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NaviPlan User Manual: Introduction

1. Client amp Plan Creation dialog box Client Information stage 3 Click Next Back cae Family Members First Name Last Name Date of Birth Age Relationship AMILY MEMBER Dependent of Actions l Ji y v 5x Client amp Plan Creation dialog box Family Members container 4 Enter the required information m Click Add Family Member to add a new data entry row m Toenter additional information for each family member select the applicable 24 button m Family members entered here are automatically included as beneficiaries in the clients estate 5 Click Next Page 18 of 86 NaviPlan User Manual Introduction Beneficiaries ADD BENEFICIARY GSTT Applicable for Client s Co Client s First Name Description Last Name Beneficiary Type Relationship Gifts Gifts Actions Other Other CJ CJ Client amp Plan Creation dialog box Beneficiaries stage 6 Enter the required information m NaviPlan automatically creates a beneficiary named Other that is neither an heir nor a charity but accounts for the annual gift tax exclusion You cannot delete or edit the Other beneficiary m Enter additional beneficiaries who are not family members Using the Add Beneficary button 7 Click Next Advisor Information Cover First Name Last Name Advisor Type Page Actions 0 John Doe Advisor vj O 2 R t MoveUp 4 Move Down Client amp Plan
2. Name ID Address 1 2343 Breezy Street Address 2 City State Zip Code Wisconsin v Website coca Advisor Details dialog box 2 Enter the advisor s information Fields marked with an asterisk are mandatory 3 Click OK to save the information Page 47 of 86 NaviPlan User Manual Introduction Setting system preferences In the Settings System Settings dialog box you can define your system preferences Changing passwords in NaviPlan Online If you do not have access to NaviPlan Online this procedure does not apply to you Passwords expire every 60 days in NaviPlan Online When you change your password in NaviPlan Online you can still use your old password to open NaviPlan Offline in Disconnected mode However to use NaviPlan Offline in Connected mode or when you connect to the server in any way you will need to enter the new password in NaviPlan Online To change your password follow these steps 1 Go to the Settings menu and then select System Settings User Preferences System Settings e Change Password ExternalProfiles Templates Report Setup To change your password enter your old current password in the O d Passwordfield Enter your new password in the the New Passwordfield and then re enter your new password in the Confirm New Passwordfield If you have entered your password correctly you ll be able to submit it by clicking the Change Password button If
3. Client List Client Information Plans own workflow status During the engagement seve CREATE NEW ENGAGEMENT Plan Management section Plan List category Plans page Plan List v Plan Management An engagement is a unit of work that a financial pr 2 Click the Create New Engagement button The Client amp Plan Creation dialog box opens to the Client amp Plan Selection stage Plan Creation dialog box Plan Selection stage 3 If needed revise the name of the engagement 4 Follow the directions on screen to complete the plan creation process 5 To view the new engagement go to the Plan Management section Plan List category Plans page Note the new engagement tab under the Create New Engagement button Opening and deleting existing engagements Before you can delete an engagement all calculators assessments and plans within the engagement must be deleted To open or delete engagements follow these steps Page 34 of 86 NaviPlan User Manual Introduction 1 Go to the Plan Management section Plan List category Plans page m To open an engagement click the tab for the engagement you want to open m To delete an engagement click the tab for the engagement you want to delete and then click Delete Page 35 of 86 NaviPlan User Manual Introduction Working with calculators assessments and plans Creating a calculator an assessment or a plan Before you can create a calculator
4. CashFlow Retirement Education Survivor Income Other Insurance The following settings will be used as defaults when creating a new plan or a new asset Lifestyle Assets Deferred Growth Rate Asset Type Pre Retirement Retirement Residence 2 00 2nd Residence 2 00 2 00 Personal Use Property 0 00 0 00 Vehicle 10 00 10 00 Other Personal Assets 0 00 0 00 Real Estate Assets Deferred Growth Rate 2 00 User Preferences Plan Settings dialog box Net Worth tab 3 Review the default Deferred Growth Rate for each item for both the Pre Retirement and Retirement periods and make any changes you desire 4 Review the Deferred Growth Rate for Real Estate Assets and make any changes you desire Page 58 of 86 NaviPlan User Manual Introduction Entering cash flow assumptions To enter cash flow assumptions in NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the Cash Flow tab User Preferences Plan Settings Specify Defined Benefit Pension Inflation Rate Infl Add l Index Pension Benefits By 2 ive 0 00 2 Only applicable to Estimate Benefit type defined benefit pensions in Level 1 and Level 2 Plans Pre Retirement Expenses Select a default end date for pre retirement expenses 3 Retirement C Death 3 Not applicable to pre retirement expenses in Forecaster A
5. Organizations can designate approvers to oversee all planning activity and ensure that compliance standards are met There are three key players in the workflow process the client the planner and the approver Participant Workflow duties Provides the financial and personal information required to create an assessment or a Client plan PI Captures the financial and personal information from the clients and creates an anner assessment or a plan to help the clients realize their financial goals Reviews assessments and plans submitted by the planner for compliance and then Approver either approves or rejects the assessment or the plan depending on whether it meets the compliance requirements Page 38 of 86 NaviPlan User Manual Introduction Draft Status The Draft status is the initial statusin the workflow process when a plan is created While the plan is in Draft status the planner captures all necessary financial and personal information required to design the assessmentor the plan A draftcan be modified or deleted Before moving the draft to Proposed status the planner should verify its accuracy Proposed Status By moving the assessment or plan from Draft to Proposed status the planner indicates that the draft is ready to be reviewed A planner cannot modify or delete a planin Proposed status A user with approval authority i e an approver can either approve or reject the plan in Proposed status A
6. User defined Text Summary Client Reports Workflow Status Client Reports John and Maria Dixon Copy of Copy of Plan Level 2 Select Report Select a category Content Progress Summary EN ES Build Report dialog box 7 Click Build Report to create progress report Build Report y Retirement Setting Goals amp Addressing Risk An introduction to retirement planning Retirement Income Statistics in the US This report includes information about income sources in the US that can help in formulating a retirement plan Retirement Goal Progress Details This report includes more detailed information about progress towards the Retirement goal Retirement Goal Coverage This report shows progress towards the retirement goal To Build Templates for Progress Reports 1 Go to the Results section Client Report page Select Plan Data for Reports Add All Roth IRA Conversion This report includes information on how a Roth IRA conversion may help in achieving retirement goals ADD Strategies to Achieve Financial Success in Retirement This report shows ways in which you can reach your retirement goals Add All Add All Retirement Needs vs Abilities This report shows a graphic comparison of retirement needs against abilities in retirement Selected Pages 0 Add Section Select All QUIC
7. 3 Select a location where you will save the client file enter a unique name if required and then click Save Deleting a client file If the client file you wish to delete contains calculators assessments or plans you must delete the calculators assessments or plans before you can delete the client file See About client files engagements and plans on page 1 for more information Note If you are using NaviPlan in Connected mode you must have authorization to delete client files Checked out client files must be checked in before you can delete them To delete a client file follow these steps 1 From the Existing Clients menu select the option button for the client file you want to delete and then click Delete 2 If the client file you selected does not contain any assessments or plans the file is deleted Note You cannot delete assessments or plans that are in Proposed or Approved status Checking client files in and out of a central database in NaviPlan Offline NaviPlan Online and NaviPlan Offline look almost identical They perform almost all the same tasks and operate using almost all the same methods However the way you access your clients data is slightly different NaviPlan Online allows you to access your clients data from the central database on an intranet or Internet site The central database allows you to share client files and to review and approve assessments or plans For more information on reviewin
8. an assessment or a plan for a client you must create a client file an engagement will be created by default For instructions see Creating a client file on page 1 To create a calculator assessment or plan follow these steps 1 Go to the Plan Management section Plan List Plans 2 Under Plans click New Jul 10 2015 New Engagement Edit View Delete Plans View Plan Options Mark as Delivered History Workflow Notes v Delete Description Plan Year Type ID Modified Date v Plan 2015 Level 1 4365 1 1 Jul 10 2015 10 44 Plan Management section Plan List category Plans page 3 Select either a calculator assessment or a plan type Promoting updating and duplicating plans After you create plans there are several options to track progress upgrade plans or create duplicate plans for alternative planning or records To make these changes Page 36 of 86 NaviPlan User Manual Introduction 1 Go to the Plan Management section Plan List Plans 2 Under Plans click Plan Options Plan Options Select Plan Options What would you like to do with the selected Plan Engagement Options Plan Options Summary amp Duplicate Plan C Project Plan Promote Plan Create Progress Plan Plan Management section Plan List category Plan Options page 3 Select your desired option their descriptions are below Plan Option Duplicate Pla
9. lo occ eee eee eee cece cece ccc eeceeeceeceeecseecceesseeeeeteees 51 Setting plan preferences 2 2 eene tii 53 Entering general preferences _ 2 2 22 o oo c cece eee nn nro 53 Entering client milestones nn 55 Entering Social Security assumptions 22 2 2 e nn 55 Setting portfolio balancing preferences occ nn 57 Entering net worth assumptions ns 58 Entering cash flow assumptions ne 59 Entering retirement income assumptions _ 00 2022 c eee cece cee cee eee eee eee Il eee aaan 60 Entering education assumptions occ 61 Entering insurance assumptions 2 2 22 2 eee eee eee ec eee eee Is EJ cece cece cece eee eeeececeeeeeeee 61 Entering disability and long term care insurance assumptions 022 00 222 e eee eee eee cee eee 62 Entering Content Settings 0 0000000000000 cece cece nee ence cece eee ec eee eeeeceeceeceeeeseeseeeees 64 Setting asset allocation defaults with user defined asset allocation __ 2 222 22 22 eee eee ee 66 Setting default asset classes occ nes 66 Setting default correlation values _ 2 2 2 e cece eee cece cece cece cece cc eecceeceeeccecccerceceteeecerseees 67 Page 45 of 86 NaviPlan User Manual Introduction Setting default investor profiles cocidas ii e vet 025k Pode ls tos 67 Setting default portfolios 22 0 lec cn cece ne 69 Setting security preferences in NaviPlan Offline 0 0000000 c cece cece cee cee eee cece seen 70
10. series 7 user permissions granting revoking 33 user preferences asset allocation settings 66 setting 45 system settings 48 WwW workflow process 38 participants 38 NaviPlan User Manual Introduction Page 86 of 86
11. with a maximum of 100 in the Number of Results entry box at the bottom of the search field 5 Offline only To include clients that are checked in and clients that are stored locally select Include Central Clients 6 Click Search The list of clients updates 7 Under Client Name select the client file required and then click Open OR Click the link for the client file you want to open Updating clients personal information When your clients provide you with updated personal information such as a change of address a new dependent etc you can update this information in NaviPlan To review or revise your clients personal information follow these steps 1 Open the client file and then go to the Client Management section Client Information category Personal Information page This page lists information about the client co client family members and beneficiaries PersonalInformation Advisors Enter or modify the demographic client data in the fields below Individual Joint Analysis Client Information Date of Currently First Name E Last Name E Birth ES Age Genderf3 Tax Filing Status 3 Disabled Actions David Lee May7 1970 43 Male w Married filing jointly I O P Susan Lee jun 221972 41 Female v Married filing jointly g Street it State E Zip Code San Diego California v 92113 Family Members ADD FAMILY MEMBER First Name ES Last N
12. 3 Click Authorize A message appears stating that the current version of NaviPlan is now authorized to run in its present location Transferring your authorization between computers Any version of NaviPlan that you have installed on a computer can be run only when a valid authorization key has been assigned to it However you may wish to use more than one copy of the software with only one authorization key for example you have a computer at work and at home but do not require two licenses The authorization key must be transferred before NaviPlan is uninstalled from the computer If the authorization key is not transferred before the software is uninstalled the key becomes invalid and unusable The authorization key may need to be transferred in the following instances m The hard drive is reformatted m The hard drive or computer is replaced m NaviPlan is installed but not authorized to run on another computer Both computers must have NaviPlan installed You can use a USB drive or disk to perform the transfers The USB drive or disk must be prepared accordingly Note When transferring the authorization key for the first time you must prepare the transfer on the computer that is not authorized Configuring your USB drive To use a USB drive to transfer your authorization you must complete the following procedure for both your home and work computers Page 71 of 86 NaviPlan User Manual Introduction Note The steps to
