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Barbee`s Seafood - Nicholas Klisures

1. 0000s cece nee nennen nn 35 Data Flow Diagrams 25288 as a a pl ea 37 Program Plan 2s wits ten eat eo eo iaia ll tas 47 Challenges Problems Discoveries 51 SESE PIONS Snes at de rela e eee EA IA 53 UsenManUal inte 2 Ri ki Re braka nb kk ni ada 58 Project Plan a Me nn te TETOJ 73 Executive Summary The purpose of this document is to provide the project description system analysis system design user training program documentation test plans and project assessment for Barbee s Seafood The project description covers Barbee s history current environment problems observed constraints stakeholders and hardware and software requirements The system analysis covers the proposed system s use case diagram and use case specifications The system design covers the entity relationship diagram mock up forms and reports and navigation diagrams The program documentation covers the program plan and inputs and outputs for each program The test plans cover the data used in testing The user training provides step by step instructions on how to use the system for everyday business processes The documentation concludes with a project assessment History In 1954 James and Doris Barbee opened a small fish market in Pine Level NC They expanded their business to Smithfield in 1963 In 1991 they purchased the empty Kentucky Fried Chicken building in Smithfield NC In 1992 they ut
2. Use Case 2 Manage Supplier Information 10 Use Case Name Manage Supplier Information ID 2 Importance Level Medium Primary Actor Owner Short Description This use case describes how the owner will edit and add supplier information Trigger Type Temporal Major Inputs Major Outputs Description Source Description Source Supplier Name Owner Updated Contact Information Owner Supplier Phone Number Owner Supplier Address Owner Major Steps Performed Information for Steps 1 Select Manage Supplier Information from main menu 2 The system lists the existing suppliers and gives an option to add new supplier 3 Select an existing supplier or select New Supplier 4 Enter Edit Supplier Name ze 5 Enter Edit Supplier Phone Number 6 Enter Edit Supplier Address 7 Save Updated Supplier Information e Supplier Name Supplier Phone Number Supplier Address Updated supplier information will display in list of existing suppliers 11 Use Case 3 Order Inventory 12 Use Case Name Order Inventory ID 3 Importance Level High Primary Actor Owner and Supplier Short Description This use case describes how new inventory is ordered from suppliers Trigger Type Temporal Major Inputs Major Outputs Description Source Description Destination Select Order Inventory in main menu Owner
3. I am glad I am a part of Barbee s Seafood group We really helped each other through this in every step along the way and kept each other on track From the start we set and exhibited a high level of effective communication hands down the most significant component of a successful team We got underway almost immediately with exactly what we wanted to do with this project by implementing project planning early I found it very helpful to have the 2 walk throughs especially the initial conceptual walk through That really helped us narrow our scope into a feasible plan of action We all did a great job sticking to what we drafted out in the beginning and managing our meeting times well usually twice a week for an hour or so We sailed smoothly until about milestone 3 things got a little hairy It was difficult to actually implement the design as we are novice at building systems and even though we had use cases it was still hard to think of everything possible to create an error proof fully functioning system We pulled together and got it done but I feel that waiting until milestone 5 to build our system was our biggest shortcoming I felt we did very well though on the project for the constraints given on time and budget I witnessed the team grow in experience with each component that entails this type of project and it was great to see feel and be a part of this all I have enjoyed working with my team They are professional cari
4. The user will also notice the ADD DELETE MODIFY and SEARCH buttons located at the bottom of the form al Manage Supplier Information Supplier Name Address Add a New Supplier The user will fill out the form entering the supplier s name address city state ZIP phone number and e mail address if available Once supplier s pertinent information has been entered the user will click the ADD button located at the bottom of the form to add the information to the supplier database The user will be greeted by a list of all existing suppliers and their respective contact information The supplier information that was recently entered will also be found in this list SupID Name Supstreet gt 1 Atkinson Milling Co Inc 95 Atkinson Mill Rd 2 North Carolina Paper Co 114 W Main St 3 Performance Foodservice 3501 Old Oakwood Rd 4 Seaview Crab Company 6458 Carolina Beach Rd 5 Capt Jim s Seafood Market 4665 Arendell St 6 Murray LNixon Fishery Inc 1141 Nixon Fishery Rd 7 Greenville Loop Seafood 5820 Greenville Loop Rd SupCity X Selma Clayton Oakwood Wilmington Morehead City Edenton Wilmington SupState NC NC GA NC NC NC NC SupZip 27576 27520 30566 28412 28557 27932 28409 SupPhone r 919 965 3547 919 553 3313 770 532 7779 910 793 0404 252 726 3454 252 221 4115 910 791 1142 59 Delete an Existing Supplier The user will f
5. 2 Evaluation Progress and Accomplishments for the Milestone gt Completed the Vision Document gt During ateam meeting we decided as a group which use cases were needed to complete the Use Case Package gt Created Use Case Diagram 84 Completed Use Case Specifications Identified Non Functional Requirements Developed a Context Diagram Updated Project Plan and Timesheets VVVV Problems Encountered with the Milestone gt Wehad to meet on Skype for our first meeting due to not having a Centra session set up There were some technical difficulties with Skype gt Wehad technical difficulties with Centra during our second meeting for this Milestone Activities for the Upcoming Milestone Schedule a meeting to discuss Milestone 3 Make corrections to Analysis Package if necessary Design proposed system architecture Decide on proposed hardware and software specifications Design proposed User Interface Elements Design proposed Process Model Design proposed Data Model Deliverable due 3 18 13 VVVVVV VV Milestone 3 Evaluation Progress and Accomplishments for the Milestone gt Corrected Use Case Package gt Completed Decomposed DFDs gt Completed ERD 85 Created Mock Up Forms and Reports Created Sample Reports Created Program Plan Completed Hardware and Software specifications Updated Project Plan and Timesheets VVVVWV Problems Encountered with the Milestone gt Work schedules were our main p
