may be easier to delete the report and create a new one To edit a report 1 Click the Report tab In the left pane select the report you want to edit Edit the report ge Ge Save the report record Deleting a report You can delete a Report at any time It may be easier to edit the report into a new report rather than delete it and start over To delete a report 1 Click the Report tab Tip Press Alt F D to 2 Select the report you want to delete delete the report 3 From the File menu click Delete or click the Delete button on the toolbar 4 Click Yes to delete Access Control Database User Manual 9 27 Reports 9 28 Access Control Database User Manual Glossary 3 SAC access card access control Access Control Database program access control system access level ACDB activate AHJ alarm anti passback arm armed away armed stay away See Security Access Control module Any of the different types of credential that can be used in an access control system We use card as a general term to refer to proximity Wiegand pin magnetic stripe and smart cards The control of persons through entrances and exits of a controlled area ACDB Lets the user create and maintain a database of information about CRCs ca
96. lds to custom reports 9 19 applying cardholder filters 8 20 assigning command lists 7 13 assigning different command lists 7 14 assigning different schedules 7 10 assigning schedules 7 9 changing passwords 2 4 clearing cardholder photographs 8 16 collapsing access levels 7 7 copying from one timeline to another 5 5 creating access levels 7 6 creating holidays 6 5 creating new cardholders 8 7 creating new reports 9 9 creating report headings 9 17 creating schedules 5 4 customizing default reports 9 7 deactivating cardholders 8 18 deactivating holidays 6 8 deleting access levels 7 24 deleting cardholder photographs See clearing cardholder photographs deleting cardholders 8 21 deleting holidays 6 9 deleting reports 9 27 deleting schedules 5 7 downloading changes 4 9 editing holidays 6 9 editing reports 9 27 editing schedules 5 7 entering personal cardholder information 8 10 exiting the ACDB e 4 10 expanding access levels 7 7 Z 5 Index procedures continued exporting cardholder photographs 8 15 filtering access events 9 12 filtering conditions for cardholder reports 9 13 filtering reports 9 11 grouping reports 9 17 importing and sizing cardholder photographs 8 15 naming UD cardholder tab labels 8 12 naming UDF labels 8 13 orienting reports 9 18 printing reports 9 25 reissuing lost cards 8 22 removing access level schedu
97. le input circuit integrated system integrated system Installer Y 4 The door ajar time is the number of seconds that an access door can be left open before a signal is sent to the fire alarm system If the door is left ajar past the door ajar time the local sounder in the CRC if installed sounds for one second every minute This is a security feature ensuring that doors are not propped open and left for an extended time A switch that monitors the position open or closed of the door Sending a compiled project database from a PC to the fire alarm control panel Also sending an access control database from a PC to the CRC devices via the control panel An access control application that determines which floors are available to a given cardholder An access control application where an exit door can be unlocked from the inside by badging out or by mechanical means If the door is opened without badging out it causes an immediate security alarm The emergency exit sounder time is the number of seconds 0 to 255 the CRC sounder sounds when an emergency exit door is violated without badging out or using a request to exit device without bypass Permit an input output or system feature to function Also to instruct the system to monitor event messages from a device See also disable A computerized display and control system used with EST2 EST3 FCC and IRC 3 fire networks FireWorks uses one or more display comput
98. les 7 10 removing command lists 7 14 removing door privileges 7 17 removing KPDISP privileges 7 22 resetting timelines 5 6 running reports 9 22 saving changes 4 6 selecting report fonts 9 18 setting door privileges 7 17 setting KPDISP privileges 7 22 starting the ACDB program 2 2 viewing reports 9 25 programming holidays See Holidays tab projected day calendars 6 3 holiday reports 9 6 9 8 prompts save information 4 6 properties access level 7 2 8 6 Q queries alphabetical See filtering cardholder information R red X symbols 7 9 Redo button 3 7 Redo command 3 4 Reissue button 3 8 Reissue Card command 3 5 reissuing lost cards 8 22 relocating ACDB network servers See Set Network Server command removing access level schedules 7 10 command lists from access levels 7 14 See also Delete Access Level Command List command door privileges 7 17 KPDISP privileges 7 22 schedules from access levels See Delete Access Level Schedule command repeating the last action See Redo command report customized default 9 6 database assembled See running reports default 9 6 hardware based See running reports previously requested 9 25 task associations 9 4 reports AC access control history 9 3 adding fields to custom 9 19 defined 9 2 filtering 9 10 printing See running reports running 9 21 2 6 reports continued styling 9
99. lete Access Level Schedule command 3 5 Delete button 3 7 Delete command 3 3 deleted state 7 5 deleting access levels 7 24 actions by series See Discard All Changes command cardholder photographs See clearing cardholder photographs cardholders 8 21 holidays 6 9 previously requested reports 9 25 reports 9 27 schedules 5 7 Derived Card Number filter 8 19 Deselect all records button 3 7 Deselect All Records command 3 5 Deselect All Tree View Nodes button 3 8 Deselect All TreeView Nodes command 3 4 Deselect current record button 3 7 Deselect Current Record command 3 5 deselecting CRCs See Toggle All Selections command determining operator logon status See Status bar dialog boxes Color 5 8 Edit Photo 8 14 Access Control Database User Manual Index dialog boxes continued Options 9 4 9 21 Preferences for Operator ADMIN1 and Options 4 2 disabilities cardholder 8 4 Disability filter 8 20 Disable privilege Fire Alarm 7 21 disabling fire alarms See fire alarm privileges KPDISP Disarm privilege 7 20 Discard All Changes button 3 7 Discard All Changes command 3 4 displaying current data See Resync with Server command door option schedules 5 3 downloading information 4 9 E Edit menu 3 4 Edit Photo dialog box 8 14 editing cardholder information See CardHolders tab cardholders 8 21 databases without RP files See sample RP files und
100. liday 6 2 Creating a holiday 6 3 Sorting your holidays 6 6 Activating and deactivating a holiday 6 7 Editing and deleting a holiday 6 9 Access levels 7 1 What is an access level 7 2 Creating an access level 7 6 Expanding and collapsing an access level 7 7 Assigning a schedule 7 9 Assigning a command list 7 12 Setting door privileges 7 15 Setting KPDISP privileges 7 19 Deleting an access level 7 24 Access Control Database User Manual i Content Chapter 8 Chapter 9 Cardholders 8 1 What is a cardholder 8 2 Creating a cardholder record 8 3 Adding personal information 8 9 Naming cardholder UD tabs and UDFs 8 11 Adding a photo to a cardholder record 8 14 Activating and deactivating cardholders 8 17 Filtering cardholder information 8 19 Editing and deleting cardholder records 8 21 Reissued cards vs lost cards 8 22 Reports 9 1 What is a report 9 2 Default reports 9 6 Creating a report 9 8 Filtering reports 9 10 Setting the styles for a custom report 9 16 Adding fields to a custom report 9 19 Running a report 9 21 Running an access event history report from archived data 9 23 Viewing and printing a report 9 25 Editing and deleting a report 9 27 Glossary Y 1 Index Z 1 Access Control Database User Manual Content Important information Limitation of liability This product has been designed
101. mand is received from the fire alarm system Fireworks or a local request to exit device The minimum unlock time is the number of seconds that the CRC waits before attempting to relock the door This feature prevents unwanted immediate relocking See Modem Communication module MODCOM A communication module with modem and dialer capabilities The MODCOM can be used to download information from remote sites or to report events to a central monitoring station The MODCOMP can communicate to telephone pagers using TAP protocol An access control application that lets users determine who has Access Control Database User Manual Y 5 Glossary muster report station muster station NFPA 72 normal off normal open schedule operators outbound port output circuit partition PIN schedule proximity card Relay open time Resource Profile Resource Profile Manager tool Y 6 exited a controlled area in the event of an emergency evacuation A PC located in a secure area outside the controlled area equipped with the ACDB program Security staff use this PC to create a muster report after an emergency evacuation A CRC located outside the controlled area at which cardholders badge out after an emergency evacuation National Fire Alarm Code Devices can be in different states States are classified as normal or off normal When a smoke detector is operating perfectly and there is no smoke in the area
