GDC/NiCE toolkit User Manual – Part A
Contents
1. Green Digital Charter NICE project toolkit User Manual http www greendigitalcharter eu toolkit ON DIGITAL GITAL ai NiC CHARTER 1 Contents CONE knee nore EE ere ee ee 1 2 PUNO OSE Oe Ce TOON eenen EN 4 3 Smu eO TS TOON IU sscectse neater secesetsnennccntcae E eee cnancaesuccasiooen cauteaaseesauts 5 3 1 PROBS OG Oi ees trecatic ron E sea taeeu even EE E E A E 5 3 2 Non git iin a 210 0B E paneer eres N E nents eee eee 5 4 Registration Process vs 001 00cncuecenesanensienrsanianevanesamnisabyaeueonnastnareqereoarsesnebwnsausendawevesnasbias 7 5 Toolkit Content Ownership and Intellectual Property Rights IPR eeessssssssssseessseeen 8 C NE OO IRIN IONS PoE oeenn E EE 9 6 1 The Unauthenticated VIEW ssrsrsicorssrorocr iore rar ien ES a 9 6 2 The Authenticated User s Home Page sosssssenssserssrrresseressrresreresreresereessrreseereseeres 10 7 Green Digital Progress Self Assessment and Review sesssssssesrressrerserreserrreereresns 13 7 1 REVIEW My citys DFORICSS eae casmesnassnasaraensvermnmcnnsstncdeareieseannesamscuteeasacsuanareeanasonnendesecs 13 ALL SECHNON ECVE eerste ete ere E tee een eee errr eee ere 14 212 AOE SION LCV Cla eee E EEE E E 16 7 3 M re information SUD panel eeaeee Aa 17 7 pe TRG PrO ESS REPON ae EEE E EEE REEE 19 7 2 Review city ICT carbon footprint essiri EEEE 21 7 2 1 The 7 Step Energy Reporting Guide ccccccceseccccsseceeeseceeeeseeeeeneceeeeeeceseeeeeesees 22 7422. My Energy Snapshots Total energy consumption Target Reduction 20 over 10 years om ity Energy Snapshot Timeline The vertical axis shows total Consumption for the snapshot The time axis across the bottom of the graph will automatically adjust to span the total period of time recorded It is not therefore necessary to record at regular intervals progress will still be apparent Hovering over any node representing a snapshot will cause a panel to appear that show summary details of the snapshot The panel shows values against each of Total Consumption Total Cost Total CO2 Emissions and Total Number of Units The snapshot date is also displayed My Energy Snapshots Total energy consumption December 31st 2013 Total Consumption 654459 15 Total Cost 1833 57 Total Co Emmisions 1306 Total Number Of Units 11734 amp 0 1 2014 1 2014 2 2014 2 2014 3 2014 3 2014 4 201 Timeline Information Panel July 2014 Page 26 GREEN arr DIGITAL p Q NicE CHARTER Lines between the nodes help indicate the rate of progress between snapshots One of the nodes will have a broader highlight ring around it This is the currently selected snapshot that has its details displayed in the data table and pie chart views The date of the snapshot is displayed in the horizontal bar between the graph and table views Clicking on a node causes it to become the current snapshot 7 2 2 6 Snapshot data table view T
3. be evident to the user 4 Featured Bologna Solar City i van ee eel Example of a Featured Tool July 2014 Page 43 GREEN Ji ENO 6 NICE Rei 8 2 2 2 Scrolling Results are paged onto the screen When the apparent bottom of the list of Tools is reached wait a few seconds to ensure that there are no more to be displayed 8 2 2 3 Sorting Click on the drop down list on the top right hand side of the Tool List area to select the preferred sort order Results may be sorted by AtoZ default order 0 9 then A Z on Tool Name Title Z A then 9 0 on Tool Name Title reverse of A to Z Newest to Oldest Most recently added at the top remainder in descending order of date Oldest to Newest First added at the top remainder in ascending order of date 8 2 2 4 Registered Users only An Authenticated Registered User sees additional features and is able to access additional functions A downward arrowhead icon appears when the cursor moves over a Tool panel Clicking on this icon reveals a small panel containing Add to Favourites Contact Provider and a Star Rating Different items appear on the panel when the Tool is one of the user s own City s Activities See below iF Ti F a pas Bana Soar Giy Tool Record with Options Revealed July 2014 Page 44 GREEN g C NIC pain Em kera hra sim han Ea km amp Peen i g 8 2 2 4 1Add to remove from Favourites Click on Add to F
4. ws thle heehee Previous 7 Days 3 Dropbox ny as a E i 7 1 4 1 Content The report presents the questions in the same Activity Type sections as in the SAQ Any notes comments are included with the current answer to the question At the top of the report is shown the overall progress score together with an appropriate comment for that score 7 1 4 2 Record of Progress Each report is a snapshot of a city s current assessed status By comparing multiple reports produced at different dates the city s progress towards achievement of the GDC commitments may be judged July 2014 Page 20 nici a NiC CHARTER a a Ei gs ei 7 2 Review city ICT carbon footprint The ICT Carbon Footprint tool allows a city to monitor its measured carbon footprint over time As every city organization along with its scope of measurement may be considered differently to one another it has not been considered feasible or indeed wise to provide a one size fits all tool for the measurement process itself Instead there is general guidance provided on the assessment and collection of measurements and a means of collecting and comparing sets of results gathered over a period of time whether regularly or not The ICT Carbon Footprint tool aims to encourage a comparison of performance based on consistent assessment and recording of measurements ICT Carbon Footprint Tool x Feed back My Errera Snapanoce Total nergy contumpi
5. 10 1 4 My Favourite Activitie cccccccsccsseccscccsccsccsccasccasecasscasecsecesecesscesseeseceuses 59 1015 View My City TOOIS icc ccseaccussindchssmounashsenaeeeeseasanebaneseaecsanedtesassuandehcusauacbsunaneeaeete 59 WOE Add NEW FOOL e E E EE E 59 TORE MyFavourite ToOl eisernen O EEEE E 62 11 FHS a E E E A E E A 63 12 Contact in orma ON eean E E E RSN 65 D OCIS ae cera E EE E E AE E 65 22 Ci Kan EAR rE N E E E NERE 65 P OER e N E E E E 65 12a Mineh ter Ciy cerae a E EEE ENN 65 13 F OCD AGI ee EEEE E EEEE 66 14 GOO SIC Trn lAUIOW ern e ERE EE 67 15 Appendix A Green Digital Charter Commitments ccccsseecccsseeeeeeeeeeeeeeees 68 ACKNOW OEO E E E E E EEA T 68 CONT ee sce sees teen cues EE E E E E A EE 68 E EEE A E E E E E E EE E E E EE E ETT 70 ASUT a E A ETE T E A E EA 70 AU e a E E E tee E E EE E E 74 EUV ANOS E E E E A T A A E EE 74 16 Appendix B The Green Digital Charter Framework ccccscccsseseceeeseeeeseeeneeeens 75 July 2014 Page 2 ON DICITA lL PAL a NiC CHARTER V in Dimension 1 Application Areas ccccsscccsssscccssssccesnesccesveceuseseceussecceueceneueseneusssessussecsensss 75 Dimension 2 ACTIVITY TYDES lt lt sucesescvatssesonteineseswireseaansa aes sctuensnasesiasesnuad aes nnntedaemmuin senna ieee 77 Dimension 3 Roles of ICG aene E E EE E 79 17 Appendix C Guide to ICT Carbon Footprint measurement tool esesseeseseesseee 80 L APPO e E E avis ave aesceos
