FREESPACE OWNERS MANUAL
Contents
1. Bluetooth Occupancy Report sent weekly 4 ee facility manager visionaudiovisual com Version 0 0 Send now For help go to www visionaudiovisual com vfs Savechanges Check internet connection Enter user details If you have you own server the url will be the same In the hosted Exchange example used earlier in this document the url is https exchange iinet net au EWS Exchange asmx Ask your provider what it should be Login https outlook com ews exchange asmx You can use any existing user to login but it is mM Pet ngre a mM ae U F C a mM pany C a m recommended YOL create a Sep arate Ex change aa user to service all rooms e g meetingrooms domain com with full rights to oeee eee eee view and book meetings in all rooms to be used You can use the same user to log in to all devices Save changes a Cancel This is the user you created on page 5 to log the device in 16 VFS_manual_en doc SETUP ROOMS Click on the drop down shown below Login credentials Wireless settings Time amp date Language Meeting management Image Gallery START button activated http www visionaudiovisual com logo http www visionaudiovisual com menu Rooms http www visionaudiovisual com room_photo rooms from Exchan rver Distributi eet rooins TO change Server Distribut http www visionaudiovisual com weather roomlist visionaudiovisual com sotation Triangle denotes drop down menu You have2. and try to avoid dropping heavy objects on it Do not tie a knot in the power cord Not only could the cord be damaged but a short circuit could also be caused with a consequent fire hazard PLACE OF INSTALLATION Avoid installing this product under the following conditions e Moist or humid places e Places exposed to direct sunlight or close to heating equipment e Extremely cold locations e Places subject to excessive vibration or dust e Poorly ventilated places Do not expose this product to dripping or splashing DO NOT PLACE OBJECTS FILLED WITH LIQUIDS ON OR NEAR THIS PRODUCT MOVING THE UNIT Before moving the unit be sure to pull out the power cord from the AC outlet and disconnect the interconnection cords with other units WARNING SIGNS If you detect an abnormal smell or smoke turn this product off immediately and unplug the power cord Contact your reseller or Vision PACKAGING Save all packing material It is essential for shipping in the event the unit ever needs repair IF ORIGINAL PACKAGING IS NOT USED TO RETURN THE UNIT TO THE SERVICE CENTRE DAMAGE IN TRANSIT WILL NOT BE COVERED BY WARRANTY SPECIAL WARNINGS Never use this product near an aircraft or medical facility It can cause interference Use of product in the following locations may result in abnormal video and audio output e Product installed in the walls made of concrete e Product situated near refrigerator Microwave oven or other metal items e Aclu
3. different areas so that users in the New York office can t book rooms in the London office 5 VFS_manual_en doc CREATE MEETING ROOMS Follow standard Exchange Server process for setting up Resources Microsoft s name for meeting rooms Option 1 using with hosted server service Many internet service providers offer Hosted Exchange which is very low cost way of using Exchange Below is an example of creating rooms on a hosted service which uses Parallels Yours may look different Step 1 Optional If you have many rooms areas or sites we recommend using distribution lists Lists allow you to group rooms by location This makes using Freespace easier the user is only presented with rooms in their vicinity and Freespace updates faster because it is only syncing data for nearby rooms Logon to the host website Exchange gt Distribution List Create a new distribution list net Subscriber en Subscription ree business Home Exchange Voicemail Lync Applications Users Account Parallels Panel gt Exchange Mailboxes Contacts Distribution Lists Storage Usage Report More Services 4 Add New Distribution List f Import Distribution Lists 2 total Show Search On page 25 50 100 ID Display name a Alias E mail address Accept messages from Status 85641 room list 1 roomiist1 roomlist1 com Everyone Ready Step 2 Go to Exchange gt More Services gt Resource Mailboxes n et Subscriber ly Logout S
