"user manual"
Contents
1. P Bald Donor dISCUED aveces wer eer enten eti bar ads nea pda Reena yy a err E P 5 15 Leaving a recorded message for internal callers P 5 16 Consulting Written massages ne a eee wanden eta fup opis ae P SA7 MessageinotifiE3EORL xus aae amici eee Andere hee ares Ret d da P Managing your charges WOMENS PUSHED 6 Changing your calls directly to b siness aclOunGS varna er saneren en derde P 6 2 Finding out the cost of an outside call made for an internal user from your terminal p Programming your telephone ZA initializing your Voice malbo arriere ane p 72 Customizing your voice greeting P 73 Modifying your personalcode i o giae Ede rne ERO ALAR IRR HORE MUA P 7 4 Configuring the telephoneinger o ees eerte oce e ete penc ir ctii P To AdJusting ScreenbDrie Miss e obe vk wes ees bowl via beeke PES P 75 Selecting the Wome bbc a PARRA RR REA P Ti eta ao neutered dees ea ee pe dod ann tb os ol P 7 8 Programming speed dialing direct calls P 49 Programming an appointment reminder meron eene eoe p 7 10 identifying the terminal you AEON sic naast aren ea ipee teas a oe wee dae p 7 11 Broadcasting background music on your2. P WAZ LORI OGER your LOIEPBONS sic acp Reque betamen ae era Ec e UR P 7 13 Configuring the audio jack of your telephone P 7 14 Activating deactivating forced headset mode p 7 15 Installing a Bluetooth Wireless Technology headset matching P 7 16 Using a Bluetooth Wireless Technology p 7 17 Removing a Bluetooth Wireless Technology headset P Compliance Bites ronderenner dende 20 20 20 20 20 20 21 2i 21 21 21 21 21 22 22 22 23 23 24 24 24 25 25 25 25 25 26 26 26 26 27 27 27 27 28 28 28 28 28 29 Getting to know your telephone Display and display keys Adjust the tilt of the screen Receiver Indicator light e Flashing green incoming call e Flashing red alarm Contains several lines and pages providing information on calls and the features accessible via the 10 keys associated with the words on the Screen Forward icon pressing the key next to this icon allows you to program or change the forward feature Receiver connected e Appointment programmed DO Silent mode enabled Telephone locked Display keys pressing a display key activates the feature shown associated with it on the screen W Navigation Lave 5 jn
3. th weeer oe ort apa Re p 2 13 Mute so that your party cannot hear you iiec eene mee P During ERR ERA SERRA 3 1 Making a second call during conversation ssec eere nn p 3 2 Answering a second call during a conversation s v p 3 3 Switching between calls Broker call ees etaceanes tease p JA Transterting ACA ouod eco paret Pe Ab paco Sed niest ee E P 3 5 Three way conference with internal and or external correspondents conference p 36 Phcnga call on held HOLD ence Ee ek hne m eH Ober e P Ee P 34 Placing ansoutside call oniheld parking ateam etude vata EXER veh ORE ER net ps 3 8 intrusion into ah internal conversation cisco ac p RR EICRERXRERE AE EEREREEE p 319 Store A P 3 110 Adjust audio Volume xb OR o ple oo a dope Lc Rt HER P Sharing CRAS AS SKC RN a cd e So RS 4l Receiving superyised call ringing ur nevera patto ip pe ark et M pde n P 42 Answeringa night ora general bell i ocior eher e eere 43 DManageriassistant SEEMNE P 44 Individual piek n a due apr peo m mas P 4 5 Answering briefly in place of the attendant 1 isis eee nen P 46 hl nting groupsaucscnei aei ataca Cr od E os oq PE dep anat ode P 47 Callingan internal party on his her Dager m meme mh ren P 48 Answeringa call On your pager us ar ke dera dorm Hi
4. Other symbols used Means that the function is accessible from the Menu page Main Means that the function is accessible from the Main page Means that the function is accessible from the Info page KA Means that the function is subject to programming If necessary contact your installer These symbols may be supplemented by small icons or text Contents Getting to know your telephone Description of the cond ashi dee hardheden QUE BPO wal A ep iow ee II DE UE P 2 Call management screen qa aper ae Et APPIO AWW RARE PAIRE d TRE Ua AEN Ro P L3 Application bass p Using your telephone IIT T NU E Suess ZW Makne E R E Pata og aas dae Ride qe P PME o ee ee ee p 2 3 Using the telephone in Handsfree mode oenen p 2 4 Activating the speaker during a conversation receiver 2 5 Calling your party by name company directory p 26 Make calls via your programmed call keys senen ensen ene nen eren p 27 Calling fromthe common directory P 2 8 Screening calls using the voice eese pe toner denderde P VCHER lcm P 2 10 Requesting automatic callback if internal number is P 2 11 Answering an internal call in intercom mode rene eene eee p