102. mes Access Control Database User Manual 8 13 Cardholders Adding a photo to a cardholder record When you create a cardholder record you have the option of including a photo of the cardholder for security and identification purposes Edit Photo x E A MESTSARDOCWIP z E RS amp Hawes ACDB ACDB User Manual E Manual POF E Old Manual E Reference material RPM Versions Storage High Image Quality Low All Image Files E Croen M Ea ee Large File Size Small Load Copy from Cipboard Default Select Entire Image Result Image File Size 22257 Bytes I Image Dimensions 200 x 200 pixels Selection Dimensions 200 x 200 Compression Ratio The Edit Photo dialog box lets you add the cardholder s picture to their record Importing and sizing a cardholder photo The following graphic file types can be imported e JPG e BMP e ICO EMF WMF There are two options for importing a photo First you can load a photo by navigating to the file in the Edit Photo dialog box When the photo is loaded it appears in the middle pane of the screen Second you can copy a photo from another graphics editing program Simply copy the photo and click the Copy from Clipboard button The photo appears in the middle pane of the screen After importing a photo you need to size it Controls for sizing the photo are located in the middle pane of the Edit Photo dialog box Defaul
103. mmands Command Contents Index About Toolbar buttons Description Opens a submenu of database reports that can be printed for the current tab The system displays a preview of each report Opens a submenu of access event reports that can be printed for the current tab Opens a submenu of presence reports that can be printed for the current tab Opens a submenu of resource usage reports that can be printed for the current tab Description Opens the table of contents index and search tabs for the help system Shows the current version of the software Below the menu bar is the toolbar The toolbar buttons execute many of the commands found in the menus Access Control Database User Manual Interface overview When you point to a button a tool tip is displayed indicating the function of the button Not all toolbar buttons are active at all times When a button is not active it is dimmed LX BB Ca olf al fel lS sell los we 2a Toolbar buttons Toolbar button commands Button Command New Delete Description Creates a new item Deletes the selected item Save Saves the ACDB in its current state Print Provides a preview of a report preview Undo Returns to the previous state by undoing Redo the last action Reverses the last Undo command Discard All reinstating the last action Returns to the last saved state undoing Changes Cut all changes Remove
104. mport Create Default Records Backup Database Print Preview Printer Setup Print Access Control Database User Manual Description Creates a new file Deletes the selected file Saves the ACDB in its current state Creates a new nonintegrated company Is only active when logged on to the ACDB as the installer Imports CRC firmware used in the nonintegrated version of the ACDB RP configuration information external cardholder databases and archived data Used to create a complete new set of ACDB default records Duplicates all default records for Tasks Reports Holidays and Schedules Creates a backup of the ACDB database in the C Program Files EST Access Control DataBase Export directory The file is named ACDByyyymmadtttttt MDB Provides a preview of a report based on your current location in the ACDB Example From the Cardholder tab the Cardholder report is previewed Selects the printer and sets its options Not currently active 3 3 Interface overview 3 4 Language Exit Edit menu commands Command Undo Redo Discard All Changes Cut Copy Paste View menu commands Command Expand Branch Expand Tree Collapse Branch Collapse Tree Toggle All Selections Deselect All TreeView Nodes CardHolders Access Levels Schedules Holidays Reports Selects the language the application is displayed in Ends your session with the ACDB logs you off and closes the window Desc
105. n to the CRCs and KPDISPs Reissues an access card to a new user Clears all cardholder information except for the card information and access level Lets you communicate with other users of the ACDB in a network configuration Opens the online help system Below the toolbar are the tabs The tabs separate the ACDB program into six main sections TF Schedules ACDB tabs Tab ji CardHolders By Access Levels 3 Schedules d Holidays 5 Reports ga Administration Description Displays the Cardholder tab Displays the Access Levels tab Displays the Schedules tab Access Control Database User Manual Interface overview T Holidays Displays the Holiday tab Displays the Report tab S Reports A ran Displays the Administration tab CardHolders tab The CardHolders tab stores all cardholder information You can attach a photo to the cardholder information tab determine what type of access card badge should be issued for each cardholder and assign two different access levels to the cardholder Access Levels tab The Access Levels tab is used to create or modify access levels Assigning schedules and privileges to doors and keypads creates an access level Schedules tab The Schedule tab is used to create and maintain schedules Schedules are used for various functions including restricting access by day and time Holidays tab The Holidays tab is used to record your company s holidays
106. nday in the leftmost column As well the number in Day of the Week changes to reflect the new order of the days The following table lists the number and associated day of the week depending on what day the workweek starts on Workweek beginning on Workweek beginning on Monday Sunday 1 Monday 1 Sunday 2 Tuesday 2 Monday 3 Wednesday 3 Tuesday 4 Thursday 4 Wednesday 5 Friday 5 Thursday 6 Saturday 6 Friday 7 Sunday 7 Saturday Access Control Database User Manual Tip Press Alt F N to create a new holiday Holidays To create a holiday Click the Holidays tab From the File menu click New or click the New Button on the toolbar Type a name for the holiday Select a month Select the week e Holiday is a Fixed Date e Ist Week e 2nd Week e 3rd Week e 4th Week e Last Week Example If you enter a holiday such as President s Day which occurs the third Monday in February you would select third week Type or scroll to the day of the week or day of the month the holiday will occur e Ifitis a fixed date holiday type or scroll to the day of the month the holiday is on e Ifitis a specific day of the week type or scroll to the number of the day of the week that the holiday falls on See Week starts on Monday or Sunday in this chapter Example For President s Day you would select 1 for Monday which is the first day of the week for week that begins on Monday If the holiday is a
107. nistration F Fite On Carholder Personal System Enta H Evra 2 Ewa 3 Mrs Linda Wilson UDF Label 1 Card ID EE 1128955 tu Labet x2 Card Number FO 34093560823 Buchanan Steven UDF Label 3 Callahan Laura Activate Card Davolio Nancy Dodsworth Anne UDF Label 4 3 Doe John Inactive Fuller Andrew UDF Label Be King Robert Leverling Janet Peacock Margaret UDF Label 6 Suyama Michael Wilson Linda a if CARTAN UDF Label 8 UDF Label 9 ee p Photo Import Export Clear Bad2e UDF Label 10 ALLAAAB ACAD AE AFAGAHAL Cela ADMIN Trouble 1 sya s005s3PM Cardholder UD tabs and UDFs can be customized to your needs UD cardholder tabs The UD CardHolder Tab Labels tab is where you customize the three UD cardholder tabs Each tab supports ten UDFs This lets you group custom cardholder fields together to meet your needs Operator privileges can be set individually for each UD cardholder tab so you can restrict sensitive data from all but authorized operators Access Control Database User Manual 8 11 Cardholders Tip Press Alt T O to launch the Options dialog box 8 12 You can customize the three UD tab names To name UD tabs 1 2 3 4 5 6 7 From the Tools menu click Options Click the UD Cardholder Tab Labels tab In Tab 1 type your name for the tab In Tab