13. 4 oes a rco b EIN d D ER IR cuti 59 Entering retirement income assumptions susssuuseeslelllssssssses esses Il cece eeeceeeeeee 60 Entering ed cation assutmptiOlS e s um arii ertt tm LtrEtI 20 NL cen eh te ee eM re tt SS Netto 61 Entering insurance assumptions ns 61 Entering disability and long term care insurance assumptions 00 0 02222 e eee ee eee cece cece eee 62 Entering Content Settings aclaran iS QUO IORDO DPA RPG EDD eODCIISD A AU EDAD DOORS ES 64 Setting asset allocation defaults with user defined asset allocation 02 2 022 02022 eee eee eee 66 setting defaultasset classes tA botas ee tor td dal bares oe eed Ei ee oA tt LEE dM 66 Setting defatilt correlation Values ioco oie 67 Setting default investor profiles 2 2 2 2 022 e ccc eee e cece ceceeseececeeseeseeseees 67 Setting defa ltporttollOos ors e esatto alo id aes Sut Betas e hatch Malate dag d 69 Setting security preferences in NaviPlan Offline 00 0 00002 o cece cee cee cee cee cece eee eeeceeeee 70 Autliorizing NaviPlanssecsce emen a O Ma o eccl trae ay Sco te et E ne sane hk Pot es 70 Transferring your authorization between computers 2 22 22 22 eee cece eee cee cee cece eee eeeceee 71 Gontig ring your USBidFIVe e rr che dd eA te Eo ce ED CD pid Ana e dal Eege 71 Preparing your home cormpltef uoce LUI nd Sym WES EPA ee RE E 73 Transferring authorization from your work computer uuuuuuussssssss
14. Authorizing NaviPlan 2 22 20 0 ccc cece cece cece cece ccc ccececceceecceceececcecceceeceececcesceceecuscescesenes 70 Transferring your authorization between computers _ 22 022 cee eee eee cece eee ceeeeee 71 Configuring your USB cui os cow ne och a at Ae Lom a nte samba mr tensed ae Oran nee 71 Preparing your home computer ns 73 Transferring authorization from your work computer 2 2 c eee c cece cece ccc ecceccecceccececceceecees 73 Transferring authorization to your home computer _ 2 22 2 eee cece cece eee e cece eee eceeceeeeseeseeees 75 Transferring authorization back to your work computer 2 2 2 22 e eee e cece cee cee cecceceeceeseeees 75 Removing your authorization 22 2s woe tl pe ee hed Jo eh LL EQ de aea 76 Viewing the status of your authorization o 2 2 00 cece ccc cece ec ce cee ccc eeccececcecceccecceceececceceeces 77 Page 46 of 86 NaviPlan User Manual Introduction Entering advisor details In the Advisor Details dialog box you can enter details about the clients advisor s that will appear in client reports To add advisor details follow these steps 1 Go to the Settings menu and then select Advisor Details Advisor Details O Advisor Information First Name E Middle Name Last Name E Title J l J Advisor Type Credentials Advisor v MORE DETAILS Contact Information Business Cell Home Fax Pager E mail Address JL Office Information
15. Creation dialog box Advisor Information stage 8 Enter the required information m Click Add Advisor to create a new data entry row m The information entered in the User Preferences Advisor Details dialog box automatically appears here 9 Click Next The Client amp Plan Creation dialog box opens to the Plan Selection stage 10 Selectan analysis type and then click Next m lf you select Asset Allocation the Client amp Plan Creation dialog box opens to the Assessment Setup stage m fyou select Assessment Level 1 or Level 2 the Client amp Plan Creation dialog box opens to the Income Tax Method stage where you can select an income tax method for the plan m Adescription of the selected method appears on the right side of the dialog box Page 19 of 86 NaviPlan User Manual Introduction Income Tax Method O Average Tax Detailed Tax Client amp Plan Creation dialog box Income Tax Method stage 11 Select an income tax method and then click Next 12 Level 1 and Level 2 Plans only Information Average Tax Description This method applies user entered tax rates to income during three different time periods pre retirement retirement and in the year of death A limited number of deductions is applied against income The alternative minimum tax AMT is not supported Conversion Options Plans using this method can be converted to the following tax method Detailed Tax Select the
16. OK m Tohelp you navigate through the application locations are separated by en dashes For example Enter Financial Data section Net Worth Accounts v Client Information Net Worth Client List r Assets Liabilities Accounts Annuities Equity Compensation Asset Class Weight Section Section Enter new accounts define how 4 Bnd edit investment inca Plan List To edit investment income earng non qualified accounts Modules Previously Incurred Investment Activity Assumptions Asset Allocatiog Qualified and Non Qualified Accounts v Enter Financial Data Category ccount Cash Flow New account 401 k v John v 50 000 Strategies New account Non Qualified v Joint v 50 000 Insurance Coverage Nebulous other acc IRA John v 25 000 Tax Details eo Goal Funding Retirement Enter Financial Data section Net Worth category Accounts page To help you use this guide please note the following abbreviations and graphics m FA Refers to the Forecaster Assessment m Indicates that the step or paragraph applies to Level 1 Plans only m Indicates that the step or paragraph applies to Level 2 Plans only m Indicates that the step or paragraph only applies when you are using the Average Tax method Indicates that the step or paragraph only applies when you are using the Detailed Tax method Page 8 of 86 NaviPlan User Manual Introduction NaviPlan
17. Plan or Level 2 Plan Module Level 1 Plan Level 2 Plan Assessment Asset Allocation Y 4 Equity Compensation Y Business Planning Y Advanced Estate Y The Detailed Cash Flow module is automatically selected when you are using the Detailed Income Tax method The Equity Compensation Business Planning and Advanced Estate modules are only available when you are using the Detailed Income Tax method 15 Click Next The Client Plan Creation dialog box opens to the Summary stage A summary of the client file and selected analysis appears 16 Click Finish NaviPlan creates the client file and an engagement containing a new analysis Page 22 of 86 NaviPlan User Manual Introduction Creating client files in the Presentation Module The Presentation Module offers all of NaviPlan s detailed calculations and features in a client friendly format with images and statistics to put the plan in context All financial data entered in the Presentation Module carries through to the normal NaviPlan display mode This allows you to turn data entry into collaborative work with your clients by opening a discussion and keeping them invested in the process To open the Presentation Module select Switch to Presentation Module from the Quick Actions menu Working with a new client To create a new client file in the Presentation Module follow these steps 1 From the Presentation Module s landing page click the Create client link in the up
18. assessing your clients current financial situation Forecaster Assessment uU m Entering account and annuity information Asset Allocation Assessment m Determining your clients investor profile m Entering financial planning assumptions m Entering detailed net worth cash flow and insurance information m Adding holdings to accounts and annuities m Entering business entities m Entering real estate assets m Entering equity compensation Level 1 and Level 2 Plans m Entering detailed estate planning information Entering client data and goals B m Entering advanced estate planning information m Using the Detailed Tax method and Detailed Cash Flow m Entering saving and redemption strategies m Entering client goals m Generating simple estate planning reports m Generating client reports m Analyzing your clients goals using Scenario Manager m Conducting detailed cash flow and net worth analyses Level 1 and Level 2 Plans m Generating Monte Carlo simulations Analyzing client goals m Creating goal scenarios m Creating estate planning scenarios m Generating client reports Page 7 of 86 NaviPlan User Manual Introduction Conventions This user guide uses the following conventions m The names of items on the screen are bolded and italicized For example the Clients page opens m The names of items that you must select click or enter appear in bold For example select Recommended and then click
19. asset allocation model you wish to use for the plan If you are unsure which model is best for you a description of each model can be found immediately to the right of the option in the Information section Select one ofthe asset allocation models below Asset Allocation Model amp Standard Ibbotson C Expanded Ibbotson Information Standard Ibbotson Description The Standard Ibbotson allocation model utilizes 13 asset classes to generate a suggested portfolio based on the completed asset allocation questionnaire 13 When you have selected a model click Next Page 20 of 86 NaviPlan User Manual Introduction Base the plan calculations on the following date Plan Analysis Date Jui 10 2015 C Use today s date Enabled modules are checked Click Select Modules to change the available modules in this plan Modules Asset Allocation Retirement Education Major Purchase Emergency Fund Y Y Y Y Y Y Survivor Income Human Life Value Disability Income Critical Illness Long term Care Monte Carlo Analysis Private Corporations SELECT MODULES Client amp Plan Creation dialog box Modules stage 468 S 14 If you are creating a Assessment or a plan select at least one of the available modules The modules available vary based on the assessment or plan level Page 21 of 86 NaviPlan User Manual Introduction The following modules are available when creating a Assessment Level 1
20. asset classes to generate a suggested portfolio based on the completed asset allocation questionnaire O Expanded Ibbotson The Expanded Ibbotson allocation model allows the user to generate a suggested portfolio based on the completed asset allocation questionnaire as well as tax type and exclusion preferences Portfolios will have between 15 and 18 asset classes depending on portfolio preferences User Preferences Plan Settings dialog box tab 3 Under Current Portfolio Setting select one of the following m Current Rebalanced Assets in the plan are rebalanced as per the suggested asset mix m Current Not Rebalanced Assets in the plan are not rebalanced 4 Under Asset Allocation Model Default select one of the following m Standard Ibbotson Ibbotson uses 13 asset classes to generate its suggested portfolio m Expanded Ibbotson Ibbotson uses 18 asset classes to generate its suggested portfolio Note You can also override the current portfolio setting in Level 1 and Level 2 plans by changing the selection on the Plan Management section Assumptions Current Portfolio Setting Page 57 of 86 NaviPlan User Manual Introduction Entering net worth assumptions To enter net worth assumptions in NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the Net Worth tab User Preferences Plan Settings 0 General Milestones Social Security AssetAllocation NetWorth
21. changes to a client file that is stored in a central database you must check out the client file using Connected mode Note This procedure only applies if you have access to both NaviPlan Online and NaviPlan Offline To check out a client file follow these steps 1 In NaviPlan Offline Connected mode go to the Client Management section Client List category Clients page 2 Select the Include Central Clients option and then click the Search button NaviPlan displays client files stored on the central database 3 Selectthe client file that you want to check out and then click the Check Out button NaviPlan searches the database and updates the client list making the client file available for you to edit The client file is now unavailable for others to edit and the list updates to show the client file as Checked Out n Page 30 of 86 NaviPlan User Manual Introduction Existing Clients meat CheckIn Grant Revoke Reassign Data Scrub Notes Status Client Name v X Delete ID Modified Date v O Dixon Jim amp Maria Expires In local Jul 16 2013 12 21 O a N A Innes Shaun amp Karina 2142 Jul 16 2013 10 47 N A O t Lee David amp Susan 2007 Jul 15 2013 13 18 N A Client Management section Client List category Clients page showing checked out client file Page 31 of 86 NaviPlan User Manual Introduction Undoing a check out without making changes To un
22. configure your USB drive may vary depending on your operating system To configure your USB drive follow these steps 1 Connect the USB drive to your computer s USB port 2 On your computer go to Start Control Panel Administrative Tools Computer Management anagement File Action View Help ez BE DAX ex mu Computer Management Volume Layout Type File System Status Aci 4 System Tools C Simple Basic Healthy Boot Page File Crash Dump P Task Scheduler cs Data E Simple Basic Healthy Primary Partition b E Event Viewer KINGSTON D Simple Basic Healthy Active Primary Partition b amp Shared Folders C sSystem Reserved Simple Basic Healthy System Active Primary Partitic b Local Users and Gn b amp Performance 4 Device Manager 4 amp Storage Disk Management b Ey Services and Applicat TDi Disk 0 Basic System C Data E 149 05 GB 100 MB 79 90 GB NTFS 69 05 GB NTFS Online Healthy Healthy Boot Page File Healthy Primary Partitioi Disk 1 Removable KINGSTON D 244 MB 244 MB FAT Online Healthy Active Primary Par B Unallocated B Primary partition Computer Management dialog box 3 On the left side of the dialog box under Storage double click Disk Management 4 Right click the drive letter for the USB drive for example Disk 1 Removable and then select Change Drive Letter
23. current client file follow these steps 1 2 Go to the Plan Management section Plan List category Plans page To view the assessment or plan in read only mode click View You cannot make changes to an assessment or a plan while it is in read only mode To view the history of the assessment or the plan click History On the Plans page click the Workflow button Note You can also go to the Status page by opening an assessment or plan and then going to the Workflow section Status category Status page If the assessment or plan meets with all compliance criteria and can be implemented click Approve The status on the Plans page changes to Approved Once approved the assessment or plan cannot be modified deleted or returned to Draft status If the assessment or plan does not meet all compliance criteria and cannot be implemented click Reject The status on the Plans pages changes to Rejected Page 41 of 86 NaviPlan User Manual Introduction Reviewing assessments and plans for several clients online To review a proposed assessment or plan from a list of all clients assessments and plans follow these steps 1 Go to the Client Management section Client List category Approval page Clients Approval Import Client To locate a proposed plan select it from the Plans list Once you locate a plan click the appropriate option under P ansto continue Plans History Reports Approve Reject Pr
