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Supplier Response User Reference Manual v2 0 11 13

1. Showing 0 to 0 of O entries This page has several sections Header 147 Title Office Supplies City Adimansstration Type informal RFQ Start Date Oct 24 2013 End Date 10 00 4M EDT Cet 24 2013 End Date 10 45 AM EDT Duration Dates Collaboration Duration Dates Start Date Description Contact Details Support Perfect City One Compass Way Newport Mews VA 23606 United States 123 123 1234 Nov 26 2013 5 00 PM EST Nov 26 2013 2 00 PM EST Perfect City The header information contains a summary of the solicitation This section of the page is read only 53 Supplier Response User Reference Manual v2 0 11 13 Questions and Answers The default view on the Collaborate page is Questions amp Answers This listing includes all submitted questions and answers for this solicitation Li Queshons asked by me Show 10 entries Question ig o Does the sub contractor venficabon form need to be notarized Showing 1 to 1 of 1 entries Post Question Does the sub contractor verification form need to be notanzed ia e mail me when a response is posted ci Questions asked by me To submit a question to the Buying Organization enter it in the text box Click Post To receive an automated email notifying that a response has been posted be sure to check the E mail me when a response is posted box Show The listing may be adjusted to show 10 25 50 or 100 entries Sea
2. The password field is case sensitive therefore if capitalization is used when creating the new password the same capitalization must be repeated during the log on process NOTE Passwords have to be at least five characters in length and cannot contain the user name or the word password 98 Permissions Following are all of the permissions available for assignment to user profiles e Bid Quotes o Create Edit Item Reminders Allows users to create and edit line item reminders o Respond to Bids Quotes Allows users to respond to Formal and Informal Solicitations o View Past Bids Quotes Allows users to view finalized or closed solicitations e General o Access to Account Management Allows users to access the Opportunity Management module to manage the regions that the organization wishes to do business and manage the Account Codes if used o Access to Edit Organization s Information Allows users to access the Profile Management module and perform edits on both the organization and other users e Collaboration o Manage Collaboration Allows users to post questions to the Questions amp Answers section of the Collaborate page It also allows users to view the Bulletin Board topics For more information on Collaborate click here o View Collaboration Allows users to view the Questions amp Answers as posted by the Suppliers and Buying Organization for a solicitation however they cannot
3. 335MER1 001 Mow 7 2013 each 358 12 5 0 1 790 60 Documents Required Before Bidding Panpanani 276387 Swl paf Note To accept documents please visit the Solictation Overview screen Next to the document name is a checkbow Select that and click the Accept button Mote it is strongly recommended that you view documents before accepting them This view only includes those items in which a bid was placed or an Intentional No Bid was entered If the Buyer included line item attachments the Buyer Line Attachments licon will display NOTE For items in which an Intentional No Bid was submitted the No Bid Eficon displays Actions are discussed below 49 Supplier Response User Reference Manual v2 0 11 13 Actions The Action icons are the same on both the View All Items and View Items with Bids view Select to open Supplier Notes The text entered in this box 15 Item Reminders are only visible to you as the Supplier they are not visible to the Buyer Click here for more information Item Detail Select to open the Item Specification Detail window y Supplier Item Select to view Supplier attachments relating to the line item Attachments Click here for information on uploading documents Bid on Item To alter a bid or change from an Intentional No Bid click the Bid on Item button The Respond page opens allowing changes to be made Download To download the Vendor Solicitation Report in either text or PD
4. ki Displaying 1 4 4 NOTE Most Supplier organizations are pre selected within the WebProcure system during the solicitation creation process to be invited to participate in the solicitation This pre selected invitation is based on the commodity categories that are associated to your organization s profile matching the commodity categories for the items that are part of a solicitation 17 Supplier Response User Reference Manual v2 0 11 13 Other Active Opportunities The alternate view on the Current Solicitations page is Other Active Opportunities listing all solicitations available for review and response however your Supplier Organization was not specifically invited to participate by the Buying Organization Please be sure to view both My List and Other Active Opportunities Displaying 1 1 1 Other Active Opportunities From Perfect City Opp No Agency Tmhe Status Start Date amp Time End Date amp Time gt Time Remaining Buyer Statua Actio J5 Perfect City Powdered Coffee New Oct 10 2013 11 00 AM EDT Oct 18 2013 8 00 AM EDT 0d 20h 24m Creamer Bid k New Solicitations yet to be reviewed A Quick Solicitations that are about to end Displaying 1 1 1 iT T SSS SSS SS eee ee ere Filter Results Regardless of the view the column headings of the listed solicitations are the same These are discussed below Five of the nine co
5. 1 Compass Way ee ftir ciy Newser news Country a an I Purchase Order Contact Information Purchase Order Contact Copy Mam Contact Salutation Mr Enter or edit your organization s contact information in four separate sections Main Contact Information Purchase Order Contact Information Solicitation Contact Information and Remittance Contact Information Required information is noted with a red asterisk If the Purchase Order Solicitation or Remittance contact is the same as the Main Contact simply click Copy Main Contact and Copy Main Address in each section respectively This will transfer the Main Contact and Main Address information into that section 85 Supplier Response User Reference Manual v2 0 11 13 Click Save to maintain the changes Click Reset to return the changes to the previously saved information Demographic Information Select the Edit Demographic Info option from the menu tree located in the left frame of the page The Company Information page is displayed in the right frame of the page as shown below Company Information What is your company s annual revenue less than 1 million Number of employees in company 5 to 49 employees Is this a Minority Owned Business Enterpnse MBE WBE If Yes please check all those that apply below Woman Owned Business Ll Small Business Mv Veteran Owned Business If Minonty Owned Minority Type Not a Minority
6. E gt pas PERFECT COMMERCE WebProcure Supplier Response User Reference Manual Version 2 0 11 13 Perfect Commerce 1 Compass Way Ste 120 Newport News VA 23606 Supplier Response User Reference Manual v2 0 11 13 Table of Contents Supplier Response User Relerence Man Wal scoseciivatiassenvinsmseevsaicuecosestivmnsuiieveontactieian meron 5 Navigati n sccsssiseessevossncasnadoaussaasnadensaseessenedasdavaeusseuadeudevsauesdeaaseusceisauedsssondeusacsiueusvapasensacsanevesevesesecs 6 View All PEDIC SOMGICATIONS sis csensasussetnsaetundaydecuuanaasatecuaduonnes sanauiadaaaessuen anatersadesess sasasaceadeqsesssaadies 10 VIEW All OF SalTIZATIONS anin na T ductipauau dun ues T O E 13 Soltan Wala SOI vo sccscaiiaeus a sansactsatipasopdunnsdanchapnuub au E 14 Curent SONGICAUIONS nanie cosas cencgusecnecensamneeaiseceevaasaseeseuseenereciausevaisacstecusausees 15 Fiter Current solicitation S arnan n aiuniaiqiiaaniasaeawaeaeialeiedatamegicaete canes 16 Fiter RESUS coira a 18 ActHions CuUrmrent SONCICATIONS aretina iNap eld nin Uaa aaa e Taaa 20 Respond toa SOCIAL OM cavausenstusssectaveritientensaehh a NE NEN E aE ANE N a a an aaae 21 ONCIVIGW airaa rr E E 23 LCSD OMG ennn A A E TONO EN TOO A EEOAE 34 PEC AGI DO CUVEE Seenaa r A A E E E E 46 REVIEW RESPONS C eines ven tanereansseat i n E E A A E A A E 48 Collaborate ooririn aes aE E EE SEE E A E A 52 Past SONCICALIONS aer EEA A TAE 62 Fiter Past SONCtItONS arerin aneron ena EE A E are
7. Select your company s annual revenue and the number of employees in your company from the drop down menu If your company qualifies under one of the categorizations indicate a Minority Owned Business by selecting the check box next to Woman Owned Business Small Business or Veteran Owned Business or by using the drop down box to select the minority type for a minority owned business If Minority Owned Minority Type African American Asian American Click Save to maintain the changes Hispanic Native American Pacific Islander Click Reset to return the changes to the previously saved information 86 Edit Categories Buying Organizations use commodity classification codes to identify Suppliers for specific items or services and to provide notices of new solicitations If you do not assign the commodity categories that your organization provides you will not receive automatic notices of new solicitations Select the Edit Categories option from the menu tree located in the left frame of the page The Vendor Category Selection page will be displayed in the right frame of the page as shown below Enter a search word that describes the kind of product or service your organization supplies and click on SEARCH Then select the categones that apply to your organization by highlighting the category and click on ADD If you supply products or services in multiple categories you can search more than once Choose the categori
8. o No Request Your Supplier Organization has not yet requested to do business with the Organization o Approved Indicates the Buying Organization has approved you as a Supplier o Denied The Buying Organization has denied your request to do business with them o Pending The Buying Organization has yet to approve or deny your organization doing business with them Actions Select to send a request to the Buying Organization The email notifies the Buyer that you would like to do business with them A confirmation message will display The Your Status column will update to reflect Pending The Buyer Management menu on the left will update with the added Buying Organization s name See Select to view details about the Buyer including cea ll contact information Send Approval Request to Buyer 107 Supplier Response User Reference Manual v2 0 11 13 Edit Existing Buyer Expand the Buying Organizations name listed under the Buyer Management option from the menu tree in the left frame of the page The expanded view contains the following options Additional Required Attributes Account Codes Additional Terms Attachments and Service Level t e Jaor Buyer Information Edit Contacts Edit Demographic Info Edit Categories k Enhanced Profile information Main Contact Information 4 Edit Users Support Perfect City 123 123 1234 Perfect City Buyer Management wre fe E Perfect City i Dhe Gumna iy A
9. See Item Details Select to open the Item Specification Detail window To change intention and bid on the items on the solicitation select the Bid on Item button available at the bottom of the page This opens the Respond page Click here for more information To download and view the Vendor Solicitation Report click the Download button Select Close to return to the Overview page of the solicitation Item Details The Supplicr Part No and Supplier Part No Ext fields are tor your internal tracking purposes only By submitting your bid you are certifying thal these fields match the Item Specification and or Alternative as defined by the Buying Organization and will not be considered during the Evaluation and Award process Price each Alternativ Manufacturer Manufacturer Supplier Supplier Part s saan Name Part No Part Number Number Ext o f OoOo 5 0 each lt Select an tem gt eee C Desired j i P r a i f 1 Delivery Date Delivery Location Delivery Date Comments Up to 2000 characters C Date Not Specified S lhatation Item Mo Item Total 5 Intentional No Bid NOTE The Supplier Part No and Supplier Part No Ext fields are for our internal tracking purposes only By submitting you bid you are certifying that these fields match the Item Specification and or Alternative as defined by the Buying Organization and will not be considered during the Evaluation and Award process Pri
10. access to information and or documents may be interrupted or prevented due to problems outside of our control or by problems with the WebProcure system Additionally problems may be due to the type of computer browser or services employed by the website user Internet Explorer TE version 5 1 or greater must be used to access WebProcure Scope The City of Perfect does not have centralized purchasing OPT develops and administers statewide contracts for common use supplies and equipment If you are interested in bid opportunities for computer and telecommunications products or services contact the MS Department of Information Technology Services by linking to their website at www its state ms us Contracts administered by OFT fall into two classifications as follows 1 Compe titively Bid Contracts 2 Negotiated Contracts Competitive Bid Contracts are established on the basis of written specifications and sealed competitive bids with a contract being awarded to the vendor or vendors that have submitted the lowest Wdis meeting the specitications Click here to read Terms and Conditions for the Perfect City DECLINE ACCEPT After reading the terms and conditions click Accept to accept the Terms and Conditions of the selected Buying Organization or Decline to decline the Terms and Conditions of the selected Buying Organization Terms and Conditions may be reviewed at any time by selecting the Additional Terms link Once the terms
11. Management module to manage the regions that the organization wishes to do business and manage the Account Codes if used o Access to Edit Organization s Information Allows users to access the Profile Management module and perform edits on both the organization and other users e Collaboration o Manage Collaboration Allows users to post questions to the Questions amp Answers section of the Collaborate page It also allows users to view the Bulletin Board topics For more information on Collaborate click here o View Collaboration Allows users to view the Questions amp Answers as posted by the Suppliers and Buying Organization for a solicitation For more information on Collaborate click here Click Save to maintain the changes Click Reset to return the changes to the previously saved information 84 Edit Contacts Select the Edit Contacts option from the menu tree located in the left frame of the page The Contacts Information page is displayed in the right frame of the screen EN Main Contact Main Contact Brady Criswell Salutation First Name Middle Initial Last Name Phone Number Email Address Fax Number a a tae Please note by editing the Main Contact you are also editing the information of the user that is designated as the Main Contact If you wish to specify a diferent user as the Main Contact you can select if from the dropdown above and click Save To add a user dick on Add New User located
12. a keyword in the Category Search section that describes the product or service that your organization provides Click Search Matching commodities are displayed in the i 93900 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR COMPUTERS OFFICE PHOTOGR Search Results section 99955 Muki Furncion Office Machine Maintenance and Repair A 93999 Office Equipment Filing Systems atc Maintenance and Repair 93960 Office Machines and Mechanical Aids Small Maintenance and Repair 41000 FURNITURE HEALTH CARE HOSPITAL AND OR DOCTOR S OFFICE 42300 FURNITURE OFFICE 42318 Gata Processing Office Furniture Wood Mot Storage Cabinets See Item amp 42548 Furniture Office Custom Made 42558 Plastic Polypropylene Fiberglass Office Furniture Chairs Desks Tabi Select the category es A E LASDAE DANNSA ENL name s that describes the product and or service that your organization provides Click Add The Category List for the Selected Top Category window is displayed as shown below Category List for Selected Top Category SELECT ALL SELECT NONE 42500 FURNITURE OFFICE 42503 Bookcases and Bookshelves Metal and Wood 42506 Chairs Metal 42507 Chairs Wood 42510 Costumers and Racks Clothes Coat Hat etc 42511 Counter Work 42513 Credenza Unit Metal 427514 Credenza Unit Wood 42517 Data Processing Furniture Metal and Plastic For Storage
