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LU_HFF_5890dn_EN

1. Note Maintenance t amp Insert the developer unit together with the toner container back into the machine Contents Installation t Close the top cover and MP tray The printer warms up and resumes printing Getting started Rear Unit t If paper is not completely ejected into the output tray open the rear unit machine Setting your Directory t Open the fuser cover and remove the jammed paper by pulling it out If you cannot find a paper jam try checking inside the rear of the printer Operation a ere Q S a S 5 Eg ds Caution The fuser unit inside the printer is hot Do not touch it with your hands as it may result in burn injury Safety t Close the rear unit The printer warms up and resumes printing out 6 31 Maintenance Paper Feeder Paper is jammed at optional paper cassette 2 to 4 Refer to the Installation Guide for the optional paper feeder and remove the jammed paper Envelope Feeder Paper is jammed at the optional envelope feeder Remove the jammed paper using the same procedure as for a jam at the MP Tray Then open and close the paper transfer unit For details refer to the User s Manual for the envelope feeder
2. Installation t Place the stack of paper under the tabs as shown below Contents Installation etting started J C Tab Tab Setting your machine Directory tS The front face of the cassette is equipped with a paper level indicator that lets you know the amount of paper remaining When there is no more paper the indicator displays the level empty Operation Maintenance Paper level indicator Safety Installation Types of paper accepted by the printer Printer paper tray 60 to 120 g m Manual insertion 60 to 220 g m Caution Do not exceed the loading limits marked on the tray The tray is designed for 500 x 80g m sheets Caution Do not add paper to the tray while the machine is printing If using special paper such as 60 to 220 g m maximum colour paper or transparent film laser printer compatible you must use the multifunction tray which can take up to 100 sheets A4 80 g m Installation Contents LOADING PAPER INTO THE MULTIFUNCTION TRAY The multifunction tray can contain different paper formats up to a maximum of about 100 sheets tS Flex the stack of paper or transparent film then align it on a flat surface to prevent paper jams or sla
3. Installation Getting started Setting your machine Directory Operation t Close the top cover and MP tray tS Press the OK key on the scanner control panel The following message is displayed on the screen INSERT THE TONER CHIP CARD Q S a S 5 Eg ds Safety 6 9 Maintenance t amp Insert the chip card supplied with the toner cartridge into the reader making sure that the card is oriented as shown in the illustration The following message is displayed on the screen CHANGE TONER YES OK NO C tS Press OK when the chip card has been read The following message is displayed on the screen NEW TONER REMOVE THE CAR 6 10 Maintenance CLEANING Cleaning the scanner s reading devices When one or more vertical lines appear on transmitted copies or faxes follow these steps tS Open the scanner cover by pushing it backwards until held vertically in position Getting started Sy oo a iP a S tS Clean the two transparent 5 scanning windows with a soft 9 lint free cloth dampened with alcohol t Close the scanner cover tS Make a copy to check that the 8 symptoms have been cleared x Cleaning the printer Clean the outside of the printer by means of a soft cloth dampened wit
4. SMS SERVER Getting started This menu is used to set the transmission and reception numbers of your SMS centers They will be provided by your access provider You can define two SMS centres one main and one secondary The secondary centre may only be used for SMS reception Access to server mode i S ES bo 2 nw v 46 OK SMS SERVICE SERVER Define SMS centre numbers 1 v 461 OK SMS SERVICE SERVER SMS CENTRE 1 Define send number v 4611 OK SMS SERVICE SERVER SMS CENTRE 1 SEND NO Directory tS Enter the send number of your main SMS centre then validate with OK key Define reception number 4612 OK SMS SERVICE SERVER SMS CENTRE 1 RECEIVE NO Operation tS Enter the reception number of your main SMS centre then validate with OK key Define SMS 2 Centre numbers v 462 OK SMS SERVICE SERVER SMS CENTRE 2 Define reception number v 4621 OK SMS SERVICE SERVER SMS CENTRE 2 RECEIVE NO Maintenance tS Enter the reception number of your secondary SMS centre then validate with OK key Safety Setting your machine 3 28 4 DIRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists e Your machine can store up to 500 subscriber records with names and phone numbers e You may also group several names to build a subscriber list with up to 32 subscriber lists A subscriber list is made from the subscriber records
5. Directory Caution You must enter a value for at least one of the Fax number or E mail address fields To enter a blank line key in four field separator characters in a row For example Smith 0123456789 jsmith isp co uk J 8 Jones 01987654321 8 O Connor 0123469874 d oconnor hello net U 8 alone is the indication that no associated key is assigned to the entry The rate is coded on a number see the following board Code number o EEA Cae o J Caution You must always enter the field separator character even if one or more of the fields are left blank In the example above which uses a semi colon as a separator the entry for Jones lacks both E mail address and shortcut key 4 8 Directory PROCEDURE To import a directory v 17 OK DIRECTORY IMPORTATION i Select WITH to authorise the importation of a directory i Create your directory on a PC in a file whose structure corresponds to that set out above In order to be recognised as a directory the file name must include the word directory and must have a esv extension For example smithdirectory01 csv jonesdirectory csv or simply directory csv t amp Create an e mail addressed to your fax E mail address attach the file to it and send your message via your mail server tS Your fax will receive the e mail containing the directory when it connects to the mail server and will automatically import the attached file into its di
6. Maintenance Safety machine Maintenance 6 42 7 SAFETY SAFETY SAFETY WARNING Before powering on your unit make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit or on the separate power supply depending on the model This unit must not be installed on the floor If your unit works with a battery replace it only with the same type of battery or an equivalent type rec ommended by the manufacturer Warning incorrect replacement of the battery may cause an explosion The disposable and rechargeable batteries the packing material and the electrical and electronic equip ment EEE must be disposed of in conformity with the instructions in the Environment chapter of the User Manual Depending on the model the unit s mains plug may be the only way to disconnect the unit from the power network Therefore you must respect the following e Your unit must be connected to a mains outlet located nearby e The mains outlet must remain easily accessible Your unit is supplied with a mains lead fitted with an earthed plug An earthed mains plug must be connected to a wall socket with an earth connected to the building s pro tective earthing system Warning disposing of toner cartridges Do not incinerate the toner or toner cartridges The sparks could cause burns e Never open the cartridge or throw away the toner bin e Do not inhale the toner do not rub your eye
7. Bulk Paper Feeder Paper is jammed at the optional bulk paper feeder Detach the bulk paper feeder from the printer by sliding with the rail away from the printer holding the bulk paper feeder by both hands If paper is partially fed out from the feeder s output slot pull the paper out by hand STORAGE If you plan not to use the printer during a long period remove the power lead from the wall socket We recommend that you consult your dealer about any precautions to be taken in order to avoid any damage when using the printer again PACKING AND TRANSPORTING THE UNIT When you wish to transport the unit always use the original packaging materials If you do not pack the equipment correctly you may void the warranty Scanner unit t Set the machine s main switch to OFF t amp Disconnect the power lead from the wall socket then disconnect all the cables connected to the machine tS Remove all the receptacles form the machine the printer the additional paper trays are all to be packed separately in their respective packaging t Put the receptacles in their original plastic packaging and cardboard boxes put the machine s original plastic packaging back on and put it in its original box together with the components receptacles documentation etc Put all the documentation manual and printed documents in the box and close it with adhesive tape 6 32 Maintenance Printer unit ts Make sure your ter
8. The Microdrive installed in the printer is not formatted and therefore cannot be read or written Format error Memory card The CompactFlash card inserted in the printer is not formatted and therefore cannot be read or written Directory Setting your Getting started Installation Contents Operation Maintenance Safety machine Maintenance Message Corrective Action Hard disk err 4 A Microdrive error has occurred Look at the error code given in place of and refer to Storage Error Codes p 6 25 To ignore the Microdrive error press GO Press GO This message is displayed when you attempt to use the printer s operation panel to change the environmental settings on the interface from which data are presently being received I F occupied The user ID entered for a private job or a stored job is not correct Check the user ID that you specified on the printer driver Replace Maintenance Kit which is displayed on the message display Replacement of the maintenance kit is necessary at every 300 000 pages of printing and requires professional servicing Contact your service technician Install MK Current print processing cannot continue because of occurrence of KPDL error which is categorized by To print out an error report display gt Print KPDL err s fromthe menu system and select On Press GO to resume printing You can abandon printing
9. 1 If the identifier has more than 16 characters the text will automatically slide over to the left 3 18 Setting your machine Contents Sample Internet settings for the terminal 56 kbps modem Your access provider should give you the following information CALL NUMBER 08 60 00 10 00 CONNECTION IDENTIFIER sg048944 wn net z CONNECTION PASSWORD Takka MESSAGE SERVICE IDENTIFER demo jt12 MESSAGE SERVICE PASSWORD Daki E MAIL ADDRESS demo2 gofornet com Y SERVER SMTP mail gofornet com x POP mail gofornet com 8 DNS 1 103 195 014 001 DNS 2 103 195 014 002 8 g Non functional data given by way of example z You should then complete the following MENUS on your fax machine N g SUPPLIER PROVIDER 1 CONNECTION 9211 CALL NUMB 0860001000 9212 IDENTIFIER sg048944 wn net a 9213 PASSWORD jiii MESSAGE SERVICE 7 9221 EMAIL ID demo jt 12 3 9222 EMAIL PASSWORD ia 9223 E MAIL ADR demo2 gofornet com SERVERS 9231 SMTP mail gofornet com gt 9232 POP3 mail gofornet com 9233 DNS 1 103 195 014 001 9234 DNS 2 103 195 014 002 a amp amp gt S vI Setting your machine SMTP AUTHENT 9241 ACTIVATION With or Without Your terminal is now configured SETTINGS The settings are divided into several categories e the standard settings define the connection
10. Plug the LAN cable not supplied into the LAN network connector of the scanner P ts 3 Plug the telephone cable into the telephone connector of the scanner A t 4 Connect the mains lead to the mains inlet of the scanner t 5 Connect the 220 240V mains extension lead for the printer to the mains outlet of the scanner t 6 Plug the USB cable not supplied into the slave USB connector if applicable ts 7 Depending on the model you can plug a second telephone cable into the other telephone connector of the scanner Connecting the leads and cables to the printer t 1 Connect the Centronics cable to the printer and lock it with the two metal clips S ts 2 Plug the LAN cable not supplied into the LAN network connector of the printer t 3 Connect the mains extension lead to the mains socket of the printer S Installation Passing cables in the cable covers As soon as the cables have been connected they must be placed in the cable covers in accordance with the following rule when viewed from the rear of the terminal the mains leads and mains extension lead must pass on the right hand side and the other cables on the left hand side t amp Take a cable cover pass the cables inside then insert the two lugs of the cable cover in the holes of the interface t Clip the top part of the cable cover to the interface Repeat the operation for the other side INSTALLATION OF CONSUMABLES t
11. Safety amp Q Setting your machine Programming your fax with the local prefix consists of two steps e defining the minimal size or equal of the company s outside numbers e defining the outgoing local prefix of the company s telephone network This prefix will automat ically be added as soon as an external number is dialled Caution If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number Prefix v 252 OK SETUP NETWORKS PREFIX Defining the minimal size v 2521 OK SETUP NETWORKS PREFIX SIZE NUMBER You can change the default value for the minimal size of the company s outside numbers and validate with OK The minimal size will range between 1 and 30 Defining the local prefix v 2522 OK SETUP NETWORKS PREFIX PREFIX SETTING t Enter the outgoing local prefix of the company s telephone network maximum 5 characters and validate with OK Transmission report You may print a transmission report for all communications over the telephone network STN You may choose between more than one criteria for printing reports e WITH a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request e WITHOUT no transmission report however your fax will note all transmissions that took place in its log please see the parag
12. NETWORKS SNTP SERVER PORT t Enter the server port number then validate with OK The port by default is port 123 Installation Contents Getting started S ES i 3 nN Operation Directory Maintenance Safety amp Q 3S S Setting your machine Activating the server access v 2553 OK SETUP NETWORKS SNTP SERVER ACTIVATION t To activate the SNTP server select WITH in the drop down menu then validate with OK Time zone v 2554 OK SETUP NETWORKS SNTP SERVER TIME ZONE tS Select the time zone where the terminal is located from the drop down list then validate with OK If you have activated the automatic summer time management menu 212 the TIME ZONE setting is initialised automatically Summer time v 2555 OK SETUP NETWORKS SNTP SERVER SUMMER TIME t amp Select the appropriate time setting in the drop down list winter time summer time 1 or summer time 2 then validate with OK Note This menu is not displayed if the menu 212 is activated PC de registering This menu lets you delete one or more PCs connected to the terminal via the LAN v 256 OK SETUP NETWORKS DE REG PC t Select the PC that you want to delete from the list by means of the and arrows then validate with OK Setting your machine PRINT FUNCTION SETTINGS The printer can be connected to the local network as it has its own IP address Updating network settings T
13. Never disconnect your USB memory key from the multifunction terminal during the transfer of data or the printing of photos Wait until all print commands have been finished 5 27 Contents Installation etting started J C Setting your Os Directory Operation Maintenance Safety machine Operation OTHER FUNCTIONS Locs The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine An automatic print out will take place after every 30 transmissions However you may request a print out at any time Each log incoming or outgoing contains a table with the following information e date and time of the incoming or outgoing document subscriber s number or E mail address transmission mode Norm Fine SFine or Photo number of pages sent or received call duration incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc e reason for call error example your subscriber does not answer To print the logs v 52 OK PRINT LOGS The incoming and outgoing logs are printed on the same page PRINTING THE FUNCTIONS LIST You may print the functions list of your fax machine at any time To print the functions list v 51 OK PRINT FUNCTIONS LIST PRINTING THE MACHINE SETTINGS At any moment you may print the list of your fax s parameter
14. They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnenonic its S I D Later you may e modify the features of an MBX e print the contents of an MBX only possible if the MBX contains one or more documents with a star next to the MBX When the contents of an MBX have been printed it becomes empty e delete an MBX only if the MBX is initialised and empty e print the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality The deposit a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX are only accessible with an MBX code You may perform MBX deposits or polls by e depositing a document in a fax MBX e transmit to deposit a document in a remote fax MBX e perform document poll from a remote fax 5 38 Operation MBX MANAGEMENT Creating an MBX v 71 OK MAILBOXES CREATE MBX tS Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK tS Select option MAILBOX CODE and press OK Value 0000 is always displayed t Enter the code of your choice if needed and press OK tS Select option MAILBOX NAME and press OK t Enter this MBX s S I D 20 characters max and press OK The MBX is initialised If you w
15. 4 253 OK LOCAL NETWORK LAN prameters settings p 3 12 2531 OK CONFIGURATION Select configuration mode p 3 12 2532 OK IP ADRESSE Fax IP address p 3 12 2533 OK SUBNET MASK Subnet mask p 3 12 2534 OK GATEWAY Gateway 1 address p 3 12 2535 OK IEEE ADDRESS Fax IEEE address p 3 12 2536 OK NETBIOS I NetBIOS name 1 p 3 13 2537 OK NETBIOS 2 NetBIOS name 2 p 3 13 2538 OK WINS 1 Address of the NetBIOS name server 1 p 3 13 2539 OK WINS 2 Address of the NetBIOS name server 2 p 3 13 254 OK Dom LOGIN Domain login parameters for the Scan to Disk function 2541 OK USER User name for login on the local network p 3 13 2542 OK PASSWORD Password for login on the local network p 3 13 2543 OK DOM NAME Domain name of the local network p 3 13 255 OK SNTP SERVER SNTP server configuration p 3 14 2551 OK ADDRESS SNTP server address p 3 14 2552 OK PORT SNTP server port p 3 14 2553 OK STATE SNTP server state p 3 14 2554 OK TIME ZONE Time zone p 3 14 2555 OK SUMMER TIME Adjusting the summer time offset p 3 14 256 OK DE REG PC Deleting PC registrations p 3 14 27 OK _ SCREEN 271 OK LCD CONTRAST Adjusting the screen contrast p 3 8 29 OK TECHNICALS Technicals parameters p 3 9 20 OK GEOGRAPHICAL Geographical settings p 3 3 201 OK COUNTRY Choice of country and language p 3 3 202 OK NETWORK Choice of country p 3 3 203 OK LANGUAGE Choice of language p 3 3 MAIN MENU 3 Fax Functions Function description Page 31 OK TRANSMISSION Single and multip
16. 500 recipients The LDAP function can be switched on only once there are at least 50 free entries in the unit s local directory If this is not the case a message will ask you to delete the necessary number of entries CONFIGURATION v 191 OK DIRECTORY LDAP SERVER ADDRESS tS Enter the IP address or the server name and press the OK key to confirm v 192 OK DIRECTORY LDAP SERVER IDENTIFIER tS Enter the identifier for connecting to the server and press the OK key to confirm v 193 OK DIRECTORY LDAP SERVER PASSWORD tS Enter the password for connecting to the server and press the OK key to confirm v 194 OK DIRECTORY LDAP SERVER DN BASE tS Enter the database name and press the OK key to confirm v 195 OK DIRECTORY LDAP SERVER PORT tS Enter the port number for connection to the server and press the OK key to confirm ACCESSING SERVER CONTACTS When the LDAP function on your terminal is switched on you can send documents or e mails to contacts in the server s directory This is what happens when you search for a contact when you enter the first letter of the recipient s name all the entries in the server s directory which begin with this letter will be alphabetically added to the local ones If there are too many entries on the server a message will ask you to enter more of the letters in the name to refine the search If a list contains too many recipients a message will inform you th
17. A Operation Maintenance Ing go 7M The CONTR field allows you to set the desired contrast by means of the or v keys Safety 5 15 Operation The BRIGHTNESS field allows you to set the desired brightness by means of the amp or keys The ZOOM field allows you to set the desired zoom value between 25 and 400 by means of the or v keys or the numerical keyboard Select a 141 zoom to obtain A4 format output starting from an AS original The scan width of 149 mm corresponds to A5 The maximum scan length of 210 mm also corresponds to AS Reduction or enlargement depending on formats Original format Final format Zoom setting in LETTER A4 97 A4 LETTER 94 LEGAL LETTER 78 A4 A5 71 A5 A4 141 The ASSEMBLED field allows you to select the way the output document is assembled COPIES ASSEMBLED or COPIES NOT ASSEMBLED The ORIGIN field allows you to adjust the desired origin values The PAPER field allows you to select the paper type NORMAL HEAVY TRANSPARENT COL OUR or RECYCLED The TRAY field allows you to select the paper tray AUTOMATIC UPPER or LOWER DESCRIPTION OF ID CARD MODE The IDENT CARD copy function is used for copying both sides of an identity card or driving license type document size lt A5 on an A4 format sheet This function will be available only from the flatbed scanner for local copy The LDC screen will display two messages one to
18. Enter your four digit locking code on the keypad tS Confirm by pressing the OK key Installation tS Confirm the locking code by typing it again tS Confirm by pressing the OK key Note when a code has already been memorized the terminal will require you to type in the old code before allowing you to change it Getting started DEPARTMENT CODE Use of the machine can be limited to authorized personnel within each department by setting up a master department code and individual department codes You can assign one master code and up to 98 department codes The terminal can then monitor the usage for each department The master department code is used to setup and modify the department code information Setting your machine During the setup procedure you are prompted to enter a 4 digit master department code This code is required to perform any modifications it is used as a supervisory master key The master code department number is preset to 00 by the terminal The individual department codes are used to access and operate the terminal During the setup procedure you can assign department numbers from 1 98 You are also prompted to enter a 4 digit department code for each department As each department enters their assigned department code to access and operate the terminal the usage for each department is recorded on the department code report Directory FUNCTION MANAGEMENT BY THE ADMINISTRATOR Operation
19. SMS SERVICE DELETE SMS SELECTION i Select SELECTION using keys and v and validate with OK key i Select a message using keys and and validate with OK key i Erase messages already read v 432 OK SMS SERVICE DELETE SMS SMS READ Select MESSAGES READ using keys and and validate with OK key i i Confirm with OK key i Erase all messages from memory v 433 OK SMS SERVICE DELETE SMS ALL i Select ALL using keys and and validate with OK key i Confirm with OK key SMS RECEPTION SMS messages received are automatically printed you can modify this setting with w 451 OK Auto print If you disable automatic printing the messages are automatically stored in the memory SMS read us Access by menus v 42 OK SMS SERVICE READ SMS e Direct access t amp Press key SMS tS Select READ SMS using keys and v and validate with OK key tS Select a message using keys and Y and validate with OK key tS Scroll messages using keys and v 3 26 Setting your machine Contents Print an SMS t Access by menus v 44 OK SMS SERVICE PRINT SMS e Direct access tS Press key SMS tS Select PRINT SMS using keys and w and validate with OK key Installation tS Select SELECTION to choose messages to print NEW to print all unread messages or ALL to print all messages in memory using keys and w and validate with OK key tS Confirm with OK key
20. Top tray paper full Unknown Toner Installed The top tray has become full You must remove all printed pages from the top tray When the printer detects that the top tray is empty again the printer will continues printing into the top tray The toner container is not original Only genuine Sagem toner cartridges must be used USB memory err Press GO An USB flash memory error has occurred Look at the error code given in place of and refer to Storage Error Codes p 6 25 To ignore the USB memory error press GO USB mem removed Press GO The USB flash memory is accidentally removed from the printer To ignore the USB memory error press GO The message display returns to Ready Virtual mailbox full The storage area in the Microdrive for the virtual mailboxes is full Print out accumulated jobs in the virtual mailboxes Warning image adapt Printing job cannot be done in current resolution because there is not enough internal memory Try adding more memory or changing resolution Warning low memory The printer s internal memory is running low due to too many numbers of fonts and macros downloaded Try deleting unnecessary fonts and macros 6 24 Maintenance Storage Error Codes Hard disk errors CODE MEANING Hard disk formatting error If this error persists after the printer has been switched off and then switched back on format
