Chemical Safety Assistant User Manual
Contents
1. o Oklahoma State University Chemical Safety Assistant User Manual Page 14 Inventory Reports amp Chemical Fact Sheets From the Inventory Window you may view or print inventory reports view or print a Chemical Fact Sheet for each chemical in your inventory add a chemical to your inventory edit each individual chemical in your inventory or search for an MSDS View Print Inventory Reports 1 Click on the arrow to the right of Reports to view your report options 2 Scroll and highlight to run each report A file download window will appear Click on Open to view the report in PDF format The report selected will be displayed on your screen When the report is displayed you may execute Print under the File Command You can also save the report to your computer by executing Save as under Mighted in Tan pinay the File Command 10 20 Display 50 rows per Chemical Inventory by P I and Storage Location Chemical Inventory by Building Lab Room LII uM LLL ILI Chemical Inventory Audit P 69 v 1 10 Phenanthrol Ferrous Sulfate 2262009 CH 102 1 1 OZ Fisher p 69 1 10 Phenaethroine Ferrous Sulfate 2 26 2008 Cn 102 1 02 Fisher 111177 1 CH if 1 inh fibra Chemic File Dewnlnad Do you want to open ar save thas file Click Open2. Enter Pickup Detail 2 The P I code and name are automatically inserted 3 Today s date is inserted but it can be overridden 4 Click the Lab Location for a list of User labs Pick a lab linked to the PI or Pick from All Labs Search by Search Type Lab Room v Starts with v 4 Lab Room Building Name Permit Number Permit Type Select CS 408 Student Union C PISTOLP CHEM Select CS 412 Student Union C PISTOLP CHEM Select CS 416 Student Union C PISTOLP CHEM Select CS 420 Student Union C PISTOLP CHEM 5 Select the lab where the waste is to be picked up Click SELECT The lab number and building are inserted If the lab is not listed click on Pick from All Labs and choose the name of the building where it is located You may need to enter the first letter of the building name to shorten the search list Then select the room number 6 Click the contact to select the name of the lab contact or type the name in directly 7 Type any comments that would need to be made then Click on Enter Pickup Detail PI PISTOLP Pete Pistol Request Date 1 27 2012 Iv Lab Location STUNION 35 CS 4 Student Union Contact Pistol Patty Contact s Phone 74227383 Comments Call Patty for exact location Enter Pickup Detail 8 Clicking Enter Pickup Detail opens the Chemical Removal Request Detail screen Oklahoma State University Chemical Safety
3. Show me Chemicals where 9 Show Chemicals by Location Student Union CS 412 4 a Show Show Chemicals by 1st Letter Show Appendix A Chemicals Add Chemical Reports v Display 50 rows per pag 45 Chemical Description Building Name Mov ME i MSDS Highlight Select Activate MSPS 0033174 67 64 1 ACETONE 01 19 2011 Student Union Highlight Select Activate 0001523 650447 67 63 0 2 PROPANOL 04 03 2009 Student Union s MSDS Highlight Select Activate Pins 0013012 acatone 04 15 2010 Student Union Highlight Select Activate 0001533 580177 6132 04 3 CITRIC ACID 04 03 2009 Student Union Display 50 rows per page Confirmation Are you sure you want to mark Inventory 0033174 as NOT Removed 6 Confirm your intention to move the item to current inventory status by clicking YES 7 The item is removed from the disposed inventory listing Click CURRENT INVENTORY 8 The item is now listed as current inventory 9 Click MAIN MENU Oklahoma State University Chemical Safety Assistant User Manual Page 27 Training The main menu allows controlled access to the Training portion of the Chem Web Application The Training module allows the access to his her training history and the training history of any worker that works directly for him her From main menu under CHEM click on Train
4. 9 ioe Caig Molecular Weight 808 storage Location orerote E Storage Device No Selection Receipt Date 12772012 5 MAKOn Hand Open Dated MSDS Location Google MSDS ExprationDate v ____ Contact Information Comments Contact contacts Phone Save amp Add Another Chemical Oklahoma State University Chemical Safety Assistant User Manual Page 23 2 There are nearly 800 vendors in this list Use the Search by Vendor Name to quickly narrow down the list 3 From the list double click the vendor s name if the vendor is not listed contact EHS at 4 7241 and request it be added to the list To return to the Add Chemical screen without selecting a vendor click on Cancel at the top center of the screen Search by Vendor Cancel Show All Vendors Vendor Code Vendor Name Phone Ext lBl 1B1 SCIENTIFIC 3M 3M 5 PRIME 5 PRIME AAPER AAPER Alcohol amp Chemical AARONIND AARON INDUSTRIES ABBOTT Abbott Labs ABS ABS ABSORBABLE Absorbable Polymers ACCURATE Accurate Chem amp Science ACCUSTANDA AccuStandard ACE ACE ACL ACL Inc ACROS Acros arcs ADM ADM ABI Advanced Biotechnologies AERIFORM Aenform CROWN Aervoe Industries SPEED ENAM Aervoe Industnes AFSAR Aesar AG SCI AG SCIENTIFIC AGDIA AGDIA INC AgrEvo AgrEvo USA 4 Enter the Vendor Chemical Catalog number 5 Enter the PO Number 6 Enter Order Date
5. OKLAHOMA STATE UNIVERSITY Environmental Health amp Safety CHEMICAL SAFETY ASSISTANT WEB ACCESS USERS MANUAL updated November 2013 n Site Systems Inc Blank page Table of Contents INTRODUCTION visits iu uucuk una niin Ewing jeu naar bra EE RR 2 Getting Started 5 niis rei urRR E ERuRERERRRER RR RERERRRERERERERRERERRERRRERERERRREREREEERERRRERRRERRRER 3 Main menu 5 Chemical 6 Chemical Inventory cec rer r eren miia 12 Inventory Reports amp Chemical Fact Sheets 15 Adding and Editing Chemicals in Your Inventory 19 Removing Chemicals from Your Inventory 25 Dc me M 28 Chemical Removal Request this section is not yet active 30 RED OVS icis sisi iii VERD ER HERR HERR WR DERE RR RD RR RR 37 Worker lt 41 Oklahoma State University Chemical Safety Assistant User Manual Page 1 INTRODUCTION his manual does not attempt to explain how to use Windows components dialog boxes and check bo
6. Note that follows the after the Lab field If there are multiple chemicals to be added to the same lab you may click after you have entered and saved your first chemical and the lab used for the previous entry will auto load into the field 2 In the next field you will select the Physical State of your chemical Click the radio button 9 to the left of the Physical State that matches your chemical Gas Liquid or Solid Tab to the next field 3 The of Units field is where you will enter the number of containers you have The default number is 1 To enter any number higher than 1 all of the containers have to be of the same size and same units of measure For example if you have 2 containers of Methanol and they are both 1 liter in size you may enter 2 in the of Units field If one container is 1 liter and the other is 500 ml then you will have to enter the two containers separately Type in the of Units and Tab to the next field 4 The Quantity per Unit field is where you will enter the container size 1 for the 1 liter or 500 for the 500 ml Type in the Quantity per Unit and Tab to the next field Oklahoma State University Chemical Safety Assistant User Manual Page 21 In the Volume Size field enter the unit of measure for the container G Grams mg Milligrams etc click on the arrow to the right of the field to access the units pick list Supplemental Chemical Information optional 1
