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SAAELIP Facility User Manual - IIS Windows Server

1. LA brest re Any fields that contain a as an icon is required to be filled or the system will generate a validation error In General Information the user will begin by describing the project followed by selecting the application type and selecting the facility AEL General Information By selecting the different application reasons the form will alter based on the application needs In the instance of selecting AEL Transfer the previous description box was altered to a drop down menu for Licensing Authority and a Summary of Name or Ownership Change field box erysoTrech Page 54 of 66 SAAELIP User Guide for the Regulated Community A 1 Application Information Current AEL Number CCT 2012 32609 Application Reason New Application O AEL Renewal AEL Transfer O AEL Vanation Amendment Review Licensing Authority A Summary of Name or Ownership Change AEL Application Reason Selection The next section provides additional required fields for the application to be completed Selecting the right SIC Code is extremely important since this will determine the unit that will receive the application Does your facility have less than 100 employees C Yes s No lf To be initiated is selected then additional requirements will be added to the attachment section at the end of the application Does your facility have a complaint s register Yes No To be initiate
2. L J N Nd V o G SAAELIP USER GUIDE FOR THE REGULATED COMMUNITY Issued By South Africa Department of Environmental Affairs DEA Prepared By enfoTech amp Consulting Inc Revision 1 1 Date October 16 2015 SAAELIP User Guide for the Regulated Community TABLE OF CONTENTS 1 OVERVIEW OF SAAELIP eee 5 1 1 DEFINITIONS ACRONYMS AND ABBREVIATIONS eee eee 5 1 2 PRE 6 2 FACILITY SITE ACCOUNT MANAGEMENT snnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnn 6 2 1 ACCOUNT TYPES IN SAAELIP FACILITY POR Abuna addendum ning 6 2 2 ACCOUNT CREATION PROCES OE REEE EEEE AERE ER E E aE REEE 7 2 3 UAeNern ces Se EN MN 9 2 3 1 Manage Account General Information sese eee eee eee eee e 9 2 3 2 Protect Account Security ccccccccccssseeceeceeeeeeeeecsaeeeeeecaeaasceeessaaseeeeecseaseeeessauaeeeeeseaegeeeesenas 10 2 3 3 Managing Associated ECOs Consultants and Preparers e eee eee ee ee 10 3 HOMEPAGE THE DASHBOARD Lhasa cnewiatauueceadaatcatanstutedsdanwennnneteverecakeanes 12 4 AEL SUBMISSION AND MANAGEMENT reusrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnnn 13 4 1 OVERVIEW OF APPLICATION SUBMISSION PROCESS eee ee e e ee 13 4 2 APPLYING AND SUBMITTING APPLICATIONS sscccccccccsssssecceeeeceeeeesseeceeeceeeaeenseeceeseeeenansseceeeeeeeaas 14 4 3 TRACKING SUBMITTED APPLICATIONS cccccccsssssscceeeecccesesseceeeeeceeaessseceeee
3. tab This allows the user to request to terminate of sn their current license By doing so the LA will make a decision of whether or not to approve or deny the request If the authority approves of the termination the submission will then be terminated and no longer be modified Permit Termination erysoTrech Page 17 of 66 SAAELIP User Guide for the Regulated Community 5 License and Issuance Management The license and issuance management module offers the Applicant with the following features Track LA review status for their license submissions Manage licenses issued by LA Renewal of existing licenses Amend licenses Submit license termination request Upon login into the SAAELIP the System will present a list of active licenses associated with the facilities which the user is associated with At this time SAAELIP will provide licenses and the list will grow as the System integrates with additional DEA data systems in the future If the user applies a license via SAAELIP the license record will contain submission data and the final license Otherwise the license record will contain license meta data only no submission data SAAELIP allows the user to amend renew and terminate their issuances When renewing or amending a license please follow the SAAELIP screen Wizard to complete required forms and submit them for LA s review The following sections will provide more details on how to manage is
4. Licensing Authority Peron Data Display successful Backend Task will be gt pate submission receipt triggered to save a Validation amp ER page amp email the copy of the submission Completeness receipt to ACO ECO in the Database Check Select an application Based on the selection of the application type the system will bring up different type application forms which mimic the paper form Currently SAAELIP offers the AEL Applications and AEL Compliance Reports Select a facility At the start of each submittal i e application or report the user needs to specify a facility by selecting from a drop down list The list is based on e For ACO the facilities identified on the Electronic Signature Agreement and approved by LA e For Consultant the facilities authorized by the associated ACO Once a facility is selected the general information and Facility ID of that facility will be populated from the SAAELIP facility database into the application form automatically Please note that if an ACO user cannot find a facility from the drop down list he she needs to e Goto My Account gt Manage Account Type gt To associate new facility e If he she cannot find the facility from the search he she needs to contact LA If a preparer cannot find a facility from the drop down list he she needs to contact their associated ACO for authorization SAAELIP will conduct data validation along with the preparation o
5. Far View Ananmer s acmonter HR ff Prem ra Certbhya tsn Kaer A E Paute of 7 2 4 Submission Receipt eric ates Ques bor After the report is submitted the user will receive a receipt confirming the submission and providing the user IP Hesparsere address c Sendai IF Cert ates Uia KLT re Pt Hanter jipon far ficti 192 168 83 236 7 1 dress erysoTrech Page 62 of 66 K G i LY 2 2 po SAAELIP User Guide for the Regulated Community 7 3 NAIES Reference Data Look up Industry users will use this module to find specific emission factors substance code material code SCC code or unit code 7 3 1 Emission Factor To view Emission Factor reference data in the NAEIS database go to the System Utilities module Emission Factor You can use the search function to find the specific emission factors The search criteria include e Search by El Reporting Year e Search by SCC code Home NAEIS Report System Utilities My Account x System Setting gt System Configuration gt Emission Factor System Maintenance P u Emission Factor 4 Material Code ay Substance Code El Year 2012 4 SCC LA M SCC Code 3 Unit Emission Factors Configuration Emission Factors Emission Factors earch Result 1 15 of 17507 item s Security Management Factor Type Pollutant Name Pollutant Unit Throughput Material Name Throughput Material Unit Generic PM10
6. PTY T kape rema Sasy Natonal Asapha Khani Tinta nantres SY L Cisy Indentrive Coratel Western Cape Pty 19 eryysoTech Page 11 of 66 SF I SAAELIP User Guide for the Regulated Community 3 Home Page the Dashboard The home page of SAAELIP is also called the Dashboard which gives the user visibility of key features that SAAELIP has to offer The dashboard provides access to applications that have to be created applications that need to be finished and applications that have already been submitted while being organized by the applications latest activity My Oeahdwar tt Nausea Vesten My ACL Uporetig retta ttgata ren Mesage Center Annual Erntssion Inventory Report MAEIS 1 A of amp rin tt a pT P larver LR EEA Energy Sw ca Py Lad ay Cape Tone Meyy ta Menr Faren Matris Press Ste Ten Mor ppt an Meas patty TTS Before Pty Utd Capes Tor Oh of Cape Ter Matrogrlitys Pinar Ty Peden Verner Tttt Phi thi Megan hrr Feaurizaity Oey Frere Crie Wiker Cape PO ai gt Cis amp Cage owe Mebepatiaes Mannipalt LOT Tr ES to ferent fo 7 k H LE Type eset tea Pr sd Creer habe Shots Chey te Care Wecters Came Pty tte MV rria Pept VUJ Vie TU Lt ET ber Dee Freng for Aires Pty Uri 40 Legawa Rept ot ite be EYTIP Over Dee Lape Torre rem Carter PTY AF Gare MA egies Rept ry pares be Foal D Lee Erre for k res Pty tet ML Orati Repot a HE7 FT Uae Over Dee Ca
7. T 36 A R 5 hr SAAELIP User Guide for the Regulated Community 3 SCCCode Once a NSC is selected a sub set of Source Classification Codes SCC will appear The Source Classification Code SCC is an eight character code linked to the NAEIS Source code and may or may not further describe the process selected in step 1 NAEIS Source Code sr 54010100204 NAEIS Source Code SAD060100102 SCC Code 10100204 Spreader Stoker Bituminous Coal SCC Code 40700402 Acetic Anhydrides Working Loss Figure 6 29 NSC to SCC Code Relationship 4 Activity Description Provide a brief description for the process that best represents this activity You may use the description that is provided in the read only field Source Classification Code Description 5 Seasonal Material Usage Schedule Enter the percentage of material used per season The total of all four seasonal percentages must equal 100 6 Hours per Day Enter the hours this emission unit or reporting group normally operates per day based on an annual average 7 Days per Week Enter the days this emission unit or reporting group normally operates per week based on an annual average 8 Days per Year Enter the days this emission unit or reporting group operated over the reporting year 6 6 4 Material Information Section Complete this section for the material identified for the NSC IPCC and SCC in Step 1 9 Material Code This field is automaticall
8. and Associate Rule In some cases this portion is optional erysoTrech Page 58 of 66 iY T Se N 1 K G Y O Rem SAAELIP User Guide for the Regulated Community However the Associated Control Device Associated Release Point and Associated Rule will always be displayed and the user can associate both the control devices and rules that were entered in the previous sections to the emission unit Like control devices SAAELIP provides features for the user to batch update rules to all checked emission units The user can also copy a previously entered emission unit by checking on an emission unit and clicking on the Copy Emission Unit button The user will then be prompted to enter a new emission unit ID and name Again the user should save and or click the next button to store all data before moving on 7 1 7 Emission Reporting Group The next section Reporting Group allows the user to associate emission units that have the same emissions reporting Control Device List Stack List Emission Unit Emission Unit Detail Information Applicable Rule List 7 1 8 Activity and Emission Each emissions reporting group in Activity and Emissions can be opened for the user to enter further detail By clicking on the A next to the emissions reporting group the user is prompted to a screen to select the pollutants associated with the emissions
9. icon to delete an emission unit If this emission unit was newly added this year it will be directly deleted If this emission unit has been reported in a previous reporting year follow the instructions in the pop up window to delete this emission unit erysoTrech Page 33 of 66 SAAELIP User Guide for the Regulated Community Confirmation Message for Deletion of an Emission Unit Is this an emission unitthat has been physically removed or rendered permanently inoperable this reporting year O Yes No Figure 6 18 Pop up Window 1 when deleting an emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unit that has been physically removed or rendered permanently inoperable this reporting year Yes No You chose YES This emission unit should not be deleted from the system in this manner Enter a dismantle date in the dismantle date field on the Emission Unit form Report any pollutants that were emitted during the reporting year on the Activity and Emissions Forms If the unit did not operate you should report the throughput as 0 and any associated Figure 6 19 Pop up Window 2 when deleting an emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unitthathas been physically removed or rendered permanently inoperable this reporting year O Ves No You chose NO this emission unit will be deleted from your NAEIS report and all associated activ
10. oe r OTe sss PT rota code Patt Name Pant Type cos no Vt de PM PM soo 502 fe gt Control Efficiency C CAP 744E 09 5 Control Device Pollutant Selection v search The user also has the option to Batch Update Pollutants For control devices with exactly the same pollutants and control efficiency the user can Batch Update Pollutants and apply the pollutant s to all checked control devices instead of having to enter them in one by one 7 1 5 Stack When all the control units have been added the user should click on the next button to validate and save all entered data Once verified that all the entered data has passed validation the user will be brought to the Stack section In Stack similar to control devices the Stack ID and the Stack Name are to be unique within the section erysoTrech tert interrater Stack Dertad Information Siact iD Staci HERD redi Stack Diameter Meio Ear Gas Flow Rate cu meter gt ei Lattude We asue 4 22 8997277 roae Ke sne 10 CO676101 Disposal of Waste and Effivents Arising fren Control Dewter Fate Eni wie Hadors Lomponertt Uren Stack Form HON DCE NOS Ext Gas Temperatur Ceain Metta of L lra a Page 57 of 66 iY lt I A SKA Q 4 I SAAELIP User Guide for the Regulated Community SAAELIP allow the user to find the latitude and longitude of e
11. 6 16 2015 11 42 19 PM on 6 16 2015 11 42 19 PM The correspondence history will contain time stamps of the conversations when the correspondence was created and the subject Subject Test Created Date 662015 11 42 19 PM gt Mesto Marked lers an Discussion History Joe Smith 7349000 yeni fr 2015 11 42 48 PM If no correspondence exists the user can select the new button to start a new correspondence 4 3 5 Tracking Emails Sent by SAAELIP SAAELIP maintain a history of all emails pertaining to each submittal This provides an easy method of record keeping of when they were notified by the SAAELIP system and the details of the e mail Only e mails generated by SAAELIP are stored in this section This may prove to be useful in situations where the applicant did not receive an e mail due to several reasons but can use this tool to check on e mails regarding their submission By clicking on the gt icon the user can see the message that was contained in the e mail sent by the system enfotechn Page 16 of 66 Wie E 9 SAAELIP User Guide for the Regulated Community 4 4 Request for Application Withdrawal In some cases an applicant will want to withdraw his submission SAAELIP currently only allows the user to request for a withdrawal The request for withdrawal Application Withdrawal option is located in the Manage Submitted Cases gt Submittal tab This allows the user to request a w
12. ACO privileges for certain facilities and have the consultant rights for other facilities If the ACO plans to certify a submittal the ACO must get their account approved by Licensing Authority as the ACO for that facility An ECO Consultant is someone who is assigned by an ACO to create and prepare applications for their facility The ECO Consultant has no right to actually submit an application but can prepare applications for a single or multiple ACOs that have him her associated with them The types of applications and the facilities that the Will be issued a PIN once their account privileges are approved by the Licensing Authority View and prepare an electronic data entry form in SAAELIP Certify and submit an electronic data entry form in SAAELIP View submitted data in SAAELIP Keep track of the status of submitted records Keep track of issuances Associate a consultant to their account to prepare applications View and prepare an electronic data entry form in SAAELIP View submitted data in SAAELIP Keep track of the status of submitted records Keep track of issuances Page 6 of 66 SAAELIP User Guide for the Regulated Community ECO Consultant can prepare applications for are all defined by the ACO An ACO can be associated as a Consultant for another ACO 2 2 Account Creation Process Anyone who has access to the SAAELIP Facility Site will be able to create a Facility User Account