4. total On page 25 50 100 Check that this user has permissions to book the room While you are here check that the user you created to log Freespace in has full permissions n et Subscriber aN business eget ated e Home Exchange Volcemall Lyne Applications Users Account Parallels Panel gt Exchange 3 ce Matthew Muppet General E mail addresses Limits Forwarding Member of Permissions Mailbox Permissions Send Permissions The list below shows mailboxes and distribution lists which granted a Full Permission on this mailbox Grant permissions Atotal Show Search On page 25 50 100 ID Display name a Type Permissions 85641 room list 1 Distribution list Full Access 86925 Service User Mailbox Full Access 4 total On page 25 50 100 10 VFS_manual_en doc Option 2 using with Exchange Server or Office 365 Step 1 Optional Create a new room list If that is not possible create a distribution list see TURNING ROOM LISTS ON below If you have many rooms areas or sites we recommend using rooms lists Lists allow you to group rooms by location This makes using Freespace easier the user is only presented with rooms in their vicinity and Freespace updates faster because it is only syncing data for nearby rooms Step 2 Create New Resource and enter details for room If you have multiple sites we recommend using a location designator in the e mail address name e g londonboardroom visionaudiovisual com This makes it ea
5. CEABLE PARTS INSIDE REFER SERVICING TO QUALIFIED SERVICE PERSONNEL The lightning flash with arrowhead symbol within an equilateral triangle is intended to alert the user to the presence of uninsulated dangerous voltage within the product s enclosure that may be of sufficient magnitude to constitute a risk of electric shock to persons The exclamation point within an equilateral triangle is intended to alert the user to the presence of important operating and maintenance servicing instructions in the literature accompanying the appliance WARNING TO REDUCE THE RISK OF FIRE OR ELECTRIC SHOCK DO NOT EXPOSE THIS APPLIANCE TO RAIN OR MOISTURE All products are designed and imported into the EU by Vision who is wholly owned by Azlan Logistics Ltd Registered in England Nr 04625566 at Lion House 4 Pioneer Business Park Clifton Moor York YO30 4GH WEEE Registration GDOO46SY DECLARATION OF ORIGIN All Vision products are made in the People s Republic of China PRC 2 VFS_manual_en doc USE ONLY DOMESTIC AC OUTLETS Connecting the unit to an outlet supplying a higher voltage may create a fire hazard HANDLE THE POWER CORD WITH CARE Do not disconnect the plug from the AC outlet by pulling the cord always pull the plug itself Pulling the cord may damage it If you do not intend to use your unit for any considerable length of time unplug the unit Do not place furniture or other heavy objects on the cord
6. MsolDomain Step 4 Connect to Exchange Online 11 VFS_manual_en doc SexchangeSession New PSSession ConfigurationName Microsoft Exchange ConnectionUri https outlook office365 com powershell liveid Credential Scredential Authentication Basic AllowRedirection Import PSSession SexchangeSession Get AcceptedDomain CREATE NEW ROOM LIST New DistributionGroup Name UK DisplayName UK Conference Rooms PrimarySmtpAddress UK visionaudiovisual com com RoomList ADD EXISTING ROOM MAILBOX TO THE NEW ROOM LIST Add DistributionGroupMember Identity UK Member Boardroom TESTING THAT THESE WORKED Get DistributionGroup Where S_ RecipientTypeDetails eq RoomList Format Table DisplayName Identity PrimarySmtpAddress Get Mailbox Where Object S_ RecipientTypeDetails eq RoomMailbox Format Table DisplayName Identity PrimarySmtpAddress CREATE A SERVICE ACCOUNT WHICH CAN BE USED TO ACCESS THE ROOMS view full calendar with all details book meetings update meetings etc to do GRANT PERMISSIONS FOR THE SERVICE ACCOUNT TO FULL READ amp WRITE ACCESS OF THE CALENDAR FOLDER OF THE ROOM S MAILBOX Add MailBoxPermission Boardroom User user example com AccessRights FullAccess Add MailBoxFolderPermission Identity Boardroom calendar user user example com accessright Editor Set MailBoxFolderPermission Boardroom Calendar User user example com AccessRights PublishingEditor Set CalendarProcessi
7. Person Two Person Three HOME SCREEN Subject of Meeting from Outlook 15 00 16 00 Attendees Person One Organiser Person Two Person Three VISION installation innovation Subject of Meeting from Outlook 16 00 17 00 Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 17 00 18 00 Attendees Person One Organiser Person Two Person Three 1 F 5 0 P M Subject of Meeting from Outlook 18 00 19 00 Tuesday yas January Attendees Person One Organigfr Person Two Person Three 1 STATUS LIGHT Green room available to book Amber room will be occupied within 15 minutes Red room occupied 2 ROOM NAME Taken directly from Exchange Server If it is not displaying correctly check Exchange 3 LOGIC BUTTONS Depending on status and availably buttons will appear BOOK NOW the room is available to book now The Organiser will be the user the Freespace is logged in with START use this button to start a meeting See MEETING MANAGEMENT for more details END NOW release the room for other uses when the meeting is finished EXTEND if there is no meeting directly after Freespace will present this option during a meeting 4 OTHERROOMS Click here to access room lists 5 SETTINGS Click here to access settings 6 BOOKINGS All current and future meetings for today listed here 22 VFS_manual_en doc 7 SUBJECT LINE Subject line from outlook booking If confidential t
