WordPress User Guide 10 April 2009 Version 2.7 David Coveney
Contents
1. Spectacu la wordpress thome club www interconnectit com Seach DS Ilio Ss oopieuderose n intr E E osup ion E enfe subs cim in mein E EA 53 Cone MINUS TO o To RR 54 ADE THR e 54 DG you need somelthin9 special essiri phe bye EM Ege ede UG tos aE ia a MEUS dU Vea as da uo ve MES EUN E ansk 54 Beware or SIFIHDEES Dearino PIES gis vecssnccentsanines se cei aqeei tintas nnne e T aaa enai odie On E Ceca tdi O E rud TUE 55 ALION eaer a r E E E E E AE E ET 56 C r a E TAE E ON 56 Date 21 04 09 Page 3 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Spectacu la wordpress thame dus wwwunterconnecti com Introduction The first of our WordPress User Guides was originally written for clients of Interconnect IT s who had specified a website using WordPress Of course what happened is that soon enough the guide was linked to and downloaded many times Several thousand times which surprised us Clearly there was a level of demand for this information and we do like to make people happy so we decided to continue updating this guide and releasing it For free This guide doesn t cover WordPress installation installation is well documented on wordpress org and if you wish you can go for a hosted solution on wordpress com If you need help installing migrating or upgrading your WordPress inst2. ccccccccceccceeesseeeeseeeseeeeeeeeeeeeeeeaaas 15 Adding images to yonr OS US o vasad oisi endis odas te sutu ed OMS O cue soa EEO E Seda esu S edax un EUM ER 16 Adding a gallery of images 5o ocior ERPU RUP hh eeU0q peux eoa EPENU Mos ERE S obs Su ORO IARE U P DEM EURES d NEA UR HH RN DAMM ERU PLU EUM USE 20 Adding video clips to your posts Other approaches sssssssssseeeeeeceececeeeaaaesesesseeeeeceeeeeeessaaaaaaaaeeeees 22 Setting posting and page Options wooocc enece tontct isses ons Uns eei dem casn tMupebit emu et os pezu idee oso tmuaR A E BSEC RI DNXR I M NMR E RIDE 23 Saving amp publishing your post OF PAGO auseseseniebtescsla tree ve ta Iber Faso er col ee nsu etesas ied tunCoMek seven c lance tes ue Or bnEGE 24 Creating and managing your categories uusesseiemenedeeusasdudzussutdtesssbu t emaesadeesssadadtunee odds cud test fea oded alcun es Pid nE 23 Writing Pages and Structuring T het ecicesi eise eate ei Een Ee EH Haa due esv OUS oU Los va EON V AE EH No Ense SD e Ue pr a ues 30 his E 30 Pane WEI DCG Sero uoo ive Nei tore oep UE NOD EU Viele vt enter iiu tO suc cc OOo dpE I DM TURN OSDE ERU L Pedo R NE Mec Ld PME o DNEUEE 33 Explanation Of Pape AOLETDUEE S eosina sea es Rad ao uu inu i Desa etas reae ibus Dita a ET 34 Publishing Content Created by Other Contributors essssssssssssssseseeeeee enne n nnn nnns 36 Moderne GO A US NT OE OTT 36 IV EISE ATTICS PERRO Ims
3. Add New Tags BROO ies gt Media Links When you select a draft you will be taken to page where you can review the contribution see the preview edit it if necessary add media and publish just like it was your own post You can also change the post author should you require it and any other details including post dating the article so it appears after an embargo for example Moderating Comments One of the tasks an Editor or Administrator may do so long as the moderate comments option is switched is to check that comments that have been made against posts are suitable for publication We recommend you always opt to moderate comments as otherwise you may find problems with people using the facility to advertise their companies comment spam as it s known You may also wish to implement some anti spam filtering WordPress comes with Akismet included as a plugin which does an excellent job If you run a personal blog it s free and if you run a commercial blog you can pay for various license levels Alternatively Captcha plugins are available When a user posts a comment they will be able to see their own comment and a line telling them that their comment is awaiting moderation By default you will receive an e mail to the administrator s e mail account advising you that a comment is waiting to be approved this e mail can be turned off and you can click directly on a link within the email in order to approve t
4. date F sweetheart If the link is to a person you can specify your relationship with them using the above form If you would like to learn more about the idea check out XFN Advanced In the Advanced Links options you have a range of options Image Address You can insert a link to an image here be careful you should prepare images with care to the correct size and resolution in order for them to look good Many people who use this option tend to end up with untidy websites RSS Address If there is also and RSS feed available at the site you re linking to you can include it here Some themes widgets and plugins will use this information and show an RSS icon to match This is used in some themes widgets and plugins as a way of ordering links Date 21 04 09 Page 43 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 it Spectacu la word press thame dus www interconnectit com Advanced Image Address RSS Address Notes Rating Ow Leave at 0 far no rating How it looks So once you ve set up the links how do they look ae Pages it solves the About xtensible yet Interconnect IT m order to use istry by being Archives nhistirated fnr August 2008 Note that some themes will display Links differently News 1 to be born m Site Adrnin Log out Will you know li bise XHTML inderestimate a eee ttention Date 21 04 09
5. n TUM SSDL Mus Categories MP Categones net Used T Uncstegunzed New Tria Cancel Insert Simply insert the web address you want to link to in Link URL choose the Target ie open in a new window or use the current browser window a Title to give meaning to the link and which will show on hovering over the link and a Class which is generally used most when linking an image and may give some alignment options and stylings do be careful with it few people use it as it can cause issues with styling on some sites Once you re done click Insert and the link has been created It s always worth testing links in case a mistake was made Opening a link in a new window vs Using the current window Many site owners are tempted to open links in new windows because then it means their site remains in the browser However web convention is that a link should keep you in the current window otherwise after an hour of browsing the user could have dozens of windows open that all need to be closed down In other words opening a link in a new window is usually an inconvenience for a site visitor Date 21 04 09 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Page 15 interconnect Hii www interconnectit com Spectacu la wordpress thome club There are some situations where a new window works usually this is to pop something up where you just know that the visitor wil
6. for example place Recent Comments at the bottom of the right hand column What happened 2 Extend the QuickPress Box what do you think this is for Try writing something there What happened 3 Arrange the entire page in a way you feel would be most useful to you Experiment you can always change this page again in the future Date 21 04 09 Page 8 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thome dus Navigating Around the Administration Panel Navigation of the admin panels in WordPress is pretty straightforward but it can feel like there are a bewildering range of options to choose from You ll notice that to the left of the dashboard you have a series of links that you can quickly and easily click on these then expand out to show you other sub pages The quick reference below reveals the range of functions with a brief explanation alongside 3 Appesance Manage the Appearance of the s amp e lt Croate Edt and Manage Posts and Categories adis 4 Manage Moda s 4 9 Manage plugins to extend the site s functionality Lini Lnks mo sed you re a c neue you re managing User P Manage Users including yoursef reset passwords Create Edt and Mariage static Pages Th Tools Tools to assist m jobs such as Exporting content Comment lt Moderate Manage and Delet
7. Tres i a test Li WhatThe hed t Add New Category For the categories we re going to use we need to go to Posts and then Categories in the WordPress administration area For this site we want to create categories called Editing Comments and Presentation As well as those we want to create a subcategory of Editing called Advanced To do this go back to your site Admin and click on Posts and then the Categories link beneath that You should see something like the screenshot below Learning WordPress board Categories an Add Category bu Armen He teonry Name Name Deeonptinn Slug Posts Pons b at ntse Merk Iptteerm eet ioa na atecnnry Sg gt orret Cummert Pu bm uw st Appear 20508 Vig Line atequrirest mattis Wal I herini nans Desc nnpliin Slug Pusia As you can see there s already a category called Uncategorized which comes with the standard installation of WordPress Date 21 04 09 Page 26 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 it Spectacu la www interconnectit com You now need to add a series of new categories It s easy simply go down to the area of the screen marked Add Category and get started You have the following fields to consider Category Name This is the nice short name of the category Try to avoid length descriptions One or two words are best and easiest to read on most websites Cate
8. trust me people link a lot to good stuff Page 53 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 it Spectacu la www interconnectit com Going Further WordPress is an incredibly powerful and flexible tool which is only just starting to be exploited by web builders and designers It provides easy functionality for the end user whilst also giving developers tight control over the display of information There are a range of resources some related to us as providers of this guide Free GPL Licensed Themes information and plugins http wordpress org Hosted WordPress with some limitations and lack of http wordpress com control but free and easy WordPress Themes and Plugins Club including support and http spectacu la GPL items C WordPress MU information http mu wordpress org ustom WordPress bbPress and WordPress MU design and_ http www interconnectit com development bbPress a related fast and clean Forum application http bbpress org You can also find many more resources on the net People often design their own sites and then offer their 9 themes freely some searching on Google will quickly reveal some interesting options and answers If you re running a website there s a lot to consider without even thinking about technicalities you have performance search engine optimisation future proofing and so on
