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ETS Title II IHE User Guide

1. view student list to confirm that all of your records have loaded properly 26 ETS Title Il Services Website User s Guide Figure 19 shows the formatting layout requirements careful adherence to these requirements is crucial to a successful upload Figure 179 Upload Format Requirements Tile Content Required Field Yes Program Type R Traditional ge A Alternate O Alternate Route Outside Organization Category Type 1 Enrolled All but Clinical Vereen 2 Other Enrolled 3 Completed Additional Last Name 1st Additional Last Name 2nd Additional Last Name 3rd Additional Last Name 4th FIRST NAME irst Name IM O Middle Initial no period Date of Birth MMDDYYYY no hyphens yes or SSN L ISSN ocial Security Number No dashes Yes or DOB ICAND ID raxis Candidate ID Number 8 Digit Number raxis Candidate ID Number 8 Digit Number CAND ID 3 raxis Candidate ID Number 8 Digit Number CAND ID 4 raxis Candidate ID Number 8 Digit Number STREET ADDR treet Address CITY tate XX if foreign country Yes State License Code or Undeclared Can be Alpha Yes Unless T LICENSE i S Numeric or Alpha Numeric Undeclared State License Code or Undeclared Can be Alpha LICENSE 2 Numeric or Alpha Numeric State License Code or Undeclared Can be Alpha LICENSE 3 Numeric or Alpha Numeric LICENSE 4 State License Code or Undeclared Can be Alpha Numeric or Alpha Numeric Sta
2. within the application or through an upload sheet Changes that can be made to rolled over student data 1 Program Changes a Alternate Route A to Traditional Route R if program type designation allows b Traditional Route R to Alternate Route A if program type designation allows 2 Category Changes a Enrolled All But Clinical 1 to Other Enrolled 2 b Other Enrolled 2 to Enrolled All But Clinical 1 c Enrolled All But Clinical 1 to Completed d Other Enrolled 2 to Completed 3 Student Data Changes Additions a Alternate last names 4 fields b DOB C SSN d Candidate IDs e Street Address f City g State h Licenses Note If you are updating by upload sheet it is important that the following fields are an identical match to the record you are updating if they differ you will create a new record and have the student on your list in duplicate which is not allowed 1 Last Name 2 First Name 3 DOBorSSN Another option you may prefer when entering student data by upload sheet is to delete all rolled over student records and upload them all as new records Choosing this option will allow you to use the most recent information in your records without having to make sure it matches previously provided data and you won t run the risk of any of your students being entered more than once Please be aware that if you choose to delete your rolled over records ETS Title Il Reporting Services will not be able to rei
3. 9 1 2013 8 31 2014 CURRENT 9 1 2009 8 31 2014 CURRENT test window 9 1 2008 8 31 2014 FOLLOW UP Yr 1 test window 9 1 2007 8 31 2014 FOLLOW UP Yr2 test window ETS Title Il Services Website User s Guide 3 User Accounts To access the ETS Title II website go to https tlcs ets org All individuals accessing the ETS Title II web site for the first time must create a new user account From the ETS Client Services for Educator Licensure homepage select the Create Account button under New User Figure 4 Login Screen SIGN IN CONTACTUS HELP Sign In to Your ETS Client Services for Educator Licensure Account The ETS Client Services for Educator Licensure website is intended for approved institutions organizations and states who use educator certification tests If you have an existing ETS account enter that user name and password below Returning User User Name Sale an account to request access to the following online Password tool Signin ETS Data Manager for The Praxis Series Tests Learn More gt Eorgot User Name or Forgot Password Title Il Reporting Services Leam More gt Create Account To create an account fill in the information requested on the ETS Client Services for Educator Licensure Account screen Be sure to fill in all required fields noted with a red asterisk 3 1 Types of Accounts There are two types of user accounts a State or National Agency User ha
4. AGAINST INFRINGEMENT OR OF TITLE OR OF INTERFERENCE WITH USE OR ENJOYMENT OF THE ETS SERVICES 9 EXCLUSION OF CERTAIN DAMAGES EXCEPT AS OTHERWISE SET FORTH IN A WRITTEN AGREEMENT SIGNED BY ETS AND YOU THAT EXPRESSLY STATES THAT IT SUPERCEDES THIS AGREEMENT ETS WILL NOT BE LIABLE TO YOU OR ANY OTHER USER OR PERSON FOR ANY DAMAGES ARISING OUT OF YOUR ACCESS INABILITY TO ACCESS OR USE OF THE SERVICES THE MATERIALS AND THE SITE WHETHER DIRECT INDIRECT SPECIAL CONSEQUENTIAL INCIDENTAL DAMAGES OR PUNITIVE DAMAGES INCLUDING WITHOUT LIMITATION FOR 49 ETS Title Il Services Website User s Guide E eee e EEEC C LLIILILILIILILLIILLLLLLLLLILELZILLLLIII Z SILILLLLILILLUTI llLLLLLLULUAAALLLLLLLLLLLLLLLLLLLLLLLLLLLO T 1 LALLULLLLLLLZZULLZZJ DAMAGES FOR LOST PROFITS LOSS OF PRIVACY SECURITY OR DATA FAILURE TO MEET ANY DUTY INCLUDING BUT NOT LIMITED TO ANY DUTY OF LACK OF NEGLIGENCE OR OF WORKMANLIKE OR PROFESSIONAL EFFORT OR FOR ANY OTHER INDIRECT DAMAGES WHATSOEVER THAT ARISE OUT OF OR ARE RELATED TO THE SERVICES EVEN IF ETS OR AN AFFILIATE SERVICE PROVIDER OR AGENT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND EVEN IN THE EVENT OF FAULT TORT INCLUDING NEGLIGENCE OR STRICT OR PRODUCT LIABILITY OR MISREPRESENTATION 10 Governing Law and Jurisdiction These Terms and Conditions shall be governed by the laws of the State of New Jersey without regard to its conflict of laws principles You agree and hereby submit to the exclus
5. After choosing Export Reports under the VIEW REPORTS heading from the home page you will be redirected to the Title II Download Reports page 10 1 Downloading Reports Click the radio button in front of Formatted report then choose Continue Figure 26 Figure 226 Download Reports Page Title II Download Reports Select Reporting Year 2009 2010 v Select an export format View samples O Unformatted spreadsheets two files for upload to Westat 9 Formatted report for each of the selected Institutions Continue Cancel ETS Home PRAXIS Home Texas Educator Certification Home Legal Privacy and Security ETS Copyright 2011 by Educational Testing Service All rights reserved j The ETS logo and LISTENING LEARNING LEADING are registered trademarks of Educational Testing Service ETS PRAXIS is a trademark of ETS E M s 43 ETS Title Il Services Website User s Guide E eee 8 LLELLLLLIILIILLILILLILLLLLILILLLLILLLLLLIIILLIILLILUILL AA O1UiudLL LLL ULLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLILLLIOLILLLOLILLLLLHLGLGLGLGLGHGHHOLILLLILHLILHOLOLTLSLIEI When redirected to the Title II Report Export Files page you will have the option of two export types 1 Zip File with multiple reports 2 Individual Report Files The individual report files there can be two formatted files available if you have entered both Traditional route students and Alternate route students ar
6. CI c Eat 37 FIGURE 25 LICENSE LIST FIGURE 26 DOWNLOAD REPORTS P GE 5145553 26a tina cod ae RR itn ES ER REN na R4 aeae na aa Eaa Ea aE aai aeii aa E E aE aa adnaes kanda dead 43 FIGURE 27 JEXPORT FORMATTED FILE S EE 44 5 ETS Title Il Services Website User s Guide 1 Introduction to Title II Reporting This guide provides instruction and guidance for teacher preparation programs within Institutions of Higher Education IHEs and Alternate Route Agencies AROs to enter student data in order for ETS to prepare and make available pass rate reports to satisfy Section III of the Institutional and Program Report Card on the Quality of Teacher Preparation IHE Report Card The Higher Education Opportunity Act of 2008 calls for annual reports from states and IHEs on the quality of teacher preparation and state teacher certification and licensure Pub L 110 315 sections 205 208 The purpose of the reports is to provide greater accountability in the preparation of the nation s teaching forces and to provide information and incentives for its improvement Sections 205 through 208 of Title Il of the Higher Education Act HEA as amended in 2008 PL 110 315 call for accountability for programs that prepare teachers Section 205 of Title Il requires reports from each IHE that conducts a traditional teacher preparation program or an alternative route to state certification or licensure program an
7. COMPLETED Trad DKTY DXWHQN Matched To Scores English 3230 E Add Student Load Spreadsheet Once edits are made to student data you should review the data again after the next scheduled match run to verify the results of your edits You may need to edit a student s data multiple times before achieving a successful match This is why it is important to allow enough time to work on verifying your match results prior to the close of the website when If you have exhausted all attempts to match student to scores and have been unsuccessful contact us at eppadminOets org for assistance Please include the name of your school and your Al code in the subject line of the email Do not include personal identifying information for your students i e SSN DOB address test score etc If available please include the TEA ID number from the student s score report in your file 6 1 View Licenses Selecting the View License link directs you to a list of licenses endorsements used by your state for the cohort year selected as well as the tests required by each license To see the tests required by a license choose the license name to view the license detail The license detail provides the test s required by the license its effective date and cut score as well as the license rule The license rule provides additional information such as e the option to take one test or another e the option to take one group of tests or another g
8. Mark as Completed Mark as All but Clinical Mark as Other Enrolled Add Student Load Spreadsheet 35 ETS Title Il Services Website User s Guide EH Figure 193 Student Test Detail Update Student Data Student Category Completed Current year 2012 2013 Program Type ARO Reporting year 2012 2013 If you know you have a passing score First or Given Name GSAV Update Status 10 02 2012 on file for a student check the TEA Middle Initial Match Status Matched To Scores ID number against the score report in Last or Family Name Jae your file Also view the test date s Alternate Last Names d hi d Date of Birth 03 11 1985 EE SSN Address Line 1 City State Province TX Licensure Areas Programs _ Special Education EC 12 Alt 932 ETS Testing ID 01630439 Test Results for JZMUAZ Test Name Test Related Test Test Test Cut Pass Code Code Date Score Score Status PEDAGOGY PROF RESP EC 12 1160 160 02 25 2013 269 240 Pass SPECIAL EDUCATION EC 12 1161 161 08 03 2011 260 240 Pass Back to List To edit student data in the current reporting year choose the student s last name then click update student data if the student is matched to scores if the student has not yet matched to scores you can edit their data in the first screen you are redirected to Here you can e change the student category e make changes to the first name middle ini
9. Name TEA ID e Last Name or alternate last name First name DOB e Last Name or alternate last name TEA ID DOB Each of the three criteria listed above includes an exact match to the Last Name or an alternate last name you can list up to four alternate last names To carefully view your matches filter your student list and review the students for items as noted above While reviewing each filtered list scroll down to note the number of not pass in red These will have an adverse effect on your single assessment pass rate reports if the student has not taken another form of that test and passed For example if the student shows a not pass for a paper test version and a pass for the same test taken on computer only the computer test score will be used in your pass rate calculations However if they are matched only to one format of the test and have not passed it it will count against you Often times when students reregister to test they create a new profile instead of linking to their original profile They may enter a different last name or a different spelling of their first name Richard vs Rick Therefore if you have a passing score on file for a test for which a student is matching to the not passing score you should review the score report information carefully to ensure it matches exactly what you have entered into Title ll 32 ETS Title Il Services Website User s Guide It is a good idea to perform the following
10. Services and d The right to access a password protected site to view and download individual student score reports e Notwithstanding anything to the contrary herein the right to 1 excerpt or quote insubstantial portions of Materials in documents prepared in the ordinary course of Your business Reports 2 store and or distribute Authorized Printouts and Reports to persons who are not Authorized Users on an occasional infrequent basis to the extent required for internal policy legal or regulatory compliance 47 ETS Title Il Services Website User s Guide E UE eee e ee eee LLLELLLILLILLIELLLLLILLILILELLLIILZILLILILLLLLLLLUI H1A cLUL LL n s LuL LLLLLLLLLLILLLLLLLLHHHLILHLGLHLHGOLILILGOHLOGHGGHLLLLGLHLIHLAGLGTGIA SE OTGAIOUL GLLOLL L 0 LLLLLLZGLLLZZJ 2 2 Authorized User Only Your employees and or temporary employees Eligible Persons are eligible to access and use the Services and Materials The term Authorized User means an Eligible Person whom You have identified to ETS for purposes of issuing Credentials and who You have authorized to access and use the Services and Materials on Your behalf For purposes hereof Credentials mean a access or authentication information required or supplied by ETS to enable access to the Service by Authorized Users b passwords or password parameters issued by ETS to an Authorized User and c passwords and other access information issued by You or stemming from the foregoing in
