CAS User Manual (IB)
Contents
1. Reports a Balance Verification Chalan Total ADVICE TOTAL 5 000 4 Click on square box provided in the left side of individual Challan No for selecting it for authorization or the user can select all challans on a single click by clicking Chalan No check box provided on the header row 5 After selecting single or multiple challans Click Authorize button to authorize the selected challans 6 How to Accept Reject Inward IB at Destination Branch A branch has to receive the IBs targeted to the respective branches Transactions uploaded and properly authorized from the source location will be visible to the respective destinations to receive at their end 1 Login to CAS application 2 Navigate to IB gt nward IB View where the branch will get a list of the inward IB waiting to receive at their end IB Upload Inward IB Transactions waiting for action Click Source Branch Name to see chalan wise splitup Click Outward IB Authorization chalan number to see details and to Accept or Reject the Inward IB View transaction Inward IB Authorize Accept Returned IB ELE TERN Sea m Date Advice No Source Branch Numberof Total IB Chalans Amount Rs Reports acs Prt advies Back 3 Click Print Advice s button for taking printout for the selected advices After ensuring the accuracy of each challan with branch records and providing them with BI Number record this in accept IB as described in the following2. lt s 4 Click Submit button to submit the record 10 Verification of Branch Balance Branches are required to verify their GL Balance in the HOC IB A c with CAS data CAS maintains an IB register similar to the IB register maintained at branches Reports IB register Branches should periodically verify the system balance with that maintained at their end using the Balance Verification Option provided in the CAS Login to CAS Navigate to IB gt Balance Verification gt Entry Select a date using the date picker and click show button The system automatically shows the system balance as on the selected date Enter the branch ledger balance in the Balance as per Branch Ledger field System will automatically display the difference between the two balances Should enter the entries causing difference in the space provided by clicking Add link On completing the list of un reconciled entries click submit button Navigate to IB gt Balance Verification gt ist 10 Select the entered record and click show details Modifications to the submitted entries can be made up to this level If all the entries are correct proceed to next step 11 Click on Final Submit button WO COND UIBWN FE Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 14 KSFE CAS User Manual Module Inter Branch Reconciliation Balance Verification This screen is used to m
3. This might be a higher designation privilege 1 Login to CAS 2 Navigate to IB gt nward IB Authorize IB Upload Authorize Inward IB Transactions Please verify the entries before authorization Selected Entries Outward IB Authorization only will be authorised Click Chalan number to see Inward IB View transaction details Inward IB Authorize Accept Returned IB STS E Date m Branch Advice No No Amount Rs Status BI No lena Date IB eaei At Find IB C 17 Mar 2010 Chenu 5 000 Responding 125 25 Mar 2010 Reports Br Balance Verification os lt 7 3 Click on Challan Number to view the details IB Upload _ Authorize Inward IB Transactions Please verify the entries before authorization Selected Entries Outward IB Authorization only will be authorised Click Chalan number to see Inward IB View transaction details Inward IB Authorize Accept Returned IB a a rr E Date Date Source Branch Branch Advice No Chalan No Chaani Amount Rs Status Status BI No Bl Date iles man o 47 Mar 2010 Cherpu 1 5 000 5 pog Accepted At Responding 425 25 Mar 2010 Find IB Br Reports Sino Particulars Amount Rs Remarks Balance Verification ed er awe eee me 1 Chitty 12 2009 A15 5 000 4 Click Authorize button to authorize the selected record 8 How to Accept Returned IB s at Source Originating Branch In case the destination branch has rejected an IB and has returned it due to so
