Total Folder Monitor
Contents
1. the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Execute application Specify the path to application s exe file and optional command line parameters You can also use the macros provided on the screen Check result Reserved for future use You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Account Choose the Use common settings option to specify global e mail settings e g SMTP server and port username password etc or choose the Use custom settings option to specify the local ones i e only for the sendmail task Send mail Specify the e mail address of the recipient e mail subject attached files and message text You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc You can also use the Total Folder Monitor s predefined variables zip Zipping and unzipping files lt custom gt Run if e Run alw2. Total Folder Monitor User Manual CA k Total Folder Monitor 2012 CoolUtils by Softplicity Table of Contents 1 Introduction 1 Activation lt lt lt lt lt lt lt crrre0e0 eee nana OA REK K KA AKE KA 2 Contacts amp Support sisi Il Creating a New Project and a New Task HI Assigning an Event to a Task 1 Configuration Wizard 2 List of Variables cscciicccctedecccesedeecdevveneccevedueccetedzecceneiee IV Testing Your Project V Running Your Project VI Operations Log 19 20 2012 CoolUtils by Softplicity 1 Introduction Total Folder Monitor is a convenient tool that automates routine file operations This software monitors your folder and executes a predefined action when any new files are added The actions Total Folder Monitor can perform include e Creating a list of files e File operations copy move or delete e Application running DOC XLS converter PDF printer etc e Sending an e mail with user defined text e Termination of tasks or projects e Zipping unzipping of files e Custom actions For example you can configure Total Folder Monitor to automatically convert any new file in the folder that exceeds 1 MB in size or to start a conversion if 3 or more new files have been added to the folder General steps for working with Total Folder Monitor are as follows 1 Create a new project and a new ta
3. Displays the day as a number without a leading zero 1 31 dd Displays the day as a number with a leading zero 01 31 ddd Displays the day as an abbreviation Sun Sat using the strings given by the ShortDayNames global variable dddd Displays the day as a full name Sunday Saturday using the strings given by the LongDayNames global variable ddddd Displays the date using the format given by the ShortDateFormat global variable dddddd Displays the date using the format given by the LongDateFormat global variable e Displays the year in the current period era as a number without a leading zero Japanese Korean and Taiwanese locales only ee Displays the year in the current period era as a number with a leading zero Japanese Korean and Taiwanese locales only g Displays the period era as an abbreviation Japanese and Taiwanese locales only gg Displays the period era as a full name Japanese and Taiwanese locales only m Displays the month as a number without a leading zero 1 12 If the m specifier immediately follows an h or hh specifier the minute rather than the month is displayed mm Displays the month as a number with a leading zero 01 12 If the mm specifier immediately follows an h or hh specifier the minute rather than the month is displayed mmm Displays the month as an abbreviation Jan Dec using the strings given by the ShortMonthNames global variable mmmm Displays the month as a
4. bottom left and right margins of the page You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose the output file format The following formats are supported HTML Text PDF DOC RTF and TIFF Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks Template Here you can compose the template for the output file s name using the following predefined variables name name of the source file subject subject of the source e mail message sender sender of the source e mail message recipient recipient of the source e mail message 2012 CoolUtils by Softplicity Actions 2012 CoolUtils by Softplicity Steps 8 Options date lt format gt date of sending Note If the lt format gt field is not specified the default data format of your OS will be used You can specify the following formats c Displays the date using the format given by the ShortDateFormat global variable followed by the time using the format given by the LongTimeFormat global variable The time is not displayed if the date time value indicates midnight precisely d
5. for PDF documents etc Operation to perform Choose the file operation to perform Copy Move or Delete Actions mkdir Creating a new folder ping Checking whether a host is available print Printing a file Steps amp Options Copy This section is available only if the Copy option has been selected in the Operation to perform section Specify the source and destination folders either manually or by using macros for list of supported macros click the Macro link Move This section is available only if the Move option has been selected in the Operation to perform section Specify the source and destination folders either manually or by using macros for list of supported macros click the Macro link Delete This section is available only if the Delete option has been selected in the Operation to perform section Specify the list of files to be deleted You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Make folder Specify the path where to create a new folder You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if
6. you can also choose to save each page into a separate file Extract pages Choose what pages will be extracted all only even only odd etc Combine Here you can export split pages into another document File name template Here you can configure a template for the output file s name and also set up the numeration PDF options In this section you can enable compatibility with certain version of Acrobat Reader as well as configure compression level You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose the output file format PDF or TIFF Destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks 2012 CoolUtils by Softplicity Actions delay Delay before performing an operation filelist Saving list of files stored in a folder into a single file fileop File operation 2012 CoolUtils by Softplicity Steps 8 Options Workspace Specify the top bottom right and left margins of the area for analysis Options Here you can enable the automatic crop of the pages and select an action for blank pages remove them or save to PDF TIFF Template This
