Onix Self Service
Contents
1. This section lets you change the appearance of ESS regarding the Language Messages and Report sections as well as your Personal preferences LANGUAGE TAB This tab allows you to change the default language for the application as well as the database contents Settings CX 5 Language fj Messages Self Service languages O English Norwegian Database languages Primary Secondary Figure 15 Configure language settings 16 SETTINGS MESSAGES TAB This is a simple way of ignoring old messages Settings CH D Messages Report b Ignore messages after days Figure 16 Ignore old messages That number indicates that you only want to show messages for the previous 35 days and ignore older messages 17 SETTINGS PERSONAL PREFERENCES TAB Here you can setup the following o Default start section Every time you log on the chosen section will display first o Change password o Standard layout Choose between Normal mode and Maximized mode as your startup mode Settings CX Q Personnel Default start section Messages A Change passowd Standard layout Normal Figure 17 Configure your default modes TIP FOR TOUCH DEVICES Instead of using the arrow buttons on the Menu Tab just swipe it touch and slide Py Messages Figure 18 Use swipe on touch devices 182. CONTENT SECTION The Content section always has 3 parts the top bar the body and the bottom bar lt The title gt fs top bar lt the body gt O hin bottom bar Figure 2 Content section In the bottom bar example above there are 4 buttons The first and third buttons are enabled 2 others are disabled BASIC BUTTONS Function Returns you to the previous page or section Max mode hides the main menu and fills your entire screen with the Content Section It is very useful on small devices when the Content Section needs all available space to display its data To return to normal mode from Max mode After changing any values in any section use the Save button to store it permanently Otherwise use the back button or Menu to go to a previous or different section without saving Previous GENERAL LAYOUT This activates checkboxes in a list of items to allow selection deselection Click again to deactivate checkboxes Whenever this button is active you may add a new item currently only available in next of kin and qualification sections To delete the selected list item s Please select at least one item before clicking on this button This button displays a dialog where you may change your password To upload a new photo to your personal profile This will display a dialog that lets you attach a document To reply to an incoming message To send a message Whenever a Content section h
3. NT Click on item in list to edit that NOK Relationship Other d i Next Of Kin cafe D First Name Last Name Address Priority No Addr Comment Mobiltelefon 1946985133 O Telefon Jobb 1946985845 Telefon Privat Comment In God We Trust Figure 6 Edit NOK Make your change then click on Save button to archive your change Click on Add button to add another NOK NEXT OF KIN QUALIFICATIONS QUALIFICATIONS This section show a list of all your qualifications and lets you modify add or delete LIST CONTENT Qualifications El al Certificate Electrician 04 01 2009 09 28 2012 exp 08 28 2013 Certificate Truck 04 01 2009 09 28 2012 CV Confirmed wf 11 01 2010 05 15 2012 Experience CSharp Developers yf 04 01 2003 09 28 2012 l Information Technology Win Form App Figure 7 List of Qualifications e The dropdown menu can be used to filter Qualifications by type e Click on the attachment icon to view the attached document e Items with red background are expired e Items with red border are deleted in ESS but are not confirmed e Items with yellow border have been changed in ESS but are not confirmed 10 QUALIFICATIONS EDIT CONTENT Click on an item in the list or use Add button to open the edit section Qualifications El Category Certificate EB Certificate Type Electrician D Electrician Level Select Level O F
4. Onix Self Service User Manual Employee Self Service Onix AS TABLE OF CONTENTS Welcome to Employee Self Service TABLE OF CONTENTS CENERAL LAYOUT AAA AP o II 3 Mal Mel nds 4 COM ONT SECUION iii ita 5 o eeh 5 AAA Ue o aaa aaO iA i Na an 7 RO CON E E 7 Zo Asal gie Nair aaa 7 NEXT ee 8 ISE CONTO Esa a aii 8 Edit CONTE Nba catan pa pre 9 VDUALIPICATIO N Sanar 10 IS ECO MON iio 10 Edit CONTE bis 11 a 12 ON Dido Y A ES e E 13 DON A o O e e o A 13 VIEW VeSS0 C uirre rE i 14 ol o An o o II e UP 14 SENT Mess ocres sirio iaa 15 SETTINGS as 16 RIV ASC tab SE 16 Messages Cel o OOO o A E ee e E oe 17 Personal preferences tato 18 GENERAL LAYOUT INTRODUCTION Onix Self Service lets you see and modify all relevant personal data from Onix Personnel You can also view and edit qualification elements that are part of your CV as well as planned project activities LOGIN The first time you start ESS the login screen is shown Self Service dh User name Password gt Forgot password New user Welcome to Onix Self Service Here you can see all relevant personal data from the personnel system Onix Personnel You can also view and edit qualification elements that are part of your CV including their expiration date Onix Self Service also provides easy to all planned project activites and rotations Onix Personnel handles the operational part of personnel administration skills monitoring and resource
5. as more to show you you can scroll move forward with the Next button On handheld devices you may also swipe to scroll and back again PERSONAL INFO PERSONAL INFO This section let you modify your personal information LIST CONTENT The list only has one item containing your basic information Click on the list item to edit your information Personnel a Onix Tester E post Jobb tdh onix no EDIT CONTENT You are never allowed to change your name Any other field that accepts input is open for edit Bottom bar has three buttons e Save e Change password e Upload picture Figure 3 Personal information Personnel a First Name Last Name Address No Addr Comment Telefon Jobb2 e E Telefon Privat G E post Jobb LJ E post Privat Kontor nr Comment Figure 4 Edit Personnel NEXT OF KIN NEXT OF KIN The Next of kin section NOK lets you to change add or remove NOK records LIST CONTENT The item list shows your currently registered NOK a Next Of Kin cafe Benjamin Franklin Other Mobiltelefon 1946985133 Telefon Jobb2 1946985845 Ulysses S Grant Cohabitant Mobiltelefon 1954235678 Telefon Jobb2 1954235826 Andrew Jackson Other Mobiltelefon 1962765186 Telefon Jobb2 1962765723 Figure 5 List of Next Of Kin In the Bottom bar the following buttons are available e Save e Add o Delete e Activate checkbox for selection EDIT CONTE