6. Je peA you eee P the Geet Ane Cueshe em sen conten and eet not be seeused nm r FE Pe a ee a Bi a ae a et fs dogg r ia EEE e oe l EE eo oe l i E Pe oui ite Gamina Check your progr AREAL YOU CONTACT inai Be Go EE ee ee LE Seb Goes pisi a Pe pee ly Ee Lo bl be Sa Aa eed Be perio ies eel ee oy el oe a halk Ppp Foe ep a Ber pap Tau DE es ee LE al poe see eed Pee pan ele fee eet egy es ee prj bee Opp fs Bee Cee ed al hiara ig bee Pe Sey ee Summary of the purpose and a graphical workflow guide A user must be Registered and logged in to proceed with the SAQ 7 1 1 Section Level The Self Assessment Questionnaire is divided into the five Activity Types of the GDC Framework Operational Monitoring Exchange Policy and Governance Grrr Frage vl ray h ie ee i ankle a lt rae E Tur ye Le TEN ery Sy ee oa gt een ioe pee I oor a a 1 Cima pont Sg iaia roe Mi cei a ee of beeeeeirie eee Bure Sirah CTT TCL i ima ia TEE Bi b hes poy Teon p a ey gE im eee pry pisn pj pegam Gost Peter gt The Questionnaire Page detail July 2014 Page 14 On Aci a Ni E CHARTER A ee miar i han k kegy rem a Each Activity Type Section is headed by common elements 7 1 1 1 Progress Bars Two Progress Bars are displayed one showing Overall SAQ Progress and the other showing progress against the current Activity Type LAS Peres Acii Prigieia SAQ Progress Bars The bars will show 100 when
7. Type and Status 8 2 1 Filtering Tools The full list of all tools may be filtered either by an open word search or by a number of pre determined fixed terms or a combination Filters are cumulative in that they will apply in a combined manner For instance if a word search term of data centre is applied in combination with a City list of Bologna and Bristol only those Tools containing the term data centre that have been entered by Bologna or Bristol will be returned The Virtualising data centre process Tool from Bologna will not be returned Tools i tt Tools pad git BSI data Caeiio proces Search Filters in Action 8 2 1 1 Word search Enter any string of characters a word or part word and click the spyglass icon or pressing lt Return gt on the keyboard July 2014 Page 41 GREN ge a NICE fi Word Search Box Any Tools containing the string either in the name or description are returned for display 8 2 1 2 Fixed terms City r Tool ype ie Tool Status ii Oniy Display Favourites Fixed Terms Search Box 8 2 1 2 1City Select a City from the dropdown list Select another to add another city to the list of cities to be included in the search Keep selecting cities to add them to the list Click remove against the city name to remove it from the current list The scope of search is constrained to the cities in the list 8 2 1 2 2 Tool Type
8. all questions in scope are answered most affirmatively 7 1 1 2 Navigation between Sections There are three ways to navigate between Activity Type Sections e Click on an Activity Type e Click on the next previous activity type arrows at the top of the page e Click on the next previous activity type arrows at the bottom of the page Clicking on the Activity Type will take the user directly to the named Section whereas the arrows will move forward and backward by one section at a time SAQ Questionnaire Navigation 7 1 1 3 How to Answer the Questions Clicking this button reveals handy reminders of the main parts of the SAQ in a hover over panel Click Close to exit the panel ra Aii T d How to Answer the Questions Help Panel July 2014 Page 15 GREEN ae ay NiC CHARTER J Em ke hra saim han Bisa bp ee Prem 7 1 1 4 Examples of this section s Activities Click the See examples of button to go to a list of Activities for the current Activity Type Section uploaded to the Toolkit by Signatory Cities Use the browser s back button to return to the SAQ or select Green Digital Progress gt Review progress now 7 1 2 Question Level All questions in the Activity Type section are presented one after the other in a series of panels down the page At the top of each question panel is the question itself This has been compiled by IOER to focus in on specific aspects
9. and Tool Status Select a Tool Type and or Tool Status from the dropdown lists Multiple Tool Type and Tool Status selections may be made as with cities Click remove against the entry name to remove it from the current list The scope of search is constrained to the dimension entries in the lists July 2014 Page 42 TH E paral iy NISE CHARTER E g The filter values are Filter Filter Value Tool Type Business case Argument Project delivery Planning Methodology Software Tool Status Early stages Implemented Work in progress 8 2 1 2 3 Favourites only This is only visible to a Registered User who is also able to mark Tools as Favourites When this box is ticked it will include only those Tools previously marked as Favourites by users associated with this user s city 8 2 1 2 4Clearing the filters Click on the Tools item in the Main Menu to clear all filters resulting in all Tools in the Toolkit being listed 8 2 2 Tools Panel Each Tool in the current set of search results is displayed one after the other down the page When no Tool meets all the selection criteria a message of No results found is displayed 8 2 2 1 The Featured Tool At the top of any list of more than five Tools a Featured Tool is displayed This is a Tool chosen at random from within the current returned set of results This is to ensure that results that may not otherwise because of applied sort sequences
10. any further green digital activities thal are not yet covered by the previous Pes thar r SAQ number 26 The user simply clicks on the box to the left hand side of an answer to select it The answer is saved automatically when the user leaves the page A clear X indicates the chosen answer Only one answer may be selected at a time If an incorrect answer is chosen the user may simply select another A timestamp is shown to the right hand side of the last answer chosen that gives the date and time of the answer 26 Does your city implement any further green digital activities thal are not yel covered by the previous jn Fh guestens r fhere me furtter ect tet oleae Boece im Hoten C amma 7 Example of an Answered Question 7 1 3 More information sub panel At the bottom right hand corner of the question panel is a link to More information Clicking on this link causes the answers to slide aside revealing the More Information panel for that question This panel shows additional information relevant to the question The question itself remains visible at the top of the panel A return to the answers is made by clicking on the Back to question link that appears on the bottom left hand corner of the More Information panel July 2014 Page 17 GREEN gee lt NICE fi e gt r i mal F Sy Does your city wee ICT for enhancing energy efficiency and carbon emission