8. VISION installation innovation FREESPACE OWNERS MANUAL Room Name Subject of Meeting from Outlook 14 00 15 00 Attendees Person One Organiser Person Two Person Three START Subject of Meeting from Outlook 15 00 16 00 Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 16 00 17 00 instal lation Jnnovation Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 17 00 18 00 Attendees Person One Organiser Person Two Person Three z 5 0 P M Subject of Meeting from Outlook 18 00 19 00 Tuesday DEE January Attendees Person One Organiser Person Two Person Three a _ VISION www visionaudiovisual com vfs VFS_manual_en doc DECLARATION OF CONFORMITY Where applicable Vision products are certified and comply with all known local regulations to a CB Certification standard Vision commits to ensure all products are fully compliant with all applicable certification standards for sale in the EU and other participating countries The product described in this owner manual is in compliance with RoHS EU directive 2002 95 EC and WEEE EU directive 2002 96 EC standards This product should be returned to the place of purchase at the end of its useful life for recycling WARNINGS CAUTION RISK OF ELECTRIC SHOCK DO NOT OPEN CAUTION TO REDUCE THE RISK OF ELECTRIC SHOCK DO NOT REMOVE COVER OR BACK NO USER SERVI
9. app in order to modify other settings a hidden button will close the app The hidden button is directly below the software version reference in the setup screen Any time you exit the app a Back to Freespace button will appear in the top left of the screen TROUBLESHOOTING If you have any questions please contact us for support through the website www visionaudiovisual com e Freespace only works when connected to the network The app will be slow to load if Wi Fi drops in and out The tablet has a SIM slot as an alternative way of proving data connectivity via a mobile phone style data connection e If you receive a message saying Meeting rejected because in the past change time settings The time on the app may be correct but the time zone may be incorrect 24 VFS_manual_en doc SPECIFICATIONS TABLET DIMENSIONS 239 x 137 x 8 mm 9 4 x 5 4 x 0 3 length x width x height PRODUCT WEIGHT 500 g 1 1 Ibs CONSTRUCTION MATERIAL Plastic COLOUR White HARDWARE TECHNICAL DETAILS Processor Cortex A7 Dual Core 1 2GHz RAM 512MB Storage 8GB Screen TFT Capacitive Touch 800 x 480 pixels Viewing Angle 150 Wifi 802 11 b g n OS Andriod 4 2 2 Slots MicroSD slot SIM card slot POWER SUPPLY 100 240v AC 50 60Hz 5 volt 2 amp USB A socket Transformer integrated into plug Includes interchangeable plugs UK EU US AU Transformer dimensions 64 x 41 x 33 mm 252 XLF x13 ACCESSORIES INCLUDED 1 x T
10. ave created the room adjust other settings for it Ensure the room is setup to automatically process meeting requests n et Subscriber Sie 0 Logout 10 lok egou olA i Hosted Microsoft Services _ v gt J business Home Exchange Voicemail Lync Applications Users Account Parallels Panel gt Exchange gt Resource Mailboxes gt e 2 First Class Lounge firstclasslounge General Resource Scheduling E mail addresses Limits Memberof Permissions Resource mailbox details GENERAL Alias FirstClassLounge Display name First Class Lounge E mail Address firstclasslounge com Show in Address Book Yes Status Ready RESOURCE MAILBOX SETTINGS Resource type Room Resource location Resource capacity 8 Process meeting request Automatic in policy meeting requests processed automaticaly Process external appointment Disabled requests Step 6 Optional If you use distribution lists assign new room s to lists n et Subscriber S i Logout Solo egolu olai Hosted Microsoft Services iv D J business Home Exchange Voicemail Lync Applications Users Account Parallels Panel gt Exchange gt Resource Mailboxes gt 2 First Class Lounge firstclasslounge General Resource Scheduling E mail addresses Limits Member of Permissions DISTRIBUTION LIST MEMBERSHIP d Add to Other Lists 1 total Show Search On page 25 50 100 Da Display name Alias E mail address Status 85641 room l