108. nit Last Name Card ID Ms i Laue eatahan 1234 is Se cm Status Employee I Has Disability Card Number ead 4026534300 _ Buchanan Steven Format JEST x H Callzhon Lar e E Deactivate Card _ Davolio Nancy i A _ Dodsworth Anne 1D 11234 amp z Fuller Andrew T Pending Active a King Robert Selection Levering Janet Access Level 1 list or tree E Peacock Margaret Level Name Manager Shift 2 z Suyama Michael Ra Zz Activation Thursday August 16 2001 7 Evpration z I Does not expire Access Level 2 Option gt I Second Access Level Overrides First Level Name Sewing Employees Sht wy Activation Thursday August 162001 Evpiretion A Photo F7 Does not re BEE 8 16 01 22919PM_ Left pane Middle pane Right pane ACDB window 3 2 Access Control Database User Manual Tip When a menu command has a keyboard shortcut the shortcut is displayed on the menu This helps you learn faster more efficient ways to use the program Title bar Interface overview The title bar shows if the current record you are working on has been modified or is currently being modified This makes it easier to track which records have been modified Menu bar Below the title bar is the menu bar The menus available are e File Edit e View e Action e Tools Reports e Help File menu commands Command New Delete Save New Company I
109. nown Deselect All I Access Denied Reader Disabled Baal p Reade M Enty T Ext I Access Denied Escort J ALL AAAB ACAD AE TEle ADMIN2 ok 1 ADMIN2 Modiied 8 31 01 10 27 51 AM Filtered access events for the Missing TV report To filter access events in a report 1 In the left pane select the report you want to filter 2 Click the Filter tab 3 Click the Access Events tab 4 Set the Start and End times e Click the down arrow and use the calendar to select a date e Use the arrow keys to set the time 5 Check the Exit and Entry check boxes to specify card readers for your report 6 Check the access event types you want to include in your report 7 Save the report record Filtering conditions You can create complex selection and filtering criteria to further refine your reports The logical statements you create on the Conditions tab limit the data included in the report Access Control Database User Manual Reports Each statement is composed of brackets and conditions that limit the data included in your report You can use the brackets and conditions to include or exclude data The filter begins with a bracket the first bracket is provided for you The bracket reads Choose records where all of the following apply Each bracket can have one of four properties e All Any e None Not all Clicking the word all lets you select one of the f
110. ock room Access levels tab You create and edit access levels on the Access levels tab On this tab access level records are shown in the left pane The access level tree is shown in the right pane for the current access level record Each access level tree can be expanded to show the sites buildings partitions CRCs and KPDISPs it contains In general you define an access level by assigning schedules command lists and privileges to these components Icons on the access level tree Each access level record has an access level tree The access level tree uses several icons to represent the different parts of the access level The icons are described in the following table Access level tree icons Icon Definition ay Access level aa Site Access Control Database User Manual Access levels Access level tree icons Icon Definition Zi Building A Partition fl CRC or door Bie KPDISP fa Schedule t Command list Access level example You have a group of cardholders that work Monday through Friday from 7 a m to 4 p m These cardholders only need access to the manufacturing area of your building You create an access level for these cardholders as follows First define a schedule that allows access from Monday through Friday from 7 a m to 4 p m Next attach the schedule to the manufacturing doors show on the access level tree By Manufacturing A New York de Tennessee Eh Inventory E Manufactu
111. ols Beports Help lolx a eda offer am el el lel cs ol eee jes T Holidays 15 Reports Administration WF Cardholders IEJ Access Levels U Schedul Access Levet Management Sht Fl BT Be Inactive Tal Granted I Dered Tota Doors Selected 0 H Sample Site E Sample Building BELA S ample Stock Room Partition BE Sample Kespad H 7 Arm Away Privilege t TZ Arm Stay Privilege Bypass Disable Privilege t T Disarm Privilege E Sample Stock Room Door HI Sample Front Door EE Sanab Aapa OFA Disable Privilege pT FA Panel Silence Privilege TFA Reset Alaim Silence Privilege Management Shift 2 Senior Management Staff Shift 2 i ALKA ke ACAD AE AE ADMIN3 ok The Manager Shift 1 access level has a red X over all icons This indicates that no schedules or privileges have been assigned for this access level nmzw208306 To create an access level 1 Click the Access Levels tab 2 From the File menu click New or click the New button on the toolbar 3 In Access Level type a name for the access level Access Control Database User Manual Access levels Expanding and collapsing an access level Now that you have added an access level you should become familiar with expanding and collapsing the access level branch The access level is a graphical hierarchical display of all sites buildings partitions CRCs and KPDISPs
112. one of the following report types Report type Access event history Resource usage Cardholder detail Cardholder summary Projected holiday Schedule Access level Modcom user ID translation Presence Description An access event history report is based on information from the CRCs doors of your access control system The CRCs store information on access events as they happen A report can be created to track any access events over a specified period Each CRC KPDISP and MODCOM has a maximum number of resources cardholders access levels schedules and holidays assigned to it A resource usage report shows the number of resources assigned and the maximum allowed for each CRC KPDISP and MODCOM The cardholder detail report gives a detailed report on each cardholder and includes user defined fields UDFs The cardholder summary report gives a summary report on each cardholder but excludes UDFs The project holiday report gives a five year projection of the holidays defined in your ACDB A schedule report gives a detailed graphical look at the schedules defined in your ACDB An access level report gives a detailed look at the access levels defined in your ACDB Provides a report listing each cardholder s central monitoring station user ID Presence reports let you identify who is present in a controlled area of your site during a specified time Access Control Database User Manual
113. order to run a presence report you must set up an access control system that has partitions and entry and exit card readers The Reports tab The Reports tab lets you select and run default reports customize default reports and create new custom reports The Report list in the left pane shows the default reports provided with the ACDB The name description and type of each report are shown at the top of the right pane Various subtabs in the right pane let you create and customize reports Access Control Database User Manual Reports Access Control DataBase Access Level Bigs File Edit View Action Toole Repos Hi elp co 229 eh Lh ef EE HF CardHolders Wy AccessLevels GF Schedules T Holidays TE Reports B Administration F gt gt Eeer Name fAccess Level Description Access Level P Access Level CardHolder Detail Type Resource Usage z I Custom DB Run Now CardHolder Summary Event History Status Fiter Muster E Finished Reports Event Log In Process Reports Projected Holidays Resource Usage Schedule Request DateTime Status Description P Access Level 5 1 01 8 51 044M Completed ALLAAAB ACAD XE Telel aDMini Trouble 1 v mna The Reports tab lets you run reports on access events database information and cardholder location or presence Reports and tasks Each CRC in your access control system stores up to
114. ors A schedule defines the access times for each day of the week In addition access times for holidays are defined Chapter 6 Holidays This chapter describes the process for defining holidays Holidays tell the ACDB when to use the holiday access times defined in a schedule Chapter 7 Access levels This chapter provides the information required to create and define access levels You use access levels to specify access privileges for cardholders Chapter 8 Cardholders This chapter shows you how to create cardholders assign access levels and enter access card IDs Chapter 9 Reports This chapter contains procedures for defining and creating reports You can produce reports showing access event history presence of cardholders or data from the ACDB Access Control Database User Manual V Content vi Access Control Database User Manual Chapter 1 Introduction Summary Welcome to the Access Control Database ACDB program ACDB features make it easier and more efficient to manage access control at your site This chapter introduces the ACDB program defines access control and discusses the program s functions It also covers the conventions we use in this manual when giving the instructions for completing specific tasks Content Using this manual 1 2 Mouse vs keyboard 1 2 Step by step instructions 1 2 System features 1 3 What is access control e 1 4 What is the ACDB program 1 4 Card types
