Keystone™ Labeling System Instruction Manual
Contents
1. The next step is to either map a label element text or barcode to a Database Field or map a label element using Keyboard User Input Map a TEXT label element to a Database Field The example shown below has three data elements e ltem TEXT e Description TEXT e Barcode BARCODE 1 Select the TEXT label element 123456 as shown below 2 Map this label element to a Source Type of Database and Field of Record which are located in the lower right hand section of the screen This field name is from the Excel Spreadsheet you created earlier 3 Select the TEXT label element Cotton Balls as shown below 4 Map this label element to a Source Type of Database and Field of Description which are located in the lower right hand section of the screen This field name is from the Excel Spreadsheet you created earlier Kt TM LBL 6 SOLO Studio Stock Keyboard Database Settings Preferences Help opa ed aol oF File Insert Edit Layout View LGA E Ba BD 123456 A COTTON BALLS 12345678 for DATAMAX Text Properties Element Name DESCRIPTION Position Origin X a 0 32 inches SOLO studio Do Not Print 0 21 inches E Printer Font t Printer fonts provide maximum efficiency and can be used for both fixed and variable text E Taaa Point Size E 0 Y ont B Font 1 Height x H Font 2 v Widths Text COTTON BALLS Source Type Databas2. For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST Returns If necessary Keystone products may be returned for credit within 30 days from date of invoice Returned stock products will be subject to a 20 handling restocking charge Shipping costs are the responsibility of the customer Stock products that are more than 30 days from the date of invoice will not be accepted for return Unauthorized returns sent collect to TimeMed will not be accepted Items must be returned in original cartons and in unused re salable condition All returns require a Return Goods Authorization Number obtained from your TimeMed representative or by contacting the TimeMed Technical Support The Return Goods Authorization Form must have supporting paperwork indicating original purchase order number TimeMed work order number date of original order etc D INSTALLING THE LABELING SOFTWARE System Requirements e Pentium based computer with at least 64 MB of RAM and CD ROM drive Windows 98 ME NT4 2000 XP Hard Drive with at least 10 MB of free disk space e One open COM port e User database if applicable in Microsoft Excel or Microsoft Access Files created on a newer version higher than Excel 2003 or Access 2003 must be saved down to version 2003 or lower IMPORTANT When using the labeling software make sure that the user database Microsoft Excel or Microsoft Access is closed before proceeding Notes
3. Map a BARCODE label element to a Database Field 1 Click on the BARCODE icon on the left toolbar to add a barcode label element The Select Barcode Type dialog will pop up Select the appropriate barcode type and click OK to close the dialog Under the barcode properties section select High Density in the format area You can also click on the barcode and resize it by dragging the resize points in the top and bottom of the barcode element 2 Map this barcode label element to the Source Type of Database and Field of BarcodeData Map a label element using Keyboard User Input 1 Add a TEXT label element Quantity 2 Add another TEXT label element user input and set the Source Type to Keyboard Rename to USER INPUT in the Element Name field on the properties panel This element name will be used later in the tutorial Set the Prompt field on the properties panel to Enter QTY this will be the prompt that the user sees on the Keyboard s screen Save your label template design by going to the menu bar and selecting File Save As IMPORTANT When creating a label template using a DATABASE we recommend that you also create a separate label template with the same layout using the KEYBOARD input method This will allow you to create and print labels even if an item currently does not exist on your database For technical support please call 800 323 4840 ext 290 M F 8 a m to
4. S Prompt Select Record TID Use Confirmation Field ea e Source Type Database gt Name BARCODE X V New data required for every label El Allow data edit every labe Format Ei d gt m fm HR deem E c xd g el atla gA For Help press F1 0 21 0 03 444 ig Start Gch it TMLBL6 SOLO Studio a Documenti Microsof oa LIN e DIL 12 24PM You have now connected your Excel spreadsheet to the software You can now go directly to Section G Setting up the labels building the label template s TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com F CONNECTING TO A DATABASE OPTION 2 MICROSOFT ACCESS 1 Toset up a new database in Access an easy method is to first create your data in an Excel Spreadsheet format as shown below and export the spreadsheet into Access RECORD DESCRIPTION BARCODE 123456 COTTON BALLS 12345678 654321 TRAY C SECTION 8 654321 9876543 SYRINGE 10ML 98765432 Give the spreadsheet any name you want and save it on your computer IMPORTANT Be sure to put the column names in ROW 1 Make sure that the Access database containing the user database is closed before proceeding with using the Solo Studio software Next follow the detailed instructions on how to import the spreadsheet you just created into an Access database and give the database any name you want and save it on your computer How
5. 37 x1 1 x 1 1 2 1 x 1 1 2 JANE DOE nid 123456 VACA A TIAN g COTTON BALLS E La NANUN TTT 12345678 JOHN SMITH To choose from the selection of pre set label templates click on Open from the menu bar to select the pre set label template that best matches your requirements the preview screen on the right will display the sample chosen 22 TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com To select a different label size you can change the Stock Settings on the right Click on Change and you will be offered a selection of different label choices to select Click on OK when you are done Kt TM LBL 6 SOLO Studio File Insert Edit Layout View Stock Keyboard Database Settings Preferences Help c3 El d SB sea Se oua 9 PU GG UD d Ly SOLO studio fer DATAMAN L Copy Quantity i C Fixed At User Prompt Copy Quantity u A Batch Quantity pu 123 E Q Label Stock gt HCP TD 115Y 1 x 1 575 Label Width 158 inches T Label Height 1 00 inches Gap Type Gap Change Printer Model gt M 4206 Print Method Direct Thermal Print Speed me inches sec Print Density qu Removal Method Tear Dff Change Tr MNO H3 gt 22 m ss EE E G z For Help press F1 1 61 0 89 444 y PEE 3 mw ig Start G Ch G amp Kt TM LBL 6 SOLO Studio Gl Documenti Microsof wes See R