21. a photo from a USB memory key When you insert a USB memory key in your multifunction terminal the support is immediately analysed The number of files on the card is displayed by increments of 5 and then the media menu opens tS Select PRINT PHOTO by means of the or w keys then validate with the OK key or type 1 on the numerical keyboard You can directly access the photo print function by pressing the 8 key 5 22 Operation v 01 OK MEDIA PRINT PHOTO The screen you allows you to view the photos starting with the most recent one Each photo is accompanied by the following informations Order of the photo Total number of relative to the total photos to be printed number of photos on the USB memory key Number of copies of the photo to be printed Name of the photo When viewing the photos on the screen the OK key lets you switch the display to full screen and see the entire image In full screen mode only the number of copies of the photo to be printed is displayed on the screen Number of copies of the photo to be printed To return to the normal display press the OK key t To select the photos to be printed select the number of copies between 0 and 9 of the photo to be printed by means of of the numerical keyboard The desired number of copies of the photo is displayed in the top right corner of the photo The total number of photos to be printed in the the top right corner of the screen is auto
22. by pressing Cancel If Auto Error Clear is set to On printing will be automatically resumed after a preset period of time KPDL error Press GO The paper cassette matching the paper size and paper type of the print job is empty Load paper into the paper cassette as displayed in place of Press GO to resume printing If you want to print from a different paper source press or to display Use alternative and you can change the source for paper feeding After selecting a paper source and pressing Menu Paper Handling gt appears By pressing the the paper type settings menu appears After setting the correct paper type press OK and printing starts Load Cassette A4 PLAIN There is no paper cassette installed in the printer that matches the paper size and paper type of the print job Set paper in the MP tray Press GO to resume printing Note that feeding the paper having a paper size which does not match the current paper size from the MP tray can cause paper jam If you want to print from a different paper source press or to display Use alternative and you can change the source for paper feeding After selecting a paper source and pressing Menu Paper Handling gt appears By pressing the B the paper type settings menu appears After setting the correct paper type press OK and printing starts Load MP Tray A4 PLAIN 6 22 Maintenance Messa
23. characteristics e Choose a location that is well ventilated e Make sure you do not obstruct the ventilation grilles If there is a wall nearby when you install the unit make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers 1 1 Installation Make sure there is no chance of ammonia or other organic gasses being generated in the area The grounded power outlet refer to the safety instructions in the Safety section you plan to connect to for power should be nearby and not obstructed The network cables printers and scanner must not be connected to cables going outside the building Make sure that the printer is not exposed to direct sunlight Avoid areas in the direct airflow of air conditioners heaters or ventilators and areas subject to temperature and humidity extremes Choose a sturdy level surface where the printer will not be exposed to strong vibration Keep the printer away from any objects that might block its heat vents Do not locate the printer near curtains or other combustible objects Choose an area where there is no possibility of the printer being splashed with water or other liq uids Make sure that the surrounding area is clean dry and free of dust Operational precautions Note the following important precautions whenever using the printer Operating Environment The following describes the operating en
24. identifier to your terminal This identifier can be the name of the person or company using the terminal It will be shown on each page of the documents transmitted by the terminal If no identifier has been recorded your terminal will display an error code when sending a document by fax Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to SENDING HEADER please see the paragraph Technical parameters on page 3 9 To save your fax number and your name v 22 OK SETUP NUMBER NAME tS Enter your fax number 20 digits max and press OK to confirm tS Enter your name 20 characters max then press OK to confirm Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 OK SETUP NETWORKS TEL NETWORK tS Select option PABX or PSTN then confirm your choice with OK 3 2 Setting your machine Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise the settings for the public telephone network e the language by default To select the country v 201 OK SETUP GEOGRAPHICAL COUNTRY tS Select the required option and press the OK key to confirm Network This
25. indicate where the original document should be placed and another to ask the document to be turned over These messages require validation from the keyboard before the operation can be continued No zoom will be applicable for this function Selection of the IDENT CARD copy mode will be possible in the local copy slip This mode will be accessible only if no paper is detected in the scroll scanner feeder tS Press the 1 and OK keys The following will be displayed 31 PAGE TO9 4 gt gt 4 gt gt ID CARD tS Press the OK key 5 16 Operation S The following will be displayed z 1 gt gt DUPLEX DUPLEX z tS Press the OK key The following will be displayed 2 RESOL FAST 3 gt gt RESOL QUALITY z tS Press the OK key as The following will be displayed CONTRAST 2 O S t Withkeys amp and v select contrast tS Press the OK key The following will be displayed 2 S LUMINOSITY Dri O tS With keys and select contrast tS Press the OK key S The following will be displayed A 1 gt gt NORMAL PAPER 2 THICK PAPER tS Withkeys amp and Y select paper 2R t Press the OK key S S a The following will be displayed PUT ID CARD THEN OK v tS Insert your identity card flatbed on the scanner s glass S 3 yA Operation The following will be displayed COPY IN PROGRESS Then once the document has been scanned TURN OVER
26. occur at maximum speed 5 7200 However it may be necessary to restrict the transmission 6 4800 speed for some calls 7 2400 4 ECHO PROTECT 1 WITH If this parameter is on the on line echo will be reduced during 2 WITHOUT long distance calls 6 EPT MODE 1 WITH For some long distance calls satellite the on line echo may 2 WITHOUT disturb the call 7 COM DISPLAY 1 SPEED Choice between transmission speed displayed or number of 2 PAGE NUMBER the page in progress 8 ECO ENERGY 1 WITHOUT 2 DELAY 5 MIN 3 DELAY 15 MIN 4 DELAY 30 MIN 5 DELAY 60 MIN Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice 3 9 Installation Contents Getting started S ES i Nn Operation Directory Maintenance Safety amp Q 3S S Setting your machine Parameter Setting Signification 10 RX HEADER 1 WITH If this parameter is on all documents received by your fax 2 WITHOUT will include the subscriber s header with his name number if available fax print date and the page number 11 RX SPEED 1 33600 Transmission speed for incoming documents 2 14400 For a quality telephone line compatible no echo i oe communications occur at maximum speed 5 2400 However it may be necessary to restrict the transmissi
27. of 5 At the end of the analysis of the device the screen again displays the media menu Deleting a document from the device Remark i i v 07 OK MEDIA DELETE In the media menu select DELETE by means of the or w keys and the OK key or use the 7 key of the numerical keyboard Select MANUAL to select the files to be deleted from the USB memory key 071 OK MEDIA DELETE MANUAL Select ALL to delete all the files from the USB memory key Select SERIES to select several files with consecutive names The screen then displays the alphabetical list of all the files i e photos and documents on the USB memory key At the FIRST FILE prompt select the first file of the series with the OK key then at the LAST FILE prompt select the last file of the series with the OK key The selected files are marked with a star at the left of their name Press the Start lt gt key to delete the files Select SELECTION to select the files to be deleted one by one Use the amp or w keys to move through the list of files and use the OK key to select them The selected documents are marked with a star at the left of their name Press the Start D key to delete the files To de select a file move to the corresponding line and press the OK key The star to the left of the filename disappears Caution As soon as you press the Start key the selected files are deleted there is no request for confirmation Removing the USB memory key
28. on page 4 2 The screen displays the corresponding name or tS Enter the subscriber or subscriber list assigned number The screen displays the name of the subscriber or subscriber list assigned to this number Using the last number dialled key You can redial one number among the ten last numbers you just dialled before For a fax number Tel in the Directory ts Press the lt gt key The screen displays the last number used t Use the or v keys of the browser The first time you press one of these keys the last recorded number is displayed If needed you can also either enter a new fax number or select another number in the list tS The screen displays BIS TO ts Press the key t The screen displays BIS 2 ADDRESS t amp Use the or w keys the screen displays the last e mail address used by the browser to select another e mail address if required Once you have made your choice press the key to validate your selection 5 4 Operation To multiple numbers You may dial to send a document simultaneously to multiple call numbers Caution This may be achieved only if the machine is parametered to send from the memory please see the paragraph Document feed type on page 3 4 ZS ZS ZS ie Enter the fax or E mail address or use the Directory refer to above paragraphs Press yy key and enter the number of the second subscriber or second subscriber list Repeat this last s
29. or the NetBIOS name of the contact for the Scan to Disk function then validate with the OK key for instance 134 1 22 10 Enter the domain name followed by the user name for login on the network and separated by for instance Domain UserName Enter the password for login on the network Enter the file destination directory Define the format of the attachment Image or PDF and validate with OK A number is attributed to your contact and appears automatically on the screen If this number does not suit you you can modify it by entering another unused number and validating it with the OK key 4 3 Getting started Installation Contents Setting your Directory Operation Maintenance Safety machine Directory ts Select the option WITH shortcut key if you want to link a letter shortcut key to your contact By default the first available letter is shown If you want to change it scroll through the alphabet by means of the or key then validate with the OK key t amp If required select the appropriate transmission rate for faxes to your contact and validate your selection with the OK key I zz ma Sy CREATING SUBSCRIBERS LISTS A subscriber list is made from the subscriber records already stored For each list fill in the following lines NAME of the list NUMBER ASSIGNED to the list this number is automatically assigned by the fax It allows quick access to the answering machine L
30. or until computer use or automatic transfer please see the paragraph Mail sorting on page 3 21 Maintenance Safety Operation COPYING Your fax offers to print out one more copies of one or more pages You can also make copies in tiled or poster mode The tiling function allows you to print a number of pages imported from the ADF scanner onto a page at a reduced scale there are 2 modes available 2 scanned pages onto a sheet or 4 scanned pages onto a sheet The poster function allows you to do the opposite in other words you can print a scanned page onto a number of pages there are 2 modes available 1 scanned page onto 4 pages or scanned page onto 9 pages With your terminal you can make photocopies in front back mode LOCAL COPY Standard copy t Position the document please see the paragraph Document depositing on page 5 2 t Press the key twice to make a copy Duplex photocopies Remark This duplex unit only works with A4 210 x 297 mm format paper t Press once the eB key t When the duplex mode is activated a pictogram is shown on the screen Remark The internal memories of your terminal can be printed one side only except in PAPER SAVE mode t amp The features available are described in the following table ORIGINAL FORMAT gt FINAL FORMAT DUPLEX DUPLEX gt DUPLEX DUPLEX ONE SIDE gt DUPLEX DUPLEX DUPLEX DUPLEX gt ONE SIDE ONE SIDE gt ONE SIDE 5 14 O
31. recovery and recycling infrastructures To facilitate recycling please respect the sorting rules set up locally for this type of waste BATTERIES If your product contains disposable or rechargeable batteries these must be disposed of at the appropriate collecting points THE PRODUCT The crossed out waste bin marking stuck on the product or on its accessoties means that they belong to the family of electrical and electronic equipment In this respect the European regulations ask you to dispose of it selectively e At sales points in the event of the purchase of similar equipment At the collection points made available to you locally drop off centre selective collection etc In this way you participate in the re use and re valorisation of Electrical and Electronic Equipment Waste which can have potential effects on the environment and human health 7 2 CONSUMABLE CHARACTERISTICS Toner cartridge The standard toner cartridges can produce up to 15 000 pages when printing on A4 paper with a black to white ratio of 5 maximum The toner cartridges initially supplied with the printer can produce up to 7 500 pages when printing on A4 paper with a black to white ratio of 5 maximum The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation The declaration of compliance can be consulted on the site www sagem com
32. setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards Note these settings are different from the NETWORK TYPE p 3 2 which allows you to choose between public and private network To select the network v 202 OK SETUP GEOGRAPHICAL NETWORK tS Select the required option and press the OK key to confirm Language This setting enables you to choose a language other than that imposed by the COUNTRY setting To select the language v 203 OK SETUP GEOGRAPHICAL LANGUAGE tS Select the required option and press the OK key to confirm Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits e the outside numbers requiring a prefix must be long numbers greater or equal to the mini mal size to be defined for example France has 10 digits 3 3 Installation Contents Getting started S x ao amp amp v Nn Operation Directory Maintenance
33. start the document transmission If your machine is set in order to print a transmission report please see the paragraph Main settings on page 3 1 the reduced copy of the document first page will not be printed and it notifies you that the communication is manual Rerouting This function is used to reroute faxes received to a directory contact To use this function you have to perform two operations set the rerouting address of the fax and activate rerouting Activate rerouting 391 OK FAX REROUTING ACTIVATION ts Using the keys v or within the navigator select option gt gt 3911 WITH tS Confirm with the OK key Remark If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview when it is printed out 5 6 Operation Set the re direction contact v 392 OK FAX REROUTING DESTINATION tS Using the keys w or within the navigator select the subscriber from the directory if the directory is empty the display will show DIRECTORY EMPTY Enter the number of the subscriber manually or store the name and related number in the directory please see the paragraph Creating subscribers record on page 4 2 Remark You may forward a fax to the e mail address of the subscriber stored in your directory if the fax is not available The Fax will then be sent as an attachment in the pre defined file format p 3 10 for the configuration of the attachment files format v 393 O
34. subscriber to resend the document 6 14 Maintenance Internet codes Contents Codes 40 and 41 No reply from supplier The modem cannot connect to the Internet service provider If this error always occurs check the supplier s dial up number Code 42 Cannot access supplier The service provider refuses the connection the service is temporarily unavailable If this error always occurs check the Internet connection parameters Installation Code 43 Xmission server unavailable Cannot connect to the SMTP server for sending mail the service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Code 44 Reception server unavailable Cannot connect to the POP3 server for mail reception the service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Getting started Code 45 Supplier disconnected The service is temporarily unavailable try again later Code 46 Xmission server disconnect The SMTP server for sending mail is disconnected The service is temporarily unavailable try again later Code 47 Reception server disconnect Setting your machine The POP3 server for mail reception is disconnected The service is temporarily unavailable try again later Code 48 Disconnection from Internet The service is temporarily unavailable try again later Code 49 Cannot connect to Internet Check th
35. the hard disk The disk system is not installed Recheck the requirements for using the system and the devices Insufficient space on the hard disk Delete unnecessary files etc in order to free up space The specified file does not exist on the hard disk No memory available on the hard disk Increase the memory available 99 Formatting is not possible because host data is being spooled on the hard disk Wait until the disk is ready then format it again VMB Alias error The alias setting was lost or the virtual tray corresponding to the alias does not exist Set the alias again The number of permanent code jobs that can be stored reached the limit value and no more can be saved Either delete some unnecessary jobs etc or increase the limit An unreadable page was found in a job The job is damaged The print job with the specified ID does not exist on the hard disk Memory card errors MEANING The printer does not support the memory card inserted The memory card is not installed The memory card is full and cannot hold any more data Delete unnecessary files or use a new memory card The specified file is not on the memory card Insufficient printer memory to support the memory card Expand the printer memory Installation Contents Getting started Setting your Directory Operation Maintenance Safety Maintenance RAM Disk Errors also called virtual disk SIGNIFI
36. the printer Refer to Cleaning the Printer p 6 8 This message will be displayed when replacing the toner container after the message Replace toner is displayed After cleaning the inside of the printer press GO and the printer will be ready for printing Close left cover The left cover of the printer is open Close the left cover Close rear unit Close top cover The rear unit of the printer is open Close the printer rear unit The top cover of the printer is open Close the printer top cover Duplex disabled Press GO You attempted to print with a paper size and paper type that cannot be used for duplex printing Press GO to print onto one side of the paper only e MPS not stored Press GO Error Power off Fett The e MPS job cannot be stored because RAM disk is disabled RAM disk size is insufficient Microdrive is not installed or Microdrive is full Press GO to print error report Turn the power switch off and then back on again If this message still remains turn the power switch off and contact your service representative or authorized service center File not found Press GO You have attempted to print a job that is not contained in the specified virtual mailbox or the specified virtual mailbox is not found If Auto Error Clear is set to On printing will be automatically resumed after a preset period of time Format error Hard disk
37. the use of the photo USB memory key e If your multifunction terminal cannot read the USB memory key that you are using check that it is compatible and that you have inserted it correctly e Once in place do not remove the device before the multifunction terminal has finished all the print commands If the MEDIA ERROR WRITE ERROR message is displayed during a recording or erasing operation on a memory support this means that the latter is write protected Recording or erasing is possible only after this protection has been de activated e A write protected file read only cannot be deleted from a memory support Remark The Analyse Media function allows you at all times to consult the contents of the inserted USB memory key and this even if you have quit the media menu and the terminal is again in initial mode Press Y OK and 08 PRINTING A PHOTO FROM A USB MEMORY KEY Your multifunctional terminal is equipped with all the tools and connections needed to make it into an independent photo printer You can print out digital photos in black and white from a USB memory key Supported image files You can use photo files that meet the following requirements Device format Compatible DCF Design Rule for Camera File System Version 1 0 File format JPG JPEG BASELINE Format Image size Maximum 6 Mb Supported resolution between 76800 and 12 million pixels N of files recognised Up to 999 Printing
38. to give to your department maximum20characters tS Confirm your department name by pressing OK 1 Code only attributed to the administrator 5 34 Operation Creating a department code Only the administrator using the Mastercode is able to attribute other department codes tS Enter your mastercode and confirm by OK v 882 OK ADVANCED FCT DEPT CODE NEW DEPT t Enter a number between 01 and 98 or select a free number using the amp or v keys as shownon the machine s display tS Confirm your selection by pressing OK The screen displays 8821 gt DEPT CODE 8822 DEPT NAME tS Press OK the screen displays DEPT CODE KKK tS Enter a 4 digit code remember it if this code is already used by another service the machine displays CODE ALREADY USED In this case enter another code tS Confirm your selection by pressing OK The machine also asks you if you want to be able to modify the department name Press OK then the key to return to the main menu Deleting a department code The administrator can also delete a department code to prevent the department associated with it having any access to the machine functions tS Enter your administrator mastercode v 883 OK ADVANCED FCT DEPT CODE DELETE tS Enter the number of the department code you want to delete or search for it using the or v key tS Confirm by pressing OK A confirmation screen is displayed Press OK again to confirm
39. 1 8 Installation of consumables 1 12 t Loading paper 1 15 Loading paper into the cassette 1 15 Loading paper into the multifunction tray 1 21 Adjusting the original document output tray 1 23 IN Wall connections 1 24 S Telephone and lan connections 1 24 S Power line connection and switch on 1 24 DES Configuring the printer driver 1 25 2 GETTING STARTED 2 1 Navigation methods 2 1 Presentation 2 1 Q Access to functions 2 3 Guide to function list 2 5 Print console navigation basics 2 10 Navigating the menus 2 10 Access to functions 2 12 Guide to functions 2 12 R 3 SETTING YOUR MACHINE 3 1 S Main settings 3 1 Before transmission 3 2 Before reception 3 5 Technical parameters 3 9 Local Area Network LAN settings 3 11 Local network settings 3 11 Print function settings 3 15 Remote configuration 3 16 Message service and the Internet 3 17 Tnitialisation parameters 3 17 Settings 3 20 Safety Internet Connection 3 23 Sommaire Deactivating the Internet function The SMS service SMS Parameters Sending an SMS Erase an SMS SMS Reception SMS Server DIRECTORY Creating subscribers record Adding a record Creating subscribers lists Adding a list Adding or deleting a number from the list Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory The file structure Procedure Exporting a directory LDAP server Configuration A
40. 12 OK RECEIVE NO Reception number p 3 28 462 OK SMS CENTRE 2 Number of secondary SMS centre p 3 28 4621 OK RECEIVE NO Reception number p 3 28 machine MAIN MENU 5 PRINT Setting your Functions Function description Page 51 OK FUNCTIONS LIST Function list printing p 5 28 52 OK Locs Print TX and RX logs p 5 28 a 53 OK DIRECTORY Print the directory p 4 7 S 54 OK SETUP User parameters printing p 5 28 S 55 OK COMMANDS Commands list printing see 65 OK A 56 OK MBX LIST MBX list printing see 75 OK 59 OK DEPART CODES Print a department code p 5 37 MAIN MENU 6 COMMANDS Operation Functions Function description Page 61 OK PERFORM Perform a command p 5 12 62 OK MODIFY Update of command p 5 12 63 OK CANCEL Delete a command p 5 12 64 OK PRINT Printing of a document in wait queue p 5 12 65 OK PRINT LIST Printing of the command list p 5 12 MAIN MENU 7 MAILBOXES Maintenance Functions Function description Page 71 OK CREATE MBX Creating and modification of a Mailbox p 5 39 72 OK DEPOSIT MBX Storing a document in a Mailbox p 5 36 73 OK PRINT MBX Print content of a Mailbox p 5 35 A 74 OK DELETE MBX Delete an empty Mailbox p 5 35 amp 75 OK PRT MBX LIST Print list of Mailbox p 5 35 A 2 7 Getting started MAIN MENU 8 ADVANCED FCT Functions Function description Page 80 OK CA
41. 5890dn User Manual WELCOME You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice This multi function terminal is capable of faxing printing and scanning it can also be used for communication on the Internet Your terminal will meet all your professional requirements We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal For your comfort and your safety we ask you to carefully read the paragraph Safety warning on page 7 1 in the Safety chapter This user manual is applicable to the following model Model Equipment Duplex unit scanner colour e 33 6 kbps fax modem for colour and black amp white fax and 56 kbps data modem e Laser printer black amp white 35 ppm network laser printer 5890dn 5890bdn e Emission reception of SMS Duplex black amp white and colour copier e 10 100 Base T LAN e Network PC kit USB key reader It combines power user friendliness and simplicity thanks to its colour screen its navigator its multitask access and its direct access directory Through its Internet access your terminal allows you to send and receive faxes to E mails thanks to the F x to E mail function send and receive E mails e send SMS s You can also print using the PCL 6 and KPDL SGScript 3 emulation of the level 3 Postscript language fo