13. User Guide for the Regulated Community The current work activities can be seen by the user by clicking on the Work Activities tab It will show each ey Vill tasks complete date and status This allows the facility user to keep track of the submission review process progress so that if a work task was overdue that the applicant can address the reason why Work Activity List 1 2 of 2 item s en Submittal Type Determination Completed 06 05 7015 Group Completed Group 4 3 4 Tracking Correspondences with LA SAAELIP provides an additional feature for allowing the applicant to notify the LA Being able to contact the LA is necessary to resolve any issues that require attention and effectively lessen the time needed to resolve any issues The user can access this section if there is any new correspondence through the message center The correspondence tab within the submission will only display correspondence regarding the selected submission By clicking on the E icon the user can open the correspondence history so that the applicant can review any new correspondences Submittal Attachment Payment Work Activities Conrespondence Email History Discussion The following comments have been submitted to this application 1 1 of 1 emis EE Sabet Phone Intrenet ass Late licant Joe Smith iplicant Joe Smith E i New 0 ee Jesii 2348900 yzwul209 gmail com 123 How Lane Pretoria EC 1111 S Applicant Joe Smi on
14. Without an account the user cannot access the SAAELIP system and have access to the features provided by SAAELIP Follow these steps to obtain a facility user account i a ji i wes een a ables Coney OE UTD Jos Step 1 Click the Create a New Account link in the d epena TERTRE login page Weicorre to South African Lr parer Oression Lasnstig vrerr ory Portal GAARUP Step 2 The user will need to enter in their personal CREATE ACCOUNT identification information Business Name Username Title etc along with their contact information address e mail phone number Any field that contains an icon is required and must be filled to continue If these fields are not filled the system will display a validation error that fields are missing Once complete the user should click the Next button By placing the mouse over the S icon a help box will display to provide additional information CREATE ACCOUNT Step 3a The user will have to select their role associated to the facility If the user is an ECO or Consultant then the ECO Consultant account type should be selected Account group ACO ECO Consultant Account type 121 Consultant ECO Back To Login Create ACCOUNT Step 3b for ACO Only If the user is an ACO then they erra rner ACO Canasta will need to select which application type he she is nd responsible for and for which facilities The Associat
15. You will then see the latitude longitude pre filled on the source form erysoTrech Page 27 of 66 15 16 17 18 19 20 21 SAAELIP User Guide for the Regulated Community Horizontal Collection Method From the drop down list select the collection method used to determine the latitude and longitude listed Source Map Scale Enter the scale of the map used This field is only required if the horizontal collection method code entered is The geographic coordinate determination method based on interpolation map Horizontal Accuracy Enter the accuracy measure of the collection method and report in meters based on the map or GPS used If you are using a website enter 25 meters Horizontal Reference Datum From the drop down list select the datum code used to determine the latitude and longitude Reference Point Code From the drop down list select the point that best describes the location where the latitude and longitude were taken For instance if using horizontal collection method code The geographic coordinate determination method based on address matching house number reference point code Point where substance is released may be used If using a GPS choose the point closest to where you were standing when reading the GPS Bypass Stack Only From the drop down list select Yes if this stack is used only when emissions are bypassing the emission control equipment Otherwise select N
16. address to prompt a security question before their password will be sent to them via e mail After the system validates the account based on the email and security question response the system will reset the user s password and send the system generated password to the user s registered email address Step 9 To make sure the user account is secured when the user first logs in SAAELIP will inform the user that they will have to change their password to a new password with the described criteria 2 3 Managing Account Settings After creating an account the user has the option to go back and modify his her information Having the ability to edit the user account information is important because SAAELIP contains several functions that rely on the information that was entered in the fields For example SAAELIP will pull and auto populate certain fieds based on the user account information For example if the user has an incorrect e mail e mail notifications will not be received by the user The user is able to manage his her account security settings and his her associations Poor configuration in this section can lead to hinderance in creating and submitting applications in SAAELIP This is why it is imperative for the user keep their information up to date and entered correctly r Co South Airican Atmospheric Emission licensing amp Inventory Portal W SAAELIP Facility MG aad The user can manage their account settings
17. and not used List the proper emission factor using scientific notation The emission factor unit code will be pre filled with the unit code pounds divided by the unit code for the material entered on the activity form Scientific Notation The emission factors are expressed in scientific notation which means that the decimal point has been moved If the exponent is negative move the decimal point to the left If the exponent is positive move the decimal point to the right If the exponent is zero the decimal point does not move For example if a number is expressed as 2 0E 1 move the decimal point one place to the left to get 0 20 If a number is expressed as 2 0E2 move the decimal point 2 places to the right to get 200 If a number is expressed as 2 0E0 the decimal point does not move the number is 2 0 4 Control Efficiency Enter the control efficiency percent of the control device s for the pollutant being reported this could be a combination of capture and destruction efficiencies Control efficiencies may be listed on the equipment in the equipment documentation or by contacting the equipment supplier If you are using NAEIS emission factors after control efficiency is entered you can run the Emission Calculation by clicking the Calculate Emission button to automatically calculate your actual controlled emissions If you are not using NAEIS emission factors to calculate your actual emissions see the Control Efficie
18. can use the search function to find the specific substance codes The search criteria include e Search by El Reporting Year Home NAEIS Report System Utilities My Account System Utilities gt System Maintenance gt Material Code System Maintenance Pr Substance Code 72H Emission Factor Substance Code 4 Material Code ty SCC Code u Unit Substance Code Search Result 1 15 of 270 tem s Security Management Substance Code Substance Name Grouped Substance AMMONIA ASBESTOS CRESOL MX IS DICDF TOT RE STP en gen RE eS Oe Gs Manage Users Figure 8 3 Reference Data of Substance Codes erysoTrech Page 64 of 66 E O Vi N S SAAELIP User Guide for the Regulated Community 7 3 4 NAEIS Source Code To view NAEIS Source Code reference data in the NAEIS database go to the System Utilities module NAEIS Source Code You can use the search function to find the specific NAEIS Source codes In the tree view Figure 8 4 click the icon to see all the child NAEIS Source codes After clicking the bottom layer of the NAEIS Source Code the system will display all SCC Codes associated with it NAEIS Source Code Search Result 5401 1 Combustion Installations 5A02 2 Petroleum Industry lt 40201 2 1 Combustion Installations 540201001 Process Heaters El 24 A020100102 Gas fired SCC Code 30600102 Gas fired 5A020100106 Process Gas fired 5402
19. from the drop down list If No is chosen please ignore steps 7 10 7 Design Capacity Only complete this field if the emission unit is a combustion source Enter the design capacity 8 Design Capacity Numerator and Denominator Only complete these fields if you completed the Design Capacity field in Step 7 e Design Capacity Unit Numerator Choose the appropriate code from the Unit Code drop down list e Design Capacity Unit Denominator Choose the appropriate code from the Unit Code drop down list 9 Is this combustion source used to generate electricity Choose Yes if this emission unit is used to generate electricity If No is chosen please ignore step 10 10 Maximum Nameplate Capacity Only complete this field if this emission unit is used to generate electricity Report the electric generator s rated design capacity at 100 maximum operation in megawatts erysoTrech Page 32 of 66 die We f Us IH s K xi ar S SAAELIP User Guide for the Regulated Community 6 4 6 Control Device Section 11 Control Device Code If there is a control device associated with the emission unit select the most appropriate control device from the drop down list ap Control Device Code I NON EPA CYCLONE If there is more than one control device a additional control device codes may be tal NON EPA FLTR EAR v added Follow the steps below to add a control device Emiss
20. message will appear in the tooltips A Expand All Source Contacts Stck Count 1 Ep svooaor Gems ion UewtiCount 13 Hron Danve SCC Code 10200602 Material Code NA TURAL GAS Dac SOC Codet 0200601 Material CoderMtSTILLATE Hr 90008 Mr aoon v Hr aonn b GPewooors t Gewooors Mr ons Kr u00061 Kr dnn Mr woos Mr ennes c Mr pan mG b Hr SAR aT J Reporting Group Count D gt Subnet Figure 6 40 NAEIS Report Site Map Completeness Check Error Warning Message 2 Inthe Site Map click the entry with an error or warning icon The system will lead you to the specific source contact stack emission unit reporting group activity preparer or Accounting Officer form The warning error message generated from the completeness check will display in the upper portion of the specific form shown below The error message is indicated by the use of Red background The warning message is indicated by the use of Yellow background erysoTrech Page 47 of 66 SAAELIP User Guide for the Regulated Community E Actual Stack Height Above Ground must be entered and must be 0 e Actual Exit Gas Flow Rate must be entered Stack Identification Stack ID Dismantle Date Ev00001 Stack Description AGGREGATE DRYER Actual Stack Height Above Ground Inside Stack Diameter Building Height Building Length Building Width meters meters meters Exit Gas Temperature Actu
21. track of their submission e Ability to review submission detail e Ability to add additional supporting documents e Tracking outstanding balances or make payments e Track LA work status regarding the submission e Communicating with the LA regarding the submission e E mail tracking of notifications sent by the LA 4 3 1 Review Submission Copy of Record A facility user may have several submissions for their facility s so it is important for them to be able to have a tool to review their submissions By clicking on the View tab from the grid view in Manage Submitted Cases the user will be brought to the screen to the right The user can see the review status on this page and the most current review task The Manage Submitted Cases tab can be broken Appicaten_SubmitAgotcationirts not trond down into the following eel Godt al Attachment Pury treervt Work Actieties Cor es porderu u Emad Hatory Application Basic informatbon a Submittal user can view information related to the submission and status Submits OD 531 SAAELIP displays Submittal ID App Name POP Name AEL Application Submitted Date Submitter details Name Sheed Date S204915 TT PI Address Phone and Email Most Recent iied Oy 2 venns Application Status Application Status a EG 1111 History with Comments and Most Recent yrwu1209 gmall com Application Form Review Status Admin Review Start b Attachment displays any attachments that have been upload
22. 0100107 LPG fired 5A020100108 Landfill Gas fired O 54020100109 0il fired No 6 Oil gt 100 Million Btu Capacity OG 54020100110 Other Not Classified 54020100101 0il fired 54020100103 0il fired O 54020100104 Gas fired i 54020100105 Natural Gas fired B B B B amp S S S E 5A0201002 Reciprocating Engine Compressors sA0201003 Process Heaters 5A0201004 Furnaces Process Heaters sA0201005 Furnaces Process Heaters sA0201006 Furnaces Process Heaters SA0201007 Furnaces Process Heaters a HR HE GE BG Figure 8 4 Reference Data of NAEIS Source Codes 7 3 5 Unit Code To view Unit Code reference data in the NAEIS database go to the System Utilities module Unit You can use the search function to find the specific Unit codes The search criteria include e Search by El Reporting Year erysoTrech Page 65 of 66 Home NAEIS Report system Maintenance 24 Emission Factor 3y Material Code a Substance Code Security Management Gs Manage Users eryfyoTech SAAELIP User Guide for the Regulated Community System Utilities MyAccount a 4 ae System Utilities gt System Maintenance gt Unit Code Unit Unit Code EI Year 2013 Unit Code Search Result 76 90 of 363 item s Unit Code Unit Name Unit Description E2 BL A 100 BARRELS X ASH WT 100 BARRELS X ASH WT So E2 KG 5 100 KILOGRAMS X SULFUR WT 100 KILOGRAMS X SULFUR WT Figure 8 5 Reference Data of Units Page 6
23. 1 CO Generic LEAD Generic NOX i Generic FM10 FLTRBLE Fe Baghouse Generic PM10 FLTRELE Multicydone Generic Electrostatic SPI PDL HA Precipitator Generic VOC 7 Generic PM10 F TRBLE 2 3 0 Generic 502 Generic AMMONIA 6 Generic Figure 6 32 Emission Factor Table with SCC Code and Pollutant List In the SCC Pollutant List see Figure 6 32 some of the criteria pollutants have additional emission factors that do not have a radio button These are controlled emission factors which are used to calculate default control efficiency These entries will be pre populated if you select a control device on the emission unit level The system will not allow you to select a controlled emission factor To calculate emissions for this process click the Calculate Emission button in the emission list When the calculation is completed the System Calculated Value column will be populated in the grid view If the system calculated value is verified to be correct click the checkbox under Use System Calculated Value to auto fill the other fields of each emission Figure 6 33 MADS Armus Emis soon tmission Contre p Unit i Cakulsied GWP co ofutant Rititi Tnt Uns ann Basis Featos Esponenti Fastor nit EMMiciency pR sied Gy 0 Ey ove Figure 6 31 Use System Calculated Value for Emission After the calculation there will be a few new rows appearing on the Emission List These are the Greenhous
24. 1 11 Save Activity Info Figure 6 24b Activity and Emission Details Part 2 Every source must complete one of these sections for each activity associated with the emission unit or reporting group displayed in the emission unit and reporting group list Figure 6 23 1 NAEIS Source Code The NAEIS Source Code is a set of codes mandated by the South African Department of Environmental Affairs that contain and describes the process for creating emission in an emission unit or reporting group For licensed sources these will be your Section 21 codes Fora new activity Click on the icon Figure 6 24a and a listing of all NAEIS Source Codes NSC will appear Figure 6 25 Select the NSC that most accurately describes the activity from the drop down list If more than one activity takes place at the emission unit or reporting group select an NSC for each of the activities that take place at the emission unit reporting group To add a new activity simply click the Add New Activity button Figure 6 24a NAEIS Source Code SEC 21 Code d IPCC Code NAEIS Source Description SCC Code d Source Classification Code Description Figure 6 25 NAEIS Source Code Information erysoTrech Page 38 of 66 SAAELIP User Guide for the Regulated Community Add NAEIS Source Code Section 21 Code WAEIS Source Code Section 21 Code 5401 1 Combustion Installations 540101 1 1 Solid fuel combustion installations
25. 4 Reporting Group Emission Units Section wrrrnnrrarrrrrnnnnovrrrrnnnnnvnnrnnnnnnennrnnnnnsrnnnnnnnnsrnnnnnnenee 36 6 6 ACTIVITY AND EMISSION FORM EE ER 36 6 6 1 Activity Form Completion Instructions e eee eee eee e eee e 36 6 6 2 Emission Unit and Reporting Group List Section sss eee eee eee 36 FNS NNN 37 6 6 4 Material Information Section sse ee eee eee 40 6 6 5 Portable Material Usage Schedule rrrrnrnrnnrnnnnnnvrnrnnnnnnrnnrnnnnnnrnnrnnnnnrrnnnnnnsnnrnnnnnnsnsnnnnnnsnee 41 6 6 6 What Emissions Must Be Reported sees 42 6 6 7 Emission Form Completion INStructions cccccccccccccesssseeeceeeeeeeeeeeececeeeseeeeeeseeeeeesssaaaeeees 43 JE SE 9 008 SEE SES SE 43 6 6 9 Non Industrial Source Specific Activity and Emission Form e sees eee eee ee ee 45 6 7 COMPLETENESS a osniispneiepan nini annii AA RE Eaa EE Ea REANA a AAE ERE 46 6 8 CERTIFICATION AND SUBMISSION s0ssseccceeeeeeeeeseeeceeeecsaueessseceeeeeseeeeaeeeeeeesssseaaseceeeeessaaaaseseeeees 49 6 8 1 Preparer Form Overview eee eee eee eee 49 6 8 2 Preparer Form Completion Instructions esse eee ee eee eee eee 49 693 Preparer Oist SCCUOM rescon E A iE aa EAEN E Eini 49 6 8 4 Preparer Information Section sss eee eee eee 50 6 8 5 Primary Preparer Form Overview sse eee eee eee 51 6 8 6 Form Completion Instructions sss eee eee ee eee ee eee 51 6 8 7 Completeness Check Executed by the System When an El Report is Submitted 51 6 9 REPORT
