EXEBA-SMART™ User`s Manual
Contents
1. Using this utility you can search for a record based on a criterion you set for a field in your application When this window appears the Search For list box will be populated by a number of fields from you application To search for a record Select the criteria from the Search For list If your criterion is of date type then enter the correct date in the Enter Data box Otherwise enter the exact data or part of the data and wild cards any number of character any single characters For example if you know only the first 3 digits of the author fields enter the 3 digits followed by an asterisk Such as Art The search function will look for all records that have an author that start with Art Click on the Search button If one or more records are found they will be displayed in the table as shown above Highlight the record you want and double click on it This window will disappear and you will go back to the Application Setup window If you need to start over click on the Clear button to clear the Enter Data box To cancel the search at anytime click on the Cancel button 37 Chapter 6 Database Menu The Database menu is used to open an existing database and to change the database password The commands in this menu will appear enabled or disabled according to status of the database In this chapter the following topic are explained in details Open an Existing Database Open Current2. Crystal Reports is registered trademark of Seagate Crystal Reports Table of Contents License Agreements iatorria iiia a e iaia Eaa Ei anni eel ada 3 Introduction E E ANE a a tel 7 Exeba SMART COMM Features S i o a e a E aaa aa TE 8 Installing Exeba Smart COMM iritsiera iiA E E ERE AEV TA E EREE 9 Hardware Switch WINd OW a da tddi 10 UNLOCK Register the Sowar siei r E E nono rca nano narran nn NEEE TEETE 11 Getting Stadt da da rad 13 Main MVN dO A da 14 Quek Sad A A E daddies 16 SEU Mel a a nda 17 General Settings iva cai eh teen RATE aaa 18 EXIEPTOM AMA ad AE anda 19 DeVice Menla cat te A e te 20 FRE CONMOCE sais imita a its tl adi 21 Device SelingS inst td Vi iii eee ete 22 G rd reads Writes sorte aictsiet A ne 23 GardTYpe MenUlicon td Seale ete 24 Predefined Applications irentsita ene ead cise eet tates 25 Genertal Ap plication kimi e a seed eee ier bear arate ers it eves Pei 26 Member Applications cu it thee as degre series tvs te Aad donate eis 27 Health Application isssvccis ai is ee ieee 28 Loyalty ApplicatioN chs achat neni deine dee ee cities ri ein liada Pelee ete 29 Custom Applications inin n a heen nee eee e Butera ne 30 Custom Application Fields divida di edad dais 31 Custom Field Descriptions ccccccceceeeccneceeeeeeeeeeeaeeeeeeeeeeceseeaaeaeceeeeeseeecaeaeeeeeeesesennieeeeeeeetenes 32 Applications Wind Ow 5 rior beet tebe rd a A AAA E 35 Search fora A NO 37 Database Menu
3. click on this button once you are ready to read a card This button is similar to creating a new record but in this case the data will be coming from the card Please insert the card before click on this button Also make sure the software has established communication with the reader If the data on the card matches the application it will appear in the designated fields Write Card click on this button to write that data that appears on the screen of the application window to the card insert in the reader As in the Read Card function make sure the software is communicating with the hardware and a card is already inserted in the reader Please note that if any data exists on the card it will be overwritten Clear Fields this button will simply clear any data entered or read from the application window It will not affect the data on the card or the database 36 Search for a Record Command Function This command is available to all applications It allows you to search for a record in the database based on criteria Command Access You can access the Search command from the application s setup window by clicking on the Search button How it works Once you click on the Search button a window with different fields according to your application will appear The following application displays a sample custom application 2 fields IZ Search For Record Select Search option Search For Title v Enter Data A
4. Escan Technologies Corporatione Exeba Smart COMM User Guide Smart Card Reader Writer Software O Escan Technologies Corp 12140 Severn Way Riverside CA 92503 Phone 951 270 0043 Fax 951 304 1267 ESCAN TECHNOLOGIES CORPORATION Exeba Smart COMM User Guide This documentation has been written by Escan Technologies Corp No part of this publication may be reproduced or distributed in any form or by any means without the prior written permission of Escan Technologies Corp We welcome your suggestions and comments regarding improvements to Exeba SMART COMM or this manual Changes will be incorporated in the new editions of this manual and in new versions of Exeba SMART COMM Escan Technologies Corp reserves the right to make improvements or changes to this product at any time without notice While every reasonable precaution has been taken in the preparation of this manual and software Escan Technologies Corp assumes no responsibility or liability of any kind for errors or omissions or for the consequences of such errors Exeba SMART COMM is provided as is without warranty of any kind The entire risk as to the quality and performance of Exeba SMART COMM is on the user This documentation was last updated for Version 8 0 of Exeba SMART COMM Document Revision 8 0 0 Serial Number License Agreement This license agreement is your proof of license Please treat it as valuable property This is an a
5. General Card Member Card Loyalty Card Health Card All of these applications can be access through the Card Type menu When you first open a predefined application a temporary database is created Upon closing the application you will be asked to save your data to the database Make sure you check the documentation for each application and or create a temporary database before you decide on the final application for your card 25 General Application This type of application consists of basic fields that most cards would have From the Card Type menu select General Card and the following screen will appear General Card Application Record Date Title First Name Last Name IDH Address City Phone EJ 06 01 2009 _ Record Time 3 39 99 pm Record 1 of 1 Mr X Card Type omn Doe PIN 49540358348 O SSN 99999 9999 G 40 Severn Way Read Card Riverside State Province ca Zip 35860 1000 000 0000 Write Card S ajej p z G 4 New Save Delete UE El il Search Previous Next Report Close Field Name Type Size Description Record Date Date This is the date on which the record was created in the database It is automatically generated by the application Record Time Time This field is also generated automatically by the application once a new record is created It represents the time Title Alp