4. both computerized amp non computerized 2 Generate an upload file extracting the required information from the application running in branches BAS Single PC application 3 Upload the file from the source branch 4 Accept Return the IB details at the destination branch 5 If returned from destination receive the same at source to do the required rectification This manual is supposed to give the end user a clear direction about how to accomplish each step of the inter branch transactions 1 How to feed IB Transaction details into the Local Stand alone System Ponnonnam Software 1 Login to Ponnonam software 2 Navigate to CAS Data Preparation gt nter Branch Register sU Kerala State Financial Enterprises Limited INTER BRANCH REGISTER ADIMALY 259 ADOOR S Hode of Remittance challan Number Name Mode Cash Particulars Address Effective Date Amount Destination Details Es Chitty Or AceNo ChittalNo Ea ee ee ee 3 Select required Branch to where Advice is to be sent from the list 4 Enter mandatory fields like Advice No Challan Number Name and Amount Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 4 KSFE CAS User Manual Module Inter Branch Reconciliation 5 Enter other fields if necessary 6 Select required Mode from Mode of Remittance tab 7 Fill all required fields in Destination Details tab s Kerala Sta
5. steps Adjustment of inward IB is done outside of the CAS hence it is mandatory that the advice printouts are taken and BI number recorded in the space provided in the printout 4 Click the corresponding Source branch name to see Challans included in an advice Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 9 KSFE CAS User Manual Module Inter Branch Reconciliation Inward IB Transactions waiting for action Click Source Branch Name to see chalan wise splitup Click chalan number to see details and to Accept or Reject the transaction Advice No Source Branch Number of Total Chalans Amount Rs BI No Date ChalanNo Payee Name Amount Rs 1 ravi 5 000 G zsalarzot Ti caTHaoo 5000 5 Clicking the Challan no navigates to another screen Inward IB transaction waiting for action which shows individual chalan details Acceptances as well as Return are possible Challan wise only Inward IB transaction waiting for action Accept or Reject the transaction Please verify the Bl nuber and Date given are correct before submit Source Branch 157 CHERPU Advice No 1 IECH ee Chalan No 1 Payee Name ravi Amount Rs 5 000 Sino Particulars of Remittance Amount Rs 4 Chitty 12 2009 A15 5 000 Accept with Bl No Return the Chalan submit Back 6 Click Accept with BI no link to accept the challan Prepared by Accel Frontline Ltd for The Kerala State Financial Ente
6. Amount Rs 5 000 Balance Verification 4 There is no such chitty in this Branch Reason Accept amp Authorize 5 Click Accept and Authorize button for accepting the selected record 9 How To Capture the Action taken on a Returned IB for monitoring purpose The source branch is supposed to do an investigation to find out what is wrong with the returned IB They can rectify what was wrong with the IB and resend it later Whatever are the actions the action taken on a returned IB need to be fed into CAS for monitoring purpose at HO RO level Follow the steps below to do this 1 Login to CAS 2 Navigate to IB gt Action taken on returned IB 3 Click on branch name link in Returned from branch column and enter the description and date of Action Taken Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 13 KSFE CAS User Manual Module Inter Branch Reconciliation ed Action Taken on Returned IB Click hyperlinked branch name to give Action taken date and Outward IB Authorization description Selected entries only will be Submitted Inward IB View Inward IB Authorize Accept Returned IB IB Date Returned From Branch AdviceNo ChalanNo AmountRs IBNo Return Date Action Action Taken on Returned Taken IB Not Find IB E Reports Balance Verification IB send to Adoor Action Taken Branch 25 Mar 2010 NO