9. website or blog which makes the job of search engines easier It provides an excellent platform for building everything from simple blogs to significant news platforms like http politicsandthecity com The biggest limit usually is the imagination of the developers and designers creating themes and plugins and of the content writers Great Things About WordPress pU D I9 oe ot a It s easy to learn It s stable and relatively bug free It s used by millions of people around the globe It scales well you could run a hugely popular blog on your site with a hundred thousand visitors a day and WordPress will still be adequate and it should still work on a light duty single server and even if it doesn t you can always balance the load across multiple machines It s simple yet flexible and developers love it It has a huge range of free and premium themes which can add functionality and style to your site It has a huge selection of plugins that can add new features and tricks to your site Once you ve learned html css and php you can really do almost anything with WordPress As you learn more about WordPress you ll learn a lot about what it can and can t do But work within its relatively few limitations and you have a powerful and flexible friend managing your website But let s just cover a few things WordPress doesn t do well Workflow is relatively unsophisticated and although you now have versioning it won t s
10. 39 Creabmp Imi cale DOES seriei QR puINe olde a ri anu C capri E ues Ute ESI S 39 Creatina HOK G TREE t 40 iiu MI 42 rei ean OSA OSE IN M P 42 PN MUNG SO PE tao 43 Howat TOORS RON RETE em 44 Administenng W OR SS NIETO TE T E D D m 45 A EUDPIUPADE SC CMT TE 45 PACING VG OS coser quueece ptu drei treciea n uctus tabou iid cds edite EE PNIS UPNDU Cos NEN Ui DN TR LANCE UNE 46 FRC MOV SIG ENT D EA o o em 46 Edit die det 0f a USEE oasesootvicuietivtust nee feind eetan senate aa aiaia iiaeiai ap ONE DUE 47 Manage tlie content Created DY USEF use iu boa rec iaai EE ER aeara 47 Managing Options and Settings ccccccccssssssseseeeeeceeeeeeeeeeeeaasaeseeesseeeeeeeeeeeeeeeeeeaeseeeesseeeeeeeeeeseeeeeeeaaaaaeeessees 47 Managing the Look amp Feel of your website xccscscsicsesssxicsnesvcdsassesesvavagweicdaaneeaveseneedideusdevesssguchedesnveiecteevedsdoesecs 48 SES AER EAEE E P A ah A E EEEN E E A 48 E E S E E A E E A eisnesteteowahies 49 Pe EDS A a2 PUTS DUNE ANS dod NRI TO Tm 22 Ensaero itt VISIDOTS E E E odora isa E E colt Orien E demoni E A aac pee Qu E A 22 Date 21 04 09 Page 2 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect Hii
11. Appearance test 1 gt Plugins iugns H Users admin Threade E Tl Tools Pellentesque habitant morbi tnstique senectus et netus et malesuada fames ac turpis egestas Etiam rer l fermentum quam nec gravida dignissim sem nisi tincidunt arcu eget hendrerit ipsum nes quis ante i Settings Duis sed sem Cras eget nulla Nulla orc ante faucibus sed malesuada vitae convallis bibendum diam diam As you can see the facility is designed to work with quiet and busy sites alike As some of the internet s busiest sites run WordPress the software has been well designed for this kind of use Date 21 04 09 Page 37 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thame ciud QUICK EXERCISES 1 Write an offensive we don t mean with swear words just something harsh comment on your blog Then delete it through comment moderation 2 Add a few comments on your blog while signed out 3 Reply to a comment on your blog even if it s one of your own to see how it looks Date 21 04 09 Page 38 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wor press thome club Managing Links Most websites run a links section With many it s simply a page or a post full of links and connections With WordPress you can do this if you wish but a mo
12. Getting the best out of a website takes time experience and sometimes just a bit of luck Consider going to experts if your site s underperforming it could save you a lot of time and grief Training As the authors of this guide we offer a number of course at different levels and for different prices Our WordPress training courses are available in a number of formats e One to One intensive one day courses o These are popular because they can be tailored specifically to your own requirements e We offer a build and learn service where your site can be installed configured and laid out with the client alongside one of our team The client then leaves with a much stronger understanding of how to manage and update their website e Classroom courses o We only run a few of these each year They re for a limited number of students and tend to run over two days If you like we can come to your offices to teach a number of people and you ll be charged our usual day training rate plus expenses e Telephone courses o These can be quite tiring if extended and we recommend they re limited to one hour at a time They can also be useful with regards to support Do you need something special If you need more from your WordPress installation you may need some custom plugins or themes written or you may need to integrate your site with other tools such as membership subscription systems or similar For that you will need to approach a develo
13. Saction Test Categories Hong Kong Dawn e Homa e Uncategonzed Edit thie entry You ll have noticed that the picture of the Hong Kong dawn is captioned in the gallery because you gave it a caption when you uploaded the image Adding video clips to your posts Other approaches Let s create a new post called Video Clip Go to Posts and and give it a title The first video we ll embed is from YouTube Visit YouTube and you ll see that in the right there s an Embed code Copy this then select the HTML tab and paste the code into the appropriate spot Ignore the confusing code save and go to the post and you ll see something like this Date 21 04 09 Page 22 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpress thame ciud Video Post E T full e omjom 4 IM ES This entry was posted on Tuesday August 26th 2008 at 5 54 pm and is filed under Uncategorized You can follow any responses to this entry through the RSS 2 0 feed You can leave a response or trackback from your own site Edit this entry Other forms of video upload are beyond the current scope of this document however lots of help is available on WordPress s support forums One thing worth noting is that with most methods you need to upload first to the server via whichever means you prefer and then use the embed media button in the editor B This is I m afraid one of those things
14. WordPress 2 5 autosave came into place and since 2 6 you then had a revision history making it possible to see changes and revert to older versions of posts and pages Learning WordPress vuta Dashboard Add New Post n n Tr Save Dratt Add New Draft o Upload insert Visual midty Public Tit H f Sceccu NN Hg mJ 7 Biz Pubbel ememediately Eo Meadin Puge Lomm entr Tage LI Apia aia Plugins e 2 tar TL Ti Categories IY Settings ARC ategores MAM ube P Nawig ah v Trevis Ward cowe g Lir tre 3ortze WordPress Extent Sond Trackbacks Custom Fields A ew Lateuun Ls cue son Theme specific options tor this post In the example above you can see the Categories box to the bottom right of the editor window Select a category of News Let s make this a short article about launching the website Place the text below into it the text box with the title Our First News Today we launched a new website We ll be producing news and articles here for your enjoyment Scroll back up press Publish and hey presto Your article is on the website and the navigation area has reflected this change with the category of News now appearing Date 21 04 09 Page 13 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress theme ciud Learning WordPress Our First News Seach Pages Today we launched a new websi
15. be useful to you when choosing what text styles to apply in your content Heading 1 through to Heading 6 in most themes headings within a post or page will start at Heading 3 H3 going down to H6 The higher the value the more important a search engine will consider it but remember that H1 is usually reserved for the site title at the top of the page and H2 for the post or page s title Interfering with that order can result in search engine penalisation Use Unordered or Ordered lists for lists that are relatively short but resist the temptation to use them for lists of paragraphs instead use the Heading styles Use Bold and Italic in moderation Do NOT use bold as a substitute for heading styles bold is not as important to a search engine Some themes may override your styling decisions for example enforcing alignment what an italic actually looks like and so on You should experiment with this Most themes will highlight links in a different colour and with hover properties you shouldn t need to worry too much about these What something looks like in the visual editor and how it will look on the page are quite different unfortunately make good use of the Preview button before publishing Formatting text using the HTML editor You can also click on the HTML tab on the editor and input text in HTML the language that describes web pages This is for the more technically inclined and does have the adv
16. installed the site for you he or she will have given you the login and password details for you If you lose your details you can click on Lost your password and a new password will be generated and e mailed to you You ll need to change this to something more memorable Enter your details select Remember me if your computer is secure and only used by you and you d like not to have to log in each time and click on the Login button Now you re logged in you ll arrive at the Dashboard a screen that gives a range of information about your website Date 21 04 09 Page 6 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 it Spectacu la press thome club www interconnectiL com Learning WordPress ve f Dashboard Boots Right Now Quick ress Media T Q Post 48 Comments Recent Drafts Link ES O Page 18 Approved sags TERRE a Page 3 E Categories Oo Lomiment 18 Taos D Spam WordPress Development Blog Appearance p Theme BG Intranet Portal wth 7 Widgets Marge E Mugins Other WordPress News um You are uzng WordPress 2 7 1 Users How to ifighlizht Search Terms with Quer TA Tools Recent Comments Len gle Analytics script IY Settings Plugins New WordCamp SF Site Most Popular WordPress Theme Releases tor 04 o3 Google XML Sitemaps Install The plugim ed create a Googie sremaps complies XML Sitemap of l alkPress and bbPres you dPresa blog Newest Plugins Pnyin T
17. must be clearly after any other images or problems will occur and you ll get something like this Test images WordPress Post Welcome to a post on WordPress Hong Kong Dawn Hong Kong Dawn A right mess we think you ll agree So instead delete that first image that we added to the post and go take a look and you ll see it s much improved Test images WordPress Post Welcome to a post on WordPress Hong Kong Dawn Date 21 04 09 Page 21 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wo nd press thame ciud However it s still not perfect the images are actually slightly too large This is because this theme is designed for narrower content You can fix this several ways 7 In settings set the thumbnail size to be something smaller for example 120x120px 8 Useatheme that has more space for images you may not have much control over this if you re using a corporate theme 9 Present you galleries in two columns if you noticed when you added the gallery there was an option for the number of columns Here s how a gallery with three columns will look in a theme where the images have a little more space to breathe Apr Pages WordPress Post 10 Page Posted Uncategorized Sy admin 34x09 About TrackBack Address About Welcome to a post on WordPress e About About Contact Form Test B