6. 3 Screen will prompt user to either Add Items or Remove Items 4 Screen will then prompt the user to enter the number of items the user wishes to add or remove 5 Save and the screen will prompt the user to search for another item name A dua 6 Select Finish when update inventory is complete Displays current inventory information Items Delivered Items Used Inventory updated in system 15 Use Case 5 Generate Inventory Report 16 Use Case Name Generate Inventory Report ID 5 Importance Level Medium Primary Actor Owner Short Description This use case describes how the owner will obtain current inventory levels Trigger Type termal Temporal Major Outputs Major Inputs Description Source Description Destination Owner Request Owner Choose Report Displayed System Report Type Selection Owner Report Type Displayed ___ _System Print save email report Owner Email save print Report Other Mgmt Staff Major Steps Performed a 7 1 User selects Generate Inventory Report from main menu 2 User picks category of item office seafood veggies cleaning supplies etc or can choose to see all categories and a 3 User chooses one or a combination of the options to print save or email the report created use case ends a Information for Steps Owner requests action for system to take The system d
7. Area Design Package Activities Involved Forms amp Report Mock ups Navigation Diagram Entity Relationship Diagram Data Flow Diagrams Hardware and Software Specifications Program Plan ARS Start Date 02 22 2013 End Date 03 21 2013 Duration 28 days Complete YES Completion Date Completion Date Completion Date Completion Date Completion Date Completion Date Completion Date Completion Date 02 14 2013 02 21 2013 03 17 2013 03 16 2013 03 21 2013 03 21 2013 03 21 2013 03 21 2013 74 Id 5 Focus Area Structured Walkthrough Activities Involved 1 Program Plan Completion Date 04 04 2013 2 Flowchart Completion Date 04 04 2013 3 Inputs amp Outputs Completion Date 04 04 2013 4 Program Code Completion Date 04 04 2013 5 Challenges problems discoveries Completion Date 04 04 2013 Start Date 03 22 2013 End Date 04 04 2013 Duration 14 days Complete YES Id 6 Focus Area Training Plans Activities Involved 1 Training modes Completion Date 04 18 2013 2 User manual Completion Date 04 18 2013 Start Date 04 05 2013 End Date 04 18 2013 Duration 14 days Complete YES Id 7 Focus Area Project Implementation Activities Involved 1 Project Final Completion Date 05 02 2013 Start Date 04 20 2013 End Date 05 02 2013 Duration 13 days Complete YES 75 Project Assessments 76 Jessica Balazsi s Assessment It was my idea to use Barbee s Seafood for
8. Tom s walk through and some not so good Nick s fast start with no introduction and Tom s abrupt ending Your DFD package should always start with your context level diagram even though you showed it in earlier presentations Also you don t have arrows on your flow lines so we can t tell whether the flows are inflows or outflows Your presentation grade is 91 Your documentation lacks a table of contents and executive summary There is a big disconnect between your context level diagram with 4 flows and the level 0 diagram with many flows The who purpose of the leveling is to show more detail at lower levels AND to be able to follow the information from level to the next Your grade is 89 Regards Dr Seeman Milestone 5 comments Isai Jessica Tom and Nick Your documentation is good except that it lacks an overview of the system and an introduction to the training The instructions themselves were clear and easy to follow Your grade is 92 Your presentation was also well organized and thorough Good job Your grade is 94 Dr Seeman 91
9. a Weil N sE ki m Bring to Front Y Group ill Size hi EX SendtoBackr Aigne Center Abe E g ke de liner Tert Connector go 2 EE 2 4 Hn PHA G BZIUkxx Y Rotated Flip i Distribute y p Protect v I Shadow File Font fi Basic Tools Artange i Styles y Double click to edit the tert Or select a shape then start typing directly Net X Libraries 1X E MSZ Context Diagramedx x v nr gt re Y y u A R A LI Calouts L Arrow Shapes E ID Audit Diagram Shapes E Ri F E Jen N lg Diagram Shapes Manager Tai E RI E 1 Shipment x E i CEDON N E g N Repot Inguiies Inventory System Say 7 DI E j TetBox TertBox Text Box E i ali E E i sss Supplier 2 Place Order Saal TetBox TextBox TextBox uo DD 7 LSM A P H Page la W W Libraries gt Manager File Recovery Ei DI EEE ER CEN A AAA A A i vunedransoftcom Bent arrow ShapelD 121 Width 45 Height 25 Angle 0 X 215 Y 193 Ee g 100 i oio Br SR NC satay r 38 Level 0 Data Flow Diagram Supplier Contact Information Login Interface User Granted Denied Access 1 Owner user Credential Login User URL Request Existing Supplier Information Suppliers Changes to Supplier Inf
10. of items they wish to add or delete The user will then choose to Add or Delete the number of items al Add or Delete Le l E Enter Number of Items ADD DELETE ES The user will be returned to the update inventory screen when they click Save Ifthe user wishes to make changes to another inventory item enter the item name and click search If the user is finished click Finish The user will be returned to the Main Menu screen 67 How to Generate an Inventory Report Login to the Barbee s Seafood system using your username and password a Login ITER Usemame Password If login is successful the main menu screen will appear Select Generate Inventory Report a Main Menu IE Manage Supplier Information Order Inventory Update Inventory Generate Inventory Report Generate Cost Report 68 Once the user selects Generate Inventory Report the generate inventory report screen will appear The user will then select what type of report they wish to view The user can choose to see a report on a particular category office seafood cleaning veggies paper products or they can choose to see a report for all inventory a Generate Inventory Report e A OFFICE SEAFOOD CLEANING VEGGIES PAPER PRODUCTS Once the user selects the type ofreport they wish to see the system will display the chosen report 3 Sunday Mar