11. normal email client prepopulated with Activity author s email address in the To field and the Activity Title in the Subject field The user may complete a message and send July 2014 Page 38 On DICTA a NiC CHARTER e Em er miar i han mza Ei Ej Mre 8 1 2 4 3 Rate this Activity Click on the stars to rate this Activity between unrated zero stars to five stars This rating displays for all users associated with the current users city 8 1 2 4 4View this activity s tools When an Activity has associated Tools in the Toolkit a green View this Activity s Tools button appears at the bottom right hand corner of the Activity panel Clicking this opens up the Tools list filtered to only show those Tools associated with this Activity This is signified by the name of the Activity appearing boldly at the top of the Tools Filter Panel Additional filters may be applied to the Tools but they will only apply within the Activity s Tools 8 1 2 4 5Comments An Add a comment field is shown at the bottom of each Activity panel Comments added here are visible to all other users associated with this user s city Note Comments cannot be removed once added 8 1 2 5 Own City s Activities A downward arrowhead icon appears when the cursor moves over an Activity panel Clicking on this icon reveals a small panel containing Add to Favourites Edit Activity Delete Activity and Add a Tool iy IC T 1 Activi
12. on the top right hand side of the Activity List area to select the preferred sort order Results may be sorted by A to Z default order 0 9 then A Z on Activity Name Title ZtoA Z A then 9 0 on activity Name Title reverse of A to Z Newest to Oldest Most recently added at the top remainder in descending order of date Oldest to Newest First added at the top remainder in ascending order of date July 2014 Page 37 ONi O a Ni E CHARTER Hj 8 1 2 4 Registered Users only An Authenticated Registered User sees additional features and is able to access additional functions A downward arrowhead icon appears when the cursor moves over an Activity panel Clicking on this icon reveals a small panel containing Add to Favourites Contact Provider and a Star Rating Different items appear on the panel when the Activity is one of the user s own City s Activities See below Belfast Super Connected City Programm _ Activity Type fpaphcatan Area Role of ICT Whew mis Acii S loots emc Agi Activity Record with Options Revealed 8 1 2 4 1Add to remove from Favourites Click on Add to Favourites to mark this Activity as a favourite A star appears at the right hand end of the Activity title when it has been favourited When marked as a favourite click on Remove from Favourites to unmark the current Activity 8 1 2 4 2 Contact provider Clicking on Contact Provider opens up the user s
13. registration To ask for an account please contact info greendigitalcharter eu 1 NICE Toolkit is administered by Eurocities July 2014 Page 7 ON N NiCE CHARTER Ai br 5 Toolkit Content Ownership and Intellectual Property Rights IPR The Cities Activities and Tools are provided by cities and they remain the property and responsibility of that city A city may only publish on its own behalf No one else including the Toolkit Administrator may publish or provide an update on another city s behalf As explained and agreed during the city s GDC engagement process Activity and Tool content is made available for 3 party view and use on a publically available website the Toolkit As such it should be considered as in the public domain Data that is provided by a city to the Toolkit for self assessment purposes i e information submitted for use with the Green Digital Progress Self Assessment and Review Self Assessment Questionnaire SAQ and ICT Carbon Footprint Reporting are held private to the City submitting that data The data is only shared between or viewable by users who have been associated with that city by the Toolkit Administrator Only the Toolkit Administrator may associate a user with a city A city s self assessment data may not be viewed on the Toolkit by another city or by the Toolkit Administrator A city should ensure the safe keeping of any downloaded data such as the SAQ Snapshot Admini
14. 2 Adding an Energy SNAPSMOU asser 23 7 2 3 Removing an Energy Snapshot ccccsccccssseccccsececsssceceeseceeeeceeeeeecesseecesseaeeeseees 28 7 3 Review GDC in Covenant of Mayors sssssessssesseseeseersssrresrersseesssrreserreeseerssreesereeseeese 28 Deeds TRE OAINMET ODON sascesetaaceeenvnserseavsaaaracesanarerntacsanarscceearaetsaceeeavnessseansasraecraneeraraneeeie 29 7 3 2 Download the spreadsheet file ccccccssscccccssecceenececeeececeeeeceeeeseceseeecesseeessees 32 8 Cities Activities and ToolS esessseeesssssseresssssreresssserressssseerrossseeeeosssreeresssseeeresesees 33 8 1 AVTO a Ea E E E ee er 33 SLA Filtern ACHVIUCS ciererieireaienn e i Eei aaa neran 34 SAd PPN aE R E EEA E 36 8 2 Ee a TA E A E E E A E E E E E 40 Sal FEINE TO aen a E E EEE EE EAE 41 July 2014 Page 1 CNIC 1 les oboe REEN ge OI TAL F CHARTER ZZ TOOTS TAN e E E E E TE EE T O E 43 SVEK NEE e A E E AE 47 9 1 CECH NEC FONUN enn a EE A E 47 JLL LUCO TOD C oeno O E AEEA EEN EEA 48 gi TPCT O aE T E 49 9 2 Develope PIOC eprorin E EEE E RN 50 9 3 PGS SIV SO aon TA E E EN A E aeenaw cious 51 10 Registered User S Ment sursreasiniiceinnenn neni e a 53 Meas MANUE ME era e E E T E EN 53 IOLE MYC PROG VOSS rA E A O O OE AO OETA 53 10 1 2 View My City Activities cccccccseccsscccseceecceeeeeeccseesseeceeecseesseesseeeeeeeesenseeneees 53 10 13 Add IN GWAC BIN OY mercancia ade deta radesauadadedanuaseases 53
15. Se oP pe Lee set Options Aaa Chee ogboni po Du Oe ee a DOE Dy ee ee a ee eee ET TH Upload ie 2 Eo Ge fo ea eee eee ee Lee era oe Emery fect be F i fh T f PSs BESH HHOH hag Add Energy Snapshot page 7 2 2 1 Download the data capture template In order to keep everything consistent it is necessary to capture the measurements consistently and in a consistent format That is the purpose of the Template It may be necessary for a number of individuals to be involved in researching measuring and recording carbon usage across multiple departments and functions They can each use an independent spreadsheet to capture the measurements and then consolidate them into one spreadsheet prior to upload to the ICT Carbon Footprint tool July 2014 Page 23 E irs mir h Ei Ej rea C NICE GREEN _ DIGITAL ao CHARTER To download the template to your local computer click on the Download button in the first section Download Template CSV This will cause a file named nice_toolkit documents Template csv to be downloaded to the local computer This file may then be opened in Excel or other spreadsheet programme The file may be renamed as required but should always be kept as a csv format file and not changed to an xls or other file format 7 2 2 2 The data capture template The template comprises eight fields per row Headings are given in the first row these must not be altered or del