115. os _ Memorial Day Paoline Hanh pen Independence Day Altemate Day Off Rule _ Labor Day Friday off if holiday falls on Saturday Monday off if holiday falls on Sunday _ Thanksgiving No day off if holiday falls on Saturday Monday off if holiday falls on Sunday H ae T C Friday off if holiday falls on Saturday No day off if holiday falls on Sunday jem rears Eve C No altemate day off Projected Day No Alternate Day Off January 2002 Mon Tue Wed Thu Fri Sat Sun ial eee ees oe Ek in a We 1k 14 15 16 17 18 19 20 A 22 23 24 2 26 27 28 293 3 3 M ALL CEEE lt 2001 2003 gt T Week starts on Sunday janmin Trouble 1 I 4 18 01 1 3858PM The Holiday tab includes a selection table list of holiday records in the left pane that allows multiple selections Selecting multiple records with the four action commands You can select and deselect items using the four action commands or corresponding toolbar buttons The buttons and commands are described in the following table Button Command Description Select current Selects the current record record Deselect Deselects the current record current record E Select all Selects all records in the records selection table Deselect all Deselects all records in the records selection table Access Control Database User Manual 4 7 Basic functions Tip Wherever multiple selection is available this manual presents it to you as a Tip 4 8 Multiple s
116. our properties The bracket will apply to every condition added under it You can add a condition by clicking on the circle to the left of the bracket The condition is defined by clicking on the three underlined parts of the condition You can continue to add as many conditions and brackets as necessary Note The following procedures are based on adding conditions to a cardholder report This is only one of several possible scenarios for conditioning a report To filter conditions in a report In the left pane select the report you want to filter Click the Filter tab Click the Conditions tab ee INS Select a property of the bracket by clicking all Select all any none or not all Doors Access Events Conditions gt Choose records where all of the following apply all any none not all 5 Click the circle in front of the word Choose and select Add Condition Access Control Database User Manual 9 13 Reports 6 Click the first underlined words Title Select a condition from the list 7 Click is equal to Select the appropriate qualifier for the condition 8 Click the blank line at the end of the condition and select from the list or type the specific item of the condition 9 14 Access Control Database User Manual Reports If a list is provided it is displayed as shown below If no list is provided a text box appears in which you can type your specific item
117. ox 2 4 8 12 saving information 4 6 selecting multiple holidays 6 9 selecting records 4 8 KPDISP Keypad Display fire alarm privileges 1 7 7 21 functions 1 4 password 8 5 PINs personal ID numbers 8 5 security privileges 1 7 7 19 L labels UDF User Defined Field 8 12 Labor Day See definition under holiday landscape orientation 9 18 Language command 3 4 Last Name filter 8 19 left pane description 3 10 letter tabs 4 4 8 19 Level Name field access level groups 8 6 levels access 1 6 Log In option 2 3 logging on as a operator 2 4 Login command 3 5 lost cards 8 23 main headings 9 16 managing lost cards 8 23 Memorial Day See definition under holiday Menu bar 3 3 menus Action 3 5 Edit 3 4 File 3 3 Help 3 6 Reports 3 6 Tools 3 6 View 3 4 Message Center button 3 8 Message Center command 3 5 middle pane description 3 10 MODCOM user ID translation reports 9 6 9 8 Monday through Sunday schedules 5 2 See also Monday workweeks Sunday workweeks Monday workweeks 6 4 monitoring employee attendance See data retrieval for reports under automating moving text to and from the clipboard See Edit menu multiple record selections 4 7 4 8 sites and RP files e See also RP file imports muster reports 9 6 9 9 N names cardholder 8 3 navigation arrows 4 4 New button 3 7 New command 3 3
118. privilege 3 Check or clear the desired privilege check boxes for the KPDISP 4 Save the access level record Setting KPDISP privileges for multiple KPDISPs You can save time by granting KPDISP privileges to multiple devices in a single process The Set Access Level Privilege command assigns all the KPDISPs within the selected item the same KPDISP privileges To set KPDISP privileges to multiple KPDISPs 1 In the left pane select the access level record you want to edit 2 Inthe right pane select the access level name site building partition or KPDISPs All KPDISPs within the selected item are granted the privileges you specified 3 From the Action menu click Set Access Level Privilege or click the Set Access Level Privilege button on the toolbar 4 Click the KPDISP privilege you want to set 5 Click Yes to grant the KPDISP privilege 6 Save the access level record Removing KPDISP privileges Just as a KPDISP privilege can be added it can also be removed You can also remove the privilege by simply clicking the check box of the privilege at each KPDISP removing the check To remove KPDISP privileges 1 Select the access level name site building partition or KPDISPs that need to have privileges removed All KPDISPs under the selected item will have privileges removed Access Control Database User Manual Access levels 2 From the Action menu click Reset Access Level Privilege or click
119. r provides instructions for creating a cardholder record and entering basic cardholder information Cardholders are granted access to your site by assigning access levels and an access card ID Content What is a cardholder 8 2 Creating a cardholder record 8 3 Card information 8 4 KPDISP password 8 5 Access levels 8 5 Adding personal information 8 9 Naming cardholder UD tabs and UDFs 8 11 UD cardholder tabs 8 11 UDF labels 8 12 Adding a photo to a cardholder record 8 14 Importing and sizing a cardholder photo 8 14 Exporting a cardholder photo 8 15 Clearing a cardholder photo 8 16 Activating and deactivating cardholders 8 17 Activating a cardholder 8 17 Deactivating a cardholder 8 17 Filtering cardholder information 8 19 Letter tabs 8 19 Filters 8 19 Editing and deleting cardholder records 8 21 Editing cardholder records 8 21 Deleting a cardholder record 8 21 Reissued cards vs lost cards 8 22 Reissuing a card 8 22 Lost cards 8 23 Access Control Database User Manual 8 1 Cardholders What is a cardholder 8 2 A cardholder is any person to whom you issue a card that grants access to your site To access a building a cardholder must have an access level and an access card ID The cardholder is then downloaded to the Card Reader Controllers CRCs of your access control system When a cardholder presents his card at a card reader the CRC verifies that the
120. r specific operator privileges you may not see all of the system menus shown or described in this manual Organization This manual is organized to serve as a guide for the users of the ACDB It takes you through the steps required to use the system for the first time introducing you to each ACDB feature or function as it s needed The chapters are presented in the sequence you will need as you work through the ACDB program For you to be able to gain access to the ACDB your system administrator must set you up as an operator with proper privileges If your system has already been set up by your administrator and all you wish to do is add users proceed to Chapter 8 Cardholders The manual consists of the following chapters Chapter 1 Introduction This chapter introduces you to the manual and explains the basic concepts of access control Chapter 2 Getting started This chapter describes the Log In process for gaining access to the ACDB Chapter 3 Interface overview This chapter provides the information and procedures required to navigate and customize the ACDB program Chapter 4 Basic functions This chapter shows you the steps for common operations including setting operator preferences downloading saving and exiting from the program Access Control Database User Manual Content Chapter 5 Schedules This chapter provides the information required to create and define the time schedules you apply to do