7. KSFE CAS User Manual Module Inter Branch Reconciliation APPLICATION CAS CENTRALIZEDAPPLICATION SOFTWARE MODULE INTER BRANCH TRANSACTIONS MONITORING PREPARED BY ACCELFRONTLINE GLOBAL IT SERVICES Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page KSFE CAS User Manual Module Inter Branch Reconciliation REVISION HISTORY Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 2 KSFE CAS User Manual Module Inter Branch Reconciliation CONTENTS see ine BRANCH ACTIVITIES 1 How to feed IB Transaction details into the Local Stand alone System Ponnonam Software How to Generate IB Upload File using Ponnonam Software 2 3 Montene postie tomman 6 4 Wontoupermelbenactiemeos 7 5 tontonane waos 8 Rowton ees Bat Destin an 7 Fonto maoae tre mwar Bat etiam ach 2 E Fonto hecepttetunea Sat Se gti moneh 12 How To Capture the Action Taken on a Returned IB for 9 Pasa 13 monitoring purpose 10 Branch Balance Verification 14 11 How to Find IB 15 12 Reports 16 Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 3 KSFE CAS User Manual Module Inter Branch Reconciliation PREFACE This Module is used for effective and timely Reconciliation of Inter Branch IB transactions The activity is accomplished through the main workflow stages listed below 1 Create Inter Branch transaction records at branches
8. anage Balance Verification Include OB As On Date 26 03 2010 Balance as per HOC IBC Debit Si No Particulars Debit Credit Acton taken cal257dt17 03 10 wr ace 2500 LL rev on 01 04 2010 Balance as per Branch Ledger Difference List Add Remove Total Modify View List Submit Final Submit 11 How to Find IB Details 1 Login to CAS 2 Navigate to IB gt Find IB 3 Select the required filter criteria and click the lens button provided in header row Use Filter options to find out an IB Range filter is possible for IB Date List of IB Transactions column Start Date on top row and End Date in bottom row Challan Advice Number Number Source Branch Source Region Payee Name Amount Target Bra 3 List ae 23 Mar 2010 Smandavallees kolam Waram Kollam Bee Road 23 Mar 2010 ANandavallees 81586 Waram 23 Mar 2010 Pandavallees kolam 81595 Waram 23 Mar 2010 Anandavallees koiam 81490 2300 Narasimhan waram Kammath 23 Mar 2010 Jei Kollam 81681 Usha Kumari 2228 Haripad Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 15 KSFE CAS User Manual Module Inter Branch Reconciliation 12 How to take Reports 1 Login to CAS 2 Navigate to IB gt Reports 3 User can select different reports on both outward and inward IBs based on the different status of the records 4 Each repor
9. eg lt Processing date gt aif 3 How to Generate Upload File from Data Picker 1 Login to Data Picker 2 Set the extraction path before extracting IB file through Data Extraction gt Path Control 3 Navigate to Data Extraction gt B gt B Details 4 Click on button after selecting required date Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 6 KSFE CAS User Manual Module Inter Branch Reconciliation a The Kerala State Financial Enterprises Ltd Eg IB Register s On 12 Jan 2010 5 Click Add button to add details Name of the Output file is IB_reg lt Processing date gt aif 4 How to Upload the IB extract file into CAS 1 Login to CAS application 2 Navigate to IB gt B upload m Upload l f i This screen is to upload outward IB transactions ofthe login Outward IB Authorization IB Transaction Uploading outward branch Click Load File button brows and locate the file to be Inward IB View uplloaded Inward 1B Authorize Accept Returned IB Action Taken on Returned IB Find IB Reports Balance Verification _ Load tile 3 Click Load File button to navigate to required folder for selecting extracted file 4 Upload the required IB file for example IB_REG 17 Mar 2010 aif Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 7 KSFE CAS User Manual Module Inter Branch Reconciliation oe This screen is to upl
10. me reasons the same has to be accepted back and accounted in General Suspense at the originating location Such advices should be retransmitted after making the necessary This can be done through the following steps 1 Login to CAS 2 Navigate to IB gt Accept Returned IB 3 The details of Returned IB from a destination branch after the authorization are displayed here Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 12 KSFE CAS User Manual Module Inter Branch Reconciliation IB ss Accept Returned IB Please verify the details before authorization Click hyperlinked Outward IB Authorization Branch name to see reason for rejection Selected Entries only Inward IB View will be accepted amp authorised Inward IB Authorize Accept Returned IB Pope eee ere g sCDDaate Returned From Branch Advice No Chalan No Amount Rs IB No Return Date IB Reports 4 Click Returned from Branch Name to view its details Upload l Accept Returned IB Please verify the details before authorization Click hyperlinked Outward IB Authorization Branch name to see reason for rejection Selected Entries only Inward IB View Will be accepted amp authorised Inward IB Authorize Accept Returned IB Pores es ee a Date Retumed from Branch Advice No ChalanNo Amount Rs IB No Retum Date IB Find B 47 Mar 2010 AARANMULA 5 000 25 Mar 2010 Reports Particulars Chitty 12 2009 AN15