11. this project I know the owners and worked at Barbee s Seafood during high school I was actually working at Barbee s Seafood on Friday nights to help during their busy season at the beginning of this project I was our group s primary contact to collect information about Barbee s I interviewed the co owners in the very beginning to find out the history of the company and to identify current problems with their business processes Due to my knowledge of the company and the interview I had with owners I contributed a great deal to the vision document I wrote the history business description and problems observed I created the PowerPoint for the milestone 1 presentation For milestone 2 I wrote the login use case and the update inventory use case I also created the rough draft version of the use case diagram I contributed a great deal to the PowerPoint for the milestone 2 presentation We received feedback that the update inventory use case was confusing and that our inputs were the same as what was entered Writing the update inventory use case was challenging for me initially I really had to step back and try to think about the user end of the use case and how the system should work for the user Once I did this I was able to write the use case I count this use case as my first major challenge with the project Designing the mock up forms and reports was my job for milestone 3 I also created the sample reports and the PowerPoint for Milestone
12. 3 I compiled everyone s individual parts into one document to submit This was not our best PowerPoint in terms of the background style Mr 0 Dor pointed out that it was hard to read our words on a few slides due to the gradient background I have learned a lot about the appearance of a PowerPoint for an affective presentation I mainly worked on the PowerPoint for Milestone 4 I did research naming conventions and data dictionary to make sure we understood what was needed to complete Milestone 4 Around Milestone 5 is when I started working in Visual Basic to start building the system I feel our biggest mistake with this project was waiting so late in the game to build the system We had laid out all of the plans and even created the forms in Visual Basic for how we wanted the actual system to look We just lacked the actual system in working condition I completed the training documentation for update inventory I also created the PowerPoint for this presentation and compiled all of the documentation into one document For milestone 6 I worked on combining all of the previous milestone documentation into one final document I also created the PowerPoint for the final presentation In the beginning I created the original project plan I was also responsible for completing the milestone evaluations and updating the project plan for each milestone 77 Nick Klisures Assessment This semester and project were quite the challenge That being said
13. 9 3 99 0 99 6 99 5 99 1 99 3 99 2 50 1 99 3 99 26 99 24 99 19 99 14 99 14 99 12 99 10 99 North Carolina Paper Co North Carolina Paper Co North Carolina Paper Co North Carolina Paper Co North Carolina Paper Co Performance Foodservice Performance Foodservice Performance Foodservice North Carolina Paper Co North Carolina Paper Co Performance Foodservice Performance Foodservice Performance Foodservice Capt Jim s Seafood Market Capt Jim s Seafood Market Seaview Crab Company Seaview Crab Company Seaview Crab Company Murray L Nixon Fishery Inc Murray L Nixon Fishery Inc 63 The user then clicks on the item number that corresponds with the item they wish to order The system then displays the order inventory form o Order Inventory CEE Item Number of Items Supplier Name Supplier Phone Add Another Item Order Complete The user will then key in the details of the order to be placed such as quantity and date needed After the form is filled out the user clicks submit The user is then prompted to save and upon clicking save the user is returned to the Order Inventory Screen If the user wishes to order any further inventory items then they repeat the preceding steps If the user is finished click Finish The user will be returned to the Main Menu screen 64 How to Update Inventory Login to the Barbee s Seafood system using your username and password 38 Log
14. Apple Sauce 10 5 99 59 90 8 Order Pads 15 1 99 29 85 9 Paper 3 3 99 11 97 10 Clorox 3 2 50 7 50 11 Hand Soap 6 1 99 11 94 12 Dish Detergent 4 3 99 15 96 71 Project Plan 72 Id 1 Focus Area Project Plan Activities Involved 1 Project Plan 2 Timesheets Start Date End Date Duration Complete Id 2 01 30 2013 02 03 2013 4 days YES Focus Area Vision Document Activities Involved Oo pn BD Start Date End Date Duration Complete History amp Business Description Current Environment Problems with system System Objectives Expected Benefits Shareholders Hardware amp Software Requirements Context Diagram 01 28 2013 02 21 2013 26 days YES Completion Date Updated Updated Updated Updated Updated Completion Date Updated Updated Updated Updated Updated Completion Date Completion Date Completion Date Completion Date Completion Date Completion Date Completion Date Completion Date 02 05 2013 02 20 2013 03 20 2013 04 03 2013 04 18 2013 05 02 2013 02 5 2013 02 21 2013 03 21 2013 04 03 2013 04 18 2013 05 02 2013 01 31 2013 01 31 2013 01 31 2013 01 31 2013 01 31 2013 01 31 2013 02 21 2013 02 21 2013 73 Id 3 Focus Area Use Case Package Activities Involved 1 System Use Case Diagram 2 Use Case Specifications Start Date 02 01 2013 End Date 02 21 2013 Duration 21 days Complete YES Id 4 Focus