6. nsen Re Idar send to Nao Ngo re After the message content is shown you plies to Idar This icon indicates an outgoing message Figure 12 Viewing a message content can click on the Rep y button to start replying for that message You can also click directly on any of the other connected messages to view their entire content REPLY TO MESSAGE Click the Reply button and a new page a ppears allowing you to create and send your reply 14 Subject Message moat Cer on me ge e by SS Kee Fees mm G2 creme amp fen To e Johansen Date 10 04 13 Subject Re The screen is small to display radio buttons Message Figure 13 Replying a message MESSAGES You must always choose one of the available responses After choosing an appropriate response and typing the necessary message text click the Send button SENT MESSAGES The Sent tab in the main section will display all the messages you have sent Clicking on a message will display it together with any linked message Clicking on a linked message will display it on top and its related messages 09 27 2013 10 18 Messages below just like when viewing messages from the Re Please add Information Technology Added inbox 09 27 2013 10 05 Re Welcome to ESS Cool 09 27 2013 10 04 Re Update your Certificate Electrician awaiting Figure 14 Sent messages 15 SETTINGS SETTINGS
7. planning rotation The system has complete overview of staff including expertise education courses and location of al employees and the various requirements thar apply to Staff the various positions and projects Figure 1 Login layout To log in you need to input your username and password This should be provided by you system administrator If you are a first time user or have forgotten your password First enter your username then click the Forgot password New user link An email with instructions will be sent to you by the system GENERAL LAYOUT ESS consists of 2 main sections The Main menu on the left and Content section on the right side as seen in Figure 1 above MAIN MENU GENERAL LAYOUT This section includes the main functions as follows Icon Personnel e wata e Next Of Kin Employee Projects Messages y Reports Settings Function To view and edit all your personal information View modify add or delete Next of kin information To view employee information View modify add or delete qualifications This section gives you an overview of current and future project activities Not yet implemented This section shows all messages received and sent and lets you reply to both Information and Request type messages from Onix Personnel To view reports Change the appearance of the application including language and personal settings GENERAL LAYOUT
8. re Are you sure delete Certificate Truck Request messages that you have less than 5 i nabos Tp z 28 gek Es You only registered one Certificate Truck Are you sure want to delete it awaiting your reply 09 27 2013 09 54 OF 10 27 2013 Y Messages with bold text Duplicate Experience CSharp Developers Duplicate Experience CSharp Developers Do you want to delete one are unread i 09 27 2013 10 18 Idar Johansen 09 27 2013 Gray flag This is a The subject of the letter Request message that This is the message content you have replied to 09 27 2013 om Idar Johansen i This is an Cool RW Information message Figure 10 List of received messages Detailed contents of message list item 09 27 2013 10 18 Sender name 09 27 2013 This is the message title This is the message content Figure 11 A message list item Top left Date and time when you received the message Top right Deadline to answer message Request type message only 13 VIEW MESSAGE MESSAGES When you click on a message item from the list the contents will be displayed like this i In From Date This section displays Subject the message content Message 09 04 Re Re Idar send to Ngo Idar send to Ngo again This section displays the related messages 09 04 Messages er formation DI Idar send to Ngo This icon indicates an incoming message 2013 11 56 Idar Johansen 2013 10 07 Idar Joha
9. rom Date 04 01 2009 04 01 2009 To Date 09 28 2012 09 28 2012 Expire Date 08 28 2013 08 28 2013 Attachment Comment Expiry Electrician Certificate Figure 8 Edit Qualification Here you may change the values and any original values are displayed in gray below each field The Bottom bar contains the following active buttons e Save e Add ignores current data empties all fields and creates a new qualification record e Attach 11 PROJECTS PROJECTS This section will display current and future project activities Projects October 2013 Sat 5 6 40 EE 41 Frigg Mechanic 18 19 14 15 16 17 42 21 22 23 24 25 26 27 43 AA 28 29 30 31 Figure 9 Projects Click on item in calendar to view more detail about that project Use the Previous or Next buttons or swipe if on handheld to scroll calendar to next month MESSAGES All the messages that you have sent and received will be listed here you can reply for those In addition you can send new messages to your team or a specific member Includes 3 tab Inbox Sent and New tabs INBOX In this tab it list all the received messages from HR or team leader Red border Indicates 09 27 2013 09 49 Idar Johansen 09 28 2013 J that you have less than Update your Certificate Electrician 2 days to reply Your Certificate Electrician is expried Please update it dE border ndee 09 27 2013 09 52 ONIX 10 01 2013 Red flag These a
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