Coordinated NIMS Incident Planner User Manual
Contents
1. Click the Update Database button 11 2 4 Import Ambulance Services Data Ambulance services data can be imported in bulk through the use of Excel spreadsheets The spreadsheets must be formatted in a set pattern it order for CNIP to import the data To import multiple ambulance services records complete the following steps Excel Spreadsheet Setup Set up your spreadsheet with the following headers across the top of the page Row 1 Column A Name Column B Address City State Column C Phone Column D Has Paramedics Format your data to fit these four columns Import Spreadsheet Go to File Setup Ambulance Services Setup Click the Import Ambulance Services button The Open File dialog box will appear Navigate to the Excel spreadsheet containing the information you wish to import Click the Open button Click the Update Database button 11 3 Personnel Records Setup 11 3 1 Add New Personnel Go to File Setup Personnel Records You can also access this from the Resource Management button on the second toolbar O 2011 Coordinated Response Tools LLC Page 34 e Click the Add New Name button e Adialogue box will appear Type in the person s last name and click OK e Two more dialog boxes will appear in succession Enter the person s first name and then his her I D number This will set up the record e You are only required to enter the person s name All other information can be answe2. This indicates that the IAP Plan Wizard has been completed End the IAP Plan Wizard by clicking the small X Box in the upper right of the IAP Plan Wizard screen All inputted information has been entered in the appropriate sections of each ICS form that requires this information The bulk of which has been placed in ICS Form 201 To view this form click the ICS Forms button on the second level toolbar select Form 201 and click Print Selected Form This form is a Print Only form that cannot be modified from this 2011 Coordinated Response Tools LLC Page 11 5 2 position If you choose to modify or update this form Return to the IAP Plan Wizard locate the area to be updated by clicking on the relevant question on the right column and enter the information Note To duplicate the IAP for modification and use in a different event go to the top toolbar and select File Save As In the dialog box change the name of your existing file and dick the Save button The new name will appear at the top of the work page Build the ICS Structure Forms ICS 202 203 204 205 206 amp 207 To set up your Incident Action Plan structure select the Plan Wizard button on the second level toolbar The Incident Action Plan Wizard will appear and prompt you through the development of your IAP Following are three methods you can use to enter your IAP information Inputted data is automatically and placed where appropriate on each ICS form
3. Select the Add Personnel button A popup box will ask if you want to use the Auto Fill feature Select Yes if the person is already in your database from another IAP Double click on the person you want to add If you are not using Auto Fill select the No button A dialog box will appear asking for the name of the person to be added Enter the name and hit OK Several more dialog boxes will appear in succession Each will ask questions to set up the new resource The new person has been added and will appear beneath the appropriate supervising unit on the organization tree Move a Unit or Resource To change the reporting structure of a unit or resource Click on the Resource Management button on the second level toolbar The left side of your screen is the Organization Structure box Click on the sign s to expand the organization tree Click once on the point in the organization where the new unit will report Click on the unit or resource you wish to move Hold down the mouse button and drag the unit or resource to position it over its new reporting area Let go of the mouse The unit or resource will show up in its new place on the Organization Structure tree Delete a Position or Resource Before deleting a position or resource Be certain to reassign all entities reporting to the position or resource being deleted Any entity that reports to the deleted resource will automatically be deleted from the organization THIS ACTI
4. and the Operations Section Chief The Assignment List must be approved by the Planning Section Chief and Operations Section Chief When approved it is included as part of the Incident Action Plan Specific instructions for specific resources may be entered on the ICS Form 204 for dissemination to the field A separate sheet is used for each Division or Group The identification letter of the Division is entered in the form title Also enter the number roman numeral assigned to the Branch 2011 Coordinated Response Tools LLC Page 17 7 6 Distribution The Assignment List is duplicated and attached to the Incident Objectives and given to all recipients of the Incident Action Plan In some cases assignments may be communicated via radio telephone fax All completed original forms MUST be given to the Documentation Unit Special Note The Assignment List includes assignments at the level of Divisions and Groups The Assignment List Attachment shows more specific assignment information if needed The Planning and Operations Section Chiefs determine the need for an ICS Form 204 during the development of the Operational Planning Worksheet ICS 215 7 5 1 Prepare ICS Form 204 e Go to Tools ICS Forms Selection on the top toolbar or ICS Forms button on the second level toolbar The ICS Forms Selection window will appear e Select Form 204 Select a Unit from the Task Panel on the right e Click the Modify Selected Form Button e Fill in
5. CNIP Wizard ia e aren aara e eE e eaaa aeaea GEE EE r EEEE 11 5 1 Pre Plan an Event ICS Form 201 ooocccccnnccnnnnnnnnnnnnnnnnnnninnnnnnnnnnnnnnnininininininin 11 5 2 Build the ICS Structure Forms ICS 202 203 204 205 206 8 207 12 53 ICS Wizard Component cccccccccccecccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeegs 13 5 3 1 TheWizard Panelini riin eaaa ia tea dae edep nieda aiana ainan aah 13 5 3 2 Incident Action Plan Wizard Panel cccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 13 5 3 3 ICS Wizard Task Panel oooococcnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninininininn 13 Part VI CNIP Email FUNCIONS iii a aed a a 14 6 1 Receive an IAP by Email irra a a naria a aeaa aa Aa 14 6 2 SendanlAP py Email distinta adela 14 6 3 Send Individual Forms by EMail cocccccnccnnccnnnnnncnnnncnnnnnnnnnnnnninininininininininins 15 Part VIIEICS FOO a E 16 7 1 Modify or Print an ICS FOME 16 7 2 ICS Form 201 Incident Briefing sss ceneessesteteadSeedetuitevesveendel aedetendyvagdivopusheneddeedics 16 7 3 ICS Form 202 Incident Objectives cooooococcnncccnnnonnncccnonccnnnnnannnnnnncnnnnnnnnnnnnnnnos 16 7 4 ICS Form 203 Organization Assignment List cc cccceeeeeeeeeeeteeeeeeeeeeeeenaaees 17 LS ICS Form 204 Assignment litiasis 17 7 5 1 Prepare ICS Form 204 ooococccncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnninininininn 18 7 6 ICS Form 205 Incident Radio
6. Communications Plan cccccccceeeeeeeeeeeeeees 18 7 6 1 Prepare ICS 205 ccccccccnncnneninnnnnonnnnnnnonnnnnonnncnnnnnnnnnnnonnnonnnnnnenenennninnnss 18 7 7 ICS Form 206 Medical Plan ooocccccnnccnnccnnncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninininininn 19 7 7 1 Prepare ICS Form 206 ooocccccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnneninininins 19 7 8 ICS Form 207 Incident Organization Chart cceeeseeeeeeeeeeeeeeteeeeeeeeeeeeenaaees 19 7 8 1 Print Form ICS 207 uc tia 20 7 9 ICS Form 210 Status Change Cali Aen a ain es 20 7 9 1 Prepare ICS Form 210 cccccccnccccnnononocnnnnnnnnnnonnnonnnsnnonnnnnnnennnnenenenininess 21 7 10 ICS Form 213 General Message ccccccoooocccncccccnnnononcnnnnnncnnnnnnnnnncnnnnnnnnnnnnnn nana 21 O 2011 Coordinated Response Tools LLC Page Part MIINELAPTOO S 0 000 A tit 22 8 amp 1 RA RR 22 6 2 Find amp ROplace iii A os ee Ae EA eae 22 8 3 Personnel io ed es te et oo e 22 8 4 incident Phone Listin ia a ee nae 23 8 5 Maps and DrawingS cccceeeeeceeeeeeeeeeeeeeeeeeaaaeeeeeeeeeeeeeeaeaaaaeeeeeeeeeeeeeaaaaaees 23 8 6 Weather Informati0N ccooccccnncncnnncnnnncnnnnonnnoncnononanononanonononononnn nano nn nano nana nannnnns 23 Part IX IAP ManageMent ccoocccincciocococononcconccronanccnn cnn conc crac rra 24 9 1 Add anticaspa aii iaa 24 9 2 Add a Division Or GrOUP cccccccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn
7. Program Files Coordinated NIMS Incident Planner Activate CNIP After CNIP is installed on our computer open the program copy the Registration Number and email the number to dan linehan coordinatedresponsetools com You will receive a return email with your Activation Key Cut and paste the Activation Key into the opening box and you re ready to begin using CNIP 2011 Coordinated Response Tools LLC Page 9 Part IV Create an Incident Action Plan 4 1 Quick Start When CNIP opens you are given the choice to either open a blank IAP or use an IAP template that you created previously You also have the option to open a saved IAP by choosing from the files listed under the Open Incident Action Plan tab 4 2 Save Your Work It is important to periodically save your information CNIP offers two ways to do this 1 On the top toolbar go to File Save 2 Select the Save button on the second level toolbar O 2011 Coordinated Response Tools LLC Page 10 Part V The CNIP Wizard The CNIP Wizard is the most comprehensive and user friendly way to set up an Incident Action Plan The easy to use process minimizes errors and omissions of data How it works Simply fill in each field the Wizard presents Your data will be automatically entered into all relevant areas throughout the each IAP form Note CNIP is designed for ease of use Opening multiple windows at once maximizes operability of the software and simplifies the proces
8. Selected Form button The org chart will be printed in the ICS 207 format 7 9 ICS Form 210 Status Change Card e Purpose The Status Change form is used to record status change information received on resources assigned to the incident e Preparation Form 210 is completed by radio telephone operators who receive status O 2011 Coordinated Response Tools LLC Page 20 change information from individual resources Task Forces Strike Teams and Division Group Supervisors Status information could also be reported by Staging Area and Helibase Managers or fixed wing facilities e Distribution The original is given to the Resources Unit and the Communications Unit retains a second copy All completed original forms MUST be given to the Documentation Unit 7 9 1 Prepare ICS Form 210 e Goto Tools ICS Forms Selection from the top toolbar or ICS Forms button on the second level toolbar The ICS Forms Selection window will appear e Select Form 210 Status Change Card The list of available units will appear in the Task Panel e Click the Modify Selected Form Button e Fill in the needed information 7 10 ICS Form 213 General Message Purpose The General Message is used by Incident personnel to record incoming messages that cannot be orally transmitted to the intended recipients Command Post and other incident personnel to relay messages to the Incident Communications Center for transmission via radio or telephone to the addressee inci
9. Selection window will appear e Select Form 205 2011 Coordinated Response Tools LLC Page 18 7 7 7 8 e Click the Modify Selected Form Button e Fill in the needed information ICS Form 206 Medical Plan Purpose The Medical Plan provides information on incident medical aid stations transportation services hospitals and medical emergency procedures Preparation The Medical Plan is prepared by the Medical Unit Leader and reviewed by the Safety Officer Distribution The Medical Plan may be attached to the Incident Objectives ICS 202 or information from the plan pertaining to incident medical aid stations and medical emergency procedures may be taken from the plan and noted on the Assignment List ICS 204 or on the Assignment List Attachment ICS 204 All completed original forms MUST be given to the Documentation Unit Distribution The Medical Plan may be attached to the Incident Objectives ICS 202 Or information from the plan pertaining to incident medical aid stations and medical emergency procedures may be taken from the plan and noted on the Assignment List ICS 204 or on the Assignment List Attachment ICS 204 All completed original forms MUST be given to the Documentation Unit 7 7 1 Prepare ICS Form 206 To build a medical plan e Select the Tools ICS Forms Selection from the top toolbar or hit the ICS Forms button on the second level toolbar e The Ambulance Services and Hospital boxes are preloade
10. data To import multiple records complete the following steps Excel Spreadsheet Setup More information to come Import Spreadsheet Go to File Setup Critical Contacts Phone List Setup Click the Import Phone List button The Open File dialog box will appear Navigate to the Excel spreadsheet containing the information you wish to import Click the Open button Click the Update Database button 11 5 Radio Communications Setup 11 5 1 Add a Radio Communications Record Go to File Setup Radio Communications Setup Click the Add New Record button A dialogue box will appear Type in the name of the communications system and click OK Several more dialog boxes will appear in succession Each will ask questions to set up the record You are only required to enter the name of the communications system The other questions do not need to be answered at this time You can return later to fill in the missing information The incident radio communications information you entered will appear in the panel on the left side of your screen Select the Update Database button to save your entry into the database Your 2011 Coordinated Response Tools LLC Page 38 information will be added to Auto Fill for future use when you need it e Your entry will also be added to ICS Form 205 for the current plan 11 5 2 Edit a Communications Record e Goto File Setup Radio Communications Setup e Find the record you wish to edit
11. for single incident use or for events with a single command structure Emergency Operations Center The Emergency Operations Center version of the Coordinated NIMS Incident Planner is designed specifically for the EOC It allows you to build the EOC structure and import plans from the different field command organizations responding to the same event CNIP Online Both the EOC and Field Incident Command versions of CNIP can be used over Internet CNIP Online requires a paid subscription IronKey Flashdrive All versions of CNIP are available on an IronKey Personal USB Flashdrive Designed specifically for the military and others with top security issues the lronKey flashdrive is fully encrypted waterproof damage proof and password protected Many of our customers use the IronKey flashdrive as a backup and as a means to bring their department s emergency operational plans and policies to a training or command post location But what if the flashdrive is lost or stolen Not a problem Your data remains protected and can even be restored to a new lronKey from an encrypted backup And information on an lronKey flashdrive cannot be accessed without its correct password In fact all stored information will be totally destroyed after ten attempts to access the flashdrive with an incorrect password 2 4 1 Operating Systems Compatibility IronKey flashdrives work on these operating systems e Windows 2000 SP4 Windows XP SP2 Windows Vista Win
12. on the left side of your screen Click once on the record e The information for that record will appear in the Task Panel on the right side of your screen Make your corrections directly into the Task Panel e Click the Update Database button 11 5 3 Delete a Radio Communications Record e Goto File Setup Radio Communications Setup e Find the record you wish to delete on the left side of your screen Click once on the record e The information for that record will appear in the Task Panel on the right side of your screen e Click the Delete Record button e A dialog box will ask if you are sure you want to delete the record Click the Yes button e Click the Update Database button 11 5 4 Import Radio Communications Records Radio communications data can be imported in bulk through the use of Excel spreadsheets The spreadsheets must be formatted in a set pattern it order for CNIP to import the data Excel Spreadsheet Setup More information to come Import Spreadsheet e Goto File Setup Radio Communications Setup 2011 Coordinated Response Tools LLC Page 39 e Click the Import Radio Channels button e The Open File dialog box will appear e Navigate to the Excel spreadsheet containing the information you wish to import Click the Open button e Click the Update Database button 11 6 Create Organizational Templates To create an organizational template for use in training or future events complete the f
