iSupplier Portal User Manual
Contents
1. Ga Address Value Date Metho J gt upplier Bank Na Swift Code r Supplier IBAI de fee 24 Oct 2009 TRS Cm ae wee theese 6 Prea i 14 Oct By clicking on the P Cu Payment n the details of via EI the Payment are N displayed 44 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Payment details In the upper part of the page there netwerk iSuppli are the general information Home Load Prsierenoss Dssanostes about the Payment and the View Paym nts Supplier account information K View Payments Payment Number 51032 Payment Date 13 Nov 2006 Payment Value Date 20 Nov 2006 Currency GBP Amount Se A Supplier Bank Name Jammu This value represents j M ni Address 3 the net amount paid pplier Bank BIC Swit Code T EEE A A p Supplier Bank Account Number WWW including TPS discount Supplier IBAN Code WWW Supplier Address Account Float Day TPS Payment Date Payment Method In this section the system shows Kccount Admin Hame Loaout 1 Preferences 1 Disanodka x the list of Invoices that are related This field is empty only in case of with this Payment and clicking on TPS Payment Method and contains the Invoice n it is also possible to the number of days on which the see its detailed information TPS discount is calculated 45 GE Oil amp Gas iSupplier Portal User Manual iISupplier Portal Supplier Transactions PO Acknowle2. A ieee 50 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual PO Acceptance through Order tab The other way to Accept a PO is using the Orders tab in which a list of POs created for the Supplier is displayed The Supplier can select the PO that he would like to Acknowledge among the ones with Reguires Acknowledgement status 5 Imeginatenatwerk j upplier Portal GE Oil amp Gas TUU The Supplier can filter by Purchase Orders Epon YY to Acknowledge View Purchase Orders Within Last 6 Months _ e Go Previous 1 25 ms MEFA O OU MP IT Standard PO DESTINAZIGNE MASSA 11 Mar 2010 00 15 16 EUR 1 TEMPLATE REXEL IPOT EE SER A A_NPIT DESTINAZIONE LIVORMO 11 Mar 2010 00 16 18 a SZ O Mm 22 OULNP_IT Standard PO 11 Mar201000 15 04 Akad EUR u z2 une Standard PO DESTINAZIONE FIR 09 Mar 2010 13 11 35 gt m EUR 03 Nor 2008 00 00 00 Mi OUT Reese VMI Pans 20200222 eur o ma Oo oen AT vse 2616 EES e Blanket A oo oo oo oo C na tl ja For Releases the status is Open E AN X because for this kind of order the Acknowledge is not required ei GE imagination at work GE Oil amp Gas iSupplier Portal User Manual PO Acknowledgment Standard PO MWWWW Revision 8 Total EUR FW V Order Information General Information Terms and Conditions Relat
3. er 24 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Supplier WorkLoad list When ASCP reschedules the Need by Date and before the Supplier acceptance of the new Contractual Date the field Proposed Contractual is Clicking on the Supplier name the system shows the Supplier details including address code Hi x u I SQPOR5S9 DADI CA i men harman Clicking on shipment number hyperlink the Audit Trail form will be opened showing all the changes done on the selected record using ISP by Supplier or SPA This function is available only for the Internal users If the shipment has Milestones These three fields are related to the transport Pick associated they can be viewed Up Date is the RTS for OTM OTM RFT ID represent uploaded clicking on this hyperlink the Request For Transport number generated by OTM if the transport is not managed through OTM the The system sets Issue user SPA and Supplier can manually enter the RFT flag to Y when the SPA ID rejects the Proposal RTS B 2 Proposed Ready to Ship is populated when the Supplier ask for a new RTS If the shipment has guality docs associated they The system sets Confirmed RTS egual to Y can be viewed uploaded clicking on this hyperlink when the Supplier clicks on Last RTS this means The same information can be accessed through that he is sure that he can respect the RTS the Quality sub tab present in the menu 25
4. 4 ie ae 24 Nov 2009 16 53 47 EUR Requires 30 Nov 2009 000000 pg Once you v ve e located the PO you WE Acknowledgment want to view click on the PO number to view all the PO details GE imagination at work 17 GE Oil amp Gas iSupplier Portal User Manual View Purchase Order details page Inthe PO details page most header and lines information related to the selected PO are displayed The user can also access all other related information to this PO by clicking on Receipts Invoices or Payments Standard PO 189004308 Revision In the upper part of the page Gass V Order Information there are the PO header lt I gt information AAG rer 189004308 Payment Tema TPS 90 DAYS Carer Supplier Fos Suggher Sen IPON Freight Teema YOUR Ad Stuppeng Cortera ms Mii fit To Address Out Order Ous ion JOOTA less Through these links the User can Aggiornamenta dei manuali Oracle ed i i Inn error bern cont atra A ee immediately reach these FR uno toaasen additional information related to tiata to Suppber Vostra oferta N 182008 det 20 05 2008 en ne PO In this section the lines information are displayed code q ty tech docs etc Click on hyperlink if present to view all the note clauses and other documents attached to the PO header or to the PO lines Bi PR AS ER om Closed 00907 5 04 00 E sxe Click on Show to view line shipment u css g i j A s detail
5. GE imagination at work GE ERE iSupplier Portal User Manual Invoices list As query results the system returns the list of invoices that correspond with the query parameters Business Unit which has issued the PO En EEE PO ut 3 et m roa lemme EUR NPT 16 Oct 2009 EUR Hold reasons Site Invoice Schedule This field shows and allows download of TPS debit note if present ku OO pi The different een Document status can be Invoice EEE n ER Fully Partially Payable or Not Payable Paid st methods are Standard ou nd oe a ale to the Hold reasons TPS IBS and Factor NP view invoice vasak SE mwN DDEON ou ne rdetmiaws ER em be momona TOTT TSMS 0892005 AUTOR 18 Sep 2009 rm Dats EUR u be ana Pte N N N Ead Standard ie Standard ae E 1 4 1 al TI oume 08 Sep 2009 an 1m ee y ON ON Raid p co TPs arazoe OUNP_M 2412009 ae vw zonam es Fully N NM paid Standard nr TPS o77 2009 OULNP_IT 17 201209 0 ia 415 001 2009 ace Fully N N N Paid Standard 0000001341 TPS peman OU NP_T 29 2009 wa 21 Sep 2000 ee N Non EJ a 000 381 Es com TT 7 A E SE Br zj a Hai oum Through this link it is mane me oa sn NON ON Bee to see the detailed information related to the This link directly opens the related Payment page This value can be PO Paid Not Paid or Partially Paid GE imagination at work see the next pages For more details on this form GE Oil am