7. Page 20 Select Location Search by Search Type Lab Room Starts with 4 Click Select for the Lab Location Lab Room Building Name Sele CS 408 C PISTOLP The Lab locationis inserted Select CS 420 Student Union C PISTOLP Select CS 416 Student Union C PISTOLP Select CS 412 Student Union C PISTOLP PI PISTOLP Pete Pistol Adding Chemical NFPA 704 Codes 3 Search By Chemical Description 0 Required Fields Lab STUNION 35 CS 40 Student Union CS 408 Search Catalog Not In Catalog Inventory 0039384 Search by CAS Bl Chemical Description ACETONE B Physical State O Gas O Liquid Solid of Units Quantity per Unit Volume Size 1 0 Selection Supplemental Chemical Information Vendor Information CAS 67 64 1 VendojsiGMA 5 Chemical Formula CH3 2CO Catalog Molecular Weight 58 08 PO Storage Location o Order Date Storage Device No Selection Receipt Date 1 27 2012__ Open Date MSDS Location Google MSDS Expiration Date Contact Information Comments Contact Contacts Phone Comments Save amp Add Another Chemical a When you click on SELECT the building and room number for the lab selected will auto load into the Adding Chemical lab field and the name of the building will auto load in the following field b
8. when the Chemical Fact Sheet appears you may execute Print under the File Command Chemical Catalog Fact Sheet Web 2 pdf Adobe Reader Chemical Catalog Fact Sheet Chemical ACETIC ACID Waste Hazards Corrosive Organic Acid Chemical Hazards 4 The Chemical Fact Sheet is a summary of information from various technical and regulatory resources for the chemical highlighted The information is collected and entered into the Chemical Catalog by Chemical Safety Office staff members NOTE Ifthe item you selected is not in the system s Chemical Catalog the form will be blank Oklahoma State University Chemical Safety Assistant User Manual Page 17 View Print Chemical Inventory Audit 1 Click on All Items to display all of the chemicals in your inventory 2 Goto the Reports field Click on the arrow to the right of the field and scroll down to the report Chemical Inventory Audit to run the report A File download window for Chemical Inventory Audit pdf will appear 3 Click on Open when the Chemical Inventory Audit Sheet appears you may execute Print under the File Command Chemical Inventory Audit 1 pdf Adobe Reader TCU 1 mae 3 4 Tech University Environmental Health amp Safety Division Chemical Safety Office Chemical Inventory Audit Date Performed ilill Report Date 3 17 2009 Page Number 1 Principal I
9. 1 o6 20 Display 59 V rows page PEF pi Here Chema Inverkery by PLEJ Adobe Acrobat Document 1 1896 Fiem 127 0 0 1 xt 1 10 Praenanithrol Firrous Talip Fihar x F 55 1 10 Prenanihrokne Ferrous Sul 191377 1 1 0 PHEHAHTHROLIKZ E Wihis Hes from Ihe Intemet can be some bes potentially Aldrich Ai e ham yout computer IF you da mot trt the source do mol operi ex Didi ave this Whale the xi coo 1 40 FEHER 01878 2 B DICHLORDINTROPHEHOL ODIUM BONS CH 1 5 pe Oklahoma State University Chemical Safety Assistant User Manual Page 15 Chemical Inventory by PI Storage Location 1 pdf Adobe Acrobat Profoceinnal File Edit View Document Comments Forms Tools Advanced Window Help OF elih B 1 amp dl Chemical Inventory by and Storage Location Oklahoma State University PISTOLF Pete Pistol Ehemkals inven Chemical Desorption BUILDING 7140 9001 12 1 0001537 COLLAGENASE TYPE 1A StudentUnior 04 03 2009 1 Grams 0001538 COLLAGENASE TYPE 1 Student Unior 0403 2009 1 Grams 110 71 54 0026717 ETHYLENEGLYCOLDIMETHYLETHER 5 08 30 2010 11 Receipt Storage Location Date Quantity Unk 00139341 50500 0 0001779 32 30 4 0001525 9146586 0001774 0013851 2013113 00016772 00016406 0012006 0013021 0022445 00053565 00130103 00
10. 44 PI PISTOLP Pete Pistol Requisitions 5 Inventory E Training GS Chemical Removal Request Reports sic X Permit Worker Registration Internet fa 100 You have six choices that perform the following functions Requisitions View add edit or delete your chemical requisition s Inventory View print or update your chemical inventory Training View your staff training records Waste Pickup Request a chemical waste pickup from the EHS Office Reports View or print select reports Permit Worker Registration Add a new worker to your permit ad au m To Exit the program Click on Log Off If you are a Manager with access to several different inventories you may change which inventory to view by clicking on Choose which is located just above the Chem Menu Oklahoma State University Chemical Safety Assistant User Manual Page 5 Chemical Requisitions From the main menu under CHEM click on Requisitions EH amp S Assistant Choose PI PI PISTOLP Pete Pistol Requisitions 5 Training cS Chemical Removal Request Lye X Permit Worker Registration Internet a gt 100 1 The Requisition Log screen will appear Add Requisition efe Me c Internet a 100 2 Click ADD REQU
11. 9 Enter the contact information by clicking the to the right of the contact field 4 Requisition 8120126001 PO Lab Student Union CS 408 Contact s Lab Phone Contact s Fax Comments Requisition Date Pick or Type Chemical OR Choose an Inventory Item gt Vendor Permit waa 0 0 0 0 0 dL LL Attach Chemical Description Number of Units Quantity per Unit Volume Size Volume Size of Units Oklahoma State University Chemical Safety Assistant User Manual Page 8 Select Contact Cancel Contact Name Function Worker Type Description Lab Phone Office Fax Email Address Select Pistol Patty LW Lab Worker 405 744 1112 pistol patty Qokstate edu 405 744 1111 pistol pete okstate edu 10 Click SELECT to insert the lab contact information on the requisition Requisition 8120126001 po Account ______ Lab Student Union CS408 Contact Pistol Patty Contact s Lab Phone Contact s Fax Comments Requisition Date Pick or Type Chemical OR Choose an Inventory Item gt Vendor Permit weno 5 d S 7 Number of Units Quantity per Unit Volume Size Cod LL Attach Chemical Description Volume Size 11 The current date is the default requisition date It can be overridden 12 There are two mean
12. CAS Catalog or Chemical i Chemical Description type in the name of the chemical ii CASH type in the Chemical Abstract Service Number and include hyphens iii Catalog if you know the catalog number you may type this in the blank field b Itis recommended that you start with Chemical Description Chemical Name c In the next field you may choose Starts with Contains or Equals These terms are self explanatory d In the Blank field you will type your search parameter which can be one or more of the following i Chemical Description is the chemical name ii CAS is the Chemical Abstract Service Number ii Catalog is the Vendor Catalog number v Inventory is an internal number generated within this program e When you have finished typing in one of the above search items click on Show All of the chemicals in your inventory that fit your search parameters will appear at the bottom of the window Click Show Chemicals by Location this command is followed by one search parameter selection field Click on the down arrow to display the building amp labs attached to you After the lab is selected click on Show Click on Show Chemicals by 1st Letter this command will display the alphabet and numbers 0 9 ABCDEFGHIJKLMNOPQRSTUVWXYZ 0123456789 Clicking on a letter or number will display any current chemicals in your inventory starting with that letter or number
