User Manual
Contents
1. CAUTION Always backup your POA data before doing any transter just in Case 1 Select the Data file or files to transter 2 Click the Transter button 3 Press Hot Sync Button to complete the process aen Copyright 2007 AmeliaPlex Inc 7 www AmeliaPlex com2. Set to Set the Dose Time Tap the Time box and adjust the alarm time by using the up down arrows AV Click AM PM as appropriate 4 Setting Repeating Alarms Tap the Repeat box to display options Tap Day to enable a daily alarm Leave End On the default setting if this is to be a recurring alarm Tap No End Date and then tap Choose Date if a Specific End Date is desired 5 Setting Hourly PRN Doses Certain drugs are taken every 4 hrs as needed To set up a Routine Drug select Hourly from the Frequency dropdown Tap the Time box to select the dosing interval The Time showing here 8 00am is the time for the first dose Select 4 for every 4 hours and Leave Repeat Set to None Tap Done then change Routine to PRN on the main Drug Entry screen Tap Take Now when a dose is needed and tap OK if you want an alarm set for the next allowed dose Name and Dosage Form Drug Entry Drug Entry Tabl x R At cakaiie ETH RD Telco Hee zine Glue sma i dose day ay LTS 2a day ul Start Date i 11000 pm 2 26 03 Repeat Bally First tine L gt Ob J Cancel With For EERE izek Month Year Every 1 Davis End onc No End Date OK Cancel et Dose Time amp Time Start Date 1 800 am 112 30 02 w Pill At Not set Hourly PRN D Set an alarm for the nent allowed dose of Aspirin 325mg 7 Copy
3. delete the OTRx application and reinstall it to reset the PIN 13 Beaming Log Data Beaming the Log Data directly to an IR enabled PC desktop or laptop is easy to do and this is a feature that can be utilized in research projects It is possible to collect data from any Palm OS PDA by using Beam Log This transfers the Log file to the desktop without having to perform a Hot Sync This data file can then be exported to an Excel table for viewing or printing An add on Windows utility application called OTRxOLE is required to capture and export the data Contact OnTime OnTimeRx com to order the OTRxOLE utility medication reminders With the PIN enabled a generic Reminder User Setup Guide Drug Entry Dropdown Edit Drug Entry ij Zine Glue soma On Time R Tre ouo Preferences Alarm sound Alarm rii EYT Wani Start of day 12 00 am End of day 12 oo arin i O Security bimo Pod OnTime PolmReoder Plain icon es D l Praf Security Tobe List 4i 2 a ae Alarn sound Aarm Start of day 00 arn End of daw 00 om at 4 00 gn Was this done Security Pan 0122 mai CU o Can Ame 16 pil 31i Copyright 2007 AmeliaPlex Inc www AmeliaPlex com OnTimeRx Medication Compliance System 14 Using the Alarm Mute Option User Setup Guide The Alarm Mute feature will temporarily silence all OnTimeRx alarms for a fixed time period This
4. each alarm screen and will change to BOLD when you have less than 6 days remaining To enter or update this number tap the box when the alarm screen is active or tap Supply to change the Pill Count at any time From MyMeds or PillTime tap the item you wish to delete This will display the full Drug Entry Record so you can be sure this is the one you wish to delete With the Drug record displayed tap the PDA Menu icon lower left corner near abc This displays a dropdown with Delete Med Tap Delete Med and the record will be gone v 3x day F Pill count 60 _ Bays supply 20 pi Pharm phar o30re ray di Tablet At 200 pm Take 1 Tablet with Food at 10 40 am Was this done Ra 26045523 0356 a Delete Med D J Copyright 2007 AmeliaPlex Inc www AmeliaPlex com OnTimeRx Medication Compliance System 8 Deleting ToDo Items From the ToDoList or ToDoToday tap any item you wish to delete This example shows the automatic ToDo prompt to register the software Follow the same procedure as described above to delete ToDo items 9 Entering More Information Tap the More button to add additional Details and directions to the Drug Entry if necessary Any text in the Directions field other dosing instructions will cause a Details button to display on each Alarm screen for that drug Enter the Doctor and Pharmacy phone numbers on the More screen to s
5. is useful during a meeting a movie or a concert Tap the dropdown and select 1hr 2hr or 3hr The alarm screens will display but there will be no sound alert The audible alarms will restart automatically at the end of the selected time period If Alarm Mute ON is selected it will silence all OTRx alarms On Time R Mute Off f OnTime Simple Solutions for Complex Problems Miymeds LT Cmero f imme log CT indefinitely Simply tap Alarm Mute OFF to manually restart the Pime 5 normal alarm sequence It is easy to forget to restart the alarms so this option is not recommended for use except in very rare circumstances 15 Using Lockout PIN for Data Securit 415 Check the security option in Preferences and enter a 4 digit i Lockout PIN to lock the application so others can t access your medical data A simple Reminder screen will display at the alarm time and there is no reference to medications Reminder eee Alarm sound Harri tort of day 00 arn End of daw 2 00 pr Security PiN 0123 O Plainlcen at 400 Was this dome Word of CAUTION so you don t lock yourself out Wait3ao l wo jf Wait 15 Details Use a PIN that is easy to remember or hide the number ENES like a spare key in your Address book If you do get EE locked out it will be necessary to backup your PDA delete the OTRx application and reinstall it With PIN enabled You must tap the De