42. 9 OK SETUP NETWORKS LOCAL NETWORK WINS 2 ts Enter the IP address of each server then validate with OK Note If the terminal is set up in Automatic configuration mode Y 2531 these addresses can be filled in auto matically by certain DHCP servers Case of connection to a domain for instance with Windows NT 2000 or XP The terminal can identify itself on the local network by using the parameters of a user account before it can among others archive documents by means of the Scan to Disk function Once these parameters have been filled in they will be used by default if you do not declare a user name and password when using the function Login user name v 2541 OK SETUP NETWORKS DOM LOGIN USER t Enter the user name for login on the local network then validate with OK Login password v 2542 OK SETUP NETWORKS DOM LOGIN PASSWORD tS Enter the password for login on the local network then validate with OK Domain name v 2543 OK SETUP NETWORKS DOM LOGIN DOM NAME ts Enter the domain name of the local network then validate with OK SNTP server configuration The terminal can automatically update its date and time when connecting to an SNTP server Server address v 2551 OK SETUP NETWORKS SNTP SERVER ADDRESS t Enter the name of the SNTP server then validate with OK This name can be in the form of an IP address a DNS address or a NetBIOS name Server port v 2552 OK SETUP
43. AN CONNECTIONS t Connect the end of the telephone lead to the telephone wall socket please see the paragraph Terminal connections on page 1 10 for the connections to the scanner t Connect the end of the LAN cable not supplied to the local network connector that is allocated to your terminal please see the paragraph Terminal connections on page 1 10 for the connections to the scanner Note The printer and the scanner have separate LAN connections If you dispose of only one connection you will need a concentrator or a switch POWER LINE CONNECTION AND SWITCH ON Caution Refer to safety procedures in the chapter Safety t Connect the end of the scanner mains lead of the terminal to the mains wall socket tS First set the printer On Off switch to I On then set the scanner On Off switch to I On After a few seconds when the printer has warmed up the date and time will appear To adjust the language and time of your terminal please see the paragraph Setting your machine on page 3 1 Installation CONFIGURING THE PRINTER DRIVER If you install the additional paper tray or the front back module when the printer driver is already installed you will need to configure the printer driver on your PC t Click on the START button select CONTROL PANEL and then click on PRINTERS t Right click on the HFF icon then choose Properties t Click on the peripheral s PROPERTIES tab t amp Tick the boxes co
44. ARGE CODE The charge code is a number that is sent on line after your correspondent s fax machine number To add a charge code after entering your correspondent s number you must press the O key This inserts the symbol after the number and you may then type your charge code Example TO 9738088444 Contents Installation etting started P C Setting your Directory Operation Maintenance Safety machine Operation The charge code will always be hidden The maximum length that can be entered is 30 characters When dialing only the digits are sent on the line The symbol inserted is not sent In the example above the number 973808844401 23 is dialed If your equipment is connected to a private exchange PABX enter the prefix number used by your PABX to access the telephone network for example 0 followed by a or pause When a charge code is used the transmission reports and the machine log printout contains the correspondent s number followed by the charge code s symbol MAIL BOX MBX FAX There are 32 mailboxes MBX enabling you to transmit documents in complete confidence using an access code named code MBX to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected
45. By default the Department Code function is deactivated when the machine is first put into service Activating the department code vy 881 OK ADVANCED FCT DEPT CODE ACTIVATION Maintenance ts Using the browsers amp or v keys select WITH t Press OK to confirm the function is activated Safety Operation Deactivating the department code v 881 OK ADVANCED FCT DEPT CODE ACTIVATION tS Using the browser s amp or w keys select WITHOUT t Press OK to confirm the function is deactivated Setting the department codes The administrator must enter the department number to be created between 01 and 98 the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users e Entering the master code 882 OK ADVANCED FCT DEPT CODE NEW DEPT The screen displays NEW DEPT 00 gt FREE ts Using the browser s Y key select 00 tS Confirm by pressing OK The screen displays 8821 gt DEPT CODE 8822 DEPT NAME Press OK to confirm the line 8821 gt DEPT CODE i i The screen displays MASTERCODE and i Using the key go to the line and enter your 4 digit department code remember this code i Confirm the code by pressing OK i Using the browser s Y key select 8822 DEPT NAME and press OK i Using the alphabetical keypad enter the name you want
46. CAN to send a document in colour Validate with OK key this setting may be changed at any time during the send procedure with the colour key Enter the name of the attachment and validate with OK key Remark To avoid name collisions a suffix is automatically added to the name that was entered and incremented as necessary If you entered DOCUMENT as the file name you will find the file archived as for instance DOCUMENT000016 pdf I7 ZS If necessary change the attachment format PDF Protected PDF or IMAGE et validate with OK key If you have started to scan with the flat scanner the unit will scan the other pages Put your second page to scan select NEXT and validate with OK Multi contact sending Multi contact sending is not possible with the key dedicated to this function To make this type of send you have to create a group containing exclusively the FTP addresses Then carry out the same operations as for sending to one address except that you select an FTP address group in the directory and not a single address Scan to Disk ZS ZS ZS The Scan to Disk function allows you to place your TIFF JPEG Protected PDF and PDF files in a shared directory on your PC for instance To access the shared folder you have to supply a user name and password for login on the network When files are to be sent the machine connects itself to the terminal on which the directory is shared for instance your PC using t
47. CATION Format error Try turning the power off and on again RAM disk mode is off Turn RAM disk mode On from the operation panel No disk space Purge unnecessary files Specified file is not on disk Insufficient printer memory to support the RAM disk system Expand printer memory Clearing Paper Jams If the paper jammed in the paper transport system or no paper sheets were fed at all the Paper jam message appears and the location of the paper jam the component where the paper jam has occurred is also indicated The printer automatically goes off line when this message is displayed Remove jammed paper After removing jammed paper the printer will re start printing 6 26 Maintenance Possible Paper Jam Locations The figure below explains the printer s paper paths including the options The locations where paper jams might occur are also shown here with each location explained in the table below Paper jams can occur in more than one component on the paper paths Contents Face up Tray Installation Paper Feeder Getting started machine Reference page Paper jam location Setting your Paper jam message Description Paper is jammed at the MP page 6 28 tray or optional envelope feeder or bulk paper feeder if installed FS 3900DN and FS 4000DN only page 6 32 Directory jam Bulk Feeder page 6 32 O
48. Caution The Duplex version cannot be used to print the guide Therefore it can only be printed on one side Direct access by number You may print the functions list to find out the number of a function From the stand by mode t amp Press the w key t OK the number of the desired function on the numerical keyboard Getting started Contents GUIDE TO FUNCTION LIST MAIN MENU 1 DIRECTORY A Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS Functions Function description Page R 11 OK New CONTACT OK a new contact in the directory p 4 2 12 OK NEW LIST OK a relay broadcast list p 4 4 13 OK Mopiry Modify a record or a list p 4 5 S 14 OK CANCEL Delete a record or a list p 4 6 150K PRINT Print the directory p 4 7 16 OK SAVE LOAD Store the directory on a chip card p 4 1 X 161 OK SAVE Save the directory to a chip card p 4 1 162 OK LOAD Load the directory from a chip card p 4 1 17 OK IMPORTATION Enable directory importation by e mail p 4 9 2 18 OK EXPORTATION Export the directory by e mail p 4 9 N 19 OK LDAP SERVER Access to a directory server p 4 10 191 OK ADDRESS IP address or server name p 4 10 192 OK IDENTIFIER Connection identifier p 4 10 193 OK PASSWORD Connection password p 4 10 S 194 OK DN BASE Search database p 4 10 A S 195 OK PORT Connection port p 4 10 2 S Sus MAIN MENU 2 SETUP Functions Function descriptio
49. DOC THEN OK tS Lift the flatbed scanner flap turn over your card then close the flap The following will be displayed COPY IN PROGRESS Your fax machine will then print your card SPECIFIC COPY SETTINGS When the copy quality is no longer satisfactory you can perform a calibration To do so please see the paragraph Scanner calibration on page 6 12 Moreover a high number of controls let you improve the copy quality Scanner settings 841 OK ADVANCED FCT COPY RESOLUTION t The B amp W RESOLUTION setting to adjust the resolution for photocopying Select the resolution ULTRA FAST sy FAST F QUALITY spf or PHOTO g by means of the amp or w keys validate your choice by pressing the OK key v 842 OK ADVANCED FCT COPY ZOOMING t The ZOOM setting is used to reduce or enlarge part of the document by choosing the original and the zoom value to apply to the document 25 to 400 Enter the zoom value required using the keys of the digital key pad Validate the choice with the OK key v 843 OK ADVANCED FCT COPY ASSEMBLED tS The ASSEMBLED parameter is used to define the choice of your printer outputs either assembled or not assembled Validate the choice with the OK key v 844 OK ADVANCED FCT COPY ORIGIN tS If you wish you can change the origin of the scanner 5 18 Operation Remark t amp By entering new values of X and Y given in mm X lt 210 and Y lt 286 you will mov
50. ER Determine format with scanner A4 or Letter 86 OK CONSUMABLES Consumables status p 6 2 88 OK DEPT CODE Department code p 5 33 881 OK ACTIVATION Activating Deactivating the department code p 5 33 882 OK NEW DEPT Setting the department codes p 5 34 883 OK DELETE Deleting a department code p 5 35 884 OK PRINT Printing a department code p 5 36 MAIN MENU 9 INTERNET Functions Function description Page 91 OK SUPPLIER Supplier choice p 3 18 92 OK INIT PROVIDER Initialisation of your Provider p 3 18 921 OK CONNECTION ISP parameters p 3 18 9211 OK CALL NUMB ISP call number p 3 18 9212 OK IDENTIFIER ISP identifier p 3 18 2 8 Getting started MAIN MENU 9 INTERNET Contents Functions Function description Page 9213 OK PASSWORD ISP password p 3 18 922 OK MESS SERV Message service parameters p 3 18 9221 OK IDENTIFIER Message service identifier p 3 18 3 9222 OK PASSWORD Message service password p 3 18 9233 OK E MAIL ADR Message service e mail address p 3 18 923 OK SERVERS SMTP POP3 and DNS parameters p 3 18 2 9231 OK SMTP SMTP server p 3 18 F 9232 OK POP3 POP3 server p 3 18 9233 OK DNS 1 Primary DNS p 3 18 T 9234 OK DNS 2 Primary DNS p 3 18 924 OK SMTP AUTHENT SMTP authentification access parameters p 3 18 8 9241 OK ACTIVATION SMTP authentification activation 93 OK IMMED ACCES Immediat access to ISP p 3 23 94 OK SETTINGS Internet settins p 3 20 941 OK CONNEC TYPE Sele
51. IST COMPOSITION its lists the ID numbers assigned to the subscribers records included in the list LIST NUMBER a number lets you identify the list filed under L A list may include both fax and internet subscribers The same subscriber may be included in different lists Caution It is impossible to add one subscriber list to another subscriber list ADDING A LIST To add a list v 12 OK DIRECTORY NEW LIST tS Your fax machine has just created a new list fill it in by first entering the name of this list then confirm with OK Note You can stop a list or record creation at any time by pressing Q Also you do not have to complete all the list characteristics as you create it you can save the list as it is by pressing O The empty field ENTER ABR NUM appears you must fill in the ID numbers assigned to the subscriber records included in this list t There are three ways detailed in the table below to choose and add one or more subscribers to your list Then confirm your choice by pressing OK From Procedure t With the alphanumeric keypad enter the first subscriber s name letters of your subscriber s name and continue until the whole name is displayed on the screen 4 4 Directory From Procedure subscriber s ID number t Enter directly the subscriber s ID number t Press J key then select by means of the w subscribers directory 3 or amp keys tS For ever
52. K FAX REROUTING COPY tS Using the keys w or amp within the navigator select the COPY option local printout of the information relayed to your system either WITH or WITHOUT tS Confirm with the OK key Caution E mails can only be relayed to e mail addresses The configuration of landlines does not provide for relaying to fax machines TRANSMISSION OVER THE INTERNET AND THE NETWORK Scan to email in black and white t Position the document please see the paragraph Document depositing on page 5 2 ts Press the key and enter the recipient s E mail address or choose your dialling mode please see the paragraph Dialling on page 5 3 ts Adjust the contrast and the resolution if necessary please see the paragraph Selecting Resolution Contrast on page 5 3 tS Press the key The document is scanned and memorised it will be sent at the time of Internet connection If your contact has a PC he will receive an E mail to which your fax is attached in monochrome PDF protected PDF or TIFF format depending on the format choice you made If your subscriber has an Internet fax he will receive a paper fax Scan to email in colour t Position the document please see the paragraph Document depositing on page 5 2 ts Press the key and enter the addressee s E mail address or choose your dialling mode please see the paragraph Dialling on page 5 3 ts Adjust the contrast and the resolution if necessary pl
53. KK in connection with the Software and Typefaces is repair or replacement of defective parts upon their return to Monotype Imaging KK 6 40 Maintenance IN NO EVENT WILL MONOTYPE IMAGING KK BE LIABLE FOR LOST PROFITS LOST DATA OR ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES CAUSED BY ABUSE OR MISAPPLICATION OF THE SOFTWARE AND TYPEFACES Massachusetts U S A law governs this Agreement You shall not sublicense sell lease or otherwise transfer the Software and or Typefaces without the prior written consent of Monotype Imaging KK Use duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252 227 7013 subdivision b 3 ii or subparagraph c 1 ii as appropriate Further use duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52 227 19 c 2 YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS NEITHER PARTY SHALL BE BOUND BY ANY STATEMENT OR REPRESENTATION NOT CONTAINED IN THIS AGREEMENT NO CHANGE IN THIS AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORIZED REPRESENTATIVES OF EACH PARTY BY OPENING THIS DISKETTE PACKAGE YOU AGREE TO ACCEPT THE TERMS AND CONDITIONS OF THIS AGREEMENT 6 41 Directory Setting your Getting started Installation Contents Operation
54. LIBRATION Scanner calibration p 6 17 81 OK Lock Activate an access limitation lock p 5 31 811 OK LOCKING CODE Locking code p 5 31 812 OK LocK KEYBD Activate keyboard lock p 5 31 813 OK LOCK NUMBER Activate dialling lock p 5 32 814 OK LOCK PARAMETERS Activate Internet settings lock p 5 32 815 OK Lock SMS Activate SMS lock p 5 32 816 OK LOCK MEDIA Activate media lock p 5 33 82 OK COUNTERS See the activity counters p 5 29 821 OK SENT PAGES Printed pages counter p 5 29 822 OK RECEIVED PG Local copies counter p 5 29 823 OK SCANNED PAGE Sent pages counter p 5 29 824 OK DUPLEX SCAN Received pages counter p 5 29 825 OK PRINTED PG Printed pages counter p 5 29 84 OK Copy CIS scanner settings p 5 17 841 OK RESOLUTION Black and white resolution setting p 5 17 842 OK ZOOMING Zoom setting p 5 17 843 OK ASSEMBLED Assembled or not copy choice p 5 17 844 OK ORIGIN Origin setting p 5 17 845 OK CONTRAST Contrast setting p 5 17 846 OK LUMINOSITY Luminosity setting p 5 18 847 OK BINDING Binding type choice p 5 18 85 OK SCAN amp PRINT R glages imprimante p 5 18 851 OK PAPER Type of paper choice p 5 18 852 OK PAPER TRAY Paper tray choice p 5 18 853 OK PAPER SAVE Paper save activation mode p 5 18 854 OK S F MARGINS Set margins p 5 19 855 OK FLATBED MARG Sheet feed scanner margins setting p 5 19 859 OK PAPER FORMAT Select paper tray 8591 OK UPPER Select paper tray printer 8592 OK LOWER Select paper tray additional 8593 OK SCANN
55. Mails in your machine e PC ONLY lets you keep your E Mails in you mailbox for later use with a computer no E Mail poll SHARE PC lets you if your PC and fax have two different addresses transfer all mails or only those with attachments to a PC Installation Contents Getting started i S ES bo 2 nw Operation Directory Maintenance Safety Setting your machine if your PC and fax share the same address use the fax as a printer for E Mails for the PC v 96 OK INTERNET MAILS SORT F X Only mode tS Select option F X ONLY and press OK to confirm All E Mails are polled and printed PC Only mode tS Select option PC ONLY and press OK to confirm The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in your mailbox is displayed on the screen Share PC mode tS Select option SHARE PC and press OK to confirm You may choose to transfer your E mails to a PC or use the fax as an E mail printer To transfer the E Mails to a PC tS Select option WITH PC TRANS and press OK to confirm tS Enter the E Mail address of the computer you wish to transfer your E Mail and press OK to confirm tS Select your option from the table below and press OK to confirm Menu Description SEND ALL MAILS All E Mails are sent to the PC UNUSABLE ATTAC The fax machine polls and prints the usable E mails and transfers to the PC mailbo
56. NT Nom Durand Num ro 0885654321 Date 12 12 06 14 20 D pt Nom D partement Code D pt Page mises Pages copi es 00 Master 1234 1258 3698 001 Bureau 44 6589 2596 1589 002 Bureau 85 2574 3561 4587 003 Bureau 47 1593 1897 5984 5 36 Operation USE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different machine functions each department must enter its own access code as delivered by the administrator When the DEPARTMENT CODE function is activated the screen displays THU 20 FEB 10 15 ENTER DEPT CODE t amp Press on the numerical keypad only pressing any other keys will sound beeps The screen displays ENTER DEPT CODE kkk tS Enter your department s access code as provied by the administrator If this code is correct the machine will grant you access to all the functionalities available except for menu 88 as this is reserved for the administrator If the access code does not correspond to any services the machine displays WRONG CODE Printing a user department code Each department may print the data of its own department code t If the Department Code function is activated enter your 4 digit numerical access code and confirm by pressing OK v 59 OK PRINT DEPART CODES The machine prints the data for your own department s department code Remark If the mastercode is enter the machine prints the summary of the accounts CHARGE CODE ENTERING CH
57. OK key Press the Start O key to start printing Remark To modify your file selection move to the line that corresponds to the file to de select and press the OK key again After this you will have to restart the selection of the file series t Select SELECTION to select the documents one by one Use the amp or w keys to move through the list of documents and use the OK key to select each document The selected documents are marked with a star to the left of their name Press the Start O key to start printing Remark To de select a file move to the corresponding line and press the OK key The star to the left of the name of the document disappears RECORDING A DOCUMENT IN A USB MEMORY KEY This function allows you to digitise a document and to record it in a USB memory key t Put the document in place please see the paragraph Document depositing on page 5 2 t Insert the USB memory key in your multifunction terminal v 04 OK MEDIA SCAN TO Remark This function can also be accessed by pressing the PC key and then selecting SCAN TO MEDIA in the list t In the media menu select SCAN TO by means of the or w keys then validate with the OK key type 4 on the numerical keyboard or press the PC key tS Select between BLACK amp WHITE and COLOUR by means of the amp or v keys and the OK key t By means of the alphanumeric keyboard give the scan file a name up to 20 characters and validate with OK t Select the scan forma
58. Open the top cover 1 12 Installation Contents ts Shake the cartridge from side to side at least 10 times in order to distribute the toner evenly inside the cartridge as shown in the illustration C t Set the new toner container in the printer and push down on the top of the toner container Installation to install it firmly in place as shown in the figure below Getting started Setting your machine Directory t Close the top cover Operation Maintenance Safety Installation t Open the left hand side cover t Open the cap of the new waste toner box Cap t amp Place the waste toner box in the receptacle inside the printer as shown in the illustration then push it downwards until it clicks into position tS Connect the printer refer to the Connections section 1 14 Installation LOADING PAPER The following section describes the procedure for loading paper into the cassette and the multipurpose tray LOADING PAPER INTO THE CASSETTE tS Removing the cassette from the printer Contents Operation Directory Setting your Getting started Installation Maintenance Safety machine Installation tS Turn the paper format thumbwheel until the format you intend to use is shown in the corresponding window Paper format thumbwheel Paper format window Note When the
59. PRESCRIBE is a registered trade mark of the Kyocera Corporation KPDL is a commercial trade mark of the Kyocera Corporation Hewlett Packard PCL and PJL are registered trade marks of the Hewlett Packard Company Centronics is a commercial trade mark of Centronics Data Computer Inc PostScript is a registered trade mark of Adobe Systems Incorporated Macintosh is a registered trade mark of Apple Computer Inc Microsoft Windows and Windows NT are registered trade marks of the Microsoft Corporation PowerPC is a registered trade mark of the International Business Machines Corporation Microdrive is a registered trade mark of Hitachi Global Storage Technologies Netherlands B V in the United States of America and in other countries CompactFlash is a commercial trade mark of the SanDisk Corporation All the other trademarks and product names are the commercial or registered trademarks of their respective owners This product uses the PeerlessPrintXL process to provide an emulation compatible with the PCL 6 language used by HP LaserJet printers PeerlessPrintXL is a trademark of the Peerless Systems Corporation 2381 Rosecrans Ave El Segundo CA 90245 U S A This product was developed using the Tornado real time operating system and utilities from Wind River Systems This product incorporates the UFST and MicroType fonts of Monotype Imaging Inc Contents Installation gt V Y N g amp Oo Z Y io Directory Op
60. RCHIVING A FAX ON A USB MEMORY KEY This function allows you to re route faxes received to a USB memory key connected to your terminal The USB memory key then becomes the receiving memory for the terminal Re routed faxes are then recorded on the USB memory key in Tiff format and are named as followed FAXY YMMDDHHMMSS where YYMMDDHHMMSS corresponds to the date and time at which the fax was received You can also print the documents re routed to your USB memory key automatically by activating the 052 PRINT menu Activating the re routing t Connect the USB memory key before activating this function ZS v 051 OK MEDIA ARCHIVING FAX ACTIVATION Select WITH using the amp or v keys and confirm with the OK key tS Exit this menu by pressing the key 5 26 Operation Printing the re routed documents This menu is only displayed when the FAX ARCHIVING function is activated ZS ZS 052 OK MEDIA ARCHIVING FAX PRINT To print out the re routed documents automatically select WITH using the or w keys and confirm with the OK key Exit this menu by pressing the key ANALYSIS OF THE USB MEMORY KEY v 08 OK MEDIA MEDIA ANALYSE In the media menu select MEDIA ANALYSE by means of the or w keys and the OK key or use the 8 key of the numerical keyboard The USB memory key is analysed and the lists of images and files are updated The total number of files on the card is displayed by increments
61. Select NORMAL or THICK paper using and v keys tS Validate your setting by pressing the OK key 1 When THICK paper type is selected the print speed is slowed down 2 Use the manual feeder for paper with a weight greater than 90 gim Contents Installation etting started si C Setting your Directory Operation Maintenance Safety machine Operation v 852 OK ADVANCED FCT SCAN amp PRINT PAPER TRAY tS Select the paper tray that you want to use AUTOMATIC LOWER or UPPER using and wv keys tS Validate by pressing the OK key v 853 OK ADVANCED FCT SCAN amp PRINT PAPER SAVE This function prints all your documents duplex Remark This function requires the prior installation on the rear of your machine of the duplex unit and the additional paper tray tS Select WITH or WITHOUT using and w keys tS Validate by pressing the OK key v 854 OK ADVANCED FCT SCAN amp PRINT S F MARGINS If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner t Adjust the offset of the left right margins in 0 5 mm steps mm using amp and w keys tS Validate by pressing the OK key v 855 OK ADVANCED FCT SCAN amp PRINT FLATBED MARG If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner ts Adjust the offset of the left right margins in 0 5 m