13. the needed information ICS Form 205 Incident Radio Communications Plan Purpose The Incident Radio Communications Plan is a summary of information obtained from the Radio Requirements Worksheet ICS 216 and the Radio Frequency Assignment Worksheet ICS 217 Information about frequency assignments from the Radio Communications Plan is normally noted on the appropriate Assignment List ICS 204 Preparation The Incident Radio Communications Plan is prepared by the Communications Unit Leader and given to the Planning Section Chief Detailed instructions on the preparation of this form may be found in ICS Publication 223 5 Communications Unit Position Manual Distribution The Incident Radio Communications Plan is duplicated and given to all recipients listed on the Incident Objectives form including the Incident Communications Center Information from the plan is placed on Assignment Lists All completed original forms MUST be given to the Documentation Unit Special Note ICS Form 205 is used to provide in one location information on all radio frequency assignments down to the Division Group level for each operational period whereas the ICS 205 Communications List is used to list the contact information for personnel assigned to the incident radio frequencies phone numbers pager numbers etc 7 6 1 Prepare ICS 205 e Go to Tools ICS Forms Selection on the top toolbar or ICS Forms button on the second level toolbar The ICS Forms
14. Assignments Select Modify to open ICS Form 204 From here you can make changes directly onto the form Or select Print to print the form e ICS 210 Status Change Select Modify to open ICS Form 210 From here you can make changes directly onto the form Or select Print to print the form e ICS 214 Unit Log Select Modify to open ICS Form 214 From here you can make changes directly onto the form Or select Print to print the form e ICS 221 Demobilization Select Modify to open ICS Form 221 From here you can make changes directly onto the form Or select Print to print the form e Add Unit Add a Unit or resource under the supervision of the chosen selection e Add Personnel Add a person under the supervision of the chosen selection e Delete Delete the unit or resource from the organization for the current operational period Note You must reassign any resources under that section that you wish to keep e View Organizational Chart A separate window will open containing the organization supervised by the chosen selection 2011 Coordinated Response Tools LLC Page 30 Part XI Plan Setup amp CNIP Customization Each option under File Setup is preloaded with the resources you added in previous plans Information entered in Setup populates the Auto Fill feature This information is entered into the program only once and is retained in the system for use in future Incident Action Plans In order to use CNIP to its maximum pot
15. Method 1 From the Incident Action Plan Wizard center of screen Type or paste your answer to the question in the yellow box and then click Next or Back as needed Enter information and follow each prompt until completed The TBD button acts like a placeholder to remind you to enter this information later Method 2 Toggle through the Wizard Questions right of screen Find the sub section you wish to address General Information Incident Commander and Staff Agency Representatives Operations Section Planning Section Logistics Section or Finance Section and click the Down arrow to find the questions you need Enter your information into the IAP Wizard center of screen Click the Up arrow to minimize that sub selection of questions Method 3 From the Task Panel left of screen Select the area you wish to complete and answer the questions directly into the box provided Click the boxes to expand the selection to view all the questions Some IAP positions and structure such as Branches Divisions Groups or Units cannot be added using Method 3 Add this information in the IAP Plan Wizard the Resource Management section or directly on the Organizational Charts See the appropriate sections in this manual for more information Answering each of the IAP Wizard questions is the easiest and most efficient way to get started CNIP s IAP Wizard begins with the General Information section and follows through to the end of the Finance Sect
16. ON CANNOT BE UNDONE To delete a position or resource in your organization Click on the Resource Management button on the second level toolbar The left side of your screen is the Organization Structure box Click on the sign s to expand the organization tree Click once on the resource you wish to delete Select the Delete button 2011 Coordinated Response Tools LLC Page 26 e Adialog box will appear asking if you are certain you want to delete the resource If you are sure click the Yes button e You may need to close and reopen the window to see the update 2011 Coordinated Response Tools LLC Page 27 Part X Organizational Charts Most functions required for building an Incident Action Plan can be performed directly in the Organizational Chart A special feature offered by CNIP is the ability to drag and drop resources to different locations For instance someone reporting to the Operations Chief can be moved under the Finance Chief by simply clicking once on the person s name and then while holding down the mouse key move the individual under the new reporting chief s section 10 1 Open an Org Chart Command Structure The full Command Structure is accessed from Organization Chart on the top toolbar or the Org Chart button on the second level toolbar Individual Sections or Units Go to Organization Chart on the top toolbar and select the chart you want Choose from Operations Section Planning Section Lo
17. OORDINATED US oe Coordinated NIMS Incident Planner CNIP User Manual Website www coordinatedresponsetools com Contact info coordinatedresponsetools com Last Updated May 25 2011 2011 Coordinated Response Tools LLC The Coordinated NIMS Incident Planner or CNIP is important new technology that addresses the main obstacle in emergency management planning the development of the Incident Action Plan and its associated ICS forms Created by Coordinated Response Tools LLC CNIP is first software program to allow planners to build IAPs that can be synchronized with multiple first responder organizations including both public and private organizations 2011 Coordinated Response Tools LLC Page 1 Let our advance worrying become advanced thinking and planning Winston Churchill Coordinated NIMS Incident Planner 2011 Coordinated Response Tools LLC All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks While every precaution has been taken in the preparation of this document the publisher and the author ass
18. Several dialog boxes will appear in succession Each will ask questions to set up the record e You are only required to enter the name of the ambulance company The other questions do not need to be answered at this time You can return later to fill in the missing information e The ambulance company s information will appear in the panel on the left side of your screen e Select the Update Database button to save your entry into the database Your information will be added to Auto Fill for future use when you need it e Your entry will also be added to ICS Form 206 for the current plan 11 2 3 Edit an Ambulance Service Record e Goto File Setup Ambulance Services Setup e Find the ambulance service record you wish to edit on the left side of your screen Click once on the record e The information for that record will appear in the Task Panel on the right side of your screen e Make your corrections directly into the Task Panel e Click the Update Database button 11 2 3 Delete an Ambulance Service e Goto File Setup Ambulance Services Setup e Find the hospital service record you wish to delete on the left side of your screen Click once on the record 2011 Coordinated Response Tools LLC Page 33 The information for that record will appear in the Task Panel on the right side of your screen Click the Delete Record button A dialog box will ask if you are sure you want to delete the record Click the Yes button