24. is required the services of acompetent professional person should be obtained Advicent has engaged Ibbotson Associates Inc awholly owned subsidiary of Morningstar Inc to develop proprietary asset allocation tools for educational purposes Ibbotson has granted to Advicent a license for use thereof USA version 10 29 2015 NaviPlan User Manual Introduction Contents Contents o ee eee eee een a aranana een n eee e eee eeeeeneneeeeeeee 3 Chapter 1 Using this manual rn 6 NaviPlan User Guide Series 2 2 2 0 oo oon nee eee eee cece eee rl ll llli 7 A psa oe Seo ALL LL ere rea cee oe tenes e ate eee ciate eee 8 NaviPlan RESOURCES ERR ccc 522 2se 2 iced vines KC K c 9 Chapter 2 Overview of NaviPlan o 2 22 02 ooo cece eee eee eee cece cece cece ceeceeeceecceeccerseees 10 About NaviPlali iocur er oot Ba llt E lam eae E LEE 11 Recommended steps na 12 About client files engagements and plans ccoo cece cece nn 14 Chapter 3 Entering and managing client information Luuuuuueussssssss sss snis 15 Collecting financial information sisussus sslslsllsslls ss RI cece eecteeeseecceeceeeteeecereeees 17 Using FacEFIlidel S oor noone Rie 8 cee a aae neh a io ri ciues 17 Creating new client files manually o 22 2222 0o cece cece cece non 18 Creating client files in the Presentation Module 00 000020 o eco cee cee cece cee eee ec ens 23 Working with a new client 2
25. listed and the name of the report becomes a link To print a generated report click the link Note Any reports not generated before an assessment or plan is proposed will only be available in draft form once you propose it 3 After generating all required client reports click the Propose button The assessment or plan is submitted for approval On the Plans page under Plans the assessment or plan appears in Proposed status Those that have not been submitted appear in Draft status To find out how users with approval authority review assessments and plans Reviewing an assessment or a plan on the next page You cannot modify or delete a proposed or approved assessment or plan but you can duplicate it by clicking the Duplicate button on the Plans page The duplicate assessment or plan appears in Draft status 4 Tocheck the status of an assessment or a plan go to the Plan Management section Plan List category Plans page The status of the assessment or the plan is displayed Page 40 of 86 NaviPlan User Manual Introduction Reviewing an assessment or aplan You must have approval authority in order to approve or reject an assessment or a plan in NaviPlan Online or Offline except in the Standalone mode of NaviPlan Offline where the approval function is not available In NaviPlan you can review proposed assessments and plans for the current client file or for multiple clients To review an assessment or a plan for the
26. online 2 2 22 22 eee eee eee eee eee ec eeeeeee 42 Creating a Progress Plahr ecrire senda cee Ete mI DIU EIS tuoi EIU tn 43 Chapter 4 Setting user preferences _ 22 2 2 2 coc eee ccc cence cece ss c eee ceecceeceeeceeceeeeteeceeeees 45 Enteringadvisor detalle crea cesare toral ie teeth ate Neen LE AA aA heer tebe hs a a ud 47 Setting system preferences es 48 Changing passwords in NaviPlan Online 2 2 02 2202 02 cece cece cece ccc cecceceeceeseececeeseeseees 48 Changing forgotten passwords in NaviPlan Online 00 0 020 c cece eee cee cee cece cee ete e eee eens 49 Selecting Sources for Data Integration 222 2 cece ce cece eee ec ee cece cece eececeeeeeseeseeeeees 49 Setting import and data storage locations 2 2 22 occ cence cece cence cece eeceeseceeceeseeseees 50 Deleting reporttemplates i ooo o ado tad IU o E e Sa 51 Defining client report settings 2 22 22 loo e cece cece cece cece ceeeceecceeseecceeeceeceeeeeeeee 51 Setting plan preferences es 53 Page 4 of 86 NaviPlan User Manual Introduction Entering general prefererices eet ace cekuten ante arta 53 Entering chentimilestones oie ht rc Aen er eel dd del legs de 55 Entering Social Security assumptiofis olco oo See a 55 Setting portfolio balancing preferences suussuussussslsseessessesss ess sse eteseeeeeee 57 Entering net worth assumptloOns se O Xl X Tee 58 Entering cashiflow assumbptions 2
27. the indexation rate Note The information entered under this tab is only applicable to Forecaster Assessment level plans Page 60 of 86 NaviPlan User Manual Introduction Entering education assumptions To set the default education inflation rate in NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the Education tab User Preferences Plan Settings e General Milestones Social Security AssetAllocation Net Worth Cashflow Retirement Education Survivor Income Other Insurance Specify Education Inflation Rate Infl Add l Index Education Costs By igi 2 0096 User Preferences Plan Settings dialog box Education tab 3 Under Specify Education Inflation Rate enter the index rate for education costs Entering insurance assumptions To enter the default insurance assumptions in NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the tab User Preferences Plan Settings e General Milestones Social Security Asset Allocation Cash Flow Retirement Education Survivor Income Other Insurance Survivor Income Select a default insurance analysis method 5 uick Assessment Goal and Expense Analysis C Income Coverage Analysis 5 The Survivor Income and the Disability Insurance sections have been separated to give you access to the Quick Assessment option These options are only applicable to L
28. v Reassign Multiple Clients Existing Clients MU Link Relink Grant Revoke Reassign Data Scrub Notes v MX Delete Client Name ID Modified Date v Dixon John amp Maria 4368 Jul 13 2015 8 55 Singleman John 4367 Jul 13 2015 8 55 Sample Retired Carl amp Louise 4366 Jul 13 2015 8 54 Henderson Carol amp Richard 4365 Jul 13 2015 8 53 Client Management section Client List category Clients page Opening an existing client file To open an existing client file follow these steps 1 Under Search you can search for other client files to which you have access From the Search By menu select Last Name or Client ID m If you selected Client ID enter the client s ID number and then click Search to continue The clients appear in the client list m If you selected Last Name enter the client s last name You can also use wildcards in searches for example S to search for client files that start with S Page 27 of 86 NaviPlan User Manual Introduction 2 Online only To search for client files created by another user select Other User and then enter the user name 3 Online only To include clients belonging to other users or user groups for which you have access select the Include Granted Clients option 4 To search only recently modified client files select the Recently Modified option m The number of clients shown can be adjusted by typing the desired number
29. valuable during retirement information while assisting in gathering relevant data to establish how close clients are to achieving their during retirement goals Helps clarify what actions clients need to take to enjoy a successful during retirement Quickly and easily defines education goals and determines if their current strategy will cover those future expenses Identifies which goals are underfunded and how much additional funding may be required Acts as a great starting point for any client meeting Identifies whether clients have cash surplus available for savings and any deficits to address Considers retirees current and future lifestyles while assessing current cash flow and how long during retirement income needs to last Calculates a projected withdrawal rate from savings displays incomes and expenses throughout during retirement Quickly determine your clients life insurance need considering both ongoing and immediate lump sum needs versus assets available to meet those needs Navigating through a presentation m Use the Back and Next buttons to move navigate one slide at a time m To quickly move to a non sequential slide within the presentation click Table of Contents This button indicates the number of slides in the presentation as well as your progress m Click Finish to close the presentation and return to the landing page Printing a presentation To print the entire presentation that is open go to the Qu
30. 22 22 2 22022 o ccc cece nn 23 Working with an existing client 2200202222 coco cece cece cece ec ee cece rre 23 Entering financial data using presentations 2 00222 ss ss serrer cece 24 Navigating through a presentation 0 00000000000000 0000000000000000 sss e cece cece ceceeeeeceeseeeee 24 Printing apresentatlOli 1 epo mecrren cerise rb re rere reti degree tesa rie d tddi 24 Switching to NaviPlan cc ns 24 Accessing NaviPlan calculators and reports 00 000222 e cee cece cee cee cee eee eee eee cece ceeeeeees 25 Importing client data into NaviPlan 0 200 0222 26 Selecting sources for data integration 2 2 2 2 2 occ eee cece eee eee e cece ec ecceeseceeseeees 26 Managing existing client files 2 0200 2 cece cece eee s cece ec ee cee ce cee ceeceeceeeeceeseeees 27 Opening an existing client file 000 0000000 cee cee RR corn 27 Updating clients personal information 22 2 22 oc sccee Sake sence decals ecc ecl taa lessee ric eie 28 Preparing client files for delivery to third parties 000 2 0222 cece cece eee e eee cece cece eeeee 29 Page 3 of 86 NaviPlan User Manual Introduction Deletingia clientiflle 2 24 n ncneee ttt ttes trt toi etr bh teh Ret Eit eS ee nae rk nre 29 Checking client files in and out of a central database in NaviPlan Offline 0 00 000 000 022 220 202 29 Checkingoutarclient file orte eet boten 30 Undoing a check out witho
31. 34 opening 34 external profiles creating 49 file locations 26 50 Financial Assessment description 12 financial information collecting 17 H Help accessing 9 history of assessments or plans viewing 41 import data setting data storage locations 50 income tax method selecting 19 insurance entering assumptions 62 insurance analysis analysis methods 62 63 insurance assumptions entering 61 investor profiles setting defaults 67 NaviPlan User Manual Introduction Page 81 of 86 M milestones entering 55 Multiple Check In Out 32 multiple client files checking in and out 32 N NaviPlan about 11 recommended workflow 12 NaviPlan Offline Connected mode 30 48 Disconnected mode 30 48 security preferences 70 Standalone mode 30 NaviPlan Online assessment plan approvals 42 intranet or Internet access 29 NaviPlan Select workflow process 38 O overriding current portfolio setting 57 P passwords changing 48 replacing forgotten passwords 49 requirements 49 personal information updating 28 phone support 9 NaviPlan User Manual Introduction Page 82 of 86 plan history viewing 42 plan preferences setting 53 plan selection selecting 19 plan settings general 53 Plan Settings Cash Flow 59 Current Portfolio Setting 57 Education 61 Insurance 61 62 Retirement income 60 Social Security 55 plan summary 22 Planning Assistant 13 plans approving 41 42 creating new 36 rejecting 41 42 reviewi
32. Fees are tax deductible option Page 53 of 86 NaviPlan User Manual Introduction 6 Under Account Reinvestment Strategies specify how your accounts investment income will be reinvested Reinvest After Tax pays investment income taxes from investment income then reinvests the remainder investment income into their source accounts Reinvest All invests all investment income into their source accounts all taxes caused by investment income will be paid by cash flow Don t Reinvest converts all investment income into cash flow incomes and will not automatically reinvest into any account taxes will be paid by cash flow Page 54 of 86 NaviPlan User Manual Introduction Entering client milestones To enter the default retirement ages and life expectancies for new plans follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Goto the Milestones tab User Preferences Plan Settings 0 General Milestones Social Security AssetAllocation NetWorth Cashflow Retirement Education Survivor Income Other Insurance The following settings will be used as defaults when creating new plans Retirement Age Retirement Age for Client Retirement Age for Co client Life Expectancy Life Expectancy for Client Life Expectancy for Co client User Preferences Plan Settings dialog box Milestones tab 3 Enter the expected retirement age and estimated life expectancy for your clients and co cl
33. K ACTIONS Remove BUILD REPORT 2 Select Start a New Template and name the template you may also add a description 3 Choose your desired reports from the lists and press Save Page 44 of 86 NaviPlan User Manual Introduction Chapter 4 Setting user preferences You can customize some aspects of NaviPlan to suit your needs by changing application settings or setting default values using the commands on the User Preferences menu Preferences only need to be set once You do not need to access the User Preferences menu each time you use NaviPlan Any changes you make to your user preferences apply to all new client files and all new assessments and plans Some default values can be overridden within individual assessments and plans In this chapter Entering advisor details ___ 2 22 22 222 occ cece ce none 47 Setting system preferences ns 48 Changing passwords in NaviPlan Online 00 20000 o eee cee cece cee cee eee ee cee cece cee cence eeeeeeee 48 Changing forgotten passwords in NaviPlan Online 0 00 002022 o eee eee cece cece eee eee cece ceeee 49 Selecting Sources for Data Integration o 22 22 22 eee cece cee cee eee cece cece cece ceeeseeeteeccerseees 49 Setting import and data storage locations 2 2 2 2 cece cece cece eee nec e ence eee eceeceeseeeeseeees 50 Deleting report templates 22 cunc oae Senna ie Peuse Deni Liebe ai rese ta 51 Defining client report settings 2 22
34. LN VAL ONE NaviPlan User Manual Introduction Volume of VII NaviPlan User s Guide USA Version 15 2 Copyright and Trademark Copyright 2013 2015 Advicent LP and its affiliated companies Advicent All rights reserved Advicent and NaviPlan are trademarks of Advicent No part of this publication may be reproduced or transmitted in any form by any means electronic photocopying recording or otherwise without the written permission of Advicent Microsoft Word is a registered trademark of Microsoft Corporation Adobe and Acrobat are trademarks of Adobe Systems Inc All other product names are the sole properties of their respective owners Software License This publication is intended for use by authorized licensees of Advicent s proprietary NaviPlan software described herein This publication does not grant any license or right to use of the software and use of the software or this publication is prohibited by anyone who is not an authorized licensee All licenses rights and restrictions on use ofthe software are governed by a separate license agreement Disclaimer The software described in this publication is designed to allow a financial planner to demonstrate and evaluate various strategies in order to achieve a client s financial goals It is licensed to authorized licensees on the understanding that Advicent is not engaged in rendering legal accounting or other professional advice and if any such advice