16. an Trga Reduction IS over 10 pears i iey iA ei Hii Tipi Grit he Ste ir Hii di pii wi Hii Jip bi prii he Sie Ti Hii biel Diao jiria AS LAPT SMe Lra Tort iia 1a 3S it uih iti sora Lire Tet iit i he Hi Hi ila a Lira Ter iit 1 Fe H HIE adel fort larei Tiri eae a Eemi ia ah ie kiih maii Ti E Lipa pe id HH PEM ial Livi Ter Tidd 10 Pe H HIE 1a id Biais Tid of A edge E ICT Carbon Footprint Tool Main Screen Default View On entry the user is presented with a summary of the purpose and a graphical workflow guide July 2014 Page 21 DIGITAL ge CHARTER Tid D ma im TASC 1 EL Pe TP a Foe y Ce ollie aa BA Conte il a e TT y Grey S Poi E Mem below ip gal Maried mn wolneding jour Gol Energy Snapeton ah cm ee m gt 2 D Gs a es _ o es Acciona an Ene ace Downa He ergin Expert ray ana Line pare LJ h Friiucahes g Sang am bier Snspihei eee eng FE cul he femeeate ppradicheet we Se io pme ep he fu Bee te Cni nipin option ftom fie io elected homn yan energ oro compiere zg ear ee 4a pi Summary of the purpose and a graphical workflow guide A user must be Registered and logged in to proceed with the ICT Carbon Footprint Tool The user whether currently logged in or not may download the 7 step Energy Reporting Guide 12 x A4 pages in pdf format Trd The 7 Step Energy Reporting Guide This downloadable guide provides assistance with how to undertake measurement within
17. aviour Innovation Substitution 8 1 1 2 3 Favourites only This is only visible to a Registered User who is also able to mark Activities as Favourites When this box is ticked it will include only those Activities previously marked as Favourites by users associated with this user s city 8 1 1 2 4Clearing the filters Click on the Activities item in the Main Menu to clear all filters resulting in all Activities in the Toolkit being listed 8 1 2 Activity Panel Each Activity in the current set of search results is displayed one after the other down the page When no Activity meets all the selection criteria a message of No results found is displayed July 2014 Page 36 GREEN NICE fait 8 1 2 1 The Featured Activity At the top of any list of more than five Activities a Featured Activity is displayed This is an Activity chosen at random from within the current returned set of results This is to ensure that results that may not otherwise because of applied sort sequences be evident to the user Lg Featured Green Life cycle management of client hardware from purchase to disposal Aenwity Type Appiicntion Area folie af IET Example of a Featured Activity 8 1 2 2 Scrolling Results are paged onto the screen When the apparent bottom of the list of Activities is reached wait a few seconds to ensure that there are no more to be displayed 8 1 2 3 Sorting Click on the drop down list
18. avourites to mark this Tool as a favourite A star appears at the right hand end of the Tool title when it has been favourited When marked as a favourite click on Remove from Favourites to unmark the current Tool 8 2 2 4 2 Contact provider Clicking on Contact Provider opens up the user s normal email client prepopulated with Tool author s email address in the To field and the Tool Title in the Subject field The user may complete a message and send 8 2 2 4 3 Rate this Tool Click on the stars to rate this Tool between unrated zero stars to five stars This rating displays for all users associated with the current user s city 8 2 2 4 4Comments An Add a comment field is shown at the bottom of each Tool panel Comments added here are visible to all other users associated with this user s city Note Comments cannot be removed once added 8 2 2 5 Own City s Tools A downward arrowhead icon appears when the cursor moves over a Tool panel Clicking on this icon reveals a small panel containing Add to Favourites Edit Tool and Delete Tool XK Test Tool 4 7 iS TS Visit website Tool Record with Own City s Options Revealed July 2014 Page 45 O ENO a N E CHARTER A E er miar i han k kegy rem a 8 2 2 5 1Add to remove from Favourites See above 8 2 2 5 2 Edit Tool Clicking on Edit Tool opens the Edit Tool form pre populated with the current Tool s details 8 2 2 5 3 D
19. clearly delineated between those who are known to the system and those who are not 3 1 Registered User These are users who are able to authenticate provide login details to the Toolkit The login details username and password are assigned to individuals under the Green Digital Charter Signatory City engagement process Registered Users status is not transferable to anyone else The Registered User remains accountable for all actions carried out on the Toolkit under his her username Registered Users are each associated with a Registered City either a GDC Signatory City or one that is considering signing the GDC The Registered User is provided with enhanced features on Activities Tools and the City Exchange and is granted full access to the Green Digital Progress self assessment tools for their City An extra Registered User Menu bar is also made available Registering as a User is part of the city engagement process For full details please contact info greendigitalcharter eu An outline of the registration process is available in chapter 4 Registration Process 3 2 Non registered User This is for casual visitors to the GDC portal and Toolkit or those representing cities that are not sufficiently advanced in their preparations for GDC signature The non registered user is able to e view the Activities and Tools provided by Signatory Cities as being developed and or used by them in improving their green digita
20. ed to want to get on with using the Toolkit and not require any introduction to it Therefore the Registered user is presented with a dashboard view comprising summaries and examples of their city s use of the Toolkit that can also act as shortcuts July 2014 Page 10 Oi BR NICE CHARTER TestCity Er pas Laren Legal Eros Tastes Pe Gee ied ot Seis Se ce Biri nares Fa 2 Deter loori iad Ph PS Bare pe SE eg T ed Ait Diak oer Py a i me Thy te Lp oe ee ee Cras Pogue wiries pom eed oo i Gee eee a Boe of pe ores bor are ce bee ae BBE L 46 Sapa td Sebi Ae PL h Liki gt LA for CoM Texting flees Fr Bee ete be Sate of oT E q kary hid l EALE ACERTE Authenticated User Home Page The top left hand side shows quick links to the Activities and Tools already uploaded by this city TestCity F K Authenticated User Activities and Tool Summary July 2014 Page 11 GREEN ge pica CHARTER Y i Spe Below that is a quick link to the ICT Carbon Footprint Tool fT Loe eal Testi 5 a Erge fi a m M r ee toe Te Lee me GT aren Pee ii Quick Link to ICT Carbon Footprint Tool A panel on the top right hand side shows the Green Digital Progress for the city from the Self Assessment Questions SAQ together with an assessment of the score and a quick link to the SAQ The Overall Score bar allows comparison of this city s progress with the current average score of the t