19. cccccocccnnccnononnnononenenanononnnnnnanons 33 11 2 3 Edit an Ambulance Service Record ooccccccccoccnnncconccnnnnnoncnnnononcnnnnonanons 33 11 2 3 Delete an Ambulance Service ooccccccoonccccnccooncnnnccnononnnononenonanoninnnnananons 33 11 2 4 Import Ambulance Services Data ooooooooocococcccccccnncnononnnonnnonononnnnnnnnnnnons 34 11 3 Personnel Records SetUP ooooooooooooooooooooooncnonnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnnnss 34 11 3 1 Add New Personnel ccccccccccecccecsceceeeceeeceueceueceueeeueeeueeeueeeuaeeueeneees 34 11 3 2 Edit a Personnel Record cccoccccccccccoccnconcncconnnnoncnnconnnnonnnononnnnnnnnnnnnnnnnnos 35 11 3 3 Delete a Personnel RECOM occccoocccncccccoccncccccnnoncnncoccnnononoconnnnnnnnononcnnnnos 35 11 3 4 Import Personnel Records ccccccccccccnnccccccnncncccnnnnnnnncncnnnnnccnnnnnnncnncnaninccnns 35 11 3 5 Build Simulated Resources ccccccoonccncccoocnnnncconcnnnnnnncnnnnonononnnnnoncnnnnananons 36 11 4 Critical Contacts Phone List Setup oooooooooooooooocnccnncnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnos 37 11 41 Adda Name to bist xs ii nisi hha Sin heen teat 37 11 4 2 Edita Name on the LiSt ansionsa iaai a ibe Aiai 37 11 4 3 Delete a Name From LiSt cece ccccecceeseeesseeseueseaeeeueeuaeeeeeeneess 37 11 4 4 Import Phone List Data oooccccccccccnnoccnccccnncnccconnnnnoncnnnnnnnncnnnnnnncnnenannncnnns 38 11 5 Radio Communications Setup oooooooooooooooooonononon
20. cident the Intelligence and Information function may be organized in several ways 1 within the Command Staff as the Intelligence Officer 2 as an Intelligence Unit in Planning Section 3 as an Intelligence Branch or Group in the Operations Section 4 as a separate General Staff Intelligence Section or 5 as an Intelligence Technical Specialist The incident will drive the need for the Intelligence and Information function and where it is located in the ICS organization structure The Intelligence and Information function is described in significant detail by NIMS Distribution The Organization Assignment List is duplicated and attached to the Incident Objectives form ICS 202 and given to all recipients of the Incident Action Plan All completed original forms MUST be given to the Documentation Unit The ICS Form 203 form is automatically completed with the information entered into the ICS Wizard Plan Wizard Organization Chart and Resource Manager It cannot be modified in the ICS Form Selection window ICS Form 204 Assignment List Purpose The Assignment List s informs Division and Group supervisors of incident assignments Once the Unified Command and General Staff agree to the assignments the assignment information is given to the appropriate Divisions and Groups Preparation The Assignment List is normally prepared by the Resources Unit with guidance from the Incident Objectives ICS 202 Operational Planning Worksheet ICS 215
21. d with area resources used in other plans you created or that you added in the Plan Setup section For the remaining entries select the tab you need and hit the Add button Answer the popup questions Or type information directly into the appropriate spaces Input is automatically saved into the program e Common information that identifies the incident and ICS positions are automatically entered from sections previously completed e Cancel out of the screen by hitting the X Box in the upper right corner of the screen Your input will be automatically saved ICS Form 207 Incident Organization Chart Purpose The Incident Organization Chart provides ICS personnel with information on the units that are currently activated and the names of personnel staffing each position unit An 2011 Coordinated Response Tools LLC Page 19 actual organization will be event specific Not all positions need to be filled The size of the organization is dependent on the magnitude of the incident and can be expanded or contracted as necessary Preparation The Resources Unit prepares and maintains this chart under the direction of the Planning Section Chief The ICS Form 203 is used to help complete the Incident Organization Chart Distribution The Incident Organization Chart is posted on the Incident Command Post display and may be posted in other places as needed e g the Joint Information Center All completed original forms MUST be given to th
22. dent personnel to send any message or notifications that require a hard copy delivery and incident personnel to place resource orders Preparation This form is prepared by any incident personnel needing to transmit a hard copy message The recipient should send a timely reply to the originator as necessary Distribution Upon completion the General Message may be hand carried to the addressee or to the incident Communications Center for transmission Originator retains a copy of the form All completed original forms MUST be given to the Documentation Unit 2011 Coordinated Response Tools LLC Page 21 Part VIII IAP Tools 8 1 Print a Form CNIP offers three ways to print a form 1 2 On the top toolbar go to File Print then select the form you want On the top toolbar go to Tools ICS Form Selection then select the form you want On the second level toolbar click the ICS Forms button and select the form you want Hit the Print Selected Form button The form will appear on your screen Select the Print button on the upper left of your screen You have the option of selecting a specific printer and other options under the Preferences button Hit Print 8 2 Find Replace This option allows you to conduct a global replace for any name phone number or other entry in your plan Be sure to use this carefully Use full names phone numbers etc Go to Tools Find and Replace Enter text to find Typ
23. dows 7 IronKey Unlocker for Linux 2 6 x86 e IronKey Unlocker for Mac 10 4 Intel NOTE IronKey supports functionality on many Virtual Machine platforms Certain configurations might be necessary for USB support within Virtual Machines O 2011 Coordinated Response Tools LLC Page 7 2 5 2 4 2 Starting the lronKey The lronKey Unlocker allows you to securely access your files on multiple operating systems It prompts you for your password a secure system validates your password and then mounts your secure volume where all of your files are stored on the lronKey Here is how to unlock and use your IronKey flashdrive e Plug your IronKey flashdrive into a USB port on your computer The Unlock Your IronKey window will appear Type in your password e Ifthe Unlock Your IronKey window does not appear start it manually by double clicking the IronKey Unlocker drive in My Computer Double click the IronKey exe file e Enter your password correctly which is verified in hardware to mount your secure volume with all your secure applications and files e Entering the wrong password too many times will permanently erase all of your data After every three attempts you must unplug and reinsert the lronKey e Select the corresponding checkboxes before unlocking your lronKey to view your secure files and launch the lronKey Control Panel CNIP Network CNIP Network lets you to share your IAP with anyone connected to your networ
24. e Documentation Unit Special Note Depending on the incident the Intelligence and Information function may be organized in several ways 1 within the Command Staff as the Intelligence Officer 2 as an Intelligence Unit in the Planning Section 3 as an Intelligence Branch or Group in the Operations Section 4 as a separate General Staff Intelligence Section and 5 as an Intelligence Technical Specialist The incident will drive the need for the Intelligence and Information function and where it is located in the ICS organization structure The Intelligence and Information function is described in significant detail by NIMS The ICS Form 207 form is automatically completed from information gathered in the ICS Wizard Plan Wizard Organization Chart and Resource Manager It cannot be modified when opened in the ICS Form Selection window 7 8 1 Print Form ICS 207 To print an organization chart as ICS Form 207 e Goto Tools ICS Forms Selection on the top toolbar or hit the ICS Form button on the second level toolbar Next select Form 207 and choose the Modify Selected Form button e Click on the symbol s to expand the boxes to show the extent of the organization you wish to print Hit the Zoom In or Zoom Out buttons to adjust the chart to the desired look e Select Apply Changes Either hit the X Box to exit the screen or go directly to the next step e Go back to ICS Form Selection Select the position you want Click the Print