6. SMART COMM has the following features Developed for Windows Me 2000 NT XP Vista Provides a single menu to install software install drivers view documentation and link to our web site Provides detailed on line help and documentation Easily switch between the different hardware types and application types without exiting the software Obtain reader and card features Saves data in a database text file Provides database security by setting a password Select between 13 different card applications predefined and custom Its read Write window provides user the flexibility to read and write any data to the smart card Allows user to set a default application for quick access Allows user to select between a few software startup options Auto connects to smart card readers on startup Select between 4 different types of predefined applications and these are General Card application which contains standard fields such as ID name address Member Card application which can be used for gym memberships Health card application which can be used in healthcare for quickly identifying patients Loyalty card application for tracking loyal customers purchases Select between 9 different custom applications For this category of applications you can Select from the predefined layout Enter a name and description Customize the fields name Whether you select a predefined applicatio
7. Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable This Agreement is governed by the laws of the State of California COPYRIGHT Information in this document is subject to change without notice and does not represent a commitment on the part of Escan Technologies Corp The software described in this document is subject to the license agreement that is included with Exeba COMM in whole or in part in print or in any other storage and retrieval system is prohibited No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language in any form by any means for any purpose other the purchaser s personal use without express written permission of Escan Technologies Corp Copyright 2009 Escan Technologies Corp All rights reserved Printed in the United States of America This manual was produced using Microsoft Word for Windows TRADEMARKS Exeba and the Exeba logo are registered trademarks of Escan Technologies Corporation Escan Technologies Corp and the Escan Technologies Corp logo are registered trademarks of Escan Technologies Corporation Microsoft and Windows are registered trademarks of Microsoft Corporation Visual Basic is registered trademark of Microsoft Corporation True DBGrid is registered trademark of Apex Software Corporation
8. it is in use then that person may also use the SOFTWARE on the portable or home computer COPYRIGHT The SOFTWARE is owned by Escan Technologies Corp or its suppliers and is protected by United States copyright laws and International treaty provisions Therefore you must treat the SOFTWARE like any other copyrighted material e g book or musical recording except that you may either a make one copy of the SOFTWARE solely for backup or archival purposes or b transfer the SOFTWARE to a single hard disk provided you keep the original solely for backup or archival purposes You may not copy the written materials accompanying the SOFTWARE OTHER RESTRICTIONS This Exeba SMART COMM License Agreement is your proof of license to exercise the rights granted herein and must be retained by you You may not rent or lease the SOFTWARE but you may transfer your rights under this Exeba COMM License Agreement on a permanent basis provided you transfer this License Agreement the SOFTWARE and all accompanying written materials and retain no copies and the recipient agrees to the terms of this Agreement You may not reverse engineering decompile or disassemble the SOFTWARE Any transfer of the SOFTWARE must include the most recent update and all prior versions DUAL MEDIA SOFTWARE If the SOFTWARE package contains both 3 5 inch disks and CD ROM then you must use only the media appropriate for your single designated computer or network server
9. to change settings that are applied to all of the application features Currently there are two settings to change in the software as shown in the figure below E General Settings E Default Application C p ata Exeba SmeartCOMM Ver 9 0450 Ver 8 0 4 Wpplicabon Fies Test8 mdb Ei Software Startup Options None C Load defauk application window automatically C Load card ReadAwiite window automatically Default Application This is the location and name of the database file that the software will save as default This will allow you to quickly access the application that is linked to the database by clicking on Open Default Database command under the Database menu or by automatically opening the application on startup depending on the Software Startup Options as described below Software Startup Options Once you select the hardware type from the Hardware Switch window the software will load a function on startup depending on your selection as follows None nothing will start automatically Load default application window automatically loads the default application if any was set as default Load card read write window automatically load the Card Read Write window 18 Exit Program Before you exit Exeba Smart COMM make sure you saved your data To exit the software use one of the following methods From the Setup menu select Exit command Click on the Exit button of the main button bar From
10. window above shows example for a library card application Click on the Save button to save the changes made so far m Click on the Cancel button to cancel the creation of a new application All the selection made will be lost Click on the close button to close this window If the database file name is missing you will be prompted to enter one before closing 31 Custom Fields Description This topic provides the list of fields that each application has as well as their type and size Custom Application 1 Total Fields 2 Field Name Type Size Field1 Alphanumeric 65 536 Field2 Alphanumeric 65 536 Custom Application 2 Total Fields 6 Field Name Type Size Field1 Alphanumeric 20 Field2 Alphanumeric 20 Field3 Alphanumeric 20 Field4 Alphanumeric 10 Field5 Alphanumeric 10 Field6 Alphanumeric 65 536 Custom Application 3 Total Fields 22 Field Name Type Size Field1 Alphanumeric 20 Field2 Alphanumeric 20 Field3 Alphanumeric 20 Field4 Alphanumeric 10 Field5 Alphanumeric 10 Field6 Alphanumeric 20 Field7 Alphanumeric 20 Field8 Alphanumeric 20 Field9 Alphanumeric 10 Field10 Alphanumeric 10 Field11 Alphanumeric 20 Field12 Alphanumeric 10 Field13 Alphanumeric 10 Field14 Alphanumeric 10 Field15 Alphanumeric 10 Field16 Alphanumeric 20 Field17 Alphanumeric 10 Field18 Alpha
11. 0 days whichever is longer Neither these remedies nor any product support services offered by Escan Technologies Corp are available for this U S A version product outside of the United States of America NO OTHER WARRANTIES Escan Technologies Corp Disclaims all other warranties either express or implied including but not limited to implied warranties of merchantability and fitness for a particular purpose with respect to the SOFTWARE the accompanying written materials and any accompanying hardware This limited warranty gives you specific legal rights You may have others which may vary from state to state NO LIABILITY FOR CONSEQUENTIAL DAMAGES In no event shall Escan Technologies Corp or its suppliers be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or other pecuniary loss arising out of the use of or inability to use this Escan Technologies Corp product even if Escan Technologies Corp has been advised of the possibility of such damages Because some states do not allow the exclusion or limitation of liability for consequential damages the above limitation may not apply to you U S GOVERNMENT RESTRICTED RIGHTS This SOFTWARE and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical
12. Database Open Default Database Set Password Clear Password 38 Open Current Database Command Function This submenu command allows you to open or reopen the current application window For example if you closed the current General Card application window you can reopen it again later by using this command Command Access From the Database menu select Open Current Database This command is available if the current application database is active 39 Open Existing Database Command Function The Open Existing Database command will allow you to open a previously created database Command Access From the Database menu select Open Existing Database Or click on the Open DB button of the button bar The following window will appear Open 2 X Look in Application Files e E eS E 2 Cust2File0 mdb 21 Cust2FileD mdb My Recent Documents File name DE Open My Network Files of type Application Database Files mdb y Cancel Places F Open as read only How it works 1 In the Look In box select the drive and folder where the database file is located 2 In the File Name box enter or select the name of the database file 3 Click on the Open button to open the database If the database file you selected is password protected the following window will appear E Database Login a E Enter Password i Enter the database password Then click on the Ok button 40 The
13. Field1 Alphanumeric 65 536 Custom Application 7 Total Fields 21 Field Name Type Size Field1 Alphanumeric 20 Field2 Alphanumeric 20 Field3 Alphanumeric 20 Field4 Alphanumeric 20 33 Field5 Alphanumeric 20 Field6 Alphanumeric 10 Field7 Alphanumeric 10 Field8 Alphanumeric 20 Field9 Alphanumeric 10 Field10 Alphanumeric 10 Field11 Alphanumeric 20 Field12 Alphanumeric 10 Field 13 Alphanumeric 10 Field14 Alphanumeric 20 Field15 Alphanumeric 20 Field16 Alphanumeric 20 Field17 Alphanumeric 20 Field18 Alphanumeric 20 Field19 Alphanumeric 20 Field20 Alphanumeric 65 536 Field21 Alphanumeric 65 536 Custom Application 8 Total Fields 15 Field Name Type Size Field1 Alphanumeric 20 Field2 Alphanumeric 10 Field3 Alphanumeric 20 Field4 Alphanumeric 20 Field5 Alphanumeric 20 Field6 Alphanumeric 10 Field7 Alphanumeric 10 Field8 Alphanumeric 20 Field9 Alphanumeric 20 Field10 Alphanumeric 10 Field11 Alphanumeric 10 Field12 Alphanumeric 10 Field13 Alphanumeric 20 Field14 Alphanumeric 20 Field15 Alphanumeric 65 536 Custom Application Total Fields 4 Field Name Type Size Field Alphanumeric 65 536 Field2 Alphanumeric 65 536 Field3 Alphanumeric 65 536 Field4 Alphanumeric 65 536 34 Application Windows This is an example of an application that was created using cust
14. Tools commands under the Tools menu allow you to compact your database change the application or switch to a different reader Help the help menu allows you to access on line help and to get information about the software such as the version number Button Bar It is located under the main menu The button bar contains buttons that can be used to easily access some of the frequently used commands in Exeba Smart COMM These buttons are Re Connect quick access to the Re Connect command under the Device menu Open DB opens an existing database same as the menu command Open Existing Database under the database menu Read Write this is the only access to the Read Write function of the software This function allows you to read and write a card without creating an application Card Info Same as the menu command Card Info under the Card Type menu Import Access the Import Data command under the File menu Switch Hardware Same as the menu command Switch Hardware under the Tools menu Card Template Same as the Create Card Template command under the Card Type menu 14 Exit quickly access the exit command under the Setup menu Status Bar It is located at the bottom of the main window and displays communication status messages being used in Exeba Smart COMM It is displayed as follows Status displays any communication status with the reader Reader displays the name of t
15. You must not use the other media on another computer or computer networks or loan rent lease or transfer them to another user except as part of a transfer or other use as expressly permitted by this Exeba SMART COMM License Agreement LIMITED WARRANTY Escan Technologies Corp warrants that a the SOFTWARE will perform substantially in accordance with the accompanying written materials for a period of thirty 30 days from the date of receipt and b any hardware accompanying the SOFTWARE will be free from defects in materials and workmanship under normal use and service for a period of one 1 year from the date of receipt Any implied warranties on the SOFTWARE and hardware are limited to thirty 30 days and one 1 year respectively Some states do not allow limitations on duration of an implied warranty so the above limitation may not apply to you CUSTOMER REMEDIES Escan Technologies Corp s entire liability and your exclusive remedy shall be at Escan Technologies Corp s option either a return of the price paid or b repair or replacement of the SOFTWARE or hardware that does not meet Escan Technologies Corp s Limited Warranty and that is returned to Escan Technologies Corp with a copy of your receipt This limited warranty is void if failure of the SOFTWARE or hardware had resulted from accident abuse or misapplication Any replacement SOFTWARE will be warranted for the remainder of the original warranty period or thirty 3
16. cation Layout Selection x T Field Size Type Field 01 Memo Field 02 Memo Total Fields 02 When you click once on any layout the field description will appear on the right Select the layout that best suits your need and double click on it or click on the Select button This will take you to the next step which is to define the names of the fields 30 Custom Applications Fields Command Function This command allows you to change the name default field names and to enter a description for you custom application Command Access This window will appear automatically once you select the fields layout Setup Custom Application E File Name C Data Exeba Smart COMM Application Files Custom ppl3 mdb _ Field Size Type Description Library Card Field 01 20 Characters Field 02 20 Characters Custom 2 Field 03 20 Characters Field 04 10 Characters Field 05 10 Characters Field 1 Name io Field 4 Name City Field 06 Memo Field 2 Name Name Field 5 Name Zip Field 3 Name Address Field 6 Name Phone How does it work Start by entering the name and folder of the database file in the File Name box You can use the browse button as well Enter a description for your application in the Description text box Enter a name for each field If the designated box for the field name is left blank the application will use the default Field 1 Field 2 for the name The
