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2004 T4 TimeSaver User Manual

1. Unclaimed amounts dividends and interest Tax deducted from unclaimed amounts Data ent complete Recalculate More Info m Person to contact about this return Name Telephone number r Certification EN IR OK Authorized person Position or office Date Printed ma T5 Summary Information Fill in the year filer ID number language choice and indicate whether it is an amended or additional Summary Also indicate if you have filed a T5 Summary before T5 Slip Totals You must enter the unclaimed dividends and interest and the tax on this unclaimed amount Person to contact about this return T4 TimeSaver will automatically use the data entered in New Company Defaults in the Setup menu when the company was first created You can however change the information if required Entering Summary Form Information 8 7 Certification T4 TimeSaver will automatically use the data entered in New Company Defaults in the Setup menu when the company was first created You can however change the information if required Recalculate Recalculates the calculated values returning overridden values to the calculated value More Info Contains the company category printing dates and date filed by Magnetic Media if applicable RL 3 Summary Amount for which Relev 3s not filed You should manually total all amounts from RL 3 slips that were not submitted because the amount was less t
2. Save as type Time Saver files 104 Click Save to create the database and exit the Create New Database dialog box The new database will be automatically opened and its name will appear in the title bar of your T4 TimeSaver window If you already have a database open when you choose New database the current database is automatically closed before the new database is created and opened unless you cancel the procedure By default there is no restriction to database access but the creator or the person with username admin can restrict access to the database if desired Select the Database Access Control from the Setup menu and then select Setup Database Access User List Check the Restrict Access to the current database checkbox The database will be restricted to the creator the user Admin and any additional usernames added to the list 3 2 T4 TimeSaver User Manual Opening a Database To work with an existing database you must open it Choose Open Database from the File menu Select the path and folder that contains the required database Select or type the name of the document you want to open in the File name field This box only lists documents with the filename extension t04 If no database exists you will need to create one by selecting New database from the File menu NOTE YOU WILL ONLY BE ABLE TO CREATE COMPANY INFORMATION IF A DATABASE IS OPEN IN THE T4 TIMESAVER Closing a Database Close
3. 2 4 T4 TimeSaver User Manual available when a form is open See the section below on Toolbar Icons for details on the individual icons Use of Special Keys The T4 TimeSaver makes use of some special keys and key combinations to facilitate your data entry and editing Short cuts Any command button that has an underlined letter can be accessed by simultaneously pressing the Alt key with that underlined letter E g pressing Alt O would have the same affect as clicking on the OK button In the same way each menu title at the top of the window can be selected by simultaneously pressing the Alt key with the underlined letter When the menu is open you can select from the list of topics by simply typing the underlined letter without the Alt key Many of the menu items have short cut key strokes which can be used instead of opening up the menu and selecting the function These are listed below Ek ee es Accesses on line help Ctrl P Opens print window with current employee selected where applicable Ctrl HA Adds a slip to the current company Ctrl D Deletes the current slip from the current company data Ctrl S Allows you to select from the list of employees for the current company Ctrl PgUp Moves to the first slip for the current company PgUp Moves to the previous slip for the current company PgDn Moves to the next slip for the current company adding a new slip i
4. 8 ICOMPANY NAME1 ADDRESS1 ADDRESS2 CMY PROV POSTAL 9 COMPANY Your Company 200 Thornton Drive Unit 202 Oshawa ON L2T 312 NAME ADDRESS1 CITY PROV POSTAL EMPNUM SIN EMPLOYEE E 5 Edwards Crt North York ON M2H 3B4 B200 571 4 EMPLOYEE F 6 Fortescue Bld Scarborough ON M3B4G5 B201 571 NAME1 ADDRESS1 CITY PROV POSTAL COUNTRY EMPLOYEE G 7 Grand Gulf Road Richmond Hill ON L2R 373 Canada 5 EMPLOYEE H 8 Hill House Ave East York ON MEV 9C6 Canada ma W804 Time Saver User Manual 9 Save the spreadsheet as a tab delimited text file The columns must be separated by tabs Add a TXT extension to the filename The TXT extension is not required however if you use the extension T4 TimeSaver locates the file more quickly 10 Start T4 TimeSaver From the Tools menu choose Import from Text File and enter the name and path of the file you just created Click OK What happens T4 TimeSaver adds the data to the database you currently have open and updates summaries as needed For example if you have imported a list of T4 slips T4 TimeSaver updates the T4 summary with the totals of the slips Import from Magnetic Media File If you have information in a magnetic media file and you would like to import this information into T4 TimeSaver this tool allows you to do so You can import company information as well as employee information for any slip type currently supported by T4 TimeSaver s Magnetic Media function Import from Payroll
5. If you prefer the data may be stored on floppies however for fastest program response it is recommended that data files be kept on a hard disk To install T4 TimeSaver follow these steps 1 Copy the original CD media and store the originals in a safe place 2 Close all open applications and reset your computer This will avoid any possible conflicts with open programs 3 Insert the CD in an appropriate drive 4 Click on the Start button in the lower left corner Select Run from the menu displayed Type d t4setupall replace d with the drive letter in which the install CD is located Click OK to continue When setup starts follow the directions on your screen 2 T4 TimeSaver Installation Select Install Type Workstation Network Administrator Workstation Installs a copy of T4 TimeS aver on your hard disk Network Administrator Installs the application and node setup program on the file server Each user can then run T4NODE EXE to copy the files necessary to run the application without copying all the files to their hard disk lt Back Cancel 2 2 T4 TimeSaver User Manual Single User Installation Install and run T4 TimeSaver on a stand alone workstation Select Workstation from the Select Type of Install window This will install the program on either the local hard drive or any network drive available to the computer placing all resources required by the software only on the local worksta
6. im Merge Two Companies Bisi x r Com E Select First Company Company 2 Select Database Select Second Company v m New Company Select Database Start Merge Close Correct Contact Information Use this function to correct the contact information for one all or selected companies The option is provided to correct the company summary contact information as well T4 TimeSaver User Manual in Correct Contact Information for Selected Companies Bisi x Companies to be Changed m Summaries to be Changed Gab G Al Soo o mem F Select hom kt m New Contact Information New Certification Information Fistnamel 7 Change Namel T Change Last name EER Change Position BELL Change Phone CC Change Phone Change Ext Change se Zero Out Slips Use this function to clear the dollar values from slips while maintaining the existing employee names and addresses Companies All C Current C Select on company category C Select from list Slip Types All Select from list Close ES Select the all companies in the database just the current database all companies with the entered company category or select individual companies Select either all slips of all types or select the slip type from the list Once the selections have been made click the Proceed button to complete the process Database
7. Available N A N A N A N A Available Available Available Available Available Available N A N A N A N A N A Available Available N A N A N A N A N A N A 12 12 T4 TimeSaver User Manual Type of Form Magnetic Sheet Media T4PS Slip Available Available T4PS Summar Available Available Single Facsimile T5013 Slip N A Available T5013 Summar N A Available T5018 Slip Available Available T5018 Summary Available Available working copy only pressure sealed form also available Appendices 12 13 Appendix Amending Replacing and Canceling Slips Amending and Canceling CRA and Minist re du Revenu Qu bec require specific procedures when amending or canceling slips that have already been submitted The following table gives an outline of the requirements for each type of slip een Amended Slips Cancelled Slips Submit new slip Additional Send Submit Copy of Send marked Requirements Amended Original marked Amended Amended at the Summary Cancelled at Summary top top T4 Ves Send letter explaining No Yes No the amendment T4A Yes Send letter explaining No Yes No T4F amp the amendment T5 Yes include filer ID Send letter explaining If dollar Yes but marked Yes if dollar number and put 1 the amendment amount Deleted amount in Box 21 changed changed Ho CH v Ro Yes indicate S
8. EE simane ar EE Name and surname in capital letters Telephone E Position or office Date Printed SINs of proprietors or principal owners A Year Data entry complete Recalculate More Info OK Remittances Enter the amount of money already remitted to CRA 8 10 T4 TimeSaver User Manual Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time Recalculate Recalculates the calculated values returning overridden values to the calculated value More Info Contains the company category printing dates and date filed by Magnetic Media if applicable T5018 Summary Other Information T5018 Slip Totals Choice of fi ips filed EE Geer oo or Total T5018 slips filed Box 80 IV English J French Total construction subcontractor Trade name if different from legal name payments Box 82 r Person to contact about this return r Certification BEET aE Name and surname in capital letters Posit
9. Maximum number of pensionable weeks This number is the number of weeks in the employer s fiscal year and is used in the above calculation to prorate the CPP QPP basic exemption The default value is 52 weeks but can be changed to 53 weeks if required EI Adjustment Options D Adjust El if over annual maximum If this option is selected the El will only be adjusted if it is greater than standard annual maximum of 39 000 x 1 98 or 819 00 NOTE THAT THIS OPTION CAN BE SELECTED ALONE OR WITH E OR F E Adjust El based on Insurable Earnings If this option is selected the El will be calculated as El insurable earnings x 1 98 If E l insurable earnings are not entered gross pay will be used F Adjust El insurable earnings based on El deducted This option assumes the entered amount for El deducted is correct When this option is selected El insurable earnings will be calculated as the minimum of El deducted box 18 1 98 39 000 and Employment income box 14 NOTE THAT ONLY ONE OF E OR F MAY BE SELECTED Transfer Over Remittance G Transfer employer s over remittance of CPP QPP or El to the following employee When adjustments reduce total deductions for the company the employer s portion of the over remittance may be transferred to the tax of an owner or shareholder If a S I N is entered here then any net overpayment of CPP QPP and El resulting from adjustments calculated by the program
10. Bahamas The BHR Bahrain BGD Bangladesh BRB Barbados BEL Belgium BMU Bermuda BRA Brazil VGB British Virgin Islands CMR Cameroon CAN Canada CYM Cayman Islands CHL Chile CHN China People s Republic of COL Columbia SUN Commonwealth of Independent States CIV Ivory Coast CYP Cyprus DNK Denmark DOM Dominican Republic EGY Egypt FIN Finland FRA France DEU Germany Federal Republic of GRC Greece GRD Grenada GUY Guyana HKG Hong Kong ISL Iceland IND India IDN Indonesia IRL Ireland ISR Israel ITA Italy JAM Jamaica JPN Japan KEN Kenya KOR Korea Republic of South LBN Lebanon BLZ Leeward amp Windward Islands amp Belize LBR Liberia LIE Liechtenstein LUX Luxembourg MYS Malaysia MLT Malta MEX Mexico MAR Morocco NLD Netherlands ANT Netherlands Antilles NZL New Zealand NGA Nigeria NOR Norway PAK Pakistan PAN Panama PNG Papua New Guinea PHL Philippines POL Poland PRT Portugal PRI Puerto Rico ROM Romania SAU Saudi Arabia SEN Senegal SYC Seychelles SLE Sierra Leone SGP Singapore ZAF South Africa ESP Spain LKA Sri Lanka SWE Sweden CHE Switzerland TWN Taiwan Republic of China THA Thailand TTO Trinidad and Tobago TUN Tunisia TUR Turkey ARE United Arab Emirates GBR United Kingdom USA United States of A
11. Don t display net pay to remove this information from the display T4A Input Window Employee Name The employee name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized e g SMITH John and insert a comma if none is entered S I N Validation The T4 TimeSaver will check the validity of the S I N entered and display a warning if it is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users Footnotes Text footnotes may be entered in the fields provided These will be printed on paper copies of the T4A Footnotes for use with Magnetic Media submissions may be accessed by clicking on the Mag Media command button in the top right corner of the screen Type the word amended in upper lower or mixed case in the footnote section to indicate that the T4A is an amended T4A This will cause the word AMENDED to be printed across the top of the slip as required by CRA It will also cause the slip to be included if you choose Amended only when printing T4A slips or the T4A Summary Go to RL 1 Use this button to create and or access the c
12. Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 City Province code Postal code including space Country in address Source of income Employer assigned number Life annuity payments amount RRSP RRIF DPSP benefit amount Other Payment amount Refunded RRSP amounts Value of benefit at time of death Amount of refunded excess RRSP Type max size Box F Text 1 Text 3 Text 10 Text 16 Currency Currency Currency Currency Yes No Text 30 Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Text 6 Text 20 Currency Currency Currency Currency Currency Currency Comments Examples amp Defaults Required field CAN USA etc Box A Box B Box C Box D Box E Box F 12 22 REVOCATION OTHERINCOME DEDUCTION TAX INCOMEAFTERDEATH LIFELONGLEARNIN G TAXPAIDAMOUNT SIN SIN2 Value of benefit before amendment All other income Amount giving entitlement to deduction Amount of Quebec tax held at source Income earned after death amount Life Long Learning Plan amount Tax paid amount Spouses social insurance number Spouses social insurance number Headings for NR4 Slips Heading NAME1 NAME2 ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY STATUS TAXYEAR RECTYPE COUNTRYCODE PAYERID SIN INCOMECODE1 CURRENCYCODE1 INCOME 1 TAX1 Description Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 Cit
13. SECONDNAMELAST Last name of 277 account holder if joint Text 30 SECONDNAMEFIRST First name of 2 account holder if joint Text 30 SIN2 SIN of 2 account holder if joint account Text 9 ACTUALDIVIDENDS Dividend amount Currency Box A CAPGAINS Total net Capital Gains Currency Box B CAPGAINSEXEMPTION Farm or small business capital gains Currency Box C OTHER QPP and other amounts Currency Box D CANCELLED Amounts cancelled Currency Box E TAXABLEDIVIDENDS Taxable amount of dividends Currency Box F TAXCREDIT Amount of dividend tax credit Currency Box G FOREIGNTAX Income tax paid to a foreign government Currency Box H QUEBECTAX Quebec income tax withheld Currency Box NAMESPRINCIPAL Principal person who established trust deed Text 25 SIN Beneficiary SIN Text 9 Appendices 13 1 Chapter 13 Index Adjusting slips 2 6 Adjustment Reports printing 5 4 9 6 All Slips removing 5 4 6 1 Amending slips 6 4 12 13 summaries 12 13 Appendices 12 1 A Data Backup 12 1 B Technical Notes 12 2 C Common Problems 12 3 D Province State Codes 12 6 E Country Codes 12 7 F Equivalent Fields 12 8 G Filing Requirements 12 9 H Forms available with T4 TimeSaver 12 11 1 Summary cancelling 12 13 J Headings for Import File 12 14 Authorization 2 2 Calculated Fields overriding 6 2 Calculator 11 9 Cancelling Slips 12 13 summaries 12 13 Category 5 1 9 10 Class Number 6 15 Codes country 12 7 province s
14. T5 T4ANR NR4 T4F T4PS T5013 T5018 R2 R15 R17 R25 or T1204 Company Category Check this box if you wish to select one company category to report on Then type in the company category name Filter Applies To This option only appears when printing the Company Summary Report You need to indicate which type of return the data entry status and printing status refers to Producing Reports 9 11 Once you have made your selections click on the Set Filter button You will be told the number of companies that meet the criteria you have outlined Confirm the selection and the company names will appear in the companies box Filing by Magnetic Media 10 1 Chapter 10 Filing by Magnetic Media or Internet NOTE This feature is only available in T4 TimeSaver Plus General information NOTE As a user of T4 TimeSaver the requirement for you to submit a test file with CRA or the Minist re du Revenu is waived because ELM Computer Systems submits test files and receives approvals for the output of T4 TimeSaver from the appropriate government departments each year However if you prefer to submit your own test files you may do so by following the instructions in the appropriate guides Please note that returns for employers filing over 500 returns are required by CRA to be filed on magnetic media Filing on magnetic media is to your advantage because it reduces your print
15. The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank Recipient Type Code Enter one of the following valid codes to identify the types of recipient 1 for an individual other than a trust 3 for a corporation or 4 for a trust or a partnership Relev 17 Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank Relev 2 Input Window Entering Slips 6 17 Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comm
16. duplicate or additional slip Otherwise this field can be left blank City Province where services rendered Enter the city name leave a space and then type the two character province code for the province in which the services were rendered Days in Canada Enter the total number of days the non resident was in Canada during this calendar year while under contract with the payer Include weekends and holidays 6 12 T4 TimeSaver User Manual Professional Name Use this box if the professional or operating name is different from the real or legal name of the non resident For example this box may be used when payments are made to non residents in the entertainment and athletic professions T5018 Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Construction subcontractor payments Enter the total payment received by the subcontractor during the period specified on the T5018 Summary Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank Recipient ID Number Validation If the recipient is an individual enter the recipient s Socia
17. etc aE Tax shelter s principal business activity and code box OE Code Description Business code box 05 Ee Fiscal period from To Partnership s id number EES Tax shelter id number FEE Have you filed a partnership return before If ves for what year NE Address on last return if different from present Address City Prov Postal code Country Data entry complete Recalculate More Info OK Area A Page 1 Status Leave blank if this is an original form Otherwise enter one of Amended Duplicate or Additional to describe the status of the summary Business Code Enter the four digit Business code from the T5013 slip box 05 Tax Shelter s principal business activity and code Enter the two digit code and matching description from box 06 of the T5013 slip Area B Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time 8 14 T4 TimeSaver User Manual Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time Area C The amounts
18. these settings can be different for each user NOTE DEFAULT VALUES ENTERED IN SETUP WILL BE REFLECTED IN NEW COMPANIES ONLY TO CHANGE VALUES IN EXISTING COMPANIES SELECT EDIT COMPANY INFORMATION FROM THE COMPANY MENU Data Entry Tabs Each data entry screen contains a number of boxes corresponding to the boxes on the printed form It may not be necessary for you to enter information into each box as some boxes may be left blank or they may contain a default value Place a check mark beside the name of each box where you want the cursor to stop and remove the check mark from beside any box where you do not require the cursor to stop in the Data Entry tabs for each type of slips When you are finished click on the OK button to save your selection The following is a sample of the T4 Data Entry tab T4 Data Entry When entering T4 slips the cursor will automatically move to the boxes with a check V Employee name M Other information 1 MV Address line 1 Iw 14 Employment income Other information 2 V Address line 2 Iw 16 CPP contribution M Other information 3 Iw City Iw 17 QPP contribution Other information 4 Province jw 18 El premium Other information 5 Postal code Iw 20 Pension plan M Other information 6 10 Prov of employment Iw 24 El insurable earings I 46 Charitable donations 12 SIN Iw 26 CPP QPP eamings 50 Pension plan DPSP number 29 Employment code Iw 28 CPP exempt 52 Pension adjustment V CPP pensionable weeks V
19. to adjust only the current employee The adjustments will be made based on the adjustment options selected for the current company These adjustments will not be reflected in the corresponding T4 summary unless all of the slips are adjusted The second method is to adjust all of the employees for the company at once To do this select Adjust unadjust company s T4s R1s from the Company menu You can skip any individual slips that you may not want to adjust by checking the Do not adjust CPP QPP and or El box es The adjustments will be made based on the same adjustment options selected for the current company In this case the adjustments are reflected in the corresponding T4 Summary An adjustment report can be produced by checking the Print adjustment report option on the Adjust all T4s R1s window before clicking the Do adjustments button Or you can select the Adjustment report from the T4 or RL 1 submenus of the Reports menu In either case an Adjustment Report window will open See Printing Adjustment Reports in chapter 9 for further details Reversing Adjustments Reverse the adjustment on an individual T4 or RL 1 by clicking on the Adjust this T4 R1 icon or select Adjust unadjust this T4 R1 from the Edit menu again The CPP QPP El and tax will return to the originally entered values The adjustments on all of the slips for the company can be reversed by clicking the Undo Adjustments button on the Adjust all T4s R1s window Setti
20. 28 Text 2 Text 10 Text 3 Currency Currency Currency 12 18 Heading TAX ANNUITIES RETIRING RETIRINGNON OTHER PATRONAGE PAST PENSION PENSIONNO RESPACCUM RESPED CHARITABLE SIN FNOTECODE RECIPIENTNO FNOTE1 FNOTE2 FNOTE3 Description Income tax deducted box 22 Annuities box 24 Eligible retiring allowances box 26 Non eligible retiring allowances box 27 Other income box 28 Patronage allocations box 30 RPP contributions past service box 32 Pension adjustment box 34 Pension plan reg number box 36 RESP accumulated income pay ts box 40 RESP educational assist pay ts box 42 Charitable donations box 46 Social insurance number box 12 Footnote code box 38 Recipient s number box 14 Footnote 1 Footnote 2 Footnote 3 The following four fields are for use by government filers only RECBN CORPNAME1 CORPNAME2 RECTYPE Recipient Business No 1 9 digits Recipient corporation name line 1 Recipient corporation name line 2 Recipient type code T4 TimeSaver User Manual Type max size Currency Currency Currency Currency Currency Currency Currency Currency Text 19 Currency Currency Currency Text 9 Currency Text 12 Text 30 Text 30 Text 30 Text 9 Text 30 Text 30 Integer 1 Comments Examples amp Defaults Government only Government only Government only Government only The following fields are for magnetic media filer