21. ee ow Appt whom Area Erami g hae wee E A ai Bue hed af T mi a arar a AH fous OFT I T aT Cit 1 c H i i H M eTa Iai i I a fa Onty Display Favourites BG Gorey Cl ene Ma a oe Pe eee a ee oe eh ee peel i fee refurtes Hi i 1 mir I u et mf t 1 Wel Hi ra I ka Ch fi iii lj i i Ing 1 pr i A ee 5 grade e Services for city habitants scarey Ties Apion rma Fik of ICT iin r 7 r as j Wi apal The Activities Page July 2014 Page 33 GREN ge NIC pcan Em eS i han Ea Ei Ej ee All Activities in the Toolkit are listed by default in ascending alphabetic order of name 8 1 1 Filtering Activities The full list of all activities may be filtered either by an open word search or by a number of pre determined fixed terms or a combination Filters are cumulative in that they will apply in a combined manner For instance if a word search term of free is applied in combination with a City list of Amsterdam and Bristol only those Activities containing the term free that have been entered by Amsterdam or Bristol will be returned The Free of charge Public Transport Activity from Tallinn will not be returned F gt E Activities gt Free of charge Fubbe Tunapa kiili Tyee q Mas Nna A mann fips f Activilbes q Search Filters in Action 8 1 1 1 Word search Enter any string of characters a word or part word and click the spyglass icon or pressing lt Retur
22. elete Tool Clicking on Delete Tool opens a confirmation warning panel If the Delete Button on that panel is clicked the Tool is permanently deleted and cannot be recovered Clicking the Cancel button closes the confirmation panel without any deletion July 2014 Page 46 as anc DICTA a NIC CHARTER Green Digital Charter Toolkit User Manual http www greendigitalcharter eu toolkit Authors Lewin Alley Clicks and Links Itd Graham Ebbrell Clicks and Links Itd Clicks Links MONCHESTER T ae Regional Development This publication has been produced within the NiCE Networking intelligent Cities for Energy Efficiency project The NiCE project is financed by the 7th Framework Programme for Research and Technological Development under the Information and Communication Technologies theme NICE is led by EUROCITIES in a consortium with Clicks and Links Ltd the City of Manchester and the Leibniz Institute of Ecological Urban and Regional Development For more information on the NICE project and the Green Digital Charter www greendigitalcharter eu The sole responsibility for the content of this publication lies with the authors It does not necessarily reflect the opinion of the European Union The European Commission is not responsible for any use that may be made of the information contained therein July 2014 Page 93
23. emplate Click on the Add Energy Snapshot button at the bottom right hand side of the main Energy Consumption Graph if necessary to reveal the Set Options and Upload panels Enter the date for this snapshot in Section 2 3 clicking on the date field will open a calendar date selection tool set initially to today s date Choose the CSV file to upload from the local computer by clicking on the Choose File button in Section 3 3 then selecting the required file The name of the selected file is displayed under the Choose File button Ignore the fakepath reference it is the filename that should be checked for accuracy If the correct file has been selected click the Submit button to upload the file to the ICT Carbon Footprint tool Depending on the size of the file to be uploaded it may take a few seconds to complete the upload Once complete the user is taken back to the Energy Snapshot display page where the latest snapshot is visible on the graph surrounded by a broad green ring showing that it is the currently selected snapshot 7 2 2 4 Energy Snapshot Display The uploaded snapshot may be viewed in the context of previous snapshots on a timeline and in a tabular and pie chart format for the detail of that snapshot 7 2 2 5 Energy Snapshot Timeline As multiple snapshots are entered over time they show progress towards reduction targets July 2014 Page 25 Jag DIGITAL ayi iC CHARTER a
24. en highest scoring cities registered on the Toolkit This gives a measure of how the city is progressing alongside its best performing peers PGS a mpr a Boii Fl Li Bera pei I ee Green Digital Progress Panel Each Activity on the left hand side and Tool on the right hand side provided by this city is listed down the page On first entry to the Home Page the Authenticated User will see a pop up dialogue box which will show the User where to find the Registered User Menu This allows access to the tools within the site See Registered User s Menu below for details of what this contains Tht be bere leer chy i tiy can be found Cini sbat ii bbir a hiii Green Dalal Progress Pudong fee bergenre of Gwen Dagia pi Pop up message showing the Registered User Menu July 2014 Page 12 A as C NICE EN E H pr miare i han k kegy rem a 7 Green Digital Progress Self Assessment and Review Registered Users are able to assess and review their performance against the GDC and specifically in terms of ICT Carbon Footprint They are also able to format information entered in the Toolkit as Activities for entry into the Covenant of Mayors CoM Non registered users can see the pictorial guides at the beginning of each of the three sections Review my city s progress Review city ICT carbon footprint and Review GDC in Covenant of Mayors Information entered under this section by a city
25. eted Heading Consumption CO2 Emission July 2014 Unit format Text Numeric integer Hours HHHHH dd or integer as preferred Hours HHHHH dd or integer as preferred Hours HHHHH dd or integer as preferred kWh NNNNN dd kgCO2e NNNNN dd Comment An identifiable type or other group of assets May be subdivided or consolidated as best fits the city organization E g Finance Dept Printers or laptop s acquired since December 2013 The number of items comprising the Asset identified in the first column Hours per year or other fixed consistent period of time As per Uptime As per Uptime The sum of Uptime Standby and Downtime consumption each calculated as Number of Hours in the period multiplied by the appropriate hourly power usage in kW multiplied by the number of units comprising the Asset Consumption in kWh multiplied by agreed CO2 emission constant e g 0 5246 Page 24 GREEN r DIGITAL ai NIC CHARTER Total Cost Euros or other Consumption in kWh multiplied by the preferred currency cost of power per kWh The key is to be consistent in the categorization and measurement across progressive snapshots It is the progress that is important rather than the need for absolute precision Once the spreadsheet is completed or has been consolidated from other sheets it may be uploaded to the ICT Carbon Footprint tool 7 2 2 3 Upload a completed t