5. Left right navigator used to move from one page to another Up down navigator used to scroll through the content of a page Description of the screens 12 Call management screen Date Incoming call icon Time and status icon ue 16 2004 14 33 Call holdingicon ____ 3 e Call in progress icon Incoming call presenta tion screen This screen is temporarily displayed when a call arrives and shows the NOEB Pascal Na name and or number of the Pop up display of caller functions accessi ble while the call is taking place Conference ke 4 Each tab corresponds to a call the status of which is symbolized by its icon in progress held arrival of new call 4 gt When a call is in progress use the left right navigator to look at held or incoming calls Use the up down navigator to display the functions accessible These functions transfer conference etc are directly related to the status of the call consulted For example the transfer function will not be available between a call in progress or a held call and an incoming call 4 Back Exit key Used to switch from a telephone screen to an application screen For example can be used while a call is in pro gress to look up a number program an appointment reminder etc Calls can also be managed from the Main page While the call is in progress press the Back Exit key and display the Main page Calls in progress or w
6. If your calls are forwarded to another terminal the forwarding is not applied to the reminder call To cancel your reminder request 7 12 Lock unlock your telephone gt your telephone is Appointment 1 Choice ip er ox pc Lm u d E j meru T locked unlocked reach the select the type of page appointment reach the menu depending the displayed temporary or page informations enter your permanent password or confirm 27 Programming your telephone fi h dio adc af leph Bdddeuices Searches fon equipment wait until the type of equipment O 7 13 Con iguring the audio Jack your te epnone Nenu U 58 By default the audio jack of your telephone be used to connect headset handsfree kit or speaker select the relevant equipment wm Settings My set Jack n CO o D Ff og FEM icon on the terminal screen reach the menu page confirm your enter the pin choice code of the headset Headset Hands free Staspeaker U eof oq Refer to the user documentation supplied with the headset j7 Using a Bluetooth Wireless Technology headset Alcatel 4068 E 71 Activating deactivating forced headset mode ioo Refer to the user documentation supplied with the headset Forced headset mode must be activated as soon as a headset is installed instead of the receiver Removing a Bluetooth Wire
7. 8w Socket for connecting headphones a handsfree speaker unit Alphabetic keypad Alcatel 4068 Audio keys B END key to terminate a call Handsfree Speaker Key to make or answer a call without lifting the receiver amp e Lit in handsfree mode or headset mode short press Flashing in speaker mode long press Intercom Mute key e During a call press this key so that your party cannot hear you Q e Terminal idle press this key so that you can automatically answer a call without lifting the receiver To adjust the speaker or receiver volume up or down f amp EB Extension unit An extension unit can be fitted to your telephone This provides additional keys which can be configured as feature keys line keys call keys etc To affix labels push the holding strip of the unit backwards to you and lift it Install the label under the keypad in the housing designed for and place the keypad back into position OK key used to validate your choices and options while programming or configuring Left right navigator used to move from page to another A Q Up down navigator used to scroll through the content of a page 14 Back Exit key to return to previous menu short press or return to first screen long press during a conversation provides access to welcome screens Menu Info and to return to the conversation icon screens W Welcom
8. can remotely activate your party s phone programmed key gt 1 Forcedinter Be onging to a group does not affect the managemen of direct calls A specific eee telephone within a group can always be called by using its own number Eel your party does not answer you are connected to the speaker on your party s phone if he she gt has the handsfree function 4 10 Sending a written message to an internal party Text Predefined message Text Mail gt Call me back O2 first message in list 27 Language change language of message Personal message Create create a temporary personal message alphabetic keypad dial the number to called be o select the message to be sent enter the first letters of the last name GoTo confirm your choice enter the no of the message to be sent 01 to 27 confirm your choice confirm your choice The 27 standard messages are shown below Call me back 15 Meeting 2 Call me back tomorrow 16 Meeting at 3 Call me back at 17 Out for a while 4 Callback__ 18 Absent for the rest of the day 5 Call the attendant 19 Absent back at 6 Call the secretary 20 Absent backon at 7 willcallbackat 2 On vacation back 8 Use paging 22 External meeting 9 Please fetc