62. T FONT SELECT Select font CODE SET Select character encoding LIST OF INTERNAL FONTS List of available fonts PAGE SET COPIES Set the number of copies to be made ORIENTATION Choose the paper orientation LF ACTION Action following a line break CR ACTION Action following a carriage return WIDE A4 Optimise the number of characters per line PRINT QUALITY Sets the print quality TONE Selecting the print quality RAM DISK MODE MEMORY CARD PAPER HANDLING MP TRAY MODE Multipurpose tray operating mode MP TRAY SIZE Choose the paper format in the multipurpose tray MP TRAY TYPE Choose the paper type in the multipurpose tray CASSETTE 1 TYPE CASSETTE 2 TYPE FEED SELECT Choose the paper type in tray 1 Choose the paper type in tray 2 depending on option Choose the source tray DUPLEX MODE Switch front back mode on STACK SELECT OVERRIDE A4 LT Force the printing of letter documents in A4 format TYPE ADJUST PAPER WEIGHT Choose the paper weight DUPLEX PATH RESET TYPE LIFE COUNTERS Number of pages printed counter OTHERS MSG LANGUAGE Choose the language in which messages will be displayed FORM FEED Set the time before printing out an incomplete page SLEEP TIMER Set the time before OKing standby mode SLEEP MODE Switch the standby mode on PRINT PRINTER RESET Reinitialise the settings to their default values RESOURCE PROT Save downloaded PCL6 parameters BUZZER Turn the error alarm on or off ERROR CORRECTION Continue printing after erro
63. Y The directory appears in alphabetical order tS Use the or w_ keys to select the subscriber list L you wish to modify and press OK to confirm t Modify the line or lines in the subscriber record or subscriber list and confirm each modification with OK Note You may confirm your modification by pressing O key but you will exit the menu and may not be able to modify the following lines DELETING A RECORD OR A LIST v 14 OK DIRECTORY CANCEL The directory appears in alphabetical order t Use the amp or w keys to select the subscriber record or subscribers list L you wish to delete and confirm with OK tS Press again OK to confirm your deleting The record or list is deleted from the directory Directory Ennn ee ee NN N S You may print all the numbers stored in the directory including all the existing subscriber records or subscriber lists To print the directory 3 v 15 OK DIRECTORY PRINT The directory is printed in alphabetical order ee ee ee ee ee ee NNN gt IMPORTING A DIRECTORY 2 You can import an existing directory of contacts into your fax machine as an electronic file This file must be in a specific format and must not comprise more than 500 entries The process of importing a directory uses electronic mail as the transfer mechanism The electronic file containing the directory is received and processed as an e mail attachment Caution Importing a new directory completely overwri
64. a Entering the locking code The operator access parameters are confidential they are protected by a four digit interlock code that the authorised operators must know To access the locking code v 811 OK ADVANCED FCT LOCK LOCKING CODE tS Enter your four digit interlock code on the keypad tS Confirm by pressing OK t Confirm the interlock code by entering the code one more time t Press OK to confirm Remark when a code is already registered the machine asks you to give the former code before allowing you to modify it Locking the keyboard This function allows you to prevent access to non authorised persons An access code must be entered each time a person wants to use the machine To access the keypad unlocking menu v 812 OK ADVANCED FCT LOCK LOCK KEYBD tS Enter the four digit interlock code tS Press key OK to confirm tS With keys amp or of the navigator select the option WITH tS Press key OK to confirm Remark after each operation the machine interlocks automatically Setting your Getting started Installation Contents Directory Operation Maintenance Safety machine Operation Locking the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory You can still send mails by typing in the addressee s address if this has no numbers in it To access the number interlocking opti
65. already stored For all subscriber records or subscriber lists you may e Create e Consult e Modify contents Delete Print the directory You may save and if needed load your directory This gives you access to functions 161 and 162 please see the paragraph Guide to function list on page 2 5 To proceed you need to contact your reseller and purchase the optional kit Directory save card 4 1 Directory i I eS Ea i I E4 Ea E ES Ee CREATING SUBSCRIBERS RECORD For each contact record complete the fields listed below Only fields with the Name and Telephone number have to be completed e Contact NAME TEL and fax number of contact E mail address example dupont messagerie com or FTP address example 134 1 22 9 or e network sharing address an IP address for example 134 1 22 10 or NetBIOS name for exam ple PC1015687 Note If you have not entered an e mail address then you have the possibility of entering an FTP address for archiving purposes If you have entered neither an E MAIL address nor an FTP address you can enter a network sharing address for archiving address of the terminal on which the directory is shared FORMAT by default the attachment is PDF or Image tiff or jpeg RECORD NUMBER this number is automatically allocated by the fax you can none the less modify it It gives you quick access to the directory RATE send fax you can choose for each contact the minimum send rat
66. aning is finished however the message does not auto matically change to Ready To restart printing you must press GO and make the printer ready In both cases replace the toner cartridge by following the procedure below Replacing the Toner Container Note Lors du remplacement de la cartouche loignez temporairement les supports de stockage et les fournitures infor matiques disquettes par exemple de la cartouche de toner Vous viterez ainsi de les endommager avec le mag n tisme du toner This section explains how to replace the toner container When replacing the toner container always replace the waste toner box at the same time If this box is full the printer may be damaged or contaminated by the waste toner that may spill over the box Note You do not have to turn printer power off before starting the replacement Any data that may be under printing process in the printer will be deleted if you turn printer power off 6 2 Maintenance t Open the top cover Contents Installation Getting started De machine Setting your Lock Lever Directory t Put the old toner container in the plastic bag contained in the toner kit and discard it later according to the local code or regulations for waste disposal Operation Plastic Bag Q S a S 5 Eg ds t Take the
67. aracters on condition that the receiving fax can reproduce them e Photo mode is to be used for photographic documents except those in colour To select the resolution mode t amp Press key as many times as necessary to select the required mode An icon on the screen shows the current mode Contrast You can set the contrast if your document is too light or too dark If the document is light you must raise the contrast and if it is dark you must reduce it To set the contrast t Press as many times as necessary to choose the desired contrast as shown by the position of a cursor DIALLING From the directory Dialling alphabetically t Enter the first letter of your subscriber s name with the alphanumeric keypad then add the remaining letters until your subscriber s name is complete 5 3 Contents Installation etting started F C Setting your Directory Operation Maintenance Safety Operation Assigned number dialling ts Press J key Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order then t Use the or v keys of the browser to scroll through the correspondents and lists of correspondents and to select the correspondent or list of correspondents you require or ts Press J key Then press the letter assigned to the subscriber please see the paragraph Adding a record
68. at the list cannot be used Directory ADDING A SERVER CONTACT TO THE LOCAL DIRECTORY On the Change menu v 13 OK DIRECTORY MODIFY tS Use the or v arrows to select the server contact to add to the local directory and press the OK key to confirm ts Change the desired field s in the contact s file and press the OK key to confirm each change t When you reach the last setting choose the Local option instead of Remote and press the OK key to confirm Note You can confirm your changes by pressing the amp key but in that case you exit the menu and you do not have access to the following fields Getting started Installation Contents Setting your Operation Directory Maintenance Safety machine Directory 4 12 5 OPERATION SENDING Faxes sent over the telephone network are sent from the feeder or the memory Documents sent over the Internet are first memorised and sent at the time of Internet connection Over the telephone network your faxes are transmitted in black and white or in colour Internet can be used to send black and white or colour documents TIFF PDF or secure PDF format If you choose Secure PDF you must type a password This password will be required afterwords in order to allow the document to be displayed on your PC 5 1 Operation DOCUMENT DEPOSITING Scanner From the automatic feeder tray t Place your original documents in the document fee
69. category support or can be requested at the following address SAGEM Communication Customer relations department 4 rue du Petit Albi 95800 Cergy Saint Christophe FRANCE Data subject to change without motice 252745055A Sagem Communication Soci t anonyme au capital de 300 272 000 480 108 158 RCS PARIS 27 rue Leblanc 75512 PARIS CEDEX 15 FRANCE www sagem com
70. ccessing server contacts Adding a server contact to the local directory OPERATION Sending Document depositing Selecting Resolution Contrast Dialling Transmission over the Public Switched Telephone Network PSTN Transmission over the Internet and the network Scan to email in black and white Scan to email in colour Text to mail Scan to FTP Scan to Disk Scan to PC depends on model Transmission waiting queue Cancelling a transmission in progress Reception Reception over the II 3 23 3 24 3 24 3 25 3 26 3 26 3 27 4 1 4 2 4 4 4 4 4 6 5 3 5 10 5 11 5 13 5 13 Contents Public Switched Telephone Network PSTN Reception over the Internet Copying Local copy DESCRIPTION OF ID CARD MODE Specific copy settings Using USB memory keys Printing a photo from a USB memory key Printing a document from a USB memory key Recording a document in a USB memory key Archiving a fax on a USB memory key Analysis of the USB memory key Other functions Logs Printing the functions list Printing the machine settings Counters Deposit and polling Lock Department code Function management by the administrator Use of the department codes by a department Charge code Entering charge code Mail box MBX FAX MBX management MAINTENANCE Maintenance General Replacing the consumables toner and drum Cleaning Servicing Scanner calibration Incidents Communication errors Scanner incidents Miscellaneous incidents Troubleshoo
71. ce on the rear of the printer Slide it into the slots provided on the printer until it clips into place Installation t Position the scanner on the interface and check that it is properly clipped onto it Contents AR gt py a S iel i Getting started t Put the document feeder in place by pushing its two locking pins into the corresponding openings on the scanner Setting your machine Maintenance Operation Directory Safety Installation Terminal connections Looking at the back of the terminal you will find the available connections as shown below Centronics LAN connector Phonelineconnector Mains socket Mains socket for parallel port L2 according to extension lead model Slave USB Phone line On Off switch port PC connector L1 Host USB port Slave USB port PC LAN connector Centronics Parallel Port Mains socket for extension lead Installation a a CONNECTIONS The leads and cables are connected separately to the scanner and the printer We advise you start with connecting the leads and cables that arrive on the scanner unit S Connecting the leads and cables to the scanner S 6 7 1s s o Ss 1 2 3 4 5 55 t Make sure that the mains on off switches of scanner and printer are set to O t 1 Connect the Centronics cable to the scanner lock it with the two metal clips ts 2
72. colour Specifications may be altered without prior notice in order to make improvements Printing Printing speed 35 pages minute A4 when printing multiple copies of the same page B amp W Resolution 600 dpi First impression Approx 11 seconds or less A4 depending on input data Warm up time Approx 15 seconds or less from standby mode Approx 15 seconds or less from switching on at 23 C 230 V Memory 64 MB can be expanded to 512 MB Processor PowerPC 750 CXr 400 MHz Connectivity USB High Speed 2 0 Ethernet 10 100 Base Tx Paper Ordinary paper 60 to 90 g m thick paper 90 to 120 g m Directory Setting your Getting started Installation Contents Operation Maintenance Safety machine Maintenance Paper trays Cassette AS to A4 Legal 148 to 216 mm x 210 to 315 mm Capacity 500 sheets 80 g m Multipurpose tray 70to216mm x 148 to 297 mm Capacity 100 sheets 80 g m Output tray capacities Upper tray 500 sheets 80 g m Emulation PCL 6 B amp W KPDL SG Script PostScript level 2 language emulation and PostScript level 3 language emulation with configuration file B amp W Specifications may be altered without prior notice in order to make improvements Recommended maximum monthly volume 6 000 pages 5 years with overhaul every 300 000 pages 6 36 Maintenance Registered trade marks
73. connecting or disconnecting an interface lead to the printer use a shielded interface lead Contents e Never try to remove any secured panel or cover The terminal contains high voltage circuit which creates the danger of electrical shock when exposed e Never try to modify the terminal Doing so creates the danger of fire or electrical shock e Always take care that paper clips staples or other small pieces of metal do not get into the terminal through its vents or other openings Such objects create the danger of fire or electri cal shock aS S S Do not allow water or other liquids to spill on or near the terminal Fire or electrical shock can occur should water or liquid come into contact with the terminal e Should liquid or any piece of metal accidently get inside the printer immediately turn it off unplug the power cord and contact your dealer Failure to take this immediate action creates the danger of fire or electrical shock e Whenever the terminal emits unusually high amounts of heat smoke an unusual odor or noise immediately turn it off unplug it and contact your dealer Failure to take this imme diate action creates the danger of fire or electrical shock Getting started e Avoid using the terminal during an electrical storm as this may involve a risk of electric shock caused by the lightning e Paper for printer do not use paper previously printed by your terminal or any other pr
74. ct connection type p 3 20 942 OK SEND TYPE Select transmission type p 3 20 943 OK PERIOD Select the period of connection p 3 21 944 OK DEPOSIT NOTI Select to print a deposit notice p 3 4 2s 945 OK E MAIL ADDR Choose the address to which an e mail will be sent p 3 21 Ss 946 OK PRINT Print Internet settings p 3 21 95 OK E MAIL Send an E Mail p 5 8 A 96 OK MAILS SORT Select the reception type p 3 22 A These menus will appear only with valid ISPN setting MAIN MENU 10 MEDIA Directory Functions Function description Page 01 OK PRINT PHOTO Printing previewed photos p 5 22 02 OK PRINT DOCUMENT Printing documents p 5 24 021 OK LIST Printing the document list 022 OK FILE Printing files d 0221 OK ALL Printing all printable files S 0222 OK SERIES Printing a series of files gt 0223 OK SELECTION Printing a selection of files 04 OK SCAN TO Transferring media content to memory p 5 25 05 OK ARCHIVING FAX Store received fax p 5 26 051 OK ACTIVATION Activating the archiving fax p 5 26 S 052 OK PRINT Printing the rerouted fax p 5 27 S 07 OK DELETE Erasing media p 5 26 S 071 OK MANUAL Erasing selected files p 5 26 072 OK AUTOMATIC Erasing files automatically p 5 26 08 OK MEDIA ANALYSE Analysing the memory card or USB key p 5 26 2 9 Control panel keys Note Getting started PRINT CONSOLE NAVIGATION BASICS NAVIGATING THE MENUS The ke
75. d and will be sent at the next Internet connection validate by pressing the lt gt key Your subscriber will receive an E mail Add an attachment scanned document to your mail t Select the scanner to use to scan your document SCANNER ADF scroll scanner or FLAT SCANNER tS Validate with OK key tS Select B amp W SCAN to send a black and white document or COLOR SCAN to send a color document and validate with OK key this setting can be changed at any time during the send procedure using the colour key i Enter the name of the attachment and validate with OK key i If necessary change the attachment format PDF Protected PDF or IMAGE and validate with OK key 5 8 Operation ts If you have started to scan with the flat scanner the unit will scan the other pages Put your second page to scan select NEXT and validate with OK Contents i Press key i Set contrast and resolution if necessary please see the paragraph Selecting Resolution Contrast on page 5 3 ts Press key The document is scanned and the mail sent to memory It will be sent during the next connection to the Internet Your contact will receive an E mail with an attachment Installation Multi contact transmission tS Multi contact transmission transmission to several destinaries at the same time is not possible by means of the key dedicated to this function etting started tS To perform this kind of transmission y
76. der Paper guides face printed on the top first page under the stack t Set the paper guide to the document width t Once the operation is over take your original documents back from the document exit tray Caution If you put the documents to send upside down the contact will receive a blank page Remark Since the addressee s number is generally on the document to be transmitted you may also dial before positioning the document From the flat scanner tS Using the handle lift up the document feeder tray tS Put your document with the printed face down on the scanner window The scanner origin is located at your end to Scanner origin i the left as shown opposite t amp Once the operation is complete lift the document feeder tray and recover your document 5 2 Operation SELECTING RESOLUTION CONTRAST Selecting black and white or colour Black and white or colour mode is selected by pressing the key Resolution You have several scan modes available to send your documents The choice of the mode depends on the document to be sent e Normal mode N is to be used for good quality documents without drawings or small details e Fine mode F below the display screen is to be used for documents that include drawings or small characters Super Fine mode F is to be used for documents that include drawings with very thin lines or very small size ch
77. e the scanning zone as shown on the figure below __ Scanned area TOP OF SHEET TOP OF SHEET gt i Select the X and Y coordinates with amp or w keys i Set the required coordinates with the numeric keypad or or w Confirm your setting by pressing key OK 845 OK ADVANCED FCT COPY CONTRAST t The CONTRAST parameter is used to select the photocopy contrast Adjust the contrast using keys and then validate the choice with the OK key tS You can also directly adjust the desired contrast using the key press this key several times until the required adjustment is obtained without using Y 846 v 846 OK ADVANCED FCT COPY LUMINOSITY tS The LUMINOSITY parameter is used to make your original document lighter or darker Adjust the brightness required using keys and w then validate the choice with the OK key 847 OK ADVANCED FCT COPY BINDING tS The BINDING parameter is used to choose the long or short side according to the type of binding of your document Make your choice using keys and w then validate the choice with the OK key Caution All settings made using this menu become default settings of the machine v 85 OK ADVANCED FCT SCAN amp PRINT t Use keys amp or v of the browser to scroll the setting described below that you want to modify tS Validate your setting by pressing the OK key v 851 OK ADVANCED FCT SCAN amp PRINT PAPER tS
78. e MBX in the list Printing the MBX list v 75 OK MAILBOXES PRT MBX LIST The list gives the status of each MBX MBX deposit in your fax t Insert the document in the fax machine s feeder t Select v 72 OK MAILBOXES DEPOSIT MBX and confirm with OK tS Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 then confirm your choice with OK The document is placed in the feeder and saved in the selected MBX MBX deposit in a remote fax t Insert the document in the fax machine s feeder t Select v 35 OK FAX MBX SENDING and confirm with OK tS Enter your subscriber s number for MBX deposit or choose your dialling mode please see the paragraph Dialling on page 5 3 and validate with OK Enter the subscriber s MBX number and confirm with OK i i If you wish to delay transmission enter the new transmission time next to the current time and press OK t If you wish to modify the document feed type select one of the options FEEDER or MEMORY and press OK tS If you wish you may enter the number of pages of your document before transmitting then confirm your choice with OK ts Confirm the transmission request to a remote MBX fax by pressing key lt gt In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time 5 40 Operatio
79. e call number and eventually the associated prefix of the machine To check the Internet parameters print them by pressing in turn the keys v 9 4 5 and OK Network codes Code 50 Protected disk or file already found aS The file could not be archived either because the file folder is write protected or because a file with the same name already exists in the directory A Code 51 Wrong authentification The user name and or password parameters are incorrect Code 52 Authentification method not supported Check that the authentification proposed by the server is indeed HTML Code 53 Password unvailable or directory not found Maintenance Safety 6 15 Maintenance SCANNER INCIDENTS Scanner paper jam When a paper jam occurs the following message appears on the control panel screen REMOVE DOCUMENT If jams often occur in a specific part of the unit the latter needs to be checked cleaned or repaired t Open the scanner cover EES SE NSSP pa oo 88 Se t amp Remove the jammed paper A without tearing it eee 22 _ ae t Then close the scanner cover 6 16 Maintenance MISCELLANEOUS INCIDENTS At switch on nothing appears on screen Check that the mains cable is plugged in and check the mains plug if necessary The fax does not detect the presence of your inserted document The message READY does not appear on
80. e cassette is not inserted properly After reinserting the paper cassette you should be able to print When two or more optional feeders are installed and the lowest one is selected the same message will appear if any of the upper paper feeder and the printer cassette is improperly installed The print job transferred to the printer was too complex to print on a page Press GO to resume printing A page break may be automatically inserted in some places You can abandon printing by pressing Cancel If Auto Error Clear is set to On printing will be automatically resumed after a preset period of time A RAM disk error has occurred Look at the error code given in place of and refer to Storage Error Codes p 6 25 To ignore the RAM disk error press GO Replace toner Clean printer Toner has run out in the toner container Replace the toner container using a new toner kit The printer does not operate when this message is displayed Directory Setting your Getting started Installation Contents Operation Maintenance Safety machine Maintenance Message Corrective Action Set paper Press GO The MP tray is out of paper Load paper and press GO Note that feeding the paper having a paper size which does not match the current paper size from the MP tray can cause paper jam Toner low Toner is running low Replace the toner container using a new toner kit
81. e data has been processed or stored on the memory card Blinking Data transfer in progress MENU Key Used to access or exit the printer s menu OK Key Confirms the numerical values and other selections GO Key Used to switch the printer between Ready and Standby mode CANCEL Key Used to cancel a print job gt Key Used to navigate in the sub menus to adjust certain settings and to display help messages when certain errors occur v Key Used to navigate the menus and to devease numerical values 4 Key Used to navigate in the sub menus and to adjust certain settings Key Used to navigate the menus and to increase numerical values TYPE D Indicator Shows the type of paper being used in the tray SIZE h Indicator Shows the paper size being used in the tray INTERFACE Sa Indicator Shows the interface being used PAR USB RES or Pr t 0 PAR A4 NORMAL oT Errea Ase AR rer 0 O Ready E Data Attention Contents OAIN CONTENTS 1 INSTALLATION 1 1 Installing your terminal 1 1 Installation requirements 1 1 5 Unpacking the components 1 4 Unpacking the additional paper tray depending on option 1 4 R Unpacking the scanner and the equipped interface 1 5 Unpacking the printer 1 6 Description of the multifunction terminal 1 7 Installation of the terminal 1 8 R Connections 1 1
82. e for faxes you send to him Available rates are 2400 4800 7200 9600 12000 14400 and 33600 bits per second The maxi mum speed can be used if the telephone line is of good quality meaning appropriate without echo Note If a contact has the two fields TEL and E MAIL completed the validation key O or will define whether the document is sent by telephone network or via the internet ADDING A RECORD v 11 OK DIRECTORY NEW CONTACT t Your fax has just created a new record fill in it by first entering your subscriber s name then validate with OK To associate an e mail address Note You can stop the list creation at any time by pressing tS Enter the person s fax number and press OK to confirm tS Enter the E Mail address of your subscriber and press OK to confirm tS Define the format of the attachment Image or PDF and validate with OK 1 If your machine is connected to a PABX you may need to insert a pause for dial tone symbolised by the sign in the number except if a local prefix is already programmed see Local Prefix 4 2 Directory ZS Your subscriber s ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK Select the option WITH assigned key if you want to assign a letter shortcut key to your subscriber The first available letter appears by default If you want to change it sc