6. 5 p m CST E H TRANSFERRING LABELS TO THE KEYBOARD Your labels can be transferred to the keyboard at any time by selecting Keyboard Keyboard Builder or by clicking on the Keyboard Builder which will show a list of all the labels you have saved on your PC Check all the labels you wish to include in your keyboard and click on Build SOLO Keyboard Please note The transfer process will overwrite erase all existing data on the keyboard i Untitled SOLO Studi mix 3 c3 El E 66 8 S O 10D X A PG OG UD 2 R SOLO studio to PATAMAX E Copy Quantity C Fixed At User Prompt Copy Quantity H Please select all the labels that you wish to have in your A SOLO keyboard from the list below Batch Quantity uu r3 BEI BARCODE Q BARCODE2 Label Stock gt HCP TD 115 Y 1 1 575 NH Label width 158 inches ta F TM LBL 2 Label Height 1 00 inches TMLBL3 Gap Type Gap Change TMLBL4 SER M TMLBL 6 PrnterModel M 4206 TMLBL 7 Print Method Direct Thermal O TMTST Print Speed 20 inches sec TMLBLTST Print Density 10 TMLBLTYP Removal Method Tear Dff Change Build SOLO Keyboard Me ige innnnannnnnn Select All Select None Help Close v Be d g d de ES HE Em UJ aio PA E For Help press F1 0 32 0 02 444 E m E ig start O Zk 0 Dal Untitled SOLO Studio fit My Computer Gl Documenti Microsof E 9 Wik S
7. Name EXP DATE Position T y L E N O L Origin 0 67 inches 0 39 inches Prientation E O Y gt at ae OB EXP 01 01 2008 Printer Font is Printer fonts provide maximum efficiency and can be used for both fixed and variable text H CG Triumvirate Point Size e E Font 0 BiFonti Height x H Font 2 Widths Text 01 01 2008 Source Type Keyboard ue E Prompt DATE eo Iv New data required for every label r Format i A CER fal ded d gi dej EA Ug H 7 A For Help press F1 1 48 0 65 444 m M ener verc s P a I 4 E a Start CHR Aw aw ya tr Ms ec Ha ir ayo NT CL 1 10 a Sy 2 45PM At this point you can save the label format you have created Go to the top menu bar and click on File Save As and type in the appropriate file name the file name used can be up to a maximum of 8 characters For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST Other Label Setup Options You can also select the label size manually To set the label size to match the labels you have loaded into your printer click on or go to Stock gt Select Look for a label format matching your label dimensions select 1 5 x 1 which is a common label size or click on New to create a new label size Click on OK when you are done Check your printer s settings under Settings Printer Ensure the printer model matches t
8. SETUP Using the Up and Down arrow keys you can scroll between the setup for COM 1 or COM 2 Press the Enter key to select the appropriate choice You can now use the Up and Down arrow keys to scroll between the 5 setting choices listed below Simply press the Right or Left arrow keys to change each setting When you are done with the changes press the Exit button twice to exit to the main menu Communication settings on the keyboard Keyboard and the printer COM 1 BAUD 9 600 PARIT Y NONE DATA BIT 8 STOP BIT 1 SHAKE X XON XOFF For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST I Keyboard and the PC COM 2 BAUD 57 600 PARITY NONE DATABIT 8 STOP BIT 1 SHAKE XON XOFF Keyboard Internal DIP switches Default Datamax M Class Z Both switches are set toward the connector cord Datamax I Class Both switches should be set away from the connector cord Instructions to change the communication settings for the printer M 4206 e Turn on the printer On the front panel press the Menu button which is also the left arrow button You will see the User Menu with various options Use the Up and Down buttons to scroll to System Settings and press the Enter button once e You will see Menu Mode selected press the Enter button once Scroll down to the Advanced Menu option and press the Enter button once e You will now be back in the main menu Press the Menu
9. TM LBL 6 SOLO Studio DSA gu Tr xj 858 6oclmpmgagislgoiuludlm SOLO studio o PATAMAX Copy Quantity C Fixed At User Prompt Copy Quantity Batch Quantity tock Settings abel Stock HCP TD 115 Y 1 1 575 abel Width Inches DPTH 212112 24 2 x 1 172 abel E 00 inches DPTH 21LG 2 x 1 DPTH 215Y 2 x 1 i Mnane DPTH 31 3 x 1 DPTH 31LG 3 x1 M rinter Setting gt M 4206 tint Method Direct Thermal rint Speed qu inches sec rint Density a qu emoval Method Tear Dff Change rinter Model Height No Across 1 00 inches ws DEF 24 ELITES I nnnnnannnnnnn amm Hl Il Il i Hl o de ES Lo B a da Ga s d 4 x E For Help press F1 1 46 1 04 44495 Lr w A s Start G Chm It TMLBL 6 SOLO Studio i Documenti Microsof OL LS e IL 12 27PM For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST To verify that the appropriate label type Direct Thermal Thermal Transfer has been selected in the software check your printer s settings under Settings gt Printer Ensure that the printer model matches the printer you are using M 4206 Make sure that the Direct Thermal option is selected For thermal transfer media ensure that the Print Method is set to Thermal Transfer and that your printer is appropriate
10. high failure parts for abnormal wear The PM call helps minimize downtime by proper inspection and cleaning TimeMed may initiate a courtesy PM reminder call to Keystone customers to ensure that their printers are serviced and function correctly Thermal Printhead Coverage The standard manufacturer s Datamax thermal printhead warranty is limited to 1 year 365 days or 1 000 000 linear inches whichever comes first This warranty does not cover printheads that have been misused altered neglected handled carelessly or damaged due to improper cleaning or unauthorized repairs The thermal printhead is covered under the manufacturer s Datamax warranty In order for TimeMed to replace a printhead while the original printhead is under warranty evaluation by Datamax a customer purchase order will be required for the cost of a new replacement printhead If the printhead issue is covered under the manufacturer s warranty the purchase order will not be used We strongly encourage customers to purchase a spare printhead to minimize downtime Keyboard Coverage If the customer issue is deemed to be keyboard or software related TimeMed Technical Support will assist in diagnosing errors and malfunctions over the phone If the issue cannot be resolved over the phone and or the issue has been identified as a keyboard hardware failure a replacement keyboard will be sent to the customer via next day delivery with a call tag for their existing keyboard