15. Barbee s Seafood Isai Pallango Project Manager Tom Hicks Business Analyst Jessica Balazsi Systems Analyst Nick Klisures Database Coordinator Table of Contents Executive SUMMALY s e ire ei aK a EMA era 3 History etti a A IA A ID EL AO 4 Business Description sna kas nn aaa 4 Why Barbee s Seafood 2222222 5 Problems Observed 2 22 I i I A SL 5 Proposed System Objectives Features and Constraints 5 Expected Benefits of the Proposed System 5 Stakeholders acacia ini fale tne eee dde ame bre mu rives ne dira de datent eri 5 Problem Analysis sr le leo ira a sie Le a 5 Context Diagramm A AGO A ei 6 Use Case Diagrams sinai ms e E A o kia EFE a kaas 7 Login Use Case 132 ipe A el tag E VENKA recht 8 Manage Supplier Information Use Case 10 Order Inventory Use Case 24 LS 12 Update Inventory Use Case so esse nennen nennen nennen een 14 Generate Inventory Report Use Case 2 16 Generate Cost Report Use Case sisi ea a 18 Non Functional Requirements sss nennen nennen een nets 20 Mock UB FOTMIS tices kas RR Sea ees ie 21 Mock Up Reports ss i ie 29 Sample Reports sicari ii LI sr ie paia 32 Entity Relationship Diagram
16. Order Form displayed System Ttem Name Owner Send Invoice and Products Barbee s Item Number Owner Payment Processed Supplier Contact Supplier Owner Payment Owner Receive and Stock Employees Major Steps Performed 1 Select Order Inventory from Main Menu 2 Enter Item Name u A A _ nn a 4 Contact Supplier for Purchase gt 3 Enter Item Number go 5 Pay for Order 00 6 Receive and Stock Shipment Information for Steps Order Inventory Form displays Item Name Item Number Supplier Contact Info Supplier receives Barbee s order and sends invoice begins fulfilling order Payment Information Order paid for Inventory ordered is received Shipment is stocked away and inventory is replenished 13 Use Case 4 Update Inventory 14 Use Case Name Update Inventory ID 4 Importance Level High Primary Actor Owner Short Description This use case describes how new inventory is updated into the system Trigger Type Externa 2 Temporal Major Inputs Major Outputs Description Source Description Destination Items Delivered Supplier Current Inventory Inventory File Items Used Employees Owner Updated Inventory Inventory File Major Steps Performed Information for Steps 1 Select Update Inventory from Main Menu 2 Screen will prompt the user to search for the Item Name they want to update
17. _Add Supplier Information Objective Test cases Interface ID Data Field Value Entered 1 Manage Supplier Info Supplier Name Atkinson Milling Co Inc 2 Manage Supplier Info Address 95 Atkinson Mill Rd 3 Manage Supplier Info City Selma 4 Manage Supplier Info State NC 5 Manage Supplier Info Zip 27576 6 Manage Supplier Info Phone 919 965 3547 Expected results notes Actual results notes Test Plan Program ID Version number Tester Date designed Date conducted Results _ Passed _ Open items Test ID Requirement addressed Objective Test cases Interface ID Data Field Value Entered Expected results notes Actual results notes User Manual 57 How to Manage Supplier Information Login to the Barbee s Seafood system using your username and password ail Login fe Usemame Password If login is successful the main menu screen will appear Select Manage Supplier Information o Main Menu E Manage Supplier Information Order Inventory Update Inventory Generate Inventory Report Generate Cost Report 58 Once a user selects Manage Supplier Information the Manage Supplier Information screen will appear The user will notice individual fields where the supplier s name address city state ZIP phone number and e mail address can be entered
18. am took a lot away from presenting each milestone we all feel our presentation skills have improved greatly Our team communication was superb Emails texts and calls were always answered and whenever there was a question the team supported one another with whatever assistance possible Working in teams in MIS is critical and the experience we have gained in this capstone class will certainly help guide us through the beginning of our IS IT career paths 81 82 Milestone Evaluations Milestone 1 Evaluation Progress and Accomplishments for the Milestone gt As a team we chose Barbee s Seafood Inc for the project gt Team member Jessica Balazsi contacted Barbee s Seafood to inquire about the business processes in use and the history of the company She informed the rest of the team members of her findings gt We identified problems with the current system 83 gt We identified expected benefits of the proposed system Problems Encountered with the Milestone gt Losta group member and added another group member last minute gt Completed work at the last minute gt Duetoa misunderstanding we missed the deadline for submitting our milestone evaluation project plan and timesheets Activities for the Upcoming Milestone Schedule a meeting to discuss Milestone 2 Complete the use case package Update timesheets Update project plan Complete milestone evaluation Deliverable due 2 21 13 VVVVVV Milestone
19. ch 17 2013 El Inventory Report Item Number Item Name in Stock 2 12 oz Cups 12 3 16 oz Cups 12 4 Napkinks 10 5 Lettuce 8 6 Green Beans 10 7 Apple Sauce 10 8 Order Pads 15 9 Paper 3 10 Clorox 3 11 Hand Soap 6 12 Dish Detergent 4 69 How to Generate Cost Report Login to the Barbee s Seafood system using your username and password a Login ITER Usemame Password If login is successful the main menu screen will appear Select Generate Cost Report ag Main Menu IENE Manage Supplier Information Order Inventory Update Inventory Generate Inventory Report Generate Cost Report 70 Once the user selects Generate Cost Report the generate cost report screen will appear The user will then select what type of report they wish to view The user can choose to see a reportona particular category office seafood cleaning veggies paper products or they can choose to see a report for all inventory o Generate Cost Report se Je OFFICE SEAFOOD 1 CLEANING VEGGIES PAPER ALL PRODUCTS Once the user selects the type of report they wish to see the system will display the chosen report Sunday March 17 2013 Cost Report 7 44 07 PM Item Number Item Name in Stock Item Cost Total Cost of Items 2 12 oz Cups 12 52 49 29 88 3 16 oz Cups 12 2 69 32 28 4 Napkinks 10 3 99 39 90 5 Lettuce 8 0 99 7 92 6 Green Beans 10 6 99 69 90 7