121. rd Be sure to save your changes after you have completed the modifications Note Editing a cardholder locks the selected record in the cardholders list Current changes must be saved to release that record and allow additional records to be edited Deleting a cardholder record You can delete cardholder records from the database at any time Note Deleting a cardholder does not immediately deny access for that cardholder The deletion must be downloaded to the access control system before the changes will take place To delete a cardholder record 1 In the left pane select the cardholder record you want to delete 2 From the File menu click Delete or click the Delete button on the toolbar 3 Click Yes to delete the record Access Control Database User Manual 8 21 Cardholders Reissued cards vs lost cards 8 22 Reissuing a card lets you reassign an existing access card to a new cardholder Example When an employee leaves the company he returns his access card You can reissue this card to a new employee Do not reissue a card to assign a new card to a cardholder that has lost his card Rather use the procedure described below under Lost cards Reissuing a card Reissuing a card removes all cardholder data from the record except for information about the access card itself The information that is retained is the Card Format Facility Code and Card ID The cardholder s last name is changed to Rei
122. rdholders schedules and access levels The ACDB runs on the user s PC and transmits database changes by dial up or direct connection Part of an integrated system intended to control access through the site doors and thereby control access to the site A predefined set of access or security rights and privileges for use in an electronic access control system See Access Control Database program To turn on or make active Authority having jurisdiction The state of a fire alarm or security alarm device that has detected a fire or burglary condition An access control application that prevents successive use of the same card to pass through a door in the same direction Anti passback prevents a card from being passed back to another person for the purpose of gaining unauthorized access Arming a partition means advising the system to monitor the devices for burglar alarm events Conversely when you disarm a partition you are advising the system to stop monitoring for burglar alarm events Note that all other types of event are monitored continuously so as to maintain the integrity of the security system Security systems distinguish two types of arming arm stay and arm away Security systems distinguish two types of arming arm stay and arm away Arming away causes the system to monitor all devices in the partition both perimeter and interior Security systems distinguish two types of arming arm stay and arm away Arming
123. refer to any user of an access control system issued with a valid access card or other access credentials This also refers to users of a security system CMS A station to which alarm and supervisory signaling devices at the site transmit event messages The central monitoring station is staffed continuously to monitor record and investigate alarm or trouble signals CPU The primary processing module for an EST3 control panel See central monitoring station A predefined event that can be used to trigger execution of SDU rules The CRC can be programmed to transmit these to the control panel in response to certain access events Command lists are typically used to trigger transmission of access event messages to a CMS or to trigger activation of remote gates CCTV or relay modules An access control application where a given door is used by several different companies as in the main entrance of an office building General term for a group of end users who use the access control or security system at the project site Projects can include one or more companies Generally the resources of dedicated security and access control devices are controlled by a single company Several companies may share the resources of common devices Special access cards that will work with any CRC prior to a database being downloaded Before a database is downloaded to a CRC it is in construction mode Building contractors can use specially coded
124. ring F amp Clothing entrance Pe O Disarm Privilege T Irregular Entry Privilege Mon Fri to 4 00 Main entrance 7 Disarm Privilege H 7 negular Entry Privilege AF Mon Fri 7 to 4 00 In the access level shown above the two doors for manufacturing have schedules of Monday through Friday from 7 a m to 4 p m A red X indicates that no entry is permitted into the New York site or the Inventory building Access level toolbar and view buttons The Access Level tab has a toolbar and view buttons Buttons on this toolbar let you execute many of the commands found on the Action menu View buttons let you select different views of an access level tree by showing or hiding devices Access Control Database User Manual 7 3 Access levels 7 4 When you roll your mouse over a toolbar button a tool tip is displayed that names the command ies CardHolders Ts Access Levels TF Schedules T Holidays Access Level Manager re n g 12 i All Granted fl Denied W otal Doors Selected 0 Access level toolbar buttons Access level tab buttons Button Command Description re Add access Assigns a schedule to an level schedule access level my Delete access Removes a schedule from an level schedule access level Set access Sets a privilege for a CRC or level privilege KPDISP wf Reset access Removes a privilege fora CRC level privilege or KPDISP t Add access Assigns a command list to an
125. ription Undoes your last action Repeats your last action Deletes the last series of actions and keystrokes for the current tab Note Once you discard all changes the information cannot be restored using Undo Moves the selected text to the Clipboard Copies the selected text to the Clipboard Copies the data from the Clipboard to the current cursor location Description Expands the entire selected branch Expands all branches of the entire tree Collapses the entire selected branch Collapses all branches of the entire tree Selects all CRCs and KPDISPs that are not currently selected and deselects all CRCs and KPDISPs that are selected Deselects all CRCs and KPDISPs that are selected Displays the Cardholder tab Displays the Access Levels tab Displays the Schedule tab Displays the Holiday tab Displays the Reports tab Access Control Database User Manual Administration Interface overview Displays the Administration tab and subordinate tabs Action menu commands Command Login Select Current Record Deselect Current Record Select All Records Deselect All Records Resync with Server Send Changes Message Center Reissue Card Add Access Level Schedule Delete Access Level Schedule Set Access Level Privilege Reset Access Level Privilege Add Access Level Command List Delete Access Level Command List Description Allows an operator to log off and a different operator to log on
126. rmally you would check the devices return them to their normal condition and then repeat the arming process For example you may need to close a door that was left ajar or clear obstructions from the path of an infrared detection beam If the active device can not be returned to its normal state then it may be necessary to bypass or disable the device If the active state of the device is a tamper or maintenance event the device must be disabled to arm the partition This lets you arm the partition and gain a reduced level of security When a device is bypassed the system ignores its alarm events but continues to monitor other events When a device is disabled the system ignores all events from the device Caution Bypassing or disabling devices reduces the security of your site You should consider bypassing or disabling a device only when it is unavoidable You should consider bypassing or disabling as a temporary measure and make every effort to get the device repaired and back in service as soon as possible Disarm privilege A KPDISP with disarm privileges allows cardholders to disarm a partition with the keypad When you disarm a partition you are advising the system to stop monitoring devices in the partition for security alarm events Access Control Database User Manual Access levels ay Manager Shift 1 Phd Hotel A a Lobby wing iH Partition 1 8 oc M Irregular Entry Privilege AYE Mon Fri 8 to 5 T ae pe