9. key receive the message Adding or changing a business code during a call Business account code during call programmed key Finding out the cost of an outside call made for an internal user from 62 your terminal 7 1 EB the call is placed on hold in conversation during an internal programmed key meter conversation total recall Transfer outside transfer call to your party number on hold called 24 7 Programming your telephone 71 Initializing your voice mailbox old code new code Enter your personal code then record Light flashes your name following the voice guide f instructions As long as your voice mailbox has not been initialized the personal code is 1515 Your personal code is used to access your voice mailbox and to lock your telephone E 74 Configuring the telephone ringer 72 Customizing your voice greeting Em Settinas My set Rinaina menu 51 a E a reach the menu page a Settings Mailbox 1 Customrisa j menu EO 1 Choose the tune reach the menu Tune 7 z page am O You can replace the greeting message by a personal message neoa naoa Voice mail Voi il gt Record gt select the melody of your confirm your l choice 16 tunes choice ready to start recording recording Adjusting the ringer volume Stop Pause o Dfault Level A cu cu anm end recording to pa
10. of message gt l Immediate o 1 Rediallist EN o Sendcopy dial the number to be copy called 55 Activate deactivate the personal assistant Menu e z gt forwarding is acknowledged noen va Settings Assistant reach the menu page 0508 ON OFF Choice 2 4 y Assistant ON TM UM 20 confirm m You can make calls but only the destination number can call you Keeping in touch _ forwarding is acknowledged 56 Personal assistant reaching you with one number only e Em forward calls your extension programmed key number E INNEN Settinas Rssistant Menu Ex To To e E eee 59 Applying selective forwarding Ka page forwarding You can selectively forward calls according to the caller s identity InternalNo ExternalNa MabileNo i puer B gt forwarding is acknowledged dial number of a dial an outside line number dial number of your mobile colleague or other key or dect selective individual forwarding programmed key I Operator IE 5 10 Forwarding all group calls ma activate deactivatetransfer confirm to the attendant You can forward all your group calls to another internal number lE 57 Forwarding calls to your pager 62 23 gt forwarding is acknowledged Callers will thus be able to contact you while you are moving around the company forward group number receiving calls programmed forwarding key l Pag
11. telephone in Handsfree mode Terminal idle ij gt you are in handsfree E gt gt K lt press and terminate release your call Call in progress Paul gt d gt 6 gt lt in conversation you are in conversation with the destination number press and release During a conversation you lift the receiver without terminating the call Using your telephone 24 Activating the speaker during a conversation receiver lifted Speaker E 26 calls via your programmed call keys naoa dis m s d ij gt the speaker key flashes gt 4 4 amm in conversation S v you are in conversation with activate speaker access the select the party you call the selected party the destination number long press main page want to call from the programmed call keys o o o q gt The key is no longer lit gt 4 SS adjust volume deactivate speaker 27 Calling from the common directory 7 levels long press Your terminal has access to a common directory of outside numbers Press and release the speaker key to switch to handsfree mode light steady directory number 25 Calling your party by name company directory lE 28 Screening calls using the voice mailbox Ka 3 ore gt proposes a name followed by a corresponding Paul This service lets you screen incoming calls to your voice mailbo
12. Alcatel OmniPCX Office Alcatel 4038 4039 4068 ALCATEL User manual E Introduction Thank you for choosing a telephone from the 4038 4039 4068 range manufactured by Alcatel Your Alcatel 4038 4039 4068 digital terminal has a new ergonomic layout for more effective communication A large graphic screen in conjunction with various keys and the navigator allows you to make calls configure and program your telephone a receiver that is pleasant to use it fits nicely in the hand with a flexible grip section communication is even more convenient using the audio keys speaker handsfree using the convenient alphabetic keypad you can call your correspondents by name E How to use this guide Actions Keypad Lift the receiver eg Numeric keypad 46 Hang up 28 Alphabetic keypad Specific key on numeric keypad Navigator Move the navigation key down to the left or to the right To go back one level press and release or to return to the welcome page press and hold 14 during a conversation can be used to access the different pages Menu Main etc to return to the telephone screens Display and display keys Audio keys Smith John Partial view of display d m d Display key 9 o Adjustment increase Adjustment reduce Programmable keys and icons Other fixed keys Line key Hold and Transfer keys Icon corresponding to key MENU key I Voice mail access key
13. Business Systems in keeping with its policy of constant product improvement for the customer reserves the right to modify product specifications without prior notice Copyright Alcatel Business Systems 2005 All rights reserved MU19001 USAB O400ed01 0705 29