26. he data table shows the full content of the uploaded snapshot The column headings are the same as those in the CSV Template and they are displayed in the same order Levin Ten 1G 1 300 2 Jan ea Bro Lewin Test 1 150 w 200 455 a BEJE Lewin Ten TER T200 HH Pt a Tal Sef tit Bast Lewin Ter t000 50 300 BDC 3454 FET Bjoa Lewin Test ed 1S a0 Pami T 3155 234 Beh Lewin Tent 100 ra 300 Parka 2405 1735 BEH hiwing 1 a Data Table View The heading of the Total Cost column indicates that the currency is assumed to be the Euro but if it was not originally recorded in Euros this should be ignored and the original currency used No currency conversion takes place Clicking on the cog icon at the top right hand side of the data table panel will drop down a selection tool that enables the user to choose a different number of rows to be shows per page The default is 10 lines but can be reset to 25 50 or 100 per page Navigation between pages is available via buttons at the bottom right hand side of the data table view 7 2 2 7 Snapshot pie chart view Clicking on the Pie Chart View tab at the top of the data table panel causes a graphical display of each Asset line on the data table and its proportion of total CO2 Emissions for the current snapshot July 2014 Page 27 ort DIGITAL J a NICE CHARTER Type of assei and 4 CO2 consumption Pie Chart View This is a quick and effective way of identifying the city s A
27. inst the GDC Commitments over time The Green Digital Progress Report facilitates this by providing a series of snapshots for local retention It may be downloaded at any time by clicking on the Download Progress Report PDF icon at the top right of the SAQ page Depending on the user s browser settings the report will See Appendix B The Green Digital Charter Framework July 2014 Page 19 oon amp CHARTER Se Nic Em eS i han Ea Ei Ej ee be downloaded to the user s local computer where it may be opened In some cases this can be in the user s web browser otherwise the user will require the Adobe PDF Reader which is available for free download and use from the Adobe website at http get adobe com reader Download Progress Report PDF Button The date of download taken from the NiCE Toolkit server is included in the downloaded report s filename If the report is downloaded more than once in a day to the same local computer the subsequent filenames will normally be differentiated from the first The way in which this is undertaken will vary depending on the browser and computer operating system used locally y 3 Sr FAVORITES Today All My Files Green_Digital_Progress_07 17 2014 1 pdf lt gt AirDrop Green_Digital_Progress_07 17 2014 2 pdf ee Green_Digital_Progress_07 17 2014 pdf o Applications Ea Deskto la p Yesterday Gi Documents mma
28. iwdeasoneawience ead 80 A A S E E ENA E E E EA A EA 81 17 2 1 7 step guide to measuring carbon footprint of ICT sssssssessseessserreseerssresssee 81 17 2 2 Gathering the ICT carbon footprint data soseeeeseeseseensseerssrerssereseereseeresseee 82 Ia NETSO arr A E E A E E TT ETO 87 17 2 4 Visualising ICT Carbon Footprint data ssseesseeneseeesssersserrssrersrereserereseersseee 87 17 2 5 Case Study Linkoping public administration Sweden essssseesssessseeessseesssee 88 T ANA a A E E A EE E EA ee ee 91 A AMMO Eae E E E E E E E OE E T 91 July 2014 Page 3 Q RE a NICE CHARTER 2 Purpose of the Toolkit The NICE Toolkit helps interested cities to build on the experiences of Cities who have already signed up to the Green Digital Charter GDC It enables cities to find out about Activities and Tools that have been used in the improvement of other cities green performance It also enables GDC Signatory Cities and those engaged in the GDC signing process to assess their own performance over time and against the context of their peer cities performance Lastly it provides a place for like minded Signatory City users to exchange information ideas and opinion on the subject of green digital performance improvement and the GDC The toolkit can be operated via various platforms and devices July 2014 Page 4 Ow DICTA a NICE CHARTER e 3 Structure of the Toolkit The use of the Toolkit is
29. l performance e view all aspects of the City Exchange including all discussion between Registered Users on the City Exchange Forum e read about the Green Digital Progress self assessment tools July 2014 Page 5 GREEN g C NIC pain Em er miar i ha Eia Ei ee ee e Read through the Help section on how to use the Toolkit together with background information on the Green Digital Charter The non registered user is not able to enter or access information on a city s self assessed status add or update Activities or Tools or initiate a discussion on the City Exchange Forum July 2014 Page 6 GREEN g s NiCE fi 4 Registration Process Registration of Toolkit users is undertaken as part of the process to engage cities in deciding to sign the Green Digital Charter GDC All Signatory Cities will have at least one user registered and many have more than one A city considering signing the GDC may also be allowed to register one or two users so that they may utilize the self assessment tools to establish their current status In both cases a City will be invited to provide details of associated personnel to the NiCE Toolkit Administrator who will enter these details via their administrative dashboard creating a new Registered User and associate that user with a previously Registered City The new Registered User will receive an automatically issued email giving their login credentials at the address provided for
30. lst the matrix as a whole defines a scope for green digital action The positions in each of the three dimensions relating to the question are given here 7 1 3 3 Related Activities This is a list of Activities entered by Signatory Cities which have been identified by those cities as matching the Charter Dimensions for this question Clicking on any Related Activities entry will display the Activity in the Activity page A convenient link to Add a new Activity is available at the bottom of the list Clicking on this link will open the Edit Activity page where you can make choices Use the browser s back button to return to the SAQ or select Green Digital Progress gt Review progress now 7 1 3 4 Notes Comments This free format text area can be used to enter anything that the user may wish to keep from session to session against this particular question This may include ideas about future activity names of people departments to be engaged current status details a note for a colleague or many other things Notes and comments entered here are retained from session to session and are visible to other users associated with the current user s city They are also included in the downloadable Progress Report An entered Note Comment is only added updated when the Save Comments button is clicked 7 1 4 The Progress Report It is important for a city to be able to monitor and assess its progress aga