83. e long term thereby blocking the reception of any new message 75 TEXT 1 WITH To allow adding an attachment ATTACHMENT 22 WITHOUT 76 ATTACHMENT 1 IMAGE Default format of document sent on the Internet FORMAT 2 PDF PDF monochrome or colour IMAGE monochrome TIFF or colour JPEG Setting your machine Contents Parameter Setting Signification 77 LAN SPEED AUTO To define the communication speed of the peripheral units in 100 FULL relation to the implemented Local Area Network LAN 100 HALF 10 FULL 5 10 HALF R 78 WINS DNS 1 WITH Registration of the terminal in the WINS servers allows REG 2 WITHOUT accessing the scanner through its NetBIOS name by PCs located on sub networks other than the one that the terminal is connected to 80 TONER SAVE 1 WITH Makes printing lighter to save toner cartridge ink 2 WITHOUT Getting started LOCAL AREA NETWORK LAN SETTINGS Your terminal is a new generation machine that will be part of your local network just like a PC Its built in local network access card will enable you to send documents through an SMTP POP3 local message server internally or externally depending on the settings of your message server To benefit from all the available network options you should make the following settings described in the sections below 3 amp zS S N Q kn N e local network settings to introduce your fax machine into your local net
84. e re routed v 247 OK SETUP RECEPTION PC RECEPT tS By means of the amp or w keys select the PC that you want to designate as the receiver and validate by means of the OK key Adjusting the screen contrast This adjustment only affects the screen contrast v 271 OK SETUP SCREEN LCD CONTRAST tS Adjust the contrast with the and w keys then validate your selection with the OK key Setting your machine TECHNICAL PARAMETERS As delivered your fax is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To set the technical parameters v 29 OK SETUP TECHNICALS tS Select the desired parameter and confirm with OK tS Withthe or w keys modify the parameter settings by following the table below and press OK Parameter Setting Signification 1 SCANNING 1 NORMAL Default value of the scan mode resolution for the documents MODE 2 FINE to be transmitted 3 SFINE 4 PHOTO 2 TX HEADER 1 WITH If this parameter is on your header will appear on all 2 WITHOUT documents sent to your subscribers with your name number date and number of pages Warning If you send a fax from the document loader the transmission header will not appear on the document your correspondent receives 3 TX SPEED 1 33600 Transmission speed for outgoing documents 2 14400 For a quality telephone line compatible no echo 5 ase communications
85. ear to facilitate jam clearing in the location MP Tray Paper is jammed at the MP tray Remove the jammed paper using the procedure given below t amp Remove the paper jammed at the MP tray ot eed oO I t Open and close the top cover to clear the error Paper Cassette t Pull out the paper cassette 6 28 Maintenance t amp Remove any partially fed paper Contents Installation t Check to see if paper is loaded correctly If not reload the paper t Push the paper cassette back in firmly The printer warms up and resumes printing Getting started Duplexer Paper is jammed in the duplex section Remove the jammed paper using the procedure given below Caution Do not touch parts in this area because it may result in burn injury 2 S an A t amp Pull the paper cassette all the way out of the printer S t Open the duplexer s cover and remove any jammed paper Q S a S 5 Eg ds Eok Safety Maintenance t amp Insert the paper cassette into the slot in the printer The printer warms up and resumes printing The Inside of Printer t Open the top cover and MP tray tS Lift the developer unit together with the toner container out of the printer t Open the feed cover
86. ease see the paragraph Selecting Resolution Contrast on page 5 3 5 7 Contents Installation etting started J C Setting your Directory Operation Maintenance Safety machine Operation t amp Press the amp key The document is scanned and memorised it will be sent at the time of Internet connection If your contact has a PC he will receive an E mail to which your fax is attached in colour PDF protected PDF or TIFF format depending on the format choice you made If your subscriber has an Internet fax he will receive a paper fax Text to mail You can send a typed message to an E mail mailbox You can also add an attachment to this keypad message the attachment is a scanned paper document Access through the menu v 95 OK INTERNET E MAIL Direct access te Press key Then to send to E mail address tS Enter the addressee s E mail address or choose your dialling mode please see the paragraph Dialling on page 5 3 tS Enter the address of who you want to receive a copy of the document CC and press OK to confirm tS Enter the object for mail 80 characters max and press OK tS Enter the text with the alphabetical keypad 100 lines of 80 characters and confirm with OK tS To go to the next line use key tS To move from one line to another press the T or T Then you can choose between two options tS Send the typed mail directly Press OK the mail is memorise
87. er e Reboot the computer which sends the print jobs to the printer e Make sure that the procedures for printing are correctly followed in the application software Consult the documentation supplied with the application software e If the printer prints garbage characters or stalls when the computer is turned on particularly when the printer is connected to the computer under Windows 98 via the parallel port rename device driver file drvwppqt vxd This file may be located in Windows System losubsys or Arcada Sys tem folder For technical details visit Microsoft web site for the device driver 6 18 Maintenance Contents Print Quality Problems The tables and diagrams in the following sections define print quality problems and the corrective action you can conduct to solve the problems Some solutions may require cleaning or replacing parts of the printer If the suggested corrective action will not solve the problem call for service PRINTED RESULTS CORRECTIVE ACTION Completely blank Check the toner container printout Open the top cover and check that the toner container is correctly installed in the printer For more information on installing the toner container refer to Toner Container Replacement p 6 2 Installation Check that the application software is correctly operated Getting started Black or white Check the operation panel for toner vertical streaks Ifthe Toner low message is di
88. eration Maintenance Safety Maintenance IBM Program License Agreement The following instructions are purposely provided in English THE DEVICE YOU HAVE PURCHASED CONTAINS ONE OR MORE SOFTWARE PROGRAMS PROGRAMS WHICH BELONG TO INTERNATIONAL BUSINESS MACHINES CORPORATION IBM THIS DOCUMENT DEFINES THE TERMS AND CONDITIONS UNDER WHICH THE SOFTWARE IS BEING LICENSED TO YOU BY IBM IF YOU DO NOT AGREE WITH THE TERMS AND CONDITIONS OF THIS LICENSE THEN WITHIN 14 DAYS AFTER YOUR ACQUISITION OF THE DEVICE YOU MAY RETURN THE DEVICE FOR A FULL REFUND IF YOU DO NOT SO RETURN THE DEVICE WITHIN THE 14 DAYS THEN YOU WILL BE ASSUMED TO HAVE AGREED TO THESE TERMS AND CONDITIONS The Programs are licensed not sold IBM or the applicable IBM country organization grants you a license for the Programs only in the country where you acquired the Programs You obtain no rights other than those granted you under this license The term Programs means the original and all whole or partial copies of it including modified copies or portions merged into other programs IBM retains title to the Programs IBM owns or has licensed from the owner copyrights in the Programs 1 License Under this license you may use the Programs only with the device on which they are installed and transfer possession of the Programs and the device to another party If you transfer the Programs you must transfer a copy of this license and any other d
89. ery and ITC Zapf Dingbats are registered trademarks of the International Typeface Corporation 6 39 Installation Contents Getting started g your Settin Directory Operation Maintenance Safety machine Maintenance Monotype Imaging License Agreement The following instructions are purposely provided in English 1 Software shall mean the digitally encoded machine readable scalable outline data as encoded in a special format as well as the UFST Software 2 You agree to accept a non exclusive license to use the Software to reproduce and display weights styles and versions of letters numerals characters and symbols Typefaces solely for your own customary business or personal purposes at the address stated on the registration card you return to Agfa Japan Under the terms of this License Agreement you have the right to use the Fonts on up to three printers If you need to have access to the fonts on more than three printers you need to acquire a multi user license agreement which can be obtained from Monotype Imaging KK Monotype Imaging KK retains all rights title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement 3 To protect proprietary rights of Monotype Imaging KK you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and t
90. fying the economy period v 233 OK SETUP SEND ECO PER tS Enter the hours of the new economy period and confirm your selection with the OK key Using the economy period v 32 OK FAX ECO TRANS t Enter the call number and confirm with OK BEFORE RECEPTION Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The Fax Messages indicator light lets you know the state of your Fax answering machine e Light on the answering machine is on e Blinking your fax has documents in storage or is in the process of receiving faxes Light off memory full the terminal cannot receive any more documents You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for e printing fax messages in memory e activate or deactivate the fax answering machine 3 5 Installation Contents Getting started S y iS amp N v Nn Operation Directory Maintenance Safety iS Q S Setting your machine Saving an access code v 383 OK FAX FAX ANSW ANSWER CODE t Enter the code 4 digits and confirm with OK Activating or deactivating the answering machine v 382 OK FAX FAX ANSW ACTIVATION tS If you saved an access code for your fax answering machine enter it and validate with OK t Select the required option WITH o
91. ge Corrective Action Memory overflow Press GO MemoryCard err Press GO The total amount of data received by the printer exceeds the printer s internal memory Try adding more memory Press GO to resume printing You can abandon printing by pressing Cancel If Auto Error Clear is set to On printing will be automatically resumed after a preset period of time A CompactFlash card error has occurred Look at the error code given in place of and refer to Storage Error Codes p 6 25 To ignore the CompactFlash card error press GO MemoryCard err20 Missing developer unit The CompactFlash card is accidentally removed from the printer s slot during reading Turn the power switch off and then back on again The developer unit is either not installed or incorrectly inserted Insert the developer unit securely No multi copies Press GO Multi copies cannot be printed because RAM disk is disabled or the Microdrive is not installed There is no available RAM disk or Microdrive space Delete unnecessary files Press GO to print error report Paper jam HE EE TE AE AE EEE HE H E A paper jam has occurred The location of the paper jam is indicated in place of the s For details refer to Clearing Paper Jams p 6 26 Paper path error Print overrun Press GO RAM disk error Press GO There is no paper cassette in the feeder or th
92. gs made from the operator console To navigate vertically within the functions use the and V keys access the menu shown by repeatedly pressing one of the keys To navigate horizontally within the functions use the gt and lt keys To change or confirm the configuration of a component press the OK key Printing out the menu guide The list of menus may vary according to which options you have installed You can print out the print menu guide by moving within the menus as shown below t Press OK a blinking appears tS Press OK again to start printing MENU v PRINT MENU STRUCTURE GUIDE TO FUNCTIONS refer to the print functions manual Functions Description of the function PRINT MENU MAP Print out the menu guide PRINT STATUS PAGE Print out the printer configuration INTERFACE PARALLEL USB NETWORK NETWARE TCP IP APPLE TALK PRES STATUS PAGE Parallel interface configuration USB interface configuration Network interface configuration Turn this menu on if you are using the Netware protocol Turn this menu on if you are using the TCP IP protocol Turn this menu on if you are networking with a Macintosh When this menu is turned on the network configuration page is printed out at the same time as the printer status page EMULATION Select emulation type Getting started Functions Description of the function FON
93. h neutral household detergent Q S a S 5 Eg ds Dust dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance Clean the printer regularly Note If the message Clean Printer Press GO appears after replacing the toner cartridge Carry out the printer cleaning procedures corona grille etc described in the paragraph General Information on page 6 2 then press the GO button The message will disappear and the printer will be ready to print Safety Maintenance Caution Use a soft cloth to clean the printer Never use abrasive or corrosive detergents The fusing unit can become very hot during operation To avoid injury do not touch Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer SERVICING For guaranteed performance of your terminal some maintenance work replacing the fusing unit and the transfer roll has to be done on the printer approximatly every 200 000 printed pages Please contact your supplier for this operation SCANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory v 80 OK ADVANCED FCT CALIBRATION tS Confirm your choice by pressing the OK key INCIDENTS COMMUNICATION ERRORS If the communication fails the fax advises you of an automatic retry late
94. he adhesive strips and film from the various parts S D v 1 5 Installation UNPACKING THE PRINTER t Open the shipping box and take out the parts the black toner cartridge the toner recovery box protective shell for paper the printer tS Take the printer out of its protective packing t Remove the adhesive strips 1 6 Installation DESCRIPTION OF THE MULTIFUNCTION TERMINAL Adjustable paper guide Document feed tray for scanning Original document output stacker Scroll scanner ADF Scanner control panel Access handle to flatbed scanner Memory key connector Chip card reader Printer output stacker Printer control panel Multi purpose tray for special media Printer paper feed tray 1 7 Contents gt py a S am i Maintenance Operation Directory Setting your Getting started Safety machine Installation INSTALLATION OF THE TERMINAL Installation of the equipped interface ts Unclip the cable covers located on the top of the printer from the rear and remove without forcing Put the cable covers to one side for later ts Place the paper protection shell at the rear of the printer t Optional equipment Place the additional paper tray under the printer positioning it on its locating pins You can install up to three additional paper trays t Position the interfa
95. he defined login parameters Basic recording of a file in the shared directory ZS ZS i i i i Place a document in one of the scanners please see the paragraph Document depositing on page 5 2 Press the PC key A selection screen is displayed Select SCAN TO DISK with the or v key then press the OK key Enter the network sharing address i e the address of the terminal on which the directory is shared and the name of the shared directory for instance 134 1 22 10 DirectoryName or select an entry in the directory by pressing the JQ key Enter the network login user name this operation is inhibited if the address in in the directory Enter the network login password this operation is not necessary if the address is selected in the directory Select B amp W SCAN to send a black and white document or COLOR SCAN to send a colour document then validate with the OK key this setting can be changed at any time during the send procedure with the colour key 5 10 Operation tS Enter the name of the attachment and validate with the OK key 5 3 Remark To avoid name collisions a suffix is automatically added to the name that was entered and incremented as necessary If you entered DOCUMENT as the file name you will find the file archived as for instance DOCUMENT000016 pdf tS If necessary change the attachment format PDF Protected PDF or IMAGE and validate with the OK key Ss ts If you are usi
96. he document Code 0C Received document error Ask the subscriber who called you to check the length of his document it may be too long to be completely received Code 0D Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Best list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Best impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your
97. he print console allows you to Turn TCP IP NetWare and EtherTalk on or off Turn DHCP on or off Enter the IP address the subnet mask address and the default gateway address To check or change the network card settings t Press the MENU key tS Repeatedly press the A or V keys until INTERFACE appears One of the interface names below appears showing that it is the current interface PARALLEL default setting USB e OPTIONAL when the network card is installed i Press OK a blinking appears i Repeatedly press the keys A or V until OPTIONAL appears Press OK i Press the gt key i This example shows how to switch the TCP IP protocol on to connect the terminal to the network You can switch Netware or EtherTalk on in the same way If TCP IP is OFF Press OK a blinking appears Select ON using the A or V keys Press OK again Automatically configuring IP settings You can make these settings when the TCP IP protocol is on We recommend that you manually configure your terminal However local network settings can be automatically configured if you have a DHCP or BOOTP server on your local network which can dynamically distribute addresses to peripherals on the LAN To automatically configure network local settings MENU v INTERFACE gt V TCP IP gt DHCP t Press OK a blinking appears tS Select ON using the A or V then press OK Contents Installation Getting
98. he remote fax which will relay the document Directory Fax or PC reception v 243 OK SETUP RECEPTION PC RECEPT This menu combined with a software program installed on your PC supplied or on option depending on model will enable you to select the machine you wish to receive the documents on Operation e fax PC e PC if available fax otherwise For more details please refer to the instruction manual provided with the software kit To select the PC that will receive the documents please see the paragraph Selecting the reception PC on page 3 8 Maintenance Safety 3 7 Setting your machine Duplex printing This menu lets you define the default printing mode for received faxes The two available modes are SINGLE SIDED DOUBLE SIDED Note All faxes received are printed according to the mode selected from the menu no matter how the duplex key is set To select the fax reception mode v 244 OK SETUP RECEPTION DUPLEX tS Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key Adjust to page This option allows you to print out documents automatically adjusting them to the page format To turn adjust to page mode on v 245 OK SETUP RECEPTION ADJUST PAGE tS Select the WITH option and confirm your choice using the OK key Selecting the reception PC This menu lets you select a PC to which all the documents received by the terminal will b
99. hrough your telephone line Getting started 5 amp z S SES SRS S 5 N Before worldwide transmission you must take out an Internet subscription from an Internet Service Provider ISP e check that all initialisation parameters correspond to those provided by your ISP e perform the proper settings if needed for the Internet connection You may then connect yourself to the Internet via your ISP to send and receive fax Internet or E mails Both operations will be performed during an Internet connection S Q INITIALISATION PARAMETERS You must define or at least check all parameters needed to identify yourself with the Internet N Your ISP will provide you with these parameters as soon as you are registered with them S The parameters are divided in four categories e connection allows you to identify the dial up number the connection identifier and the connection password S message service allows you to define the message service identifier the message service password and the E Mail address x e servers allows you to identify the name of the IP address of Internet SMTP providers send and POP3 MBX reception and the address of DNS 1 and DNS 2 servers The server address is made up of 4 groups of 3 digits maximum separated by dots e SMTP Authentification used to activate the authentification protocol when the SMTP server used requests this to end e mails A Setting your machine Acce
100. inter the ink or toner deposited on that paper might damage the printing system of your terminal Setting your machine Caution Be sure to locate the terminal in a well ventilated location A minimal amount of ozone is generated during normal operation of this terminal Because of this an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area For a comfortable healthy and safe operation be sure to locate the terminal in a well ventilated area Operation Directory Maintenance Safety 1 3 Installation UNPACKING THE COMPONENTS UNPACKING THE ADDITIONAL PAPER TRAY DEPENDING ON OPTION t amp Take the additional tray out of its box t amp Remove the protective side sections in the box t Remove the plastic bag from the additional tray tS To install the additional tray please see the paragraph Installation of the terminal on page 1 8 1 4 Installation Contents UNPACKING THE SCANNER AND THE EQUIPPED INTERFACE t Open the shipping box and take out the parts the installation guide and the CD Roms Installation the scanner Getting started Setting your machine the document feeder D the leads and cables telephone lead mains lead mains extension lead Centronics cable Q the equipped interface Y z t Take the parts out of their protective packing 2 i t Remove t
101. ish to initialise another press C and repeat the same procedure t To exit the MBX press key Modifying the features of a MBX 71 OK MAILBOXES CREATE MBX Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 then confirm your choice with OK i Enter the code of this MBX if there is one and confirm with OK Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK Perform data modification of the menu and confirm with OK AAR If needed repeat the last two steps for the other menu Printing the contents of a MBX v 73 OK MAILBOXES PRINT MBX t Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 then confirm your choice with OK t Enter the code of the MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied Contents Installation etting started J C Setting your Directory Operation Maintenance Safety machine Operation Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing its content v 74 OK MAILBOXES DELETE MBX tS Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 then confirm your choice with OK ts Enter the code of the MBX if there is one and confirm with OK tS Confirm MBX deletion by pressing OK key The MBX is deleted and will appear as a fre
102. l network setting manually v 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION tS Choose MANUAL and press OK to confirm IP address v 2532 OK SETUP NETWORKS LOCAL NETWORK IP ADRESSE tS Enter the IP address of your terminal and press OK to confirm Sub network mask v 2533 OK SETUP NETWORKS LOCAL NETWORK SUBNET MASK tS Enter the sub network mask of your terminal and press OK to confirm Gateway address v 2534 OK SETUP NETWORKS LOCAL NETWORK GATEWAY tS Enter the IP address of the network gateway and press OK to confirm IEEE address or Ethernet address or MAC address v 2535 OK SETUP NETWORKS LOCAL NETWORK IEEE ADDRESS The Ethernet card of your terminal already has an unmodifiable yet consultable IEEE address NetBIOS The NetBIOS name which can be used with the network options are used to identify your terminal machine from a PC connected to a local network for instance with the name IMP NETWORK 1 v 2536 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 1 v 2537 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 2 tS Enter the selected name 15 characters max and press OK to confirm The WINS1 and WINS2 servers used with the network options allow access to terminals on other sub networks by means of their NetBIOS name Setting your machine These two addresses must be filled in for the Scan To Disk function v 2538 OK SETUP NETWORKS LOCAL NETWORK WINS 1 wv 253
103. le address transmission p 5 5 32 OK Eco TRANS Send a document during the economy period p 3 5 33 OK POLLING RX Polling request p 5 30 34 OK_ POLLING TX Deposit a document p 5 30 35 OK MBX SENDING Send to a mailbox p 5 40 36 OK MBX POLLING Poll a mailbox p 5 41 37 OK BROADCAST Broadcast transmission p 3 7 38 OK FAX ANSw Control of fax answering machine p 3 5 39 OK REROUTING Rerouting of received messages p 5 6 391 OK ACTIVATION Rerouting activation p 5 6 392 OK DESTINATION Choice your destination p 5 6 393 OK Copy Printing activation of rerouting fax p 5 7 2 6 Getting started MAIN MENU 4 SMS SERVICE Contents Functions Function description Page 41 OK SEND SMS Send SMS p 3 25 420K READ SMS Read SMS received p 3 27 43 OK DELETE SMS Delete SMS received p 3 27 431 OK SELECTION Select SMS to delete p 3 27 432 OK SMS READ Delete all SMS read p 3 27 433 OK ALL Delete all the SMS read in memory p 3 27 2 44 OK PRINT SMS Printing SMS received p 3 27 45 OK PARAMETERS SMS service SMS parameters p 3 26 451 OK AUTO PRINT Automatically print SMS received p 3 24 452 OK SMS BEEP Beep on SMS reception mode p 3 24 453 OK SENDER NAME Choose to show hide sender name p 3 24 8 454 OK TERM ADDR Terminal address p 3 26 S 46 OK SERVER SMS servers settings p 3 28 461 OK SMS CENTRE 1 Number of main SMS centre p 3 28 3 4611 OK SEND NO Transmission number p 3 28 46