6. ITN84051 007 41 Oct 2000 Critical or Not Critical and Completion ITN84051 008 Non Critical 25 Jan 2006 Date date in which the doc is available in Home Orders Shiom This button allows tO Losu Preferences Diag Copyright c 2006 Oracle All rights reserved EDM ee open and save the SSS selected document A in 22 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Shipments tab navigation Supplier WorkLoad search This paragraph contains an overview of the navigation in Shipments tab For all the details on the transactions regarding shipments dates and fulfillment management see the specific chapters In the Supplier Workload sub tab are presents only the open shipments from PO approval to receipt The sub tab contains all information related with shipment dates management and is key for the fulfillment process imagination at work iSupplier o lt Supplier Workload Read Only Receipts Shipments Returns Overdue Receipts On Time Performance Quality Simple Search Please enter vo earch o see there Nate tha Organization x SPA Name If Use predefined or Advanced Order Release Number Search options Enter at least Project Number 4 item Code 3 the mandatory search criteria Action Reguired Supplier Name and then click on Go to run a Ship to Org x query
7. All rights reserved i a i A About this Page Suppliers is created in Oracle Quality module in order to allow users to view and upload project plan files related to activities they are doing A leg 35 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Quality documentation process 1 Each PDF file is uploaded as an attachment of quality results by Supplier user through iSupplier Portal internet application 2 Each PDF file is inserted as a blob value in Oracle tables 3 Interface stores PDF file into Oracle file system 4 Each PDF file is then transferred to EDM staging area EBS Oracle IT gt gt Certificates Files View Quality Req es 36 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Account tab navigation Invoice and Payment search The ISP home page provides different options to locate Invoice and Payment imag Search PO Number x E Notifications Quick search present only in the Supplier This button allows to open the Account tab home page can be used to access directly any in which are presents the function to view document PO shipment invoice and payment the Invoices and the Payments details entering the number in the free text box Home Orders Full List rrr ae Purchase Orders Shipments Overdue Receipts Receipts Receipts Returns On Time Performance Invoices nud ju el
8. GE imagination at work SIS GE Oil amp Gas For the dates description and iSupplier Portal User Manual meaning see next pages Audit Trail form The Audit Trail form is available only for the Internal users and allows to view all the changes performed in iSP for the selected record by the Supplier or the SPA In this form it is possible to analyze and track When Who and What is changed on the selected Shipment Imagination at work iSupplier Portal GE Oil amp Gas Shipments Supplier WorkLoad Internal Receipts Returns Overdue Receipts On Time Performance Quality Shipments Supplier Word oad Internal gt View Audit Trails for Action Order Release 439630681 Line 7 Shipment 1 Supplier Name e tem Code SMQ5954076 kad Organization Name IONP Massa Contractual Date 26 May 2012 Cont 26 MAY 2012 SPA has Updated the Contractual Date oe Update 0090 i _ Manually I i SPA has Updated LT3 rise 26 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual The concepts of dates er Is the date by which a material service is reguested at Coming from Mfg on PO Reguisition NP Dock site by the ASCP module Time by which the material has to be delivered at the NP Dock site independently from the contractual delivery point Is the expected arrival date at NP Dock site advised by the Supplier Time by which the material has to be contractually Is the Contractua
9. Viewing On Time Delivery Redon Pelidufance page provides the delivery status of shipments the supplier made against purchase orders The supplier can view his her performance for timeliness of deliveries imagination at work Supplier Portal GE Oil 8 Gas Supplier Workload Home Logout Preferences Help Shipments Ac Receipts Returns Overdue Receipts On Time Performance Quality On Time Performance Simple Search Please ente a ciha Organization x PO Number Due Date E Shipment Number Receipt Number Item Supplier Item x Waybill Airbill Number Delivery Status Advanced Search Use predefined or Advanced Search options Enter at least the mandatory search criteria and then click on 1Go to run a query Previous 1 25 m Next 25 y Configuration id El uber ae 6455 st SETT de EACH Sara SALOMONE i re EEE ehe 439600313 17 Jul 2009 00 00 00 14546 22 Sep 2009 11 55 31 OU NP IT Attivit di Training relativa a EA be 22 09 2009 On Time ll Ss 762007 ASI OU NP IT en 9004308 45 Jul 2009 04 00 00 990015245 25 Sep 2009 Tat Creation of GS Oracle EACH 11160 Late I 3 J manuals N 18 2009 EN OU_NP_IT one 45 Jul 2009 04 00 00 990015245 25 Sep 2009 07 01 23 Creation of GS Oracle EACH 3340 Late Pt A manuals
10. md Na Ja oe wee SF x ee Pra vice N Number Using these links the system Erogazione dei corsi in area GS j 2 ma rer 6s a automatically moves to the specific option View Invoice or View Payments Materie didattico in lingua inglese area fin present inside the Account tab Training per SOU PO Description Home Orders Shipments Account Admin Contact Us Home Logout Preferences Help A riva ateme Copyright c 2006 Oracle All rights reserved GE imagination at work GE ai iSupplier Portal User Manual Invoice search To view submitted Invoices in iSP you need to follow the steps as shown below imagination at work jSupplier Portal GE Oil amp Gas This sub tab allows to search and visualize the Invoice Account Aci View Invoices View Invoice Summary information related to the Simple Search different POs Invoice Number PO Number Payment Number Payment Status Gross Amount From Invoice Date From E Gross Amount To nen Fl Use predefined or Amount Due From pa E Advanced Search options Amount Due To Rus Delete a Enter any search criteria Release Number a and then click on Go to run Category Payment Date From a query Payment Method x Payment Date To E Go Clear PO Amount E Invoice Date Number Due Due Date St