21. 28 El exempt Other deductions from net pay Amended jw Employee number Iv V J Country V 22 Income tax deducted V 44 Union dues V Iw During data entry pressing the Tab key or the Enter key will move you from one checked box to the next Pressing Shift Tab will move you back to the previous checked box Use the space bar to check and uncheck boxes If ona particular form you need to edit a box that would normally be skipped you can use your mouse to place the cursor within the field and then type in the data T4 Adjustment Defaults Tab Complete the T4 Adjustment Defaults tab The information on this tab will be 23 3 Time Saver User Manual copied to the T4 Adjustment Options tab of the Company Information window for each new company See further information in Chapter 7 Adjusting T4s and Relev 1s regarding how to set the adjustments to best suit your needs CPP QPP Adjustment Options Transfer Over Remittance to Owner When adjustments reduce total deductions for the v Adjust if over maximum under required minimum company the over remittance may be transferred to the 7 Adjust based on number of pensionable weeks tax of an owner or shareholder Maximum number of pensionable weeks Maintain the net pay of the owner shareholder by increasing the gross pay by the amount added to tax El Adjustment Options Other Options Iw Adjust if over annual maximum Adjust CPP EI differences greater than Iw Adjust base
22. T4PS segment forms If you have created segment forms enter the number here Segment forms are not required if you are filing magnetically Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was Entering Summary Form Information 8 13 entered these fields will be blank In either case you can change the information at this time T5013 Summary The T5013 Summary has multiple pages Across the top of the screen there are seven tabs one for each of the five Areas on the T5013 summary one for Additional Amounts for Allocation and one for Partners Each tab has up to three pages of data entry screens Most of the data entry fields appear exactly as they appear on the T5013 Summary See the 2004 Guide for the Partnership Information Return for full details on the completion of the T5013 summary Listed below are some of the fields that may require some additional explanation A Identification B Certification C Income loss D Selected data E Misc Additional Partners Area A Identification Status Amended
23. Unselect Select All and Unselect All buttons When all the required companies have been added to the selected list click on Close Slips Select one of the four options listed All to print all the slips for the selected companies Amended only to print only the amended slips for the selected companies Originals only to print only the slips that have not been amended for the selected companies or Selected to print only the selected slips for the current company If you choose Selected click on the Select button to get a list of the employees for the current company Choose which employees you wish to print slips for using the select unselect select all and unselect all buttons When all the required employees have been added to the selected list click on close Copy amp Printer Selection Choose which copies of the slips you wish to print by checking one or more of the boxes The options will change depending on the Type of Form you have selected See the Filing Requirements in Appendix G for details regarding the printing and distribution of the various copies of the slips 9 2 T4 TimeSaver User Manual Each copy selection has a separate printer selection Accept the printer named in the combo box or select another valid printer from the list Paper Source Indicate manual feed or one of the paper tray options listed for the selected printer Font Make sure the Use selected fonts option is checked Select the
24. companies have been added to the selected list click on Close Slips Select one of the options listed All to include all the slips in the Summary report for the selected companies Amended only to include only the amended slips in the Summary report for the selected companies or Originals only to include only the non amended slips in the Summary report for the selected companies Copy amp Printer Selection Select one or more of the options listed The options will change depending on the Type of Form you have selected See the Filing Requirements in Appendix G for details regarding the printing and distribution of the various copies of the Summaries Each copy selection has a separate printer selection Accept the printer named in the combo box or select another valid printer from the list Paper Source Accept the paper tray named in the combo box or select another valid paper tray option from the list for the selected printer Font Make sure the Use selected fonts option is checked Select the desired font from the list You can select a different font for each copy of the report Note By selecting a different font you may affect the font size and placement of the printing It is advisable to print a test form to determine whether alignment has been affected by the change in font Type of Forms Select one of the options listed Plain paper to print a facsimile copy of the form on a laser or ink jet printe
25. first slip for the current company Ctrl PgUp performs the same function H Clicking this icon moves to the last slip for the current company Ctrl PgDn performs the same function 4 Clicking this icon moves to the previous slip for the current company PgUp performs the same function D Clicking this icon moves to the next slip for the current company PgDn performs the same function Getting Started 2 7 Input Conventions The decimal point should be used to enter cents Where no decimal point is entered the system will assume and display zero cents when the Tab or Enter keys are pressed or you move the cursor to another field New data entered in a field will overwrite previously entered data You may edit existing data by using the left and right cursor control keys as well as the Backspace Delete Home and End keys Getting Help Whenever you require help press the F1 key to access the on line help screens If context sensitive help is available it will be displayed Otherwise use the table of contents to access the desired topic Hyperlinks to related topics are provided for your convenience You can also access the help files from the Help menu The Contents option will access the table of contents for the Help Pages The Search for help on option will access the help index The Internet sites submenu lists a number of Internet sites that may prove helpful During a technical support session
26. for all of the employees Data entry complete Once all of the data has been input for a given company check the data entry complete box This will allow you to print reports that will include only the companies that are completed or conversely only the companies that are not completed See Using Filters in Chapter 9 Recalculate Recalculates the calculated values returning overridden values to the calculated value Page 2 Contains the rest of the information required for the T4 Summary T4 Summary Information Page 2 SIN of proprietor owner m Person to contact about this return r Certification First name Sumamef o Name and surname in capital letters ar El Position or office Date Printed Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time More Info Contains the company category printing dates and date filed by Magnetic Media if applicable Entering Summary Form Information 8 3 RL 1 Summ
27. from the drop down list to indicate the source of the income being reported Currency Code Gross income and non resident tax withheld should be reported in Canadian funds However CRA will convert both these values to Canadian currency based on the currency code entered here and the average annual rate Ensure that both the gross income and the non resident tax withheld are in the same currency and that the appropriate three letter code is selected Exemption Code Enter the applicable exemption code or select it from the drop down list See Appendix C in the CRA Publication T4061Non Resident Withholding Tax Guide T4A NR Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Country of Residence Enter the appropriate three character country code or select it from the drop down list to indicate the country of residence of the recipient See Appendix E for a full list of the standard three character country codes Non Resident s Service Industry Enter the four digit numeric code or select it from the drop down list indicating the type of service industry Status Indicate whether the current slip is an amended
28. i e 1 of 3 2 of 3 3 of 3 etc Making Corrections If it becomes necessary to make changes to the slips submitted on diskette please consult the following instructions If the submission has not yet been sent to CRA you may choose to simply correct the returns and recreate the diskette s If you do not wish to recreate the diskette s you may prepare amended slips and summaries and include them with the diskette submission If the corrections are being made to a submission that has already been sent to the Magnetic Media Processing Unit you have no alternative but to print amended paper slips and summaries and send them to the taxation office that services your district Do NOT send them to the Magnetic Media Processing Unit You are also required to fill out a change form to be included with your corrections Please contact the Magnetic Media Processing Unit for further information Further Information If you have further questions regarding the specifics of your magnetic media submission please contact the Magnetic Media Processing Unit Filing by Magnetic Media 10 3 Magnetic Media Processing Unit Revenue Canada Taxation Ottawa Taxation Centre 875 Heron Road Ottawa Ontario K1A 1A2 Telephone 1 800 665 5164 Instructions for Quebec Returns The following instructions are provided here for convenient reference For complete details obtain from the Minist re du Revenu the publications entitled Guide for Filing Data
29. import file is to use a spreadsheet program that way you will see the data laid out into rows and columns If you do not have a spreadsheet program you can also create an import file in a word processor 11 6 J Time Saver User Manual Instructions 1 Open the spreadsheet that contains the data 2 Move the contents of all the cells in your spreadsheet one column to the right so that the first column is blank 3 Move the contents of all the cells down by one row so that the first row is blank 4 Check the structure of the spreadsheet If it contains more than one type of information for example company information and T4 information make sure that each type of information has its own block in the spreadsheet The blocks should follow each other vertically 5 In the first cell in the blank row above each block of information enter one of the keywords shown in this table Be sure to include the exclamation point Enter this text If the block contains ICOMPANY Company information ITA T4 and or RL 1 slip information IT4A T4A slip information IT5 T5 and or RL 3 slip information IT4F T4F information IT4PS T4PS information INR4 NR4 information IT4ANR T4A NR information T5013 T5013 Partnership information T5018 T5018 information IRL2 RL 2 information IRL15 RL 15 information IRL17 RL 17 information IRL25 RL 25 information For example if the spreadsheet contains a company followed by its T4 slips the s
30. insufficient tax to offset the adjustment If ves enter the maximum amount by which tax may be reduced CPP QPP Adjustment Options A Adjust CPP QPP if over maximum under minimum If this option is selected CPP QPP will be adjusted to fall within the range Upper Limit the lesser of the CPP QPP pensionable earnings x 4 95 and 1 831 50 Lower Limit the lesser of the CPP QPP pensionable earnings 3500 x 4 95 and 1 831 50 If the CPP QPP deducted is greater than the Upper Limit it will be adjusted down to the Upper Limit If the CPP QPP deducted is less than the Lower Limit it will be adjusted up to the Lower Limit If the CPP QPP deducted falls within the range of the Upper and Lower Limits no adjustments will be made to CPP QPP This option ignores any potential reduction resulting from the annual CPP QPP basic exemption which must be prorated based on pensionable weeks as outlined below This option was implemented for situations where it is not desirable to enter the number of pensionable weeks on each T4 slip B Adjust CPP QPP based on number of pensionable weeks If this option is selected CPP QPP will be calculated as CPP QPP pensionable earnings prorated deduction x 4 95 Adjusting T4s and Relev 1s 7 3 Where the prorated deduction is calculated as number of pensionable weeks maximum number of pensionable weeks x 3500 NOTE THAT ONLY ONE OF A OR B MAY BE SELECTED C
31. net adjustment to CPP QPP and El this difference will be posted to the T4 Summary The shortfall is comprised of the increase in the employer s portion of CPP QPP EI and the increase in the employee s contribution which was not offset by tax The employer will have to make up the difference when filing the Summary It would then be up to the employer to collect the under contributed employee s portion from the employee K Enter the maximum amount by which tax may be reduced If item J was selected you may enter the maximum amount by which tax may be reduced This option prevents the tax from being decreased to zero For example if you only wanted tax to be decreased by a maximum of 100 enter 100 in this field Entering Summary Form Information 8 1 Chapter 8 Entering Summary Form Information From the main menu select Forms and then select the type of Summary you wish to view or click on the Go to summary icon from the toolbar while editing a slip All values that can be calculated from the information entered onto the slips will appear on the summary form in blue The remaining values will need to be entered manually These will generally appear as white boxes and the cursor will move from one to the next skipping the calculated values See the specific form and field below for more information Overriding Calculated Values If it becomes necessary to edit a calculated field you may do so by pressing the F4 key The back
32. older files are not overwritten and XML is the default file type designator required by CRA Internet or E mail Filing to Minist re du Revenu du Qu bec To file a Revenu du Qu bec submission via the internet go to the following website and follow the directions for setting up a use word and password http www revenu gouv qc ca eng services sgp_rl_internet index asp Then follow the filing directions given E mail submissions should be sent to the following e mail address edi mrq qouv qc ca 10 8 T4 TimeSaver User Manual Tools 11 1 Chapter 11 Tools Transfer Companies Use this function to transfer one or more companies from the current database to another database Set the destination database by selecting an existing database or creating a new one Indicate which company ies you wish to transfer using the Select Unselect Select All and Unselect All buttons If the Remove Company from Source Database option is not checked the company information will remain in both the current database and the destination database otherwise it will be available only in the destination database Merge Companies Use this function to merge two companies as a third company The companies to be merged can be selected from any database accessible to T4 TimeSaver The resulting company containing the merged data must not already exist in the database in which it will be stored which can be any database accessible to T4 TimeSaver
33. shown in Area C lines 181 to 291 are the total of the amounts allocated to the partners in boxes 18 to 29 on the T5013 slips The sources of income and losses are broken down into various categories that may be subject to different income tax rules Include income from both Canadian and foreign sources in Canadian currency By pressing the Recalculate button on the summary form or on the T5013 slip form the information entered in this area will be allocated among the partners and posted to boxes 18 20 and 22 29 of the T5013 slips according to each partner s share of net income or loss Gross Income or Loss These amounts are the gross income or losses for accounting purposes from the financial statements Net Income or Loss These amounts are the net income or losses adjusted for income tax purposes Area D This section sums up the selected information from the partnership s financial statements for the period covered by the partnership information return Area E Check each box to indicate a Yes response or leave blank for a No response In many cases further information will be requested if the response is Yes Additional Amounts for Allocation The information entered in this area will be allocated among the partners and posted to boxes 19 21 and 30 45 of the T5013 slips according to each partner s share of net income or loss Partners Shows the name Identification number units or interest owned and the percentage s
34. the CPP QPP Adjustment Option on the T4 Adjustment Options tab of the Company Information a value must be entered into the input field CPP Pensionable Weeks This field will default to 52 or 53 depending on the value entered under Maximum Number of Pensionable Weeks but you may override this value for specific employees E l Insurable Earnings A value should only be entered in the E I Insurable earnings box when it is not equal to the gross pay amount Box 14 or zero If no amount in entered Box 24 will be left blank on the printed slip as required by CRA 6 4 T4 TimeSaver User Manual CPP QPP and El Exempt Boxes You may check one both or neither of the CPP QPP and El Exempt boxes as appropriate for the current employee Do not check the CPP QPP exempt box if you entered an amount in Box 16 or Box 26 Check CPP QPP exempt only if the earnings were exempt for the entire period of employment Do not check the El Exempt box if you entered an amount in Box 18 or Box 24 Check El exempt only if the earnings were exempt or if they were not eligible for the entire reporting period of employment Do Not Adjust CPP QPP and El Boxes Check one or both of these boxes to indicate that this particular slip should not be adjusted when the slips for this company are adjusted This allows you to adjust some slips while leaving others as entered Other Income Record other income in the boxes provided at the bottom of the window The typ
35. the Federal Dividend Tax Credit are calculated and displayed automatically by the system as follows Taxable Amount of Dividends Actual Dividends 1 25 Federal Dividend Tax Credit Actual Dividends 1 6 This calculation does not apply for any corporate recipients or any recipient that is a charitable organization Relev 3 Required If a Relev 3 will be printed for the current recipient check the Releve 3 Required box You can then use the Go to RL 3 button in the top right corner of the form to view and edit the Relev 3 slip Note that Revenu du Qu bec has specified that where the recipient is a corporation i e the recipient type code is 3 the dividend income should be entered on the RL 3 as Other income from Canadian sources box E and not as Actual amount of dividend box A This will prevent the calculation of the Federal Dividend Tax Credit for corporations When adding a new T5 slip with recipient type code of 3 any amount entered in box 10 will be added to income entered in box 14 and will be carried over to box E of the corresponding RL 3 slip Relev 3 Input Window Recipient Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized e g SMITH John and insert a comma i
36. the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time 8 12 T4 TimeSaver User Manual r T4F Summary Information Page 2 Year Person to contact about this return Certification Frame EER NO GE ed Sumame BENE Name and sumame in capital letters Rn Position or office Date Printed Data entry complete Recalculate Page 1 Page 2 More Info DE T4PS Summary r 14PS Summary Information Year ending Dec 31 Name of employee profit sharing plan T4PS Slip Totals TAPS segment forms Box51 0 Forfeited due to withdrawal Box36 200 TAPS slips Box 53 0 Foreign non business income Box 37 Actual dividends Box 30 oo Foreign capital gains or losses Box 38 Capital gains or losses Box 34 ool Foreign non business income tax Box 39 N 1 Other income Box 35 m Person to contact about this return EN IT Data ertiy complete Name Telephone number Certification Recalculate eg FEE ox Position or office Date Printed Year ending Enter the year being reported
37. the current database Choose the companies you wish to print a Summary Report for using the Select Unselect Select All and Unselect All buttons When all the required companies have been added to the selected list click on Close Or click on Filter to select the companies to include by data entry status printing status company category or with a specific type of slip See the section entitled Using Filters at the end of this chapter Copies of Report Type in the number of copies you require Output Report to Select one of the options listed below Display shows the report on your computer monitor or Printer prints the report on paper Options Decide whether or not you want to include the address information Current Printer This command button accesses the Print Setup dialog box where you can select the default printer for printing Company Summary Reports and the source paper tray manual etc of the paper Using Filters The Filter button allows you to select which companies to include in a report based on data entry status printing status magnetic media status or company category The report generated will contain information for the companies that meet the criteria you select all other companies will be filtered out When you click on the Filter button the Select Companies by Filter window appears 9 10 T4 TimeSaver User Manual in Select Companies by Filter E Report subtitle Data Entry Stat
38. to match the account number shown on the remittance part of Form NR76 Non Resident Tax Statement of Account Unreported Gross Income Add the gross income reported on Forms NR601 and NR602 Entering Summary Form Information 8 9 Unreported Tax Withheld Add the non resident tax amounts reported on Form NR601 Remittances Enter the amount of money already remitted to CRA Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time Recalculate Recalculates the calculated values returning overridden values to the calculated value More Info Contains the company category printing dates and date filed by Magnetic Media if applicable T4A NR Summary r T4ANR Slip Totals Total TAANR slips filed Box 88 P Total tax deductions Box 22 Dm Gross income Box 18 oo Minus remittances Box 82 ol Travel expenses Box 20 ol Balance due Overpayment oo Amount enclosed Person to contact about this return Certification um
39. two methods of calculating the Net Pay by clicking on the Net Pay button and then selecting the appropriate option You can also check the Don t display net pay to remove this information from the display Go to RL 1 Use this button to create and or access the corresponding RL 1 for this employee Relev 1 Input Window A Relev 1 will always be added when a T4 is created that has QC entered as the Province of Employment Conversely a T4 will also be added automatically for each Relev 1 entered Note that the Province of Employment is always QC for any RL 1 created When you are adding a Relev 1 or a T4 all the relevant values dollar amounts name and address etc are carried over to the corresponding form Footnotes and boxes that are specific only to the Relev 1 or the T4 will not be carried over See Appendix F Equivalent fields on T4 and Relev 1 Slips for further details Employee Name The employee name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters and ensure that the first letter of the first name is capitalized e g SMITH John S I N Validation T4 TimeSaver will check the validity of the S I N entered and display a warning if itis invalid You can however ignore the warning and continue to enter other information The formula used to test the