13. Receipt Date Open Date and Expiration Date Today s date will be entered unless overridden You may change these dates later as information becomes available 7 Enter Contact Name and Phone Number 8 Enter any comments 9 Click SAVE amp ADD ANOTHER CHEMICAL or SAVE RETURN a Save amp Add Another Chemical saves the information you just entered to your Inventory list and clears the fields on the form so you can enter information for the next chemical b Save Return will save the information you just entered to your inventory list and then return you to your Inventory List where you can see the just entered chemical along with the rest of your inventory c Cancel takes you back to the Inventory List without saving anything Oklahoma State University Chemical Safety Assistant User Manual Page 24 Removing Chemicals from Your Inventory From the Main Menu under CHEM click on Inventory Select Current Inventory and a Show option 1 To remove a chemical from your inventory click REMOVE for that chemical to be removed from your inventory E lt Main Menu lt BACK PISTOLP Pete Pistol Log Off Current Inventory Disposed Inventory Archived Inventory Total of chemicals in current inventory 102 Items Received Ordered on All Items Show me Chemicals where 9 Show Chemicals by Location Student Union CS 412 17 M Show O Show Chemic
14. by Chemical Description or CASH in the next field you may choose Starts with Contains or Equals After you have made your selections in both fields tab to the next field which is blank Type in the chemical name or CAS and click on Show Typing ACE will make it easy to find Acetone along with other chemicals beginning with those letters The search will also find chemical synonyms Oklahoma State University Chemical Safety Assistant User Manual Page 33 Cancel C Show me Chemicals where Vendor is No Selection M Show me Chemicals where Chemical Description Show C Show me Chemicals that are my Personal Catalog previously received CI Show me Chemicals that are Appendix A Listed ill Search Chemical Description 42 Found Click the Chemical s CAS or Description to select it CAS Chemical Description Ca Vendor Period Molecular Chemical Formula months c 67 64 1 KETONE PROPANE Fisher Scientific 58 08000 CH3 2CO 67 64 1 2 PROPANONE SIGMA 58 08000 CH32CO LJ 67 64 1 DIMETHYL FORMIN SIGMA 58 08000 CH3 2CO 67 64 1 2 PROPANONE Fisher Scientific 58 08000 CH3 2CO 67 64 1 DIMETHYL FORMIN Fisher Scientific 58 08000 CH32CO 67 64 1 ACETONE SIGMA 58 08000 CH3 2CO 7782 89 0 Acetone cyanohydrin stabilize
15. of chemicals in current inventory 102 Items Received Ordered on O All Items Show me Chemicals where Show Chemicals by Location Student Union CS 412 17 b Show 1 Show Chemicals by 1st Letter Show Appendix A Chemicals Add Chemical Reports wv Display 50 rows per page Google Inventory Catalog CAS Chemical Description Receipt Building Nan MSDS Date e MSDS Highlight Select Remove 202 0033174 67 64 1 ACETONE 01 19 2011 Student Union Ls MSDS Highlight Select Remove semen 0013010 CADMIUM CARBONATE 04 15 2010 Student Union a MSDS Highlight Select Remove 0013008 67 54 1 ACETONE 04 15 2010 Student Union MSDS Highlight Select Remove c 0013009 67 54 1 ACETONE 04 15 2010 Student Union MSns v 3 Internet 100 2 The Adding Chemical screen will appear The Chemical Safety Assistant has a large self contained catalog of over 11 000 chemicals and products that are maintained by EHS You can easily search for the chemical or product either by CASH or by its name or description Just type in the name or number or partial name or number and the system will bring up a list of everything that either matches your query or is a synonym of it CSA also produces a Personal Chemical Catalog that is a list of all the chemicals you have ever had in your Chemical Inventory Each time you add a chemical t
16. or click and select it for any subsequent entries 16 Enter the NUMBER of UNITS 17 Enter the QUANTITY PER UNIT 18 Select the VOLUME SIZE by clicking the to the right of the Volume Size field 19 Click on ATTACH The item is added to this requisition PISTOLP Adding Requisition Requisition R120126001 PO 2 15 Permit Lab STUNION 35 CS 40 Student Union CS408 Contact Pistol Patty Contact s Lab Phone 405 744 1112 Contact s Fax Comments Requisition Date Pick or Type Chemical OR Choose an Inventory Item gt Vendor Per E 1 26 2002 88585 Number of Units Quantity per Unit Volume Size 2 Lt Attach 16 Number of Units 17 Quantity per Unit Chemical CAS Chemical Description ofUnits Unit Volume Size Vendor Permit idetach 384 75 07 0 ACETALDEHYDE 2 500 ml J T Baker C PISTOLP 18 Volume Size 2 detach 8491 67 64 1 ACETONE 3 1 Liter OSU CHEM C PISTOLP Save Cancel pz A XC RM X INCCAOOAIAA AA A A AOAO40B0B 0000 p YADA A A ALA A AEA7AAA7xX5 X MIE Oklahoma State University Chemical Safety Assistant User Manual Page 10 20 Add additional items to this requisition if need
17. 12009 0006819 2024542 2014543 0026114 00158956 0015659 0015957 0012659 0012014 0013660 0013852 0005912 0015953 0015662 2015314 2013824 00158955 experiment FORMALDEHYDE 1 lamEb cyhalatbrin ocetone one stroke ACETONE ACETONE ACETONE ALUMINUNMMITRATE 1 ACETONE ACETONE ACETONE ACETONE METHANOL METHANOL ACETALDEHYDE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE ACETONE student Unior Student Unior Student Unior student Unior student Liniar atudenitLninr student Unior student Unigor atudenitLninr atudenitLninr Studeni Unior atudernitlninr Student Uinior Student Uinior Student Unior atuderitninr Lininr Student atuderitLninr Student Unior atuderitLninr atuderitLninr student Unigor Student Unior Student Unior atuderitLnicr atuderitLninr atudenitLninr Lininr atuderitninr acid cabinet acid cabinet blue blue shef shef bottom bottom shef bottom shef shef bottom she comer comer comer comer comer comer comer comer comer comer comer At present you have
18. ACETIC ACID 0 15 seconds ACETIC ACID GLAC J T Baker NEUTRASORB gt acid n eutralizers are nded for spills of this This MSDS has been mne according to ard dithe www jtbaker com msds engli 20326 htm 22 y soluble in wate ahs rat the cda dida vlled Ma llin ckro Bak 2 Thi enda 5 be EM opa ed pro nide n contained g ore mee n msds englishhtmi a5508 htm 16k ACID GLACIAL 1 Product Identification 2 Composition 3t Ado e at rmi of if available Ne t gn of 9 3 19 2002 12 52 ACETIC 71 ip wy riba lt 2 1 edi MSDS ACE TICS 20ACID LACIAL pdf Acetic Acid Ass AR Ma rekodi Baker ealthCare Chemical 5 Acid Acetic Acid Glacial ACS AR Deal AR Pak 6 x 212 2M alin Boker r No T NA gr po PRO ETAIL productid Acetic Acid MSDS She agen e T Baker NEUTRASORBitm or TEAM ac ida www hmdb callabm sendet labm mlims sho v chemical amp ad 1132562192898992873 25 k Pc on MSDS Number 0 0326 Effect ve Date 07 02 02 Supercedes 05 17 01 Done interet 10 b The system initially looks for the MSDS by the vendor selected for the chemical entry f no vendor is listed the system searches JT Baker Double click the search results that relate to the chemical you are entering Oklahoma State University Chemi