11. the COM port are set at 57 600 Click on the menu and select Keyboard Connection Wizard and click Next You should have a message that the keyboard has been successfully connected Click on Finish Q After successfully transferring data to the keyboard and connecting the keyboard to the printer am not able to get the keyboard to communicate with the printer A Check that the keyboard is securely connected to the printer the printer is turned on and the keyboard has been powered on as well If not check that the communication settings on the keyboard and the printer are correctly configured The communication settings MUST BE IDENTICAL between the keyboard and the printer Keyboard communication settings The default communication settings for COM 1 on the keyboard should be Keyboard and the printer COM 1 BAUD 9 600 PARITY NONE DATA BIT 8 STOP BIT 1 SHAKE XON XOFF Printer communication settings Datamax M Class Turn on the printer On the front panel press the Menu button which is also the left arrow button You will see the User Menu with various options Use the Up and Down buttons to scroll to System Settings and press the Enter button once You will see Menu Mode selected press the Enter button once Scroll down to the Advanced Menu option and press the Enter button once For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST You will now be back at t
12. For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST Important Safety Instructions This printer has been carefully designed to provide many years of safe reliable performance As with all types of electrical equipment however there are a few basic precautions you should take to avoid hurting yourself or damaging the device Always ensure that the printer is connected to a UL rated surge protector Read and follow all warning instruction labels on the printer Place the printer on a flat firm solid surface To protect your printer from overheating make sure all openings on the printer are not blocked Do not place the printer on or near a heat source Do not use your printer near water or spill liquid into it Be certain that your power source matches the rating listed on your printer Do not place the power cord where it will be walked on If the power cord becomes damaged or frayed replace it immediately Do not insert anything into the ventilation slots or openings on the printer Only qualified trained service technicians should attempt printer repair B LOADING THE LABEL MEDIA Load label media into the printer as follows e Open the media cover and lower the Media Hub Guide and Media Guide e Press in on the Printhead Latch and raise the Printhead Assembly 1 Printhead Latch 2 Media Guide 3 Media Hub Guide n TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www time
13. Keystone Labeling System Instruction Manual 4 eA 44444 3 NA m Hg EE TimeMed FE 77 7 Ja Forte bd gt LAAG VL SL Be A d E li X X 4 oae MU MARTINA RE I ui m EN Dr 40 70 e GY O Box VN T 98865 5 A woso U BUTCHERS wf Pork Loin Honey Gammon Joint Chicken Cushion Z s t y S IIN AJ3 49 m gu a eystone The Intelligent Labeling System TimeMed Labeling Systems Inc 144 Tower Drive e Burr Ridge IL 60527 TimeMed Phone 800 323 4840 Fax 800 548 5359 www limeMed com E 3 dz al uu B 4 4 K Keystone User Manual eystone Getting started with the TimeMed Keystone Labeling System The Intelligent Labeling System TABLE OF CONTENTS PAGE P UDnpaekIno KOY SONG cea gece caste cae EEE E E E me uad E UM 3 B Loading the label Media MERI 4 e Label media sensor adjustment C Equipment service COV Cla Buried em tomi RTUWEURUD Eta she ep RO ero RR RD VUES 6 D Installing the labeling SOP i TIE T OO OT 8 E Connecting the keyboard to Ti Saga se ardent eds Eos snore seterancieat saree deed sasoechedauaseceeousetede 14 x COMME CUING toa database T T Dm S 17 e Option 1 Microsoft Excel e Option 2 Microsoft Access G Setting up the labels building the label template ec cecccecceeeeeeceeeeeeeeeeteeeeseeeeesaeenes 22 e Mapa TEXT label element to a Database Field e Map a BARCODE lab
14. OFF Check the communication settings on the keyboard which can be accessed by pressing the Exit button which will bring you to the main menu you will see Press FORM to select While at the main menu press and hold the ALT key and the F1 keys simultaneously You will see SETUP COM 1 SETUP Using the Up and Down arrow keys you can scroll between the setup for COM 1 or COM 2 Press the Enter key to select the appropriate choice You can now use the Up and Down arrow keys to scroll between the 5 setting choices listed below Simply press the Right or Left arrow keys to change each setting When you are done with the changes press the Exit button twice to exit to the main menu TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com PC and Program Settings Click on the menu and select Keyboard Keyboard settings and check that the correct COM port is selected Click on the Settings button and verify that the following settings are correct and Click on the OK button Baud rate 57 600 Data Bits 8 Parity None Stop Bits 1 Flow Control XON XOFF Verify with the help of your IT person if necessary that the COM settings for your PC COM port are set at 57 600 On your PC desktop right click My Computer and select Properties and click on the Hardware tab Now click on Device Manager Click on Ports and right click on COM 1 and select Properties Verify that the Baud settings for
15. Ww i Jw RESETA a Start EM NU It Untitled SOLO Studio Gill Document1 Microsof OLAN Ws 40 37am m TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com re check the physical cable connections between the keyboard and the PC Also re check the COM port settings Click on the menu bar on the top section of the program and select Keyboard Keyboard settings and check that the correct COM port is selected Click on the Settings button and verify that the following settings are correct and Click on the OK button Baud rate 57 600 Data Bits 8 Parity None Stop Bits 1 Flow Control XON XOFF Verify with the help of your IT person if necessary that the COM settings for your PC COM port are set at 57 600 On your PC desktop right click My Computer and select Properties and click on the Hardware tab Now click on Device Manager Click on Ports and right click on COM 1 and select Properties Verify that the Baud settings for the COM port are set at 57 600 IMPORTANT the communication settings MUST BE IDENTICAL between e The keyboard and the printer e The keyboard and the PC On the keyboard the communication settings can be accessed by pressing the Exit button which will bring you to the main menu you will see Press FORM to select While at the main menu press and hold the ALT key and the F1 keys simultaneously You will see SETUP COM 1