11. er Person Two Person Three Subject of Meeting from Outlook 16 00 17 00 installation innovation Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 17 00 18 00 Attendees Person One Organiser Person Two Person Three a 5 0 P M E Subject of Meeting from Outlook 18 00 19 00 Tuesday af Janua ry Attendees Person One Organiser Person Two Person Three 13 VFS_manual_en doc SET LANGUAGE OPTIONAL Click on Language to change It will take you to the android setup screen Login credentials Wireless settings Time amp date Meeting management Image Gallery START button activated P http www visionaudiovisual com logo http www visionaudiovisual com menu Rooms http www visionaudiovisual com room_photo Get rooms from Exchange Server Distributl http www visionaudiovisual com weather r roomlist visionaudiovisual com Seconds between rotation 4 S Bluetooth Occupancy Report sent weekly facility manager visionaudiovisual com Version 0 0 Send now For help go to www visionaudiovisual com vfs Save changes Check internet connection Once you have finished in the language settings page click the Back to Freespace button in the top left 14 VFS_manual_en doc LOG ON TO NETWORK Click Wireless settings Login credentials Wireless settings Time amp date Language Meeting management Image Gallery START button ac
12. er users that the space is occupied or available It shows booking information for any room and allows you to book any space from where you are before you walk there IMPORTANT NOTES e Freespace connects to the network via Wi Fi so you must have a strong wireless signal e Freespace setup requires knowledge of Exchange Server and in advanced cases access to Windows PowerShell e Freespace only works with Exchange server If you use other calendar solutions you will need an intermediary syncing software which syncs resources Microsoft s name for meeting rooms USERS WITH MANY ROOMS If you have many meeting rooms Exchange allows you to group rooms For example by floor building city or country as you choose Groups help you manage a large number of spaces A Freespace can show data for thousands of rooms but syncing data for a large number of rooms will slow it down and the user will have to scroll through many rooms Freespace is optimised to work with groups Microsoft have two types of lists i ROOMS LIST FREESPACE DEFAULT designed specifically for rooms When you login Freespace will automatically display the room list s to choose from a Typically only available to users who have their own server b Identified by a defined name c Permission implications i All users can see all room lists ii On the Freespace room finder screen users can see all rooms within room lists but if they do not have permission
13. eting from Outlook 18 00 19 00 Tuesday 2f January Attendees Person One Organiser Person Two Person Three This is taken from the tablet settings The tablet is set to automatically get time from the network so it should work correctly out of the box If it doesn t select settings on the home screen then Time and Date on the settings screen to go to the android setup screen Login credentials Wireless settings Time amp date Language Meeting management Image Gallery START button activated P http www visionaudiovisual com logo http www visionaudiovisual com menu http www visionaudiovisual com room_photo Once you have finished here click the Back to Freespace button in the top left 18 VFS_manual_en doc MEETING MANAGEMENT Click on the drop down below to adjust settings for START button Login credentials Wireless settings Time amp date Language Meeting management Image Gallery START button activated http www visionaudiovisual com logo http www visionaudiovisual com menu Rooms y visionaudiovisual com room_photo Triangle denotes drop down menu You have three options 1 START BUTTON ACTIVATED The start button will appear 15 minutes before a meeting is due to start It will disappear 15 minutes after the meeting start time If it is not pressed the booking is still valid 2 START BUTTON ACTIVATED MUST START TO AVOID CANCELLATION AFTER 15 MINUTES As above but if it is n