11. as done in past years If you are in a state that uses another test vendor you should enter all students with a certification area that requires secondary vendor tests by the end of September so that you will have an opportunity to review these match results prior to the site closure in November ETS is responsible for including the scores of your students from secondary vendor tests in the pass rate reports produced In order for each state to submit one report containing test pass rates from all test vendors in a state where ETS is the primary vendor the following process has been created 1 ETS will create files of student data by state consisting of those students with a license requiring a secondary vendor test license information provided by state clients 2 ETS will send encrypted files to each secondary vendor for each state in common 3 The secondary vendor will use the student data provided by ETS and match it to tests taken by the students as well as the scores achieved 4 The secondary vendor will return encrypted test score data files to ETS The scores will be appended to each student record and included in the pass rate reports The above will take place in early October and again in mid November In order to review secondary vendor match results while the site is open and student record editing is still possible you should have all students with a certification area that requires a secondary vendor test entered into
12. during their supervised clinical experience in terms of spending significant amounts of time working with them should be counted in the FTE faculty We suggest three criteria any one of which would imply inclusion in the count e fthey spend a number of hours each week observing supervising or discussing the clinical experience with the teacher candidates or other teacher preparation program faculty 51 ETS Title Il Services Website User s Guide Euge e EECLLLLI ILILLILLLLIILLLLLLLLLLILELZLLLLI IXLILLILLILLULUA 1OLL B LLLALLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLILTL AUoAAAAALALLLLLLZULLLZZJ e Ifthey receive a stipend from the teacher preparation program for their participation e If they are considered part of the teacher preparation program in terms of recognition in brochures or other program descriptions provided to the state or the general public Pass rate and scaled score data will be reported for enrolled individuals who have completed all nonclinical courses You may have no data to report in this category given the presence of teacher preparation program designs that incorporate activities that meet the definition of supervised clinical experiences into curricula in ways that disallow identification of those individuals who have completed all nonclinical courses If you do not report any individuals in this category do not replace this category with another group of individuals A series of supervised field
13. entire list 3 Filters can be placed on the records to be exported by using one or more of the filters at the top of the page i e Student Category Match Status Program Type etc Be sure to click the Search button to activate each filter change Once the records for export have been chosen click the Export button at the bottom of the page 5 You will have the choice to Open or Save the file to your computer Please note that the file type created for export is a Comma Separated Values or csv file You may want to perform a Save As converting the file type to either an xls or xlsx file Also important to note is that data in columns containing numbers where lead zeros need to be maintained i e SSN and TEA ID are preceded by an apostrophe To remove this apostrophe from an exported file follow these steps Save the csv file as an Excel file either xls or xIsx Block and Cut the column containing the data SSNs or TEA IDs Open Notepad or TextPad Paste the cut column While still in Notepad click Edit then Select All Click Edit then Replace Search for apostrophe and Replace with nothing Click Replace All Click Edit then Select All and cut the data Block the same column on the spreadsheet where the data came from and change the formatting to Text 10 Right click in the first cell of the column header row 11 Click Paste Special to paste the data from Notepad and choose Text not Unicode Text
14. experiences including student teaching with PK 12 students that occur as a sequenced integral part of the preparation program prior to the candidate becoming the teacher of record Please note that Title Il Section 202 d 2 describes features of clinical experience as follows Courses in the curriculum that include the activities described in 202 d 2 may be considered clinical coursework The curriculum policies of each state and its institutions will identify coursework that is clinical and nonclinical CLINICAL EXPERIENCE AND INTERACTION Developing and improving a sustained and high quality pre service clinical education program to further develop the teaching skills of all prospective teachers and as applicable early childhood educators involved in the program Such program shall do the following A Incorporate year long opportunities for enrichment including i clinical learning in classrooms in high need schools served by the high need local educational agency in the eligible partnership and identified by the eligible partnership and ii closely supervised interaction between prospective teachers and faculty experienced teachers principals other administrators and school leaders at early childhood education programs as applicable elementary schools or secondary schools and providing support for such interaction B Integrate pedagogy and classroom practice and promote effective teaching skills in a
15. of clock hours required for student teaching e Number of full time equivalent faculty in supervised clinical experience during this academic year e Number of full time equivalent adjunct faculty in supervised clinical experience during this academic year IHE and PreK 12 staff and e Number of students in supervised clinical experience during this academic year Average number of clock hours required refers to hours per teacher preparation program participant To the extent possible responses are to separate pre student teaching clinical experience from student teaching The intent is not to aggregate across teacher preparation program participants but rather to assess per person clock hours Clock hours does not refer to semester or credit hours but actual time spent on these activities In the term supervised clinical experience it s the overall experience that s supervised not every moment of the experience No faculty to student ratio is required 2 When reporting on the number of faculty in supervised clinical experience do not weight the number of faculty based on the number of teacher preparation program participants they are supervising or the number of credit hours their supervision represents A full time faculty member is counted as 1 FTE A half time faculty member is counted as 0 5 FTE PreK 12 staff whether teachers or other educational leaders who are engaged significantly with the teacher candidates
16. the ETS system before the end of September If you find discrepancies with or have questions about your students match results with secondary vendor test scores they must be addressed directly with the vendor or with your state s Title Il coordinator who manages the relationship with the vendor ETS sends the student data you enter and loads the scores sent by the vendor ETS cannot investigate secondary vendor issues A final exchange of data will occur with the secondary vendors after the site closes in November The results of changes made to the student data after the first exchange in the ETS system or in the secondary vendor s system will not be seen on the ETS site until after the second exchange 39 ETS Title Il Services Website User s Guide 8 Export Student List To maintain a record of the student data you entered and its match results you can export the information to a spreadsheet There are four additional fields of data that will be included in the export they are Gender Ethnicity Race Dot mp Academic Major These four additional categories are collected at the time of test registration but are not required fields for the test taker to provide Therefore there is no guarantee that this information is complete or accurate To perform an export follow these steps 1 From the home page choose View Student List under the STUDENTS heading Check the box to the left of Student Category if you want to export the
17. the file path and name in the box under File to Upload or you can choose Browse then locate and choose the file to add it to the box IMPORTANT Be patient after submitting your spreadsheet for upload Depending on the number of records it could take a few minutes before you are presented with results During the upload checks are being made on formatting and the validity of your data in addition the application must check the names and identifying information for your students against that of all other students submitted by all institutions for all years back to 2000 01 to ensure that there are no duplicate entries 28 ETS Title Il Services Website User s Guide SSS LL LLL LLL LL ELLE LL LI LLL LLLI LLL 29 ETS Title Il Services Website User s Guide NOTE If the submit button is pressed a second time before the application completes the first action it will restart the process and you will receive many duplicate entry errors 5 8 File Upload Error Messages Figure 20 is a list of error messages that can be returned along with the field to which they apply and the reason for the error Read through this list to better understand the requirements for a successful upload Figure 20 Upload Error Messages Data entered in LAST NAME field exceeds the maximum field length of 15 truncate the data in this field to maximum length to resolve error Data entered in FIRST NAME field contains illegal character s list all ill
18. working on Title II reporting It is also strongly recommended that secondary user accounts be removed during nonreporting periods April July and then reactivated when necessary The role and responsibilities of the primary user are important for maintaining the security of your students personal identifying information contained within the application The primary user does not necessarily have to perform Title Il reporting tasks However each institution must have a primary user account registered with ETS in order for secondary users to have access to the application Primary user accounts are approved by an ETS administrator If a primary user leaves the institution or is changing roles he she must contact ETS by email at TLClientServices ets org in order to have his her account removed The ETS administrator will remove the old primary user account from the application Please note When ETS removes a primary user account any secondary user approved by that primary user will also be removed Therefore it is very important that the new primary user create his her account as soon as possible so there is no loss of communications from ETS to your institution The new primary user will be able to re approve the same secondary users through the manage user accounts functionality He she should also provide the new primary user s name and contact information It is the responsibility of the primary user to oversee all secondary user accounts here i
19. 10 09 10 1 15 0 eg 40 ETS Title Il Services Website User s Guide 9 Follow Up Reporting The purpose of follow up reporting is to capture any testing activity that has occurred since the close of the reporting window for the year a student is listed as completing a program An example of a reporting window for 2013 2014 Tests taken between 9 1 2009 and 8 31 2014 The law mandates that Title II pass rate reports are calculated on scores from tests taken within the last five years Follow up reporting is applicable only to completers originally reported in that year When you view your final pass rate report you will see that for the two prior years only the students who completed your program will be counted 9 1 2011 8 31 2012 FOLLOW UP Yr 2 Completed students 4 1 2012 8 31 2013 FOLLOW UP Yr 1 Completed students 9 1 2013 8 31 2014 CURRENT All students 9 1 2009 8 31 2014 14 CURRENT test window 9 1 2008 8 31 2014 FOLLOW UP Yr 1 test window 9 1 2007 8 31 2014 FOLLOW UP Yr 2 test window Edits to the data for the two previous follow up years is limited You can e Change or delete a social security number e change or delete date of birth e change or delete address e change state e add up to four alternate last names e change add or delete TEA IDs 41 ETS Title II Services Website User s Guide E ee ee e er E C8 LLLLELLLLLLLIILIILLLLLLILLLLILLLLLLILLLLLILILLLLLLLLILIALA