6. use the feature On Time Rx Main Screen Instructions for the Basic Features of OnTimeRx 2 Select the Frequency eS pE eS YS Copyright 2007 AmeliaPlex Inc Enter Drug Information Detailed or Quick List Enter Alarm Time for each Reminder Set Repeats and End Dates where appropriate Enter Supply Data for Refill Reminders Enter More Information and Notes as needed Enter Your Personal 911 Data amp Medical History Customize the Dropdown Category lists 1 www AmeliaPlex com OnTimeRx Medication Compliance System GETTING STARTED User Setup Guide 1 Entering a Detailed Drug Record Tap New to enter a New Drug record Enter the medication name and strength using the popup keyboard When finished tap Done right side second from the bottom Tap all other V down arrows to display dropdown lists of other standard terms or options Tap to select each term that applies for this drug entry If you need different terms on the dropdown list tap Edit at the bottom of the list and change one of the unused categories 2 Selecting Frequency of Doses Tap 1 dose day to display other frequency options Select from 1 to 6 doses per day to set that number of dosing alarm times Select Hourly if the doses should be spaced precisely every X hours apart Select a 12 or 24 hour time period Select As Needed if there is no set frequency 3 Setting Dose Time Tap Not
7. OnTimeRx Medication Compliance System User Setup Guide On lime k New PDA users should read the Palm OS User Manual that came with their handheld device to get thoroughly familiar with the names and locations of the various buttons features and other common terms These terms are fairly standard on all PDA devices and will be used in this On Time Rx User Instruction leaflet On Time Rx has a home screen with buttons and features of its own as shown below The Detailed Drug Entry and Quick Drug List instructions will help new users set up a medication schedule in On Time Rx Experienced PDA users should find the application very straightforward and intuitive Many of the dropdown lists and TIPS are provided on most of the display screens to help to guide the new user User questions about handling unusual situations are included to provide ideas and suggestions for setting up more complex scheduling options Enter Your MAMIE and ADDRESS or PHONE NUMBER here F I T irr eck lt Banner This Text is Changeable password needed lt Medical Symbol Contains disclaimer amp general info lt MyMeds Lists all medications entered by user lt PillTime Displays each scheduled alarm event lt Log Records user responses to each alarm lt Menu Lists other On Time Rx features available lt 911 Displays personal health data Tap any of these buttons to display or
8. a entry 911 Edit PATIENT INFORMATION CURRENT MEDICATIONS MEDICAL CONDITIONS SPECIAL CAUTIONS HOSPITAL ADMISSIONS MEDICAL PROCEDURES SURGERY DATES OTHER INFORMATION PATIENT INFORMATION 1 Annie Potient 1103 E Amelio Street Orlando FL 407 843 8966 Birthdate 11 26 1960 see Driver s License Done Copyright 2007 AmeliaPlex Inc www AmeliaPlex com OnTimeRx Medication Compliance System 11 Editing Dropdown Lists All dropdown lists in OnTimeRx are limited to only 16 items but all lists can be customized to meet your own particular requirements Scroll to the bottom of any list and tap Edit Then tap an item that you won t need to use and Rename it to your particular needs You can also delete items that don t pertain and use the free spaces as you see fit 12 Using the Security Lockout feature The Security lockout feature allows you to password protect your personal data You can also check the Plain Icon box if you d prefer not to have any visible reference to medications or Rx on your application launcher screen Check the security box to enter a 4 digit PIN number to lock out others from opening the OnTimeRx application or viewing your alarm screen will display Tap the Details button and enter your PIN to view the actual drug alarm screen Choose a PIN that you can easily recall If you forget it you won t be able to access OTRx It will be necessary to