11. 001 hyperlink users can enter 39466752 4 ISM268123498 NOZZLEFUEL 149D2986G013 A e 439466752 9 1 18M268126609 GEAR PUMP DRIVEN 657D505 015 quality results and view quality NATIONAL LLC Available 439466752 10 1 1SM268126595 GEAR PUMP DRIVER 657D505 013 results already registered NATIONAL LLC Available Previous 14 40 x 10 Next 10 Gl f A A 34 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Quality The Quality Requirements are the collection of requirements necessary to be satisfied in order to implement a good product they correspond to ACP currently received via email together For each set of Quality Requirements linked to with the PO They are defined by Engineering a specific PO line users can upload the related department in TCE system and they are linked certificates files and fill some data through iSP to ITEM CODE JOB NUMBER as key fields Shipments Supplier Workload Receipts Returns Overdue Receipts On Time Performance Quality Shipments Quality gt Quality Collection Plans PO Number A39466752 Item 1SM268125400 Revision Ship Organization PO Line 1 Shipment 1 Ship Location aes PO Release Number Supplier Item Ordered Quantit Unit of Measure a 20 CP Certificates 20 m PLAN CP Project Return to Shipments ualit ame Orders A generic collection plans visible to all me Logout Preferences Diagnostics Copyright c 2006 Oracle
12. 2009 09 04 01 990015245 Privacy Statement Home Orders Shipments Account Admin Contact Us Home Logout Preferences Help Copyright c 2006 Oracle All rights reserved These two buttons are related to two process not implemented in NP and so they are not used 31 GE Oil amp Gas iSupplier Portal User Manual GE imagination at work Viewing Overdue Receipts The Overdue Receipts results page enables users to view the details of past due purchase order shipments Home Lampe Preferenits Hiei Portal GE Oll 8 Gas o a A 3 imagination at work iSupplier em Shipments Y Overdue Receipts Simple Search OO KA Organization Use predefined or Advanced Search options Enter at least the mandatory search criteria and then click on Go to run a guery tem Supplies lem Erogazione dei corsa in area GS 30 Hm 2009 0000 00 EACH 1 si TCE ed Oracle presso sede di Bari por 20 Mov 2009 00 00 00 EACH 1 o i plaani azione MRP BoNI e _ a e RR 18453 0 class training and material preparation 16 Hen 2009 04 00 09 EACH 4500 TCE TRAINING amp SUPPORT FOR MRP RAMP UP 05 Mew 2009 00 00 00 EACH 1 Training material for finance regional users on Oracle 21 Oct 2009 00 00 00 EACH 1 ARTT BO gt iid 32 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual
13. Admin Search PO Number x E Notifications Orders Agreements josonnse it 09 Mar 2010 12 37 51 09 Mar 2010 12 37 49 09 Mar 2010 1224 03 joof 09 Mar 2010 12 23 59 08 Mar 2010 17 21 56 N Using this link the system automatically moves to the specific option POs E A A Fe Orders At A Glance present inside the Oder tab Full List a moes Order Date Payments O92010 12 37 46 Payments MEETS 09 Mar 20TO TST action i tense intan oo ae regionalizations Orders At A Glance section displays Click a PO number only the five most recent POs To view to view PO details a complete list of your POs click Full Home Orders Shipments AccdudSjt Admin Contact Us Home Logout Preferences Help Copyright c 2006 Oracle All rights reserved 1 GE imagination at work GE Ol GAS iSupplier Portal User Manual Order search The Orders screen helps the user with searching PO by using predefined searches and Advanced Search options Select one of these two sub tab respectively if you want to search for one PO or Release Purchase Orders or one Blanket Agreement reements imagination a Purchase Orders Agreements Purchase History RFQ Home Logout Preferences Help Jupplier Portal GE Oil 8 Gas Orders Purchase Orders Simple Search nn To sea
14. Gags Home Logout Preferences Help Orders Purchase Orders Agreements Purchase History RFQ PO Acknowledgment Confirmation After selecting the Submit button on the Acknowledge order page the PO Acknowledgement Confirmation screen will appear The confirmation triggers a GENNEM arme notification to the Buyer that the PO has a s been Accepted by the supplier iSupplier Portal User Hansa Purchase Order 439598294 has been Acknowledged Return to Purchase Order Summary PO Acceptance The screen below is an example of FYI notification that the Buyer will receive after Supplier PO acceptance Notifications Orders Full List gt Agmements Purchase Orders 17 Mar 2010 11 37 35 Shipments Receipts 14 Oct 2009 22 35 17 Standard PO dei 0 has been Accepted by From mmm aca To Samma e e Sent 17 Mar2010 15 15 07 10 16882619 Standard PO 0 has been Accepted SuppherName Comments TEST Return to Workdist OK Request Information Diagnostics Home Logout Preferences Help Copyrigt tc 2006 Gracie Al rits reserved Cj a Other Supplier main functionalities Supplier functionalities e Supplier can update RTS Date Supplier Note and GLS Number both in single or massive mode e Using Justification and Free Note fields in Shipment Tab the Supplier can update the SPA on the shipment dates So doing no Notificatio
15. N 18 2009 ieee 21 Sep 2009 14 54 39 Equipment support EACH4500 OnTime ea al BS See er OUTD_FR 439023695 01 Jul 2009 00 00 00 EAA 33 GE imagination at work GE Oil Gas iSupplier Portal User Manual Quality Entering the specific tab and sub tab users can see allthe open shipments having quality plans associated Quality plans are created in Oracle Quality module and linked to Supplier PO information This section allows to search and i visualize the Quality information x related to the different POs ge Preferences Help Diagnostics Supplier Workload Quality Shipments Simple Search Receipts Returns Overdue Receipts On Time Performance Quality Advanced Search Use predefined or Advanced Search options Enter the search criteria and then click on Go to run a query PO Number 439466752 Shipment Number 1 18M266125400 ss VLV4 10EXT 279A1312P001 4 ISM268127567 SPARK PLUGLEAD 354A1513P 132 1 ISM268126547 _ SPARK PLUGLEAD 354A1513P131 ii ISM268123744 PRESS REGULATING VALVE 11443982P006 EACH 1 A 1SM268126733 3x1 BEARING 07318820P0002 By clicking on Available amp a D No ee le le je Jeje y oo foo jo ja 6 e e e e ISS es lies N i lan i 9494 i ha laed ADO SD on Bo MN gr _ 15M258126733 3X1 BEARING 0731B820P0002 394667 1 18M268127186 OIL DEFLECTOR 748C193