104. lete a character by moving the cursor to the left Confirm your entry and return to the initial amp screen The display screen The screen comprises 3 or 6 lines of 20 characters The currently selected line is highlighted in yellow F FUNCTION F1 DIRECTORY 1 NEW CONTACT r7 1 DIRECTORY one 3 lines NSAP L Josoea For those menus that have more than three choices in the main menu or 6 choices in the sub menus use the W navigator arrow to display the lines that follow the first ones ACCESS TO FUNCTIONS Access to functions may be achieved in two ways e Menu driven access e Direct function access Menu driven access You can print out the guide to find the number of a function by moving through the menus as shown below 2 3 Contents Installation 3 S wa So s a je Operation Directory Setting your Maintenance Safety machine Getting started t amp Press the w key the functions menu appear F FUNCTION T 1 DIRECTORY NSAP 4 t Select the desired function by means of the amp or w navigator arrows F FUNCTION 5 PRINT IND Aeae tS Validate your choice by pressing OK t Select the desired sub function by means of the or Y navigator arrows F5 PRINT 1 FUNCTION LIST ND OFM tS Validate your choice by pressing OK
105. lier has been advised of the possibility of such damages IBM will not be liable for any damages claimed by you based on any third party claim This limitation of remedies also applies to any developer of Programs supplied to IBM IBM s and the developer s limitations of remedies are not cumulative Such developer is an intended beneficiary of this Section Some jurisdictions do not allow these limitations or exclusions so they may not apply to you 4 General You may terminate your license at any time IBM may terminate your license if you fail to comply with the terms and conditions of this license In either event you must destroy all your copies of the Program You are responsible for payment of any taxes including personal property taxes resulting from this license Neither party may bring an action regardless of form more than two years after the cause of action arose If you acquired the Program in the United States this license is governed by the laws of the State of New York If you acquired the Program in Canada this license is governed by the laws of the Province of Ontario Otherwise this license is governed by the laws of the country in which you acquired the Program Typeface trademark acknowledgement All the resident fonts in this printer are supplied under license from Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of the Linotype Hell AG ITC Avant Garde Gothic ITC Bookman ITC ZapfChanc
106. m steps mm using amp and keys tS Validate by pressing the OK key 5 20 Operation USING USB MEMORY KEYS You can connect a USB memory key to your terminal Connector for USB memory key Displaying the content of a USB memory key Remark If the memory support contains more than 999 files only the 999 most recent ones are taken into account You have several display modes available to view the photos and documents stored on the memory support e the Photos mode only the photos stored on the memory support are displayed The photos that do not have the minimum characteristics required as decribed in paragraph Supported image files on page 5 22 are not displayed on the screen e the Documents mode only the printable documents stored on the memory support are dis played The documents must have the minimum characteristics decribed in paragraph Sup ported document files on page 5 24 All printable files photos and documents are displayed in the form of a list without taking any kind of directory structure into account Use the file extensions to distinguish between the different file formats Compatible USB keys The memory keys must be FAT16 or FAT32 formatted for the terminal to be able to read them NTFS formatted memory keys are not compatible with the terminal Setting your Getting started Installation Contents Directory Maintenance Operation Safety machine Operation Informations on
107. matically incremented Remark To change the number of copies of the photo to be printed select another number on the numerical keyboard tS Use the amp or v keys to move from one photo to the next t To validate the selection and switch to the next menu press the Start d or ge key t To print the selected photos select SELECTION by means of the or v_ keys then validate with the OK key or type 1 on the numerical keyboard tS To print all the photos select ALL by means of the or keys then validate with the OK key or type 2 on the numerical keyboard tS To print an index of the photos select INDEX by means of the or Ww keys then validate with the OK key or type 3 on the numerical keyboard Setting your Getting started Installation Contents Directory Maintenance Operation Safety machine Operation tS To print the current photo select CURRENT PHOTO by means of the or v keys then validate with the OK key or by typing 4 on the numerical keyboard Remark 24 photos can be printed in miniature on a index page The photos are accompanied by their file name and their number on the USB memory key They are printed in chronological order t Select the paper size for the photo between A4 and 10X15 by means of the amp or w keys and the OK key t Select the NORMAL HEAVY PHOTO or TRANSPARENT paper to be used by means of the or v key tS Validate by pressing the OK key to start printing Remark To retu
108. minal is properly switched off switch set to 0 Disconnect the equipment from the network and the mains socket t amp Pack the printer in the following way Remove the toner cartridge and the waste toner box from the printer Put the toner cartridge in the plastic bag provided to avoid spilling any toner Close the waste toner box properly Put the printer in the box Put the protective packing piece in position then place the toner cartridge and the waste toner box in the box t amp Pack the other components in their original box with all the original protective packing pieces t amp Put all the documentation printed documents and CD ROM depending on model in the boxes t amp Properly close the boxes with adhesive tape 6 33 Directory Setting your Getting started Installation Contents Operation Q S Le 3 iS 5 S Safety machine CHARACTERISTICS Type of equipment fast professional terminal for use with all group 3 equipment according to the UIT T recommendations Maintenance Dimensions excluding options Width 457 mm Depth 560 mm Height 698 mm excluding collector and 500 sheet tray Weight 25 kg Power supply 220 240 V 50 60 Hz 4 7A Power consumption maximum values standby mode 20 W wait mode less than 80 W in operation 700 W when copying 1000 W peak Admissible ambient temperature in operation 10 C
109. n MBX polling from a remote fax Remark v 36 OK FAX MBX POLLING tS Enter your subscriber s number for MBX deposit or choose your dialling mode please see the paragraph Dialling on page 5 3 and validate OK i Enter the subscriber MBX number and press OK 5 Enter this MBX access code and press OK ts If you wish to delay the poll time enter the departure time next to the current time then valide with OK t Confirm the MBX poll request by pressing key lt gt As soon as the remote fax is subscribed either immediately or later the document s in the remote fax MBX are receveid in your fax please check for remote fax compatibility Setting your Getting started Installation Contents Directory Maintenance Operation Safety machine Operation 5 42 6 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax it is recommended that you regularly clean the inside For normal usage please respect the following rules e Never leave the cover open unless required e Do not attempt to oil the machine e Always gently close the cover and avoid vibrations e Do not open the cover while printing e Never try to dismantle the machine e Do not use paper that has stayed in the paper tray for a long time Look at the safety rules in the Safety chapter at the end of this user manual REPLACING THE CONSUMABLES TONER AND DRUM To acces
110. n When you want a contact to send SMSs to the terminal you choose you must send him your line number and the destination terminal address If your contact does not add the address of the terminal the SMS will be received in the terminal with address 0 v 45 OK SMS SERVICE PARAMETERS t Automatic print of SMS received v 451 OK SMS SERVICE PARAMETERS AUTO PRINT i Select the option WITH or WITHOUT automatic print then validate with OK key i Beep activated on SMS reception v 452 OK SMS SERVICE PARAMETERS SMS BEEP i Select the option WITH or WITHOUT beep on reception then validate with OK key i Presentation of SMS sender v 453 OK SMS SERVICE PARAMETERS SENDER NAME i Select the option WITH or WITHOUT presentation of the sender then validate with OK key i Terminal address v 454 OK SMS SERVICE PARAMETERS TERM ADDR t Enter the terminal number then validate with OK key Setting your machine SENDING AN SMS To send an SMS to any SMS compatible devices t amp Press the SMS key t Write your SMS by means of the Qwerty keypad To do so you have a true editor at your disposal e For the upper case letters use the f e To move inside the data entry field use the or w keys e To move in the text from one word to another press the CTRL key and one of the navigator keys To go to the next line use the key To delete a character by moving the cur
111. n Page 21 OK DATE TIME Setting the date and time p 3 2 S 211 OK MODIFY Modifying the date and time p 3 2 A 212 OK AUTO ADJUST Automatic changeover between summer and winter time p 3 2 22 OK NUMBER NAME OK your name and your number p 3 2 23 OK SEND Transmission settings p 3 4 231 OK SEND REPORT Choose to print the communication report p 3 4 232 OK MEMORY SEND Send from feeder or memory p 3 5 233 OK ECO PER Set the economy period p 3 5 24 OK RECEPTION Reception settings P 3 6 A 241 OK REC PAPER Accept reception without paper p 3 6 4 242 OK NBR OF COPIES Number of copies of received documents p 3 6 243 OK PC RECEPT Choice for PC reception p 3 7 244 OK DUPLEX Received fax printing in Recto Verso mode p 3 8 v 245 OK ADJUST PAGE Adapt the print scaling p 3 8 246 OK REDUCTION Reduction of received fax S 2461 OK AUTOMATIC Automatic reduction of the received faxes 2462 OK FIXED Reduction with a coefficient S 247 OK PC RECEPT Selecting the receiver PC p 3 8 25 OK NETWORKS Setting networks p 3 3 251 OK TEL NETWORK Ajust tel network settings p 3 3 2511 OK NETWORK TYPE Selection of network type p 3 3 f 252 OK PREFIX Activate the dialling prefix p 3 4 2521 OK SIZE NUMBER Minimum size number to be send with prefix p 3 4 z 2 5 Getting started MAIN MENU 2 SETUP Functions Function description Page 2522 OK PREFIX SETTING Setting dialling prefix p 3
112. nection An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings please see the paragraph Standard settings on page 3 20 DEACTIVATING THE INTERNET FUNCTION If you do not wish to use the Internet functions v 91 OK INTERNET SUPPLIER t Select NO ACCESS in the ISP list and confirm with OK Contents Installation etting started J C A S ES 80 2 nw Operation Directory Maintenance Safety Setting your machine THE SMS SERVICE Thanks to the SMS button you can send an SMS to subscribers all over the world An SMS Short Message Service is a service which permits short written messages to be sent to mobile phones or other SMS compatible devices The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from e g Germany 160 characters Italy 640 characters The SMS service is dependent upon the country and the service provider Caution There is a special scale of charges for the SMS service SMS PARAMETERS This menu is used to set several options e automatic SMS print on reception beep activated during SMS reception e send your details activated e the address of your terminal The address is only modified if several terminals are installed on your line It is used to differentiate between two machines during SMS receptio
113. new toner container out of the toner kit Safety 6 3 Maintenance ts Shake the new toner container at least 10 times as shown in the figure in order to distribute the toner evenly inside the container ts Set the new toner container in the printer and push down on the top of the toner container to install it firmly in place as shown in the figure below PUSH HERE PUSH HERE t Close the top cover Replacing the Waste Toner Box Replace the waste toner box when the Check Waste Toner Box message is displayed A new waste toner box is included in the toner kit The printer will not work if you don t replace the waste toner box 6 4 Maintenance t Open the left cover While holding the waste toner box press the lock lever and then gently Contents remove the waste toner box Lock Lever Installation Getting started Note Remove the waste toner box as gently as possible so as not to scatter the toner inside Do not let the open ing of the waste toner box face downward t Close the cap to the old waste toner box after removing the box from the printer machine Setting your Directory Old Waste Toner Box Operation Q S a S 5 Eg ds Safety Maintenance tS To prevent toner from spilling put the old waste toner box in the plastic bag contained in the toner kit and discard it late
114. nfiguring the IP address Note Other print related settings are described in the Print Functions chapter REMOTE CONFIGURATION You can configure the same settings either remotely or locally System requirements To remotely configure your machine you will need e a Web browser preferably Internet Explorer version 4 e to make the Local Network settings for your machine IP address subnet mask etc You should ask your network administrator for these settings Once you have this information please see the paragraph Local network settings on page 3 11 on how to fill out the necessary fields Setting your machine Accessing the Web Server t Open a Web browser from a PC registered on the network tS Enter the IP address of the terminal you want to configure in the ADDRESS field t Confirm by pressing OK tS The welcome window is displayed choose the interface language 3 t Change the settings of your choice on the screen then confirm MESSAGE SERVICE AND THE INTERNET Your terminal lets you send and receive documents and E mails from subscribers throughout the world over the Internet An E mail is an electronic message sent over the Internet to an E mail address which is a personal Internet mailbox Access to the Internet is possible thanks to an Internet service provider ISP The provider puts at your disposal a server or computer system which allows you to connect to the Internet and your mailbox t
115. ng the flat bed scanner you can scan more than one page Place the next page on the scanner select NEXT and validate with OK A Scan to PC depends on model Remark your machine is provided with a Scan to PC key This key activates first of all the SCAN TO PC function which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine For more information refer to the User Manual provided with your PC Kit Companion Suite Pro LH Getting started TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing for transmission including those 58 in deposit or in delayed transmission etc DS ny It allows you to e consult or modify the waiting queue In this waiting queue the documents are coded the fol lowing way Order number in the queue document status subscriber s telephone number lt Documents may have the following status S TX transmission Q REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands Operation CNX Internet connection NET Internet transmission SMS SMS transmission e immediately perform a transmission from the waiting queue e print a document in storage waiting to be transmitted or in deposit e print the waiting queue to get the status of each document in the queue by eithe
116. nted printing Installation etting started J C Setting your machine Directory Operation Maintenance Safety Installation tS Adjust the position of the paper guides in the multifunction tray Standard paper formats are marked on the multifunction tray For standard formats slide the guides to the corresponding position 1E pes as I A6 tS Align the paper with the paper guides and push it in as far as it will go Loading limit Loading limit Note Do not load paper above the maximum loading marks indicated inside the multifunction tray If the paper is significantly curled in one direction for example when the paper has already been printed on one side try to bend the stack in the opposite direction to compensate for the curling When they come out of the printer the printed sheets will be flat 1 22 Installation Contents ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY t Depending on the format of the document to be scanned A4 or LGAL LEGAL adjust the paper stop 2 a S z lt S Getting started Setting your machine Maintenance Operation Directory Safety Installation WALL CONNECTIONS Caution Make sure that the mains On Off switch of the scanner is set to O Off TELEPHONE AND L
117. o establish reasonable procedures regulating access to and use of the Software and Typefaces 4 You agree not to duplicate or copy the Software or Typefaces except that you may make one backup copy You agree that any such copy shall contain the same proprietary notices as those appearing on the original 5 This License shall continue until the last use of the Software and Typefaces unless sooner terminated This License may be terminated by Monotype Imaging KK if you fail to comply with the terms of this License and such failure is not remedied within thirty 30 days after notice from Monotype Imaging KK When this License expires or is terminated you shall either return to Monotype Imaging KK or destroy all copies of the Software and Typefaces and documentation as requested 6 You agree that you will not modify alter disassemble decrypt reverse engineer or decompile the Software 7 Monotype Imaging KK warrants that for ninety 90 days after delivery the Software will perform in accordance with Monotype Imaging KK published specifications and the diskette will be free from defects in material and workmanship Monotype Imaging KK does not warrant that the Software is free from all bugs errors and omissions 8 THE PARTIES AGREE THAT ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE AND MERCHANTABILITY ARE EXCLUDED 9 Your exclusive remedy and the sole liability of Monotype Imaging
118. o validate Changing the connection period Perovic type v 943 OK INTERNET SETTINGS PERIOD t With the PERIODIC mode enter the new connection period by means of the numerical keypad between 00 01 am and 11 59 pm and press OK to confirm An Internet connection will be established every three hours default value Modifying the connection time s set Times type y 943 OK INTERNET SETTINGS TIME SETTINGS t After selecting the SET TIMES mode use the amp and keys to place the cursor under the figure to be modified Enter the new connection time s by means of the numeric keypad value between 00 01 and 23 59 and validate with the OK key Selecting the print mode for the deposit notice v 944 OK INTERNET SETTINGS DEPOSIT NOTI tS Select one of the deposit notice options WITH WITHOUT ALWAYS or ON ERROR and press OK to confirm Choosing the address to which an e mail will be sent v 945 OK INTERNET SETTINGS E MAIL ADR tS Enter the e mail address then confirm using the OK key Printing the Internet settings v 946 OK INTERNET SETTINGS PRINT The Internet settings are printed These settings may also be printed together with all the other settings of your machine please see the paragraph Printing the machine settings on page 5 28 Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box You have three choices F X ONLY lets you poll and print E
119. ocumentation to the other party Your license is then terminated The other party agrees to these terms and conditions by its first use of the Program You may not 1 use copy modify merge or transfer copies of the Program except as provided in this license 2 reverse assemble or reverse compile the Program or 3 sublicense rent lease or assign the Program 2 Limited Warranty The Programs are provided AS IS THERE ARE NO OTHER WARRANTIES COVERING THE PROGRAMS OR CONDITIONS EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Some jurisdictions do not allow the exclusion of implied warranties so the above exclusion may not apply to you 6 38 Maintenance 3 Limitation of Remedies IBM s entire liability under this license is the following For any claim including fundamental breach in any form related in any way to this license IBM s liability will be for actual damages only and will be limited to the greater of 1 the equivalent of U S 25 000 in your local currency or 2 IBM s then generally available license fee for the Program This limitation will not apply to claims for bodily injury or damages to real or tangible personal property for which IBM is legally liable IBM will not be liable for any lost profits lost savings or any incidental damages or other economic consequential damages even if IBM or its authorized supp
120. oll with a choosen time e launch a multi poll either immediately or later Placing a document in deposit t Insert the document to deposit in the feeder tS Select v 34 OK FAX POLLING TX and confirm with OK t Choose the type according to the table below Menu Procedure t Select FEEDER or MEMORY SIMPLE tS If necessary adjust the contrast and confirm with OK t Enter the number of pages that you wish to deposit tS If necessary adjust the contrast and confirm with OK MULTIPLE t Enter the number of pages that you wish to deposit tS Confirm deposit by pressing the OK key Polling a deposited document v 33 OK FAX POLLING RX tS Enter the number of the party whose document you want to poll or choose your dialing mode please see the paragraph Dialling on page 5 3 Remark you can poll several documents using the iy key t amp Depending on the type of poll you should Choice Procedure Immediate poll tS Press lt gt Delayed poll rs Press OK t Next to the current time enter the time you wish to poll the document and press lt gt 5 30 Operation Lock There are restrictions to the use of your fax locking the printing of received documents please see the paragraph Fax answering machine on page 3 5 locking the keyboard locking the numbers locking the Internet settings locking the access to the SMS transmission function locking access to the USB medi
121. on v 813 OK ADVANCED FCT LOCK LOCK NUMBER tS Enter the four digit interlock code with the keypad tS Press key OK to confirm t With keys amp or of the navigator select the option DIRECT ONLY tS Press key OK to confirm Locking the Internet settings This function prevents access to all the Internet settings of menu 9 As a matter of fact any untoward change to these settings might result in repeated connection failures You can still send documents to an E mail address menu 95 and get connected menu 93 To access the Internet settings locking menu v 814 OK ADVANCED FCT LOCK LOCK PARAMETERS tS Enter the four digit locking code with the numerical keypad tS Press OK key to confirm tS With or v_ keys select the option WITH tS Press OK key to confirm Locking the SMS service Remark This function prevents access to the SMS service To access the SMS service locking menu v 815 OK ADVANCED FCT LOCK LOCK SMS tS Enter the four digit locking code on the numerical keypad tS Press key OK to confirm tS Confirm the lockout code by entering the code a second time tS Press OK key to confirm When a code is already saved the unit first asks you for the old code before allowing you to change it 5 32 Operation Contents Locking the Media This function locks access to the Media USB memory key To access the Media locking menu v 816 OK ADVANCED FCT LOCK LOCK MEDIA tS
122. on speed for some calls 12 RINGS 2TO5 Number of rings to automatically start your machine 20 E C M 1 WITH This parameter helps correct the calls made on ERROR co WITHOUT disturbed telephone lines It is used when the lines are weak CORRECTION or too noisy Transmission times may be longer 72 MODEM SPEED 1 56000 Choice of maximum Internet transmission speed api For a quality telephone line compatible no echo 4 12000 communications occur at the maximum speed 5 9600 However it may be necessary to restrict the transmission 6 7200 speed for some Internet calls bad line or bad ISP settings 7 4800 8 2400 9 1200 0 600 73 IMPROVE 1 WITH This parameter lets you automatically register the Internet REP 2 WITHOUT address of your subscribers fax during a call if available 74 ERASE 1 WITH When the fax machine receives an e mail with an attachment MAILBOX and cannot open it it erases the message from the ISP MBX prints and transmits with a notice of uncomprehension to the message sender 2 WITHOUT When receiving an e mail the terminal does not delete the message from the mailbox it prints an uncomprehension message asking you to recover this message by means of your computer equipment This parameter only makes sense if you are using a computer The memory space that your access provider puts at your disposal is limited If you do not empty your mailbox you risk saturating it in th
123. on whether the transmission is a single call number or a multi call number e For a single call number from the memory the document is erased from the memory e For a multi call number only the call number in progress at the time of the cancellation is Installation erased from the transmission queue To cancel transmission in progress t Press Q key A message will ask you to confirm cancellation by pressing the key a second time t Press Q key to confirm cancellation in progress etting started If your machine is set to print a transmission report please see the paragraph Transmission report on page 3 4 it will print that the communication was cancelled by the user J C RECEPTION Reception of all documents over the telephone network is done one at a time at fax reception Setting your Document reception over the Internet is automatic at each Internet connection RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK PSTN Directory Fax reception depends on the parameter settings of your machine Operation RECEPTION OVER THE INTERNET Whatever the document received reception is automatic at each Internet connection Incoming documents other than fax files Word process file CAD etc may not be opened by your fax However you may keep this or these document s in your Internet mailbox until it is automatically converted by the F X to Fax service if you have a subscription