35. Resources Advicent provides several resources to help you use NaviPlan The following table shows some of the resources available and where to find them Advicent resource Description and location The quickest way to get information about any item within NaviPlan is to use the Help application Help To access Help select NaviPlan Help from the Help amp Resources menu Help includes a glossary of terms Functional documents explain NaviPlan functionality underlying assumptions Functional and results calculations You can access functional documents on specific topics Documents on the related page in the NaviPlan Learning Center or a list of all available functional documents on the Functional Documents page Quick Reference Guides are designed to get you started with a particular Quick Reference workflow in NaviPlan You can access QRGs on specific topics on the related Guides QRGs page in the NaviPlan Learning Center or a list of all available QRGs on the Quick Reference Guides page You can also access other user guides in this series You can access user guides on the User Guides page in the NaviPlan Learning Center Training videos are designed to give you an overview of completing a specific task in NaviPlan You can access videos on specific topics on the related page in the NaviPlan Learning Center or a list of all available functional documents on the Videos page The Take Action webinar series helps you get the best return
36. ab 4 5 From the Use Drive menu select the drive letter for your USB drive or disk Click Transfer Out to transfer the authorization key to the USB drive or disk A message appears confirming that the transfer was successful and states that NaviPlan is no longer operational You will need to transfer the key back to this computer if you want to run the software again Click OK to close the message Another message appears asking you whether you want to prepare the USB drive or disk to receive a transfer when you leave work Click Yes Whenever you transfer authorization to a storage device you must remember to prepare that device to accept the authorization if you plan on transferring the authorization back to this computer Exit NaviPlan and then remove the USB drive or disk from the computer Take the USB drive or disk with you to the location of your home computer where you will transfer the authorization from your USB drive or disk to your home computer For more information Transferring authorization to your home computer on the next page Page 74 of 86 NaviPlan User Manual Introduction Transferring authorization to your home computer To transfer authorization from your USB drive or disk to your home computer follow these steps 1 2 Connect the USB drive to your home computer s USB port or insert your disk into your disk drive Run the version of NaviPlan you have installed at home A dialog box opens indicating
37. ame E Date of BirthE Age Relationship Dependent of Actions Julia Jan 1 1998 15 Daughter 6 ll David LY 5x Matthew Apr 18 2000 13 Son lx Both B x Add any beneficiaries not been entered on the Family Members screen Beneficiaries ADD BENEFICIARY GSTT Applicable for Client s Co Client s First Name Description 3 Last Name Beneficiary Type Relationship Gifts Gifts Actions Other Other Im LJ Page 28 of 86 NaviPlan User Manual Introduction Client Management section Client Information category Personal Information page 2 Edit the client information 3 To view or edit additional personal information click the appropriate 4 button Preparing client files for delivery to third parties NaviPlan has a data scrub function which allows you to export and send client files to a third party without revealing sensitive client information Client data such as net worth cash flow financial goals and strategies are saved in exported client files but personally identifiable data is stripped and replaced with generic values You can safely store exported client files on a local or network drive or even send these files by e mail To prepare client files for delivery to a third party follow these steps 1 From the Existing Clients menu select the option button for the client do not click the link for which you want to export information and then click the Data Scrub button 2 Click Save
38. and Paths 5 Click Change 6 Change the drive letter to B and then click OK Page 72 of 86 NaviPlan User Manual Introduction Preparing your home computer To prepare your home computer to receive an authorization transfer follow these steps 1 2 o ND a 10 11 Connect the USB drive to your computer s USB port or insert your disk into your disk drive Run the version of NaviPlan you have installed at home A dialog box opens indicating that NaviPlan is currently unauthorized Click OK Another dialog box opens asking if you want to authorize NaviPlan Click Yes The Security Settings dialog box opens Go to the Transfer tab From the This computer menu select Home From the Other computer menu select Work From the Use Drive menu select the USB drive or the drive letter for your disk Click Prepare to Receive a Transfer In This prepares the USB drive or disk to receive the transferred authorization key from the version of NaviPlan that you have installed at work Once the USB drive or disk is prepared a message appears stating the preparation has been successful Exit NaviPlan and then remove the USB drive or disk from your home computer Take the USB drive or disk with you to the location of your work computer where you will transfer the authorization from your work computer to the USB drive or disk Transferring authorization from your work computer below Transferring authorization from you
39. and then define the return rates and standard deviation values that apply Page 66 of 86 NaviPlan User Manual Introduction Setting default correlation values Correlation measures how much you can expect your clients investments to change in price relative to each other Correlation works in the following manner oo Indicates that historically 1 00 The two asset classes move in exactly the same direction 00 Mevinsteacesit n In exacti ihe appositedireotisne 11 e T used in a portfolio to reduce risk To set up default correlation values follow these steps 1 Once you have entered all the asset classes you want to use go to the Correlations tab Asset Allocation Settings 8 Asset Classes Correlations Investor Profiles Portfolios Use this page to enter correlation values between all asset classes The correlation value between asset class and asset class B is the same as the correlation value between asset class B and asset class etc Correlation data entered on this page will only affect asset class defaults for future plans Existing plans will not be affected but may be edited upon opening a plan A B c D A Cash 1 0000 0 3200 0 4500 1 0000 B Bonds 0 3200 1 0000 0 2300 1 0000 C Investment account 0 4500 0 2300 1 0000 1 0000 D Somethingbetter 1 0000 1 0000 1 0000 1 0000 onc Asset Allocation Settings dialog box Correlations
40. client files for delivery to third parties 00 202222 o occ c cece eee eee eee eee eee eeeeeee 29 Deleting a client file 2 222 020 occ cece cece nee nn 29 Checking client files in and out of a central database in NaviPlan Offline 222 222 2 29 Checking out a client file 22 02 02 lee cece ence cece cece nn 30 Undoing a check out without making changes 2 2 22 2 2 eee eee eee cee cee cece cece ee ceececeeseesees 32 Checking in a client file to a central database 222 22 ss essen 32 Checking multiple client files in and out 1 cococceccuuceueceiuluiuloillieicicileciciilisectoczceii 32 Page 15 of 86 NaviPlan User Manual Introduction Viewing a client file in the database _ 22 2 2 2 2 ce cece cece eee cece cece eee Lai beddra inserer aiia 33 Granting and revoking access to your client files 0 02 02 2 eco cece cee cece cee cece cee rrr lll 33 Managing engagements ns 34 Creating anew engagement _ 2 2 eee ec cece cece cece cece cece cece eee ceeeeceeececececcececececereececeees 34 Opening and deleting existing engagements _ 2 2 2 2 2 2 cee cece cece cece cence ec eeceeseeseeeeseeeeees 34 Working with calculators assessments and plans 2 2 22 2 2 2 eee c eee cece cece eceeseceeceeseeees 36 Creating a calculator an assessment or a plan 222 22 e cece cece ence cece cece eceeceeeeseeseeeees 36 Promoting updating and duplicating plan
41. do a check out without making changes follow these steps 1 In NaviPlan Offline go to the Client Management section Client List category Clients page 2 Select the required client file click Y next to the Check Out button and then select Release NaviPlan Offline returns the client file to the database unsaved The list updates to show the client file as Central a The client file becomes available for others to edit Checking in a client file to a central database In NaviPlan Offline when you first create a client file it only exists on your workstation After you check out a client file from the central database the client file cannot be modified by anyone except you and your changes are saved to a local drive In both cases you must save the client file to the central database check it in to update the central database files and to make the client file accessible to other people To connect to the central database you must be in Connected mode To check in a client file follow these steps 1 In NaviPlan Offline go to the Client Management section Client List category Clients page 2 To save a client file to the database and allow others to edit it select the client file you want to save and then click the Check In button NaviPlan Offline saves the file to the database and the list updates to show the client file as Central OR To save the client file to the database and continue working with the file c
42. e plan For more information Creating a Progress Plan on the next page Page 42 of 86 NaviPlan User Manual Introduction Creating a Progress Plan A progress plan allows you to track your clients progress against an approved plan For information about plan approval Using compliance based workflow in NaviPlan on page 38 and Reviewing an assessment or a plan on page 41 Using this feature you can update recent changes in income account values and expenses without affecting the approved plan or changing the clients goals The progress plan is populated with information from the approved plan s Recommended Plan scenario If any recommendations from the approved plan were not acted upon you may have to make adjustments to the updated plan to accurately reflect the clients current financial situation You can compare your clients progress and the approved plan by generating a Progress report This report helps you to determine how well your clients are staying on track towards attaining their financial goals To create an progress plan follow these steps 1 Go to the Plan Management section Plan List category Plans page 2 Select the approved plan and then click Plan Options select the Create Progress Planbutton and press Engagement Options Choose your desired engagement and press finish A copy of the approved plan appears in Progress Draft status 3 Open the newly created plan and then update it with the cl
43. ent which will take about five minutes to engage clients and prospects m Identify the clients current financial situation m Quickly address clients concerns on retirement education major purchases and insurance needs 4 Analyze the clients asset allocation m If applicable review the clients current asset allocation using an Asset Allocation Assessment m Enter additional details about the clients current accounts and individual holdings m Determine the clients risk tolerance and create a proposed asset allocation for their investor profile Page 12 of 86 NaviPlan User Manual Introduction 5 Enter financial information m If needed enter clients financial information in a Level 1 or Level 2 Plan The original plan contains current information for point of reference Once completed the original plan should not be altered m Enter current net worth and cash flow information such as lifestyle assets investment accounts expenses and incomes m Enter current strategies for savings debt modification surplus savings surplus expenses and strategies 6 Verify information m Ensure that the data is accurate as any errors can alter results The Synopsis report is especially useful for auditing your data m Use the Planning Assistant to review problems questions and opportunities Its reports provide information on cash flow surpluses and deficits that may exist in pre retirement as well as on unused con
44. evel 2 plans all other plans useQuick Assessment Quick Assessment Settings Final Expenses burial probate etc 0 J Include Incomes as Entered in Plan J Include Social Security Benefits User Preferences Plan Settings dialog box tab Page 61 of 86 NaviPlan User Manual Introduction 3 Under Life Insurance select one of the following insurance analysis methods Analysis D Definition method The amount of life insurance intends to preserve the family s economic oal an E security and net worth if the client or co client dies This calculation is xpense n integrated with the rest of the plan using goals and expenses at the plan level nalysis og gt as well as additional expenses entered for the life insurance scenario Income D The amount of life insurance intends to replace any lost income as a result of Coverage the insured s death Analysis Buick The Quick Assessment calculates clients additional insurance needs based on uic a comparison of their lump sum ongoing needs to their assets available to Assessment offset those needs Entering disability and long term care insurance assumptions To enter the default disability and long term care insurance assumptions in NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the Other Insurance tab LLESLIL Lp User Preferences Plan Settings Disability Insurance lect a de
45. fault insurance analysis method 6 Hi Goal and Expense Analysis C Income Coverage Analysis Enter the default disability need as 96 of income or 7 8596 E Only applicable to the disability income analyses in Level 2 Plans All other levels use the Goal and Expense Analysis method 7 Only applicable to the disability income analyses in Forecaster Assessment and Level 1 plans Long Term Care Tf Client If Co Client EntersLTC Enters LTC Frequency Enter the default frequency you wish to apply to new LTC benefits Daily v E Only applicable to the long term care analysis in Level 1 and Level 2 Plans General Milestones Social Security AssetAllocation NetWorth Cash Flow Retirement Education Survivor Income Enter the default amount and frequency you wish to apply to new LTC expenses 8 0 0 Weekly Iv Other Insurance OK CANCEL User Preferences Plan Settings dialog box Other Insurance tab Page 62 of 86 NaviPlan User Manual Introduction 3 Under Disability Insurance select one of the following insurance analysis methods Analysis method Goal and Expense Analysis Income Coverage Analysis Definition The amount of insurance intends to preserve the family s economic security and net worth if the client or co client becomes disabled This calculation is integrated with the rest of the plan using goals and expenses as well as additional expenses entered for the disabi