17. ct amp Repair Database As the data in the application is updated the size of the database file grows over time The Compact Database utility compacts and repairs the database thus making it smaller in size It also allows all of the software functions to run more efficiently To compact the database select the Tools menu then select Compact and Repair Database Before you use this function make sure all the windows in the software are closed and only a single user is running the software If the database is corrupted the Compact Database utility will attempt to repair it Since this utility cannot fix all the possible forms of database corruption it is recommended to always back up the database files to avoid unrecoverable data loss 55 Switch Application Command Function As mentioned in this manually currently there are 13 different applications that you can work with in the software While working with one application to create or switch to another one of the same type or different type select Switch Application command Command Access This command is only available when an application is open From the Tools menu select Switch Application How it works All the open application windows such as Application Setup window Import Records Export Records and Search By should be closed before you can switch to a different application Once you click on this menu selection the following menu commands will be enabled di
18. dows Me NT 2000 XP or Vista Where to send your registration correspondence Email Address techsupport e scan com Telephone Fax Tel 951 270 1911 9 00 am 4 00 pm PST Fax 951 304 1267 24 hours 7 days a week On line Support As an alternative to mailing your registration you may visit our www site In addition to on line registration comments or suggestions are posted read about upcoming versions of Exeba SMART COMM related software and download up to date files Our websites are at the following addresses http www e scan com http www exeba com 59
19. e application a window similar to the one below will appear E Import Records File Path and Name lanas xeba Smart COMM Ver 8 0 SC Ver 8 0 4 Application FilestGeneralCard txt wee Make sure the fields are separated by comma and the records are separated by carriage return How it works 1 Create the file to be imported while keeping the following rules in mind Unless the file contains only one field all fields should be separated with commas even if field is blank The records or lines must end with a carriage return The order of the fields in the file should be the same as the order of the fields in import list of the window above 2 In the File Name and Path box enter the location and name of the file to import You can also use the browse button When you click on this button the Save As standard window appears Select the drive folder and name of the file to be imported 3 Select the fields list by highlighting the field then clicking on one of the following buttons to add it to the import list gt adds a single field to the end of the list deletes a single field from the list 50 gt gt adds all the fields to the import list lt lt deletes the import list 4 Click on the Import button to import the file If successful a message will be displayed and the data can be viewed in the application window Reports etc 51 Export Records Command Function This command e
20. e during the grace period or after you unlock the software Click on the Visit our Website button to automatically link to our website Click on the Exit button to close the software application 10 UNLOCK Register the Software On every computer that you install the software on for the first time it will run for 15 days After the 15 days the software will expire You can unlock during or after the grace period Unlocking may be required for the same computer when an upgrade is installed Click on the Unlock button of the Hardware Switch window the following window will appear Registration Click on Register button Serial Number 0000 after you enter the 7 d at me as Response codes Register User Codes Click on the Email button User Code 1 287 551 688 in order to send the User codes by email User Code 2 ds 1507 260 65 Response Click on the Close button to Response 1 a aT di Response 2 To unlock the software you should obtain the Response codes from Escan Technologies Corporation To get the response code call 951 270 1911 Ext 222 or send the response codes by Email The software can be unlocked registered by one of two methods 1 Register by Email If your computer is connected to the Internet click on the Email button This will open our Unlocking web page where you must fill out all required information Please copy and paste User Code 1 and User Code 2 in
21. ferent application types All Records When you select this option all the existing records in the database will be included in the report Date Range Available to some applications Select this option if you would to see a report of all the records that were created between specific dates Then select the dates from the calendar provided Current Record this option is available only when you are accessing the Report Query window from the application setup window It allows you to print a report of the current record shown in the setup window 2 Click on one of the following buttons View this button allows you to preview a report before printing it Then you can click on the printer icon of this window to print the report Print click on this button to print a report without viewing it 48 Printer Printer Name Printer Driver Printer Port Copies Number of Copies j From this window select the printer name printer driver printer port and the number of copies and then click on the OK button To close this window click on the Close button 49 Import Records Command Function This command is used to import data from a comma delimited text file to the active application database Command Access This command is available only if an application is open From the File menu select Import then select Import Records Or click on the Import button of the button bar Depending on th
22. greement between you either individual or entity the end user and Escan Technologies Corp If you do not agree to the terms of this agreement promptly return the disk package and accompanying items including written materials and binders or other containers to the place you obtained them for a full refund GRANT OF LICENSE This License Agreement permits you to use one copy of the specified version of the Exeba COMM software product identified above SOFTWARE on any single computer provided the SOFTWARE is in use only on one computer at any time If you have multiple Licenses for the SOFTWARE then at any time you may have as many copies of the SOFTWARE in use as you have Licenses The SOFTWARE is in use on computer when it is loaded into the temporary memory i e RAM or installed into the permanent memory e g hard disk CD ROM or other storage device of that computer except that a copy installed on a network server for the sole purpose of distribution to other computers is not in use If the anticipated number of users of the SOFTWARE will exceed the number of applicable Licenses then you must have a reasonable mechanism or process in place to assure that the number of persons using the SOFTWARE concurrently does not exceed the number of Licenses If the SOFTWARE is permanently installed on the hard disk or other storage device of a computer other than a network server and one person uses that computer more than 80 of the time