20. d money by becoming more efficient Stakeholders e 2Co Owners Larry Barbee and Debbie Cooper e Employees e Suppliers e Customers Problem Analysis BPA Business Process Automation Barbee s Seafood Restaurant Context Diagram Login Manage Supplier Info 0 Update Inventory qx ee es Owner Order Inventory Information System Print Inventory Report ces Print Cost Report FF Sends Payment Sends Products amp Invoice Supplier Barbee s Seafood Inventory System Use Case Diagram Manage Supplier Information Order Inventory Owner Update Inventory Generate Inventory Report Generate Cost Report Use Case 1 Login Use Case Name Log In ID 1 Importance Level High Primary Actor Owner Short Description This use case describes how the owner will gain access to the system Trigger Type External Temporal Major Inputs Major Outputs Description Source Description Destination User Name Owner Access System Password Owner Major Steps Performed Information for Steps 1 User attempts to access any part of the system 2 System requires a username and password Username 3 User provides the correct username and password lt Password 4 User gains access to the system User will have access to edit add and delete existing inventory and supplier information
21. e chosen report Print save or email the created report Report is sent in an email printed and or saved 19 System Level Non Functional Requirements 1 Reliability The system should be accessible at all times 2 Security The system should be able to protect data against internal and external dangers 3 User Friendliness The system should allow the user elasticity 4 Timeliness The system should report assessment response messages ASAP 5 Relevance The system should deliver applicable data 6 Accuracy The system should deliver precise data 7 Supportability The system should allow approved users to make any changes required 20 Mock Up Forms 21 o Main Menu Main Menu Manage Supplier Information Order Inventory Update Inventory Generate Inventory Report Generate Cost Report 22 Login 23 Manage Supplier Information al Manage Supplier Information Supplier Name Address 24 Order Inventory al Order Inventory o amp 8 Item Name item Number of Items Supplier Name Supplier Phone Add Another ltem Order Complete 25 Update Inventory 26 Generate Inventory Report al Generate Inventory Report SEAFOOD ip Jj PAPER PRODUCTS E 27 al Generate Cost Report PAPER Generate Cost Report GEE PRODUCTS ip QUIL 28 Mock Up Reports 29 all Inventory Report Generate Inventor
22. eive a realistic and objective project assessment This has enabled our group to provide Barbee s Seafood an explanation of what they need to know to effectively guide the assessment process 79 Lessons Learned 80 We have learned a great deal about the SDLC and have gained valuable insight on what it truly means to be a systems analyst one of the most crucial stakeholders in the development of a system champion We have learned how important documentation is as our group has had to look back several times in order to stay on track with our requirements determination Proper documentation also assisted us in all getting on the same page of the direction and clarity of the project to be completed and what results we wish to see at the end of it all Regarding a team work aspect we soon discovered just how quick deadlines approach We firmly feel that if we had another similar project we would work on the project a little everyday instead of procrastinating This would also improve the overall quality of the system too To be a successful team each member must step out of their comfort zone to be effective whether it s throwing new ideas into the pot criticizing other member s work for the better of the project or performing tasks outside of our individual outlined expected roles However we could have adhered more to our respective team roles which may have caused our efficiency and organization to in turn be stronger Our te
23. entory ItemID ItemName ltemQty ltemCtgy ItemCost SupName 1 12 oz Cups 12 Paper Products 2 49 North Carolina Paper Co 2 1602 Cups 12 Paper Products 2 69 North Carolina Paper Co 3 12 oz Lids 12 Paper Products 1 49 North Carolina Paper Co 4 16 oz Lids 12 Paper Products 1 69 North Carolina Paper Co 5 Napkins 10 Paper Products 3 99 North Carolina Paper Co 6 Lettuce 8 Veggies 0 99 Performance Foodservice 7 GreenBeans 10 Veggies 6 99 Performance Foodservice 8 Apple Sauce 10 Veggies 5 99 Performance Foodservice 9 OrderPads 15 Office 1 99 North Carolina Paper Co 10 Paper 3 Office 3 99 North Carolina Paper Co 11 Clorox 3 Cleaning 2 50 Performance Foodservice 12 Hand Soap 6 Cleaning 1 99 Performance Foodservice 13 Dish Detergent 4 Cleaning 3 99 Performance Foodservice 14 Large Shrimp 4 Seafood 26 99 Capt Jim s Seafood Market 15 Baby Shrimp 3 Seafood 24 99 Capt Jim s Seafood Market 16 Flounder 6 Seafood 19 99 Seaview Crab Company 17 Sea Mullet 5 Seafood 14 99 Seaview Crab Company 22 Croaker 3 Seafood 14 99 Seaview Crab Company 23 Trout 3 Seafood 12 99 Murray L Nixon Fishery Inc 24 Catfish 2 Seafood 10 99 Murray L Nixon Fishery Inc 25 Oysters 4 Seafood 19 99 Greenville Loop Seafood 53 Testing Separate Modules 54 Test Plan Program ID Barbee s Seafood Version number _ Tester Tom Hicks Date designed _ Date conducted w Results _ Passed _ Open items Test ID ww Requirement addressed
24. ilized the existing kitchen and started selling cooked seafood as well The business started with carryout plates but soon added tables and chairs to accommodate customers who asked to eat inside Soon after the business started selling cooked seafood James and Doris Barbee s two children took over the business Larry Barbee and Debbie Cooper are co owners of Barbee s Seafood Inc Larry s three daughters worked their fair share of hours in the restaurant before going away to college In 2008 the inside of the dining area was re modeled Business Description Larry Barbee manages the fish market with one employee to assist him with cleaning the fresh fish Debbie Cooper s husband Ricky manages the kitchen with two employees to help with food preparation They make their own tartar sauce cocktail sauce and slaw from scratch Debbie handles the books payroll and scheduling There are two full time waitresses to handle the dining area and drive thru An additional waitress is employed to help on Friday as it is the busiest day of the week Larry has three fish suppliers out of Wilmington Edenton and Morehead City and one oyster supplier out of Wilmington that contact him when they have fresh seafood available for purchase Barbee s Seafood orders all of their seafood breeder corn meal and hush puppy mix from a company named Atkinson Milling Co Inc They not only use this for cooking they also sell packages in the market They order all of the