46. g and approving assessments and plans Submitting an assessment or a plan for review on page 39 and Reviewing an assessment or a plan on page 41 NaviPlan Offline can be opened in three modes Connected Disconnected or Standalone Page 29 of 86 NaviPlan User Manual Introduction Mode How client files are accessed and stored Client files are accessed from and stored in a central database You can check in and Connected check out client files from the central database when connected to the Internet Checking out a file creates a copy of the file on a local drive NaviPlan Offline gives you the freedom to work from a remote location Using this mode you can work on checked out client files when no active Internet or intranet Disconnected connection is available While the client file is checked out the file version prior to the check out can be viewed but not modified by other users Client files stored in a central database cannot be accessed All client files are Standalone stored on a local drive Client files can be checked in and out on the Client Management section Client List category Clients page You must be running NaviPlan Offline in Connected mode to check client files in or out The following icons show the client file status a Central client file checked into the central database JB ie att ti itt HE tone c ANE 8 e dodu Checking out a client file In NaviPlan Offline if you want to make
47. ge locations Note The File Locations tab only appears when using Offline versions of NaviPlan To set import and data storage locations follow these steps Go to the Settings menu and then select System Settings Go to the File Locations tab In the Import field enter the path to the folder where you will import files In the Logo field enter the location of the logo file Ur ge cw aw ES In the Data field enter the path to the folder where you store your client data files Page 50 of 86 NaviPlan User Manual Introduction Note Because NaviPlan automatically stores client files in a default location it is important to verify the location of your client files before making changes to the Data field Deleting report templates When generating client reports you can select the topics or sections you want included in the reports and then save these selections as templates To delete a report template that is no longer needed follow these steps 1 Goto the Settings menu and then select System Settings 2 Gotothe Templates tab User Preferences System Settings O Change Password External Profiles Templates Report Setup Templates are created within the Select Document Sections popup on the Client Reports page in the Results section Templates Template Actions Financial Needs Summary OK CANCEL User Preferences System Settings dialog box Templates tab 3 Click next to the report tem
48. ick Actions menu and then select Print Presentation To print a streamlined report click the Print Report button that appears at the end of each presentation Switching to NaviPlan To go back to the NaviPlan planning view click Switch to NaviPlan Page 24 of 86 NaviPlan User Manual Introduction Note The Switch to NaviPlan button does not appear within a presentation If you want to return to planning view from within a presentation you must first click Finish Accessing NaviPlan calculators and reports To access a NaviPlan calculator from within a presentation go to the Quick Actions menu Calculators and then select the calculator you want to use To access a NaviPlan report from within a presentation go to the Quick Actions menu Reports and then select the report you want to view Page 25 of 86 NaviPlan User Manual Introduction Importing client data into NaviPlan If you have information about your clients stored in an external application e g Albridge Solutions you can import data into NaviPlan instead of entering it manually Selecting sources for data integration If you intend to import client or account information into NaviPlan you must first To follow these steps 1 Go to the User Preferences menu and then select System Settings User Preferences System Settings Change Password Integration Templates Report Setup Select an Integration Data Source Redtail CRM v Co
49. ients Entering Social Security assumptions To enter Social Security assumptions for NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the Social Security tab Page 55 of 86 NaviPlan User Manual Introduction User Preferences Plan Settings 12 General Milestones Social Security AssetAllocation NetWorth CashFlow Retirement Education Survivor Income Other Insurance The following settings are only applicable in certain plan levels Review the client plan to ensure appropriate percentages are used Retirement Benefit of Calculated Benefit Based on Current Earnings 100 00 Benefits Indexed Infl Add l Total 0 00 3 00 Survivor Benefit Benefits to spouse and eligible dependents of Calculated Benefit Based on Current Earnings 100 00 Benefits to spouse at Retirement of Calculated Benefit Based on Current Earnings 100 00 Benefits Indexed Infl Add l Total M 0 00 3 00 Disability Benefit of Calculated Benefit Based on Current Earnings 100 00 Benefits Indexed Infl Add l Total 0 00 3 00 User Preferences Plan Settings dialog box Social Security tab 3 For each Social Security benefit type enter the percentage of calculated benefit that you want NaviPlan to use for cash flow calculations for all new clients and plans By default NaviPlan applies 100 of the calculated Social Security benefit dur
50. ients most recent data Note Navigation may be slightly different in progress plans For information about these differences search for Progress Plans in the application Help 4 Toview a summary of the clients progress go to the Results section Summary category Summary page NaviPlan displays a summary listing the clients goals and whether the clients are on track to meet each goal Summary This page provides a brief summary of the clients updated financial situation Change In Value of Investments Value of Investments as of Dec 15 2011 15 000 Value of Investments Today 18 926 Change 3 926 Goal Progress as of Jul 8 2012 Goal Description Are You On Track What You Have Today Where You Are Tracking takes xcu Your Goal s Target Date Retirement 14 628 7 319 556 6 907 179 January 1 2055 College Education Seamus 506 99 105 49 553 January 1 2029 Condo Joint 607 1 180 679 623 790 January 1 2055 Emergency Fund 2 528 2 536 69 556 September 1 2012 Results section Summary category Summary page 5 Go to the Results section Client Report page Page 43 of 86 6 Select Start a New Report then choose desired reports NaviPlan User Manual Introduction Y Client Information Client List Client Information Plan Management Plan List Modules Assumptions v Enter Financial Data Net Worth Cash How Strategies Insurance Coverage Tax Details Goal Funding ML
51. ing retirement survivorship and disability Page 56 of 86 NaviPlan User Manual Introduction Setting portfolio balancing preferences In NaviPlan you can specify how your clients assets are to be rebalanced by selecting one of two methods Current Rebalanced or Current Not Rebalanced m When Current Rebalanced is selected NaviPlan assumes the accounts are regularly rebalanced to maintain their asset allocation and applies the weighted average rate of return to accounts that are linked to goals m When Current Not Rebalanced is selected NaviPlan assumes the portfolio is never rebalanced and each account earns its separate rate of return for accounts that are linked to goals To determine whether all new plans will rebalance existing portfolios follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the tab User Preferences Plan Settings e General Milestones Social Security AssetAllocation NetWorth CashFlow Retirement Education Survivor Income Other Insurance Current Portfolio Setting Default This option rebalances the accounts linked to a goal and uses the weighted average rate of return of the linked assets Current Not Rebalanced This option does not rebalance the accounts linked to a goal Each account linked to a goal maintains a separate rate of return Asset Allocation Model Default Standard Ibbotson The Standard Ibbotson allocation model utilizes 13
52. int List Status Client Name Plan ID Proposal Date User Name 9 Proposed Last Name Client Plan 1 1361 1 2 Aug 26 2008 14 Planner Appr Proposed Pond Amy amp Rory Plan 1200 2 2 Feb 72013 14 56 Planner Appr Proposed Doe John amp Jane Plan 1956 1 9 Mar 26 2013 12 37 Planner Appr Client Management section Client List category Approval page 2 Select an assessment or plan and then do one of the following Click To View the history of an assessment or a plan In the Plan History dialog box that History opens NaviPlan shows such information as the time of creation and the time of status change Click Close to close the Plan History dialog box View reports that have been generated for a proposed assessment or plan In i the Reports dialog box that opens NaviPlan shows a list of generated reports To eports y open a generated report click the link for the applicable report Click Close to close the Reports dialog box Approve a proposed assessment or plan that meets all compliance criteria and Approve can be implemented Once approved the assessment or plan cannot be modified deleted or returned to Draft status Reject a proposed assessment or plan that does not meet all compliance criteria and cannot be implemented The status changes to Rejected If a plan has been approved and you would like to make changes based on your clients progress you can create an updat
53. lick Y next to the Check In button and then select Refresh NaviPlan checks the file in and out Note The Check In button only appears when the client file status is either New or Checked Out Checking multiple client filesin and out If you are using NaviPlan Offline in Connected mode and you need to manage multiple client files in a single session you can select which client files you want checked in or checked out of the central database To check multiple clients in and out of the central database follow these steps 1 In NaviPlan Offline go to the Client Management section Client List category Clients page 2 Click the Multiple Check In Out button Only the client files displayed on the Clients page appear in this dialog box 3 For each client file that you want to manage select an option from the Action menu 4 Click the Process Selected Actions button NaviPlan performs the selected actions If an action is not successful NaviPlan displays an error message 5 Click the Close button Note The Close button should always be used to close this dialog box Page 32 of 86 NaviPlan User Manual Introduction Viewing aclient file in the database If you do not want to make any changes you can view the contents of a client file in read only mode without checking the file out of the central database To view aclient file follow these steps 1 In NaviPlan Offline go to the Client Management section Clie
54. lity income scenario The amount of insurance intends to replace any lost income as a result of the insured s disability Note The information entered under Disability Insurance is only applicable to level 2 plans 4 Under Long Term Care enter the typical value and frequency of long term care expenses you wish to apply to all new policies Page 63 of 86 NaviPlan User Manual Introduction Entering Content Settings In NaviPlan you can set up default notes and custom next gen content that can apply to all new clients and plans in the User Preferences Content Settings dialog box You can modify preferences for individual plans in the Results section User Defined Text category To create system default notes or text additions for your Client Reports and Next Gen Reports in NaviPlan follow these steps 1 Go to the Settings menu and then select Content Settings User Preferences Report Content Settings User defined Text Quick Picks Next Gen Custom PDFs Select a category from the menu below to enter custom notes to include in client reports and Next Gen reports Any text will appear only for the selected category Any text that has been saved as a Quick Pick for the category will appear automatically User defined Text Summary i Category m Asset Allocation v Objectives Action Plan t MoveUp 4 Move Down User Preferences Content Settings dialog box User defined Te
55. mization access the asset classifier database to allocate holdings and at the goal level and define different allocations and investor profiles m Enter real estate assets m Conduct market volatility simulations using Monte Carlo analyses m Generate estate planning reports when using the Estate Planning module m Enter detailed estate planning information when using the Advanced Estate module m Conduct detailed cash flow and net worth analyses when using the Detailed Cash Flow module m Conduct stock option and restricted stock analyses when using the Equity Compensation module m Conduct business planning analyses when using the Business Planning module m Create highly customized client reports Recommended steps The process below outlines some recommended steps for creating an optimal plan for your clients 1 Gather data m Use the to collect financial information from clients available in NaviPlan m Collect appropriate documentation from your clients e g income tax return pension plan statements most recent brokerage statements personal budget current mortgage and loan details 2 Create the client file m Once all the financial data is collected create a client file You only need to create one client file for each client family All future plans for that client will be saved within the same client file m Enter demographic information for each family member 3 Create a Assessment m Create a Assessm
56. n Promote Plan Create Progress Plan Description Creates an exact copy of your plan Creates a copy of you plan this will change the plan year to the current year Values of all assets and liabilities will also be adjusted based on their assigned growth rates Creates an upgraded copy of your plan You can promote assessments and Level 1 plans to a higher level but you cannot demote them to a lower level Calculators and progress plans cannot be Promoted Creates a progress plan which can be used to track success of goals based on existing plan settings and strategies A progress plan can only be created for a Level 1 or Level 2 plan that is in an Approved or Delivered status 4 Select the Engagement Options choose your desired plan destination m Current Engagement places your new plan in your current engagement list m Select Engagement allows you to choose an existing engagement to place your plan wm New Engagement creates a new engagement with a new name and places your plan there Page 37 of 86 NaviPlan User Manual Introduction Using compliance based workflow in NaviPlan In NaviPlan workflow refers to a series of steps that takes an assessment or a plan through a life cycle from Draft status to delivery This process provides a firm with compliance controls by guiding planners through the approval process as well as giving planners the ability to create progress reports based on previously delivered plans
