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What You Say

1. MacSPEECH DICTATE WINDOWS What You Say Comment Show Status Window Shows the Status window for MacSpeech Dictate Hide Status Window Hides the Status window for MacSpeech Dictate l Shows the Available Commands window for MacSpeech Show Available Commands Window Dictate i Hides the Available Commands window for MacSpeech Hide Available Commands Window Dictate Displays the Recognition window containing alternatives Show Recognition Window for the current selection or the utterance to the left of the cursor Bring Dictate to the Front Makes Dictate the frontmost application NAVIGATION What You Say Comment Go To Beginning Moves the cursor to the first position in the document Move To Beginning Of Document Positions to the beginning of the document Go To End Moves the cursor to the last position in the document Move To End Of Document Positions to the end of the document MacSpeech Dictate 1 5 Commands 67 What You Say Comment f Moves the cursor to the next field by sending a tab and Next Field purges the cache Moves the cursor to the previous field by sending a shift tab Previous Field and purges the cache Copy AND PASTE Outside of a Note Pad window that 1s 1n an application other than MacSpeech Dictate these commands are the same as if you had used your hands and there fore they are violations of the Golden Rule of MacSpeech Dictate Dictation mode navigation command
2. Look in System Preferences gt Sound gt Input and make sure your USB mi crophone is the sound input device Speak into the microphone The input level indicator should respond to your voice If it does not try unplugging the USB microphone or adapter from the USB port and plug it back in again Re member most USB microphones must be plugged directly into your computer not into a USB hub Also check to see whether your microphone has a Mute switch and make sure it is not engaged Look in System Preferences gt Speech gt Speech Recognition gt Settings and switch the microphone to your USB microphone Click Calibrate Speak into the microphone You should see the level indicator rise and fall to the right in response to your speech The indicator can be a little stubborn you might have to click Cancel and then click Calibrate again to bring it to life Speak at random moving the slider right or left until the high point of the slider is con sistently at about the middle of the green region Now try saying each phrase in succession and see if the computer understands you If things appear to be working quit System Preferences and try MacSpeech Dic tate again Choose Tools gt Microphone Setup and go through the microphone setup procedure see Microphone Setup earlier You should now be able to use MacSpeech Dictate MacSpeech Dictate 1 5 Sound Input Troubleshooting 155 If things do not appear to be working suspect
3. Pause between utterances but try not to hesitate in the middle of an utterance RELAX Tension in your voice and mouth can cause sounds to emerge in an artificial strained way Posture might matter It can even be helpful to have on hand a glass of water or warm tea and to take frequent sips Breathe gently so that your breath is not heard as an utterance Turn the microphone off and shake out your tension from time to time MacSpeech Dictate 1 5 The Cache and the Golden Rule 147 The Cache and the Golden Rule MacSpeech Dictate acts as intermediary between your speech and an application You speak to MacSpeech Dictate MacSpeech Dictate causes text to be typed or altered in an application s window Sometimes however MacSpeech Dictate may appear to type text in the wrong place or it might seem unable to obey dictation commands correctly Such cases are not mysterious and you can largely prevent them or if they do arise cure them if you understand some basic facts about how MacSpeech Dic tate operates on an application Two Ways of Working You can use MacSpeech Dictate in two very different ways Io boss around your computer Open Safari Jump to Bookmark One Move to Next Link Move to Next Link Jump to This Link Jump Back Scroll One Screen Down Scroll One Screen Down Close This Window To work with text Dear Mister Smith Colon New Paragraph I am concerned about the report of the committee
4. These commands are available when Safari is frontmost What You Say Comment About This Command Set Opens a dialog box describing this command set SAFARI APPLICATION MENU ACTIONS What You Say Comment About This Application Displays information about Safari Access Report Bugs to Apple f i i Opens the window for reporting bugs in Safari to Apple Window Access Preferences Window Access Preferences window Turn Block Pop Up Windows Off Turns off the Block Pop up Windows feature MacSpeech Dictate 1 5 Commands 87 What You Say Comment Turn Block Pop Up Windows On Turns on the Block Pop up Windoows feature Turn Private Browsing Off Turns off the Private Browsing feature in Safari Turn Private Browsing On Turns on the Private Browsing feature in Safari Reset Safari Allows you to completely reset Safari Empty The Cache Empties Safari s Cache Hide This Application Hides Safari Hide Other Applications Hide Other Applications Show All Applications Shows all applications Quit This Application Quits Safari SAFARI FILE MENU ACTIONS What You Say Comment Make New Browser Window Opens a new browser window Make A New Tab Makes a new untitled tab in the current window Allows you to open a file typically a web page stored locally Access Open File Window P i pas y on any attached storage device s Selects contents of URL field in the current window TTP Access Open
5. forget and then change your mind say Undo Dictation MacSpeech Dictate 1 5 Spelling Mode 49 What You Can Say in Spelling Mode THE NAMES OF LETTERS AND NUMERALS For letter names see the next section Letter Names in Spelling Mode To capitalize a letter Say Cap followed by the name of the letter PUNCTUATION See Punctuation COMMANDS All global key generated and application based commands are available NAVIGATION COMMANDS You can control the insertion point with these Spelling mode commands Move Backward s NN Letter s and Move Forward s NN Letter s where NN is a number up to 99 Letter Names in Spelling Mode These are the names of letters and numerals that you can say in Spelling mode Letters Letters are lowercase by default To capitalize a letter e Say Cap followed by the name of the letter To type a letter in Spelling mode Say the name of the letter e g A D etc Or say the International Radio Alphabet name of the letter listed below When saying a plain letter name as opposed to a diacritical letter discussed be low you may precede the name of the letter by Letter e g Letter A Letter B Letter Alpha Letter Bravo This can help disambiguate MacSpeech Dictate 1 5 Spelling Mode 50 To repeat a letter that is to say a letter that appears twice in succession You may say the letter name preceded by Double e g Double A Double Alpha In case of u
6. Accent American about to finish creating a new profile Choose the correct settings and click Create Make Active IV Check for updates at startup Create J e Cour When you ve set the Microphone Spelling and Accent pop ups click Create While your profile is created MacSpeech Dictate puts up a progress dialog MacSpeech Dictate 1 5 Installation and Making a Voice Profile 13 Profiles MacSpeech Dictate Name LE m m RR RR RR RR X T Making Profile My Profile My Profile While creating a profile Sey MacSpeech Dialog puts up a progress dialog m Make Active M Check for updates at startup e j After you create a profile MacSpeech Dictate automatically proceeds to micro phone setup Tip You are about to begin speaking to MacSpeech Dictate It might be a good idea to read the Tips on Speaking section now If your microphone is a headset put it on Position the microphone correctly Microphone Setup Microphone setup takes place in the Microphone Setup window and involves ad justing the sound input level MacSpeech Dictate 1 5 Installation and Making a Voice Profile 14 Volume Adjustment The Microphone Setup window EN EERTE is where you adjust your sound C Vadis input level To begin click the microphone icon with the red stop sign C Manual Gain Setting A oe To begin adjusting your sound inpu
7. say Double Letter U to disambiguate from w Here are the International Radio Alphabet letter names What You Say Alpha Bravo Charlie Delta Echo Foxtrot Golf Hotel India Juliet Kilo Lima Mike November Oscar Papa Quebec Romeo Sierra Tango Uniform MacSpeech Dictate 1 5 Spelling Mode 51 What You Say Whiskey Xray Yankee Zulu Diacritical Letters A diacritical letter 1s a letter with a marking above or below it To type a diacrit ical letter in Spelling mode Say the name of the letter normal or International Radio Alphabet followed by the name of the diacritical A Acute Alpha Acute Optionally in most cases you may say Accent between the name of the letter and the diacritical even when strictly speaking the diacritical 1s not an ac cent for example A Accent Acute Alpha Accent Acute But you cannot do this for Dieresis or Ring Not every diacritical is possible even for every European language You cannot for example say the fourth letter of Dvorak The best way to type Dvorak s name with MacSpeech Dictate would be through a Text Macro command see Commands Window Letter Diacriticals Acute Circumflex Grave Tilde Umlaut Dieresis Ring Cedilla Acute Circumflex Grave Umlaut Dieresis Acute Circumflex Grave Umlaut Dieresis Tilde A C E I N O Acute Circumflex Grave Tilde Umlaut Dieresis Ring MacSpeech
8. gt MacSpeech Dictate User Manual MacSpeech Dictate License Agreement IMPORTANT READ CAREFULLY Before installing this software carefully read the following terms and conditions This Software End User License Agreement License Agreement is a binding agreement between you either an individual or an entity the end user and MacSpeech Inc MacSpeech regarding use of the software accompanying this Agreement which includes computer software SOFTWARE and accompanying documentation and may include online or electronic documentation and a license key collectively SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT or by clicking on yes or by directing any third party to do so you agree to be bound by the terms of this License Agreement If you do not agree with the terms of this License Agreement click on no and the installation process will not continue 1 Grant of License If you are an individual this License Agreement grants you Recipient a non exclusive and non transferable right to use one copy of the SOFTWARE PRODUCT in the manner described in this License Agreement If you are an entity this License Agreement grants you Recipient the right to designate one individual within Recipient s organization to have the sole right on a non exclusive and non transferable basis to use one copy of the SOFTWARE PRODUCT in the manner described
9. iCal Commands 104 Windows 108 Note Pad Window 108 Profiles Window 110 Commands Window 112 Command Types 114 Creating a Command 116 Vocabulary Editor Window 118 Microphone Setup Window 121 Voice Training Window 123 Vocabulary Training Window 124 Status Window 126 Available Commands Window 128 Recognition Window 130 How to Train 132 Preferences Window 134 General Preferences pane 134 Appearance Preferences pane 135 Recognition Preferences pane 136 Dictation Preferences pane 137 Command Preferences pane 137 Shortcuts Preferences pane 138 Menus Dictate Menu File Menu Edit Menu Speech Menu Tools Menu Format Menu Window Menu Help Menu Tips on Speaking The Cache and the Golden Rule Two Ways of Working Text and the Cache The Golden Rule of MacSpeech Dictate Why Note Pad Windows Are Special Extra for Experts Cache Commands Cache Purge Note Pad Windows and the Cache Sound Input Troubleshooting What s Installed Where 139 139 139 140 141 142 142 143 144 145 147 147 148 149 149 149 150 150 152 153 154 156 MacSpeech Dictate 1 5 Introduction 1 Introduction MacSpeech Dictate is a speech recognition application This means that you the user speak into a microphone and MacSpeech Dictate interprets your speech as actual words It can then respond to those words It can respond in one of two ways It can interpret your words as a command in which case it will obey the com mand For example
10. you can tell Safari to select a link in the text of a page you re viewing by saying Move to Next Link then you can tell Safari to go to the linked page as if you had clicked that link with the mouse by saying Jump to This Link It can interpret your words as dictation in which case it will type what you said at the insertion point or selection in the frontmost application For exam ple you can place the insertion point at the start of a new empty word pro cessing document and say Good morning period and MacSpeech Dictate will type Good morning How does MacSpeech Dictate work It isn t magic or mysterious Behind the scenes MacSpeech Dictate interprets the words you speak using a powerful and highly accurate speech recognition engine with an extensive flexible vocabulary To obey your commands or type your dictation MacSpeech Dictate uses a combi nation of technologies built into Mac OS X such as Accessibility and AppleScript You can get up and running with MacSpeech Dictate very quickly but you will have some preparation to do beforehand and you will have some learning to do as you go along Here s why PREPARATION Before MacSpeech Dictate can interpret your speech you must provide a sample of your speech so that MacSpeech Dictate knows what your voice sounds like and how you pronounce your words MacSpeech Dictate 1 5 Introduction 2 LEARNING MacSpeech Dictate can t obey just any old commands When you start out yo
11. 603 350 0903 One Eight Hundred Five Five Five One Two One Two 1 800 555 1212 MacSpeech Dictate 1 5 Dictation Mode 43 What You Say Result Open Parenthesis Six Zero Three Close Parenthesis Three E 603 350 0903 Five Zero Zero Nine Zero Three One Two One Two Five Five Five Twelve Twelve 1 212 555 1212 Open Parenthesis Oh One Six Two Eight Close JU e a 01628 894150 Parenthesis Eight Nine Four One Five Oh Oh Two Seven Space Bar Six Two Nine Space Bar Eight s i 027 629 8944 Nine Four Four Six One Hyphen Seven Hyphen Four Six Nine Five As 61 7 4695 2055 Hyphen Two Zero Five Five Dates and times may mostly be spoken normally For times the separator 1s a colon and this 1s entered automatically if you say AM or PM Alternatively say punctuation explicitly What You Say Result Twenty Two January Nineteen Ninety Nine 22 January 1999 April Nine Comma Two Thousand And One April 9 2001 Fourteen Slash Oh Seven Slash Eighty Five 14 07 85 Three Slash Eleven Slash Zero Two 3 11 02 Three Slash Eleven Slash Two Thousand And Two 3 11 2002 April First April 1 March Twenty Second March 22 The Nineteen Eighties the 1980s The Nineteen Eighty Apostophe Ess the 1980 s Seven Forty Five AM 7 45 AM Three Colon Zero Zero 3 00 MacSpeech Dictate 1 5 Dictation Mode 44 Letter Names in Dictation Mode These are the names of letters that you can say in Dictation mode Consider us ing Spelling
12. Document Turn Check Spelling While Typing Off Copies the selection to the clipboard Cuts the selection to the clipboard Pastes the contents of the clipboard at the insertion point Matches the style at the insertion point when pasting the contents of the clipboard Deletes the selection Auto completes the selection Selects everything Inserts a line break at the insertion point Inserts a Page Break at the insertion point Inserts a Paragraph Break at the insertion point Opens the Find dialog box Finds the next occurrence of the find string Finds the previous occurrence of the find string Uses the selection for the find string Jumps to the selection Opens the Select Line window Shows the Spelling and Grammar window Hides the Spelling and Grammar window Allows you to check the spelling and grammar of the active document Turns off the Check Spelling While Typing feature MacSpeech Dictate 1 5 Commands 84 What You Say Comment Turn Check Spelling While Typing f Turns on the Check Spelling While Typing feature n Turn Check Grammar With i Turns off the Check Grammar with Spelling feature Spelling Off Turn Check Grammar With Turns on the Check Grammar with Spelling feature Spelling On Turn Substitutions Smart Copy And Turns off the Smart Copy and Paste feature Paste Off Turn Smart Copy And Paste On Turns on the
13. Grantof License If you are an individual this License Agreement grants you Recipient a non exclusive agre ement and non transferable right to use one copy ofthe SOFTWARE PRODUCT in the manner described in this License Agreement If you are an entity this License Agreement grants you Recipient the right to designate one individual within Recipient s organization to have the sole right on a non exclusive and non transferable basis to use one copy of the SOFTWARE PRODUCT in the manner described in this License Agreement 2 Use Limitations a Single Machine be Recipient may use the licensed copy of the SOFTWARE on a single computer The 4 SOFTWARE is in use on a computer when it is loaded into temporary memory i e RAM v A Decline Accept MacSpeech Dictate displays the Read Me window Click Continue after reviewing this information About MacSpeech Dictate 1 2 0 MacSpeech Dictate continues to set a new standard for speech recognition software on Macintosh With MacSpeech Dictate you can dictate into virtually any application with accuracy that will amaze you Setup and training take only about 5 minutes Click Continue after reviewing the Re ad Me Note If you are an iListen owner that is crossgrading to MacSpeech Dictate please see the important information near the bottom of this Read Me window MacSpeech Dictate has the following system requirements An Intel based Macin
14. Location Window use spelling mode to enter complex URLs Close This Window Closes the front window in Safari Close All Windows Closes all open Safari windows Close This Tab Closes the current tab Close Other Tabs Closes all tabs except the current one Access Save As Window Opens the Save As dialog box i Mails the contents of the current web page using your pre Mail Contents Of This Page wd ferred email client MacSpeech Dictate 1 5 Commands 88 What You Say Comment ew Mails a link to the current web page using your preferred Mail Link To This Page I email client Access Open In Dashboard Window Dashboard Allows you to open a portion of the current web page in Access Import Bookmarks Window Allows you to import bookmarks from a file Access Export Bookmarks Window Allows you to export your bookmarks to an XML file Access Page Setup Window Opens the Page Setup dialog box Print This Document Prints the current web page SAFARI EDIT MENU ACTIONS What You Say Comment Undo Last Action Redo Last Action Cut Selection Copy Selection Paste From Clipboard Delete Selection Select All Auto Fill This Form Do Google Search Show Find Toolbar Find Next Find Previous Hide Find Banner Use Selection for Find Undoes the last action Redoes the last action Cut Selection Copy Selection Paste the contents of the clipboard at the insertion point Del
15. Recognition Window When the Recognition win dow is open additional Recognition window commands are available NAVIGATION AND EDITING COMMANDS These are Dictation mode commands listed in the next section designed for basic text navigation and editing to correct your own errors to modify what you dictated or to fix capitalization These are proper ways to work on your document they do not violate the Golden Rule see The Cache and the Golden Rule If what you dictated was not correctly recognized by MacSpeech Dictate it is better to use the Recognition window See Recognition Window Navigation and Editing Commands You can move the insertion point with these commands Move Backward s NN Word s Move Forward s NN Word s where NN is a number up to 99 You can place the insertion point with these commands Insert Before the Word Someword Insert Before the Words Someword Through Otherword Insert Before the Words Someword to Otherword Insert After the Word Someword e Insert After the Words Someword Through Otherword Insert After the Words Someword to Otherword You can control the selection with these commands e Select the Word Someword Select the Words Someword Through Otherword e Select the Words Someword to Otherword MacSpeech Dictate 1 5 Dictation Mode 36 You can select and delete a phrase with these commands Delete
16. Sharp S B S With Caron Icelandic Eth Icelandic Thorn oO MacSpeech Dictate 1 5 Spelling Mode 48 Spelling Mode In Spelling mode you can both spell and give commands MacSpeech Dictate will type individual letters numbers and punctuation that you say unless it recognizes what you say as a command If MacSpeech Dictate doesn t recognize what you say as a letter number punctuation or command nothing happens Tip Spelling mode enables a slightly different set of punctuation marks from Dictation mode which can be useful Spelling mode 1s also good for typing words that Dictation mode will misinterpret such as cap or uh It is help ful too when you want to type a word that MacSpeech Dictate doesn t know or when you want to enter an abbreviation or acronym or URL but Dictation mode also has ways of entering acronyms and if you frequently use a word you should consider adding it to your profile s vocabulary so that you can say it in Dictation mode see Vocabulary Editor Window In Spelling mode no automatic spaces are inserted Contrast Dictation mode where automatic spaces are inserted before or after punctuation as appropriate and between words In Spelling mode you must insert any desired spaces yourself To insert a space Say Space Bar To remove the letter last typed or to the left of the cursor e Say Scratch Word or Forget Word or Scratch That or Forget That If you scratch or
17. Smart Copy and Paste feature Turn Smart Links Off Turns off the Smart Links feature Turn Smart Links On Turns on the Smart Links feature Turn Smart Quotes Off Turns off the Smart Quotes feature Turn Smart Quotes On Turns on the Smart Quotes feature Starts speaking the selection using the built in text to speech capabilities of Mac OS X Stop Speaking Stops speaking Start Speaking Display Special Characters Window Displays the Special Characters palette TEXTEDIT FORMAT MENU ACTIONS What You Say Comment Show Fonts Palette Shows the Fonts Palette Hide Fonts Palette Hides the Fonts Palette Make Selection Bold Makes the selection bold Make Selection Italic Makes the selection italic Make Selection Outline Makes the selection outlined Make Selection Underlined Makes the selection underlined MacSpeech Dictate 1 5 What You Say Commands 85 Comment Make Selection Plain Text Make Selection Bigger Make Selection Smaller Show Colors Palette Hide Colors Palette Align Text Center Align Text Left Align Text Right Justify Selection Change Text Writing Direction Show Text Ruler Hide Text Ruler Copy Text Ruler Paste Text Ruler Access Text Spacing Window Access Link Window Access List Window Access Table Window Convert Document To Plain Text Convert Document To Rich Text Turn Prevent Editing Off Turn Prevent Editing On Wrap Text To Page Turn Hyphenation Off
18. When you ve completed the above checklist you re ready to begin installing Mac Speech Dictate MacSpeech Dictate comes in two parts the application on a CD and the speech recognition engine data on a DVD Insert the CD into the computer and copy the MacSpeech Dictate application onto your hard disk The Applications folder is a good place and the CD includes an alias for your Applications folder so you can drag the MacSpeech Dictate appli cation icon onto the Applications folder icon as a way of installing the application into your Applications folder But you can put MacSpeech Dictate anywhere you like MacSpeech Dictate 1 5 Installation and Making a Voice Profile 6 Eject the CD Launch MacSpeech Dictate from your hard drive MacSpeech Dictate requests the DVD containing the speech recognition engine data MacSpeech English Data Leave the dialog up Please insert the data disc MacSpeech Li English Data MacSpeech Dictate asks for the DVD 2 containing the speech recognition data Cat SD Insert the DVD into the computer When it has mounted return to MacSpeech Dictate and click OK in the dialog The DVD may appear to you to contain no data but it s there anyway MacSpeech Dictate copies the data from the DVD to your hard drive reporting its progress as it does so MacSpeech Dictate Loading Topic Large General MacSpeech Dictate copies the data from the DVD to your hard drive Wh
19. While Typing Toggle whether misspelled words are marked Special Characters Summon the Special Characters input palette Speech Menu The menu items of the Speech menu also appear in MacSpeech Dictate s Dock menu An advantage of the Dock menu is that it works even if MacSpeech Dictate is not frontmost Microphone On Off Toggle the microphone on or off MacSpeech Dictate 1 5 Menus 142 Dictation Switch to Dictation mode Checked if MacSpeech Dictate is already in Dictation mode Command Switch to Command mode Checked if MacSpeech Dictate 1s al ready in Command mode Spelling Switch to Spelling mode Checked if MacSpeech Dictate 1s already in Spelling mode Sleep Wake Up Switch into or out of Sleep mode Tools Menu Profiles Summon the Profiles window Commands Summon the Commands window Vocabulary Editor Summon the Vocabulary Editor window Microphone Setup Summon the Microphone Setup window Voice Training Summon the Voice Training window Vocabulary Training Summon the Vocabulary Training window Train Vocabulary from Selection Analyze the text selected in the current Note Pad window and then if the text contains unknown words summon the Vo cabulary lraining window displaying Included and Excluded columns Format Menu The Format menu items are a subset of those that are standard and familiar in any Mac OS X word processing application such as TextEdit They work in a Note Pad window Fo