18. produonmg news and matices here for your enjuymert usted m Newt Wo Comments Hello world s mn Wuwicome to WordPress Tres is your fret post Edt or delete t than start bloggeng Poeted in Uncategorized Comment And wow Suddenly your website is looking a lot more complete and full You ve now completed the basic part of how to structure your website There are a range of tasks that you will need to do and these are covered in forthcoming sections Depending on you user level these include setting up users how to do more sophisticated formatting in posts uploading images administering the options for how the site is laid out advanced publishing options and so on Date 21 04 09 Page 28 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 interconnect qi wordpress thame chus www interconnectit com Spectacu la QUICK EXERCISES 1 Create an article with an introduction you can cut and paste the actual text for the purposes of this exercise and break it up with titles for each section 2 Highlight in bold the lead sentence Italicise some words for emphasis 3 Create some links to external sites 4 Create an image gallery using some of the images on your computer 5 Add your favourite YouTube video to a post Date 21 04 09 Page 29 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpr
19. that is hard to describe clearly but once you ve done it a couple of times will come easily and naturally Setting posting and page options There is a large range of posting options that are available to you if you look around the writing area and which give you finer control over how your content is presented The order can change according to user preferences what s important are the titles Excerpt Use this to create a short introductory text you can add HTML if you desire about your post This is used by some themes and plugins as well as by your site s RSS feed Send Trackbacks Not often used these days but this allows trackbacks to be sent to a specific location You can use it to notify certain sites of Date 21 04 09 Page 23 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 interconnect Hii www interconnectit com Spectacu la wordpress thome club your new post Other WordPress blogs and sites that support a protocol called XML RPC are automatically informed if you happen to link to them Custom Fields Custom fields are used by certain themes and plugins Some will use these fields but you won t ever have to touch them others will require you to input values Information on this should be included in your theme or plugin instructions Top of the range themes tend to add boxes for you to tick but use custom fields you may see value
20. the original image you ve uploaded by default but it also allows you to create a link to another website here quickly and effectively You can also press the three buttons None meaning the image has no link File URL the default and Post URL which will show your image within the design of the site rather than as an image on its own Alignment This allows you to set how the image is aligned The small icons show the effect on the text wrapping Size you ll want to choose how big the image is If it s not too massive you can use the Full Size image just make sure it fits into the space available Otherwise a Thumbnail by default is a 150x150px square and Medium is cropped to fit in a 300x300px space Once you ve selected your options you press the Insert into Post button to add the image to where your cursor was when you chose to Add Images In this example we ve gone for a thumbnail to the right with a caption In the editor it now looks like this Date 21 04 09 Page 18 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Spectacu la www interconnectit com Upload Insert LU J2 Visual HTML iB z ax sz iz 6 E StS Welcome to a post on WordPress Hong Kong Dawn Path p Word count 3 Draft Saved at 5 50 28 pm And if you press the preview button you can see that on the website it looks like Learning WordPress WordPress Post
21. to go back to Pages and Edit to see a list of pages available to edit In the example underneath you can see a few pages Date 21 04 09 Page 31 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpress there dus www interconnectit com Learning WordPress pg Dashboard Comments Kd Appearance Reen Cytints theta 1 Edit Pages Page deletuad Searrt Pages title Authar o Date Abowt asmi 2008 13 12 Pubstaehed Contact Form Test 2008 02 19 Pubsshed Section Vest atri 3008 09 30 Pubsiehed Tatie Authar ud Date In this case you ll need to delete the earlier page you don t need it So select the check box next to the About Page or pages if you accidentally created more than one you want to delete the older one and press the Delete button Be careful though once deleted it s gone for good If you want it back you ll have to re create the page You also have the option of deleting pages one at a time simply hover your mouse over the page and you ll see a range of self explanatory options available to you such as Edit Quick Edit Delete and View If you go back to your website you ll now see just the one About page Click on it and you ll see the page you just created Date 21 04 09 Learning WordPress Seer hj Pages LRL 4 stoparea Wbogrei Page 32 Filename Wordpress 2 7 user guide final docx Created By D
22. you disseminate 4 The front page of your site is important and should contain at least some information about what who you are and what you do this can help not only site visitors to know what it is you re doing online but will also help search engines to find the content on your website To help you in this task this document will take you through the creation of a simple blog website The website initially will be based around the default theme Later on we ll go into changing the look and feel of your site using Themes which can dramatically change your site without you having to do anything more than a quick install Engaging with visitors You can be writing the most beautiful prose in the world but if nobody knows about it then it s only your mother who s going to be reading No what you have to do is find ways to draw people to your site l Comment on other blogs and other blog writers may visit your site to see what you re about If they find your content interesting If your comment is interesting the blog writer s visitors will be interested to see what else you might discuss Blogs relevant to your discussion area are the most useful 2 Reply to insightful comments on your blog because people like to feel they re involved in a conversation with you not just talking to some computer somewhere 3 Link to other blogs when you talk about things that are connected and that way the blog authors know your linking and will also b
23. Page 44 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Spectacu la wordpress thame dus www interconnectit com Administering WordPress This section describes the range of tasks that usually carried out only by Administrators Managing Users WordPress has the incredibly useful ability to define different levels of users It doesn t have the level of power that you get with full content management systems where tens of pages of content are being created daily However managing users in a complex system can quickly become a full time job and the level of control in WordPress is usually perfect for the smaller organisation You have five levels roles of user Administrator The very highest level of user the Administrator can do anything other users can do as well as e Change all settings e Switch themes e Activate amp edit plugins e Edit users e Edit files e Manage options e Import Editor We recommend that the highest level that someone is assigned is Editor even the administrator will find that the Editor level is adequate for most tasks while preventing the possibility of inadvertently making a critical change to the site An Editor can do anything a lower level of user can do as well as e Moderate comments e Manage categories e Manage links e Enter unfiltered html as in html with any content at all a potentially dangerous facility e Edit pub
24. Publish immediately Ei Tags Categories Al Categorias Home intematona Ne WS Thus 16 3 test i Lcategourized WhatTheHel Add New Coteaory Page 10 www interconnectit com Spectacu la niperess thame dus As you can see from the buttons it s possible to format text in a number of ways using the buttons and they ll be familiar to any user of word processor software You can also extend the size of the box by dragging on the bottom right of it By default you ll only see one line of buttons not the two below that s because you need to press the Advanced Options button on the far right to see them Un ordered list Bullet points Show advanced options as shown here Paragraph Don t forget if you get stuck hovering over the buttons will describe what they do and the short cut to use them from the keyboard Essentially what you re working with should be familiar to you it s rather like using Wordpad or some other similar low end word processor On the page you ll also see the usual Tags and Categories options You ll see a full description of all these options in Setting Posting and Page Options Date 21 04 09 Page 11 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpress thome dus www interconnectit com Text Styling Notes When you re writing you may have a style guide to work with If this is your own site the following will
25. This saves the post or page instead you will be working on the currently live version of the page WordPress only has modest workflow and versioning capabilities and the Publish button will change to say Update Post or Update Page Publish Submit The moment you push this button the content becomes visible for Review on the site If you re a Contributor you will not be able to Publish but instead only submit for review Delete Be careful here you ll be asked if you really want to delete but if you click yes there s no Undo or Restore facility It s permanently removed Creating and managing your categories Organising categories can be one of the greatest influences in how easy it is to navigate your site It can also be one of the hardest things to get right and there s many a blog owner who wishes they d done it differently Date 21 04 09 Page 25 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wo rd press thame dus You can always reorganise the categories at a later date but that can be quite a tedious task as you will often need to recategorise each and every posting that is affected However adding a new category is always easy and straightforward and can even be done while you create a post if you have the appropriate user level Catogores All Cat Bootle MAN Usad 7 Uncategoanzed Home Irc em dno aw hows