127. rol Database User Manual 5 5 Schedules Resetting a timeline You can reset the timeline for a specific day or for the entire schedule When you reset a timeline for a day the timeline is set to deny access for the entire day You can also reset an entire schedule which changes all timelines to deny all access 0 2 4 6 8 W t Monday Wi cps ions sAN Mond a _ III Wednesday IIINIIIIIIIINIIIIINNNNNIIIINNNNNIIIII11NNI1 Tuesday Right clicking on a timeline displays the Reset option To reset a timeline l 2 3 5 6 Right click on the day s timeline you want to reset Click Reset Select the day to reset only the current day or click All to reset the entire schedule Save your schedule record Access Control Database User Manual Schedules Editing and deleting a schedule Tip Press Alt F D to delete the schedule Editing a schedule timeline You can edit an existing schedule within the Schedules tab Revisions may be needed due to changing office policies regarding specific hours of operation or changes to specific shift times To edit a schedule timeline Click the Schedule tab In the left pane select the schedule you want to edit Edit the Name or Description Edit the schedule s timelines a aS Save the schedule Deleting a schedule Ifa schedule is no longer being used in your access control system it can be deleted Deleting a schedule completely removes it
128. s a report 9 2 A report is information that is gathered about your access control system and then displayed in a preview format Information for reports can come from your ACDB database or from the hardware of your access control system Several types of report provide information about your access control system Each report falls into one of the following categories e Access event reports e Database reports e Presence reports Access event reports The hardware of your access control system includes all Card Reader Controllers CRCs The CRCs store information on access events as they happen Reports can be run against the events that are stored in the CRCs You can filter reports to limit their contents to the date and time range event types and CRCs you specify Further filtering can be done by adding conditions to the report By checking the Include Archive checkbox an access event report can also include data that has been archived out of the ACDB With this checkbox checked the ACDB looks for archived files that include the access event dates specified in the report The ACDB then imports that archived file back into the ACDB database to be included with the report Database reports Database reports use data from the ACDB They can include information that is stored about cardholders access levels schedules or holidays Presence reports A presence report shows where cardholders are located in the site In
129. s an object to the clipboard where it can be pasted to a file Copies an object to the clipboard where Copy Paste it can be pasted to a file Copies an object from the clipboard to a me e ee Le LS e e x Ie Select file Selects the individual record item that current record Deselect has focused Deselects the individual record item that Lij current record Select all has focused Selects all record items for the current records Deselect all window Deselects all record items for the current records Expand window Expands the entire selected branch e a branch Expand tree Expands all branches of the entire tree Access Control Database User Manual 3 7 Interface overview EE CardHolders BY Access Levels ACDB tabs 3 8 fat lt e amp E a Tabs Collapse branch Collapse Tree Toggle selection of eligible tree nodes Deselect all tree view nodes Re synchronize with server Send changes to access equipment Reissue Message center Help contents Collapses the entire selected branch Collapses all branches of the entire tree Selects all CRCs and KPDISPs that are not currently selected and deselects all CRCs and KPDISPs that are selected Deselects all CRCs and KPDISPs that are selected Refreshes data from the server to make sure that the most current data is displayed Sends all new and changed informatio
130. s last name by clicking Ascending 5 For each of your report fields click and drag the column width to the desired width in the Set Report Column Widths box Note This is the width of the column as it appears in your report You may have to adjust this after running and viewing your report If you want a column to be wider or narrower adjust it and then run the report again 6 Save the report record 9 20 Access Control Database User Manual Reports Running a report Tip If you are running an access event history report in Filters make sure you have specified the Access Date Range for the report You can run a report at any time by clicking the Run Now button For access event history reports the ACDB prompts you to select a source for the report data You have two options the ACDB database or your access control system hardware If you click Assemble report from database the report uses the data that is in the ACDB This includes any data that has been collected by AC History type tasks See Chapter 9 Tasks in the Access Control Database Administrator Manual for more information If you click Collect from hardware the report uses the data from each CRC you have specified This report gives the most current information from your access control system The data collected from the hardware is stored in the database for later reports Choose one of the following Assemble report from database
131. ssign up to two different access levels per cardholder Note Access levels must be created before you can assign them to cardholders While only one access level is required to grant a cardholder access you can grant an additional optional access level Two different access levels can be used to set up employees who work rotating shifts When the access levels are used to control access during rotating time shifts the first access level is the current schedule and the second is the future schedule Note KPDISPs only recognize a cardholder s first access level Access levels and dates can also be used to control parking lots and enable the use of temporary schedules Note If you need the second access level to override the first check the Second Access Level Overrides First check box Access Control Database User Manual Tip Press Alt F N to create a new cardholder Tip You can press the Tab key on the keyboard to move from field to field within the CardHolder tab Cardholders Activation date An activation date is required for each access level you assign The default is the current date but if you need to delay activation for any reason you can select a future date and the system denies access until that date Note Do not set the activation date prior to January 1 1998 Expiration date In some cases an expiration date is required An expiration date is used to deactivate a cardholder s access to
132. ssue x For a card to be reissued the cardholder must be deactivated before reissuing Any card activity that occurred before the reissue date is attributed to the previous cardholder but once the card is reissued all future activity is attributed to the new cardholder Note The undo function is NOT available when reissuing a card Once you execute the reissue command the data associated with that card is deleted and can not be retrieved To reissue a card 1 In the left pane select the cardholder record for the card to be reissued 2 From the Action menu click Reissue Card or click the Reissue button on the toolbar 3 Click Yes to reissue the card The card is now ready to be issued to a new cardholder Access Control Database User Manual Cardholders Lost cards If an ACDB cardholder loses his access card you have two options e Wait to see if the cardholder finds his card e Issue the cardholder a new card If you are not going to issue the cardholder a new access card deactivate the cardholder Deactivating the card prevents anyone who finds the access card from illegally entering your site Keep the cardholder inactive until he finds his card or until you issue him a new card See Deactivating a cardholder in this chapter for more information If you are going to issue the cardholder a new access card simply type the new access card number into the Card ID field of the cardholder s record The