7. the output file Image DPI Customize the quality of the output PDF file by setting up the DPI dots per inch File name template Here you can configure a template for the output file s name and also set up the numeration You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Printer Here you can choose the printing device Orientation Specify either portrait or landscape orientation for the document Actions PDFSplitter Splitting of PDF files TiffP DF Cleaner Removing extracting cropping pages from PDF to TIFF and vice versa Steps amp Options Tray Choose how the paper will be provided Scaling Set the paper size or fit content to page Quality Select the quality of printing High Medium Low or Draft You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks Here
8. WMV FLV iPod iPhone MP3 as well as many other devices like Xbox and Zune Video In this section you can set the rotation and guality of the output video and optionally resize frames to reduce the size of the video file 2012 CoolUtils by Softplicity Actions PDF Convert Conversion of PDF files into text or image formats PDFPrinter Printing of PDF files 2012 CoolUtils by Softplicity Steps amp Options Advanced Here you can enable multiple CPUs for video conversion task as well as configure streaming frame rate bit rate and deinterlacing Audio In the Audio section you can choose the codec AC3 MP3 AAC WMA or PCM and adjust the sound volume or sample rate You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose the output file format The following formats are supported TXT DOC RTF XLS HTML CSV BMP JPG TIFF GIF PNG WMF EMF PS and EPS Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks Here you can also choose to save each page into a separate file Page break Specify the character that will delimit pages in
9. all records from the log 2012 CoolUtils by Softplicity
10. ays the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Operation to perform Choose whether you want to pack or unpack files Pack This section is available only if the Pack option has been selected in the Operation to perform section Specify the name of the new zip archive and the files to be packed Unpack This section is available only if the Unpack option has been selected in the Operation to perform section Specify the path to the zip archive and the folder where to unpack You can also use the Total Folder Monitor s predefined variables Send us an e mail with your feedback and suggestions 2012 CoolUtils by Softplicity 17 3 2 List of Variables You can use the following predefined variables when setting up the tasks e filename absolute path to a file e g C Test Foldentest_file txt e filename filename full name of a file without its path e g test file txt e filename name name of a file without its extension e g test file e filename ext an extension of a file e g txt e filelist a list of new files in the folder e yy current year e mm current month e dd current day e hh hours e nn minutes e ss seconds e ping host an URL to be pinged for ping opera
11. ct click the m button on the panel or choose Debug gt Stop project from the menu Note On 32 bit systems you can also run the project as a service by choosing Service gt Set current project for service from the menu In this mode no diagnostic messages are displayed however the benefit is that the project will be running even when you re not logged in Windows This feature is not supported for 64 bit systems 2012 CoolUtils by Softplicity 6 Operations Log To open an operations log click the a Show log button on the panel or choose Debug gt Show CD log from the menu or if there is any project running right click the a icon on the Windows Taskbar and choose Show log from the shortcut menu The following dialog will appear 051112 12 29 59 051112 12 29 59 051112 12 29 59 051112 12 29 59 051112 12 30 23 051112 12 30 23 051112 12 30 23 051112 12 30 23 Here you can review the operations performed by Total Folder Monitor and corresponding statistics Successful operations are colored in black while errors are displayed in red The following options are available for you e File menu allows you to save the current log into separate TXT file Save as or close the log window Exit alternatively you can press Alt X e Refresh interval list box defines the update period for statistics in seconds e Visible rows list box sets the number of lines in the table displayed below e Clear log button removes
12. delay filelist create files list lH fileop file operation SB mkdir make folder ping check availability of the host print print document processfile Process file D Cancel From here you can choose any of 20 predefined actions including conversion tasks printing file operations and more See the table below for details of audio files AudioConvert Conversion Run if e Run always the task will be performed in any conditions e Run if the task will be performed if user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose the output file format The following formats are supported WAV MP3 WMA OGG MPC FLAC APE AAC and MP4 Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks Enable the Keep folder structure checkbox if you want to have the same folder structure in the output directory as in the input directory or disable it if you want to save all output files in the output directory without sub folders The Add to iTunes library checkbox is available only if you have the Apple iTunes installed on your PC Sound font Choose the sound font file sf2 as per the instructions on the screen 2012 CoolUtils by Softplicity Actions DocConvert Conversion of DOC RTF files ExcelConvert Conversion o
13. f MS Excel files 2012 CoolUtils by Softplicity Steps amp Options Bits If you ve chosen a wav file in the Format section above you can select the number of bits for amplitude encoding either 8 bit or 16 bit Sample rate Choose the sample rate of the output audio file The following values are supported in Hz 8000 11025 16000 22050 32000 44100 and 48000 Channels Choose whether the output file will be in mono or stereo mode You can also make the two mono files from a single stereo file by selecting the corresponding checkbox You can also use Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose output file format The following formats are supported RTF DOC XLS JPG TIFF HTML PDF XML TXT and Unicode TXT Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks You can also use Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc F