20. 3 14 sese 39 ER ele ee E A0 9 elle Ve Re ele 41 10 Pass dil eleccteceR LC 43 3 ETS Title II Services Website User s Guide ERE LL LLL G 10 1 Downloading Reports irre rentrer AEN en ea nean Eee evo Eae uae ron ru LEER FEN RE ER 43 11 Resolution Period tire leche EE Pe Poeti rr Cae EE eese Benen 45 Edd ec 47 12 1 Terms anid Conditions om 47 12 2 Supervised Clinical Experience and Nonclinical Coursework eene 51 4 ETS Title Il Services Website User s Guide ERREUR UE eee e e LLLLIELLLILILILIILLIELLLLILLLLLLLLILELLLILUILLLLLUILLUIL i in L CLULLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLGOLLLLOLILLLOLLOLGLIGLGT LLOGIGLGLLLLLLULULAAULUAULUUUULU AOOCLLLAULLUULUALALLLUUULZZJ Table of Figures EIGURE 1 HEOA WEBSITE E 6 FIG RE2 2013 14 REPORTING TIMELINE 5 3 22 ico ce eee epu oon saamis SEENEN REENEN ENNEN kuta saseda pesa sl epe av Sami EE 8 FIGURE 3 STUDENTS INCLUDED IN REPORTS 2558534 cesse ente eoru Rete e esent ses noa sikk Pene ee Ye ELE ER Re rape EE ek e vk k rka ee Ee eH Ee RARE 9 FIGURE EOGIN SCREEN a e eks natike nat unde ad ike y thay Dite adero pun eee lb e uimaseeni d n UT aed aS neid nati FIGURES CREATE NEW ACCOUNT 4 552563 reprae ehitav vah dakat ikka adaa ed A ERES UE UR nede KR LE NASN LOHAN E hansa kata kk FIGURE 6 CONFIRM ACCOU
21. ALLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLALLLLGLLGLGLLLZZJ You cannot e change a student category e change a program type e change a first name e change a middle initial e change a last name e change a certificate licensure program You can delete one or the other DOB or SSN but one of the two must be provided Changing or deleting TEA IDs could result in a less desirable match result If a change is required to the first name on a student record in order to match the record to scores contact ETS at eppadmin ets org and the change will be made for you 42 ETS Title Il Services Website User s Guide 10 Pass Rate Reports Beginning in the 2010 11 reporting cycle IHEs were no longer required to download unformatted reports from the ETS Title Il website in order to upload them to Westat s Institutional and Program Report Card System IPRC Rather ETS now submits report data files directly to Westat on behalf of all institutions Westat then loads the report data into each of your report cards in their IPRC system Pass rate reports become available each spring the exact date varies from year to year Refer to the message on the home page of the ETS Title II website for the exact date when you can expect the most recent reports to be available for download Pass rate reports are available for download for a period of three years from the original posting date Reports for years prior to 2011 2012 are not available
22. Individually Figure 157 Enter Individual Student Be S s Student Detail MTCHELL COLLEGE 3988 Required field Student Category Select NM Current year 2009 2010 Program Type Select M First or Given Name Middle Initial Last or Family Name Alternate Last Names Enter either or both A better match will result if both are entered Date of Birth Example mm dd yyyy SSN Example 123456789 Address Line 1 234 Main Street City ALBANY Home State Province Georgia E ETS Testing ID 00800072 Undeclared Certificate Licensure Program s Select Select at least one Select E Select _ de Select EM Select gt Select E Select EM Select v Select z Select E ES ETS Title Il Services Website User s Guide EE 5 5 Student Entry with Spreadsheet Upload A second way to enter your student data is to upload it on a spreadsheet The spreadsheet which provides the correct field headings is available by choosing Download a Spreadsheet form Figure 18 Spreadsheet for Upload It is recommended that you save this spreadsheet as a file to your computer and use the saved version in order to utilize all the functionality of an Excel spreadsheet Please note that it is important to maintain the formatting in each column as text in order for a successful upload
23. LLLLLGLLLOLLLLLUI LOGOHLLLULAAULLGHLAILZZUUZZZII Figure 10 Email to Secondary Approved Account Thank you for creating your Title Il account Your account has been approved by your institution s primary Title Il user Keep your User Name and Password in a secure place For security reasons your security answer and password will not be sent by Email You have selected the following User Name username To access your account visit https tlcs ets org Sincerely Title Il Services If you did not create an account or if you have any questions please contact Title Il Services at eppadmin ets org Be sure to add ets org to your address book or safe sender list to ensure that you receive email messages from ETS 3 8 Returning User Sign In When your account is approved and the account approval confirmation email is received you can return to the Title Il website and login as a Returning User Figure 11 Enter your User Name and Password and click Sign In You will be taken to the ETS Client Services for Educator Licensure Home page From there click Title 11 Reporting Services to be taken to the Title II Home Page 16 ETS Title Il Services Website User s Guide Figure 11 Returning User Sign in SIGNIN CONTACT US HELP E EE Sign In to Your ETSO Client Services for Educator Licensure Account The ETS Client Services for Educator Licensure website is intended for approved institutions organizations and states w
24. NING LEARNING LEADING are registered trademarks of Educational Testing Service ETS PRAXIS is a trademark of ETS log eg g Listening Learning Leading A user will not gain access to the website until the account has been approved Primary user accounts will be approved by an ETS administrator who will receive automatic notification of the pending account Secondary user accounts will be approved by their primary user after email notification of the pending account Figure 9 After approval the new secondary account holder will receive an email notification of same Figure 10 User names and passwords should be maintained in a safe place and not be shared Figure 9 Email received by Primary User with Secondary Account Pending A secondary Title II account has been requested for your institution George Jones has requested a Title Il account Please go to your home page and select Approve Reject Accounts to view and approve or reject this and any other outstanding account requests To access your account visit https tlcs ets org Sincerely Title Il Services If you have any questions please contact Title Il Services at eppadmin ets org Be sure to add ets org to your address book or safe sender list to ensure that you receive email messages from ETS 15 ETS Title Il Services Website User s Guide Es C8 ELLLELLLLIILIILILLLLILLLLILLLLLLILLILLLLLLILILIL LLLALLLALALLLLLLLLLLLLLLL L LLLLLLLLLLLLLLLLLLLCGLLLLLGLLOLLL
25. NT INFORMATION iini o enu c e ae Ra vt aac tan ae oud sen en RR ved vakk ex eux n esa kata ea dta due eau ba eeu end ee RENS FIGURE 7 USER NAME AND PASSWORD FIGURE 8 ACCOUNT REQUESTED EE FIGURE 9 EMAIL RECEIVED BY PRIMARY USER WITH SECONDARY ACCOUNT PENDING FIGURE 10 EMAIL TO SECONDARY APPROVED ACCOUNT enne tenenr sh snnt nn tenete sisi enne te testent eterne enisi stet en tenens ses r inen FIGURE 11 RETURNING USER EEN FIGURE 12 HOME PAGE PRIMARY Uspp eene enne enne nnne nnns nnn nenne nnn tense te seii nn senes tees te sees senes ense tennis innen n FIGURE 13 HOME PAGE SECONDARY USERS FIGURE 14 CHANGE PASSWORD AND SECURITY QUESTION eene nennen ene nnnenetr sh enhn nnne testent en entre tese shit ente nnne seriei 19 FIGURE 15 CHANGE CONTACT INFORMATION 20 FIGURE 16 CONTACT YOUR STATE TITLE I COORDINATOR ennt nennen en nnnnnene sten en nn tenete sien ener tne nr sess eterne nens nre r nnn 22 FIGURE 17 ENTER INDIVIDUAL STUDENT FIGURE 18 SPREADSHEET FOR UPLOAD sis 55 red enne a ERE EHE l paka Ree PEN ERIE NEU SEELEN REESEN AER dee FIGURE 19 UPLOAD FORMAT REQUIREMENTS FIGURE 20 UPLOAD ERROR MESSAGES AANEREN EEN tene ness sse nete senes EEN FiGURE21 CONTACT YOUR STATE TITLE Il COORDINATOR 5 4 52 ioa ood ER ER dE ER ARES GER ERES OCT ERN sans aE RE AEE iaa 34 FIGURE 22 MATCHED TO Ile eer 35 FIGURE23 STUDENT TEST DETAIL Tm 36 FIGURE 24 VERIFY MATCH
26. Title 11 Em Reporting Services Website User s Guide ETS Title Il Reporting Services IHE Pass Rate Reports for Section III of IHE Report Card For Institutions of Higher Education And Alternate Route Organizations Updated for the 2013 14 Reporting Year Reporting on Students Enrolled 9 1 2013 through 8 31 2014 ETS Title Il Services Website User s Guide KSE Version 5 0 Last Updated 8 26 2014 Copyright 2014 by Educational Testing Service All rights reserved ETS the ETS logo and LISTENING LEARNING LEADING are registered trademarks of Educational Testing Service ETS PRAXIS is a trademark of ETS 15043 ETS Title Il Services Website User s Guide E E ELLE LLLELLELLILLIIILLLILLIILLLLUAI IHGHdCLLLLLLLLLLLLLLLLLLLLLLLLLLLLGLGOHLLLGHLLLLLO LLLLLITALLILGLLILUUL SSS 1 Introduction to Title Il Reporting eee racer ce atr ro nee Co Vane Nee eoe de TESCH 6 2 Reporting Timeline New for 2013 14 Reporting nennen enne enne entrent 8 3 Uer ACCOUNTS EE 10 3 1 TYypes of e e In EE 10 3 2 Responsibilities of a Primary User 11 3 3 Secondary User ACCOUNTS siciss cecesivsccnes rater HL oSer enean SEENEN a Eua era Fue ES ae een aa a aas 12 3 4 Creat NEW ACCOUN e 104 12 3 5 Confirm Account Information ceciciscccssasseceseessccsesasscceveasceceshacaecesotncndssabicagersdeesaasaccedecotdcedteaniceseteaceennees 13 3 6 Choose User Name and Password 13 3 7 Institution Agency Agre
27. able state and federal laws including privacy laws In accordance with HEA pass rates on tests taken by fewer than 10 examinees will not be reported In the case of a teacher preparation program with fewer than 10 completers reported in at least two out of the three completer groups for the summary pass rates the program shall collect and publish information by combining the 3 completer years into Group 6 and calculating statistics based upon the combined data as long as there are 10 or more completers Group 6 data is included in the summary pass rate reports only Your institution or organization is not required by law to publish Title Il summary pass rates Please retain the individual assessment data for each student that will allow you to verify these summary pass rates ETS Title Il Services Website User s Guide 2 Reporting Timeline New for 2013 14 Reporting September 2 November 3 2014 IHEs update and enter student data and verify match results November 2014 January 2015 ETS compiles data and prepares reports February 18 March 11 2015 Resolution period April 3 2015 ETS sends pass rate data files to Westat April 30 2015 IHEs Certify IHE Report Cards Figure 2 2013 14 Reporting Timeline 1 1 2015 September 2014 April 2015 ETS Title Il Services Website User s Guide Figure 3 Students Included in Reports 9 1 2011 8 31 2012 FOLLOW UP Yr 2 1 9 1 2012 8 31 2013 FOLLOW UP Yr 1 Completed students
28. an the government agency institution of higher education or entity entering into this Agreement with ETS If You do not agree with these Terms of Conditions do not use the Services ETS reserves the right at its sole discretion to change these terms at any time Please check these terms periodically for changes Use of the Services following the posting of changes to these terms and conditions shall constitute Your acceptance of the revised terms 2 Grant of Rights Restrictions on Use 2 1 Grant You and Your Authorized Users defined below in Section 2 2 are granted a nonexclusive nontransferable limited right to access and use the Services and Materials made available to you through this Site including without limitation data reports and analyses generated there from for statistical research and test taker score reports only You are granted the rights as follows a The right to make copies of the Materials retrieved from the Services for Your internal use b The right to email fax download or make printouts using the commands of the Services and the right to create a single printout of Materials accessed or downloaded by any other means collectively Authorized Printouts c The right to download using the commands of the Services and store in machine readable form primarily for Your exclusive use a single copy of insubstantial portions of those Materials included in any individually searchable file or content source in the
29. ate you created it you will be prompted to create a new password at that time by receiving the following message Your Password has expired Please change below 3 7 Institution Agency Agreements All users must agree to abide by the terms listed in the Terms and Conditions for use of TLC Services in order to create an account in the Title II website application Please read the terms of the Agreement that will be presented to you in the web application and check the box to indicate I understand and agree to the terms of the agreement above then click Submit You can read a full copy of the Terms and Conditions in the Appendix Section 12 1 ETS Title Il Services Website User s Guide After agreeing to the terms you will be advised that your Title Il Account Has been Requested Figure 8 Account Requested SIGNIN CONTACTUS HELP ETS Title II Reporting Services EEUU UNE M E E XM Your Title II Account Has Been Requested Your request for access has been sent to the primary Title Il contact at your institution On approval a confirmation will be sent to the e mail address you provided Keep your user name and password in a safe place You can close this window pending an approval message from the ETS Title ll System ETS Home PRAXIS Home Texas Educator Certification Home Legal Privacy and Security ETS Copyright 2010 by Educational Testing Service All rights reserved The ETS logo and LISTE