13. above the logo field Current Image bradydesigns jpg If necessary it may be removed and then replaced Click Delete to remove it Company URL Enter in the URL for your organization s website 93 Supplier Response User Reference Manual v2 0 11 13 Preview To preview how the information entered will appear to the Buying Organization click Preview Brady Designs Main Contact Information Main Contact Brady Criswell Phone fo 766 3863 Email Wulie crswell Fax 757 555 1212 Address 1 Compass Way Ste 120 Newport News VA 23606 United States Unique Offerings Company General Information Seasonal Sales Offered a full service graphic design firm with an emphasis on arts education and humen services Having fun doing good work and making a profit for our customers Products Services Anything in the graphic design realm including marketing and promotional materials Print and web campaigns Other Company Information Company URL Minority Owned Women Owned Small Business American Veteran Enterprise Type HQ Supplier Exempt from W 9 Withholding Doing Business As Medical or Legal Service State In Which Incorporated Date WebProcure Usage Terms Buying Organization s Additional Terms Accepted Supplier Created in External Financial System N 94 Close to return to the Enhanced Profile Information page Save changes without pushing it out to the WebProcure
14. available Bid on Items takes Suppliers to the Respond page Click here for more information After reviewing the solicitation Suppliers may choose to acknowledge that they have reviewed it but are not willing to submit bids or quotes on the items Select No Bid to intentionally not bid on every item on the solicitation Click here for more information Select Add Attachment to add Supplier attachments to the solicitation response This takes Suppliers to the Attach Documents page Select Close to return to the Current Solicitations page 33 Supplier Response User Reference Manual v2 0 11 13 Respond After the solicitation has been reviewed to enter a response choose Bid on Items located at the bottom of the Overview page or select the Respond hyper link in the sub navigation bar The Respond page opens Respond Qveniew Attach Documents Review nforyghasicnaton Items For Informal Solicitation 1271 Se ss oo Please Note Fields marked with an asterisk are required If the solicitation items are organized in groups then every item in the group has to have a response in case the buyer decides to carry out the evaluation process for the group Widget Green XS Used for commercial printing heads available in multiple sizes and colors ategorization 70000 PRINTING PLANT EQUIPMENT AND SUPPLIES EXCEPT PAPER 70051 Mise Printing Equipment and Accessories Mot Otherwise Classified The Supplier Part No and
15. cannot be edited It includes e No Solicitation number assigned by the Buying Organization e Type Identifies the solicitation as Formal or Informal e Duration Start and End Date and times indicate how long the solicitation will be Active and available for review and or response e Agency Names the agency within the Buying Organization that issued the solicitation e Description If a description of the solicitation was entered by the Buying Organization it will be shown e Delivery Terms Buyer defined delivery terms for the solicitation items e Payment Terms Buyer defined payment terms for the solicitation e Contact Details The contact information for the primary person responsible for the solicitation will be displayed This information includes their name agency address telephone and email address 24 e Custom Fields Potentially there are up to five additional fields that may appear on the header of the solicitation These fields are buyer defined and if used will vary depending on the type of the solicitation and the Buying Organization These fields are generally used to provide specific information that is pertinent to Suppliers interested in responding to the solicitation Below is an example of one such custom field e Bidder s Conference Time and date set by the Buying Organization for a pre bidder s conference The conference details will be outlined as well as whether or not attendanc
16. promotion and then publish it to have it viewed by Information Name of Company Company General Information The Create Edit Your Promotional Page allows a Supplier Organization to provide customer focused information to the Buying Organization through their profile This information will 92 be displayed to Buyers whenever they select the Supplier name or the Supplier Information icon i within the WebProcure system A description and instructions for each available field is below Name of Company This information will be pre populated with your company name Contact Information Enter in contact information for your organization Buying Organizations may use this information to reach out during a solicitation process Company General Information Details about our organization may be entered here to further advertise your organization s strengths and abilities Specials or Unique Offerings This field may be used to enter in information that would separate your organization from other Supplier Organizations within the WebProcure system Products and Services Highlight the key products or services that your organization supplies NOTE All fields have a 3500 character limit Logo Click Browse to navigate to the local or network location of your company logo This image must be a jpg JPEG or gif file type and no larger than 200 x 200 pixels Once an image is successfully uploaded the filename will display
17. streamlining the bid quote process automating order management and improving communication about business opportunities By registering with WebProcure Suppliers automatically receive notification of bid and quote opportunities from participating Buying Organizations This user guide is intended to help users navigate through the WebProcure system with ease and efficiency If unable to find an answer to your questions please contact Customer Support at 888 304 5847 or by e mail at support perfect com Click a topic below to get started e Navigation e Solicitation Mgmt e Opportunity Mgmt e Profile Mgmt Supplier Response User Reference Manual v2 0 11 13 The Home page of WebProcure provides links to the various modules that your Organization has implemented Hover over a module name to view details Each module name is a hyper link click the link to open the module e Message Board section includes news about the product reminders and alerts e Solicitations identifies the number of Formal and Informal solicitations available for review and response e Usage Terms may be easily reviewed Welcome Brady Criswell Brady Designad View Usage Policy Hover over a module ACES ate Dost i name to view details A i Solicitation Mgmt Opportunity Mgmt Profile Mgmt Select the Regions tha you support and Manage Buyer Account Information Please make sure your pickle wt Please download the latest ma
18. system Publish To submit the information on the promotional page into the WebProcure system Once published it will be visible to Buyers Un Publish To make edits to the entered information Reset clears any edits without saving Edit Users From the left menu select Edit Users H Edit Main Org Info Edit Contacts Edit Demographic Info oom Edit Categories Existing users may be edited and or new users created Click a topic below to learn more e Add New User e Edit User 95 Supplier Response User Reference Manual v2 0 11 13 Add New User Select Add New Users New User under Brady Designs mi User Information NON USC aa Select from Drop Box Prone T Fax Number Fax and or Email Address Email S Confirm Email _ __ This user will receive notices of Solicitations at the e mail address or fax number provided An emai address is required if your E E R sual bcbg E Email iz alse required for international addresses You can obtain a free e mai soa a i ea depots s in length mus emere aaaaaaaaoooooououy o a E fT permissions aE O Create Edit item Reminders KA Ep ee General Access to Account Management El ess to Edit Organization s Information Select All De Select All Reset All This page is broken into three sections Each one is discussed below 96 User Information i User Information First Name Middle Initial Last Name Address Ot
19. than 5 simply click Save return to the Document Selection window and click the Upload New Documents button again Repeat the steps for browsing and selecting your documents After selecting Upload the application will return to the larger Supplier Item Attachments window and display the selected documents Supplier Item Documents for Informal Solicitation 123 Supplier Item Attachments Add Attachment Line Item Attachments Type Document W Data Center Guide v2 0 09 08 doc The documents will display in ascending order by Document Name Each Document Name is an active hyper link click to open and view the document fil Select to remove an attached document A confirmation Derete message will display Click OK to proceed with deletion m Download Select to download the attachment When finished adding and managing the documents click Done 38 Item Reminders Supplier Notes The Item Reminders ie icon opens the Suppliers Notes page Supplier Notes 115V 6 0 BTUH CAPACITY W MAXIMUM DELIVERY TIME OF 72 HOURS 03105310951 Notes are only visible to you This window allows Suppliers to enter comments or notes about the item during the response creation process Notes entered here are not seen by the Buying Organization that issued the solicitation Enter up to 2000 alpha numeric characters When finished click Save Cancel closes the Supplier Notes window without saving These notes are
20. the Answers box If the answer is too long to view use the side scroll bars inside the Answer window Answer Only if bid is awarded to your organization Please include electronic version with response attachments Actions Action icons will vary depending on whether or not the question was submitted by you whether or not it was answered and whether or not the Buyer enabled the ability to email them directly The following table describes each possible icon If the question was submitted by you and has not yet been answered by the Buying Organization it may be edited Click the icon to open the question for edits Select this icon to include attachments with your question or to view Buyer attachments It may also be selected to Attachments view the attachments included on a question that was asked by another Supplier Click here for more information If the Buyer has enabled the ability to email them directly then this icon will display Click here for more information If the question was submitted by you and has not yet been Delete answered by the Buying Organization it may be deleted Click the icon to remove the question 56 Attachments Select the Attachments U icon from the Actions column on the Collaborate page The Documents window opens Documents Added by Vendor Type Document There are comently no documents available to display Added by Buyer Type Document gt Action There are curr
21. the award report public Direct all inquiries regarding a finalized solicitation that does not have a published Award Report to the contact listed on the solicitation for the Buying Organization This information is available by selecting the hyper linked Opp No When available select the Award Report icon to open the Solicitation History Report The below example is for a Formal solicitation however the information provided is the same on an Informal solicitation as well View image on next page 69 Supplier Response User Reference Manual v2 0 11 13 Formal Solicitation History Report for Formal Solicitation 850 71 aaa No 50 71 Title LINENS Type Formal Solicitation ITB RFP RFD Duration Dates Start Date Mar 7 2007 2 00 PM HST End Date Mar 28 2007 10 00 AM AST Description The purpose of thes Invitation to Bid to establesh a source or sources of supply for the purchasing of Linens by all state agencies and by governing authontres within the geographic limits of the State of Mississippi Delivery Terms Free On Board Destination Additional Delivery Information Delivery shall be accomplished within 14 days after receipt of order Bids which indicates a delivery time greater than the specified time will be rejected Payment Terms Net 30 Days Additonal Payment Information The remit to address will be the same as listed in your organization s profile that was completed during VWiebProcure registration Additi
22. view the contact information for the Buying View Buyer Info Organization Select to send a request to the Buying Organization This Send Approval Request request will alert them via e mail that your organization to Buyer would like to conduct business with them through the WebProcure system When finished with Opportunity Management simply click Close to return to the Home page 78 Profile Management Select the Profile Management option from the Home page to add or edit user and organization information __ Solicitation Mgmt Opportunity Mgmt Add new users Profile Mgmt and edit both user and organization information The Profile Administration menu tree will open in the left frame of the page Edit Main Org Info Edit Contacts en Edit Demographic info Edit Categories Welcome to Profile Administration Enhanced Profile Information Select from the menu items on the left in _ amp Edit Users order to edit your profile eye eee Please note that you are responsible for maintaining this information Keeping it up to date will ensure that you receive the proper notices from WebProcure AirportLink Menu options include the following e Edit Main Org Info e Edit Contacts e Edit Demographic Info e Edit Categories e Enhanced Profile Information e Edit Users e Including Add New Users e Buyer Management e Including Add New Buyer 7
23. 5 Wastebaskets Office All Types gt ee a i i Supplier tr Manftr Blwry i Unit 7 Prt No Name Pet No Date Uaita price a Total Oct 31 2013 each 354 12 5 0 1 770 60 cf A Documents Required Before Bidding 2952554 pdf 276387 Svl pd Supplier Item amp Response Level Attachments 257175 Wvl pdi Note To accept documents please visit the Soliotation Overview screen Next to the document name is 6 checkbox Select that and dick the Accept button Note it is sthrangly recommended thal you wew documents betore accepting th Selecting the View Solicitation Summary 1 icon from the Past Solicitations page opens the Solicitation Summary This page opens to the View All Items view which lists all items on the solicitation regardless of whether or not a bid was placed Select the View Items with Bids view to see those items in which your Supplier Organization submitted a bid The header information provides summary information relating to the Buying Organization and solicitation duration and description 68 Solicitation History Report If a solicitation has been awarded and the Buying Organization published the award information for public view then the Award Report I icon will display on both the Current Solicitations and Past Solicitations listings NOTE It is up to the discretion of the Buying Organization as to whether or not they make
24. 9 Supplier Response User Reference Manual v2 0 11 13 Edit Main Organization Info Select the Edit Main Org Info option from the menu tree located in the left frame of the page to view all your organization s contact information to make updates or verity information The Main Information is displayed in the right frame of the page Main information Main Contact Brady Criswell Company Hame as shown on your income tax return Your DUNS Number Federal Tax Id 56 6465646 This office is Parent Holding Company Branch pretos O O O O OOOO OU Enterprise Type C Corporation Exempt from backup withholding For other details and a copy of Form W 9 click here Medical or Legal Service Provider _ State In Which Incorporated Select One s Company Address Ste 120 City New rt News 7 County State Virginia A ari Select from Drop Box Zip Postal Code 23606 Company Phone 757 766 5863 Company Fax 757 55 5 1212 w Fax and or email address 80 Main Information All of your organization s general information is captured in the Main Information section Required information is noted with an asterisk Enter any updated or additional information regarding your organization in the desired field Key points for this section include the following Company Name Your Company Name must match the Company Name on record with the IRS for your Tax Identificati