16. back and Orders forth browser buttons to navigate into the system but the specific breadcrumbs hyperlinks 0 2498 Zamzama Purchase Orders Aareemente Purchase History RFQ Orders RFO amp iSupplier Portal Buyer Contact Info gt pa RFA Details RFA Description Seal Gas panel fo Contact Santini Ms Claudia Quote Effectivity Start Date 01 Dec 2009 Quote Effectivity End Date 01 Apr 2010 Freight Terms NOSTRO Payment Terms TPS 120 DAYS Ship To Location MCIT001 Response Due By 19 Feb 2010 Note to Supplier Con mail successi The header information are related to the entire RFQ N in tity 1 MCITO01 EP ee Qua At lines level there are the specific une Account Asien Home information of the items required For each item it is possible to see the item code and description the q ty required etc GE imagination at work For each line clicking on these icons the user can view and download the Attachments and the zn echnical documents if present Clicking on Tech Doc icon Supplier is redirected to Tech Doc page that shows the list of technical documents stored in EDM system 21 GE Oil amp Gas iSupplier Portal User Manual Technical Doc analysis and download imagination ot work jSupplier Portal GE Oil 8 Gas Purchase Orders Agreements Purchase History RFQ Tech Doc Summary can be used after selecting
17. but the POs remain available in read only mode also after receipt has been completed 4 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Major benefits of ISP implementation e RFQ and related Tech Docs accessible through iSP e Online PO Acceptance by Supplier e Tech Docs notifications workflow that guarantees the Supplier has taken notice of the documents changes critical revisions The SPA will no longer take care of this e Quality Docs and Milestones management through ISP e Realtime Supplier SPA interaction and notifications on fulfillment dates e Realtime update of Receiving gt Invoicing gt Payment process info e On line visibility of Supplier information that could generate errors or delays in the procure to pay process i e wrong emails banking data A ola 5 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Major benefits of ISP implementation O S x l A Quality docs and RO plans S management On line notifications covering all steps of procure to pay process GE imagination at work One point of access for SPA Supplier Buyer interaction Buyer Supplier SPA x Seamless access to alltech docs relevantto critical revision ug Realtime info on Us POs Shipments Invoices Payments On line self service PO Acknowledgment process 6 GE Oil amp Gas iSupplier Portal User Manual Supplier registration process A Supplier user c
18. wishes to search on and enter search values for each or apply additional search fields Several search operators are available in order to specify the matching conditions for each search A 11 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Simple search form If there is any mandatory query parameters the system highlights them in this section Simple Search To search please enter Business Unit AND at least one of the followi Esearch criteria O Number Supplier Business Unit p PO Number Last Approved Date E Supplier This icon helps the user to Supplier Site me search one query parameter Buyer x when doesn t knows the right or complete value search condudted When aat he This function present in many Home Orders Shipments Account Admin Home Logout iSP form allows to Export to mandatory search i Privacy Statement criteria are filled in click excel the content of the list on GO to run the query 12 GE Oil amp Gas iSupplier Portal User Manual GE imagination at work Advanced search form The other way to search and view an object in iSP is to select the Advanced Search option It has very flexible parameters to be able to search for adocuments based on the information available it can also be customized by adding more fields to search from if desired In case of multiple filter
19. 3 09 Mar 2010 12 23 51 Zza OO Click on the link to view 06 Nov 2009 16 28 09 961748 ateriale didatticoin the document details 28 Oct 2009 12 34 58 439614632 Training per SOU 13 Oct 2009 10 40 52 This section provides a high level diagram of the procure to pay Home Orders Shipments Account Admin Contact Us Home Logout Prefere low through the Oracle iSupplier Portal application Click any link to go directly to the corresponding page Copyright c 2008 Oracle All rights reserved GE imagination at work 9 GE Oil amp Gas iSupplier Portal User Manual Search options iSupplier search Oracle iSupplier Portal provides extensive search criteria on all pages to help the users retrieve information Once the user gets search results displayed he her can sort them by clicking any of the linked column headings There are three types of search functions available Quick Search this feature is available only from the Supplier home page and allows to look for his POs Shipments Invoices and Payments Simple Search this feature occurs on many pages and allows to specify multiple search fields and enter criteria for each The user can use any or all of the fields available to you The system displays only those results that match all the criteria entered Advanced Search this feature allows to build complex search queries containing multiple search criteria The user can select which fields he her