30. c TA Completers Enrolled pdf 1 Enrolled All But Clinical are students who have completed all nonclinical courses nonclinical coursework is Any course in the teacher preparation program curriculum that focuses on content such as academic subject matter and does not require students to participate in the activities of supervised clinical experience as described in the glossary definition may be counted as nonclinical coursework The curriculum policies of each state and its institutions will identify coursework that is nonclinical or clinical See Supervised Clinical Experience and Nonclinical Coursework in Section 12 2 of this guide NOTE If your program requires additional coursework during or after student teaching you will have no students listed in the Enrolled All But Clinical category 2 Other Enrolled students have been admitted to a teacher preparation program but have not yet completed the program NOTE The definition of an enrolled student does not include taking classes or doing an active clinical However if a student withdraws from the program during the academic year do not include him her in the count of enrolled students If any of your students consist of teachers who are already licensed and returning to earn additional endorsements they should not be included in Title Il reporting Title II reporting is intended only for those working toward their INITIAL certification Initial certification is defined as the first teac
31. cademic content areas C Provide high guality teacher mentoring D Be offered over the course of a program of teacher preparation E Be tightly aligned with course work may be developed as a fifth year of a teacher preparation program F Where feasible allow prospective teachers to learn to teach in the same local educational agency in which the teachers will work learning the instructional initiatives and curriculum of that local educational agency G As applicable provide training and experience to enhance the teaching skills of prospective teachers to better prepare such teachers to meet the unique needs of teaching in rural or urban communities H Provide support and training for individuals participating in an activity for prospective or new teachers described in this paragraph or paragraph A or C and for individuals who serve as mentors for such teachers based on each individual s experience Such support may include 52 ETS Title Il Services Website User s Guide ERE LL LLL G i with respect to a prospective teacher or a mentor release time for such individual s participation ii with respect to a faculty member receiving course workload credit and compensation for time teaching in the eligible partnership s activities and iii with respect to a mentor a stipend which may include bonus differential incentive or performance pay based on the mentor s extra skills and responsibilities e
32. ces ets org 6 Choose your account role type either Primary or Secondary Please refer to Section 3 1 above for additional information about these two roles 3 5 Confirm Account Information After choosing Continue on the Create a Title Il Account screen a confirmation screen will appear allowing you to review your information To edit the information choose Edit Information If no changes are necessary choose Continue Figure 6 Confirm Account Information Confirm Your Information and Continue with Account Creation Please review your account information for accuracy Once you submit your information you will not be able to change your name online Institution or Agency AZinstitution Title First or Given Name Anne Middle Initial Last or Family Name Smythe E mail Address asmythe college edu Address Line 1 123 Bank Street Address Line 2 City Money State AZ ZIP Code 85365 Primary Phone Number 1234567891 Alternate Phone Number Fax Number Continue 3 6 Choose User Name and Password You will be asked to create a User Name and Password The User Name must be between 6 and 16 characters letters and or numbers only The Password must e Not be one of the 5 previous passwords used in this application e Not contain more than two consecutive characters from the user s account name user name or parts of the user s full name e Beat least eight characters in length e Contain characters from three of the
33. ch Results Licensure Enter or upload students View match results and perform View state license requirements match verification Please direct any guestions to your e Enter Student SSC View M state s Title H coordinator e Load Spreadsheet e View Matches e View Licenses e View Student List View Reports Export reports for your institution e Export Reports 34 ETS Title Il Services Website User s Guide 4 Matched to Scores This is the most overlooked match category and causes the most problems with accuracy in the pass rate reports when not properly verified The fact that a student is matched does not mean he she is matched to the correct score Figure 22 This can happen if during re registration students alter their personal identifying information creating a second file for their names If a student has two files one containing a passing score and the other containing a failing score and the student information you provided results in a match to the latter the student will be placed into the Matched to Scores category but your pass rate will be affected because of the failing score for this student It is important that you view all your Matched students to make sure the score listed is correct You can view the details of the tests taken by a student by clicking on the student s last name Figure 23 Here you will view the date the test s was taken the score achieved and the cut score for this test in your stat
34. checks on your completers in the prior two years The two previous years are also referred to as follow up years see Section 9 below Filter Setting click reset after each review Review Confirm Student Category Completer The total number of completers all routes Student Category Completer Program Type Alternate Route The total number of alternate route completers Student Category Completer Program Type Traditional Route The total number of traditional route completers Student Category Enrolled all but Clinical The total number of Enrolled all but Clinical all routes Student Category Enrolled all but Clinical Program Type Alternate Route The total number of alternate route Enrolled all but Clinical Student Category Enrolled all but Clinical Program Type Traditional Route The total number of traditional route Enrolled all but Clinical Student Category Other Enrolled The total number of Other Enrolled all routes Student Category Other Enrolled Program Type Alternate Route The total number of alternate route Other Enrolled Student Category Other Enrolled Program Type Traditional Route The total number of traditional route Other Enrolled Below is an explanation for each Match Status 1 Match Not Run This status will appear for students you have either entered or edited since the last match run 2 Not Found This resul
35. ching with PreK 12 students that occur as a sequenced integral part of the preparation program prior to the candidate becoming the teacher of record Section 202 d 2 of the Higher Education Act as amended in 2008 describes features of clinical experience Courses in the curriculum that include the activities described in Section 202 d 2 may be considered clinical coursework Nonclinical coursework is defined as any course in the teacher preparation program curriculum that focuses on content such as academic subject matter and does not require individuals to participate in the activities of supervised clinical experience as described in the definition of supervised clinical experience The curriculum policies of each state and its institutions will identify coursework as nonclinical or clinical Alternative route programs can work with their state to determine what courses are supervised clinical experiences if the alternative route program s courses do not meet the definitions above Supervising faculty are defined as all persons whom the institution regards as having faculty status who were assigned by the teacher preparation program to provide supervision and evaluation of student teaching and who have an administrative link or relationship to the teacher preparation program Data on the following elements of supervised clinical experience will be reported e Average number of clock hours required prior to student teaching e Average number
36. cluding without limitation log in password and other information of Authorized Users all as changed from time to time You agree that Credentials may only be used by the Authorized User to whom they are assigned and that the Credentials may not be shared with or used by any other person including other Authorized Users You will manage Your roster of Authorized Users and will promptly deactivate an Authorized User s Credentials or notify ETS to deactivate an Authorized User s Credentials if the Authorized User is no longer an Eligible Person or You otherwise wish to terminate the Authorized User s access to the Services You will cause such User defined below to cease any and all access and use of the Service and Materials You are responsible for all use of the Services accessed with Credentials issued to Your Authorized Users whether such access is by Authorized Users or by any individual who is not an Authorized User User You will use reasonable commercial efforts to prevent unauthorized use of the Credentials assigned to Your Authorized Users and will promptly notify ETS in writing if You suspect that any Credentials are lost stolen compromised or misused ETS may suspend or terminate any Authorized User s rights to access and use the Services and Materials at any time without cause and or prior notice 2 3 No Robots Use of the Services via mechanical programmatic robotic scripted or any other automated means is strictly prohibited w
37. d Type of Account State or National Agency Institution or Organization Select your Organization State Select Institution or Organization Select kd Job Title Select the service s you would like to access Institution Organization Account Types Only Title Il Reporting Services Primary Secondary ETag Data Manager for The Praxis Series Tests Primary Secondary First Name Middle Initial Last Name Email Address All ETS Client Services communications will be emailed to this address Please add ets org to your address book or safe email list Re enter Email Address Address Line 1 Address Line 2 City State Select hd ZIP Postal Code Example 012340000 Primarv Phone Number Example 1234567890 1 Choose the appropriate account type the choices are State or National Agency ex CT DOE or ASHA etc OR Institution or Organization ex Northern University or Teach for America 2 From the first dropdown box State choose the state in which you are located 3 Fromthe next dropdown box Institution or Organization choose your institution or organization by name 12 ETS Title Il Services Website User s Guide 4 Provide your job title ex Dean of Education 5 Select the service for which you require access Your options are Title II Reporting Services or ETS Data Manager Services Note for additional information about Data Manager Services contact TLClientServi
38. d that enrolls students receiving federal assistance under HEA e g Title IV In addition states must be able to report on alternative routes to teacher certification or licensure that are operated by entities that are not institutions of higher education referred to as AROs The law can be accessed at http www2 ed gov policy highered leg hea08 index html Figure 1 HEOA Website E w E OV J US Department of Education C Funding Policy General Adult Education Civil Rights Elementary amp Secondary Education Grants amp Contracts Higher Education Legislation Research amp Statistics Special Education amp Rehabilitative Services Vocational Education About ED Budget 8 Performance Research News About ED HIGHER EDUCATION Higher Education Opportunity Act 2008 The Higher Education Opportunity Act Public Law 110 315 HEOA was enacted on August 14 2008 and reauthorizes the Higher Education Act of 1965 as amended HEA This page provides information on the Department s implementation of the HEOA Dear Colleaque Letter Negotiated Rulemaking IPEDS Reports and Studies Some parts of the law will be implemented through new or revised regulations The negotiated rulemaking process will be used for some raanlatinns as evnlained helaw Other WHAT S NEW In accordance with the Higher Education Opportunity Act of 2008 HEOA by October 29 2011 each postseconda
39. e If you know this student has a passing score for a particular test you will want to look closely at the score report you have on file and edit the identifying information you provided to ETS to obtain a match to that score file The information provided in the student record is solely for purposes of Title II reporting It is used solely to match your students to scores in the ETS database Therefore if you see that a student provided an inaccurate DOB or SSN on a score report you should also use that incorrect information in order to match to the correct score for the student Figure 182 Matched to Failing Score Student Category All License Name All J Program Type All Match Status All Test Name All v Last Name m Reporting Year 2009 2010 M Search Reset 271 records retrieved Last Match Run 09 21 2010 View Tests and Pass Status Hide Tests and Pass Status I I COUNTENT TAIVVVLLU OL y A OTHER ENROLLED Eege UCW Matched But Communication 3200 Without Scores COMPLETED Trad GJSFKZIM OWQNYP Matched To glish 3230 Scores Not Passed PRAXIS READING Not Passed CPPST READING ENROLLED ALL BUT Trad VSXCHEP WXNQZH Matched To CLINICAL Scores Pass CPPST WRITING Pass CPPST MATHEMATICS OTHER ENROLLED Trad HXUSKTM YXZCCN Matched But Greek 4010 vi Delete Undelete