23. hanumeric 5 The title field is predefined in this application Select one of the following Mr Mrs Ms Miss Dr or Atty Or leave it blank ID Alphanumeric 12 Card holder ID can be any combination of alpha or numeric characters SSN Alphanumeric 11 Card holder SSN including dashes First Name Alphanumeric 50 Card holder first name Last Name Alphanumeric 50 Card holder last name Address Alphanumeric 60 Street address City Alphanumeric 20 City State Alphanumeric 5 State Zip Alphanumeric 10 Zip code Phone Alphanumeric 20 Phone Notes Alphanumeric 65 536 Enter any extra information that is different from the predefined fields 26 Member Application This application can be used to keep track of membership i e gym or club attendance Member Card Application A E ID 0123456789 SSN 9999999 999 9 Record NEW Title Mrs y First Name Jane Card Type Last Name Doe Issued Date 0615 09 Division Department Shipping PIN Address 123 Tyler Ave City Riverside State Province Ca Zip 495840 Read Card Phone 899 899 9999 Fax 839 999 9999 Email jianedoe domain com Stations Visited Write Card Notes edb Dae AVA ALA CUE Field Name Type Size Description Title Alphanumeric 5 The title field is predefined in this application Select one of the following Mr M
24. he connected reader 15 Quick Start If you just need to test the reader or card then you can gt access the Re connect button if the software has not established communication with the hardware gt access the Read Write button to test the card or reader Before you get started with the software select the application There 13 different applications in the software Four applications are predefined Loyalty health general card and members Nine applications are customized where you can change the name of the field and the name of the application Take some time to learn about the different applications as they are explained in details in Chapter 3 Once you decide on the application create it and save the database file You can setup a password Once created you can manipulate your database as explained in chapter 4 After an application is created you can create records that can be read and written from and to the card Once you have data in the database you can search for records using the advanced search of the application create a report of the existing records export and import the data 16 Chapter 3 Setup Menu The Setup menu allows you to change the application s main settings and to exit You will be introduced to the following topics General Settings Exit application 17 General Settings Command Access From the Setup main menu select General Settings Command Function This command allows you
25. his chapter provides detailed information about the main window features It also provides a quick tutorial 13 Main Window After selecting the hardware you want to communicate with the following window will appear KZ Exeba SMART COMM 8 0 Current Application File NONE BAX Setup Device CardType Database File Tools Help T E Fra e xadi EXIT Re connect Open DB Read Write Card Info Swtich Hardware Card Template Exit SCM Microsystems Inc SCR33x USB Smart Card Reader 0 Connection Status CONNECTED From this window select the desired software function s Main Menu It is located at top of the main window From the main menus you can access all the program s functions And these menus are Setup under this menu you will find commands to setup the application settings and to exit Device from this menu you can access all the device menu commands such as getting more information about the device and connecting to it Card Type the commands under this menu are all related to the type of application that you want to create whether it is predefined or custom Database once an application is created access commands from this menu to manipulate the data in your application such as open the application window and add a password File once you have added data to your application you can access the commands under this menu to create a report export and import data
26. icine Strength a Write Card Notes 1101 Field Name Type Size Description Card ID Alphanumeric 5 The card holders ID Any combination of characters and numbers Group Alphanumeric 30 Card holder insurance group Group Name Alphanumeric 50 Card holder insurance group name Subscriber ID Alphanumeric 30 Subscriber s ID Subscriber Name Alphanumeric 50 Subscriber s name Member ID Alphanumeric 30 Card holder s member ID Member Name Alphanumeric 50 Card holder s name SSN Alphanumeric 15 Card holder s social security number Date of Birth Alphanumeric 10 Card holder s date of birth Enter a valid date of 10 characters It can be in any format Issued Date Alphanumeric 10 Card issue date Plan Alphanumeric 30 The plan that the member is on Medicine Fill Date Alphanumeric 20 Medicine Alphanumeric 50 Medicine name Medicine Dosage Alphanumeric 50 Medicine dosage Notes Alphanumeric 65 536 This field is left for any extra information that is not included in the fields data 28 Loyalty Application This application should be selected for loyalty applications to keep track of a stored value i e parking laundry gaming Loyalty Card Application O Store ID Issued Date Record 0of0 First Name Card Type Last Name ee Age ai Address PIN City State Province Zip Phone Fa
27. meta a ronca 38 Open Current Database eaaa aa cnet ee ceceaeaeceeeee cece a a aaa e aa Ara aea AAAA E ai A Eai 39 Open Existing Database uara REA TARE EREE T EAA TA 40 Open Default Database cccccccccceceeeceeceeaece cnet eee eeaeaece cess ce ceaaaeeaeeeseeeseseqcaeeeeeeeeeseesineeeeeneees 42 set Database PassWord aere a o a a ae E a E a A E 43 Cleara PasSword NC 45 A A 47 Greate a Report init ad 48 Import RECordS iii A LA ad ea 50 Export Records vio e ee ee eee 52 Tools MENU A ee adel es ee a o a 54 Compact amp Repair Database ccccccceccccecce cnet ee eeeeaeaececeeeeedeeaeaeeeeeeeegeenaeeeeeeeeeeeeeeesinaeeeeeetees 55 Switch Applications viii dd Lt tad id Ed 56 SWitch HardWare niione Magee dade a liad cea tease treba ead eee tn eee 57 Product SUpport ntsc ernia na tes eve Gee en ae Si ea nee eee 58 Chapter 1 Introduction Welcome to Exeba SMART COMM a powerful Smart Card Reader Writer software designed to work with the hardware offered by Escan Technologies and Incode Corp lt supports different types of smart memory cards It runs under Windows operating systems Me NT 2000 XP and Vista It is affordable and user friendly It includes a comprehensive user manual and on line help In this chapter you will learn About Exeba SMART COMM main features How to install the software How to unlock the software About the hardware switch window Exeba SMART COMM Features In general Exeba