14. aiting are displayed on the different line keys It is then possible to converse with the caller of your choice by pressing the key associated with him 13 A Application screen Date Application name Time and ue 04 May 2004 B 14 35 status icon Create new MEMO Application screen Events screen Application screen displays information relevant to programming or configuring the telephone Events screen displays events connected to the programming or configuration operations in progress confirmation rejection error etc Using your telephone E21 Making a call oc dial the lift the number number for receiver required your call l o pog handsfree number programmable line dial by name required key gt Paul in conversation you are in conversation with the destination number To make an external call dial the outside line access code 9 before dialing your party s number 9 is the default code for an outside line For the attendant dial 0 by default If the internal or outside number does not reply ForcedInter Call back Text e e broadcast a message on request callback to a send a written the speaker of the free busy terminal message terminal go to next screen 22 Answering a call Ca e d z is calling lift the handsfree press the key next to the receiver incoming call icon 23 Using the
15. ation number Recover the call on hold from any telephone noa gt um in conversation key associated with the incoming call icon During a call 37 Placing an outside call on hold parking You can place an outside call on hold and recover the call on another telephone naos Park Paul in conversation you are in conversation with the destination number To recover the parked call 4 UnParkcall transferred to the attendant m If the parked call is not recovered within a preset time default value 1 min 30 it is wBaroeIn Bargeln same key to exit Protection against intrusion 1 protection of a call programmed key desired number of telephone from which call was parked enter the number gt Protection is cancelled when you hang up 3 8 Intrusion into internal conversation EZ Your party s line is busy If the number is not protected and if authorised you can intrude into the call 3 9 Store a number During a call to save the number onto a call key Paul in conversation you are in conversation with the destination number press a call key on the main page Directory enter the name of your party 3 10 Adjust audio volume confirm During a call to adjust the volume level of the speaker or receiver naoa Paul in conversation you are in conversation with the des
16. confirm A message not requiring an answer can be broadcast on the speakers within your broadcast group u number of broadcast group The message will only be broadcast on terminals in use and which have speaker speak you have 20 seconds 6 ce E Sharing Keeping in touch 51 Selecting calls to be forwarded 53 Forwarding your calls to your voice message service When a forwarding is applied you can select the types of call to be forwarded outside internal all Immediate on naoa E forwarding is acknowledged 5 i A 1 Ext Int gt 9 gt orwarding is acknowledg EM v select the type of out int call type of call forwarded is displayed E 54 When you return review your recorded messages EE Queue The light indicates that messages have been received T gt Unice display shows the number of new and old E 1 if the type of call is all calls Gs gt messages not appropriate personal code ono Q250 Perso Assist OFF Perso Rssisti0FF o me Consult gt display shows name of sender with date time and ranking of message internal or outside calls confirm select message 52 Forwarding calls to another number immediate forwarding Play Clear Call eo eo The number can be your home portable or car phone voice message or an internal extension attendant etc listen to message erase message call sender
17. e screens 10 30 a mm Menu page contains all features and applications accessible via the keys associated with SEN tan no the words on the screen Jean Deuze Denis Laure Main page contains call line keys allowing supervision of calls and programmable call Paul Durand Pascal Mante keys Info page contains information on the telephone and the status of its features name telephone number number of messages activation of forwar feature appointment reminder etc m Call display Incoming call g Call in progress or outgoing call ngoa 10 30 0408 10 30 5 0790676707 0790676707 000347 00 03 47 Call on hold A 10 30 a 0790676707 j Le Je If you get two calls at the same time you can switch from call Left right navigator used to check calls to the other by pressing the display key associated with each call x Feature keys and programmable keys Guide key used to obtain information on features of the menu page and to program key of the main page Messaging key to access various mail services if the key flashes a new voice message or a new text message has been received Redial key to access the Redial function Hold the call is placed on hold Transfer transfer the call to another number 1 Scroll bar shows the position ona page Description of the screen