25. Cabinets See Item 87 42518 Data Processing Office Furniture Wood Not Storage Cabinets See Item 87 42520 Desks and Tables Metal 42592 Visual Filing Systems 42594 Work Stations Modular Systems Furniture 89 Supplier Response User Reference Manual v2 0 11 13 e Select the check box next to the Top Category if all the categories listed in the window represent commodities supplied by your organization Or e Select only the subcategories that represent the commodities supplied by your organization Click Add to return to the Vendor Category Selection page Clear Results removes the listing of matching commodities that matched the entered keyword Show Detail allows a commodity to be chosen and details viewed Click here to view an example Selected Categories The Selected Categories section will update automatically to include your selections Selected Categories 42500 FURNITURE OFFICE 42503 Bookcases and Bookshelves Metal and Wood 42506 Chairs Metal 42507 Chairs Wood 42510 Cestumers and Racks Clethes Coat Hat 2 42511 Counter Work 42513 Credenza Unit Meta 42514 Credenza Unit Wood 427517 Data Processing Furniture Metal and Plast 42518 Data Processing Office Furniture Wood No Remove All Remove Show Detail Repeat the search process and add process to ensure that all the appropriate commodity codes are assigned Click Save to maintain cha
26. Click here to learn more The main navigation bar will vary depending upon the module the user is in Each module s navigation bar includes a Home button to return to the Home page On pages that contain listings the navigational arrows es Ea ea ee are visible above and below the list These arrows allow users to move between pages Use the first page E arrow to move to the first page of the listing Use the last page E arrow to move to the last page of the listing Use the next page arrow to move to the next page in the listing Use the previous page arrow to move to the previous page in the listing Supplier Response User Reference Manual v2 0 11 13 View All Public Solicitations From the Home page the link to View all public solicitations is available from the Solicitations section The page opens with a bid board containing a listing of public solicitations This includes solicitations for which your Supplier Organization was not specifically invited to participate in Status Type State Keyword Filter the Board By AI A A a C i sCFP Results Displayed 10 of 41 solicitations qj Bids or Quotes About To End Organization Solicitation Number Solicitation Title Status Issue Date Open Date Actions Oct 15 2013 N v 15 2013 revious B 2 3 4 5 Nextt The top portion of the page includes the following filters that may be applied to refine displayed listing Filter the Board By Sta
27. F format click Download The Select the format for the document window opens Select the format for the document Download the raport in either Adobe Acrobat PDF format or in simple text format Click on the link below for the format you would like to view your document in Note If you have problems wewing the report you can save it to your desktop To save a copy of the report to your computer when uwseng Internet Explorer nght chce on the link and select Save Target As When using Netscape nght click on the link and select Save Link As A save prompt menu will appear when using ether browser that will direct you to save the report to your computer Choose the link for the desired file The Vendor Solicitation Report opens The sample image below is a text file 50 Vendor Solicitation Report Perfect City Solicitation 129 Start Date Oct 22 2013 8 00 AM EDT End Date Oct 29 2013 8 00 AM EDT Title Printing Supplies Description Perfect Commerce offers world class sourcing and pro lt br gt lt br gt Since 1994 first operating as DistriViszion and then Commerce On Delivery Terms Free On Board Destination Payment Terms Vendor Specified Contact Information Support Perfect City City When finished reviewing the response click Close to return to the Current Solicitations page Supplier Response User Reference Manual v2 0 11 13 Collaborate Buying Organizations may choose to enable Col
28. Item Attachments y icon from the Item Actions on the Respond page The Supplier Item Documents window opens Supplier Item Documents 12 for Informal Solicitation Supplier Item Attachments No documents are attached to this solicitation item Click Add Attachment to open the Upload Document and browse and select the document or documents to attach Upload Document To upload a mew document click on the Browse button The Choose file window will appear Make sure that you have All Files selected in the Files of type drop down Browse your computer to find the file you want to upload Select the document and click the Open button The Choose file window will close You may perform this process for up to 5 documents at a lime Finally click the Upload button If you need to upload more than 5 documents repeat the Add attachment process Browse Browse Browse Click Browse to navigate to the local or network location of the file to be attached From the Choose File to Upload window select the document and click Open Repeat these steps for each document that needs to be attached Click Upload to attach the documents to the solicitation Cancel will discard the selected documents and close the Upload Document window without adding any attachments 37 Supplier Response User Reference Manual v2 0 11 13 Up to 5 files may be uploaded at a time To add more
29. PERIPHERALS FOR MICROCOMPUTERS 20479 Printers Digital 20475 Printers Dot Matrix 20476 Printers Inkjet 20477 Printers Laser 20462 Printers Microcomputer Not Otherwise Classified 20476 Printers Pen Plotter 20480 Printers Thermal This section is read only and identifies the classifications of the solicitation Items Associate with this Solicitation Items associated with the solicitation are shown in this section The image below represents a Formal solicitation however the same section exists on Informal solicitations as well Items Associated with this Formal Solicitation z Manufacturer Qty Name 105 0 each WA BLACK OR GOLD ALUMINUM FRAME WITH ACRYLIC GLAZING t 52 0 ach W A amp indicates the items which have been added or changed since you last submitted a response to this solicitation Each Item Name is an active hyper link and may be selected to view the Item Specification Detail If line item attachments were added by the Buying Organization the Item Attachments icon will be visible to the right of the Item Name Attachments will be visible on the Respond page Select the See Item Details icon to open the Item Specification Detail window An item will be marked with the Item Changed icon if an item on the solicitation has been added or changed since a response was last submitted 32 Next Steps At the very bottom of the Overview page the following action buttons are
30. Perfect City Filter By Title and Filter By End Date Occurring Between Sa B Filter By Opp Mo Please be sure to view both My List and Other Active Opportunities Displaying 1 4 4 Solicitation s to which you have been invited and or responded Opp No amp Agency The Status start Date Time End Date amp Time Remaining EJ Buyer Status Actions 14 Perfect City Tripp Test Sal New Sep 24 2013 11 00 AM HST Oet 2 2013 2 00 AM HST Aard fit As amp 4 L 3d ana City eee l g 3 2013 2 00 AM HST es 10 2013 2 00 AM HST Ended fis il A En e O e a JG Perfect City time Fp gs a 10 2013 5 00 4M HST 18 2013 2 00 AM HST 0d 20h 56m Aceves hd its amp New Sobotatons yet to be rewiewred A Qunck Sollatabons that are about to end A Displaying 1 4 4 This page provides an overview of all the solicitations currently available for response for the selected Buying Organization There are two views available My list and Other Active Opportunities The top portion of the page provides multiple filter options that may be applied to refine displayed results 15 Supplier Response User Reference Manual v2 0 11 13 Two views are available My List and Other Active Opportunities e My List A listing of solicitations your Supplier Organization has been invited to participate by the Buying Organization issuing the solicitation e O
31. Request No Request By default Buyers for All Regions display This page displays the Buying Organization s that your Supplier Organization may request to do business through the WebProcure system Filter Use the drop down menu to select an alternate region and display only those Buyers in the selected region Click Filter a Wiew buyer details Sends request to Buyer via email If approved your organization will be added to their active vendor list Avwaton Authonty No Request Perfect City fe Approved Listed below is the information shown for each organization 77 Supplier Response User Reference Manual v2 0 11 13 Organization Name The name of Buyer Organizations available in the region s selected The name is displayed as an active hyper link Select the link to view the Buyer s contact information State Region Displays the region s or state s where the Buyer Organization is located Your Status Identifies your current status with the individual Buying Organization e No Request Indicates that you have not yet requested to do business with the Organization through the WebProcure system e Approved Indicates that the Buying Organization has approved you as a Supplier e Denied The Buying Organization has denied your request to do business with them through the WebProcure system e Pending The Buying Organization has yet to approve you to do business with them Actions a Select to
32. Supplier Part No Ext fields are for your internal tracking purposes only By submitting your bid you are c rtifying that these fields match the Item Specification and or Alternative as defined by the Buying Organization and will not be considered during the Evaluation and AfWward process Manufacturer Supplier Supplier Pa Pricefeach Qty Units Alternative Part No Part Number Number Ext 10 0 each lt Select an Item gt w m Intentional No Bid Fields marked with an asterisk are required If items are grouped the Total No of Groups and grouping tabs will display Item Description Widget Green X5 Used for commercial printing heads available in multiple sizes and colors Select a tab or the right facing arrow to navigate between the tabs 34 Item Header 5 Widget Green XS Categorization 01500 ADDRESSING COPYING MIMEOGRAPH AND SPIRIT DUPLICATING MACHINE SUPPLIES CHEMICALS INKS PAPER ET 01510 Addressing Machine Supplies Paper Plate Type Buyer Attachments Each item on the solicitation will be numbered and identified near the top of the page The Item Name is an active hyper linked and may be selected to view the Item Specification Detail Click here to view a sample If the description is long use the vertical scroll bar to see the entire description If header level categories were added to the solicitation by the Buying Organization the Categorization section in
33. Way Newport News VA 23606 United States News VA 23606 United States Header Information Duration Dates Start Date Get 10 2013 End Date Oct 18 2013 r Stat Date Oct 10 2013 End Date Oct 18 2013 11 00 AM EDT 8 00 4M EDT 11 00 AM EDT 4 00 AM EDT Start Date End Date Colla tes Start Date End Date Powdered Coffee Creamer Bid Powdered Coffee Creamer Bid Free On Board Destination Ter Free On Board Destination Additional Delivery Information Additional Delivery Information Vendor Specified i 2 Vendor Spectied Additional Payment Information Additional Payment Information Item aa nay pamen CE b Mask for Art Projects The Active version is always shown on the right Differences between the versions are highlighted in yellow and marked with the Amended icon A highlighted row indicates that additional changes were made to the details of an item Each item displays in a collapsed format as indicated by the right facing arrow icon To expand and view the details of a request select this icon 28 Umit of Measure Manufacturer Part Number 01500 ADDRESSING COPYING MIMEOGRAPH 01500 ADDRESSING COPYING MIMEOGRAPH AND SPIRIT DUPLICATING MACHINE SUPPLIES AND SPIRIT DUPLICATING MACHINE SUPPLIES CHEMICALS INKS PAPER ET 01510 CHEMICALS INKS PAPER ET 01510 Addressing Machine Supplies Paper Plate Type Addressing Machine Supplies Paper Plate Type Requested alternat
34. able for Supplier review and or response Buyer Status Displays current status of the solicitation e Active Available for review and or response e Ended Solicitation is now closed and no longer available for Supplier review and or response e Amended Solicitation has been changed since it was last viewed or responded to Once the amended solicitation is viewed status will return to Active Time Remaining The number of days hours and minutes remaining in the active solicitation period Actions The Actions icons will vary depending upon the combined Buyer Status and Supplier status of the solicitation The icons are discussed in detail here 19 Supplier Response User Reference Manual v2 0 11 13 Actions Current Solicitations Action icons will depend upon the combined Buyer and Supplier status of the solicitation The following table identifies the icons and their meanings for current solicitations Create an initial response to a solicitation or edit an existing ml Submit Edit Your response to a solicitation Solicitations may only be edited Response up until the End Date and Time of the solicitation Click here for more information Select to open the Collaboration Center which allows two way communication between your Supplier Organization and the Buying Organizations Click here for more information Select to open the solicitation for review If aresponse has been created or if the solicitation is read
35. ad a new document click on the Browse button The Choose file window will appear Make cure that you have All Files selected in the Files of type drop down Browse your computer to find the file you want to upload Select the document and click the Open button The Choose file window will close You may perform this process for up to 5 documents at a lime Finally click the Upload button If you need to upload more than 5 documents repeat the Add attachment process Browse Browse l Browse Browse Br ows EEJ oo oo 46 Click Browse to navigate to the local or network location of the file to be attached From the Choose File to Upload window select the document and click Open Repeat these steps for each document that needs to be attached Click Upload to attach the documents to the solicitation Cancel will discard the selected documents and close the Upload Document window without adding any attachments Up to 5 files may be uploaded at a time To add more than 5 simply click Save return to the Document Selection window and click the Upload New Documents button again Repeat the steps for browsing and selecting your documents After selecting Upload the application will return to the larger Supplier Item Attachments window and display the selected documents The documents will display in ascending order by Document Name Each Do
36. agement module and perform edits on both the organization and other users e Collaboration o Manage Collaboration Allows users to post questions to the Questions amp Answers section of the Collaborate page It also allows users to view the Bulletin Board topics For more information on Collaborate click here o View Collaboration Allows users to view the Questions amp Answers as posted by the Suppliers and Buying Organization for a solicitation however they cannot submit a question For more information on Collaborate click here Status Mark the appropriate radio button to designate the user s current status Active If a user has logged in for the first time and changed their password their status is set to Active Suspended Set a user s status to Suspended if they are no longer able to use the WebProcure system The user may be reactivated by changing their status to Active Require Password Change on Next Login When a new user is created their default status is Require Password Change on Next Login Their status may not be manually changed to Active The user must first log on and change their assigned password This status may be manually set if a user forgets their password and it needs to be reset To do this enter a 103 Supplier Response User Reference Manual v2 0 11 13 new password and select the Require Password Change on Next Login option The next time the user logs on they will be requir