16. abel system To continue click Next T For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST D Click on Next to continue SOLO Studio InstallShield Wizard EW Welcome to the InstallShield Wizard for SOLO Studio The InstallShield Wizard will install SOLO Studio on your computer To continue click Next SOLO standalone label system Cancel Click on I accept the terms of the license agreement to continue SOLO Studio InstallShield Wizard License Agreement Please read the following license agreement carefully SO LO studio IMAGE COMPUTER SYSTEMS IS WILLING TO LICENCE ITS SOFTWARE TO YOU OA ONLY UPON THE CONDITION THAT YOU ACCEPT ALL OF THE TERMS CONTAINED IN THE LICENCE AGREEMENT BELOW PLEASE READ THE TERMS CAREFULLY BEFORE INSTALLING THE SOFTWARE PRODUCT AS INSTALLATION OR USE OF THE SOFTWARE WILL INDICATE FULL ACCEPTANCE OF ALL OF THE TERMS OF THIS AGREEMENT IF OU DO NOT AGREE TO THE TERMS VOU MUST IMMEDIATELY RETURN THE SOFTWARE PRODUCT AND ALL ACCOMPANYING MATERIAL TO IMAGE COMPUTER SYSTEMS OF YOUR AUTHORIZED DEALER FOR amp FULL REFUND This Licence Agreement Agreement is a legal agreement between Image Computer Systems Ltd Image 2 Cobham Road Ferndown Industrial Estate Wimborne Dorset s Tib gro cr og CO I do not accept the terms of the license agreement Installshield pu TimeMed Labeling Systems Inc Call Toll Fr
17. button once Using the Down arrow button scroll down to the Communications option and press the Enter button once The Serial Port A option will be highlighted press the Enter button once e Scroll through the Communication options and press the Enter button for each to verify that the settings are correct BAUD RATE 9 600 PROTOCOL BOTH PARITY NONE DATA BITS 8 STOP BITS 1 When you have confirmed each Communication option press the Left arrow button to go back When you are done press the Left arrow button three times to exit to the main menu I TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com F CONNECTING TO A DATABASE OPTION 1 MICROSOFT EXCEL 1 Ensure that your data is in an Excel Spreadsheet format as shown below RECORD DESCRIPTION BARCODE 123456 COTTON BALLS 12345678 654321 TRAY C SECTION 8 654321 9876543 SYRINGE 10ML 98765432 Give the spreadsheet any name you want and save it on your computer IMPORTANT Be sure to put the column names in ROW 1 Make sure that the Excel spreadsheet containing the user database is closed before proceeding with using the Solo Studio software 2 Run SOLO Studio from the Start Programs SOLO Studio menu or by clicking on the Solo otudio icon on your desktop after it has been installed 3 Use the Database Connection Wizard from the Database Properties top menu item to connect SOLO Studio to the Excel spr
18. ck on Device Manager Click on Ports and right click on COM 1 and select Properties Verify that the Baud settings for the COM port are set at 57 600 Communication Settings on the Printer Instructions on how to change the settings for a Datamax M Class printer e Turn on the printer e On the front panel press the Menu button which is also the left arrow button You will see the User Menu with various options Use the Up and Down buttons to scroll to System Settings and press the Enter button once e You will see Menu Mode selected press the Enter button once Scroll down to the Advanced Menu option and press the Enter button once e You will now be back in the main menu Press the Menu button once Using the Down arrow button scroll down to the Communications option and press the Enter button once e The Serial Port A option will be highlighted press the Enter button once Scroll through the Communication options and press the Enter button for each to verify that the settings are correct BAUD RATE 9 600 PROTOCOL BOTH PARITY NONE DATA BITS 8 STOP BITS 1 When you have confirmed each Communication option press the Left arrow button to go back When you are done press the Left arrow button three times to exit to the main menu TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com Cleaning the Printhead If print quality decl
19. ds Note Entering will print all records of a database Data entry Keyboard User Input If you have created a label template that contains variable data content that can change on each label you will be prompted to enter data or make selections When presented with a prompt and one of a series of predefined options you may navigate through these using the Up and Down arrow keys Press Enter to select Keyboard input can also be used to create temporary labels if you come across an item that currently does not exist on your database using the Database label element mapping method A prompt with no options indicates that the label requires keyboard input Enter the requested information using the Keyboard and press Enter to confirm your entry Use the Backspace key to correct any mistyped errors To enter country specific characters press the key below the corresponding symbol printed on the decal in conjunction with the Alt key for example for the symbol hold down and press 3 After printing you will be returned either to the first prompt or to the copy batch prompt for the label you last selected To select a different label press the Exit then Form keys For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST J FREQUENTLY ASKED QUESTIONS AND TROUBLESHOOTING TIPS Q l am not able to install the label software on my computer the screen says to contact my IT departmen
20. e bd Field Description bd Iv New data required for every label r Format v m a aA HE Se SS For Help press F1 Caw 3h 3a wr ws ec T For technical support please call 800 323 4840 ext 1 53 0 61 444 L9 tN eS 2 42PM 290 M F 8 a m to 5 p m CST Map a BARCODE label element to a Database Field 1 Click on the BARCODE element 2 Map this barcode label element to the Source Type of Database and Field of Barcode 3 he default barcodes used are Code 39 You also have the option to create barcodes using Code 128 2 D or other barcodes by referring to the barcode section titled Map a BARCODE label element to a Database Field it TM LBL 6 SOLO Studio File Insert Edit Layout View Stock Keyboard Database Settings Preferences Help e B E E 6 8 39 O 7 3g d UG OG UD D SOLO studio tor PATAMAX Barcode Properties Element Name BARCODE Do Not Print 123456 m Symbol Type Code39 Change Position COTTON BALLS NDAU ONN O A T Origin X 0 18 inches 0 52 inches 1 2 3 4 5 6 1 8 7 5 mil X Dimension Nominal 3 1 ratio ShowHuman Readable T Symbol Height 0 2 inches Data CODE39 Add On Source Type Database Field Barcode T x as de E a d A E ns For Help press F1 1 59 0 76 3 start CIN Caw Sun Ba fier fms fec Ha wr Pao Ex RR EC int eS 2 43PM At this point you can save the label format you have created G