20. and press Delete or choose Delete from the tool gear menu You can t delete an unmodified built in command Deleting a built in command that you ve modified restores the original unmodified built in command To duplicate a command Choose Duplicate from the tool gear menu o edit a command Select the command name and work in the region below the splitter bar Changes that you make in the Commands window might not be registered until you close the Commands window NOTE You don t need to read any more about the Commands window unless you are thinking of crea ng or modifying a command Command Types Every command is of one of the following types as listed in the Type pop up menu in the Commands window APPLESCRIPT The command executes a script written in AppleScript The Source field in the Commands window is an AppleScript script editing envi ronment you can compile and run a script and view its result toggle between the Source and Result buttons at the lower right Many built in MacSpeech Dictate commands are AppleScript commands Even commands directed at MacSpeech Dictate itself such as Dictation Mode are AppleScript com mands MacSpeech Dictate is itself scriptable with AppleScript MacSpeech Dictate 1 5 Windows 115 APPLICATION The command launches a specified application MacSpeech Dictate can generate launch commands for all your applications see Gener ated Commands but if you didn t want to acti
21. and then correct it after the fact with the capitalization editing commands discussed below PunctTuaTIon Unlike spacing and capitalization you must explicitly dictate any desired punctuation MacSpeech Dictate doesn t try to insert punctuation intelligently based on grammar tone of voice or anything like that Unlike Spelling mode Dictation mode does incorporate punctuation into its intelli gent automatic spacing For names of punctuation marks see Punctuation NAMES OF LETTERS Letter names may be used to type a word consisting of a letter or for dictating an acronym but you should not use letter names in Dictation mode as a substitute for Spelling mode For example to type An a z of animals say An alpha hyphen zulu of animals Even this approach is not entirely reliable as MacSpeech Dictate must allow for the possibility that alpha means alpha Spelling mode gets better results See Letter Names in Dictation Mode COMMANDS All global key generated and application based commands are available RECOGNITION TRAINING COMMANDS You can train the voice model and cor rect recognition errors with these Dictation mode commands Train the Word Someword Train the Words Someword Through Otherword Train the Words Someword to Otherword MacSpeech Dictate 1 5 Dictation Mode 35 The words or the utterance containing them are selected and the Recogni tion window opens See
22. at the bottom of the window If the info area 1s not present click the info button to summon it You can t edit the written form of a vocabulary item You can edit the spoken form of a user vocabulary item but not of a built in vocabulary item you should do this if the item s written form differs from its pronunciation For best results train the item s pronunciation as described below To edit the spoken form of a user vocabulary item Type the spoken form an English spelling equivalent to how the word is pro nounced and press Return You should see a dialog warning that any recorded training for this word will be erased eoo Untitled The Lord Mayor of London was Sir William Cholmondeley 6000 Vocabulary Editor The Vocabulary Editor window showing a user vocabulary item whose spoken form differs from its written form Behind a Note Pad window demonstrates that this vocabulary item is indeed working the user has said the spoken form Written Cholmondeley Insert 2 3 spaces before and MacSpeech Dictate has typed Wool nok eo the written form The Vocabulary Editor window info area also displays features of the selected vo cabulary item having to do with MacSpeech Dictate s intelligent automatic capi talization and spacing You can edit these features for user vocabulary items and MacSpeech Dictate 1 5 Windows 120 for most built in vocabulary items although some
23. automatic insertion of a space before the next word e Say No Space In the Status window the second indicator light will glow yellow When you say the next word it will be typed without a preceding space and the indicator light will go out automatically To prevent automatic insertion of spaces while saying a series of words e Say No Space On In the Status window the second indicator light will glow green Say the series of words which will be typed without intervening spaces Finally say No Space Off The indicator light will go out To insert a space e Say Space Bar In general you should not need to suppress or control spacing merely because of punctuation For example to hyphenate two words say the first word then Hyphen then the second word There will be no space on either side of the hy phen because there is a built in rule governing how automatic spacing works next to a hyphen Numbers To force the next word to be interpreted as an Arabic digit 1 2 etc e Say Numeral MacSpeech Dictate 1 5 Dictation Mode 40 In the Status window the third indicator light will glow yellow and will read 123 Say the digit The digit will be typed and the indicator light will go out automati cally Tip To type 0 say Oh or Zero To force the next word to be interpreted as a Roman numeral I ID etc e Say Roman Numeral In the Status window the third indicator light will glow ye
24. built in vocabulary items have complex automatic capitalization and spacing rules which can t be fully displayed or edited SPACES BEFORE AND AFTER Normal words will have one space before and one space after But a punctuation mark might follow a different rule NEXT word How should the word following this item be capitalized In most cases Natural capitalization the default will be the right choice LOWER CASE IN TITLES A title is a phrase dictated while title casing is turned on Caps On You might prefer that small words such as of or in not be capitalized in such phrases If a vocabulary item is not being recognized correctly you might wish to train the pronunciation of the item This means that you pronounce the item several times so that MacSpeech Dictate can record your voice saying it and incorporate the recording into your voice model To train a vocabulary item Select the item and choose Train from the tool gear menu at the bottom of the window In the dialog for adding a new vocabulary item click Train MacSpeech Dictate presents a sequence of training dialogs 1 A dialog explaining that you are about to pronounce the item three times click Train to proceed 2 A dialog where you pronounce the item three times watching for feedback in the dialog so you know MacSpeech Dictate has heard you 3 A dialog where you are informed that the training process 1s over To create a new user vocabula
25. have no voice profile Therefore Mac Speech Dictate immediately offers to create one MacSpeech Dictate 1 5 Installation and Making a Voice Profile 10 Creating a Voice Profile A voice profile is a complete set of data on how you speak what your voice sounds like and what vocabulary you use In order to speak into MacSpeech Dictate you must have at least one profile In many cases one profile is all you ll need But you ll need multiple profiles in certain situations If different people are using MacSpeech Dictate each will need their own profile If you use MacSpeech Dictate with different microphones you ll need a pro file for each microphone Every profile has a name which uniquely identifies it When you create a profile you start by giving it a name Note The data for a profile lives on your hard disk as a package whose file extension is dictateprofile You are offered the chance to set a profile s location at the time you create it You may place it anywhere you like but a good idea is to put all profiles together in a known location for example you might cre ate a folder Documents MacSpeech Profiles This allows the profile data to be backed up easily A symbolic link to each profile will be found in Library Application Support MacSpeech MacSpeech Profiles The first time you use MacSpeech Dictate you will be prompted to create a new profile When MacSpeech Dictate sets out to create a profile it start
26. in this License Agreement For purposes of this License Agreement an entity is defined as a corporation limited liability company partnership firm association trust business or anyone other than a natural person using the SOFTWARE PRODUCT for their own personal use 2 Use Limitations a Single Machine Recipient may use the licensed copy of the SOFTWARE on a single computer The SOFTWARE is in use on a computer when it is loaded into temporary memory i e RAM or installed into permanent memory e g hard disk CD ROM or other storage device of that computer Use on a single computer permits you to transfer the SOFTWARE from one computer to another computer provided the SOFTWARE is in use on only one computer at a time b Copies Permitted Recipient may make one copy of the SOFTWARE solely for backup or archival purposes provided that Recipient reproduces all copyright confidentiality and other proprietary notices that are contained on the original copy of the SOFTWARE Recipient shall not copy the printed materials accompanying the SOFTWARE c Transfer Prohibited Recipient shall not rent lease sell or otherwise transfer the SOFTWARE whether on the media if any or otherwise nor any copies of the SOFTWARE or any of the accompanying documentation Recipient shall not disclose make available or otherwise redistribute all or any part of the SOFTWARE PRODUCT or any copies thereof to third parties In addition R
27. item Thus you can transfer custom commands between computers and users ScriptPak Import Like Command Import but the type of file you can open is a ScriptPak as exported from or created for iListen MacSpeech s previous speech recognition application Edit Menu The Edit menu items are a subset of those that are standard and famihar in any Mac OS X word processing application such as TextEdit Undo Undo the previous action Redo Redo the previously undone action MacSpeech Dictate 1 5 Menus 141 Cut Remove selected text and place it on the clipboard Copy Place a duplicate of the selected text on the clipboard Paste Insert the contents of the clipboard at the selection point Paste and Match Style Insert the contents of the clipboard at the selection point ignoring any style information on the clipboard Delete Remove selected text without placing it on the clipboard Select All Expand the selection to including everything Find gt Find Summon the Find dialog Find gt Find Next Search forwards for the Find string Find gt Find Previous Search backwards for the Find string Find gt Use Selection for Find Copy the selected text to become the Find string Find gt Jump to Selection Scroll to reveal the selected text Spelling gt Show Spelling and Grammar Summon the Spelling and Gram mar dialog Spelling gt Check Spelling Select the next misspelled word Spelling gt Check Spelling
28. may be spoken normally or you can clarify by saying Slash or Over between the numerator and the denominator What You Say Result Numeral One Half Numeral One Over Four Numeral One Quarter Fifteen Sixteenths Fifteen Over Sixteen Iwo and Three Fourths Eleven Over Thirty Two Eleven Thirty Seconds Three and Seven Eights Numeral Three Seven Over Eight MacSpeech Dictate 1 5 Dictation Mode 42 What You Say Result Nine Slash Twelve p 9 12 Nine Over Twelve Numeral Five Space Bar Three Slash Fifty Six 5 3 56 One Thirty Over Seventy 130 70 Currency may be spoken normally the number will be parsed and punctuated in response to your use of the currency name What You Say Result Ninety Nine Dollars and Fifty Five Cents 99 55 Forty Five Euros and Thirty Five Cents 45 35 Pound Sterling Sign One Hundred and Twenty Point Thirty Five 120 35 Zip codes US may be spoken normally digit by digit For other postal code for mats the best approach is probably to switch to Spelling mode What You Say Result Oh Two Four Six Zero 02460 Oh Two Four Six Zero Hyphen One Four Five Eight 02460 1458 US telephone numbers may be spoken normally digit by digit and punctua tion will be automatic for other telephone number formats say the punctuation you might like to experiment a bit What You Say Result Three Five Zero Zero Nine Zero Three 350 0903 Six Oh Three Three Five Oh Oh Nine Oh Three
29. mix your voice with your hands Why Note Pad Windows Are Special MacSpeech Dictate comes with its own special word processing windows Note Pad windows When you work in a Note Pad window the Golden Rule is more relaxed That s because a Note Pad window belongs to MacSpeech Dictate so Mac Speech Dictate can see what s in the window pretty much all the time So select ing and navigating text with the mouse and keyboard which would spell trouble for the cache in any other application is pretty much okay in a Note Pad window Note Pad windows are easier then because they are more forgiving A Note Pad window 1s a great place to work with text when you re just getting started with MacSpeech Dictate Even as an experienced user you may find it simple and fast to work in a Note Pad window and then copy the text and paste it into some other application Extra for Experts You might be tempted to read the Golden Rule too literally You might think As long I keep my hands off the keyboard I can t possibly violate the Golden Rule That s not so The Golden Rule is more subtle than that The fact 1s you can use MacSpeech Dictate 1 5 The Cache and the Golden Rule 150 your voice to violate the Golden Rule But you should try not to of course How can this be Recall that there are two ways of working with MacSpeech Dictate bossing your computer around and working with text Most of the me bossing your computer around
30. on your computer and generate commands of the form Activate MacSpeech Dictate 1 5 Commands 74 XXX where XXX is the name of the application So for example if you have Automator on your computer a command Activate Automator will be gener ated and you ll be able to say Activate Automator to launch it The commands for launching applications will appear in the Available Commands window in the Applications subgroup of the Global group Email Messages To generate commands for creating pre addressed email messages Check Generate Email Commands in the Command Preferences pane The Email Commands subgroup will appear in the Global group in the Available Commands window The Email commands are globally available you do not have to be in Mail to use one To learn what Email commands are available consult your Address Book MacSpeech Dictate lets you say the name of any person or group having an email address in your Address Book o create an email message e Say Send an Email To XXX or Create a Note For X XX where XXX is the primary addressee Hybrids such as Send a Note Io and Create an Email For are also legal To specify multiple addressees Append and as you give your command For example Send an Email To XXX and YYY or Create a note for XXX and YYY You can have more than two addressees Send an Email To XXX and YYY and ZZZ and so forth To specify an addressee to be CC ed Append Copying after the pr
31. read Abc Say the series of words which will be typed capitalized Finally say Caps Off The indicator light will go out Uppercase To uppercase all caps the next word e Say All Caps In the Status window the first indicator light will glow yellow and will read ABC When you say the next word it will be typed uppercased and the indicator light will go out automatically To uppercase all caps a series of words you may prefer to turn on upper casing say the series of words and turn off uppercasing To do so e Say All Caps On In the Status window the first indicator light will glow green and will read ABC Say the series of words which will be typed uppercased Finally say All Caps Off The indicator light will go out Lowercase To lowercase no caps the next word e Say No Caps In the Status window the first indicator light will glow yellow and will read abc When you say the next word it will be typed lowercased and the indicator light will go out automatically To lowercase no caps a series of words you may prefer to turn on lower casing say the series of words and turn off lowercasing To do so e Say No Caps On MacSpeech Dictate 1 5 Dictation Mode 39 In the Status window the first indicator light will glow green and will read abc Say the series of words which will be typed lowercased Finally say No Caps Off The indicator light will go out Spaces To prevent
32. t work is Scratch that instead use Scratch Word or Forget Word To exit editing mode without entering the corrected phrase into your docu ment e Say Cancel Edit or click elsewhere Preferences Window The Preferences window lets you set certain options for MacSpeech Dictate To show the Preferences window Choose Dictate gt Preferences To close the Preferences window Click the close button at the top left of the window General Preferences pane The General Preferences pane assembles some miscellaneous options having mostly to do with the state of things when MacSpeech Dictate is launched STARTUP MODE Use the radio button to determine what mode MacSpeech Dictate should be in when it starts up or whether the microphone should simply be off STARTUP ACTIONS Check Check for Updates if you want MacSpeech Dictate to go online at launch time and automatically communicate over the Internet with Mac Speech to see whether your version of MacSpeech Dictate is the most recent If a newer version is available you will be offered a chance to download and install it You can also check for updates manually by choosing Dictate gt Check for Updates MacSpeech Dictate 1 5 Windows 135 This checkbox does the same thing as the checkbox in the Profiles window If one is checked the other is automatically checked Check Show Profiles Window if you want MacSpeech Dictate to pause and display the Profiles window at laun
33. the Close menu item on the File Menu Undoes the last action This command violates the Golden Rule of MacSpeech Dictate so don t use it in the middle of dictation or if Undo Last Action you do issue a cache command afterwards See The Cache and the Golden Rule To undo a dictation error without violating the Golden Rule use Scratch That or Undo Dictation f Redo last action reverses the effect of the Undo Last Action com Redo Last Action mand About this Application Displays information about the frontmost application Opens the Find window This window will look different depending Access Find Window on what version of Mac OS X you are using Access Force Quit Window Opens the Force Quit window l Displays a dialog box with the date and time stamp Also allows you Show Date and Time to put the date stamp on the clipboard SPACES EXPOS AND SCREEN CAPTURE What You Say Comment Switch To Space One Switches directly to the Space 1 MacSpeech Dictate 1 5 What You Say Commands 69 Comment Switch To Space Two Switch To Space Three Switch To Space Four Expose All Windows Expose Application Windows Expose Desktop Capture Screen Capture Selection Switches directly to the Space 2 Switches directly to the Space 3 Switches directly to the Space 4 Uses Expos to expose all windows Uses Expos to expose windows for the active application Uses Expo
34. the Word Someword Delete the Words Someword Through Otherword Delete the Words Someword to Otherword You can select and change the case of a phrase with these commands Capitalize the Word Someword Capitalize the Words Someword Through Otherword Capitalize the Words Someword to Otherword Lowercase the Word Someword Lowercase the Words Someword Through Otherword Lowercase the Words Someword to Otherword Uppercase the Word Someword Uppercase the Words Someword Through Otherword Uppercase the Words Someword to Otherword In the above commands where you specify the words to select if those words ap pear more than once in the document MacSpeech Dictate selects the nearest in stance Position the insertion point near the desired words beforehand to ensure that they will be selected If you speak to delete or alter text and then change your mind perhaps because MacSpeech Dictate selected the wrong stretch of text say Undo Dictation To remove the word last dictated or to the left of the cursor Say Scratch Word or Forget Word To remove the phrase last dictated or to the left of the cursor Say Scratch That or Forget That MacSpeech Dictate s notion of a phrase depends upon how it detects pauses in your speech MacSpeech Dictate 1 5 Dictation Mode 37 If you scratch or forget and then change your mind pe
35. the icon MacSpeech Dictate 1 5 Installation and Making a Voice Profile 18 AOL Voice Training deka n The Voice Training window ready C for you to start reading a story Click the microphone icon with the red stop sign to begin 9 e Here s what s going to happen when you click the microphone icon MacSpeech Dictate will turn on the microphone the icon will change to a green circle and will present you with a short page of text to read aloud usually just a sentence or two You must read all the text including punctuation because that s what you do when you dictate To help you with this punctuation is printed in capital let ters but you don t read it any special voice You should read in fairly brief utter ances pausing after each utterance MacSpeech Dictate signifies its understanding by turning each utterance green When you reach the end of the page all text has turned green MacSpeech Dictate automatically turns the page for you If MacSpeech Dictate has trouble with what you said it turns the current utter ance red If this happens you need to read the red text again If MacSpeech Dic tate still doesn t understand the same text remains red you can click Skip Word to proceed past that text If you feel that things are really going badly and that you d like to begin reading this story all over again click the left arrow button As you read keep an eye on the sound input level
36. the microphone If possible try plugging the microphone into a different computer and running the same tests there to confirm this MacSpeech Dictate 1 5 What s Installed Where 156 What s Installed Where In case you re wondering where all the pieces of MacSpeech Dictate live on your hard disk or if perhaps for some reason you d like to uninstall it here s a list of the pieces and where they live and how big they are THE APPLICATION It lives wherever you put it when you installed MacSpeech Dictate typically in the top level Applications folder but it could be any where It s approximately 30MB in size THE SUPPORT FOLDER This is in your user s Library Application Subport Mac Speech It is nearly 1 GB in size because it includes the speech recognition en gine data If you decide to delete this folder it might be a good 1dea to look in the Dictate folder and find your license file and set it aside It will be convenient to have on hand if you decide to install MacSpeech Dictate again later THE PREFERENCES FILE This is in your user s Zzbrary Preferences and 1s called com macspeech dictate plist Yt maintains a record of the state of the application each time you quit It s very small Youn PROFILE S Each profile is wherever you put it when you created the profile It could be anywhere A Spotlight search on dictateprofile should find your profiles A profile is about 30MB in size
37. under all terms set forth by MacSpeech Inc which are subject to change The SOFTWARE PRODUCT is protected by United States copyright laws and international copyright treaties as well as by other intellectual property laws and treaties Therefore Recipient must treat the SOFTWARE PRODUCT like any other copyrighted material and not unlawfully transfer or distribute the SOFTWARE PRODUCT to others b No Copies Except as expressly permitted under Use Limitations above Recipient shall not copy the SOFTWARE PRODUCT or accompanying written materials 4 Term This License Agreement is effective until terminated Recipient may terminate this License Agreement at any time by destroying the SOFTWARE PRODUCT and all copies thereof including any documentation This License Agreement will terminate immediately without notice from MacSpeech if Recipient fails to comply with any provision of this Agreement In such event Recipient must destroy the SOFTWARE PRODUCT and all of its component parts and delete remove or other wise destroy all copies of the SOFTWARE PRODUCT that are in Recipient s possession or control including installed SOFTWARE All provisions of this License Agreement relating to disclaimers of warranties limitation of liability remedies or damages and all of MacSpeech s proprietary rights shall survive termination 5 U S Government Restricted Rights The SOFTWARE PRODUCT is provided with Restricted Rights Use duplication or dis