37. ard Documents pa If the Buying Organization included attachments with their published Award Report those attachments will display in the Award Documents section Each Document Name is an active hyper link Select a link to open and or save the document to your local or network location Quote History Report Quote 1169 Print Contact Information Name Support Agency Saale l l F 71 A bottom of the Pern A E comer Quote started Oct 18 2013 3 45 PM EDT Solicitation History Quote opened Oct 18 2013 4 00 PM EDT Quote finalized Oct 18 2013 4 15 PM EDT Report page is the option to Print Click This report was created on Oct 18 2013 3 25 06 PM this button to create a Masini ae ia n PDF version of the Based on preferences of State of as outlined in the terms and conditions of the bid document the following price adjustment factors are applied in evaluation of the vendor responses and final award recommendation Quote History Report providing award information When finished viewing the Solicitation History Report page click Done 7 Supplier Response User Reference Manual v2 0 11 13 Opportunity Management This page is accessible by selecting the Opportunity Mgmt module from the Home page Solicitation Mgmt Opportunity Mgmt FN Select the Regions that Profile Mgmt you support and Manage Buyer Account Information The two pages inside of the Opportunity Management module allow S
38. ards available to categorize your organization e NIGP e UNSPSC There are two commodity codes available to categorize your organization UNSPSC and NIGP The NIGP commodity code is the default To change the commodity code to categorize your Supplier Organization by select the link representing the code that you desire as seen below NIGP Once selected the top of the page will refresh to display the selected classification structure The image below shows that the user selected UNSPSC Vendor Category Selection Enter a search word that describes the kind of product or service your organization supplies and click on SEARCH Then select the categories that apply to your organization by highlighting the category and click on ADD If you supply products or services in multiple categories you can searct more than once Choose the categories that fit your organization and then cick ADD Be sure to click SAVE when you are done Make sure you choose categories for all the categorization types Note please be sure to specify your commodity categories using both the NIGP and UNSPSC classifications WebProcure s buying organizations use one or the other so this will help maximize your opportunities with all of WebProcure s buying organizations UNSPSC United Nations Standard Products and Services Code macintrmatin 47 For more information on UNSPSC as a classification structure click here 88 Category Search Enter in
39. ators Electronic Display Printing 60021 Calculators Electronic Printing Type Mo 60022 Calculators Electronic Ponting Type Pra 60025 Calculators Mechanical 60027 Cases Typewriter 60030 Cash Registers and Cash Drawers 60033 Change Makers Coin and Bill Counters Mon 60036 Machines Protection Signing Writ 60035 Check Writing Guide for the Writing Digabl 60044 Copier Vending Machines Accessones and 5 60047 Copy Machine Add On Accessones 60039 Copy Machines Analog 60038 Copy Machines Bond Plain Paper Type Inc sec essa Machines Coated or Treated Paper Typ mid wee E rj Close to return to the Vendor Category Selection page 91 Supplier Response User Reference Manual v2 0 11 13 Enhanced Profile Information Select the Enhanced Profile Information link to create a promotional page The page will be displayed to Buying Organizations through the WebProcure system Fal Create Edit Your Promotional Page Create your own promotional page using the tools below Fill in the information about your company in the fields provided Clock the Upload button to upload your corporate logo Click Save when you are finished A copy of your Promotional Page can be shown to you after you save your mnformabon by didang Prewew Please Note All input fields have a 3500 character limit Fou curently do not have a published version Please edit save and preview your
40. board To view a PDF or Excel version of the displayed questions and answers click Export Click the desired format and save the file to a local or network location The Message and Date Posted column headings serve as active links to sort the list By default the list is sorted by Date Posted most recent is on top Show entries Search Export Message Date Posted Actions Contact information has been updated please see amended solicitation for details qt 24 2013 01 45 PM i iia Showing 1 bo 1 of 1 entries 60 Actions i Attachments EA Send Email to Buyer Select this icon to view any Buyer attachments The Documents List window opens All document names are active hyper links Click the document name to open and view If the Buyer has enabled the ability to email them directly then this icon will display Click here for more information 61 Supplier Response User Reference Manual v2 0 11 13 Past Solicitations Select the Past Solicitation option on the main navigation bar to display an overview of all solicitations that have reached their End Date and Time The solicitations are displayed in two views Ended Opportunities and Finalized and Award Opportunities gt PERFECT COMMERCE Filter By Start Date Occurring Between as E C A Filter by Agency for Perfect City Filter By Title and Filter By Opp Mo Filter By End Date Occ
41. board is sorted by Issue Date in descending order The six columns are Organization The Buying Organization that issued the solicitation Supplier Response User Reference Manual v2 0 11 13 Solicitation Number The Buying Organization s assigned number to the solicitation Solicitation Title The Buying Organization s name for the solicitation Status The current state of the solicitation Possible statuses include Open Closed Awarded Retracted Canceled or Closed Under Eval Issue Date This is the default sort This is the date the solicitation was issued Open Date The date the solicitation officially opened for review and responses The last column may not be used to sort Actions Use the arrows and the Previous and Next links to navigate between the pages of results Three possible icons will display Allows Suppliers to view details of the solicitation including Contact Information Header Items and Documents It also allows Suppliers to create a response Click here for more information El View Solicitation Summary amp pri Select to open or save a printable version of the gi solicitation If the solicitation has been awarded select this Award Information icon to view the Solicitation History report including the awarded responses 12 View All Organizations This page is accessible by selecting the Solicitation Mgmt module from the Home page __ SolicitationMgmt Opportunity Mg
42. ce Each Enter the price per unit for the displayed item A zero dollar amount may be entered 41 Supplier Response User Reference Manual v2 0 11 13 Qty Units The Quantity field displays the number of items the Organization is requesting Units displays the Unit of Measure for the requested item Alternative The field will display as a text field when the Buyer chooses the option of allowing Suppliers to substitute alternatives The field will display as a drop down list when the Buyer specifies alternative items as shown below The field will be inactive grayed out if the Buyer does not want the Supplier to specify an alternative and the Buyer did not enter any alternatives from which to choose Alternative lt Select an Item a lt Select an Item gt Manufacturer Name The Manufacturer Name field is only available for data entry if the Buyer chose the option for the Supplier to substitute alternatives If the Buyer states a particular Manufacturer Name the field will be inactive and the Buyer s specified Manufacturer will appear as the only option Manufacturer Part No The Manufacturer Part No field is only available for data entry when the Buyer chooses the option for the Supplier to substitute alternatives If the Buyer states a particular manufacturer part number the field will be inactive and the Buyer s requested part number will appear as the only option Supplier Part Number If desired Su
43. citations or Ended Opportunities Opens the solicitation to the View All Items page View Solicitation Summary Summary information of the solicitation is displayed Click here for more information Ao Select to generate a PDF version of the Vendor mnt Solicitation Report If the solicitation has been awarded and the Buying l Organization published the award information for Award Report public view then this icon may be selected to view the Solicitation History report including the awarded responses Click here for more information 67 Supplier Response User Reference Manual v2 0 11 13 Solicitation Summary No i147 Tithe Office Supplies City Administration Type informal RFQ Duration Dates Start Date Oct 24 2013 End Date Nov 26 2013 10 00 AM EDT 5 00 PM EST Description Delivery Terms Free On Board Destination Payment Terms Vendor Speahed Contact Details Name Support Perfect City Perfect City Address One Compass Wary Newport News WA 23606 Wnnbed States 123 123 124 Solicitation Categories in EE 61500 OFFICE SUPPLIES GENERAL TEA i 61515 Books Office Accounting Address Columnar Composition Memo Minute Receipt Steno Time etc 61565 Pads and Covers Office Machine All Types 61573 Recycled Office Supplies 61574 Recycled Office Supplies L thru 2 O O O O OO OS 61564 Tacks Office Use Map Thumb etc Incl Push and T Pins 61568 Tape and Dispensers Office Type 6159
44. create a 81 Supplier Response User Reference Manual v2 0 11 13 new vendor registration in WebProcure based on your new TIN You should directly notify any Buying Organizations that you have created a new registration based on your new TIN This may have implications regarding existing contracts or orders with the Buying Organizations Exempt from backup withholding By checking this box on the Main Information section you are stating that your organization is Exempt from backup withholding Please note that most organizations are Not Exempt so only certify that your Exempt if absolutely certain it applies to your organization NOTE If you use a substitute form you are required to provide the Form W 9 instructions to the payee only if he or she requests them However if the IRS has notified the payee that backup withholding applies then you must instruct the payee to strike out the language on the certification that relates to under reporting For additional details and a copy of Form W 9 click here An email address is required if your Fax Number is the same as your Phone Number Email is also required for international vendors You can obtain a free email address Click here to learn more about this link The WebProcure Usage Terms Accepted section is read only and provides the date the terms were accepted and the date and time the profile was created The next sections on this page relate to Bid Notifications and Permission
45. cument Name is an active hyper link click to open and view the document Actions Select to remove an attached document A confirmation message Delete will display Click OK to proceed with deletion Download Select to download the attachment When finished adding and managing the documents click Done 47 Supplier Response User Reference Manual v2 0 11 13 Review Response The Review Response page displays information regarding the response that has been entered No 153 Tithe Office Supplies Facilibes Management Type Informal RFQ Duration Dates Start Date Description 5 2013 End Date Oct 28 2013 10 30 AM EDT 2 00 AM EDT Delivery Terms Free On Board Destination Payment Terms Vendor Specfied Contact Details Name Address Solicitation Categories _ 61500 OFFICE SUPPLIES GENERAL 61515 Books Office Accounting A 61565 Pads and Covers Office Machine All Types eines Beret Office fortes Suppt Rertect City Agency Pertect City Ome Compass Way Newport News VA 23606 United States 123 123 1234 Columnar Composition Memo Minute Receipt Steno Time etc a F x Ji 55 Lh fa Printer 335 Documents Required Before Bidding Supplier Mnftr Mnftr 1 ie a SEO Prt No Name Prt No te eee ERII Rear H SEE Nov 28 each 364 12 a 1 456 48 am gt 10 2013 2952554 pdf Note To accept documents please wiet the Solbotaton Overview screen Next bo the d
46. dditional Required Atirjbu Newport News VA 23606 United States Account Codes Additional Terms Attachments Remittance Contact Information Service Level Remittance Contact Support Perfect City Phone 123 123 126 Email OL WebProcurepA pertect com Fax Address One Compass Way Newport News VA 23606 United States i Remove p The right side of the page displays the Buyer s contact information 108 Remove In order to remove a Buying Organization from your listing of associated Buyers click Remove button located below the Remittance Contact Information The following warning message displays C Removing this buyer from your profile will delete your organization P from the buyer s vendor list You will no longer recerve solicitations or purchase orders from this buyer Are you sure you want to remove this buyer Click OK to proceed with removing this Buyer from your listing of associated Buyers Cancel ends the removal process Buyer remains intact From the left side pane several options are available 109 Supplier Response User Reference Manual v2 0 11 13 Additional Required Attributes Select Additional Required Attributes to view any additional fields required from the specific Buying Organization in order to complete the registration process Complete these additional required fields if any Click Save to maintain changes Click Reset to clear any of the changes made Account Codes If you
47. e is required Solicitation History If multiple solicitation versions have been issued by the Buying Organization the Solicitation History section will display This section will only display if at least one addendum has been created for the solicitation Solicitation History Version No er E Issued Date Time Original j Oct 10 2013 5 00 AM HST Addendum 01 Oct 17 20135 8 04 AM HST Addendum 02 Ye Oct 17 2013 10 AM HST Addendum 03 Active Version Yi Oct 17 2013 6 24 AM HST If displayed the F indicates that your last submitted response was based on this version of the solicitation To view a comparison of the Active version of the solicitation with a previous version select a version from the drop down and click Show Version Comparison Select a Previous Version The following is provided for each version of a solicitation Version No Displays the original version of the solicitation along with the two digit number of any addenda The current version will have Active Version next to it If a blue flag is f displayed it indicates that any previous response was based on that version of the solicitation Viewed If the Supplier Organization has viewed the solicitation or addenda it will display Yes 25 Supplier Response User Reference Manual v2 0 11 13 Issue Date Time The date and time a version became the active version of the solicitation For the original version it is t
48. ed date or between two specified dates Click the calendar icon to select the date 16 Filter by Opp No Enter a full or partial solicitation or opportunity number to display only those solicitations or opportunities that contain the entered alpha numeric characters An asterisk may be used as a wildcard Once filters have been applied click Submit to commit those filters Reset removes all filters and displays all current solicitations in the My List view My List The default view on the Current Solicitations page is My List listing all solicitations that your Supplier Organization has been invited to participate in Please be sure to view both My List and Other Active Opportunities Displaying 1 4 4 Solicitation s to which you have been invited and or responded Opp No A Agency le Status 14 Perfect City Tripp Test Sol New Sep 24 2013 11 00 AM HST Ocd 2 2013 2 00 AM HST s Start Date amp Time End Date amp Time i al 4 F 34 Perfect City Test Create Yerndor New Oct 3 2013 2 00 AM HST Oct 10 2013 2 00 AM HST Selection a i Perfect City Powdered Coffee New Oct 10 2013 2 00 AM HST Oct 17 2013 2 00 AM HST k Creamer Bid a5 Pertect City Powdered Coffee New Oct 10 2013 5 00 AM HST ps 18 2013 2 00 AM HST Od 20h 30m Creamer Bad New Sollotations yet to be reviewed A Quick Solotebons that are about to end