18. en you receive an internal call your telephone rings and you are connected directly in handsfree mode The screen shows the caller s identity To activate Terminal idle gt corresponding LED lights up When your caller hangs intercom mode remains active To deactivate Terminal idle corresponding LED goes out E 21 Sending DTMF signals During a conversation you sometimes have to send DTMF signals such as with a voice server an automated attendant or a remotely consulted answering machine wDTHF Paul in conversation you are in to activate conversation with the destination number The function is automatically cancelled when you hang 213 Mute so that your party cannot hear you You can hear your party but he she cannot hear you in conversation you are in conversation with the disable microphone destination number Q gt resume the The key is no longer lit conversation The key lights up So During a call 31 Making a second call during a conversation 32 Answering a second call during a conversation A second party is trying to call you ngoa 1030 menu EE naom naom Paul q in conversation gt i Paul Paul you are in the first call is placed in conversation Phe conversation with the on hold you are in name or no of the caller desti
19. er gn RC EET Ih hii P 4 9 Callinga party on his her Speaker ee eh en drsn P 4 10 Sending a written message to an internal party seven P 4 1 Sending a copy of a volce MESSag8s a s esse b he eten denied hen P 4 12 Sending a recorded message to a number a distribution 1 5 pi 4 13 Broadcasting a message on the speakers of a station P Keeping in touch sape Sl Selecting be forwarded ERO IR RIEN 5 2 Forwarding calls to another number immediate forwarding p 5 3 Forwarding your calls to your voice message p 54 When you return review your recorded messages ver oren eren p 5 5 Activate deactivate the personal p 5 6 Personal assistant reaching you with one number only p 5d Forwarding calls tO YOUR pagel sede erb hera Beke P 5 8 Forwarding your calls from the receiving terminal Follow me 59 Applying selective forwarding eer de eee Ea Ee do P 5410 Forwarding group CHAR heu Eb anon REA UID R ORE A P b Cancelling aliforwardingS ipod aueh be RO Be e gun ases co P 5 42 Cancelling a derge P 5 13 Forwarding calls when your line is busy forward if
20. er l 9 e gt forwarding is acknowledged forward to pager 5 11 Cancelling all forwardings programmed key i ivi i l 1 Cancelforw the f 58 Forwarding your calls from the receiving terminal Follow gray gt o x o ccu ri dee You wish to receive your calls in your present location cancel all Use the Follow me function P forwardings programmed key 5 12 Cancelling a specific forwarding A o gt Folloume wv your extension number programmed key corresponding to type of forwarding E group or selective 21 Keeping in touch 5 13 Forwarding calls when your line is busy forward if busy Callers can be forwarded to another telephone if you are already on the line gt l 1 OnBusy forward if busy programmed key K5w Do not disturb gt number receiving forwarding number receiving forwarding You can make your terminal temporarily unavailable for all calls LES DHD Callers wishing to contact you will see the Do Not Disturb message displayed on their sets when they try to call E 515 Leaving a recorded message for internal callers e 1 do not disturb programmed key forwarding is acknowledged forwarding is acknowledged You can leave a message on your terminal which will be displayed on the screen of the terminal calling you gt Textanswers E Predefined message fi
21. h your fax 23 External meeting back 10 Please fetch your mail 24 in room nr 9 Please cancel your forwarding 25 In a meeting do not disturb 12 Visitors are waiting 26 Atlunch 13 You are expected at reception 27 Indisposed 14 Meetingat Messages to be completed using numeric keypad Sharing Uoice I E 41 Sending a copy of a voice message gt Display shows the numberof Consult new and old messages personal code Sendcopy select message to copy by consecutive presses Sendmessaae send message To record a comment Voice mail zum start recording the comment Stop gt end recording Record e re record a comment dial the number to be dial by name called Record record a comment recording Listen replay comment o send message 4 12 Sending a recorded message to a number a distribution list Sendmessage Voice 2585 personal code Ss Add dial party s no party s name or list other correspondents or list no name if necessary 00 to 50 00 to 50 Voice mail Record Ready to record start message recording Uoice mail gt recording end recording confirm o Listen Record replay message re record a message confirm 4 43 Broadcasting a message on the speakers of a station group