38. use New Line or New Paragraph to move from field to field or if you do say Purge Cache im mediately afterwards Note Pad Windows and the Cache A Note Pad window 1s exceptional MacSpeech Dictate always knows the contents of a Note Pad window because the window belongs to MacSpeech Dictate So in effect the Cache Document command is automatically executed for you as required When you open an existing document into a Note Pad window or when you paste text into a Note Pad window Cache Document 1s automatically ex ecuted When you say Purge Cache in a Note Pad window Cache Document is automatically executed And Cache Selection is meaningless Still Gache Document is useful in a Note Pad window since you might want MacSpeech Dictate to forget how text was entered in the document remove its recordings of your voice and just start over learning about the whole document from scratch This could be helpful for instance when dictating a long document MacSpeech Dictate 1 5 Sound Input Troubleshooting 154 Sound Input Troubleshooting If MacSpeech Dictate doesn t respond to your voice or doesn t seem to be working at all check your sound input The problem might be software your USB micro phone might not be your sound input device or hardware your USB microphone might not be working at all Begin by quitting MacSpeech Dictate if 1t is running You might restart the com puter just in case Now try the following
39. window and voice model training in general oper ates on dictated utterances MacSpeech Dictate has its own ideas about what constitutes an utterance based partly on where you paused while dictating Therefore the phrase that is selected when you say Train the Word s or the phrase that appears in the Recognition window and is selected when you summon the Recognition window might be longer or shorter than what you initially specified To close the Recognition window e Say Hide Recognition Window e Say Cancel Training e Say Cancel Recognition Click the close button at the top left of the Recognition window MacSpeech Dictate 1 5 Windows 132 Press the Recognition window keyboard shortcut If Close Recognition Window after each choice 1s checked in the Recogni tion Preferences pane the Recognition window will close automatically as soon as you use it to replace a dictated phrase with its correct version Try different Recognition Preferences pane settings and different ways of sum moning and closing the Recognition window as you train your dictation You ll soon settle on a favorite way of working which might depend on external factors such as the size of your screen You can adjust the transparency of the Recognition window Say Increase Transparency or Decrease Transparency or move the slider at the upper right of the window How to Train The Recognition window presents alternative in
40. DING NEGLIGENCE OR OTHERWISE EXCEED THE PRICE ACTUALLY PAID BY RECIPIENT FOR THE SOFTWARE PRODUCT THE FOREGOING LIMITATIONS SHALL APPLY EVEN IF THE ABOVE STATED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE SOME JURISDICTIONS PROHIBIT SUCH AN EXCLUSION OR LIMITATION OF LIABILITY OR SPECIAL DAMAGES THE ABOVE LIMITATION MAY NOT APPLY TO YOU IN SUCH CASE THE LIABILITY OF MACSPEECH SHALL BE LIMITED TO THE GREATEST EXTENT PERMITTED BY LAW 9 Special Provisions This License Agreement shall be governed by and interpreted under the laws of the State of New Hampshire United States of America without regard to conflicts of law provisions By accepting this License Agreement Recipient agrees to be subject to personal jurisdiction in New Hampshire and to commence any action arising under or relating to this License Agreement in the appropriate State or Federal Court in New Hampshire BY CONTINUING WITH THE INSTALLATION OF THE SOFTWARE RECIPIENT ACKNOWLEDGES THAT RECIPIENT HAS READ AND UNDERSTOOD THIS LICENSE AGREEMENT AND THAT RECIPIENT AGREES TO BE BOUND BY ITS TERMS RECIPIENT FURTHER AGREES THAT THIS LICENSE AGREEMENT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN RECIPIENT AND MACSPEECH AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN AND ANY OTHER COMMUNICATIONS RELATING TO THE SUBJECT MATTER OF THIS SOFTWARE END USER LICENSE AGREEMENT Copyright c 2008 2009 MacSpeech Inc and its licensors All Rights Reserved Ma
41. Dictate 1 5 Spelling Mode 52 Letter Diacriticals U Acute Circumflex Grave Umlaut Dieresis pd Acute Umlaut Dieresis Ligatures and Non Latin Letters You can say the following ligatures and non Latin letters in Spelling mode What You Say Result A E Diphthong A E Ligature Ligature A E O Slash O E Diphthong O E Ligature Ligature O E ce Eszet Sharp S German Sharp German Sharp S B S Wedge Icelandic Eth Icelandic Thorn Numerals Numerals are individual digits To type a digit in Spelling mode Say the name of the digit e g Zero One etc Or say Numeral followed by the name of the digit e g Numeral Zero Numeral One etc Do not say Number which signifies the hash sign Some numeric symbols are discussed as punctuation see Punctuation MacSpeech Dictate 1 5 Punctuation 53 Punctuation In both Dictation mode and Spelling mode you can say the names of punctuation marks that MacSpeech Dictate should type This chapter lists the names of these symbols These names are listed also in the Available Commands window and for Dictation mode in the Vocabulary Editor window There are some broad differences between saying a punctuation mark in Dictation mode and saying it 1n Spelling mode In Dictation mode MacSpeech Dictate will attempt to insert inteligent automatic spacing For example it will probably put a space before open quote and after clos
42. ENERATED COMMANDS MacSpeech Dictate as it starts up will optionally generate additional global commands that let you launch applications or cre ate an email message addressed to someone in your Address Book See Gen erated Commands APPLICATION BASED COMMANDS Some commands become available only when a certain application is frontmost For example you can say Send MacSpeech Dictate 1 5 Commands 64 Message when 1Chat or Mail is frontmost MacSpeech Dictate comes with command sets for Finder TextEdit Safari Mail iChat and iCal See Appli cation Based Commands If the command you want to say is not a mode based command then the way to be certain that MacSpeech Dictate understands your words as a command to be obeyed and not dictation to be typed is to switch to Command mode Global Commands These commands are available in every mode except Sleep mode Some of them control MacSpeech Dictate others control the computer as a whole or whatever application is frontmost MacSPEECH DICTATE MODES AND MICROPHONE What You Say Comment Dictation Mode Sets MacSpeech Dictate s microphone to Dictation Mode Switch To Dictation Mode Sets MacSpeech Dictate s microphone to Dictation Mode Spelling Mode Sets Dictate s microphone to Spelling Mode Switch To Spelling Mode Sets MacSpeech Dictate s microphone to Spelling Mode Command Mode Sets MacSpeech Dictate s microphone to Command Mode Switch To Com
43. INDOW MENU ACTIONS What You Say Comment Minimize This Window Minimizes the current window Minimize All Windows Minimizes all windows Zoom This Window Zooms the current window MacSpeech Dictate 1 5 Commands 92 What You Say Comment Select Next Tab Selects the next tab in the current window Select Previous Tab Selects the Previous Tab in the current window Merge All Windows Merges all windows Move Tab To New Window Moves the current tab to a new window Open Downloads Window Opens the Downloads window Show Activity Window Shows the Activity window Bring All Windows To Front Brings all Safari windows to the front SAFARI HELP MENU ACTIONS What You Say Comment Display Safari Help Displays Safari s Help file in a new window Display Acknowledgments Displays the Acknowledgments document in a new window Display Installed Plug ins Displays the installed plug ins in a new window Display License Displays the license agreement in a new window SAFARI LINKS AND NAVIGATION What You Say Comment Create a command for this page Creates a command for this page Jump To This Link Takes you to the web page for the selected link Move To Next Link Moves to the next link while in normal view Move To Previous Link Moves to the previous link while in normal view Move To Next Text Field Moves to the next editable text field while in normal view Move To Previous Text Field Moves to t
44. Inc Copyright 2006 2009 contributors to ShortcutRecorder Contributor details at lt http wafflesoftware net shortcut contributors gt All rights reserved All rights reserved Table of Contents Introduction Installation and Making a Voice Profile Initial Installation Creating a Voice Profile Microphone Setup Voice Training Interface The Profiles Window The Status Window The Available Commands Window The Dock Menu The Status Menu Item Keyboard Shortcuts Speech Modes and the Microphone Microphone Off and On Sleep Mode Learning and Switching Modes Dictation Mode What You Can Say in Dictation Mode Navigation and Editing Commands Capitalization Spacing and Numbers Title Case 10 13 16 23 23 24 24 29 25 26 26 27 28 30 al 33 33 35 37 37 Uppercase Lowercase Spaces Numbers Letter Names in Dictation Mode Letters Diacritical Letters Ligatures and Non Latin Letters Spelling Mode What You Can Say in Spelling Mode Letter Names in Spelling Mode Letters Diacritical Letters Ligatures and Non Latin Letters Numerals Punctuation Commands Global Commands The Web 100 Commands Key Commands How to Say a Key Command Generated Commands Launching Applications Email Messages Application Based Commands Finder Commands 38 38 39 39 44 44 46 47 48 49 49 49 2d 52 52 53 63 64 70 70 71 73 73 74 75 76 TextEdit Commands 81 safari Commands 86 Mail Commands 93 iChat Commands 103
45. List view View As Columns Switches the view for the active window to Column view View as Cover Flow Switches the view of the current window to Cover Flow view m Cleans up the active window If no window 1s active then it Clean Up This Window cleans up the desktop Clean Up Selection Cleans up the selected item s Arrange By Name Arranges the view of the active window or desktop by name Arranges the view of the active window or desktop by date modified Arranges the view of the active window or desktop by date Arrange By Date Modified Arrange By Date Created created Arrange By Size Arranges the view of the active window or desktop by size MacSpeech Dictate 1 5 Commands 79 What You Say Comment Arrange By Kind Arranges the view of the active window or desktop by kind Arrange By Label Arranges the view of the active window or desktop by label Keep Arranged By Name Sets the view of the window or desktop to arrange by Name Sets the view of the window or desktop to arrange by Date Keep Arranged By Date Modified Modified sunu T E T Sets the view of the window or desktop to arrange by Date Created Keep Arranged By Size Sets the view of the window or desktop to arrange by Size Keep Arranged By Kind Sets the view of the window or desktop to arrange by Kind Keep Arranged By Label Sets the view of the window or desktop to arrange by Label Show Path Bar Shows the Path Bar Hide Path Ba
46. MacSpeech Dictate must try to match what you say MacSpeech Dictate 1 5 Commands 76 MacSpeech Dictate comes with command sets for the following applications Finder TextEdit e Safari Mail iChat iCal You can create your own application based commands in the Commands window The rest of this section lists the application based commands that ship with Mac Speech Dictate You can find this same information in the Available Commands window Finder Commands These commands are available when the Finder is frontmost FINDER APPLICATION MENU ACTIONS What You Say Comment About The Finder Displays information about the Finder Access Preferences Window Opens the Preferences dialog box Empty Trash Empties the trash Secure Empty Trash Securely empties the trash Hide This Application Hides the Finder Hide Other Applications Hides other applications Show All Applications Shows all applications MacSpeech Dictate 1 5 FINDER FILE MENU ACTIONS What You Say Commands 77 Comment New Finder Window Make New Folder Make New Smart Folder Make New Burn Folder Open Selection Print This Document Close This Window Close All Windows Get Info Show Inspector Hide Inspector Compress Selection Duplicate Selection Make Alias Quick Look Selection Slideshow Selection Show Original Add To Sidebar Move To Trash Eject Selection Access Burn Disc Window Access Find Window Ma
47. Makes the selection plain text Makes the selection bigger Makes the selection smaller Shows the Colors Palette Hides the Colors Palette Aliens the text to the center Aligns the text to the left Aligns the text to the right Justifies the selected text Changes the writing direction Shows the Text Ruler Hides the Text Ruler Copies the Text Ruler for the selection Applies the formatting settings copied with the Copy Text Ruler command to the selection Opens the Text Spacing window Allows you to assign a URL to a selection of text Allows you to format the selected text as a list Allows you to format the selection as a table Converts the active document to plain text Converts the active document to rich text Turns Prevent Editing off Turns Prevent Editing on Toggles whether the text is wrapped to the page or not Turns Hyphenation off MacSpeech Dictate 1 5 Commands 86 What You Say Comment Turn Hyphenation On Turns Hyphenation on TEXTEDIT WINDOW MENU ACTIONS What You Say Comment Bring All Windows To Front Brings all TextEdit windows to the front Minimize This Window Minimizes the active window Minimize All Windows Minimizes all TextEdit windows Zoom This Window Zooms the front most window TEXTEDIT HELP MENU ACTIONS What You Say Comment Display Help Displays Help about TextEdit Safari Commands
48. NTY WITH RESPECT TO THE SOFTWARE PRODUCT IS THE WARRANTY PROVIDED BY MACSPEECH ABOVE NO OTHER WARRANTY FOR A MACSPEECH SOFTWARE PRODUCT MAY BE GIVEN BY ANY INDIVIDUAL OR ENTITY WHICH BINDS MACSPEECH SOME JURISDICTIONS MAY NOT PERMIT THE EXCLUSION OF IMPLIED WARRANTIES OR A LIMITATION ON HOW LONG AN IMPLIED WARRANTY IS SO THE ABOVE LIMITATIONS MAY NOT APPLY TO RECIPIENT TO THE EXTENT PERMITTED ANY IMPLIED WARRANTY WHICH CANNOT BE WAIVED IS LIMITED TO THIRTY 30 DAYS THIS WARRANTY PROVIDES SPECIFIC LEGAL RIGHTS THE RECIPIENT MAY HAVE OTHER RIGHTS WHICH VARY FROM JURISDICTION TO JURISDICTION 8 Disclaimer TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN NO EVENT SHALL MACSPEECH ITS SUPPLIERS OR THE OWNERS OF THE RIGHTS IN THE SOFTWARE PRODUCT AND OR ANY OF THE OFFICERS DIRECTORS OR EMPLOYEES BE LIABLE FOR ANY INDIRECT INCIDENTAL CONSEQUENTIAL SPECIAL PUNITIVE OR OTHER LOSSES OR DAMAGES INCLUDING WITHOUT LIMITATION ANY LOSS OF PROFIT OR SAVINSG BUSINESS INTERRUPTION EXPENDITURES FOR SUBSTITUTE SERVICES OR SOFTWARE AND ANY LOSS OF DATA WHATSOEVER IN CONNECTION WITH OR ARISING OUT OF THE SOFTWARE PRODUCT OR ANY LITIGATION UNDER THIS AGREEMENT HOWEVER IT ARISES WHETHER FOR BREACH OF CONTRACT OR IN TORT EVEN IF MACSPEECH HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY A THIRD PARTY IN NO EVENT SHALL MACSPEECH OR ITS SUPPLIERS BE LIABLE UNDER ANY PROVISION OF THIS AGREEMENT WHETHER IN CONTRACT TORT INCLU
49. Period Capitalize the Word Committee Go to End There is a suggestion of wrongdoing on our part Period Select the Words A Suggestion An implication The first way has to do with the computer s overall user interface You re us ing your voice to navigate and push buttons Have fun There s nothing special to know about this The second way has to do with text This is where some special considerations come in MacSpeech Dictate 1 5 The Cache and the Golden Rule 148 Text and the Cache Look at the second example above think about the command Capitalize the Word Committee How does MacSpeech Dictate know where the word com mittee zs It knows because it typed it in the first place How does MacSpeech Dictate know where the cursor is now It must know this so that it can know how far to jump back in order to select the word committee and capitalize it It knows because it did the typing that put the cursor there Look at what the second example above does not do When the user has told Mac Speech Dictate to capitalize the word committee and she wants to resume dic tating at the end of the sentence does she click the mouse after the the final Pe riod and start dictating No She says Go to End That way MacSpeech Dictate moves the insertion point and MacSpeech Dictate still knows where it is When the user wants to replace a suggestion with an implication does she use the mouse to select th
50. Sort By From Sort By Mailbox Commands 96 MacSpeech Dictate 1 5 What You Say Sort By Message Status Sort By Number Sort By Size Sort By Subject Sort By To Turn Organize by Thread Off Turn Organize by Thread On Collapse All Threads Collapse This Thread Expand All Threads Expand This Thread Hide B C C Address Field Show B C C Address Field Hide Reply To Address Field Show Reply To Address Field Select All Messages In This Thread Select Next Message in this Thread Select Previous Message in this Thread Go To Next Message In Thread Go To Previous Message In Thread Show Long Headers Show Default Headers View Plain Text Alternative View Next Alternative View Previous Alternative Commands 97 MacSpeech Dictate 1 5 Commands What You Say View Best Alternative For Selected Message View Raw Source For Selection View Original Content For Selection Display Selected Messages Only Display All Messages Hide Mailboxes Show Mailboxes Hide Deleted Messages Show Deleted Messages Hide Toolbar Show Toolbar Access Customize Toolbar Window Use Large Mailbox Icons Use Small Mailbox Icons Mart MAiLBOX MENU ACTIONS What You Say Go Offline Go Online Get All New Mail Synchronize All Accounts Erase Deleted Messages In All Accounts Erase Deleted Messages On My Mac Erase Junk Mail Make New Mailbox 98 MacSpeech Dictate 1 5 What You Say Make New Smart Mailbox Edit Selected Smart Mailbo
51. Tab Bar Shows the Tab Bar Hide Tab Bar Hides the tab bar Show Toolbar Shows the Toolbar Hide Toolbar Hides the Toolbar Access Customize Toolbar Window Opens the Customize Toolbar window Stop Loading This Page Stops loading the current page MacSpeech Dictate 1 5 Commands 90 What You Say Comment Reload This Page Reloads the current web page Make Text Bigger Makes the text bigger Make Text Normal Size Makes the text normal size Make Text Smaller Makes the text smaller View Source For This Page Displays the source code for the current web page SAFARI History MENU ACTIONS What You Say Comment Jump Back Goes back to the last location visited Jumps forward to the next location visited typically used Jump Forward after you have already used the Jump Back command to view a previous page again Jump Home Takes you to your home page Mark This Page For Snap Back Marks the current web page for SnapBack Takes you to the page you previously marked as the Jump To Snap Back Page SnapBack page Jump To Search Snap Back Takes you to the Search Results SnapBack page Reopen Last Closed Window Reopens the last closed window 3 Reopens all the Safari windows that were open during Reopen All Windows From Last Session the last session Jump To Bookmark One Jumps to the first bookmark in the Bookmark Bar Jump To Bookmark Two Jumps to the second bookmark in the Boo
52. ag area For example if you drag an Automator Workflow file MacSpeech Dictate chooses the Automator Workflow type and points to that file if you drag an AppleScript compiled script file MacSpeech Dictate chooses the AppleScript type and copies the script into the Source field if you MacSpeech Dictate 1 5 Windows 117 drag text MacSpeech Dictate chooses the Text Macro type and copies the text into the Text field 1f you drag a miscellaneous file or folder MacSpeech Dictate switches to the File or Folder type and points to the dragged item and so forth IMPLEMENTATION If an implementation was not automatically provided by the previous step provide an implementation for your command Providing a command implementation 1s generally straightforward because the use of a command type implies that you already understand that command type For example a Shell Script implementation requires a knowledge of shell scripts The AppleScript command type 1s the most flexible and therefore the most in volved Teaching you AppleScript 1s beyond the range of this manual you can learn the language from any of a number of books such as AppleScript The Defini tive Guide published by O Reilly Media You can study the built in AppleScript commands to get an idea of how they are implemented Except for Global com mands directed at MacSpeech Dictate itself the built in commands tend not to talk AppleScript at an application even when it is scriptabl
53. and working with text don t interfere with one another You can dictate text for a while and then you can say Open Safari and so on But you might boss your computer around in such a way that text 1s affected If this 1s text that you re already working with so that it s in the cache you ve violated the Golden Rule Here s an example of what can go wrong Assume you re not in a Note Pad win dow you re in TextEdit or Apple Mail or something And you say This is a very bad situation Select the Word Very Cut Selection You ve just violated the Golden Rule even though you used only your voice Why Because the command Cut Selection means Tell the current application to choose Edit gt Cut That s bossing the computer around So this is exactly the same as if you had chosen Edit gt Cut using your hands The cache conscious way to delete a word is Delete the Word Very That s working with text and you know this because Delete the Word Very is a Dictation mode command Cache Commands MacSpeech Dictate includes the global commands Cache Document Cache Selection and Purge Cache They can help you if the Golden Rule is acciden tally violated and in many other situations where MacSpeech Dictate needs to get in sync with a document that it can t see Cache As you dictate and as MacSpeech Dictate types text for you it also remembers the text that it types for you That s why you can use commands
54. ands window lists the commands you can say at any mo ment When the Available Commands window 1s showing it floats over all applica tions The list of commands displayed in the Available Commands window changes au tomat cally depending on what mode you re in what application is frontmost and whether the Recognition window 1s open The availability of some global com mands and the order in which commands are displayed depends on your settings in the Command Preferences pane x Available Commands gt Dictation Global v Finder About The Finder Access Gier Users PDC Folder The Available Commands window while Access Burn Disc Window the Finder is frontmost Access Connect to Server Window Access Customize Toolbar Window Access Find Window Access Go To Folder Window Access Preferences Window MacSpeech Dictate 1 5 Windows 129 To show the Available Commands window e Say Show Available Commands Window Choose Window gt Show Available Commands Choose Show Available Commands from the Dock menu The Available Commands window will automatically appear when you start up MacSpeech Dictate if it was showing when MacSpeech Dictate last quit Scroll through the window or use the search field to discover commands Tip If there is text in the search field the list of commands is filtered to dis play only commands containing that text To be certain that a commands are displayed empty the search field a quick way
55. at You Say Result Mode Comments Permille Sign o Dictation SMILIES What You Say Result Mode Comments Smiley Face Smiley Dictation Frowny Face Frowny Dictation Winky Face Winky Dictation Laughing Face oD Dictation Winky Laughing Face oD Dictation MacSpeech Dictate 1 5 Commands 63 Commands To learn what commands are available at any moment use the Available Commands window See Available Commands Window Commands may be edited modified created activated and deactivated and deleted in the Commands window See Commands Window Commands come in six categories MODE BASED COMMANDS Individual modes may have commands built into them For example Capitalize the Word Valley is something you can say in Dictation mode only For more information see the discussion of each mode WINDOW BASED COMMANDS Some commands become available only when a certain window is open For example Pick 2 to insert the second alternative from the Recognition window into your document is available only when the Recognition window is open See Recognition Window GLOBAL COMMANDS Some commands are global meaning that they are al ways available except in Sleep mode See Global Commands KEY COMMANDS Key commands are global commands that let you say the names of keyboard keys or modifier key combinations for MacSpeech Dictate to type See Key Commands G
56. both faster and more accurate so you can then afford to move the slider to the right a bit Dictation Preferences pane The Dictation Preferences pane allows the Auto Cache Document feature to be enabled or disabled for certain applications TextEdit By default Auto Cache Document is enabled for TextEdit To disable uncheck the box next to TextEdit Microsoft Word By default Auto Cache Document is enabled for Microsoft Word To dis able uncheck the box next to Microsoft Word Command Preferences pane The Command Preferences pane affects the behavior and contents of the Avail able Commands window as well as what commands are actually available AVAILABLE COMMANDS WINDOW Check Show Global Commands at Top to make the global commands appear above the application based commands in the Available Commands window Check Enable Web Site Commands to cause the Web 100 global com mands to be enabled and to be present in the Available Commands window MacSpeech Dictate 1 5 Windows 138 COMMAND GENERATION Check Generate Application Launch Commands to cause global com mands for launching applications to be generated the next time you start up MacSpeech Dictate Check Generate Email Commands to cause global commands for creat ing and addressing an email message to be generated the next time you start up MacSpeech Dictate Shortcuts Preferences pane The Shortcuts Preferences pane lets you set global keyboard shortcut