9. ave time when ordering refills A dropdown list of all Dr names and Dr phones will let you select a name or number from the list for future new drug entries User Setup Guide x f Time 00 am 179 03 Frequency Once day Notes This free demo expires s00n 568 uuu Menu Options Registration ignore OTC More screen Rx More screen Pravastatin 20mg fall Demomycin 250mg 6 Pharm ph 555 241 6721 Pharm ph Riu 6057 7se Ru Dr Alonso MO Dr Der ph Di Williams NDC 0003 5178 09 Ne Ebert Refills 2 Refills Payne Edit Directions Directions Toke at bedtime Ifa Details button appears on an alarm screen tap Details to review the information and refresh your memory before taking the dose if necessary Tap NOTES on the Drug Entry to add even more detailed information if required 93 Days supply 5 30 pro Take 1 Tablet Take 1 Tablet Gi Toke 1 tablet every morning with juice Was this dane Wait30 NO u From the Main Screen tap the Menu button then select 911 Edit You can enter any data that you might need in an Emergency Room or at a new doctor s office Your medical history may be extensive but limit this data to the most important things a 911 EMT would need to know about you In case you can t recall the answers to their questions you can always tap the 911 button and scroll through the information See Item 18 for additional information on dat
10. right 2007 AmeliaPlex Inc 2 www AmeliaPlex com OnTimeRx Medication Compliance System 6 Setting Supply Reminders It is important to maintain an adequate supply of all of your medications at all times Missing doses of certain types of drugs can be very serious even life threatening Tap Supply to enter the number of pills on hand The quantity is on the label of a new prescription Count the actual number of pills if some doses have been taken Tap the Pill Count field enter the number and tap Apply to calculate the number of days you have remaining Entering the Pharmacy phone and prescription numbers also on the Rx label and entering this info here will help when phoning in a refill request Tap OK A blank box in the upper left corner of the Alarm screen means an empty Pill Count User Setup Guide Drug Entry Supply Info Drug Entry Multivitamin Vit Supp Drug Entry Maproren COO cus 1 Tablet Ati2 00 pm Days supply 9 36 am Multivitamin Take 1 Tablet with Juice 3x day Supply amp Refill Info Pillcount 0 Bays supply Pharm ph l Rave at 370 am Was this done Care 15 Tap the Pill Count field to enter the total number of pills on hand for a drug Rx or OTC Tap Apply and the Days Supply will be calculated Since OTC Over The Counter drugs don t require a prescription there s no Rx field a The Days supply Is displayed at the top of
11. tails button and enter your 4 digit PIN in order to unlock the application and access the actual drug alarm screens When finished logging all doses tap the Home Icon to exit and relock the OTRx application Enter PI 16 Using a Plain Icon for Privacy On Time Check the Plain Icon option to display a simple non medical icon on the application launcher screen for additional privacy The icon is labeled On Time and has no Rx or drug reference visible to anyone at any time End of day 1200 am O Security E Plain boon CK Eme DK Bonne 17 Backing up Your Schedule and Data Many good backup applications can be set to backup everything automatically on a routine schedule such as BackUpBuddyVFS and RightBackUp These have been tested and work very well with OnTimeRx Be sure to backup your data often This saves a lot of time and prevents having to re enter all your medications and 911 healthcare information if your batteries should die unexpectedly Copyright 2007 AmeliaPlex Inc www AmeliaPlex com OnTimeRx Medication Compliance System OnTimeRx for Windows is our desktop application which facilitates data entry It works on Windows XP and Vista Data entered in OnTimeRx Win on a PC can be transferred from the PC to a PDA and vice versa This is not the standard data synchronization our process uses a file overwrite Users must choose which data
12. they want to transfer and when They may also utilize different schedules on each device so a true synchronization would not be practical 19 A New Web based Service from OnTimeRx OnCellRx Reminder Service was launched in 2006 This is a subscription reminder service that is based on the proven OnTimeRx concept It features scheduled and automated reminder alerts that can be sent to your cellphone pager or email system Data entry and alert scheduling is quick and easy and the data can also be printed out in various formats OnCellRx subscribers are required to use a login name and password to access their account data This level of security protects your personal data so that it can be safely and securely stored and maintained in your online account You have access to your data and alert schedule 24 7 from any Internet connection Since most healthcare facilities have Internet access this feature can be very helpful in emergencies Internet accessibility is also good for adjusting alert schedules whenever necessary Current OnTimeRx users may want to schedule email reminders for Rx refills and doctor appointments Voice alerts can also be used on any phone in addition to the alarms on their PDA For more information on how to sign up for these exciting new services contact CustomerService OnCellRx com User Setup Guide x For Palm Data Transters Send Drug amp ToDo Data SendLog Data M Send 911 Info
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