26. Welkom to 3 pest o WordPress It s worth noting that deleting a captioned image from the post can appear a little tricky if you try and do it the same way as you might in Word Instead if you click on the picture you ll see two icons appear as shown to the right one a red circle with a line and another a little panorama The red circle is for deleting the image and the panorama which is mostly Meng Leng Darn Date 21 04 09 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 interconnect Hii www interconnectit com Spectacu la wordpress thome club used only by advanced users allows you to change some settings in the image but without actually changing the attachment details After uploading if you forgot to add images to a post you can still press the Add Images button and then click on the Gallery tab In there you can see all images attached to this post and insert them individually Next we want to experiment with a couple of other features so press Edit to edit this post and let s do some more Click on the Add video button Now you can upload a file but if your site isn t set up with a suitable player it ll just create a link to the file or page which your user can visit This is OK but not amazing There are plugins to help this along but that s for you or your systems administrator to arrange The same applies to the Add Audio Button and add Media In essence
27. a complete manual If you find any errors or omissions The best thing to do if you find one is to go to either http www interconnectit com and let us know through the contacts page or to http spectacu la where you can join in and download the original Word document which you can edit and submit as a new version Spectacu la members can even re brand this document and use it for their own purposes such as training or support Date 21 04 09 Page 4 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpress thame dus wwwunterconnecti com Using WordPress First Concepts WordPress has really moved the game forward for non experts who want to maintain their own websites Previously they had to either write their sites with clunky proprietary site builder software or use expensive and difficult to learn packages like Dreamweaver which could require an understanding of often difficult to grasp languages and code such as HTML and CSS With WordPress you have the system to manage the content and easy to download and install attractive themes that look after the visual presentation of the site These can be paid for or download for free from sites such as http wordpress org or themes clubs such as http spectacu la http woothemes com http ithemes com and more What WordPress also does is to make possible the building of a semantically and chronologically structured
28. aas instan Ths is a smail plugni stowing you to turn dig amp s peyin notatio The dachbosrd widget quenes Googie Bog Seerch so that when Chiese trangiterspon standard eto a diacritic one another blog irks to your site it well show up here TE h mooring ir yer tere na rush Recently Updated oobwolf Wideuts Instat sobgobP Widgets m a ciugin that stows you to tepley venous bts cf reormasbon trom your 20bgoif com proffe on your bic You ll notice here that there s a great deal of information showing here in a series of widgets You can organise this information to best suit you moving widgets around and expanding or contracting them in whichever you find appropriate In the above example we ve rolled up the Recent Comments QuickPress and WordPress Development Blog widgets To move a widget click and drag the bar of the widget around To roll it up simply click on the right hand edge of the bar where you ll see an arrow appear On the left hand side you ll notice that there s a large list of links such as Posts Media Links and so on What you see here will depend a lot on the user level you have on your blog Administrators can see everything and subscribers the least Date 21 04 09 Page 7 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect qi www interconnectit com Spectacu la won press theme ciud QUICK EXERCISES 1 Try moving the widgets around
29. allation you should get in touch with us for a quote You ll need to contact us through our website s contact form at http www interconnectit com contact We may well add installation information at a later date but time at the moment doesn t allow The guide also doesn t cover configuration of WordPress all those lovely options in the settings page However we re planning to add something about them perhaps more a frequently asked questions section with simple answers If you want further personal training we run both one to one courses here at our Liverpool base or in your office or we have classroom courses where you ll be able to learn a range of WordPress skills from beginner to advanced We even offer developer training though at the moment we tend to work with experienced developers providing them with a helping hand rather than a full ground up training it s a big subject Guide Method This guide covers the basics in each section trying to take a progressive approach so that each section builds on knowledge and skill acquired earlier in the guide Our screenshots and usage all come from WordPress installed on a local computer but they apply equally to WordPress installed on normal web server One new change in this version is to include a series of exercises which are aimed at developing the reader s skills Please note that this is a guide for people learning about WordPress it s not
30. amp Feel of your website Appearance In WordPress you have the easy facility to switch between different layouts for your site Select Appearance on the menu bar in the Themes tab you will see a list of available themes on your installation Usually that will include the themes installed on your server and usually the two default themes that are supplied by default with WordPress It s possible that your WordPress installer has supplied you with variations on your theme perhaps a Xmas one or another designed for special company occasions like product launches or for sponsors Date 21 04 09 Page 48 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect mi Spectacu la word press thome club wwwunterconnecti com Deshbocard Manage Themes Posts Current Theme Mend 1 2 1 by James R Whitehead of Spectacu la A very nustomesaniea thame with options page that gives you control over sIFR fonts Swdebar Poson Header content Hour schemes and the Navigation Bar Indudes tagong and two widget spaces Has ogbon footer page tks New colour schemes can be crested very esu All of tus themes tees are ocatced in themes icit ble ustorusabee Avallable Themes x bitercos mect T ad ENL m Danbar Drilling Services Daves Gone Mental Dovetail or ress theme Theme with Pages and categories A ight woody widget friendy two WordPress theme for Dsnbsr avadable tram t
31. antage of making it easier for you to create more sophisticated designs It s worth noting that WordPress MU used on sites such as WordPress com and Edublogs will by default filter out a lot of HTML which will limit your options IMPORTANT When using the html editor it s essential that you close all tags or ask WordPress to do it for you by pressing the Close Tags button If you don t then your site s layout will be broken whenever that posting or page is displayed IMPORTANT 2 If a page or posting has been written using the html editor then any attempt to edit that article using the visual rich editor may result in content or formatting being lost This isn t the problem it used to be Writing a post As you can see from the screenshot down below writing a post is just the same as a page but it s something that 1f you re using WordPress for blogging is going to be far more important for you To get there select Write then if it s not already on Post select Post Some options are slightly different because posts are organised differently If you are an Editor or Administrator on the site you have a Publish button Once pressed the post becomes available on the website Before the post is ready however you can save it and keep Date 21 04 09 Page 12 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thame ciud it as a draft Since
32. avid Coveney Version 2 7 interconnect Hii www interconnectit com Spectacu la wordpress thome dus Page Attributes We ll now create the first subordinate page to About called Interconnect IT In there you can put some information about us the providers of this guide You ll also need to set the page hierarchy accordingly so back to Write Write Pages we go in the Admin area and populate the content as before However before you save you need to tell WordPress that your new page is a child of the About page To the write of the page or further below according to configuration you ll see the Attributes box Attributes Parent Main Page no parent You can arrange your pages in hierarchies for example you could have an About page that has Life Story and My Dog pages under it There are na limits to how deeply nested you can make pages Template Default Template Some themes have custom templates you can use for certain pages that might have additional features or custom layouts If so you ll see them above Order 0 Pages are usually ordered alphabetically but you can put a number above to change the order pages appear in We know this is a little janky it ll be better in future releases You may need to expand the box if it s just a bar but you ll see three options Parent where you select the hierarchical level of your page Template where in some cases you can choose a design
33. because most themes insert default items into the sidebar when there s nothing set in the widgets Now let s have some fun with the sidebar To add items to the sidebar simply click Add on the widget you wish to add for example add a Calendar Pages Categories and Recent Comments so the bar looks like this Date 21 04 09 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Page 50 www interconnectit com Spectacu la wont press theme ciud Current Widgets Sidebar 1 Show You are using 4 widgets in the sidebar Add more from the Available Widgets Calendar Pages Categories Recent Comments Save Changes You ll notice that each one has an Edit link to the side if you click on this you ll see that the bar expands to show various options Let s try the Pages widget Title Exclude Page IDs separated by commas Done Remove As you can see you can set the title the order the pages are sorted in and also a list of pages by Page ID the number assigned to each page that you wish to exclude from the navigation You or your site administrator can also install a great many widgets through plugins and themes These can dramatically enhance the features and usability of your blog or website One thing worth noting is that not all themes have styling for every widget to fit in every space be careful some widgets will look terrible until you