28. n or a custom application you will be able to access the following features Save update and delete records in the database Write data from the database into the card Read data from the card directly into the application Move to a previous next or any record number Search for a record by entering a criterion View card type Set a PIN on the card Import data from a text file to the application database Export data to a text file from the application database Specify the order and the fields to be included in the export import file Query report data and print Compact and repair the application database Installing Exeba Smart COMM The installation program installs Exeba Smart COMM from a CD Before you begin ensure that your computer meets the requirements listed below System Requirements Exeba Smart COMM has the following system requirements AnIBM PC or compatible computer Microsoft Windows Me 2000 XP NT or Vista A Pentium processor Approximately 30 MB of available disk space Installation O Make sure all applications are closed O Insert the Exeba Smart COMM CD ROM into your CD ROM drive The installation program will start automatically O From the first screen that appears select between the English or the Spanish language by clicking on the designated button Then a screen with the following buttons will appear gt Vv Vv V VV WV Install Exeba SMART COMM Allows y
29. name of the active database file will appear at the top of the main menu and the window linked to application database will appear For example if the database was created using Loyalty card then the loyalty card application window will appear 41 Open Default Database Command Function This command allows you to open the default application automatically First a default database should be created in the software A database can be created either by entering the name and folder in the General Settings or by selecting to save a newly created application as your default when prompted to do so by the software Command Access From the Database menu select Open Default Database This command is available only if no database is currently open 42 Set Database Password Command Function This command is used to create a new password or change the existing one for the active database Command Access This command is available only if a database file is open From the Database main menu select Set Password The following window will appear Set Password Make sure you REMEMBER the password you set If lost it may never be retrieved Current Password SS New Password Confirm Password iid How it works 1 In the Current Password box enter the existing password for the active database if any Leave this field blank if you are creating a password for the first time 2 In the New password box en
30. nd the window will be closed automatically Exeba COMM y Database password was cleared successfully Otherwise the following message will appear Exeba COMM Error 3031 y xX Not a valid password 45 Enter the password and try again If you do not wish to clear the password then click on the Cancel button The following message will appear and the window will be closed automatically Exeba COMM EJ e A Database password will NOT be changed 46 Chapter 7 File Menu From the File menu you can access commands to import or export data and to print reports As shown in the figure below This chapter explains in details the following submenus Import Card Data records Export Card Data records Print Card Data Reports 47 Create a Report Command Function This command allows you to print reports of the active database application It also allows you to select the range of data to print Command Access In order for this command to be available a database should be open From the File menu select Report If the application setup window is open you can also access this window by just clicking on the Report button The following window will appear FE Print Selection Form Records Range C Current Record How it works 1 Start by selecting the range of data to be included in the report Please note that some options in this window might be disabled for dif
31. nge of date 52 3 If you would like the name of the fields to be the first line in the text file then click on the Include Header in Export File option 4 The next step would be to select the field s to export and in the order required Export From List This box lists all the available fields that can be exported Export To List This box shows the fields that you select to export Field Selection To select the fields use the following buttons gt This button will add a single field to the end of the Export To List Highlight the field in the Export From List then click on this button gt gt This button will move all the fields in the Export From List to the Export To List The contents of the Export To List will be replaced by the Export From List lt To remove a field from the export list highlight the field in the Export To List and click on this button lt lt To remove all the fields from the export list click on the Export button Export By clicking this button the fields in the list box Export To List will be written to the specified text file Close Use this button to close the window and return to the main menu 53 Chapter 6 Tools Menu Under this menu you will find commands to compact or repair the application database to change the selected application and to change the hardware selection Compact amp Repair Database Switch Application Switch Hardware 54 Compa
32. numeric 10 Field19 Alphanumeric 10 Field20 Alphanumeric 10 Field21 Alphanumeric 20 Field22 Alphanumeric 65 536 Custom Application 4 Total Fields 24 Field Name Type Size Field1 Alphanumeric 20 Field2 Alphanumeric 20 Field3 Alphanumeric 20 32 Field4 Alphanumeric 20 Field5 Alphanumeric 20 Field6 Alphanumeric 20 Field7 Alphanumeric 20 Field8 Alphanumeric 20 Field9 Alphanumeric 20 Field10 Alphanumeric 20 Field11 Alphanumeric 20 Field12 Alphanumeric 20 Field13 Alphanumeric 20 Field14 Alphanumeric 20 Field15 Alphanumeric 20 Field16 Alphanumeric 20 Field17 Alphanumeric 20 Field18 Alphanumeric 20 Field19 Alphanumeric 20 Field20 Alphanumeric 20 Field21 Alphanumeric 20 Field22 Alphanumeric 20 Field23 Alphanumeric 20 Field24 Alphanumeric 20 Custom Application 5 Total Fields 16 Field Name Type Size Field1 Alphanumeric 20 Field2 Alphanumeric 10 Field3 Alphanumeric 20 Field4 Alphanumeric 20 Field5 Alphanumeric 20 Field6 Alphanumeric 10 Field7 Alphanumeric 10 Field8 Alphanumeric 20 Field9 Alphanumeric 20 Field10 Alphanumeric 10 Field11 Alphanumeric 10 Field12 Alphanumeric 10 Field13 Alphanumeric 20 Field14 Alphanumeric 20 Field15 Alphanumeric 65 536 Field16 Alphanumeric 65 536 Custom Application 5 Total Fields 1 Field Name Type Size