19. ACK 0000 AADaPrato Peter Log Off Add New Worker Newly Registered Workers for 0000 AADaPrato Peter Last Name First Name Permit Entry Date Workers currently attached to 0000 AADaPrato Peter s Permits permits Last Name First Name Researcher AADaPrato Robert AA0000 Adams Shane AA0000 Adams Linda 0000 Austin Christopher AA0000 7 Click MAIN MENU and LOG OFF NOTE After submitting the name and information of the New Worker you can contact EHS either by phone or email if you want to add additional information or place a restriction The New Worker will not have access to the CS Assistant until EHS has processed your request When the New Worker has been given access EHS will notify the who submitted the request It is the responsibility of the PI to inform the New Worker of proper procedure to log in O N Oklahoma State University Chemical Safety Assistant User Manual Page 43
20. Assistant User Manual Page 31 Detail Chemical Removal Request Detail Request P120127001 Physical Form Liquid Solid Gas Volume Weight Unit No Selection have containers for pickup Chemical of Content 100 00 of Content Chemical Description Chemical 9 The program assigns a Request Number a combination of the date in reverse order and a numbered request for the day 120127001 10 Indicate the Physical Form of the chemical Liquid Solid or Gas 11 Enter the Volume Weight quantity as well as the Unit of measure 12 Enter the number of containers and the type of waste containers to be picked up Chemical Removal Request Detail Request P120127001 Physical Form 2 Liquid Solid Gas Volume Weight 2 Unit Liters containers for pickup 2 brown glass Chemical 96 of Content o 100 00 Attach of Content Chemical Description Chemical 0 00 Chemical Safety Assistant User Manual Oklahoma State University Adding Chemical Pickup Request Detail 13 The next field indicates the description of the contents of the container This can indicate multiple constituents if necessary Next to the chemical name field is the icon Click on this icon and a chemical catalog search form will appear There are four search opt
21. C 01061 ASI Audubon Sugar Institute 144 Research Lab Select C 01061 CH Hall 104 Sensor Lab Select C 01061 CH Choppin Hall 107 Undergrad Lab Selection List Oklahoma State University Chemical Safety Assistant User Manual Page 7 Cancel Building Building Name Lab Room LabType ey elec PISIOLP STUNION 35 Student Union CS 408 Research Lab Select C PISTOLP STUNION 35 Student Union Research ab Click Select for the Lab Location Select C PISTOLP STUNION 35 Student Union CS 416 Research Lab Select C PISTOLP STUNION 35 Student Union CS 420 Research Lab The Lab number and building are inserted Requisition R120126001 Pos _ Account Lab STUNION 35 CS 404 Student Union CS 408 Contact Contact s Lab Phone Contact s Fax Comments Requisition Date Pick or Type Chemical OR Choose an Inventory Item gt Vendor Permit 126 2002 v Number of Units Quantity per Unit Volume Size Chemical CAS 7 When you click on SELECT the building and room number for the lab selected will auto load into the lab field and the name of the building will auto load in the following field 8 Enter any comments pertinent to the order
22. Chemicals are highlighted in Tan Display rows per page invenio Catalog Chemical Description 8 Building Name lt Ig Display 150 M rows per page P 2 In the Inventory window you have three main view options which you can select via the radio buttons 9 at the top of the window Current Inventory Disposed Inventory and Archived Inventory The Currrent Inventory view is the default setting Each view option has the following choices in the shaded area Oklahoma State University Chemical Safety Assistant User Manual Page 12 Items Received Ordered on Date Show All Items Show me Chemicals where Search boxes Show Chemicals by Location Select Show Chemicals by First Letter or number Show Appendix A Chemicals these chemicals will always be highlighted in tan T 3 You can also perform the following actions from the Chemical Inventory screen a Add Chemicals add a chemical to your inventory see page 18 b Highlight moves the selected chemical to the top row for easier viewing C Select edit the information for any chemical in your inventory d Remove Remove a chemical from your inventory to disposed status e MSDS Search Google Web Search for the MSDS Sheet MainMenu lt BACK PISTOLP Pete Pistol Log Off Current Inventory Disposed Inventory Archived Inventory Total of chemicals in current inventory 102 O Items Received Ordered on All Item
23. HER ISOPROPYL BETA THIOGALACTOPYRANOSIDE 1 4 DIOXANE POTASSIUM NITRATE POTASSIUM PERSULFATE SODIUM AMIDE SODIUM PERCHLORATE MONOHYDRATE TETRAFLUOROETHYLENE INHIBITED TRIETHYLENE GLYCOL DIMETHACRYLATE VINYLIDINE CHLORIDE Chemical Catalog Listing with Expiration Requirement Expiration Months 12 6 12 FLAME HEALTH REACT 4 O U O amp 4 4 Chemical Safety Assistant User Manual N P WY NH WN 4 LSU Baton Rouge 2 Hazard Categories Ox Ox Ox Ox Page 40 Worker Registration Adding New Workers From the main menu under CHEM click on Permit Worker Registration EH amp S Assistant Log Off Choose PI PI PISTOLP Pete Pistol Requisitions Inventory Training GS Chemical Removal Request Reports ERN Permit Worker Registration Internet fa 1 The Adding New Worker screen will appear The screen is divided displaying Newly Registered Workers and Workers Currently Attached to the user Newly Registered Workers for PISTOLP Pete Pistol Last Name First Name Permit s Entry Date Edit Peel Orange C PISTOLP 01 30 2012 Workers currently attached to PISTOLP Pete Pistol s Permits permits Last Name First Name Researcher Patty Pistol PISTOLP Pete Bullet PISTOLP Pete Pistol PISTOLP 2 Click ADD NEW WORKER Oklahoma State Unive
24. ISITION Oklahoma State University Chemical Safety Assistant User Manual Page 6 PISTOLP Adding Requisition Requisition 8120126001 PO s Account Lab Lab not found Contact Contact s Lab Phone Contact s Fax Comments Requisition Date Pick or Type Chemical OR Choose an Inventory Item gt Vendor Permit 1 26 2012 T cPisTOLP Number of Units Quantity per Unit Volume Size Attach Chemical Chemical Description of Units Unit Volume Size Vendor Permit Internet fg 100 3 The Requisition number is assigned by the system It is combination of the date reverse order and the requisition for the day R120126001 4 Enter the Purchase Order POR if known 5 Enter the Account number to be charged if known 6 Lab is the laboratory where the chemical is stored This is a required field You must select a lab for each chemical a Click the to see the Lab selection pick list Only your authorized labs will be displayed b If you do not see your lab on the lab selection list contact EHS Technical Support See page 2 for Contact Information Cancel Permit 2 Building Code Building Name Lab Room Lab Type Aus Frequency Select C 01061 AMB Ag Metals Building 116 Research Lab Select C 01061 ASI Audubon Sugar Institute 142 Research Lab Select