57. bring to front button Recognition window button XL Under the last three buttons are indicators for Note Fad Untitled Caps No Space and Numeral Bottom Current dictation context rally Underneath Last utterance optional To show or hide the Status window e Say Show Status Window or Hide Status Window e Choose Window gt Show Hide Status Window e Choose Show Hide Status Window from the Dock menu To set whether the Status window is visible when MacSpeech starts up n the General Preferences pane check or uncheck Show Status Window at Startup To change the Status window s transparency Use the slider in the Appearance Preferences pane To set whether the Status window displays your speech as it is recognized n the General Preferences pane check or uncheck Show Recognized Text To toggle the microphone on or off Click the microphone button The microphone button s icon indicates the microphone s status Green circle The microphone is on Red stop sign The microphone is off Blue balloon with crescent moon The microphone is asleep MacSpeech Dictate 1 5 Windows 128 The mode button s icon indicates the current mode Click it to summon the modes menu where you can switch between modes To bring MacSpeech Dictate frontmost Click the bring to front button To summon the Recognition window Click the Recognition window button Available Commands Window The Available Comm
58. cSpeech Dictate is a trademark of MacSpeech Inc Credits MacSpeech Engineering Jeff Ganyard and the rest of MacSpeech idi Hugh Brown Anne Schwing Jacob Hazelgrove 3 Stephane Gauthier Michael Schwing Paul Herzog nae ns renda Shiepe Eric Hon Anderson diii Carla Hernandez Jack Simonton Jim Kelley Sara Jennings Carly Taylor Robert Stuller Andrew Taylor Colin Taylor David Popovitch Donald MacCormick Debra Schwartz Special Thanks To Apple Inc for the wonderful Mac OS X Nuance Communications Inc for their phenomenal speech engine Matt Neuburg for his documentation expertise Naomi Pearce and Ed Prasek for all their hard work introducing MacSpeech Dictate to the world And of course THANKS to everyone who has ever been involved with MacSpeech MacSpeech Dictate certainly wouldn t be here without your support Credit Given Where Credit Is Due Powered By Dragon the Dragon NaturallySpeaking speech engine CTGradient from Nuance Communications Inc Copyright 2007 2008 Chad Weider The above are registered trademarks of Nuance Communications Inc and are used here under license Alll rights reserved worldwide Some rights reserved lt http creativecommons org licenses by 2 5 gt AquaticPrime Framework Log4Cocoa Copyright 2006 2009 Lucas Newman Copyright 2002 2009 Bob Frank All rights reserved All rights reserved BDAlias Shortcut Recorder Copyright 2001 2009 bDistributed com
59. ch time the main reason for doing this would be so that you can select a profile as the active profile If unchecked MacSpeech Dictate will automatically activate the profile you were using pre viously Check Show Status Window if you want the Status window to be visible at launch time WHEN ACTIVATING A PROFILE Check Open a New Note Pad Window if you want a new empty Note Pad window to open when a profile is activated This includes opening a Note Pad window at launch time because a profile is always activated at launch time FEEDBACK Check Show Recognized Text if you want the Status window to display the text of each phrase that MacSpeech Dictate understands you to have uttered as shown in the illustration on page 127 Appearance Preferences pane The Appearance Preferences pane assembles some miscellaneous options having to do with microphone icons and the Status window SHow MICROPHONE STATUS Check In the menu bar if you want the MacSpeech Dictate status menu item to appear in the menu bar This status menu item is an icon that displays whether the microphone is on or off or asleep plus you can click it to toggle the microphone on or off MacSpeech Dictate 1 5 Windows 136 Check In the Dock if you want MacSpeech Dictate s Dock icon and its Command Tab application switcher icon to be badged with a microphone icon showing whether the the microphone is on or off or asleep STATUS TRANSPARENCY Use the slider to gov
60. closure by or to the United States Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable Manvfacturer is MacSpeech Inc in Salem New Hampshire USA 6 Export Restrictions The SOFTWARE PRODUCT including technical data is subject to U S export control laws including the U S Export Administration Act and its associated regula tions and may be subject to export or import regulations in other countries Recipient agrees to comply strictly with all such regulations and acknowledges that Recipient has the responsibility to obtain licenses to export re export or import the SOFTWARE PRODUCT In addition if the SOFTWARE PRODUCT is identi fied as an export controlled item under applicable export laws Recipient represents and warrants that that they are not a citizen of or otherwise located in an embargoed nation and that Recipient is not otherwise prohibited from receiving the SOFTWARE PRODUCT 7 limited Warranty The Recipient assumes the responsibility of selection of the SOFTWARE PRODUCT to achieve Recipient s intended result and for the installation and use of the SOFTWARE PRODUCT MacSpeech does not warrant that the functions contained in the SOFTWARE PRODUCT will meet your requirements or that its operation will be u
61. ctate s vo cabulary Click the right arrow at the lower right s snortiblog rtf Ses Spacing tists b 40 p Ep c 1 Ty 13 4 Is lg You cannot escape the relentless pursuit of the Three Toed Snortiblog It sniffs you out It hears your heartbog ai dete 4 zx will gr eiui Tiin s big kii includes v coun The Vocabulary Training window after analyzing a text file shown behind ready to add a previously unknown word to this profile s vocabulary Lus Status Window The Status window 1s MacSpeech Dictate s compact control center When the Status window 1s showing it floats over all applications Use the Status window to toggle the microphone on or off to bring MacSpeech Dictate to the front and to summon the Recognition window using the mouse instead of your voice Look at the Status window to learn what your sound input level is what mode MacSpeech Dictate is in whether you re using a capitalization spacing or numer al command what profile 1s currently active what the current dictation context 1s that is where MacSpeech Dictate would type your dictation at this moment and optionally to see how MacSpeech Dictate interprets what have said MacSpeech Dictate 1 5 Windows 127 The Status window My Greatest Profile Top Current profile gt m Middle left to right microphone button al s i sound input level mode button
62. d window Open Recent Open a document recently edited as a Note Pad window Close Close the active window offering a chance to save if necessary Save Save the current Note Pad window as an r f file MacSpeech Dictate 1 5 Menus 140 Save s Summon a standard File Save dialog where you can save the current Note Pad window as an rtf file specifying the file s name and location Save Profile Save the currently active profile s data Enabled only if you have done something such as training the voice model to affect the active profile The active profile 1s saved automatically when you activate a different profile or quit MacSpeech Dictate this menu item is just a safety valve for those wishing to make certain that changes in the profile are not lost in case of a power failure or similar unforeseen event Command Import Summon a standard File Open dialog where you can open a commandstext file as created by the Command Export menu item Opening such a file will incorporate the commands it contains so that they will appear in the Commands window and the Available Commands window Command Export Summon a dialog where you can select commands from the Commands window to export followed by a standard File Save dialog where you can specify a name and location to save the commands as a commandstext file This is an XML file but it is not intended to be user editable its purpose is to be imported with the Command Import menu
63. d you want to make certain that noth ing you say 1s interpreted as dictation and typed accidentally into your docu ment SLEEP Mone If MacSpeech Dictate can interpret your words as one of the commands Wake Up or Turn the Microphone On it returns to one of the three preceding modes Otherwise nothing happens Microphone Off and On To pause your work completely turn the microphone off entirely The impli cations of turning off the microphone are best understood by contrast with those of Sleep mode The advantage of turning the microphone off as opposed to Sleep mode is that no voice input can be interpreted even accidentally as a command to turn the micro phone on All voice input is ignored The disadvantage of turning the microphone off 1s that you can t turn it on again using your voice you must use your hands Sleep mode on the other hand lets you speak to resume work To turn the microphone off e Say Microphone Off Choose Speech gt Microphone Off Choose Microphone Off from the Dock menu e Click the microphone icon in the Status window so that it appears with a red stop sign MacSpeech Dictate 1 5 Modes and the Microphone 29 Click the optional status menu item in the menu bar so that it appears with a red stop sign Press the keyboard shortcut for toggling the microphone To turn the microphone on when the microphone is off Choose Speech gt Microphone On Choose Microphone On from
64. ds If you have just installed MacSpeech Dictate for the first time and are curious about where its parts were installed read What s Installed Where MacSpeech Dictate 1 5 Interface 23 Interface MacSpeech Dictate s basic interface is extremely simple This chapter will tour its key features details on some of these features appear in later chapters You can use MacSpeech Dictate while working in any application so the purpose of MacSpeech Dictate s interface is to be present so that you can control Mac Speech Dictate s behavior without being in your way The Profiles Window When you start up MacSpeech Dictate you might see the Profiles window Choose your profile and click Make Active If you d like to avoid seeing the Profiles win dow at startup uncheck Show Profiles Window in the General Preferences pane MacSpeech Dictate will then automatically use when it starts up the profile you were using when you previously quit the application Profiles L MacSpeech Dictate Name Last Used Date Microphone AK5370 mrclean 4 18 09 eum The Profiles window If you see this window at startup choose your profile and click Make Active Make Active F Check for updates at startup Ca MacSpeech Dictate 1 5 Interface 24 The Status Window The Status window 1s your control center for MacSpeech Dictate It floats over the windows of all other applications Here you can turn the microph
65. e rather they use GUI scripting by way of System Events to manipulate the target application s inter face Whenever possible the Menu Item type is the preferred approach This however should not discourage you from writing your own commands that do take advantage of the target application s scriptability As a convenience MacSpeech Dictate lets you easily create an AppleScript com mand that issues modifier keystroke combination For example you might cre ate a Log Out This User command that types Shift Command Q Set the Type to AppleScript click Click to record shortcut and type the modifier keystroke combination The script will be automatically created in the Source field In general the more you arm MacSpeech Dictate with a repertory of user defined commands corresponding to your frequently executed tasks the more useful Mac Speech Dictate will be as a speech driven assistant MacSpeech Dictate 1 5 Windows 118 Vocabulary Editor Window The Vocabulary Editor window is your interface for viewing and edi ng the list of words phrases and symbols that MacSpeech Dictate can type for you in Dictation mode To summon the Vocabulary Editor window choose Tools gt Vocabulary Editor The very first time you open the Vocabulary Editor window when a given profile is active there will be a brief delay while MacSpeech Dictate generates an initial list of the built in dictation vocabulary for that profile Once this
66. e Golden Rule just press Command Z Edit gt Undo and fix the document Afterwards though to resume dictating you ll want to 1ssue a Cache command so that MacSpeech Dictate can once again see the document contents correctly Purge To empty MacSpeech Dictate s cache completely is called purging the cache When you say Purge Cache it s like doing just the first half of a Cache Document command MacSpeech Dictate forgets what it entered in this document and doesn t read the document It just assumes the document is empty Consider for example a dialog consisting of two text fields You dictate text into the first text field then tab to the second text field and dictate text there Mac Speech Dictate can t see that there are two text fields in its cache it considers the first text and the second text to be part of one continuous stretch of text This is going to lead to navigation errors The solution is As you start to work on the second text field say Purge Cache Now MacSpeech forgets what it did in the first text field and treats the second text field as a new empty world MacSpeech Dictate 1 5 The Cache and the Golden Rule 153 Tir Tabbing from field to field is such a common thing to do that MacSpeech Dictate includes two commands to help you with it Next Field and Previous Field These commands are in fact a combination of Purge Cache and pressing Tab or Shift Tab Conversely you should not
67. e Profile 20 eo Voice Traini The training process takes only a few minutes for most people A page in the fir 1 PERIOD If COMMA after you begin using the program COMMA you P S ate the st Vo CE find that the computer is making more mistakes than you expect ini COMMA use the tools provided in the Tools menu to improve the Training story You can tell the recognition accuracy PERIOD story is nearly finished because the blue horizontal progress indicator is nearly full Notice the level of the sound gain indicator at the right of the microphone icon this is about the level where you want iv i to keep it by speaking louder or softer D i ll When you finish reading the last page of the story MacSpeech Dictate will analyze the data it has gathered about your voice and feed that analysis into your profile Actually this might happen in the middle of the last page or an earlier page if MacSpeech Dictate feels it has sufficient data eo Voice Traini MacSpeech Dictate has collected enough speech to perform training You do not have to read the entire story After processing is complete you will be ready to dictate into all your favorite Macintosh applications MacSpeech Dictate analyzes your You may return to Voice Training and read more stories to improve MacSpeech Dictate s ability to recognize your voice by selecting Voice reading of the story and feeds Training from the Tools menu o the ana
68. e Profiles window Four profiles last Used Date Microphone AK5370 2 a TUNE IY OE are displayed the active profile rerom zu ERES a second profile and two older profiles that would need to be updated to be used with this version of MacSpeech Dictate Make Active Check for updates at startup Close To summon the Profiles window choose Tools gt Profiles If you have checked Show Profiles Window in the General Preferences pane the Profiles window will appear automatically when you start up MacSpeech Dictate offering you a chance to activate a profile otherwise MacSpeech Dictate activates the profile you were previously using In many cases one profile is all you ll need But you ll need multiple profiles in certain situations If different people are using MacSpeech Dictate each will need their own profile MacSpeech Dictate 1 5 Windows 111 If you use MacSpeech Dictate with different microphones you ll need a pro file for each microphone If you use MacSpeech Dictate in different environments home and office for example you should have a profile for each environment as the ambient sound characteristics may differ Every profile has a name which uniquely identifies it The name of the active pro file 1s visible in the Status window as 1ts title bar The data for a profile lives on your hard disk as a package whose file extension 1s dictateprofile You a
69. e can actually see what s in it MacSpeech Dictate always knows what the contents of a Note Pad window are MacSpeech Dictate is thus not as dependent upon its own memory of how it entered text through dictation the cache as in other ap plications Therefore actions that would otherwise be considered violations of the Golden Rule of MacSpeech Dictate are less disruptive in a Note Pad window See The Cache and the Golden Rule To summon a new Note Pad window e Say File New when MacSpeech Dictate is frontmost Choose File gt New Note Pad To set the default font and size for a new empty Note Pad window Open a new Note Pad window choose Format gt Font gt Show Fonts specify the desired font and size and close the Font palette and the Note Pad window MacSpeech Dictate 1 5 Windows 110 Note Pad window contents are saved as r f files which can be opened for editing later with another word processor TextEdit Microsoft Word etc You can also open an existing 7 file into a Note Pad window choose File gt Open Profiles Window The Profiles window is for managing your voice profiles A voice profile is a complete set of data on how you speak In order to speak into MacSpeech Dictate you must have at least one profile and at every moment you are using exactly one profile the active profile or current profile marked 1n the Profiles window with a 89 icon L5 MacSpeech Dictate Th
70. e it off to the side about a thumb s width away from the corner of your mouth Make sure Wes the correct side the side with the p word talk or a dot is facing you MacSpeech Dictate shows you the correct microphone position Read it do what it says and click OK Other Microphones Refer to your microphone s user manual for important information on setup and use Note Microphone quality and the way it is set up directly affect the quality of your results l Don t show this information again t o 3 MacSpeech Dictate now displays the Profiles window where you will set the char acteristics of this profile You have three characteristics to set up Microphone Spelling and Accent MacSpeech Dictate 1 5 Installation and Making a Voice Profile 12 MiCROPHONE MacSpeech Dictate has already detected your USB micro phone and unless you have more than one USB microphone plugged into the computer this will be the only choice offered Your chosen microphone will be the only microphone that this profile will work with If you start up Mac Speech Dictate and a microphone is not detected the Profiles window will report this fact and your only choice will be to quit SPELLING Choices are US and UK ACCENT Choices depend upon your choice of spelling Profiles L MacSpeech Dictate My Profi 4 17 09 pens The Profiles window is where you manage your profiles Here you re Spelling US
71. e quote You may be able to prevent this by switching No Space on But for finest control use Spelling mode In Spelling mode on the other hand MacSpeech Dictate types the symbol and that s all Also Spelling mode has a larger repertory of punctuation marks and of things you can say to type them SPACES What You Say Result Mode Comments Space Bar Both Space character No Break Space Non Breakable Space Spelling Unbreakable Space Dictation Double return character New Line Next Line Dictation Single return character New Paragraph Next Paragraph Tab Key Dictation Tab character MacSpeech Dictate 1 5 Punctuation 54 STOPS What You Say Result Mode Comments Period f Both US dialect only Full Stop Dot Both ied Paes eaten Full stop followed by double return character Exclamation Mark I Both Exclamation Point Both US dialect only Inverted Exclamation Point i Both Inverted Exclamation Mark i Spelling Question Mark 2 Both Inverted Question Mark Both PAUSES AND JOINS What You Say Result Mode Comments No space before or after in Dicta Hyphen Both tion mode Unicode 173 optional hyphen not Soft Hyphen Spelling every application interprets this correctly Comma j Both Semicolon Both Colon Colon Mark Dictation Both mode only Center Dot Middle Dot Spelling 3 Both mode only MacSpe
72. e words a suggestion No She tells MacSpeech Dictate to select those words so that when she says an implication MacSpeech Dictate knows where the selection is and what s being replaced MacSpeech Dictate can send signals to an application But MacSpeech Dictate can t actually see what s going on It doesn t know what the current document window looks like or what you do there MacSpeech Dictate knows only what zt has done there As it works with text MacSpeech Dictate memorizes its own ac tions the text it types the navigation it performs This memory is called the cache The cache is how MacSpeech Dictate keeps track of what text 1s in the window and where the selection or insertion point 1s located within that text When you re using MacSpeech Dictate to work with text therefore you shouldn t do anything that goes behind MacSpeech Dictate s back Don t use the mouse and keyboard to navigate select cut and paste or type If you do the cache will get out of sync with reality hat s not a disaster You can tell MacSpeech Dictate to MacSpeech Dictate 1 5 The Cache and the Golden Rule 149 throw away the current cache read the document s contents afresh and start a new cache But it s better not to get the cache out of sync if you can help it The Golden Rule of MacSpeech Dictate is designed to keep you aware of the The Golden Rule of MacSpeech Dictate cache When you re working with text don t
73. ear in the Applications sub group in the Available Commands window COMPUTER As A WHOLE What You Say Comment Turn Dock Hiding On Turns on Dock hiding Turn Dock Hiding Off Turns off Dock hiding Put Computer to Sleep Puts the computer to sleep Special Sleep Forces the computer to go to sleep Restart the Computer Restarts the computer Special Restart Restarts the computer without waiting for other tasks to complete The Web 100 Commands The Web 100 commands are global commands that take you in your browser to any of a hundred commonly used web sites For example you can say Jump to Bartleby to go to the bartleby com Great Books Online site These commands are enabled as a group if you have checked Enable Web Site Commands in the Command Preferences pane If enabled they will appear in the Available Commands window in the Web 100 subgroup of the Global group Key Commands Key commands are global commands that let you tell MacSpeech Dictate to en ter a keystroke as if you had typed that keystroke manually MacSpeech Dictate 1 5 Commands 71 Key commands can help you in situations where you might otherwise have to use the keyboard when there is no built in command that lets you say what you want done And even when there is a built in command key commands may be easier to remember for example even if you forget the global command for creating a new document in any application File New you probably know
74. ech Dictate 1 5 Punctuation 55 What You Say Result Mode Comments Dash z Both Two hyphens Em Dash Dictation Three hyphens En Dash ES Dictation Two hyphens Em Dash Spelling Unicode 8212 a true em dash En Dash Spelling Unicode 8211 a true en dash APOSTROPHE AND QUOTES What You Say Result Mode Comments Straight apostrophe no pre Apostrophe i Both e po 2 ceding space Apostrophe Ess S Both Straight apostrophe Open Single Quote Begin Single Quote Close Single Quote End Single Quote Spelling Left curly single quote Spelling Right curly single quote Single Quote Spelling Straight single quote Me E Straight single quote preced Open Single Quote Begin Single Quote Dictation ing space Straight single quote no pre Close Single Quote End Single Quote Dictation ceding space like apostrophe Ww Open Quote Begin Quote Spelling Left curly double quote Close Quote End Quote n Spelling Right curly double quote Quote Quotation Marks i Spelling Straight double quote Open Quote Open Quotes Begin Quote Begin Quotes Open Double ae Straight double quote preced Dictation Quote Open Double Quotes Begin ing space Double Quote Begin Double Quotes MacSpeech Dictate 1 5 What You Say Result Mode Punctuation 56 Comments Close Quote Close Quotes End O