40. value of the S I N is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users QPP Pensionable Weeks If you have selected Adjust based on number of pensionable weeks for the CPP QPP Adjustment Option on the T4 Adjustment Options tab of the Company Information a value must be entered into the input field QPP Pensionable Weeks This field will default to 52 or 53 depending on the value entered under Maximum Number of Pensionable Weeks but you may override this value for specific employees Footnotes Text footnotes may be entered in the fields provided Net Pay Calculation The employee s net pay is calculated and displayed on the screen as you enter data into each box of the RL 1 and may prove useful as an audit check It will be calculated in one of the two following ways 6 6 T4 TimeSaver User Manual Gross Pay Standard Deductions Other Deductions or Gross Pay Standard Deductions Taxable Benefits Other Deductions The Standard Deductions include the values entered in Boxes B C D E F and N plus Box 22 Income tax deducted of the corresponding T4 Taxable Benefits is the sum of Boxes H through L and P Other deductions if there are any must be entered manually to arrive at the appropriate figure for Net Pay You can switch between these two methods of calculating the Net Pay by clicking on the Net Pay button and then selecting the appropriate option You can also check the
41. 0 CAREOF Care of line of address Text 30 ADDRESS1 Line 1 of address Text 30 ADDRESS2 Line 2 of address Text 30 CITY City Text 28 PROV Province code Text 2 ON QC BC Appendices 12 15 Heading POSTAL COUNTRY DEFPROVEMP ACCOUNTNO TAXCENTRE IDNOQ NEQ Description Postal code including space Country code Usual province of employment Business number Taxation centre Quebec Identification number and file number Format 1234567890RS0001 Quebec Enterprise number Headings for T4 and RL 1 Slips Heading NAME ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY INCOME CPP QPP El RPP TAX EIEARN CPPEARN CPPEXEMPT EIEXEMPT UNION CHARITABLE Description Employee name Address line 1 Address line 2 City Province code Postal code including space Country code Employment income box 14 CPP contributions box 16 QPP contributions box 17 B El premiums box 18 C Reg Pension plan contr box 20 D Federal income tax deducted box 22 El insurable earnings box 24 CPP pensionable earnings box 26 CPP exempt box 28 El exempt box 28 Union dues box 44 Charitable donations box 46 N Type max size Text 10 Text 3 Text 2 Text 15 Text 13 Text 16 Text 16 Type l max size Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Currency Currency Currency Currency Currency Currency Currency Currency Yes No Yes No Currency Currency
42. 2 Displays section 2 boxes 53 58 Section 3 Displays section 3 boxes 130 140 Details Displays details field for text T5015 Displays the T5015 data fields T5014 Input Window Class Number Enter up to 15 different class numbers 1 5 on page 1 6 10 on page 2 and 11 15 on page 3 Class numbers range from 1 to 47 For a complete listing of valid class numbers press the F2 key The applicable rate will automatically be entered into column 9 and be used in the capital cost allowance calculation Adjustments Enter the corresponding adjustments Increases to capital costs should be entered as positive values decreases as negative values Undepreciated capital cost This value will be automatically calculated using the values entered in columns 2 through 5 Total CCA This box will contain the value of the sums of all the amounts listed in column 10 6 16 T4 TimeSaver User Manual T5015 Input Window This will take you directly to the T5015 page which is located on the T5015 section of the T5013 Input Window The top half of the form will already be completed if you have entered the T5013 information Enter values for the Capital account start of period Capital contributed during period Income allocated during period and Drawings The Capital account end of period will be automatically calculated T1204 Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name
43. 2004 T4 TimeSaver User Manual A TIMESAVER Copyright 1987 2004 ELM Computer Systems Inc All rights reserved TABLE OF CONTENTS 2004 T4 Tumeiaver iese EA AE ERA ee ee ke de ee GE eke 1 Chapter tI OGUCiOn srn 1 1 About TA WR 1 1 Bigs ln eelere 1 1 Requesting System Enhancements AAA 1 1 Hardware Ee EE EE 1 2 License Agreement is se RE Gee OR se ae Rees ve RE EER RE EE EE 1 3 Wairaaly ee ue EE 1 3 Chapter 2 Getting Started en 2 1 let E 2 1 Starting the Program dE 2 2 PHS CUS DEAN DEE 2 2 User Names T4 TimeSaver Plus only 2 2 PRIMACY Profeci O sac sacs ET EE 2 3 What s on the T4 TimeSaver Window c eeeeeeeeeeeeeeeeeeeceeeeeeeeeeeeeeeeeaaees 2 3 Lise Ol Special E 2 4 Too lbar leon ss OE SR EE GE Oe EA EE EE ee ee 2 5 ele e ele E Le 2 7 CSTE RS EE 2 7 Chapter 3 Working with Databases iii RR ee ee ee ee ee 3 1 Greatinig a Database ic RE IE SE ER EE Ve ee GELE EE Ge EE cates 3 1 Opening a Data Da Ses EES 3 2 CIOSING Re 3 2 Deleting ER 3 2 Renaming NR 3 2 ane Rek ABEL SE ER EO OE OE nan EAA 3 2 Chapter 4 User Setup COpotions ss ee ee ee 4 1 Data Entry EE 4 1 T4 Adjustment EE 1 E 4 1 New Company Defaults Tab 4 2 Magnetic Media Jee 4 2 Chapter ellene eege st 5 1 EE Eer EE is tese REDE EG DS EE DE GE GE Ee 5 1 ele Rue 5 2 Gedeelt e 5 2 ee E Era 91 1 a EER RE Ge ee GE ar aman GR EE ar tear 5 3 Deleting a Company 5 3 Fi inove KEE 5 3 Remove Inactive e E 5 4 Adjust U
44. 3 will be set to zero and box E will contain the sum of Box 10 and Box 14 values from the corresponding T5 Appendices 12 9 Appendix G Filing Requirements T4 Summary T4A Slip T4A Summary T5 Summary RL 1 Slip RL 1 Summary RL 2 Slip RL 3 Slip Summary RL 17 Slip RL 17 Summary RL 25 Slip NR4 Slip Payee Copies 2 amp 3 Pre printed forms or facsimile on pink or white paper Copies 2 amp 3 Pre printed forms or facsimile on blue or white paper Copies 2 amp 3 Pre printed forms or facsimile on pink or white paper Copies 2 amp 3 Pre printed forms or facsimile on yellow paper Copies 2 amp 3 Pre printed forms or facsimile on plain paper Copies 2 amp 3 Pre printed forms or facsimile on blue paper Copies 2 amp 3 Pre printed forms only Copies 2 amp 3 Pre printed forms or facsimile on plain paper Copies 2 amp 3 Pre printed forms or facsimile on plain paper Government Copy Copy 1 Pre printed forms or facsimile on pink or white paper Copy 1 Pre printed forms or facsimile on pink or white paper Copy 1 Pre printed forms or facsimile on blue or white paper Copy 1 Pre printed forms or facsimile on blue or white paper Copy 1 Pre printed forms or facsimile on pink or white paper Copy 1 Pre printed forms or facsimile on pink or white paper Copy 1 Pre printed forms or facsimile on yellow paper Keep for
45. Comments Examples amp Defaults CAN USA Comments Examples amp Defaults Required field 12 16 Heading PENSIONNO PENSION PROVEMP SIN EMPCODE EMPNUM CPPWEEKS NETPAYOTHER OTHERCODE1 OTHERAMT1 OTHERCODE2 OTHERAMT2 OTHERCODE3 OTHERAMT3 OTHERCODE4 OTHERAMT4 OTHERCODES OTHERAMT5 OTHERCODE6 OTHERAMT6 AMENDED YOUTHFLAG TAXYEAR Description RPP DPSP number box 50 Pension adjustment box 52 Province of employment box 10 Social insurance number box 12 Employment code box 29 Employee number reference number Weeks eligible for CPP Other deductions from Net Pay Other information code 1 Other information amount 1 Other information code 2 Other information amount 2 Other information code 3 Other information amount 3 Other information code 4 Other information amount 4 Other information code 5 Other information amount 5 Other information code 6 Other information amount 6 Amended slip Youth hires program Taxation year Additional headings for RL 1 fields INCOMER1 TAXR1 UNIONR1 QPPEARN HOUSING AUTOR 1 Employment income box A Quebec income tax deducted box E Union dues box F QPP pensionable earnings box G Meals and accommodation box H Personal use of auto box T4 TimeSaver User Manual Type Comments max size Examples amp Defaults Text 7 Currency Text 2 Text 9 Text 2 Text 20 Numeric 4 52 00 52 5 etc Currency For net pay calc
46. L 1 6 5 RL 17 6 16 RL 3 6 8 sorting 6 2 T1204 6 16 T4 6 3 T4A 6 6 T4A NR 6 11 T4F 6 12 T4PS 6 13 T5 6 7 T5013 6 14 T5014 6 15 T5015 6 16 T5018 6 12 Sorting reports 9 2 slips 6 2 Status data entry 8 2 9 10 magentic media 9 10 printing 9 10 Summary amending 12 13 cancelling 12 13 creating 8 1 NR4 8 8 printing 9 3 replacing 12 13 RL 1 8 3 RL 3 8 7 T4 8 1 T4A 8 5 T4A NR 8 9 T4F 8 11 T5013 8 13 T5018 8 10 Support technical 1 1 System hanging 12 4 System Enhancements 1 1 T1204 T4 slips 6 16 adjusting 2 6 equivalent fields with RL 1 slips 12 8 other income 6 4 slips 6 3 summary 8 1 T4 Adjustment Options defaults 4 1 13 4 editing 5 2 5 4 setting 7 1 T4A slips 6 6 summary 8 5 T4A NR slips 6 11 summary 8 9 T4F slips 6 12 summary 8 11 T4PS slips 6 13 summary 8 12 T5 equivalent fields with RL 3 slips 12 8 slips 6 7 Summary 8 6 T5013 slips 6 14 summary 8 13 T5014 slips 6 15 T5015 Slips 6 16 T5018 slips 6 12 T4 TimeSaver User Manual summary 8 10 Technical Notes 12 2 Technical Support 1 1 Test Printer 9 3 Tools 11 1 calculator 11 9 convert last year s database 11 4 correct contact information 11 1 database repair 11 2 edit settings 11 9 export 11 9 Import import from magnetic media 11 8 import from text 11 5 internet T4 filing 10 7 merge companie
47. ONLY TO CHANGE VALUES IN EXISTING COMPANIES SELECT EDIT COMPANY INFORMATION FROM THE COMPANY MENU Privacy Protection Additionally user names can be used to restrict access to sensitive information By default there is no restriction to database access but the creator or the person with username admin can restrict access to the database to any users not on a user list Select the Database Access Control from the Setup menu and then select Setup Database Access User List Check the Restrict Access to the current database checkbox The database will be restricted to the creator and the user Admin unless additional usernames are added to the list What s on the T4 TimeSaver Window The title bar of the main window contains the name of the program and the name of the current database Beneath it is the main menu Each menu item can be accessed by either clicking its name or pressing the underlined letter in combination with the Alt key e g Alt F opens the File menu Under the main menu are both the current company name and the icon toolbar Clicking the company name will give you a list of all the companies available in the current database and will allow you to switch to any other company The icons that appear in colour are available to use Those that are greyed out are only TA T4 TimeSaver Current fet Es File Company Forms Edit Reports Tools Setup Window Help CdD eB le al delelelal d
48. OO EE 8 1 SEE Ui AE RA EL 8 3 TA SUMMARY E 8 5 T5 SUMMAaFY ENEE 8 6 Ern LEE 8 7 PUY SMITA EE 8 8 RENE A 8 9 TE 18 so UUM ee 8 10 PEES nE a ER EE 8 11 TAPS SUMMA EE 8 12 TOTS SUMMAT inaandaa n aa aa iaaa ea eae aaraa 8 13 RLZ SUMMA Ee 8 15 PH 8 15 Chapter 9 Producing Reports oooaooanannnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnne 9 1 alanine Re 9 1 Printing Summary Reports or annette eee ea et eee 9 3 Printing Adjustment Report si iss wesc NI EENS Sasa 9 6 Printing Edit List Ee en 9 7 Printing the Company Summary RepDOF eie ee ee ee ee RR ee ee ee ee ee ee ee ee 9 8 lie BE 9 9 Chapter 10 Filing by Magnetic Media or Jntermet ee 10 1 General information ee ee ee ee ee ee ee ee ee ee ee ee ee ee 10 1 Instructions for Federal Returns ENEE 10 1 Instructions for Quebec Hetums AEN 10 3 Setting up the Magnetic Media Transmitter Record Defaults sesse ee 10 4 Internet T4 Filing EE 10 7 Internet or E mail Filing to Minist re du Revenu du Ou beC sesse 10 7 Ghapier T1 Tools us 11 1 BEEN e sea EERS EER DEE DERE EK EER Ge ERGE De GR EE et 11 1 Merge Companies un 11 1 Correct Contact neie E e 11 1 EIERE 11 2 Database e EE 11 2 Convert Last Year s Databases EER KERSE EER ee Ek EE ED GE N ER Ee SEEKS SERS 11 4 ant viele EA RA EE RE AE Ee ord 11 5 Import from Payroll Separate Module iss ee ee ee ee ee ee ee ee ee 11 8 Eege 11 9 Te 11 9 E lb OE Ad RE AA EE EE OG GE EE GE GR EG EE OE rere Te 11 9 Edi
49. RL 1 slips To generate this report select T4 or RL 1 from the Reports menu Then choose Adjustments from this list of available reports A dialog box will open which will allow you to select the companies for which you wish to print T4 Adjustment Reports and the desired printer Companies Select one of the three options listed All to print the Adjustment report for all companies in the current database Current to print the Adjustment report for only the current company or Selected to print the Adjustment report for the companies you select If you choose Selected click on the Select button to get a list of the companies contained in the current database Choose the companies you wish to print the Adjustment Reports for using the Select Unselect Select All and Unselect All buttons When all the required companies have been added to the selected list click on Close Or click on Filter to select the companies to include by data entry status printing status magnetic media processing status or company category See the section entitled Using Filters at the end of this chapter Order of Slips Select one of the options listed below Order by selected field lists employees sorted by selected field or Order in data entry sequence lists employees in the order they were entered Copies of Report Type in the number of copies you require Output Report to Select one of the options listed below Display shows
50. Records Copy 4 Any type of paper Copy 2 Any type of paper Copy 4 Any type of paper Copy 2 Any type of paper Copy 4 Any type of paper Copy 2 Any type of paper Copy 4 Any type of paper Copy 1 Photocopy Pre printed forms only Copy 1 Pre printed forms or facsimile on plain paper Copy 1 Pre printed forms onl Copy 1 Pre printed forms or facsimile on blue paper Copy 4 Any type of paper Photocopy Copy 4 of facsimile or photocopy Copy 1 Photocopy Pre printed forms only Copy 1 Photocopy Pre printed forms only Copy 1 Photocopy Pre printed forms only Copy 1 Pre printed forms or facsimile on plain paper Copy 1 Pre printed forms onl Copy 1 Pre printed forms or facsimile on plain paper Copy 4 Any type of paper Photocopy Copy 4 Any type of paper 12 10 T4 TimeSaver User Manual Government Copy Keep for Records Copy 2 NR4 Copy 1 Summary Pre printed forms or facsimile on plain paper Copies 2 amp 3 Copy 1 Copy 4 Pre printed forms or facsimile Pre printed forms or facsimile Any type of paper on plain paper on plain paper T4A NR Copy 1 Copy 2 Summary Pre printed forms or facsimile on plain paper T4F Slip Copies 3 amp 4 Copy 1 amp 2 Copy 5 Facsimile on plain paper Facsimile on white paper Any type of paper T4F Copy 1 Copy 2 Summary Facsimile on white paper Any type of paper T4PS Slip Copies 2 amp 3 Copy 1 Copy 4 Facsimile on plain paper Pre p
51. Repair The database repair routine in T4 TimeSaver performs two functions It compacts databases to save space and it recovers from certain types of file corruption caused by power failures software problems many hardware Tools 11 3 problems and most common types of operator errors However certain situations such as physical damage to the data storage media hard drive or disks or inadvertent erasure of files cannot be rectified by database repair routine Warning INNO CASE SHOULD YOU RELY SOLELY ON THE DATABASE REPAIR ROUTINE IN THIS SYSTEM TO PROTECT YOUR FILES FROM ACCIDENTAL ERASURE OR ANY OTHER LOSS OR CORRUPTION YOU ARE RESPONSIBLE FOR ENSURING THAT ADEQUATE BACKUP COPIES OF ALL YOUR FILES BOTH DATA AND PROGRAMS ARE MADE ON A REGULAR SYSTEMATIC BASIS When to run Database Repair The system constantly checks the validity of its files and if it detects any corruption it will report it This could occur if you had turned off the computer or re booted without exiting T4 TimeSaver or had a power failure If you run out of disk space you may also experience some problems with the data In this case you should free up some disk space before proceeding with the database repair routine If you get an error message about a corrupted database you should run the Database Repair option in the Tools menu to attempt to correct the damage Before using this tool it is advisable to make a backup copy of your database You can co
52. Separate Module If you have purchased the Import from Payroll module you can use this function The first time you use the module you will need to enter the password you have been provided with Follow the instructions from your payroll package for submitting your T4s either by the internet or as a magnetic media submission In either case save the created file on your local computer Select Import from Payroll from the Import subdirectory of the Tools menu The following window will appear Tools 11 9 Source File Company Selection Drive Sc EN Import both slips and company information Directory P Ze Import only slips information Select Company Create Company Destination company Shadowland 9 01R2 Working Copy Filename 2003 T4 xml Please select either ML file or Magnetic Media file created from your payroll software Source filename Start Import Cancel Browse to the drive and directory where you saved the T4 submission file and highlight the correct file Select the appropriate Company Selection option and select the company if required Click the Start Import button to import the data Export The Export tool permits you to create a list of employee names and addresses to a quote comma delimited text file You may select to export data from a single company or a group of companies for any or all types of slips This list may then be imported into any program capable of opening quote comma de
53. TRY YEAR DEDUCTION INCOMEYEAR INCOMESTAY ALLOWANCEYEAR ALLOWANCESTAY DAYSOUTSIDE PERIODSOUTSIDE DATEDEPARTURE DATERETURN FOREIGNCOUNTRY SIN REFERENCENUMBER Description Country in address Year Total deductions box A Total employment revenue box B Total income for stay box C Allowance in year box D Allowance for stay box E Days outside Canada box F Number of 30 day periods box G Departure date from Canada box H Return date to Canada box Name of foreign country box J Social insurance number Employer reference number Headings for RL 25 Slips Heading NAME1 NAME2 ADDRESS1 ADDRESS2 CITY POSTAL PROV COUNTRY BENEFICIARYNUM TRANSIT RECTYPE Description Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 City Postal code including space Province code Country in address Employer assigned number Bank transit number Recipient type box 23 T4 TimeSaver User Manual Comments Examples amp Defaults Type max size Text 3 CAN USA etc Text 1 Currency Currency Currency Currency Currency Integer Integer Date Date Text 20 Text 9 Text 15 Comments Examples amp Defaults Type max size Text 30 Required field Text 30 Text 30 Text 30 Text 28 Text 10 Text 2 Text 3 CAN USA etc Text 20 Text 10 Text 1 1 Appendices 12 31 Type Commenis Heading Description max size Examples amp Defaults
54. Text 2 Currency Text 2 Currency Text 2 Currency Text 2 Currency Text 2 Currency Text 2 Currency Yes No Yes No Integer 4 Current year Currency Currency Currency Currency Currency Currency Appendices 12 17 Heading HEALTHR1 TRAVELR1 OTHERTBR1 COMMISSIONS OTHERINC INSURANCE DEFERRED INDIANING TIPS TIPSALLOCATED PHASEDRETIRE CODEBOXOR 1 FNOTE1R1 FNOTE2R1 FNOTE3R1 Description Private health insurance box J Travel box K Other taxable benefits box L Employment commissions box M Other taxable income box O Multi employer insurance box P Deferred salary box Q Exempt income for an Indian box R Tips received box S Tips allocated box T Phased retirement box U Code for Box O Footnote 1 Footnote 2 Footnote 3 Headings for T4A Slips Heading NAME ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY SUPER LUMPSUM SELF Description Employee name Address line 1 Address line 2 City Province code Postal code including space Country code Pension or superannuation box 16 Lump sum payments box 18 Self employed commissions box 20 Type Comments max size Examples amp Defaults Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Text 2 Text 30 Text 30 Text 30 Type Comments max size Examples amp Defaults Text 30 Required field Text 30 Text 30 Text
55. UNTRY STATUS Description Recipient name Address line 1 Address line 2 City Province code Postal code including space Country in address Status of slip Type max size Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Text 12 Integer 4 Currency Currency Currency Currency Currency Yes No Text 9 Text 20 Type max size Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Text 12 Comments Examples amp Defaults Required field CAN USA etc Amended etc Comments Examples amp Defaults Required field CAN USA etc Amended etc Appendices 12 25 Heading YEAR ACTUAL TAXABLE CREDIT CAPGAINS OTHER FORFEITED FOREIGNINCOME FOREIGNCAPGAINS FOREIGNTAX SIN Description Year Actual amount of dividends box 30 Taxable amount of dividends box 31 Federal dividend tax credit box 32 Capital gains for loses box 34 Other income box 35 Forfeited due to withdrawal box 36 Foreign non business income box 37 Foreign capital gains or losses box 38 Foreign non business tax box 39 Canadian social insurance number box 12 Headings for T5013 Slips Heading NAME1 NAME2 ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY STATUS COUNTRYCODE MEMBERCODE UNITSOWNED RECTYPE PARTNERID CEERENUNCIATION Description Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 City Province code Pos
56. a if none was entered e g SMITH John Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank Source of Income Double clicking on the field or hitting the F2 key to view the complete list of options Relev 25 Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Beneficiary Type Enter one of the following valid codes to identify the type of recipient 1 if the beneficiary was an individual 2 if the beneficiary was a joint account two individuals 3 if the beneficiary was a corporation 4 if the beneficiary was an association a trust fiduciary trustee nominee or estate a club a partnership or other 5 if the beneficiary was a public body municipality or government agency 6 if the beneficiary was the spouse of the settler or of the deceased Adjusting T4s and Relev 1s 7 1 Chapter 7 Adjusting T4s and Releve 1s Making adjustments to T4s and RL 1s There are two methods of adjusting the T4s and RL 1s The first method is to use the Adjust this T4 R1 icon or select Adjust unadjust this T4 R1 from the Edit menu
57. a unique user name assigned to each person or workstation The first time you enter a new user name you must also enter a password which will be assigned to the user name You will be asked to confirm that this is a new user name This is to prevent the creation of a new user name in the case of a typographical error You can change the password by checking the check here to change password after login checkbox at start up or by selecting the Change password option from the File menu Getting Started 2 3 Each user name is associated with a corresponding user profile The user profile contains the user settings associated with the user name You can create as many user profiles as you require The user settings can be unique for each user or there can be a number of identical users A user profile is created by typing in a unique entry when prompted for the user name Each user can establish their own settings by selecting User Setup Options from the Setup menu Preferences and default values can then be entered in the various categories See chapter 4 for descriptions of the various settings Alternatively global settings can be established by using the User Administration option in the Setup menu To access this function you must enter the user name Admin upon startup With this function you can add a new user or edit copy or delete existing user settings NOTE DEFAULT VALUES ENTERED IN SETUP WILL BE REFLECTED IN NEW COMPANIES