49. ed to change their password Click Save to maintain the changes Click Reset to return the changes to the previously saved information Delete User To remove a user from the WebProcure system simply click Delete User The following confirmation step will display You have requested to delete the following user Name Jame Adams Login janieadams Confirm Deletion Cancel To proceed with the deletion of the user account click Confirm Deletion Cancel ends the deletion process user account remains intact Once deleted a confirmation statement displays 104 Buyer Management Manage all Buying Organizations as well as completing all required customized fields for specific Buying Organizations through the Buyer Management option Users with the appropriate permissions may add new Buyer accounts obtain contact information for current Buying Organizations assigned to your Supplier Organization and view agency specific information and associated account codes Expand the Buyer Management option from the menu tree located in the left frame of the page H Edit Main Org Into Edit Contacts Edit Demographic Info Edit Categories Enhanced Profile Information BE Edit Dsus Add ew Buyer E State of E Perfect City There are two functions available Add New Buyer and Edit Existing Buyer 105 Supplier Response User Reference Manual v2 0 11 13 Add New Buyer Select the Add New Buyer opt
50. ent to be added When finished selecting documents click Upload Cancel closes the upload window without adding attachments The uploaded documents will display in the Attachments section 112 Attachments Upload Hew Document Type Document Name Upload Date _ jvdesians i Oct 28 2013 To remove an attached document click the Delete icon A confirmation message will display Are you sure you want to delete the document Click OK to proceed with deletion Cancel ends the deletion process document remains attached to the Buyer profile Attachments Uploaded by the lt Buying Organization gt Section Any documents attached by the specific Buying Organization to your organization s profile will be displayed in the Attachments Uploaded by the lt Buying Organization gt section Document names are displayed as links Select the Document Name link to view the associated document Attachments Uploaded by Perfect City Upload Date E NIGP v2 1 html Oct 28 2013 a 113
51. ently no documents available to display This page lists any attachments loaded by the Buyer or Supplier that are currently associated with the question To add an attachment click Upload Attachments Upload Document Browse Browse to the local or network location of the file to be uploaded Click Open to select the file The selected file will display in the Documents window Added by Vendor Type Document Action t 257175 Nv2 pdf 5 7 Supplier Response User Reference Manual v2 0 11 13 Delete Attachment If necessary files may be removed by selecting the Delete i icon The following message will display Are you sure you want to delete the document Cancel Click OK to proceed with the deletion of the attachment Cancel ends the deletion process the attachment will remain intact When the addition deletion of attachments is complete click the X in the lower corner of the Documents window to close Email Buyer If the Buyer has enabled the ability to email them directly the Send mail to Buyer EAicon will display To send a direct email to the Buyer through the system click the EA icon Send Email Subject x The To field will be pre populated with the Buyer s primary email address 58 The Cc carbon copy and BCC blind carbon copy fields are optional If needed enter one or more valid email addresses The Subject field is required Enter in a summary to
52. erns Vendor Specified Agency Perfect City Contact Details Support Perfect City Agency Perfect City One Compass Way Newport News VA 23606 United States T 123 123 1234 Email Dl WebProcure sperect canm No documents were issued along with this solicitation Please rewiew and respond to the items below Solicitation Categories 95200 ART OBJECTS 05240 Masks 05251 Murals Clay Ttems Associated with this Informal Solicitation Item Name Mask for Art Projects Once the solicitation is opened select the specific section by using the sub navigation bar at the top of the page Overview Respond Attach Documents Review Response Collaborate Use this navigation bar throughout response creation to navigate between the pages associated with the process 21 Supplier Response User Reference Manual v2 0 11 13 Click a topic below to get started 22 Overview Respond Attach Documents Review Response Collaborate Overview The first step in creating a response to an Active solicitation is to review it Ce rye Paving Project for City Hall No 36 Type Informal RFQ Duration Start Date Gct 10 2013 End Gate Oct 18 2013 5 00 4M HST 2 00 AM HST Description Delivery Terms Payment Terns Agency Perfect City fe mi ALPII p PERFECT COMMERCE Art Supplies and Miscellaneous for End of Year Fr 2013 Free On Board Destination Vendor Specified Con
53. es that fit your organization and then cick ADD Be sure to click SAVE when you are done Make sure you choose categories for all the categorization types Note please be sure to specify your commodity categories using both the NIGP and UNSPSC classifications WebProcure s buying organizations use one or the other so this will help maximize your opportunities with all of WebProcure s buying organizations NIGP Natonal Institute of Government Purchasing Here are some helpful hints for the search Type a keyword in the search field that best describes the products and services that your organization provides To narrow the search results include quotation marks before and after the keyword i e consulting To broaden your search results include an asterisk after the keyword i e consult Search Help 00500 ABRASIVES 00303 Abrasive Equipment and Tools 00514 Abrasives Coated Cloth Fiber Sandpaper etc 00528 Abrasives Sandblasting Other than Metal 00521 Abrasives Sandblasting Metal 00342 Abrasives Solid Wheels Stones enc 60556 Abrasives Tumbbng wheal 00543 Grinding and Polishing Compounds Carborundum Diamond etc For Valve 00570 Pumice Stone 00373 Recycled Abrasives Prodwets and Supplies Remove Supplier Response User Reference Manual v2 0 11 13 NIGP UNSPSC There are two commodity classification stand
54. ge opens with a table containing a listing of issuing Buying Organizations and a count of their Formal and Informal Solicitations Your Buying Organizations Select an organization to review and respond to their opportunities new solicitations that have not yet been viewed This table is also accessible via the link to View all organizations at the bottom of the page Issuer Select the active hyper linked Buying Organization name to open the My List view of Current Solicitations New Solicitations If this column has a red asterisk this indicates that one or more solicitations have not been viewed Active Formal Solicitations The number of Formal Solicitations for the Buying Organization that are currently in Active status Active Informal Solicitations The number of Informal Solicitations for the Buying Organization that are currently in Active status 14 Actions Select the View Opportunities link to open the My List view of Current Solicitations The Current Solicitations page is the default page displayed after selecting an organization from the Home page or after selecting Solicitation Mgmt from the Home page Current Solicitations is highlighted in the main navigation bar Past Solicitations Current Solicitations Current Solicitations opens to the My List view Girres ahon gt PERFECT COMMERCE Filter By Start Date Occurring Between eT U Filter by Agency for
55. have been accepted the following message will display V You have already accepted the additional terms for this Buying Organization If no Terms and Conditions are required by a specific Buying Organization the following message window is displayed on the Additional Terms page 111 Supplier Response User Reference Manual v2 0 11 13 Attachments Select Attachments to view uploaded documents for the specific Buying Organization The Attachments page is displayed as shown below There are two section Attachments and Attachment Uploaded by lt Buyer Organization gt Following is a description of each Attachments Click Upload New Document Upload Document To upload a new document click on the Browse button The Choose file window will appear Make sure that you have All Files selected in the Files of type drop down Browse your computer to find the file you want to upload Select the document and click the Open button The Choose file window will chose You may perform this process for up to 5 documents at a lime Finally click the Upload button If you need to upload more than 5 documents repeat the Add attachment process Browse Bi rows F E Browse Browse Click Browse Navigate to the local or network location of the document Click Open The selected file will display on the Upload Document window Repeat the selection process for each attachm
56. he same as the Solicitation Start Date and Time Addendum Actions Two icons are available on all but the original version of the solicitation Select to view the Addendum Details Report This report al View Change Details displays the changes made by the Buying Organization for the version Click here for more information Select to download a PDF version summarizing the changes made on that version of the solicitation Click here for more information including the steps to view a comparison report ml Download Change Report Addendum Details Report Select the View Change Details amp iconfrom the Addendum Actions column on the Overview page to view a report that displays the changes made by the Buying Organization for the version The Addendum Details Report opens Addendum Details Report ec Solicitation Number 26 Type Informal Solicitation Duration Start Date Oct 10 2013 End Date Oct 18 2013 5 00 AM HST 2 00 AM HST Header Information There are no changes under this sectian Documents Added r Bid 704 Questions pdf Solicitation Group Changes There are no changes under this section Item Specifications and Quantities There are ne changes under this section The Addendum Details Report shows the changes made by the Buying Organization If changes were not made to a particular section it will state There are no changes under this section In the above example the addendum de
57. he text box to enter an alternative or the drop down menu to select one of the pre determined alternative options Complete other fields as needed Repeat this step for each alternative that needs to be entered Navigation Saving Located beneath the item section is the navigation and the action buttons 44 Use the hyper linked numbers to navigate to the other items included in the solicitation Use the arrows or the Next and Previous buttons to navigate to the next item on the solicitation Use the first icon to jump to the first item in the solicitation Use the last icon to jump to the last item in the solicitation Click Save to submit response entry into the WebProcure system Responses may be modified up until the solicitation End Date and time Done closes the Response page and moves to the Review Responses page Cancel discards response entry 45 Supplier Response User Reference Manual v2 0 11 13 Attach Documents For each response to a solicitation Supplier attachments may be added as needed Select Attach Documents from the sub navigation bar Overview Respond SET iur ea e 0 ag ee Review Response Collaborate The Supplier Documents page opens Supplier Documents for Formal Solicitation 917 Supplier Attachments 2 276387 Sy2 pdf Add Attachment Click Add Attachment to open the Upload Document and browse and select the document or documents to attach Upload Document To uplo
58. her Region WOW US Canada Mexico only Zip Phone Fax Number Fax and or Email Address email Confirm Email _ This user will receive notices of Solicitations at the e mail address or fax number provided An email address is required if your Fax Number is the same as your Phone Number Email is also required for international addresses You can obtain a free e mail address and account by elieking here Denotes a required Feld The required information fields are noted with an asterisk Enter in all the information for the user Be aware that the user will receive notices of solicitations at the email address or fax number provided An email address is required if the Fax Number is the same as the Phone Number The email field is also required for international addresses 97 Supplier Response User Reference Manual v2 0 11 13 Password Create the User Name and Password for the new user Please Note Passwords must be at least 5 characters in length must not be the same as the username and must not be the same as any password used within the past year Pp Password O O O OOOO userName i Password j verity Password i We recommend using the person s first initial and last name for example jsmith When the user logs on to the system the first time they will use the password created here Upon a successful login the user will be prompted to create a new password that is meaningful to them
59. ion it will be shown e Delivery Terms Buyer defined delivery terms for the solicitation items e Payment Terms Buyer defined payment terms for the solicitation e Additional Information Buyer entered miscellaneous comments or details e Contact Information Instructions on how to contact the Buyer if included will be listed in this section 71 Supplier Response User Reference Manual v2 0 11 13 Custom Fields Potentially there are up to five additional fields that may appear on the header of the solicitation These fields are buyer defined and if used will vary depending on the type of the solicitation and the Buying Organization These fields are generally used to provide specific information that is pertinent to Suppliers interested in responding to the solicitation Below is an example of one such custom field e Bidder s Conference Time and date set by the Buying Organization for a pre bidder s conference The conference details will be outlined as well as whether or not attendance is required Contact Details The contact information for the primary person responsible for the solicitation will be displayed This information includes their name agency address telephone and email address Two views are available for the report 72 Awarded Responses Displays the Supplier Organization that won the award for each item listed on the solicitation All Responses Displays all Supplier responses s
60. ion fields are noted with an asterisk Enter in all the information for the user Be aware that the user will receive notices of solicitations at the email address or fax number provided An email address is required if the Fax Number is the same as the Phone Number The email field is also required for international addresses Password The User Name field is not an editable field Once a User Name is established for a user in the system it cannot be changed A user s password may be changed or reset at any time To change a user s password type the new password in the Password and Verify Password fields The Password field is case sensitive NOTE Passwords have to be at least five characters in length and cannot contain the user name or the word password Permissions Following are all of the permissions available for assignment to user profiles e Bid Quotes o Create Edit Item Reminders Allows users to create and edit line item reminders o Respond to Bids Quotes Allows users to respond to Formal and Informal Solicitations o View Past Bids Quotes Allows users to view finalized or closed solicitations 102 e General o Access to Account Management Allows users to access the Opportunity Management module to manage the regions that the organization wishes to do business and manage the Account Codes if used o Access to Edit Organization s Information Allows users to access the Profile Man