40. e Enrolled All But Clinical and Completed categories must be associated with at least one certification or license and can be associated with up to 10 ETS determines the correct test to use in the pass rate calculation based on the tests required by the license associated with your students For your students in the Other Enrolled category who may not yet have chosen a certification licensure area you may choose undeclared When entering these undeclared students on the upload sheet leave the cell in Column T blank Please note that a student listed as undeclared will be matched to any test they have taken within the past five years that is required for any teacher license in your state If a student is working toward a license or certificate for which no test is required in order to maintain an accurate count of your students for a given academic year we have created the option of a license titled No Test Required 0000 In order to assign this 22 ETS Title Il Services Website User s Guide license to a student your state would be required to add it to its list of licenses If you have questions about this license please contact your state s Title II coordinator 5 3 Updating Rolled Over Student Records The student data entered the previous year for the two categories Other Enrolled and Enrolled All But Clinical will be rolled over to the current year for updating Edits to these records can be done on an individual basis
41. e Initial Last or Family Name Bush Primary Contact E mail Address gbush montclair edu All Title Il communications will be e mailed to this address Please add ets org to your mmm address book or safe e mail list Re enter E mail Address gbush montclair edu Address Line 1 34 West College Street Address Line 2 City Montclair State New Jersey Nj ZIP Code 08541 Example 012340000 Primary Phone Number 2017648956 Example 1234567890 Alternate Phone Number Fax Number 20 ETS Title Il Services Website User s Guide 5 Entering Student Data For the current year of reporting you are required to enter ALL students seeking initial licensure certification as a classroom teacher who are officially enrolled in your teacher preparation program between 9 1 2013 and 8 31 2014 regardless of their testing activity Whether you enter your students individually or by bulk upload see detailed information in Section 5 5 you will be asked to assign a student to one of three categories 1 Enrolled All But Clinical 2 Other Enrolled or 3 Completed If they fit into more than one category during the academic year you should assign whatever category they were will be in as of 8 31 2014 The definition for each category provide below can also be viewed on the website by choosing Student Category Additional information can be found at https title2 ed gov Publi
42. e all contained together in the one zip file The zip file is a data compression and archive format file A zip file contains one or more files that have been compressed to reduce file size and can be stored as is If you are using Windows XP your operating system has built in support for zip files Just double click on a zip file and it will open just like a folder Double click on a file inside the compressed folder to open that file in Excel If you are running an operating system older than XP which would be pre 2000 you will need to install a third party application like Winzip in order to open a zip file Figure 237 Export Formatted File s Title II Report Export Files Select Export Type You have requested export of more than one Title II Report file You can select the first file in the list to download a Zip file containing the individual report files or you can download each file individually by clicking on the link Zip File with multiple reports MD 2010 5403 zip Individual Report Files TRAD MD 2010 5403 SALISBURY UNIVERSITY xls l Back to Export Selection After choosing one of the hyperlinked files a pop up box will appear asking if you want to open or save the file Once you choose one of these options the report is available for your review 44 ETS Title Il Services Website User s Guide 11 Resolution Period The purpose of the resolution period is to allow institutions an opportun
43. e e Ee LLLLELLLILILILIILLIELLLILILLLLILILELLLIIIZLILIILL Z ULL I Hu OLLLLLALLALLLLLLLLLLL LALLLLLLLLLLLL GLLLCLLLALLLLLLLLLLLLLL AAUAAALLALLLLLLLLLLLZZI In order to obtain a purchase order you will need the following information Service Title Il Edits During Resolution Period Reporting Year 2013 2014 Address Educational Testing Service 4897 Collection Center Drive Chicago IL 60693 United States Amount 1 500 Please note that the volume of incoming inquiries increases substantially during the ETS Title II Reporting Services Resolution Period sometimes making response times longer ETS answers all inquires in the order in which they are received You are strongly advised to review your reports as soon as they become available Additional information provided by Westat regarding the ETS Title II Resolution Period Reviewing Your Pass Rates The testing company or state will return pass rate and scaled score data based on the tests taken by the individuals included on the list of enrolled individuals and program completers Data will include assessments taken up to five 5 years earlier Because teacher preparation programs will be held accountable for the pass rates of their test takers they need to have confidence in the pass rates that they report Teacher preparation programs are responsible for reviewing the pass rate data for accuracy In reviewing the pass rates 1 Confirm the names and unique identifiers of the iden
44. easonable security to protect the Service from unauthorized access by anyone who is not an Authorized User and to cause Authorized Users not to exceed their authorized access 6 3 You or Your Authorized Users shall immediately notify ETS of any potential or actual unauthorized access or access exceeding authorization to the Security Incident and take immediate action to investigate mitigate and contain the incident and implement reasonable and appropriate measures to prevent further incidents and any misuse of data accessed You shall provide complete information and assistance to ETS If applicable law requires ETS or You to give such notice You shall reimburse ETS for all expenses incurred by ETS to comply and to provide any mitigation provided by ETS in its sole discretion including but not limited to costs of identity theft monitoring services and costs of altering the Service You shall indemnify and hold ETS harmless from and against all expenses losses and damages incurred by ETS relating to the Security Incident If applicable law requires You to give notice of the Security Incident to individuals it shall not do so without first a consulting with ETS and providing it with a copy of said notice in time for ETS reasonably to establish a procedure for responding to any individual communications with ETS and b obtaining approval of any law enforcement authority with whom ETS may be consulting about the Security Incident 7 Consent
45. ecurity Question e Title ll Reporting Services Request Access to More Services 4 2 Secondary User Important reminders Notice for ETS Data Manager Users To accommodate new services being added to the ETS Data Manager for The Praxis Senes Tests the link to access Quick Reports and Custom Reports will be renamed Quick and Custom Analytical Reports This change will be effective on Monday May 13 2013 Please contact PraxisDataManager ets org with any questions The options available on the Title Il Home page for a secondary user Figure 13 include e Entering individual student data e Uploading student data via spreadsheet with no minimum requirement e Viewing the students that have been entered e Verifying matches of students to their scores e Viewing teacher certification tests and licenses used by your state 18 ETS Title Il Services Website User s Guide Figure 113 Home Page Secondary Users E tie 11 SE Reporting Services Title Il Home Important reminders None at this time Students Match Results Licensure Enter or upload students View match results and perform View state license requirements match verification Please direct any questions to your User Assistance state s Title II coordinator e Enter Student e Load Spreadsheet e View Matches e View Student List e View Documentation e View Licenses e View FAQ e Contact Us View Reports Export reports for your insti
46. egal characters for all fields Remove the character to resolve the error Data entered in cell C14 is improperly formatted All data must be text formatted Data entered in PROGRAM field is incorrect for your institution s program type Data is required in Al CODE field Data is required in CATEGORY field Options are 1 Enrolled All But Clinical 2 Other Enrolled 3 Completed Data is required in FIRST NAME field Data is required in LAST NAME field Data is required in either the DOB or SSN field Data is required in the LICENSE field unless student is Undeclared Data is required in the PROGRAM TYPE field Data is required in the STATE field Additional formatting has been added to your sheet in field name or cell number field Please make sure the sheet is not password protected column filters are not in use there are no frozen header panes borders bolding highlighting justification font changes etc A record already exists with this student s last name as an alternate last name Please contact title2 ets org and provide this reference number for assistance title 2 id Data entered in DOB field does not meet the required field length of 8 enter a valid DOB formatted as mmddyyyy to correct the error Data entered in SSN field does not meet the required field length of 9 enter a valid SSN to correct the error IMPORTANT NOTE If even one error message is received none of the student rec
47. ements iorsin anisini innie aina oiae i aeee ane iaaea ananin 14 3 8 Returning User SIE H DEE 16 4 UserAdministrative Options iicet neis itn tena tdt ie ENER SES ba kd ko ka ede direkt ee dao ka eee ea ka eoa ka cie A 18 4 1 Primary User Approve and Manage User Accounts 18 4 2 Secondary OLT ac e LEE 18 4 3 Profile Maintenance Change Password and or Security Ouestton seen 19 4 4 Change Contact Information sessi esee eene eene nennen nensis nennen ressent nre ennet 20 5 Entering Student Dakar ne erected i eau eene see detenta dS 21 5 1 Program TYPO L 22 5 2 Certtfication license Drogram enne nnne nhe ee nnne nennen trnr ee ten seen sitis entrar entran 22 5 3 Updating Rolled Over Student Records 23 5 4 Entering New Students Individual 25 5 5 Student Entry with Spreadsheet Upload 26 5 6 Spreadsheet Formatting Tips iiri eer nee tare enti pee aka area Perte vea aenea gea kaka Vai raga os 28 5 7 View the License Names and Codes for your State 28 5 8 File Upload Error Messages ee ete rhet taper oe ke et ek ee ree Uo taa oU T Lo ce UT ena CER de NES 30 5 9 TWO Options to Correct EHFOFS i RE 30 6 Match Results and Verification erenrenrseseneeeenneeennaeenneeeneenenneenanaeeanaeeenneeennaean naene nennen 32 6 1 MISVAER EID 37 7 Tests from Other Testing Companies New information for 201
48. ense listed e The wrong license is listed for the student e The student took the test outside of the testing window before 9 1 2008 or after 8 31 2014 current reporting year e The student took the test before its effective date within your state e The student took the test after its expiration date in your state e The student has registered with ETS but has not yet tested e The personal identifying information entered for the student does not match the file in the ETS database containing the passing scores for the license e The student has an outstanding balance on his her account which would prevent scores from being available to report Effective and expiration dates for any test can be viewed on the Title II Licensure page for any license that requires that test From the ETS Title II Reporting Services home page choose View Licenses then choose your license from the list by clicking the name You can also access test and license detail information by clicking the license name from either the student list or the student detail screens Additional questions about licensure requirements in your state should be directed to your state s Title II Coordinator You can access that email address from the home page of the ETS Title Il website by clicking Coordinator under the Licensure heading see Figure 21 It will launch an email to the coordinator s for your state Figure 21 Contact Your State Title II Coordinator Students Mat