34. cent than the veson below View the afosa Edit a aoe Morbi ornare purus eu nullam Ls Then click on the link con LM egore Media Lpiosd Inzert i 7 Visual Links B J w ZEUEN E dn w am 7 Page eon a tm Lnd ultricas ac adipiscing at turpi In First select the text you want to turn into a link t lorem Phasellus in metus sit amet wu Von xar dapibus eu mmerondn id ppearance aesent convallis felis eget egestas porttitor eros Flugin f sit amet bibendum mauris pede in nulla Sed bbero ipsum iaculis vitae imperdiet dignissim faucibus ut justo Donec ac magna sit amet est rhoncus porttitor Donec purus urna canvallis ac facilisis adzpiscing varius a nunc Cras sagittis orci vulputate enim Vivamus mon orci Nuse vehicula augue ut justo Nullam adipiscing IT Settings lacinia tellus integer pulvinar telbes a faucibus auctor lorem lacus tristique enim a fermentum ast justo in neque Sed bibendum erat vitae augue Suspendisse potenti Sed at erat Etam alit Donec eget fasto I i t 4 Users ri 4 OOS Path p Word count 289 Last edted by admin on 7 January 2009 at 1 12 am Once the link icon is selected you have a pop up dialog Insert edit link Insert edit link Link URL Target Not set Title Class Not set Beor Doturis Hez Publish Pru Staue Published it amnmbty Public Dat Pubis ed or Det 30 2000 12 10 4 bet CI Tags i
35. e Comments AY Betting 4 Settings that control how the site functions If you notice there s an alternative less screen hungry option which is great for those of you with smaller monitors simply click on the little slider you see in parts of the menu to make it smaller inf L asnpDuoadrud When you click it you will get a smaller icon only version of the menu with the options appearing in a little pop up Understanding the difference between pages and posts Before we start working on your site it s important to have a clear understanding of the difference between pages and posts Pages are usually those which have a static purpose in life For example an about page resum page or contact forms They do not usually contain information about news items for example which are Date 21 04 09 Page 9 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect mi www interconnectit com Spectacu la nipress thome dus added to the site on a regular basis Pages are generally defined so that they are always accessible from the front page Some people build entire sites with just Pages this is especially the case for sites with little need for dynamic content and is very popular with small businesses who simply want an online brochure Posts usually contain semantically and chronographically arranged information for example news reports event results and of course bl
36. e files to upload Here you can upload one or many images On most servers you ll be limited to images of 2MB or less in size so if you have a high res digital camera you might need to resize the images before uploading You can upload multiple images with the Flash uploader Simply selected the different images while holding CTL Date 21 04 09 Page 16 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 it www interconnectit com Select fiels to upload by localhost localdoman Lookin 1 webspace tawel pics o ES Mmo gt Name Dete taken Tags Size Rating Dp Recent Places Desktop ex ex ex jj hong kong hong kong dsam hong kong dawn IMG 0795 daan JPG Medium JPG WinCE JPG Medium jpg dave LS Computer 3 Network IMG 0796 jpg IMG 0648 IMG 0848 IMG 0848 jpg Medium jpg WinCE upg i IMG 0871 IMG 0571 ipd MG 1220 IMG 1220 Fie name IMG 0871 Medumi pg hong kong dawn Medium JPG IMG 079609 v Files of type U hind C7 zj Sp IMG 0796 Win ipg ectacu la wordpress there ciud Once you ve selected the images simply press the Open button and you ll see the window come back with the following showing in it as it uploads and resizes the images D Add media files from your computer se Ges to upload Saiss files Ae OTS Med pq Once done you ll see a list of the images you ve just attached to the post T
37. e flattered about it This may make them more likely to about what you write about too Date 21 04 09 Page 52 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpress thame dus www interconnectit com 4 Use other social media because everything s interconnected When I blog my Twitter feed is filled in You can do this with WordPress plugins or by using a service such as Twitterfeed Your followers who are clearly interested in what you say on Twitter are likely to be interested in what s said on your blog Search Engines Search engines will bring your website traffic Typically around 2596 3596 of it In some cases it will bring a lot more and in other cases a lot less But if search engines bring 9596 of your traffic then you re probably doing something wrong The following tips describe how to maximise your site for search engine performance but it s not the be all and end all 10 Date 21 04 09 Don t write for the search engines because when you do that visitors are quickly aware of your attempts to stuff keywords into every sentence Keywords are more important in headers and titles but in body text they quickly lose their power except when linking to other pages in your site and to other websites For example if you write click here to read about Britney s latest escapade and link that it will perform worse than a paragraph with a link that read
38. ems are on display first and you should create the link and categorise it accordingly Let s create a link the BBC News website Date 21 04 09 Add Neu Link Cstequiies t Add few Caleservy All Cattegortes Airpro Meo Target biam Link felatueship XEM ret mm iem nn a Jer apr ec d lorrd neon Advamm ed Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 ectacu la wordpress thome club interconnect Hii www interconnectit com Spectacu la nipress thome dus Hame Save BBC News Keep this link private Example Mifty blogging software Web Address http news bbc co uk Example http wordpress org don t forget the http Description The BBC News Website This will be shown when someone hovers over the link in the blogroll or optionally below the link Categories Add New Category All Categories WordPress Iz News Most Used Fj Blogroll You also have a number of advanced options available to you which are in the extending boxes below Target Link Relationship and Advanced Please note the importance of using http before a link Target Target is a strangely marked and named option if you re new to the web Target blank _top nana Choose the frame your link targets Essentially this means if you choose blank your link will open in a new window The following table illustrates the different effects
39. ess thame dus www interconnectit com Writing Pages and Structuring Them Pages are essentially similar to Posts but as explained in Understanding the difference between pages and posts they differ in that they contain information that is by and large static your resum your contact details your terms and conditions that kind of thing Writing Pages Writing a page is essentially the same as writing a post so there s little to learn but we ll go through some things again Already on the site is a page called About every default WordPress install has such a page You don t need to edit it immediately let us instead create a page called My Beliefs So it s already time to write your first page Click on Page and then Add New Learning WordPress v washboard 4 AT s P i Dashboard Add New Page Post Pubtish Modu Save Dran Link Statue Drant Gus Upliad ingert e auai M Pag E Oars pB JJ AEn EM SS 7 So x i Pubs immediately 0 Add New gt _ Oman Anr bul Appear wire Fingin P set Users Main Pope no parent v I Cw arrange u ech amr 4 I IT Settings nau wv wm pages onder here are de A B nsn Age evolat Path p Default Teeoiste e Wood wut f ne heve cust rmn papt m Custom Fletdts al features sanm a aa Cosa hon Deter 0 Theme specific options tor this page 6 pirated roves oe warty orcerte pna test vt ar mit Dec ai If you
40. for your site and Order which selects the order in which your page appears more of that later In this case you need to click on the drop down and change from Main Page to the page you want to be the parent In this case About is the parent select that Other options for writing pages tend to be presented in a similar way Some plugins or themes may also add to these options giving enhanced navigation or layout options Now you can write the rest of your content as described previously Place whatever you like in there save it and you should now see a subordinate page called Interconnect IT showing in the menu Date 21 04 09 Page 33 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thame ciud Hello world uie to A Sect et s 1 Bn maamum Sa SA T s Explanation of Page Attributes tine Art hives eteyorw Page Parent This allows you to set a parent page that introduces a navigational hierarchy Most themes will display subpages either in drop down menus on alternative pages or indented in lists of pages Page Template Your website s theme design may include templates for example with contact forms Other forms for example application forms and similar can be designed in this way Page Order By assigning numbers to pages in this field you can set the order of pages We s
41. gory Slug This is an advanced option it s automatically populated if you don t put anything in Until you get to more advanced techniques you can leave this field alone It describes the permalink path to the category when the permalinks option in WordPress is set Read the permalinks section of this document to learn more about the subject Category Parent If you re creating a subcategory this allows you to define which category is a parent Description Optional but can be helpful especially if you have multiple contributors to your site Explain concisely but clearly what the purpose of the category is Let s create three categories on this site called News Trivia and WordPress Your Categories screen should look like this now W Learning WordPress vu s Dwbbom Categories vendor Add Category Bul Achons Categares ste gory Nam Meow Deti iption Slug Sase WordPress rivia Ap DITE stegory Sh He w asi lint Ahegurised Name Dac riptios Slug Poet If you create a category in error you can also delete it here by selecting the category you want to delete in the box to the left then clicking the delete button Be careful there s no undo function here Date 21 04 09 Page 27 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 interconnect i Spectacu la wordpress thame club You ll notice you can t delete Uncategorized that s because it s
42. he comment Once signed in you will be asked for confirmation click yes and the comment will now be visible to all site visitors You can also carry out bulk moderation by going to the Comments link If you have comments to moderate the tab will show the number of comments waiting Click it and you ll see a list of comments awaiting moderation in the queue Here you ll have a set of options which you can mark for each comment such as Approve Spam Delete or Defer until later You can also edit comments to remove unsuitable words or information and you can delete individual comments Date 21 04 09 Page 36 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect Spectacu la wordpress thame club wwwunterconnecti com You can mark all comments in one black as well that s useful when you get some spam bots that cheerfully comment a load of marketing nonsense all over your site and needs to be deleted quickly Just press the links at the bottom of the screen Once you ve set all the options for each comment press the Moderate Comments button and the changes will be saved gt y i Dashboard Edit Comments All Pending 1 Ape ved pam Post Med Bulk Actions Apply Show all comment types Filter 2 4 z mena Links Author Comment In Response To Pages Dave Coveney i ese Post 1 This is test comment Q s amp Comments Maecenat een bed admin