57. ng 67 authorization obtaining 70 preparing home computer for transfer 73 removing 76 transferring 71 73 76 viewing status 77 NaviPlan User Manual Introduction Page 78 of 86 authorization key 71 Average Tax method 8 19 C calculators creating new 36 cash flow assumptions 59 Client amp Plan Creation Client Information 18 Income Tax Method 19 Plan Selection 19 Summary 22 client data required 17 client file access rights described 33 client files checking in 29 32 checking in multiple 32 checking out 29 30 data scrub 29 deleting 29 granting revoking access 33 managing 14 15 opening 27 read only mode 33 searching for 27 status icons 30 undoing a check out 32 NaviPlan User Manual Introduction Page 79 of 86 updating personal information 28 viewing in the database offline 33 client goals summary 43 tracking 43 client information entering 18 client information updating 28 client milestones entering 55 client reports generating 40 connected mode 30 48 Content Settings Quick Picks User Defined Text 64 conventions user manual 8 current portfolio setting overriding 57 D data scrub function 29 data source selecting 26 50 Detailed Tax method 8 19 disconnected mode 30 48 Draft status 38 40 42 Duplicate Plan Plan Options 37 E education assumptions entering 61 NaviPlan User Manual Introduction Page 80 of 86 engagements creating new 34 deleting 34 managing 14
58. ng multiple 42 submitting for review 39 viewing history 41 42 portfolio balancing preferences setting 57 portfolios setting defaults 69 Presentation Module accessing calculators 25 accessing reports 25 NaviPlan User Manual Introduction Page 83 of 86 switching to NaviPlan from 24 presentations navigating 24 printing 24 standard 24 Progress Plan Plan Options 37 progress plans creating 43 described 43 Progress Reports 38 Project Plan Plan Options 37 Promote Plan Plan Options 37 Proposed status 29 40 proposing an assessment or plan 40 R read only mode 33 41 Rejected status 42 report setup 51 report templates deleting 51 reports choosing formats 51 Synopsis 13 viewing 42 resources phone support 9 training 9 retirement income assumptions entering 60 NaviPlan User Manual Introduction Page 84 of 86 S security preferences 70 Security Settings Authorization 70 Remove 76 Status 77 Transfer 73 Social Security assumptions entering 55 standalone mode 30 statuses Approved 29 Draft 39 Proposed 29 39 40 Read only 33 Rejected 42 Synopsis report 13 system settings change password 48 defining 48 file locations 50 System Settings Report Setup 51 Templates 51 1 templates for reports saving 44 templates for reports deleting 51 NaviPlan User Manual Introduction Page 85 of 86 U USB drive configuring 71 user defined asset allocation setting defaults 66 user manual conventions 8
59. nger operational You will need to transfer this authorization back to your home computer if you want to run the software again at home Click OK to close the message Another message appears asking you whether you want to prepare the USB drive or disk to receive a transfer when you leave home Click Yes Whenever you transfer an authorization key to a storage device you must remember to prepare that device to accept the authorization if you plan on transferring the key back to this computer Exit NaviPlan and then remove the USB drive or disk from your computer Page 75 of 86 10 11 12 13 14 15 16 NaviPlan User Manual Introduction Take your USB or disk with you to the location of your work computer On your work computer connect the USB drive to your work computer s USB port or insert the disk into your disk drive Run the version of NaviPlan you have installed at work A dialog box opens indicating that NaviPlan is currently unauthorized Click OK Another dialog box opens asking if you want to authorize NaviPlan Click Yes to return to the Security Settings dialog box and then go to the Transfer tab From the Use Drive menu select the drive letter for the USB drive or disk Click Transfer In NaviPlan transfers the authorization from the USB drive or disk to the version of NaviPlan you have installed A message appears confirming that the transfer was successful and states that NaviPlan is now
60. nnect to the Integration Username Password ENROLL 2 Go to the tab 3 From the Data Source menu select the source from which you will import information Note When you import client or account information NaviPlan assumes that the information will be coming from the data source last selected on this page Note The remaining steps apply only if using an offline version of NaviPlan 4 Go to the File Locations tab 5 Inthe Import field enter the path to the folder where you will import files For more information on the next steps specific to each integration source consult the relevant Integration Guide page in the Learning Center m Albridge Solutions m Redtail CRM m AppCrown WealthPlus m Schwab OpenView Gateway m Morningstar Office m TD Ameritrade Institutional s Veo You cannot import personal information from more than one data source into a single client file Page 26 of 86 NaviPlan User Manual Introduction Managing existing client files On the Client Management section Client List category Clients page you can open and delete existing client files and you can also prepare client files for delivery to third parties t Client Information Client List Client List Clients Approval Import Client Create and modify client files You will see a list of recently accessed client files under Existing Clients To CREATE NEW CLIENT Fact Finders v Ibbotson Rate Disclosure
61. nt List category Clients page 2 Select the client file you want to view click next to the Check Out button and then select Get Copy The list updates to show the client file as read only fl The client file remains available for others to edit 3 Torelease the copy of the read only file click Release The list updates to show the client file as Central E Note If you will be working in Disconnected mode and want read only or view access to a client file you must first start NaviPlan in Connected mode and then change the status of the client file to read only Granting and revoking access to your client files In NaviPlan Online and NaviPlan Offline in Connected mode depending on your permissions you can grant and revoke access to your client files You automatically have access to the client files you create and only people with administrative rights can access your client files without your permission You can grant someone else access to your client files and you can also cancel that permission To grant or revoke access to your client files follow these steps 1 Go to the Client Management section Client List category Clients page 2 Select the appropriate client file and then click Grant Revoke 3 Under Client Access each user who has access to the selected client file is listed as well as their access rights 4 To grant someone access to the client file click Add Entry 5 Enter that person s Use
62. on your investment in NaviPlan by showing you how to apply the software to real world situations You can access webinars on specific topics on the related page in the NaviPlan Learning Center or a list of all available functional documents on the Take Action Webinars page Take Action Webinars Partner Support Contact us by telephone at 888 692 3474 Monday Thursday 7 30 a m 6 p m central time Friday 7 30 a m 5 00p m central time Contact us by email at support advicentsolutions com Page 9 of 86 Chapter 2 Overview of NaviPlan This chapter provides a general overview of NaviPlan In this chapter About NaviPlan Recommended steps 222 222 2 22 ce eee cece cceceeeeee About client files engagements and plans NaviPlan User Manual Introduction Page 10 of 86 NaviPlan User Manual Introduction About NaviPlan NaviPlan is a goals based financial planning tool You define your clients goals then NaviPlan helps you determine if they are attainable given the clients income savings and spending NaviPlan is designed to let you choose the planning level that best suits you and your clients needs Depending on what planning tool you choose you will enter minimal to comprehensive data Calculators and assessments take less time to complete than plans The information below outlines the basic differences Calculators m Focus on one aspect of your clien
63. operational Click OK to close the message and then click Close You can now continue working in NaviPlan at work Removing your authorization If you want to discontinue using NaviPlan on your computer you can remove your authorization key This will render NaviPlan unusable until you acquire a new authorization key To remove your NaviPlan authorization follow these steps 1 Ze Go to the User Preferences menu and then select Security Settings Go to the Remove tab securi Settings e Status Authorized Authorization Transfer Remove Status Warning This command will permanently remove your authorization key for this application rendering it unusable without a new site authorization key Note that this is not a way to transfer a key from one computer to another Your Name Please enter your full name here Path AA Use the Path field to enter the name of the drive where you want to save the key removal information When you remove your authorization a text file named UNAUTHOR TXT is created Forward this text file to the location where you received your original authorization key PERMANENTLY REMOVE AUTHORIZATION Security Settings dialog box Remove tab Page 76 of 86 NaviPlan User Manual Introduction 3 Inthe Your Name field enter your full name 4 Inthe Path field enter the name of the drive where you want to save the key removal information 5 Click Permanently Rem
64. ove Authorization A text file named UNAUTHOR TXT is created and is placed on the drive selected in the Path field The changes will take effect when you restart NaviPlan Viewing the status of your authorization To view the status of your authorization follow these steps 1 Go to the Settings menu and then select Security Settings 2 Go to the Status tab The status of your authorization and the features included with your NaviPlan subscription appear Security Settings Status Authorized Authorization Transfer Type of License Time Remaining Feature List Mean Variance Optimizer Custom Asset Allocation Asset Classifier Database Financial Assessment Level 1 Level 2 Advanced Planning Features Presentation Module Player Presentation Module Editor Review Process Import Languages Remove Status Limited 351 of 354 days Enabled Enabled Disabled Enabled Enabled Enabled Enabled Enabled Disabled Enabled Enabled English French Security Settings dialog box Status tab Page 77 of 86 Index A accessing Help 9 advisor details entering 47 Approved status 29 assessments approving 41 42 creating new 36 rejecting 41 42 reviewing multiple 42 submitting for review 39 viewing history 41 42 asset allocation setting user defined defaults 66 user defined asset classes 66 user defined correlations 67 user defined investor profiles 67 user defined portfolios 69 asset classes correlati
65. per left corner NaviPlan amp To start select or create a client 1 Plan information Create client Select client Presentations 2 Enter the client s demographic information Once finished click Next 3 Select the Analysis Type Note To ensure client information is accurately represented it is recommended to use a Level 1 or Level 2 Plan 4 After the client file is created select a presentation from the available list Working with an existing client To access an existing client file in the Presentation Module follow these steps 1 From the Presentation Module s landing page click the Select client link in the upper left corner 2 Selectthe appropriate client file and engagement 3 After the client file is created select a presentation from the available list Page 23 of 86 NaviPlan User Manual Introduction Entering financial data using presentations NaviPlan contains six ready to go presentations each targeting a different planning topic Presentation Planning to Protect The Road to Retirement Planning for your Family s Education Cash Flow Planning Income Planning for Retirees Life Insurance Quick Assessment Description Provides an income coverage insurance analysis including needs up to the survivor s death and education expenses Gives clients a clear idea of whether their current insurance coverage is adequate or how much more they may require Offers
66. plate you want to remove 4 Click OK to delete the template Defining client report settings You can choose to create client reports in either portable document format PDF or rich text format RTF To select report output formats follow these steps 1 Go to the Settings menu and then select System Settings 2 Goto the Report Setup tab Page 51 of 86 NaviPlan User Manual Introduction User Preferences System Settings Change Password Integration Templates Report Setup Report Setup Client Reports Blank Fact Finder for Ly RTF m C Generate client reports in grey scale User Preferences System Settings dialog box Report Setup tab 3 For each of the listed report types select an output format Note You can select the Generate client reports in grey scale option to create and print reports in black and white Page 52 of 86 NaviPlan User Manual Introduction Setting plan preferences In NaviPlan you can set up default preferences that apply to all new clients and plans in the User Preferences Plan Settings dialog box You can modify preferences for individual plans in the Plan Management section Assumptions category Entering general preferences To set defaults for the inflation rate income tax calculations and annual account fees follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Goto the General tab General Milestones Social Security As
67. pproved Status Approved status indicates thatthe assessment or plan has been reviewed and is acceptable for the plannerto present to the clients Approved drafts cannot be modified or deleted Only users with approval authority i e anapprover are permitted to move an assessmentor plan intothis stage An engagement canonly have one approved assessmentor plan and one approved progress Delivered status indicates thatthe approved plan has been delivered to the client Inthis status the plan can now be used increating progress reports to track performance based on assigned recommendations The workflow process in NaviPlan Submitting an assessment or a plan for review Rejected Status Rejected status indicates that changes to the assessmentorthe plan are required before itis suitablefor presentationto the clients The planner must duplicatethe planto modify a rejected assessmentor planto correct any problems Once modified it can be proposed again for approval Only users with approval authority i e an approver are permitted to e an assessmentor plan intothis stage You can submit an assessment or a plan to someone with approval authority for review in NaviPlan Online or Offline except in the Standalone mode of NaviPlan Offline where the approval function is not available If the assessment or plan is rejected you can modify it to correct any problems and then resubmit it Only assessments and plans in the Draft or Proposed