25. ill out the form entering the supplier s name address city state ZIP phone number and e mail address if available Once supplier s pertinent information has been entered the user will click the DELETE button located at the bottom of the form to add the information to the supplier database The user will be prompted to either confirm supplier removal from the database by clicking OK or cancel the operation by clicking CANCEL If confirmed the user will then be greeted by the updated supplier list which no longer includes the deleted entry SupID SupName gt SupStreet SupCity SupState Supzip SupPhone 1 Atkinson Milling Co Inc 95 Atkinson Mill Rd Selma NC 27576 919 965 3547 2 North Carolina Paper Co 114 W Main St Clayton NC 27520 919 553 3313 3 Performance Foodservice 3501 Old Oakwood Rd Oakwood GA 30566 770 532 7779 4 Seaview Crab Company 6458 Carolina Beach Rd Wilmington NC 28412 910 793 0404 5 Capt Jim s Seafood Market 4665 Arendell St Morehead City NC 28557 252 726 3454 6 Greenville Loop Seafood 5820 Greenville Loop Rd Wilmington NC 28409 910 791 1142 Modify an Existing Supplier The user will fill out the form entering the supplier s name address city state ZIP phone number and e mail address if available Once the supplier s pertinent information has been entered the user will click the MODIFY button The program will then find the corresponding entry and update the entr
26. in Usemame Password If login is successful the main menu screen will appear Select Update Inventory ud Main Menu o amp x Manage Supplier Information Order Inventory Update Inventory Generate Inventory Report Generate Cost Report 65 Once the user selects Update Inventory the update inventory screen will appear The screen prompts the user to search for the item name The user will enter the item name they wish to update and click search o Update Inventory Enter Item Name o os JL Js The system then displays matching records related to the item name searched The user then clicks on the item number that corresponds with the item they wish to update ItemiD i oo DL D JO UE wn na NNN N pa pa h h ja fa UY DB wn JO mn ItemName 12 oz Cups 16 oz Cups 12 02 Lids 16 oz Lids Napkins Lettuce Green Beans Apple Sauce Order Pads Paper Clorox Hand Soap Dish Detergent Large Shrimp Baby Shrimp Flounder Sea Mullet Croaker Trout Catfish Oysters Itematy 12 12 12 12 10 8 10 10 or in a N ww mw ks w w ItemCtgy Paper Products Paper Products Paper Products Paper Products Paper Products Veggies Veggies Veggies Office Office Cleaning Cleaning Cleaning Seafood Seafood Seafood Seafood Seafood Seafood Seafood Seafood 66 The the user will be prompted to enter the number
27. isplays the choose report screen User can check inventory on several departments of food and other business related functions The system displays the chosen report Print save or email the created report Report is sent in an email printed and or saved 17 Use Case 6 Generate Cost Report 18 Use Case Name Cost of Inventory ID 6 Importance Level Medium Primary Actor Owner Short Description This use case describes how the owner will obtain current inventory levels Trigger Type Cisterna DI Temporal Major Outputs Major Inputs Description Source Description Destination Owner Request Owner Choose Report Displayed System Report Type Selection ___ Owner Report Type Displayed___ System Print save email report Owner Email save print Report Other Mgmt Staff Major Steps Performed a 7 1 User selects Generate Inventory Report from main menu ni 2 User picks category of item office seafood veggies cleaning supplies etc or can choose to see all categories and 3 User chooses one or a combination of the options to print save or email the report created use case ends a Information for Steps Owner requests action for system to take The system displays the choose report screen User can check inventory on several departments of food and other business related functions The system displays th
28. kinson Milling Co Inc 95 Atkinson Mill Rd Selma NC 27576 919 965 3547 61 How to Order Inventory Login to the Barbee s Seafood system using your username and password a Login GERT Usemame Password If login is successful the main menu screen will appear Select Order Inventory ud Main Menu STT Manage Supplier Information Order Inventory Update Inventory Generate Inventory Report Generate Cost Report 62 Once the user selects Order Inventory the order inventory screen will appear The screen prompts the user to search for the item name The user will enter the item name they wish to order and click search a Order Inventory Enter Item Name The system then displays matching records related to the item name searched showing item name item number item description and the supplier s contact information that the item is from WO JOAN 12 oz Cups 16 oz Cups 12 oz Lids 16 oz Lids Napkins Lettuce Green Beans Apple Sauce Order Pads Paper Clorox Hand Soap Dish Detergent Large Shrimp Baby Shrimp Flounder Sea Mullet Croaker Trout Catfish 12 12 N Nww uw huo ow w PE SS oo 5 EK Paper Products Paper Products Paper Products Paper Products Paper Products Veggies Veggies Veggies Office Office Cleaning Cleaning Cleaning Seafood Seafood Seafood Seafood Seafood Seafood Seafood 2 49 2 69 1 49 1 6
29. municating their requirements clearly but once the software is built they realize they ve asked for the wrong functionality This was clearly one of our challenges when constructing our milestone project but one of the strategies we used to address this issue was to use a responsive approach that builds the system in increments and gets the business users to review every increment built Our group truly believes if the requirement is not addressed as the users expects the issue can be dealt before the system is live This can save a lot of time money and in many cases hard work Given this strong fact and observation our group approached this challenge and clearly mutually identified any possible communication issues with Barbee s Seafood ownership and proceed forward 51 Test Plans 52 Test Data Supplier SupStreet SupCity el 2 North Carolina Paper Co 114 W Main St Clayton NC 27520 919 553 3313 EE 3 Performance Foodservice 3501 Old Oakwood Rd Oakwood GA 30566 770 532 7779 KAZ 4 Seaview Crab Company 6458 Carolina Beach Rd Wilmington NC 28412 910 793 0404 5 Capt Jim s Seafood Market 4665 Arendell St Morehead City NC 28557 252 726 3454 LJ 6 Murray LNixon Fishery Inc 1141 Nixon Fishery Rd Edenton NC 27932 252 221 4115 7 Greenville Loop Seafood 5820 Greenville Loop Rd Wilmington NC 28409 910 791 1142 Customer CustPhone 919 934 7244 1 Barbee s Seafood 728 N Brightleaf Blvd Smithfield Inv