14. hin USB A to micro USB B cable 2 m 6 6 ft for PSU 1 x Wall Mount WARRANTY 2 year return to base COMPLIANCES RoHS WEEE CE EMC ORDER PART CODE VFS SAP 3279891 WARRANTY This product comes with a 2 year return to base warranty effective from the date of purchase This warranty applies only to the original purchaser and is not transferable For the avoidance of doubt this will be taken from the information held by the appointed national distributor at the point of sale If the product is DOA dead on arrival you have 21 days from purchase date to notify the national distributor via your AV reseller The liability of the manufacturer and its appointed service company is limited to the cost of repair and or replacement of the faulty unit under warranty except for death or injury EU85 374 EEC This warranty protects you against the following e Failure of any components including the power supply e Damage when the product is first removed from its packaging if reported within 24 hours of purchase If you find you do have a problem with this product you should contact the AV reseller you purchased this product from The original purchaser is responsible for shipment of the product to the manufacturer s appointed service centre for repair We will endeavour to return repaired units within 5 working days however this may not always be possible in which case it will be returned as soon as practicably possible In line with our WEEE com
15. ick Private in Outlook and the subject line will be replaced by the Organiser name The body content is not displayed on Freespace 8 TIME AND DATE Time and date taken from tablet settings ROOM FINDER SCREEN The second user screen shows a list of all rooms the device is setup to see If you select a room you don t have access to view an error message will appear Room Finder Meeting Room 1 Meeting Room 2 Meeting Room 3 a Meeting Room 4 Meeting Room 5 Meeting Room 6 Select and hold to set a room as default 1 DEFAULT The default room will be bold This is the room that the device is outside of If you navigate to room list or other rooms Freespace will revert back to this room after 1 minute a TOSET DEFAULT press and hold room b TO REMOVE DEFAULT press and hold default room 2 SCROLLABLE LIST List of all rooms There is no limit to the number of rooms that will appear here If you have used a search query to find the rooms all of the rooms found in that query will be listed here maximum 100 3 STATUS LIGHTS Red green and amber blocks allow the user to quickly see what is available 23 VFS_manual_en doc UPDATES Freespace checks for updates every day and installs them automatically The update file is about 2 3MB CLOSING APP The app allows navigation to the Android setup screen but if users venture outside of that Freespace will automatically reopen the Freespace app To escape from the
16. iete sie Hosted Microsoft Services Ea E z business Home Exchange Volcemall Lyne Applications Users Account Parallels Panel c amp Exchange Mailboxes Contacts Distribution Lists Storage Usage Report More Services Choose one of additional Exchange services to view or manage Resource Mailboxes E Company Disclaimers This section provides general management Company disclaimer is a statement which is facilities for your resource mailboxes You can automatically added to all outgoing emails This view and manage the list of resource mailboxes section allows you to create delete and manage create new and delete existing ones company disclaimers 6 VFS_manual_en doc Step 3 Click Add New Resource Mailbox net Subscriber same Subseription b Log business Home Exchange Volcemall Lyne Applications Users Account Parallels Panel gt Exchange gt Resource Mailboxes List of resource mailboxes Resource mailboxes are mailboxes that represent conference rooms or shared equipment amp Add New Resource Mailbox 4 total Show Search On page 25 50 100 O Da Display name Resource type Resource capacity E mail address Size Size limit Status O 985331 First Class Room G firstclasslounge com 25 GB Read Lounge 42 MB 0 O 95334 Captain s Room 9 captainslounge com 25 GB Read Lounge 48 ME 0 85437 The Cockpit Room 4 cockpit com 25 GB Read 4 MB 0 95438 Business Room 4 businesscla
17. ist 1 roomiist1 roomlist1 com Ready 1 total On page 25 50 100 8 VFS_manual_en doc Step 7 Set permissions for the room n et Subscriber eal PN w LOgou leleiegleimleleme Hosted Microsoft Services J business Home Exchange Voicemail Lync Applications Users Account Parallels Panel gt Exchange gt Resource Mailboxes gt First Class Lounge firstclasslounge General Resource Scheduling E mail addresses Limits Memberof Permissions Mailbox Permissions Send Permissions The list below shows mailboxes and distribution lists which granted a Full Permission on this mailbox 4 Grant permissions 4 total Show Search ID Display name a Type 83822 All Exchange users Distribution list 85641 room list 1 Distribution list Permissions Full Access Full Access On page 25 50 100 9 VFS_manual_en doc Step 8 Navigate to Exchange gt Mailboxes Click on a username net Subscriber Siete isimisleme Hosted Microsoft Services business Home Exchange Volcemall Lyne Applications Users Account Parallels Panel Ea m Exchange Mailboxes Contacts Distnbution Lists Storage Usage Report More Services Add New Mailbox Import Mailboxes 2 total Show Search On page 25 50 100 O Da Display name Login E mail address Size Size limit Mailbox ti O 83824 comi com 25 GB Exchange 5 6 MB 0 36 95 mi C 86925 Mary Merryweather fa com m com 25 GB Exchange T5 KB 05 6 95 mi lt gt 2