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27. Account Security SAAELIP provides three layers of protection over the user s account password PIN and Security Question The Password is the credential the user uses for login whereas PIN and security questions are the credentials for certification and submission which serves as an electronic signature of the ACO Chanpe Password The Password and Security Questions options allow the user to prevent unauthorized access to their account and preventing unauthorized users to submit applications By clicking Password the user can go to the My Password Information tab to change their password by entering their old password and by entering their new password Change PIN The second security layer SAAELIP has is the PIN number By clicking on the My PIN information tab the user will be able to request a PIN number and then change it in the future The PIN number will be required to submit an application Once a PIN number is requested the user will receive an e mail of a new PIN The user will need to click Save PIN to make sure the changes have been stored As a part of security measurements SAAELIP requires the Certifier to answer a security question challenge correctly before it will accept each online submittal If the user is creating an ACO account they will also need to setup a pool of security Q A so that SAAELIP can use their answers to authenticate their identity during th
28. E 540101001 Anthracite Coal 54010100101 Pulverized Coal 4010100102 Traveling Grate Qverfeed Stoker 40101002 Bituminous Subbituminous Coal 5A0101003 Lignite 540101004 Solid Waste 5A0101005 Coke 540102 1 2 Liquid fuel combustion installations 540103 1 3 Solid biomass combustion installations 40104 1 4 Gas combustion installations 40105 1 5 Reciprocating engines 5A02 2 Petroleum Industry SA03 3 Carbonization and Coal Gasification Figure 6 26 NAEIS Source Code List 2 IPCC Code The Intergovernmental Panel on Climate Change IPCC set up at the request of member governments Its mission is to provide assessments of information worldwide about the risk of climate change caused by human activity The 2006 IPCC Guidelines for National Greenhouse Gas Inventories 2006 IPCC Guidelines provide methodologies for estimating national inventories of anthropogenic emissions by sources and removals by sinks of greenhouse gases e Once an NSC is selected the IPCC Code would be selected by the system e IPCC needs to be manually selected only when the uncategorized Non Industry NSC is chosen Figure 6 28a amp b R 5499 99 Non Industry ad 5455 56 Uncategorised Figure 6 28a Uncategorized NSC NAEIS Source Code SEC 21 Code d 542280100101 IPCC Code d NAEIS Source Description 5488 548801 548801001 54880100101 RCC Code dh enfoTech Figure 6 28b Manually Select an IPCC Code Page 39 of 66
29. FLTRBLE COAL ANTH fy Manage Users Generic AMMONIA EEE COAL ANTH TONNE Generic AMMONIA KG COAL ANTH Generic PM2 5 FLTRBL COAL ANTH TONNE A Generic AMMONIA COAL ANTH TONN Generic PM 10 FLTRELE ET TONNE A Figure 8 1 Reference Data of Emission Factors 7 3 2 Material Code To view Material reference data in the NAEIS database go to the System Utilities module Material Code You can use the search function to find the specific material codes The search criteria include e Search by El Reporting Year erysoTrech Page 63 of 66 SAAELIP User Guide for the Regulated Community Home MAEIS Report System Utilities My Account System Utilities gt System Maintenance gt Material Code System Maintenance Material Code Sy Emission Factor Material Code Z Substance Code EI Year 2013 V tty SCC Code Material Code Search Result 3 Unit 1 25 of 2100 temis Security Management Material Code Material Name Material Description COPPER COPPER COPPER Ge Manage Users Sn COPPER CMP COPPER CMP COPPER COMPOUNDS COPPER SCRAP COPPER SCRAP COPPER SCRAP COPPER 10 COPPER 10 COPPER LESS THAN 10 MICRONS CORE OIL CORE OIL CORE OIL CORN CORN CORN CORN GLUTEN CORN GLUTEN CORN GLUTEN Figure 8 2 Reference Data of Material Codes 7 3 3 Substance Code To view Substance reference data in the NAEIS database go to the System Utilities module Substance Code You
30. ORMATION Source Kama Testing haust Source Address 315 ow Pratoerras 4 Uhan No District Mur cipaiity Ctr of Tshwane Metropottan Latinae 25 7494007 Reterence Pont Code uy MEIS Source Flag erysoTech Hur dp att Longhide 28 1932373 Princpal Product Cand Work Group Office DLF MHIML web arthuwe av Street TIFF fa Local Municipality Cf ard 38085 Code 0501 vs Tel Horgental Catlecnon Source Map Scat Honromam Accuracy Method Messure 001 0 10 Motoris Number of Employees Employer Federal EI Number 2000 12344233 Compieteness Check Passed Compliance Source Flag Apt Competed By StateAcrun SSIS Figure 6 47 View Export a Report Reporting Year 2013 Portades fic Work Group Ciy of Tshwane NMetocoltan Numogalty Ora Rederance Datum 03 Page 53 of 66 die TESIA A L NRA NA I 7 SAAELIP User Guide for the Regulated Community 7 Appendix 7 1 Apply for AEL The main purpose for AEL application is to initiate the first step for a user to apply renew and amend air emission license SAAELIP has broken down the AEL Application Form into multiple sections The sections are described as the following G2 A General Information e General Information This section contains the basic facility information such as rules regulations and pollutants that are associated with the facility 34 B Contact Information e Contact Informa
31. Regulated Community 6 4 3 Emission Unit List Section 6 4 4 This section lists all the reported emission units in this source Click the View Edit icon to edit an emission unit the Delete icon to delete an emission unit or the Add New Emission Unit button to add a new emission unit Click the View Edit icon to access other sections of this emission unit form Emission Unit Identification Section Complete the fields in this section for new emission units or to make changes to the previous year s report Follow the steps below Emission Unit Identification Emission Unit ID EWOOO01 Emission Unit Type Other combustion 4 SIC Code if different from 5 101 260179 Industrial inorganic chemicals nec Installation Date Dismantle Date 05 9159 996 Emission Unit Description AGGREGATE DRYER Figure 6 15 Emission Unit Identification Section Emission Unit ID Enter a unique ID for this emission unit Emission unit IDs must begin with an EU prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Make the emission unit ID specific and easy to associate with the emission unit s it represents e g EUPAINTBOOTHS EUBOILER 2 SIC Code From the drop down list select the Source Identification Code SIC that best describes the major product produced or service provided by your source Users can elect to click the icon to searc
32. Section Form Type Submit Preparer Information The person identified as a preparer below has contributed to the completeness and accuracy of this submittal First Name Last Name Title Company Enployer Name S Street Address 1 Street Address 2 Country Province District Municipality Local Municipality South Arica V Gauteng v Email Address AreaCode Phone No Extension Emission Unit s Preparer worked on OAL Select Specific Units from list below w EU00003 w EU00004 EU00005 RGDRYER Group Figure 6 45 Preparer Form Complete the fields in this section for each preparer Follow the steps below refer to the form in Figure 6 45 1 Company Name Enter the company name with which the preparer is associated 2 Preparer s Information Enter the preparer s name title mailing address telephone fax number and e mail address Every source must have at least one preparer 3 Emission Unit s Preparer worked on e lf there is only one preparer in this source select the All radio button e When there is more than one preparer in this source select the radio button Select Specific Units from list below and check the applicable emission units and reporting groups erysoTrech Page 50 of 66 f RE D N X NA y SAAELIP User Guide for the Regulated Community 6 8 5 Primary Preparer Form Overview Click the Certification tab Figure 6 46 and
33. Ver 52 T APPEND oen Sere weer att emer ve Een team e srr hve cette tae entre ve eect mete arte ent ceca ete E tren em ne mere 54 7 1 PUTE 54 7 1 1 General Information ccccccccceesccecceeeceecaeeeeeeeeeeceeceeceeceeeeesaeeeceeseaeceessaaeeesseaeeeeseeeeeseeeeeeas 54 12 Ne 56 7 1 3 Raw Materials amp Production sss esse 56 LA scs Re EEE EE 57 rd EEE SEERE ER 57 LLO FR 58 7 1 7 Emission Reporting Group eee eee eee 59 DANE SO e 59 7 1 9 Monitoring Management and Mitigation esse eee eee eee eee 59 FAAO en 0 5 EEE E ENE EE EE EE TN 60 erysoTech Page 3 of 66 wie T SAAELIP User Guide for the Regulated Community Fabel Data V ANC AUOWA T 60 7 1 12 Submission s lt e lt 1 iaa aiaiai inaanddkiadniadninaaisckaadaisddadidini 60 7 2 SUBMIT AEL COMPLIANCE REPORT sse 61 7 2 1 BEE EUG EEE creator adnan EEE E 62 7 2 2 PE 610 EEE EEE 62 7 2 3 BELE BE 0 Pie 1 T 62 7 2 4 SUDMISSION Receipt sse eee 62 7 3 NAIES REFERENCE DATA LOOK UP sse eee 63 7 3 1 ENN 63 TE EG VE T 0 9 NE EE EE 63 VEG Pro Substance 000 SEEREN 64 TSA MES SOUC COC ee 65 E COE COUO EEE ra e i ie eaei 65 erysoTrech Page 4 of 66 N E 9 US IH 7 L N S SAAELIP User Guide for the Regulated Community 1 Overview of SAAELIP SAAELIP is a One Stop Portal designed to provide single sign on entry for Atmospheric Emission Licensing and Air Emission Inventory Reporting and also to support the general public to query environmental da
34. ach stack using a Map interface The lat long is defaulted to the location of the facility By clicking on the Get Lat Long a map will be displayed and the user will be able to move the cursor to the exact position of the stack Stack Mapping Utility Once the desired position is selected the user can then click on the Update button to replace the original lat long fields Latitude Measure Longitude Measure 22 0997277 30 03676101 Get Lat Long Lat Long Display When all desired release points are entered the user should either click on Save or Next to store the data and move on to Emission Unit 7 1 6 Emission Unit The Emission Unit is extremely dynamic and similar to the control devices where the form will alter based on the emission unit type selected Also similar to the control device section the Emission Unit Identifier must be unique and cannot be repeated Emission Unit Emission Unit Detail Information General Information amp Emission Unit Type New Emission Unit ve C New O Existing Emission Unit Identifier amp Emission Unit Name Installation Date Description Batch Continuous specification LJ Check here if it is Area Line source save ff Close Emission Unit Form Once the basic emission source information is filled a new section will open up where the user will need to Associate Control Device Associated Stack
35. activate the account so that all g e s anser osten noens nese it features can be opened Taek To Lag PWI Reta LTE Ag ooma H puu sia cegetterert pa E vin ee TITO te reg aoc ene Awe Step 6a for ACO Only The ACO is required to print out sign and mail an Electronic Signature Agreement also known as the Subscriber Agreement to the LA for Certify amp Sign priviledge This form is needed by the LA so that the LA can approve of the account association to the facility and activate the facility in SAAELIP for the applicant By clicking the Print Subscriber Agreement link SAAELIP will auto fill the subscriber agreement form for the user As a Licensing Authority the Subscriber Agreement will need to be printed signed and sent back to the authority The mailing address will be contained in the Subscriber Agreement form Step 7 The user will receive an e mail notifying them of their account creation with their login name and randomly generated password After receiving the login password information the user can now use this information to login into SAAELIP Facility Portal eryoTech Page 8 of 66 Dr R E 9 9 G Na Vi a SN rd SAAELIP User Guide for the Regulated Community Step 8 Optional If the user forgot their password he she can simply click on the Forgot Password link on the main login screen Step 8a Optional The user will need to enter a valid e mail
36. al Exit Gas Flow Rate Exit Velocity of Gas 150 degrees Celsius Jeubie meters per second 1 2732395447352 meters per second Stack Orientation Vertical Figure 6 41 Sample Stack Form with Completeness Check Warning Error Displayed All of the Completeness Check errors and warnings are compiled into a report Completeness Check Report The Completeness Check Report can be accessed in NAEIS Report Module gt Report Management gt Other Reports gt Completeness Check Report See Figure 6 42 Home NAEIS Report System Utilities MyAccount NAEIS Report gt Report Management gt PreAudit Report Current EI Report A QA Demo A0098 SRN A0098 EI Year 2013 Ej Current Year MAEIS Report PreAudit Report List E NAEIS Report History 1 7 of 7 items i Description View Mame HAHS Report Data Entry EE Additions Report Additions Report a Source Removed Report Removed Report al Stack Emission Comparison Source Totals Report Emission Comparison Source Totals Report 20 Emission Unit Emission Comparison Emission Unit Totals Report Emission Comparison Emission Unit Totals Report Ei Reporting Group Emission Comparison SOC Detail Report Emission Comparison SCC Detail Report 2 Activity amp Emission Material Unit Comparison Report Material Unit Comparison Report Submit al Completeness Check Report Completeness Check Report a Completeness Check 21 NAEIS Report Site M
37. ap Report Management 2 Print MAEIS Report Figure 6 42 Completeness Check Report Click the View icon next to Completeness Check Report to view the details of the report The report will list the basic information of this source and the error and warning messages in each form This report will be useful in the correction of relevant forms based on the Completeness Check results enfotechn Page 48 of 66 SAAELIP User Guide for the Regulated Community A sample of the Completeness Check Report is shown in Figure 6 43 National Air Emissions Inventory System NAEIS Completeness Check Error Report Source Name A QA Demo A0098 Reporting Year 2013 Source Location 5614 Wessel Road Breede Valley Local Municipality WC 3444 Total Errors Found 7 mission Unit ID EU00004 SCC Code 3 05 002 02 Material Throughput must be entered cannot be blank or negative number can be 0 Material Unit Code must be entered Figure 6 43 Sample of Completeness Check Report 6 8 Certification and Submission 6 8 1 Preparer Form Overview The Preparer Form is an optional form which displays information about the person s responsible for the individual Emission Units in the NAEIS Report Some companies have different people responsible for emissions from different processes at the facility Therefore instead of making one person responsible for all of the emissions each person can list their respective data If a fa
38. at is associated to the particular license 2 Validation To validate all required data e Attachment This is where the user will specify how they wish to submit SSE their compliance report The report can either be uploaded and submitted through SAAELIP or the User can choose to mail in the report via the 4 Submission address that is listed on the Attachment page The User may upload any To submit other supporting documents related to their compliance report L T Wy cazari Before beginning a new Compliance Report in SAAELIP the user should download the Report through the Start a New Submittal ee gt marna EN E s submodule in Submittal This will allow the User to fill out the EO a ms ute report and later upload it to SAAELIP via the Attachment step of Eg errs om aa the wizard The User can download the document by clicking on ee met De the Word document icon The User can hold the cursor over the H a icons to view more information about what they do Ar Deparnert birot Type sil Marge Sneed Cases Leere Vurags mmr Canespeadeoos Meg e P rted KELT of m Lint Page Stern Pa erysoTrech Page 61 of 66 SF 7 2 1 Data Entry In this section the User will verify all information that is entered on the screen is correct or will enter any required information that is not completed The User must associate a Licensing Authority to the compliance report Any fields that c