43. he tog menu and a calhumn theme particularly euteanie for Onling Sarveces woe document area wide range of blogger Tags custon Tags Two columns fixed widt brown Maroon taggmo nagabpotr widget a nail form To select a theme simply click on it this will then give you a preview of how your site will look using that theme in a pop up window If you like the look you can then Activate the theme by clicking on the Activate link in the top right An expert can actually edit their themes from the Theme Editor tab However we don t recommend doing it this way You may also find that your webserver configuration will prevent this as it can in certain circumstances present a security threat to your site if php files can be modified from a webpage If you have an advanced theme such as many of those from Spectacu la or other premium theme suppliers and developers you will find that there may be additional options available to you for example during the writing of a page or post in category management and through a control panel Widgets Since WordPress introduced widget support they have become increasingly used as a way to display additional information on the website sometimes to a very sophisticated degree If you look at a site like http www telecoms com you quickly realise that most sections and feature pages are complex arrangements of widgets that go beyond the conventional single sidebar arrangement A widget is
44. his shows the thumbnails created If something went wrong at this stage and no thumbnails were created there may be a problem with your connection or with the server s configuration So click on Show for each image and you ll get a dialog expanding into place Date 21 04 09 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Page 17 interconnect mi wwwunterconnecti com Spectacu la ndpress thome club hong kong dawn mediun hong kong dawn medium pg mage peg 2009 04 10 17 39 55 Tithe hong kong dawn medium Caption i wo Description Link URI http lacalhost localdomain wordpress 2 7 wp content uploads 200 Enter a tink URI above for presets Aliqnment None Left Center 9 Right Size Thumbnail Medium Large Full size 1 x 150 300 x 246 900 x 656 ginte Pr 796 mecdiun ho ima 0796 medium sho ge ima 0871 medum zo bw f i na jt b This dialogue provides a lot of options and controls let s go through them Title this is the title of the image Caption the caption for the image Shows as alternate text but since WordPress 2 6 if your theme supports captions it will allow you to caption your image Description the description Not used by all themes but handy to complete and may be used further in the future It s often just seen when you view an image as an attachment Link URL this is the address of
45. interconnect Hii www interconnectit com Spectacu la WordPress User Guide 10 April 2009 Version 2 7 David Coveney Copyright 2009 Interconnect IT Ltd UK Date 21 04 09 Page 1 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la thone c www interconnectit com Table of Contents Vy uo rs HON cae sary deose E A 4 RUS VIC ERO e sr 4 MOS M OS se eae nyse E iacu conan A E sosenese ions E E A E E TA 5 IPAS CONC I EET DE 5 Great Things ADout WordPress ocu citm oda aite ctn E EOE EOE 5 Sb PUES CI EE E ETE E Et 6 Navigating Around the Administration Panel ccccccccccccssssssssssseseeeececeeeeeeeeeaaaaeesessseeeeeceeeeeeeeeeaasaaaseseeseeees 9 Understanding the difference between pages and posts ssssseeecccceeeceeeccaasesssseeeeeecececeseeeeeaaaaaasenseeeeeeeeees 9 Addins and Editing Content T 10 Formatting text using the rich editor sssssssseeeesesseseeeeeeeeeeen enne daui eiia aa i 10 Test Siying c 12 Formatting text using the HTML C0108 is 0ci2ics2iscecesvecasdsanacenseacncadecsasaseeenaesaudeeabecadcaoueeduegesaceneeeanensdesaacdenesces 12 b GO OOS NEN me 12 PRC OAs to yonr DOGS Rc 14 Opening a link in a new window vs Using the current WIndOW
46. l want to quickly look at and then close however in blogging this 1s relatively rare so the best advice is to try and stick to opening links in the current window Adding images to your posts You can easily add images using the standard WordPress tools Again like so much of WordPress there have been some dramatic improvements in recent versions including the automatic sizing of images thumbnailing and image management To add media to your post you ll see a number of tools added You may find that on a lot of custom installations of WordPress MU you only have the small button that looks like a sun on the right Ifthat s the case then for most things you can use that image but you may be limited with items such as YouTube videos This is often done for security reasons If the feature is necessary speak to your support team Upload Insert Visual I hi It t Li B Z lapel i35 ll e If you press the Add Image button you ll be presented with a pop up window Add an Image From Computer From URL Media Library Add media files from your computer Choose files to upload Select Files You are using the Flash uploader Problems Try the Browser uploader instead After a file has been uploaded you can add titles and descriptions You can close this window with the small X in the top right corner or by clicking outside of the box Generally you won t upload images from a URL and will use the button Choos
47. lished posts e Edit other contributor s posts e Edit pages Author Most people creating content through posts on the website will be Authors An Author can do anything a lower level of user can do as well as e Upload files e Publish posts Contributor A contributor really doesn t have a great deal of power Contributors can create and edit their own posts but they can t upload images They can still insert images that have already been uploaded Subscriber A subscriber can read content on the website and make comments Although depending on your settings for your site it S possible for non subscribers to make comments also There are a number of tasks around users that you may wish to carry out 1 Update your own details Date 21 04 09 Page 45 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wordpress theme club interconnect mi www interconnectit com Add new users Remove users Edit the details of a user Manage the content created by a user oe ier es You can manage and set up users by clicking on the Users link in the menu Learning WordPress yw I cers an inb Username Mame mail unis Poets T PITT martiris e l rile Posts Adding users It s very simple to add a new user to WordPress simply select Add New as for Posts Pages etc and then fill in the user s details making sure you get the correct use
48. need help with the editor and advanced options read the section Adding and Editing Content for more information You now just need to add a Title put in some content and you re building the static content Date 21 04 09 Page 30 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la www interconnectit com Type in the title of your page in this case About and a little content about your website and why it s there For now don t worry too much about getting clever with your text formatting adding images and files and so on we ll cover the editor in much more depth later on Once you ve completed your About page press the Publish button to the right but while you re writing and before you press Publish you can always click on Preview this Page to see how it s looking You can Save at any point without publishing and that will create a draft of the page if it hasn t yet been published Once it s confirmed that the page has been saved click on the site link at the top left of the screen to see the result of your work Learning WordPress Pages at Fre e a eet vo Aa eve s Categories Der di You can see that the new About page has appeared in the right but there are now two of them But don t worry that s because the default installation of WordPress includes an About page that you now need to delete And it s not difficult to do First you need
49. no support or warranty It s not all bad however There are professional designers and developers who provide WordPress related services themes and plugins You can also pay to join some of the clubs such as Spectacu la or Woothemes Alternatively you can visit the Automattic site they re the company behind WordPress and go to the page http automattic com services wordpress consultants in order to see a list of recognised WordPress consultants around the world Date 21 04 09 Page 55 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la tha re c www interconnectit com All Done Thank you for downloading and reading this guide The original pdf can always be found at either http www interconnectit com or at http spectacu la members of the latter can download the original Word Document in order to re brand it for their own use Credits David Coveney Writing screenshots images funding James Whitehead General all round brilliance advice on the community and so much more Romana Dworak Patience Automattic amp Friends For developing WordPress and making a lot of what we do possible Date 21 04 09 Page 56 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7
50. of each target option Will open the link in a new window handy where you need a link to not take someone away from your website but should only be used with good reason as people hate getting a new window after following every link Opens the link in the top most frame or window This is very rarely used and should only be considered if you ve got good reason for it it can be incredibly annoying to visitors Conventional behaviour the link will open in the current window this is generally the best option to use Link relationship XFN Date 21 04 09 Page 42 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 interconnect Hii www interconnectit com Spectacu la worn press there dus Links can be related to your site you can either create your own relationship or use one of those attached They re mostly ignored and little used however and will make little difference to visitor experience They can however help to inform search engines and directories of the relationships between websites which may help with search engine performance Link Relationship XFN rel identity another web address of mine friendship A contact acquaintance 7 friend none physical met professional E co worker colleague geographical co resident neighbor none family child kin parent A sibling amp spouse none muse F crush
51. og entries The semantic structure is defined by categories and tags and whilst making it easy for people to navigate your site will also help search engines to understand the content of your site and so improve the relevance of search results Adding and Editing Content Rather than drone on about concepts structure and methods let s start to get some content into the site right away WordPress provides a number of tools for editing and for image management It allows you to easily manage your content with a familiar editing interface You don t need to learn HTML just the skills you ve already acquired using word processors like Microsoft Word Formatting text using the rich editor You can easily enter format text using the rich editor if you re familiar with any word processing packages Let s create a news article just Posts and Add New in the left hand toolbar if you re writing a static Page you go to Pages and Add New instead Learning WordPress vies sit Dashboard Add New i Media Hm 2 races Comments J Appeerance Plugin U ser Th Tool Setting Date 21 04 09 Add New Post Upload Insert 9 B 7 amp WW 3 Path p Word count 0 Excerpt Send Trackbacks Custom Fields Discussion Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Visual vo U Publish Save Draft stus Draft gr eibiity Public Ect