61. ion from the menu tree located in the left frame of the page The Manage Buying Organizations window is displayed as shown below Manage Buying Organizations Use the drop down below to filter the Buyer list by your selected Regions To add or remove regions select the Manage Regions tab above and modify your selections All Regions w Use the drop down menu to select a region Select Filter A list of Buyers available within the selected region will display Manage Buying Organizations Use the drop down below to filter the Buyer list by your selected Regions To add or remove regions select the Manage Regions tab above and modify your selections Virginia Fitter a Sends request to Buyer via email If approved your organization will be added to their active E View buyer details 2 vendor it PP J Perfect City Vi cs Listed below is the information shown for each organization e Organization Name The name of the Buying Organization available in the region selected The Organization Name is an active hyper link and may be selected to view the Buyer Information including contact details e State Region Indicates the state or region of the Buying Organization e Your Status Identifies your current status in relation to the Buying Organization Possible statuses include 106
62. ive s Requested altematrve s Requested alternatives Allow supplier to specify substitute alternatives Allow supplier to provide proposals for multiple alternatives elds The arrow will now display green and downward Click this icon to collapse the view as needed When finished viewing the Solicitation Version Comparison click Close to return to the Overview page 29 Supplier Response User Reference Manual v2 0 11 13 Original Solicitation Documents If documents were included on the original version of the solicitation the Original Solicitation Documents section will display You must review and acknowledge receipt of the documents before responding to this solicitation Select Accepted Document ol x 1283955386UshO0p jn Gl 1099 legal format Perf pdf Accept p Acceptance of these documents by Supplier Organizations is required in order to enter a response for the solicitation The Accepted column displays a red for documents not yet accepted It displays a green check for documents that have been accepted The Document names are active hyper links Click to open and view the attachment The Actions column allows documents to be opened and saved as well as reviewed and accepted See table below Select to review and accept the document Download Select to open or save the document NOTE Downloading the solicitation documents to your computer is recommended The documen
63. laboration Center during the solicitation creation process This is a specified time period in which Suppliers and Buyers can communicate There are two views available in Collaborate e Questions amp Answers e Bulletin Board If the Buying Organization has not enabled this functionality or if the time period for collaboration has not yet arrived or expired the following message displays Suppliers will be notified via an automated email notification once the collaboration period is active Once active select the Collaborate link from the solicitation sub navigation bar Overview Respond Attach Documents Review Response Collaborate 52 The Collaborate page is also available by selecting the Collaboration Center iis icon on the Current Solicitations page Collaborate i47 Office Supplies City Administration Informal RFQ Start Date Oct 24 2013 End Date 10 00 AM EDT Duration Dates Start Date Oct 24 2013 End Date 10 45 AM EDT Collaboration Duration Dates Description Contact Details Support Perfect City One Compass Way Newport News V 23506 Limited States Phone 123 127 112 Emai Me Questions asked by me Show 10 s entries Fh Hov 26 2013 5 00 PM EST Mov 26 2013 2 00 PM EST Perfect City Search Export Question Answer Date Submitted Responded Actions There are no Q amp A activity related items to display for this solicitation at this time
64. lter solicitations by title Enter a full or partial solicitation title name An asterisk may be used as a wild card Filter by Start Date Occurring Between Use the start date range fields to list only those solicitations with duration start dates that are on a 3 z specified date or between two specified dates Click the Today gt calendar icon to select the date wk Sun Mon Tue Wed Thu Fri Sat 21 Filter by End Date Occurring Between Use the end 3 4 3 n 23 11 12 13 date range fields to list only those solicitations with 24 16 17 18 19 20 l D 25 23 24 25 26 27 duration end dates that are on a specified date or 35 30 About the calendar between two specified dates Click the calendar icon to select the date Filter by Opp No Enter a full or partial solicitation or opportunity number to display only those solicitations or opportunities that contain the entered alpha numeric characters An asterisk may be used as a wildcard Once filters have been applied click Submit to commit those filters Reset removes all filters and displays all past opportunities 63 Supplier Response User Reference Manual v2 0 11 13 Filter Results Regardless of the view the column headings of the listed solicitations are the same These are discussed below Five of the eight column headings are active hyper links and may be used to select that column as the primary sort It acts as a toggle to swi
65. lumn headings are active hyper links and may be used to select that column as the primary sort It acts as a toggle to switch between ascending and descending order By default the primary sort is the Opp No column e Opp No The solicitation number assigned by the Buying Organization The number in this column is an active hyper link and may be selected to access the solicitation for viewing and responding e New solicitations that have not yet been reviewed will have a green star icon next to the solicitation number in the Opp No column e Ifa Solicitation is nearing its end date and has not yet been reviewed by your Supplier Organization a red lightning icon will display next to the solicitation number in the Opp No column 18 Agency The agency within the Buying Organization that issued the solicitation Status This column may not be used as a primary sort The value in this column indicates one of the following e New Solicitation is new and has not yet been viewed by your Supplier Organization e Viewed Solicitation has been viewed by your Supplier Organization e Responded Indicates your Supplier Organization has entered a response for the solicitation Start Date amp Time Displays the time and date the solicitation will be available for Supplier review and response End Date amp Time Displays the deadline for the solicitation The date and time it will close and no longer be avail
66. me for the solicitation has passed and solicitation is closed Supplier responses may no longer be accepted or edited The solicitation has not yet entered the evaluation period of the award process e Awarded Indicates the Buying Organization has made an award for some or all of the items in the solicitation e Actions The Actions icons will vary depending upon the combined Buyer Status and Supplier status of the solicitation as well as the view you are currently on Finalized and Awarded Solicitations or Ended Opportunities The icons are discussed in detail here Finalized and Awarded Opportunities This lists all the Formal and Informal Solicitations that have been awarded and finalized by the Buying Organization Displaying 1 3 3 Finalized and Awarded Opportunities Opp Ho Agency Title Status Start Date amp Time gt End Date amp Time 7 Buyer Status i Cy Perfect city Tripp Test Sol Not Viewed Sep 24 2013 Oct 2 2013 Awarded 5 00 PM EDT 8 00 AM EDT amp Perfect City Office Supplies Solicitation added Mot Viewed Get 8 2013 Oct 15 2013 Awarded header categories 8 00 AM EDT 8 00 AM EDT Pool E Perfect City Lawn Services Viewed Aug 5 2013 Aug 14 2013 Awarded 10 15 4M EDT 6 00 AM EDT Displaying 1 3 3 xy E a 45 65 Supplier Response User Reference Manual v2 0 11 13 The Actions icons will vary depending upon the combined Buyer Status and Supplier status of the
67. mt Receive Review and His Sb nen I Respond to Requests for Bids and Quotes It is also accessible via the link to View all organizations at the bottom of the page The Your Buying Organizations page opens with a table containing a listing of issuing Buying Organizations and a count of their Formal and Informal Solicitations Your Buying Organizations Select an organization to review and respond to their opportunities new solicitations that have not yet been viewed Issuer Select the active hyper linked Buying Organization name to open the My List view of Current Solicitations New Solicitations If this column has a red asterisk this indicates that one or more solicitations have not been viewed Active Formal Solicitations The number of Formal Solicitations for the Buying Organization that are currently in Active status Active Informal Solicitations The number of Informal Solicitations for the Buying Organization that are currently in Active status Actions Select the View Opportunities link to open the My List view of Current Solicitations 13 Supplier Response User Reference Manual v2 0 11 13 Solicitation Management Select the Solicitation Mgmt module from the Home page to receive review and respond to requests for bids and quotes Solicitation Mgmt ee Mgmt Receive Review and mo 6 6Respond to Requests for Bids and Quotes The Your Buying Organizations pa
68. n tease mueesae 63 Fiter RESUS racea a a a a a 64 ACHONS Past SOMCILATION S sosisini E a a a 67 Opportunity Management sassen a a e 76 Manage REGIONS sosmission ora a i a E EEE E EEE EE E 76 Manag BUY EIS sssassssveeesscdsdd stussivs irene ene iA TE E E D N EE ETETE E EE 77 Prone Mana ernment oranin i e T E OA 79 Edit Main Organization INTO anien E AN NA 80 Maimlntormati O oenn A 81 Bid NOGTICIUON S aaron E 83 PORMAISSIONS coronan NE N N O 83 26 hae BC ce n E re E T E ee ae 85 DeMoOsrap nic MTORMAON sats cises aimrenecemes iar E E EO 86 EAIC IES One S eani O on esoscmassbauteanes 87 INGO PSC siere A O E A nate 88 Category oean aai A RR AINEEN AOE ENEN 89 SECIE A CITEZ ONOS orua r eA ARE AINEEN AE ENEN 90 Table of Contents EXD GSC VIEW sritno rannen pianos suer niin uterus eee 91 Enhanced PronoMOnNaO issnsan a a rr rm Crer trey 92 POVO aa a E E E 94 SLATS E Ee E E E E E EE E E E E E AE 95 Adai NOW USGI viana a T N a 96 EQICEXI SUNE USET aniren oan a E E T E O AO A 100 B yerManag emeni setscissiicssniadesncsiciaasmiaietietastaansvandesaaakedawhasbabstaainsy suns E E 105 Add New BUY GF ririneirann nn EE 106 PGILEXISCING BUYO onain A 108 Perfect Commerce Supplier Response User Reference Manual Welcome to WebProcure WebProcure is a Web based procurement software solution designed and built specifically for public sector agencies Our application helps Suppliers enhance their business relationships with these agencies by
69. nges This categorization process is the same for UNSPSC and NIGP codes To remove a currently assigned commodity click to select the commodity and click Remove The removal process happens instantly without confirmation Click Save to maintain changes 90 To remove all currently assigned commodities simply click Remove All Click Save to maintain changes Show Detail allows a commodity to be chosen and details viewed Click here to view an example Expanded View Select Expanded View to view a complete listing of commodities that are currently assigned 00505 Khi aii Equipment and Tools 00514 Abrasives Coated Cloth Fiber Sandpaper 00528 Abrasives Sandblasting other than Metal 00521 Abrasives Sandblasting Metal 00542 Abrasives Solid Wheels Stones etc 00556 Abrasives Tumbling Wheel 00563 Grinding and Polishing Compounds Carborun 00570 Pumice Stone 00575 Recyded Abrasives Products and Supplies 00584 Steel Wool Aluminum Wool Copper Wool an 60000 OFFICE MACHINES EQUIPMENT AND ACCESS 60003 Accounting and Bookkeeping Machines Not D 60005 Adding Machines 60008 Addressing Machines Computer Driven Only 50011 Addressing Machines Embossed Plate Type 60014 Braille Writers and Printers 60017 Calculators Electronic Display ae 60019 Caloulators Electronic Display Type Bras 60016 Calculators Electronic Display Printing 60015 Calcul
70. nual from the link above Download Manual for the most recent updates to WebProcure Solicitations Organization ormal Informal 3 G Solicitations per Organization Select a module from the left panel to open the module Several links are available in the upper right corner L c UsageTenms E PAE Help Gel Lo gout Each one is discussed in their own topic below To view the Terms and Conditions for using WebProcure select the Usage Terms link at any time The Online Supplier Agreement will open in a new window Click here to view the agreement NOTE The most current agreement will be displayed when selecting the Usage Terms link When finished viewing click Close Select this link to download this user manual Be advised that the most current information is maintained in online help The manual is only updated in conjunction with major product releases The Logout link is always available in the upper right corner of the application Click the link to cleanly exit out of the application Are you sure you want to logout Click OK to proceed with the logout process Cancel keeps session open Alerts and reminders and news about product updates are visible in the Message Board Message Board organization Please fill in any additional required information for you z Please make sure your profile is up to date Please download the latest manual from the link above Download Manual for the most
71. ocument name is a checkbox Select that and cick the Accept button Note it is strongly recommended that you view documents before accepting them View all of the items listed in the solicitation by selecting View All Items tab or view only the items where a response has been submitted by selecting View Items with Bids tab 48 View All Items Supplier Mnftr Monftr Unt s Item Akernative prt No Nama Prt Mo Units pire ty 05272401000 BLACK OR GOLD ALUMINUM FRAME WITH ACRYLIC GLAZING l anyat 65464 each 12 96 105 0 Documents Required Before Bidding 1099 legal format Perf pdf 70060411 esI001 2917 PRC xls Supplier Attachments Solicitation Header Level Supplier Item amp Response Level Attachments Note To accept documents please visit the Soliotation Overview screen Next to the document name is a checkbox Select that and dick the Accept button Note it is strongly recommended that you view documents before accepting them All items included in the solicitation are visible on the default view of View All Items If the Buyer included line item attachments the Buyer Line Attachments icon will display NOTE For items in which an Intentional No Bid was submitted the No Bid EFicon displays Actions are discussed below View Items with Bids Wie All Items Supplier rR Mnf r Dhery i Unit Prt No Name Prt No Date Units price Qty Faal
72. on Number If you file with a Social Security Number you must enter your name exactly as you show it on your Federal tax Return Your DUNS Number The D amp B D U N S Number is a unique nine digit identification sequence which provides unique identifiers of single business entities while linking corporate family structures together D amp B links the D amp B D U N S Numbers of parents subsidiaries headquarters and branches on more than 64 million corporate family members around the world Used by the world s most influential standards setting organizations it is recognized recommended and or required by more than 50 global industry and trade associations including the United Nations the U S Federal Government the Australian Government and the European Commission In today s global economy the D amp B D U N S Number has become the standard for keeping track of the world s businesses Federal Tax ID During your initial registration a Federal Tax Identification Number TIN either a Federal Employer Identification Number FEIN or a Social Security Number SSN was entered to identify your organization in WebProcure Buying agencies may used this information to associate your WebProcure registration with their accounting and payment systems for Federal tax reporting There are a number of reasons that may result in your obtaining a new TIN See www IRS gov for information on TIN and tax reporting If you have a new TIN you must