25. e in the data you wish to change Replace with Type in the data you wish to replace it with Hit Process Your change has been made throughout your IAP 8 3 Personnel List The Personnel List references all the personnel assigned to each section of your plan Go to Tools Personnel List Click on an agency name at the top to see the full list of assigned names It may be necessary to drag the box vertically to expand it to a full screen width and height To do this put the cursor on the corner of the form and drag it to a larger format 2011 Coordinated Response Tools LLC Page 22 8 4 Incident Phone List All your ICS personnel contact name and phone numbers can be accessed here The phone list is automatically updated when you enter personnel to the Incident Action Plan e To access this list go to Tools Incident Phone List e To print select from Print Sorted by Name Print Sorted by Agency or Print Sorted by Assignment 8 5 Maps and Drawings To import drawings that illustrate key locations in your plan e Goto Tools Map Drawing on the top toolbar or select the Map Drawing button on the second level toolbar e Click the Add button and locate the image you want from your files e Click the Edit Text button to edit text or make changes as needed e Click the Edit Image button to add lines and other shapes Select Format to fit elements into the graphic as desired e Hit Save 8 6 Weather Information This
26. e in the organization name and click OK e Several more dialog boxes will appear in succession Each will ask questions to set up the record e You are only required to enter the organization name The other questions do not need to be answered at this time You can return later to fill in the missing information e The information you entered will appear in the panel on the left side of your screen e Click the Update Database button 11 4 2 Edit a Name on the List e Goto File Setup Critical Contacts Phone List Setup Find the name you wish to edit on the left side of your screen Click once on the name e The information for that name will appear in the Task Panel on the right side of your screen Make your corrections directly into the Task Panel e Click the Update Database button 11 4 3 Delete a Name From List e Goto File Setup Critical Contacts Phone List Setup e Find the name s you wish to delete on the left side of your screen Check the box to the right of the name s e Click the Delete button e Adialog box will ask if you are sure you want to delete the record Click the Yes button 2011 Coordinated Response Tools LLC Page 37 Click the Update Database button 11 4 4 Import Phone List Data Information needed for your Critical Contacts Phone List can be imported in bulk through the use of Excel spreadsheets The spreadsheets must be formatted in a set pattern it order for CNIP to import the
27. ential preload the program with generic information that will be used in most the Incident Action Plans you develop This chapter addresses the steps to do this 11 1 Hospitals Setup 11 1 1 Add a New Hospital Record Go to File Setup Hospitals Setup Click the Add New Record button A dialogue box will appear Type in the name of the hospital and click OK Several more dialog boxes will appear in succession Each will ask questions to set up the record You are only required to enter the name of the hospital The other questions do not need to be answered at this time You can return later to fill in the missing information The hospital s information you entered will appear in the panel on the left side of your screen Select the Update Database button to save your entry into the database Your information will be added to Auto Fill for future use when you need it Your entry will also be added to ICS Form 206 for the current plan 11 1 2 Edit a Hospital Record Go to File Setup Hospitals Setup Find the hospital record you wish to edit on the left side of your screen Click once on the record The information for that record will appear in the Task Panel on the right side of your screen Make your corrections directly into the Task Panel 2011 Coordinated Response Tools LLC Page 31 Click the Update Database button 11 1 3 Delete a Hospital Record Go to File Setup Hospitals Setup Find the hospita
28. gistics Section Finance Section Branches Divisions Groups or Units The name of the opened chart appears on the tab Hit the or boxes to expand or contract the chart From here you can create a Division or Group or add a Deputy 10 2 Printan Org Chart Print out the org chart for your entire organization Or print out org charts for individual Sections Branches Units Divisions or Groups as standalone documents To print the full Command Structure go to Organization Charts on the top toolbar or hit the Org Chart button on the second level toolbar To print a chart for an individual section go to Organization Chart on the top toolbar and select the chart you want The name of the chart appears on the tab Choose from Operations Section Planning Section Logistics Section Finance Section Branches Divisions Groups or Units Click on the symbol s to expand the boxes to show the extent of the organization you wish to print Select the Zoom In or Zoom Out buttons to adjust the chart to the desired look you wanton the printed page Hit the Print button A screen will appear allowing you to change the margins and the printer setup Select Print to print the chart O 2011 Coordinated Response Tools LLC Page 28 10 3 Reassign Units In the Command Structure screen locate the unit or person you wish to reassign Find the location of the new reporting assignment for that unit or resource Hit the or options t
29. ion You have the option to skip to any question or section you choose When certain information is not yet available as often occurs when planning a special event select the TBA button To Be Determined to mark the section for future input TBA is a placeholder that should be addressed as soon as the information is available After clicking the TBA button CNIP takes you to the next screen Note Hitting the Next button without entering any information omits that section from the IAP you are creating Selecting the TBA button ensures that the section will be included in your IAP The Auto Fill option shows available data that has been previously entered Click on the 2011 Coordinated Response Tools LLC Page 12 resource you need and the relevant data will be entered into the IAP you are creating e When you complete a section the IAP Wizard automatically takes you to the next section listed General Information Incident Commander and Staff Agency Representatives Operations Section Planning Section Logistics Section and Finance Section e Upon reaching the last position in the Finance Section a dialog box will appear stating You have reached the end of the interview This is to inform you that the IAP Plan Wizard has been completed e Cancel out of the screen by hitting the X Box in the upper right of the screen e The majority of your ICS forms and organization charts are now complete 5 3 ICS Wizard Components 5 3 1 The Wi
30. k This allows all your planners to work simultaneously on the same plan With CNIP Network all newly entered data is automatically uploaded and immediately available A single disc will install CNIP Network on PC based computers with the Windows Operating System One computer will be designated as the Host and all others will access CNIP using the software s notification system Each computer must be connected to a Local Area Network and will need both read and write access to a shared folder or drive Users can update their screens to reflect any changes made Your server will provide connectivity and remote site approval storage and backup The utilities needed to manage CNIP Network Network Utilities Setup e Shared Data Source Setup Shared Data Sources Remove Shared Data Source e Start Network Server e Start Network Client 2011 Coordinated Response Tools LLC Page 8 Part Ill Getting Started 3 1 3 2 Install CNIP Installing the CNIP program takes only a few clicks Go to the Coordinated Response Tools website www coordinatedresponsetools com and click on the CNIP Download button You will be prompted to complete a registration form with your name rank agency email address and phone number Next click the Submit button You will then be asked to decide the location on your computer where you wish to download the CNIP software program We suggest you select the default location My Computer Local Disk C