22. irect calls keys Main page Screen Keys e increase or reduce the brightness of the l screen or keys of the extension unit by EN 3 pressing consecutively on the corresponding keys press a call key on the enter the name main page Humber enter the number 26 Programming your telephone lE 79 Programming an appointment reminder E 710 Identifying the terminal you are on Info You can define the time of a temporary reminder one in 24 hours or a permanent reminder every day at the same time The number of your telephone is displayed on the Info page Access the Info page using the navigator i _ Appointment Choice Een reach the menu select the type of page appointment temporary or permanent E 71 Broadcasting background music on your speaker Ka You can broadcast background music on the speaker of your telephone depending on configuration when telephone is not in use enter time of confirm the d gt background music is played appointment appointment S time long press At the programmed time your telephone rings Press the same key to cancel Long press If you are in conversation the display flashes and an audio tone is generated After gt The music stops when a call is made or received and starts again when you hang up three calls without reply a temporary request is cancelled but a permanent request
23. l the number of the ringing telephone The system be configured to prevent call pick up on certain telephones Sharing 25 Answering briefly in place of the attendant Ba 47 Calling an internal party on his her pager Ra Outside calls to the attendant will ring on your telephone and you can answer the call The number called does not answer and you know that the person called has a pager 1 ned l 1 your telephone will ring at the pur at gt same time as the switchboard gt i E EXE ET attendant press the same your party does page programmed help key to cancel not answer key programmed key Calls to the switchboard paging in progress is displayed TUS 29 l calls to the switchboard will ring on Es your telephone s gt QA 14 attendant help Your party can answer from any telephone the system programmed key lE 46 Hunting groups EZ Hunting group call 4s Answering a call on your pager Ka Certain numbers can form a hunting group and can be called by dialling the group number A call on your pager can be answered from any telephone within the system bee your pager beeps no of group to be called answer page your group Temporary exit from your hunting group Return into your group programmed key number 49 Calling a party on his her speaker exit group your group number Your internal party does not answer If authorised you
24. less Technology headset 2 E Settinas rms set ForcedHead 7 17 Alcatel 4068 ee OC C reach the menu page Eas Settings 1_ My set Bluetooth 1 On 1 Off reach the gt o qw pase activating deactivating forced headset mode Mydevices gt display of the different equipment 4 Installing a Bluetooth Wireless Technology headset matching maicne 715 Alcatel 4068 Em select the equipment to be removed Before a Bluetooth headset can be used it must be correctly matched to the terminal Before performing the matching operation the headset must be in detectable mode Delete message acknowledging the E gt equipment has been removed confirm your choice Settings set BlueTooth Een reach the page 28 Independently of the legal warranty that covers this appliance it is guaranteed for year parts and labour counting from the date indicated on your invoice The invoice will be demanded if making a claim under the warranty The warranty does not however apply in the following cases in the event of use that does not comply with the instructions given in this user s manual faults or damage caused by natural wear damage resulting from a cause external to the appliance e g impact fall exposure to dampness etc noncompliant installation or modifications or repairs carried out by people who are not approved by the manufacturer or re
25. nation number conversation with displayed for 3 seconds the destination nao number 3 e 3 John Answer call displayed number of name of second party second party soe Rnsuer Other methods for calling a second part g P y e 1 18 gt John in conversation Dial the number for your call ge line key for which the first call is placed on icon is flashing hold 58 Name of second party To return to your first caller and end the conversation in progress To access the Redial function short press naos Call back on the last 10 number dialled press and hold John 3 3 l in conversation 14 Programmable line key Ss Se gt CS o q oct E key associated with the To cancel your second call and recover the first incoming call icon naoe em Paul i eo Pas d 33 Switching between calls Broker call in conversation in conversation key associated with the incoming call icon During a call a second call is put on hold To alternate between calls If yo make an error hang up your telephone will ring and you will recover your first 3 la a call John AM gt Paul in conversation in conversation key associated place your first party on with the hold incoming call icon During a call Transferring a call E _ Placing a call on hold HOLD w To transfer your call to an