58. aid CPP to tax based on number of pensionable weeks See information in Chapter 7 Adjusting T4s and Relev 1s for details The first option provides only a rough adjustment It will either adjust CPP up to the minimum or down to the maximum If it falls in between these two it will not be changed This option was implemented for situations where it is not desirable to enter the number of pensionable weeks on each T4 slip Because the system does not have the number of weeks available to calculate prorated CPP exemptions if any it must assume that there is no exemption The calculated CPP may therefore be higher when this option is used The second option requires you to enter the number of pensionable weeks on each T4 slip defaulting to the value entered for this option Thus the program has enough information to calculate prorated exemptions and a more exact adjustment results 3 When I print to pre printed laser forms the printing doesn t line up From the printing dialog box click on the Adjust Margins button Enter positive or negative values into the spaces provided under the headings Vertical and Horizontal Positive values will move the printing down or to the right while negative values will move the printing up or to the left You can indicate different adjustments for each type of form listed 12 4 T4 TimeSaver User Manual 4 El insurable earnings is not printing even when I have entered a value in Box 24 If the E
59. allows you to enter the staring number or change the number at any time It is your responsibility to ensure that the starting number is correct Filing by Magnetic Media 10 7 Internet T4 Filing T4 TimeSaver is able to utilize CRA s URL for the Internet T4 Filing The website is listed below http www CRA adrc qc ca tax business t4internet filenow e html Select the third filing option T4 Internet File Transfer XML or go to the following website httos t4 internet CRA adrc gc ca le t05s tierp index e js which will take you to a page entitled Disclaimer T4 Internet File Transfer XML You will be required to read and agree to CRA terms and conditions disclaimer before you can enter the Business Number and Web Access Code for the company for which you are filing an internet T4 return Once this information has been entered and validated you will be prompted to upload a file containing the company data in XML format to the CRA website This process must be repeated for each company for which you wish to file T4 returns over the internet due to the fact that the CRA Internet Filing protocol is currently under development T4 TimeSaver will save all XML files in the following format COMPANY_NAME_XXX XML where COMPANY NAME is the name of the company for which the file has been created with all space characters replace by an underscore character XXX is a sequential number applied by T4 TimeSaver to ensure that
60. an add missing information or edit existing data Clicking on the OK button will return you to the magnetic media dialog box Current printer This area displays the current printer The Select command button accesses the Print Setup dialog box where you can select the default printer for printing Magnetic Media Reports and the source paper tray manual etc of the paper Process Pressing this command button will begin the processing of the magnetic media You will be prompted to insert formatted diskettes when needed and given a filename to put on the diskette label The magnetic media transmittal reports will print automatically once the processing is complete Remove Serial s RL magnetic media only Use this function to remove previously assigned serial numbers This should only be done if the returns have not yet be submitted to Ministere du Revenu du Qu bec and one of the following is true 1 You elect not to submit by magnetic media after processing has been done 2 The range of numbers used was not the range assigned by Minist re du Revenu du Qu bec 3 Errors or omissions were discovered in the data so the returns must be reprocessed before submitting Set Serial s RL magnetic media only The Ministere du Revenu du Qu bec requires each transmitter to use a unique set of serial numbers for RL 1 and RL 3 magnetic media You must contact them to obtain your numbers as well as your transmitter number This button
61. and lodging at special work sites Medical travel Loan benefit under subsection 80 4 2 Medical Premium benefit Scholarships fellowships or bursaries Income from wage loss plans Death benefits Disability benefits Group Term Life Insurance Benefit RPP pre 1990 past service Footnote description area Type max size Currency Integer 2 Currency Currency Currency Currency Currency Currency Currency Integer 2 Currency Currency Integer 2 Currency Integer 2 Currency Integer 2 Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Text 60 Comments Examples amp Defaults 289101314 0 10 13 15 see Guide 12 20 Heading BOX40CODE CHARNO1 CHARNO2 CHARNOS Description Box 40 code Charitable organization reg n number 1 Charitable organization reg n number 2 Charitable organization reg n number 3 Headings for T5 and RL 3 Slips Heading NAME1 NAME2 ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY TAXYEAR ACTUAL TAXABLE CREDIT INTEREST OTHER FORINC FORTAX ROYALTIES CAPGAINS PBCAPGAINS ACCRUED RESOURCE REPORTCODE Description Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 City Province code Postal code including space Country code Taxation year Actual amount of dividends box 10 Taxable amount of dividends box 11 Federal dividend tax credit box 12 Inter
62. ary Page 1 r Contributions to QPP Employee Box B Employer 4 147 00 4147 00 8 294 00 3 m Quebec income tax RL 1 Tax RL 25 RL2 Tax EENEG Compensation tax IT Check here if exempt from compensation tax Earnings 73 000 00 x 1 730 00 94 Subtotal lines 3 12 and 21 34 336 00 95 QPP income and comp tax remitted ow 26 TOTAL 34 336 00 27 Qu bec income tax Enter the value of the total income tax withheld from all RL 16 slips and all RL 2 slips Compensation Tax Compensation tax applies only to listed financial institutions other than corporations If the company is not exempt from the compensation tax remove the check from the appropriate box The wages subject to the compensation tax are the totals from boss A and Q of the RL 1 slips Total Once you have entered the sum of the QPP income and compensation tax remitted in box 26 the box 27 total will be calculated Recalculate Recalculates the calculated values returning overridden values to the calculated value More Info Contains the company category and the printing dates 8 4 T4 TimeSaver User Manual Page 2 Contribution to health services fund FSS Boxes A Q of RL 1 slips 1 051 000 00 BALANCE 107 733 20 70 Adjustments oao Wages paid or deemed paid 1 051 000 00 1 051 000 00 28 Exempted wages EE oao Wages subject 1 051 000 00 272 28 597 20 37 Less Contributions to FSS remitt
63. corruption issues 12 6 T4 TimeSaver User Manual Appendix D Province State Codes The following abbreviations apply to the Canadian provinces NF Newfoundland LB Labrador PE Prince Edward Island NS Nova Scotia NB New Brunswick QC Qu bec ON Ontario MB Manitoba SK Saskatchewan AB Alberta BC British Columbia NT Northwest Territories NU Nunavut YT Yukon Territories The following abbreviations apply to the United States AL Alabama AK Alaska AR Arizona AR Arkansas CA California CO Colorado CT Connecticut DE Delaware DC District of Columbia FL Florida GA Georgia HI Hawaii ID Idaho IL Illinois IN Indiana IA lowa KS Kansas KY Kentucky LA Louisiana ME Maine MD Maryland MA Massachusetts MI Michigan MN Minnesota MS Mississippi MO Missouri MT Montana NE Nebraska NH New Hampshire NJ New Jersey NM New Mexico NY New York NV Nevada NC North Carolina ND North Dakota OH Ohio OK Oklahoma OR Oregon PA Pennsylvania RI Rhode Island SC South Carolina SD South Dakota TN Tennessee TX Texas UT Utah VT Vermont VA Virginia WA Washington WV West Virginia WI Wisconsin WY Wyoming Use the code ZZ for instances where none of the above apply Appendices 12 7 Appendix E Country Codes ARG Argentina AUS Australia AUT Austria BHS
64. count enter the S I N of only one of the individuals If the recipient is not an individual enter the first nine digits of the 6 14 T4 TimeSaver User Manual recipient s business number if available The T4 TimeSaver will check the validity of the S I N entered and display a warning if it is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N or business number is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank T5013 Input Window Plus version only Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank Units or interest owned Enter the number of partnership units complete to all decimal places held by the partner Partner s share of income loss This value will be calculated based on the Units or Interest Owned of all the partne
65. d in the current database Choose the companies you wish to print the Edit List Reports for using the Select Unselect Select All and Unselect All buttons When all the required companies have been added to the selected list click on Close Or click on Filter to select the companies to include by data entry status printing status magnetic media processing status or company category See the section entitled Using Filters at the end of this chapter Fields to print Select one of the two options listed below All to include all the fields available on the slip or Selected to print only those fields which you select 9 8 T4 TimeSaver User Manual If you choose Selected click on the Select button to get a list of the fields available for the current slip Choose the fields you wish to print on the Edit List Reports by using the select unselect select all and unselect all buttons When all the required fields have been added to the selected list click on close Order of Slips Select one of the options listed below Order by selected field lists employees sorted by selected field or Order in data entry sequence lists employees in the order they were entered Copies of Report Type in the number of copies you require Output Report to Select one of the options listed below Display shows the report on your computer monitor or Printer prints the report on paper Options Select the format you would p
66. d on insurable earings Adjust CPP E to calculated amounts even if there Adjust insurable earings based on El deducted is insufficient tax to offset the adjustment New Company Defaults Tab Complete the New Company Defaults tab This information will be automatically entered into each new company you set up You may override these defaults for individual companies as you set them up Magnetic Media Tab The Magnetic Media tab contains information required by the system to submit T4 T4A T5 NR4 T4A NR T1204 RL 1 RL 2 RL 3 and RL 25 returns on CD or diskette Enter the name and address of the company responsible for transmitting the magnetic media data You should also enter names and phone numbers for accounting and technical contacts If CRA has assigned a transmitter number for federal forms it should be entered If you will be filing RL 1 and or RL 3 returns you must contact the Minist re du Revenu to receive a transmitter number and a set of serial numbers See Chapter 10 Filing by Magnetic Media for further information regarding magnetic filing User Setup Options 4 Media Type Name line 1 CD Disk Internet Diskette Name line 2 Drive A or B Address line 1 SES de S Federal Address line m Transmitter No City Prov Data type Original Postal code Country CAN Qu bec Accounting Contact BEA We Data type Original Transmitter type ili Gg E E i Se Filing for self Technical Co
67. default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time 8 6 T4 TimeSaver User Manual Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time More Info Contains the company category printing dates and date filed by Magnetic Media if applicable T5 Summary T5 Summary Information Information return for year Filer identification ees Language of choice fo JW English ended December 31 number correspondence French IT If this is an amended T5 summary J If this is an additional T5 summary JV If you have filed a T5 information check here check here return betore check here T5 Slip Totals Total number of T5 slips i Foran COME ER OE Actual amount of dividends S NT Foreign tax paid Taxable amount of dividends NT Royalties from Canadian sources Federal dividend tax credit NT Capital gains dvidends ees Interest from Canadian sources NT Accrued income Annuities Other income from Cdn sources Eligible for resource allowance ded n
68. desired font from the list You can select a different font for each copy of the report Note By selecting a different font you may affect the font size and placement of the printing It is advisable to print a test form to determine whether alignment has been affected by the change in font Type of Forms Select one of the listed options Plain paper facsimiles to print a facsimile copy of the slip on a laser or ink jet printer Pre printed laser forms to print onto preprinted laser forms Continuous dot matrix forms are no longer available in the T4 TimeSaver Sort Returns by If you select Sort returns by Company T4 TimeSaver will print copies 2 3 copy 1 and then copy 4 for the first company and then repeat for each remaining company If you select Sort returns by Copy Number all of the copy 2 3s will print followed by all of the copy 1s and finally all of the copy 4s Order of Slips Choose the order in which you wish the slips to print from the given options The options will change depending on the type of slip to be printed Options Whenever a facsimile or pre printed laser form is being printed the option to Pause between copies for paper change will be available If this option is checked the program will prompt you to change from the paper for copy 2 3 to copy 1 and then to copy 4 when appropriate You may elect to print inactive nil forms These are slips that have all dollar values set to zero Thes
69. digit year of the program 9 I get the message The OLE system files are in use and cannot be updated This installation must restart Windows to update OLE before it can continue Press Yes to restart Windows and continue the installation or press No to exit the installation when installing the program This message is typically displayed when you are installing to a network directory on a Novell network although similar messages may be displayed if you are installing to other network operating systems and you do not have sufficient rights to modify the contents of the network directory To resolve the problem log on to the network as an administrator and run the installation program again 10 Other Problems a Miscellaneous data problems run the Database Repair found in the Tools menu on your data b Miscellaneous printing problems turn both the computer and the printer off wait a minute and turn them both on again check to see that a printer is connected to your computer and that the cables are snug ensure that the most recent printer driver for your operating system has been installed printer drivers are generally available from the printer manufacturer s website c Miscellaneous installation problems ensure that no other software is running during installation of T4 TimeSaver such as anti virus software or programs that start with Windows restart your computer to eliminate any potential memory
70. e can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized e g SMITH John and insert a comma if none is entered Province Code T4 TimeSaver will automatically insert into Box 10 the code for the province of employment entered on the Identification tab of the Company Information You may of course override it for a specific employee If the province code is set to QC the Employee s QPP contribution box is included in the data entry fields and you will be unable to access the CPP box If any other province code is entered the Employee s CPP contribution box will be accessible but not the QPP box Also if the province code is QC a Relev 1 slip can be accessed by pressing F9 or clicking the Go to RL 1 button S I N Validation T4 TimeSaver will check the validity of the S I N entered and will change the background colour of the S I N field to red if the S I N is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users When the edit list or detailed adjustment report is printed or displayed there will be an asterisk beside any invalid GIN values CPP Pensionable Weeks If you have selected Adjust based on number of pensionable weeks for
71. e code of the income should be indicated in the Boxes with the corresponding Amounts directly beneath Press F2 or double click the box field to display a list of available codes See your Tax Guide for a list and description of appropriate type codes Amended T4s Click on the check box labeled Amended to indicate that the T4 is an amended one This will cause the word AMENDED to be printed across the top of the slip as required by CRA It will also cause the slip to be included whenever the Amended only option is chosen during printing of the T4 slips or the T4 Summary and excluded when Originals only is chosen Net Pay Calculation The employee s net pay is calculated and displayed on the screen as you enter data into each box of the T4 and may prove useful as an audit check It will be calculated in one of the two following ways Gross Pay Standard Deductions Other Deductions or Gross Pay Standard Deductions Taxable Benefits Other Deductions The Gross Pay is the amount entered in Box 14 The Standard Deductions include the values entered in Boxes 16 17 18 20 22 44 and 46 Note that the Standard Deduction includes both provincial Qu bec and federal taxes Taxable Benefits is the sum of the Amounts boxes which represent taxable benefits Other deductions if there are any must be entered manually to arrive at the appropriate figure for Net Pay Entering Slips 6 5 You can switch between these
72. e slips will not print unless this option is checked For some forms you will have the option to print French instructions on copy 2 3 You may select this option for French speaking employees Producing Reports 9 3 In some cases T4 TimeSaver may try to switch to a paper size that your printer driver cannot accommodate Checking the use default paper size option will cause the program to use the paper size selected in Windows Some printer drivers allow printing closer to the bottom of the paper than others In some cases the preprinted forms cannot be completed because the particular printer driver cannot print as close to the bottom of the form as is necessary If this is the case T4 TimeSaver will warn you that there is a problem and offer some possible solutions One of the solutions may be to check the force printing to bottom option When this option is selected T4 TimeSaver will attempt to change the paper size to a larger size to force the printer to print lower on the page If you wish to have the employee number appear in the address field of the slip select the Print employee name followed by employee number option Print Alignment Before beginning to print you may wish to print a test page If the printing does not align correctly click on the Adjust Margins button and enter values that will offset the printing and move it to the correct place Test Printer This button will print a test page to your Windows default prin
73. ed ol 38 TOTAL 28 587 20 39 Contribution to CNT Remuneration subject to controbution Contribution to FNF Total payroll 1 051 000 00 x 1 Eligible training expenditures 10 510 00 51 52 10 510 00 53 Contributions to health services fund FSS In the Adjustments box enter the value reguired to obtain the correct total Salaries value If the value contained in the box labeled Boxes A Q is the same as the total salaries leave the Adjustments box with the default value of 0 00 In the Exempt box enter any salaries and wages paid by a new corporation and exempted from the contribution You will need to attach a completed copy of the chart found on page 2 of the Summary of Source Deductions and Employer Contributions The amount subject to FSS is calculated and the rate is applied based on the formula described in the RL 1 guide Contribution to CNT Enter the remuneration subject to contribution to the financing of the Commission des normes du travail CNT as calculated on form LE 39 0 2 V in the box labeled Remuneration subject to contribution Contribution to FNF Enter the value of the eligible training expenditures in the box so that the contribution to the Fonds national de formation de la main d oeuvre can be calculated Note that if the total payroll sum of boxes A and Q is less than one million dollars no contribution to FNF is required Entering Summary Form Information 8 5 Other Info
74. end letter explaining Yes Yes Yes RL 1 RL 2 number from upper the amendment right hand corner of original RL 3 Yes put a 1 in Send photocopy of Yes with Yes Yes with 2 box marked Relev original clearly 2 in box in box Code marked cancelled marked marked Code Code NR4 Yes Send letter explaining Yes Yes Yes the amendment S Yes Send letter explaining Yes Yes Yes the amendment Yes Send letter explaining Yes Yes Yes the amendment Yes Send letter explaining No Yes o the amendment Replacing In every case to replace a lost or destroyed slip reprint and distribute to the employee as with the original but DO NOT submit copy 1 to the Tax Centre Instead label it Duplicate and keep in your own files a 4 S ol ol gt o o gt S eS Z CO wo 7 If amendment is because PA is wrong you don t have to report the amendment unless the PA correction is greater than 50 or you are asked to by the employee or CCRA 12 14 T4 TimeSaver User Manual Appendix J Headings for Import File Keywords are used as column headings by the import function to identify the information in the column Generally each keyword is the name of a field ina TimeSaver table A special keyword NULL can be used to cause the import to ignore a column Text fields are alphanumeric fields with a specified maximum size If the data to be imported exceeds the maximum size
75. ent options for a number of companies Instead of making the changes on each company s T4 Adjustment Options tab you can make the changes on the T4 Adjustment Defaults tab in the Setup menu Then simply press this User Defaults button on the T4 Adjustment Options tab for each individual company Company Information 5 3 Finding a Company To locate a company select Find Company from the Company menu The Find Company dialog box will open Find Company Type part or all of company name Search in e All databases in directory C Current database only Type in a full or partial company name and select the scope of the search by clicking on either All databases in directory or Current database only Then click on the Find button Find Company Type part or all of company name S Search in e All databases in directory C Current database only Shermount Co operative in database Shadowland in database1 Software King in database1 3 matches found Once all the matching company names have been listed double click on the required company name or highlight it and press Select The selected company and its database will become the current company and database Deleting a Company Delete the current company and all slips and summary forms associated with the company by selecting Delete Company from the Company menu You will be given a warning and asked to confirm the deletion of the company by typ
76. equired for this particular company by simply typing in the correct information For further information see Chapter 7 Adjusting T4s and Relev 1s User Defaults If for a specific company you have changed the values for the Tax Centre the Taxation Services Office code or the Default Province of Employment on the Identification tab or any of the options on the T4 Adjustment Options tab pressing the User Default button will restore the default values that are stored in the User Setup Options You will be asked to confirm Selecting a Company To switch to another company choose Selecting a Company from the Company menu A list of all the companies stored in the current database will appear Highlight the desired company and press Enter or click on the company name You can perform the same function by simply clicking on the current company name visible at the top of the form Editing Company Information You can edit the company information by selecting Edit Company Information from the Company menu Replicate Address This button will copy the information in the current company address and care of lines to all companies in the current database User Defaults If you have changed any of the adjustment options pressing the User Default button will restore the default values that were recorded during setup You will be asked to confirm the copying of this information Sometimes it may be necessary to make changes to the T4 Adjustm