124. or line feed Ctrl key access to special characters e J key help with terminal use 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 B key photo printing Q key reduce or enlarge key black and white copy key scan to e mail sending of Internet fax PC key scan to PC scan to FTP scan to disk M key Shift gt E key multiple contact sending fax e mail or SMS SMS key sending of an SMS Short Message Service AA key access to directory and quick dial numbers we key line manual connection listen for tone during fax sending Q key send fax OK key validates displayed selection v key access to menu and browsing in menus downwards C key return to previous menu and correction of text key browsing in menus upwards Q key stops current operation USB connector EN rt CK PRINTER CONTROL PANEL The console s LCD screen Status of the indicators ATTENTION Indicator On A problem or error e g a paper jam has occurred Blinking The printer requires maintenance or is warming up READY Indicator On The printer is ready or printing the received data Blinking An error has occurred Off Indicates that the printer is in standby mode Data will be received but will not be printed see GO key DATA Indicator On Th
125. other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subcribers on the list Installation To activate relay from your fax machine t Insert the document to relay please see the paragraph Document depositing on page 5 2 tS Select 37 OK FAX BROADCAST etting started tS Enter the remote fax number where you will relay to or choose your dialling mode please i C see the paragraph Dialling on page 5 3 and press OK i Enter the relay list number used by the remote fax and press OK i You may enter the time you wish to transmit the document next to the current time and press OK tS If you wish to modify the document feed type select one of the options FEEDER or MEMORY then press OK S ES 80 2 nw t amp If you wish you may enter the number of pages of your documents before transmitting tS Activate relay by pressing lt gt key The document in the feeder will be relayed either immediately or at a later time according to your choice to t
126. ou first need to create a group that contains only the J C shared addresses t amp Next perform the same operations as for a transmission to a single address but instead of selecting a single address select a group of shared addresses in the directory Scan to FTP The scan to FTP function enables you to put your TIFF JPEG Protected PDF and PDF files in an FTP server for example for archiving To connect to the FTP server you must know the name of the FTP user and the PASSWORD Setting your Os machine When sending files the machine connects to the FTP server using the defined connection parameters Directory Simply put the file in an FTP server t Put the document in one of the scanners please see the paragraph Document depositing on page 5 2 Press PC key A choice screen is displayed Operation Select Scan to FTP with amp or w keys then press OK key Enter the FTP address of the server or select it from the directory by pressing the JQ key Enter the name of the FTP user operation prohibited when the address is in the directory RRA Enter the password of the FTP user operation not necessary when the address is selected in the directory Maintenance i Select the scanner to use to scan the document SCANNER ADF scroll scanner or FLAT SCANNER Validate with OK key i Safety 5 9 ZS Operation Select B amp W SCAN to send a document in black and white or COLOR S
127. paper format thumbwheel shows OTHER the format must be configured from the printer control panel t amp Pull the release lever of the left guide and slide it to the desired paper format Release lever Paper guides 1 16 Installation t If you intend using a paper format longer than A4 open the paper trays by pushing the release levers one by one and setting them according to the format of the paper selected Contents R 2 M t z Mi o o ile s k 8 Mi t amp Pull the release lever and slide the paper stop to the desired paper format When using paper of a non standard format move the guides and the paper stop completely out of the way insert the paper then re adjust the guides and the stop according to the paper format They should be in contact with the paper without compressing it Setting your Directory Release lever Operation Paper stop Maintenance Safety Installation t amp Flex the paper stack then align it on a flat surface to prevent paper jams or slanted printing ts Put the paper into the cassette Make sure that the side to be printed is facing downwards and that the paper is not folded curled or damaged Note Loading limit Loading limit
128. peration Contents Sophisticated copy t Position the document please see the paragraph Document depositing on page 5 2 te Press the E key tS A screen that shows the default copy settings is displayed t amp Modify the settings that you want to change using the or w keys to select the field then press the OK key Installation t amp Depending on the setting to be modified you will have to enter a value select an option with the amp or w keys or make an adjustment with the or w keys Once the setting has been made press the OK key to validate The list of copy settings is described below t Once all settings have been made press the E key etting started J C List of copy settings The NUMBER field allows you to enter the number of copies required The TYPE field allows you to select the scan mode R V gt R V or RECTO gt R V or RECTO gt RECTO The RESOL field allows you to select the desired resolution In black and white mode the available choices are ULT FAST yj FAST F QUALITY sp and PHOTO gt The FORMAT field allows you to select one of the options for printing in mosaic format ADF scanner 1 on 1 2 on 1 or 4 on 1 or one of the poster print options 1 to 1 1 to 4 or 1 to 9 flatbed scanner See examples below Setting your Os machine TILED copy POSTER copy Directory Scanned pages Output Scanned pages Output a a
129. peration Paper is jammed at the page 6 28 paper cassette The cassette number can be 1 topmost to 4 bottom FS 2000D 1 and 2 Paper jam Cassette 1 to 4 Paper is jammed inside the page 6 29 Paper jam duplex section Duplexer Paper jam Paper is jammed inside the page 6 30 printer Printer Maintenance Safety Maintenance Paper jam Description Reference Paper jam message locati n page Paper jam Paper is jammed inside the page 6 31 f rear unit Rear Unit General considerations for clearing jams Bear in mind the following considerations when attempting jam removal If paper jams occur frequently try using a different type of paper replace the paper with paper from another ream flip the paper stack over or rotate the paper stack 180 degrees The printer may have problems if paper jams recur after the paper was replaced Whether or not the jammed pages are reproduced normally after printing is resumed depends on the location of the paper jam Caution When pulling the paper pull it gently so as not to tear it Torn pieces of paper are difficult to remove and may be easily overlooked deterring the jam recovery Utilizing Online Help Messages Online help messages are available in the printer s message display to provide simple instructions for clearing jams Press when the paper jam message has appeared Then a help message will app
130. printer disconnect the power cord and contact your service technician Some errors cause the alarm to sound To stop the alarm press Cancel Message Corrective Action The paper has run out in the paper source displayed Supply paper according to the paper source displayed paper cassettes MP tray optional paper feeders or optional envelope feeder FS 3900DN FS 4000DN only This message is displayed alternately with messages indicating the printer status such as Ready Please wait Processing Waiting andFormFeed Time Out Add paper MPTray F represents a controller error 0 1 2 Call for service The printer does not operate when this message is displayed Call service FEEF represents a mechanical error 0 1 2 Call for service The printer does not operate when this message is displayed The total number of pages printed is also indicated e g 0123456 Call service 0123456 The corresponding paper cassette is not installed Install the cassette The cassette number can be 1 topmost to 4 bottom FS 2000D 1 and 2 Cassette not loaded 6 20 Maintenance Message Corrective Action Check waste toner box Clean printer Press GO This message warns following two cases Install the new waste toner box The waste toner box is not installed The waste toner box is full Please clean the inside of
131. provides basic solutions for problems you may encounter with the printer We suggest you consult this table to troubleshoot the problems before calling for service Symptom Check Items Corrective Action See Print Quality Problems on p 6 19 See Clearing Paper Jams on p 6 26 Print quality is not good Paper is jammed Nothing lights on the operator panel even when power is turned on and the fan makes no noise The printer prints a status page but does not print jobs from the computer Tips Check that the power cord is properly plugged into the power outlet Check that the power switch is in the On position Check the printer cable or the interface cable Check program files and application software Turn off the printer s power plug in the power cord securely and try turning on the printer s power again Set the power switch to the On position Connect both ends of the printer cable securely Try replacing the printer cable or the interface cable Try printing another file or using another print command If the problem occurs only with a specific file or application check the printer driver settings for that application Printer problems may be solved easily by following the tips below When you have encountered a problem that following the above guidelines will not solve try the following e Turn the printer power off and wait for several seconds Then turn on the print
132. r Example of what is displayed Current time FRI 11 SEP 20 13 Time of next try 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission immediately by pressing Oo e abandoning transmission by pressing To eject the document press again 6 12 Maintenance Contents Transmission from memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue please see the paragraph Immedi ately perform transmission from the waiting queue on page 5 12 In this case for a document composed of several pages the transmission will take place from the page where the error occurred Installation e abandoning the transmission by deleting the corresponding command in the transmission line please see the paragraph Deleting a transmission on hold on page 5 12 The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes etting started Communication error codes J C The communication error codes appear in the logs and transmission reports Gene
133. r FINISHING Manage front back errors DUPLEX COLOUR REGISTRATION Re aligning the colours SERVICE PRINT Print out the status page or log PRINT TEST PAGE Service menu PAPERFEED Service menu DEV CLN Service menu Contents Installation V Y 3 Ss So Y N Y machine a S x Maintenance Operation Safety Getting started 2 14 3 SETTING YOUR MACHINE MAIN SETTINGS At machine powerup the screen displays MONDAY 12 NOV 18 16 N SAPA O You have to set the date and time telephone network language parameter and verify the other parameters listed below 3 1 Setting your machine BEFORE TRANSMISSION Date Time You can at any moment modify the current date and time of your fax You can also activate the automatic management of summer and winter time The changeover is performed the last Sunday of March for the changeover to summer time and the last Sunday of October for the changeover to winter time To change the date and time v 21 OK SETUP DATE TIME MODIFY tS Enter the numbers of the required time and date one after another for example November 8 2005 at 9h33 press 0 8 1 1 0 5 0 9 3 3 and press OK to confirm To activate automatic changeover between summer and winter time v 212 OK SETUP DATE TIME AUTO ADJUST tS Select the WITH option and validate your choice with the OK key Your fax number your name You must obligatorily allocate an
134. r aS queue order number document name or number scheduled transmission time fax oa Operation operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory cancel a transmission request in the waiting queue Immediately perform transmission from the waiting queue vy 61 OK COMMANDS PERFORM t amp Select the document in the waiting queue and confirm your choice with OK or lt gt to immediately perform the selected transmission Consult or modify the waiting queue v 62 OK COMMANDS MODIFY tS In the waiting queue select the required document and confirm your choice with OK tS You may now modify the parameters of the given document then confirm your modifications by pressing lt gt key Deleting a transmission on hold v 63 OK COMMANDS CANCEL tS In the waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit v 64 OK COMMANDS PRINT tS In the waiting queue select the desired document and confirm your choice with OK Print the waiting queue v 65 OK COMMANDS PRINT LIST A document called COMMAND LIST is printed 5 12 Operation Contents CANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending
135. r WITHOUT answering machine and confirm you choice with OK Print fax messages stored in the memory v 381 OK FAX FAX ANSW PRINT tS If you have defined an access code for your fax answering machine enter it and press OK Documents received and stored in the memory are printed Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no papert If your fax printer is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your fax saves the incoming messages in the memory reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode v 241 OK SETUP RECEPTION REC PAPER tS Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK Note Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon Fax messages flashing to be printed as soon as you add paper into the feeder Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received v 242 OK SETUP RECEPTION NBR OF COPIES tS Enter the wanted number of copies and confirm with OK At each document reception your fax will print the number of copies requested 3 6 Setting your machine Contents Relay broadcast Your fax machine initiator can relay a document in
136. r according to the local code or regulations for waste disposal t Close the waste toner box I after removing it from the printer To avoid spilling toner put the closed waste toner box into the plastic bag J provided Put the old toner cartridge H into the plastic bag provided Put the old cartridge and waste toner box into the box the new cartridge came in then send them back for recycling see instructions included 6 6 Maintenance t Open the cap of the new waste toner box New Waste Toner Box tS Insert the new waste toner box as shown in the figure below When the box is set correctly it will snap into place 6 7 Directory Setting your Getting started Installation Contents Operation Q S a S 5 Eg ds Safety machine Maintenance t Make sure that the waste toner box is correctly inserted and close the left cover tS After replacing the toner cartridges and the waste toner box clean the main charger units and the paper transfer unit For instructions please see the paragraph Cleaning the printer on page 6 11 Cleaning the transfer unit To avoid print quality problems the interior of the printer must be cleaned t Open the top cover and MP tray Maintenance tS Use a lint free cloth to clean dust and dirt away from the registration roller metal Contents
137. r to enter numerical values The gt and lt keys are cS used to access or exit a subsection in some of the control procedures Y Q Used in the same way as the lt key in the mode selection function lt a a ee SS YY e Used in the same way as the gt key in the mode selection function e e Displays on line help messages on the screen when there is a paper f jam If you press this key when the printer is Ready it displays explana tions about the on line help messages If you press this key when the on line help is displayed the on line help is cancelled machine S PEN z v n This key lets you perform the following operations e Finalise the setup of numerical values and other selections e Define the paper source when the message Tray Selection is displayed on the screen Operation Directory Maintenance Safety 2 11 Getting started ACCESS TO FUNCTIONS This section explains how to use the menu selection system The MENU key on the operator console allows you to use the menu to configure or adapt the printer environment making settings such as the number of copies to be made the emulation etc depending on your own specific needs You can make these settings when the printer screen shows Ready Note The printer applies the most recent settings sent from the application software or from the printer driver and these always take priority over any settin
138. ral codes Code 01 Busy or no fax answer Setting your This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing the Q key Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Directory Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER please see the paragraph Reception without paper on page 3 6 Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect Operation Maintenance Safety Maintenance Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent check the number of pages in t
139. raph Logs on page 5 28 e ALWAYS a report is printed with each transmission e ON ERROR a report is printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type v 231 OK SETUP SEND SEND REPORT tS Select the required option WITH WITHOUT ALWAYS or ON ERROR and confirm your choice with OK Document feed type You may choose the way you want to feed your documents e from memory transmission will take place only after memory storage of the document and dial ling It allows you to get your originals back quickly to free up the machine 3 4 Setting your machine e from the feeder of the sheet feed scanner please see the paragraph Document depositing on page 5 2 transmission will occur after dialling It allows transmission of larger documents To select the way you want to feed your documents v 232 OK SETUP SEND MEMORY SEND tS Select the option MEMORY or FEEDER and validate your choice with OK Note in feeder mode the reduced image will not appear on the transmission report Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot Modi
140. rectory t amp Repeat the procedure as many times as required for instance to update all the LAN faxes on your network with the same directory Caution Importing a new directory completely overwrites any existing directory entries on the fax machine Once your fax machine has a complete directory we advise you to disable importing in order to protect the data already on the fax To disable importing v 17 OK DIRECTORY IMPORTATION tS Select WITHOUT to prevent users from importing a directory EXPORTING A DIRECTORY You may also export a directory from a fax machine as a text file and send it to any mail client be it PC or fax based in the form of an e mail attachment entitled directoryxxx csv To export the directory v 18 OK DIRECTORY EXPORTATION t Key in the e mail address of the PC or other fax machine to which you want to export the directory You may export a directory to several fax machines simultaneously please see the paragraph Dialling on page 5 3 tS Confirm by pressing OK t amp Repeat the procedure as many times as required for instance to update all your fax machines or send the same file to several PC users on your local network 4 9 Contents Installation Getting started Setting your Directory Operation Maintenance Safety machine Note Directory LDAP SERVER The LDAP server allows you to access a directory server for contacts or lists of contacts maximum
141. rmats both in black amp white List of accessories The following additional accessories are proposed for the Fax Laser Pro range e Directory card e 500 page paper tray e Companion Suite Pro LH PC kit Consumables To refer to the last page of this user manual for to know the characteristics of the consumable 1 This user manual relates to the 5890bdn model that integrates the double line PCB The functions associated with the double line PCB are described in the user manual Double line option delivered with the equipment 2 The list of accessories is subject to change without prior notice SCANNER CONTROL PANEL SO p oS p 10 11 12 13 14 15 16 17 18 eF key duplex double sided scan copy key selection of colour mode 2 s key scan resolution Q key contrast setting Graphical colour screen Scan resolution indicator Line icon On communication in progress Flashing communication setting up Colour mode icon On colour mode active Off colour mode not active Duplex printing indicator in copy mode On duplex mode activated Out duplex mode deactivated Toner remaining indicator On end of toner Flashing near the end of toner Message reception icon SMS or attachment Memory occupation indicator Indicator of documents to be printed Digital keyboard Alphabetical keyboard key deletes the character to the left of the cursor key input
142. rn to the previous menu use the C key To exit completely from the menus use the Stop key PRINTING A DOCUMENT FROM A USB MEMORY KEY Supported document files You can use files that meet the following requirements File format PDF Tiff Txt and JPEG Image size Up to 6 Mo N of files recognised Up to 999 tS Insert the USB memory key in the multifunction terminal v 02 OK MEDIA PRINT DOCUMENT t In the media menu that is displayed select PRINT DOC by means of the or w keys then validate with the OK key or type 2 on the numerical keyboard v 021 OK MEDIA PRINT DOCUMENT LIST t amp The list of all the documents in the USB memory key will be printed The list of the documents on the USB memory key contains the following information in the form of a table e Index Name e Date e Size v 022 OK MEDIA PRINT DOCUMENT FILE tS Select FILE to print the contents of one or more documents on the USB memory key 5 24 Operation tS Select ALL to start printing the list of all documents on the USB memory key or start printing all documents on the USB memory key t Select SERIES to select several documents with consecutive names The screen then displays the alphabetical list of the documents on the USB memory key At the FIRST FILE prompt select the first document of the series with the OK key then at the LAST FILE prompt select the last document of the series with the
143. roll the letters by menas of the w or amp keys and press OK to confirm If need be select the appropriate transmission speed to send your faxes and confirm your choice by pressing the OK key Or to associate an FTP address ZS AAR i i ZS Do not enter the e mail address Enter the FTP address of the contact then validate with OK key for example 134 1 22 9 Enter the FTP user name for example Durand Enter the PASSWORD of the FTP user If necessary enter the file destination directory when this field is not completed the files are stored directly under the root of the FTP server for example server name Durand Define the attachment format Image or PDF OK A number allocated to your contact will be automatically displayed on the screen If you do not want to use this number it can be modified by entering another number then validating with OK key Select the option WITH the associated key if you want to associate a letter shortcut key with your contact The first letter free is displayed by default If you want to modify this scroll through the alphabet by using Y or keys then validate your choice with the OK key Select if necessary the appropriate send rate for a fax intended for your contact then validate your choice with the OK key Or to create a shortcut to a network sharing address ZS ZS i i E Do not enter an e mail address or an FTP address Enter the IP address
144. rresponding to the installed options Contents gt py a x R S 2 x Operation Directory Setting your Getting started Maintenance Safety machine Installation Getting started Contents 2 GETTING STARTED Installation a S S i wm So 3s R S 8 Ennn ee ee ee ee ee ee N Ls as NAVIGATION METHODS 3 PRESENTATION Q The navigator gives you access to the menus visible on screen The navigator S 9 S gt This navigator has 4 keys and allows you to move within the menus available on your machine x i S 2 1 Moving within the menus Getting started To Symbol used OK the main menu or select the next line in lt a menu OK the main menu or select the previous line in a menu a Confirm entry and go to the following oK menu Return to the previous menu 6 Cc Confirm and exit from the current menu Exit without confirming from the current menu Moving within a data entry field To Use key Symbol used Move to the right To move from a line to the next one while pressing the key of the alphanumeric keyboard at the same time ly Move to the left To move from a line to the previous one while pressing the key of the alphanumeric keyboard at the same time 2 2 Ta Getting started To Use key Symbol used Confirm your entry OK De