18. mitments the manufacturer endeavours to replace the faulty parts of the product rather than replacing the whole unit This warranty does not protect this product against faults caused by abuse misuse incorrect installation unstable or faulty power input which might be caused by ignoring the guidelines set out in this manual LEGAL DISCLAIMER Because we are committed to improving our products the details above may change without prior warning This User Manual is published without warranty and any improvements or changes to the User Manual necessitated by typographical errors inaccuracies of current information or improvements to programs and or equipment may be made at any time and without notice Such changes will be incorporated into new editions of the User Manual 25 VFS_manual_en doc
19. ng Boardroom AddOrganizerToSubject SFalse DeleteComments SFalse DeleteSubject SFalse TESTING THAT THESE WORKED Get Mailbox Boardroom Select ResourceType RejectMessagesFrom RejectMessagesFromDLMembers RejectMessagesFromSendersOrMembers SendModerationNotifications Get MailBoxFolderPermission Boardroom Calendar Select FolderName User AccessRights LOGOUT Get PSSession Remove PSSession 12 VFS_manual_en doc FREESPACE SETUP If you setup the rooms and users correctly you are now ready to set Freespace up FIX TO WALL Fix the included bracket to the wall We recommend 1400mm 4 feet 7 inches from the ground Plug the Micro USB power into the tablet then slot it down into the bracket from the top The screen auto rotates so you can have the power cable on either side of the bracket to suit your cable management Two locking ears come with the bracket which secure the tablet into place TURN TABLET ON On the long edge of the tablet you will find the power button The Freespace tablet is an Android tablet which launches the Freespace app automatically GO TO SETTINGS SCREEN The first time you turn it on it will go to the setup screen To get to the setup screen thereafter click on the settings button il Room Name Subject of Meeting from Outlook 14 00 15 00 Attendees Person One Organiser Person Two Person Three START Subject of Meeting from Outlook 15 00 16 00 Attendees Person One Organis
20. ot pressed the booking is cancelled 3 START BUTTON DEACTIVATED There is no start button 19 VFS_manual_en doc OCCUPANCY REPORT The tablet Bluetooth radio logs nearby Bluetooth devices to provide occupancy intelligence The details captured and stored are e MAC address e Type of device phone tablet laptop etc e Signal strength proximity e Duration people walking past can be filtered out of reports You can choose to have this csv file send to a facility manager When it is sent the device log cache is emptied Login credentials Wireless settings Meeting management START button activated Rooms Get rooms from Exchange Server Distributi roomlist visionaudiovisual com Bluetooth Occupancy Report sent weekly facility manager visionaudiovisual com Send now Save changes Time amp date Language Image Gallery http www visionaudiovisual com logo http www visionaudiovisual com menu Enter recipient e mail address here nds between rotation 4 s Version 0 0 For help go to www visionaudiovisual com vfs Check internet connection 20 VFS_manual_en doc IMAGE GALLERY On the home page is an image gallery area where users can swipe through images Room Name Subject of Meeting from Outlook 14 00 15 00 Attendees Person One Organiser Person Two Person Three START Subject of Meeting from Outlook 15 00 16 00 Attendees Person One Organiser Person Two Per