77. es E address GE e efault province ol City Province ce employment WG Postal code SES Country Employer s El Rate _ 1 4000 Category code Employee Address Qu bec identification Street file number HEEN ls Qu bec enterprise LI SIES number NEG AL P Oe Postal code Country SSES erer Company Ree ress tess You must enter a valid business number if you wish to file slips and summaries for this company using magnetic media processing T4 TimeSaver will automatically use the default values for the Tax Centre the Taxation Services Office Code and the Default Province of Employment that you entered on the New Company Defaults tab in the Setup menu You may make any changes required for this particular company by simply typing in the correct information The company category field is a self defined field that allows you to group the companies into categories Enter a different company category name for each group of companies you require This will allow you to print reports that include only the companies in the specified category See Using Filters in Chapter 9 5 2 T4 TimeSaver User Manual T4 Adjustment Options With the T4 TimeSaver you have the flexibility of customizing your method of adjusting CPP QPP and El discrepancies for individual companies When you add a new company T4 TimeSaver will automatically insert the default values that you entered on the T4 Adjustment Defaults tab in the Setup menu You may make any changes r
78. est from Cdn sources box 13 D Other income from Cdn sources box 14 Foreign income box 15 F Foreign tax paid box 16 G Royalties from Cdn sources box 17 H Capital gains dividends box 18 Pre Budget cap gains dividends box 40 Accrued income Annuities box 19 J Resource allowance deduction box 20 Report code box 21 T4 TimeSaver User Manual Type max size Integer 2 Text 15 Text 15 Text 15 Type max size Text 30 Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Integer 4 Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Currency Text 1 Comments Examples amp Defaults 0 22 Comments Examples amp Defaults Required field Current year 0 Appendices 12 21 Heading SIN RECTYPE CURRENCY TRANSIT ACCOUNTNO Description Currency Recipient type box 23 Foreign currency code box 27 Transit box 28 Recipient account number box 29 Additional Heading for RL 3 fields ACTUALR3 TAXABLER3 CREDITR3 OTHERR3 NEEDR3 Actual amount of dividends box A Taxable amount of dividends box B Dividend tax credit box C Other income from Cdn Sources box E Recipient needs RL 3 Headings for RL 2 Slips NAME1 NAME2 ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY SOURCE1 BENEFICIARYNUM ANNUITY BENEFIT OTHERPAYMENT REFUNDRRSPSPOUSE DEATHBENEFIT REFUNDRRSPUNDEDUCTED
79. example USD United States dollar JPY Japan yen SVC El Salvador colon FRF France franc HKD Hong Kong dollar ITL Italy lire DEM Germany mark DKK Denmark kr ne GBP United Kingdom pound ESP Spain peseta If you must report amounts in different currencies in respect of the same recipient use a separate RL 3 slip for each currency NR4 Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank Recipient Type Code Enter one of the following valid codes to identify the types of recipient 1 if the income was earned by an individual 2 if the income was earned by a joint account two individuals 3 if the income was earned by a corporation 4 if the income was earned by an association a trust fiduciary trustee nominee or estate a club a partnership or other 5 if the income was earned by a government government enterprise or international organization Entering Slips 6 11 Income Code Enter the appropriate numeric income code or select one
80. f current slip is the last slip Ctrl PgDn Moves to the last slip for the current company RC nss Switches between a T4 or T5 and its corresponding RL 1 or RL 3 Ctrl G Switches between a slip and its corresponding Summary Ctrl Jo Adjusts the current employee s T4 or RL 1 slip Special Keys for Data Entry During data entry the following keys may prove useful Tab or Enter Moves to the next data entry field Shift Tab Moves to the previous data entry field ESC egene Exits the current screen Home Moves to the beginning of a data entry field End Moves to the end of a data entry field Dei Erases the character under the cursor Backspace Erases the character to the left of the cursor ERENS Opens a combo box a box with a black top right corner containing multiple choices Getting Started 2 5 Pa see Allows you to override a calculated field Eessen Formats the employee name as SURNAME First name Up Arrow Moves to the previous selection in a list Down Arrow Moves to the next selection in a list POU EE Moves by pages up through a list PgDn sesse Moves by pages down through a list Shift F6 lnserts the company address to an employee s slip E Copies the address and GIN for the current employee to a clipboard Shift F7 Pastes the address and S I N from the clipboard to the current employee Toolbar Icons The toolbar is located directly below the main menu T
81. f none is entered Entering Slips 6 9 Recipient ID Number Validation If the recipient is an individual enter the recipient s Social Insurance Number S I N For interest credited to a joint account enter the S I N of only one of the individuals If the recipient is not an individual enter the first nine digits of the recipient s business number if available The T4 TimeSaver will check the validity of the S I N entered and display a warning if it is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N or business number is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users Relev Code This code determines if this is the original RL 3 slip issued to the recipient or if it amends the original Enter 0 if this is the original slip Enter 1 if this changes the financial or identification information of a slip previously submitted Recipient Type Code Enter one of the following valid codes to identify the types of recipient 1 if the investment income was earned by an individual 2 if the investment income was earned by a joint account two individuals 3 if the investment income was earned by a corporation 4 if the investment income was earned by an association a trust fiduciary trustee nominee or estate a club a partnership or other 5 if the investment income was earned by a gove
82. ground colour of the field will change to indicate the value is no longer the calculated value and you will be able to enter the desired value To return to the calculated value click the Recalculate button T4 Summary IA T4 TimeSaver Current T4 Summary Bisi x P File Company Forms Edt Reports Tools Setup Window Help laj x osea el ea T4 Slip Totals Page 1 T4 slips filed for USA employees Pe a Employee s CPP contribution Total number of T4 slips filed Employer s CPP contribution 2 658 90 Employment income before deductions Employee s El premiums S 935 0 Registered pension plan contributions Employer s El premiums S Pension adjustment oo Income tax deducted EI insurable earnings 35 000 00 Total deductions reported 30 356 30 Slips are unadjusted The Minus remittances 30 356 9 totals represent the unadjusted values entered by the user Amount enclosed Balance due Overpayment Data entry complete Recalculate Page 1 Page 2 More Info DE Remittances Enter the amount of money already remitted to CRA Amount Enclosed Enter the amount to be enclosed with the T4 Summary form 8 2 T4 TimeSaver User Manual Adjustment Status The T4 Summary will reflect the adjusted values as long as all of the employees for the company have been adjusted If however only some of the slips have been adjusted using the Adjust this T4 R1 icon the summary will reflect the unadjusted values
83. han 50 and enter the total value in the box labeled Amount for which Relev s 3s not filed Total amount of income of unknown users You will need to calculate this value yourself by totaling the combined income from all RL 3 slips that have Unknown for the recipient s name and address RL 3 Slip Totals Page 1 A Actual amount of dividends Capital gains ddelende B Taxable amount of dividends JPEE C Dividend tax oeh 8 257 88 Total Boxes A D E HL andi EE D Interest from Canadian sources sa Amount for which Releve 3s not filed E Other income from Cdn sources Total investment mcome ee F Gross foreign come G Foreign income kay Total amount of income of unknown users H Royalties from Canadian sources Quebec income tax withholding 15 0 00 Page 2 Contains the rest of the information required for the RL 3 Summary RL 3 Summary Information Enter the correct year for which the data applies The Code field refers to whether the Summary is an original 0 additional 1 or amended 2 Summary Enter the appropriate code If you are submitting RL 3 data on magnetic media check the box and enter the number of RL 3 slips which are being submitted in this manner 8 8 T4 TimeSaver User Manual Filer payer or nominee Enter the filer ID number filer branch number if applicable and the name and telephone number of a resource person The name and addre
84. hare of each partner in the partnership Entering Summary Form Information 8 15 RL 2 Summary Year z RL 2 Slip Totals Refund undeducted RASP Box F No RL 2 slips on paper o 8 No RL 2 slips on mag media Revocation BoxG Go No RI 2 slips via Internet n Other income BoxH oo 8 Deduction Box Oo reen Tax withheld at source BoxJ 0 00 Benefits Box B DO Other Payments BoxC 000 se erg z a i oo Refund RRSP to spouse BoxD 0 00 lege deed oxL 00 8 Tax paid amounts Box M f owl Death benefit BoxE 0 00 Withdrawal under HBP Box O EET Certification Position or office Telephone number Date Printed Data entry complete F culat More Info OK Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time RL 25 Summary Year KZ Name of gan O RL 25 Slip Totals Total RL 25 slips filed EER Cancelled allocations Box E Actual dividends Box al 100 00 UU Taxable Dividends Box ee Capital gains Box B Dividend tax credit Box el ooo Gapital gains for exemption Box C Foreign income tax Box HI Om Other amount Box D Qu bec income tax Box LE Certification Position or office Telephone number Date Printed Data entry complete ecalculal More Info OK Cer
85. he format used by QuickBooks for its export and import files The file is structured with keywords in capital letters that serve as row and column headings The keywords that appear at the beginning of each row identify the type of information in that row For example the keyword T4 indicates that the row contains data about a T4 slip Generally rows that begin with the same keyword are grouped together For example all of the T4 entries appear as a single block of rows in the file Each block in turn has its own column headings that appear in capital letters in the cells of the first row in the block The column headings identify the type of information that each column in the block contains There is one important exception to the rule that rows are grouped by keyword If your import file includes both company and slip information the slip information must follow immediately after the company to which it applies For example if your import file includes two companies with their associated T4 data the blocks of information would be in sequence as follows Company 1 T4 s for Company 1 Company 2 T4 s for Company 2 You may optionally choose not to import company information but to add the company information using T4 TimeSaver The Import function will prompt you for the company to import slip information into If you select the company this way the import file may only contain slips for that company The best way to create or view an
86. he icons in the toolbar provide shortcuts for some of the common functions of the T4 TimeSaver program LI Add a New Company This function creates a new company within the current database You must enter a company name that is unique to the database You can have as many companies in the database as you wish be er Open a Company in the Current Database Clicking this icon will produce a list of the company names for all the companies in the current database Select the desired company by highlighting it and clicking Select Edit the Current Company Information This function opens the current company information window and allows you to edit the information for the current company You can change the company name address business number El rate or adjustment options E Find a Company by Name Clicking this icon opens the Find Company dialog box Type in the company name or part of it and select either All databases in directory or Current database only Then click on the Find button T4 TimeSaver will generate a list of companies that contain the desired name or part of name Select a particular company by locating and highlighting the desired company name and clicking Select or double click on the correct company name 8 Print the Current Form Clicking this icon will open the print window with the company and employee already selected allowing you to print a single slip or summary Choose the type of form and the copy nu
87. ield CAN USA etc Comments Examples amp Defaults Amended etc Appendices 12 29 Heading NAME1 NAME2 ADDRESS1 ADDRESS2 CITY POSTAL PROV COUNTRY YEAR RECTYPE SERVICEPAYMENTS MIXEDPAYMENTS SIN BN PARTNERSHIPID LASTNAME FIRSTNAME INITIAL Description Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 City Postal code including space Province code Country in address Year Recipient type box 23 Service payments box 82 Mixed services payments box 84 Social insurance number box 12 Business number box 61 Partnership s filer ID box 86 Sole proprietor s last name Sole proprietor s first name Sole proprietor s initial Headings for RL 17 Slips Heading STATUS NAME1 NAME2 ADDRESS1 ADDRESS2 CITY POSTAL PROV Description Status of slip Recipient name line 1 Recipient name line 2 Address line 1 Address line 2 City Postal code including space Province code Type Comments max size Examples amp Defaults Text 30 Required field Text 30 Text 30 Text 30 Text 28 Text 10 Text 2 Text 3 CAN USA etc Integer 4 Text 1 1 3 0r 4 Currency Currency Text 9 Text 15 Text 9 Text 20 Text 12 Text 1 Type Comments max size Examples amp Defaults Text 12 Amended etc Text 30 Required field Text 30 Text 30 Text 30 Text 28 Text 10 Text 2 12 30 Heading COUN
88. if you wish to remove all slips of every type for this company Remove Inactive Slips Select Remove Inactive Slips from the Company menu to delete only those slips that have all dollar values equal to zero These would be employees that were imported or converted from a previous year but were not employed in the current year 6 2 T4 TimeSaver User Manual Select the type of slip to remove by typing T4 T4A T5 T4ANR NR4 T4PF T4PS T5013 T5018 R2 R15 R17 R25 T1204 or simply type ALL to remove all types of inactive slips for this company Note You can determine whether inactive slips exist by creating a Company Summary Report The report will list the number of active and inactive slips of each type for the company Note Inactive RL 1 slips will be removed with the corresponding inactive T4 slips and inactive RL 3 slips will be removed with the corresponding inactive T5 slips Finding Slips Choose Select slip from list from the Edit menu to display a list of all the employees for the current company Clicking on the Find Slip icon in the icon toolbar or pressing Ctrl S performs the same function Select from the list by either double clicking on the desired employee or by highlighting the name and then clicking on Select or pressing the enter key The slip for the employee selected will appear on the screen Sorting Slips When display
89. ing costs as well as the time spent handling paper The program generates all the components required for a complete magnetic media submission e floppy disk s or CD s containing the T4 T4A T5 T4A NR NR4 RL 1 RL 2 RL 3 or RL 25 information and transmitter identification e Magnetic Media Transmittal form T619 for federal returns or Description of Magnetic Medium OPR 400 V for Quebec returns You may include returns for any number of companies when creating a magnetic media submission Approximately 2 000 slip and summary records will fit on a single 1 44Mb floppy diskette while about 80 000 slip and summary records will fiton a CD When a diskette is filled T4 TimeSaver will prompt you to insert another The entire set would count as one submission If you are submitting returns on CD T4 TimeSaver will create a file on your hard drive which you may then write to a blank CD in the CD writer installed in your computer with your own CD writing software Instructions for Federal Returns The following instructions are provided here for convenient reference For complete details obtain the CRA publications T4028 for T4s T4As and T4A NRs and T4031 E for T5s and NR4s both entitled Computer Specifications for Data Filed on Magnetic Media 1 A magnetic media submission may contain only one set of diskettes A set is one or more diskettes created during a single session of magnetic media processing It contains only one type of
90. ing the word DELETE Remove all Slips 5 4 T4 TimeSaver User Manual This function will remove all slips of any type from the current company This is useful if you wish to initialize the employee data for a given company Enter the type of slips you wish to remove by typing T4 T4A T5 T4ANR NR4 T4F T4PS T5013 T5018 R2 R15 R17 R25 T1204 or ALL if you wish to remove all slips of every type for this company Remove Inactive Slips This function will remove slips that have all dollar values set to zero This is useful for eliminating slips for employees that are no longer with the company but for whom there is still a name and address in the database Enter the type of slips you wish to remove by typing T4 T4A T5 T4ANR NR4 T4F T4PS T5013 T5018 R2 R15 R17 R25 T1204 or ALL if you wish to remove inactive slips of every type for this company Adjust Unadjust Company s T4s RL 1s This function allows you to adjust the CPP QPP and or El for all of the employees in a given company at one time The adjustments will be made according to the adjustment options you have entered for the company See Chapter 7 Adjusting T4s and Relev 1s for further information about the adjustment options You may also remove the adjusted values and return to the entered value
91. ing various slips you can modify their sort order by selecting the desired field from the Select Order of slips field in the icon toolbar located to the left of the slip number field This function will change the order of the slips from the current sort order to the order designated by the field displayed in the Select order of slips field the fields available for sorting will vary by the type of slip being edited The slip currently being displayed will remain on the screen Entering Data The data entry screen for each type of slip contains input fields that correspond to the boxes on the printed forms Descriptions of some of these boxes are listed below under the appropriate type of slip For the other boxes see the Employers Guides provided by CRA for information about the regulations concerning the contents of any of the particular boxes Overriding Calculated Fields Some fields on the slips and summaries contain calculated values These values will appear in blue type If it becomes necessary to edit a calculated field you may do so by pressing the F4 key The background colour of the field will change to indicate the value is no longer the calculated value and you will be Entering Slips 6 3 able to enter the desired value To return to the calculated value click the Recalculate button T4 Input Window Employee Name The employee name should be entered with the surname first followed by a comma and then the first name The nam
92. ion or office Date Printed I Data entry complete Recalculate More Info OK Period Ending Enter the date for the end of the period being reported Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name and number were entered these fields will be blank In either case you can change the information at this time Entering Summary Form Information 8 11 Certification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time Recalculate Recalculates the calculated values returning overridden values to the calculated value More Info Contains the company category printing dates and date filed by Magnetic Media if applicable T4F Summary TAF Slip Totals Page 1 Total number of T4F slips filed Fisher s El premiums 10 846 00 Gross earnings 191 445 00 Employer s El premiums El insurable earnings Dm Income tax deducted 75 612 40 75 612 40 Total deductions reported Minus remittances 15 184 40 49 582 00 Balance due Overpayment Amount enclosed Person to contact about this return The default contact name and phone number entered on the New Company Defaults tab of
93. irements and the labour involved in producing these returns Note Windows is a registered trademark of Microsoft Corporation All product names mentioned in this manual and not listed are trademarks of their respective companies Introduction 1 3 License Agreement T4 TimeSaver program is owned by ELM Computer Systems ELM Computer Systems hereby grants to you a non exclusive non transferable license to use the program You are expressly prohibited from distribution of the program to others outside your office regardless of whether such distribution is for profit All rights title and interest in and to the program and all documentation code and logic which describes and or comprises the program is vested in ELM Computer Systems Your right to use the program is conditional upon and limited by the terms and conditions of this license You may not a modify adapt translate reverse engineer decompile disassemble or create derivative works based on the program or b loan rent lease or sublicense the program or any copy without the prior written consent of ELM Any violation of these provisions will constitute an automatic revocation of your license to use the program and will subject you to substantial liability under the applicable legislation of the jurisdiction in which the program is being used You are permitted to use the program on any and all personal computers in your office with no restriction on the number of conc
94. its of the recipient s business number if available The T4 TimeSaver will check the validity of the S I N entered and display a warning if it is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N or business number is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users Status Indicate whether the current slip is an amended duplicate or additional slip Otherwise this field can be left blank T4PS Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Automatic Calculations The Taxable Amount of Dividends and the Federal Dividend Tax Credit are calculated and displayed automatically by the system as follows Taxable Amount of Dividends Actual Dividends 1 25 Federal Dividend Tax Credit Actual Dividends 1 6 This calculation does not apply for any corporate recipients or any recipient that is a charitable organization Recipient ID Number Validation If the recipient is an individual enter the recipient s Social Insurance Number S I N For interest credited to a joint ac
95. l Insurance Number S I N For interest credited to a joint account enter the S I N of only one of the individuals If the recipient is not an individual enter the first nine digits of the recipient s business number if available The T4 TimeSaver will check the validity of the S I N entered and display a warning if it is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N or business number is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users T4F Input Window Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized and insert a comma if none was entered e g SMITH John Entering Slips 6 13 El Exempt Do not check the El Exempt box if you entered an amount in Box 16 or Box 18 Check El exempt only if the earnings were exempt or if they were not eligible for the entire reporting period of employment SIN Validation If the recipient is an individual enter the recipient s Social Insurance Number S I N For interest credited to a joint account enter the S I N of only one of the individuals If the recipient is not an individual enter the first nine dig