68. r ID and then select from the following access rights for that person Access a Description right Read View a read only copy of the client file and all its engagements plans and ea assessments Write Edit and delete the client file and all of its engagements plans and assessments Control Grant access rights to others 6 To cancel someone s access to the client file locate the user under Client Access click Revoke and then click OK to the message that appears Page 33 of 86 NaviPlan User Manual Introduction Managing engagements In NaviPlan an engagement represents a unit of work For example you may have one engagement for retirement planning and a second engagement for estate planning or one engagement for 2014 and another for 2015 For fee based planning an engagement may be used to represent a unit of work that a financial planner undertakes to produce an assessment or plan for clients during a specific time period Each engagement can contain one or more calculators assessments or plans When you create a new client file an engagement is created automatically by default titled with the current date but you can rename it You can also create new engagements as needed Within each client file there can be many engagements Creating anew engagement To create anew engagement follow these steps 1 Go to the Plan Management section Plan List category Plans page Y Client Information Plan List
69. r time In this chapter Collecting financial information 0222 22 02 e cee ccoo ccoo 17 BsingFactEinders soe ee re ee alta cda dt LEM TE 17 Creating new client files manually __ 2 22 22 2222 oo ec eee cee IIR ee cece cece ceeececeeeeseeteees 18 Creating client files in the Presentation Module __ 2 2222 22 22 eee cee cee eee cece ec cece cececeeteeceees 23 Working with a new client e 23 Working with an existing client 2 2 2 22 2 cece cece cece ene cece cece cee cee ceceeceececceeeeceeees 23 Entering financial data using presentations 2 22 2 o cece cence cee cece cee TnP odgore AERE 24 Navigating through a presentation 222 2222 2 cece nn 24 Printing a presentacion zs edere es Seite lcs Ress eux cee en DAL ee esa Seco rd 24 Switching to NaviPlan ns 24 Accessing NaviPlan calculators and reports 2 22 22 0 2 222 cee cece cee cee cee cnn 25 Importing client data into NaviPlan _ _ 22 22 2202 0222 e eee eee cece cece eee c cece ceeceeeeteeseeseees 26 Selecting sources for data integration _ 2 22 22 o cece ence cece eee e eee cece cece eececseseeseeees 26 Managing existing client files 2 22 02 2 occ cece cece cece cece ec e cence eee eceeceeceeeeseeseees 27 Opening an existing client file 2 022 2 2 oe cece ce cece rr 27 Updating clients personal information _ 2 2 02 22 cee cece eee cece ec cee s ceecceecseeteeeceeceeerees 28 Preparing
70. r work computer Your home computer must be prepared before you can transfer your authorization from your work computer to your home computer For more information Preparing your home computer above To transfer authorization from your work computer to your disk or USB drive follow these steps 1 2 Connect the USB drive to your work computer s USB port or insert your disk into your disk drive Run the authorized version of NaviPlan you have installed at work Go to the Settings menu and then select Security Settings Go to the Transfer tab and then ensure that This computer is set to Work and the Other computer is set to Home Page 73 of 86 NaviPlan User Manual Introduction Security Settings Status Authorized Authorization Transfer Remove Status Warning If you transfer out your authorization you cannot transfer your authorization back to this location without first authorizing the destination copy Use Drive Prepare to Receive a Transfer In C v This Computer Other Computer Work Transfer Out gt Home Ma Note to transfer your authorization to a new location you should Install the software on the destination computer Prepare that computer to receive a transfer Runthe authorized version and transfer out your authorization Return to the destination computer and transfer in the authorization For more information consult Help Security Settings dialog box Transfer t
71. s 0 22 0 eee cece ee cee cece cence ee cceeceecccecceecceecceetees 36 Using compliance based workflow in NaviPlan 00 0 00022 c cece eee cee cee cee cee cee ce eeceeeeeee 38 Submitting an assessment or a plan for review 2 2 22 o eee ce cee cee eee eee cece cece eee eeeeeees 39 Reviewing an assessment or a plan _ 2 22 22 2 cece cece nn 41 Reviewing assessments and plans for several clients online 00 0 c cece cece cece ec cecccecccecceeceeees 42 Creating a Progress Pl 3 irent RE RIOIDNU DARUM EA MEAE STU 43 Page 16 of 86 NaviPlan User Manual Introduction Collecting financial information Before entering your clients financial information into NaviPlan collect all the clients relevant financial documents These include the following m Tax returns and assessments for the client and co client for the past two years m Social Security Statements m Pension statements and booklets from the client s and co client s employers m Benefits statements from the client s and co client s employers m Pension statements investment plans and benefits plans from former employers m Pay stubs for the last two pay periods m Life disability and long term care insurance policies m Mostrecent investment statements from banks trust companies brokers and investment companies m Budget of personal and living expenses m Mostrecent mortgage and loan statements m Mostrecent will and power of a
72. setAllocation Net Worth CashFlow Retirement Education Survivor Income Other Insurance Specify Inflation Rate Enter the rate of inflation you wish to use when creating new plans Income Tax Option Select the income tax method you wish to use when creating new plans Average Tax Specify the default state tax rate you wish to use O Detailed Tax Annual Account Fees Select the account fee default s you wish to use when creating new plans Specify the default annual account fee you wish to use 0 00 Quarterly Select the account fee frequency v Fees are tax deductible 1 D Not applicable to plans using the Average Tax income tax option Account Reinvestment Strategy Select the reinvestment strategy default you wish to use when creating new plans Pre Retirement Retirement Reinvest After Tax Reinvest After Tax v User Preferences Plan Settings dialog box General tab 3 Under Specify Inflation Rate enter the default inflation rate to use with new plans 4 Under Income Tax Option select the income tax method you want to use If you select Average Tax specify the default state tax rate Note Based on your permissions and additional features the Income Tax Option section may not appear or the options available may differ 5 Under Annual Account Fees specify the default annual account fee percentage and select the account fee frequency If fees are tax deductible select the
73. ssessment where all pre retirement expenses end at retirement User Preferences Plan Settings dialog box Cash Flow tab OK General Milestones Social Security AssetAllocation Net Worth Cash Flow Retirement Education Survivor Income Other Insurance 3 Under Specify Defined Benefit Pension Inflation Rate enter the index rate for pension benefits 4 Under Pre Retirement Expenses select the end date for pre retirement expenses Note For a joint analysis when Retirement is selected pre retirement expenses end when the first client retires When Death is selected pre retirement expenses end when the last client dies Page 59 of 86 NaviPlan User Manual Introduction Entering retirement income assumptions To enter retirement income assumptions in NaviPlan follow these steps 1 Go to the Settings menu and then select Plan Settings 2 Go to the Retirement tab User Preferences Plan Settings 0 General Milestones Social Security AssetAllocation NetWorth Cashflow Retirement Education Survivor Income Other Insurance The following settings will be used as defaults when creating new plans Retirement Needs Percent of current income needed in retirement 4 Index at 3 3 00 4 Applicable only to Forecaster Assessment level plans User Preferences Plan Settings dialog box Retirement tab 3 Under Retirement Needs enter the Percentage of current income needed in retirement and
74. ssss sss sss 22222222 73 Transferring authorization to your home computer _ 2 022 22 eee e cece cece ec cecceceeceeseeseeees 75 Transferring authorization back to your work computer _ 2 2 02 2 e cece eee e cee ceccecceceeceeees 75 REMOVINE VOU authorizatiomh coin tara il hoes S DLL nee eae D LEE DL A ATI eL e D D E date 76 Viewing the status of your authorization ssssiusssussllllellleslesss sss cee mme Il cnn 77 78 Page 5 of 86 NaviPlan User Manual Introduction Chapter 1 Using this manual The NaviPlan user manual series includes all the instructions you need to use NaviPlan effectively This chapter will help you use all the manuals in this series More manuals are available on the Learning Center In this chapter NaviPlan User Guide Series _ 2 2 22 2 202 c eee cece nes 7 Conventions creer t eco SEE sss Bs Seat oS AU els soe La 8 NaviPlan Resources nes 9 Page 6 of 86 NaviPlan User Manual Introduction NaviPlan User Guide Series NaviPlan user guides are organized by the tasks you can accomplish in each level If you are a new NaviPlan user start with the Introduction user guide User manual Tasks covered m Setting up user preferences m Creating and managing client engagements Introduction m Determining which assessment or plan level to select m Using NaviPlan workflow Calculators m Using calculators to model specific aspects of your clients finances m Quickly
75. statuses can be submitted for review To submit an assessment or a plan for review follow these steps 1 In an open assessment or plan go to the Workflow section Status category Status page Page 39 of 86 NaviPlan User Manual Introduction Workflow Reports Include Alternatives In Reports To generate the report click on the report s Generate button To view the report that has already been generated click the report s title Report Name Action Status Submission Time Optional Reports Financial Needs Assessment v Use default sections JAsset Allocation v Use default sections v Financial Needs Summary v Use default sections v Retirement Distribution Summary v Use default sections Financial Needs Analysis v Use default sections C Planning to Protect Presentation The Road to Retirement Presentation _ Planning for your Family s Education Presentation C Cash Flow Planning Presentation C Planning for Retirement Income Sustainability Presentation Next Gen Client Report GENERATE SELECTED Ica dz AREE Note Default sections will be used when generating multiple reports Workflow section Status category Status page 2 Generate all client reports that you wish to present to your clients To generate a client report as part of the workflow reports select the report and then click the Generate button for that report Reports that have already been generated are
76. stor profile 4 Enter the details of the new profile and then click OK Page 68 of 86 NaviPlan User Manual Introduction Setting default portfolios To set default portfolios follow these steps 1 Go to the Portfolios tab Asset Allocation Settings o Asset Classes Correlations Investor Profiles Portfolios Use this page to display the asset class weightings for any investor profile Portfolio Criteria Select Your Default Profile Conservative d Investor Profiles Conservative v 1 Portfolios Class Name Weightings Class Name Weightings Cash 50 00 Bonds 50 00 Investment account 0 00 Something better 0 0096 Total 100 00 Asset Allocation Settings dialog box Portfolios tab 2 Under Portfolio Criteria select a default profile The portfolio associated with the default profile will be used as the suggested asset mix for all clients and plans unless either the profile or portfolio is overridden within individual plans 3 Enter a portfolio a suggested asset mix for each investor profile by selecting a profile from the Investor Profiles menu and then under Portfolio enter the appropriate percentages for each asset class within the portfolio The weightings must equal 100 Page 69 of 86 NaviPlan User Manual Introduction Setting security preferences in NaviPlan Offline Every copy of NaviPlan Offline requires a unique authorization key
77. t asset classes correlations investor profiles and portfolios These defaults apply to all future client files and plans that will be created in NaviPlan Note If you have NaviPlan with Ibbotson asset allocation the settings provided from Ibbotson Associates are used automatically and cannot be edited Setting default asset classes To set default asset classes follow these steps 1 Go to the Settings menu and then select Asset Allocation Settings 2 Go to the Asset Classes tab Asset Allocation Settings o Asset Classes Correlations Investor Profiles Portfolios Use this page to enter new asset classes their return rates and standard deviation as well as to edit existing asset classes Asset class data entered on this page will only affect asset class defaults for future plans Existing plans will not be affected but may be edited upon opening a plan Asset Classes ADD ASSET CLASS Capital Deferred Standard Description Interest Dividends Gains Growth Total Deviation Actions Cash 2 00096 0 50096 0 000 0 00096 2 500 58 000 X Bonds 5 00096 1 00096 5 00096 6 00096 17 000 20 000 3X Investment account 8 000 3 000 0 000 0 000 11 000 0 000 X Asset Allocation Settings dialog box Asset Classes tab 3 Under Asset Classes enter the asset classes you want to use in NaviPlan For each asset class enter a unique description such as Cash or Bonds
78. tab 2 Tochange correlations enter the new correlation value at the intersection of a row and a column for two asset classes Setting default investor profiles To set default investor profiles follow these steps 1 Goto the Investor Profiles tab Page 67 of 86 NaviPlan User Manual Introduction Asset Allocation Settings O Asset Classes Correlations Investor Profiles Portfolios Enter the description for each investor profile To define an investor profile click Details Investor profile data entered on this page will only affect asset class defaults for future plans Existing plans will not be affected but may be edited upon opening a plan Investor Profiles ADD INVESTOR PROFILE Description Actions Conservative 5x Balanced 5x Moderate 5x Aggressive 5x Asset Allocation Settings dialog box Investor Profiles tab 2 To add a new investor profile click the Add Investor Profile button A new data entry row appears 3 Under Description enter a name such as Conservative and then click the associated button Investor Profile Details e Investor Profile Description Conservative About this profile PETI Next Enty gt CANCEL Investor Profile Details dialog box Investor profiles should be added from lowest to highest risk tolerance For example a conservative investor profile should be entered before an aggressive inve