25. K Current Inventory 9 Disposed Inventory Archived Inventory Total of chemicals in current inventory 101 O Items Received Ordered on O All Items Show me Chemicals where Show Chemicals by Location Student Union CS 412 4 v Show Show Chemicals by 1st Letter Show Appendix A Chemicals Add Chemical Reports Appendix A listed Chemicals are highlighted in Tan Display 50 rows per page Google Inventory CAS Chemical Description Receipt Building Name MSDS Date Highlight Select Activate 2222 0033174 67 64 1 ACETONE 01 19 2011 Student Union T MSDS Highlight Select Activate wen 0001523 650447 67 63 0 2 PROPANOL 04 03 2009 Student Union 2 MSDS Highlight Select Activate ry 0013012 acatone 04 15 2010 Student Union oe MSDS Highlight Select Activate Search 0001533 580177 6132 04 3 CITRIC ACID 04 03 2009 Student Union Display 50 rows per page E 11111 11111 ivo 7 AAAA AAAZZZz Ciz a2z2Z Oklahoma State University Chemical Safety Assistant User Manual Page 26 5 f you find that the removal was a mistake click ACTIVATE for the item that you want moved back to current inventory status Main Menu BACK PISTOLP Pete Pistol Log Off Current Inventory 9 Disposed Inventory Archived Invento Disposed Inventory Total of O Items Received Ordered on O AII Items
26. OPIONIC ANHYDRIDE DEA SCHEDULE ITEM TETRAHYDROCANNASBINOL DELTA8 DEA SCHEDULE I ITEM AMINOPYRINE BARBITAL DEA SCHEDULE Il AMOBARBITAL DEA SCHEDULE II ITEM APROBARBITAL DEA SCHEDULE Il ITEM BENZOYLECGONINE HYDRATE DEA SCHEDULE ITEM BENZOYLECGONINE D3 DEA SCHEDULE II ITEM BUTABARBITAL DEA SCHEDULE Il COCAETHYLENE DEA SCHEDULE II ITEM COCAINE HYDROCHLORIDE DEA SCHEDULE II ITEM CODEINE D3 HYDROCHLORIDE DEA SCHEDULE II ITEM D AMPHETAMINE D3 SULFATE DEA SCHEDULE I DEHYDROISCANDROSTERONE DEHYDROISCANDROSTERONE 3 SULFATE SODIUM DEOXYEPHEDRINE D5 HYDROCHLORIDE DEA SCHEDULE II ESTERONE Chemical Safety Assistant User Manual Chemical Schedule Il 9122 7995 1867 68 09 6346 50 13 5 8348 115 38 8 11125 51 57 0 11411 208 50 2 8783 118357 24 7 6274 64 31 32 8973 76 744 6468 80124 79 0 8558 3577 309 43 3 1195 504 17 8 8182 2005 57 0 Schedule Ill 7951 521 18 8 6126 52 43 7 9282 7649 6267 4845 5 32 46 630 56 8 58 184 LSU Baton Rouge CHEMICAL DESCRIPTION KETALAR DEA SCHEDULE II KETAMINE DEA SCHEDULE II MEPERIDINE HYDROCHLORIDE DEA SCHEDULE 11 ITEM MEPHOBARSITAL DEA SCHEDULE Il METHAMPHETAMINE DEA SCHEDULE II METHYLFHENIDATE DEA SCHEDULE II MORPHINE D3 HYDROCHLORIDE TRIHYDRATE DEA SCHEDULE I ITEM MORPHINE SULFATE DEA SCHEDULE II ITEM PENTOBARBITAL DEA SCHEDULE I ITEM PHENCYCLIDINE D5 HYDROCHLORIDE 98 ATOM SECOBARBI
27. TAL 1MG ML IN METHANOL DEA SCHEDULE I ITEM SECOBARBITAL SODIUM DEA SCHEDULE II ITEM THIOBARBITURIC ACID DEA SCHEDULE II THIOBUTABARBITAL DEA SCHEDULE II ANDROSTAN 17B OL 3 ONE 5 A DEA SCHEDULE III DIALLYLBARBITURIC ACID 5 5 DEA SCHEDULE IIl ITEM DIHYDROTESTOSTERONE 5 FLUOXYMESTERONE DEA SCHEDULE IIl ITEM HEXOBARBITAL DEA SCHEDULE Ill ITEM HYDROPROGESTERONE CAPROATE ESTERCOIOL VALERATE HYDROXYPROGESTERONE 3 0 CARBOXYMETHYLOXIME 17 ALPHA HYDROXYPROGESTERONE CAPROATE METHYLTESTOSTERONE 17 A DEA SCHEDULE III ITEM NORTESTOSTERONE 17 DECANOATE 19 DEA SCHEDULE 11 PROGESTERONE Page 39 3 Click CHEMICAL CATALOG LISTING with EXPIRATION REQUIREMENTS 01 07 2009 Chemical 384 4284 602 4401 2667 36 5907 Attachments Comments 5 75 07 0 105 57 7 13473 90 0 13477 00 4 108 80 1 106 99 0 111 76 2 67 66 3 126 99 8 110 714 60 29 7 109 59 1 302 01 2 7722 84 1 108 20 3 7757 79 1 7727 21 1 7782 82 5 7791 07 3 116 14 3 109 18 0 75 35 4 Oklahoma State University CHEMICAL DESCRIPTION ACETALDEHYDE ACETALEDEHYDE DIETHYL ACETAL ALUMINUM NITRATE BARIUM CHLORATE BIS 2 CHLOROISOPROPYL ETHER BUTADIENE BUTOXY ETHANOL 2 CHLOROFORM CHLOROFORM ISCAMYL ALCOHOL CHLOROPHRENE CHLOROBUTADINE COE PAK ACCELERATOR COE PAK BASE DIMETHOXYETHANE ETHER ETHYLENE GLYCOL ISOPROPYL ETHER HYDRAZINE ANHYDROUS HYDROGEN PEROXIDE ISOPROPYL ET
28. The CAS will be automatically entered by the program if the chemical is listed in the system catalog Enter the Chemical Formula it will be automatically entered by the program if the chemical is listed in the system catalog Enter the molecular weight it will be automatically entered by the program if the chemical is listed in the system catalog Storage Location is the location of the chemical in your lab To choose from a pick list click on the following the field Click on Select to choose the storage location If you do not wish to use any of the pick list items click on Cancel at the top of the window and type in your location description in the blank field it will add the location to the pick list You also have the option of listing the same location that you used for the last chemical that you entered by clicking on at the end of the blank field Enter a MAX On Hand this is the maximum amount that you anticipate keeping on hand MSDS Location is the location where the MSDS Sheets for chemicals within the lab are filed You also have the option of listing the same location that you used for the last chemical that you entered by clicking on at the end of the blank field Google MSDS is a Google search for locating and printing a new MSDS for this chemical a Click Google MSDS Web mages Maps News Video Gmail more v Sign in Google msds baker ACETIC ACID Web Results 1 10 of about 244 000 for msds baker
29. als by 1st Letter Show Appendix A Chemicals Click Remove Add Chemical Reports v Displa Y rows per page Google Inventory i ipti Receipt ildi CAS Chemical Description Ode Building Nan Highlight Select Remove 0033174 67 64 1 ACETONE 01 19 2011 Student Union Highlight Select Remove MSPS 0013010 CADMIUM CARBONATE 04 15 2010 Student Union Highlight Select Remove MSS 9913008 67 64 1 ACETONE 04 15 2010 Student Union Highlight Select Remove VSS 0013009 67 64 1 ACETONE 04 15 2010 Student Union MSNS lt gt Internet fa 100 2 Clicking REMOVE displays the removal confirmation screen At this point you will need to declare your reason for the removal Click the down arrow to display your choices for the removal Co nfirmation Confirmation Reason for Removal No Selection Are you sure you want to mark Inventory 0033174 as Removed Oklahoma State University Chemical Safety Assistant User Manual Page 25 3 Highlight your reason for the removal and confirm that you want this removed by clicking YES Confirmation Reason for Removal Data Entry Error w Are you sure you want to mark Inventory 0033174 as Removed 4 You will be returned to your inventory screen showing the item removed it will no longer appear on the list The item will now be listed under DISPOSED INVENTORY Main Menu BAC
30. cal Safety Assistant User Manual Page 22 24 Hour Emergency Telephone 690 959 2155 CHEMTREC 209 424 4990 MSDS PN Outer UE avt Canada E E mm CHEMICALS 4 Fesposas Cover nemen v b non mosgoncy Questons Shows De Sepctod to Customer Se woe 800 582 2537 tv assatarce ACETIC ACID GLACIAL 1 Product Identification Synonyms Acetic acid methane carboxylic acid ethanosc acid CAS No 64 19 7 Molecular Weight 60 05 Chemical Formula Product Codes J T Baker 5355 5579 5844 6903 9500 9501 9502 9503 9505 9507 9508 9511 9513 9514 9515 9517 9522 9523 9524 9526 Mallinckrodt 10127 1302 2501 2504 3121 5586 7711 8817 H979 V155 V190 V193 V194 V625 2 Composition Information on Ingredients Ingredient CAS No Percent Hazardous Acetic Acid 64 19 7 99 5 100 Yes Done internet 100 c Print the MSDS Sheet for the lab s records Vendor Information optional 1 Enter the vendor name by Clicking on the word VENDOR for a list of vendors PI PISTOLP Pete Pistol Adding Chemical Search Catalog Not In Catalog Inventory 0039384 iu c Coda Search by CAS Search By Chemical Description Required Fields Lab STUNION 35 CS 40 Student Union CS 408 Chemical Description ACETONE B Physical State O Gas O Liquid O Solid of Units Quantit r Unit Volume Size E CL 0 ANo Selection E cass