21. eadsheet you have just saved Select Excel xls and locate your saved Excel spreadsheet Specify Database Type mdb Text File txt csv OLE DB For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST Select Sheet 1 Click the check box for First Row Contains Field Names Database Connection Wizard Select Database View Sheet25 Sheet3S w First Row Contains Field Names Next gt Cancel Help Select Record as the field that uniquely identifies each database table row Notice that Select Record will be the database prompt Click on Finish button to complete the database connection process it TM LBL 6 SOLO Studio File Insert Edit View DgBum amp xBs362umaemsoudmB SOLO studio to PATAMAX Text Properties TORNO REDE Element Name DESCRIPTION Do Not Print Position x 0 16 inches gt atla Origin 123 ifi ee Aag Y 03 inches Q Record Selection Method m or D At printtime records are selected by entering a value that matches the data for a key field within the database This field must contain unique data for inter Font C windows Font every record Please select the field to be used er fonts provide maximum efficiency and can ed for both fixed and variable text A Point Size 1 0 v Height x M widhs 7 Field RECORD
22. ee 800 323 4840 or visit www timemed com Type in the appropriate User and Company Names and click on Next to continue SOLO Studio InstallShield Wizard Ed Customer Information Please enter your information SOLO studio Please enter your name and the name of the company for which you work User Name TimeMed Labeling Systems Company Mame TimeMed Labeling Systems Installshield Select English United States from the drop down menu click on Next to continue SOLO Studio InstallShield Wizard Eg SOLO Language Selection Please select your prefered language option SOLO studio Language Installshield For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST Using the drop down menu select the appropriate printer model Select the model M 4206 and click Next to continue SOLO Studio InstallShield Wizard SOLO Printer Selection Please select the SOLO printer that you intend to use SOLO studio SOLO Printer IF you re nat sure click Nest You can select a printer later from within SOLO Studio Click on Next to continue for the software to be installed in the default directory SOLO Studio InstallShield Wizard Choose Destination Location Select folder where setup will install files SOLO studio Install SOLO Studio to C Program FilessTimeMed DMX InstallShield Cancel Ti
23. el element to a Database Field e Map a label element using Keyboard User Input e Other label setup options H Transferring labels to the KEV DONG oe po trad eni ia eias RoR ibn pen risen aycedeved utra pn tdm AXE 30 Stand alone operation Calling up printing a record cece cece eecceeeeeeeeeeeeeeeeseeeseeeeeeeeseeees 30 e Calling up a record from a database e Data entry Keyboard user input J Frequently asked questions and troubleshooting tips seeeeeeeseeeeeeees 32 I Feereretice MOMON sess via pSAIRUPEEEOI DERRATOPURERUNDU UON CPRARRURONIUMEOIDUFE SNR DIORITUDUDDSDL CARET UoE UA 35 e Communication settings on the keyboard PC printer e Cleaning the printhead TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com A UNPACKING KEYSTONE After removing the printer from the packaging material check the contents The following items should be included e Thermal printer e Power cord for thermal printer e Sample roll of labels HCP TD 115 Y e Keystone user manual e Keystone brochure label information e Keystone keyboard unit e Serial data transfer cable e USB to serial power cable Not for data transfer e Keystone installation CD All technical support calls related to the Keystone product should be directed to TimeMed Technical Support by contacting 800 323 4840 extension 290 Monday through Friday between 8 00 a m and 5 00 p m CST
24. for Windows NT 2000 XP Server 2003 users If you are installing onto a Windows NT 2000 XP Server 2003 system you must have Administrator rights during the installation Normal user rights are sufficient to run the program Administrator rights are only required for the initial installation Please contact your IT department if necessary Notes for Windows 95 users Due to Microsoft s discontinued support for Windows 95 database features within the program are not supported on this operating system Software Installation Before commencing installation you should shut down any other applications currently running I9 TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com You will be required to restart your PC when the program installation has completed The program will not function correctly until your PC has re started Insert the CD into your CD ROM drive The install program should run automatically if it does not click Start gt Run gt Browse and select SETUP EXE from the root directory of the CD Follow the on screen instructions to complete the installation IMPORTANT During the installation you will asked for a CD key Use the CD key 42885 Type in the CD key 42885 click on Next to continue SOLO Studio Installation Welcome to SOLO Studio Installation Please enter the CD Kev number that you will find on the label on your CO case SOLO standalone l
25. he main menu Press the Menu button once Using the Down arrow button scroll down to the Communications option and press the Enter button once The Serial Port A option will be highlighted press the Enter button once Scroll through the Communication options and press the Enter button for each to verify that the settings are correct BAUD RATE PROTOCOL PARITY DATA BITS STOP BITS 9 600 BOTH NONE 8 1 When you have confirmed each Communication option press the Left arrow button to go back When you are done press the Left arrow button three times to exit to the main menu Q The print quality on my labels is poor streaking lines print density is too light A Make sure that the print head on the printer is secure and in the locked position also refer to the instructions on cleaning the printhead in the next section TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com K REFERENCE INFORMATION IMPORTANT the communication settings MUST BE IDENTICAL between e The keyboard and the printer e The keyboard and the PC The communication settings on the keyboard can be accessed by pressing the Exit button which will bring you to the main menu you will see Press FORM to select While at the main menu press and hold the ALT key and the F1 keys simultaneously You will see SETUP COM 1 SETUP Using the Up and Down arrow keys you can scroll between