52. per or company with suitable skills Be careful in choosing make sure Date 21 04 09 Page 54 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 Spectacu la wort press thome dus www interconnectit com you go to someone reputable reliable and professional The best will often be the most difficult to deal with they ll want to know exactly what you need so that they can deliver The worst will throw something together that may not suit your needs could easily fail to work in the long term and which could end up being an expensive mistake Beware of strangers bearing gifts Apologies for the odd title but this is worth noting Not all people providing free themes and plugins are honest and reputable Of course most are But the Internet is a dangerous place People write code with malicious or greedy intent you could install a theme which is used by somebody in order to make your server deliver spam promote other people s websites or similar And if you re not confident of looking at the code you can t be sure Consequently the safest approach is to use the likes of WordPress s own Extend library here code is reviewed by others and rated Anything malicious or even just insecure is more likely to be noticed here than elsewhere There are no guarantees of course everything there is GPL and that means that if you get it from someone without any other contract in place there is
53. planatory such as name whether that user is using the visual editor what colour scheme they use in the administration panels and so on Manage the content created by a user One handy feature in WordPress is to see all the posts made by a user In the Authors amp Users tab you will see that in the User List by Role you have a number against each user in the Posts column This shows the number of postings made by that user If you click on that number you will be taken to the Posts page showing the posts as made by that user and from there you can edit or delete posts to your heart s content Managing Options and Settings The WordPress software allows you to control many settings on your website Click on Settings and you will see seven links within which you can change many options Most are clearly explained on the control panels but for extra detail we believe you may find useful see below General Allows you to set the title of your website its tagline URI the web address information and date representation Writing Here you can set the various options surrounding how you can write posts It also allows you to create a secret email address to which you can send new entries for your site this can be good if you need to update the site from difficult locations or via a smartphone Reading This shows settings for reading the website for example how many posts will be shown at a time on a page It also sets options fo
54. r level You ll also need to set a password here make sure it s a strong one Remove users To remove a user select Users then the Authors amp Users link On this page you will see a list of users and the roles which they have Select the check box on the left of the Username Further down you will see the Bulk Actions Drop Down Select delete then press apply You will the be asked for confirmation as well as a request as to whether to delete all the posts and links belonging to the user or to transfer the users posts and links to another user Be careful Delete all posts and all the content by that author will be removed from your website It s usually better unless that user was filling your site with nonsense to attribute their posts to another user Date 21 04 09 Page 46 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect mi www interconnectiL com Spectacu la nipress thome dus VE Learning WordPress melsbos Delete Users Once you re satisfied with the selection press the Confirm Deletion button Don t forget you can do this for multiple users Edit the details of a user You may wish to change details and settings relating to a user in which case when you hover over a user s details you ll see the edit link pop into existence Click and you can see and edit the user details From this page you can set various options which are generally self ex
55. r syndication this is a system that allows people to use readers to access your information remotely Date 21 04 09 Page 47 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Spectacu la wort press thome dus www interconnectit com Discussion Here you will set options relating to how people can make comments for example whether the comments need authorising before showing on the site advisable to prevent comment spam the default comment settings for articles and so on Privacy This sets up how the site is seen by search engines However hiding from Google doesn t mean every search engine will skip you some aren t very good at using these settings and still go ahead the result is that you can still be indexed so your content isn t ever 100 private Permalinks Permalinks are a way of structuring your website so that the address to an article makes some sense to humans and search engines So instead of www website com p 101 the permalink could read www website com index php news feature as defined in the post s slug created when writing or automatically from the title You may need to modify a file on your system called htaccess if in doubt simply ask your administrator or friendly techie to help Miscellaneous In miscellaneous you can set the uploads folder and whether to organise uploads by month and year Managing the Look
56. re powerful feature is to use the proper link management tools Then you can display your links in the site s sidebar or if the theme provides it using a links page template In the administration menu click on Links then Edit to manage your links and you will see the following Learning WordPress vast stis Dashboard Edit Links Suk Actions Appt Was al Categcras e Order by Nar BED home UnL Categories rel Visible Edit Development Biog verdpress org deveopmerz Rog pa Me Documentation tie wordprens Yea ki Pages Plugins wordpress org ewtend plupns Sogn fes manent Sagerst ideas vor dprwss nrga exter 2 Appearance Support Forum rord press org peor Bog Ye Plugin P teers I hermes o ols Wort rese Planet ianet mp dpress 5 Sogi ves IT Settines Rame URL Categories ret Visible Suk Acton Apuy As you can see the initial installation is already populated with links As these aren t relevant to your website you can delete them all if you wish Simply select each link you don t want then select Delete in the Bulk Actions drop down and click the Apply button You ll see also that you can filter this view particularly useful if you manage a large number of links Creating link categories Before creating new links you need first to create some suitable categories so click on the Link Categories link in the menu to do this Date 21 04 09 Page 39 Filename Wordpress 2 7 user guide final docx C
57. reated By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thame ciud Learning WordPress vs E 3 Dashboard z Link Categories e Ft Add Category Sulk Achons Apay Media ee 7 Category name Name Det nptiom Shey Links TT Blogroll Nogrol Category slug Name Descmption Shey Links Link Categories 1 Pags Bulk Acpons B pot Comment Note B ogorn v a7 e VOCE EN Desombon optional os Flugas User mM smng In here create a link category called News and another called WordPress so the list looks as follows Name Description Slug Links E WordPress wordpress o O News news 0 Blogroll blogroll 7 Name Description Slug Links It s also possible to create categories on the fly just like when writing posts This is more limited in power but useful You can t delete the Blogroll category while it s the default category To change your default category go to Settings then Writing and change the Default Link Category value For now we ll leave it at Blogroll Creating links Now we ve created our Link Categories above you can create some links quickly and easily To create a new one click add new and you ll see the following Date 21 04 09 Page 40 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 it www interconnectit com Learning WordPress Mart og The most commonly used it
58. s when Britney Spears fell out of a taxi drunk Get inward bound links by commenting on other blogs engaging with other bloggers and generally making an effort to be an active part of the community Don t solicit links from other bloggers because it just annoys them Use optimisation plugins but sparingly It s not unknown for performance to go down after popular plugins have been utilised However consider All in One SEO and Headspace 2 as the two leading SEO plugins available with the former being the most popular and reliable so far Don t engage in link farming if you create a site that s purely there to link to you the search engines will eventually pick up on this and you will be heavily penalised The search engines don t like being gamed any underhand tricks used to increase your ranking could eventually lead to a de listing That can include inappropriate link purchasing spam blogging e mail spam Twitter spam and so on Be careful If your site is hacked it can be really bad because many spammers try to hack WordPress sites in order to insert their own hidden links If you have a lot of poor quality links on your site you risk losing page rank Some themes perform better than others because the way content is output is very important Certain layouts perform worse than others too It s a bit of a black art but a good theme alone can make a dramatic difference Concentrate on great content rather than working the search engines
59. s added automatically In some cases being able to edit these values will give you finer control over your posting or allow you to fix problems that might come up Discussion Allow Comments on If checked allows a visitor to add comments to the posting This Post albeit according to rules defined in Settings Discussion Allow Trackbacks and This means that if someone links to the posting from another Pingbacks on this post website using similar software you will be notified on the Dashboard page and the trackback may show in the comments section if authorised Roughly the same fields are available in Page writing with some added and some removed Some themes and plugins may return some options such as excerpts for pages which are used by some themes The additional options for writing pages are covered in the section Writing Pages Saving amp publishing your post or page Once you ve written your masterpiece you ll want to save it and then publish it 1e Make it visible on the site for the whole world to see you ve probably already pushed that publish button but we re returning to it because there are various options that are worth learning Publish 5ave Draft Preview Status Draft Edit Visibility Public Edit Publish immediately Edit The Publish box above is usually at the top right of the page By default it looks like the above As you can see the simplest way to publish your content is