14. full name January December using the strings given by the LongMonthNames global variable yy Displays the year as a two digit number 00 99 yyyy Displays the year as a four digit number 0000 9999 h Displays the hour without a leading zero 0 23 hh Displays the hour with a leading zero 00 23 n Displays the minute without a leading zero 0 59 nn Displays the minute with a leading zero 00 59 s Displays the second without a leading zero 0 59 ss Displays the second with a leading zero 00 59 t Displays the time using the format given by the ShortTimeFormat global variable tt Displays the time using the format given by the LongTimeFormat global variable am pm Uses the 12 hour clock for the preceding h or hh specifier and displays am for any hour before noon and pm for any hour after noon The Actions Steps amp Options am pm specifier can use lower upper or mixed case and the result is displayed accordingly alp Uses the 12 hour clock for the preceding h or hh specifier and displays a for any hour before noon and p for any hour after noon The a p specifier can use lower upper or mixed case and the result is displayed accordingly ampm Uses the 12 hour clock for the preceding h or hh specifier and displays the contents of the TimeAMString global variable for any hour before noon and the contents of the TimePMString global variable for any hour after noon I Dis
15. iles at which the task is to be triggered e Enable the Number of files is more than checkbox to set the minimal amount of new files at which the task is to be triggered e In the combo box below you can also specify the timeout of monitoring in seconds When all is done click Finish Then you can repeat the steps above to create other tasks or go directly to assigning an event to this task 2012 CoolUtils by Softplicity 3 Assigning an Event to a Task Once you ve created a new task you should link it to any of the 4 events predefined in Total Folder Monitor These events are as follows e Run Actions will be performed when the conditions specified in the Folder Monitor properties of the task occur e On Success Actions will be performed if the action specified in the Run event was executed without errors due to critical errors On Error Actions will be performed if the action specified in the Run event was NOT executed e On Resume Actions will be performed if the action specified in the Run event was executed with minor errors Note that the Run event is always mandatory while others On Success On Error and On Resume are optional and can be defined only after the Run event Once you ve decided which event is suitable for you click the corresponding Click here to define new action link in the right part of the window The following Configuration Wizard will be displayed 6 HTMLConvert s Mai
16. lConvert MovieConvert gt POFConvert A POFPrinter 2 lt POFSplitter B TiffpoFCIeaner 5 delay filelist lH fileop 8 mkdir ping amp print processfile New action L Select action to add Action GC p Actions Action Description J AudioConvert convert audio files E pocConvert convert doc rtf document ER ExcelConvert convert excel spreadsheets convert html files convert e mail messages convert video file convert pdf document print pdf document spit pdf document remove blank pages delay create files list file operation make folder check availability of the host print document Process file Cancel 5 X From here you can choose the appropriate action and configure its settings step by step For details about each action see the Configuration Wizard section of this manual 2012 CoolUtils by Softplicity 3 1 Configuration Wizard Once the Configuration Wizard is started you ll see the following window New action Action LL Select action to add vs Actions Action Description a JJ AudioConvert convert audio files DocCorvert convert doc rtf document ER ExcelConvert convert excel spreadsheets HTMLConvert convert html files s MailConvert convert e mail messages F MovieConvert convert video file ER POFConvert convert pdf document A POFPrinter print pdf document ZA FOFSplitter spit pdf document B TiffPOFCIeaner remove blank pages Y delay
17. ormat Here you can choose the output file format The following formats are supported DOC PDF HTML TXT JPG TIFF CSV ODT ODC XML SQL Lotus DBF LaTeX DIFF and SYLK Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks Paper Here you can configure the paper size orientation portrait or landscape and layout Available options depend on the output file format that you ve Actions HTMLConvert Conversion of HTML files MailConvert Conversion of e mail messages Steps amp Options previously chosen You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose the output file format The following formats are supported DOC PDF HTML TXT JPG TIFF CSV ODT ODC XML SQL Lotus DBF LaTeX DIFF and SYLK Select destination Specify the path to the output folder and optionally make this folder the default for further conversion tasks Document Here you can configure paper size orientation portrait or landscape and layout Available options depend on the output file format that you ve previously chosen Display Here you can configure top
18. plays the date separator character given by the DateSeparator global variable Displays the time separator character given by the TimeSeparator global variable xx xx Characters enclosed in single or double quotation marks are displayed as such and do not affect formatting Example File name from sender Fields Here you can select the fields that will be exported from the source e mail message The following options are available Sender Recipient Carbon Copy CC Blind Carbon Copy BCC Date Subject and Body Enable the Do not access Internet for the images checkbox if you don t want to download images via links in HTML e mails Appearance Here you can switch between the default theme and any external CSS file Attachments This section contains options for attached files in the e mail message You can include these files into output e mail unpack them into any folder or if you have Total Mail Converter installed on your PC convert them into other formats You can also use the Total Folder Monitor s predefined variables MovieConvert Conversion Run if of video files e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Format Here you can choose the output file format The following formats are supported AVI MPEG