96. l insurable earnings is equal to gross pay or if it is equal to zero CRA Taxation asks that the El insurable earnings not be printed leaving Box 24 blank in such cases This is not a problem with T4 TimeSaver and we have checked with CRA Taxation to ensure that the system is functioning properly 5 I have installed an update but the new features do not appear to be available or functioning Check the version number of the T4 TimeSaver you are running by selecting About T4TimeSaver from the Help menu Make sure that the revision number and date correspond to the update you have installed If it is not the most likely problem is that you have installed the new version of the program into a different directory than you did the first time Run the update program again and select the appropriate installation directory Also if you are starting the program from an icon on your desktop make sure that this shortcut is pointing to the correct location Alternatively in a network environment you may have some workstations where the program was installed to a local hard disk In this case the update program will have to be installed on the workstation s local hard disk as well If none of the previous suggestions resolve the problem please ensure that all users have exited the T4 TimeSaver and try installing the update once again 6 I get error messages when try to import my data from a text file The format of the text file must be exac
97. limited files for further processing Usage Analysis The Usage Analysis tool can scan the various storage media attached to your computer for T4 TimeSaver databases and display or optionally print a report showing a list of all databases companies and types of slips that have been entered into T4 TimeSaver You can specify any combination of storage media to scan for this report Please note that the Usage Analysis tool will take several minutes to complete on larger hard drives and over a network connection Calculator Select Calculator from the Tools menu to open a window containing a calculator which can be used for simple mathematical calculations Edit Settings T4 TimeSaver uses ini files to store configuration data It may occasionally become necessary to view and or edit these files directly Under the supervision of a T4 TimeSaver Technical support specialist you can make use of Edit Settings from the Tools menu to examine these files and make any necessary changes Appendices 12 1 Chapter 12 Appendices Appendix A Data Backup Routine backup procedures are essential to protect against data loss or corruption in any computerized system The best time to make a backup copy is just before you turn the computer off at night Do not backup your data onto existing backup disks If you should have a power failure while doing the backup you would lose your previous backup as well Backup for Floppy Disk Users Use Explorer
98. mber that you require You can also adjust the margins and select printers from the same dialog box Ctrl P performs the same action See Chapter 9 Producing Reports 2 6 T4 TimeSaver User Manual De Add a Slip This function creates an empty slip of the same type as you are currently accessing Ctrl A performs the same function Pressing PgDn when you are at the final slip for the company also adds a new slip E Delete this Slip This deletes the current slip Ctrl D performs the same function If you delete the only slip the slip window will be closed Ta Find a Slip This provides you with a list of all the employees entered for the current company Ctrl S performs the same function Select the desired employee from the list by highlighting the name and then clicking Select or simply double clicking on the employee name D Go to Summary Go to Slips Clicking this icon toggles between the Summary report and the slips for the type of form currently being displayed for the current company Ctrl G performs the same function A Adjust this T4 Slip This function calculates and makes any adjustments necessary for the current slip based on the adjustment options entered for the current company Ctrl J performs the same function The adjusted values will appear below the entered values The buttons below are only visible when an information return is being displayed D Clicking this icon moves to the
99. meSaver the finest tax slip preparation software available in Canada Hardware Requirements Computer Any Pentium class PC Operating System Windows95 no longer supported by Microsoft Windows98 WindowsME WindowsNT Windows2000 WindowsXP System Memory A minimum of 32 Mb RAM is required to run T4 TimeSaver Disk Drives A hard disk drive with at least 10 Mb of available disk space is required for installation of the program files while leaving sufficient space for data For optimal performance of both T4 TimeSaver and other software ensure that you have sufficient room available on your hard disk for the virtual memory swap file maintained by Windows Typically this file may be twice the size of the available RAM installed on your system Data may be stored on either a hard disk or on removable media T4 TimeSaver performs much better if data is stored on a hard disk The system may also be installed on a network file server Printer Slips and summaries may be printed on ink jet and laser printers using government supplied forms Please note that T4 TimeSaver no longer prints to dot matrix printers all ability to print continuous forms has been removed from the software as these forms are no longer supported by the various governments T4 TimeSaver can also produce most forms as facsimiles on ink jet and laser printers You may also produce most types of returns on diskette or CD greatly reducing your paper requ
100. merica URY Uraguay VEN Venezuela VIR Virgin Islands US YUG Yugoslavia ZMB Zambia OMC All other countries 12 8 T4 TimeSaver User Manual Appendix F Equivalent Fields Equivalent fields on T4 and Relev 1 Slips The following fields are always identical on a T4 slip and a Relev 1 slip Changing a value on either the T4 or the Relev 1 will result in the same change in the corresponding field of the other form Box 17 QPP Box 18 El Box 20 RPP contribution Box 46 Charitable donations Box B QPP Box C El Box D RPP contribution Box N Charitable donations Equivalent fields on T5 and Relev 3 Slips The following fields are always identical on a T5 slip and a Relev 3 slip Changing a value on either the T5 or the Relev 3 will result in the same change in the corresponding field of the other form Box A Actual amount of dividend Box D Interest from Cdn sources Box E Other income from Cdn Box 10 Actual amount of dividend Box 13 Interest from Cdn sources Box 14 Other income from Cdn sources sources Box 15 Foreign income Box 16 Foreign tax paid Box 17 Royalties Box 18 Cap Gains Dividends Box 19 Acc d Income Annuities Box F Foreign income Box G Foreign tax paid Box H Royalties Box Cap Gains Dividends Box J Acc d Income Annuities In cases where the recipient is a corporation i e recipient type code is 3 box A on the RL
101. mple Box 20A and yy is the sub box number for boxes 34 and 66 BOXnnX Box nnX Currency BOXnn_yy Box 34 27 34 28 66 60 66 61 etc Currency 12 28 Heading Description DETAILS Details see note below Note Type max size Text T4 TimeSaver User Manual Comments Examples amp Defaults Up to 1000 char The Details box of the RL 15 slip is a free format field where you may enter details about the various boxes on the slip When you create a text file of T5013 data to be imported into T4 TimeSaver you can insert a tilde in the text to cause a line break For example to create the following table Provincial allocation BC 18 5 AB 12 0 OC 12 3 etc you would enter the following in the Details column of your import file Provincial allocation BC 18 5 AB 12 0 QC 12 3 Headings for T5018 Slips Heading Description STATUS Status of slip NAME Recipient name ADDRESS1 Address line 1 ADDRESS2 Address line 2 CITY City PROV Province code POSTAL Postal code including space COUNTRY Country in address PAYMENTS Construction subcontractor payments box 22 SIN Recipient s ID number BN or SIN box 24 Headings for T1204 Slips Heading Description STATUS Status of slip Type max size Text 12 Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Currency Text 15 Type max size Text 12 Comments Examples amp Defaults Amended etc Required f
102. nadjust Company s T4S R EAA G evi vcs cscesirsaseneesvasvesseessenasiontecseseatevssanabecs 5 4 Unlock all companies in database EE 5 4 Refresh from Database nae nett ene een ete ets 5 4 Chapter 6 Entering Gips 6 1 e elle Kl 6 1 Deleting Slipe EE EER EER ER ee Ed Ee Oe date Ed REDE eta EE ER nee 6 1 Remove all SIES rinn ME et GE EE DE Ee aes 6 1 Remove Inactive SIDE EE EI DEE RR ee SE GR Ee lecture EE Ve ee 6 1 PINGING Be 6 2 elle re fe e 6 2 Efiterind EE Ee 6 2 Overriding Calculated EE 6 2 dE Input eeler 6 3 Relev 1 Input Window se N Se a Lt Me Shs es 6 5 TAA DUE ill EE 6 6 TS FPR WV EE 6 7 Relev 3 Input eeler 6 8 NRA Input nee 6 10 T4A NR Input Windows ER EE SE RE PR De EEECE e 6 11 T5018 Input Window ss SEE ee es eves gs sg OG EG He Ee IE 6 12 DE Guiot 6 12 T4FSINPULWINGSWE EERS SS ER EG EG EG GE GE DE GE WEE DEE EG WEE RE eg 6 13 T5013 Input Window Plus version on 6 14 T5014 INU VV te EE 6 15 15075 Inp t HEIEREN EE EE 6 16 T1204 Input Window EE 6 16 Relev 17 Input Window EE 6 16 Relev 2 Input Window ee 6 16 Relev 25 Input Window ee 6 17 Chapter 7 Adjusting T4s and Relev Is 7 1 Making adjustments to T4s and RL 1S iese ee ee Re ee ee 7 1 Reversing CHE 7 1 Setting Adjustment OptionS EEN 7 1 CPP QPP EHNEN 7 2 ElAdjistment le le i EE ESME ES EER EK ier GE ei baer GER EEE Sarees 7 3 Transfer Over e SEI eeben 7 3 Other ET E 7 4 Chapter 8 Entering Summary Form Intormaton sesse ees esse 8 1 MES
103. ng Adjustment Options The adjustment options for each company are stored with the company profile Select Edit company information from the Company menu and then click the T4 Adjustment Options tab You can make any changes necessary for individual companies and also enter the S I N number of the employee to receive the transfer of over remittance of CPP EI if you choose If you are entering data for more than one company you may want to select the appropriate options on the T4 Adjustment Defaults tab in the Setup menu These global default options will then be used for each new company you setup 7 2 T4 TimeSaver User Manual NOTE DEFAULT VALUES ENTERED IN SETUP WILL BE REFLECTED IN NEW COMPANIES ONLY TO CHANGE VALUES IN EXISTING COMPANIES SELECT EDIT COMPANY INFORMATION FROM THE COMPANY MENU T4 Adjustment Options CPP QPP Adjustment Options Transfer Over Remittance TC Adjust if over masimum under required minimum Transfer over remittance of CPP EI to the employee with the following S 1 N MV Adjust based on number of pensionable weeks st Maximum number of pensionable weeks IV Increase gross pay of above employee by amount of over remittance El Adjustment Options 7 r Other Options V Adjust if over annual maximum Adjust CPPZEI differences greater than M Adjust based on insurable earnings T Adjust CPP EI to calculated amounts even if there is Adjust insurable earnings based on El deducted
104. ng Requirements 12 9 Filters using 9 9 10 5 Finding company 2 5 5 3 slips 2 6 6 2 Font Selection 9 2 Footnotes RL 1 6 5 T4A 6 6 T4s and RL 1s 6 5 French T4s printing 9 2 Hardware Requirements 1 2 Help 2 7 email 2 7 Icons 2 5 Import 11 5 Import from magnetic media 11 8 Import from text 11 5 errors 12 4 headings 12 14 company information 12 14 NR4 slips 12 22 RL 15 slips 12 26 RL 17 slips 12 29 12 30 T1204 slips 12 28 TA RL 1 slips 12 15 T4A slips 12 17 T4ANR slips 12 23 T4F slips 12 24 T4PS slips 12 24 T5 RL 3 slips 12 20 T5013 slips 12 25 T5018 slips 12 28 Inactive Slips printing 9 2 removing 5 4 6 1 Income Code 6 11 Input conventions 2 7 Installation network administrator 2 2 single user 2 2 updates 12 4 Internet filing 10 7 License Agreement 1 3 Magnetic Media default settings 4 2 status 9 10 T4 TimeSaver User Manual transmitter numbers 10 4 Magnetic Media Filing federal 10 1 making corrections 10 2 Qu bec 10 3 Member Code 6 14 Merge companies 11 1 Net Pay Calculation 6 4 RL 1 6 5 Network administrator installation 2 2 NR4 slips 6 10 summary 8 8 Other Income T4 6 4 Other problems 12 5 Over remittance 7 3 Overriding Calculated Values 8 1 Paper source 9 2 Pre printed Forms printing 9 2 Pre printed Summaries 9 5 Printer alignment 9 3 selection 9 1 Printing adjustment reports 9 6 alignment 12 3 company summary report 9 8 cur
105. ns you can use Adding Slips This function is used to add a new slip of the same type as you are currently entering to the active company Access this function by selecting Add Slip from the Edit menu clicking on the Add Slip icon in the icon toolbar or by pressing Ctrl A A blank slip will appear in which you may enter the information for an individual slip After entering data in a box you may press either the Enter or Tab key and the cursor will move to the next box The cursor only stops at the boxes that have been checked off on the corresponding Data Entry tab of the Setup menu Note there are Data Entry tabs for the most commonly used form types T4 T4A T5 RL 1 and RL 3 You will be warned if the data you have entered is invalid Deleting Slips Select Delete Slip from the Edit menu or click on the Delete Slip icon in the icon toolbar or press Ctrl D This function will delete the slip currently displayed on the screen You will be asked to confirm the deletion If you delete the only slip the slip window will be closed Remove all Slips This function will remove all slips of any type from the current company This is useful if you wish to initialize the employee data for a given company Enter the type of slips you wish to remove by typing T4 T4A T5 T4ANR NR4 T4P T4PS T5013 T5018 R2 R15 R17 R25 T1204 or ALL
106. ntact Identification file Name E mail Phone Ext Lang Fax You do not have to submit a test diskette to either the CRA or the Quebec government before filing your returns on diskette We have already received approval for the magnetic media format on your behalf Enter the letter of the disk drive either A or B you wish to send the output to If you have a CD writer installed on your computer select either D for diskette or C for CD format If you have selected to submit your returns on CD a file will be created on your hard drive which you may then copy to the CD drive using your own installed CD writing software Company Information 5 1 Chapter 5 Company Information Creating a Company You can enter as many companies as you would like into each database as long as each company has a unique name To create a new company in the current database select New Company from the Company menu Company information is entered on the Identification tab and the T4 Adjustment Options tab Identification You must enter a company name which is unique to the current database It is possible to have the same company name in different databases You should also enter as much of the requested company information as possible when you add a new company Company Name and Address Other Information Business number as eee COMPANY shown on PD 7 form IS Po Corp n account na unused as of 1998 Tax Centre Street Taxation Servic
107. ompany category See the section entitled Using Filters at the end of Chapter 9 Copies of Report Type in the number of copies of the T619 form required for magnetic media processing that you desire Two copies of this form need to be sent to CRA along with your diskettes Drive The disk drive specified on the magnetic media tab for this company will be displayed Click Edit transmitter information button to change the disk drive letter Be sure to place a blank formatted diskette in the corresponding drive You will be prompted at the appropriate time Media type The media type specified on the magnetic media tab for this company will be displayed Click Edit transmitter information button to change the media type It 10 6 T4 TimeSaver User Manual can be either CD C or diskette D for a magnetic media transmission Select l for an internet transmission for T4 or Revenu du Qu bec transmissions only or E for an email submission Revenu du Qu bec only Data type The data type original or replacement specified on the magnetic media tab for this company will be displayed Click Edit transmitter information button to change the selection NOTE for federal submissions 1 is original and 3 is replacement while for Qu bec submissions 1 is original and 2 is replacement Edit Transmitter Information Pressing this command button will allow you access to the information stored on the Magnetic Media tab of the Setup menu You c
108. on BC 18 5 AB 12 0 OC 12 3 etc you would enter the following in the Details column of your import file Provincial allocation BC 18 5 AB 12 0 QC 12 3 Headings for boxes 18 45 and boxes 53 58 are in the following format where nn is the box number BOXnn Box nn Currency Additional Headings for T5015 fields CAPITALSTART Capital account start of period Currency CAPITALCONTR Capital contribution during period Currency INCOMEALLOC Income allocated during period Currency DRAWINGS Drawings Currency CAPITALEND Capital account end of period Currency Headings for RL 15 Slips Type Commenis Heading Description max size Examples amp Defaults NAME1 Recipient name line 1 Text 30 Required field NAME2 Recipient name line 2 Text 30 Appendices 12 27 Type Commenis Heading Description max size Examples amp Defaults ADDRESS1 Address line 1 Text 30 ADDRESS2 Address line 2 Text 30 CITY City Text 28 PROV Province code Text 2 POSTAL Postal code including space Text 10 COUNTRY Country in address Text 3 CAN USA etc REPORTCODE Report code code du relev Text 1 O original 1 amended MEMBERCODE Member code box 39 Text 1 UNITSOWNED Partnership units held box 36 Numeric 4 decimals RECTYPE Recipient code box 40 Text 1 PARTNERID Recipient s ID SIN etc Text 16 Headings for boxes 1 34 and 41 66 are in the following format where nn is the box number X is a letter following the number for exa
109. on Magnetic Media General and technical information and the associated guides for the type of slip you are filing Please note that returns for employers with fewer than 15 returns must not be submitted on magnetic media Returns for any employers with over 500 returns are required by the Ministere du Revenu to be submitted on magnetic media Each organization filing RL magnetic media on their own behalf or on the behalf of others must request a transmitter number and a set of serial numbers from Minist re du Revenu before producing the magnetic media returns 1 If you submit RL slip data for more than one filer you must provide the Ministere du Revenu with a list of the names and the active identification and file numbers of all filers for wnom you are submitting data for the year You must also specify the type and number of RL slips being filed on each filers behalf 2 A magnetic media submission may contain multiple sets of media A set is one or more diskettes or CD s created during a single session of magnetic media processing A set contains only one type of return but may contain returns for multiple companies 3 T4 TimeSaver will only handle processing of original RL slips on magnetic media For information on submitting amended and cancelled slips see the Guide for Filing Data on Magnetic Media 4 Filing on magnetic media eliminates the need to file paper copies of the slips with the Minist re du Revenu However paper co
110. ormation of a slip previously submitted Recipient Type Enter one of the following valid codes to identify the type of recipient 1 if the investment income was earned by an individual 2 if the investment income was earned by a joint account two individuals 3 if the investment income was earned by a corporation 4 if the investment income was earned by an association a trust fiduciary trustee nominee or estate a club a partnership or other 5 if the investment income was earned by a government government enterprise or international organization Currency Code If you cannot report amounts in Canadian dollars identify the foreign currency according to the ISO International Organization for Standardization 4217 Codes for the Representation of Currencies and Funds Enter the appropriate three letter alphabetical or three digit numeric codes If possible use the alphabetical codes For example USD United States dollar JPY Japan yen 6 8 T4 TimeSaver User Manual SVC El Salvador colon FRF France franc HKD Hong Kong dollar ITL Italy lire DEM Germany mark DKK Denmark kr ne GBP United Kingdom pound ESP Spain peseta Leave this area blank if you are reporting the amount in Canadian dollars If you must report amounts in different currencies in respect of the same recipient use a separate T5 slip for each currency Automatic Calculations The Taxable Amount of Dividends and
111. ormation required by T4 TimeSaver for magnetic media processing is contained there To access magnetic media processing choose the type of slip required from the Reports menu and then Magnetic Media Note that magnetic media filing is only available for T4 T4A T5 T4A NR NR4 RL 1 RL 2 RL 3 and RL 25 returns The magnetic media dialog box will open and give you a number of options Filing by Magnetic Media 10 5 Companies NEW COMPANY Filter Copies of report Transmitter Information X Process Ge lee a es Media type CD ROM Close Data type Remove serial s Edit Transmitter Information Set serial s Current printer production HP LaserJet 4000 Series PCL 6 Ne02 Select Companies Select one of the three options listed below All to create magnetic media output for all companies in the current database Current to create magnetic media output for only the current company or Selected to create magnetic media output for the companies you select If you choose Selected click on the Select button to get a list of the companies contained in the current database Choose the companies you wish to create magnetic media output for using the select unselect select all and unselect all buttons When all the required companies have been added to the selected list click on close Or click on Filter to select the companies to include by data entry status printing status magnetic media processing status or c
112. orresponding RL 1 for this employee There must also be a corresponding T4 for the same employee with the province of employment set to OC Entering Slips 6 7 T5 Input Window Recipient Name The recipient name should be entered with the surname first followed by a comma and then the first name The name can be formatted easily by pressing the F5 key The T4 TimeSaver program will change the surname to block letters ensure that the first letter of the first name is capitalized e g SMITH John and insert a comma if none is entered Recipient ID Number Validation If the recipient is an individual enter the recipient s Social Insurance Number S I N For interest credited to a joint account enter the S I N of only one of the individuals If the recipient is not an individual enter the first nine digits of the recipient s business number if available The T4 TimeSaver will check the validity of the S I N entered and display a warning if it is invalid You can however ignore the warning and continue to enter other information The formula used to test the value of the S I N or business number is found in the CRA Publication Formulae for Federal and Provincial Deductions for Computer Users Report Code This code helps CRA determine if this is the original T5 slip issued to the recipient or if it amends the original Enter 0 if this is the original slip Enter 1 if this changes the financial or identification inf
113. our staff may request that you supply a copy of your database or a record of the settings currently being used by T4 TimeSaver installation at your location To accomplish this please use the Email Current Database sub menu to send a copy of your current database or the Send Email sub menu to send a copy of your current settings to ELM Please note that all client confidentiality agreements between your office and its clients may prohibit sending client and or corporate data to an other entity Working with Databases 3 1 Chapter 3 Working with Databases Creating a Database A T4 TimeSaver database is a collection of the data for one or more companies in a single file on your computer Each database can contain the data for numerous companies and you can create as many databases as you wish To create a database select New database from the File menu First select the folder in which you want to store the database You can select any local or network folder available to your computer If a multi user network version of T4 TimeSaver is being used the database should be stored on a network drive so that it can be accessed by all users Next you will need to give the database aname Type ina valid Windows filename If you enter the extension it must be t04 If no extension is entered it will default to t04 Create New Database Save in je Shared Data 3 data01 t04 4 marys t04 4 New T4 database t04 File name to