39. by clicking on My Account In the My Account module the user can select from the following options Profile Management 1 In Basic Information the user can change their name and contact information The section provides tabs along the top so that the user can f Basic Information also change his her address information b Manage account information Password 2 The Password and Security Questions options allow the user to Manage your password edit change their password or security questions which prevents Sami Queuions unauthorized access to their account and prevents unauthorized users to Pung tere thy submit applications questions answers o8 Manage Consultants and 3 The Managing Associated Consultants and Preparers section allows user to i al manage his consultants preparers 2 3 1 Manage Account General Information This section details how the user can manage their acccount information In Basic Information the user will be able to see three tabs General Information Address Information and Associate Facilities In the Address Information tab the user can specify a different billing address from their mailing address and vice versa erysoTrech Page 9 of 66 die TESTA A L NA AY oa I SAAELIP User Guide for the Regulated Community The Associate Facility tab will allow users to associate different facilities to their User Account 2 3 2 Protect
40. cility has more than one preparer listed on this form the reporting groups and emission units that the preparer is responsible for must be listed on the Emission Unit s Preparer worked on section of the form 6 8 2 Preparer Form Completion Instructions Completion of this form consists of three sections the Preparer List section the Preparer Information section and the Emission Unit s Preparer worked on section If you submitted a NAEIS report during a previous reporting period all of this information should be pre filled If any information has changed or needs to be updated edit the proper fields If all the information that is pre filled is still accurate you do not have to complete this form Following is an explanation of each section of the preparer form as well as step by step instructions on how to complete the required fields 6 8 3 Preparer List Section vise em Oe Preparer bita Sabr tial A cir Form Type Sub Preparer infereetion Pruparet Lai lt rd fk T ke Vike t By of Suter preter eta Artai Figure 6 44 Preparer List erysoTrech Page 49 of 66 SAAELIP User Guide for the Regulated Community The Preparer List shows the current preparers who have contributed to the NAEIS reporting of this source Click Add New Preparer to add any preparer that is not in this list but has prepared the data entry forms Click the View Edit icon to access the preparer form 6 8 4 Preparer Information
41. cluded in this reporting group Repeat this step to add more emission units Click the x sign to delete an emission unit from this reporting group 6 6 Activity and Emission Form The Activity Form describes operating schedules and material information for an emission unit or reporting group One activity form must be completed for each reporting group and each emission unit that is not part of a reporting group 6 6 1 Activity Form Completion Instructions The activity form consists of three sections the Emission Unit and Reporting Group List section the Activity Information section and the Material Information section For portable sources the form also includes a section of Portable Material Usage Schedule All activity information that was entered for emission units in previous years will be pre filled except the material throughput information This is a required field that must be updated every reporting year If any other information needs to be updated edit the proper fields If no other information needs to be added and if all the information that is pre filled is still accurate all you have to do is enter the proper material throughput information for each activity and move on to the emission form discussed in later sections in this page Following is an explanation of each section of the activity form as well as step by step instructions on how to complete the required fields 6 6 2 Emission Unit and Reporting Group List Sect
42. culated by DEA This is for the whole source in general Note that this report is only applicable to Industrial sources 6 Emission Comparison Emission Unit Totals Report Shows the comparison between the emissions calculated by the reporting facility and the emissions calculated by DEA This is sorted by emission unit Note that this report is only applicable to Industrial sources 7 Completeness Check Report uses the administrative completeness check to edit the entered data for errors The Completeness Check edit must result in zero errors before the database can be submitted This completeness check ensures that there are reasonable responses in required data fields If something is missing or incorrect the system will generate an error report to show the error messages The error report will describe the problem and indicate which form and field must be corrected Note that this report is only applicable to Industry type sources erysoTrech Page 52 of 66 M SAAELIP User Guide for the Regulated Community In each pop up report window you will see an option of view print export at the top of the report Figure 6 47 To export select a file format from the drop down list then click export Choose the file path you want to save and then save the file SOURCE AID 61631 AQ0 IND Trur rnd hat Ca National Atmosphed ML fle with report dete m NAEIS Source Summary Report COV comm 002 101 SOURCE INF
43. d SIC Code 10 Description Manufacturing of food products Search Sic Facility Description Petrochemical sector pulp and paper sector or platinum industry AEL Application Description The applicable regulation and the pollutant section play an intricate part of the application process The regulations have been designed by using a search tool In this utility the user can search by Section 21 code description or code name Once selected the rule will populate in a grid view Applicable Rule s Rule Type Search Section 21 Listed Activities Search Tool erysoTech Page 55 of 66 SAAELIP User Guide for the Regulated Community A 5 Facility Wide Listed Activities with Regulatory Applicability Facility Wide Activities with Regulatory Applicability 1 3 of 3 item s Delete Rule Category Rule Code tal SEC21 5A010100102 Traveling Grate Overfeed Stoker Antracite ral SEC 1 54040300404 Primary Aluminium Production Bayer Process tal 5EC21 SA050600115 Lime production using conventional fuels and or resources AEL Rule Grid view At this stage the user should click either the save button or the next button to prevent loss of information 7 1 2 Contact After the next button is clicked the user is brought to the Contact Information section of the application In this section the user can First Name Job Tie select the contact individual s and declare their responsibility Conatct Info
44. e New button will allow the user to search through a list of facilities to add to their profile Aaeocnated Faray it Hi han bre ds Type a enfotechn Page 7 of 66 De as jaa A 8 NR AY SAAELIP User Guide for the Regulated Community The ACO will need to associate a facility to his her account in order to create and submit applications for the selected facility The facility search feature allows the user to search the master facilities by name Once the results are displayed the user can App whan check their facility s and the application they are et so ele EL penin Dapat MALS Pets 41 responsible for If the user searches and cannot find their facility s listed the system will provide methods of how to contact the Licensing PINT Authority to have LA add the new facility s re e ae a ee m Sant fpern Step 4 Once the selections have been saved the user should move to the next section The next section will require the user to provide answers to a few security questions These questions will be used later on to retrieve a lost password and used to submit applications Step 5 To finalize the application a CAPTCHA needs to be verified Once CREATE ACCOUNT verified the account will be created For publc v r to teete user account Denotes e duen Ned Picture Verification CREATE ACCOUNT Step 6 The system will display a message with ferder umn es instructions on how to
45. e Gas GHG with default IPCC Emission Factors filled in The NAEIS Calculated Value column will be populated as well for these GHG To calculate the CO2 Equivalent Emission click the Calculate GWP button For calculation details just point to the D erysoTrech Page 42 of 66 SAAELIP User Guide for the Regulated Community Ss eo Figure 6 32 GHG Calculation Beside each pollutant name in the emission list there is an icon Click this icon to enter emission form for each emission Figure 6 33 6 6 7 Emission Form Completion Instructions The emission form consists of emission details No fields on this form have been carried over from the previous year s submittal Annual emissions values of all required pollutants must be completed Following is an explanation of each section of the emission form as well as step by step instructions on how to complete the required fields Emission Details Form Type E 101 Pollutant Code Annual Emissions Unit Code Emission Basis NOX KG NAEIS EmissionFactor v Emission Factor Exponent Emission Factor Unit Code Control Efficiency 14 2 KGL 25 by Mass Control Device DEA Calculated Emission GWP CO Eg Use NABS Calculated Value Z 8 41 KG NIA NIA Comment Calculate Emissions Figure 6 33 Emission Form 6 6 8 Emission Details Complete this section for each criteria pollutant that is emitted from the material identified in correlated acti
46. e submission certification process Clicking on the Security Question tab the user can change their security question s and response s The security questions will be needed when retrieving a lost password and when submitting an application Reset Security Questions 2 3 3 Managing Associated ECOs Consultants and Preparers An ACO user could manage a list of associates consultants or preparers to help the ACO to prepare draft applications This option is useful in situations where an ACO manages multiple facilities and requires additional assistance When a consultant creates an application for the ACO the ACO can see the newly created application when he she logs into their account Once the application is reviewed by the ACO the ACO can then submit the application This Section describes features the ACO can use to manage his her associates within SAAELIP and only viewable by the ACO This section describes how an ACO will associate and de associate a consultant for his her facility erysoTrech Page 10 of 66 ey S O Rom f j N G C SAAELIP User Guide for the Regulated Community By clicking the Managing Associated Consultants and Preparers section a user can see a grid view of preparers that have been associated to their account The grid view lists out who they have associated with them and for which facility and application type as well as the effective dates of this association If the user wa
47. ed to SAAELIP during submission process if attachments were uploaded during submission process the applicant can upload additional sets of attachments in this page c Payment displays total application fee payment made and fee balance user is able to make additional payments via Credit Card or electronic Check if there are any pending balances on the application fee Work Activities displays different application tasks and their progress e Correspondence allows applicant to initiate correspondence with authority users but visible to third party users as well f Email History displays a list of emails that have been manually sent by authority users and are not system automated If the user needed to copy his her submission because of the similarities of a new submission the Copy Submittal function will create a new application and transpose all the data that was filled in on the previous application 4 3 2 Attachments ATTACHMENT SUBMISSION ID 531 Aaaf tates os i pet diii tous 18 SERE wed igre wast co If the User supplied any attachments during the submittal process then the user can add additional attachments through the Managed Submittal Cases _Amactonera submodule The User can upload either supporting Gp ralo Derea Daten documents or termination documents P tersvsutas Documenti Cockrel 4 3 3 Tracking Submission Status Work Activities erysoTrech Page 15 of 66 SF SAAELIP
48. eeeeaaaesseceeeceseaeaaeeeeeseeeeeaas 14 4 3 1 Review Submission Copy of Record se sse eee 15 4 32 Attachments rranrrrnnnnvnnnnnvnnnnrnnnnnrnnnnnrrnanrrrnnnrnnnnnrnnnnnrnnannrnnansnnnnnsnnnnnsennnsrnnannennannnnnnnsnnnnnsennn 15 4 3 3 Tracking Submission Status Work Activities eee eee eee eee ee 15 4 3 4 Tracking Correspondences with LA sse eee 16 4 3 5 Tracking Emails Sent by SAAELIP rronnnrernrnnnnnnornrnnnnnnennrnnnnnsennrnnnnnnennnnnnsnsrnnnnnnnnsennnnnnnnsenn 16 4 4 REQUEST FOR APPLICATION WITHDRAWAL eee eee 17 4 5 REQUEST FOR APPLICATION REVISION ee 17 4 6 REQUEST FOR LICENSE TERMINATION sss xxx eee ee eee 17 5 LICENSE AND ISSUANCE MANAGEMENT rnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnunenr 18 5 1 APPEAL LICENSE v cttatacatszasbicdartaeassataiateniansaleihiaautalaeasenshiaaiteniaassdadhiaimtabaneiadddbianitadiaajeledbsajotatarniedes 19 5 2 RENEW TRANSFER VARIATION LICENSE see e ee e e 19 6 NAEIS REPORT DATA ENTRHY ssss sss eee eenn 20 6 1 MEET NN 20 6 1 1 Source Form Completion Instruccions sss see eee eee ee eee 20 6 1 2 Source Identification Section cccccccecccccceesceeceeeececeeeeceeceeeceecseeeeeseeaseeeseaeeessuaeeeesegeeeesaaes 20 6 1 3 Owner Information Section see eee eee eee 23 6 2 ETEN 23 6 2 1 Contact Form Completion Instructions sss ee eee ee eee eee 23 6 2 2 Emission Inventory Contact S CtiON ccccccccecccccceececeeeeseeeeeeeeesee
49. eeseceeeeeeeseeaeeeeeeeessesaaaeeses 24 6 3 SEG GO EEE EE 24 6 3 1 Stack Form Relationship to Other FOrMs cccceeecsccccceeceseeeeeeceeeeeesaeeeeseeeeeeesseaeeeeeeeeeeeeeaas 25 632 Slack Form Compleion IMSIMICUONS sessirnir a e detonation 25 6 3 3 Stack Identification Section 0 0 eccccceeseccceeceeeeeeeeceeseceeeceeeseceeeseeeseeesessenseceeesseaeeeeeesaaaeeeees 25 634 Adding E Gn re EEE EEE EEE ne EE NE EN 28 635 DEAMNGEASEK H rene 28 6 4 EMISSION UNIT PO 30 erysoTrech Page 2 of 66 wie T 8 SAAELIP User Guide for the Regulated Community 6 4 1 Emission Unit Form Relationship to Other FOrM cccccssseccceccseeseeeeeeeeeseeeeeeeeeeeeeseaaaeeeees 30 6 4 2 Emission Unit Form Completion Instructions sse sees ee eee eee eee 30 6 4 3 Emission Unit List Secciones eee eee 31 6 4 4 Emission Unit Identification Secciones eee eee eee 31 6 4 5 Capacity Information Section esse ee eee eee ee 32 6 4 6 Control Device Section eee ee eee 33 6 4 7 Emission Unit Stack Section 2 0 0 eee 33 ME Adangan EPO UNN 33 6 4 9 Deleting an Emission Unit sees sees eee eee 33 6 5 PEP OR TING EPP Nvrvv4vv4v4v4444244 naeronmied A E indies 34 6 5 1 Reporting Group Form Completion INStructions cccccccccssseeeeeeeeeeeeeeeeesaeeeseeeesaeeeeeseesaaess 35 6 5 2 Reporting Group UST eee ee eee 35 6 5 3 Reporting Group IDentification ccccccccccccsssseccecceeeeceeceeeeeeeeesseeeeeeeeesensecesesaeaeeeeessaaaneeess 35 6 5
50. en different years The following list contains pre defined reports that exist in the NAEI System 1 Source Summary Report lists user entered source contact emission unit stack activity and emission data presented in a summarized table formats 2 NAEIS Data Entry Forms prints the user entered Source Contact Emission Unit Stack Activity Emissions Preparer and Certifier data in the format of paper El forms This report has the look and feel of a traditional paper El Report 3 Additions Report displays all Stacks Emission Units Reporting Groups SCC Code Activity and Preparers Operators that have been added to the source in this reporting year For example if you add a new Stack to the Stack form then that stack will appear on the Additions report 4 Removed Report displays all Stacks Emission Units Reporting Groups SCC Code Activity and Preparers Operators that have been removed from the source in this reporting year For example if you delete a stack from the Stack List then that stack will appear on the Removed Report All Emission Units and Stacks that have a Dismantle Date entered will also be listed on the Removed Report Information that is dismantled or deleted from the system will not appear in the blank report in the following year 5 Emission Comparison Source Totals Report Shows the comparison between the emissions calculated by the reporting facility and the emissions cal