31. n gt on the keyboard July 2014 Page 34 GREEN are NICE pon D E a F Ri S R City P Word Search Box Any Activities containing the string either in the name or description are returned for display 8 1 1 2 Fixed terms Clty y AClVity Type Application Area v Role Of ICT we Only Display Favourites Fixed Terms Search Box 8 1 1 2 1 City Select a City from the dropdown list Select another to add another city to the list of cities to be included in the search Keep selecting cities to add them to the list Click remove against the city name to remove it from the current list The scope of search is constrained to the cities in the list 8 1 1 2 2Green Digital Framework Dimensions Select an Activity Type Application Area and or Role of ICT from the dropdown lists Multiple Activity Type Application Area and Role of ICT selections may be made as with cities Click remove against the entry name to remove it from the current list July 2014 Page 35 GREEN iCE paral Af NILE CHARTER The scope of search is constrained to the dimension entries in the lists The filter values by GDC Framework dimension are GDC Framework Dimension Filter Value Activity Type Governance Policy Operational Exchange Monitoring Application Area Buildings Cross domain Energy Green ICT Other domain Public lighting Transport Role of ICT Efficiency Analysis Decision making Perception Beh
32. of the Download Report Spreadsheet icon at the top right hand side of the on screen report Download Raponi Soreadsheet Download Report Spreadsheet Button Resembling the SEAP layout fields can be easily copied and pasted into the CoM data collection form Note Similarly information provided first into CoM can be copied and pasted into the New Activity form see Registered User s Menu Section July 2014 Page 32 nir DIGITA a NI CHARTER 8 Cities Activities and Tools The two sections Activities and Tools are compiled from projects and tools provided by GDC Signatory Cities for other cities They also comprise the Action Tools Catalogue Cities are encouraged to provide details of the Activities projects being undertaken that relate to their GDC Commitments This includes deployment of five appropriate large scale ICT pilot projects within five years of signing the GDC The tools are a range of things that have been developed during activities or otherwise found useful in carrying out an activity 8 1 Activities Activities may be browsed sorted in different sequences and results filtered by providing City and the three major dimensions of the GDC Framework A text based search field may also be applied in conjunction with the fixed filters Activities Featured Green Life cycle management of client hardware from purchase to disposal Nopean Neves chy Rede ef ICT ALPAH Ty
33. of the GDC Framework with key words and phrases often emphasized to help the reader s understanding The question is phrased so as to provide the City an objective or target to be achieved Additional explanation specific to that question is available by hovering over the icon to the right hand side of the question This will reveal a short additional narrative intended to put the question into context or otherwise give further in context help 13 Has your city adopted common standards for data collection and or analysis regarding anergy officiency and carbon emissions Example of In Context Help The first 25 questions all have the same answers They allow the user to indicate the level of achievement against the question s objective YES to alarge extent We fully understand and work is at least well underway YES to a certain extent We understand and have started work This is a planned target We understand and have work planned No there is no such activity We understand but have no related work planned No answer possible at We do not yet understand or do not know what our City is present doing on this July 2014 Page 16 GREEN g ONCE Pain Question 26 is designed to catch any activity that the city considers relevant but is not covered by the first 25 questions This question has only three answers and a comments box The answers do not count toward the Progress scores 26 Dots your city inplement
34. reduction In the Buildings doma i DEE for ha Lie af Puaicige oct or rel u Bling sang Earki preg a ik Example of More Information Panel 7 1 3 1 Related Commitments When signing the GDC a city agrees to a number of Commitments relating to how they improve their green digital activity The commitment s behind the question is shown in a summarised consolidated format if necessary For example Q3 Does your city use ICT for enhancing energy efficiency and carbon emission reduction in the public lighting domain Related Commitments summary for Q3 Developing smart energy grids to support greater use of renewable energy micro generation and more energy efficient lighting systems Actual related Commitments covered D10 1 Develop smart energy grids to support greater use of renewable energy D10 2 Develop smart energy grids to support greater use of micro generation D10 3 Develop smart energy grids to support greater use of more energy efficient lighting systems See Appendix A Green Digital Charter Commitments July 2014 Page 18 Oi ERO a NiC CHARTER e k oa 7 1 3 2 Charter Dimensions The GDC Framework is a replicable framework comprising three main dimensions e The application areas for a city e The type of activity they might undertake e The role that ICT can play in impacting a city s carbon footprint Any intersect of the dimensions may be considered a space for action whi
35. s users can only be viewed by that city s users and no one else This encourages objective assessment of the city s true status rather than having to consider how others may view the status Access this section using the top menu Click on the Green Digital Progress button and the menu will extend to show the choices listed above Eiby Exch T Hap id Review my city s progress j Review city ICT carbon j gt Review GDC in Covenant of _ a saben Ss footprint Mayors rbp lin nipe 5 Paes T PS T Mp Green Digital Progress menu 7 1 Review my city s progress The Self Assessment Questionnaire SAQ allows a city to easily assess and subsequently monitor its status and therefore progress on green digital activity The SAQ is aligned with the Green Digital Charter GDC Framework and is designed to enable coverage of all the GDC commitments whilst keeping the assessment effort to a manageable level On entry the user is presented with a summary of the purpose and a graphical workflow guide July 2014 Page 13 IG 9 iCE CHARTER S Tie Rael Abii Cheetos LAL an Ce Rey Caen aoe pi i d ia ES piny alii Aiat tee pour Aah ot green pt ie mi reer Che ee en ele ere i F ee eee ee eee Poe ee be egy OCT aah ene Sy Ce a D EEE PCE ON Talker ce eee DORN Treen KOT rete CT fer greet Aifense fee Chari a a ety op pole cece iB a en eof Pee LAT cee ne ii eee eed ed hie pee ee el De SE Geer Pi Di Pee ie The ame POU cy We