145. s or touch your mouth if your hands have any toner on them Make sure that the toner does not come into contact with your skin e To dispose of used toner cartridges or bins consult your dealer or dispose of the toner and toner cartridges in places designated by national or local authorities e Keep toner cartridges and bins away from children Repairs maintenance Have any repair and maintenance work car ried out by a qualified technician Contains no user reparable parts To avoid any danger of electrocution you should not attempt to carry out these operations yourself because opening or removing the covers exposes you to danger in two ways eee ee eLaser beam interception by human eye can produce irremediable CLASS 1 LASER PRODUCT oa LASER KLASSE 1 injuries APPARECCHIO LASER DI CLASSE 1 Se TE TIG ALASEH aE CLASSE Human contact with parts electrically powered can produce a very dangerous electric shock 7 1 Safety ENVIRONMENT Preservation of the environment is an essential concern for the manufacturer The desire of the manufacturer is to operate installations that respect the environment and hence it has decided to integrate environmental performance in the complete life cycle of its products from the manufacturing phase to the commissioning use and elimination PACKAGING The presence of the logo green dot means that a contribution is paid to an approved national organisation to improve packaging
146. s to the consumables t Lift the printer cover and fix it under the scanner for easier access to the toner cartridge 6 1 Maintenance To check the remaining capacities of the consumables 86 OK ADVANCED FCT CONSUMABLES The toner cartridge and the drum cartridge come with a chip card After replacing a consumable item in the printer you need to inform the machine about its features For this purpose the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed General Information This chapter describes basic maintenance tasks you can perform on the printer You can replace the following component according to the printer s display e Toner Kits e Waste Toner Box The paper transfer unit must also be cleaned regularly Replacing the Toner Container Understanding Messages Requesting Toner Container Replacement The printer displays messages at two stages of toner usage This message is automatically alternated with the other printer message such as Ready e When the printer becomes low on toner the printer displays the message Toner low as the first caution Note the replacement is not always necessary at this stage e If you ignore the above message and continue printing the printer displays the message Replace toner just before the toner is used up The toner container must be replaced immediately Clean the separate charger wires etc After the cle
147. settings to control any changes possibly made to the default parameters 5 28 Operation Printing the machine settings v 54 OK PRINT SETUP Your fax prints the list of stored parameters COUNTERS At any time you may consult the activity counters of your machine To get access to the counters of the machine v 82 OK ADVANCED FCT COUNTERS These counters indicate the number of e transmitted pages v 821 OK ADVANCED FCT COUNTERS SENT PAGES e received pages v 822 OK ADVANCED FCT COUNTERS RECEIVED PG e scanned pages v 823 OK ADVANCED FCT COUNTERS SCANNED PAGE e scanned sheets v 824 OK ADVANCED FCT COUNTERS DUPLEX SCAN e printed pages v 825 OK ADVANCED FCT COUNTERS PRINTED PG DEPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Contents Installation 2 V N Eag S 8 So a N J Directory Maintenance Operation Safety Operation Setting the machine for polled documents you must define the poll number then depending on the type of poll you may e launch an immediate poll e program a delayed p
148. sor to the left use the or C key t amp Press the SMS key to confirm your entry Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways e Dial the number by means of the numerical keypad e Enter the first letters of the recipient name e Press the J key until the required name appears names are classified in alphabetical order e Press the lt gt key to send the SMS Your SMS may be sent to only one person or to several people To send an SMS e To only one person press the SMS key to confirm To several people Press the key and enter the next person s name Repeat the operations as many times as required 10 persons max Press the SMS key to confirm SENDING SMS is displayed as the SMS is being sent If SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission please see the para graph Transmission waiting queue on page 5 11 To check the SMS has been sent properly you may print the transmission reception log v 52 OK PRINT LOGS p 2 7 Contents Installation etting started i C i S ES bo 2 nw Operation Directory Maintenance Safety Setting your machine ERASE AN SMS Proceed as follows to erase an SMS v 43 OK SMS SERVICE DELETE SMS tS Select the messages to erase v 431 OK
149. splayed install a new toner kit To replace the toner container refer to Toner Container ABC ABC Replacement on page p 6 2 123 123 Setting your machine Faint or blurred Check the EcoPrint setting printing When this setting is On switch it to off on the operation panel ABC Make sure the paper type setting is correct the paper being used Directory 123 Check the operation panel Ifthe Toner low message is displayed install a new toner kit To replace toner refer to Toner Container Replacement p 6 2 ABC 123 Operation Grey background Check the operation panel If the Toner low message is displayed and the Attention ABC indicator is flashing install a new toner kit Refer to Toner 123 Container Replacement p 6 2 Check the print density Display the print density menu from the operation panel and select a lighter density setting Maintenance Safety Maintenance PRINTED RESULTS CORRECTIVE ACTION Dirt onthe top edge Clean the parts in the paper paths such as the paper cassette or back of the paper ABC cK 123 Printing incomplete Check that the application software is correctly operated or out of position Refer to Tips p 6 18 ABC Error Messages The following table lists errors and maintenance messages that you can be dealt with by yourself If Call service appears turn off the
150. ss to connection and message service parameters v 91 OK INTERNET SUPPLIER tS Select the Internet provider from the list NO ACCESS PROVIDER_1 PROVIDER_2 PROVIDER_3 PROVIDER_4 PROVIDER_5 PROVIDER_6 or LOCAL NETWORK and press OK Choosing NO ACCESS disables access to Internet functions v 92 OK INTERNET INIT PROVIDER v 921 OK INTERNET INIT PROVIDER CONNECTION i Enter the CALL NUMB press OK Enter connection IDENTIFIER press OK A Enter connection PASSWORD press OK v 922 OK INTERNET INIT PROVIDER MESS SERV i Enter Email IDENTIFIER press OK i Enter Email PASSWORD press OK i Enter E MAIL ADR press OK Access to servers parameters v 923 OK INTERNET INIT PROVIDER SERVERS t Enter SMTP press OK t Enter POP3 press OK t Enter DNS 1 press OK Access to the authentification SMTP parameters v 924 OK INTERNET INIT PROVIDER SMTP AUTHENT In the ACTIVATION menu select WITH to activate SMTP authentification then validate with OK key In the PARAMETERS menu select ID MESS SERV to keep the same identification parameters as in the messaging service or AUTHENT SPEC to define other identification parameters then validate with Access to SMTP authentification parameters by pressing OK key When you select AUTHENT SPEC carry out the two following operations tS Enter the IDENTIFIER then validate with OK key tS Enter the PASSWORD then validate with OK key
151. started S y iS amp S v Nn Operation Directory Maintenance Safety amp Q Setting your machine t Press the MENU key Switch your terminal off and then back on again You have now finished configuring the IP address Manually configuring IP settings You can make these settings when the TCP IP protocol is on To configure your terminal manually you will need the usual information for setting up a peripheral IP address subnet mask and gateway address To manually configure network local settings MENU v INTERFACE gt V TCP IP gt DHCP tS Check that DHCP is set to OFF If not press OK then select OFF with the A or V keys Press OK i Press V i Press OK to enter the IP address A cursor _ starts to flash in the right hand segment 3 figures Press the A key to increment the value and the V key to decrement it Once you have set the value for the right hand segment press the lt key to place the cursor in the next segment Again press the A key to increment the value and the V key to decrement it Proceed in the same way for all of the segments Press OK once all the segments have been set up t Press V tS Enter the subnet mask address in the same way as for the IP address ts Press V tS Enter the gateway s IP address in the same way as for the IP address t Press the MENU key Switch your terminal off and then back on again You have now finished co
152. t between IMAGE PDF and PROTECTED PDF and validate to start the scan and the recording of the document IMAGE allows to obtain a file of the same nature as a simple photo PDF is a format for the creation of computer documents Remark In IMAGE format if you have selected BLACK amp WHITE the image will be recorded in TIFF format if you have selected COLOUR the image will be recorded in JPEG format The Start O key lets you start the scan immediately and send a file to the device with the parameters as defined in the scan format please see Setting your machine on page 3 1 Installation Contents Getting started machine a Q Ea O v Maintenance Operation Safety Operation Setting up the USB memory key file deletion to record new scans i i OR In the media menu select DELETE by means of the amp or w keys and the OK key or use the 7 key of the numerical keyboard v 07 OK MEDIA DELETE Select AUTOMATIC Select SCAN MODE v 0721 OK MEDIA DELETE AUTOMATIC SCAN MODE When you select WITH the oldest documents in the USB memory key will be deleted in order to record a scanned document if the scan occupies more memory than the free space remaining on the device When you select WITHOUT documents on the USB memory key will not be deleted With the WITHOUT option the scan will not be recorded on the USB memory key if the necessary memory space has not been made available beforehand A
153. tep for all subscribers or subscriber lists maximum 10 subscribers or subscriber lists Press OK lt gt or to confirm the last addressee depending on the required operation TRANSMISSION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK PSTN Immediate transmission ZS ie TZ Position the document please see the paragraph Document depositing on page 5 2 Enter the fax number or choose your dialling mode please see the paragraph Dialling on page 5 3 then press lt gt The Line icon flashes during the call phase it stays lit when both faxes are in communication At the end of transmission the initial screen is displayed Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document ZS ZS i i g Position the document please see the paragraph Document depositing on page 5 2 Select v 31 OK FAX TRANSMISSION Enter the subscriber number you wish to program at a different time or choose your dialling mode please see the paragraph Dialling on page 5 3 and confirm with OK Next to the current time enter the new time and confirm with OK Choose the required IMAGE or PDF format Choose SCAN B amp W or COLOR SCAN 5 5 Setting your Getting started Installation Contents Direc
154. tes any existing directory entries S s do S aS THE FILE STRUCTURE The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character a tab stop a comma or a semi colon The lines themselves are separated by a line break carriage return Directory Fields Contents Name A unique identifier in your directory up to 20 characters long This field is me mandatory the name should not include the field separator character Your contacts fax number without spaces or dots can be up to 30 characters Fax number long including any and characters This field may be left empty for instance in the case of contacts to whom you only send e mails Your contacts e mail address Can be up to 80 characters long but must not E mail eat N address comprise the field separator character Any other characters may be used in this field which can also be left blank Shortcut A capital letter A to Z unique to the directory which is associated with a key specific contact and enables quick selection As with the two previous fields S this field can be left blank The fax transmit speed over the PSTN If you do not specify a value the default Speed speed is the maximum speed This field may be left blank if all your fax A transmissions are handled by a fax server Ss Bw 4 7 Note
155. the screen At the start and during scanning REMOVE DOCUMENT appears on the screen Remove the document or press key Check the thickness of the document 50 sheets of paper of 80 g m Tron out the sheets if needed Help the sheets along The fax machine does not receive any faxes Check that the telephone line cable is correctly plugged in and that there is a tone signal on the telephone line by means of the 1 key You receive a blank page Make a photocopy of a document if it is correct then your fax is functioning normally Call back the subscriber and have him resend the document It was probably sent with the sheet inserted backwards You cannot send a fax Check that the telephone line cable is correctly plugged in Check the tone by pressing the key Check the prefix is correctly programmed and used You do not succeed to save a scan on a memory support the USB MEDIA MEMORY FULL message is displayed Check that there is still enough free memory space in the device Check that the device is not write protected You do not succeed to delete a file or a memory support the MEDIA ERROR WRITTING PROBLEM message is displayed Check on a computer that it is not write protected or protected against erasure Contents Installation etting started F C Directory Setting your Operation Maintenance Safety machine Maintenance TROUBLESHOOTING General Guidelines The table below
156. thedeletion Once confirmed the department code number becomes free again and the counters alsoassociated with this number will be erased Caution If the administrator deletes his or her own department code all the other departmentcodes will also be deleted Contents Installation etting started J C Setting your Directory Operation Maintenance Safety machine Operation Printing a department code The administrator may print reports for each department entered These reports show the department number between 01 and 98 its name the associated access code and the number of pages transmitted and copied by this department v 884 OK ADVANCED FCT DEPT CODE PRINT tS Enter the number of the department you want to print and confirm by pressing OK The machine begins printing the report as shown in the illustration below CODES DEPARTEMENT Printing the department report Nom Durand Num ro 0987654321 Date 12 12 04 14 20 D partement 01 Nom D partement FAX LASER Code D partement 3178 Pages mises 1589 pages copi es 2890 The administrator may print reports for all the departments created To do so tS Enter the administrator department number 00 and confirm by pressing OK The machineprints the report as shown in the illustration below v 884 OK ADVANCED FCT DEPT CODE PRINT CODES DEPARTEME
157. ting Storage Packing and transporting the unit Characteristics I 6 12 6 12 6 12 6 12 6 16 6 17 6 18 6 32 6 32 6 34 Operation Directory Setting your Getting started Installation Contents Maintenance Safety machine Sommaire 7 SAFETY 7 1 Safety 7 1 Environment 7 2 Packaging 7 2 Batteries 7 2 The product 7 2 This unit has been designed in accordance with European harmonised standards it is designed for connection to the Public Switched Telephone Network PSTN In case of any problems first contact your Supplier The mark C attests that the products comply with the essential requirements of Directive R amp TTE 1999 05 EC For user safety in accordance with Directives 73 23 EEC For electromagnetic interference in accordance with Directive 89 336 EEC The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R amp TTE 1999 5 EC The declaration of compliance can be consulted on the site www sagem com category support or can be requested at the following address Sagem Communication Customer relations department 4 rue du Petit Albi 95800 Cergy Saint Christophe France IV 1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed Double check to make sure that the location you select has the following
158. to 32 5 C 50 to 90 F with a maximum temperature difference of 10 C per hour storage 0 C to 40 C 32 to 104 F with a maximum temperature difference of 10 C per hour Admissible relative humidity In operation or storage 20 to 80 RH without condensation with a maximum difference of 20 per hour Scanner communication Original document format A4 format Legal 60 to 90 g m paper Document feeder Max capacity normal capacity 50 pages 80g m Collector format format A4 and Legal Width 210 216 mm Length 297 355 mm Scanned image resolution Scanner 600 dpi Reading system CIS opto electronic reading Communication speed In group 3 33600 14400 12000 9600 7200 4800 2400 bps 6 34 Maintenance The effective transmission time for an A4 page varies from a few seconds to about one minute depending on the line quality modem speed the amount of data in the original and the resolution Does not take into account the exchange initialisation procedure Internet general characteristics TCP IP PPP Protocols SMTP POP3 MIME protocols for electronic mail V90 modem up to 56 kbps s SDRAM memory 64 MB Processor ARM 9 to 92 MHz Connectivity USB Ethernet 10 100 Base Tx File format Image TIFF F for black and white documents and JPEG for colour documents PDF and secure PDF monochrome and
159. tory Operation Maintenance Safety machine Operation ts Adjust the contrast and confirm by pressing the OK key tS Select the feed type FEEDER or MEMORY and confirm with OK please see the paragraph Document feed type on page 3 4 t You may enter the number of pages before transmission and confirm with OK t Confirm postponed transmission by pressing lt gt key Your document is stored and will be sent at the new time Remark When sending in Deferred Send mode make sure that the document in the feeder tray or on the scanner window is located in the right direction Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example e To hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission To control the communication progress in case of uncertain numbers etc To take the line manually tS Place the document in the fax feeder tS Press we tS If necessary set the sound level with navigator or v keys ts If not already done enter the subscriber number or please see the paragraph Using the last number dialled key on page 5 4 to call back the last subscriber As soon as you hear the remote fax tone the line is clear and you can start the transmission t Press Q to
160. type and frequency to the Internet as well as the transmission type for your documents e the E mail sorting defines treatment for all stored E mail messages received Standard settings Your machine has two types of settings that let you define e The type and frequency of the connection to your ISP an Internet connection is established every day at ET TIME 5 9 00 am 12 30 am and 5 00 pm an Internet connection is established every 3 hours RERIORIC default value an Internet connection is established at your request by ON DEMAND IMMED ACCESS please see the paragraph Internet Connection on page 3 23 A To avoid Internet access saturation the automatic connection will occur in reality 12 minutes give or take around the requested time Type of transmission over the Internet document transmission will occur immediately at each IMMEDIATE Sie transmission request DURING transmissions will only occur at programmed connections CONNECTIONS SET TIMES or PERIODIC TYPE At any moment you may print the settings of your machine to know their status Selecting the connection type v 941 OK INTERNET SETTINGS CONNEC TYPE tS Select one of the connection options among SET TIMES PERIODIC or ON DEMAND and press OK to confirm Setting your machine Selecting the transmission type 942 OK INTERNET SETTINGS SEND TYPE tS Select one of the send options IMMEDIATE or DURING CNX then press OK t
161. vironment required when using the printer Temperature 10 C to 32 5 C 50 F to 95 F with fluctuation of 10 C 18 F per hour Humidity 20 to 80 no condensation with fluctuation of 20 per hour Terminal The following describes precautions for using the terminal Never switch the power to the terminal off and never open the covers while the unit is printing Never place flammable gasses liquids or objects that generate magnetic forces near the terminal When unplugging the power cord always grasp the plug and never pull on the cord A damaged cord creates the danger of fire or electrical shock Never touch the power cord when your hands are wet Doing so creates the danger of electrical shock Always unplug the power cord before moving the terminal Failure to do so can damage the power cord creating the danger of fire or electrical shock Always unplug the power cord if you do not plan to use the terminal for a long time Never place any heavy objects on the power cord pull on it or bend it Doing so creates the dan ger of fire or electrical shock Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment Also make sure that cords and cables do not get into the termi nal s mechanism Any of these conditions create the danger of malfunction and fire 1 2 Installation e Make sure that the power to the printer is switched off before
162. work message service settings for all your faxes and E mails to be automatically managed by your message server Caution Although rather simple network settings sometimes require a sound knowledge of z your own computer configuration If that is administrated by anyone in your company we S recommend you ask that person for the settings described below Q LOCAL NETWORK SETTINGS Automatic configuration amp We recommend that you carry out a manual configuration of your terminal The automatic configuration of the local network settings may be considered if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN To automatically configure the local network settings v 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION tS Choose AUTOMATIC and press OK to confirm The terminal scans the local network for a DHCP or BOOTP server that can assign it its settings dynamically the message SELF COMF is displayed Setting your machine t Once the message SELF CONF has disappeared check for the IP Address Sub network mask and Gateway address If these are missing you should carry out a manual configuration see below Manual configuration To configure your terminal manually you should obtain the usual information used to set a peripheral device IP address sub network mask network and gateway address To configure the loca
163. x all the E mails containing attachments it cannot use To use the fax as an E Mail printer tS Select option W O PC TRANS and press OK to confirm tS Select your option from the table below and validate with OK Menu Description The E mails opened and read by the fax w o attachment are erased DELETE MAILS after the fax has printed SAVE MAILS The E mails opened and read by the fax are not erased At each connection the number of E mails still present in your mailbox are displayed on the screen Setting your machine INTERNET CONNECTION An Internet connection is made with an ISP It allows both document sending and reception while connected A connection takes place the following way e Send to one or more of your subscriber s Internet mailboxes all fax Internet documents waiting for transmission If you are sending to a computer the transmitted fax will be received as an attachment to an E Mail e Reception of all fax Internet and E Mails deposited in your personal Internet mailbox You may connect either immediately or automatically depending on the time periods defined The triggering of a programmed Internet connection depends on the standard settings of your machine Immediate connection to the Internet There are two methods to immediately connect to the Internet Access through the menu v 93 OK INTERNET IMMED ACCES Direct access ts Press the key twice Programmed con
164. y subscriber included in the list repeat the above step then validate with OK Note you can stop record creation at any time by pressing Q tS The list ID number will automatically appear on the screen If you wish to modify this number you may do so by choosing another free number and validate with OK t Press lt gt to confirm your entry ADDING OR DELETING A NUMBER FROM THE LIST v 13 OK DIRECTORY MODIFY t amp Select the subscriber list L by means of the or keys and validate your choice with OK tS Press OK to display the ENTER ABR NUM field and add or delete the subscriber as shown in the table hereafter To Procedure 5 Enter the subscriber ID number you wish to add and confirm add with OK Repeat this step for each added subscriber you want to add Place the wor amp keys on the number you wish to delete delete Press C key to delete the number assigned to the list i RJA Repeat these 2 steps for each subscriber you wish to delete from the list t Confirm the new list by pressing lt gt key 4 5 Contents Installation etting started J C Setting your Operation Directory Maintenance Safety machine Directory CONSULTING A RECORD OR A LIST t Press J key The directory appears in alphabetical order t amp Select the subscriber record or subscriber list L you wish to consult MODIFYING A RECORD OR A LIST v 13 OK DIRECTORY MODIF
165. ys on the console are used to configure the printer Some keys also have secondary functions Pr t PAR A4 NORMAL De 0 0 0 OReady Data Attention Any settings made using these keys affect only the current interface Key Function The GO key allows you to switch the printer between on line and off line mode Use it to perform the following operations e Activate the on line or off line modes of the printer You can temporar ily halt a print job by switching the printer to off line e Print and eject a page when the printer displays Waiting e Restart printing after certain errors e Exit the Auto idle mode A This key lets you perform the following operations e Cancel a print job e Turn off the audio alarm e Reset numerical values or cancel a configuration procedure from the system menu 2 10 Getting started Contents Key Function The MENU key lets you access the system menu in order to modify the configuration and the printing environment of the printer e When you press this key when selecting a menu the latter is aban doned and the printer returns to normal operation Used to access a section or to enter numerical values The gt and lt keys are Installation NK used to access or exit a subsection in some of the control procedures DLA Used to access a section o

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