26. he printer you are using Make sure that the Direct Thermal option is selected For thermal transfer media ensure that the Print Method is set to Thermal Transfer and that your printer is appropriately equipped You can also custom design the label layout to meet your needs FOR YOUR REFERENCE Use the Help Topics Help Help Topics for detailed information on additional features Creating Fixed Text that does not change 1 To choose from a selection of pre set label templates click on Open to select the pre set label template that best matches your requirements the preview screen on the right will display the sample chosen 2 Click on the TEXT icon on the left hand toolbar 3 Click on the label and type XYZ Hospital 4 Click on this typed text to highlight it and resize the text by dragging the resize handles on the text box 5 Position the text box by using the arrow keys on your computer keyboard or dragging with your mouse 6 This label element XYZ Hospital will be automatically set to a Source Type of Fixed on the right hand properties panel Map a TEXT label element to a Database Field 1 Add a new TEXT label element Item Description as shown below 2 Map this label element to a Source Type of Database and Field of Item Description This field name will be from the Excel Spreadsheet you created earlier E TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com
27. ines symptoms include non compliant bar codes print dropouts and streaks see sample label below the typical cause is debris build up on the printhead Furthermore when the build up is not removed it may lead to element failure greatly reducing the service life of the printhead Streaks indicate a dirty or faulty printhead T Marne ASHNA HAIL A pp r1 BC CDdEeF zx TO CLEAN THE PRINTHEAD e Turn Off and unplug the printer e Open the cover Unlock the Printhead Latch and raise the Printhead assembly Allow the printhead to cool before proceeding e Move media and ribbon away from the printhead as necessary e Using a Cotton Swab moistened not soaked with isopropyl alcohol gently wipe away any build up on the printhead surface paying close attention to the Burn Line Allow the printhead to dry e Replace the ribbon and media Lower the Printhead Assembly back to the locked position e Close the cover Plug in and turn On the printer Feed several labels to normalize tracking 1 Printhead Latch 2 Printhead Assembly 3 Cotton Swab For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST a PAi stone The intelligent Labeling System TimeMed Labeling Systems Inc 144 Tower Drive J Burr Ridge IL 60527 TimeMed Phone 800 323 4840 Mill Fax 800 548 5359 www TimeMed com
28. licking and dragging the end of each column e To add additional data simply scroll down to the end of the table and add additional information as needed click on the Save icon to save the newly entered data 2 Run SOLO Studio from the Start Programs SOLO Studio menu or by clicking on the Solo Studio icon on your desktop after it has been installed 3 Use the Database Connection Wizard from the Database Properties top menu item to connect SOLO Studio to the Access database you have just saved Select Access mdb and locate your saved Access database Select Sheet 1 Click the check box for First Row Contains Field Names Database Connection Wizard Select Database View Sheet25 Sheet 3S w First Row Contains Field Names Next gt Cancel Help TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com Select Record as the field that uniquely identifies each database table row Notice that Select Record will be the database prompt Click on Finish button to complete the database connection process iS TM LBL 6 SOLO Studio File Insert Edit Layout View Stock Keyboard Database Settings Preferences Help DEB BSB BT SFT DAA SHA aol OF m SOLO studio fZATAMAX in D 1 Text Properties MEC tet E Element Name DESCRIPTION Do Not Print Position iix amp ORE X 0 16 inches d 0 31 inches Origin Record Selec
29. ly equipped The correct default settings should be Printer Model M 4206 Print Method Direct Thermal Print Speed 2 0 inches second Print Density 10 Removal Method Tear Off I Untitled SOLO Studio nemnimmaxias6commasoamsougoOg an SOLO studio DATAMAX m Copy Quantity C Fixed At E User Prompt Copy Quantity ry Batch Quantity uu 123 Q Label Stock aes Herm s Label Width 150 inches ta LabelHeight 1 00 inches Gap Type Gap Change Printer Keyboard Printer Printer Model 1 4210 Printer Model 1 4210 v Print Method Direct Thermal Print Speed 20 inches sec Issue Settings Speed Settings Print Density 10 Mode X Print 20 rA Removal Method Tear Dff Change 20 x inches sec Tear Offset 04 inches D inch Print Settings Print Method Direct Thermal v Print Density 10 Miror Image a md ggs w ae amla galla l For Help press F1 1 49 0 47 535 ig start E a Leona Calen fi Trainin X Vampo Miaos EE Sessio TA Docum E Timem Kt Untitle 5 NICE TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com There are 3 different options to map each data element text or barcode Fixed Data The information printed will always be the same Keyboard User input is required by typing on the keyboard Database The data will come from the database based on the appropriate fields selected
30. meMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com Click Install to begin the installation process SOLO Studio InstallShield Wizard EW Ready to Install the Program The wizard is ready to begin installation SOLO studio Click Install to begin the installation IF vau want to review or change any of your installation settings click Back Click Cancel to exit the wizard Installshield Cancel When the program installation has finished you will be prompted to restart your PC IMPORTANT The program will not function correctly until your PC has re started SOLO Studio InstallShield Wizard InstallShield Wizard Complete The InstallShield Wizard has successfully installed SOLO Studio Before you can use the program you must restart your computer SOLO standalone label system No I will restart my computer later Remove any disks from their drives and then click Finish to complete setup lt Back Lancel For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST RUNNING THE PROGRAM Double click on the Solo Studio icon to run the program or click on the Windows Start Menu and select Program gt Solo Studio Detailed information on the features of the program can be found under Help gt Help Topics E CONNECTING THE KEYBOARD TO THE PC Please note the Keyboard to PC connection is only required when importing the data files and label f