36. ssets that contribute most to CO2 emissions The cog icon is not effective in the Pie Chart View 7 2 3 Removing an Energy Snapshot To remove an Energy Snapshot select it to make it the current snapshot and then click the Remove Energy Snapshot button at the bottom of the Total Energy Consumption timeline graph 7 3 Review GDC in Covenant of Mayors GDC Signatory Cities are often also participants in the Covenant of Mayors CoM The Toolkit provides an aid to entering data already collected for GDC into the CoM by replicating the SEAP format used in collecting and reporting CoM data On entry the user is presented with a summary of the purpose and a graphical workflow guide July 2014 Page 28 GREEN ie i QNice AAO The Green Digtal ChanenCovenant of Mayors reporting foot acs cies to repor their activities more easily and effectively in both initiaines lt IOT reinisd activities and projeti already entered in CoM can be simpy copei and pasted ints the new GDC Actwity form When green Egis activities are already reported in the MCE Tooth a city needs only to download the excel Me generated by the GOCAT oM fool Mien Cony pisee al activites dint iy to ihe GoM reporting bempiate LE pI e SF gee View your activity Downloading the report Applying the information Lie Pie ble bo ee few your iii ipigies i Tatt a Coty Of ie Bele bo feed on your Copane fen h draniiairi mene i ihe Cowenant of hayya cera campu ce be prin
37. stration is undertaken by Eurocities Contact them at info greendigitalcharter eu July 2014 Page 8 CREEN ae CON paral a NiCE CHARTER 6 The Toolkit Home Page Shows a different Home Page depending on whether logged in as a Registered User or not 6 1 The Unauthenticated View The casual visitor or a Registered User who has not logged in is shown a short introductory page welcoming them to the Green Digital Toolkit A link to more information here takes the user to the Help section of the Toolkit oe oes ha Bitsde Dhami Aide rat Litt mjam Siete ET Thi hci ew oo i om Clicks Links S SEITA te Ls s kee e oem Unauthenticated User s Home Page July 2014 Page 9 EAE a NICE CHARTER A Vimeo video An example featured Activity and Tool are displayed at the bottom of the page Featured Activity Featured Tool Bristol Groen Addict pad Linkoping Groen ICT Thmrelima Aativity Typ Application Ema Role af HET Featured Activity and Tools A large Get Started button takes the unauthenticated user to the top of the Review your Green Digital Progress pages see Review my city s progress below for unauthenticated non registered user use of this section Get Started Get Started Button 6 2 The Authenticated User s Home Page An Authenticated User is a Registered User who has logged in authenticated to the Toolkit The Registered user is assum
38. t your germans Summary of the purpose and a graphical workflow guide A user must be Registered and logged in to proceed with the GDC to CoM tool 7 3 1 The online report A report of CoM relevant activity already recorded in the Toolkit is shown on screen July 2014 Page 29 ONICE Aa Limi ET PAFA E none Biia H ee 35 pile a Ste Lemi ET Tuas IMT PSP ie E F Fomm a mmt eee mE Lom ET F amam kem EE EHEH E d LE ia Er os pmza e TET h rbi Oe es al Loe L mi ET Bam mm Sg jmi HEHE HHEH Demi TEE it i 2s Cam a a Le ial TEE iP Lo i I Dait et Ege m f SRE 4 e E e LE n a TEE Tara PEE pni or hep ii GDC to CoM Data Table The on screen report can be scrolled horizontally to show the report s full range of columns Section headings are the domains used in CoM that broadly align with the Application Area dimension of the GDC Framework and its associated sub domains Review the online report to ensure all CoM information is as expected gt See Appendix B The Green Digital Charter Framework July 2014 Page 30 GNI pica a NiC CHARTER The diagram to the left shows how GDC fields map onto Covenant of Mayors SEAP July 2014 Page 31 CONIC OCTAL ai NiCE CHARTER A z 7 3 2 Download the spreadsheet file The Toolkit provides the report as an xls spreadsheet format file for easy entry into the CoM The file is provided as a downloadable file on click
39. the organization It is available at Appendix C Guide to ICT Carbon Footprint measurement tool 7 2 1 1 Download To download the guide simply click on the document icon at the top right of the page z 1 a ae i Download 7 Step Energy Reporting Guide Button Depending on your browser settings the document will either open in your browser or be presented as a file to be saved on the user s local computer July 2014 Page 22 GREEN g a NiC CHARTER J Em ee miar i han Eia km amp Mren E j Where the document is first opened in the browser it may subsequently be saved to the local computer using the browser s usual page save function 7 2 1 2 Content The Guide comprises a 7 step approach to the gathering of ICT Carbon footprint data and how to upload it into the ICT Carbon Footprint tool It also includes summaries and a Case Study on the city of Linkoping in Sweden 7 2 2 Adding an Energy Snapshot A collection of measurements even though it may have taken a while to gather them are captured in the ICT Carbon Footprint tool against a single date and are therefore considered to be a snapshot of carbon generation at that point To enter a new collection of measurements click on the Add Energy Snapshot button at the bottom right hand side of the main Energy Consumption Graph ICT Carbon Footprint Toal _Fendback a Ti UE a ee Se po el ee i el dee CO eee een the esl Srey Geld The ler eS a ed eee
40. ty Type Application Aren Reale of ICT i LEIEIE AE IWIT Activity Record with Own City s Options Revealed 8 1 2 5 1Add to remove from Favourites See above 8 1 2 5 2 Edit Activity Clicking on Edit Activity opens the Edit Activity form pre populated with the current Activity s details July 2014 Page 39 GREEN ae E _ DIGIT A CHARTER iC aT r ao 8 1 2 5 3 Delete Activity Clicking on Delete Activity opens a confirmation warning panel If the Delete Button on that panel is clicked the Activity and any associated Tools are permanently deleted and cannot be recovered Clicking the Cancel button closes the confirmation panel without any deletion 8 1 2 5 4Add a Tool Clicking Add a Tool opens the New Tool form with default settings Note Select the appropriate Activity from the first field 8 2 Tools Tools may be browsed sorted in different sequences and results filtered by providing City Tool Type and Tool Status A text based search field may also be applied in conjunction with the fixed filters Tools x Featured Balogna Solar City v Q a ae eal Tam Typ Aiuri dea D F r Fad BICIMURGIA fede Fab Ue a pe X Bologna Solar City ra ey ee ey es The Tools Page July 2014 Page 40 GREEN g C NIC pain Em ke hra vaim han Ea km amp Peen i g All Tools in the Toolkit are listed by default in ascending alphabetic order of name Tools are categorized by
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