31. l record you wish to delete on the left side of your screen Click once on the record The information for that record will appear in the Task Panel on the right side of your screen Click the Delete Record button A dialog box will ask if you are sure you want to delete the record Click the Yes button Click the Update Database button 11 1 4 Import Hospital Data Hospital data can be imported in bulk through the use of Excel spreadsheets The spreadsheets must be formatted in a set pattern it order for CNIP to import the data To import multiple hospital records complete the following steps Excel Spreadsheet Setup Set up your spreadsheet with the following headers across the top of the page Row 1 Column A Name Column B Address City State Column C Phone Column D Helipad Column E Burn Unit Format your data to fit these five columns Import Spreadsheet Go to File Setup Hospitals Setup Click the Import Hospital Data button The Open File dialog box will appear Navigate to the Excel spreadsheet containing the information you wish to import Click the Open button O 2011 Coordinated Response Tools LLC Page 32 e Click the Update Database button 11 2 Ambulance Services Setup 11 2 1 Add a New Ambulance Service e Goto File Setup Ambulance Services Setup e Click the Add New Record button e Adialogue box will appear Type in the name of the ambulance company and click OK e
32. mn D Agency Column E Assignment Column F ID Number Column G Badge Star Column H Phone Number Column Cell Phone Number Format your data to fit these nine columns Import Spreadsheet Go to File Setup Personnel Records Click the Import Update Roster button The Open File dialog box will appear Navigate to the Excel spreadsheet containing the information you wish to import Click the Open button 11 3 5 Build Simulated Resources The Build Simulated Resources feature allows you to build a roster of personnel that can be used for training exercises To create simulated resources complete the following steps Go to File Setup Personnel Records Click the Build Simulation Resources button A dialog box will appear Type in the name of the agency and click OK Several more dialog boxes will appear in succession Each will ask questions to set up the simulation These include job title or rank regular hourly pay rate and badge number A list of simulated resources has been created and placed on your roster 2011 Coordinated Response Tools LLC Page 36 11 4 Critical Contacts Phone List Setup The Critical Contacts Phone List is a roster of personnel designated to be called during an incident This list is preloaded into CNIP and used as necessary 11 4 1 Add a Name to List e Goto File Setup Critical Contacts Phone List Setup e Click the Add button e Adialogue box will appear Typ
33. nnnnnnnnnnnnnninininins 24 9 3 Adda Brane sed italia sta dle dret 25 OFA Add Personnel a o O e e Ea Rg eg 25 9 5 Move a Unit Or ReSQurcCe oocccccccnccccncccccnncconnconnnnnonnnnonnnnononononnnnnnnnnnonnncnnnnnnnonnnns 26 9 6 Delete a Position Or ReSQUFCEO ccococccccccnccccnnccoonnccoonnconnnnonononnnnnnononononnncnnnnnnnnnnnns 26 Part X Organizational Chats cart a A AA A a aa 28 O E A A holes elidel ersten eu O i 28 10 2 Printan Org Chan ill todas 28 10 37 REASSION Unica ng omeaghaacttdlecvod raa oe a AA aeranta iie 29 10 4 Create a Division or Group oooooooooooooooonnnnncnnnnnnnononnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnnos 29 10 5 Cr ate a Branch cado A ot A E AE 29 10 6 Organization Chart MENUS essential detecta 30 Part XI Plan Setup 8 CNIP Customization ccccceccceecceeceeeeeeeeeeceeeaeeeaeesaeeseneseaeeeteseeeeaeesas 31 11 1 Hospitals Setup ici da ado do Gh Gives ast donald di das dise 31 11 1 1 Add a New Hospital Record cccccooooooocccccccncccnnnnnncncnnnnnnnoconnnnancnnncnnnncinns 31 11 1 2 Edita Hospital Record voir aa its 31 11 1 3 Delete a Hospital Record ooccooccccccnoccccccccnncncccnnnnnncncnncnnnnnnnnnnnnncnnenannncnnns 32 11 1 4 Import Hospital Data oooocccccccccccnncccoccccncnncccononnnancnnnnnnnonononnnncnncnnnnncnnns 32 11 2 Ambulance Services SetUP ooooooooooooooonooononononononononcnnnnononononnnnnnnnnnnnnnnnnnnnnnnnnnnnnss 33 11 2 1 Add a New Ambulance Service cccccooncc
34. nt Briefing form provides the Unified Command and the Incident Commander and General Staffs assuming command of the incident with basic information regarding the response situation and the resources allocated to the incident It is also a permanent record of the initial incident response Preparation This briefing form is prepared under the direction of the initial Incident Commander for presentation to the Unified Command This form can be used for managing the response during the initial period until the beginning of the first operational period for which an Incident Action Plan IAP is prepared Distribution After the initial briefing of the Unified Command and General Staff members the Incident Briefing form is duplicated and distributed to the Command Staff Section Chiefs Branch Directors Division Group Supervisors and appropriate Planning and Logistics Section Unit Leaders The sketch map and summary of current action portions of the briefing form are given to the Situation Unit while the Current Organization and Resources Summary portion are given to the Resources Unit All completed original forms MUST be given to the Documentation Unit The ICS 201 Incident Briefing form is automatically completed with the information entered into the ICS Wizard and Plan Wizard It cannot be modified in the ICS Form Selection window ICS Form 202 Incident Objectives Purpose The Incident Objectives form describes the basic incident strategy contr
35. o expand or contract the chart so that you see both your start and end point Click once on the unit or person you wish to reassign Then while holding the mouse button drag and drop the unit or resource to the new supervisor 10 4 Create a Division or Group 10 5 To create a new Division or Group from the org chart screen Click the sign to expand the chart to find the section you wish to address Click once on the section where the new Division or Group will report Select the Create Division Group button A dialog box will appear asking for the name of the new Division or Group A dialog box will appear asking if this is a Division If you select Yes a Division will be created If you select No a Group will be created A dialog box will appear asking you to Select Reporting Branch for the new Division or Group You will be given the option to select the Incident Commander or any of the other established sections A dialog box will appear asking if you wish to use the Auto Fill feature If you select Yes a box appears with all the available personnel that you have entered previously Double click the name you wish to use as the new Division or Group s leader If you select No a series of boxes will appear asking you to enter the Division or Group leader s name agency and contact number Fill in each box and hit OK Note It is not necessary to fill in the telephone number at this time Hit Cancel and add this informati
36. ol objectives command emphasis priorities and safety considerations for use during the next operational period Preparation The Incident Objectives form is completed by the Planning Section following 2011 Coordinated Response Tools LLC Page 16 7 4 7 5 each Command and General Staff meeting conducted to prepare the Incident Action Plan Distribution The Incident Objectives form will be reproduced with the IAP and given to all supervisory personnel at the Section Branch Division Group and Unit levels All completed original forms MUST be given to the Documentation Unit The ICS Form 202 form is automatically completed with the information entered into the ICS Wizard and Plan Wizard It cannot be modified in the ICS Form Selection window ICS Form 203 Organization Assignment List Purpose The Organization Assignment List provides ICS personnel with information on the units that are currently activated and the names of the personnel staffing each position unit It is used to complete the Incident Organization Chart ICS Form 207 which is posted on the Incident Command Post display An actual organization will be event specific Not all positions need to be filled The size of the organization is dependent on the magnitude of the incident and can be expanded or contracted as necessary Preparation The Resources Unit prepares and maintains this list under the direction of the Planning Section Chief Note Depending on the in