20. 90 Eien 1 42 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual View invoice details In this form ISP shows line by line all the useful information related with the PO and the Invoice 2 im gsab net m t iSupplier Portal GE Oil amp Gas Pearle day 1day 0 hous enges Standard day shit 5 day 10 hours par day engineers 10 voles 2 international travel loughborough base to fam ste day to 4 rm sae T day ham sie 1 engineers immpbredt 2 rate GPE par dar kuude Om Invoice SIME 7499 m TI _ w TEn w 0 Le sa oe 1 lem 43 GE Oil amp Gas iSupplier Portal User Manual Payment search To view Payments in ISP you need to follow the steps as mentioned elow imagination at work jSypplier Portal GE Oil 8 Gas Account Admin This sub tab allows to search and visualize the Payment information related to the different POs View Invoices View Payments Invoice Summary Simple Search Advanced Search Invoice Number I PO Number Payment Number Payment Status Gross Amount From ieee Daa FrN E Use predefined or Advanced ee MOMMA a Search options Enter at least ARE __ ene the mandatory search criteria PEELS Boe OMe To and then click on Go to runa Release Number Payable iv Category x Payment Date From 5 Payment Method x Payment Date To
21. GE Oil amp Gas iSupplier Portal User Manual Creation Date March 20t 2010 Last Update June 30t 2010 Version 1 1 a A x 1 imagination at work GE Oil amp Gas iSupplier Portal User Manual Project introduction Oracle iSupplier Portal introduction e Oracle iSupplier Portal ISP is a collaborative application that links GE Oil 8 Gas Suppliers with internal functional departments such as Sourcing Engineering Manufacturing Finance etc iSP is a component of the Oracle Internet procurement solution that enables business transactions between GE Businesses and its Suppliers through internet e iSP has to be the key tool to extend the company to Suppliers ISP provides Suppliers the ability to use a standard web browser to directly access information and enter business transactions in a secure self service environment A un 3 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Oracle iSupplier Portal introduction iSupplier Portal ISP enables GE Suppliers to communicate with GE Buyers and SPA ISP provides Suppliers with real time information about purchase orders time critical delivery information receipts invoices and payments iSP provides real time information to SPAs and Buyers on shipments purchase order acknowledgments and purchase orders rescheduling e In iSP info on POs become available immediately after PO approval and can be modified until receipt completion
22. an access iSupplier Portal after receiving an invitation from a GE Business representative Sponsor and being registered in EBS Oracle IT When the internal Sponsor has completed Registration process Supplier user will receive an email containing SSO and password to access the GE extranet and a user name and password to access ISP two steps log in as shown in the next chart 7 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Supplier Log in The log in process for Supplier is made of two steps access the GE extranet first and log in Oracle iSP after GE Infrastructure Single Sign On To enter in GE extranet use the following link gt Sign Up For SSO Enter User ID and Password gt Request Portal A gt Modify Yi SSO A t If you don t have ac http www5 gepower com OA Modify Your ccoun User ID 105034430 a euch E gt Synchronize SSO Password T cam ttore anew HTML AppsLocalLogin jsp gt Forgot Your SSO User ID _ tsessyioor se e enter your SSO and password gt Forgot Your SSO Password e a nt cia and then click on Log In To access Oracle iSP enter A your SSO and password and WARNING YOU ARE ATTE ORACLE Suite E Business then click on Submit PERSONS ONLY THIS SYS THIS SYSTEM IS ELECTRON MONITORED WE RESERVE Connessione Welcome to OnG IT gpsogg49 GPSOGQ49 Nome utente Password Connessione For all Supplier users is pr
23. dgment Introduction PO Acknowledge performed in ISP is one of the most important process changes introduced with this project Once the PO is approved in Oracle PO the Supplier will receive a Notification either via email and in the iSP Notifications area informing him that an PO acceptance is required During the transition period Suppliers will continue to receive a PO and Order Acceptance form via email and will have to confirm the PO either through ISP or via Fax The same process has to be followed for any contractual revision of the PO A ieee 48 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual PO Acknowledgment The PO acceptance can be performed in two different ways through the specific Notification as shown below or entering in the PO details as shown in the next pages The easier and faster method is using the Notification If the desired Notification is not present in the home page it is possible to search imagination ot work jSupplier Portal for it using the Full List functionality and Home Logout Preferences Help then search for To Do Notifications a Search PO Number m E Notifications Orders Fut List Aal subies Dat gt Purchase Orders Standard PO 439563848 6 requires your acceptance 11 Mar 2010 00 15 45 S eseu D TENETE Ln a the mation of Registratio 16 Feb 2010 10 38 50 Shipments I Overdue Receipts 3 orders AtA Glance Locat
24. e and select the __ Receipts 0 Receipts desired Notification M Descrip tion Irde Fi On Time Performance 439563848 Barre ini 1 materiale M152 11 Mar 2010 00 15 41 __ Invoices 439587700 7 Billette per pale TUVA 19 Nov 2009 15 48 40 T Invoices 439587700 6 Billette per pale TUVA 134 Nov 2009 09 14 14 Payments 43952120145 Billette per pale CO AX 10 Nov 2009 21 03 47 N 43943783041 ORDINE APERTO PER BARRE CO AX FINITE IN CUSTOM 450 E AISI 403 CB 28 Oct 2009 11 37 31 49 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual PO Acceptance through Notification In this page the Supplier can see all the information related to the PO and can decide to Accept or Reject it no partial acceptance is allowed A amp imagination atwork jSupplier Portal GE Oil amp Gas Home Standard PO Aw 83 6 requires your acceptance From i To oe ku Sent Mull jts iD SIIA digits LE NP IT NUOVO PIGNONE TALAMONA Purchase Order We Feb ume 7 emm ame ae Oo l nn en AAA s mer u Firenze F150127 Italy 1 Italy Supplier Eum Date Of Order 1 NUOVO PIGNONE FIRENZE 10 DEC2008 Gmt A Mees eee e f i ae re eae 11 MAR 2010 Bun ib fine Italy aama e tu wu Italy Customer Acct No PC Freight Terms Foe Ship Via 2066 DERD VOSTRO DDP DESTINO PURCH S DOCKJAUAI ACHETEUR Confirm To Telephone Resqune ber Ckeliyser To Multiple