49. fered in the state ETS s data collection application was designed with the capability to add the tests and results of secondary vendors where applicable i e ACTFL and ABCTE tests Section III of the IHE Report Card requires information on the performance of the students in your teacher preparation program on each teacher certification licensure assessment used by your state ETS will provide you with reports in a user friendly format for your review and records ETS Title II Reporting Services will also provide the pass rate reports in flat data file format to Westat the research organization contracted by the U S Department of Education to oversee the Title Il process for upload into your individual IHE report cards In cases where a student has taken a given assessment more than once the highest score on that test will be used There must be at least 10 students in each category taking the same assessment in an academic year for data on that assessment to be reported for summary data there must also be at least 10 students although not necessarily taking the same assessment for data to be reported In cases where there are less than 10 students taking the same assessment and the assessment pass rate is not reported those students must be included in the summary data This is referred to as the rule of 10 The production and verification of pass rates which involve personally identifiable data will be handled in accordance with all applic
50. following four categories o Uppercase letters A through Z o Lowercase letters a through z o Numbers 0 through 9 o Non alphabetic characters e g S 96 13 ETS Title II Services Website User s Guide ERREUR E Ere E ILLI LLLI LLELILLLLLLLLLILLILLILLLILLLLLLLLLLLLLLLLLALLLALALLALLLLLLLLLLLLLLLLLLLLIIIIIUIIUTIT 4B1LLLT Q4 1 1 11 1 1 1 LlnnUqSiuuu uucg AzaUAAZ EENME amm Re enter your password choose a security question and answer Then click Continue Figure 7 Figure 7 User Name and Password M Create User Name and Password Required field User Name User Name must be between 6 and 16 characters letters and or numbers only Password Passwords must 1 Not be one ofthe 5 previous passwords 2 Not contain more than two consecutive characters from the user s account name or parts of the user s full name 3 Be at least eight characters in length 4 Contain characters from three of the following four categories a Uppercase letters A through Z b Lowercase letters a through z c Numbers 0 through 9 d mou characters for example Re enter Password If you forget your user name or password you will be asked to respond to your security question to verify your identity Select a question and answer below Security Question Select 7 Security Answer The password you create will expire in one year from the d
51. her features and functionality of the Services may have restricted access rights and are subject to change without notice One or more Authorized Users access rights may be modified at any time as requested by You or ETS including suspending or terminating such rights without notice 6 Data Protection 6 1 The Service may include aggregated test taker or other all personally identifying information of an individual PII in the Services If You any Authorized User or other User hereunder accesses any such PII in 48 ETS Title Il Services Website User s Guide or through use of the Services You shall not and shall not permit any Authorized User and or other Users to use such PII for any purpose whatsoever and shall promptly notify ETS of same Authorized User shall treat all PII and other Material received through the Services about and individual as confidential information and may access and use such data only in compliance with Your privacy policy all applicable data protection privacy and security laws and regulations including but not limited to FERPA You will ensure that each Authorized User will immediately notify You if they know of any unauthorized access to any portion of the Site or the Services You will use reasonable efforts to ensure that only Authorized Users will have access to such information through Your Service account systems or files electronic or non electronic 6 2 You agree to use commercially r
52. hing certificate or license issued to an individual The specific certificates or licenses classified as initial certification in each state are defined by the state States are to provide information on degree coursework assessment supervised clinical experiences and other requirements 3 Completed describes a student who has met all the requirements of a state approved teacher preparation program Program completers include all those who are documented as having met such requirements Documentation may take the form of a degree institutional certificate program credential transcript or other written proof of having met the program s requirements In applying this definition the fact that an individual has or has not been recommended to the state for initial certification or licensure may not be used as a criterion for determining who is a program completer 21 ETS Title Il Services Website User s Guide 5 1 Program Type Each institution is assigned a program type by the Title II coordinator in its state The designations are e Traditional can enter only traditional route students e Alternate can enter only alternate route students e Both can enter both traditional and alternate route students e ARO an alternate route organization outside of an institution able to enter only alternate route students ex Teach for America If you are not sure what your program designation is or need to have it changed contact
53. ho use educator certification tests If you have an existing ETS account enter that user name and password below Returning User New User User Name Create an account to request access to the following online tools Password ETS Data Manager for The Praxis Senes Tests Learn More gt Forgot User Name A uc d Title II Reporting Services Learn More gt Create Account 17 ETS Title Il Services Website User s Guide 4 User Administrative Options 4 1 Primary User Approve and Manage User Accounts This section of the manual provides a brief explanation of the administrative options and links available on the TLCS Home page and other pages throughout the site Important updates from ETS will be displayed below the Title II Home heading Be sure to check for new messages and important dates in this section when you log in The options available on the TLCS Home page for a primary user include functionality to approve and manage secondary user accounts in addition to all the functionality of a secondary user A primary user account should be established prior to any secondary user account for each institution Figure 12 Home Page Primary User ETS Client Services for Educator Licensure Home Select an online service from the list of available options below Manage Profile lient Gervi e Approve and Manage User Accounts e Change Contact Information Title II Reporting Services 2 e Change S
54. ith the exception of the Web Service tool Unless otherwise agreed to by ETS in writing use of the Services is permitted only via manually conducted discrete individual search and retrieval activities 2 4 Modifications The Services including without limitation any feature functionality therein as well as Materials may be enhanced added to withdrawn or otherwise changed by ETS without notice 2 5 Unauthorized Users The Services and the Materials are protected by U S and international intellectual property laws and treatises and other laws that prevent unauthorized access and use No one other than an Authorized User may access or use the Services for any purpose whatsoever If You permit other Users to nevertheless access and use the Services or Materials without authorization such User s access and use will be governed by these Terms and Conditions and You will be liable to ETS for any breach of the Terms and Conditions as well as for unauthorized access 3 Representations User represents that he she is currently an Eligible Person and has been authorized by his her employer to be an Authorized User of the Services 4 Credentials Authorized User has been assigned user credentials i e set password and security questions responses for access and use of the Services on Your behalf Neither the Authorized User nor You may share such credentials or use any other party s credentials 5 Restricted Access The content layout and ot
55. ity to review their reports for errors i e incorrect counts for assessments unexpected low pass rates in either the single assessment or summary reports If you find an error of this kind in your reports please notify ETS Title Il Services immediately by email at eppadmin ets org Please provide the name of your school the state in which you are located and your Al code in the subject line of all correspondence ETS will perform a thorough investigation of your claim and provide you with the outcome as soon as possible Errors discovered during the resolution period such as students assigned to incorrect program or category low assessment pass rates due to low match results failure to perform match verification and zero completers listed are not the responsibility of ETS and are not considered ETS error A 1 500 fee will be assessed to each institution choosing to correct these types of issues during the ETS resolution period If an institution requires edits made during the resolution period ETS will perform the following tasks all are covered by the 1 500 fee e Open the website to allow edits e Monitor user edits and close site when edits are complete e Performa match run upon completion of edits e Perform duplicate checks and other data quality control processes e Extractthe data for all institutions in the state e Perform statistical analysis on extracted data and create new statewide pass rate reports e Load new files to web
56. ive personal jurisdiction and venue of the state and federal courts in New Jersey for the resolution of any disputes arising from these Terms and Conditions 11 Notice ETS may but is not obligated to send notice to You and or Your Authorized Users who must relay communications internally as necessary You will check the Service periodically for notices posted by ETS and disseminate them as appropriate to Authorized Users ETS may elect to provide notices and other information related to Service activities to You in electronic form a via e mail b on the Service or c by non electronic methods at Your address in ETS records You may deliver notices related to Service activities to ETS by sending it to ETS Rosedale Road Mailstop 51L Princeton NJ 08541 12 Amendments ETS reserves the right to change or modify this Agreement which will take effect thirty 30 days after the posting of notice of such changes to You If any Authorized User accesses the Service after the effective date of the revised version or if the You or any Authorized User fails to terminate Credentials by the Effective Date then You shall be deemed to have accepted the revised Agreement on behalf of itself and each Authorized User as of said effective date 13 Miscellaneous If any provision of this Agreement is found by a court of competent jurisdiction to be invalid its remaining provisions shall remain in full force and effect provided that the allocation
57. k Apply Urge Gu mo 11 ETS Title Il Services Website User s Guide When ETS removes a primary user account any secondary user approved by that primary will also be removed Therefore it is very important that the new primary user create his her account as soon as possible so there will be no loss of communications from ETS to your institution The new primary will be able to re approve the same secondary users through manage user accounts functionality A rejected secondary account can easily be reactivated by filtering users by rejected and approving them again There is no action required on the part of the secondary user 3 3 Secondary User Accounts A Secondary User is the person who will handle the tasks of student data input and reconciliation for the institution Each institution may have up to three secondary users The secondary user account will be approved by the primary user Secondary user accounts are not required it is likely that in smaller institutions the primary user will be responsible for the data input and reconciliation 3 4 Create a New Account Figure 5 Create New Account E IEEE e ETSO Client Services for Educator Licensure Create an Account Individuals from approved ETS institutions organizations or states can create an ETS Client Services account and request access to the services listed below If you do not see your organization contact a Client Services Administrator Required fiel
58. n zen Listening Learning Leading www ets org 53
59. n K Return to the spreadsheet block Column K Right click choose Format Cells choose Text Return to Notepad copy the list of data do not copy DOB field heading Return to Column K on your spreadsheet o 09 10001 doe INES Click in cell K2 right click and choose Paste Social security number column L 1 Highlight Column L 2 Right click choose Format Cells Number Text Pay close attention to the field length requirements for each cell For example the field length requirement for the state code in Column S is two if you put a space after the two digit state code it will be considered three spaces and you will receive a formatting error for that row If you must list undeclared for an Other Enrolled student you should leave the cell in Column T blank for that student Note that the only time a cell in Column T can be blank is for a Category 2 Other Enrolled student 5 7 View the License Names and Codes for your State For each student except Other Enrolled Column T requires a license code not a license name Choose View the license names and codes for your state from the upload page you will then be redirected to the Title II Licensure page for your state which lists the licenses and their codes If you are entering an undeclared student for whom you are unsure about the teaching certification they are seeking leave the cell blank When your file is ready for upload first save it to your computer You can type