31. med com e Slide the Roll Media onto the Media Hub and raise the Media Hub Guide The Media Hub Guide should be pushed inward so that it is just touching the Roll Media e Route the Media through the printer as shown Raise the Media Guide The Media Guide should be pushed inward so that it is just touching the edge of the Media Label Roll Media Media Hub Guide Media Sensor Media Guide e Close the Printhead Assembly and press down until it locks into place e Close the cover and press the FEED button several times to position the media and ensure proper tracking 1 Printhead assembly Label Media Sensor Adjustment The Media Sensor needs to be positioned so that the printer can detect the presence of label media and the top of form except for continuous stock where the TOF is set through the front panel For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST e With label media loaded grasp the Slide Tab and move the Sensor Eye Mark into the center position over label media 1 Sensor Eye Mark 2 Slide Tab C EQUIPMENT SERVICE COVERAGE Equipment Service Support TimeMed has access to an extensive network of service providers to support your Keystone installation As a Keystone customer this network is available at a charge for labor and materials If you are a Keystone and TimeMed thermal label user TimeMed will provide full equipment coverage which includes technical s
32. o to the top menu bar and click on File Save As and type in the appropriate file name the file name used can be up to a maximum of 8 characters IMPORTANT When creating a label template using a DATABASE we recommend that you also create a separate label template with the same layout using the KEYBOARD input method This will allow you to create and print labels even if an item currently does not exist in your database TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com Map a Label element using the Keyboard User Input You can also setup a label format to prompt the user to manually input data with the keyboard This can be used for expiration dating when user intervention is required to complete the information TM LBL 4 from the pre set selection of label templates is a good example 1 Select the TEXT label element 01 01 2008 as shown below 2 Map this label element to a Source Type of Keyboard which is located in the lower right hand section of the screen 3 Rename the Element name to EXP DATE in the top right section of the screen 4 Set the Prompt field on the properties panel to EXP DATE This will be the prompt that the user sees on the Keyboard screen it TM LBL 4 SOLO Studio ICIIES File Insert Edit Layout View Stock Keyboard Database Settings Preferences Help DesmpB gs RE xi s Oo umgS 98 mois SOLO studio PATAMAX Text Properties Element
33. oe 1 07PM STAND ALONE OPERATION CALLING UP PRINTING A RECORD Calling up a record from a database Ensure that the keyboard is connected to your printer and that the printer is switched on The keyboard will beep and you will see a welcome message on the keyboard display Provided the keyboard has had labels transferred to it pressing any key will take you to a second screen displaying the current date and time You may return to this point at any stage by pressing Exit Press Form for the label selection menu You will see a prompt reading Select SOLO label scroll through the labels using the Up and Down arrow keys Typing a single letter will jump the selection to the first label template beginning with that letter Press Enter to select the desired label template Note The list will contain a file named AUTO BAS which should be ignored TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com You will now be prompted to enter the record you wish to call up Enter the desired record and press the enter key The keyboard will not prompt you for the number of labels you wish to print Enter the number of labels required and press the Enter key Your labels should now print Please note For database records when entering data relating to a record in a database you may experience a delay depending on the size of the database the Keyboard takes one second to search approximately 27 recor
34. ormats from the PC to the Keyboard 1 The included USB to serial cable will provide power to the keyboard Simply plug the USB end into your PC and connect the other end of the cable to the serial cable which originates from the back of the keyboard The keyboard will beep and you will see a welcome message on the keyboard display 2 Ensure that the included serial data transfer cable is connected to the 2 port on the keyboard and the other end of the cable is connected to the serial port on your PC 3 Click on the menu and select Keyboard Connection Wizard and click Next You should have a message that the keyboard has been successfully connected Click on Finish If you see Unable to locate a Solo keyboard CIE DEAM xi8 5 c mm 82sogumd amp g RE SOLO studio DATAMAX n3 User Prompt Copy Quantity A rm ae OBS HCP TD 115 Y 1 x 1 575 158 inches am inches Gap Change Please ensure that your SOLO keyboard is connected to both M 4206 this computer and to your SOLO printer and that the SOLO i printer is switched on Direct Thermal 2 inches sec 2 GE For information on possible causes and solutions press the Method Tear Off Change Help key To start another search press the Retry key 7 E E omes He Nd gt da Xj PUR Tee de ug dem HE dll i el amp PA For Help press F1 0 10 0 01 444 Ty start GE
35. s will be provided at no charge except for those parts which by their nature are considered consumable example ribbons paper printheads etc Maintenance provided shall extend to service repairs and replacements made necessary by normal wear and usage of the equipment Maintenance provided under this Agreement shall not include any service repairs or replacements required or made necessary as a result of electrical power failure fire theft software virus water casualty employee negligence abuse misuse inadequate or inappropriate environment room size inadequate ventilation or other external forces Maintenance provided does not cover consumables or label jams TimeMed s responsibility under this Maintenance Agreement is limited to providing service replacement or repair TimeMed shall not be responsible or liable for any direct special or consequential damages resulting from any cause whatsoever On site service calls will be made at the customer s premises within the next business day The principal period of maintenance is Monday through Friday 8 a m to 5 p m excluding holidays in the time zone where the equipment is located The on site service plan includes preventative maintenance PM service calls over the two year service coverage period and is available on request Typically during a PM call the service rep will do a full cleaning of the printer check that all settings are within factory specifications and check all