31. d 67 64 1 PROPANONE SIGMA 58 08000 CH3 2CO 67 64 1 ACETONE Fisher Scientific 58 08000 CH3 2CO 75 86 5 Aluminum bromide anhydrous 67 64 1 PROPANONE Fisher Scientific 58 08000 CH32CO Double click on the CAS or Chemical Name to select the chemical you want The information is automatically loaded into the Chemical Pickup Request Detail form Chemical Removal Request Detail Request P120127001 Physical Form Liquid Solid Gas Volume Weight 2 Unit have 2 containers for pickup Chemical 96 of Content Attach 9 5 of Content Chemical Description 0 00 When you click on Attach the chemical is attached to the request see next page Oklahoma State University Chemical Safety Assistant User Manual Page 34 Chemical Removal Request Detail Request 120127001 Physical Form Liquid Solid Gas Volume Weight 2 Unit Liters v have 2 brown glass containers for pickup Chemical of Content 9 000 Attach Inv Link Chemical CAS Chemical Description of Content detach 8491 67 64 1 ACETONE 100 100 00 14 Enter the PERCENT of CONTENT of the chemical to the total waste If you will be attaching more than one chemical adjust the percentages accordingly It will not be possible to change the percentage once you have attached the chemical to the Removal Request For
32. e amp Add Another Chemical information farther down the page 3 In the Adding Chemical screen all items shaded in pink are Required Fields You must enter data in these fields in order to save an entry Fields that are not highlighted in pink are optional 4 Inventory is automatically assigned by the CS Assistant program This should not be changed Required Fields 1 Lab is the laboratory where the chemical is stored This is a required field You must select a lab for each chemical Click the to access the Lab selection pick list Only your authorized labs will be displayed If you do not see your lab on the lab selection list contact EHS Technical Support See page 2 for Support Information Using your Tab key will take you through each field Adding Chemical A NFPA 704 Codes It may also enter additional AAAO0000 Peter Search Catalog N Wwenow 120233 Required Fields Lab wencal Desc f Und 4 p Volume Siz Setar Supplemental Chemical information Vendor Information Physical State GE Gas I 45964 CAS Chemical Forma Molecular Weight Poe Storage Location Order Date 0 MAX On Hand Date MSDS Locaton Fing MSDS onine Open Date isst Expiration Date Contact Information Comments Contact Comments Save amp Add Another Chemical Tree Save Returm Oklahoma State University Cancel Chemical Safety Assistant User Manual
33. ed Repeat steps 12 19 21 When complete click SAVE Add Requisition Edit Delete RI20126001 01 26 2012 ACETALDEHYDE Edit Delete R120126001 01 26 2012 3 1 Liter ACETONE zen SS CHEM 22 The requisition is now complete and awaiting review by the Environmental Health amp Safety Department 23 Click MAIN MENU to return to the first screen NOTE The Requisition portion of this system is not connected in any way to the University s OK Corral purchasing program It is strictly limited to the Chemical Safety Assistant program This part of the CSA program is currently voluntary Oklahoma State University Chemical Safety Assistant User Manual Page 11 Chemical Inventory Inventory From the main menu under CHEM click on Inventory EH amp S Assistant Choose PI PI PISTOLP Pete Pistol e Requisitions CHEM 2 Inventory Training GS Chemical Removal Request amp Reports Permit Worker Registration Internet i 1 The Inventory Log screen will appear The default view will not display any inventory Current Inventory Disposed Inventory Archived Inventory O Items Received Ordered on O All Items Show me Chemicals where Show Chemicals by Location Show Chemicals by 1st Letter Show Appendix A Chemicals Add Chemical Reports Appendix A listed
34. he Chemical Safety Office at 405 744 7241 Authorized Use Only Use of this computing system in any way contrary to applicable Federal or State statutes or the policies of Oklahoma State University is prohibited and will make you subject to University disciplinary actions including possible immediate termination and may also subject you to criminal penalties The Chemical Safety Assistant is best viewed with Microsoft Internet Explorer 10 or Mozilla Firefox 25 on a PC Mac users must use Mozilla Firefox e Enter in your OSU O Key email address and O Key password e Then click on Sign In e Next click on Chemical Safety Assistant Web Application link under the section Web Bookmarks EHS Chemical Safety Assistant Welcome to the Junos Pulse Secure Access Service vic Boon Chemical Safety Assistant Web Application Oklahoma State University Chemical Safety Assistant User Manual Page e Next enter in your OSU O Key email address and O Key password ENVIRONMENTAL HEALTH amp SAFETY Environmental Health amp Safety Assistant Login O Okey Email Address O Key Password Build Date 11 06 2013 11 29 04 AM e Then click on Login This will log you onto the system and give you access to the Main Menu Oklahoma State University Chemical Safety Assistant User Manual Page 4 Main menu The main menu allows controlled access to the Chemical Safety Assistant EH amp S Assistant Choose
35. ing EH amp S Assistant AAO AAT aPrao Peter CHEM Requisitions Employee Selection Main Menu BACK AAAD000 AAADsPrato Peter Log Off iere The screen displayed is a listing of the user and all workers attached to this user E a l SSS Oklahoma State University Chemical Safety Assistant User Manual Page 28 1 Click on the VIEW for the person that you would like to view his her training records Main Menu BACK AAA0000 AAADaPrato Peter Log Off Training Completed by AAADaPrato Peter Training Date Course Course Name Frequency Category Score 1 6 2009 ORT New Employee Orintation One Time General Pass 12 11 2008 Lab101 Lab Safety 12 months General Pass 11 12 2008 B101 Basic Biological Safety One Time BIO Pass Training Requirements for AAADaPrato Peter Training due dates within 1 month are shown in RED Due Date Status Course Course Name Frequency Requirement Comments fulfilled B101 Basic Biological Safety One Time fulfilled ORT New Employee Orintation One Time 12 11 2009 Tnggered by Self Lab101 Lab Safety 12 11 12 2010 Triggered by Prerequisite B105 Biological Safety Refresher 24 11 12 2013 Tnggered by Prerequisite B110 Biosafety Cabinet General Use 60 Done 100 2 Training information consists of all training classes completed and training required for the worker employee type The employee s status of required training is documen