19. s task is active Run immediately after load RUN as Se Autorun with Windows Next gt gt Finish Cancel you can define the basic properties of the new task In the Name text field type the name of the task Enable or disable the This task is active checkbox to specify whether the task becomes active once the project is running Run immediately after load checkbox defines whether the task should start immediately once the project is running Run as service checkbox allows you to run the project as a service Note that this feature is not supported for x64 systems Enable the Autorun with Windows option if you want that task to be activated at Windows OS startup click Next to proceed to the Folder Monitor settings or Finish to configure them later If you choose Next the following screen will appear 2012 CoolUtils by Softplicity r Task properties The task wil be executed after changes in the folder appeared Folder o Check folder content by times seconds Start when Sum of the files sizes is more th Mb Number of files is more than Timeout 3 gt seconds lt lt Back Einish Cancel Choose the directory that will be monitored by clicking the button and then specify the following e Enable the Check folder content by time checkbox to set the monitoring period in seconds e Enable the Sum of the files sizes is more than checkbox to set the minimal size in megabytes of new f
20. section is available only if saving blank pages to PDF or TIFF has been selected in the Options section Here you can configure the template for the name of the file where the blank pages will be saved Detect blank Configure the tolerance for autocrop 0 255 and blank pages detection 0 10 You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Timeout Specify the timeout value in seconds You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc File list Specify the source folder and the path to file where the list of files will be saved You can also choose to include paths and folder names The vars button in the Source field is reserved for future use You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR
21. sk 2 Assign any of 4 predefined events to a task 3 Test your project and check the operations log for errors 4 Run your project either in standard mode or as a service 2012 CoolUtils by Softplicity 1 1 1 2 Activation Total Folder Monitor can work in trial mode for 30 days with all its features fully available If you wish to use this application further you have to activate it To activate Total Folder Monitor choose Help gt Enter Registration Code from the menu The following dialog will appear Enter your registration name Enter your registration key Enter your registration name and key into corresponding fields and then click Register Note that both these fields are case sensitive so ensure to type them exactly as they appear in the e mail from CoolUtils Contacts amp Support Feel free to submit your feedback and or questions to support coolutils com You can also visit our website at http www coolutils com support or leave a voice mail 1 888 803 4224 2012 CoolUtils by Softplicity 2 Creating a New Project and a New Task To create a new project choose File gt New from the menu or press Ctrl N on your keyboard To create a new task in the project choose Tasks gt New Task or simply click New Task the red blinking button on the left panel The following dialog will open Here Then Task properties 23 Enter the task properties Folder Monitor V Thi
22. the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc Ping Here you can specify the timeout for response and maximum delay in seconds Use the Add Modify and Delete buttons to configure IP address and or hosts to be checked You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc You can also use the Total Folder Monitor s predefined variables 2012 CoolUtils by Softplicity Actions processfile Replace variables in files with actual values runapp Running an application with command line parameters sendmail Sending an e mail message terminate Termination of current operation 2012 CoolUtils by Softplicity Steps amp Options Run if e Run always the task will be performed in any conditions e Run if the task will be performed if the user defined conditions are met file size extension first page size orientation OCR for PDF documents etc File to process Specify the source files mask and destination folder You can also use the Total Folder Monitor s predefined variables Run if e Run always the task will be performed in any conditions e Run if
23. tion only e ping time ping latency for ping operation only 2012 CoolUtils by Softplicity 4 Testing Your Project When all the settings in the Configuration Wizard are done the next step is testing of the project To test your project perform the following e Click the 99 Test Project button on the top panel or choose Debug gt Test Project from the menu to run the project in the test mode e Then click the A Show log button to the right or choose Debug gt Show log from the menu to open the operations log e Check the log for messages colored in red If there aren t any this means that the project is configured correctly If red messages exist in the log rectify the faults If the test was passed successful you can run your project 2012 CoolUtils by Softplicity Running Your Project If the testing process found no errors it s time to run the project To run the project click the bb Run project button on the panel or choose Debug gt Run project from the menu Once the project is up you ll see the a icon on the Windows Taskbar This is Onlooker Tray tool that will help you to guickly manage the running project Right clicking on this icon will show you the following options e Show log displays the Operations Log e Run actions enables you to perform the operations specified in the project e Quit will close the Onlooker Tray but the project itself won t be interrupted To stop the proje
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