36. t A Make sure that the software is installed on a computer with Administrator rights Administrator rights are only required for the initial installation Please check with the IT department if necessary Normal user rights are sufficient to run the program Q The keyboard does not respond or the screen is blank A If the keyboard stops responding or the keyboard screen is blank simply restart the keyboard Disconnect the keyboard cable connected to the printer for several seconds and reconnect the cable to printer Q After installing the software and connecting the keyboard to the PC I am not able to get the software PC to communicate with the keyboard A Make sure that the keyboard is connected to the printer and the printer is turned on The keyboard should be on at this point Make sure that the keyboard is also connected to the PC and that both cable connections are secure In the label program click on the menu and select Keyboard Connection Wizard and click Next You should have a message that the keyboard has been successfully connected If not check that the communication settings on the keyboard and the PC are correctly configured The communication settings MUST BE IDENTICAL between the keyboard and the PC Keyboard communication settings The default communication settings for COM 2 on the keyboard should be Keyboard and the PC COM 2 BAUD 57 600 PARITY NONE DATA BIT 8 STOP BIT 1 SHAKE XON X
37. the setup for COM 1 or COM 2 Press the Enter key to select the appropriate choice You can now use the Up and Down arrow keys to scroll between the 5 setting choices listed below Simply press the Right or Left arrow keys to change each setting When you are done with the changes press the Exit button twice to exit to the main menu Communication settings on the keyboard Keyboard and the printer COM 1 BAUD 9 600 PARITY NONE DATABIT 8 STOP BIT 1 SHAKE XON XOFF Keyboard and the PC COM 2 BAUD 57 600 PARITY NONE DATABIT 8 STOP BIT 1 SHAKE XON XOFF Keyboard Internal DIP switches Default Datamax M Class Z Both switches are set toward the connector cord Datamax I Class Both switches should be set away from the connector cord For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST Communication settings on the PC Click on the menu bar on the top section of the program and select Keyboard Keyboard settings and check that the correct COM port is selected Click on the Settings button and verify that the following settings are correct and Click on the OK button Baud rate 57 600 Data Bits 8 Parity None Stop Bits 1 Flow Control XON XOFF Verify with the help of your IT person if necessary that the COM settings for your PC COM port are set at 57 600 On your PC desktop right click My Computer and select Properties and click on the Hardware tab Now cli
38. tion Method At print4ime records are selected by entering a value that matches the data for a key field within the database This field must contain unique data for every record Please select the field to be used Field RECORD M Prompt Select Record puedes Use Confirmation Field Barcons z Point Size 10 Height x y Width x oa o Source Type Database r Name BARCODE H 7 Prompt Iv New data required for every label Allow data edit every label m Format v 8 20 9 asd n QS P mw For Help press Fi 0 21 0 03 444 iJ start ON NU IX TMLBL 6 SOLO Studio il Documenti Microsof OLIN E Ii 12 24PM You have now connected your database to the software You can now proceed to Section G Setting up the labels building the label template For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST G SETTING UP THE LABELS BUILDING THE LABEL TEMPLATE TimeMed s Keystone product comes pre installed with TimeMed label formats 20 different formats and application specific TimeMed label templates 7 different templates for your convenience TM LBL 1 TM LBL 2 TM LBL 3 TM LBL 4 1 x 1 1 2 1 x 1 1 2 1 x 1 1 2 1 x 1 1 2 123456 ST LUKE S HOSPITAL SOLUTION BTG IV TYLENOL aree MANNA AOO s LATEX FREE EXP 01 01 2008 12345678 98765 TM LBL 5 TM LBL 6 TM LBL 7
39. to import a Microsoft Excel spreadsheet into an Access database e Open Microsoft Access e Click on the top menu File and New e Select Blank Database e Assign an appropriate file name to the new Access database and save it to the desired directory e Click on the Create button e Click on top menu File and select Get External Data and select Import e Right click on Tables in the Database Objects section e locate the original spreadsheet containing the label data e Make sure to use the drop down menu under Files of Type and select Microsoft Excel xls files and click on the Import button e Make sure that the First Row Contains Column headings option is selected checked e Click Next select In a New Table when asked where would you like to store your data click Next to continue e You will now see the Field Options screen and Record selected as the Field Name click on Next For technical support please call 800 323 4840 ext 290 M F 8 a m to 5 p m CST n e You will now be given the choice to select the primary key check the Choose my own Primary Key option and select Record as the drop down option click on Next e Select an appropriate name for the Table and click on Finish to complete e Double click on the new table name you created in the database window e You will now see the data that was imported from Excel e Column widths can be adjusted by c
40. upport and on site service Please refer to the information in this document for equipment coverage details The equipment service coverage is for a period of twenty four 24 months from the date of the customer invoice All technical support calls related to the Keystone product should be directed to TimeMed Technical Support by contacting 800 323 4840 extension 290 Monday through Friday between 8 00 a m and 5 00 p m CST Service coverage does not include damage caused by operator error or misuse Service coverage beyond the 24 month period can be purchased by contacting TimeMed Technical Support Printer Coverage If the customer problem is printer related TimeMed Technical Support will collect detailed information on the symptoms of the printer problem from the customer A printer service support representative will contact the customer within 3 business hours to schedule an on site service call if necessary If on site service for the printer related issue is deemed necessary an on site service technician will be at the customer location within an 8 working business hour window Information collected may include e Description of the equipment and serial numbers Equipment location e Information regarding the printer issue e TimeMed Labeling Systems Inc Call Toll Free 800 323 4840 or visit www timemed com The customer will not have to cover the cost of travel and labor related to the service call Replacement part
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