60. nother institution ETS Title II Reporting Services eppadmin ets org can provide you with the contact information for that school so you can send them an email requesting they delete the student s Below is suggested language that you might use in your communication with the other institution I am the Title II Coordinator for institution name in state I was provided your contact information by Educational Testing Service and am writing to request that the following student s be deleted from your student list for the current reporting year as they he she were was officially enrolled in our teacher preparation program between 9 1 2013 and 8 31 2014 student student It would be appreciated if you would let me know when the deletion has been done so I can add the student s to my list to finalize this part of my reporting requirements Again if you have student records rolled over from the prior year and these students are no longer officially enrolled in your program for the current reporting cycle please delete them expeditiously so that another school will be able to add them and complete this portion of their Title Il work Please note that if you are entering a student and receive the message that the student was reported as a completer in a prior year that student cannot be deleted and you should discontinue your attempt to enter that record 24 ETS Title Il Services Website User s Guide e 5 4 Entering New Students
61. nstate them once they are deleted should you change your mind We strongly suggest you perform a student export of the rolled over student records prior to deleting them so you can retain them for purposes of reference 23 ETS Title Il Services Website User s Guide Duplicate Student Records The federal reporting guidelines are clear on what students should and should not be reported a student can be reported only once in a given year and only one time as a completer ETS s quality control processes include a thorough review of student data entered by each institution to make sure each student is present only once If a duplicate is discovered we delete the most recently added record To avoid this happening to your list after you have entered all student data export the list and review it by a variety of sorted fields to make sure each student is entered only once You can check to make sure no two records have the same data in the following fields TEA ID First Name Last Name and or DOB Please note that if you are attempting to enter a student record that currently exists on another institution s list because the record was rolled over and not yet deleted you will not be able to enter that record until the other school has deleted it For this reason we ask that the first task performed is the deletion of rolled over student records for those who are no longer enrolled in your program If you cannot add a student pending deletion from a
62. of risks described herein is given effect to the fullest extent possible ETS s failure to act with respect to a breach by You or any Authorized User or other User does not waive its right to act with respect to subsequent or similar breaches This Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or verbal communications representations proposals or quotations on that subject matter Nothing in this Agreement waives any of ETS s legal rights By clicking I Agree You are signing this Agreement and represent and warrant to ETS that You are authorized to legally bind the Organization below to this Agreement This Agreement will not become effective until it has been accepted by ETS which acceptance if any will be evidenced by ETS issuance of Credentials to each Authorized User the effective date of the Agreement will be the date upon which such Credentials are issued 50 ETS Title Il Services Website User s Guide 12 2 Supervised Clinical Experience and Nonclinical Coursework The reporting requirements under Title Il of the Higher Education Act as amended in 2008 call for data on supervised clinical experience and pass rates and scaled scores for enrolled individuals who have completed all nonclinical coursework For this data collection supervised clinical experience is defined as a series of supervised field experiences including student tea
63. ords on your spreadsheet will be loaded A spreadsheet has to be completely error free in order for any records to load 5 9 Two Options to Correct Errors If when you upload your file you receive a screen that indicates Load Errors you can proceed in one of two Ways 30 ETS Title Il Services Website User s Guide 1 Correct all of the errors on the spreadsheet and reload it 2 Remove the rows that have errors to another worksheet and load the original spreadsheet again containing just those lines that were error free If you choose option 2 above be sure to delete the empty rows left by removing the errors then correct the errors and load the second worksheet Note that the first spreadsheet in any Excel workbook is the one that loads so you may need to move the worksheet with the corrected errors so it is first NOTE Any error on an uploaded spreadsheet will prevent all student data on the sheet from being entered into the application A spreadsheet must be formatted properly and be error free in its entirety before the application will accept a single record 31 ETS Title Il Services Website User s Guide 6 Match Results and Verification ETS matches student data against its test score database three times weekly Monday Wednesday and Friday This is the process that matches the student records you created in the application to the tests and scores from ETS s test database for those students Match verification is
64. reparation programs both traditional and alternative report to their states which report to the U S Department of Education Since 2001 the Office of Postsecondary Education at the U S Department of Education has collected data from states on teacher preparation programs and their students as well as states assessment and licensing of teacher candidates State certification requirements and policy related information have also been collected The law requires IHEs to submit timely and accurate reports or risk a fine of up to 27 500 While annual Title II reporting is required by law the mechanisms IHEs use to report are determined by the state ETS as primary test vendor in your state provides the service of collecting data and preparing pass rate reports for your state s department of education to satisfy the requirements of Section V of the Title II State Report Card on the Quality of Teacher Preparation ETS has developed an online application ETS Title II website https tlcs ets org to collect your student data and match it to each student s test scores Even though we have the students scores in our database we don t know where the test takers attend school because that information is not required at time of registration Therefore we need each IHE and ARO to provide their student data to us The reauthorized law requires one report to be submitted by each state containing the combined pass rates of all teacher licensure tests of
65. roup of tests e requirement of several different tests If you are performing edits and reviewing student match results for a previous year be sure to view the license and test information that was in effect for that year To search for a particular license enter a portion of the license name in the Name Contains box and choose the Search button For example to see all Business Licenses used by your state type the letters bus Only licenses containing those letters in the name will be returned in the display Figure 25 37 ETS Title Il Services Website User s Guide Figure 215 License List Title II Licensure Name Contains bus 5 records retrieved License Code License Name Status 1301 Business Accounting Accepted 09 21 2010 1302 Business Finance Economics Law Accepted 09 21 2010 1303 Business Keyboarding amp Data Entry Accepted 09 21 2010 1305 Business Office Administration amp Systems Tech Accepted 09 21 2010 1304 Business Computer Applications and IT Accepted 09 21 2010 User Tip To clear the search box delete the entry and choose SEARCH again ETS Title Il Services Website User s Guide 7 Tests from Other Testing Companies New information for 2013 14 New in 2013 14 ETS will be implementing two rounds of data exchange with secondary test vendors in states where ETS is the primary test vendor instead of just one round in November
66. ry institution in the United States that participates in Title IV student aid programs must post a net price calculator on its Web site that uses institutional data to provide estimated net price information to current and prospective students and their families based on a studenta s individual circumstances To assist institutions in meeting this How Do Find Student loans forgiveness Pell grants College accreditation Grants No Child Left Behind More Popular Searches Contact ace tothe Top Upward Bound TRIO Pro FERPA Education amp the Economy A teacher preparation program is a state approved course of study the completion of which signifies that an enrollee has met all the state s educational and or training requirements for initial certification or licensure to teach in the state s elementary middle or secondary schools A teacher preparation program may be either a traditional program or an alternative route to certification program as defined by the state Also it may be within or outside an institution of higher education For the purposes of Title II reporting all traditional teacher preparation programs at a single institution of higher education are considered to be a single program ETS Title Il Services Website User s Guide E ee eee C8 LLLELLLLIILIILILLLLIL LLILLLILILILLILLILLILLLULLALLLLLLLLLLLLLILLLLLLLLLLLILLLLLLLLLLLLLLLLLLLLLLLLLLILLLLLLLLLLLLLLLLLLZGLLLZZJ Teacher p
67. s ETS may verify process disclose store and transfer all personally identifying information submitted by an Authorized User in accordance with ETS s privacy and security policy located at www ets org as amended from time to time You warrant that You have obtained all necessary consents before submitting any if any personal information to ETS 8 NO WARRANTIES EXCEPT AS OTHERWISE SET FORTH IN A WRITTEN AGREEMENT SIGNED BY ETS AND YOU WHICH EXPRESSLY STATES THAT IT SUPERCEDES THIS AGREEMENT THE SERVICES AND MATERIALS INCLUDING ALL RELATED SYSTEMS INCLUDING SOFTWARE AND HARDWARE DATA AND INFORMATION THEREOF ARE PROVIDED AS IS AND WITH ALL FAULTS AND THE ENTIRE RISK AS TO SATISFACTORY QUALITY PERFORMANCE ACCURACY EFFORT AND RESULTS IS WITH YOU AND AUTHORIZED USERS AND OTHER USERS NEITHER ETS NOR ANYONE ELSE MAKES ANY OTHER COMMITMENT OR WARRANTY AND ETS DISCLAIMS ANY IF ANY IMPLIED AND OR STATUTORY WARRANTIES INDEMNITIES CONDITIONS AND STATUTORY OR COMMON LAW OR OTHER DUTIES INCLUDING BUT NOT LIMITED TO ANY A OF MERCHANTABILITY B OF FITNESS FOR PURPOSE OR USE C OF RESULTS ACCURACY COMPLETENESS OF INFORMATION OR FUNCTIONALITY D OF LACK OF NEGLIGENCE OR LACK OF REASONABLE OR PROFESSIONAL CARE OR EFFORT AND E CREATED BY TRADE USAGE COURSE OF DEALING OR COURSE OF PERFORMANCE IF ANY DUTY CANNOT BE DISCLAIMED THAT DUTY WILL BE MEASURED BY WILLFUL MISCONDUCT OF ETS ITS AGENTS OR SERVICE PROVIDERS ALSO THERE IS NO WARRANTY
68. s information to assist in managing these accounts Add a Secondary User account Provide your secondary user with a copy of this User s Manual also available for download through the Help section of the ETS Title Il website When a new secondary user account is created the primary user will receive a notification email that an account is pending his her approval with a link to the site Approve a Secondary User account When a primary user receives the email notification that a secondary account is pending approval the primary user should follow these steps to approve the account Navigate to the site https tlcs ets org or use the link provided in the notification email Click Approve and Manage User Accounts under the heading Client Services Put a check mark in the box in front of the user to be approved Choose Approve from the Action drop down menu Click Apply RO NUES Remove a Secondary User account When a secondary user is no longer employed by the institution changes roles and no longer works on Title Il reporting or during non reporting periods April August the primary user should follow these steps to remove the account 1 Navigate to the site https tlcs ets org or use the link provided in the notification email Click Approve and Manage User Account under the heading Client Services Put a check mark in the box in front of the user to be removed Choose Reject from the Action drop down menu Clic