26. other number gt nace 2g gt you are press transfer dial the press to perform conversation with the key number to be the transfer destination number called Transfer between two outside calls is not generally possible depends on country concerned and system configuration Three way conference with internal and or external correspondents 35 conference During a call to establish a three way conference Conference Conference press the number of second press to establish the conference key party three way conference Cancel conference and return to first correspondant if conference is active sConference Hang up on all correspondant if conference is active E After the conference to leave your two correspondents talking together wDonference Transfer cancel the conference Exclusive hold During a call you may place the call on hold and recover it later on the same telephone Paul gt Paul in conversation on hold you are in conversation with the destination number your call is placed on hold Press Hold to recover the call on hold gt gt in conversation Common hold subject to programming To recover your call on any telephone in your system naoa nason bi Hold 3 5 Paul Paul in conversation on hold you are in your call is placed on hold conversation with the destin
27. rst message in list Q7 Language change language of message Personal message Create create a temporary personal message alphabetic keypad Oo select the message to be sent GoTo e confirm your choice enter the no of the message to be sent 01 to 27 confirm your choice confirm your choice The 27 standard messages are shown below Call me back 15 Meeting on 2 Call me back tomorrow 16 Meetingon at 3 Call me back at 17 Out for a while 4 Call back 5 18 Absent for the rest of the day 5 Call the attendant 19 Absent back at 6 Call the secretary 20 Absent back ___ at 7 I will call back at 2 On vacation back on _ 8 Use paging 22 External meeting 9 _ Please fetch your fax 23 External meeting back ___ 10 Please fetch your mail 24 in room nr __ Please cancel your forwarding 25 In a meeting do not disturb 12 Visitors are waiting 26 At lunch 13 You are expected at reception 27 Indisposed 14 Meetingat 5 Messages to be completed using numeric keypad Keeping in touch 5 16 Consulting written messages 5 17 Message notification The light indicates that messages have been received A message is left in your mailbox but you are not at your desk You can configure your telephone so that you receive notifica
28. s 4 Welcome screens Menu page Main page Info page Time and status icon amp ODI1429 aD Call forwarding icon Stationary no forwarding activated Rotating forwarding activated Tue 16 jan 2004 Date Menu Settings Appointment Displays the content of the page selected Menu page contains all features and applications accessible via the keys associated with the words on the screen From this page it is possible to adjust the ringer volume and screen brightness program the time of an appointment lock the terminal define the default page displayed configure voice mail and access telephone functions such as calling back one of the last 10 numbers or intercepting calls ABNO 14 29 Info p QJ Lock Lun 16 jan 2004 Menu Main Settings Appointment Main page contains call line keys allowing supervision of calls and programmable call keys The up down navigator is used to access all the direct call keys apart from those displayed by default Direct call keys are programmed or modified via the Information key Tue 16 2004 14 30 Menu Main Info b oU Line Anne Pascal Info page contains information on the telephone and the status of its features name telephone number number of messages activation of forwar feature appointment reminder etc 16 2004 ZAND 14 30 Menu Main Info Name Anne Number 77942
29. tailer Warning never place your telephone in contact with water To clean your telephone you may however use a damp soft cloth Never use solvents trichlorethylene acetone etc which may damage the plastic parts of your telephone Never spray it with cleaning products Earpiece may retain magnetic objects The wording is not contractual and may be subject to change Some functions of your telephone are controlled by a software key and the configuration of the unit Declaration of compliance We Alcatel Business Systems hereby declare that we assume the Alcatel 4038 4039 4068 product to be compliant with the essential requirements of Directive 1999 5 of the European Parliament and Council A copy of the original of this declaration of compliance can be obtained from your installer Alcatel 4068 This device complies with Part 15 of FCC rules and with RSS 210 of Industry Canada Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Warning Changes or modifications made to this equipment not expressly approved by Alcatel Business Systems may void the FCC authorization to operate this equipment The device is designed and manufactured not to exceed the emission limits for exposure to radio frequency energy in SAR Specific Absorption Rate set by the FCC Alcatel