25. ed Information Standard PO ss Payment Terms 30 GG D F R D Recents Total WWW EUR Camer Imsices Supplier mb ie FOB DDP OESTINO PURCH S DOCK QUAI Payments Supplier Ste WW ACHETEUR Address ern Freight Terms YOUR DD Shipping Control i Bill To Address Buyer Topp Ms Patnzes Bill To Address NUOVO PIGNONE FLORENCE Original Order Date 14 Mar 2010 00 16 18 B Description DESTINAZIONE LIVORNO hip To Address Status Requires Acknowledgment Ship To Address Via Delt rm oF Note to Supplier Organization OU_NP_IT Attachments View PO Details ETIP Click on the Show link to view shipment details of a line 12 Indicates new values indicates cancellat on request haw AB Hide AA Details Line Ty Line Type lten Job Description UOM P snot Diwaincodiase FAPOCORDA PUNTALE S26 MN62622 ei 20080 0 PShow2 Direct RPPO77410000 COPERCHIO DERIV 50X35 ITN40850 01 EACH 1200 s P Show3 Direct RPPO74700000 DERVAZIONE AT 50X35 MN40850 01 EACH 1290 le rel ka 52 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual PO Acceptance Orders Purchase Hisia Orders Purchase Orders gt View OrgerDetalis gt Acknowledge Standard PO WE Revision 8 Total EUR F7 m Orders Agreement A ha fe Order information Genera Information Terms and Conditions Standard PO se Payment Terms 30 GG D F R 0 Total JELES EUR Camer c F 7 a A er ea HS OOCKOUAL oa all the information related t
26. ers 5 Purchase Orders Agreements Purchase History RFQ RFQ Summary Advanced Search Simple Search Show table data when all conditions are met Use predefined or Advanced Show table data when any condition is met Specify how your search values will be applied Search options Enter some RFQ Number is oll search criteria and then Response Due By after Ir 01 Feb 2010 click on Go toruna query Cl Match Case Selecting Match case improves speed Go Clear Add Another Acquisto convogliatore A 10 Mar 2010 Santini Ms Acquisto convogliatore 10 Mar 2010 o7 Apr 2010 TEST RFQ 16 Feb 2010 24 Feb 2010 10 Mar 2010 23 Mar 2011 Seal Gas panel for 110 2438 Zamzama 20 Nov 2009 19 Feb 2010 j 01 Dec 2009 01 Apr 2010 Seal Gas pam 0 Feb 2010 f Santin _ Claudia 04 Dec 2009 01 Apr 2010 Seal Gas Once you ve located the _ eb 2010 Santini Ms Claudia 01 Dec 2009 01 Apr 2010 344 SeaMSag pani eb 2010 antini_Ms_ Claudia 01 Dec 2009 01 Apr 2010 an RFQ you want to view 253016 click on the RFA number to view all its details 20 GE Oil amp Gas iSupplier Portal User Manual RFQ details In the RFA Details page the user can see in the upper part the header information and in the bottom part the lines information imagination at work iSupplier Portal GE Oil 8 Gas Home Logout Preferences Help Be careful not to use
27. esent only one responsibility and for this reason the system automatically opens the ISP home page The OG Supplier Portal Full Access responsibility allows the Supplier users to see and manage allthe RFQs POs and Notifications related with his company Moreover this responsibility allows to review supplier bank accounts GE siie attachment uploaded by suppliers contact info updated by suppliers iSupplier Portal User Manual Supplier home page ee several settings the most important of which is the password change Quick search can be used to access directly any document PO shipment invoice and payment entering the number in the free text box Once finished using ISP remember to logout clicking this button E Shipments Home Y orders Search PO Number EE Notifications Orders Agreements Purchase Orders Purchase History Full List For Your eview Standard PO 439621609 1 SPA Has Chan jed the Promise Date Manually for STANDARD PO 439621609 Shipments Bi H rdue Receipts A Has Change tes ally for STANDARD PO 16900058 TO View a a te list of of your En De F lla pora tion Network m ati on o Regis Notifications or POs click Full R i ts List z Retums On Tim rm ke Orders At A Gl uce Invoices N Invoices S Payments i rogaz ne deNorsi in area GS 09 Mar 2010 12 37 46 ayments 189000585 MRP BoM GS
28. for MTS can be filled in for one or more orders and they will be uploaded in iSP in order to allow a massive upload of the information The information that will have to be entered in second moment are the following Actual Start Date date filled in as the activity really starts If it is entered it cannot be modified e Actual End Date date in which the activity is really finished If it is entered it cannot be modified N Actual Start Date Actual End Date Fa The following seven fields are mandatory If not present the MTS file cannot be created in ISP e User Def Id it is better to use a multiple of 5 or 10 in order to have the possibility to enter activities existing in the successive revisions e Activity activity description e Start Date date in which the activity first planned will be started It is the date that the supplier at the beginning indicates as start of the work It is not possible to modify it because it permit to track the work Promised Start Date date in which it is expected to start the activity for the rev 0 of the document it will be the same as the Start Date but this one can be modified End Date date in which the activity will be finished first planned It is not possible to modify it because it permit to track the work Promised End Date date in which it is expected to end the activity for the rev 0 of the document it will be the same as the End Date e Critical Path sho
29. l delivery date printed on delivered at the agreed delivery point the PO Contractual Date Promised Date Transportation LT Is the time necessary to transport the Goods from the TAO E SI MME alee Galen Ee contractual delivery point to the Reguested Site It is the Supplier Actual date of supply ready to Ship at contractual delivery point 27 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Ready To Ship Date Right to Left approach 28 GE Oil amp Gas iSupplier Portal User Manual Receipt search Entering the specific tab and sub tab it is possible to search for Receipts using the standard iSP search form The Receipts page enables you to explore a historical view of all receipts that have been recorded for your shipped goods Maja This section allows to search and l imagination at work iSupplier visualize the Receipt information Dee Logout Preferences Help Diagnostics related to the different POs Jome Orders TT KAA A On Time Performance Quality Supplier Workloau Receipts Retums Overdue Receipts Receipt Transactions Simple Search Go button to see the result Note that the search is case insensitive Adwanced Search Organization S nn Use predefined or Advanced Reco Bate Search options Enter at least the ore mandatory search criteria and item 4 then click on Go to run a query Supplier Item Receipt Location Q