133. t Sizes the photo to the size of the right pane default area If your photo is larger than the default area it is cropped If your image is smaller than the default area it is expanded to fit the default area 8 14 Access Control Database User Manual Tip Press Alt to launch the Edit Photo dialog box Tip Press Alt E to export the photo Cardholders Crop Lets you select a certain portion of the photo Using your mouse drag a selection box on the photo When you release the mouse button the selected portion of the photo is displayed in the right pane You can move the selection box to any location on the photo To do so simply drag the box Notice the mouse changes its appearance once over the selected area The display area changes as you move the selected box Scale to fit Lets you enlarge the selected area of the photo to fit the display pane You select a portion of the photo by dragging a selection box Select Entire Image Selects the entire photo image You must first click Scale to fit for the Select Entire Image button to become available Your entire photo is selected and displayed in the right pane After sizing the photo is displayed in the right display pane exactly as it will appear on the Cardholders tab To import and size a cardholder photo In the left pane select the cardholder for whom you want to import a photo 2 Click Import 3 Load or copy the photo 4 Size your photo
134. tab 8 10 Photo command 3 6 photographs adding 8 14 cropping 8 15 default sizes 8 14 deleting See clearing cardholder photographs exporting 8 15 PIN Personal ID Number access card 8 5 schedules 5 3 portrait orientation 9 18 Preferences for Operator ADMIN1 and Options 4 2 Preferences tab 4 2 Presence command 3 6 presence reports 9 2 9 8 preserving ACDB sessions See Save command previewing reports See Print Preview command Access Control Database User Manual Index Print command 3 3 Print Preview button 3 7 Print Preview command 3 3 Printer Setup command 3 3 printing files See Print Preview command reports 9 25 See also Access Events command Database command Presence command Print Preview command Resource Usage command running reports privileges access 1 7 Alarm Silence 7 21 Arm Away 7 19 Arm Stay 7 19 Armed Away Allow Entry Exit 7 16 Armed Away Disarm Partition on Entry 7 16 Armed Away Switch to Armed Stay 7 16 Armed Stay Allow Entry Exit 7 16 Armed Stay Disarm Partition on Entry 7 16 Bypass 7 20 command 1 7 Disable 7 20 Disarm 7 20 Fire Alarm Disable 7 21 Fire Alarm Panel Silence 7 21 Fire Alarm Reset 7 21 Irregular Entry 7 15 KPDISP fire alarm 7 21 KPDISP security 7 19 Unlock Schedule Override 7 16 procedures activating cardholders 8 17 activating holidays 6 7 adding custom colors 5 9 adding fie
135. taff Holidays Holidays are the days on which the holiday schedule defined as part of each schedule takes effect The date of a holiday can be defined as a fixed date or as a specific week and day of a month Example Good Friday is not a fixed date holiday but is set to the first week and first Friday of the month of April Christmas is a fixed date holiday and is set to December 25 If the holiday falls on a weekend you can set an alternative day off rule for the holiday The alternative day off rule has three options e Friday off if holiday falls on Saturday Monday off if holiday falls on Sunday e No day off if holiday falls on Saturday Monday off if holiday falls on Sunday e Friday off it holiday falls on Saturday No day off if holiday falls on Sunday Example If Christmas falls on a Saturday or Sunday companies often allow their employees an alternative day off Christmas could be set to use the rule Friday off if holiday falls on Saturday and Monday off if holiday falls on Sunday Access levels Not all employees require the same type of access Therefore the ACDB lets you create different groups of schedules privileges Access Control Database User Manual Introduction and command lists These predefined groups are called access levels In practice you will define an access level for each group of employees having the same access needs Example A manager might have disarm privileges while a cl
136. te and time are correct at the system panel An incorrect date and time causes incorrect operation of the access control system When to download To improve the performance of the ACDB we recommend that you download at specific times while setting up your database Here are the times when you should download e After importing your companies RP file e After creating and activating each 100 cardholders Access Control Database User Manual 4 9 Basic functions Exiting from the ACDB Tip Press Alt F X to exit from the ACDB 4 10 You can exit from the ACDB at any time If information needs to be saved before exiting you will be prompted to do so We recommend that you save all information before exiting If you have not downloaded changes to the CRCs and KPDISPs the system displays a confirmation dialog box You can download your changes or continue without downloading To exit from the ACDB 1 From the File menu click Exit or click the Close button at the right side of the title bar 2 If prompted to save click Yes in all confirmation dialog boxes 3 Ifprompted to download click one of the download options e Yes to perform the download now e No to exit without downloading e Cancel to return to the ACDB After exiting you can restart the program and log on just as before Refer to Chapter 2 Getting started for further information about logging on to the ACDB Access Control Database User Manual
137. ted cardholders can be activated or deactivated at one time Activating a cardholder After all of the cardholder information has been entered the card must be activated before the record can be downloaded to your access control system When information is sent to the CRCs and KPDISPs only pending active cardholders are downloaded Cardholders are not recognized by the access system until they have been downloaded to the CRCs and KPDISPs Note Only cardholders with a card ID and access level can be activated Mr Jim N Williams Card ID 155565555 Card Number 4069227494 Activate Card Inactive An inactive cardholder To activate a cardholder 1 Inthe left pane select the cardholder you want to activate 2 Click the Activate Card button 3 Save the cardholder The status of the cardholder record changes from Inactive to Pending Active indicating that the information is now ready to be downloaded to the hardware of your access control system It is recommended that no more than 100 cardholders be activated and downloaded at any one time Note Cardholder data that is saved is not active until it is downloaded to the access control system See Chapter 4 Basic functions for information about downloading Deactivating a cardholder Any card that can be activated can also be deactivated A deactivated cardholder does not have any access privileges A Access Control Database User Manual 8 17
138. tep using any of the following methods e From the View menu click Collapse Tree e Click the Collapse Tree button on the toolbar e Press Shift F8 7 8 Access Control Database User Manual Access levels Assigning a schedule Note When a controlled area configured for two person rule contains more than one door each door of that partition must have a schedule assigned to it Tip You can make multiple selections of single doors by pressing Ctrl and clicking the doors All selected doors can be assigned a schedule in one step You can see the number of doors currently selected in the Total Doors Selected box on the Access Levels tab Total Doors Selected 2 Assigning a schedule to a door in an access level determines the time when access is granted at that door The cardholders that have this access level assigned to them can enter the door during the scheduled time Doors that do not have a schedule are not accessible by cardholders with this access level Doors without schedules are displayed with a red X Schedules can be assigned to an access level site building partition or individual doors Assigning a schedule to an access level site building or partition assigns the same schedule to all the doors shown within the selected item This is the quickest and easiest way to assign the same schedule to multiple doors To assign a schedule to single door simply select the individual door and assign
139. tion DetaiedCadHoder SSS Access Level P CardHolder Detail Type CardHolder Detail z I Custom E Run Now CardHolder Summary Event History Hl stus Fiter Missing TV Finished Reports EventLog In Process Reports Muster Projected Holidays amp x Resource Usage Schedule Request DateTime Status Status Description A CardHolder Detail 5 1 01 8 54 22 4M Completed __ CardHolder Detail 5 2 01 4 18 40 PM Completed i ALLAAAB ACAD AE TEle laDmiN1 Trouble 1 571 01 8 57 44 AM Report window showing two previously requested reports To view and print a report 1 Inthe left pane select the report you want to view 2 Click the Status tab 3 Click the Finished Reports tab 4 From the Finished Reports table select the report you want to view a Click the View button 6 From the Preview window click the Print button 7 Click the Close button Deleting a previously requested report You can also delete a requested report by following the same steps as viewing a report and clicking the Delete button instead of the View button Access Control Database User Manual 9 25 Reports To delete a previously requested report 1 In the left pane select the report Click the Status tab Click the Finished Reports tab at os RS From the Finished Reports table select the report you want to delete 5 Click the Delete button 9 26 Access Contro