30. tination number gt adjust audio volume 4 Sharing lE 41 Receiving supervised call ringing To receive the special ringing for calls to another number 1 supervised call press the same key to ringing programmed cancel key 42 Answering a night or a general bell En Ka When the attendant is absent outside calls to the attendant are indicated by a general bell To answer PickUp GeneralBell reach the menu page lE 43 Manager assistant screening EZ System configuration allows manager assitant groups to be formed so that the manager s calls can be directed to one or more secretaries From the manager s or assitant s telephone gt press screening key Incoming calls are screened by a designated person assistant etc 1 press the same key to cancel Screening is indicated on the managers telephone by the icon corresponding to the screening programmed key 44 Individual pick up KA You hear a telephone ringing in an office where no one can answer If authorised you can answer the call on your own telephone If the telephone ringing is in your own pick up group 1 group call pick up programmed key If the telephone ringing is not in your pick up group nace va PickUp 1 IndiuPickup reach the menu dial the page number of the ringing telephone l e m telephone call pick up programmed key dia
31. tion of the message on another telephone anos Hessaaina Text di SZ i isplays the sender s gt a gt message on the screen Lm Settinas Notification Elles ovo vo number of messages reach the menu received Page Activate deactivate message notification f Readmore gt Displays the rest of the message and the date and time it was left ON OFF Choice press consecutively to confirm N activate deactivate gt ext message p To pause recording Previous message Humber Erase message enter the number confirm desired Call Change the time slot Call sender of message The time slot during which notification is activated can be changed Sendmessase Sending a written message to an internal party Schedule l Directors Save the sender s number in your directory change times confirm Terminate consultation E 23 Managing your charges At the end of the call you are called back and you can E 6 1 Charging your calls directly to business accounts EZ Read information concerning call cost duration number of units name of internal user and cost of OK You can charge the cost of your outside calls to business account numbers e gt call l amp E SS 2 Print a charge ticket 3 Terminate consultation business enter the number password for this enter the party s Print ok account code of the terminal to internal telephone number RENE CENE programmed
32. use recording press to return to the confirm default message select the level of your choice confirm your 12 levels choice E Vn Activate deacti il de 73 Modifying your personal code ctivate deactivate silent mode Your personal code is used to access your voice mailbox and to lock your telephone 1 Silent n of Settings options Password menu 09 to activate to deactivate confi m your choice reach the page 25 Programming your telephone Activate disable meeting mode progressive ringing E76 Selecting the welcome page Henu Progressive On OFF gn This function is used to choose the page displayed by default on the telephone to activate to deactivate confirm your choice Settings options Homepage Activate deactivate discreet ring mode CEN T EE Choice to activate to deactivate confirm your choice select the default page confirm your consecutive presses choice Adjust ringer volume while a call arrives 77 Selecting language Paul gt 2 is calling 0030 your telephone adjusting the ringer deni Settings options rings volume Em Te uw reach the menu 75 Adjusting screen brightness Alcatel 4038 4039 page Language Choice Em Settinas set Contrast select the language of your confirm your reach the choice choice page 2 Programming speed dialing d
33. x When your caller leaves his message you can choose to gt telephone number and sequence number in list 001003 communieate with him Activating call screening first letters of your g 8 party s name If name is OK fe Ok gt make the call voice mailbox enter your personal same key to stop listening and screening code deactivate the screening programmed key When you receive a call If name is not OK e ou hear the message left by your FirstName y ge o o OQ gt 5 is screened Sos tis name or number of handsfree to take extend search in list erase last letter entered show next name the caller the call show previous name return to main menu b to stop listening only Using your telephone Call back on the last 10 number dialled 29 Redial nson wa Rediallist o Een reach the Redialling the last number dialled redial redial key long press page gt last number redial Call 4 gt m redial key short press select the no from call desired number the last ten dialed IE 210 Requesting automatic callback if internal number is busy Internal number is busy gt Callback request acknowledged Cancelling callback request mDallback Cancellation of callback request gt acknowledged Using your telephone E 21 Answering an internal call in intercom mode You can answer without lifting the receiver Wh
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