30. n is sent and no Action is required by the SPA but these updates are tracked in the Audit Trail section e Supplier can view ORG drawing documents relevant for his job stored in EDM system by clicking on Tech Docs hyperlink GE imagination at work 57 GE Oil amp Gas iSupplier Portal User Manual Milestone upload e Milestones MTS it s the plan of the activities production of the Supplier The Buyer SPA can view all the activities and the plan revisions It is modifiable by the Supplier e In order to make the application working correctly the following steps must be performed Export the MTS data MTS Download Copy and paste the resulting data on the corresponding template Modify the data if necessary Save the file as CSV Import the CSV file in iSP with the upload function GE imagination at work 58 GE Oil amp Gas iSupplier Portal User Manual Milestone upload lt Supplier WorkLoad Internal gt Receipts Retums Overdue Receipts On Time Performance Quality F Shipments Supplier Workload Internal be Massive Update Simple Search Please enter your search criteria and select the Go button to see the result Note that the search is case insensitive f PA Mame J Release Humber Use predefined or Advanced Project Number E E item Code Search options Enter at least Action Required ME 4 Supplier Name ERM l the mandatory search criteria Ship
31. o Address A Madle YOUR the PO and can decide whether awe pping A A IG ap aate to Accept or Reject it no Buyer Coppin Ms Patrizia Bill To Address NUOVO PIGNONE FLORENCE partial acceptance is allowed Order Date 11 Mar 2010 00 16 18 Description DESTINAZIONE LIVORNO Ship To Address Status Requires Acknowledgment Ship To Address Via Cet vun Note to Supplier Organization OU_NP_IT Attachments None PO Details ETIP Click on the Show link to view shipment details of a line 5 p PShowt Direct ob De D Show3 Direct RPPO74700000 DERIVAZIOHE A T 50X25 17440850 01 GE imagination at work g W ti 53 GE Oil amp Gas iSupplier Portal User Manual PO Acceptance 36 Imagination at work jSupplier Portal GE Gil Gas MW Home Loosu Preferences Haly Purchase Orders Agreements Purchase History RFO Orders Purchase Orders gt View Order Details gt Change Purchase Order gt Acknowledge Purchase Order 439598294 Cancel Subrnit Description DESTINAZIONE LIVORNO Currency EUR Amount Order Date 11 Mar 2010 00 16 18 The user can enter a Note to Action Accept the Buyer This option is not Note to Buyer 7 present with Approval process through Notification Subinit Home Orders Shipments Account Admin ContactUs Home Logout Praferances Help Copyright e 2006 Gracie AI rights reserved Privacy Statement imagination at work iSupplier Portal GE Oil a
32. p Gas iSupplier Portal User Manual Focus on Invoices list fields meaning The different Payment Methods Standard TPS Trade Payables System IBS Internal Billing System for intercompany invoices Factor invoices paid through GE Capital factor The Business Units are OU NP IT Organization Unit Nuovo Pignone Italia OU_TD_FR Organization Unit Thermodyn Francia OU_NA_DZ Organization Unit Algesco OU FND IT Organization Unit Foundation Italia OU NP IT HLD Organization Unit Nuovo Pignone Holding Italia 41 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Hold Reasons The possible Hold Reasons are the following Site Hold refers to the global Supplier situation for the site i e missing bank account in this case the Document Status becomes Invoice Fully Not Payable Schedule Hold temporary hold mainly due to missing documentation in this case the Document Status becomes Invoice Fully Not Payable Invoice Hold refers to a single invoice for example if there is no match between PO and invoice on price or guantity This hold could be put only on a part of an invoice in this case the Document Status becomes Invoice This form is an example of the forms that the system EE SD opens when the user click on the Hold Reason hyperlink S50K7 255890 YNCHRONOUS GENERATOR EXCITATION PANEL SOK 250050 REOOTSAS Ka ORTES YNCHRONCUS GENERATOR EXCITATION PANEL SOK 2666
33. rch please enter Business Unit AND at least one ofthe following search criteria PO Number Supplier Advanced Search Business Unit S BR f Use predefined or Advanced LastAppoed Date J Search options Enter at least the f mandatory search criteria and er f then click on Go to run a query Buyer x Attachments Select PO Number Rev Business Unit Supplier Supplier Site Document Type Description Last Approved Date Buyer Currency Amount Status Acknowledge No search conducted Export REGEN 16 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Orders list In all aSP form once you have These functions are not your search results displayed active for this project you can sort them by clicking any of the embossed column headings Select Order few change Histor ee Presous 125 Te Nea 25 S Regine 30 10 2009 00 00 00 D es A Een 2 Clicking on Rev number me 24 Nov 2009 21 04 24 EUR Open the user can see all the aaa Changes made to the PO pomituravitidiGhiusura 24 Nov 2009 21 04 24 r FU Clicking on Attachment icon EUR the system shows the list of mar np notes clauses and attachments present in the Oracle PO gp ou NP P01 Blanket varie x service 24 Nov 2009 21 04 24 EUR oe Fr 6 Release a gt gm OU_NP_IT W IP01 Blanket varie x service 24 Nov 2009 17 16 45 EUR Open Release e g x e