79. that NaviPlan is currently unauthorized Click OK Another dialog box opens asking if you want to authorize NaviPlan Click Yes The Security Settings dialog box opens Go to the Transfer tab and then ensure that This computer is set to Home and the Other computer is set to Work From the Use Drive menu select your USB drive or the drive letter for your disk Click Transfer In to transfer the authorization key from the USB drive or disk to the version of NaviPlan you have installed A message appears confirming that the key transfer was successful and states that NaviPlan is now operational Click OK to close the message and then click Close On your home computer you can begin working in NaviPlan Transferring authorization back to your work computer To transfer your authorization from your home computer back to your work computer follow these steps T 2 Connect the USB drive to your home computer s USB port or insert your disk into your disk drive Run the version of NaviPlan you have installed at home Go to the Settings menu and then select Security Settings Go to the Transfer tab and then ensure that This computer is set to Home and Other computer is set to Work From the Use Drive menu select the USB drive or the drive letter for your disk Click Transfer Out to transfer the authorization key to the USB drive or disk A message appears confirming that the transfer was successful and states that NaviPlan is no lo
80. to unlock access to application features except for the trial version of the software which expires 30 days from the installation date By default NaviPlan Offline is configured to work on one computer at a time However you can transfer your authorization to other computers as needed Note Do not change the installation location of the software after you have authorized it This will invalidate your authorization key and the software will no longer function Authorizing NaviPlan You can authorize NaviPlan for use on your computer and then if needed transfer the existing authorization to another computer Usually the authorization process only needs to be performed once However if you are running a trial copy of NaviPlan Offline you may have to reauthorize it after the trial period has ended and you decide to purchase a software subscription To authorize your copy of NaviPlan Offline follow these steps 1 Go to the Welcome menu and then select Security Settings 2 Go to the Authorization tab Note The fields on the Authorization tab may vary depending on your authorization status Security Settings 2 Status Authorized Authorization Transfer Remove Status Site Code ee o Authorization Key Product Support Number 86 0377 3394 To automatically authorize your software click the Auto Authorize button Note To auto authorize you must be connected to the Internet and have an existing Product Support N
81. tribution room and overcontributions to qualified accounts m Generate net worth and cash flow reports 7 Define goals m Establish your clients plan objectives NaviPlan s predefined categories cover retirement education major purchase and emergency fund goals as well as survivor income disability income long term care and Monte Carlo analysis 8 Analyze and solve for goals m Once all financial data and goals have been entered and verified explore various scenarios as needed and then implement the most effective planning strategies in the Recommended Plan scenario m Ensure that the selected recommendations are appropriate for your clients For example does their cash flow support the recommendations 9 Present options m Present possible options to your clients using the Results section Analyze Goals Scenarios and then confirm the strategies you will use 10 Finalize and present the client report m Generate your client reports These reports contain a series of graphs and customized text You can customize the report contents down to the page Page 13 of 86 NaviPlan User Manual Introduction About client files engagements and plans Before you begin to enter client data you should understand how client files engagements and plans relate to each other Client files engagements and plans are nested within each other That is a client file contains engagements engagements contain plans assessmen
82. ts current financial situation m Provide asingle linear calculation m Generate a short easy to understand report Forecaster Assessment m Identify the clients current financial situation m lllustrate what is needed to meet retirement education and major purchase goals m Enter existing life and disability insurance coverage m Analyze any additional life insurance needs m Generate a customized Forecaster client report Asset Allocation Assessment m Establish the clients risk tolerance and determine an appropriate investor profile m Create a proposed investment portfolio that is appropriate to the clients investor profile m Compare the expected rate of return and standard deviation for current and suggested asset mixes m Generate an Asset Allocation client report Level 1 Plan The same details as the Forecaster Assessment plus m Enter additional information on the clients net worth and cash flow m Add detailed account and annuity information m Setemergency fund goals m Analyze survivor income disability income and long term care goals m Define investor profiles for the overall plan as well as for each individual goal m Conduct side by side comparisons of different strategies m import external data Page 11 of 86 NaviPlan User Manual Introduction Level 2 Plan The same details as the Level 1 Plan plus m Override weightings for the investor profile allocations access mean variance opti
83. ts progress reports and calculators Engagement Engagement Engagement a Calculator i Assessment Assessment Calculator Client file engagement and plan relationship Here are a few things to keep in mind when working with client files engagements and plans m When you create a client file NaviPlan automatically creates an engagement as well as a plan assessment or calculator m When you create an engagement NaviPlan automatically creates a plan assessment or calculator m Although you can create a calculator at any time you cannot save a calculator until you create a client file m You cannot delete an engagement until you delete all plans assessments progress reports and calculators in the engagement m Youcannot delete a client file until you delete all engagements in the file Page 14 of 86 NaviPlan User Manual Introduction Chapter 3 Entering and managing client information In NaviPlan all information is stored within client files You should create one client file for each client or client family Before creating a client file you can use a Fact Finder to collect your clients financial information Each client file you create is automatically assigned to you Only you and people with administrative access to your files can work with your client files However in NaviPlan Online you can choose to give someone else access to your client files You can also revoke that access at a late
84. ttorney documents m Marital agreement s m Severance pay documents m Anyother relevant documents Using Fact Finders You can use Fact Finders to collect your clients financial information Fact Finders list the information you need to collect and provide space to record that data Once collected the information can be entered into NaviPlan To print a Fact Finder go to the Quick Actions menu and select the fact finder that corresponds to your analysis level Page 17 of 86 Creating new client files manually To create a new client file without imported information follow these steps NaviPlan User Manual Introduction 1 Go to the Client Management section Client List category Clients page 2 Click the Create New Client button and enter the required information Client amp Plan Creation C Individual Joint Analysis Advisor Information Client Information Plan Selection First Name E Last Name E Gender E Marital Status ES Y Client Information Enter or modify the demographic client data in the fields below Note that all mandatory fields throughout the application are marked with an asterisk Once the required data is entered select the Finish button Family Members Toleave the wizard and not enter the data select Cancel and return to the Client List page O Income Tax Method Modules Street CciyB Province ce I
85. umber If you are unable to auto authorize phone Zywave Partner Support at 888 692 3474 You will be provided with a unique Authorization Key and a Product Support Number Enter those in the appropriate fields on this tab and then click the Authorize button Auto Authorize Waters Security Settings dialog box Authorization tab 3 There are several different ways to authorize NaviPlan Do one of the following Page 70 of 86 NaviPlan User Manual Introduction To Do this Click Auto Authorize NaviPlan sends your site code and product support number Authorize to Advicent s authorization server Upon verification NaviPlan automatically NaviPlan authorizes the software automatically Note To authorize the software you must have a valid product support number over the If there is a problem auto authorizing your software you can either try again later Internet manually authorize the software or contact Advicent Support Team at 888 692 3474 Acquire an Call Advicent at 888 692 3474 select the Authorizations option and be authorization prepared to provide your site code number You will be provided with a unique key authorization key Follow these steps 1 Acquire an authorization key and a product support number PSN Authorize Note When you purchase a subscription to NaviPlan a PSN is sent to NaviPlan your e mail account manually 2 On the Authorization tab enter the authorization key and PSN
86. urrent password follow these steps 1 From the NaviPlan Online login screen click the Forgot your password link User name Password Forgot your password LOGIN Selecting Sources for Data Integration If you intend to import client or account information into NaviPlan you must first To follow these steps Page 49 of 86 NaviPlan User Manual Introduction 1 Go to the User Preferences menu and then select System Settings User Preferences System Settings Change Password Integration Templates Report Setup Select an Integration Data Source Redtail CRM lv Connect to the Integration Username Password ENROLL 2 Go to the tab 3 From the Data Source menu select the source from which you will import information Note When you import client or account information NaviPlan assumes that the information will be coming from the data source last selected on this page Note The remaining steps apply only if using an offline version of NaviPlan 4 Go to the File Locations tab 5 Inthe Import field enter the path to the folder where you will import files For more information on the next steps specific to each integration source consult the relevant Integration Guide page in the Learning Center m Albridge Solutions m Redtail CRM m AppCrown WealthPlus m Schwab OpenView Gateway m Morningstar Office m TDAmeritrade Institutional s Veo Setting import and data stora
87. ut making changes 02 2222 02 cee cece cee cee cecceceeceeceeseceeseees 32 Checking in a client file to a central database 2 0 22 lec cee eee eee s cece eeeeeeee 32 Checking multiple client files in and out 2 20 222 cee eee cece cece cnn 32 Viewing a client file in the database 2 000 ooo lee ccc ce cee cee eee s meer leeren 33 Granting and revoking access to your client files 0 02 00 2 cece cece cee ce RII 33 Managing engagements tedesca vp EE ae dit opi A ae LA Ese est ool es 34 Creating a new engagement 22 2 2 cece eee eee ce cece eee cece cece cece eee eececececeeeeeeeeees 34 Opening and deleting existing engagements _ 2 2 2 c eee cece eee eee cece ce eceeceeeeceeseees 34 Working with calculators assessments and plans 2 2 02 2202 e eee c eee cece eee eceeceeceececseseeseees 36 Creating a calculator an assessment or a plan 222 2 2 ee cece cece cece cece ec eeceeceeceseeseees 36 Promoting updating and duplicating plans 2 2 2022 2 2 eee cece cece eee cece ceeceeceececeeseees 36 Using compliance based workflow in NaviPlan 0 00 00020 o eee cee cee cece ee cece cece cece erroe 38 Submitting an assessment or a plan for review _ 22 22 2 cece cece eee cece cece ee ceececeeceeseeseees 39 Reviewing an assessment or a plan 22 02 2222 eee cece ene ence sl ss cee ceceeceeseececseseeeees 41 Reviewing assessments and plans for several clients
88. xt Quick Picks Tab 2 Select the desired content category by clicking the Category drop down box 3 In either Objective Recommendations or Action Plan click Add m Objective should be used for goal and objective notes m Recommendations should be used for suggestions or recommendation notes Action Plan should be used for strategies and steps to meet client goals 4 Enter your desired notes then click OK to finish or Add Text Entry to add another default note for this category To create system default custom next gen content for your Next Gen Reports in NaviPlan follow these steps Page 64 of 86 1 Go to the Settings menu and then select Content Settings 2 Select the Next Gen Custom PDFs Tab User Preferences Report Content Settings User defined Text Quick Picks Next Gen Custom PDFs My Custom PDFs 13 86 MB 14 of 100 00 MB used Select a category Supplementary Pages v Advisor Profile Introductory piece with advisor biography Custom and contact information Content Edit Delete User Preferences Content Settings dialog box Next Gen Custom PDFs Tab 3 Click the Upload New PDF button 4 Select your desired pdf file and click Import NaviPlan User Manual Introduction UPLOAD NEW PDF Page 65 of 86 NaviPlan User Manual Introduction Setting asset allocation defaults with user defined asset allocation In NaviPlan with user defined asset allocation you can enter defaul
89. you decide not to change your password simply go to another tab or close the dialog box without clicking the Change Password button Try to include the following in order to make your password stronger Your new password should meet the following conditions e Atleast 8 characters e Atleast 2 uppercase letters e Atleast 3 lowercase letters e Atleast 2 numbers e Atleast 1 symbol Old Password i New Password e Confirm New Password pe 0 Password Strength CHANGE PASSWORD coca User Preferences System Settings dialog box Change Password tab Page 48 of 86 NaviPlan User Manual Introduction 2 Enter your old current password 3 Enter the new password using the following rules m It must be at least eight characters long m It must include two uppercase letters three lowercase letters two numbers and one symbol m It cannot include the word password m Confirm the new password by entering it again Note As you enter your password the Password Strength graph changes For your security a strong password is preferable 4 Click Change Password If you entered all the information correctly your password is changed If your password did not change check the error message to see if the reason is displayed If you are unable to change your password contact Partner Support at 888 692 3474 Changing forgotten passwords in NaviPlan Online To request a new password in the event you forget your c

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