114. p Gross income box 18 Travel expenses box 20 Income tax deducted box 22 Reduction authorized box 23 City and Province where services tendered Number of days recipient was in Canada Foreign Social security number box 12 Canadian social insurance number box 14 Professional name box 16 Non resident s service industry Country of Residence Comments Examples amp Defaults Type max size Text 1 Text 2 Text 3 Currency Currency Text 1 Comments Examples amp Defaults Type max size Text 30 Required field Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 USA Integer 4 2004 Text 12 Amended etc Currency Currency Currency Text 1 1 Text 32 Integer Max of 366 Text 20 Text 9 Text 30 Text 4 Text 3 USA 12 24 T4 TimeSaver User Manual Headings for T4F Slips Heading NAME ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY STATUS TAXYEAR INCOME EIEARN El EIEXEMPT TAX YOUTHFLAG SIN EMPNUM Description Recipient name Address line 1 Address line 2 City Province code Postal code including space Country in address Status of slip Tax Year Gross earnings box 14 El Insurable earnings box 16 El premiums box 18 El exempt box 20 Tax deducted box 22 Youth Flag Canadian social insurance number box 12 Fisher s number box 24 Headings for T4PS Slips Heading NAME ADDRESS1 ADDRESS2 CITY PROV POSTAL CO
115. paper than others In some cases the preprinted forms cannot be completed because the particular printer driver cannot print as close to the bottom of the form as is necessary If this is the case T4 TimeSaver will warn you that there is a problem and offer some possible solutions One of the solutions may be to check the force printing to bottom option When this option is selected T4 TimeSaver will attempt to change the paper size to a larger size to force the printer to print lower on the page Some of the pre printed forms from CRA contain fields that are composed of frames one for each character in the field It is not necessary to follow these frames when typing or printing using a printer since the frames are ignored by the scanning devices used to read the data However if you would like to have the data stretched to fit one character into each frame you can select the fit numbers text in frames option Print Alignment Before beginning to print you may wish to print a test page If the printing does not align correctly click on the Adjust Margins button and enter values that will offset the printing and move it to the correct place 9 6 T4 TimeSaver User Manual Test Printer This button will print a test page to your Windows default printer in order to determine the maximum printable height for the printer Printing Adjustment Reports A report showing all the adjustments made for each employee can be produced for the T4 and
116. pies of summaries must be sent under separate cover to the address given in the guides for filing the returns Do not send them to the address that you use for data filed on magnetic media Shipping Instructions 1 The following information must be clearly marked on each diskette or CD a the type of RL data for example RL 1 b the transmitters name 10 4 T4 TimeSaver User Manual c the sequence number of the magnetic medium for example 1 of 3 d the name and telephone number of the resource person 2 Enclose a completed copy of form OPR 400 V Description of Magnetic Medium for each diskette or CD set you submit 3 Send your package to the following address Groupe de promotion de VEDI et d acquisition des donn es lectroniques Direction g n rale du traitement et des technologies Ministere du Revenu 3800 rue de Marly secteur 2 2 0 Sainte Foy Qu bec G1X 4A5 Further Information If you have further questions regarding your magnetic media submission please contact M Yvan Denis Veilleux Direction g n rale du traitement et des technologies Minist re du Revenu 3800 rue de Marly secteur 2 2 0 Sainte Foy Qu bec G1X 4A5 Telephone 418 652 5281 Fax 418 646 0713 E mail yvan denis veilleux mrq gouv qc ca Setting up the Magnetic Media Transmitter Record Defaults During setup you should complete the Magnetic Media tab of the Setup menu if you plan to submit returns on magnetic media Much of the inf
117. py the database to a floppy diskette or to another hard drive Select the Database Repair option from the Tools menu Choose the current database or selected database and click Start If you have chosen selected database highlight the correct database directory and name from the list of available databases The process will begin as soon as you click on OK You will be informed when the repair is complete Any data that cannot be fixed will be discarded You can then open the database again and continue as usual 11 4 T4 TimeSaver User Manual Convert Last Year s Database in Convert 2001 Databases to 2002 Format xi r Options V Clear CPP exempt boxes V Clear El exempt boxes IV Initialize partnership forms V Clear T5013 and RL 15 Details m Select Source Directory m Select Databases m Select Destination Directory CJ BESTORE S E compaq E cpqdrv C Cpgs J ELM CJ BESTORE atl E compaq Sc Sec Convert Cancel This function converts a t03 database into a t04 database of the same name Use this function to maintain the company and employee data Options You can choose to set all dollar values to zero and to remove any amended markers by checking this box Otherwise all dollar values will be maintained and amended slips will still be labeled amended Check in the appropriate box es if you want to clear the CPP exemption fields the El exemp
118. r Pre printed laser forms to print onto preprinted laser forms Sort Returns by If you select Sort returns by Company T4 TimeSaver will print all of the summaries for the first company and then repeat for each remaining company If Producing Reports 9 5 you select Sort returns by Copy Number the copy 1s for all the companies will print first followed by all of the copy 2s etc You may also choose to print the current date or change to another date if appropriate Options Whenever a laser form is being printed the option to pause between copies for paper change will be available If this option is checked the program will prompt you to change paper between copies 1 and 2 and between copies 2 and 3 You may elect to print inactive nil forms These are slips that have all dollar values set to zero These slips will not print unless this option is checked If you have been sent pre printed summaries from CRA they may already contain the company name address and business number as well as the code for the applicable tax centre In this case you would select the name address preprinted option to suppress duplicate printing of this information In some cases T4 TimeSaver may try to switch to a paper size that your printer driver cannot accommodate Checking the use default paper size option will cause the program to use the paper size selected in Windows Some printer drivers allow printing closer to the bottom of the
119. refer either table style or memo style and check one or more of the other options listed below if appropriate Include addresses Include inactive slips An inactive slip is one which has all dollar amounts set to zero Use legal paper 8 x 14 and Landscape orientation Current Printer This command button accesses the Print Setup dialog box where you can select the default printer for printing Edit List Reports and the source paper tray manual etc of the paper Note An asterisk beside a S I N indicates that the S I N value is invalid See GIN validation in Chapter 6 Printing the Company Summary Report A Company Summary Report is a listing of the companies in the current database with the number of active and inactive slips of each type Select Company Summary Report from the Reports menu to generate this report A dialog box will open which will allow you to select which companies to include the number of copies to be printed the printer to use and whether to print the report or display it on the computer screen Producing Reports 9 9 Companies Select one of the three options listed below All to print the Summary reports for all companies in the current database Current to print the Summary report for only the current company or Selected to print the Summary reports for the companies you select If you choose Selected click on the Select button to get a list of the companies contained in
120. rent form 2 5 edit lists 9 7 facsimiles 12 4 in French 9 2 inactive slips 9 2 options 9 2 slips 9 1 status 9 10 summaries 9 3 Privacy Protection 2 3 Province of Employment default 4 2 setting 5 1 6 3 Province State Codes 12 6 QPP Adjustment Options default 4 1 do not adjust 6 4 setting 5 2 5 4 7 2 12 3 QPP Pensionable Weeks default value 4 1 setting 6 5 setting maximum 7 3 Recipient Type NR4 6 10 RL 3 6 9 T5 6 7 T5013 6 14 6 16 Appendices 13 3 Refresh from database 5 4 Regedit missing 12 4 Registration 2 2 Relev Code 6 9 Removing inactive slips 6 1 serial numbers 10 6 Repair databases 11 2 Replacing Slips 12 13 summaries 12 13 Report printing 9 1 sorting 9 2 Report Code T5 6 7 Restoring Data Files 12 1 RL 1 adjusting 2 6 equivalent fields with T4 slips 12 8 slips 6 5 summary 8 3 RL 17 slips 6 16 RL 3 equivalent fields with T5 slips 12 8 slips 6 8 Summary 8 7 Selecting company 5 2 font 9 2 paper source 9 2 printer 9 1 Serial Numbers removing 10 6 setting 10 6 Short cuts data entry 2 4 4 1 icons 2 5 keystrokes 2 4 SIN Validation 6 3 Single user installation 2 2 Slip Type 9 10 Slips adjusting T4 RL 1 2 6 adjusting T4s RL 1s 5 4 amending 6 4 12 13 cancelling 12 13 creating 2 6 6 1 data entry 6 2 deleting 2 6 6 1 finding 2 6 6 2 NR4 6 10 printing 2 5 9 1 remove all 5 4 6 1 remove inactive 5 4 replacing 12 13 R
121. return but may contain returns for multiple companies If you have processed data more than once i e you have more than one set of diskettes to 10 2 T4 TimeSaver User Manual submit each batch must be submitted with its associated paper work in a separate envelope Multiple envelopes may be taped together for simplified mailing 2 You may file only original returns on magnetic media Prepare corrections in accordance with the instructions below Amended slips will automatically be skipped by the system 3 If you are submitting returns partially on magnetic media and partially on paper forms you must complete a separate summary for the portion on paper Both the magnetic media and paper portions of the return should be submitted to the Magnetic Media Processing Unit 4 As noted earlier filing on magnetic media eliminates the need to file paper copies of the summaries and slips with CRA Do not send CRA paper copies of any returns that have been filed on diskette Shipping Instructions A complete magnetic media submission including the diskette s and two copies of the Magnetic Media Transmittal form should be labeled MAGNETIC MEDIA FILER in clear bold print and sent by courier or mail to the Magnetic Media Processing Unit You may include a number of submissions in a single shipment as long as each submission is in a separate envelope If there is more than one diskette in a set each must be labeled and numbered in sequence
122. rinted forms or facsimile Any type of paper on plain paper TAPS Copy 1 Copy 2 Summary Pre printed forms or facsimile Any type of paper on plain paper Copies 2 amp 3 Copy 1 Pre printed forms or facsimile Facsimile on white paper on white paper T5013 Slip Copy 4 Any type of paper T5013 Copy 1 Summary Facsimile on white paper Photocopy T5018 Slip Copy 2 Copy 1 Copy 3 Facsimile on white paper Pre printed forms or facsimile Facsimile on white on plain paper paper T5018 Summary Copies 1 amp 2 Copy 3 Pre printed forms or facsimile Facsimile on white on white paper paper Appendices 12 11 Appendix H Forms available with T4 TimeSaver Single Type of Form Sheet Basie JL ee RL 1 Slip Available T4 Summar T4A Summar T5 Summar RL 1 Summar RL 3 Summar NR4 Summar T4A NR Slip T4F Slip N A T4F Summar N A Facsimile Available Available Available Available Available Available Available N A Available N A Available N A Available N A N A Available Available Available N A Available N A Available Available Available Available Magnetic Media Available Available Available Available Available Available Available Available Available Available Available Available N A N A N A Available Available Available Available Available Available Available Available N A N A Available
123. rmation Enter the other requested information for the RL 1 Summary form on page 3 Note that the number of slips listed should be the total number of RL 1 RL 2 and RL 25 slips for the company whether they were filed on paper magnetic media or by internet Date printed If the Relev 1 Summary was previously printed the date printed on the summary will be recorded here Otherwise this box will be blank T4A Summary T4A Slip Totals Page 1 Total T44 slips for US employees Pension adjustment 34 0 00 Total number of T44 slips filed 88 RESP accum income payments 40 Ru Pension or superannuation 16 RESP educ assist payments 42 0 00 Lump sum Daumen 18 Total tax deductions reported 22 5 425 00 Self employed commissions 20 Minus remttences sees 82 5 425 00 ANNuItES ee Balance due Overpayment 0 00 Retiring allowances noo Amount enchoeed ee ee z Non eligible retiring allowances 27 Dier NEGE assessore ER 28 Patronage allocations 30 Pension plan contributions 32 Remittances Enter the amount of money already remitted to CRA Amount Enclosed Enter the amount to be enclosed with the T4A Summary form Recalculate Recalculates the calculated values returning overridden values to the calculated value Page 2 Contains the rest of the information required for the T4A Summary Person to contact about this return The
124. rnment government enterprise or international organization Automatic Calculations The Taxable Amount of Dividends and the Federal Dividend Tax Credit are calculated and displayed automatically by the system as follows Taxable Amount of Dividends Actual Dividends 1 25 Federal Dividend Tax Credit Taxable Amount of Dividends 0 1083 This calculation does not apply for any corporate recipients or any recipient that is a charitable organization Note that Minist re du Revenu has specified that where the recipient is a corporation i e the recipient type code is 3 the dividend income should be entered as Other income from Canadian sources box E and not as Actual amount of dividend box A This will prevent the calculation of the Federal Dividend Tax Credit for corporations When adding a new RL 3 slip with recipient type code of 3 any amount entered in box E will be assumed to be dividend income and will be carried over to box 10 of the corresponding T5 slip If the income is not dividend income you can edit the T5 appropriately 6 10 T4 TimeSaver User Manual Currency Code All amounts entered on a RL 3 slip should be in Canadian dollars If this is not possible enter the corresponding currency code according to international standard 4217 of the International Organization for Standardization ISO Enter the appropriate three letter alphabetical or three digit numeric codes If possible use the alphabetical codes For
125. rs in the partnership Recipient Type Code Enter one of the following valid codes to identify the types of recipient 1 for an individual other than a trust 3 for a corporation or 4 for a trust or a partnership Country Code Enter the appropriate three character country code or select it from the drop down list to indicate the country of residence of the recipient See Appendix E for a full list of the standard three character country codes Member Code Enter the Member code used to identify the partners membership status within the partnership for income tax purposes Use Entering Slips 6 15 0 for a limited partner at any time during the fiscal period 1 for a specified member who is not a limited partner 2 for a general partner and 3 for a limited partner s exempt interest as defined in subsection 96 2 5 Boxes 18 45 These fields will be automatically filled based on the partner s share of the net income or loss and the amounts given on the T5013 summary To override a calculated value press the F4 key and then type in the desired value Recalculate Click on this button to redistribute the amounts given on the summary according to each partner s share You have the option of recalculating all fields or only those fields that have not been overridden Go To Use these buttons to switch between pages of input fields Boxes 18 32 Displays boxes 18 32 Boxes 33 45 Displays boxes 33 45 Section
126. s 11 1 transfer companies 11 1 usage analysis 11 9 Transfer companies 11 1 Transmitter Information editing 10 6 Unlock companies 5 4 12 3 Usage Analysis 11 9 User Names 2 2 Warranty 1 3 What s on the T4 TimeSaver Window 2 3
127. s by selecting the Undo Adjustment button from this window The Adjustment Options button opens the adjustment options data entry screen for the current company You can verify or edit the adjustment options for the company before calculating the adjustments Check the Print adjustment report box if you desire such a report for your records You can all print this report by selecting T4 then Adjustments from the Reports menu Unlock all companies in database From time to time you may receive a message stating that a certain record has been locked by another user If in fact no other user is accessing the database this message indicates that a record has been left locked in error Selecting this function from the Company menu will unlock all of the locked records and allow you access once again Be careful to ensure that all other users are at the main menu without any form or company records open when this function is utilized Refresh from Database In situations where more than one person is entering data for the same company data entered by one individual may not always be visible to an other Selecting Company Information 5 5 this option from the Company menu will cause T4 TimeSaver to reload the data for this company and enable it to display data entered by other users Entering Slips 6 1 Chapter 6 Entering Slips Choose the type of slip you wish to enter by selecting it from the Forms menu The following are some of the functio
128. s contained in this package will meet your requirements or that your use of the package will be uninterrupted or error free WAT Time Saver User Manual We shall have no liability to you or any third party regarding the package the User Manual or otherwise in warranty contract tort or otherwise In no event will we be liable for any direct incidental special indirect general or consequential damage or loss of any nature euch as damage to property damages resulting from delay claims of third parties loss of profits or injury to person which may arise in connection with the use of or inability to use this package This clause shall survive failure of an exclusive remedy We specifically disclaim liability for any and all forms generated by the Package for submission to CRA or Qu bec s Ministere du Revenu It is the users responsibility to ensure that the proper forms are used and with respect to the Relev slips that the serial numbers on the forms are unique and within the range assigned to the user by ELM Computer Systems Inc Getting Started 2 1 Chapter 2 Getting Started Installation T4 TimeSaver may be installed on any hard disk drive accessible to your computer Single User and Network installations are described below If you used T4 TimeSaver last year you may install the program in the existing directory without affecting last year s database Nor will reinstalling the program affect the current year s database
129. s only Consult CRA s magnetic media specifications for details On printed T4A slips most of this information is included as footnotes However the T4 TimeSaver import procedure will NOT create footnotes from this information To import footnotes that will appear on printed slips use the headings FNOTE1 FNOTE2 and FNOTES3 above BOX16CODE UNREGPEN Box 16 code Unregistered pension plan Integer 2 Currency 0 9 13 14 Appendices 12 19 Heading SIPENSION BOX18CODE LUMPSUMACG LUMPSUMSI LUMPSUMRPP LUMPSUMDPSP LUMPSUMNONRES LUMPSUMUNREG LUMPSUMNOTRANS BOX24CODE DPSPANNUITY IAACANNUITY BOX26CODE RETIRINGSI BOX27CODE RETIRINGNONSI BOX28CODE OTHERSI OTHERDPSP BOARDSITE MEDTRAVEL LOANBENEFIT MEDBENEFIT SCHOLARSHIP WAGELOSS DEATHBENEFIT DISABILITY GROUPTERMLIFE RPPPRE1990 FNOTEDESC Description Status Indian pension or superannuation Box 18 code Lump sum payments accrued to 12 31 97 Status Indian Lump sum payments Lump sum payments RPP not eligible Lump sum payments DPSP not eligible Lump sum payments non resident services Lump sum payments unreg d pension ben Lump sum payments not eligible for trans Box 24 code Instalment or annuity payment under DPSP IAAC annuity Box 26 code Status Indian eligible retiring allowance Box 27 code Status Indian non eligible retiring allowance Box 28 code Status Indian other income Instalment or annuity under revoked DPSP Board
130. ss of the filer will be taken from the company information Identification tab Transmitter Enter the ID number transmitter number name and address of the transmitter company and the name and phone number of a resource person Certification When you create a new company the title and phone number for the certification section are copied from the New Company Defaults tab of the Setup menu You may edit them on the RL 3 Summary form if required Recalculate Recalculates the calculated values returning overridden values to the calculated value More Info Contains the company category and the printing dates NR4 Summary NR4 Summary Information Year ending Dec 31 Estates trusts fiscal year end Filing as Code J disbursing agent a resident account no MNHA Slip Totals Total number of NR4 slips Box 88 i Reported tax withheld Box SE Reported gross income Box 18 ol Unreported tax withheld Box a l Unreported gross income Box 26 DD Total tax withheld 22 28 Box32 Dm Total gross income 18 26 Box 30 Dm Minus remittances Box CL Balance due D verpayment O09 Person to contact about this return 7 Data entry complete Recalculate Position or office Telephone number Date Printed More Info x Name Telephone number r Certification Non resident Account Number Enter the account number under which non resident tax deductions are remitted This number has
131. t Hot Line 1 800 268 3211 Local to Toronto 416 495 1624 Fax Number 416 495 0044 Email support t4timesaver ca Product Website www t4timesaver ca Corporate Website www elmcomputers com If you encounter a problem with the software you may find some assistance in the Common Problems listed in Appendix C of this User Manual or in the program s on line help system under the title Common Problems To access this information press F1 anywhere in the program and click the Contents tab to view the table of contents for the Help system Technical support is available in the French language at our Montreal office Support from our Toronto office is available only in English French Language Technical Support Telephone number 450 441 6605 Fax Number 450 441 9937 Requesting System Enhancements We value your suggestions at ELM Computer Systems Inc and attempt as much as possible to incorporate them into future versions of T4 TimeSaver Many of the features now available in the system are the result of comments made by people such as yourself who have used the program for years da D Time Saver User Manual If there is a feature which you would like to see in T4 TimeSaver please call or send us a note and let us know We cannot promise that all suggestions will be incorporated into the system but we assure you that each one will be given our careful consideration Thank you in advance for helping us to make T4 Ti
132. t Settings se so a EE EE EE oa EE GE GEN REK EE GE EEN EE ee ee 11 9 Chapter 12 Appendces ss ee ee 12 1 Appendix A Data Backup sg Ge a St 12 1 Appendix B Technical Notes ENEE 12 2 Appendix C Common Problems E 12 3 Appendix D Province State Codes 0 ccececsecccccceeeeeeeeesseeeeeeeeeeeeeeeeenseeeees 12 6 Appendix E Country Codes Ee 12 7 Appendix F Equivalent Fields ie aces EERS AS RE ee R eke ee ERG RE ERWEE DR ek 12 8 Appendix G Filing REQUIFGINGIIS REEKS GEGEE DEEG RES BR Gee GEES RE REGEER Ges 12 9 Appendix H Forms available with T4 TimeSaVer iss esse ee eed ee ee ee 12 11 Appendix Amending Replacing and Canceling Gips 12 13 Appendix J Headings for Import File iss see ee ee ee ee ee ee ee ee ee ee ee ee 12 14 Ehiapi r E EE Ee eS 13 1 Introduction 1 1 Chapter 1 Introduction About T4 TimeSaver ELM Computer Systems Inc has provided custom programming and consulting services to accounting firms and to small business since 1978 Its team of experienced programmers and analysts has thoroughly analyzed your needs as a professional accountant and is committed to providing and maintaining a tax slip preparation system which is superior to any other system available Technical Support As a registered user you may telephone or fax us with your questions about the installation and use of the T4 TimeSaver program Our technical support hours are 9am to 5pm ET Technical Suppor