75. ecipient shall not use the SOFTWARE or any part thereof in any form in software or other product that is or will be distributed to a third party d Limitations on Reverse Engineering Modifications Unless applicable law prohibits enforcement of this provision Recipient shall not decompile disassemble reverse engineer or create derivative works of the SOFTWARE PRODUCT or of any part of the SOFTWARE PRODUCT Recipient shall not alter or modify the SOFTWARE PRODUCT or any part thereof e Compatibility The SOFTWARE PRODUCT is designed to execute properly on Intel based Apple Macintosh computers running versions of Mac OS X 10 5 6 Leopard through Mac OS X 10 6 Snow Leopard 3 Copyright Limitations a Ownership The SOFTWARE PRODUCT is licensed not sold to Recipient for use only under the terms of this License Agreement and MacSpeech reserves all rights not ex pressly granted to Recipient Recipient owns the media if any on which the SOFTWARE PRODUCT is recorded MacSpeech or its suppliers own the SOFTWARE and all copyright trade secrets and other intellectual property rights in the SOFTWARE PRODUCT including but not limited to images applets photographs animations video audio music and text incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE Under the terms of this License Agreement Recipient receives only a limited right to use the SOFTWARE PRODUCT
76. elling mode only xl Both Not Sign Not A Spelling MacSpeech Dictate 1 5 Punctuation 59 What You Say Result Mode Comments Superscript One 1 Both Superscript Two 2 Both Squared Square 2 Spelling Superscript Three 3 Both Cubed Cube 3 Spelling One Half Sign V2 Both Half Sign Half One Half V2 Spelling One Quarter Sign 4 Both Quarter Sign Quarter One Quarter 4 Spelling Three Quarters Sign 3A Both Three Quarters 34 Spelling OcTOTHORPE What You Say Result Mode Comments Pound Sign Pound Spelling mode only Both US dialect only Number Sign Number Spelling mode Wu Both US dialect only Hash Sign Hash Spelling mode only Both In Dictation mode works Hash Mark Spelling mode only only in non US dialects Sharp Sign Sharp Spelling mode only Both Raum a n only in non US dialects MacSpeech Dictate 1 5 Punctuation 60 OTHER COMMON SYMBOLS What You Say Result Mode Comments Ampersand And Sign Ampersand Sign Spelling mode only S is Asterisk Star Spelling mode only a Both At Sign At Spelling mode only Both Backslash Both Backquote Backtick Dictation mode only Both Caret Hat Spelling mode only x Both Copyright Sign Copyright Spelling mode only Both Degree Sign Degree Spelling mode only 2 Both Ellipsis Dot Dot Do
77. en MacSpeech Dictate has finished copying the data to your hard drive it asks whether you d like to eject the DVD Click Eject Sh Installation of Speech Engine Data is Li c Click Eject to remove the DVD containing Ec Cm the speech recognition engine data MacSpeech Dictate 1 5 Installation and Making a Voice Profile 7 Installation is now complete and MacSpeech Dictate displays the license agree ment Click Accept after reviewing it OOO ticense Agreement 000000000 MacSpeech Dictate End User License Agreement IMPORTANT READ CAREFULLY Before installing this software carefully read the following terms and conditions This Software End User License Agreement License Agreement is a binding agreement between you either an individual or a single entity the end user and MacSpeech Inc MacSpeech regarding use of the software accompanying this Agreement which includes computer software SOFTWARE and accompanying documentation and may include online or electronic documentation and a license key together SOFTWARE PRODUCT By installing copying or otherwise MacSpeech Dictate License Agreement using the SOFTWARE PRODUCT by clicking on yes you agree to be bound by the li k A fi h hi terms of this License Agreement If you do not agree with the terms of this License C 1C ccept a ter reviewing t e i1cense Agreement click on no and the installation process will not continue 1
78. eo Sierra Tango Uniform Whiskey Xray Yankee Zulu MacSpeech Dictate 1 5 Dictation Mode 46 Diacritical Letters A diacritical letter 1s a letter with a marking above or below it Spelling mode has a wider repertory of diacritical letters and is recommended The following phrases all involving the International Radio Alphabet enter dia critical letters in Dictation mode What You Say Result Alpha Accent Acute a Alpha Accent Circumflex a Alpha Accent Grave a Alpha Accent Tilde Alpha Tilde a Alpha Accent Umlaut a Alpha Ring Above a Charlie Accent Cedilla C Echo Accent Acute Echo Accent Circumflex Echo Accent Grave Echo Accent Umlaut India Accent Acute i India Accent Circumflex i India Accent Grave i India Accent Umlaut November Accent Tilde Oscar Accent Acute O gt Oscar Accent Circumflex MacSpeech Dictate 1 5 Dictation Mode 47 What You Say Result Oscar Accent Grave Oscar Accent lilde Oscar Accent Tilde E Oscar Accent Umlaut Oscar Oblique Stroke Uniform Accent Acute Uniform Accent Circumflex Uniform Accent Grave Uniform Accent Umlaut Yankee Accent Acute y Yankee Accent Umlaut y Ligatures and Non Latin Letters You can say the following ligatures and non Latn letters 1n Dictation mode What You Say Result A E Diphthong A E Ligature O E Diphthong O E Ligature ce Eszet German
79. ern how opaque or transparent the Status window should be Recognition Preferences pane The Recognition Preferences pane governs some behaviors of the Recognition window and of the recognition engine RECOGNITION WINDOW OPTIONS If Show Recognition Window When Dictating is checked the Rec ognition window will open automatically when you are dictating in Dicta tion mode or Spelling mode as soon as the insertion point is within or after a phrase capable of being trained Usually this will be as soon as you dictate anything If Close Recognition Window After Each Choice is checked the Rec ognition window will close automatically as soon as you use it to replace a dictated phrase with its correct alternative Use Maximum Number of Alternatives to set the number of alterna tives shown in the Recognition window Fewer alternatives might be shown as few as one in fact depending on how certain MacSpeech Dictate feels about its interpretation of what you said RECOGNITION BEHAVIOR Use the slider to trade off between speed and accuracy of speech recogni tion The middle 50 is a good initial setting but given the speed of today s Intel based machines you can probably opt for more accuracy with no ap MacSpeech Dictate 1 5 Windows 137 preciable increase in response time Feel free to experiment After you ve done a good deal of dictation and honed your voice model using the Recognition window MacSpeech Dictate will probably be
80. etes the selection Selects everything AutoFills the Current Form Puts the cursor in the Google Search field Opens the Find window Finds the next instance of the Find string Finds the previous occurrence of the Find string Hides the Find Banner Uses the current selection as the Find string MacSpeech Dictate 1 5 Commands 89 What You Say Comment Jump to Selection Jumps to the selection in the current window Access Spelling And Grammar Window Opens the Spelling and Grammar window Show Spelling And Grammar Window Shows the Spelling and Grammar window Hide Spelling And Grammar Window Hides the Spelling and Grammar window Check Spelling And Grammar Of This Document Allows you to check the spelling and grammar of the active document Turn Check Spelling While Typing Off Turns off the Check Spelling While Typing feature Turn Check Spelling While Typing On Turns on the Check Spelling While Typing feature Turn Check Grammar With Spelling On Turns off the Check Grammar with Spelling feature Turn Check Grammar With Spelling On Turns on the Check Grammar with Spelling feature Display Special Characters Window Displays the Special Characters palette SAFARI VIEW MENU ACTIONS What You Say Comment Show Bookmarks Bar Shows the Bookmarks Bar Hide Bookmarks Bar Hides the Bookmarks Bar Show Status Bar Shows the Status Bar Hide Status Bar Hides the Status Bar Show
81. ext to catch up with you Af ter three or four pages of text however you will be able to read at a considerably more normal speed and in larger phrases When you ve reached the end of the story or when MacSpeech Dictate has heard enough the window will change to indicate that your training 1s being processed into the voice model You must train the voice model with at least one story prior to using a new profile After that further training is optional Reading additional stories there are three of them might improve MacSpeech Dictate s accuracy in recognizing what you say but 1n many cases the recognition engine will prove to be remarkably accurate after you have read just one story For a complete description of the voice training process see Voice Training Vocabulary Training Window The Vocabulary Training window is where you provide MacSpeech Dictate with written text so that it can learn unknown words Learned words are added to MacSpeech Dictate s recognition vocabulary for your profile so you can use them while dictating To open the Vocabulary Training window Choose Tools gt Vocabulary Training MacSpeech Dictate 1 5 Windows 125 OOO Vocabulary Training 0 000 0 MacSpeech Dictate can analyze documents to determine your writing style This improves accuracy by helping MacSpeech Dictate learn about the way you put words together For this reason it is important that MacSpeech Dictate anal
82. file MacSpeech Dictate presents the Welcome window You may glance over its contents If you want to read this window again later you can summon it from the Help menu When you re ready close the window MacSpeech Dictate 1 5 Installation and Making a Voice Profile 22 80 0 Welcome Congratulations You are now ready to dictate directly into any application You can also use our Note Pad MacSpeech Dictate s Note Pad provides a consistent experience for controlling text with your voice Here are some of the commands that can help edit or correct what MacSpeech Dictate types when you speak Scratch That Forget That Scratch Word The Welcome window Close the Select the Word s the text to select or Select the Word s beginning text to ending text 1 1 Insert Before or Insert After the Word s some text window to start using MacSpeech Goto inning or Move to inning of Document Goto ema or Nove to End rinde li Dictate Move Forward 1 99 Words or Move Backward 1 99 Words Train the Word s the text to train or Train the Word s beginning text to ending text Show Recognition Window For Spelling Mode Scratch Word Forget Word i E or v roa iciose Jy You now have a working profile and the profile is active You are ready to speak to MacSpeech Dictate and have it type what you say and obey your comman
83. ge Down e To press the key combination Command Shift 4 by default this is the system command for letting you select an area of the screen and take a screenshot of it say Press the Key Combo Command Shift Four MODIFIER KEY NAMES What You Say Command Shift Option Control Caps Lock KEY NAMES NORMAL LETTER AND DIGIT NAMES So for example A D C and so forth as well as One Iwo Three and so forth INTERNATIONAL RADIO ALPHABET LETTER NAMES These names are listed in the discussion of Spelling mode commands F Key NAMES These consist of the letter F followed by a number from to 20 So for example F One F Two and so on through F Twenty NAMED KEYS These are as follows What You Say Left Arrow Right Arrow Up Arrow MacSpeech Dictate 1 5 Commands 73 What You Say Down Arrow Home End Page Up Page Down Return Enter Tab Space Escape Forward Delete Help Generated Commands MacSpeech Dictate as it starts up will optionally generate global commands that let you launch an application or create an email message addressed to someone in your Address Book Launching Applications To generate commands for launching applications Check Generate Application Launch Commands in the Command Preferences pane Nothing will happen immediately you need to quit MacSpeech Dictate and start it up again When you do as it starts up MacSpeech Dictate will look through all the applications
84. he currently selected text MacSpeech Dictate now knows about a limited region of the document Commands for navigation and entering and editing text will work within this region To work with Mac Speech Dictate outside this region you d need to issue another Cache com mand Note that after Cache Selection the commands Go To Beginning and Go lo End mean Go to the beginning or end of the cached region saying Cache Document or Cache Selection can be a simple way to resume working after deliberately violating the Golden Rule Why might you do that For one thing accidents can happen and sometimes violating the Golden Rule is the only way to repair them On rare occasions you might need to make MacSpeech Dictate 1 5 The Cache and the Golden Rule 152 an alteration in the document where vocal commands just won t do That s no crime simply remember that afterwards you should issue a Cache command For example sometimes when using the Recognition window to train the voice model and emend some text you ve already dictated MacSpeech Dictate might become confused and get the spacing or capitalization wrong so that you must use the mouse and keyboard to fix the document Even more dramatic suppose you tell MacSpeech Dictate to select a large swatch of text and then your next spoken command is misinterpreted as dictation and the whole selected passage 1s acci dentally replaced Clearly this is no time to be worrying about th
85. he previous editable text field while in normal view Scroll U Scrolls the page up by a small amount but more than clicking cro i on the scroll bar up arrow MacSpeech Dictate 1 5 What You Say Commands 93 Comment Scroll Down Scroll To Top Scroll To Bottom Scroll Left Scroll Right Scroll One Screen Down Scroll One Screen Left Scroll One Screen Right Scroll One Screen Up Mail Commands Scrolls the page down by a little but more than by clicking the scroll down arrow Scrolls to the top of the current page Scrolls to the bottom of the current page Scrolls the page left by a little but more than by clicking the scroll left arrow Scrolls the page right by a litte but more than by clicking the scroll right arrow Scrolls down one screenfull Scrolls left one screen Scrolls right one screen Scrolls up one screenfull These commands are available when Mail is frontmost What You Say About This Command Set MAIL APPLICATION MENU ACTIONS What You Say About This Application Access Preferences Window Hide This Application Hide Other Applications Show All Applications Quit This Application MacSpeech Dictate 1 5 Malt FILE MENU ACTIONS What You Say New Message New Viewer Window Close This Window Save As Draft Access Save As Window Access Attach File Window Access Save Attachments Window Access Add Account Window Access Import Mailboxes Window Acce
86. hone Setup Finished Your microphone s volume has been adjusted MacSpeech Dictate has adjusted your microphone sound input level If you re creating a profile click Voice Training to proceed Done Voice Training The next step in creating a profile 1s to do a session of voice training This is where you read aloud a little story so that MacSpeech Dictate can learn how your voice sounds and how you pronounce your words Click Voice Training to proceed You ll be taken to the Voice Training window Voice Training Voice training is a process where you read aloud a little story It takes place in the Voice Training window Tip This would be a really good time to read the Tips on Speaking section if you haven t done so already Or maybe read it again If your microphone is a headset put it on Position the microphone correctly During voice training MacSpeech Dictate listens to your speech matching it up with the words of the story In this way MacSpeech Dictate learns how your voice sounds and how you pronounce your words Voice training is the most important step in creating a profile This is why you need a different profile for each different MacSpeech Dictate 1 5 Installation and Making a Voice Profile 17 person and microphone You might even need to create a new profile if your voice changes temporarily because you catch a cold for instance MacSpeech Dictate p
87. ic tate to know STATUS WINDOW Your compact floating command center AVAILABLE COMMANDS WINDOW A list of all commands you can say right now RECOGNITION WINDOW Improve MacSpeech Dictate s accuracy when it mis recognizes your speech PREFERENCES WINDOW Some useful options live here Note Pad Window MacSpeech Dictate comes with its own built in word processor Note Pad A Note Pad window is a word processing window But it s a special kind of word processor it 1s specifically aimed at dictation through MacSpeech Dictate In fact you should control the contents of the window entirely through dictation and com MacSpeech Dictate 1 5 Windows 109 mands you should never type in a Note Pad window and if you do your typing comes out backwards e e00 i MacSpeech Dictate lets you dictate into any application but a Note Pad window is the fastest and most reliable place to dictate because it is designed for this purpose A common technique A Note Pad window 1s the fastest is to dictate into a Note Pad window and then copy and paste into another application and most reliable place to dictate MacSpeech Dictate lets you dictate into any application but a Note Pad window is the easiest place to dictate because it 1s designed for this purpose A common tech nique is to dictate into a Note Pad window and then copy and paste into another application Another big advantage of a Note Pad window 1s that MacSpeech Dictat
88. ictate is not listening at all No sound can affect it The only change you can make is to turn the microphone on and the only way to do that is using the mouse or keyboard MiCROPHONE ON MacSpeech Dictate is listening and how it responds to your speech depends on what mode it 1s in THE Four MopEss Dictation Mone If MacSpeech Dictate can interpret your words as a com mand it obeys the command Otherwise MacSpeech Dictate interprets your words as dictation and types those words at the insertion point in the front most application SPELLING Mope If MacSpeech Dictate can interpret your words as a com mand it obeys the command Otherwise MacSpeech Dictate tries to inter pret your words as a limited set of letters and punctuation and types those letters and punctuation at the insertion point in the frontmost document If MacSpeech Dictate can t interpret your words as a command or as letters and punctuation nothing happens CoMMAND Mont If MacSpeech Dictate can interpret your words as a com mand it obeys the command Otherwise nothing happens You can give MacSpeech Dictate 1 5 Modes and the Microphone 28 commands in Dictation mode and Spelling mode as well but Command mode can be an advantage because MacSpeech Dictate doesn t have to de cide whether what you re saying 1s something to be typed or a command to be obeyed You might switch to Command mode when you are about to issue a command or a series of commands an
89. imary addressee s MacSpeech Dictate 1 5 Commands 75 For example Send an Email To X XX Copying YYY or Create a Note For XXX Copying YYY You can have additional C C ed addressees by appending and Send an Email To X XX Copying YYY and ZZZ and so forth To specify an addressee to be BCC ed Append Blind Copying after the primary addressee s For example Send an Email To X XX Blind Copying YYY or Create a Note For X XX Copying YYY Blind Copying ZZZ You can have additional BCC ed addressees by appending and Send an Email To X XX Blind Copying YYY and ZZZ MacSpeech Dictate responds by creating a new email window addressed as speci fied with the insertion point in the Subject line ready for you to dictate a subject Application Based Commands MacSpeech Dictate has sets of commands that it makes available only when a par ticular application is frontmost These are the application based commands Nore This mechanism allows commands to be tailored to a particular appli cation It also keeps the list of available commands from becoming too long since application based commands effectively go out of existence temporar ily when that application is not frontmost You can access them in the Com mands window to edit them but you can t use them This 1s good for you because the Available Commands window remains manageable It s also good for MacSpeech Dictate because it limits the number of possible commands against which
90. indicator the vertical bar to the right of the microphone icon Speak at a level that keeps this at about the middle of the green section MacSpeech Dictate 1 5 Installation and Making a Voice Profile 19 WARNING he speech recognition engine has no experience with your voice to build on during the first few pages of a new profile s Voice Training story so your utterances must be quite short and careful and the pauses between them must be long to give the engine a chance to catch up and turn the text green You will probably need to read like this We Would like You To read aloud For a few minutes After the first couple of pages you will find that you can start speaking much more naturally 800 Voice Training We would like you to read aloud for a few minutes The first page of the Voice Training story for a new profile The first few words have been i read and have turned green iw l Skip Word Fo oo As your reading of the story proceeds MacSpeech Dictate turns the page for you Progress from page to page is shown by the horizontal progress indicator be low the text If you need to pause at any time to clear your throat get a drink of water sneeze stretch whatever click the microphone icon to turn it to a red stop sign when you re ready to proceed click it again to turn it into a green circle once again and carry on reading MacSpeech Dictate 1 5 Installation and Making a Voic
91. initial list is gen erated subsequent access to the Vocabulary Editor window is rapid The list is long though over 150 000 words so there can still be a brief delay when you perform certain actions in the window To switch among vocabulary lists Click All Built In or User User vocabulary can come from vocabulary train ing analysis of written text see Vocabulary Training Window or from direct editing in this window An icon distinguishes built in vocabulary from user vocabulary To filter the displayed list e Type in the search field and press Return The pop up menu in the search field lets you determine whether the filter operation is Contains Begins With or Ends With Both the written and spoken forms are searched For example a Contains search on dash lists balderdash because its written form con tains dash but also because its spoken form is em dash To empty the search field and stop filtering the list displaying the entire list click the x in the search field or press Esc when the search field has focus If you do a search and no match is found and if you re in the All category Mac Speech Dictate will offer to add the term to your user vocabulary To add it click Yes You can edit this new vocabulary item later To decline click No MacSpeech Dictate 1 5 Windows 119 To edit a vocabulary item Select the item and use the info area
92. is to click in the search field and press Esc To issue a command e Say the command For a global or application based command double click the command s name in the Available Commands window Hover the mouse over a command s name in the Available Commands window to see a tooltip displaying its description To hide the Available Commands window e Say Hide Available Commands Window Choose Window gt Hide Available Commands Choose Hide Available Commands from the Dock menu Click the close button at the top left of the Available Commands window MacSpeech Dictate 1 5 Windows 130 Recognition Window The Recognition window 1s your interface for refining MacSpeech Dictate s voice model by telling it about recognition errors it has made This is called training the voice model When the Recognition window is showing it floats over all applications When MacSpeech Dictate has typed what you said in Dictation mode and has made a mistake use the Recognition window to correct MacSpeech Dictate s interpreta tion of what you said as well as to correct what MacSpeech Dictate typed There are thus two ways to modify the existing dictated content of a document you can use Dictation mode commands or you can use the Recognition window to train the voice model However there is a big difference between them MODIFYING THE DOCUMENT When you use a Dictation mode command to select and delete a phrase or to select and dicta
93. kes a new Finder window Makes a new folder Make New Smart Folder Makes a new Burn folder Opens the selected item s Prints the selected document Closes the active Finder window Closes all Finder windows Displays information on the selected item s Shows the Inspector window Hides the Inspector window Compresses the selection Duplicates the selection Makes an alias of the selected item s Opens the Quick Look heads up display for the selection Shows a slideshow of the selected items Shows the original of the selected alias es Adds the selection to the Sidebar Moves the selected item s to the trash Ejects the selected item Allows you to access the Burn Disc window Opens the Find dialog box MacSpeech Dictate 1 5 Commands 78 FINDER Eprr MENU ACTIONS What You Say Comment Undo Last Action Undoes the last action Cut Selection Cuts the selection to the clipboard Copy Selection Copies the selection to the clipboard Paste From Clipboard Pastes the contents of the clipboard at the insertion point Select All Selects everything Deselect All Deselects everything Show Clipboard Shows the clipboard Display Special Characters Displays the Special Characters window Window FINDER VIEW MENU ACTIONS What You Say Comment View As Icons Switches the view of the current window to Icon view View As List Switches the view of the active window to