51. enter the Accounting Officer Form Loot Matte T itin Street Address I Loms futon Hall Vien Adres 525 W Aegan St 4N Country 4 TRT 6 Ces trict nic Local Murnicwmattty Postal L adel JE mr ene Souf Akica w The Western Cape Y Cape Winetands Oo EIC Muniopaity w Breede ValeyLocailfuniopaity 489 Geel Address nagis tes tengigm ad co Ama Code Phone M 4212322 wet and iset name of your uldest sibling Figure 6 46 Accounting Officer Form This form is required for all submittals The Accounting Officer of the NAEIS Report submission will need to fill in his her contact information here certify the data entry forms and make the submission 6 8 6 Form Completion Instructions 1 Accounting Officer Contact Information Enter the Accounting Officer s name title mailing address telephone fax number and e mail address 2 PIN Enter the PIN number The PIN number can be retrieved in the My Account module 3 Security Question amp Answer A randomly picked security question will display for the Primary Preparer to answer Enter the user defined answer to this question The security questions and answers will be set when the user logs into the NAEI system for the first time They can be accessed in My Account module as well 4 Submission When everything in the data entry form is verified click the checkbox Based on the information and belief formed after reasonable inquiry the statemen
52. er Guide for the Regulated Community 6 1 3 Owner Information Section Complete the required fields in this section if information needs to be updated or new information needs to be entered Owner Information Qwner Name Peter Huang Street Address 1 315 cnr Pretorius amp Lilian Ngoyi Street Street Address 2 Country Province District Municipality Local Municipality Postal Code South Africa v Gauteng v City of Tshwane Metropolitan Municipality city of Tshwane Metropolitan Municipality v 0001 Figure 6 5 Owner Information Section 15 Owner Name Enter the name of the owner of the source or the parent holding company 16 Contact Address If the owner s address is different than the source address complete these fields Fill out the name and address exactly as it should appear on all correspondence 62 Contact Form The Contact Form collects information for the emission inventory contact person primary and secondary The emission inventory contact person is the person who the Authorities will call if they have questions about the submitted NAEIS information In addition the annual mailing in January will be sent to the emission inventory contact person who is also the Accounting Officer Information for a secondary contact person may be provided It will be used by Authorities in case the primary contact person may not be available For facilities that submitted a NAEIS report in a previous year this form s
53. f an application 1 For detail on how to submit an Annual Emission Inventory Report please refer to NAEIS Facility User Manual and NAEIS Training Video erysoTech Page 13 of 66 SAAELIP User Guide for the Regulated Community information on the form and display warning error messages to the user if the data validation fails application form Insert attachment s SAAELIP supports uploading of required and optional attachments The file format of the attachments include WORD doc docx EXCEL xls xlsx and csv PDF image JPEG PNG GIF etc Data validation and At the end of preparation SAAELIP will present a tree view summary of the data completeness check validation result of each section with a hyperlink to the corresponding section to ease the correction process Certification and For all submissions the user will need to certify that they are a qualified individual submission answer a security question and then enter their PIN before an application can be submitted Currently only a ACO can submit applications The user can refer to section 2 3 2 for more information on how to receive a PIN or reset security question Acknowledgement For each successful submission SAAELIP will present an acknowledgement receipt Receipt and on screen The receipt can then be printed by the user if they wish The receipt confirmation email contains the following information Unique Submission ID Date and Time of s
54. h and select appropriate SIC Codes Installation Date Enter the date that the emission unit was first installed using the date format provided MM DD YYYY Dismantle Date If the emission unit was dismantled or rendered permanently inoperable during the reporting year enter the date that this occurred Although the emission unit has been dismantled the remaining fields must still be completed If this is a portable source the dismantle date should be left blank Do not complete this field if it is not applicable to the emission unit erysoTrech Page 31 of 66 SAAELIP User Guide for the Regulated Community 5 Emission Unit Description Enter a brief narrative description of the emission unit Make sure that this description is specific and will help to identify the emission unit especially if there are several emission units that are alike 6 4 5 Capacity Information Section Complete the fields in this section for new emission units or to make changes to the previous year s report Follow the steps below Capacity Information ls this a combustion source Yes i Design Capacity Design Capacity Unit Numerator Design Capacity Unit Denominator 644 Kw HR v Is this combustion source used to generate electricity Yes 9 Maximum Nameplate Capacity 500 Megawatts Figure 6 16 Capacity Information Section 6 Is this a Combustion Source If the emission unit is a combustion source choose Yes
55. hould be entirely pre filled If information has changed or needs to be updated edit the appropriate fields If all the information is accurate and no editing is necessary continue to the Stack Form 6 2 1 Contact Form Completion Instructions This form consists of two sections one for the primary contact and one for the secondary contact Make sure that all the pre filled information is correct If all required fields are completed continue to the Stack form If this form needs to be completed or fields need to be edited follow the instructions below for completing the Emission Inventory Contact Form erysoTrech Page 23 of 66 E SAAELIP User Guide for the Regulated Community 6 2 2 Emission Inventory Contact Section Emit sions imwentory Contect Primary HMdde Hild bad eet the Huang 315 om Pretorius amp Lan Ngoyi Street Lr r d untry i i E Dist iv panty H South Amca w IG auteng Di City of Tshwane Metropolitan Murscipaft w Ctt of Tstrwane Metropolitan Mr cpalt i peier_thuang entotech com Figure 6 6 Primary Emission Inventory Contact Section If existing information needs to be updated or new information needs to be entered complete the required fields in this section Follow the steps below 1 Primary Contact Information A source contact the Accounting Officer must be identified The address entered is where future NAEIS correspondence will be sent Enter the name mailing addres
56. ion Capacity Information section e Permit Applicability Section 6 Control Device s section Emission Unit Stack s section If an emission unit was added to your facility during the reporting period and it must be reported add it to the emission unit form by clicking the Add New Emission Unit button For emission units that were added in previous years the information will already be pre filled If any information has changed or needs to be updated edit the appropriate fields If no emission units were added during the reporting period and if all the information that is pre filled is still accurate you do not have to complete this form and you may proceed to the reporting group or activity form Section 5 5 and 5 6 Following is an explanation of each section of the emission unit form as well as step by step instructions on how to complete the required fields Emission Unit List Items per page 100 v 1 5 0f5 items View Edit Zl erysoTrech Emission Unit ID EUO0001 EU00002 EU00003 EU00004 EU00005 Emission Unit Desc AGGREGATE DRYER ASPHALT HEATER BURNER FOR DRYER ELEVATORS SCREENS BINS Yard Activities storage piles and vehicle travel Figure 6 14 Emission Unit List Installed Date 05 15 1996 05 15 1996 05 15 1996 05 15 1996 05 15 1996 Dismantle Date Delete Page 30 of 66 die Sy ry 8 Vi wv NS S SAAELIP User Guide for the
57. ion Emission Activities Sorted by Emission Unit and Reporting Group Items per page 100 1 5 of 5 items Did Not Operate This Year Emission Unit Desc Activity Desc Material Code FUIOOO0S BURNER FOR DRYER 05 15 1996 39990003 DRYER BURNER NATURAL GAS ELIOOO04 ELEVATORS SCREENS BINS 05 15 1996 30500202 ELEVATOR OPERATIONS Hot Mix Asphalt EU00005 Yard Activities storage piles and vehicle travel 05 15 1996 30500203 STORAGE PILES MATERIAL FUO0005 Yard Activities storage piles and vehide travel 05 15 1996 30500290 Haul road travel Asphaltic Concrete Figure 6 23 Activity List This section lists all the activities in this source Click the View Edit icon to edit an activity or the Delete icon to delete an activity If the SCC Code for an emission unit or a report group is blank there is currently no activity in this emission unit or reporting group To add an activity for this emission unit or reporting group click the View Edit icon to enter Activity and Emission Details Figure 6 24a and then click the Add New Activity button to add an activity Emission Calculation Click Calculate Emissions in this view to calculate emissions for all emission units and reporting groups in this source erysoTech Page 36 of 66 C SAAELIP User Guide for the Regulated Community 6 6 3 Activity Information Section Activity List 1 1 of T Herma Activity amp Emissions Information LA mn Actmty Detal E
58. ion Unit Stack s a After the first control device code has been selected click the icon in the grid view Emission Unit Stack b Another drop down field will appear Select ta svooo01 another control device Figure 6 17 Control Device and Emission Unit Stack Section 6 4 7 Emission Unit Stack Section 12 Stack ID Click on this field and a drop down list will appear containing the Stack ID s that were created on the stack form If a stack that was reported on the stack form is associated with the emission unit select the appropriate Stack ID Every Stack ID that was created on the stack form must be listed on at least one emission unit form If more than one reported stack is associated with the emission unit additional Stack IDs may be added Follow the steps below to enter additional Stack IDs a After the first Stack ID has been selected Click the icon in the grid view b Another field will appear Select another Stack ID 6 4 8 Adding an Emission Unit Follow the steps below to add an emission unit to your NAEIS report 1 Click Add New Emission Unit in the emission unit list Figure 6 14 2 Anew emission form will be displayed for you to complete Figure 6 15 5 17 3 Follow Steps 1 12 in the Form Completion Instructions 6 4 9 Deleting an Emission Unit If you want to delete emission unit information follow the steps below In the emission list Figure 6 14 click the Delete
59. ionary source 4 Source Address Street Address 1 This is the street number and name where the source is located Enter the address of the source where the equipment is located For portable sources enter the address of the home or main office District Metro Municipality From the drop down list select the District Metro Municipality where the source is located For portable sources select the District Metro Municipality where the home or main office is located Local Municipality From the drop down list select the Local Municipality where the source is located For portable sources select the Local Municipality where the home or main office is located Postal Code Enter the Postal code The postal code must represent the Local Municipality where the source is located For portable sources enter the postal code of the Local Municipality selected in the previous field Latitude 25 74949070 Longiude 28 19323730 Horizontal Collection Method 001 The geographic coordinate determination method based on address matching house number Horizontal Accuracy Measure Horizontal Reference Datum 10 Meters 03 World Geodetic System of 1984 v Source Map Scale Reference Point Code 10 102 Center of a Facility System v Principal Product Humber of Employees Company Registration Number Candy 2000 323442333 Line Source Start Point Latitude Longitude Line Source End Point Latitude Longitude Figure 6 3 Sou
60. is section lists all the reporting groups in this source Click the View Edit icon to edit a reporting group the Delete icon to delete a reporting group or the Add New Reporting Group button to add a new reporting group Click the View Edit icon to access other sections of this reporting group form 6 5 3 Reporting Group Identification Complete the fields in this section for new reporting groups or to make changes to the previous year s report Follow the steps below Reporting Group Identification Reporting Group ID RGDRYER Reporting Group Description Dryer Emission Unit s Associated with the Reporting Group sp Emission Unit Evoo001 fEuoooo2 V Save Reporting Group Figure 6 22 Reporting Group Form 1 Reporting Group ID Enter a unique ID for this reporting group Reporting Group IDs must begin with an RG prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Make the reporting group ID specific and easy to associate with the reporting group it represents e g RGBOILERS erysoTrech Page 35 of 66 SAAELIP User Guide for the Regulated Community 2 Reporting Group Description Provide a brief narrative description of the reporting group 6 5 4 Reporting Group Emission Units Section 3 Emission Unit ID To add an emission unit to this list click the sign in the grid view the select the emission unit ID to be in
61. ithdrawal of their current submission By doing so the LA will make a decision of whether or not to approve or deny the request If the withdrawal was approved the status will mark the submission as withdrawn and no further action can be taken 4 5 Request for Application Revision An applicant might notice an error in their submission and would like to revise their submissions In such cases the applicant would need to request for revision in order to os notify the LA first The request for revision option is located in the Manage Submitted Cases gt Submittal tab This allows the user to request a revision of their current submission By doing so the LA will make a decision of whether or not to approve or deny the request Appication Revision If the submission is approved for revision a new application will be created with the status set as Revision This will let the user revise their past submission and the old submission will be marked as Revised Archived No further action can be taken on the old submission 4 6 Request for License Termination If a final license has been issued by the LA through a SAAELIP submission and the applicant decides that the license is no longer Reason for Termination needed the applicant can request for termination of the license The request for termination option is located in the Manage Notification Letter to EIA Authority Submitted Cases gt Submittal
62. ity and emissions records will also be deleted You will not be able to retrieve the data Are you sure you want to delete this Emission Unit Justification No Cancel Figure 6 20 Pop up Window 3 when deleting an emission unit 6 5 Reporting Group Form The Reporting Group Form is used to combine emission units into reporting groups to simplify emission calculations THIS IS AN OPTIONAL FORM facilities are not required to create reporting groups However for some facilities reporting emissions at the reporting group level may be easier than at the emission unit erysoTrech Page 34 of 66 SAAELIP User Guide for the Regulated Community level if multiple emission units have common emission limits and record keeping requirements If this form is used the Activity form and the Emissions form must be completed at the reporting group level 6 5 1 Reporting Group Form Completion Instructions If a reporting group was created during a previous reporting year the fields in this form should be pre filled Check to ensure that all the information is accurate If any information needs to be changed follow the instructions below and edit the appropriate fields If you would like to add or delete a reporting group see the instructions below 6 5 2 Reporting Group List Reporting Group List 1 1 of 1 tems View Edit Reporting Group ID Reporting group Desc Delete RGDRYER rye tal Figure 6 21 Reporting Group List Th