37. ollowing steps e Goto File Create Organization Template Your Incident Command structure will appear e Click the option to expand the organizational chart to expose all the standard positions e Right click on the positions you wish to include in the template e Add any additional Branches Divisions Groups or Units e Click the Apply button Enter a name for your new template e The template will appear as an icon in the New Incident Action Plan window O 2011 Coordinated Response Tools LLC Page 40
38. on later The new Division or Group has been added and will appear underneath the appropriate branch on the organization tree Create a Branch To create a new Branch from the org chart screen 2011 Coordinated Response Tools LLC Page 29 e Click the sign to expand the chart to find the section you wish to address Click once on the section where the new Branch will report e Select the Create Branch button e A dialog box will appear asking if you wish to use the Auto Fill feature If you select Yes a box appears with all available resources Double click the name you wish to use as the new Branch s director If you select No a series of boxes will appear asking you to enter the name of the Branch and the Branch Director s name agency and contact number Fill in each box and hit OK Note It is not necessary to fill in the telephone number at this time Hit Cancel and add this information later The new Branch has been added and will appear underneath the appropriate section Hit the option to expand the org chart to see the new branch 10 6 Organization Chart Menus Right click any box on the organization chart to display a menu that gives you direct control of information for that resource or section e Change Name Change the name of the person currently assigned to that function The name change will be reflected wherever this position appears in the IAP for the current operational period e ICS 204 Division
39. oncnnnnonnnnnononnnnnnnnnnnnnnnnnnnnnnnnnnnos 38 11 5 1 Add a Radio Communications Record cccccooccccncconcnnnccnoncnonononcnnnnananons 38 11 5 2 Edit a Communications Record ooccccccocccccnccoccnnncconnnnnnnnononononononnnnnnanons 39 11 5 3 Delete a Radio Communications Record ooccccnccoccncncconncnnnnnnoronononanons 39 O 2011 Coordinated Response Tools LLC 11 5 4 Import Radio Communications Records cooccccccccccccccccccccncnnnnnnnnnnnnos 39 11 6 Create Organizational Templates oocoonnnnnnccccnnnnnnccononccnnnnnnnnnnannnnnnnnnnnnnannnns 40 2011 Coordinated Response Tools LLC Page 5 Part I Overview CNIP is a high level IAP development tool that standardizes and coordinates the crucial and necessary information needed in an actual emergency or pre planned event CNIP removes the bottleneck that comes with filling out the numerous and repetitious ICS forms with an easy to use Wizard that walks planners through the completion process Information is entered only once and the Wizard fills in all the ICS forms for you CNIP also creates and builds organizational charts phone lists task scheduling and on scene rosters Completed plans can be changed or updated at any time and anywhere in the program 2011 Coordinated Response Tools LLC Page 6 Part Il CNIP Versions 2 1 2 2 2 3 2 4 Field Incident Command The Field Incident Command version of the Coordinated NIMS Incident Planner is
40. onvert Data File Large files sent by email are automatically compressed to make it easier to send The Convert Data File option uncompresses the file which has an EAP extension CNIP will import all new data CNIP will then walk you through the fields with new data that conflict with the established data You can then choose which data you wish to use in your IAP CNIP will not allow your IAP to be overwritten with the new data Save the changes 6 2 Send an IAP by Email On the top toolbar select File Send Data File Select the IAP you want to send by either double clicking on the file name or click once on the file name and hit Open Or if the IAP you wish to send is currently on your screen the file name will appear in the File Name box Next click Open Fill out the required fields From Name and Email Address To Name and Email Address 2011 Coordinated Response Tools LLC Page 14 6 3 Fill out the Subject line and Message box as desired Hit Send The email with the IAP attachment will take several minutes to arrive at its destination To send the same IAP to another recipient Use the steps above or go directly to your email program select Attachment locate the file on your computer and send a message with the attachment Send Individual Forms by Email Select File Print then choose the form you wish to email by checking the box to the left of the form name You can select as many forms as you wish They
41. option takes you to the MSN weather page on the Internet e Goto Tools Weather Forecast on the top toolbar e Select the Change link and type in a city or zip code into the empty field Hit Enter on your keyboard The weather forecast for your selected city will appear e Hit the X in the upper right corner to close the screen 2011 Coordinated Response Tools LLC Page 23 Part IX IAP Management The following IAP management functions can be executed from the Resource Management section of CNIP Each can also be accomplished in the Org Chart see the Organizational Charts section of this manual and by the ICS Wizard 9 1 Add a Unit To add a Unit in the Org Chart window follow the instructions listed under the Organizational Charts section in this manual Add a Task Force Strike Team Mobile Field Force or Single Resource to your organization Click on the Resource Management button on the second level toolbar The left side of your screen is the Organization Structure box Click on the sign s to expand the organization tree Click once on the point in the organization where the new unit will report Select the Add Unit button A dialog box will appear asking for the name and designation of the unit to be added Enter the name and hit OK A popup box will ask if you want to use the Auto Fill feature Select Yes if the information you need is already in your database from another IAP Double click on the selection you
42. or Group A dialog box will appear asking you to select the Reporting Branch of the new Division or Group A popup box will ask if you want to use the Auto Fill feature Select Yes if the information you need is already in your database from another IAP Double click on the selection you want to add If you don t want to use Auto Fill select the No button Several more dialog boxes will appear in succession Each will ask questions to set up the new resource You are only required to enter the name of the new Division or Group You can return later to fill in the missing information The new division or group has been added and will appear beneath the appropriate branch on organization tree Add a Branch To add a Branch from the Resource Manager window follow the instructions listed above under Add a Unit To add a Branch from the ICS Wizard window follow the instructions listed above under Add a Division or Group To add a Branch from the Org Chart follow the instructions listed under the Organizational Charts section in this manual Add Personnel To add personnel to a unit in your organization Click on the Resource Management button on the second level toolbar The left side of your screen is the Organization Structure box Click on the sign s to 2011 Coordinated Response Tools LLC Page 25 9 5 9 6 expand the organization tree Click once on the point in the organization where the new person will report