60. simply a block usually with control over what it displays which can be moved around For example you can place in a sidebar a widget that displays the latest comments on your site Some themes provide a large selection of widget spaces which allow you to place content in a wide range of spaces Really advanced themes create widget spaces on the fly for example if you create a page according to a certain template That can make for a very sophisticated website Date 21 04 09 Page 49 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thome ciud With the theme we re using the default WordPress Kubrick theme you have a single sidebar which can contain as many widgets as you like Learning WordPress visit sie Dashboard re Widgets Plus APTT Setting Widgets Available Widgets Show oF widgets Pages Calendar Archives Meta Search Recent Posts Tag Cloud Categories Text Recent Comments EEE ERE EE E EE i Current Widgets Sidebar ie Show You are using U widgets in the edebar Add more from the Avadeble Widgets sechor If you have a fresh install and no widgets have been installed you will see that on the right it says you are using 0 widgets in the sidebar However you ll remember that there s definitely content in the sidebar of the site Why is that Well it s
61. simply to press that big blue Publish button If you re a contributor you ll have found that you can t do much in WordPress beyond contribute words and your Publish box will actually look like this Date 21 04 09 Page 24 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect Hii www interconnectit com Spectacu la wordpress thame ciud Publish Sawe Draft Preview Status Draft Visibility Public Submit for Review The following table gives a breakdown of the different functionality available here Preview This button allows you to preview how the content will look Status This shows the Status of your post for example whether it is visible Publish Private If you want to keep the post from prying eyes you can do this immediately edit If a post is private only registered members of the site can see it Making a post private means it can t be published you ll see the button change to reflect this Public If you click on Edit the box will expand to offer you the facility to edit the date on which this page will become published This allows you to create content in advance handy for holidays or embargoes Password Protected You can also create posts that are protected with a password which you will have to distribute amongst readers This can be useful where you want to give a selected few advance access to content Save Draft
62. te Well be producono news and T mtiches lere fur pour enjoyment edd News Ede No Comments Archives Categories Hello world owe ye i Welcome to WordPress Tive ia vour fret post Cde ov detete k then togroll start bloggen g ave Now create a couple of articles for testing with one called Interesting cats for 2009 and one called WordPress Is Great Enter any text you like in the post box Make sure that these two posts are in Trivia and WordPress categories respectively Don t forget to add tags as well So now you ve done all this work let s take another look at the website Adding links to your posts One of the most important things you can do on your website is to link out to other sites Those other sites will appreciate the links but it also shows where you get your information from This is useful to the reader and also a sign of an experienced and skilful blogger who cites his references There s also absolutely nothing wrong with linking within your own site Of course it takes a little extra time but it s worth it for the extra engagement To create a link in text highlight the text you wish to link then click on the link icon in the editor Date 21 04 09 Page 14 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 it www interconnectit com gt Thee board Edit Post Spectacu la wordpress there club There n an autoseve of Hus post tit is more re
63. the default category used if you don t assign one to a post You can change your default category in Settings Writing You also have the possibility of creating a hierarchical tree for your categories for example under News you could have Politics and Entertainment Learning WordPress WordPress is Great Search Pages Worderews W om of those publshun g patiorms tut solves the shout problam of being ificrutt to use Itc pawerh and extensible yet enmt ET avoids the user having to follow s steep leaming curve in order to use it Rather ike MS Word whech domnated the WP industry by beng Archbeos both ample for those writing puet the odd letter and sophisticated for Aeque 2008 those wntmg technical documentsbon s WordPress could end ub Cat d mnating the online publisPmg world egories i Let s see Tete 1 arepoiir fags software WordPress Dostal m WordPress No Commsrzs Blogroll eseizcmern Dog De eiat Interesting cats for 2009 ee a Pe 2204 Moers 2009 sees a whole slew of interesting cats expecting to be bom rome i s Smal cats big cats avery kind af cat E Meta The question is ore you hip enough to be mvolved Will you know how to care for Teddies This iz important stuff don t underestimate voy wees the work ewolved Traming feeding health and lots of attertion om lade Cats Posted m Trvia No Comments Our First News quer Ldn Today we launched a new webske Well be
64. they allow you to upload files but mostly leave you just on links unless you use suitable plugins Adding a gallery of images One new feature that came with WordPress 2 5 was galleries this allows you to present a grid of image thumbnails in a post or page which people can click on to enlarge To insert a gallery into a post you can upload a number of images which are then attached to this post and then click on the Gallery tab Add an Image From Computer From URL Gallery 3 Media Library Media Order b img 0871 medium Show Es img 0796 medium Show hong kong dawn medium Show Save all changes Gallery Settings Link thumbnails to Image File Attachment Page Order images by Menu order x Order amp Ascending Descending Gallery columns 3 Insert gallery Date 21 04 09 Page 20 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thome ciud From here you can adjust the order by dragging and dropping insert the individual images into the post or insert a gallery of attached images To insert a gallery click on the Insert gallery into post image and then a shortcode of gallery will be inserted into your content Now one thing you ll notice if you ve been using the Post we created before is that the output will be a mess The Gallery function doesn t like to share space with an image it
65. uggest you use increments of 10 when setting page orders That way if you wish to insert a page between one identified as 10 and another identified as 20 you can just use the number 15 rather than finding yourself changing all the page numbers Date 21 04 09 Page 34 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wordpress thame ciud QUICK EXERCISES 1 Write another page called Contact Details and put your contact details in there Publish it and see it appear on the Site 2 Create a subpage to the About page called WordPress where you can Say a few nice things about WordPress Date 21 04 09 Page 35 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 www interconnectit com Spectacu la wont press thame dus Publishing Content Created by Other Contributors If you re an Administrator or Editor you can publish the work created by Contributors Authors can publish their own work but cannot publish the work of other users As an Editor you ll need to be aware of drafts that are awaiting publication Usually the contributor should inform you that they ve completed a document and when you select Posts and Edit in the administration panel you will see a list of Other s Drafts as pending Dashboard P Edit Posts All Publ ab ending Edit Show ol dates e View al categores ihe
66. upport much workflow on pages that have already been published You can either edit them live or you can t Easy page and menu management you can t yet manage page orders and structures as easily as in some systems which can be quite limiting in certain circumstances This is supposed to be coming soon but they ve been saying that for a long time You can always add a plugin to help and some are excellent but many believe that this functionality should be built into the system Others believe that presentation which includes the order of the pages is a problem for the themes rather than being imposed by the system Date 21 04 09 Page 5 Filename Wordpress 2 7 user guide final docx Created By David Coveney Version 2 7 interconnect mi wwwunterconnecti com Spectacu la nipress thome club Getting Started When you get WordPress installed you won t have any content in your site beyond what comes as vanilla which is a single category a set of blog links you probably don t want a page and a post So the first thing to do is Log In ay WORDPRESS If you haven t got a login link on your site s front page simply add wp admin to the root address and you ll arrive at the login page as above The default themes always show login links in their initial configuration During installation you will have set up a username and been told of your password which will have been auto generated Alternatively if someone
67. ve had a web designer add suitable styling to your theme Date 21 04 09 Page 51 Filename Wordpress 2 7_user_guide_final docx Created By David Coveney Version 2 7 Spectacu la wordpress thame dus wwwunterconnecti com Site Tips Structuring a Site One of the most important things to get right with a website or blog 1s the structure of its content This can make an incredible difference to usability and search engine performance do it well and users will be able to navigate your content easily and quickly Fortunately with WordPress the navigation of your site will usually follow a fairly standard route Simple Structuring Rules 1 Categorise and tag your content so that it s clear and easy to find without resorting to the search tool For example if the main source of traffic to your site is interested in your stories about knitting then a category called knitting along with perhaps some relevant tags against posts such as crochet and machine knit could be the way to go 2 Resist the temptation to clutter your website with logos affiliate links and advertising There s nothing at all wrong with links and logos but a sea of them is confusing and distracts people away from the main purpose of your site 3 Edit your content carefully for spelling grammar and suitable content When you publish whether it s within a magazine or on the internet you take a certain level of responsibility for the information
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