94. ket Close Angle Bracket Right Angle ee gt Dictation Bracket Open Angle Bracket Left Angle lt Spelling Unicode 8249 left angle quote Bracket Close Angle Bracket Right Angle l l i gt Spelling Unicode 8250 right angle quote Bracket MONEY What You Say Result Mode Comments Gents Sign Cent Spelling mode only Both Dollar Sign Dollar Spelling mode only Both Sterling Sign Sterling Spelling Pound Sterling Sign Dictation US dialect Pound Sign Both Non US dialects MacSpeech Dictate 1 5 Punctuation 58 What You Say Result Mode Comments Yen Sign Yen Spelling mode only Both Euro Sign Euro Spelling mode only Both Guilder Sign Guilder Spelling mode only f Both ARITHMETIC What You Say Result Mode Comments Equals Sign Equal Spelling mode only Both Plus Sign Plus Spelling mode only ate Both Minus Sign Both Plus or Minus Sign Plus or Minus Spelling mode an Both Plus Minus Sign Plus Minus Spelling Multiplication Sign x Dictation Multiply Sign Multiply Times sign Times x Spelling Division Sign Both Divide Sign Divide T Spelling Less Than Sign Less Than Spelling mode only lt Both Greater Than Sign Greater Than Spelling mode ais gt Both Percent Sign Percent Spelling mode only Both Point Both Logical Not Sign Logical Not Sp
95. kmark Bar Jump To Bookmark Three Jumps to the third bookmark in the Bookmark Bar Jump To Bookmark Four Jumps to the fourth bookmark in the Bookmark Bar Jump To Bookmark Five Jumps to the fifth bookmark in the Bookmark Bar Jump To Bookmark Six Jumps to the sixth bookmark in the Bookmark Bar MacSpeech Dictate 1 5 Commands 91 What You Say Comment Jump To Bookmark Seven Jumps to the seventh bookmark in the Bookmark Dar Jump To Bookmark Eight Jumps to the Eighth bookmark in the Bookmark Bar Jump To Bookmark Nine Jumps to the ninth bookmark in the Bookmark Bar Show All History Show All History Clear History Clears the history of locations visited SAFARI BOOKMARKS MENU ACTIONS What You Say Comment Show All Bookmarks Shows the Bookmark Manager Hide All Bookmarks Hides the Bookmark manager Adds a bookmark to the current page allowing you to rename Access Add Bookmark Window it Add Bookmark For These Tabs Add Bookmark For These Tabs Add Bookmark Folder Adds a Bookmark Folder to the Bookmark collection Adds the current page to the Bookmark menu without asking Bookmark This Page to rename it Access Save As Window Opens the Save As dialog box Move To Next Cell Moves to the next editable cell while in Bookmarks view Open Selected Bookmark Opens the selected bookmark when in Bookmark view Delete Selected Bookmarks Deletes the selected Bookmarks when in Bookmarks view SAFARI W
96. l Decrease Quote Level MaiL WINDOW MENU ACTIONS What You Say Minimize This Window Zoom This Window Show Message Viewer Show Address Panel Show Previous Recipients Show Activity Viewer Commands 101 MacSpeech Dictate 1 5 What You Say Show Connection Doctor Bring All to Front Arrange In Front Marit HELP MENU ACTIONS What You Say Display Mail Help Display What s New in Mail Malt NAVIGATION AND SELECTION What You Say Move To Beginning Of Message Move To End Of Message Move Down One Page Move Up One Page Move Down One Paragraph Move Up One Paragraph Move Left One Word Move Right One Word Move To Beginning Of This Line Move To End Of This Line Move Left One Character Move Right One Character Extend Selection to Beginning Of Message Extend Selection To End Of Message Commands 102 MacSpeech Dictate 1 5 Commands 103 What You Say Extend Selection To End Of This Window Extend Selection Down One Page Extend Selection Up One Page Extend Selection To End Of Paragraph Extend Selection Up One Paragraph Extend Selection To Beginning Of Word Extend Selection To End Of Word Extend Selection Up One Line Extend Selection Down One Line Extend Selection To Beginning Of Line Extend Selection To End of Line Extend Selection Left One Character Extend Selection Right One Character Open Drafts Mailbox Open In Box Open Out Box Open Sent Mailbox Open Trash Mailbox iChat Commands Thi
97. lation Use the following checklist to make certain you are ready to install MacSpeech Dictate L Your USB microphone is connected to your computer Ll Your USB microphone is your computer s sound input device as shown in System Preferences gt Sound gt Input MacSpeech Dictate 1 5 Installation and Making a Voice Profile 5 LQ Your computer is connected to the Internet You will need an Internet con nection in order to enter your registration number and license your copy of MacSpeech Dictate Q Accessibility is turned on in System Preferences gt Universal Access Check now that this true Choose System Preferences gt Universal Access and make certain that Enable access for assistive devices near the bottom of the win dow is checked eoo Universal Access La l gt L show an CD When using this computer would like assistance with Seeing Hearing Keyboard Mouse amp Trackpad VoiceOver Turn VoiceOver on or off F5 OOn e off Open VoiceOver Utility Zoom Turn zoom on or off X368 Ze in X Bop cos Eeee In System Preferences gt Universal C a ne Display Switch to white on black X368 Access Enable ACCESS for assistive Black on White CUse grayscale devices must be checked OWhite on Black Enhance contrast G Normal Maximum Reduce contrast X36 Increase contrast X36 o M Enable access for assistive devices O Show Universal Access status in the menu bar
98. lications Shows all applications Quit This Application Quits TextEdit TEXTEDIT FILE MENU ACTIONS What You Say Comment Make A New Document Makes a new document Open A Document Allows you to open an existing document Clear Recent Menu Clears the recent menu Close All Windows Closes all TextEdit windows Close This Window Closes the active window Save This Document Saves the active document Save All Documents Saves all the documents Access Save As Window Opens the Save As dialog box Revert To Last Saved Version Reverts to the last saved version of the current document Show Properties Window Shows the Properties window Hide Properties Window Hides the Properties window Access Page Setup Window Opens the Page Setup window Print This Document Prints the active document TEXTEbDIT EDIT MENU ACTIONS What You Say Comment Undo Last Action Undoes the last action Redo Last Action Redoes the last action MacSpeech Dictate 1 5 What You Say Commands 83 Comment Copy Selection Cut Selection Paste From Clipboard Paste And Match Style Delete Selection Complete Selection Select AII Insert Line Break Insert Page Break Insert Paragraph Break Access Find Window Find Next Find Previous Use Selection for Find Jump to Selection Access Select Line Window Show Spelling And Grammar Window Hide Spelling And Grammar Window Check Spelling And Grammar Of This
99. like Go To End or Move Backward Five Words to navigate and edit your text MacSpeech can MacSpeech Dictate 1 5 The Cache and the Golden Rule 151 navigate this text because it created this text MacSpeech Dictate also maintains recordings of your voice and alternative interpretations of what you said That s why voice playback and phrase training are possible All of this information is kept in the cache But MacSpeech Dictate knows nothing about text that 1t didn t enter for you This could make it tricky to use MacSpeech Dictate to edit a document that already exists or to edit distinct parts of a large document If you accidentally violate the Golden Rule by making a manual change to a document where you ve been dictat ing MacSpeech Dictate won t know you ve done this and navigation and editing commands may misbehave The Cache commands help you handle such situa tions When you say Cache Document yov re telling MacSpeech Dictate to read the whole document s contents no matter how those contents were cre ated MacSpeech Dictate forgets what it entered in this document throws away its recordings of your voice so training on existing text is no longer pos sible and just reads the document Now it knows what the document con tains so now you can tell MacSpeech Dictate to navigate the document and to enter and edit text Alternatively you can say Cache Selection This is like Cache Document but it works on just t
100. listing in the Profiles window Profiles for this version of MacSpeech Dictate are incompatible with earlier ver sions of MacSpeech Dictate Profiles from an earlier version of MacSpeech Dic tate are marked in the Profiles window with a special icon amp You can make such a profile active when you do it is updated for use with this version of MacSpeech Dictate and will no longer work with earlier versions To dismiss the Profiles window Create or activate a profile as previously described Click Close at the lower right The Profiles window contains a checkbox letting you determine whether Mac Speech Dictate as it starts up should automatically check over the Internet to see if your version of the application is the newest available This checkbox is also present in the General Preferences pane You can also check for updates manually by choosing Dictate gt Check for Updates Commands Window The Commands window is your interface for management of global and appli cation based commands This is where commands may be edited modified created activated and deactivated and deleted o open the Commands window Choose Tools gt Commands Choose File gt New Command This is the same as choosing Tools gt Com mands and then pressing the button to create a new command MacSpeech Dictate 1 5 GD Built in User Defined Active Type iCal M iChat e u Apple
101. llow and will read XIV Say the number The number will be typed and the indicator light will go out automatically This works even for large Roman numerals for example to type MCMXCVII say Roman Numeral One Thousand Nine Hundred and Ninety Seven in one smooth utterance MacSpeech Dictate performs a lot of automatic intelligent formatting of numbers and dates Here are some details When you say a number MacSpeech Dictate will either type out the words or the number depending on the context in which the number was used If you want to force the program to type a number instead of typing the words for the number say Numeral before saying the number Here are some examples of MacSpeech Dictate s automatic formatting and punc tuation of numeric expressions Numbers numerals may be spoken using digits or full number names Insert punctuation as needed What You Say Result Numeral One 1 Numeral Five 5 Seventeen 17 MacSpeech Dictate 1 5 What You Say Dictation Mode 41 Result Forty Two One Hundred Seventy Nine Five Thousand Four Hundred and Twenty Three Numeral Five Comma No Space Four Hundred and Twenty Three Twelve Thousand Five Hundred and Thirty Seven One Hundred and Forty Two Thousand and Fifteen Thirty Five Point Two Three Zero Point Zero Three Forty Three Point Twenty Eight Percent Sign 42 179 5423 5 423 12 537 142 015 35 23 0 03 43 28 Fractions
102. lysis into your profile Be patient while processing proceeds Processing Training LA m X XR m RR S RR RR XR X X 9 E MacSpeech Dictate 1 5 Installation and Making a Voice Profile 21 During MacSpeech Dictate s analysis of your reading of the story be patient Analy sis is extremely calculation intensive and can take a long time possibly as long as it took you to read the story in the first place Do not interrupt Do not do anything else with your computer Do not force quit MacSpeech Dictate doing so may ruin your profile As this dialog informs you you can read this story again later or choose from two other stories by choosing Tools gt Voice Training It s best to use MacSpeech Dic tate for a while though speaking and dictating refining the way you speak and improving recognition through Recognition Training Most users do not find it necessary to do any Voice Training beyond the first story When analysis of your reading 1s complete the Voice Training window presents a final dialog Click Done to proceed BOD Voice Training Voice Training is complete You may return to Voice Training and read more stories to improve MacSpeech Dictate s ability to recognize your voice To read more stories select Voice Training from the Tools menu Analysis of your reading is complete Click Done to proceed one 2 If you have just completed the first Voice Training of your first pro
103. mand For example Go To Sleep is a command it switches to Sleep mode So If you say Go To sleep MacSpeech Dictate types Go to sleep If you say Don t go to sleep in the middle of the lecture MacSpeech Dic tate types those words But if you say Don t Go to sleep MacSpeech Dictate types Don t and then switches to Sleep mode So to ensure that a phrase 1s recognized as a command pause before and after the command but speak the command itself smoothly and continuously This might be a good time to review the Tips on Speaking section What You Can Say in Dictation Mode WORDS AND PHRASES TO BE TYPED You can use the Vocabulary Editor win dow to view and edit the list of words that MacSpeech Dictate knows about You should try not to make any extraneous noises but MacSpeech Dictate will do its best to ignore the well known hesitation noises ah er uh and um In fact you may have to use Spelling mode to type such items MacSpeech Dictate 1 5 Dictation Mode 34 INSTRUCTIONS FOR SPACING AND CAPITALIZATION In general there should be no need for these MacSpeech Dictate will perform intelligent automatic spac ing and capitalization But if you do need finer control over capitalization and spacing you have it See Capitalization Spacing and Numbers To insert a space say Space Bar In many cases it will be simpler to let MacSpeech Dictate perform its auto matic capitalization right or wrong
104. mand Mode Sets MacSpeech Dictate s microphone to Command Mode Go To Sleep Sets MacSpeech Dictate s microphone to Sleep Mode Sleep Mode Sets Dictate s microphone to Sleep Mode Switch To Sleep Mode Sets MacSpeech Dictate s microphone to Sleep Mode Turns the microphone off No further voice input is possible until Microphone Off microphone is turned on by keyboard or menu item MacSpeech Dictate 1 5 Commands 65 MacSPEECH DICTATE DICTATION AND TRAINING What You Say Comment Scratch That Forget That Scratch Word Forget Word Undo Dictation Redo Dictation Play the Selection Train Vocabulary from Selection Cache Document Cache Selection Deletes the utterance or portion of utterance immediately to the left of the cursor or selection An utterance 1s a phrase that you spoke Forget That is an alternative name for this command Deletes the utterance or portion of utterance immediately to the left of the cursor or selection An utterance 1s a phrase that you spoke Scratch That is an alternative name for this command Deletes the word just prior to the cursor or left edge of the selection Forget Word is an alternative name for this command Deletes the word just prior to the cursor or left edge of the selection Scratch Word is an alternative name for this command Reverses the effect of the last dictation or delete dictation command Delete Scratch Fo
105. mode and Command mode form a group You can switch from one to another and learn which mode MacSpeech Dictate is in in a consistent manner To switch between modes e Say one of the following Dictation Mode Spelling Mode Command Mode Choose from the Status window mode menu The mode menu appears when you click the mode button in the Status window Choose from the Speech menu Choose from the Dock menu Press the keyboard shortcut for cycling between modes MacSpeech Dictate 1 5 Modes and the Microphone 32 To learn what mode you are in Look at the Status window The mode button s icon represents the current mode and in the mode menu which appears when you click the mode but ton the current mode 1s checked Look in the Speech menu The current mode is checked Look in the Dock menu It contains menu items that work just like the Speech menu MacSpeech Dictate 1 5 Dictation Mode 33 Dictation Mode In Dictation mode you can both dictate text to be typed and issue commands to be obeyed MacSpeech Dictate will type what you say interpreting your words as dictation unless it recognizes what you say as a command In general if you speak smoothly and continuously MacSpeech Dictate will in terpret your words as dictation even if they include words that might be a com mand If you pause before and after a phrase on the other hand MacSpeech Dictate will consider that phrase as a possible com
106. mode instead though as it is more reliable because Spelling mode knows that you are probably saying the name of a letter and has a wider range of things you can say Letters In Dictation mode an individual letter as opposed to known acronyms and abbreviations must be entered using the International Radio Alphabet This is intended primarily for when the letter name is itself a word An initial a capital letter followed by a period may be entered by saying Capital or Uppercase followed by the name of the letter You can pronounce the letter s name normally or use the International Radio Alphabet Thus for example to dictate L M Montgomery you can say Capital L Space Bar Uppercase Mike Montgomery The Space Bar is needed so as to get two separate initials rather than the acronym LM as described in the next paragraph An acronym a series of capital letters without any spaces or periods in between may be entered using successive initials A period will appear after you dictate the first initial but it will be removed when you dictate the second initial Thus for ex ample to dictate HAL 9000 you can say Capital H Capital A Capital L Nine Thousand Here are the International Radio Alphabet letter names What You Say Alpha Bravo Charlie MacSpeech Dictate 1 5 Dictation Mode 45 What You Say Delta Echo Foxtrot Golf Hotel India Juliet Kilo Lima Mike November Oscar Papa Quebec Rom
107. n front of windows of other applications and arrange them neatly overlapping in the middle of the screen MacSpeech Dictate 1 5 Menus 144 Show Hide Status Window Toggle the visibility of the Status window Show Hide Available Commands Toggle the visibility of the Available Commands window The preceding two menu items also appear in MacSpeech Dictate s Dock menu An advantage of the Dock menu is that it works even if MacSpeech Dictate 1s not frontmost Individual Windows Individual open windows not including the floating Sta tus window Available Commands window and Recognition window are listed choose one to switch to it The active window 1s checked Note Pad windows con taining unsaved changes are marked with a bullet Help Menu MacSpeech Dictate Help Summon the online help Welcome Display a brief document with advice on getting started with Mac Speech Dictate Tips amp Tricks Display miscellaneous advice for using MacSpeech Dictate Release Notes Display notes on the current version of MacSpeech Dictate Quickstart Guide Display a brief PDF document with instructions on getting started with MacSpeech Dictate User Manual Display this PDF User Manual for MacSpeech Dictate Send Email to Tech Support Create a new message in your default email cli ent addressed to MacSpeech Technical Support MacSpeech Dictate 1 5 Tips on Speaking 145 Tips on Speaking Speech recognition while it has become fa
108. nd improving its ability to interpret your speech correctly in the future You re probably eager to install MacSpeech Dictate and provide it with an initial sample of your speech so that you can start controlling your computer by speaking The next chapter will guide you through the steps for doing so MacSpeech Dictate 1 5 Installation and Making a Voice Profile 3 Installation and Making a Voice Profile Before you can use MacSpeech Dictate you must have two kinds of hardware that conform to its requirements your computer and a microphone COMPUTER REQUIREMENTS You must be using an Intel based Macintosh computer Your system must be Mac OS X Leopard version 10 5 6 or later e The computer should have at least 1GB of RAM preferably 2GB or more Your hard drive should have at least 2GB of free space to install MacSpeech Dictate and its associated files and this installation should leave plenty of ad ditional empty free space As with any software application a faster processor improves performance Accessibility must be turned on your Universal Access system preferences MICROPHONE REQUIREMENTS You must have a USB microphone This microphone should be of high qual ity with noise cancelling abilities Ideally it should be on the list of USB mi crophones certified and supported by MacSpeech You can find a list at the MacSpeech web site Plug the USB microphone into one of your computer s USB ports If y
109. ninterrupted or error free Recipient accepts and understands that speech recognition is a statistical process and that recognition errors are inherent in the speech recognition process MacSpeech warrants for a period of sixty 60 days from the date of delivery to the Recipient the Warranty Period that any media on which the Software is delivered to Recipient will be free from defects in materials and workmanship under normal use Recipient s sole remedy shall at MacSpeech s option be repair or replacement of the media Any claims for warranty must be made to MacSpeech or its designee within thirty 30 days of the date of first defect or the close of the Warranty Period whichever shall occur first MacSpeech may require the return of any defective media in connection with any claim under the Warranty Any media replaced by MacSpeech shall be warranted for a period of thirty 30 days or the remainder of the original Warranty Period whichever is longer This warranty does not apply to defects arising out of accidents abuse incorrect application overuse modification or tampering THE SOFTWARE PRODUCT IS PROVIDED IN AS IS WHERE IS CONDITION WITH NO WARRANTY OF ANY KIND WHATSOEVER EXCEPT AS EXPRESSLY SET FORTH ABOVE MACSPEECH AND ITS SUPPLIERS EXPRESSLY DISCLAIM AND DENY ALL OTHER WARRANTIES WHETHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO NON INFRINGEMENT FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY THE SOLE WARRA
110. nt gt Show Fonts Show the Font palette Changes will be applied to the selec tion Font gt Bold Toggle the bold styling of the selection MacSpeech Dictate 1 5 Menus 143 Font gt Italic Toggle the italic styling of the selection Font gt Underline Toggle the underlined styling of the selection Font gt Bigger Increase the font size of the selection Font gt Smaller Decrease the font size of the selection Font gt Show Colors Show the Color palette Changes will be applied to the selection Font gt Copy Style Move styling information from the selection to the clipboard Font gt Paste Style Apply style information from the clipboard to the selection Text gt Align Left Align the selected text against the left margin Text gt Center Center the selected text between the margins Text gt Justify Align the selected text against both margins Text gt Align Right Align the selected text against the right margin Window Menu Minimize Minimize the active Note Pad window to the Dock Minimize All Option key version of the above Minimize all Note Pad windows to the Dock Zoom Toggle the size of the active Note Pad window Zoom All Option key version of the above Toggle the size of all Note Pad win dows Bring All to Front Bring all MacSpeech Dictate windows in front of windows of other applications Arrange in Front Option key version of the above Bring all MacSpeech Dic tate windows i
111. o to Sleep Choose from the Status window mode menu The mode menu appears when you click the mode button in the Status window Choose from the Speech menu Choose from the Dock menu To learn whether you are in Sleep mode Look at the Status window Its mode button shows the Sleep 1con and the mi crophone appears with a blue sleep balloon with a crescent moon Look at the Dock icon for MacSpeech Dictate Alternatively use Command Tab to display the application switcher If you have chosen the option to badge the Dock icon to display the microphone status it appears with a cres cent moon Look at the optional status menu item It appears with a crescent moon Look in the Speech menu The fourth mode menu item says Wake Up MacSpeech Dictate 1 5 Modes and the Microphone 31 Look in the Dock menu It contains menu items that work just like the Speech menu When in Sleep mode you can resume work by doing any of the following e Say Wake Up or Turn the Microphone On Choose Speech gt Microphone On or Speech gt Wake Up Choose Microphone On or Wake Up from the Dock menu Click the microphone icon in the Status window so that it appears with a green go button Click the optional status menu item so it appears with a green go button Press the keyboard shortcut for toggling the microphone Learning and Switching Modes The three non sleep modes Dictation mode Spelling
112. oice Training helps MacSpeech Dictate adapt to the way you speak During this process you will be asked to read a story including punctuation This should take you five minutes or less The training process will stop when enough speech has been collected usually before you reach the end of the story The Voice Training window Text will turn green as it is recognized If the text turns red pause then begin reading again If you cannot turn the text green click the Skip Word before reading a story To proceed button and start with the next word click the right arrow button at The progress bar on the panel will show how far along you are in the story Click the Microphone icon on the next panel to begin lower right of the window Click the right arrow to continue arom To train with a story 1 Click the right arrow at the lower right The stories are listed stories that you have not trained for this profile are unmarked 2 Select a story and click the right arrow again 3 When you re ready to begin click the microphone button at the lower left Read the story aloud MacSpeech Dictate 1 5 Windows 124 As you read aloud passages that have been recognized will turn green If passages turn red try again or click Skip Word When you first start to train a profile you will need to read quite slowly in very short distinct phrases but smoothly and naturally waiting each time for the display of green t