36. ions available You may use any one or a combination of the four Chemical Catalog Cancel Show me Chemicals where Vendor i is No Selection v Show me Chemicals where Chemical Description Starts with acetone Show C Show me Chemicals that are in my Personal Catalog received Show me Chemicals that are Appendix A Listed Search By Chemical Description Specify your Search Criteria then Hit Show button a Show me Chemicals where Vendor is b Show me Chemicals where Chemical Description CAS Catalog or Chemical is c Show me Chemicals that are in my Personal Catalog previously received d Show me Chemicals that are Appendix A Listed As long as the Show me Chemicals that are in my Personal Catalog is marked you will be searching your Personal Chemical Catalog If you have included the Vendor Manufacturer for each chemical in your inventory you may search your Personal Catalog by specific vendor Click on the box before Show me Chemicals where Vendor is then Click on the arrow to the right of the blank field to pull up a pick list of vendors To select the vendor click on the Vendor name A list of chemicals for the vendor chosen will appear at the bottom of the screen Click on the chemical name or CAS to select the chemical If you do not wish to search by vendor in your Personal Catalog do not mark the Vendor selection If you choose to search
37. m 15 After the chemical is attached note the link detach see above If you decide to remove the chemical from the request form click on this link This is the only way to remove it if you need to edit the entry in any way you must detach it and re enter the information 16 When you have completed selecting chemicals click SUBMIT of Containers 1 Container Type Replacement Containers Description if required LII Waste Type Biological Chemical Radiological Physical Form Liquid 9 Solid Gas Quantity 1 ML Milliliters Detail 2 Request 090106001 CI Exchange Chemical Editing Waste Pickup Request Detail Pick or Type Chemical OR Choose an Inventory Item gt Inventory Link of Content 000 Attach Chemical CAS Chemical Description of Content ldetach 1 4 DIOXANE detach 384 75 07 0 ACETIC ALDEHYDE Empty Replacement Containers 1 17 Click ADD ANOTHER CONTAINER and repeat the process or click EXIT 18 The waste pickup request has now been sent to the CS Assistant database awaiting action by the Environmental Health amp Safety Department Hazmat Section Oklahoma State University Chemical Safety Assistant User Manual Page 35 Editing or Viewing a Waste Pickup Request The steps involved in editing or viewing an existing request are identical as adding a request Once the requested waste pickup has been made and the Hazardous Waste Team
38. nts Oklahoma State University Chemical Safety Assistant User Manual Listing Training Due AA0000 Course C101 C102 C101 C102 C101 C102 G100 Course Description Basic Chemical Safety Chemical Safety Refresher Basic Chemical Safety Chemical Safety Refresher Basic Chemical Safety Chemical Safety Refresher University Human Resouce Nt LSU Baton Rouge Due Date 01 06 2009 01 06 2009 01 06 2009 01 06 2009 Worker Type 38 2 Click CHEMICAL CATALOG MASTER LISTING of DEA CONTROLLED SUBSTANCES 01 07 2009 Chemical CAS Schedule 716 13956 29 1 11165 50 88 56 4183 134 72 5 9124 299 42 3 129 51 1 1722 75 04 7 10034 85 2 134 20 3 13673 00 0 123 62 6 1972 08 3 Schedule Il 2716 8015 18 7 395 57 43 2 434 77 02 1 519 09 5 125 40 8 529 38 4 53 21 4 Attachments 70420 71 2 119039 59 7 53 43 0 78580 17 7 80124 81 4 Comments 53 18 7 Oklahoma State University Chemical Catalog Master Listing of DEA Controlled Substrances CHEMICAL DESCRIPTION CANNABIDOL CRYSTALLINE DEA SCHEDULE I ITEM EPHEDRINE HYDROCHLORIDE DEA SCHEDULE 1 ITEM EPHEDRINE SULFATE DEA SCEDULE ITEM EPHEDRINE DEA SCHEDULE I ITEM ERGONOVINE MALEATE DEA SCHEDULE ITEM ETHYLAMINE DEA SCHEDULE I ITEM HYDRIODIC ACID DEA SCHEDULE I ITEM METHYL ANTHRANILATE DEA SCHEDULE ITEM METHYLENEDIOXYAMPHETAINE 3 4 DEA SCHEDULE I ITEM PR
39. nvestigator Information Authorized User AAADaPrato Peter Department Biological Sciences Permit Number 01061 Alternate Contact Campus Address 23 Gore Ave Office Phone Office Phone 314 963 9934 Emergency Phone Emergency Phone Department Manager CH 102 NFPA MSDS Labeled Stored Rating Avg Storage Available Properly Chemical Name CAS Number HER Special Qty Day Units Rec Date Web Paper N A V 1 10 Phenanthrol Ferrous Sulfate 400 1 1 02 02 26 09 o Da 1 10 Phenanthroline Ferrous Sulfate 400 1 1 oz 02 26 09 1 10 PHENANTHROLINE 000 1 100 GM 02 26 09 1 4 DIOXANE 400 1500 ML 02 26 09 1 BUTANOL 400 5 ML 2 6 DICHLOROINDOPHENOL 000 SODIUM 2 6 DICHLOROINDOPHENOL 5 3 2 26 09 Dd SODIUM 2 6 DICHLOROINDOPHENOL 5 G oo SODIUM 2 6 DICHLOROINDOPHENOL 5 6 2 26 06 oo SODIUM 2 6 DICHLOROINDOPHENOL 5 3 oo SODIUM 2 6 Dichloromdophenol sodium 620 45 1 5 G oo 2 6 Dichloroindophenol sodium salt 620 45 1 5 5 9 oo Oklahoma State University Chemical Safety Assistant User Manual Page 18 Adding and Editing Chemicals in Your Inventory Adding a New Chemical to Your Inventory 1 To enter a new Chemical in your Inventory Click Add Chemical This allows you to add a chemical directly into your inventory for your lab Main Menu BACK PISTOLP Pete Pistol Log Off Current Inventory Disposed Inventory Archived Inventory Total
40. o your inventory it is also added to your personal catalog and is included in any search If there is no match select the radio button at the top of the screen for Not In Catalog You may then enter the name of the item directly in the Chemical Description box in the pink shaded area nnn Oklahoma State University Chemical Safety Assistant User Manual Page 19 PISTOLP Pete Pistol Search by CAS 9 Inventory 0039384 9 Search Catalog O Not In Catalo lt Search Catalog or Adding Chemical Not In Catalog NFPA 704 Codes Search By Chemical Description Required Fields Lab m Chemical Description Physical State Gas O Liquid Solid of Units Quantity per Unit Volume Size 1 0 No Selection Supplemental Chemical Information Vendor Information CAS Vendor 9 Chemical Formula Catalog Molecular Weight PO Storage Location o Order Date v Storage Device No Selection ReceiptDate 1 26 2012 v MAX On Hand Open Date v MSDS Location Google MSDS Expiration Date v Contact Information Comments Contact Contact s Phone Comments The chemical you select from the search results box will be automatically entered in the Chemical Description box in the Required Fields area Sav
41. rsity Chemical Safety Assistant User Manual Page 41 3 Fill outthe information form It is OK to skip the Supervisor Name section If this e mail is incorrect please log onto the human resources website before proceeding lookup table ID Number ID Type No Selection First Name Last Deparment Code DepanmemtName OO OSOS Start Date 11 31 2012 Pomi Please enter all Supervisors you work for Supervisor Name Please enter all previous training that this worker has completed Add Add ourse 5 Description Date Institution Company if other Alternate Equivalent Training Descri 4 When complete click SUBMIT Newly Registered Workers for PISTOLP Pete Pistol Last Name First Name Permit s Entry Date Edit Peel Orange C PISTOLP 01 30 2012 Workers currently attached to PISTOLP Pete Pistol s Permits permits Last Name First Name Researcher Patty Pistol PISTOLP Pete Bullet PISTOLP Pete Pistol PISTOLP 5 The new worker will be listed in the upper portion of the screen as a Newly Registered Worker awaiting action by the EHS Department Oklahoma State University Chemical Safety Assistant User Manual Page 42 6 When EHS reviews new worker registrations and imports the new worker s their names will move to the lower portion of the screen Workers Currently Attached to Main Menu B