63. longitude listed 8 Source Map Scale Enter the scale of the map used This field is only required if the horizontal collection method code entered is The geographic coordinate determination method based on interpolation map 9 Horizontal Accuracy Enter the accuracy measure of the collection method and report in meters based on the map or GPS used If you are using a website enter 25 meters 10 Horizontal Reference Datum From the drop down list select the datum code used to determine the latitude and longitude 11 Reference Point Code From the drop down list select the point that best describes the location where the latitude and longitude were taken For instance if you are using horizontal collection method code The geographic coordinate determination method based on address matching house number reference point code Entrance of a facility or station may be used If you are using a GPS choose the point closest to where you were standing when reading the GPS such as code Center of a facility or station 12 Number of Employees Enter the average number of people employed at this location 13 Principal Product Enter the principal product produced at the source e g Platinum 14 Company Registration Number Enter the source s Company Registration Number that is tied to your Section 21 Obligations eryysoTech Page 22 of 66 die gt amp v y NSH SAAELIP Us
64. m calculated value click the Use System Calculated Value checkbox and this field will automatically populate 6 Comment If needed enter any explanation or description of the information entered on this form in this field If you have to submit calculations or other data to support your emissions estimate click on the Attachment tab to upload your supporting documentation to system 6 6 9 Non Industrial Source Specific Activity and Emission Form For Non Industrial Sources please make sure to select SA99 99 Non Industry Code for the NAEIS Source Code Sd SATSO100101 98 41 1 1 fon nrtasstry Figure 6 34 NAEIS Source Code Non Industry In this case IPCC Code needs to be Add IPCC Code selected manually IPCC Code 1 Energy S 14 Fuel Combustion Activities 141 Energy Industries 3 142 Manufacturing Industries and Construction O 1A2a Iron and Steel OG 1A2c Chemicals OG 1A2d Pulp Paper and Print O 1A2e Food Processing Beverages and Tobacco erysoTrech Page 45 of 66 From there the dropdown for the SCC Code selection will show all Non Industrial SCC Codes as seen below 190100201 90100301 20100401 50200101 20200102 20200103 190300104 mA 90300201 90300202 20100202 90 100302 SAAELIP User Guide for the Regulated Community ji T a Coal Cotwentional Memod Coal Basa Njenga Wagogo Method Low Smote Fuel Canvenhona Method Low Smoke Fuel Basa Nje
65. mmons Attachrrant Saved successhdly Activity Details enfoTech NAEIS Source Code SEC 21 Code 54980100101 IPCC Code 261 Cement Production NAHS Source Descriptor SASS 19465801 ISAS801001 8A880100101 SCC Code 10200603 lt 5 MW Source Classifecation Code Description 1 Extemat Combustion Boilers 102 Industral 102006 Natural Gas 10200603 lt 5 MW Activity Description Boiler 10 MMBTWHR Natural gan Seasonal Maternal Usage Schedule OT Throeyhoeut 14 gt 0 hen Seasonal Percemiages Must Total 100 Winter Jun Aug Spring Sep Nov Sermer Jan Feb Dec Autumn MarMay 3 27 17 23 Opernting Schedicien Hours por Day Days per VWroek Days per Year 24 5 120 Figure 6 24a Activity and Emission Details Material Code Throughput Throughput Unit Page 37 of 66 SAAELIP User Guide for the Regulated Community Seasonal Material Usage Schedule lf Throughput is gt 0 then Seasonal Percentages Must Total 100 Winter Jun Aug Spring ep Nov Summer Jan Feb Dec Autumn Mar May 25 25 25 25 Operating Schedule S Hours per Day Days per Week S Days per Year D T 50 aterial Information Material Code Material Throughput Unit Code Net Calorific Value v 5000 JANI D TJNKG Material Description COAL ANTH VOC Content Coatings or solvent Density by Mass hul Sulphur Content fuel Ash Content fuel 2 by Mass 5 by Mass Range 0 02 7 Range 0 0
66. n 12 For steps 15 through 19 smaller sources can use the same coordinate information that was entered on the source form Larger sources should enter the specific coordinates for each stack These fields are not required for portable sources 13 Latitude Enter the source s latitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the facility s latitude use the Get Lat Lon function by clicking the Get Lat Lon button in the source form 14 Longitude Enter the source s Longitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the facility s longitude use the Get Lat Lon function by clicking Get Lat Lon button in the source form When clicking Get Lat Long the map location will default by pointing to the address supplied in the source form in Section 5 1 If no address is provided the default drop pin will be the center of South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location so hannes park hrnd guia REEE 4 KG N Pretons at Fram GS 3 sumas oc I Francis Baard St Nana Sta St 9 2 K A aw E L yriry x tt PRE Rad x Figure 6 10 Get Latitude Longitude by Map Stack After you are comfortable with the location of the drop pin click the update button Figure 6 10
67. n on access to SNAEL and NAEIS systems National Air Emission Inventory System of South Africa under the SAAQIS II project DEA Department of Environmental Affairs AEL Atmospheric Emission License Air Quality Officer Accounting Officer Emission Control Officer Electronic Signature Agreement erysoTech Page 5 of 66 SAAELIP User Guide for the Regulated Community naan OOOO 1 2 Prerequisites In order to use the SAAELIP system the user will need the following m Internet connection E 7 0 or higher PDF file Viewer for viewing PDF files only 2 Facility Site Account Management If you plan to submit data through SAAELIP you will need to establish a user account This section explains the types of users and details on how to create and manage an account If you do not plan to make any online submittal you do not need an account You could query data or submit anonymous complaints without a user account 2 1 Account Types in SAAELIP Facility Portal Currently SAAELIP has two types of facility accounts ACO and ECI Consultant It is important for the user to identify their role because each account has different access privileges The table below explains in detail the difference between the two account types User Type ECO Consultant erysoTrech Only the ACO account can certify and submit applications in SAAELIP An ACO can only maintain one User Account but this User Account can have
68. n procedures from Chapter 7 of US EPA s Compilation of Air Pollutant Emission Factors AP 42 plus recent updates from the American Petroleum Institute The TANK software can be accessed via the Internet at www epa gov ttn chief gt Landfill Model This US EPA model was developed by the Control Technology Center CTC The Landfill Air Emissions Estimation Model can be used to estimate emission rates for methane carbon dioxide non methane organic compounds and individual toxic air pollutants from landfills The Landfill software can be accessed via the Internet at www epa gov ttn chief gt NAEIS Emission Factor SCC code emission factors that are in the NAEIS reference table If you are using an emission factor not provided in the emission factor table at the bottom of the screen you should select Other as the emission basis gt IPCC Emission Factor IPCC code emission is provided by The Intergovernmental Panel on Climate Change gt Other f not previously identified select Other and attach supporting documentation 3 Emission Factor Exponent These fields must be completed only if you are using an emission factor to estimate emissions for the pollutant If you are using another method to calculate your emissions e g Mass Balance TANKS etc leave these fields blank If NAEIS Emission Factor was entered for Step 2 these fields will be pre filled If IPCC EF was entered these fields will be blank
69. ncy Discussion below to calculate your actual emissions after control Using the Control Efficiency to Calculate Actual Emissions erysoTrech Page 44 of 66 SAAELIP User Guide for the Regulated Community If a facility has control equipment the actual emissions after control can be calculated by multiplying the actual uncontrolled emissions by a control factor Calculate the control factor by subtracting the percent control efficiency entered for Step 4 from 100 and then dividing that number by 100 Overall control efficiency is calculated by multiplying the capture efficiency by the control efficiency For example if you have a control device with a capture efficiency of 85 and a control efficiency of 95 the overall control efficiency would be 0 85 x 0 95 0 8075 80 75 Use the overall control efficiency to calculate the control factor 100 80 75 100 0 19 Using the control factor we can estimate the annual emissions after control Using the control factor above if an emission unit has actual uncontrolled emissions of 129 600 kg year the actual emissions after control would be 129 600 kg year x 0 19 24 624 kg year or 24 62 ton yr You would enter 24 62 tons into the Annual Emissions Unit Code fields see step 5 5 Annual Emissions To use the emission calculator click the Calculate Emission button in this form You can enter user calculated annual emission in this field Otherwise if you agree to use the syste
70. new stack for this source Figure 6 8 Stack List If you choose to edit an existing stack or add a new stack the stack detail page will display Figure 6 9 erysoTrech Page 25 of 66 SAAELIP User Guide for the Regulated Community Stack Meatfication Use Deg Mms Ser Format 02 North American Datum of 1963 w 106 Point where Substance is 7676 gas ed point where Substance 18 cirecty eased inio Ne err ronment Figure 6 9 Section of Stack Identification Complete the fields in this section for new stacks or to make changes to old information Follow the steps below 1 Stack ID This is the Stack ID Enter a unique ID for each stack that must be reported Stack IDs begin with an SV prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Stack IDs may have already been established in a Section 21 Permit If so be sure to use the ID that is in the permit If a stack ID does not already exist create an ID that is easy to associate with the stack that it represents e g SVSTACK 1 SVBOILER 3 2 Dismantle Date If the stack was dismantled or rendered permanently inoperable during the reporting year enter the date that this occurred Although the stack has been dismantled the following steps must still be completed If a dismantle date is entered do not delete this stack from the stack list because a dismantled stack may still require emissions reporti
71. ng for this year If this is a portable source the dismantle date should be left blank 3 Stack Description Provide a brief description of the stack 4 Actual Stack Height Above Ground Enter the height of the stack in meters from the ground up to the discharge point 5 Building Height Enter the height of the building in which the stack resides 6 Building Length Enter the length of the building in which the stack resides 7 Building Width Enter the width of the building in which the stack resides erysoTrech Page 26 of 66 SAAELIP User Guide for the Regulated Community 8 Inside Stack Diameter If the stack is circular enter the inside top stack diameter If the stack is rectangular convert the area inside of the stack to a circular diameter using the following procedure a Obtain the length and width in meters b Calculate the area by multiplying the length times the width c Divide the area by 3 14 d Take the square root of the value from step c to obtain the radius e Calculate the diameter by multiplying the radius from step d by 2 f Enter the diameter from step e in item 5 9 Exit Gas Temperature Enter the stack exit gas temperature in degrees Celsius 10 Actual Exit Gas Flow Rate Enter the stack exhaust volume in actual cubic meters per second at actual operating load and temperature 11 Stack Orientation From the drop down list select the most appropriate orientatio
72. nga Magogo Method Residental Paraffin Fuei Residertat Charcoal Ajalon National fois l EC EE AMation National Sots jel gasome AMaton hiemabonat fights jet kerosene AMahon nematinnat flights jet gasoline Ports National voyages Buriker fuel gil Ports Natonal voyages Manne Diesel Oil Residents Residents Residential Residents 3 Ports mMemalionat voyages Marine Diesel Od 00200301 3 03 DJ 3 UZ 20300401 90400101 20400201 Radway Line Haul Locomotive Fuel Riatway Yard Locomotive Fuel Pipeline Waste Waste Water Treatment Works Waste Landftll Gas Figure 6 36 SCC Code Non Industry 6 7 Completeness Check Once you have completed all the forms use the Completeness Check function to scan the forms for possible warning error message The Completeness Check ensures that there are reasonable responses in required data fields If fields are incomplete or incorrect the System will generate warning or error messages The error report and messages will describe the potential problem and indicate on which form and field must be corrected The completeness check does not verify whether the information you have entered is correct but rather if the information you have entered is adequate for a complete submittal Errors generated from the Completeness Check must be corrected before the forms are submitted while warnings will not hold back the EI Report submissions After the correcti
73. nity 5 1 Appeal License A facility User may want to appeal a license that has already been issued by the Authority In order to appeal a license the User can navigate to the License Manager submodule to view all the Licenses that are assigned to them License Appeal Request When the User clicks on the button they will be alerted by a pop up message confirming Reason for appeal that they wish to appeal the selected license When the User clicks OK they will be prompted to enter a reason for their appeal request The appropriate Authority will be notified of the request once it is sent by the Facility User Send Request 5 2 Renew Transfer Variation License To remain in compliance applicants will need to renew their licenses prior to license expiration date If the license is near to expiration or expired the user will see a Renew button in addition to an Appeal Transfer and Variation button Since facilities can often times change in the way they operate their existing license will need to be amended to remain in compliance User can amend a license anytime when the license is effective by clicking on the Variation button The Transfer option allows the user to change the Ownership or name under which the License is assigned The workflows for each of these options are very similar and follow the basic steps below 1 The User should select the option to Renew Transfer or Variation next
74. nners are added to the throughput material the VOC content of the thinner must be considered when calculating the weight percent of VOC as applied 15 Density Density is required for materials that have a mass throughput In the first field enter the density of the throughput material at standard temperature and pressure Click on the second field and a drop down list with unit options will appear erysoTrech Page 40 of 66 6 6 5 SAAELIP User Guide for the Regulated Community 16 Sulfur Content This field is required only if the material identified in Step 8 is a fuel Enter the sulfur content in mass percent Please consult the National DEA Air Quality and Climate Control Office for a list of ranges 17 Ash Content This field is required only if the material identified in Step 8 is a fuel Enter the ash content in mass percent Please consult the National DEA Air Quality and Climate Control Office for a list of ranges Portable Material Usage Schedule If this is a portable source the activity form will have an additional section Portable Material Usage Schedule Figure 6 30 Portable Material Usage Schedule Totals 100 District Metro Municipality Percentage of Throughput a Central Karoo District Municipality v 40 Ehlanzeni District Municipality v 60 Figure 6 30 Portable Material Usage Schedule Section 18 District Metro Municipality Click the icon to add a new District Metro Municipali