21. sier to manage your rooms and search for nearby rooms on the device later Step 3 Ensure the room is setup to automatically process meeting requests Step 4 If you use room or distribution lists assign new room s to lists Step 5 Set permissions for the room This determines which users can book this room Ensure the user you created to log Freespace in has full permissions too TURNING ROOM LISTS ON By default Room Lists are turned off You must ensure necessary powershell extensions are installed This only needs to be done once by the administrator It does not need to be installed for any other users Install the 64 bit version of the Microsoft Online Services Sign in Assistant Microsoft Online Services Sign in Assistant for IT Professionals RTW http go microsoft com fwlink p Linkld 286152 Install the 64 bit version of the Windows Azure Active Directory Module for Windows PowerShell Windows Azure Active Directory Module for Windows PowerShell 64 bit version http go microsoft com fwlink p linkid 236297 OPEN POWERSHELL SESSION Step 1 Start Windows PowerShell as an administrator Step 2 Create a Windows PowerShell credentials object Get ExecutionPolicy Set ExecutionPolicy RemoteSigned Y Scredential Get Credential enter the username and password for highest level administrator to the exchange server Step 3 Connect to Office 365 Import Module MsOnline Get Module Connect MsolService Credential Scredential Get
22. son Three Subject of Meeting from Outlook 16 00 17 00 installation innovation Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 17 00 18 00 Attendees Person One Organiser Person Two Person Three 1 E 5 0 P M Subject of Meeting from Outlook 18 00 19 00 Tuesday Df January Attendees Person One Organiser Person Two Person Three e You can have up to 5 images e Images should be 360 x 270 pixels otherwise they may be compressed e Files larger than 1 MB will not be loaded e Freespace allows you to deploy images centrally to all of your devices To set images upload them to an online location then enter the file urls in the settings page Login credentials Wireless settings Time amp date Language Meeting management Image Gallery START button activated http www visionaudiovisual com logo http www visionaudiovisual com menu Rooms http www visionaudiovisual com room_photo Get rooms from Exchange Server Distributi http www visionaudiovisual com weather ee roomlist visionaudiovisual com Seconds between rotation Bluetooth Occupancy Report sent weekly facility manager visionaudiovisual com Freespace scrolls through images automatically on the home screen Set the time each image displays here 21 VFS_manual_en doc USING FREESPACE ym Room Name Subject of Meeting from Outlook 14 00 15 00 Attendees Person One Organiser
23. sslounge com 25 GB Read Class 4 1 MB 0 Lounge lt gt 4 total On page 25 50 100 Step 4 Enter details for room If you have multiple sites we recommend using a location designator in the e mail address name e g londonboardroom visionaudiovisual com This makes it easier to manage your rooms and search for nearby rooms on the device later net Subscriber Seet Hosted Microsoft Services business Home Exchange Volcemall Lyne Applications Users Account Parallels Panel gt Exchange gt Resource Mailboxes gt Add New Resource Mailbox Resource mailboxes are mailboxes that represent conference rooms or shared equipment Resource mailboxes can be included as resources in meeting requests providing a simple and efficient way to utilize resources for an organization There are two types of resource mailboxes in Microsoft Exchange Server 2007 room and equipment Room mailboxes are assigned to a meeting locaton such as a conference room auditorium of training room Equipment mailboxes are assigned to a resource that is not location specific such as a portable computer projector microphone or company car Please provide details for a new Resource mailbox you are going to create GENERAL Display name E mail Address a com Size limit ME Maximum allowed mailbox size 51 200 MB RESOURCE MAILBOX SETTINGS Resource type Room e Resource location Resource capacity 7 VFS_manual_en doc Step 5 Once you h
24. three options see page 4 for more information about lists 1 GET ROOMS FROM EXCHANGE SERVER ROOM LIST DEFAULT If you select this option a drop down will appear on second line Choose room list from this drop down If there are no room lists shown they are not enabled on server There is no limit to the number of rooms Freespace can support with room list 2 GETROOMS FROM EXCHANGE SERVER DISTRIBUTION LIST Enter e mail address for distribution list in line below There is no limit to the number of rooms Freespace can support with room list 3 FIND ROOMS BY SEARCH QUERY Enter part of the e mail addresses or name of room s Microsoft s search query works better when you a use the first characters b use e mail addresses For example London would return all rooms with London in their name or e mail address Results are limited to 100 rooms 17 VFS_manual_en doc TIME AND DATE On the device home screen the time appears Room Name e Subject of Meeting from Outlook 14 00 15 00 Attendees Person One Organiser Person Two Person Three START Subject of Meeting from Outlook 15 00 16 00 Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 16 00 17 00 installation innovation Attendees Person One Organiser Person Two Person Three Subject of Meeting from Outlook 17 00 18 00 Attendees Person One Organiser Person Two Person Three 1 E 5 0 pP M Subject of Me