34. s Here the most important On E est le sia GE imagination at work information are related to the dates damiostins isi di Tech Docs associated to each PO line Purchase Order History Through the Purchase History sub tab search for the PO and view the PO revision history as shown below sa Pagnaten at work iSupplier Portal GE Oil 8 Gas Home kaant Preferences Ha This secon alovs to EEE Agreements urchase Histor RFQ A a search and visualize the changes made to the PO Purchase Order Revision History Simple Search _ To search please enter Bucin LAND at east one of the follower semen criteria PO Number Suppher Advanced Search Business Unt OU NP IT K PO Number 1439622006 Use predefined or Advanced Search Release Number options Enter at least the Supplier 7 mandatory search criteria and then Rise click on Go to run a guery Suppher Ste Document Type Creation Date Lreatio These three options allow respectively to compare the last revision with the original version to the previous one and to view all PO changes GE imagination at work RFQ search The RFA sub tab is available only for the Supplier RFQs are visible in ISP only during their validity time frame as set by the Buyer in Oracle PO imagination at work jSupplier Portal GE Oil 8 Gas i This sub tab allows to search and visualize the own RFQs Home Logout Preferences Help Ord
35. s it is If there is any mandatory necessary to choose whether to query parameters the system Click on this button to search using all conditions or any highlights them in this section go back to Simple condition and Search and vice versa Advanc earch rch please enter Business Unit AND at least one of the following PO Number Supplier how table data when all conditions are met how table data when any condition is met Business Unt is v Several search operators are PO Number is gt available in order to specify the Supplier is je matching conditions for each search Document Type is iv A Clear Add Another Acknowledgement Status x Ada When at least the mandatory It is possible to apply additional search criteria are filled in search fields according with the click on GO to run the query H options present in the list of values sgout Prefer ln 13 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Orders tab navigation Order search The iSP home page provides different easy options to locate PO Quick search present only in the Supplier This button allows to open the Order home page can be used to access directly any section in which are presents all the document PO shipment invoice and payment options to analyze the POs 999 entering the number in the free text box Se Home Orde Shipments Account
36. ta Org and then click on Go to run a 18 Mar 2010 E N x 1 i vailabl Milestone If the shipment has Milestones associated they can be viewed uploaded clicking on this hyperlink A un 59 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Milestone upload imagination at work iSupplier Portal GE Oil 8 Gas Home Logout Preferences Diagnostics gt Shipments Supplier Workload Receipts Returns Overdue Receipts On Time Performance Quality Shipments Supplier Workload gt Milestone Home Orders Shipments Account Admin Contact Us Home Logout Preferences Diagnostics Copyright c 2006 Oracle All rights reserved Pri ment About this Page imagination at work iSupplier Portal GE Oil 8 Gas Home Logout Preferences Diagnostics Shipments Supplier Workload Receipts Returns Overdue Receipts On Time Performance Quality Shipments Supplier Workload gt Milestone gt Milestone Attachment Milestone File submit Log Details No results found Home Orders Shipments Account Admin Contact Us Home Logout Preferences Diagnostics Copyright c 2006 Oracle All rights reserved A t About this Page Privacy Statement A olin 60 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Milestone upload The CSV files
37. two or Parameter Description more documents and it merges all tem Code ROO503613 Pr documents in a single pdf file Waocuments Previous Description ESERVED 12 Nov 2009 Seal gas panel specific GB rosea iSupplier Portal GE Oil 8 Gas JAVAILABLE 31Jan 2006 DIAFRAMMI CALIB A Orders Oo ESSURE CONTRO Purchase Orders Agreements Purchase History RFQ Locate and select the Orders REQ gt Supplier Portal RFQ Details gt Tech Doc Summar gt O 805973531 1 00 desired document seal gas panel BCI Tech Doc Details Page Fl Soneras ji 000 IM a een EDM Documents 2 t A ea 7 es a x a Description DIAFRAMMI CALIB ANSI S 300 600 1500 2500 Status Available O somsosi692 1 002 in 30 Dec 2009 P amp ID_ZAMZAMA FRO Revision Number amp Revision Type No Revision i f 1 ggg t i Total Sheets 4 Format A4 O mN64424 1003 en 25 Nov 2008 ORIFIZIO FISSO VARI Booking Date 01 Feb 1975 Revision Date 25 Jan 2006 er f INDEED 0 ale s I RTE Completion Date 25 Jan 2006 Microfilm Date 31 Jan 2006 UNDER O mass 1 005 REVISION ere LON SELF REGULATING y Job Number 0809000 Range Code F_ITN00000 I j INDER p a Designer Revision Designer O somss60683 1 002 en 46 Nov 2009 PIPING LINES SPECI Confidentiality Class N Language Available This section provides list of relevant talian r A English revisions to this document all the a revisions should have also Rev Type ORTEN Rev Type Spfpletion Da Sr aan
38. uantity Received Receipt Location View Attachments Supplier Organization ID Receipt Number Receipt Date PO Number Item Supplier Item Item Description UOM No search conducted enn 29 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Receipt information In the Receipt transaction form the system shows line by line the detailed information related to the POs received and the receipt 96 imagination at work jgupplier pe Clicking on the Receipt n as shown in the Home Logoi Preferences Hel next page the system opens another form r with the detailed information about the transport and receipt of the specific PO line Shipments Supplier Workload Receipts Returns Receipt Transactions Using this link the user can enter directly in the PO detail form in order to analyze the detailed information related to the PO Copyright c 2006 Oracie Angie reserved A ieee 30 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual Receipt information In the Receipt history form there are a lot of useful information related to the shipment carrier DDT number package etc and the receipt transactions Home Logout Preferences Help imagination at work jSupplier Portal GE Oil 8 Gas Shipments Quality Supplier Workload Receipts Returns Overdue Receipts On Time Performance Shipments Receipts gt Receipt History 3 Ww 25 Sep
39. ws if the activity is on the critical path s kka 61 GE imagination at work GE Oil amp Gas iSupplier Portal User Manual GE imagination at work QUESTIONS ANSWERS 62 GE Oil amp Gas iSupplier Portal User Manual
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