69. s the ability to enter edit tests enter edit accept licenses activate deactivate add new institutions enter upload student information on behalf of an institution monitor institution activity view student data entered by institutions view match results and download all institution reports within their state b Institution or Organization User has the ability to enter upload student information for both traditional and alternate route students within their institution view and edit their student data and match results and download their institution s pass rate reports A new user must indicate which role they will have for this service within their organization Primary User or Secondary User Each institution may have only one Primary User account 10 ETS Title Il Services Website User s Guide EH 3 2 Responsibilities of a Primary User A Primary User is the person at your institution who has the responsibility for federal reporting it is usually the Dean of Education Interim Dean or Department Chair It is the person that your state department of education will contact with questions or issues about the reporting for your institution The primary user will oversee all secondary user accounts he she will be responsible for approving such accounts and removing them from the application when the secondary user no longer needs access to the website due to no longer being employed by the institution or changing roles and no longer
70. site for all institutions in the state e Notify all institutions of revised reports IHEs can request to edit data by contacting ETS at eppadmin 9 ets org IHEs making edits to student data during the resolution period should note the following information A credit card or purchase order in the amount of 1 500 is required The IHE will be given access to the ETS Title II website for up to two business days to perform edits A match run will be scheduled after ETS is notified that the edits are complete The IHE will have an opportunity to review the match results A second round of editing and matching may be requested if necessary and if time allows two day period The files will be extracted and sent to ETS Statistical Analysis staff for recalculation The final reports will be available for download from the website after the close of the resolution period Draft reports remain on the website through the open resolution period All ETS Title Il users will be notified by email when the final reports revised are available for download uide D m on Final reports will be sent to Westat for loading into your IHE report card approximately two weeks after the resolution period At that time no additional edits can be made until the Fall of the year when the site opens again for the next reporting year Review the information about making edits to follow up completer data in Section 9 45 ETS Title Il Services Website User s Guide E UE ee
71. t occurs when ETS cannot locate a score file based on the information provided Check the identifying information you provided to ETS for these students and edit where necessary to obtain a match to a score file paying close attention to the last name on the student s score report It is possible that many of the students in your Other Enrolled category have not yet tested If you are not positive that these students have tested and you verify the identifying information you entered you have given it your best effort and there is nothing more to do Do not delete these students however as they will be rolled over to next year by which time they may have 33 ETS Title Il Services Website User s Guide tested A student record should be deleted only when it was entered erroneously e g if you entered a student who was reported as a completer in a prior year or you reported a student who officially withdrew from your program during the academic year 3 Found There are many possible reasons for students to be assigned to the Found category Refer to the list below when reviewing students in this category to determine the reason As long as you know the reason that they are included in this category and it is valid there is nothing more you need to do However regardless of their testing activity these students must be included in your total count and their records must not be deleted e The student took a test not required by the lic
72. te License Code or Undeclared Can be Alpha LICENSE 5 A e Numeric or Alpha Numeric State License Code or Undeclared Can be Alpha LICENSE 6 j A Numeric or Alpha Numeric State License Code or Undeclared Can be Alpha LICENSE 7 e Numeric or Alpha Numeric State License Code or Undeclared Can be Alpha LICENSE 8 Numeric or Alpha Numeric State License Code or Undeclared Can be Alpha Numeric or Alpha Numeric State License Code or Undeclared Can be Alpha AC B Numeric or Alpha Numeric E a g m ki EEN m d a F m O D Uu 9 z tn a alalalalalaialaiaiaiaiaiaiaiaia m o 3 z o m z t m VD O m z LO m KA o A Ia lala lala D amp 8IR RI RIR s s e s s s s s e 27 ETS Title Il Services Website User s Guide EH 5 6 Spreadsheet Formatting Tips Even if your spreadsheet is formatted as text when empty it can sometimes adopt the format of the data imported into it To ensure that your spreadsheet is properly formatted highlight the sheet right click choose Format Number tab and make sure the word Text is highlighted Numbers cause the biggest issue when changed to text If a number field drops lead zeros or does not format as text you can follow these steps Date of Birth Column K Highlight Column K Right click and choose Cut Open Notepad or any other text only program Right click in Notepad and paste the data cut from Colum
73. the most important part of the work you perform to assure an accurate pass rate report Therefore it is where the majority of your effort should be focused Be certain to allow enough time to accomplish match verification prior to the close of the website on November 3 2014 keep in mind that match runs occur three times weekly You should look at each student s match results in each of the three categories returned It is possible that a student will match to a record that contains a failing score when there is a second unmatched record with a passing score To avoid this you should review the match results details below and provide additional or edit existing student data to facilitate a match to the appropriate score file Don t assume that the changes you make will result in a match you should go back to the application and look at the results after the next match run If you skip the match verification step there is a chance that the pass rates for your institution will be lower than anticipated resulting in the need to perform edits to your data during the resolution period Please read about the fee that is required to edit data during the resolution period in Section 11 Editing during the resolution period can be avoided by carefully reviewing verifying and editing your students match results The students on your list will be matched to their test scores by the following match criteria e Last Name or alternate last name First
74. tial and add a last name e add up to four alternate last names e add edit delete date of birth and or social security number e add edit TEA IDs e add change Certificate Licensure Program s When you return to the match results you will see today s date is noted for the update status of that student Above the list of students on this page is the date of the last match run This is how you can keep track of when to view your students match results for improvements based on your edits Figure 24 36 ETS Title Il Services Website User s Guide Figure 204 Verify Match Results Student Category Al License Name All Program Type All v is Match Status All Test Name All vj Last Name Reporting Year 2008 2009 v Reset 174 records retrieved Last Match Run 09 21 2010 View Tests and Pass Status Hide Tests and Pass Status E I T L COMPLETED Trad QEBYMJ SCQBSCW Matched To Scores General Science 8450 O COMPLETED Trad KIYMJJ YSQWZCG Matched To Scores English 3230 COMPLETED Trad BEPZICK DCOOWCL Matched To Scores Latin 4030 L1 COMPLETED Trad i INSHG DCGGJYQ Matched To Scores General Science 8450 C COMPLETED Trad ISJJKFEP vawJa YQWVCZ Matched To Scores Elementary 2810 COMPLETED Trad LDKNM YSWJGBXESCW Updated Not Found Social Studies 8875 09 25 2010
75. tified test takers 2 Confirm the area of specialization or certification area of the identified test takers as applicable 46 ETS Title Il Services Website User s Guide 12 APPENDIX 12 1 Terms and Conditions Please read the following agreement and provide your consent Access and use of the Services defined below and Materials defined below made available through the Site defined below by an Authorized User defined below indicates Your defined below acceptance of the terms and conditions set forth below All access and use of the Services and Materials through the Site is contingent upon acceptance of the following terms and conditions IF YOU DO NOT AGREE TO THE FOLLOWING TERMS AND CONDITIONS YOU MUST EXIT THE SITE NOW AND NOT USE THE SERVICES OR ANY MATERIALS THEREIN TERMS AND CONDITIONS Updated May 13 2013 The terms and conditions set forth below the Agreement together with those terms and conditions set forth on www ETS org shall govern use of TLCS the Services currently available through https tlcs ets org the Site and all data content printouts and other materials available therein Materials provided by Educational Testing Service and its licensors collectively ETS In the case of conflict in provisions set forth in the terms and conditions of www ETS org and the terms and conditions set forth below these terms and conditions shall control 1 Consent to Terms The terms You and Your me
76. to occur It is also important that you do not add any additional formatting such as bolding centering lines freeze panes highlighting etc See additional information and formatting tips in Section 5 6 below Figure 168 Spreadsheet for Upload Snow Storm MITCHELL COLLEGE SIGN OUT TITLEII HOME CONTACT US HELP ETS Title Il Reporting Services Upload Student Data MITCHELL COLL Download Do you want to open or save this file Load Spreadsheet SI Name sample upload file xds zu Type Microsoft Office Excel 97 2003 Worksheet 12 5KB From engvs65 ets org in the Help document open Ji Ss L Gei KEE You are ready to upload a spreadsheet with students for MITCHELL COLLEGE 3988 You can read the spreadsheet reguireme You can also V Always ask before opening this type of file e Download a Spreadsheet form MA ile bral etn et com Hs E harm your computer If you do not trust the source do not open or e View a sample of the layout save this file What s the risk e View the license names and codes for your state File to upload Keel save this spreadsheet as a file to your Browse computer to utilize all the functionality of an Excel spreadsheet IMPORTANT NOTE After your upload completes take note of the number of records indicated as successfully loaded You should always check your student list immediately after loading your sheet from home page choose
77. tution e Export Reports 4 3 Profile Maintenance Change Password and or Security Question To change your password or security question at any time select the Change Password and or Security Question link in the upper right corner of the screen User names cannot be changed Figure 14 Enter changes as necessary and select Submit Once your changes have been accepted by the system you will receive an email to confirm that your account has been updated Figure 124 Change Password and Security Question Change Password Current Password New Password Vaw Rana word Pukey Contim New Password CN Go Bao T Welcome To The ETS Identity System Quick Status Manage Your Account User Tip Choosing Cancel on any page will bring you back the previous page 19 ETS Title Il Services Website User s Guide 4 4 Change Contact Information To change your email address mailing address or phone fax numbers choose the Change Contact Information link under Manage Profile in the upper right corner of the screen Enter changes as necessary then select Continue Figure 15 Once your changes have been accepted by the application you will receive an email to confirm that your account has been updated Figure 135 Change Contact Information Change Contact Information Required field Institution or Agency MONTCLAIR STATE UNIV User Name gwbush Title First or Given Name George Middl
78. your state Title II Coordinator To obtain the contact information for your state coordinator access this website https title2 ed gov contactsState asp or click the link coordinator on the Title II homepage see Figure 16 Contact Your State Title Il Coordinator below Each student must be assigned a Program Type either Traditional or Alternate As noted above some institutions can enter both Traditional and Alternate student data if they have been designated as Both by their state department of education An Alternate Route Organization ARO can enter only Alternate program type student data Please note that if you attempt to enter a program type for a student other than your own designated type you will receive an error message Program Type is invalid for the institution Figure 146 Contact Your State Title II Coordinator Title 11 Dm C a Reporting Services Title Il Home Important reminders None at this time Students Match Results Licensure Enter or upload students View match results and perform View state license requirements match verification Please direct any guestions to your User Assistance Enter Student i S ate s Title II coordinator e View Documentation e Load Spreadsheet e View Matches e View Licenses e View FAQ e View Student List E i e Contact Us View Reports Export reports for your institution e Export Reports 5 2 Certification License Program Each student in th

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