133. t fields the T5013 Details boxes and or to initialize the partnership forms Select Source Directory Choose the drive and directory that contains the 2003 databases you wish to convert The T4 TimeSaver will automatically find and list all the files having a t03 extension The t03 databases will not be deleted Select T4 TimeSaver file s to be converted Highlight the file s you wish to convert T4 TimeSaver will create a new file with the same name but a t03 extension in the same directory as the original 2003 database Only the highlighted files will be converted when the Convert button is clicked Select Destination Directory Choose the drive and directory in which you wish to store the 2004 database The directory can be the one containing the 2003 database or you can create a new one each year Tools 11 5 Import Import from Text File Note Appendix J contains important information regarding Importing from text files If you have information in a payroll package or another tax slip preparation software product and you would like to import this information into T4 TimeSaver you can do so if the software allows you to export to a spreadsheet or text file You can import company T4 T4A T5 RL 1 RL 2 RL 3 RL 15 RL 25 NR4 T4A NR T5013 and T5018 slip information Creating an import file The files that T4 TimeSaver imports are tab delimited text files The format of the text file is quite similar to t
134. tal code including space Country in address Status of slip Country code box 7 Member code box 8 Partnership units held box 9 Recipient code box 11 Recipient s ID box 12 Cdn Exploration Expense Renunciation Type max size Integer 4 Currency Currency Currency Currency Currency Currency Currency Currency Currency Text 9 Type l max size Text 30 Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 Text 12 Text 3 Text 1 Numeric Text 1 Text 16 Currency Comments Examples amp Defaults Comments Examples amp Defaults Required field CAN USA etc Amended etc CAN USA etc 4 decimals 12 26 T4 TimeSaver User Manual Type Commenis Heading Description max size Examples amp Defaults CEEADJUSTMENT Cdn Exploration Expense Adjustment Currency CEEASSISTANCE Cdn Exploration Expense Assistance Currency CDERENUNCIATION Cdn Development Expense Renunciation Currency CDEADJUSTMENT Cdn Development Expense Adjustment Currency CDEASSISTANCE Cdn Development Expense Assistance Currency DETAILS Details Text Up to 1000 char Note The Details box of the T5013 slip is a free format field where you may enter details about the various boxes on the slip When you create a text file of T5013 data to be imported into T4 TimeSaver you can insert a tilde in the text to cause a line break For example to create the following table Provincial allocati
135. tate 12 6 Common Problems 12 3 Company category 5 1 9 10 creating 2 5 5 1 deleting 5 3 editing 2 5 editing information 5 2 finding 2 5 5 3 merge 11 1 refresh 5 4 selecting 2 5 5 2 transfer 11 1 unlock 5 4 12 3 Company Information default values 4 2 editing 5 1 Company Summary Report printing 9 8 Computer hanging 12 4 Contact Information correct 11 1 Correct Contact Information 11 1 Country Codes 12 7 CPP Adjustment Options default 4 1 do not adjust 6 4 setting 5 2 5 4 7 2 12 3 CPP Pensionable Weeks default value 4 1 setting 6 3 setting maximum 7 3 CPP QPP Exemption 6 4 Currency Code 6 7 Data Backup 12 1 Data Entry short cuts 4 1 slips 6 2 status 8 2 9 10 Databases closing 3 2 converting from last year 11 4 creating 3 1 deleting 3 2 finding 3 2 opening 3 2 refresh from 5 4 renaming 3 2 repair 11 2 unlocking companies 5 4 Defaults magnetic media settings 4 2 new company 4 2 T4 adjustment options 4 1 Deleting company 5 3 databases 3 2 slips 6 1 Edit Lists printing 9 7 Edit Settings 11 9 Editing company information 5 2 EI Adjustment Options default 4 1 do not adjust 6 4 setting 5 2 5 4 7 3 El Exemption 6 4 Enhancements 1 1 Equivalent Fields T4 and Relev 1 slips 12 8 T5 and Relev 3 slips 12 8 Equivalent Fields 12 8 13 2 Exemption Code NR4 6 11 Export 11 9 Facsimile printing 9 2 12 4 Fili
136. ter in order to determine the maximum printable height for the printer Printing Summary Reports Note that the T5013 summary and the T5014 T5015 and T5017 partnership forms will print using the Adobe Acrobat Reader software You will be able to print the form for the current company only To print the Summary Form to be sent with the slips to CRA select the appropriate type of summary from the list in the Reports menu and then choose Summaries from the list of available reports A dialog box will open which will allow you to select which Summary forms you wish to print the type of paper to print them on the printer you wish to print them on and the number of copies you wish to print Note that the summary will reflect the unadjusted values from each slip unless all of the slips have been adjusted You will be warned if some of the slips are adjusted while others are not Companies Select one of the three options listed All to print the Summary reports for all companies in the current database 9 4 T4 TimeSaver User Manual Current to print the Summary report for only the current company or Selected to print the Summary reports for the companies you select If you choose Selected click on the Select button to get a list of the companies contained in the current database Choose the companies you wish to print a Summary Report for using the Select Unselect Select All and Unselect All buttons When all the required
137. the current database by selecting Close database from the File menu The database must be closed to allow you access to the file through your operating system in order to move or backup the file without closing T4 TimeSaver Deleting a Database Ensure that the database you wish to delete is closed Select Delete database from the File menu Locate and highlight the name of the database to be deleted and then click the OK button You will be asked to confirm the deletion Renaming a Database To rename an existing database you must first close the database Select Rename database from the File menu Locate and highlight the name of the database you wish to rename and click the OK button You will be asked to enter the new name of the database file Ensure that the correct filename is entered including the path and the t04 extension and again click the OK button Finding a Database To find an existing database you can select Find database from the File menu You will be asked to specify a folder in which to look for database files from either the current taxation year the previous taxation year or both All sub folders of the specified folder will also be searched User Setup Options 4 1 Chapter 4 User Setup Options T4 TimeSaver comes with many user definable settings to make it more flexible and efficient Before entering data you may wish to configure the program to your specific needs If you are using the T4 TimeSaver Plus
138. the report on your computer monitor or Printer prints the report on paper Producing Reports 9 7 Options Select one of the options listed below Detailed report which shows the entered and adjusted values for each employee s CPP QPP El and tax deduction as well as a Summary for the company or Summary report which lists the total adjustments for each company Current Printer This command button accesses the Print Setup dialog box where you can select the default printer for printing Adjustment Reports and the source paper tray manual etc of the paper Note An asterisk beside a S I N indicates that the S I N value is invalid See GIN validation in Chapter 6 Printing Edit List Reports A complete edit listing of all the slips can be produced for all types of slips To generate this report choose the type of slip from the Reports menu and then select Edit List from the list of available reports A dialog box will open which will allow you to select the companies to print an Edit List Report for and the printer to print the reports on Companies Select one of the three options listed below All to print the Edit List report for all companies in the current database Current to print the Edit List report for only the current company or Selected to print the Edit List report for the companies you select If you choose Selected click on the Select button to get a list of the companies containe
139. the value will be truncated to fit into the field If data exceeds the maximum size of a field by more than 30 characters an error message will be given and the import process will be halted Generally the alphanumeric fields may contain letters numbers spaces and punctuation In some cases they must be in upper case Such as province codes postal codes and country codes In other fields mixed case is acceptable Yes No fields Acceptable values for Yes are Y YES or 1 Acceptable values for No are N NO or 0 Currency fields are dollar amounts They should be formatted with a decimal between the dollars and cents if there is no decimal even dollars is assumed Do not insert commas as thousands separators For example 1 200 50 should be formatted as 1200 50 The absolute maximum value is 999 999 999 99 Integer fields are numeric whole numbers from 1 to about 32 000 They must be entered without decimals or commas for example 1234 Some fields have default values that will be used if the field is not present in the import file These are listed in the Comments Example and Defaults column in bold print In addition to those listed below the province and country codes for slips are defaulted to the province and country codes of the company information Headings for Company Information Type Commenis Heading Description max size Examples amp Defaults NAME1 Line 1 of company name Text 35 NAME2 Line 2 of company name Text 3
140. tification The default certification name and position entered on the New Company Defaults tab of the Setup menu will appear in this area If no default name was entered these fields will be blank In either case you can change the information at this time Producing Reports 9 1 Chapter 9 Producing Reports See Appendix G for a table outlining the filing requirements for the slips and summaries available with T4 TimeSaver Printing Slips Select the desired type of slip from the Reports menu Then select Slips from this list of available reports A dialog box will open which will allow you to select which slips you wish to print the type of paper and the printer you wish to print them on and the number of copies you wish to print The individual slips can then be distributed to the employees or recipients and CRA Note that the unadjusted values will print on each of the T4 and Relev 1 slips unless all of the slips have been adjusted You will be warned if some of the slips are adjusted and others are not Companies Select one of the three options listed All to print the slips for all companies in the current database Current to print the slips for only the current company or Selected to print the slips for the companies you select If you choose Selected click on the Select button to get a list of the companies contained in the current database Choose the companies you wish to print slips for using the Select
141. tion Network Installation you may select and perform one of the following Install and run T4 TimeSaver on a network drive Select Network Administrator from the Select Type of Install window to install the program on a network drive Then run T4NODE EXE from each workstation to copy the necessary files to run the program from the workstation Starting the Program The Start menu will contain the T4 TimeSaver icon in the T4 TimeSaver program group Registration Your copy of T4 TimeSaver needs to be registered before all the functions of the program become available to you Enter the unique authorization number issued to you by ELM Computer Systems to register this copy of the program Until this number is entered the program will print VOID across all of the slips and summaries printed and certain functions will be unavailable You may continue to use the T4 TimeSaver without registering the program The opportunity to register will be available every time you start the program until registration has been completed T4 TimeSaver program is copyright c 1987 2004 by ELM Computer Systems Inc Please refer to the License Agreement in Chapter 1 for full details of the agreement between ELM Computer Systems Inc and users of the package User Names T4 TimeSaver Plus only Every time T4 TimeSaver Plus is started you will be prompted for your user name and password You can enter any name you wish to for a username There should be
142. tly correct for the T4 TimeSaver to be able to read and interpret the data Make sure there are no blank rows or columns Try removing all columns with the heading NULL Also try selecting the data cells from the top left to the bottom right copying them and pasting them into a new spreadsheet Save this new spreadsheet as a tab delimited text file and try the import from text function again 7 I get the message Cannot execute external program regedit exe when installing the program The installation program needs to be able to find the file regedit exe It is normally in your Windows directory The solution is to make sure that regedit exe is in the Windows directory and that there is a path set to that directory The path is usually set in the autoexec bat See your systems administrator for help if needed 8 My computer hangs when start up T4 TimeSaver or My computer hangs when start up the program and enter the user name This indicates that the file USER YY MDB is likely damaged You can delete the files USERYY MDB and USER YY BK You will then need to set up the user names again If you have a large number of users you may wish to attempt repairing the USERYY MDB database To do this rename USERYY MDB Then startup T4 TimeSaver Select Repair Database from the Tools menu and point to Appendices 12 5 the renamed file Once it is repaired you can rename it back to USER YY MDB YY indicates the two
143. to make a copy of your data disk s Access Window Help or your User Manual for further information You should also have a backup copy of your T4 TimeSaver installation disks Backup for Hard Disk Users Copy the database to a floppy disk or separate hard drive using the DOS copy command or Windows Explorer The current database name appears in the very top bar of the T4 TimeSaver window The database will be in the same directory as the program unless you specified otherwise when you created the database Be sure to close the database before attempting to back it up Restoring Data Files Copy the stored backup of the database back to the working directory using the DOS copy command or Windows Explorer 12 2 T4 TimeSaver User Manual Appendix B Technical Notes Data Storage T4 TimeSaver stores the data you enter in MS Access database files having the extension t04 The company information is stored within the database in a table called Company one record per company There is also a table within the database for each type of slip and Summary form Data is stored in these tables one record per employee and connected to the company information by a company number assigned by the system The file T4WO3 INI is stored in the same directory as the program and among other things stores the authorization number There will be additional file s containing various user and machine related information also stored in the working director
144. tructure of the spreadsheet would be as follows ICOMPANY Company information ITA List of employee s names addresses gross pay etc 6 Fill in the remaining cells of the first column with the keyword you entered in the first row for each information block This time omit the exclamation point In our example the first column would look like this Tools 11 7 ICOMPANY COMPANY ITA T4 T4 T4 etc 7 Complete the first row for each block of information by adding the headings that T4 TimeSaver expects to find for that type of information See Appendix J for details about headings for company and slip information For example the first row for a list of T4 slips might look like this IT4 NAME ADDRESS1 ADDRESS2 CITY PROV POSTAL SIN etc 8 Make sure that the content of the columns in each block matches the headings you just added For example if the city and province are in one column you need to move the province to the PROV column and the city to the CITY column Our sample spread sheet would look something like this 1 ICOMPANY NAME1 ADDRESS1 ADDRESS CITY POSTAL 2 COMPANY My Company 100 Industrial Road Unit 101 Toronto ON M3N 8V7 NAME ADDRESS1 CITY PROV POSTAL EMPNUM SIN EMPLOYEE A 1Apple Ave Willowdale ON M2J 172 A100 471 EMPLOYEE B 2 Burton Blvd Etobicoke ON M8X 2J9 A101 472 EMPLOYEE C 3 Carling Cresc Thornhill ON L4J 5J1 A102 473 EMPLOYEE D 4 Davis Drive Mississauga ON L4W 2W2 A103 474
145. urrent users Use of the program at other offices ie different street addresses is prohibited unless separate licenses have been purchased for each office Warranty Information We warrant to you for ninety 90 days from the date you received the software package that the disk contains an accurate reproduction of the program and the copy of the User Manual is accurately reproduced The program itself is excluded from our warranty To obtain replacement of these materials you must i return the inaccurate disk or copy of the User Manual to us within the warranty period or ii first notify us in writing within the warranty period that you have found an inaccuracy and then return the materials to us This limited warranty only covers the original user of the software package and we make no other warranties expressed or implied ANY AND ALL WARRANTIES RELATING HERETO ARE LIMITED IN DURATION TO THIS NINETY DAY WARRANTY PERIOD REPLACEMENT OF THE DISK CONTAINING THE PROGRAM OR USER MANUAL IS YOUR EXCLUSIVE REMEDY AND SOLE MEASURE OF RECOVERABLE DAMAGES Disclaimer The Package The program and the User Manual is licensed as is without warranty of any kind either express or implied including but not limited to the implied warranties of merchantability and fitness for a particular purpose without limitation all warranties against infringement or the like respecting the package are hereby disclaimed by us We do not warrant that any function
146. us r Printing Status Vv Se atus I Select on printing status Slips and summaries printed Data entry not complete Slips and or summaries not printed L Magnetic Media Status Filter applies to V Select on magnetic media status If you are setting a filter based on data entry status printing status magnetic Magnetic media processed media status or slip type select the type Magnetic media not processed of return to filter on Only one may be Date processed selected T4 P TA T5 Slip Type NR4 Select on type of slip TAANR z r Company Category Select on company category Set Filter Cancel Caen D meea Data Entry Status Check this box if you want to filter by whether or not the data entry is complete Select one of the options listed Printing Status Check this box if you need to filter by whether or not the slips and summaries have been printed Select one of the options listed Magnetic Media Status Check this box if you want to filter by whether or not the slips for the company have been filed by magnetic media You can also filter out the companies by the date that their magnetic media was processed This option only appears when reports are being entered for returns for which magnetic media filing is supported Slip Type Check this box if you wish to select one type of slip to report on Then type in one of the following T4 T4A
147. will be credited to the tax 7 4 T4 TimeSaver User Manual deducted for the T4 RL 1 of this employee This adjustment will be reflected in the adjusted tax on the Adjustment reports for the particular employee H Increase the gross pay with over remittance If an over remittance is created by the adjustments and you indicate that you want the over remittance to be transferred to one employee i e an owner or shareholder you may also increase the gross pay of that employee in order to keep the net pay at the same level If this option is chosen and the transferee s CPP QPP is under the maximum deduction for the year the CPP QPP will NOT be adjusted again for this underpayment Other Options Adjust CPP EI differences greater than i If an amount is entered in this box an adjustment to CPP QPP or El must be greater than this threshold in order for the adjustment to be made If the difference between the calculated amount and the entered amount for CPP QPP and EIl is less than or equal to the threshold no adjustments will be made and the entered amounts for CPP QPP El and tax will appear on the T4 slips J Do you want CPP amp El to be adjusted to their calculated amounts even if there is insufficient tax to cover the difference If this option is selected it will adjust CPP QPP and EIl to their calculated amounts although there may not be sufficient tax to make up the difference Where there is insufficient tax to cover the
148. y Province code Postal code including space Country in address Status of slip Year box 10 Recipient Type box 11 Country code box 12 Payer or remitter Identification Number Foreign Social Security or Insurance No Income Code box 14 Currency code box 15 Gross Income box 16 Non resident tax withheld box 17 T4 TimeSaver User Manual Currency Box G Currency Box H Currency Box Currency Box J Currency Box K Currency Box L Currency Box M Text 9 Text 9 Box N Type Comments max size Examples amp Defaults Text 30 Required field Text 30 Text 30 Text 30 Text 28 Text 2 Text 10 Text 3 CAN USA etc Text 12 Amended etc Integer 4 2003 2004 etc Text 1 Text 3 Text 20 Text 20 Text 2 Text 3 Currency Currency Appendices 12 23 Heading EXEMPTIONCODE1 INCOMECODE2 CURRENCYCODE2 INCOME2 TAX2 EXEMPTIONCODE2 Description Exemption code box 18 Income Code box 24 Currency code box 25 Gross Income box 26 Non resident tax withheld box 27 Exemption code box 28 Headings for T4ANR Slips Heading NAME ADDRESS1 ADDRESS2 CITY PROV POSTAL COUNTRY YEAR STATUS INCOME TRAVEL TAX REDUCTION CITYPROV DAYSINCANADA FOREIGNSIN SIN PROFNAME INDUSTRY COUNTRYRES Description Recipient name Address line 1 Address line 2 City Province code Postal code including space Country Taxation Year Status of sli
149. y If you have the single user version of T4 TimeSaver the file will be named SINGLEYY INI where YY is the 2 digit year of the program If you have the network version of the program there will be a separate file for each user and the files will be named userYY INI where useris the user name entered when starting T4 TimeSaver and YY is the 2 digit year of the program Appendices 12 3 Appendix C Common Problems 1 I get the message Company is locked by user but there are no other stations using the T4 TimeSaver or The user named is not currently using the program This problem typically occurs when a database is left open after the program is finished with it If you are sure that the user being named is not using T4 TimeSaver already and that the company is not in use at another workstation you can answer Yes and unlock the company If this does not solve the problem select Unlock all companies from the Company menu 2 The system is not calculating CPP properly How do enter the number of pensionable weeks This is one of the most common problems encountered by users of the T4 TimeSaver Most likely the problem stems from a failure to properly set up the adjustment options Access the company profile by selecting Edit company information from the Company menu Then select the T4 Adjustment Options tab There are two adjustment options involving CPP Adjust CPP if over maximum or under minimum Adjust over under p

2004 T4 TimeSaver User Manual

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