73. onal Information Only Qualified Products can be bid All other responses will be rejected Contact Information Questions or probleme ariang from bid procedures or subsequent order and delivery procedures should be directed te the Office of Purchasing and Travel 1401 Woodfolk Building Suite A 501 North West Street L Phone Pre bidders Conference N A Special Requirements NOTE The Bid Form Part II document is for the cost of imprinting Please include this to your bid submittal Contact Details Name Carolyn Agency Office of Purchasing amp Travel Address P O Box 5644 Pearl MS 39268 Unibed States x a A TABB TEXTILES INC iai amp 50 71 21408 0 T Number 517 00 160 00 2 720 00 2 720 00 WHITE Qty dozen TASB TEXTILES INC Specification 850 71 21408 0 Number 85064661623 27 00 175 00 4 725 00 4 725 00 F Awarded Mandatory Documents There are no documents provided by the buyer Print 70 Header Information No 850 71 Title LINENS lype Formal Solicitation ITE RFP RFI Duration Dates Start Date Mar 7 2007 2 00 PM HST End Date Mar 28 2007 10 00 AM HST Description The purpose of this Invitation te Bid cs bo establish a source or sources of supply for the purchasing of Linens by all state agencies and by governing authontes within the geographic limits of the State of Mississapp Delivery Terms Free On Board Destination Additional Delivery Information Delivery shall be accompli
74. pic for the email Enter the message in the large text box Click Send Email to send it directly to the Buyer Cancel discards entered email and closes the Send Email window If Send Email is selected the following success message displays A Mail Sent successfully Click OK to acknowledge Bulletin Board The Bulletin Board page allows Buyers to communicate with all Suppliers associated with the solicitation E mail me when an item is posted Questions amp Answers Show 10 entres Search Export Message s Date Posted Actions There are no bulletm board tems to display tor this sodicrbation at this time Showing 0 to 0 of 0 entries To receive notification that a message has been posted by the Buying Organization check the E mail me when an item is posted box Just like the Questions amp Answers page the listing of messages may be searched and the number shown may be adjusted 59 Supplier Response User Reference Manual v2 0 11 13 Show The listing may be adjusted to show 10 25 50 or 100 entries Search Export To refine the listing of questions and answers enter text into the Search field As keystrokes are entered into this field the listing of questions and answers will automatically update and reflect only those that match the entered search criteria To return the full listing click into the Search box and click the x and hit Enter Return on key
75. plier l Response Level needs to attach a document specific to the response for the Attachment item Select to view existing response attachments or add an unlimited number of new attachments The process of uploading documents is discussed in detail here To delete an existing previously saved response for an item Select the Delete icon A message will display asking the user to confirm deletion of the response Data entered in the response fields for the item will be cleared Delete 43 Supplier Response User Reference Manual v2 0 11 13 Additional Item Fields Buying Organizations create each additional item field with an appropriate label located above the text box and available choices for the answer they are trying to obtain during the response process located below the text box Providing a choice is optional for the Buyer therefore not all additional item fields will have choices from which to choose Additional item fields will be displayed near the bottom of the page a a eS E A a M Color Recycled Non_Recycled Red White or Blue Yor YorWN Propose Alternative The Propose Alternative button is only visible if the Buyer has elected to allow substitute alternates or has provided proposals for multiple alternatives to the items in the solicitation A new item section will open below the solicitation s item specification Suppher Supplier Part Part Number Number Ext Comments Up to 2000 characters Use t
76. ppliers may enter their Supplier Part Number for the item This is an optional field Supplier Part Number Ext If desired Suppliers may enter their Supplier Part Number Extension for the item This is an optional field Desired Delivery Date If shown this date is the Buyer s requested delivery due date Delivery Location If entered by the Buyer this field indicates the location the item is to be delivered to 42 Delivery Date Use the calendar icon to select the date that you as the Supplier are able to deliver the item Check the box for Date Not Specified to submit response without designating a delivery date Comments Enter any comments about the bid or item in this box It will be visible by the Buyer when they review the response This is an optional field Item Total This field calculates automatically based on the amount entered in the Price each field It displays the Qty Units x Price each Item Total Another method to signify that the item was reviewed but to state that no bid will be submitted is to check the Intentional No Bid box Checking this box opens a confirmation message Click OK to acknowledge To submit a bid simply click the box to remove the mark Response Actions Response Actions are only available for items in which an Intentional No Bid was not marked In order to add or edit response level attachments the bid must first be saved This function is useful if the Sup
77. r organization has a specific internal Account Code or customer code used to reference Buying Organizations provide the account codes in the available fields Perfect City Account Code Information Organization Region Account Code Perfect City VA m Copy Account Code to All Sub orgs Perfect City Police Department ht Perfect City Parks and Recreation WA Perfect City Soal Services Note If a child onganizabon does not have an Account Code it will automatically nbent the Account Code of ts parent organization If the child does have an Account Code and you change the parents then you must click Copy Account Code to All Sub orgs to change the child s Account Code e Ifa child organization does not have an Account Code it will automatically inherit the Account Code of its parent organization e If the child organization does have an Account Code and you change the parent s then you must select the Copy Account Code to All Sub orgs check box It will change the child s Account Code Save changes Reset to clear changes and return values to their previous state 110 Additional Terms Select Additional Terms to view the Terms and Conditions of the specific Buying Organization if any Disdaimer The Coty of Perfect s Department of Finance and Administration Office of Purchasing and Travel OPT intends for vendors to have continuous access to this website Be advised however that from time to time
78. rch Export To refine the listing of questions and answers enter text into the Search field 34 As keystrokes are entered into this field the listing of questions and answers will automatically update and reflect only those that match the entered search criteria To return the full listing click into the Search box and click the x and hit Enter Return on keyboard To view a PDF or Excel version of the displayed questions and answers click Export Click the desired format and save the file to a local or network location Questions and Answers The Question Answer and Date Submitted Responded column headings serve as active links to sort the list By default the list is sorted by Date Submitted Responded most recent IS on top Questron Answer gt Date Submitted Responded Li Does the sub contractor verification form need to be Oct 24 2013 10 54 AM notanzed Showeng 1 to 1 of 1 entries Questions that have been asked by you are marked with the Asked by Me L icon Those questions asked by you and that have not yet been answered may be edited by selecting the Question it is an active hyper link Question Does the sub contractor verification form need to be notarized When edits are complete click Save Cancel discards edits and original question remains intact D9 Supplier Response User Reference Manual v2 0 11 13 If the Buyer responded it will display in
79. recent updates to WebProcure Alerts are in red Reminders in green What s New is in blue Use the scroll bar to read the entirety of the Message Board Supplier Response User Reference Manual v2 0 11 13 The lower half of the page displays the solicitations per Buying Organization that are available for review and response Solicitations Organization Formal Informal Fl 36 0 2 The Buying Organizations listed are those which you have been approved as a Supplier along with the number of active Formal and Informal solicitations those Buyers have issued The Organizations are active hyper links Select the link to open all the Current Solicitations for that Buying Organization The Formal and Informal columns indicate the number of solicitations for that Organization per type View all organizations may be selected to show a summary listing of solicitations Your Buying Organizations Select an organization to review and respond to their opportunities new solicitations that have not yet been viewed Click here to learn more View all public solicitations may be selected to view all available solicitations Status Type Filter the Board By All l H all Results Displayed O 10 of 12 solicitations Organization Solicitation Number Solicitation Tithe Jun 20 2013 Jun 27 2013 8 00 AM EDT 8 00 AM EDT Aug5 2013 Aug 14 2013 g 10 15 AM EDT 8 00 AM EDT i fl ED a
80. s 82 Bid Notifications The next section is Bid Notifications Activating notifications for the listed contact types will send an email to the contact that contains the current state of a solicitation showing a summary of the bids for each item on the solicitation Top ECT Recewe nobhicatrons for bid response submission Main Contact Purchase Order Contact m Solicitation Contact Remittance Contact There are four contact types that may configured for your organization e Main Contact e Purchase Order Contact e Solicitation Contact e Remittance Contact The topic of Contacts are discussed here Permissions Listed below are all of the permissions used in WebProcure Administration of Supplier Organizations top Permissions O Bids Quotes Collaboration Create Edit item Reminders Manage Collaboration Respond to Bids Quotes View Collaboration EJ Wew Past Bids Quotes General Access to Account Management Access to Edit Organization s Information Tara Reset e Bid Quotes o Create Edit Item Reminders Allows users to create and edit line item reminders o Respond to Bids Quotes Allows users to respond to Formal and Informal Solicitations 83 Supplier Response User Reference Manual v2 0 11 13 o View Past Bids Quotes Allows users to view finalized or closed solicitations e General o Access to Account Management Allows users to access the Opportunity
81. shed within 14 days after receipt of order Bids which indicates a delivery time greater than the speched time will be rejected Payment Terms Net 30 Days Addibonal Payment Information The remit to address will be the same as listed in your organizaton s profile that was completed during WiebProcure regestration Additional Information Only Qualified Products can be bid All other responses will be rejected Contact Information Questions or probleme arising from bid procedures or subsequent order and delivery procedures should be directed to the Office of Purchasing and Travel 1401 Woodfolk Building Suite A 501 North West Street L Phome Pre bidders Conference N A Special Requirements NOTE The Bid Form Part II document is for the cost of imprinting Please inchide this to your bd submittal Contact Details Name Carolyn Agency Office of Purchasing amp Travel P 0 Box 2044 Pear MS 39268 United States OL WebProcuneGQAdimertiect com The header of the report includes the following information if applicable e No Solicitation number assigned by the Buying Organization e Title Solicitation name as assigned by the Buying Organization e Type Identifies the solicitation as Formal or Informal e Duration Start and End Date and times indicate how long the solicitation was Active and available for review and or response e Description If a description of the solicitation was entered by the Buying Organizat
82. solicitation as well as the view you are currently on Finalized and Awarded Solicitations or Ended Opportunities The icons are discussed in detail here Ended Opportunities Displays solicitations that have passed their End Date and Time but have not been awarded by the Buying Organizations Displaying 1 10 11 Opportunities that have ended but that have not yet been awarded by the buyer Opp No Agency Titla Status Start Date amp Time End Date amp Time Buyer Status f 171 ray Perfect City Office Supplies Parks and Viewed Oct 21 2013 Oct 21 2013 Recreation 11 00 AM EDT 1 00 PM EDT as Perfect City Network Upgrade Not Viewed Aug 13 2013 Aug 21 2013 1 00 PM EDT 6 00 AM EDT a Perfect City Test Create Vendor Selection a Not Viewed Oct 3 2013 Oct 10 2013 6 00 AM EDT 6 00 AM EDT a Perfect City Powdered Coffee Creamer Bid Not Viewed Cet 10 2013 Ot 17 2013 6 00 AM EDT 6 00 AM EDT The Actions icons will vary depending upon the combined Buyer Status and Supplier status of the solicitation as well as the view you are currently on Finalized and Awarded Solicitations or Ended Opportunities The icons are discussed in detail here 66 Actions Past Solicitations The Actions icons will vary depending upon the combined Buyer Status and Supplier status of the solicitation as well as the view you are currently on Finalized and Awarded Soli
83. submit a question For more information on Collaborate click here Click Save to maintain the changes 99 Supplier Response User Reference Manual v2 0 11 13 Click Reset to return the changes to the previously saved information Once the new user is added their name will appear inside the left pane menu tree To perform edits select their hyper linked name H Edit Main Org Info Edit Contacts Edit Demographic Info Edit Categories Enhanced Profile Information Edit Existing User Expand the Edit Users option and select the user s name from the menu tree located in the left pane E Edit Main Org Info Edit Contacts Edit Demographic Into Edit Categories Enhanced Profile Information The User Information page is displayed as shown below 100 Janie Adams Permissions Status User Information Middle Initial SS State Virgina O MON US Canada Mexice only Select from Drop Box Zp pasa Phone 757 766 5863 Fax Number a Fax and or Email Address Email hulie criswellperfect com Confirm Emal This user wii receive nolices of Solicitations at the e meil address or fax mmber provided An email address is required if your Jl addresses You can obtain a free e mail The sections on this page are the same as the Add New User page except for a new section called Status 101 Supplier Response User Reference Manual v2 0 11 13 User Information The required informat
84. tact Details Support Perfect City Agency Perfect City One Compass Way Newport News VA 23606 United States Tel 123 123 1234 Email OL WebProcureQa iperfect com No documents were issued along with this solicitation Please review and respond to the items below Solicitation Categories 05200 ART OBJECTS 05240 Masks 05251 Murals Clay _ Items Associated with this Informal Solicitation S Manufacturer Manufacturer Rover pes Name J Name Part Number 1 Mask for Art Projects al Bingo Inc ABC123 Bil on Themes Depending upon how the solicitation was created the page may include all or some of the following sections e Header Information e Solicitation History e Original Solicitation Documents e Addendum Documents e Solicitation Categories e Items Associated this Solicitation Each section is discussed below 23 Supplier Response User Reference Manual v2 0 11 13 Header Information Informal RFO Duration Siart Deale Ogi 10 2013 End Cate Oct 18 2013 11 00 AM EDT 8 00 AM EDT Agency Description Perfect City Delivery Terms Free On Board Destination Payment Terms Vendor Speotied Contact Details Support Pertect Crty Agency Perfect City One Compass Vay Newport News VA 23606 United States Tel 123 123 1234 Email OL WebProcureoa perfect com At the top of the Overview page summary information about the solicitation is shown This section