30. ng people that will excel in whatever field they plan to pursue 78 Isai Pallango s Assessment Barbee s Seafood owners need assurance that their IT projects are being planned and executed effectively Most important they need timely accurate and objective feedback on project status Project status represents a project s prognosis for delivering to its expectations In other words the scope schedule cost quality and benefits The most likely source for receiving a realistic diagnosis is from our group and the work we have completed throughout this semester Although we are the designers we believe that our knowledge gained throughout this semester empowers us to be independent of our project or someone who isn t associated or who doesn t stand to gain or lose from the status or results of a project Barbee s Seafood has been involved both internal and external with all our projects and have demonstrated a tendency to engage in order to protect their interests in the project Engaging someone who is truly independent also brings a fresh set of eyes and perspectives to a project and our group truly believes that professor Seeman has provide these assessments Throughout the completion of our projects this semester professor Seeman has provided our group points of views like seeing things that may be invisible to our group Our group truly feels that our sponsor which is Barbee s Seafood needs to own and sponsor the process in order to rec
31. ormation 2 Manage Report Data Supplier Information 5 Changes to Supplier Information Existing Supplier Information Generate Existing Inventory Information Inventory Inventory Category Report Inventory 6 L 4 Inventory Category Generate Cost Update of Inventory Inventor Report i Report Data Existing Inventory Levels A Existing Inventory Levels Changes to Inventory Levels 3 Order Inventory Order Information Supplier 39 Data Flow Diagram Login Owner User Credentials User Granted Denied Access 1 URL Request Login User 4 Login Interface 40 Data Flow Diagram Manage Supplier Information Owner Changes to Supplier Information Existing Supplier Information 2 Suppliers Manage Existing Supplier Information Supplier Changes to Supplier Information Y Information 41 Owner Data Flow Diagram Order Inventory Item Information 3 Order Inventory Existing Inventory Levels Inventory Order Information Supplier 42 Data Flow Diagram Update Inventory Existing Inventory Levels 4 Quantity Levels Owner Item Name Update Inventory Changes to Inventory Levels Existing Inventory Levels Inven
32. ory Pseudocode Update_Inventory Module For all Inventory in Inventory Table If user Updates Inventory save Item Name Found True End if End For Return 48 Program Specification for Barbee s Seafood Program Number Three Name Find_Supplier_By_Name Purpose Display Supplier Name by the user Programmer Barbee s Seafood Team Date Due March 21 2013 Events Input Name Type Used By Notes Find Supplier Visual Basic Program Barbee s Seafood Owner Output Name Type Provided By Notes Find Supplier_Name Visual Basic Program Used to locate supplier name Pseudocode Find_Supplier Module For all Supplier Name Table If user Finds Supplier save Item Name Found True End if End For Return 49 Challenges Problems Discoveries 50 Explanation of any challenges problems and discoveries encountered Our group realized that one of the main challenges in software development is gathering clear business requirements We believe when a project fails program developers usually fault lack of clear business requirements or the lack of communication from the business to notify them of changing requirements Our group believes that program developers should take responsibility for their projects and make it their responsibility to complete an efficient and effective program Our group researched and concluded that many business users usually think they re com
33. paper products from North Carolina Paper Co They order their food supplies from Performance Foods Services and local grocery stores Suppliers are paid at the time of delivery by check Employees clock in to work by writing their arrival and departure times on time cards Debbie processes payroll manually She recently started using QuickBooks for the business She uses QuickBooks to post checks and deposits This software breaks down the money into different categories sales fish market restaurant taxes salary supplies and purchases Then the amount of cash that remains is deposited into the bank The restaurant is not set up to accept credit card payments They only accept cash checks and food stamps Why Barbee s Seafood Inc One of the team members Jessica Balazsi worked at Barbee s Seafood during High School and has recently started working there again on Friday nights She is really close friends with the owners Problems Observed with Current System Most of Barbee s business processes are completed manually There is not a system in place to track inventory Proposed System Objectives Features and Constraints Objective Create a user friendly interface to automate Barbee s Seafood s Business Processes Features e Manage supplier information e track inventory totals e track inventory costs e Constraints e Limited Capital e Time Expected Benefits of the Proposed System e The business will save time an