75. nts to de associate the user they can simply click on the X icon to remove them By clicking on the E icon the user can pull a detail view of the associates setting Consuttiants List 1 45 0 21 Genes Cape Town Drum amp Containers PTY Uiditkeps Drums Prepares MA Applicston 020 201 02 01 2007 Eskom Matemba Power Station Py EO E HEL Applicatios 02 01 7657 FFS Refiners Pty Ltd Cape Town Pepe HL Applic ation 07 01 2013 02 01 2017 Consultant Information To add a new ECO consultant the system first prompts for the consultant s e mail which means the consultant is required to have an Email account in SAAELIP first Next SAAELIP asks for the effective date and expiration date of this association if any Effective Date Expiration Date Validate amp Associate As a third step User needs to Add Authorizations to the consultant Application Authorization defines the facility s and the application type s i e AEL Application AEL Energy he 26 Pty Lid Compliance Report or NAEIS Reporting the tlon Metimta Power i2008 ECO Consultant is allowed to prepare Once rara ee olar x Wi 446 Lagt e Dann the association is completed the consultant n aere can log in and begin working on submittals P CRIN Poy Liay Iratem ries Lombitt Western Cape Pty Lid Energy for Attica Pre L Enbom Materia Power Statis FES Hras FG Lid Cupa Tot Prepare bara seta Drum amp Cemtamers
76. o No is the default selection If Yes Main Stack ID If Yes was selected for Step 16 select the Stack ID of the stack that this vent bypasses Otherwise leave this field blank 6 3 4 Adding a Stack Follow the steps below to add a stack to your NAEIS report 1 2 3 Click Add New Stack in the stack list Figure 6 8 A new stack form will be displayed for you to complete Figure 6 9 Follow Steps 1 21 in the Form Completion Instructions 6 3 5 Deleting a Stack If you have stack information that you would like to delete follow the steps below In the stack list click the Delete icon to delete a stack If this stack is newly added this year the stack will be directly deleted If this stack has been reported in a previous reporting year follow the instructions in the pop up window to delete this stack erysoTrech Page 28 of 66 SAAELIP User Guide for the Regulated Community Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year CO Yes No Figure 6 11 Pop up Window 1 when deleting a stack Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year Yes No You chose YES this stack should not be deleted from the system in this manner Enter a dismantle date in the dismantle date field on
77. od separately for each emission reporting group 7 1 10 Attachment ATTACHMENT SUBMISSION ID 631 The user can provide attachments that are required to be submitted with the application SAAELIP provides the user to either digitally upload or provides information if the user rather mail their EP Supporting Document Optional Online O Mail Other gt N A documents to the LA Attachment JT ah B Please upload one file at a time Repeat the Upload process if you have multiple files Attachment description E G E If Previous 23 AEL Supplement Attachments VALIDATION SUBMISSION ID 631 7 1 11 Data Validation In the final step SAAELIP will validate that all required inputs and sections were completed based on the validation rules required by the application forms Z Onire A Garerai inforration A Gereral teferratian T com View men Contact irfurmatsae om View 7 irec Siia inna Ot Raw Mateus A PYAR Fom Veve If the application passes the validation checks the user f Omer H Carit Denies T O Control Derien Porm view can then submit the application Orm E Stack SEE Mack Pora View ff Oras T Vriasion Unt Gr Crensbon Une Forn Vies However if any section fails to pass SAAELIP will alert the TT Mae sne Te re eee Ten user by marking the section with an X and with a description of the reason why Onire H Brp sad arsen mi Acity and Erodnunn Form Vive Dels i Morrterag Marsgerrert We
78. on 4 3 erysoTrech Page 19 of 66 die 3 N SAAELIP User Guide for the Regulated Community 6 NAEIS Report Data Entry To access the Source Form click the NAEIS Report link at the top menu Click the View Edit icon for a source and then click Source on the left panel 6 7 Source Form The Source Form collects basic information about the facility which includes location and ownership All sources both stationary and portable should complete only one Source Form For facilities that submitted a NAEIS report during a previous year this form should be entirely pre filled with the most recent previous year data If information has changed or needs to be updated edit the appropriate fields If all the information is accurate and no editing is necessary continue to the next form the Contact Form For facilities submitting a NAEIS report for the first time this form will be partially completed Follow the instructions for completing the required fields on the Source Form 6 1 1 Source Form Completion Instructions This form consists of two sections the Source Identification section and the Owner Information section Make sure that all the pre filled information is correct If all required fields are completed continue to the Contact Form If this form needs to be completed or fields need to be edited follow the instructions below for completing the Source Identification and Owner Information Secti
79. ons Required fields are marked with asterisks 6 1 2 Source Identification Section Complete the required fields in this section if information needs to be updated or new information needs to be entered Follow the steps below Source Name Testing Industry Source 4 SIC Code if different from 101 0191 General farms primarily crop Source Type Portable Industry v No v Street Address 1 315 cnr Pretorius amp Lilian Mgoyi Street Street Address 2 Province District Municipality S Local Municipality Postal Code Gauteng City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality 0007 Figure 6 1 Source Identification Section 1 Source Name Enter the name of the source For portable sources enter the name of the company that owns the portable source 2 SICCode From the drop down list select the Source Identification Code SIC that best describes the major product produced or service provided by your source Figure 6 2 Users can elect to click the icon to search and select appropriate SIC Codes erysoTrech Page 20 of 66 SAAELIP User Guide for the Regulated Community SIC Code if different from 5 101 oa 0191 General farms primarily crop Figure 6 2 SIC Code on Source Form 3 Portable From the drop down list select Yes if the source is portable e g asphalt batch plant Select No if this is a stat
80. ontain a as an icon is required to be filled or the system will generate a validation error bi Cur pesa 71295719 7 2 2 Attachment The User must attach their compliance report to the submission or select that they will mail in the report SAAELIP provides the user to either digitally upload or provides information if the user rather mail their documents to the LA The User has the option to upload supporting document Pa Date taty dy ML Crater erri oO 9 Xa re 5 7 2 3 Data Validation In the final step SAAELIP will validate that all required inputs and sections were completed based on the validation rules required by the report forms Attectererd 2 T dd If the application passes the validation checks the user can then submit the report 9 Ses Laren Gare PER However if any section fails to pass SAAELIP will alert the user by marking the section with an X and with a description of the reason why SAAELIP User Guide for the Regulated Community ose e Kae AEL Omn aso farter 5 KRA D 460 r V OG P ceee BET Vy Aae ATTACHMENT SUBMISSION ID 650 alle Lar ip eres tye ma Ords Via te A cc Tess genet ope fr s bre Depag fe Upset runer P Tale es aed R R yr Seve medie firs VALIDATION 1 SU S sion ID 650 an pps GEM KO VEG Z AD Cra Repot App shew ravn Samat y J Othe MEL Compbteces Sargon ADL Cowie Hopon
81. pe Tm Drum Comers PTY Lid cep Duma ML L rra Ampat 2vI2 2413 2072 2210 Over Dee Frere for Airas Pty Gal ML Orare hast TLM EEIE L ther Dua Cate Veret Dr amp Oraa PTY VO Eke Orr A Loewiwrece here vrede gar 2015 Over Due Hisa Tebo hise Pty Lid ME pogar Rest GALE Over Dee PI Bete ty Lie Cape Tews A peice Peet RAUNT MTA ETE Dv r Dee TTS Hrana Pry Lid Cape Tews ML T FER 9 Report c LE EE HI ZET Over Dee Frurgp for Abu Pty tet MIL Corau Rect WILT s amp 121012 Dver Dee Erer for aa Pte ud ML irar E Rept venn La EE cT Iht Serta PPS Gebees Pty Lid Cape Tova MA L ETT Repot PA rips Z JD Hz Startet Frere Ow Aia Phi hd A T Try 8 Repot UP LO 8015 7044 tar Garde Energy for ahaa Pte Utd ME Draferut first mas HRP the tood 3 View AF Pendieg Sutenittats View aff Hate at Sutenitiats E Pernes Licerses TA of th Geren Lifted Dates Dn Upcoming Submittal Obligations allows the user to view any submittal obligations they have or compliance reports that need their attention The user can review due dates and statuses of the pending obligations The User can click on the Edit button to open up and view the submittal re Permits Licenses section lists the different licenses associated with the User The User can choose to Renew Appeal Transfer or Variation for the different licenses that are assigned to them The User is able to sort the licenses by Facility Issuance Info Critical Da
82. rce Identification Section continued 5 Latitude Enter the source s latitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the source s latitude longitude use the Get Lat Lon function by clicking the Get Lat Lon button 6 Longitude Enter the source s Longitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the source s longitude use the Get Lat Lon function by clicking the Get Lat Lon button erysoTrech Page 21 of 66 SAAELIP User Guide for the Regulated Community When clicking Get Lat Long the map location will default by pointing to the address supplied in the same source form Step 4 If no address is provided the default drop pin will be the center of South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location io hannes farmok hod arva mare 2 Presonus St e pg Fran Francis Baard St a a amp oer g 2 L gt iv NH Aaa A Ra Figure 6 4 Get Latitude Longitude by Map Source After you are comfortable with the location of the drop pin click the update button Figure 6 4 You will then see the latitude longitude pre filled on the source form 7 Horizontal Collection Method From the drop down list select the collection method used to determine the latitude and
83. reporting group and fill in additional information Emission Detail Information Emission List for Reporting Group RGEUOO2 1 1 of 1 temis M amunm s Edit Release View Edit Delete RFE t Pollutant Rate mg Nm E PM Type of mass Annually Emission calculation 0 amp aenn EET IE Emission amp Activity Grid View The system allows for the same pollutant to be entered in more than once in situations where the emissions reports may have different results for the same pollutant The user can Batch Update the groups if more than one have matching criteria 7 1 9 Monitoring Management and Mitigation Based on the emission reporting group some groups will be required to complete additional information in the Monitoring Management and Mitigation If the indicator states No in either of the Specified Monitoring Entered or Specified Mitigation Entered field then no further action is required erysoTrech Page 59 of 66 SAAELIP User Guide for the Regulated Community I MONITORING MANAGEMENT amp MITIGATION SUBMITTAL ID 631 Monitoring Management amp Mitigation Information 1 2 of 2 item s Multi Unit Reporting Group Monitoring Management and Mitigation Grid View If the indicator displays Yes then the user must click on the icon to enter in the required data The user will have a prompt that will allow the user to specify the monitoring and mitigation meth
84. rmation Contact Detail Intormatan Resporedebly nd Phone Namber 55 555 5555 Ext Afer hours contact phone number Far Address Line 1 Provence Ditec Murcpelty Loci Muyopalty Posib Code vi w w 7 1 3 Raw Materials amp Production This section allows the user to enter details about raw materials that are used that may result in a change in air emission output The User can click the Add New Record button to add different raw materials or production information to the License eryoTech Page 56 of 66 Dr I amp L SAR IND 7 1 4 Control Device As the process moves on to the Control Device section certain guidelines will be explained on how to configure the selected device s In this example filter fabric was selected The Control Unit ID and Control Unit Name are required to be unique within control devices so that the same ID and name cannot be used twice SAAELIP User Guide for the Regulated Community Coven Deves oot Duere tat m ormaten ret frn PK rer LT irrar Na Every single control device requires a pollutant to be associated with them In this case the pollutant selected in General Information will be displayed The user will need to also define the control efficiency of the control device for the particular pollutant s Control Device Controlled Pollutant Pollutant Code 1 2 of 2 tems Pollutant Mame Pollutant Type
85. s telephone number including extension and fax number and e mail address Emissions Inventory Contact Secondary First Name Middle Initial Last Name Thomas Anderson Title Plant Manager Street Address 1 315 cnr Pretorius amp Lilian Ngoyi Street Street Address 2 Country Province District Municipality Local Municipality Postal Code South Africa Gauteng v City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality 0001 Email Address tand generalfac com Area Code Phone No Extension 012 3155511 Figure 6 7 Secondary Emission Inventory Contact Section 2 Secondary Contact Information A secondary contact may or may not be identified This person must be a source contact This address is where future NAEIS correspondence will be sent when the primary contact cannot be reached Enter the name mailing address telephone number including extension and fax number and e mail address 6 3 Stack Form The Stack Form collects information about stacks that are connected to emission units listed on the Emission Unit Form If an existing stack that was entered during a previous year becomes erysoTrech Page 24 of 66 SAAELIP User Guide for the Regulated Community decommissioned it can be removed from NAEIS by clicking the Delete icon of this stack see instructions below However this means that only the stack form does not have to be completed all of the other NAEIS form
86. s are still required The emissions coming from the emission unit that was once linked to the stack must still be reported on the Emission form because the emissions are reported at the emission unit level not at the stack level 6 3 1 Stack Form Relationship to Other Forms The stacks created in this form will be displayed as a selection in the drop down list in the Emission Unit Stack s Section on the emission unit form 6 3 2 Stack Form Completion Instructions This form consists of one section the Stack Identification section If the stack was added during a previous year this information will be pre filled If your source does not contain any stacks you do not need to complete this form and may proceed to the Emission Unit form If any existing pre filled information about any stack is incorrect enter the correct information in the Stack Identification Section Following is an explanation of each section of the Stack form as well as step by step instructions on how to complete the required fields 6 3 3 Stack Identification Section Click the stack form option on the left panel to display the stack list web page Figure 6 8 This page Items per page 100 v 1 1 of4 temis View Edit Stack ID Description Dismantle Date Delete lists all the stacks in this source Click the View Edit icon to edit an existing stack the Delete icon to delete an existing stack SV00001 AGGREGATE DRYER or the Add New Stack to add a
87. suances The License Manager module under Submittal allows the user to view all issuances associated to the facility that they are associated with Similar to the Issuance feature in the Manage Submitted Cases the user can view the license by clicking the icon The user can filter the licenses by the tool bar above the grid view and filter by Application ID License Number Site Address and or Facility Name The user can click on the submission hyperlink in Issuance Info to navigate to the application submission to view the details if the license is associated to a SAAELIP submission SS et utretts T ZT Advancmi Search Search Result 1 16 of 16 Gens tvmeroe E ADOZ 000018 91 homse Mnoephert anad frrecuon Lr pre id ape Tove Deven A C miara PTY Utd Frog Dom tage lata Lauej Ta Metrupsitan Marad 0001 Apps 628 AFL ADO 000015 61 Abuna Ermizson Liceme Cape Tows Drum Containers PTY Utd Exane Drums Stages Shetw led Retret m 05 28 7015 lameri i Enr ed an 45 77 2018 Ape 600 AFL Apple afe issued on US 70 20 LS La i Appeal hoe Seveth ul 3 N F ter 22 City of Cape Terre M tbetodtan Murstin lty 0001 S asvad ow 05 72 2015 FPS Refmess Pty Ltd Cape Town 71 Effective on 05 22 9015 M peri on 07721 7015 ad erysoTrech Page 18 of 66 S E SZ A By AY amp ee I SAAELIP User Guide for the Regulated Commu