33. om application 2 layout Library Card EJ ID Record 1 of 1 090909 PA Card Type lJ ohn Doe Address 898 Tyler Cir City Zip Phone 98098 9999999999 Notes lt a ES Previous Search Report Close The fields will be different for every application However they all the following in command Common Fields Record displays the record number of the displayed record as well as the total records in the database Pin displays the pin if any of the card data once a card is read You can also type in a pin before the data is written to the card Card Type displays the type of the card once a card is read Common Buttons New click on this button to create a new record This button will change into Cancel button when a new record creation is in process Save once you read a card create a new record or update an existing one click on this button to save the changes made Delete deletes an existing record from the database Previous moves to a previous record in the database Next move to the next record in a row in the database Move To click on this button to move directly to a particular record based on the number you enter Search click on this button to search for a record based on a criterion Report this button will open the report query window Close this button will close the application window 35 Read Card
34. ou to install the software on your computer Once you click on this button the setup program will automatically start Follow online instructions Install Drivers Installing the drivers before connecting the hardware is a must for the hardware to work properly Click on this button to go to the driver selection screen View Exeba SMART COMM Manual Allows you to view print this manual in PDF format Browse CD Contents Allows you to view the files on the installation CD Register Now Connects you to our registration web page You should be connected to internet to be able to use this feature Download Acrobat Reader Connects you to Adobe Acrobat web page to download a free copy of Adobe to view the manual in PDF format Contact Us Displays our contact information Hardware Switch Window When you start Exeba Smart COMM the window below will appear This window is used to select the hardware you are communicating with to UNLOCK and register the software and to link to the Exeba web site E Excba SMART COMM 8 0 Visit Our 5 website a Escan Technologies Corp 12140 Sovern Way Hiversida UN 42503 Toll Free 800 553 1252 i l 951 270 1911 Fax 951 270 0920 WWW exaba com sales exeba com techsupportvexeba com EXIT m Click on the Unlock button to unlock the software if not already unlocked Click on the button of the hardware connected to your computer to start working with the softwar
35. rs Ms Miss Dr or Atty Or leave it blank ID Alphanumeric 12 Member s ID can be any combination of alpha or numeric characters SSN Alphanumeric 11 Member s Social Security number First Name Alphanumeric 50 Member s first name Last Name Alphanumeric 50 Member s last name Issue Date Alphanumeric 10 Card issue date Department Alphanumeric 30 Membership department or division Can be used as membership type also Address Alphanumeric 60 Member s street address City Alphanumeric 20 Member s city State Alphanumeric 5 Member s state Zip Alphanumeric 10 Member s zip Phone Alphanumeric 20 Member s phone Fax Alphanumeric 20 Member s fax Email Alphanumeric 50 Member s email Stations Visited Alphanumeric 65 536 The stations visited by the member That could be any activity or use of equipment Notes Alphanumeric 65 536 Type in any additional information that is not part of the fields 27 Health Application This type of application allows you to store the patient s data You can add the patient s insurance information medicines taken or any other related information Health Card Application 2 Group Name ll Recornd Oc Subscriber Name Se Member Name nnn Card Type Member ID N SSN Card ID Subscriber ID DOB Issue Date PING Group 5 a Medicine Fill Date Medicine a Read Card Medicine Dosage Med
36. sabled accordingly Menu Command Enabled Disabled General Card Enabled Member Card Enabled Health Card Enabled Loyalty Card Enabled Create Card Template Enabled Open Existing Database Enabled Open Default Database Enabled Open Current Database Disabled Set Password Disabled Clear Password Disabled Report Disabled Export Records Disabled Import Records Disabled Compact amp Repair Database Disabled As shown in the table above the commands available for an open database application will be disabled and the commands that allow you to open or create a new application are enabled 56 Switch Hardware Command Function This command is used to switch from one hardware type to another without closing the software application Command Access The Switch Hardware submenu is found under the Tools menu You can also click on the Switch Hardware button of the main button bar How it works When the Switch Hardware command is selected the Hardware Switch window will appear Select the new hardware type by clicking on the designated button 57 Appendix A Product Support A variety of resources are available to help you use Exeba SMART COMM These resources are covered in this appendix and can be divided into the following sections On line help User Manual Web support Customer Support 58 On Line Help Exeba SMART COMM has a comprehensive on line help
37. system that allows you to locate information quickly and easily On line help can be accessed from the Start menu You can also access it while working with Exeba SMART COMM by selecting Help from the main menu User Manual This manual contains detailed information on how to use Exeba SMART COMM For commands and questions related to the hardware consult the manufacturer s User Guide that is included with this software purchase Customer Support Escan Technologies Corp welcomes your questions suggestions and comments regarding improvements to Exeba SMART COMM and this manual Your comments can be mailed to Escan Technologies Corp or sent electronically via e mail or via our World Wide Web www site If you have a bug report that requires immediate attention please contact us as soon as possible If you would like to purchase any of the hardware described in this manual you may contact us for the current price and availability In order to be eligible for technical support you must register your version of Exeba SMART COMM with Escan Technologies Corp In addition to technical support you will receive updates regarding what is new in the upcoming versions of the software When reporting a problem please include the following information Company Mailing Address Phone Number Name Contact Person E mail Address if available Exeba SMART COMM Serial Number Date of Purchase Operating system Win
38. ter a new password The password can be up to 14 alphanumeric characters Passwords are case sensitive You cannot leave the new password blank 3 Reenter the new password in the Confirm password box Make sure you write down the new password Once lost you will NOT be able to open the database file again 4 Before you click on the Ok button if you decided not change the existing password click on the Cancel button The following window will appear and this window will be closed automatically Exeba COMM e Y Database password will NOT be changed 4 Click on the Ok button to save the changes made to the password If any of the Current Password New Password or Confirm Password are invalid the following message will appear 43 If the changes were successful the following message will appear and the window will be closed automatically 44 Clear a Password Command Function Use this command to clear the existing database password Command Access From the Database menu select Clear Password The following window will appear FE Clear Database Password ey turn the database protection Clearing the password will off permenantly until a new password is set Current Password How it works In the Current Password box enter the existing password Then click on the Clear button to clear the password If the password you entered is correct then the following message will appear a