85. tails states that the only change was to add documents Those documents may be opened for viewing by selecting the Get Details icon When finished reviewing the report click Close to return to the Overview page 26 Download Change Report Select the Download Change Report zal icon from the Addendum Actions column on the Overview page in order to obtain a PDF version of the Solicitation Change Details Report Solicitation Change Details Report Solicitation no 96 Network Uparade for Parks Dept Header Information There are no changes under this section Documents Added 1 Document Technology_Infrastructure_v2 0 pdf was added 2 Document Bid_704_Questions pdf was added Solicitation Group Changes There are no changes under this section Solicitation Version Comparison At the bottom of the Solicitation History section users have the ability to view a side by side comparison of the Active version against another version Use the drop down menu to select a previous version Click Show Version Comparison 27 Supplier Response User Reference Manual v2 0 11 13 The Solicitation Version Comparison page opens Version No 01 Version No 03 Powdered Coffee Creamer Bid Perfect City Powdered Coffee Creamer Bid Informal Solicitation Mo 96 remap Perfect Informal Solicitation No 36 iL WebProcure th foo Le bP Tee eA erect com Tel 123 123 1234 Tel 123 123 1234 One Compass Wey Newport One Compass
86. tch between ascending and descending order By default the primary sort is the Opp No column e Opp No The solicitation number assigned by the Buying Organization The number in this column is an active hyper link and may be selected to access the solicitation for viewing and responding e Informal solicitations are marked with the Quote Informal Solicitation icon in the Opp No column e Formal solicitations are marked with the Bid Formal Solicitation icon in the Opp No column e Agency The agency within the Buying Organization that issued the solicitation e Status This column may not be used as a primary sort The value in this column indicates one of the following e Viewed Solicitation and or Award Report has been viewed by your Supplier Organization e Not Viewed Solicitation has not been viewed by your Supplier Organization e Responded Indicates your Supplier Organization has entered a response for the solicitation e Start Date amp Time Displays the time and date the solicitation was available for Supplier review and response 64 e End Date amp Time Displays the deadline for the solicitation The date and time it will close and no longer be available for Supplier review and or response e Buyer Status Displays current status of the solicitation e Under Review Indicates the solicitation is in the evaluation period of the award process e Ended The ending date and ti
87. the header will list them If the Buying Organization included line item attachments the Buyer Attachments link will display Click the link to open the Attachments Detail The Document Name is an active link select it to open and or save the document Click Close to return to the Respond page 35 Supplier Response User Reference Manual v2 0 11 13 Item Actions Item Actions are located on the right side of the header If Collaboration Center has been utilized by the Buying Organization this icon will be visible It allows Suppliers to interact with the Buyer regarding the solicitation Click here for more information O Aska Question Item Detail Select to open the Item Specification Detail window Select to open the Supplier Item Documents window i Line item Attachment Suppliers may add attachments to the line item as part of their response Click here for more information Select to open Supplier Notes The text entered in this a Item Reminders box are only visible to you as the Supplier they are not visible to the Buyer Click here for more information Select to open the Item History window If the item has Item History been included in other solicitations the item history will reflect the previously bid amounts i j Select to acknowledge the item without submitting a bid Ezg Intentional No Bid Click here for more information 36 Line Item Attachments Select the Line
88. ther Active Opportunities A listing of solicitations available for review and response however your Supplier Organization was not specifically invited to participate by the Buying Organization By default the page opens to the My List view The Actions column contains a number of actions that may be performed on the solicitation The type of action icons displayed will depend on the Status of the solicitation and the view Filter Current Solicitations The top portion of the page includes the following filters that may be applied to refine displayed listing Filter by Agency for xx Use the drop down list to restrict the list of solicitations to those associated with a specific agency within a Buying Organization The default is All Options will vary per Buying Organization Filter by Title Filter solicitations by title Enter a full or partial solicitation title name An asterisk may be used as a wild card Filter by Start Date Occurring Between Use the start x Today gt date range fields to list only those solicitations with 3 ae ae eek ear duration start dates that are on a specified date or 1 22 between two specified dates Click the calendar icon to 23 11 12 13 24 7 18 19 20 select the date 25 23 24 25 25 27 26 About the calendar Filter by End Date Occurring Between Use the end date range fields to list only those solicitations with duration end dates that are on a specifi
89. ts details select either the hyper linked Item name or select this icon The Item Specification Details page opens Select this icon to view any notes that were entered by your Supplier Organization during the response process These notes are only visible to you Click here for more information If the Buyer has entered a justification reason for the item solicitation the icon will be green in color If the Buyer has not entered a justification reason for the item solicitation the icon will be white 7 in color To view Buyer and Supplier line item attachments select this icon An Attachments Detail window will open The Document Names in this window will be active hyper links and may be selected to open and view the attachments If Supplier attachments were included with the response the Attachments icon will be visible next to the Supplier name in the Supplier Contract column Select the icon to download and view the attached files This icon is not an action icon but rather an indicator The trophy signifies that the item has been awarded It will display next to the Supplier Contract that won the award Mandatory Documents Documents that were required by the Buying Organization for Suppliers to accept in order to submit a response are displayed in the Mandatory Documents section Each Document Name is an active hyper link Select a link to open and or save the document to your local or network location Aw
90. ts may be easily accessed from your computer during the response process for the solicitation Solicitation documents remain accessible for viewing at all times within the WebProcure system 30 Accept Documents Check All Uncheck All To accept all documents at once click the Check All link located just above the Original Solicitation Documents box Click Accept To accept a document one at a time mark the Select column for the document Click Accept The red will change to a green check Y in both the Select and Accepted columns Addendum 0 z kal Addendum T Buying Organizations may add additional documents to the solicitation at any time between the Start and End dates as part of a solicitation addendum Any documents added within solicitation addenda are displayed on the Solicitation Overview page in the Addendum Documents section which appears beneath the Original Solicitation Documents These addendum documents have the same information fields and actions as documents in the Original Solicitation Documents section with the following addition e Added in Version No Indicates the version of the solicitation in which the document was added 31 Supplier Response User Reference Manual v2 0 11 13 Solicitation Categories If header level categories were added to the solicitation they will be displayed in the Solicitation Categories section Solicitation Categories 20400 COMPUTER HARDWARE AND
91. tus Use the drop down menu to Select a Solicitation status Options include e All This is the default e Open Display only open solicitations e Closed Display past solicitations e Under Eval Display only those solicitations that are currently under evaluation e Awarded Display only those solicitations that have been awarded 10 e Canceled Retracted Display all canceled and retracted solicitations Type Use the drop down menu to select the type of solicitation to display Options include e All This is the default e Quotes e Sealed Bids RFPs State Use the drop down menu to select the state that issued the solicitation All is the default Keyword Enter a full or partial search term in the Keyword field to display only those solicitations that contain the entered terms After filters and or keywords have been entered click Find to apply filter Reset clears filters and removes entered keywords Search results listing returns to all solicitations Fads or Quotes About To End Perfect City 77 Perfect City 45 ofice Sug The number of solicitations matching the filters or keywords is shown just above the bid board to the left Solicitations bids or quotes highlighted in orange are about to end Six of the seven column headings are active hyper links and may be used to select that column as the primary sort It acts as a toggle to switch between ascending and descending order By default the
92. ubmitted for the items on the solicitation Awarded Responses Below is an image of an awarded item Awarded Ttem Quantity Prod Manufacturer Manufacturer Delivery Item No Name Part Number Date Price Supplier Contract Alternative TIME OF 72 HOURS 100 Travel Center q Qty each Fa Ine F Specification Humber 031053410951 t 6 100 18 00 18 00 The Supplier Contract that was awarded the Item is identified on the Awarded Responses page The icons shown on this page are the same for each of the two views Awarded Responses and All Responses The meanings and actions behind each icon are discussed below All Responses Below is an image of an awarded item with all responses Prod Manufacturer Manufacturer Delivery Item eee ie Name Part Number Date Price Quantity 115W 6 0 ATUH 100 Travel Center Response from other Supplier Sat eee re Soe u Inc SB erification that was not awarded the item Humber 03105310951 1 Wholesaleblinds LLC Beneath the awarded Supplier Contract will be the other Supplier responses The meanings and actions behind each icon are discussed below 73 Supplier Response User Reference Manual v2 0 11 13 Actions See table below for icon definitions A See Item Details ic Item Reminders Review Buyer Justification Line Item Attachments i Attachments F Awarded 74 To view complete description of the item and i
93. uppliers to designate the regions in which they wish to do business as well as reach out to Buyers in order to be added to their vendor list By default selecting Opportunity Mgmt opens to the Manage Regions Manage Regions Edit Regions Select from the list below the Regions in which you wish to do business Your organization will only be visible to Buyers in the regions that are checked irgini Use the check boxes to indicate the regions in which your Supplier Organization wishes to do business Your organization will only be visible to Buyers in the regions that are checked To mark every region click Select All 76 To unmark every region click De Select All Reset reverts any changes that were made back to the previously saved selections When edits are made click Save to maintain them Close Opportunity Management without saving any changes Manage Buyers Manage Buying Organizations Use the drop down below to filter the Buyer list by your selected Regions To add or remove regions select the Manage Regions tab above and modify your selections AlRegions N LS Ea j Kel View buyer details Br Sends request to Buyer via email If approved your organization will be added to their active vendor list Greate Aviation Authority Fi No Request Perfect City G Approved Electric Light Department No Request Gov Alliance WA Na Request City Of No Request State of AS Approved Colombia N Request Mo
94. urring Between and L C U Displaying 1 3 3 Finalized and Awarded Opportunities Opp No Gane Agency lave Titla Status Start Date amp Time end Date amp Tima S Buyer Status id G Perfect City Tripp Test Sol Not Viewed Sep 24 2013 Oct 2 2013 Awarded l EE 5 00 PM EDT 6 00 4M EDT 45 amp Perfect City Office Supplies Solicitation added Not Viewed Oct amp 2013 Oct 15 2013 Awarded a header categones 6 00 AM EDT 00 AM EDT Awarded BR Peponi Perfect City Lawn Services Viewed Aug 5 2013 Aug 14 2013 a 10 15 AM EDT 8 00 AM EDT Displaying 1 3 3 By default the Past Solicitations opens to the Finalized and Awarded Opportunities view This lists all the Formal and Informal Solicitations that have been awarded and finalized by the Buying Organization The alternate view of Ended Opportunities displays solicitations that have passed their End Date and Time but have not been awarded by the Buying Organizations 62 Filter Past Solicitations The top portion of the page includes the following filters that may be applied to refine displayed listing Filter by Agency for xx Use the drop down list to restrict the list of solicitations to those associated with a specific agency within a Buying Organization The default is All Options will vary per Buying Organization Filter by Title Fi
95. visible from the Solicitation History Report by selecting the Item Reminders a icon 39 Supplier Response User Reference Manual v2 0 11 13 Intentional No Bid A Supplier may choose to acknowledge review of a solicitation without submitting any bids To do this simply select No Bid from the bottom of the Overview page or select the Intentional No Bid E icon from the Respond page The following warning confirmation message displays Ch You have selected to intentionally not bid on every item on this F solicitation If you have already submitted responses for any of the tems on this solicitation your current responses will be deleted Click OK to continue with your intentional no bid or click Cancel to remain on this page Click OK to acknowledge that no bids will be submitted and if there had been any submitted responses those will be deleted Cancel closes this message If OK was selected from the above message the message will close and the application will open the Review Response page to the View Items with Bids page of the solicitation View All Thens View Items with Bids ew Iten Supplier Mnftr Minittr Dlwry Pri H Name Pri N Date Each item will display the Intentional No Bid EF icon in the Item and Unit Price columns 40 Actions fe f Select to enter Supplier Notes relating to this item Click Item Reminders here for more information E
96. y to be bid on the solicitation opens to the Review Response page If View Solicitation documents are still pending acceptance the solicitation will Summary open to the View All Items tab advising that documents need to be accepted prior to being able to quote on items Click here to learn more about responding to a solicitation Select to generate a PDF version of the Vendor Solicitation Report If the solicitation has been awarded and the Buying l Organization published the award information for public Award Report view then this icon may be selected to view the Solicitation History report including the awarded responses Click here for more information Prior to a solicitation ending users may choose to withdraw a submitted response to a solicitation Select this icon to cancel all quoted items for the solicitation ji Collaboration Center Retract Your Response 20 Respond to a Solicitation To begin the Solicitation Response process from the Current Solicitations page e Click the active hyper linked solicitation number link in the Opp No column or e Select the Submit Edit Your Response tl icon from the Actions column Paving Project for City Hall N PERFECT COMMERCE No 56 Type Informal RFQ Duration Start Date Gct 10 2015 End Gate Oct 18 2013 5 00 AM HST 2 00 AM HST Description Art Supplies and Miscellaneous for End of Year Fr 2013 Delivery Terms Free On Board Destination Payment T

Supplier Response User Reference Manual v2 0 11 13

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