43. red at a later time e The person s information will appear in the panel on the left side of your screen 11 3 2 Edita Personnel Record e Go to File Setup Personnel Records e Find the personnel record you wish to edit on the left side of your screen Click once on the record e The information for that record will appear in the Task Panel on the right side of your screen Make your corrections directly into the Task Panel e Click the Update Database button 11 3 3 Delete a Personnel Record e Go to File Setup Personnel Records e Find the personnel record you wish to delete on the left side of your screen e The information for that record will appear in the Task Panel on the right side of your screen e Check the box to the right of the record Click the Delete Selected Name s button e Adialog box will ask if you are sure you want to delete the record Click the Yes button e Click the Update Database button 11 3 4 Import Personnel Records Personnel records can be imported in bulk through the use of Excel spreadsheets The spreadsheets must be formatted in a set pattern it order for CNIP to import the data To import multiple personnel records complete the following steps 2011 Coordinated Response Tools LLC Page 35 Excel Spreadsheet Setup Set up your spreadsheet with the following headers across the top of the page Row 1 Column A First Name Column B Last Name Column C Title Rank Colu
44. s of organizing and inputting your data The tabs at the top of the screen allow you to keep track of your position Toggle between the opened windows by clicking on the tabs However modifications in one area will not reflect your change until you refresh the form To refresh a form first save your work by clicking on the Save icon on the toolbar Then close the form it by clicking on the X at the upper right side of the opened form 5 1 Pre Plan an Event ICS Form 201 To pre plan or respond to an event From the top level toolbar select the Plan Wizard button on the second level toolbar The Plan Event Wizard will appear The yellow box contains a question that is to be answered in the clear blank box below it Either type the answer or cut and paste text from another document Input is automatically saved into the program Select the Next button to move to another question You will be prompted through a total of seven questions to complete the IAP Plan Wizard The IAP Plan Wizard questions are also listed on the right side of your screen Find the question you wish to address and click on it to be taken directly to that screen You can Save and Close your file and return later to finish the IAP Plan Wizard Move through the IAP Plan Wizard functions by clicking the Next or Back button at any time When you click Next on the IAP Plan Wizard s last question a dialog box will appear stating You have reached the end of the interview
45. ume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source codes that may accompany it In no event shall the publisher and the author be liable for any loss of profit or for any other commercial damage caused or alleged to have been caused directly or indirectly by this document 2011 Coordinated Response Tools LLC Page 2 Table of Contents Ratt OVEN W Section Crete A si as e Oe e hoy Meaty 6 Partlls CNIP VGrSIONS dia a 7 2 1 Field Incident Command ccccccncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninininininnn 7 2 2 Emergency Operations Center eecsscccccceeeeeeesencceeeeeeeeseseseeenaeeeeeeessnessaaaeeees 7 2 3 CNIP ONIN coccion 7 2 4 lronKey Flashdrive ocooooion incida e rire ys 7 2 4 1 Operating Systems COMPpaliDility cceesce vesasoteapbusdehesdundedeoaevates faiedebteeizenes 7 2 4 2 Starting the lronKey cakes esas a cde eee 8 25 CNIP NetWork iS 8 Part ill Getting Marvin isise eiia etk annissa saaa aiaei oe epee 9 3 15 Install CNIP a a io keno nadie Wi alee ee ak 9 32 Activate NIP eat ao lado adela dei 9 Part IV Create an Incident Action Plan cccccccccececcceseeeeseeeeeceeeeeeeseeeeeecaeeseneseeseeesseeenseeneeas 10 Al QUICK Sd dond 10 4 2 Save Your WorKk oooocccccncccnononinnnononononnnonnnnnnnnnnonnnnnnnonnnnnnnnnnnnnnnnnnneneneneneneniness 10 Part V The
46. want to add If you don t want to use Auto Fill select the No button Several more dialog boxes will appear in succession Each will ask questions to set up the new resource You are only required to enter the name of the new unit You can return later to fill in the missing information The new unit has been added and will appear beneath the appropriate section on the organization tree 9 2 Adda Division or Group To add a Unit in the Org Chart window follow the instructions listed under the Organizational Charts section in this manual To add a Division or Group from the Resource Manager window follow the instructions listed above under Add a Unit To add a Division or Group using the ICS Wizard 2011 Coordinated Response Tools LLC Page 24 9 3 9 4 Click on the ICS Wizard button on the second level toolbar Select the Operations Section from the Wizard Questions area on the right side of your screen Click the down arrow to expand the list Click once on the question Do you want to create a Division or Group Click Yes Or select the Operations Section from the Task Panel on the left side of your screen Click the option to expand the list Click once on the section where you want to add a Division or Group A dialog box will appear asking if this is a Division If you select Yes a division will be created If you select No a group will be created A dialog box will appear asking for the name of the Division
47. will all be merged into one PDF file Select Email Selected Forms as PDF The Save As window allows you to select the location on your computer where you wish to place the file Type in the name your wish to use i e Event X Form 201 The extension is automatically added for you Hit Save Enter your recipient information into the CNIP Email window Fill out the required fields From Name and Email Address To Name and Email Address Fill out the Subject line and Message box as desired Hit Send The email with the form attached as a PDF will take several minutes to arrive at its destination To send the same from to another recipient Use the steps above or go directly to your email program select Attachment locate the file on your computer and send a message with the attachment 2011 Coordinated Response Tools LLC Page 15 Part VII ICS Forms 7 1 7 2 7 3 Modify or Print an ICS Form All ICS forms can be accessed from the Tools ICS Form Selection on top level toolbar or the ICS Forms button on the second level toolbar e Highlight the form you want to view and hit either Modify Selected Form or Print Selected Form e To add or change data in a form highlight the form you want select Modify Selected Form and make changes accordingly e When necessary select the necessary resource from the Task Panel on the right before choosing Modify Selected Form ICS Form 201 Incident Briefing Purpose The Incide
48. zard Panel The Wizard Questions Panel contains all of the questions asked by the Wizard You can jump to any question in the Wizard by clicking on the questions 5 3 2 Incident Action Plan Wizard Panel Answer the questions asked by the Wizard and hit the Next button to be taken to the next question Select the TBD To Be Determined button to save the question for later or the Auto Fill button to select resource information entered previously 5 3 3 ICS Wizard Task Panel Hit the box to find the area where you wish to add new information 2011 Coordinated Response Tools LLC Page 13 Part VI CNIP Email Functions 6 1 Receive an IAP by Email Receiving a new IAP Open the email message containing the IAP Double click or right click on the IAP file name and choose File Save As Select the location on your system where you want to place the file Open the CNIP program Go to File Import Data File Select the name of your IAP which will have a CEAP extension Go to File Convert Data File Large files sent by email are automatically compressed to make it easier to send The Convert Data File option uncompresses the file which has an EAP extension Receiving a returned IAP with new data Open the CNIP program Open the email message containing the IAP Double click or right click on the IAP file name which will have a CEAP extension Go to File Import Data File Select the name of your IAP Go to File C
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