39. the hardware switch window click on the Exit button Upon exit the software will disconnect from the reader if connected and will warn you about any unsaved changes 19 Chapter 4 Device Menu This chapter describes the Device menu commands as well as the Read Write command in details And these commands are Re Connect Device Settings Read Write Card 20 Re Comnect Command Function This command allows you to connect to the reader if it was connected or disconnected after the software was launched Command Access From the Device menu select Re Connect command Or click on the Re connect button from the main button bar If successful a message will appear in the status bar 21 Device Settings Command Function The Device Settings window allows you to get additional information about the card and the reader settings Command Access From the Device menu select Device Settings The following window will appear E Get Set Attributes X SCM Microsystems Inc SCR33x USB Smart Card Reader 0 Get Card Attributes Click on the List connected Reader to obtain the name of the reader Click on the Get Card Attributes button in order to obtain information about the insert card such as type memory no of pins 22 Card Read Write Command Function All of the card applications in the software defined and custom allow you to read and write a card based on the fields in the application Howe
40. to the appropriate fields or enter them manually After all of the required information is entered click the Submit button of the registration web page The response code s will be sent to the email address provided Then click on the Close button of the window shown above DO NOT click on the Register button until you enter the correct response code s 2 Register by Phone Call Escan s support line at 951 270 1911 Ext 224 Provide the customer service representative with the following information User Code 1 User Code 2 and the version type that was purchased 3 The representative will give you one or two codes Response 1 and Response 2 Enter them in the designated boxes 4 Click on the Register button 11 If the software registration was successful the message Software Unlocked Successfully will appear The software registration will fail if any of the user codes or response codes were invalid Verify the User Codes amp Response Code s with the customer service representative again Then repeat steps 2 thru 4 When you call we recommended you be in front of the computer and have the software running with the UNLOCK screen open However if you cannot be in front of the computer please have User Code 1 and User Code 2 available The Unlock button of this window will be disabled once the software is unlocked successfully 12 Chapter 2 Getting Started You are now ready to start using Exeba SMART COMM T
41. ver this window allows you to write the data without linking it to any field And to read the data from the card as it is stored You may want to use this command to test the card or read write data quickly It also has several other card functions that are not available in any of the card applications Command Access The only way to access this command is by clicking on the Read Write button of the main button bar The following window will appear VE Read Encode Smart Card Card Type 7 AAA Memory Size ENE Data Read Write Data Device Response Card Status AAA AAA AAA AAA _AaAAA lt AAAAAAAA KA lt M M E U _ U I 23 Chapter 5 Card Type Menu The applications in the software are divided into two categories Predefined applications and Custom applications This chapter explains the following in detail What is a predefined application How to create a predefined application Explain each of the following predefined application card o General Card o Member Card o Health Card o Loyalty Card What is a custom application How to create a custom application Sample custom application Features common to all applications How to search for a record 24 Predefined Applications In the predefined application all the fields are predefined by the software The user is not able to make any customization There are 4 types of predefined applications in this version of the software
42. x Read Card Email Valuel Value 2 E Write Card Points Draft Capture Info CLE lt a Previous Next Close Field Type Size Description Name Issued Alphanumeric 15 Date the card was issued Date Store ID_ Alphanumeric 50 An ID to identify a store or location Points Alphanumeric 10 Total points First Alphanumeric 50 Card holder s first name Name Last Alphanumeric 50 Card holder s last name Name Age Alphanumeric 5 Card holder s age Address Alphanumeric 60 Card holder s street address City Alphanumeric 15 Card holder s city State Alphanumeric 2 Card holder s state Zip Alphanumeric 10 Card holder s zip code Phone Alphanumeric 20 Card holder s phone Fax Alphanumeric 20 Card holder s fax Email Alphanumeric 20 Card holder s email Value 1 Alphanumeric 15 Stored value 1 Value2 Alphanumeric 10 Stored value 2 Draft Alphanumeric 30 2 Notes Alphanumeric 65 536 Extra information 29 Custom Applications Command Function If none of the predefined applications defines all the fields you would like in your application you can select one of the custom applications defined in the software To do so you need to start by selecting the application field layout Command Access From the Card Type menu select Create Card Template The following window will appear Appli
43. xports data from the application database into a comma delimited text file Command Access The command is available only when an application is open From the File menu select Export Records Depending on the application type and fields a window similar to the one below will appear E Export Records File Path and Name fc Data Exeba S mart COMM Application FilestGeneral ppl txt 5 Records Range i Ape C Dae anoe n gt Maemo I I Include Header s in Export File Export To Title First Name Last Name Export From Notes gt gt lt lt al Issued Date Department Stations Visited How it works 1 Enter the location and name of the file in the File Path and Name box You can also click on the Browse button to locate or create the file using the Save as standard window When this window appears select the drive folder and name of the file to export the data to 2 Then select the range of data you would like to include in the file These options are available options to some types of applications only and they are All Records will basically export all the data in the current database Record Date if you need to export only the records that were created between specific dates select this option then select the range of dates Issue Date if you only need the records that have an issue date between specific dates select this option and select the ra
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