42. s Show me Chemicals where Show Chemicals by Location Show Chemicals by 1st Letter Show Appendix A Chemicals Add Chemical Reports 1 2 Page 1 of 3 Display 50 rows per page 4 Building Nan 10X BUFFER with EDTA 04 03 2009 Student Union 10X TBE BUFFER BORIC ACID 7 TRIS 30 WATER 63 TRIS BORIC ACID SOLUTION 04 03 2009 Student Union acatone 07 22 2009 Student Union ACETIC ACID GLACIAL 04 03 2009 Student Union Highlight Select Remove ont 0013857 67 64 1 ACETONE 06 08 2010 Student Union Highlight Select Remove MSPS 0013855 67 64 1 ACETONE 06 08 2010 Student Union Uinhlinnt Gala MSDS 4 ncimomn4n Cent Oklahoma State University Chemical Safety Assistant User Manual Page 13 lt How to execute the commands in the shaded area Click on Items Received Ordered on and enter a date then Click on the blue button to see all chemicals ordered or received on a specific date OR Click on All Items to see all of the chemicals in your chemical inventory OR Click on Show me Chemicals where This command is followed by two search parameter selection fields and a blank field This command is a sort group mechanism a Inthe first field select Chemical Description
43. s of entering requisition chemical detail a Select the chemical to be purchased by clicking the to the right of the Chemical Description field to activate the search system The search system is described in detail in the Adding Inventory section on page 18 Or b TYPE the chemical detail in the space provided 13 Select the vendor by clicking the to the right of the Vendor field to activate the vendor search system Oklahoma State University Chemical Safety Assistant User Manual Page 9 Select Vendor Search by Search Type Vendor Code Starts with ol 21 Vendor Code Vendor Name A Select O REILLY O REILLY Select OAK RIDGE Oark Ridge National Lab Select OAKHURST OAKHURST COMPANY Select OAKTON Oakton Instruments Select OATEY OATEY Select OMEGA Omega Bio Tek Select OMNI OMNI AU Select OMNIPIN OmniPin Select OMNIPUR OmniPur Select OPTOVAC OPTOVAC g Select ORION Orion Select ORTHENE ORTHENE Select ORTHO ORTHO Select OSI OSI Specialties Select OSTER PRO OSTER PROFESSIONAL PRODUCTS Select U CHEM OSU Chemistry Dept 14 Click SELECT for the vendor the chemical s will be purchased from 15 Enter the Permit number this purchase applies to by clicking the to the right of the Permit field or typing the Permit number The Permit number is automatically filled in by the system for the first item You will need to type it in
44. ted with Due Dates Status Course Course Name and Frequency of the training 3 Click BACK to exit this user s records to select another worker Click MAIN MENU to exit the training module Oklahoma State University Chemical Safety Assistant User Manual Page 29 The main menu allows controlled access to the Chemical Removal Request portion of the Chem Web Application The Chemical Removal module allows the access to edit or delete existing chemical pickup requests or enter a new chemical pickup request From the main menu under CHEM click on Chemical Removal Request EH amp S Assistant Choose PI PI PISTOLP Pete Pistol Requisitions 5 Training CS Chemical Removal Request Reports A Permit Worker Registration Internet i005 The screen displayed below allows for adding a new Chemical Removal Request or Viewing Editing or Deleting an existing Chemical Removal Request Main Menu BACK PISTOLP Pete Pistol Log Off Add Request me co c Request Building Name Request Detail Comments Directions 2 Adding a Waste Pickup Request 1 Click ADD REQUEST Oklahoma State University Chemical Safety Assistant User Manual Page 30 Pl PisrOP 7 Request Date 1 27 2012 Lab Location Contact B Contact s Phone Comments
45. three formats available for your inventory 12112011 n2 7h09 03 03 2003 03 23 2003 oeaan aawa 1015 2003 10 21 2003 ganea 04 26 2012 11 06 2011 0475 2010 04 12 2012 11 03 2003 Ori rans az 03 26 2012 06401 2010 86 2010 06012010 0471909010 06401 2010 Daner2012 03 31 2009 oeaan 054012010 Oa 12009 osaan penaa 10 e Chemical Inventory by inventory items are in order by Inventory e Chemical Inventory by and Storage Location inventory items are listed by the storage location in your lab e Chemical Inventory by and Building Lab Room inventory items are grouped by building and room number Oklahoma State University Chemical Safety Assistant User Manual 10 Cubic feel 11 500 Grams 1 gi 1 Ibs 2 gal 11 1 Liter E 1 5 gal 1 kg m b b b oA b b Page 16 View Print Chemical Fact Sheets 1 Click on All Items to display all of the chemicals in your inventory 2 Click on Highlight to mark the Chemical the system moves the row of the selected chemical to the top row go to the Reports field Click on the arrow to the right of the field and scroll down to the report Chemical Catalog Fact Sheet Highlighted Chemical to run the report A File download window for Chemical Catalog Fact Sheet Web pdf will appear 3 Click on Open
46. transfers the waste to the waste area and marks it as PICKED the waste request will be removed from the list of open pickup requests Oklahoma State University Chemical Safety Assistant User Manual Page 36 Reports The main menu allows controlled access to the Report portion of the Chem Web Application The Report module allows the access to view and print reports From the main menu under CHEM click on Reports EH amp S Assistant 440000 AATIaP Tato Peter CHEM Requisitions ER DE Waste Pickup Reports zi fe EH amp S Assistant Log Off PI AA0000 AADaPrato Peter Chemical Reports Listing of Training Due Dates Chemical Catalog Master Listing of DEA Controlled Substrances Chemical Catalog Listing with Expiration Requirement Exit Report Menu The screen displayed allows for running various reports relative to this user A A AAAAAAAAAAAAAAA A AA A AS SS A A AA A eAXAEAEcAAAAEAEA ZZ ZZ QLEEXXEEZBSZLLLLZLALLELLEL LELLLLLEXLOSII Oklahoma State University Chemical Safety Assistant User Manual Page 37 Listing of Training Due Dates 1 Click LISTING OF TRAINING DUE DATES 01 07 2009 AADaPrato Peter Employee Name Adams Shane Adams Linda Austin Christopher 0 E G Comme
47. xes pointers and cursors list boxes and drop down list boxes These are common to all Windows programs and we ve assumed you understand how to use them Please refer to your Windows documentation for basic Windows training or select Windows Tutorial from Program Manager s Help Menu Technical Support Oklahoma State University Chemical Safety Assistant User Manual Page 2 Getting Started Access to the Program Access to the Chemical Safety Assistant Web Application is provided by OSU s Environmental Health amp Safety Department A link to the program is provided on the EHS Department s web page at http ehs okstate edu Starting Chemical Safety Assistant Click on the button at http ehs okstate edu hazcom OnSite htm to enter the Chemical Safety Assistant The following screen will appear This is the Chemical Safety Assistant portal EHS Chemical Safety Assistant Welcome to the Chemical Safety Assistant O Key Email Chemical Safety Assistant Login Address O Key Welcome The Chemical Safety Assistant allows researchers eg Principal Investigators Authorized Users etc to manage apsects of Password activities that fall within the purview of Environmental Health amp Safety EHS Currently the chemical safety program employs the Rode EHS OSU Okey Chemical Safety Assistant for management of chemical inventory You must register and be granted access to this protected site To request access contact t
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