88. ta of their interests A For the Regulated Community SAAELIP will serve as a central platform for the facility to manage license applications licenses reporting requirements and compliance reports SAAELIP offers online options for a wide spectrum of submittals including e Environmental Licensing o Apply new licenses o Amend licenses o Renew licenses o Terminate licenses e Environmental Reporting o Submit compliance reports and monitoring data o Submit annual emission inventory reports and emission data SAAELIP offers the following functions for the regulated community e Establish a user account and manage all submittals online e Apply AEL environmental licenses online e Submit AEL environmental compliance reports e Submit annual emission inventory reports online e Monitor the processing status of all online submittals and allows correspondence with Authorities e Keep track of all submission history e Manage past and current environmental issuances for record keeping anendment renewal and termination B For the General Public The SAAELIP offers an online tool for general public to e Access the SAAELIP Public site to search and view submitted applications and issued AELs for their personal interest and concern 1 1 Definitions Acronyms and Abbreviations This subsection provides the definitions of all terms acronyms and abbreviations required to properly interpret the System Design Document a single sig
89. tes or Appeal Termination Comments Q The Message Center provides a link to any communication done via SAAELIP This provides a shortcut for the user to see e mails or correspondence messages that were sent to them The Message Center will also show any expired licenses that may need the User s attention The messages are hyperlinked to allow the User to receive more detailed information about the correspondences or announcements erysoTrech Page 12 of 66 SF SAAELIP User Guide for the Regulated Community 4 AEL Submission and Management Once an account is established the user could begin online submittals Currently SAAELIP provides the ability to submit an AEL Application AEL Compliance Reports and Annual Emission Inventory report This Section provides generic features applicable to all online submittals For data entry forms specific to each submittal e g AEL Application or AEL Compliance Report please see the Appendix section 4 1 Overview of Application Submission Process To better understand how to use SAAELIP it is important for the user to understand the submission process The below diagram displays the flow for completing an AEL application New AEL Application Process Create new AEL 19 angel men ACO ECO Certifies amp End New Application application Application Form Submits Application Process Applicant Consultant ECO ACO Receive e notification on new submission to start review process
90. the stack form Figure 6 12 Pop up Window 2 when deleting a stack Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year O Yes No You chose NO this stack will be deleted from your NAEIS report You will not be able to retrieve the data Are you sure you want to delete this stack Yes Delete Record No Cancel Figure 6 13 Pop up Window 3 when deleting a stack erysoTrech Page 29 of 66 6 4 Emission Unit Form The Emission Unit Form identifies and describes a facility s emission units Emission units that were entered during previous reporting periods will be pre filled If you have an emission unit at your facility that is not already included on the emission unit form it may need to be added Use the guidelines on the following pages to help you determine which emission units at your facility need to be reported 6 4 1 Emission Unit Form Relationship to Other Forms SAAELIP User Guide for the Regulated Community For each emission unit entered on the emission unit Form an activity form is automatically generated In addition the user may link stack IDs that were created on the stack form to the emission unit in the Emission Unit Stack s Section 6 4 2 Emission Unit Form Completion Instructions The Emission Unit form consists of six sections Emission Unit List section Emission Unit Identification sect
91. tion This section allows the user to input contacts for the a C Raw Materials amp re Production facility e Raw Materials amp Production This section allows the user to enter details about 2 D Control Device raw materials that are used that may result in a change in air emission output y 5 p E Stack e Control Device This section details the control units relevant to the license and allows the user to select the associated pollutants 34 F Emission Unit e Stack This section lets the user define in the detail the release points associated 3A G Reporting Group with the application e Emission Unit The emission source lists the emission and allows the user to 24 H Activity and Emission i he rel in ntrol devi nd rule ARE associate the release point control device and rule S Monitoring Management e Reporting Group This section allows the user to define if testing and monitoring amp Mitigation are needed for the group and define the group by type e Emission and Activity Emission and activity lets the user describe the emission AEE AMERON NIEI path group in further detail e Monitoring Management amp Mitigation Monitoring defines the process in which each emission source is handled A DEMERAL Wronmma Ton SumeTtaL ID 690 ob ee 7 1 1 General Information In this section the standard AEL application will be used as the base and does not completely reflect how all other types are handled
92. to the appropriate license via the License Manager submodule in Submittal 2 The User will be alerted by a pop up message to confirm whether or not they wish to proceed with the action that they clicked 3 When the User clicks OK to continue they will view an Application form wizard The radio button for the specific action the User wished to take will be selected The page will be directed to an application form based on the license type 5 If submission history doesn t exist in SAAELIP the application form will not have any previous submission data pre populated But SAAELIP will pre populate the facility data into the application form 6 If submission history exists in SAAELIP the application form will have all previous submission data pre populated 7 Applicant is able to revise the data in the application form Details on how to fill out an online application form are in Section 4 2 Applicant can save and exit the application form any time before submission After the new application form passes SAAELIP validation check the application can be submitted 10 ACO needs to go through the same submission process as Section 4 2 to submit an renewal transfer or variation application 11 ACO can withdraw the amendment submission before a license revision is issued For details please refer to Section 4 5 12 The submission status of the amendment application can be tracked the same way as described in Secti
93. ts and information in this submittal are true accurate and complete Click the Submit button to submit the NAEIS Report 6 8 7 Completeness Check Executed by the System When an EI Report is Submitted When an EI Report is submitted a completeness check will be executed by the system on all data entry forms If the completeness check failed the error message s will display in the upper portion of page erysoTrech Page 51 of 66 SAAELIP User Guide for the Regulated Community Upon seeing this message go to the NAEIS Report Site Map on the left navigation panel to review the form errors and make applicable corrections to ensure the validity of submitted data Then submit the El Report again If the completeness check passes an El Report submission successful message will display in the upper portion of page Please see Section 6 7 for more information on Completeness Check 6 9 Reports The use of reports within the NAEIS is a feature that allows authority users to view data about specific El Reports in a presentable format Reports can be exported into several different formats excel word pdf and can be printed upon command These are very helpful when authority users need to perform further analysis on the emission data for a particular source Because of the reports flexibility it can show comparison between the current year data and previous years data This is helpful in allowing auditors to draw comparison betwe
94. ty or click the x icon to delete a District Metro Municipality from the list 19 Percentage of Throughput Enter the percentage of throughput for each District Metro Municipality for the process listed above The totals of these percentages must equal 100 Emission Calculation Click the Calculation Emissions button in Figure 6 24a to calculate all emissions under this emission unit or reporting group depending on which activity is selected The Emissions Form is used to report all emissions of criteria pollutants and any other pollutants relevant to the process An emissions record must be completed for each emission unit or reporting group identified on the emission unit and reporting group forms Click the Emissions tab to display the emission list Figure 6 31 Figure 6 31 Emission List erysoTrech Page 41 of 66 6 6 6 SAAELIP User Guide for the Regulated Community What Emissions Must Be Reported When a new activity is created or when an activity having been reported in previous years is accessed for the first time this year all the criteria pollutants are listed in the emission list These pollutants are required to be reported To report more pollutants for this activity in the Emission List Figure 6 31 click the icon next to Emission List label in the white area NOT in the gray area to load the emission factor window Figure 6 32 SCC Pollutant List 1 10 of 16 item s Control Device
95. ubmission IP address from which submission was made Name Address and contact information of ACO Facility Name and if applicable License Number of submission Indication of and details for any attachments provided along with the submission SAAELIP will also send a confirmation email to the user with similar information as the receipt 4 2 Applying and Submitting Applications Being able to submit applications online provides a way for both facility and authority users to electronically organize submissions track and share progress from anywhere and anytime as long as the user can access the internet Currently SAAELIP allows for the submission of AEL Applications and AEL Compliance reports To view the guide in completing each individual application please refer to the appendix 4 3 Tracking Submitted Applications The ability to track submitted applications allows the user to effectively manage submissions Users can track the applications they have submitted by navigating to the Submittal menu bar or the dashboard link In this section the user is able to search submittals using the search toolbar on top to filter their selection The user can also filter out submissions that they have withdrawn amended or terminated for those that require additional attention enyfotechn Page 14 of 66 SAAELIP User Guide for the Regulated Community SAAELIP provides the following features for the user to keep
96. ve actions are taken running the Completeness Check again will then re assess the result of these actions If you encounter any Completeness Check error messages that appear to be irresolvable please contact the appropriate Authority accordingly Completeness Chock P Compt teness Check Figure 6 37 Completeness Check Function If errors are encountered in the Completeness Check this message will display Failed Completeness Check po Failed Corpiatenhess Check Fleane 30 tv PNEIS Hoon Ste Map for Getats To vew oon Me enplateress Check emata 30 to he Oher Reports Men ton px Hote In order to remove the compirtaness Check error messages m bcators trom aft fe forms pou must adreas he orror and Man totus the Compirtaness Checker Figure 6 38 Completeness Check with Error s If no error is generated from the Completeness Check this message will display Passed Completeness Check V Fassed Completeness Check Your data is ready to be submitted erysoTrech Page 46 of 66 SAAELIP User Guide for the Regulated Community Figure 6 39 Completeness Check without Error There are three ways of viewing error or warning message details 1 Goto the NAEIS Report Site Map and hover the mouse over the data entry form with an error or warning icon Figure 6 40 The error message is indicated by the use of Red icon The warning message is indicated by the use of Yellow icon The error or warning
97. vity form 1 Pollutant Code This is non editable field The pollutant has been selected in the emission list page 2 Emission Basis If this field has been pre filled with NAEIS Emission Factor and you would like to use the factors provided skip this field After you have identified the pollutants that need to be reported in the pollutant code field you will need to enter the basis on which you will calculate your annual emissions for that pollutant Click on the field and a drop down list with your options will appear Select the basis on which you will estimate emissions for this pollutant Emissions should be estimated using the best available site specific data according to the hierarchy below gt CEM Continuous Emissions Monitoring gt Site Specific Stack Test Stack test protocol Results from the most recent stack test generally conducted less than five years previous should be used erysoTrech Page 43 of 66 SAAELIP User Guide for the Regulated Community gt PEM Parametric Emissions Monitoring gt Mass Balance The method that allows estimation of emissions by analyzing inputs of a material to a process minus consumption accumulation and loss of that material during a process gt Tank Model The TANKS model is an US EPA computer software program that computes estimates of volatile organic compound VOC emissions from fixed and floating roof storage tanks TANKS are based on the emission estimatio
98. y pre filled if the NSC SCC Combination selected has a material associated with it If this field is not pre filled it means the NSC SCC Combination selected does not have a material associated with it Click on the field and a drop down list with a selection of material codes will be displayed Select the most appropriate material for the NSC SCC Combination To make your search easier you may want to refer to the Material Code section in System Utilities Module 10 Material Throughput Enter the amount of material identified in Step 8 that was processed produced applied or combusted during the reporting year For example if Coating is identified in the Material Code field enter how many liters L were applied during the reporting year Be sure that the throughput entered in this field matches the unit code pre filled or selected in Step 10 11 Unit Code This field should be pre filled if Step 1 and Step 9 were completed 12 Net Caloric Value This field is only required if there is Greenhouse Gas emission 13 Material Description Provide a brief description of the material that is processed produced applied or combusted 14 VOC Content This field is only required if the material is a coating or solvent Enter the weight percent of the volatile organic compounds VOC contained in the throughput material as applied As applied refers to the composition of the throughput material at the point of application If thi
99. z Moretoneg Marsgerw amp tarro Farm Ven Attacnarentis Sueunary AEL Validation Screen 7 1 12 Submission Receipt After the application is submitted the user will receive a receipt confirming the erysoTrech Page 60 of 66 ie G E Ke 4 SAAELIP User Guide for the Regulated Community submission and providing the user IP address jason far 197 168 33 236 Submission Receipt 7 2 Submit AEL Compliance Report After approval of a facility s AEL License the facility will be required to submit AEL Compliance reports This allows for the Authority to monitor facilities and Wizard Pane verify whether facilities are staying within the regulations of their license A Facility User will be able to search through their reporting requirements when PT DE sett ae they start to prepare a new compliance report The User may also choose Loe EN ee ee CPR ENS whether they wish to complete an online data entry form or to copy and paste AEL Compliance Report the information from a past report In order for a facility to submit an AEL Compliance report they must enter information in the following sections Attachment e Data Entry AEL Compliance Report This section contains the basic facility S lo upload or mail in all information such as the facilities addresses phone number and a place to required documentations add an executive summary or comments The User must also enter the Licensing Authority th

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