11. oad outward IB transactions ofthe login ation B Transaction Uploading outward branch Click Load File button brows and locate the file to be uploaded Load File IB_REG 17 Mar 2010 aif Chitty 1202009 415 A i 5 Click Submit button to submit the uploaded data 5 How to Authorize the uploaded data in CAS This might be a higher designation privilege 1 Login to CAS application 2 Navigate to IB gt Outward IB Authorization Outward IB Transactions waiting for Click hyperlinked date to see transaction details of the date Authorization is Authorization possible from the details view screen Advice No Destination Branch Number of Total Chalans Amount Rs a smnermeemsy Day Total 29 200 00 Pending Total 29 200 00 17 Mar 2010 17 Mar 2010 17 Mar 2010 3 Click on the date against a destination branch to view details Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 8 KSFE CAS User Manual Module Inter Branch Reconciliation IB Upload l Outward IB Transaction waiting for Authorization Please verify the entries before authorization Selected Entries Outward IB Authorization only will be authorised Inward IB View Inward IB Authorize Accept Returned IB Destination Branch 224 AARANMULA Advice No 1 Date 17 Mar 2010 a Taken on Returned m ChalanNo Effective Date NameofPayee AddressofPayee Sino Particulars of Remittance Amount Rs Find IB
12. rprise Ltd Page 10 KSFE CAS User Manual Module Inter Branch Reconciliation Inward IB transaction waiting for action Accept or Reject the transaction Please verify the Bl nuber and Date given are correct before submit Source Branch 157 CHERPU Advice No 1 Date 17 Mar 2010 Chalan No 1 Payee Name ravi Amount Rs 5 000 Sino Par culars of Remittance Amount Rs 1 Chitty 12 2009 A15 BI No Date 25 03 2010 Accept with BI Mo Remark Return the Chalan 7 After entering BI No Date and remarks click Submit button to accept the Challan 8 If the branch wish to return the Challan due to some reasons Click Return the Challan link Inward IB transaction waiting for action Accept or Reject the transaction Please verify the Bl nuber and Date given are correct before submit Source Branch 157 CHERPU Advice No 1 Date 17 Mar 2010 Chalan No 1 Payee Name ravi Amount Rs 5 000 io Particulars of Remittance 1 Chitty 12 2009 ANS TOTAL Amount Rs 5 000 Accept with BI Mo Return the Chalan o There is no such chitty in this branch _ ___ Reason for Rejection Submit Bade 9 After entering the reason for rejection Click Submit button to complete the activity Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 11 KSFE CAS User Manual Module Inter Branch Reconciliation 7 How to Authorize the Inward IB at Destination Branch
13. t can be generated either in Summary or in Detail 5 User can generate IB Ledger on the basis of date filtration only Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 16
14. te Financial Enterprises Limited INTER BRANCH REGISTER Branch ID Reese nF eee eee ADIMALY 259 ADOOR 5 Advice No 44 Date Of Receipt List of IB Chalan No Eff Date Kode of Remittance Challan Number 12 Name Ramachandran Made Cash Particulars Address TCS Effective Date Amount 6000 Destination Details SchemeName Chitty Or AccNo Class sd ChitteNo Amount 2 S A E Cms a S S in e S S e E E E 8 Click Add button to add entered details 9 The details added will be displayed in the List of IB grid Modifications can be done by selecting the Challan No from the List of IB grid Note While entering destination details for schemes other than chitty acc no should be entered in strict numeric form ie HPLoan 16 not HPLoan 16 2000 2 How to Generate IB Upload File using Ponnonam Software 1 Login to Ponnonam software 2 Set the extraction path before extracting IB file through CAS Data Preparation gt Path Control 3 Navigate to CASData Extraction gt nter Branch Register 4 Click on button after selecting the date Prepared by Accel Frontline Ltd for The Kerala State Financial Enterprise Ltd Page 5 KSFE CAS User Manual Module Inter Branch Reconciliation s The Kerala State Financial Enterprises Ltd IB Register s On 25 Mar 2010 IB Outward FIE 5 Click Add button to add details Name of the Output file is IB_r
Download Pdf Manuals
Related Search