140. to meet the requirements of Underwriters Laboratories Inc Standard 294 Installation in accordance with this manual applicable codes and the instructions of the authority having jurisdiction is mandatory UTC Fire amp Security shall not under any circumstances be liable for any incidental or consequential damages arising from loss of property or other damages or losses owing to the failure of UTC Fire amp Security products beyond the cost of repair or replacement of any defective products UTC Fire amp Security reserves the right to make product improvements and change product specifications at any time While every precaution has been taken during the preparation of this manual to ensure the accuracy of its contents UTC Fire amp Security assumes no responsibility for errors or omissions Access Control Database User Manual iii Content About this manual This manual provides reference information to support the users of the Access Control Database ACDB software Intended audience This manual was written for people who have a working knowledge of Windows based computer programs Purpose The purpose of this manual is to give users of the ACDB detailed operating instructions for the program This manual provides a reference for both novice and experienced users of the ACDB software The manual assumes that the necessary hardware and software installation has been successfully completed Note Depending on you
141. to the KPDISP Keypad Display module KPDISP A control and display module used in security and life safety applications The KPDISP includes an LCD display a telephone style keypad a variable tone sounder and an internal processor It is most typically used to arm and disarm security partitions See Keypad Display module A password that allows cardholders access to the KPDISP It contains seven digits the last three digits of the cardholder s access card and a four digit PIN number Light emitting diode Any type of door securing device We use ock as a general term to refer to both strikes and maglocks A function that lets the system disable or ignore badging attempts at the outside reader of a CRC after several consecutive badging attempts fail The number of failed attempts and the duration of the lockout can be configured Lockout discourages illegal access attempts by trial and error badging with a series of stolen or fabricated badges Magnetic lock A type of lock that secures the door holds it shut when power is applied A type of access card having a data encoded magnetic tape or stripe on one side The manual open time is the number of seconds that the auxiliary relay stays active when an open command is received from the fire alarm system Fireworks or from a local ADA request to open device The manual unlock time is the number of seconds that the door stays open before relocking when an unlock com
142. tra access time when badging into a door If the door has an automatic door opener installed the CRC can be configured to activate the door opener Card information After selecting the correct status for the cardholder information specifying the card type card ID and PIN number can be set Format Wiegand 26 bit to 38 bit card formats are available in the Format list You can use one of the card formats provided or create your own card format To create your own card format and to set the default card format refer to Chapter 5 Administrator operations in the Access Control Database Administrator Manual Card Format Facil 26 Bit Weigand Compatible ACH 126 Bit Weigand SIA Compatible ID 32 Bit Wiegand Compatible 134 Bit Weigand Compatible pint 29 Bit Wiegand Compatible The ACDB provides several card formats Facility Some card formats use a facility code You can define the name and number for each facility code you need to use Facility names and facility codes are specified in Tools gt Options gt Facility Codes For more information on facility codes and to set the default facility code refer to Chapter 5 Administrator operations in the Access Control Database Administrator Manual Card ID number Each cardholder has a card ID number that uniquely identifies the cardholder in your access control system Specific types of cards are used within the ACDB They include e EST constru
143. ur access control system Provides five year projections on all holidays defined for your system This report shows the number of resources cardholders access levels schedules and holidays assigned and the maximum number allowed for each CRC Provides a detailed graphical look at the schedules defined for your system Customizing a default report You can customize the following default reports e Cardholder Detail e Cardholder Summary Event History Access Control Database User Manual Reports The custom check box on these reports allows additional configuration of the reports The Custom check box adds the Style and Fields tabs to the right pane The Style tab lets you configure the headings and fonts of the report The Fields tab gives you full control over which database fields are included in the report See Filtering reports and Setting the styles for a report in this chapter for further information on customizing a default report To customize a default report 1 In the left pane select the default report you want to customize 2 Check the Custom check box 3 Customize the report as described in subsequent topics in this chapter 4 Save the report record Access Control Database User Manual 9 7 Reports Creating a report 9 8 If the default reports or customized default reports do not meet your needs an entirely new custom report can be created All reports fall into
144. vent reports 9 2 See also AC access control history requests Tasks tab granted irregular history events 7 16 privileges 1 7 times 1 6 Access Events command 3 6 access level command buttons 7 4 command lists 7 12 filter 8 19 names 8 6 properties 8 5 reports 9 6 reports 9 8 states 7 5 tab buttons 7 4 toolbar 7 3 tree icons 7 2 view buttons 7 3 access levels collapsing 7 7 creating 7 6 defined 1 6 7 2 deleting 7 24 expanding 7 7 naming 8 6 rotating 8 6 Access Levels command 3 4 Access Levels tab 3 9 7 2 ACDB Access Control Database building blocks 1 6 description 1 4 features 1 3 ACDB Access Control DataBase interface overview 3 2 interface tabs 3 8 interface window 3 3 start screen 2 3 Action menu 3 5 Action Send Changes command 3 5 Activate Holiday button 6 7 activating cardholders 8 17 holidays 6 7 activation dates 8 7 active holidays 6 2 active state 7 5 Active filter 8 19 Add Access Level Command List button 7 4 Add Access Level Command List command 3 5 Add Access Level Schedule button 7 4 Access Control Database User Manual Add Access Level Schedule command 3 5 adding custom colors 5 9 fields to custom reports 9 19 personal information 8 9 photographs to cardholder records 8 14 Address filter 8 19 Administration command 3 5 Administration tab 3 9 Al
145. ys you define To learn how to define holidays see Chapter 6 Holidays Door option schedules In addition to creating schedules for cardholders schedules are also used to control three door options These options are e Unlock schedule PIN schedule e Suppression schedule Your access control system may or may not use door option schedules To locate door option schedules in the ACDB select the System tab from the Administration tab then select a door Once you have selected a door click the door Options tab Unlock schedule The unlock schedule defines the days and times when the CRC automatically unlocks the door PIN schedule For added security a card reader can be equipped with a PIN pad The PIN schedule defines when a PIN number is required in addition to an access card to gain entry Suppression schedule The suppression schedule defines when the CRC does not log normal events into history The CRC always logs access denied disarm and irregular access events This feature is provided to reduce the large number of normal access events being put into history during normal business hours Access Control Database User Manual 5 3 Schedules Creating a schedule To facilitate the creation of schedules you may want to start with a list of the allowable access times you want to set up This will make the process much easier and faster Each interval on the timeline represents one 15 minute increment Th

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