25. tivated P http www visionaudiovisual com logo http www visionaudiovisual com menu Rooms http www visionaudiovisual com room_photo Get rooms from Exchange Server Distributi a http www visionaudiovisual com weather O See roomlist visionaudiovisual com Seconds between rotation Bluetooth Occupancy Report sent weekly 4 Ll facility manager visionaudiovisual com Version 0 0 Send now For help go to www visionaudiovisual com vfs Save changes Check internet connection Freespace will not display meeting information unless it is connected Wireless Settings takes you to the wireless setup screen where you select the Wi Fi network and connect to it Once you have finished in the settings page click the Back to Freespace button in the top left If your wifi requires a browser login click Check internet connection to open browser window ALTERNATIVE CONNECTIVITY The tablet has a SIM card slot to provide data connectivity 15 VFS_manual_en doc LOGIN AS USER Click Login credentials Login credentials Wireless settings Time amp date Language Meeting management Image Gallery START button activated http www visionaudiovisual com logo _http www visionaudiovisual com menu Rooms http www visionaudiovisual com room_photo Get rooms from Exchange Server Distributi http www visionaudiovisual com weather SEE roomlist visionaudiovisual com Seconds between rotation
26. to view that room it will not let them select it DISTRIBUTION LIST designed to group any type of resource a Available to users who use hosted or Exchange or manage their own server b Identified by a defined e mail address e g uk visionaudiovisual com c Permission implications i All users can see all distribution lists but you have to know the e mail address to see it ii On the Freespace room finder screen users can see all rooms within room lists but if they do not have permission to view that room it will not let them select it 4 VFS_manual_en doc EXCHANGE PREPARATION CREATE USER Freespace will need to login to the server to read and write You can use the same login for multiple devices Option 1 use an existing account You can use an existing login for somebody who already has an Outlook account You need user name normally e mail address and password this person usually uses to log into Outlook Ensure the user has permissions to book the meeting rooms This option is not best practice Meetings booked on the device will show as booked by this user This option suits users with a small number of Freespace devices and limited Exchange server knowledge Option 2 create a new user account Give this user a generic name such as meetingrooms visionaudiovisual com Ensure new user has permissions to book the required meeting rooms Use this account to login all Freespace devices or create different accounts for
27. ttered room where the wireless signals may be blocked This product has been tested and manufactured to comply with each country s safety rules however there is no guarantee that interference will not occur in some scenarios If interference happens adjust distance between transmitter and receiver Optimal range between transmitter and receiver is between 2 and 7 meters line of sight This product may interfere 5GHz wireless devices If interference occurs configure your 5GHz router to 2 4 GHz band only FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE STATEMENT This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules This equipment generates uses and can radiate radio frequency energy and may in extreme cases cause harmful interference to radio communications If this happens the user should try e Relocating the receiving antenna e Increasing the separation between the equipment and receiver e Connect the equipment to a different power circuit RADIATION EXPOSURE STATEMENT This equipment complies with IC radiation exposure limits set forth for an uncontrolled environment This equipment should be installed and operated with minimum distance 20cm between the radiator and your body 3 VFS_manual_en doc INTRODUCTION This product syncs with Microsoft Exchange Server Calendar to show reservations It fixes to the wall outside the bookable space to alert oth
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