34. roblem this milestone Finding an available time for everyone to meet was almost impossible Activities for the Upcoming Milestone Schedule a meeting to discuss Milestone 4 Make corrections to Design Package if necessary Data Dictionary Standard Naming Conventions Data for testing Test Plan VVVVVWV Milestone 4 Evaluation Progress and Accomplishments for the Milestone gt Team meeting to discuss milestone objectives gt Completed Database Development 86 Completed Program Development Completed Test Plan Created a PowerPoint for Walkthrough Presentation Updated Project Plan and Timesheets VVVV Problems Encountered with the Milestone gt There was some confusion about how we needed to present the information in this milestone to the rest of the class Activities for the Upcoming Milestone Schedule a meeting to discuss Milestone 5 Prepare a training session Create a user manual documentation of the system for the user Update Project Plan and Timesheets Milestone Evaluation VVVVV Milestone 5 Evaluation Progress and Accomplishments for the Milestone gt Team meeting to discuss milestone objectives 87 Created a user manual documentation of the system for the user Created a PowerPoint for Training Presentation Updated Project Plan and Timesheets Milestone 5 Evaluation VVVV Problems Encountered with the Milestone gt Writing detailed training documentation was difficult for certain par
35. tory Data Flow Diagram Inventory Report Owner 5 Generate Inventory Report ___ Report Data Inventory Category Exist ing Inventory Information Inventory 44 Owner Data Flow Diagram Cost Report Report Data Inventory Category 6 Generate Cost of Inventory Report Existing Inventory Information Inventory 45 Program Plan 46 Program Number One Name Find_Item_By_Name Purpose Display basic inventory information using an item name by the user Programmer Barbee s Seafood Team Date Due March 21 2013 Events Input Name Type Used By Notes Item Name Visual Basic Program Barbee s Seafood Owner Output Name Type Provided By Notes Item ID Visual Basic Program Used to locate inventory by name Pseudocode Find_Item Module For all Item in Inventory Table If user Item Name matches save Item Name Found True End if End For Return 47 Program Specification for Barbee s Seafood Program Number Two Name Update_Inventory_By_Name Purpose Display updated inventory information by the user Programmer Barbee s Seafood Team Date Due March 21 2013 Events Input Name Type Used By Notes Update Inventory Visual Basic Program Barbee s Seafood Owner Output Name Type Provided By Notes Update IN_ID Visual Basic Program Used to update invent
36. ts of the system due to not having the system running at its full capacity Activities for the Upcoming Milestone Schedule a meeting to discuss Final Presentation Revise and complete Final Documentation Update Project Plan and Timesheets Prepare individual project assessments Rehearse Final Presentation VVVVV 88 Timesheets 89 Milestone 2 Jessica Nick Isai and Tom Instructor Evaluation Notes 90 Your presentation just ended without showing much beside your use cases agree with Mr O Dor s comments which have attached Your presentation grade is 90 Your documentation look pretty good The following are my technical observations On your use case diagram your actor is not labeled Shouldn t UC 1 just have access to the system as its output since the printing etc is covered in other use cases UC2 and UC3 lists source on it the right side of major outputs It should be Destination For UC2 along with the owner include the file were this info will be kept UC 4 Update Inventory is confusing Your inputs are the same as what is entered How does total cost happen Is it calculated Same hold for total inventory Shouldn t all of this info have an inventory file as the final destination Best regards Dr Seeman Milestone 3 comments Isai Tom Jessica and Nick Your presentation comments from Mr O Dor are attached thought your presentation was uneven with some very good aspects Jessica s introduction and
37. y Report Report Date ltem Number of ltems in Stock 30 Generate Cost Report ud Cost Report Report Date ltem Number of ltems in Stock ltem Cost Total Cost of ltems 31 Sample Reports 32 Inventory Report Sunday March 17 2013 M inventory Report Item Number Item Name in Stock 2 12 oz Cups 12 3 16 oz Cups 12 4 Napkinks 10 5 Lettuce 8 6 Green Beans 10 7 Apple Sauce 10 8 Order Pads 15 9 Paper 3 10 Clorox 3 11 Hand Soap 6 12 Dish Detergent 4 33 Cost Report Cost Report Item Number Item Name in Stock Item Cost 2 12 oz Cups 12 2 49 3 16 oz Cups 12 2 69 4 Napkinks 10 3 99 5 Lettuce 8 0 99 6 Green Beans 10 6 99 7 Apple Sauce 10 5 99 8 Order Pads 15 1 99 9 Paper 3 3 99 10 Clorox 3 2 50 11 Hand Soap 6 1 99 12 Dish Detergent 4 3 99 Sunday March 17 2013 7 44 07 PM Total Cost of Items 29 88 32 28 39 90 7 92 69 90 59 90 29 85 11 97 7 50 11 94 15 96 34 Entity Relationship Diagram 35 SuplD SupName SupStreet Supcity SupState SupZip SupPhone PURCHASE ORDER P O Number CustiD SupiD ShipiD OrderDate ShipmentDate AN ItemiD P O Number Quantity Category Description Discount 36 Data Flow Diagrams 37 Context Diagram Edraw Max Trial Version MS2_Contert_Diagram edx GER Home Insert Pagelayout View Symbols Help A Style Tutorial BuyNow DA j vE Goue I Szer
38. y based on the changes made within the form The user will be greeted by a list of all existing suppliers and their respective contact information The user will find the supplier s information has been updated appropriately SupID SupName SupStreet SupCity SupState Supzip SupPhone 1 Atkinson Milling Co Inc 95 Atkinson Mill Rd Selma NC 27576 919 965 3547 2 North Carolina Paper Co 114 W Main St Clayton NC 27520 919 553 3313 3 Performance Foodservice 3501 Old Oakwood Rd Oakwood GA 30566 770 532 7779 4 Seaview Crab Company 6458 Carolina Beach Rd Wilmington NC 28412 910 793 0404 5 Capt Jim s Seafood Market 4665 Arendell St Morehead City NC 28557 252 726 3454 6 Greenville Loop Seafood 6622 Greenville Loop Rd Wilmington NC 28409 910 708 1133 60 Search for an Existing Supplier The user will fill out the form entering the supplier s name address city state ZIP phone number and or e mail address if available Users can search by entering information in just one field should they desire Once the supplier s pertinent information has been entered the user will click the SEARCH button located at the bottom of the form The user will then be greeted by a list of suppliers that meet the search requirements All supplier contact information will be shown in this list giving users easy access to the information they may need SupID SupName SupStreet SupCity SupState Supzip SupPhone 1 At

Barbee`s Seafood - Nicholas Klisures

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