113. on code which you can find on the registration code sticker 1s roughly of this form AB11 ABCD EFGH 1123 MacSpeech Dictate 1 5 Installation and Making a Voice Profile 9 Registration Registration Information First Name Product MacSpeech Dictate 1 5 Last Name Registration Code Email Address Purchase Location MacSpeech Online Store Company Purchase Date 4 17 2009 A CO AEEENB lo a Fill out the registration dialog and Microphone Model a click Register Now Your computer ity Machine Information h BGWICNENNUEUEENENE must be connected to the Internet County CPU Type Intel Postal Zip Code CPU Speed 2 16 Ghz CPU Count 2 Please send me news or offers RAM 2 00 GB Indicates a Required Field Cancel Register Now When you ve filled out the dialog make sure your computer is connected to the Internet and click Register Now MacSpeech Dictate goes out over the Internet connects to MacSpeech s server and downloads and installs your license file If this operation is successful MacSpeech Dictate informs you of the fact Click OK 75 Registration Successful L5 Thank vou for registering your software with MacSpeech Dictate has downloaded and E installed your license Click OK CX y MacSpeech Dictate s installation is now complete In order to use MacSpeech Dictate you need a voice profile Since you have only just installed MacSpeech Dictate you
114. one on and off change modes and more For details see Status Window My Greatest Profile s I ra s e wt LU The Status window floats over all applications Note Pad Untitled PP Hello The Available Commands Window The Available Commands window lists the commands you can say to MacSpeech at the moment It floats over the windows of all other applications For details see Available Commands Window x Available Commands Q gt Dictation Global The Available Commands window tells you what you can say at the moment To reveal the actual commands click a triangle MacSpeech Dictate 1 5 Interface 25 The Dock Menu The MacSpeech Dictate Dock menu provides commands for showing and hiding MacSpeech Dictate s windows and for controlling modes and microphone state The Dock menu is available no matter what application is frontmost v Untitled Hide Status Window Hide Available Commands Microphone On v Dictation oat The Dock Menu lets you control Sleep MacSpeech Dictate no matter what Keep in Dock application is frontmost Open at Login Show in Finder Hide Quit m i i The Status Menu Item The MacSpeech Dictate status menu item indicates whether the microphone is on or off and clicking it toggles the microphone state It provides a simple and con venient way to turn the microphone on or off no matter what application is front most and even if the Status window is no
115. ot a correct interpretation of what you actually said If you made a mistake don t use the Recognition window If one of the Recognition window s alternatives 1s correct enter it in the docu ment in place of the alternative that s already there To do so e Say Pick 2 or Choose 2 or whatever the actual number at the left of the cor rect alternative is but most of the time it probably will be 29 Click the numbered button at the left of the correct alternative You have now performed phrase training Internally MacSpeech Dictate will modify its speech model and will save this information into your profile the next time your profile is saved If none of the Recognition window s alternatives 1s correct you can edit one of the alternatives so that it 2s correct and then enter the edited correct alternative as in the previous step It doesn t matter which of the alternatives you edit edit which ever is most convenient To edit an alternative e Say Edit 1 or whatever the actual number at the left of the desired alterna tive 1s Click once to select the alternative pause and then click once inside the text of the alternative The alternative you are editing is now the target for dictation and commands You can edit using Dictation mode or Spelling mode and it is also fine to use your MacSpeech Dictate 1 5 Windows 134 fingers to type in the Recognition window The only standard command that doesn
116. ou re run ning short of open USB ports it might be worth investing in a powered USB hub You can then plug some of your USB devices into the hub and plug the hub into the computer Some USB microphones however must be plugged directly into the computer In System Preferences gt Sound gt Input make certain that the USB microphone is selected as the sound input device This is crucial A USB microphone can be MacSpeech Dictate 1 5 Installation and Making a Voice Profile plugged into the computer without being the input device in such a case your voice will be input in some other way such as your computer s built in micro phone and MacSpeech Dictate will be unable to interpret your speech accurately Sound Effects Output Input Choose a device for sound input Pieri microphone tun Use System Preferences 7 Sound to make sure your Settings for the selected device moule 900000000000000 USB microphone is the mou volume Ji 9 sound input device Output volume m Q 1 O Mute IV Show volume in menu bar Nore You should always make certain that your USB microphone is the sound input device before starting to use MacSpeech Dictate MacSpeech Dictate will ascertain as it launches that the USB microphone is plugged in but it cannot ascertain that the USB microphone is the sound input device If it is not speech recognition will not work correctly Initial Instal
117. r Hides the path Bar Show Status Bar Shows the Status Bar Hide Status Bar Hides the status bar Show Toolbar Shows the Toolbar Hide Toolbar Hides the Toolbar Access Customize Toolbar Opens the Customize Toolbar dialog box Window Show View Options Shows the View Options window Hide View Options Hides the View Options window FINDER Go MENU ACTIONS What You Say Comment Go Back Goes back to the previous view in the active window Go Forward Goes to the next view in the active window Go To Enclosing Folder Opens the Enclosing folder for the selected item MacSpeech Dictate 1 5 Commands 80 What You Say Comment Go To Computer Switches to the main Computer view Go Home Switches the view in the active window to your home folder Go To Desktop Goes to the Desktop Go To Network Switches the view in the active window to the Network view Go To My iDisk Switches the view in the current window to your 1Disk Access Other Users Public Folder Allows you to access another user s 1Disk public folder Go To Applications Folder Goes to the Applications folder Go To Utilities Goes to the Utilities folder Clear Recent Folders Menu Clears the Recent Folders menu Access Go To Folder Window Opens the Go To Folder dialog box Access Connect to Server Opens the Connect to Server window Window FINDER WINDOW MENU ACTIONS What You Say Comment Minimize This Window Minimize
118. r faster and better over the past several years does not work like the human brain The speech recognition engine identi fies the words you speak using its knowledge of how you pronounce sounds along with a rudimentary notion of grammatical and lexical context but 1t doesn t know the meaning of the words nor does it have the understanding of your speech that a person does Thus while the speech recognition engine s accuracy can be improved to respond to the unique characteristics of your voice you also need to let MacSpeech Dictate train you Your use of MacSpeech Dictate will be much more successful if you bear in mind and put into operation a few simple tips TRAIN HONESTLY When you create a profile you will use Microphone Setup to set your microphone input level and then you will use Voice Training to read a story Speak in the same manner and choose the same environment in which you will primarily use MacSpeech Dictate BE CONSISTENT This tip is a continuation of the previous one Having trained MacSpeech Dictate with Voice Training you should carry on speaking the same way as you proceed to use MacSpeech Dictate Stressing your words or speaking expressively 1s apt to alter your pronunciation and mislead the speech recognition engine Pause MacSpeech Dictate hears and thinks in utterances which are stretches of speech with pauses in between When you say Scratch That MacSpeech Dictate deletes the previou
119. re offered the chance to set a profile s location at the time you create it You may place it anywhere you like such as Documents MacSpeech Pro files you may wish to create this folder This allows the profile data to be backed up easily A symbolic link to the profile will be found in Library Application Sup port MacSpeech MacSpeech Profiles The first time you use MacSpeech Dictate or the first time you use a different mi crophone there will be no profile and you will be prompted to create one To create a profile In the Profiles window click the button A File Save dialog appears Name a New Profile specify a name and place to save this profile and click Choose Back in the Profiles window choose a microphone spelling system and accent from the pop up menus at the right Click Create You will then be taken to the Microphone Setup window and the Voice Training window for further preparation of the microphone and voice model For a full discussion of the profile creation process see Installation and Making a Voice Profile To delete a profile e Select the profile s listing in the Profiles window and click the button You can t do this if there is only one profile You can t delete the active profile MacSpeech Dictate 1 5 Windows 112 To set which profile should be the active profile e Select the profile s listing in the Profiles window and click Make Active Double click the profile s
120. resents the Voice Training window containing a description of what s about to happen Click the right arrow button at the lower right to pro ceed When you do voice training in an existing profile you are shown a window where you can select from among three stories to read from stories you ve previously read are marked with a green circle icon But when you first create a profile the first story 1s automatically selected for you 0 0 Voice Training Voice Training helps MacSpeech Dictate adapt to the way you speak During this process you will be asked to read a story including punctuation This should take you five minutes or less The training process will stop when enough speech has been collected usually before you reach the end of the story The Voice Training window Text will turn green as it is recognized If the text turns red pause then begin reading again If you cannot turn the text green click the Skip Word before reading a Story To proceed button and start with the next word click the right arrow button at The progress bar on the panel will show how far along you are in the story Click the Microphone icon on the next panel to begin lower right of the window Click the right arrow to continue e oom MacSpeech Dictate presents the window in which it will show you the story The microphone is off signified by a red stop sign icon and training will not begin until you click
121. rget Use of this command removes the correction information from the text involved so if you Redo Dictation you will not be able to correct the replaced text If your last dictation replaced text that text is restored but no correction information is restored Redo Dictation reverses the effect of the Undo Dictation command Play the Selection Copies the current selection and opens the Vocabulary Training window and uses the copied text as input Tells MacSpeech Dictate to record the contents of the current window as user typed text All prior knowledge of the window contents is Golden Rule Tells MacSpeech Dictate to record the selection of the current window as user typed text All prior knowledge of the window contents is replaced dictation information spelled letters See The Cache and the replaced dictation information spelled letters See T he Cache and the Golden Rule MacSpeech Dictate 1 5 Commands 66 What You Say Comment Removes all cached information regarding the active window s contents This does not delete the text appearing in the active window but Mac Speech Dictate now assumes that the window is blank except for Note Purge Cache Pad windows When Purge Cache is applied to a Note Pad window a Cache Document command is automatically generated as well because MacSpeech Dictate always knows about the contents of its own win dows See The Cache and the Golden Rule
122. rhaps because Mac Speech Dictate removed more than you wanted say Undo Dictation Capitalization Spacing and Numbers In Dictation mode you can say commands that apply special rules for capitaliza tion spacing and interpretation of numbers This gives you finer control when Dictation mode s intelligent automatic behavior needs assistance For finest possible control though use Spelling mode Tip MacSpeech Dictate comes with a large repertory of built in words with correct capitalization and spacing So before using these commands try say ing your word or look it up in the Vocabulary Editor window to see what MacSpeech Dictate does For example MacSpeech Dictate handles correctly such terms as CD ROM and FreeBSD without your having to worry about spacing hyphenation or capitalization Title Case To capitalize title case the next word e Say Cap To type the word cap you may need to switch to Spelling mode and spell it out In the Status window the first indicator light will glow yellow and will read Abc When you say the next word it will be typed capitalized and the indicator light will go out automatically To capitalize title case a series of words you may prefer to turn on title casing say the series of words and turn off title casing To do so e Say Caps On MacSpeech Dictate 1 5 Dictation Mode 38 In the Status window the first indicator light will glow green and will
123. rophone Setup Volume Adjustment The Microphone Setup window eT ee Te is where you adjust your sound C Pru input level To begin click the microphone icon with the red stop sign C Manual Gain Setting ie To adjust the sound input level automatically e Click the microphone button at the lower left of the window and read aloud the text that appears in the middle of the window until the window informs you that the level is adjusted You might have to read the entire text two or three times before the adjustment is completed When adjustment is com pleted the window will say Finished and the last few seconds of your speech will be played back To adjust the sound input level manually e Check Manual Gain Setting and slide the slider while speaking until the typical gain displayed in the thermometer next to the microphone button maxes out at the top of the green area For a complete description of the microphone setup process see Microphone Setup MacSpeech Dictate 1 5 Windows 123 Voice Training Window The Voice Training window 1s where you read aloud a little story so that Mac Speech Dictate can train the active profile s voice model to recognize your speech To summon the Voice Training window Choose Tools gt Voice Training The Voice Training window will also appear automatically as part of the sequence of events when you create a new profile 800 Voice Training V
124. ry item e Click the button Type the word as written in the dialog To add a descrip tion of how the word is spoken or to train the word s pronunciation by speak ing click Advanced to reveal the rest of the dialog MacSpeech Dictate 1 5 Windows 121 To delete a user vocabulary item Select the word and press Delete or choose Delete from the gear menu A dialog appears giving you an opportunity to change your mind To export and import vocabulary items e To export select the item s and choose Export from the gear menu An XML file is created To import choose Import from the gear menu and specify an exported XML file User vocabulary when created belongs to the current profile so this 1s a way to copy user vocabulary from one profile to another Microphone Setup Window The Microphone Setup window is where you adjust the sound input level Tip Optimal sound input level is crucial to speech recognition It s a good idea to summon the Microphone Setup window and adjust the sound input level each time you begin a session using MacSpeech Dictate and even each time you ve taken off your microphone headset and put it back on because the mi crophone position or the background noise conditions may have changed To show the Microphone Setup window Choose Tools gt Microphone Setup The Microphone Setup window will also appear automatically when you create a profile MacSpeech Dictate 1 5 Windows 122 800 Mic
125. s to expose the Desktop Takes a snapshot of the entire screen and saves it on the desktop Allows you to capture a snapshot of a selection APPLICATION AND WINDOW NAVIGATION What You Say Comment Hide This Application Hide Other Applications Hide All Applications Show All Applications Switch To Next Application Switch To Previous Application Next Application Window Previous Application Window Quit This Application Activate Name of Application Hides the frontmost application Hides all applications except the frontmost application Hides all applications except the Finder Shows all applications Switches to the next application that is running Switches to the previous application that is running Activates the next window in the active application Activates the previous window in the active application Quits the frontmost application except if it is MacSpeech Dic tate MacSpeech Dictate must be quit using menu or keyboard Brings the named application to the front Activate com mands are automatically generated for all running applica tions and appear in the Applications subgroup of the Available Commands window MacSpeech Dictate 1 5 Commands 70 What You Say Comment Quits the named application Quit commands are automati cally generated for all running applications except the Finder Quit Name of Application and MacSpeech Dictate and app
126. s Mail e Safari TextEdit GF Copy Select AppleScript CutSelectio AppleScript Dictation Mod AppleScript amp DownArrow AppleScript Command Command Mode Description Set MacSpeech Dictate s microphone to Command Mode Context Global Choose Type AppleScript m d Built in Source tell application MacSpeech Dictate set microphone to command operation end tell Compile Stop Rung c Result Jit 7 To switch among command lists Windows 113 The Commands window An active built in command from the Global set is selected displaying its AppleScript underpinnings n the left column select a command set Global or an application context At the top of the window click All Built in or User Defined It is the combination of both these settings that determines which commands are displayed To activate or deactivate a command Click the checkbox to the left of the command s name A deactivated command still exists but it is not listed in the Available Commands window you cannot issue the command and MacSpeech Dictate doesn t have to consider that phrase as a possible command when you say it So deactivating unused commands can be useful but you probably should wait before doing so to see which commands you really don t need To create a new command e Click the button MacSpeech Dictate 1 5 Windows 114 To delete a command Select the command
127. s hot keys for three MacSpeech Dictate actions They are Toggle Microphone Turns the microphone on or off Select Speech Mode Cycles through the modes Dictation mode Spelling mode and Command mode Show Recognition Window Shows and hides the Recognition window To set a shortcut Click in the oval shortcut region and type the desired shortcut To delete a shortcut e Click the X at the right end of the oval shortcut region MacSpeech Dictate 1 5 Menus 139 Menus This section lists MacSpeech Dictate s menus and menu items Dictate Menu About MacSpeech Dictate Summon the About window Preferences Summon the Preferences window Visit MacSpeech s Web Site Go in your default browser to http www mac speech com Check for Updates Communicate over the Internet with MacSpeech to see whether your version of MacSpeech Dictate 1s the most recent If a newer version is available you will be offered a chance to download and install it MacSpeech Dictate can also optionally check for updates automatically as it starts up to con trol whether it does this use the checkbox in the Profiles window or the General Preferences pane File Menu New Note Pad Open a new empty Note Pad window New Command Open the Commands window in the same state as if you had pressed the button to start creating a new command Open Summon a standard File Open dialog where you can open an existing rtf file as a Note Pa
128. s command is available when iChat is frontmost What You Say Comment Send Message Sends the message currently being dictated MacSpeech Dictate 1 5 iCal Commands These commands are available when iCal is frontmost What You Say About This Command Set ICAL APPLICATION MENU ACTIONS What You Say About This Application Access Preferences Window Hide This Application Hide Other Applications Show All Applications Quit This Application ICAL FILE MENU ACTIONS What You Say Make New Event Make New To Do Make New Calendar Make New Calendar Group Show Info Hide Info Access Import Window Access Export Window Close This Window Access Back Up Window Commands 104 MacSpeech Dictate 1 5 Commands 105 What You Say Access Restore Window Print This Document ICAL Eprr MENU ACTIONS What You Say Undo Last Action Redo Last Action Cut Selection Copy Selection Paste Selection Delete Selection Select AII Duplicate Selection Put Focus In Find Field Display Special Characters Palette ICAL CALENDAR MENU ACTIONS What You Say Access Subscribe Window Publish This Calendar Unpublish This Calendar Access Send Publish Email Window Refresh This Calendar Refresh All Calendars Access Change Location Window MacSpeech Dictate 1 5 What You Say Find Shared Calendars ICAL VIEW MENU ACTIONS What You Say Switch To Day View Switch To Week View Switch To Month View Go To Next Day Go To Nex
129. s the active window Minimize All Windows Minimizes all open Finder windows Zoom This Window Zooms the active Finder window Cycle Through Windows Cycles through open windows Bring All To Front Brings all Finder windows to the front FINDER HELP MENU ACTIONS What You Say Comment Display Mac Help Displays Mac Help in the Apple Help Viewer MacSpeech Dictate 1 5 Commands 81 FINDER ACTION MENU ACTIONS What You Say Comment Show Package Contents Of Shows the contents of the selected package Selection FINDER BUTTON PRESSING What You Say Comment Press Cancel Press the Cancel Button Press Connect Press the Connect Button Press Done Press the Done Button FINDER SELECTION What You Say Comment Select Name Of Selection Selects the name of the selected icon Select Next Name Selects the next item alphabetically Select Previous Name Selects the previous named item alphabetically TextEdit Commands These commands are available when TextEdit is frontmost What You Say Comment About This Command Set Displays information about this command set TEXTEDIT APPLICATION MENU ACTIONS What You Say Comment About This Application Displays information about TextEdit Access Preferences Window Opens the Preferences window MacSpeech Dictate 1 5 Commands 82 What You Say Comment Hide This Application Hides TextEdit Hide Other Applications Hides other applications Show All App
130. s utterance The Recognition window displays complete utterances Utterances can be phrases or even complete sentences Since MacSpeech Dictate thinks in utterances you should speak in utterances Pause fairly often MacSpeech Dictate 1 5 Tips on Speaking 146 SPEAK CLEARLY Don t mumble Imagine you re speaking over a radio connec tion from the International Space Station that the signal is undependable and static prone and that you re calmly explaining to a disbelieving ground crew at Houston that a large green alien monster is trying to break in Clarity is key SPEAK NATURALLY Speak clearly but speak calmly and naturally Don t over emphasize any sounds Don t over emphasize the divisions between words Don t pronounce fat cat as ffatt uh catt uh run words and sounds togeth er in a linguistically natural way Don t pronounce the as thee or a as aye unless that s how you actually speak MacSpeech Dictate needs to hear sounds and words in their natural linguistic context Speak in utterances but make each utterance natural and smooth DICTATE DON T TALK Talking and dictating are different Conversation is a bit like mind reading we guess at what our interlocutor means MacSpeech Dictate can t read your mind it tries to transcribe faithfully what you actu ally say Make up your mind what you want to say then say it Don t stumble Don t add any extra noises or interjections like You know
131. s with a File Save dialog Name a New Profile Give the new profile a name Specify a folder in which to keep this profile Click Choose MacSpeech Dictate 1 5 Installation and Making a Voice Profile 11 Name a New Profile IEEE The Name a New Profile dialog Give the Save As My Profil e Where E MacSpeech Dictate Poles 18 profile a name specify a folder in which to Ce a save it and click Choose MacSpeech Dictate next presents a dialog describing the proper positioning of your microphone Position the microphone as shown A checkbox lets you skip this dialog in future but don t ignore the advice in this dialog The microphone should be near your mouth but not too close and it should be slightly off to one side so that puffs of breath either from breathing or from articulation are not interpreted as speech You should position the microphone correctly and you should attempt to recreate its position each time you use MacSpeech Dictate Click OK when you re ready to proceed Connecting a Microphone to your Macintosh A MacSpeech certified microphone is required in order to achieve the best accuracy and receive technical support If your microphone has analog connectors plug them into the appropriate receptacles in a USB audio adapter and then plug the adapter into an open USB port on your computer Positioning Headset Microphones Do not place the microphone directly in front of your mouth Y Plac
132. s won t work properly afterwards if this causes a prob lem issue a cache command See The Cache and the Golden Rule What You Say Comment Mimics the Command C keypress which copies whatever is selected to the Copy Selection E clipboard in most applications Mimics the Command X keypress which cuts whatever is selected to the Cut Selection clipboard in most applications Paste from Clipboard Pastes the contents of the clipboard at the insertion point Mimics a Command A keypress Specifically this command 1s intended to Select All select all text within a text document or object or all objects in the front most document All spaces are removed before the word immediately after the cursor or left No Leading Space edge of the selection Does not apply to words that have not been dictated yet Use No Space for those BUTTON AND KEYBOARD PRESSING What You Say Comment Press Cancel Press the Cancel Button Press Don t Save Press the Don t Save Button MacSpeech Dictate 1 5 Commands 68 What You Say Comment Press OK Press the OK Button Cancel This Operation Cancels the current operation Mimics a Command S keypress This command will save the frontmost Save This Document document in most applications MENUS What You Say Comment File New Selects the New menu item on the File Menu File Open Selects the Open menu item on the File Menu File Close Selects
133. sound input level a combination of how loudly you speak and how MacSpeech Dictate has adjusted the micro phone sound input level and the horizontal gain indicator slider moves left and right as MacSpeech Dictate experiments with different sound input levels When MacSpeech Dictate has heard enough and has set your microphone sound input level optimally it will turn off the microphone and switch away from this window automatically If you reach the end of the paragraph before that happens start reading aloud from the beginning again Nore You can check Manual Gain Setting if you want to operate the slider yourself but MacSpeech Dictate should be able to do a better job of adjusting your microphone sound input level than you would In the next window MacSpeech Dictate pauses and plays back a recording of the last little bit of your speech Listen to make sure that your speech level 1s clear and undistorted Press Play to hear the recording again Make sure there 1s no static excess noise or hum Such problems are probably a sign of faulty microphone hardware or a bad connection If you think there s a problem with the recording and you d like to perform the microphone sound level adjustment again click the left arrow button at the lower right to return to the previous window See Sound Input Troubleshooting for tips on diagnosing sound input problems MacSpeech Dictate 1 5 Installation and Making a Voice Profile 16 800 Microp
134. ss Page Setup Window Print This Document Mart Epir MENU ACTIONS What You Say Undo Last Action Redo Last Action Cut Selection Copy Selection Paste From Clipboard Delete Selection Select All Complete Entry Paste As Quotation Paste As HTML Commands 94 MacSpeech Dictate 1 5 Commands What You Say Paste and Match Style Append Selected Messages Access Add Hyperlink Window Include Original Attachments in Reply Exclude Original Attachments in Reply Access Find Window Find In Selected Mailboxes Use Selection for Find Find Next Find Previous Jump to Selection Access Spelling Window Check Spelling Turn Check Spelling As You Type Off Turn Check Spelling As You Type On Turn Check Spelling When You Click Send On Speak Selection Stop Speaking Access Special Characters Window Mart View MENU ACTIONS What You Say Show Attachments Column Show Buddy Availability Column Show Date Received Column 95 MacSpeech Dictate 1 5 What You Say Show Date Sent Column Show Flags Column Show From Column Show Mailbox Column Show Number Column Show Size Column Show To Column Hide Attachments Column Hide Buddy Availability Column Hide Date Received Column Hide Date Sent Column Hide Flags Column Hide From Column Hide Mailbox Column Hide Number Column Hide Size Ciolumn Hide To Column Sort By Attachments Sort By Buddy Availability Sort By Color Sort By Date Received Sort By Date Sent Sort By Flags
135. t Dictation Three dots Unicode 8230 true Ellipsis a Spelling ellipsis mark Forward Slash Slash j Both Large Center Dot e Dictation icu pote Logical And amp amp Dictation Logical Or Dictation Optional Ess s Dictation Paragraph Sign Paragraph Spelling mode only q Both Registered Sign Registered Spelling mode only Both Registered Trademark Sign Registered Trademark Spelling Section Sign Section Spelling mode only Both Tilde 2 Both MacSpeech Dictate 1 5 Punctuation 61 What You Say Result Mode Comments Trademark Sign Trademark Spelling mode only Both Underscore Both Vertical Bar Bar Spelling mode only Both RARITIES What You Say Result Mode Comments Alternate Comma Spelling Unicode 8218 lowered single quote Angstrom Spelling Broken Vertical Bar i Spelling Dagger T Spelling Single Dagger Sign t Dictation Double Comma Both Unicode 8222 lowered double quote Double Dagger t Spelling Double Dagger Sign t Dictation Feminine Ordinal a Spelling Feminine Ordinal Sign a Dictation Macron Sign Macron Spelling mode only Masculine Ordinal o Spelling Greek Mu p Both Micro H Spelling Micron Micro Sign H Dictation Per Thousand Permille o Spelling MacSpeech Dictate 1 5 Punctuation 62 Wh
136. t Month Go To Next Week Go To Previous Day Go To Previous Month Go To Previous Week Go to Today Go to Date Show Mini Months Hide Mini Months Show Notifications Hide Notifications Show Search Results Hide Search Results Show To Dos Hide To Dos Show All Day Events Hide All Day Events Commands 106 MacSpeech Dictate 1 5 ICAL WINDOW MENU ACTIONS What You Say Minimize This Window Zoom This Window Show Address Panel Hide Address Panel Bring All Windows To Front ICAL HELP MENU ACTIONS What You Say Display Help Display Keyboard Shortcuts ICAL NAVIGATION AND DisPLAY What You Say Display Calendar Show Events On This Calendar Hide Events On This Calendar Hide Other Calendar Events Scroll Up Scroll Down Select Next Select Previous Commands 107 MacSpeech Dictate 1 5 Windows 108 Windows MacSpeech Dictate s windows are Norte Pap window Like a word processor that takes dictation PROFILES WINDOW Different users different microphones different profiles COMMANDS WINDOW Manage what commands are available and create new ones VOCABULARY EDITOR WINDOW Manage what individual words MacSpeech Dictate can recognize along with their automatic punctuation behavior MICROPHONE SETUP WINDOW Set your sound input level VoiCE TRAINING WINDOW Perform additional training to help MacSpeech Dictate better recognize your speech VOCABULARY TRAINING WINDOW Add words that you want MacSpeech D
137. t level in the Microphone Setup window click the microphone icon with the red stop sign The window changes to display a paragraph of text for you to read aloud OOo MirophoeSeup Volume Adjustment Begin reading so MacSpeech Dictate can properly adjust your microphone Speak at a normal conversational volume and pace Read aloud the p aragraph Microphone Setup listens to your speech It will automatically adjust the recording volume to suit your displayed in the box in the voice and environment When the program has heard enough a portion of what you just said will be played Microphone Setup window As back Listen for any problems such as too much background noise or distortion If you reach the end of this you read MacSpeech Dictate will text please continue reading from the beginning j adjust your microphone sound C Manual Gain Setting input level i T Q 42 o Le Read the paragraph of text aloud Speak slowly naturally clearly and continu ously but do not worry about enunciation because MacSpeech Dictate is not MacSpeech Dictate 1 5 Installation and Making a Voice Profile 15 listening to your words what s important is how loudly you speak Try to speak at a natural consistent loudness representative of how you will normally speak to MacSpeech Dictate in your current environment As you speak the level indicator to the right of the microphone icon shows your
138. t present If you d prefer not to see the status menu item uncheck In The Menu Bar in the Appearance Preferences pane ID The status menu item controls the microphone MacSpeech Dictate 1 5 Interface 26 Keyboard Shortcuts MacSpeech Dictate lets you define global keyboard shortcuts hot keys to per form each of the following tasks Turn the microphone on or off e Switch between Dictation mode Spelling mode and Command mode Show or hide the Recognition window To set these keyboard shortcuts use the Shortcuts Preferences pane These are all tasks that you can perform in other ways such as using your voice or clicking in the Status window the keyboard shortcuts are an optional convenience and many users happily ignore them or even disable them Speech The most important way to interact with MacSpeech Dictate 1s to talk to it To talk successfully to MacSpeech Dictate you need to know about microphone state and the four modes so that s the subject of the next section MacSpeech Dictate 1 5 Modes and the Microphone 27 Modes and the Microphone The most important thing that you need to be in control of and aware of when using MacSpeech Dictate is its state At all times the microphone is either on or off and if the microphone is on MacSpeech Dictate 1s in one of four modes These settings determine whether and how MacSpeech Dictate will respond to your speech THE MICROPHONE MIcROPHONE Orr MacSpeech D
139. te to replace a phrase and so forth you are implying that you made a mistake TRAINING THE VOICE MODEL When you use the Recognition window to train the voice model you are implying that MacSpeech Dictate made a mistake it misrecognized your speech or didn t know a word you used Use training in other words to teach MacSpeech Dictate and to improve its accuracy in recog nizing your speech and the kinds of things you say X Recognition Play Transparency The Recognition window after dictating With everything bone dry COMMA OI everything blown dry The second alternative is correct so the CF AN eye pone ey next step would be to say Pick 2 or click the 2 button MacSpeech Dictate 1 5 Windows 131 To summon the Recognition window say Show Recognition Window In Dictation mode say one of the following Train the Word Someword Train the Words Someword Through Otherword Train the Words Someword to Otherword Click the Recognition window button in the Status window Press the Recognition window keyboard shortcut If Show Recognition Window when dictating is checked in the Recogni tion Preferences pane the Recognition window will open automatically when you are dictating in Dictation mode or Spelling mode as soon as the insertion point is within or after a phrase capable of being trained Usually this will be as soon as you dictate anything Nore The Recognition
140. terpretations of the phrase containing the current selection or insertion point in the dictation document The first alternative 1s the interpretation that MacSpeech Dictate entered in the docu ment The number of additional alternatives is limited by your setting for Maxi mum number of alternatives in the Recognition Preferences pane You can use the Recognition window to train what you just dictated because the insertion point is still at the end of that phrase so that is the phrase shown in the Recognition window You can also select a dictated phrase using Dictation mode navi gation commands if MacSpeech Dictate still has cached dictation information for this part of the document the Recognition window will change to show alterna tives for that phrase Thus one way of working with the Recognition window is to train phrases as soon as you dictate them another is to dictate a larger amount such as a paragraph or two and then go back and train MacSpeech Dictate 1 5 Windows 133 In most cases MacSpeech Dictate will have preserved the recording of your speech from when you dictated the phrase To play the recording of the phrase selected in your text Say Press Play Click the Play button at the top left of the window This can be a useful precaution because you may not have said what you think you said You do not want to mistrain MacSpeech Dictate by using the Recogni tion window to enter a trained phrase that is n
141. that its key com bination is Command N so you can say Press the Key Combo Command N When MacSpeech Dictate types in response to a key command the typing is di rected just as real keyboard typing would be So for example Press the Key Combo Command N is directed to the frontmost application typically to create a new document but Press the Key Combo Command lab is directed to the system and brings the second application to the front because that s how Com mand Tab is treated when you type it manually WARNING Do not use key commands to type text while dictating That would be going behind MacSpeech Dictate s back and will create navigation prob lems later on It s wrong just like mixing dictation with manual typing It s a violation of the Golden Rule See The Cache and the Golden Rule How to Say a Key Command What you say depends on whether you want to press a single key or a key com bination involving modifier keys SINGLE KEY Say Press the Key KEYNAME where KEYNAME is the name of the key KEY COMBINATION Say Press the Key Combo MODIFIER KEYNAME or Press the Keys MODIFIER KEYNAME where KEYNAME is the name of the key and MODIFIER is any combination of modifier key names Key names and modifier key names are shown later in this section MacSpeech Dictate 1 5 Commands 72 So for example To press the Page Down key in many applications this scrolls a document down one screenful say Press the Key Pa
142. the Dock menu Click the microphone icon in the Status window so that it appears with a green go button Click the optional status menu item in the menu bar so that it appears with a green go button Press the keyboard shortcut for toggling the microphone To learn whether the microphone is on or off Look at the Status window The microphone icon displays the microphone s status Look at the optional status menu item in the menu bar It 1s a miniature ver sion of the Status window microphone icon and displays the microphone s status Look at the Dock icon for MacSpeech Dictate It appears optionally with a microphone icon displaying the microphone s status Look in the Speech menu If the microphone 1s on the first menu item will read Microphone Off if the microphone is off the first menu item will read Microphone On Look in the Dock menu It contains menu items that work just like the Speech menu MacSpeech Dictate 1 5 Modes and the Microphone 30 Sleep Mode o pause your work temporarily switch to Sleep mode In Sleep mode Mac Speech Dictate is listening but it 15 in a special state where it responds only to a very limited set of commands They are Wake Up Turn the Microphone On Anything else you say will be ignored This allows you to pause your work and have MacSpeech Dictate ignore microphone input until you are ready to resume work To enter Sleep mode Say Sleep Mode or G
143. tosh computer Mac OS X 10 4 11 Tiger or later Mac OS X 10 5 2 Leopard or later 2 512MB of RAM 1GB or more for better performance 1 Continue MacSpeech Dictate now asks for your license A license is a license file You pre sumably don t have such a file yet so you need to enter your registration number MacSpeech Dictate 1 5 Installation and Making a Voice Profile 8 in order to get it Click Register This Software to summon a dialog where you can enter your registration number and obtain a license file Unlicensed bas MacSpeech Dictate Register this Software K Click Register This Software to summon the t Select License Key 7 2 registration dialog 2 Show Profiles If you do have a license file MacSpeech Dictate should find it automatically at this point and the entire Register This Software step will be skipped In that case you will see a dialog informing you that your license has been found and 1s valid E E E L8 sin pano NN The dialog that you see at this point if you e already have a license file Since you don t have a license file yet you have clicked Register This Software and the registration dialog appears Fill in the required information MacSpeech needs this information to set up an account for you at the MacSpeech web site your information will remain private Type or copy your registration code into the appropriate field of the dialog The registrati
144. u won t know MacSpeech Dictate s built in commands you ll learn them as you go along especially the ones you use most frequently When dictating you won t always know MacSpeech Dictate s terms for punc tuation that you want to use these too you ll learn as you go along Of course you ll have plenty of assistance along the way MacSpeech Dictate has a window listing its commands and punctuation plus you can consult this manual and the online help You ll also learn to speak more clearly and smoothly speaking to a computer program takes practice With time you ll become more experienced and most of the things you do with MacSpeech Dictate will become second nature You may even customize Mac Speech Dictate s abilities to suit your needs For example you might add to its repertory of commands MacSpeech Dictate comes with built in specialized com mandis for controlling itself plus six commonly used applications along with a set of general commands for use with any application You can write your own commands for inserting text running a script choosing a menu and so forth And you ll almost certainly customize MacSpeech Dictate s understanding of your speech You can add to MacSpeech Dictate s vocabulary in case you use words that it doesn t already know And when MacSpeech Dictate types what you dictate and gets it wrong you can train MacSpeech Dictate to understand you better telling it the right interpretation of what you said a
145. uote End Quotes Close Double Quote Close Double Quotes End Double Quote End Double Quotes Open Euro Quote Open Euro Quotes Close Euro Quote Close Euro Quotes Begin Angle Quote Begin Angle Quotes Open Angle Quote Open Angle Quotes End Angle Quote End Angle Quotes Close Angle Quote Close Angle Quotes ENCLOSURES What You Say Result eee Straight double quote no pre Dictation j ceding space Both Both Spelling Spelling Mode Comments Open Paren Left Paren Open Parenthesis Left Parenthesis Close Paren Right Paren Close Parenthesis Right parenthesis Open Bracket Left Bracket Close Bracket Right Bracket Open Bracket Left Bracket Close Bracket Right Bracket Open Square Bracket Left Square Bracket Both Both Both Non US dialects like parenthesis Both Non US dialects like parenthesis Both US dialect like square bracket Both US dialect like square bracket Both MacSpeech Dictate 1 5 Punctuation 57 What You Say Result Mode Comments Close Square Bracket Right Square Bracket Open Brace Left Brace Open Curly Brace Left Curly Brace Open Curly Both Bracket Left Curly Bracket Close Brace Right Brace Close Curly Brace Right Curly Brace Both Close Curly Bracket Right Curly Bracket Open Angle Bracket Left Angle lt Dictation Brac
146. utes an Automator workflow specified by the pathname of the workflow file MacSpeech Dictate 1 5 Windows 116 Creating a Command In creating a command consider the following CONTEXT Should this command be available everywhere Global or only in the context of some specific application NAME The name of the command is the phrase that you will speak to trigger the command What should this phrase be IMPLEMENTATION How will you implement this command Which of the above command types should it be To create the command click the button A command called Command Name is created Edit each setting COMMAND This is the name of the command the phrase you will speak to trigger the command DEscRIPTION This is optional if present it will appear as a tooltip when you hover the mouse over the command name in the Available Commands win dow CONTEXT This is the application in which you want the command to be available For all applications choose Global Contexts for which MacSpeech Dictate already has application based commands are listed in the pop up menu see Application Based Commands To create a new context click Choose and select an application in the Open dialog Type Pick a type from the pop up menu see Command Types Alter natively if the implementation involves specifying a file or 1s itself a file you may be able simply to leave the pop up menu on Automatic and drag the file onto the dr
147. vate that option an Appli cation command would be useful for launching a particular frequently used application Bookmark The command jumps to a URL in your default browser The Web 100 commands are Bookmark commands see T he Web 100 Com mands Listed in the command list as a URL type FILE OR FOLDER The command opens a specified file or folder in the Finder and activates the Finder Listed in the command list as an Alias type MENU Irem The command chooses a menu item specified by menu and menu item name A Menu Item command must be created and edited in a specific application context though it may later be changed to Global context if desired SHELL SCRIPT The command executes a shell script The Shell Script text field in the Commands window is a script editing environment The script should begin with a shebang line e g bin sh Running a shell script does not open the Terminal and there is no means of viewing output a shell script to be run from within MacSpeech Dictate should generally be created and tested elsewhere Text Macro The command inserts specified text at the insertion point of the frontmost document This is a good way to store and enter boilerplate text hunks of named text or any frequently used text that 1s awkward to dictate or that needs to be formatted without regard to MacSpeech Dictate s automatic capitalization and punctuation rules AUTOMATOR WORKFLOW The command exec
148. x New Smart Mailbox Folder Rename Selected Mailbox Delete This Mailbox Go To In Box Go To Out Box Go To Drafts Go To Sent Box Go To Junk Go To Trash Use This Mailbox For Drafts Use This Mailbox For Junk Use This Mailbox For Sent Use This Mailbox For Trash Rebuild Selected Mailbox Marit MEssAGE MENU ACTIONS What You Say Send Message Send This Message Again Reply To This Message Reply All To This Message Reply With I Chat Forward Selection Commands 99 MacSpeech Dictate 1 5 Commands 100 What You Say Forward This Message Redirect This Message Bounce Selection Mark As Flagged Mark As Unflagged Mark As High Priority Mark As Low Priority Mark As Normal Priority Mark As Junk Mail Mark As Read Mark As Unread Move To Last Used Mailbox Apply Rules Add Sender to Address Book Remove Attachments MaiL FonMAT MENU ACTIONS What You Say Show Font Palette Hide Font Palette Show Color Palette Hide Color Palette Make Selection Bigger Make Selection Smaller Make Selection Bold MacSpeech Dictate 1 5 What You Say Make Selection Italic Make Selection Outline Make Selection Underline Make Selection Plain Text Make Selection Rich Text Copy Style Of Selection Paste Style Access Styles Window Align Selection Center Align Selection Left Align Selection Right Justify Selection Change Writing Direction From Left To Right Change Writing Direction From Right To Left Increase Quote Leve
149. yzes documents written by you not someone else To have MacSpeech Dictate analyze documents click the Add button in below and choose documents from the Open File Dialog Box You can also drag files directly into this window Learn from text in files The Vocabulary Training window ready to add files for analysis Add Remove To feed text files to the Vocabulary Training window 1 Click the right arrow at the lower right 2 Click Add to select files to add to the list of files to be analyzed MacSpeech Dictate can read the same standard formats as TextEdit such as text files r f doc and odt files 3 Click the right arrow at the lower right once again Alternatively to feed selected text from an already open document to the Vo cabulary lraining window Select the text and issue the command Train Vocabulary from Selection e Or in a Note Pad window select the text and choose Tools gt Train Vocabu lary From Selection If the text contains unknown words the Vocabulary Training window will now present two columns of words Included and Excluded Manipulate the contents of these columns by selecting words and then clicking Exclude or Include so that the Included column contains only words that you actually use and which you want MacSpeech Dictate to incorporate into its vocabulary MacSpeech Dictate 1 5 Windows 126 To incorporate words in the Include column into MacSpeech Di

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